HomeMy WebLinkAboutCommission Packet - 2/24/2021 MEMORIAL HALL COMMISSION
February 24,2021
5:00 p.m.
Veteran's Memorial Hall
Pledge of Allegiance
I. Roll Call
11. Approval of Agenda, as proposed or amended.
III. Approval of Minutes of January 27, 2021.
IV. Citizens Oral Comments
V. Treasurer's Report
VI. Chairperson's Report
VII. Committee Reports:
1. Building, Grounds & Operations---Chairperson Mel Wittwer
2. Education/Historical—Chairperson Randall Miller
3. Finance/Fundraising—(Vacant)
4. Artifacts Preservation—Chairperson James Lentfer
VIII. Unfinished Business
1. Discussion on proposed amendments to Constitution:Article III—Organization,
Section 1.
IX. New Business
X. Adjournment
Nancy Higby
Administrative Secretary
*Next meeting scheduled for March 24, 2021.
Attention all Memorial Hall Commission Members:
In accordance with Article VII—Amendments
"This Constitution may be amended at any Memorial Hall Commission meeting by a
vote of two thirds of the representatives present and eligible to vote,provided that any
such amendment is read at two (2)meetings and that all delegates and alternates were
notified of the proposed change prior to each of the two (2) meetings."
Notice is hereby given that a proposal to amend Article III—Organization, Section 1, will be
heard on February 24, 2021 at the regularly scheduled meeting of the Memorial Hall
Commission.
Article III--Organization
Section 1. This Commission shall consist of. (a)American Legion#730, (b)American
Legion#138, (c)AMVETS #19, (d) Disabled American Veterans#11, (e)Veterans of
Foreign Wars# 1623, (f)Military Order of the Purple Heart#86, (g) Women's Army
Corps Veteran Association, (h) The Retired Officers Association, and (i) ex-officio
City Representatives, 0) Rolling Thunder Iowa Chapter 1, (k) UAW 838 Veterans
Committee, (1) Sons of AMVETS #19, (m) Cedar Valley Civil War Roundtable, and
no more than two (2) members at large.
Such proposed amendments will be discussed at two separate meetings which will be announced
prior to a vote. As stated, the first opportunity to hear and discuss said proposal was held on
January 27, 2021.
Article III-- Organization
Section 1.This Commission shall consist of.(a)American Legion 4730,(b)American Legion#138,(c}
A`ro,WET9;1>^,AMVETS at large.(d)Disabled American Veterans#11,(e)Veterans of Foreign Wars#
1623,(f)Military Order of the Purple Heart#86,(g)`. a nee:s A--n• ^e--s Vete--- A s.__'-•'--,Sons of
the Union Veterans Civil War at large.(h)The Retired Officers Association,and(i)ex-officio City
Representatives,0)Rolling Thunder Iowa Chapter 1,(k)UAW 838 Veterans Committee,(1)-Sons-of
AA A A`ra VE S j ,(m)Cedar Valley Civil War Roundtable,and no more than two(2)members at large.
(a) Primary and alternate members of commissioner's status shall be authorized to be member.sons Formatted:Indent:Left: 0.25"
or auxiliary(clarifving Article IV Section 1 paragraph(a):eligible representatives and Article V
Section 1 of the bylaws).
Section 2.Any honorably discharged military person,Gold Star Mother,or concerned citizen,shall
qualify to become a candidate for the Memorial Hall Commission provided he/she is a member in good
standing with the organization he/she is representing and/or a proponent of veteran's affairs.
Section 3.Each organization identified shall elect two(2)representatives--one(1)delegate and one(1)
alternate to serve a three(3)year term on the Memorial Hall Commission.Due notice of such elected
representatives must be submitted to the City Clerk's office not later than September 30 of that year.
Section 4.Any representative may succeed himself/herself if properly elected by their organization
provided the tenure conforms to the City Code of Ordinances,regarding Boards and Commissions.
Section 5.No representative shall be appointed to serve on this Commission without recommendation by
the Mayor and approved by the City Council.
