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HomeMy WebLinkAbout01/18/2011 THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. TUESDAY, JANUARY 18, 2011 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three(3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. You may speak one(1)time per item for a maximum of three(3)minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m_ on Monday of the day of the City Council meeting to appear before the City Council(may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Commie Scully, Director of Cultural &Arts Commission+. • January 18, 2011 Page 2 r Agenda, as proposed or amended. Minutes of January 10, 2011, Regular Session, as proposed. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Schedule AP642, a copy of which is on file in the office of the City Clerk. b. Motion to approve the following: Travel Requests Name & Title of Amount not Personnel Class/Meeting Destination Date(s) to Exceed 1. Dennis Gentz, P.E., 47th Annual Ankeny, February $350.00 Assistant City Concrete Paving Iowa 2-4, 2011 Engineer Workshop 2. Matthew Chesmore, Lead Training- Ankeny, January $1,545.00 Rehabilitation/Reloc Initial Courses for Iowa 24-28, ation Specialist Certifications 2011 3. Rich Warren and Travel to Waterloo, November $1,215.00 Allynn Howe, Waterloo for the Iowa 3-5, 2010 Consultants for application of Government projects for Relations potential federal funding 4. Kent Shankle, Deliver Iowa Fort January $560.00 Curator; Ken Watercolor Madison, 17-18, Warren, Society Touring Iowa & 2011 Tech/Preparator Exhibition &pick Chicago, up artwork for Illinois exhibition 5. Brian Rath, Collection System Cedar February $250.00 Treatment Operator Basics Rapids, 23-24, Supervisor Iowa 2011 January 18, 2011 Page 3 6. Recommendation of appointment of Daniel J. Trelka to the position of Director of Safety Services, effective January 18, 2011. Submitted by Mayor Buck Clark Beer License Permit Application Class C 7. Hy-Vee Gas #2, 2221 Logan Avenue (Renewal) (Expires 1/2/12) (Includes Sunday Sales) Liquor License Permit Application Class C 8. The Other Place, 360 E. Ridgeway Avenue (Renewal) (Expires 1/25/12) (Includes Sunday Sales) 9. Z's Restaurant & Lounge, 3937 W. Airline Highway (Renewal) (Expires 10/31/2011) 10. Electric Park Ballroom, 310 W. Conger Street (Renewal) (Expires 1/27/12) (Includes Sunday Sales) 11. BHC United, 310-312 W. 4th Street (New) (Expires 1/3/12) (Includes Sunday Sales) 12. CU Restaurant & The Cellar, 320 E. 4th Street (New) (Expires 10/15/11) (Includes Sunday Sales with Catering Privilege) Outdoor Service Area Application 13. Electric Park Ballroom, 310 W. Conger Street PUBLIC HEARINGS 2. Request of Suresh and Rupa Reddy to rezone from "A-1"Agricultural District to "R-4"Multifamily Residence District approximately 7.48 acres generally located south of 6015-6220 Donegal Circle for the purpose of constructing apartments that will serve the students at Hawkeye Community College; and rescind Ordinance No. 5021 in its entirety. Motion to receive and file proof of publication of notice of public hearing HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments. Motion to receive, file, consider and pass for the first time an Ordinance amending Ordinance No. 2479, as amended, City Zoning Ordinance by adding Subsection No. 410 to Section 2A-5, Rezoning Certain Property; and rescind Ordinance No. 5021 in its entirety. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt ordinance. Submitted by Noel Anderson, Community Planning & Development Director January 18, 2011 Page 4 3. Request of Union Baptist Church to rezone from "R-2" One and Two Family Residence District to "C-1,C-Z" Conditional Zoning District approximately 1.29 acres generally located south of 130 Jackson Street for the purpose of constructing 79 individual mini storage units. Motion to receive and file proof of publication of notice of public hearing HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments. Motion to receive, file, consider and pass for the first time an Ordinance amending Ordinance No. 2479, as amended, City Zoning Ordinance by adding Subsection No. 411 to Section 2A-5, Rezoning Certain Property. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt ordinance. Submitted by Noel Anderson, Community Planning& Development Director 4. Replacement of Livingston Hangar Windows at Waterloo Regional Airport Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close the hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution ordering construction. Motion to receive and file and instruct Deputy City Clerk to open and read bids and refer to Airport Director for review. Submitted by Brad Hagen, Airport Director RESOLUTIONS 5. Resolution approving recommendation of acceptance of bid from Marion Body Works of Marion, Wisconsin,for the purchase of a new fire truck in the amount of$452,134.00. Submitted by Mike Jenn, Interim Fire Chief 6. Resolution approving 2011 Golf Fee Schedule as recommended by the Leisure Services Commission. Submitted by JB Bolger Golf Manager January 18, 2011 Page 5 7. Resolution approving recommendation of award of contract to Miller Fence Co., Inc. of Waterloo, Iowa in the amount of$33,915.00 in conjunction with Percy Danes Baseball Complex Fencing Improvements Diamond #3. Submitted by Rick Curran, Leisure Services Facilities Manager 8., Resolution approving Professional Agreement with Invision Architecture in an amount not to exceed $14,000.00 plus reimbursable expenses not to exceed $500.00 for analysis, design work, bid documents and construction coordination related to the Waterloo Center for the Arts window and door replacement project. Submitted by Craig Clark, Interim Building Official/Maintenance Administrator 9„ Resolution approving extra services per contract with Snyder & Associates in the amount of$1,158.00 in conjunction with Hammond & Ridgeway Project. Submitted by Sandie Greco, Superintendent of Traffic Operations 10. Resolution approving request by Young Development, LLC for a variance to the City of Waterloo Subdivision Ordinance, Section 2.4 (2) a, Signing and Recording of Subdivision Plat, to allow for the recording of Klingaman Park 4th Addition. Submitted by Noel Anderson, Community Planning& Development Director 11. Resolution approving Contract Amendment to Iowa Department of Economic Development Multi-Family (Rental) Unit Production-New Construction Program-Round 2-IDED Contract 08-DRH-211 on the award of disaster recovery funds in an amount not to exceed $525,000.00; and authorize Mayor to execute said document. Submitted by Nancy Gulick, Community Development Coordinator 12. Resolution approving Completion of Project and Recommendation of Acceptance of Work performed by Tideflex Technologies of Carnegie, Pennsylvania at a total cost of$72,695.00 in conjunction with F.Y. 2010 Dry Run Arch Valve Purchase, Contract No. 793. Submitted by Eric Thorson, P.E., City Engineer January 18, 2011 Page 6 13. Resolution setting date of hearing as February 7, 2011 to approve a Development Agreement for Black Hawk Contracting and Development Inc., including the sale and conveyance of city-owned property generally located on East 8th Street from Lafayette to Sycamore Streets, for the purpose of construction of 5 new single-family homes; and authorize City Clerk to publish notice of same. Submitted by Noel Anderson, Community Planning& Development Director 14. Resolution prohibiting firearms and weapons in and on property owned, leased, or otherwise occupied by the City of Waterloo. Submitted by Mayor Buck Clark OTHER COUNCIL BUSINESS 15. Five Sullivan Brothers Convention Center Duct and Coil Cleaning Motion to instruct Interim Building Official/Maintenance Administrator to prepare specifications, form of contract, etc. Motion to receive and file specifications,form of contract, etc. Resolution preliminarily approving specifications, form of contract, etc. Resolution instructing City Clerk to publish notice of specifications, form of contract, etc. Set date of hearing and bid opening as February 7, 2011. Submitted by Craig Clark, Interim Building Official/Maintenance Administrator 16. Motion denying request from Martin Luther King, Jr. Peace Walk Committee to use Washington Park as a site for the Martin Luther King, Jr. Peace Walk Memorial, together with recommendation of denial of the Waterloo Leisure Services Commission. Submitted by Paul Huting, Leisure Services Director ORAL PRESENTATIONS Motion to receive and file oral comments. Motion to adjourn to Executive Session. EXECUTIVE SESSION 1. Discussion of acquisition of property pursuant to Iowa Code Section 21.5(1)07(2009). Motion to adjourn Executive Session. January 18, 2011 Page 7 ADJOURNMENT Motion to adjourn. Carol Failor Deputy City Clerk MEETINGS Mondau, January 18, 2011 4:45 p.m. -Human Resources Committee, Council Chambers 4:50 p.m. -Public Safety Committee, Council Chambers 4:55 p.m. -Public Works Committee, Council Chambers 5:00 p.m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Communication from Interim Fire Chief, transmitting retirement of Ronald Hoskins, Fire Engineer, effective January 5, 2011, together with recommendation of approval of payout of$2,506.54 for unused vacation, personal and comp time. 2. Communication from Superintendent of Traffic Operations, transmitting retirement of Charles Meinders, effective December 31, 2010, together with recommendation of approval of payout of$8,926.79 for unused vacation, sick, personal and comp time. 3. Civil Service list for the position of Assistant to Building Manager, as certified on November 19, 2010. 4. Leisure Services Commission minutes of November 9, 2010 and December 14, 2010 on file in the City Clerk's office. 5. Community Development Board minutes of December 21, 2010 on file in the City Clerk's office. 6. Water Works Board of Trustees minutes of December 15, 2010 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. F.Y. 2010 Fletcher Ave Flood Gate Repair, Contract No. 753 Pay estimate No. 4 to Magee Construction in the total amount due of$3,52 7.20 January 18, 2011 Page 8 2. F.Y. 2010 Riverfront Renaissance Lower Plaza, Contract No. 763 Pay estimate No. 16 to Peterson Contractors in the total amount due of $209,959.66 3. F.Y. 2010 Asphalt Overlay Program, Contract No. 771 Pay estimate No. 15 to Aspro in the total amount due of$123,244.99 4. F.Y. 2010 Downtown Waufzndinq Signage, Contract No. 783 Pay estimate No. 8 to Craig Ritland in the total amount due of$4,730.00 5. F.Y. 2010 Drq Run Creek Arch Valve Purchase, Contract No. 793 Payment to Tidef lex in the total amount due of$72,695.00 6. F.Y. 2011 Carnegie Annex Parking Lot Repairs, Contract No. 800 Pay estimate No. 2 to Cardinal Construction Inc. in the total amount due of $3,049.10 7. Chamberlain Water Service Kill Pay estimate No. 2 to Peterson Contractors, Inc. in the total amount due of$337.50 8. Donald Street/MLK Jr. Drive Recreational Trail Location Studu Pay estimate No. 2 to JDE Engineering in the total amount due of$7,437.50 9. U.S. Highway 63 Final Design Phase, NHSX-63-6(69)-3H-07 Payment to AECOM in the total amount due of$13,358.03 f January 10, 2011 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, January 10, 2011. Mayor Ernest G. Clark in the Chair. Roll Call: Cole, Getty, Jones, Greenwood, Schmitt, Welper, Hart. Moment of Silence. Pledge of Allegiance: Dennis Clark, General Manager of Waterloo Water Works. 135786 - Hart/Schmitt that the Agenda, as amended, for the Regular Session on Monday, January 10, 2011, at 5:30 p.m. , be accepted and approved. Ayes: Seven. Motion carried. 