HomeMy WebLinkAbout02.15.21 Finance Minutes FINANCE COMMITTEE
February 15, 2021
5:10 p.m.
Meeting was held via Zoom.
Members present: Vice Chairperson Pat Morrissey, Margaret Klein, and Chairperson Sharon Juon.
159511 - Morrissey/Klein
that the Agenda, as proposed,be approved. Voice vote -Ayes: Three. Motion carried.
159512 - Morrissey/Klein
that the Minutes of February 1, 2021, as proposed, be approved. Voice vote - Ayes: Three.
Motion carried.
159513 - Klein/Morrissey
that the request for the following travel requests, be approved. Voice vote - Ayes: Three.
Motion carried.
Travel Requests
Name & Title of Amount
Personnel Class/Meeting Destination Date(s) not to
Exceed
1 Lieutenant and Law Enforcement Waterloo, 2/1-28/2021 $3,150
8 Sergeants Executive Development IA
Association Supervisor
Liabilit Trainin
1 Lieutenant, 2 De-Escalation Strategies Waterloo, 2/8-10/2021 $15,000
Sergeants, and 8 for Best Outcomes IA
Officers
Mr. Morrissey commented that there are errors on both travel requests regarding the number
of travelers and asked that an amendment be put through to make the correction. He further
commented on a discrepancy in the not to exceed dollar amount of the second travel request
from what is listed per traveler.
Joe Leibold, Police Major,provided an explanation of the discrepancies.
159514 - Morrissey/Klein
To postpone the travel requests until such a time the corrections are made and the questions
about the cost are resolved.
Michelle Weidner recommended approving the items as is subject to bringing an amended
travel request the Finance Committee at a subsequent date.
159515 -Morrissey/Klein
To approve the travel request, as amended,to reflect the correct number of personnel travelling
and with the understanding that an amended travel request will be brought to the committee at
a subsequent date reflecting correct travel and training hosting costs. Voice vote - Ayes:
Three. Motion carried.
159516 -Morrissey/Klein
that the request for the following pre-authorizations to expend over $2,500.00, be approved.
Voice vote -Ayes: Three. Motion carried.
Finance Committee
February 15, 2021
Page 2
Pre-Authorizations to Expend over$2,500.00
Dept. Amount+ Expenditure
Est. S/H
Central Garage $6,137.30 + (1) 1 O hydraulic generator system for Fire Engine#311.
$250 S/H
Central Garage $2,687 (1) TXV92 Pump for Snow Control Truck#190901.
Fire Department $31,323.98 (1) complete set of Holmatro Rescue Equipment.
+ $400 S/H
Leisure Services $9,380 Construction and design services with Modus Engineering
to re air fire damage at Riverfront Stadium.
Leisure Services $5,991 Shirts for participants in Optimist baseball & softball
programs.
Leisure Services $5,970.25 + Hats for participants in Optimist baseball & softball
$268 S/H programs.
Leisure Services $40,829.25 One John Deere 2750 Precision Cut Triplex
Greensmower.
Leisure Services $2,899.20 Balls for the 2021 Optimist Baseball & Softball programs.
Leisure Services NTE (33) trees to be supplied and planted in downtown
$20,000 Waterloo.
Leisure Services $9,898.50 Emergency repair to ice system to keep the ice system
o erational.
Leisure Services $7,105 TV advertisement package and commercial production for
SportsPlex advertising to increase membership and
increase events held.
Leisure Services $24,500 Purchase of trees as part of Plant Waterloo program
enerousl funded by Young Family Foundation.
Mayor's Office $4,406 FY21 Metro Coalition Dues.
MIS Department $3,854.50 Falcon Endpoint Anti-Virus Licensing (by Crowdstrike).
MIS Department $43,776 Dell Networking Switches for Core Infrastructure.
Planning& $7,600 Writing of legal descriptions for the acquisition of the
Zoning Tech Works lot.
Police Department $16,643.95 Purchase of office furniture and cabinets for the Police
department third floor-remodeling project.
Sanitation $34,130 + (250) medium, (250) large, (200) small yard waste carts.
Department $2,900 S/H
Sewer $10,294.40 (1) Replacement JWC Grinder Core for SN: 20658.
Traffic Operations $19,357.17 (70)Holophane LED light fixtures.
Traffic Operations $13,248 + (720) 50 lb. bags of reflective beads.
