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HomeMy WebLinkAbout01.04.21 council minutes January 4, 2021 The Council of the City of Waterloo, Iowa, met in Regular Session via Zoom video conference, at 5:30 p.m., on Monday, January 4, 2021. Mayor Quentin Hart in the Chair. Roll Call: Boesen, Amos, Morrissey, Klein, Feuss, Grieder and Juon. Prayer or Moment of Silence. Pledge of Allegiance: Jerome Amos, Ward 4 Council Member 159414 - Juon/Grieder that the Agenda, as proposed, for the Regular Session on Monday, January 4, 2021, at 5:30 p.m., be accepted and approved. Voice vote-Ayes: Seven. Motion carried. 159415 - Juon/Grieder that the Minutes, as proposed, for the Regular Session on Monday, December 28, 2020, at 5:30 p.m., be accepted and approved. Voice vote-Ayes: Seven. Motion carried. ORAL PRESENTATIONS Mrs. Klein requested a status update on a house on Williston Street; she believes it is 811 Williston. Noel Anderson, Community Planning and Development Director, commented that he would send Mrs. Klein a status update tomorrow. Mrs. Klein commented that she is noticing numerous homes in the community that are in a blighted state and encouraged action on cleaning up these properties. Mayor Hart concurred with Mrs. Klein's comments and explained that he has recently spoken with the Chief Financial Officer regarding funding for managing the 657A properties. Current bond funding only allows for so many of these properties to be demolished per year, and that leaves the city with a blemish as they continue to sit year after year awaiting adequate funding. He further explained that he has had conversations with Noel Anderson and others to see what type of larger project could be put together to address this concern. He commented that the University of Iowa did a small study regarding dilapidation within our city. Consideration is being given to whether the process could include putting an overlay over certain parts of the city to create incentives to encourage improvement in properties and create greater taxable value. During the CIP process, he will be reaching out to council members for additional funding to make this happen. Mrs. Klein commented that she spoke to a resident named Trey who moved to Waterloo at the age of 7 from Mississippi and he said that one of the first things he noticed, even as a child, that it was apparent to him that there were neighborhoods that the city had abandoned. She feels very strongly that we need to take care of this. She added that people living near these homes are in fear of being attacked or retaliated against by people getting into abandoned buildings, if they were to report their concerns to the city. Mayor Hart commented on the different needs of each ward and he hopes there is continued support by council when it is time to discuss funding. Mr. Morrissey commented that some council members have been talking about this issue for years, and some of these are unattended systemic issues. The fact that the city does not have enough money on a yearly basis to address homes that are identified as a potential 657A has been going on for years. A better question is what causes this problem in the first place. He shared that it gets down to two things. The first is residents are getting older and are unable physically or from a financial standpoint, cannot take care of their home. Second, the city has so many properties that are converted to rentals by absentee landlords. Mayor Hart explained that he has had conversation with the city attorney, a couple of council members and some community members to try to formulate a board that will come up with policies and practices to address all of these concerns. Page 2 Mrs. Klein commented that there has to be a tiered approach, starting with the ones that the city has the ability to take down, and then go after the ones that require legal attention. She also suggested looking into how neighboring cities manage their rules on landlords. Mr. Amos commented that many of the houses are already on a contractor's schedule to come down but may not necessarily be at the top of their list. He stated that the council would need to remain patient. Mrs. Klein commented that some of the homes have been sitting for as long as twelve years waiting for demolition, so asking for patience in cases like these is not reasonable. Mr. Boesen questioned if the city can ask the DOT to plow the mix master and Highway 63 bridge sooner, because once the snow hardens it becomes an ice ramp. Mayor Hart asked the Engineering department to follow up with the DOT on this request. Mr. Boesen commented on the traffic signaling traveling east to west on the 218 coming from the far south end of Waterloo. It is typical to hit every traffic light, many times behind two-three semi trucks. Years ago, he suggested the placement of signage coming into the city of Waterloo from both the east and west, directing semi-trucks to use the center lane. At that time, he was told it was the DOT who would manage that traffic flow. He explained that if the tractor-trailers would begin using the center lane as they travel through Waterloo, traffic would be expedited considerably. Mayor Hart asked the Public Works Director to direct the traffic engineer to reach out to Mr. Boesen to vet the idea as proposed by Mr. Boesen. 