135787 - Hart/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, January 3, 2011, at 5:30 p.m. , be accepted and approved. Ayes: Seven. Motion carried. Recognition of January Team Member of the Month - Jimmy Day, Jr. Recognition of 2010's Team Member of the Year - Tony Pauley. CONSENT AGENDA 135788 - Hart/Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Schedule AP642, pp. 1-59, dated January 10, 2011, in the amount of $1, 014, 981.76, a copy of which is on file in the City Clerk' s office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2011-11. 2. Request of Nathan Hovey for tax exemptions on improvements totaling $120, 000.00 for property located at 1660 Shultz Street and located in the Consolidated Urban Revitalization Area-Submitted by Shane Graham, Planner II. Resolution adopted and upon approval by Mayor assigned No. 2011-12. 3. Request to certify the following assessments to properties for work performed by the Water Works, together with recommendation of approval of Board of Water Works Trustees-Submitted by Dennis Clark, General Manager of Waterloo Water Works: Address Amount to certify 316 Prospect Boulevard $609.52 305 Cutler Street $2,594.00 903 Logan Avenue $2,284.45 1003 Logan Avenue $3, 400.00 Resolution adopted and upon approval by Mayor assigned No. 2011-13. b. Motion to approve the following: Travel Requests Name & Title Amount of Personnel Class/Meeting Destination Date(s) not to exceed 1. Richard Total Backflow Waterloo, January $150.00 Olson, Resources Advanced Iowa 6, 2011 Maintenance repair re- Foreman certification class 'ST-TTOZ 'oN paubTssP aoAeW Aq TenoaddP uodn pup pa3dopp uoT3nTosag •uanag :seAv •pe;dopp aq '„T08 •oN 3opaguop 'uoTTegs dumd aagpm maogs ssaabuoa aJ33e3 TTOZ 'x'3 g3TM uoT3oun[uoo uT uoT3ona3suoo buTaapao uoT3nioseg„ gegg aadTem/3aeg - Z6LS£i ' 'I-ITOZ 'oN paubTssP aoAPW Aq Tpnoadda uodn pup pa3dopp uoT3nTosag •uaAes :seiy •pa3dopP aq '„JOB •oN goeaguop 'uoT3egg dmnd aegpm mao3S ssaabuo3 °134eD TTOZ 'x'3 1.13TM uoT3°uncuoo uT •o;e '3opa4Uoo 3o UIao3 'suoT'3PoT3Toods 'suPTd 3o Tenoaddp buTmaT3uoo uoTgnToseg„ ;pq; aedTeM/gaeH - T6LS£i •paTaaEo uoT3oN •uanag :saAy •eTT3 uo paopid pue panraoaa aq s3uauuoo uag3TaM pup Tea° pup pasoTo aq buTapaq aqg gog aadTem/3aeg •auou aaaM aaagg pup suoT; e qo Teao pue ua33T.M ao3 peTTeo aoAeW egg 'buTaeeq oTTgnd 3o eopTd pup euiT3 egg buTaq sTyy - 06LSET •paTaaeo uoTgoN •uanag :saI •aTT3 uo paoeTd pup panTeaaa aq 'TTOZ 'L Aaenuer uo aaTano0 ooiaa3ef aq3 uT pagsTTgnd se 'i08 •oN gopaquo3 'uoT3e3g dmnd aa3eM uiao3S sseabuo3 0T33e3 TTOZ A'3 uo buTaeeq oTTgnd 3o aoT3ou 3o uoT3eoTTgnd 3o 3ooad 3eg3 aadTaM/3aeH - 6BLS£T SENIW 3H DI'Ig[ld •peTaaeo uoT3oW •uanag :seAv (seTas Aepuns sapnTouI) (ii/£Z/Zi seaTdxg) (TeMeueg) enuany gbnoaogsuy 0SZ 'ssaabuo3 aT33e0 A1Tea TeU°TgpN g SSPT0 uoT4e0TTdd*d 3Tmaad esue pi aaag •L puog •9 • 30aa3S 'M 00£ '3uAof ez3aad s,Aaor Agbnoa •S uoT4PDTTddy Peat/ eOTnaag aoopgnp (saTeg Aepung sapnTouI) (iT/L/OT seardxg) (TeMeuag) gees s yzb 'M 00£ '3uAof ez3aad s,Aaor Agbnoa (saTeg AepunS sapnTouI) (TT/6T/ZT selTdxa) (TeMeuag) 3a0a3S TeToaammoc ZZ9 'dogs ee33o0 9 ooud as eTaa1Te9 '£ 0 eeeT0 uoTgeoTTddy 3Tmaad esueoTq aonbTZ 3uem3uToddd MaN £TOZ 'i goaeW papog 3uamdoianaa Aaaagsuaogy AgTunuuop W eUTpTeaaD uam uTodd Ma AaenuE uoTssTmmo0 3 3 K N fTOZ OT P auoZ asTadaa3u3 eapsMoH uefef uam uTodd Ma Aapnup uoTssTuuo3 3 3 K N bTOZ Oi P auoZ asTadaa3ug ppaga3TgM uT3sna uam uTodd as aoa u°TSSTUIIII°3 3 K-a2I ZTOZ T£ qm a shay Tean3Tn0 soTbue7 moy guam3uroddv-ag £T0Z 'I£ zagmaoaa uoTssfunuoa 1440H Toaex egxV 9 Tean3Tn0 3ueu13uToddv MaN £TOZ 'T£ aagmaoau uOTSSTUIUI°3 AaTan} mTy e4aK / Tean3Tn3 quam3uToddy MaN ETU 'I£ aegwoeeu uoTssfunuoO buosn A e s3aK 9 Tpan3Tn0 S 3 ?I 3ueuIuroddy MaN £T0Z 'IC aagmaoaa uoTssnunuo3 T.3TeMeD 33OOS 2311i 9 TeangTno 3 aam aoT°rnedv e ea U0T3P1Tdxg uoTssTmmoo/paPou eoguToddv N :s;ueururodde buTMoTTo3 aq3 3o uoT3epuammooaa s,xaPTD aoAPW aTT3 pup eATaoaa o3 uoTSoW •Z Z abed TTOZ 'Oi Aaenuep January 10, 2011 Page 3 135793 - Hart/Welper to receive, file and instruct City Clerk to open and read bids and refer to City Engineer for review: Division I: Division II: Bidder Bid Storm Water Sanitary Pump Bond Improvements Station Bid Alternate A Alternate B Bid Amount Amount Peterson Contractors Inc. Box A 5% $972, 155.75 $22,560.00 $47,500.00 $36,000.00 Reinbeck, Iowa 50669-0155 Summer' Enterprise Inc. 1776 Buchanan Delaware Ave 5% $977, 461. 95 $29, 180. 00 $48, 644.00 $35, 000. 00 Masonville, Iowa 50654 1 Vieth Construction Corporation 5% $1 539 12 6419 Nordic Drive 2.20 $22, 560.00 $49,000.00 $42, 000.00 Cedar Falls, Iowa 50613 Ayes: Seven. Motion carried. 135794 - Getty/Greenwood that proof of publication of notice of public hearing on Public Library's Radio Frequency Identification (RFID) Conversion Project, as published in the Waterloo Courier on January 4, 2011, be received and placed on file. Ayes: Seven. Motion carried. 135795 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Getty/Schmitt that the hearing be closed and oral and written comments be received and placed on file. Ayes: Seven. Motion carried. 135796 - Getty/Schmitt that "Resolution confirming approval of specifications, bid document, etc in conjunction with Public Library's Radio Frequency Identification (RFID) Conversion Project", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-16. 135797 - Getty/Schmitt that "Resolution authorizing to proceed in conjunction with Public Library's Radio Frequency Identification (RFID) Conversion Project", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-17. 1 • '6T-TTOZ •oN paubTsse aoAeH Aq TeAOadde uodn pue pa;dope uoT;nTosag •uanas :saAy •pa;dope aq '„;oaCoza uoT;TsTnboy A;aadoad uieaboad ;ueIO UOT4e5T4TH paezeH aq; 103 saoTaaaS ;uawa;egy so;segsv u;TM uoT;ounCuoo uT paaooad 0; buTzTaoq ne uoT;nTOsag„ ;eq; ;aeH/;;TRIOS - ZO8S£T 8T-TTOZ 'oN paubTsse aoAeN Aq Tenoadde uodn pue pa;dope uoT;nTosag •uanas :saA' •pa}dope aq '„;oaCoad u0T4TsTnboy A;aadoxd uieaboad ;ueaa uOT;ebT;TH paezaH aq; a03 saOTnaaS ;uaua;egy so;sagsy q;TM uoT;ounCuoo uT •o;a ';oea;uoo 3o ivao3 'suoT;ezT;TOads 'sueTd 'sTesodoad ao3 ;sanbag 3o Tenoadde buTivaT;uoo uoT;nTosag„ ;eq; 41sH/;;TwuoS - TO8S£T •paTaaeo uoT;oH •uanas :saAV •aTT3 uo paoeTd pue panTaoaa aq s;uewuioo ua;;TaM pue Teao pue pasoTo aq buTaeaq ay; ;ex.; 4aeH/;4TUiOS •auou aaaM asaq; pue suoT;oaCgo Tea() pue ua;;TaM ao; paTTea aoAeH au; 'buTzeay oTTgnd 3o aoeTd pue awT; au; buTaq sT1L - 0085£T •paTaaeo uoT;OH uanas :saAv •aTT3 uo paoeTd pue panTeoaa aq 'TTOZ '6 Aaenuer uo aaTano3 ooTaa;eM aq; uT pagsTTgnd se ';oaCoad uoT;TsTnboy A;aadOad weabOad ;yeas uOT;ebT;TH paezeH aq; ao; saDTnxaS ;uauie;egy so;sagsy uo buTaeaq oTTgnd 3o aoT;ou 3o uoT;eoTTgnd 3o 3ooad ;eq; 4aeH/44TW4DS - 66LS£T •paTaaeo uoT;o, •uanas :seAj •Parra oo ;ou ;nq paTTddns axe vs 'y;nTna saoaTd TenpTnTpuT ao; aaeMuoTsTnus saoTad—uanTb Te;o; oN BZ'8S£ '£65 F19 'ss0aoa0N 9SI (suoT;do buTpnTouT ;ou) IK 'aTTTnsguns SLi 'SOi$ eoaq;oTTq-r buTddtgs snTd SLT 'SOTS NH 'Tned ;S H£ 08'OZZ'OSi$ IN 'uosTpeH 0ouiaa ;unourd PTH aappTg :Marnaa Jo; ao;oaaTQ AxeagT7 0; aa;aa 0; xaaTO A;Tj ;ona;suT pue aTT3 'eAteDea 0; aT00/A4405 - 86LS£T 6 abed TTOZ 'OT Axeauer January 10, 2011 Page 5 135803 - Schmitt/Hart to receive, file and instruct City Clerk to open and read bids and refer to Community Planning & Development Director for review: Total lump sum bid 5% Guarantee by (total cost based on Bidder certified check the tabulated amounts or bid bond from each property bid tab) Abatement Specialties 201 30th Street Dr SE 5% $142, 235.00 Cedar Rapids, Iowa 52403 Active Thermal Concepts 2805 Stonegate Court 5% $88, 430. 00 Hiawatha, Iowa 52233 Advanced Environmental Testing & Abatement, Inc. 803 Ricker Street 5% $86,710.00 Waterloo, Iowa 50703 Affordable Hazards Removal, Inc. 121 E Grand Street 5% $52,800.00 Monticello, Iowa 52310 Great Plains Asbestos Control, Inc. 820 East Railroad PO Box 39 5% $92, 985.00 Kearney, Nebraska 68848-0039 Iowa Illinois L Taylor Insulation Co 3205 W 76" Street 5% $183, 444 . 00 Davenport, Iowa 52806-1000 Site Services, Inc. 1621 E. Commercial Street 5% $189, 000.00 Algona, Iowa 50511 Ayes: Seven. Motion carried. RESOLUTIONS 135804 - Greenwood/Schmitt that "Resolution approving agreement with AECOM of Waterloo, Iowa in the amount of $30,000.00 for engineering services related to the design and acquisition of Snow Removal Equipment (SRE) for Waterloo Regional Airport; and authorize Mayor to execute said document-Submitted by Bradley Hagen, Airport Director", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-20. 135805 - Greenwood/Schmitt that "Resolution approving Contract Amendment No. 5 with Iowa Department of Economic Development New Construction Contract 08-DRH-211 to increase the award amount by $872, 959.00 for Round 3 new construction projects; and authorize Mayor to execute said document-Submitted by Rudy D. Jones, Community Development Director", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-21. 135806 - Greenwood/Schmitt that "Resolution approving Completion of Project and Recommendation of Acceptance of Work performed by Active Thermal Concepts, Inc. of Hiawatha, Iowa at a total cost of $602, 479.00 in conjunction with Phase 2 Demolition - Former Chamberlain Manufacturing Property, Contract No. 762-Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Ayes: Seven. 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Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-29. 135816 - Schmitt/Hart that "Resolution setting date of hearing as January 24, 2011 to approve the execution of a Quit Claim Deed for property located at the southwesterly corner of Jefferson and West llth Streets-Submitted by Noel Anderson, Community Planning & Development Director", be adopted and City Clerk instructed to publish notice of same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-30. 