$200 S/H
Traffic Operations $22,764 (12)Millerbernd street light poles with 8 foot arm and
hardware.
Traffic Operations $3,020 + (4) 36 inch and(14) 54 inch Astro sign brackets.
$50 S/H
Traffic Operations $6,875 (1)250 gallon tote of White Hi-Build and Yellow Hi-
Build traffic paint.
Traffic Operations $22,316.25 (4) 275 gallon totes of White Fast Dry& (7) 275 gallon
+ $200 S/H totes of Yellow Fast Dry traffic paint.
Traffic Operations $3,318.85 + Rolls of various clear film, sheeting and application tape.
$150 S/H
Traffic Operations $12,000 + Amending prior authorization of$12,900 for(2) Demo -
$2,956 S/H State of the Art - Smart Poles because the shipping costs
were higher than expected.
Traffic Operations $3,623 + (1) Valmont 40 foot black street light pole with LED
$125 S/H fixture.
Mr. Morrissey requested clarification on items 5, 6, 12, 18 and 26.
Finance Committee
February 15, 2021
Page 3
Pat Treloar, Fire Chief,provided a description of item#5.
Paul Huting, Leisure Services Director,provided an overview of items #6 and#12.
Noel Anderson, Community Planning and Development Director,provided an explanation of item
#18.
Randy Bennett, Public Works Division Manager, provided an overview of item #26.
159517 -Klein/Morrissey
that the project budget for the 2021-2024 Lead Hazard Control Grant federal funds that were
allocated to the City of Waterloo Community Development Department in the amount of
$3,384,678 for residential rehabilitation, rental rehabilitation, training, and administration and
etc., as submitted by Community Development, be approved. Voice vote -Ayes: Three. Motion
carried.
159518 -Klein/Morrissey
that the project budget amendment for the Tri-County Task Force to budget for additional revenue
received this fiscal year in the amount of$40,000 for activities of the Tri-County Task Force, as
submitted by the Police Department,be approved. Voice vote -Ayes: Three. Motion carried.
159519 -Klein/Morrissey
that the project budget for the SportsPlex Hotel/Motel Marketing project, funded with $6,250 in
discretionary hotel/motel tax funds awarded in January 2021, be approved. Voice vote - Ayes:
Three. Motion carried.
159520 -Klein/Morrissey
that the budget amendment to budget for trees to be sold in the Plant Waterloo! Tree program,
increasing sales proceeds and tree purchases by $4,500, be approved. Voice vote - Ayes: Three.
Motion carried.
159521 - Klein/Morrissey
that the project budget for the Meth Hotspots FY21 project, funded with federal funds awarded
through the Governor's Office of Drug Control Policy in the amount of$20,000 ($15,000 of these
funds will be used by the Waterloo Police Department and$5,000 by other agencies), as submitted
by Police Department, be approved. Voice vote -Ayes: Three. Motion carried.
159522 -Klein/Morrissey
that the budget amendment to use cash on hand in the infrastructure project to pay for development
of new library website in the amount of$25,800, as submitted by the Library Business Office
Manager,be approved. Voice vote -Ayes: Three. Motion carried.
159523 -Klein/Morrissey
that the refund request in the amount of$22.53, for yard waste/recycling curbside fees billed in
error,for property located at 2116 Cardinal Drive,be approved. Voice vote-Ayes: Three. Motion
carried.
159524 - Klein/Morrissey
that the refund request in the amount of$36.00, for yard waste/recycling curbside fees billed in
error, for property located at 1042 Colby Road, be approved. Voice vote - Ayes: Three. Motion
carried.
Finance Committee
February 15, 2021
Page 4
159525 -Klein/Morrissey
that the refund request in the amount of$91.71 for garbage collection fees charged in error on a
property located at 1626 Forest Avenue,be approved. Voice vote-Ayes: Three. Motion carried.
159526 -Juon/Morrissey
that Bills Payment, as contained in Accounts Payable Invoice Report, dated February 8, 2021, in
the amount of$1,514,131.01, and February 15, 2021, in the amount $4,338,887.92, be received,
placed on file and approved and forwarded to the full council for approval. Voice vote - Ayes:
Three. Motion carried.
159527 -Klein/Morrissey
that the meeting be adjourned at 5:40 p.m. Voice vote - Ayes: Three. Motion carried.
ICelleo Yelchle
Kelley Felchle
City Clerk