159416 - Juon/Grieder that the above oral comments be received and placed on file. Voice vote-Ayes: Seven. Motion carried. CONSENT AGENDA 159417 - Juon/Grieder that the following items on the consent agenda be received,placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated January 4, 2021, in the amount of$3,904,975.56 a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2021-01. 2. Resolution approving preliminary plans, specifications, form of contract, etc., and setting date of public hearing as January 19, 2021, in conjunction with the FY 2021 Highway 63 Enhancements from Washington Street to Parker Street, Contract No. 1029, and instruct City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2021-02. 2. Approved Beer, Liquor, and Wine Applications Name &Address of Business Class New or Expiration Includes Renewal Date Sunda a. Club Legacy, 120 Sumner Street C Liquor New 12/30/2021 x 3. Recommendation of appointment of Brett Reiter from the Civil Service List to the position Equipment Operator I, in the Street Department, pending completion of physical and drug testing, effective January 19, 2021. Page 3 4. Recommendation of appointment of Chad McNamara and Monesha Dickens from the Civil Service List to the position of Solid Waste Technician. Chad McNamara is a transfer from the Street Department. Monesha Dickens appointment will be pending completion of physical and drug testing, effective January 19, 2021. 5. Recommendation of appointment of Brittany Hoyer from the Civil Service List to the position of Clerk II, in the Waste Management department. Brittany will be transferring from the Police Department, effective January 19, 2021. Roll call vote-Ayes: Seven. Motion carried. PUBLIC HEARINGS 159418 - Morrissey/Amos that proof of publication of notice of public hearing on Public Works Facility Janitorial Service Contract, as published in the Waterloo Courier on December 21, 2020, be received and placed on file. Voice vote-Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments and there were none. 159419 - Morrissey/Amos that the hearing be closed. Voice vote-Ayes: Seven. Motion carried. 159420 - Morrissey/Amos that"Resolution approving plans, specifications, forms of contract, etc., and authorizing to proceed", be adopted. Roll-call vote-Ayes: Seven. Motion carried. Mr. Morrissey questioned if any of the three bidders have worked for the city prior and if so have we had any issues with their work. Randy Bennett, Public Works Director, commented that they have contracted with both Midwest Janitorial and Marsden. There have been a few performance issues that need to be followed up with prior to selecting a vendor. Mr.Morrissey requested a copy of the hourly rate,benefits, and covid-19 protections of the companies doing the work in our facilities. He also questioned how many employees would be doing the janitorial work. He asked what the percent of the monthly charge goes to administrative purposes versus what goes to the workers. He questioned if in Exhibit A,number 10,page 3,the language includes that the companies would be subject to following the fair chance ordinance when it comes to hiring. He also asked if doing janitorial services in house be more effective. Resolution adopted and upon approval by Mayor assigned No. 2021-03. 159421 - Morrissey/Amos Motion to receive and file and instruct City Clerk to read bids and refer to Public Works Division Manager for review. Estimate: $3,800 Monthly/$45,600 Yearly Bidder Bid Bid Amount Security Midwest $4,151.77 (Monthly) Janitorial Service Alt. #I(Window Washing)N/A Inc. 5% Alt. #2 Part 1 (Deep Disinfection) $85/hr. NTE $2,400.00 Hiawatha, IA Alt. #2 Part 2 (Electrostatic Spraying) $85/hr. ABM Janitorial $3,464.27 (Monthly) Waterloo, IA 5% Alt. #I(Window Washing)N/A Alt. #2 Part 1 (Deep Disinfection) $1,116.44/per occurrence Page 4 Alt. #2 Part 2 (Electrostatic Spraying) $839.38/per occurrence $2,452.15 (Monthly) (Includes Consumables) Marsden Building Alt. #1(Window Washing)$480/Annual/$240/per occurrence Maintenance 5% Alt. #2 Part 1 (Deep Disinfection) $75/hr. (with ATP Testing) Des Moines, IA $55/hr. (without ATP Testing) $300 min. per occurrence Alt. #2 Part 2 (Electrostatic Spraying) $0.05/sq. ft. $300 min. per occurrence Voice vote-Ayes: Seven. Motion carried. RESOLUTIONS 159422 - Klein/Boesen that "Resolution approving additional construction administration fees of up to $91,000 for a professional services agreement with I& S Group, Inc. of Waterloo, Iowa, resulting in a total amount not to exceed$400,000, in conjunction with the Five Sullivan Brothers Convention Center Additional and Lobby Renovation Project", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2021-04. ADJOURNMENT 159423 - Juon/Grieder that the Council adjourn at 6:05 p.m. Voice vote-Ayes: Seven. Motion carried. Kelley �elchle Kelley Felchle City Clerk