135817 - Schmitt/Hart that "Resolution approving Completion of Project and Recommendation of Acceptance of Work performed by Peters Construction Corporation of Waterloo, Iowa in the amount of $1, 125, 627.50 in conjunction with 2009 Riverfront Stadium Locker Room Renovations Phase I & II-Submitted by Rick Curran, Leisure Services Facilities Manager", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-31. ORDINANCES 135818 - Cole/Getty that "an Ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by adding Chapters 1-6F, Creating Department of Safety Services, amending Section 2 of Chapter 6, Article A, 1-6A-2, Police Chief; repealing Subparagraph 1 of Paragraph A of Section 1-6B-1; and enacting in lieu thereof a new Subparagraph 1 of Paragraph A of Section 1-6B-1, Composition of Department; amending Section 2 of Chapter 6, Article B, 1-6B-2, Fire Chief", be received, placed on file, considered and passed for the first time. Prior to a vote on the above motion, the following comments were heard. Councilperson Welper, for the nine years that I have sat here regardless of how controversial the issue is I've always known where I stood. But this time I have to admit that I'm troubled with this one. I certainly applaud you for finding a way to shrink government and reduce taxes. I have tremendous respect for Chief Trelka. I think we're very fortunate to have him as our Police Chief. But knowing very little about this, I read in the paper that the unions were behind it. And so I took it upon myself to go visit with the fire department. It took me three days to visit with all of the men and women. And my basic question was: what are your concerns? what are your questions? what questions should I be asking? And I think the main response from them was we don't know what's going on. All we know is we've lost our Chief. They were concerned about where the money was actually coming from. They were concerned about losing people possibly from the bottom to fill positions. They were very concerned about their training officer. This was very paramount to these guys. They said without a training officer it endangers their lives and they were very concerned about that. The citizens just to say at best I heard said maybe it would work. I didn't have anybody be in support of it. The citizens who have contacted me have said, "Ron do whatever you can do to stop this". Well, I can't vote for everybody here. Chief Trelka and Mayor have said that we need to get the right people in the right places and I totally agree with that. The problem is we're all temporary. In three years this entire council could change. Chief Trelka could be gone. Then we have to find someone to fill that spot. I would say that I think I could support this if everybody was on board with it. But as of right now, I don't have anybody telling me to support this. And I don't know how I can support something I don't know much about. We have work sessions on just about everything but here we have a major change in our public safety and we've heard nothing. I just think we all need to sit down and talk about this. Councilperson Schmitt, just to reiterate what Ron said. I did not get around to all the stations but I did talk to a number of fire fighters and I did hear the same concerns. I also have heard it at the various venues I frequent. Whether it's church or service clubs. People wanting to know what exactly the plan is and I can't tell them. I can't tell them because I think because there is not a firm final plan. 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That's exactly what we are doing. Two days ago in the Waterloo Courier the county is talking about last year's budget proposal. During last year's budget process, the supervisor eliminated eight positions, including three by layoff, and froze all wages except those raises required by union contracts. We have extensive funding to us this year that we haven't had prior to this year. We have gotten put on an unfunded mandate kind of thing in the form of pensions and potential commercial property rollbacks that are going to be very devastating to us. And there are several firemen in the room tonight. And when you guys talk about going around and speaking to firemen, getting their opinion I applaud that. But I also wonder where you were a year ago when I took office and Station 5 was closed. Nobody on this council did anything about that, yet the firemen were livid in an upheaval about public safety and their safety with Station 5 being closed. Nobody asked them what they thought about that. The first day that I took office, the first act that I did as Mayor was call former Chief Carter and Michelle Weidner in my office and I said we won't close anymore fire stations as long as I'm Mayor. And we reopened Fire Station No. 5 because of what the fire department was saying and telling me. I don't know how recently or if you remember or not, not too awful long ago there was a pretty bad fire where there was two young little girls that were saved by firemen that would most likely be dead right now. That was Station 5 that made that initial response. If Fire Station No. 5 had been closed when that happened, we would've had two fatalities that night. And that was because I listened to the firemen. Shortly after that there was some issues with mechanics with the fire truck. We didn't have enough fire trucks to operate Fire Station No. 5. And the fire department and Chief Carter at that time came to me and said we would have to close Station No. 5 because we didn't have one to put in it. I said we couldn't do that and we are not closing fire stations, so through my request Chief Carter went to Evansdale and managed to create a relationship with Evansdale to rent/lease/borrow a fire truck to keep Fire Station No. 5 open. Again, I was listening to the fire department as to what we needed to do. I care about public safety. I care about the fire department. I care about the police department. It also concerns me that this affects the police department just like it does the fire department. Did you ask any police officers? Councilperson Schmitt, yes I did as a matter of fact. Mayor Clark, well I don't know what the response was but all I kept hearing was we're talking to fire. Councilperson Schmitt, their response was they would like to see a plan. Mayor Clark, so bear with me if you would please and let's just for minute do a little comparison. Every college in the country that has a sports program has an athletic director, a director of athletic services. The AD has administrative responsibility over the ATHLETIC department but each individual program, whether it's football, basketball, baseball, swimming, etc., has a head coach...a chief, if you will, and each head coach has assistant coaches. The AD has the administrative responsibility of providing leadership for the athletic program as a whole, for long range planning, for visioning and goal setting for all of the athletic programs, etc. , etc. , etc. The head coach, the chief, of every program has direct responsibility for their individual programs. They determine when practice is, which players start the game, which plays to run, when to call a time out, when an athlete deserves praise or discipline, etc., etc., etc. , NOT the Athletic Director OK, you're saying what does this have to do with anything. I submit it has everything to do with exactly what I am proposing. It's new, it's different, and it' s change so there is that "Unknown" factor that everyone worry's about but in the end, I'm creating an Athletic Director position except it' s a Safety Director position. The concept is exactly the same. We will have a Safety Director to provide long range planning, vision casting, goal setting, morale boosting, relationship building, and many, many other administrative duties to both fire and police. And like an Athletic Director, our Safety Director will have head coaches and assistant coaches in both fire and police that will direct the day-to-day operations of their respective teams. In the end, in last year's budget package, we pledged $225,000 from our cash reserve to get to a % that most of us were comfortable with. You all made it very clear that was a one-time deal and we would not do that again. I'm OK with that, and I agree, however, you guys are going to have to have the commitment to make some hard decisions to get this budget balanced with a number we can all live with. The alternative is raising fees, and playing with those accounts that we can raise taxes in, because you all know our 810 levy is capped. agg aaaTM uo os pup suoTssas xaoM uT (aoM anoA go Tie op sxTo; noA •saded agg uT gnd sT 42gM gsnc buTggou spue;saapun oTTgnd aqy •ATT?nba pup;saapun TTP ;,uop pat 910M sbuT;aew ;p1M uo uT uaaq anew ogM aaaq; buTggTS sxTo3 noA gegg buT;sasa;uT agTnb ;T PUT3 I 'p?Ou uo;buTgunH SILT 'nOAETTTQ gsesso3 •STgg go gaud e g,us?M I ;Egg TPTOT330 pa;OaTa ue se buTsseasegwa eTggTT P s,;T Moux I aso;aq sad?d agg uT buTpeaa aTagg ;sgM twig uo buTob s ,;eIM aw 6UTTT94 oTTgnd egg aAPg I uagM •uo buTob SEM gegM MeU( Sn g0 auou g?g; ;OEg egg S,;T TESodoad anoA sT gonw os ;,usT woTgosd egg xuTq; i •os buTMoux Aw ;noq;TM peueddsq gT peueddeg gT 3' •uoT;e;s aIT3 e JO buTSoTO egg buTAosdd? 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I •aans '(STI eaagg sT ;nq 'buTaq Am go aagT; AIaAa ggTM avow sTgg uT anaTTaq I •gT gab og buTob ;Ou as,noA 'wesbosd sTq; uo at WOlg as;usasnb u a03 buT(OOT aa,n0A 3I 'UT Asenuer OT abed TTOZ January 10, 2011 Page 11 public doesn't see it. You don't have the TV camera on. You say it's going to save money. You're going to create two new positions and nd eliminat e one position. The people I see on a weekly or monthly basis are saying how can you create two positions and save money? And you're talking about taking on a sports complex down here and adding employees. How many? How much do they pay? You're saying this is going to be a good deal, we'll take on more employees. And here you are going to get rid of one position to create two new ones. The money thing doesn't make sense. When you think you can take on the sports complex, all the people, and all of the bills, and everything else and save money. I can tell you the taxpayers out there, who are treated like mushrooms, they don't believe it. Following comments a vote was taken on the above motion with the following result. Ayes: Five. Nays: Schmitt, Welper. Motion carried. 135819 - Cole/Greenwood that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Ayes: Six. Nays: Schmitt. Motion carried. 135820 - Cole/Greenwood that "an Ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by adding Chapters 1-6F, Creating Department of Safety Services, amending Section 2 of Chapter 6, Article A, 1-6A-2, Police Chief; repealing Subparagraph 1 of Paragraph A of Section 1-6B-1; and enacting in lieu thereof a new Subparagraph 1 of Paragraph A of Section 1-6B-1, Composition p of Department;p ent; amending Section 2 of Chapter 6, Article e B, 1-6B-2, Fire Chief", be considered and passed for the second and third times and adopted. Ayes: Five. Nays: Schmitt, Welper. Ordinance adopted and upon approval by Mayor assigned No. 5024. OTHER COUNCIL BUSINESS 135821 - Hart/Greenwood to instruct Leisure Services Director to prepare specifications, bid document, etc. in conjunction with 2011 Golf & Downtown Area Maintenance Turf Equipment, be received, placed on file and approved. Ayes: Seven. Motion carried. 135822 - Hart/Greenwood that specifications, bid document, etc. in conjunction with 2011 Golf & Downtown Area Maintenance Turf Equipment, be received and placed on file. Ayes: Seven. Motion carried. 135823 - Hart/Greenwood that "Resolution preliminarily approving specifications, bid document, etc. in conjunction with 2011 Golf & Downtown Area Maintenance Turf Equipment", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-32. 135824 - Hart/Greenwood that "Resolution setting date of hearing on specifications, form of contract, etc. and taking of bids as January 24, 2011 at 5:30 p.m. in the City Hall Council Chambers on the 2011 Golf & Downtown Area Maintenance Turf Equipment and City Clerk instructed to publish notice of same", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-33. ORAL PRESENTATIONS 135825 - Councilperson Hart, I would like to interject January 17, 2011 as the commemoration and celebration of Dr. Martin Luther King Holiday. I invite all community members to make that a day of service in his vision. And also on January 16, 2011 is the annual Martin Luther King, Jr. Day banquet. I'm pretty sure there are some other activities that maybe Mr. Funchess will be able to tell us about. But there is plenty of other programming that will be taking place throughout the community so stay tuned. Mayor Clark, stated that Suzy Schares, City Clerk underwent surgery today and it went fine. She will be gone for a couple of weeks, she is doing well and she will probably be able to come home tomorrow. So a Gung Ho to Suzy, God Bless her and lets all keep her in our thoughts and prayers too. • 1 eTO Aq.tD Aq.ndaO zoTte3 TozeO •patzzeo uoTgoN •uanas :saAy •ui•d Ls:9 qe uznoCpe TtounoO agq. gegq. aT00/1zeH - 9 8 ET J N3NN2I[IOPOy •patzzeo uotgoN •uanas :saAy •eTT3 uo paoeTd pue pantaoaz aq squaunuoo Tezo anoge agq. gegq. aToO/4aPH ZT abed TTOZ '0T Azenuer J • • 0 ,1 ,...