Section 6.Each organization identified,shall be placed into a group described by the term expiration
dates when the Commission is first instituted.One group to serve one year,one group to serve two years,
and one group to serve three years.After the term of each group expires,that group shall be elected to
serve for three years.
Article IV—Membership
Section 1.Types of Membership shall be as follows:
Para.(a)ACTIVE-Membership of this Commission shall be composed of only eligible representatives
from each organization or members at large as defined in Article III,Sections 1,2,3,4,and 5.The Mayor
of the City of Waterloo or an appointed designee shall be an ex-officio voting member of the
Commission.
Para.(b)ASSOCIATE-Any individual who is or may become a member to any of the organizations
identified in Article III,Section 1,and all servicemen and women who are presently on active duty in any
branch of the United States Military shall be eligible for Associate Membership and shall be entitled to all
privileges except those of voting and holding office.
)Date: �-4 1 2(
MEMORIAL HALL COMMISSION
ROLL CALL SHEET
PRIMARY ALTERNATE
1
Craig White L�
Randall Miller John Mrzlak
Rodney Butz
Scott McDonald
D V
Don Ticknor
Mel Wittwer
Marilyn Robinson Angela Hickok
Frank McCaw
Mike Mrzl v
ak
James Lentfer
Quorum Needed: 5
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\\Alomain\waterloo\CLERKDAT\Memorial Hall\Roll Call Sheet docx(rev 7/17/1
MEMORIAL HALL COMMISSION
January 27, 2021
5:00 p.m.
Veterans Memorial Hall
Members present: Craig White in the Chair, Scott McDonald, Don Ticknor, Mel Wittwer, James
Lentfer.
Absent: Randy Miller, Rodney Butz, Marilyn Robinson, Frank McCaw, Mike Mrzlak, John
Mrzlak(A) and Angela Hickok(A).
Also in Attendance: Mike Hudson — American Legion 4138, Matt Carpenter — Sons of the
American Legion, and Richard Hurtado, and Nancy Higby, Secretary- City of Waterloo.
Moved by McDonald, seconded by Lentfer, that the Agenda be approved. Ayes: Five. Motion
carried.
Moved by Wittwer, seconded by Lentfer,that the Minutes of December 9, 2020, as presented, be
approved. Ayes: Five. Motion carried.
Citizen's Oral Comments
Mike Hudson introduced himself and commented that he would like to learn more about what
the commission does and stated that he might be interested in joining.
Treasurer's Report—Vacant
Craig White read the fund balances as of January 20, 2021, reporting a brick fund balance of
$7,099.84 and flag fund of$5.85.
Jim Lentfer asked when the flag fund would be replenished, and stated that there are two boxes
of cemetery flags currently on hand, but three more will need to be purchased.
Chairperson's Report
Craig White commented on the passing of Marcia Courbat and that her steadfast commitment
and efforts will be missed.
A discussion followed regarding the need to continue the work she did so well, including
combing through the obituaries. Craig will look into getting death records from the Courier sent
to Memorial Hall.
Committee Reports
Building, Grounds & Operations—Chairperson Mel Wittwer
Mel reported that one brick was purchased for$50 and turned the check over to Nancy Higby to
be received into the brick fund.
He commented that there appears to be some wall paint chipping near the top of the stairs and he
has contacted Ed at the city to come look at it.
Education/Historical—Chairperson Randall Miller
No report. Randy was absent.
Finance/Fundraising—Vacant
Artifacts Preservation— Chairperson James Lentfer
Jim Lentfer stated that efforts continue to digitize artifacts and commented that WiFi is needed in
the office to really be operational at Memorial Hall. He said that with Mike Rooff(Waterloo IT
Department) retiring and the convention center taking up much of IT's availability, there hasn't
been any progress.
January 27, 2021 Page 2
He explained that there are several items he would like the commission members to help make a
decision on as whether to donate to the Grout or dispose of. Some are true artifacts, others are
not.
Craig White suggested he lay them out on a side table at the next scheduled commission meeting
so a decision can be made.
A discussion took place on what to do with the many gravestone markers and posts currently
being stored at Memorial Hall. It was determined that Jim would check with the funeral homes
and cemeteries to see if they would be interested and have a need for them.
