HomeMy WebLinkAboutMinutes-03/07/2016FINANCE COMMITTEE
March 7, 2016
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Welper, Jones, and Jacobs.
Moved by Jones seconded by Welper that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
Moved by Jones seconded by Welper that the Minutes of February 22, 2016, as proposed, be
approved. Ayes: Three. Motion carried.
Moved by Jacobs seconded by Jones that the request for the following travel requests, be
approved.
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount
not to
Exceed
Scott Strader, Combination
InspectorIl
Residential Plumbing
Inspector Exam
(AMENDED)
Coralville, IA
March 2,
2016
$199.00
Lt. McGrane and Lt. Heller
ZT-CARE1
Des Moines,
IA
June 8,
2016
$1,130.00
Sgt. Hoelscher and Sgt.
McGeough
Tactical Energetic Entry
Systems (TEES)
explosive breaching
'recertification class
Des Moines,
IA
April 14-
15, 2016
$1,420.00
Phillip Schuppert, Storm
Water Specialist
2016 Iowa Water
Conference
Ames, IA
March 23-
24, 2016
$250.00
Kelley Felchle, Deputy
City Clerk
2016 Municipal
Professionals Institute
and Academy
Ames, IA
July 18,
20, 25-27,
2016
$640.00
Ayes: Three. Motion carried.
Moved by Jones `seconded by Jacobs .that the request for the following pre -authorizations fo
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount + Est. S/H
Expenditure
Building
Maintenance
$4,000.55
,
Painting for Hive/Hallway at Waterloo Public
Library. ,
CenterforArts
$1,105.00
Advertising with Courier in the 2016 CVB Visitor's
Guide.
CenterforArts
$1,400.00,
Advertising with Lamar -billboards to run March
28 -April 24, 2016 to promote Fiesta! A Celebration
of Latino Heritage event at the RiverLoop Expo
Plaza.
Code
Enforcement
$1,077.40
Pry bar, 18v 1/2" drill, sawblade, circular saw tool,
mag bit holder, tool bag and wood.
Engineering
$5,211.59
Outreach material printing.
Engineering
$1,471.40
One Tektite winter cab for a John Deere 1580
mower.
Leisure Services
$9,298.00
One 60" snow blade and one 60" snow blower for-
John Deere 1580.
Finance Committee
March 7, 2016
Page 2
Leisure Services
$5,356.00
Advertising of the three municipal golf courses,
Gates, Warren Memorialand South Hills.
Leisure Services
$4,867.00
Memorial bench to be placed in Lincoln Park.
Leisure Services
$926.00 + $219.00 SH
Parts to repair irrigation at the three municipal golf
courses.
Leisure Services ._
$3,345.00 + $155.00
S/H
Parts to repair irrigation at the three municipal golf
courses.
Leisure Services
$12,262.50
s
Trees purchased for the Plant Some Shade project.
This is a project with the -Iowa DNR and
MidAmerican Energy.
MIS
$3,600.00
Block of 24 support hours for assistance in rolling
out Laserfiche scanning capabilities in engineering,
building, inspections and finance.
MIS
$1,929.55
Annual maintenance contract on 3 Dell Servers.
Police
$1,278.94
Purchase shelving and desk in investigations
interview camera room.
Sewer
Department
$11,256.00 + $300.00
S/H
Rotor, Stator and pump repair parts for #3 TAS
pump.
Sewer
Department
$4;685.00 + $300.00
S/H
Pump impeller and parts for Virginia Lift Station #2
pump.
Sewer
Department
$,19,579.00 + $500.00
S/H
Pump repair parts with two Rotors, two Stators and
pump parts for #2 & #3 TAS Transfer Pumps.
Traffic
Operations
$1,728.89
One Millerbernd street light pole. Replacement due
to an accident on Franklin Street.
Traffic
Operations
$1,595.00 + $115.10
S/H
36" Hand squeeze roll applicator with air cylinder
kit
Traffic
Operations
$3,830.00
200 - DG3 No Parking Signs.
M
Traffic
Operations
,$1,728.89
One Millerbernd street light pole. Replacement due
to an accident on LaPorte Rd.
Mr. Jones, questioned the Leisure Service Pre -Authorization for a winter mower cab, snow
blade, and snow blower.
Paul Huting, Leisure Services Director, explained the purchases are to replace outdated
.equipment and keep the snow fleet up and running
Mr. Schmitt questioned if the travel requests for police officers and fire fighters are required for
certification.
Dan Trelka, Director of Safety Services, confirmed that the travel requests are for certification's.
Pat Treloar, Fire Chief, confirmed the travel requests are for certifications.
Ayes: Three. Motion carried.
Moved by.Welper seconded by Jacobs that the project budget for the MidAmerican Energy Plant
Some Shade project, funded with a grant from the' Iowa DNR in the amount of $7,262.50 and
with funds froth rthe sale of trees in the amount of $6,000.00 for a total project cost of
$13,262.50, as submitted by Leisure Services, be approved. Ayes: Three., Motion carried.
-Moved by Welper seconded by Jones that e the project budget amendment for the Cedar Valley
Youth Reads project to use $3,686 in revenue received in: prior years that wasn't spent as of June'
30, 2015 and donations of $20,375, for a total project cost of $24,061, as submitted by the,
Library, be approved. Ayes: Three. Motion carried.
Moved by Welper seconded by Jones that the project budget for the transfer of state grant
funding in the amount of $816,807 from the commercial storm water lift station project to be
Finance Committee
March 7, 2016
Page 3
•used to funda portion of the residential storm water lift station project, as submitted by
Engineding, be approved. Ayes: Three. Motion carried.
Moved by Welper seconded by Jones that Bills Payment, as contained in Accounts Payable
Invoice Report, dated March 7, 2016, in the amount of $3,337,269.83 be received; placed on file
and approved and forwarded to the full council for approval. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Jones seconded by Jacobs that
the meeting be adjourned at 5:20 p.m. Ayes: Three. Motion carried.
Kelley Fe
Deputy Ci
hle,
y Clerk