- IA 1 I IA... H:.it 4'i P N I-�'I CA C] ❑ N CO CDN - ❑ al-o o z,I -4- ❑ o N t l• 0 o›- N ❑ : a a.I- > - N ❑I .a N ❑ D7 CD a.au Z I cn : V V ❑ N I'7 in m ..' I a I - a ❑ N P I t0 tO ON F1 N t0 i in N - N ❑ w , / V 1t) Oa A- .- N _I I c+ fPr fPr f& w ii ❑ ❑ [- it I. w II N m N O ❑ id U Z"' II Cl- LC) to N. Fo a Ca/] g a e v � oNa ❑N > L] Q p, co �6chic Z F C.) O P4 - :1 v M ro CO - z �. .z, C7 W . !; ,- N Q 7 o In z ❑ LT >- F 3 O <n irk2 - Q x w � a- Z ti t< ❑ O Q O 2 ~ 7 .444 Z c I n N u) O m •q ` o a a w O U Z o Gi. ❑ I- F AY II CO 0 x HC.A Q w o I Lo Y o .-i 3 f a E U ',.. O RI ❑ I- .. i€ 2 a) a) N o a ". II y Q P'1 Z a' ' Ili I Z G + m Cl.) Li 0 utlli Q LA >, Z C 1 > u) cd w 'C7 Z I, p Z'I' Z�. P. J 11 O f I- 11 CJ 11 0 Z it O' II it a li '-1 m ti U c '0 ro fi C II .. II II C 'I.II 0Ai H ii 6..IN I I N N. .. I N Win t 3 •.4 I "N .. I a a!W Z H N I-= w'II .,.C r. D Ii 1 11 A0 I-- I' FINANCE DEPT. STAFF ONLY LINE ITEM USED L OILY 1 3CG) /.3c TRAVEL REQUEST FY;a++%iI BUDGETED ,- 3oC;Ct.' CITY OF WATERLOO EXPENDED YTD ,/37/ THIS REQUEST LEFT AFTER THIS REQUEST .(?Zji2-2y DATE Original-Clerk/Finance ' Copy-Department NAME(S) AND POSITION(S): DATE: Dennis Gentz, P.E. January 5, 2011 Assistant City Engineer NAME OF CLASS I MEETING: DESTINATION: Ankeny, IA 47`h Annual Concrete Paving Workshop DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: February 2, 2011 February 4, 2011 February 2—4, 2011 PURPOSE OF TRAVEL/TRAINING: To attend 47th Annual Concrete Paving Workshop WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 266-07-7830-1346 $185.00 LODGING TAXI X GRANT REIMBURSABLE 15.00 MEALS PARKING YES NO 150.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 350.00 TOTAL: $ 350.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO • t� Q�YYV /l / DEPARTMENT HEAD MAYO- January 5, 2011 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 FINANCE DEPT. STAFF ONLY LINE ITEM USED AN :3.44 5./53 I Jc/(? TRAVEL REQUEST FY II BUDGETED 5G c c'•6'0 CITY OF WATERLOO EXPENDED YTD (• THIS REQUEST /6./5, t`z) LEFT AFTER THIS REQUEST ;)I,if 3,y t f DATE %)h , /' )// Original- Clerk/Finance Copy-Department NAMES) AND POSITION(S): DATE: January 4, 2011 MATTHEW CHESMORE Rehabilitation/Relocation Specialist NAME OF CLASS / MEETING: DESTINATION: Ankeny, Iowa Lead Training— Initial Courses for Certifications DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: January 24, 2011 January 28, 2011 January 24-28, 2011 PURPOSE OF TRAVEL: Attend Lead Training Courses for both Sampling Technician and Inspector/Risk Assessor certifications. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ -D- YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: 224 32 5853 1343E BUDGET LINE ITEM: BGLED TRVL $340.00 LODGING TAXI X GRANT REIMBURSABLE $175.00 MEALS PARKING YES NO $980.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION $ 50.00 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 1,545.00 TOTAL: $ 1,545.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND ENEFF AL TO THE I APPROVE THIS TRAVEL REQUEST CITY OF WATERLOO it/d NOEL ANDERSON, CPD DIREC MAYOR DEPARTMENT HEAD /, 0 - I I 16 Z t RAared Goodies\Forms\Travel Request Form January 2010 DATE FINANCE DEPT. STAFF ONLY LINE ITEM USED `'/J ' ,,,VO 5 TRAVEL REQUEST FY BUDGETED />' ;C(70 y` CITY OF WATERLOO EXPENDED YTD ( jrr THIS REQUEST /2-/7 LEFT AFTER THIS 7 S REQUEST ( 45 S DATE �j'J�� ' /" 5 ,2r.)I I Original-Clerk/Finance Copy- Department NAME(S) AND POSITION(S): DATE: Rich Warren, Consultant for Government Relations January 4, 2011 Allynn Howe, Consultant for Government Relations NAME OF CLASS/ MEETING: DESTINATION: Waterloo, IA DEPARTURE POINT IF NOT WATERLOO: Washington, DC DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: Nov 3, 2010 Nov. 5, 2010 Nov. 3-5, 2010 PURPOSE OF TRAVEL/TRAINING: Under the consultant contract with Government Relations Consultants and the City of Waterloo approved May 3, 2010 some travel maybe beneficiary for the application of projects for potential federal funding in Washington, DC WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE X AIRFARE DEPARTING FROM: Washington DC ESTIMATE OF COST: BUDGET LINE ITEM: 410 08 6280 2103 $400.00 LODGING 115.00(rental) TAXI X GRANT REIMBURSABLE MEALS PARKING YES NO REGISTRATION 600.00 AIRFARE X REQUIRED CERTIFICATION MILEAGE/FUEL 100.00(bags) MISC/TOLLS YES NO TOTAL FOR ALL: $ 1,215.00 TOTAL: $ 607.50 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND B EFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD MAY• 'l►SIA(I DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 Ft 1d5'-1 1 ' --- 'a FINANCE DEPT. STAFF ONLY LINE ITEM USED `-i(i, „46, �FJi(c`� /�,y6 TRAVEL REQUEST FY 'Z it BUDGETED 61/4�{,G(' CITY OF WATERLOO F io fv 6� EXPENDED YTD i'�/�.")/ 1 LI I 1 THIS REQUEST SSG' '2 LEFT AFTER THIS ,.._. REQUEST 6 7)1. ✓Z�/ DATE 2/'/(.0 /.ij-- 2-)j/ Original-Clerk/Finance Copy-Department NAME(S) AND POSITION(S): DATE: Kent Shankle, Curator 1/4/11 Ken Warren, Tech/Preparator NAME OF CLASS/MEETING: DESTINATION: Fort Madison, IA & Chicago, IL DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: 1/17/11 1/18/11 1/17-18/11 PURPOSE OF TRAVEL/TRAINING: Travel to deliver Iowa Watercolor Society Touring Exhibition to next venue and tp pick up artwork by Allen Stringfellow for exhibition at the Waterloo Center for the Arts. • WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ YES NO METHOD OF TRAVEL: x CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: 010-26-4265-1346 BUDGET LINE ITEM: 26-STG-OSG 120 LODGING TAXI x GRANT REIMBURSABLE 140 MEALS PARKING YES NO REGISTRATION AIRFARE x REQUIRED CERTIFICATION 300 MILEAGE/FUEL MSC/TOLLS YES NO TOTAL FOR ALL: $ 560 TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY O,F WATERLOO / DE c1-2 id!/46<" � ENT H MAYOR d /f, ,,1 i 6-1_g/)// 16 Ian DATE u DATE K:\Share Goodies\Forms\Travel Request Form January 2010 FINANCE DEPT. STAFF ONLY LINE ITEM USED -5;hit '/3/6- TRAVEL REQUEST FY i BUDGETED cic CITY OF WATERLOO EXPENDED YTD 46.Gi THIS REQUEST Dom:et) LEFT AFTER THIS REQUEST DATE Original-Clerk/Finance Copy-Department NAME(S) AND POSITION(S): DATE: Brian Rath— Treatment Operator Supervisor 1/6/11 NAME OF CLASS/ MEETING: DESTINATION: Kirkwood Community College Collection System Basics Cedar Rapids, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: 2/23& 2/24 2/23 &2/24 2/23/11 &2/24/11 PURPOSE OF TRAVEL: Edcuation cce's WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST$ YES NO METHOD OF TRAVEL: x CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo ESTIMATE OF COST: BUDGET LINE ITEM: 520-14-5200-1315 LODGING TAXI GRANT REIMBURSABLE MEALS PARKING YES NO 250.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 250.00 TOTAL: $ 250.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO LE- " D RTM T HEAD M YOR /// 1119-01 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 �,_ � . CITY OF WATERLOO , IOWA h1ri.,, r,Iri►.- COMMUNITY PLANNING AND DEVELOPMENT 4"r 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 .Y1Oo No NOEL C.ANDERSON,Community Planning&Development Director MayorCouncil Communication I' 6,6 BUCK City Council Meeting: ianuary 3, 2010 II/ CLARK Prepared: December 14, 2010 Dept. Head Signature: # of Attachments: 5 COUNCIL MEMBERS SUBJECT:The request by Suresh and Rupa Reddy to rezone approximately 7.48 acres from DAVID "A-1"Agricultural District to "R-4"Multifamily Residence District. JONES Ward 1 Submitted by: Noel Anderson,Community Planning&Development Director CAROLYN COLE Recommended City Council Action: To set date of hearing and publish an official notice Ward 2 pertinent to the rezoning of approximately 7.48 acres from "A-1"Agricultural District to "R- HAROLD 4" Multifamily Residence District; and rescind Ordinance No. 5021. GETTY Ward 3 Summary Statement: As you may recall, at the regular meeting of the Waterloo City Planning, Programming and Zoning Commission on November 2, 2010, the QUENTIN commission reviewed a request by Suresh and Ruppa Reddy to rezone the portion of HART Ward 4 land shown on the attached aerial photograph from "A-1"Agricultural District to "R- 4", Multifamily Residence District for the purpose of constructing apartments that RON will serve the students at Hawkeye Community College. The Planning Commission WELPER Ward 5 recommended approval of the request to rezone property as submitted.At the November 8d' City Council meeting, the request was a approved however, the BOB request must be reviewed a second time and the previous approval rescinded due to GREENWOOD At-Large an error in sending property notification to surrounding property owners within 250' of the site in question. STEVE SCHMITT Expenditure Required:N/A At-Large Source of Funds:N/A Policy Issue: Rezone Alternative:N/A Background Information: Cc:Aric Schreoder,City Planner Noel Anderson-Community Planning and Development Director CITY W WEBSITE:WORKING FORerOUia.us WE'RE WORKING YOU! An Equal Opportunity/Affirmative Action Employer Rezone request from "A-1 " Agricultural District to :e:. "R-4" Multiple Residence District south of 6015-6220 Donegal Circle ° -,±t N i .or”nK r-Hawkeye Community College 4 � "Mile a East orange Rd 7 II ., �. _ R-4 1'F ./r.. ' t, - r`-`•'rJ`• .ca .i 6 R 4.R P-- " Area requested to be rezoned er _ r.' Donegal Cr- . _:._,. �„ M N City of Waterloo 300 150 0 300 pliMeiiiiimi Feel Bled(Hawk County I December 7,2010 REQUEST: Request to rezone approximately 7.48 acres from "A-1"Agricultural District to "R-4" Multiple Family District. APPLICANT: Suresh and Rupa Reddy GENERAL The applicant is requesting to rezone the site in question to allow for DESCRIPTION: development of Multiple family units. IMPACT ON The area in question is principally agricultural in nature. Multiple family NEIGHBORHOOD & units lie to the north of the site while to the south, east, and west is all SURROUNDING LAND Agricultural. USE: VEHICULAR & The area would be served by extending private Dublin Street to the PEDESTRIAN TRAFFIC proposed area to be rezoned. The engineering Department has CONDITIONS: expressed concern over a lack of detail as to how the street will be extended and the lack of a safe pedestrian crossing on Orange Road to get to Hawkeye Community College as the number of units increase in the area. RELATIONSHIP TO There are no trails near the area to be rezoned. RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR The proposed rezone area is currently zoned "A-1"Agricultural District SITE AND IMMEDIATE and has been zoned as such since the adoption on the zoning ordinance VICINITY: in 1969. Properties in the immediate vicinity are also zoned as such with the exception of the apartment complexes to the north zoned "R-4" Multiple Family District. DEVELOPMENT The surrounding area is mixed with agricultural land that is actively HISTORY: farmed and apartment complexes directly north of the site in question are fairly new and where built between 2003 and 2009. BUFFERS/ Appropriate landscape plans would have to be submitted with any site SCREENING: plans before a building permit is issued. DRAINAGE: Appropriate drainage plans would have to be submitted with any site plans before a building permit is issued, however, new screening would be required. FLOODPLAIN: The area to be rezoned is in the Zone C, which is not a special flood hazard area as established by the Federal Emergency Management Association (FEMA) Flood Insurance Rate Map dated July 3, 1985. PUBLIC /OPEN Hawkeye Community College is located directly