Unfinished Business—
Mel Wittwer made the following motions under Article III, Section 1, subsection (a):
1. Primary and alternate members of commissioner's status shall be authorized to be,
member, sons or auxiliary (clarifying Article IV Section 1, paragraph (a); eligible
representatives and Article V, Section 1 of the bylaws), seconded by Lentfer. Ayes:
Five. Motion carried.
2. Reinstate the Sons of the Union Veterans Civil War at large, seconded by Lentfer. Ayes:
Five. Motion carried.
3. Add AMVETS at large, seconded by Lentfer. Ayes: Five. Motion carried.
4. Add Black Hawk County Board of Veterans Affairs. Motion failed due to lack of a
second.
New Business
The topic of placing a plaque within Memorial Hall to honor Marcia Courbat, previously
approved on February 26, 2020, was brought back to the table. Moved by White, seconded by
Lentfer,to authorize the purchase of a plaque, in an amount not to exceed$50.
With no further business before the commission, it was moved by McDonald, seconded by
Ticknor, that the meeting be adjourned at 5:48 p.m. Ayes: Five. Motion carried.
Nancy Higby
Administrative Secretary
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Prepared by MW 1/28/2021
Waterloo Memorial Hall Commission
Flag Fund
City of
Waterloo
Hotel Other
Motel Tax Receipts Expenses Balance
June 30, 2015 668.16
June 30, 2016 25.00 643.16
June 30, 2017 155.00 530.00 268.16
June 30, 2018 197.00 351.95 113.21
June 30, 2019 113.21
June 30, 2020 1,000.00 599.49 513.72
December 31, 2020 507.87 5.85
The City will allocate another $500 during FYE21 to be used for flags.
The City voted to allocate $2,000 to the Flag Fund in 2019, to be used over the next
four years.
Veterans Memorial Hall State of Flags Report
1) State of the 3X5 downtown flags
a) 81 poles with servicable flags stored in appropiate flag lockers
b) 11 flags were retired (triangle folded awaiting dispensation)
c) 12 poles have no flags
d) 64 new flags are in the AMVETS Closet (plus one stray in the office)
note: The office does not have any of the heavy black zip ties.
Time & day to be put up TBD (prior to Memorial Day)
2) Grave site flags and logistics of their placement prior to Memorial Day
A) Garden of Memories 3669 Logan Ave
Director: Kristi Frost Secretary: Kim Riely (keeps record of veterans interned
there) noted Marcia Courbat's records were helpful but not as strong as the
records from the funeral homes.
a) 1 gross of new flags issued in 2020 0
b) # of veteran sites in 2019 4320, estimate of flags in inventory 4500
c) 2019 associations that participated in flag placement: East & West High School
JROTC, Hudson High School, Black Hawk County Republican Association, AMVET
Riders, UNI ROTC / Veteran Association and UAW veterans (In 2020 the flags were
placed by Marc Pena and his organization with assistance from Black Hawk
County Veteran Affairs)
d) Maps for finding each site have been expanded to 22 (creating a need for a
minimum of 4 new pokers)
e) In a peliminary phone conversation, the need for more adult supervision,
orientation session for map readers, change of staginng area for buses and
possibility of an afternoon crew to finish areas not completed before students
leave. note: c-d-e will all need to be acomplished with enough lead time to
arrange transportation and necessary preperation.
B) Waterloo Memorial Park Cemetery 3430 West 4th
Caretaker: Kristi Frost
a) flag inventory unknown---committed one gross of flags from VMH existing
inventory
b) previously 1581 flags were placed by Dale Hixson, Cindy Ling & EXPO high
School (left undone in 2020) as of March 2020 (last year) there are 1616
sites, with 14 garden maps requiring 3 volunteers per map. note: Marcia's last
up date included 5 WWII 2 & 1 Cuban Missile Crisis
c) American Leigon post 188 has graciously agreed to provide volunteers. A
meeting will be arrranged to pass pertinent information to Commander Karen
Carroll, arrange to sort and count existing inventory of flag and make date time
arrangements prior to Memorial Day.
note: Flag storage totes are inadequate and need upgraded.