to the north of the site in SPACES/ SCHOOLS: question across Orange Road. UTILITIES: WATER, There is a private 8" sanitary sewer line along Dublin Drive to the site as SANITARY SEWER, well as an 8" public waterline. There is a 12" waterline that runs along STORM SEWER Orange Road and ends at the westerly property line of Hawkeye Towers Apartments. RELATIONSHIP TO The Future Land Use Map designates this area as Mixed Residential. COMPREHENSIVE The proposed rezone would appear to be in conformance with the Future LAND USE PLAN: Land Use Plan or Comprehensive Plan. STAFF ANALYSIS — This request was recommended for approval by the Planning and Zoning ZONING ORDINANCE: Commission at the November 2nd meeting and approved by the City Council at their November 8th meeting however, the request must be re reviewed and the previous approval rescinded due to an error in sending A-1 to R-4 South of Hawkeye College Page 1 of 2 December 7, 2010 property notification to surrounding property owners. The request to rezone land generally located south of Hawkeye Village Apartments and Hawkeye Towers from "A-1" Agricultural District to "R-4" Multifamily Residence District would appear to be compatible with the goals and policies of the Comprehensive Plan and is located in the Primary Growth area according to the Growth Area Map. The designation in the Primary Growth area indicates this is a Smart Growth Development. Utilities serve the area and access can be achieved by extending Dublin Drive to the site. However, property to the north (Hawkeye Tours) is owned by W.B. Ventures L.C., while the property to the northwest (Hawkeye Village) is owned by the applicants. The portion of Dublin drive that has been constructed was intended to be a public street, but has yet to be accepted as a public street. If Dublin Drive was to be extended, as a public street it would require that land also be accepted from W.B. Ventures L.C. Additional details as to how the development will be served will also be required. The Engineering Department has received several calls from concerned citizens about the unsafe conditions of the existing pedestrian crosswalk. The Engineering Department recommends that the crosswalk be examined by Traffic Department, Hawkeye Community College, and the existing developments and make necessary improvements. The proposed development is a logical expansion to the existing multifamily development to the north and would help better serve the students attending Hawkeye Community College. STAFF ANALYSIS — There is no platting required for this request. SUBDIVISION ORDINANCE: STAFF Therefore, staff recommends the request to rezone approximately RECOMMENDATION: 7.48 acres from "A-1" Agricultural District to "R-4" Multiple Residence District approved for the following reasons: 1.The proposed rezone appears to be a logical expansion of existing developments to the immediate north. 2. The request is compatible to existing developments and is in conformance with the Future Land Use Map and Comprehensive plan. 4. All utilities serve the immediate vicinity and can be extended to serve the site. And Subject to the following conditions: 1. That the final site plan meet all requirements including but not limited to drainage landscaping, access, hard surface vehicle use areas, etc. A-1 to R-4 South of Hawkeye College Page 2 of 2 (Page 2 of 2) _-- -- - _-- • EXNIBIrA A part of the NE 1/4 of the NW 1/4 of Section 23-88-13, Waterloo, Black Hawk County, Iowa, described as follows: Commencing at the Southeast corner of Parcel "H" as recorded in L.D, Book 570 page 373, Black Hawk County Recorder's Office; thence S 00°00'00" W a distance of 643.60 feet to the South line of the NE Y. of the NW Y. of said Section 23; thence N 89°54'35" E along the South line of the NE Y. of the NW Y. of said Section 23 a distance of 475,06 feet to the East line of the NW Y. of said Section 23; thence N 00°24'14" E along the East line of the NW A of said Section 23 a distance of 682.83 feet to the Southeast corner of Parcel "I" as recorded in Fee Book No. 2004 18795, Black Hawk County Recorder's Office; thence N 89°59'47" W along the South line of said Parcel "I" a distance of 479.82 feet to the East line of said Parcel "H"; thence S 00°04'40" W along the East line of said Parcel "H" a distance of 40.00 feet to the point of beginning. The East line of the NW Y4 of said Section 23 is assumed to bear S 00°24'14" W. REAL ESTATE 7 'IIFER TAX RAID 71 !y $ -1y.s1242ep• PATFt I S.SA • , _RECORDER DATE " .S6 BLACK H VVVK RECEIVED BLACK HAWK COUNTY ASSESSOR Book , Page , File Number 2005-00029653 (Page 1 Cl 2) •. THEIOWA STATE 9AR ASSOCIATION Eric W.Johnson ISBA#000013174 FOR THE LEGAL EFFECT OF THE USE OF J _Official Form N0.107 \� THIS FORM,CONSULT TOUR LAWYER INDEX BLACK HAWK COUNTY,IOWA:Fs FEE BOOK N 200 5 2 9 6 5 3 s� PROO FILED FOR RECORD,INDEXED AND DELIVERED TO THE COUNTY AUDITOR JUN 20 2005 AT 4:00 P.M, RECFEE 1-10•00AUDFEE 5.00/ . COMPARED �� , E-CON 1.00/ ��.i BLACK HAWK COUNTY RECORDER I TITLE SERVICES CORPORATION nformation Eric W.Johnson, 620 Lafayette, P.O.Box 178, Waterloo,IA 50703,(319)234-1766 Individual's Name Street Address City Phone ,tar Address Tax Statement: Suresh Reddy, Rupa K Reddy SPACE ABOVE THIS LINE o e*: 3556 Turnberry Dr Waterloo IA 50701 FOR RECORDER IRI, TRUSTEE WARRANTY DEED STATE OF IOWA; SS (Inter Vivos Trust) BLACK HAWK CO. it �odtJuar yteaartaaaS For the consideration of One($1.00) Auditor Dollar(s)and other valuable consideration, ueputy Faye Dorothy Martin Anderson (Tfasle,l)(Co-Trustees)of the Faye Dorothy Martin Anderson Revocable Trust Agreement Dated April 16, 1997 does hereby convey to Suresh K.Reddy and Rupa K.Reddy,as joint tenants with full rights of survivorship and not as tenants in common, the following described real estate in Black Hawk County, Iowa: See attached Exhibit"A" Subject to easements,covenants,restrictions,ordinances,and limited access provisions of record. This deed is given to supplement a trustee's deed previously filed and is excepted from filing a declaration of value and groundwater hazard statement pursuant to Iowa Code§428A.2(10). Q al The grantor hereby covenants with grantees, and successors in interest, that grantor holds the real estate by title in fee simple; that grantor has good and lawful authority to sell and convey the real estate; that the real estate is free and clear of all liens and encumbrances, except as may be above stated; and grantor covenants to warrant and defend the real estate against the lawful claims of all persons,except as may be above stated. PC The grantor further warrants to the grantees all of the following: That the trust pursuant to which the transfer is made is duly executed and in existence;that to the knowledge of the grantor the person creating the trust was under no disability or infirmity at the time the trust was created;that the transfer by the trustee to the grantees is effective and rightful; and that the trustee knows of no facts or legal claims which might impair the validity of the trust or the validity of the transfer. Words and phrases herein, including the acknowledgment hereof, shall be construed as in the singular or plural number,according to the context. Dated this /6 day of June , 2005 By (title) Faye Martin An er n By:. ' (title) As(Trustee)(Co-Trustee)of As(Trustee)(Co-Trustee)of the above-entitled trust the above-entitled trust B STATE OF Iowa ,COUNTY OF Black Hawk `9c1- 64o This instrument was acknowledged before me on /,6 June , 2005 ,pio° Faye Doroth Martin Anderson as(Trustee)[Co-Trustee]oft ' • l ab avv ytl tCOMMIS S BN#002322 l '�• COMMISSION#002�:2 AV ON EXPIRES ONA "09 ,Notary Public in and for said State CAVEAT: The trustee/grantor should consult with their lawyer concerning the trustee's personal liability arising out of the warranties contained herein. • eine Iowa Seats Ear Am:oaten ���aaa''' 107 TRUSTEE WARRANTY DEED 10WA00CSe 2000 :V I Kemal Juntary,2000 aVa / - �a Book . Paae , File Number 2005-00029653 Printable Map Output http://www2.co.black-hawk.ia.us/servlet/com.esri.esrimap.Esrimap?... Black Hawk County Parcel Map 'Parcel ID: 18813-23-126-015 Deed Holders: jREDDY,SURESH K & REDDY,RUPA K Legal: S 1/2 NW NW SEC 23 T 88 R 13 r � s i,. t • ;"t ph Ott 14 if 'S V ity4 ' mom Wirt SebGbO Upend Mr1a1 Vlgb �T'°Q� - w.' hospital 0 Mack Hs*Lp aoPoot w,ha_ paths Mpm9 i'"` Railroad. • Townships w.br Parcels Mp,bavwr 0 Towns Ctty Lin.a raihoatl_am mum._ roaddim wabmama_ 11 37:3ft I Black Hawk County,Iowa Map Dsclai.ui era This map does not represent _a surv-e-Y.No liability s assumed for the accuracy 316 East 5th Street of the data delineated herein,either expressed or implied by Black Hawk County,the Black Hawk Waterloo,Iowa 50703-4774 County Assessor or their employees.This map is compiled from official records,including plats, Phone:(319)833-3002 surveys,recorded deeds,and contracts,and only contains information required for local Fax:(319)833-3070 government purposes.See the recorded documents for more detailed legal information. E-mail:auditor co.black-hawk.ia.us.org 1 of 1 1/12/2011 3:50 PM APPLICATION FOR REZONING CITY OF WATERLOO PLANNING,PROGRAMMING, AND ZONING COMMISSION WATERLOO, IOWA 319.291.4366 1. APPLICATION INFORMATION: a. Applicant's name(please print): Suresh Reddy and Rupa Reddy Address: 1873 Crabapple Ln Phone: 319-233-3941 Fax: City: Waterloo State: Iowa Zip: 50701 b. Status of applicant: (a)Owner X (b)Other (CHECK ONE): If other explain: c. Property owner's name if different than above(please print): Address: Phone: Fax: City: State: Zip: 2. PROPERTY INFORMATION: a. General location of property to be rezoned: Adjacent and to the south of Hawkey,. vi 1 1 age+ Apartments, near the campus of Hawkeye Community College_ b. Legal description of property to be rezoned:Parcel "N" of Plat of Survey filed May 24, 2005, as Doc. No. 2005-27220; said parcel consisting of 7.4885 acres, and being located in the Northeast Quarter of the Northwest Quarter of Section 23-8R-13, Waterloo, Black Hawk County, Iowa. c. Dimensions of Proposed Zoning Boundary(Excluding Right of Way):Roughly 479' x 683' d. Area of Proposed Zoning Boundary(Excluding Right of Way): 7.4885 acres e. Current zoning: A -\ Requested zoning: R-'-( f. Reason(s) for rezoning and proposed use(s)of property: Applicants desire to submit the parcel to the existing horizontal property regime of Hawkeye Village and then construct additional residential units for students. g. Conditions(if any)agreed to: h. Other pertinent information(use reverse side if necessary): Please Note: If applicant is not the owner of the property,the signature of the owner must be secured. If it is the intent to subdivide (split) any land, vacant or improved in conjunction with this request it must go through a platting process(separate from rezone request). The filing fee of$200+ $10 per acre($750 max)(payable to the City of Waterloo) is required(round amount down to nearest$10 increment). This fee is non-refundable. Under no condition shall said sum or any part thereof be refunded for failure of said amendment to be enacted into law. Any major change in any of the information given will require that the request go back through the process,with a new filing fee. If the request is denied no new petition covering the same or portion of the same property shall be filed with or considered by the Planning,Programming,and Zoning Commission until four(4)months have elapsed from the date of denial by the Waterloo City Council. The undersigned certify under oath and under the penalties of perjury that all information on this request and submitted along with it is true and correct. All information submitted will be used by the Waterloo Planning, Programming, and Zoning Commission and the Waterloo City Council in making their decision. The undersigned authorize City Zoning Officials to enter the property in question in regards to the request. itkp_ !6/c3fl6 ct Signature Applicant Date �� r/ /o1320)o Si gn PP Signature of Owner D to 21 STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1339195 NOTICE OF PUBLIC HEARING ON REZONI notice was published in the WATERLOO/CEDAR FALLS COURIER - a daily newspaper printed in WATERLOO, , Black Hawk County, Iowa, for 1 issues commencing on 01/14/2011, in the issues of 01/14/2011 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer' s Bill $25 . 17 NOTICE OF PUBLIC HEARING ON REZONING t. e TO WHOM IT MAY CONCERN: Notice is hereby given that on the 18th day of January,2011,at 5:30 p.m.in the tlfr '/ Council Chambers in the City Hall in the City of Waterloo,Iowa,a public hearing sign will be held by the Council of the City of Waterloo,Iowa,upon the recommenda- tion of approval of the City Planning, Programming&Zoning Commission,to approve the request of Suresh and Rupa Reddy to rezone from"A-1"Agricultural District to"R-4"Multifamily Residence Subscribed and swo n to before me this District approximately 7.48 acres gerier- Cirlocated south of se of on Donegal day Circle for the purpose of constructing O f � apartments that will serve the students r l..n I I at Hawkeye Community College,legally � g ��p6d_r^ described as follows: xf+�s is GJE ALAN Z A part of the NE' of the NW%of Sec- e lion 23-88-13,Waterloo,Black Hawk OMMiSsl0N NO.761976 Coun y,Iowa,described as follows: v M" g9 EXPIRES Commencing at the Southeast corner of - � �' 1 ( Parcel"H"as-recorded in L.D.Book 570 t.a" page 373,Black Hawk County Record- ers Office;thence S 00°00'00"W a dis- o ry P l i lance of 643.60 feet to the South line of the NE%of the NW' of said Section 23; thence N 89°54'35"E along the South line of the NE%of the NW%of said Sec- lion 23 a distance of 475.06 feet to the East line of the NW^ of said Section 23; Received of thence N 00'24'14"E along the East line of the NW Y of said Section 23 a dis- lance of 882.83 feet to the Southeast the sum of , corner of Parcel"I"as recorded in Fee Dollars lars Book No.2004 18795,Black nHawk in full for publication of the above invoice. 895947wa ngtheS0uthlineeof ae Parcel"I"a distance of 479.82 feetto the East line of said Parcel"H";thence S 00°04'40".W along the East line of said i Parcel"H"a distance of 40.00 feet to the, Notary Seal : i pointof beginning. The East line of the NW - %of said Sec- tion 23 is assumed to bear S 00°24'14" W,all in the City of Waterloo,Black Hawk County,Iowa. Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City Hall,Waterloo,Iowa,before the dale set for said hearing. By order of the Council of the City of Wa- terloo this 3rd day of January,2011. Suzy Schares,CMC • City Clerk ORDINANCE NO. 5025 ORDINANCE AMENDING ORDINANCE NO. 2479, AS AMENDED, BY ADDING SUBSECTION NO. 410 TO SECTION 2A-5, REZONING CERTAIN PROPERTY AND RESCINDING ORDINANCE NO. 5021 IN ITS ENTIRETY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA: Section 1 . That Section 2A-5, of Ordinance No. 2479, as amended, be further amended by adding after Subsection No. 409, of said Section, the following Subsection No. Four Hundred Ten (410) . "410. Parcel "N" of Plat of Survey filed May 24, 2005, as Doc. No. 2005-27220; said parcel consisting of 7 . 4885 acres, and being located in the Northeast Quarter of the Northwest Quarter of Section 23-88-13, all in the City of Waterloo, Black Hawk County, Iowa; now zoned on the Zoning Map of Waterloo, Iowa, approximately 7 . 48 acres as "A-1" Agricultural District, be and the same is hereby zoned as "R-4" Multifamily Residence District as above described, subject to the following condition: 1 . That the final site plan meet all requirements including but not limited to drainage landscaping, access, hard surface vehicle use areas, etc. " Section 2 . That the City Clerk be, and she hereby is, directed to file a certified copy of this Ordinance with the Recorder of Black Hawk County, Iowa. BE IT FURTHER ORDAINED that Ordinance No. 5021 be, and the same hereby is, rescinded in its entirety. INTRODUCED: January 18, 2011 PASSED 1st CONSIDERATION: January 18, 2011 PASSED 2nd CONSIDERATION: January 18, 2011 PASSED 3rd CONSIDERATION: January 18, 2011 PASSED AND ADOPTED this 18th day o anuary, 2011 . /(2( at) Ernest G. Clark, Mayor ATTEST: .v)A--kk �12'i.� Suzy S-lyres, CMC City Clerk i Ordinance No. 5025 Page 2 CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5025 as passed and adopted by the City Council of the City of Waterloo, Iowa, on the 18t day of January, 2011 . Witness my hand and seal of office this 18th day of January, 2011 . SEAL uzy S res, CMC City Clerk ilk IIL CITY OF WATERLOO , IOWA I~�ri�/�� COMMUNITY PLANNING G AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 °'terioo NOEL C.ANDERSON,Community Planning&Development Director Council Communication IMayor City Council Meeting:January 3, 2010 itiP4A1'' /I�I96I(BUCK Prepared: December 29, 2010 ( /CLARKDept•Head Signature: � #of Attachments: 5 COUNCIL MEMBERS SUBJECT:The request by Union Baptist Church to rezone approximately 1.29 acres from "R-2" One and Two Family Residence District to "Gl, GZ" Conditional Zoning District for DAVID the purpose of constructing 79 individual mini storage units. JONES Ward l Submitted by: Noel Anderson, Community Planning&Development Director CAROLYN Recommended City Council Action:That the City Council set a date of public hearing COLS and publish an official notice pertinent to the requested site rezone. Ward 2 HAROLD Summary Statement:The proposed rezone would comprise of 1.29 acres owned by the GETTY applicant.The applicant has submitted a site plan indicating 79 individual mini storage Ward 3 units would be constructed on the site. QUENTIN HART Mini-storage is a principal permitted use in the "M-1" Light Industrial District, and is a Ward 4 permitted use in the "G2" Commercial District through the issuance of a Special Permit which takes into account the location for compatibility of surrounding uses and area RON directed to be located behind other commercial business. Staff initially had concerns with WEEPER request due to the residential zoning and surrounding homes. However, according to the Ward 5 U.S. Department of Housing and Urban Development Noise Guidebook, the area to be BOB rezoned has a rating of 75,which is considered "Unacceptable", for residential construction, GREENWOOD so the proposed development would appear to provide a good buffer for the adjoining At-Large residential uses. STEVE SCHMITT Expenditure Required:N/A At-Large Source of Funds:N/A Policy Issue:Rezone Alternative:N/A Background Information: Cc:Aric Schreoder,City Planner Noel Anderson-Community Planning and Development Director CITY WEE FORerOU!a.us WE'RE WORKING YOU! An Equal Opportunity/Affirmative Action Employer " t.i4 Request to Rezone approximately 1 .29 Acres from "R-2" '. '^ One and Two Family Residence District to "C-2,C-Z" ' '4 Conditional Zoning District l$'. -' NW A kE u Mr m • ) Area requested to be Rezoned x Shilliam Street :i 1 Jacks•nStr- t �� h y U co L r , �yy 4 ______ Street i, • ati.nal k� , 1 1 • 0,00 so ,� 1 F•1 _ Legal Description The request by Union Baptist Church to rezone approximately 1.29 acres from "R-2" One and Two Family Residence District to "G1, GZ" Conditional Zoning District. Lots 3,4,5,6,7,8,9, and 10 of Block 7 of Shilliams 3'd Subdivision except city road right of way and except railroad. December 7,2010 REQUEST: Request to rezone approximately 1.29 acres from "R-2" One and Two Family Residence District to "C-1, C-Z" Conditional Zoning District for the purpose of constructing mini-storage units. APPLICANT: Union Baptist Church — 209 Jackson Street GENERAL The applicant is requesting to rezone the site in question to allow DESCRIPTION: for mini storage. IMPACT ON The area in question is principally residential in nature. Single- NEIGHBORHOOD & family homes lie to the north and east of the proposed location. SURROUNDING The Canadian Northern Railroad switching yard is located to the LAND USE: south and west. VEHICULAR & Jackson, Merriman, Shilliam, and Halstead Streets, which are PEDESTRIAN considered local streets, serve the proposed rezone area. There TRAFFIC are sidewalks along Jackson and Shilliam Streets. CONDITIONS: RELATIONSHIP TO There are no trails near the area to be rezoned. RECREATIONAL TRAIL PLAN: ZONING HISTORY The proposed rezone area is currently zoned "R-2" One and Two FOR SITE AND Family District and has been zoned as such since the adoption of IMMEDIATE VICINITY: the Zoning Ordinance No. 2479 in 1969. Properties in the immediate vicinity are also zoned as such with the exception of the switching yard to the south which is zoned "M-1" Light Industrial and the homes to the east are zoned "R-3" Multiple Residence District. DEVELOPMENT The majority of the surrounding area is comprised of one and two HISTORY: family dwellings. The homes directly east of the site in question, which where built in between 2003 and 2004. Other surrounding developments were build in the early 1900's BUFFERS/ If approved, the mini-storage would have to be screened from any SCREENING: adjacent residential uses. DRAINAGE: The site plan does not indicate additional drainage. Appropriate drainage plans would have to be submitted with any site plans before a building permit is issued. At this time, there would not appear to be any need for screening. FLOODPLAIN: The area to be rezoned is in the Zone C, which is not a special flood hazard area as established by the Federal Emergency Management Association (FEMA) Flood Insurance Rate Map dated July 3, 1985. PUBLIC /OPEN East High School is located south of the site, and Cunningham SPACES/ SCHOOLS: School for excellence is located north of the site. UTILITIES: WATER, An 8" sanitary sewer line runs along Jackson, Merriman, and SANITARY SEWER, Halstead Street. There is a 21" storm sewer line that runs down STORM SEWER Halstead Street. R-2 to C-1,C-Z at 130 Jackson Street for Mini Storage Page 1 of 3 December 7,2010 RELATIONSHIP TO The Future Land Use Map designates this area as Low Density COMPREHENSIVE Residential. Allowing mini-storage in this area would not appear to LAND USE PLAN: be in conformance with the Future Land Use Plan or Comprehensive Plan however, the site is adjacent to the industrially zoned railroad-switching yard, and the proposed development could help create a buffer between the switching yard and the adjacent residential uses. STAFF ANALYSIS — The proposed rezone would comprise of 1.29 acres owned by the ZONING applicant. The applicant has submitted a site plan indicating 79 ORDINANCE: individual mini storage units would be constructed on the site. Mini-storage is a principal permitted use in the "M-1" Light Industrial District, and is a permitted use in the "C-2" Commercial District through the issuance of a Special Permit which takes into account the location for compatibility of surrounding uses and area directed to be located behind other commercial business. Staff initially had concerns with request due to the residential zoning and surrounding homes. However, according to the U.S. Department of Housing and Urban Development Noise Guidebook, the area to be rezoned has a rating of 75, which is considered "Unacceptable", for residential construction, so the proposed development would appear to provide a good buffer for the adjoining residential uses. A portion of the area requested to be rezoned was formerly owned by the City of Waterloo and was sold for $1.00 to an individual under a development agreement that he would build a home on he property, or the lot would revert back to the city. No dwelling was ever built and the individual subsequently sold the property to the church. Additional action of the Council to clear this matter will be required. STAFF ANALYSIS — SUBDIVISION There is no platting required for this request. ORDINANCE: STAFF Therefore, staff recommends the request to rezone RECOMMENDATION: approximately 1.29 acres from "R-2" One and Two Family District to "C-2, C-Z" Conditional Zoning District for the purpose of constructing mini-storage south of 130 Jackson Street be approved for the following reasons: 1. The proposed mini-storage facility would not appear to be out of character with the area nor would it have a negative impact on the neighborhood. 