C) Mount Olivet Cemetery 4912 West 4th st
Caretaker: Doug Miller (committed 1 Gross of flags from existing VMH inventory
to be dropped off to Mr. Miller)
a) in charge of placement Mike & Pat Weise - responsible organization Sacred
Heart/ Knights of Columbus of Waterloo
b) as 2019 1450 sites - Marcia's newest up date 8 Vietnam 4 Korean 5 WWII
c) Doug Miller keeps track of veteran internments (adding to Cemetery mapping
plan) and cross checks them from obituaries.
D) Waterloo Cemetery 1830 Kimball
Caretaker: Steve Raecher
a) in charge of placement Dave Cummings Commander AMVETs Post 31
b) Evansdale AMVETs controls the storage of grave site size and the large pole
flags for Waterloo Cemetary. They also have the brass flag holder medallions and
keep a strict record of them.
c) 1 gross of flags given to Mr. Cummings in 2020
E) Elmwood Cemetery 226 Elmwood
Caretaker: Joe Fox
a) responsible organization Boy Scouts of America (tentitive for 2021)
b) Civil War Round Table and Daughters of the American Reveloution are also
involved in upkeep and repairs.
c) Mr. Fox would like to up-date us with any new flag requirements when he gets
a chance to count them. He will also inventory his brass flag holders.
d) Elmwood Cemetery has expierenced some deteriation in the foundation of the
(historical monument) Civil War cannons, and is interested in their preservation.
F) Calvery Cemetery Corner of Falls Ave & Fletcher Ave
Catholic Cemetery Assiociation 3912 West 4th st
Caretaker: Doug Miller
a) responsible organization VFW post 1623 (commander Dave Bovis)
b) Currently there are 3 veteran sites w/o brass flag holders and they will
(weather permitting) be installed according to Calvery guidelines.
c) Post 1623 has plenty (rough estimate 1/3 plus) of flags, and an assortment of
brass flag holders 18 (some rare and artifactual)
d) 5 brass WWII medallion flag holders (from VMH inventory) have been
committed for the Sullivan Brothers Monument at Calvery.
G) Fairview Cemetery 226 Fairview Ave
president of Fairview Association:
Caretaker: Tim Liese
a) responsible organization: previously AMVET post 19 / ROTC (New for 2021
UAW volunteers-time, day and to what capicity TBD)
b) rough estimate of 200 interned veterans, Marcia's last up date 1 Vietnam & 1
WWII
c) The larger pole flags are difficult to install with limited man power and many
need replaced.
d) Flags are stored on site in the utility shed (no inventory available)
MEMORIAL HALL COMMISSION
January 27, 2021
5:00 p.m.
Veteran's Memorial Hall
Pledge of Allegiance.
I. Roll Call:
Approval of Agenda, as proposed or amended
Approval of Minutes of December 9, 2020
IV. Citizens Oral Comments
i^ C.6 rKiYA Iss�
V. Treasurer's Report
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Motion to approve the payment of invoices
VI. Chairperson's Report
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VII. Committee Reports:
1. Building, Grounds & Operations—Chairperson Mel Wittwer
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2. Education/Historical—Chairperson Randall Miller
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3. Finance/Fundraising—Chairperson Plft —_
/ Motion to approve
4. Artifacts Preservation—Chairperson James Lentfer
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VIII. Unfinished Business
IX. New Business
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X. / Adjournment @
Nancy Higby
Administrative Secretary
Next meeting date: February 24, 2021.
Motion Jan 27th 2021
A motion to:
Under Article III Section 1 subsection (a)
M 1 Primary and alternate members of commissioners
status shall be authorized to be, member, sons or
auxiliary (clarifying Article IV Section 1 paragraph (a);
eligible representatives and Article V Se 'on I of the
bylaws) Mc 5
2. einstate the Sons of the Union
Veterans Civil War
at large. w ,✓ ���n M �,
Cvi\, 3 OAdd AMVETS at large.
4. Add Black Hawk County Board of Veterans Affairs .