2. The proposed mini storage facility could serve as a noise barrier between the switching yard and the neighborhood to the north. R-2 to C-1,C-Z at 130 Jackson Street for Mini Storage Page 2 of 3 December 7,2010 And subject to the following conditions: 1. That the final site plan meet all requirements including but not limited to drainage, landscaping, screening hard surface vehicle use areas etc. 2. That the final site plan is approved by the Board of Adjustment through any applicable special permit process. R-2 to C-1,C-Z at 130 Jackson Street for Mini Storage Page 3 of 3 APPLICATION FOR REZONING CITY OF WATERLOO PLANNING, PROGRAMMING, AND ZONING COMMISSION WATERLOO, IOWA 319.291.4366 1. APPLICATION INFORMATION: a. Applicant's name(please print): ,\yvA•6^ 3CA4 )c' ..k C J VI L Y Address: D,or'1-'Set c So rTh Phone: 3 tot -All--/aj3 Fax: d3 e;- cs--r-V.go.(le(4.97 City: 4/I/4f'cr /,,c, State:' "fi- Zip: S-070"3 G a I b. Status of applicant: (a)Owner (b)Other (CHECK ONE):If other explain: c. Property owner's name if different than above(please print): Address: Phone: Fax: City: State: Zip: 2. PROPERTY INFORMATION: a. General location of property to be rezoned: C.hvYv...e 167 "Sac yv,N ,_Y1A e y.r ‘1meke\'4'Hot jv_, t b. Legal description of property to be rezoned: ',_ a } s N o_'7 V Q G. ,- ___ 4�Gl4� (v 71'' BiziL ] - 7 S �,11 i0vv\ 'r&. S;,,LeS,%,,st, c. Dimensions of Proposed Zoning Boundary(Excluding Right of Way): £ c$"S-1 ,yi, pi d. Area of Proposed Zoning Boundary(Excluding Right of Way): .g-, I '-, e. Current zoning: -2 Requested zoning: �,i �"". Z G.Z -id isf. Reason(s)for rezoning and proposed use(s)of property: i,r` , ns>-e -, 1 /�`. COr9 e ell u�.n _ M S I. g. Conditions(if any)agreed to: h. Other pertinent informationoy (use reverse side if necessary): 9,r q, n0,,�- „) t. 1 4 _) e �i ( ! 4 a T n 4Lv1'1. a-c-",-,Lrfa Please Note: If applicant is not the owner o the property, the signature of the owner must be secured. If it is the intent to subdivide (split) any land, vacant or improved in conjunction with this request it must go through a platting process(separate from rezone request). The filing fee of$200+$10 per acre($750 max)(payable to the City of Waterloo) is required (round amount down to nearest$10 increment). This fee is non-refundable. Under no condition shall said sum or any part thereof be refunded for failure of said amendment to be enacted into law. Any major change in any of the information given will require that the request go back through the process, with a new filing fee. If the request is denied no new petition covering the same or portion of the same property shall be filed with or considered by the Planning,Programming, and Zoning Commission until four(4) months have elapsed from the date of denial by the Waterloo City Council. The undersigned certify under oath and under the penalties of perjury that all information on this request and submitted along with it is true and correct. All information submitted will be used by the Waterloo Planning, Programming, and Zoning Commission and the Waterloo City Council in making their decision. The undersigned authorize City Zoning Officials to enter the property in question in regards to the request. /Ji�tr1'�'C, ��, \ Signature of Applicant 1`1�`A` �''�~r��l.'��� PP Date ignature of Ow er FROm : COD CaISTRUCT:ON CO. , INC. PtiakIE NO. : 319 277 5710 Aug. 27 2010 o8:4aatel P1 . . , . •. .. . . . I. . '• . . , - • ' . . • . . • . . . , . . • ! ; , . . i i !. . f •• .: • • . , . ! • 1 I • • 1 1 . i • i , • - )i i •.• ••• : .01-14ARett : • ! i I i , .. ! F 1 • . ' . • - i : i , ; ; • . --t t.-1 1 •- : . ; . 4 1 . . • , t . . , • ; I ; ! • . I 1 ; f ; ; ; 1 i - 1 - • ; : -•, :-• ' • I ' , ig.•• i . ;• , .... .. , _ .. ; . 4 . ; . . ; ,.„....,! .,-,. ... 1 • .,., .•, ••. i . . i i , , ; „ • -. -!;•:,.- i•.•- ,;;• • : ;•. .",.--'''.•' . ! ; . . : • -T , .....,......,,......- , • . ., 1' ! • . , i 1 . , 1 1 , . . 1 ? , • r I.' I NI- 4 • . 1 i ! .. 1 1 4- • ' ; • , , , ! , , : ! 4 , li II: ! . I : ,I. i , i 1 i I l. • i $ I . i i.• - 1 ..' i ,. i 1 0 I i l' `• ..! 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' 1f rfiN 4 : •V i I .C-—". .. : i _11.• II • ; ! : . 1.1•...•.i"•.•11_.I 1 . 1 I ii ii......,.i r, i____ ,i1 ... ._ . , .., i1.. : LH, ; •... , • , , „ , „ , • -1... !-- .. i , •• • , .. , , f 27 STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1338567 NOTICE OF PUBLIC HEARING ON REZONIN notice was published in the WATERLOO/CEDAR FALLS COURIER - , a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 01/11/2011, in the issues of 01/11/2011 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice . Printer' s Bill $13 . 45 8� g NOTICE OF PUBLIC HEARING ON REZONING TO WHOM IT MAY CONCERN: Notice is hereby given that on the 18th day of January,2011,at 5:30 p.m.in the Council Chambers in the City Hall in the Subscribed and sworn to before me this / City of held by the Co,a public hearing a_, will be held by the Council of itie City of 1+ 1 day of AA 1 1_ 30 t i Waterloo,Iowa,p to approve the request of Union Baptist Church to rezone from "R-2"One and Two Family Residence -- - District to"C 1 C Z"Conditional Zoning p,.tE>• .e ALYl9 a[IL.. District approximately L29 acres gener li - e CO ISSION NO.761976 ally located south of 130 Jackson Street for the purpose of constructing 79 indi- • ,I Sri N EXPIRES viduaf mini storage units,legally di;- o ��': scribed as follows: Lots 3,4,5,6,7,8,9,and 10 of Block 7 of Shilliams 3rd Subdivision except city ota y ub c' road right of way and except railroad,all in the City of Waterloo,Black Hawk County,Iowa. Anyone who is interested may appear at said time-and place and be heard or may Received of file written objection with the City Clerk, City Hall,Waterloo,Iowa,before the data set for said hearing. Byr order of the Council of the City of Wa- the sum of Dollars terloo this 3rtl day of January,2011. Suzy Scharer,CMC in full for publication of the above invoice . City Clerk Notary Seal : Request of Union Baptist Church to rezone from "R-2" One and Two Family Residence District to "G 1 ,GZ" Conditional Zoning District approximately 1 .29 acres generally located south of 130 Jackson Street for the purpose of constructing 79 individual mini storage units Written comments to receive & place on file CAROL FAILOR From: qhart@mchsi.com Sent: Tuesday, January 18, 2011 4:18 PM To: CAROL FAILOR Subject: Place On file Carol & Suzy I received a call from Charlyn Alexander at 212 Halstead Street indicating that she is not in favor of the proposed development with the mini storage facility proposed by Union Missionary Baptist Church. Quentin Hart 1 Page 1 of 1 r H .ram http://wwvv.ministorageoutlet.com/lmages/Gallery/DSCN2614.jpg 1/6/2011 Page 1 of 1 • t s a http://www.ministorageoutlet.com/Images/Gallery/DSCN2613.jpg 1/6/2011 Page I of 1 http://wwsv.ministorageoutlet.com/Images/Gallery/Filejpg 1/6/2011 Page 1 h t Itt; IVINgtAlt http://www.ministorageoutlet.coirillmages/Gallery/Filejpg 1/6/2 ORDINANCE NO. 5026 ORDINANCE AMENDING ORDINANCE NO. 2479, AS AMENDED, BY ADDING SUBSECTION NO. 411 TO SECTION 2A-5, REZONING CERTAIN PROPERTY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA: Section 1 . That Section 2A-5, of Ordinance No. 2479, as amended, be further amended by adding after Subsection No. 410, of said Section, the following Subsection No. Four Hundred Eleven (411) . "411. Lots 3, 4, 5, 6, 7, 8, 9, and 10 of Block 7 of Shilliams 3rd Subdivision except city road right of way and except railroad, all in the City of Waterloo, Black Hawk County, Iowa; now zoned on the Zoning Map of Waterloo, Iowa, approximately 1 . 29 acres as "R-2" One and Two Family Residence District, be and the same is hereby zoned as "C-1, C-Z" Conditional Zoning District as above described, subject to the following conditions : 1 . That the final site plan meet all requirements including but not limited to drainage, landscaping, screening hard surface vehicle use areas, etc. 2 . That the final site plan is approved by the Board of Adjustment through any applicable special permit process . " Section 2 . That the City Clerk be, and she hereby is, directed to file a certified copy of this Ordinance with the Recorder of Black Hawk County, Iowa. INTRODUCED: January 18, 2011 PASSED 1st CONSIDERATION: January 18, 2011 PASSED 2nd CONSIDERATION: January 18, 2011 PASSED 3rd CONSIDERATION: January 18, 2011 PASSED AND ADOPTED this 18th day of January, 2011 . 1//"fi e4ti? Ernest G. Clark, Mayor ATTEST: uzy S ares, CMC City Clerk Ordinance No. 5026 Page 2 CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5026 as passed and adoted by the City Council of the City of Waterloo, Iowa, on the 18t day of January, 2011 . Witness my hand and seal of office this 18th day of January, 2011 . SEAL Suzy 9ch res, CMC City Clerk CITY OF WATERLOO I Committee Communication 1 Committee Meeting: Ianuary 3, 2010 14810( L_I Prepared: December 21, 2010 Dept. Head Signature: Bradley Hagen,Airport Director p # of Attachments: 1 SUBJECT: Approval of Notice of Public Hearing on Proposed Plans, Specifications, Form of Contract, and bid opening for the replacement of Livingston hangar windows at Waterloo Regional Airport. Submitted by: Bradley Hagen,Airport Director Recommended City Council Action: Approval of Notice of Public Hearing on Proposed Plans, Specifications, Form of Contract, and bid opening for the replacement of Livingston hangar windows at Waterloo Regional Airport. Summary Statement Expenditure Required: Engineers Estimate-$40,000 Source of Funds: 100% IDOT Grant Policy Issue Alternative Background Information: City Council previously approved accepting a grant from IDOT for the improvements of hangars at Waterloo Regional Airport. The grant will fund 100% of the costs. The Livingston hangar is owned by the City of Waterloo, through Waterloo Regional Airport. We lease the hangar to Livingston Aviation. The windows are approximately 40 years old and are in need of replacement. NOTICE OF PUBLIC HEARING On Proposed Plans, Specifications, Form of Contract, and Estimate of Cost and the NOTICE TO BIDDERS For the Taking of Construction Bids for the REMOVE AND REPLACE LIVINGSTON HANGAR WINDOWS AT THE WATERLOO REGIONAL AIRPORT In the City of Waterloo, Iowa RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in the City Hall of the said City on the 17th day of January , 2011, until 4:00 p.m. for the construction of the REMOVE AND REPLACE LIVINGSTON HANGAR WINDOWS AT THE WATERLOO REGIONAL AIRPORT, as described in detail in the plans and specifications now on file in the Office of the City Clerk. OPENING OF BIDS All proposals received will be opened in open Council meeting to be held in the Council Chambers in the City Hall in the City of Waterloo, Iowa, on the 17th day of January , 2011, at 5:30 p.m. , and the proposals will be acted upon at such later time and place as may then be fixed. PUBLIC HEARING Notice is hereby given that the Council of said City will conduct a public hearing on the proposed plans, specifications, form of contract, and estimate of cost for the construction of the above-described improvement project at 5:30 p.m. on January 17, 2011 , said hearing to be held in the Council Chambers in the City Hall in said City. The proposed plans, specifications, form of contract, and estimate of cost for said improvements heretofore prepared by AECOM are now on file in the office of the City Clerk for public examination, and any person interested therein may file written objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto at the meeting above set forth. SCOPE OF WORK The extent of the work involved is the removal and replacement of exterior windows and other incidental items in the Livingston Maintenance Hangar at the Waterloo Regional Airport, Waterloo, Iowa. BEGINNING AND COMPLETION DATES The work under the proposed contract shall be commenced within ten (10) working days after receipt of "Notice to Proceed" and all items shall be completed on or before July 1, 2011 . METHOD OF PAYMENT TO CONTRACTOR The Contractor will be paid against bi-monthly estimates in cash on the basis of ninety-five percent (95%) of the work as it is completed and materials delivered and work approved. Final payment will be made thirty-one (31) days after completion of the work and acceptance by the Council. Before final payment is made, vouchers showing that all subcontractors and workmen and all persons furnishing materials have been fully paid for such materials and labor will be required unless the City is satisfied that material, men and laborers have been paid. NPHB-1 Remove and Replace Livingston Hangar Windows 60180776.10 The Contractor is hereby notified that if the City does not have cash on hand to pay monthly pay estimates, according to Chapter 384.57 of the Code of Iowa, payment may be made by anticipatory warrants issued bearing a rate of interest not exceeding that permitted by Chapter 74A, Code of Iowa. PLANS AND SPECIFICATIONS Plans and Specifications governing the construction of the proposed improvements have been prepared by AECOM, which plans and specifications and also the prior proceedings of the City Council referring to and defining said proposed improvements are hereby made a part of this notice, and the proposed contract by reference shall be executed in compliance therewith. The Bidding Documents are on file for inspection at the office of AECOM, 501 Sycamore Street, Suite 222, Waterloo, Iowa, 50703. Copies may be obtained by applying to AECOM office listed above. Requests shall include street address for delivery of documents. A$25.00 deposit is required for each set of Bidding Documents. Said $25.00 deposit is fully-refundable if the Bidding Documents are returned in good condition within 14 days after the award of bid. Payment shall be by check only. The Drawings included in the Bidding Documents are reduced scale. This deposit policy shall also apply to the prime contractor awarded the project for all plans and specifications obtained and distributed by the prime contractor to their subcontractors and suppliers in determining the prime contractor's bid, if the prime contractor wishes for their deposit to be returned. Upon award of project, the prime contractor shall be supplied with the needed number of plans and specifications at no additional cost. CONTRACT AWARD A contract will be awarded to the qualified bidder submitting the lowest bid. The City reserves the right to reject any or all bids, re-advertise for new bids, and to waive informalities in the bids submitted that might be in the best interest of the City. Bids may be held by the City of Waterloo, Iowa, for a period not to exceed thirty (30) days from the day of the opening of bids for the purpose of reviewing the bids and investigating the qualifications of bidders, prior to awarding the contract. By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced with the State of Iowa and preference will be given to local domestic labor in the construction of the improvement. PROPOSALS SUBMITTED The bidder shall submit bids on the items listed in the proposal. The bidder shall clearly write or type the unit bid price and the bid item extension (Unit Price x Estimated Qty) in numerals on the blanks provided. Should there be any discrepancy between the unit bid price and extension, the City of Waterloo shall consider the unit bid price as being the valid unit bid price. The bidder has the option to submit a computer-generated spreadsheet in lieu of the portion of the Form of Bid or Proposal, which includes the Bid Item Number, Description, Unit, Estimated Quantity, Unit Bid Price, Total Bid Price and Total Bid. The computer-generated spreadsheet shall include all of the information listed in that portion of the Form of Bid or Proposal as well as bear the signature of the Prime Contractor submitting the bid. For the bidders who submit a computer-generated spreadsheet, the TOTAL BID (with alternates, if applicable) shall also be indicated in the space(s) provided on the Form of Bid or Proposal. NPHB-2 Remove and Replace Livingston Hangar Windows 60180776.10 BID SECURITY REQUIRED All bids must be accompanied in a separate envelope by a certified or cashier's check drawn on an Iowa bank, or a bank chartered under the laws of the United States, a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States, or bid bond, (on the form furnished by the City) payable to the City of Waterloo, Iowa, in the sum of not less than five percent (5%) of the bid submitted, which certified check, certified share draft or bid bond will be held as security that the Bidder will enter into a Contract for the construction of the work and will furnish the required bonds, and in case the successful Bidder shall fail or refuse to enter into the Contract and furnish the required bonds, his bid security may be retained by said City as agreed upon liquidated damages. If bid bond is used, it must be signed by both the Bidder and the surety or surety's agent. Signature of surety's agent must be supported by accompanying Power of Attorney. PERFORMANCE AND PAYMENT BONDS The successful bidder will be required to furnish Performance and Payment Bonds within ten (10) days after forms are presented to him in an amount equal to one hundred percent(100%) of the contract price, said bonds to be issued by a responsible surety approved by the City Council and shall guarantee the faithful performance of the contract and the terms and conditions therein contained, and shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims of any kind caused by the operations of the contractor. MAINTENANCE BOND Before the Contractor shall be entitled to receive final payment for work done under this contract, it shall execute and file a bond in the penal sum of not less than 100% of the total amount of the contract, same to be known as "Maintenance Bond," and which bond must be approved by the City Council, and which bond is in addition to the bond given by the Contractor to guarantee the completion of the work. CONTRACT COMPLIANCE PROGRAM I SUBCONTRACTING The program proposes numerical projections regarding utilization of Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) as Subcontractors, vendors and suppliers in the performance of Contracts awarded by the City of Waterloo, Iowa. A goal of at least ten percent (10%) for MBE participation on all City funded construction projects that are estimated at $50,000.00 or more. A goal of at least two percent (2%) for WBE participation on all City funded construction projects that are estimated at $50,000.00 or more. Any project funded in part or in total with federal funds shall follow the respective agencies contract compliance program and goals. The Prime Contractor shall make "good-faith efforts" to meet the Contract Compliance MBE/WBE goals. The MBE/WBE subcontractors, suppliers or vendors must provide the Prime Contractor a reasonably competitive price for the service being rendered or the Contractor is not required to accept their bid. PREDETERMINED WAGE RATE Predetermined wage rates do not apply to work on this project. LIQUIDATED DAMAGES Time is an essential element of this contract. It is important that the work be diligently pursued to completion. If the work is not completed within the specified contract period, plus authorized extensions, the contractor shall pay to the City Liquidated Damages in the amount of five hundred dollars ($500.00) per day, for each day, as further described herein, in excess of the authorized time. Days beyond the specified completion date for which Liquidated Damages will be charged will be working days that the contractor does, or could have worked, from Monday through Saturday. Sundays will be NPHB-3 Remove and Replace Livingston Hangar Windows 60180776.10 counted only if work is performed. Partial working days will be considered as a full working day. Days not chargeable for Liquidated Damages will include rain days, Sunday if no work is done, and legal holidays. Working days will cease to be charged when only punch list items remain to be completed. Punch list items do not include contract bid items or approved change/extra work orders. When the Contractor believes the project to be substantially completed, a written notice stating the same shall be submitted to the Engineer and a request made for a Punch List. If the work under the Contract extends beyond the normal construction season for such work the Contractor shall submit to the Engineer in writing a request that working days counted toward the project be suspended until work is resumed the following construction season. This amount is not construed as a penalty. These damages are for the cost to the City of providing the required additional inspection, engineering and contract administration. PRE-CONSTRUCTION CONFERENCE Before the work is commenced on this contract, a conference shall be held for the purpose of discussing the contract. The conference shall be attended by the prime contractor, subcontractors and City Officials. RECIPROCAL RESIDENT BIDDER PREFERENCE Attention of bidders is called to the requirement of complying with the provisions of the Reciprocal Resident Bidder Preference requirement. Each bidder submitting a bid shall execute and include with the bid, a Resident Bidder Certification in the form herein provided, to the effect that he will not have as employees, Illinois laborers on the work site. SALES TAX EXEMPTION CERTIFICATES Contractors and approved subcontractors will be provided a Sales Tax Exemption Certification to purchase building materials or supplies in the performance of construction contracts let by the City of Waterloo. Published pursuant to the provisions of Chapter 26 of the Code of Iowa and upon order to the City Council of said Waterloo, Iowa, on the day of , 2011. CITY OF WATERLOO, IOWA BY: Suzy Shares City Clerk NPHB-4 Remove and Replace Livingston Hangar Windows 60180776.10 L££l l'9 a Oemauay) enu0 V1SuewPUIIS 0 ;me J 0 ue0!xeales lleA.O sope0 id Q N)lawns 4Jet 'M l0Z euo s5Pnpul) r3 • g4s!M'l L • uogeaNddy Uw,ad asuaal 0 sse10 A 1 taw;S(�auw(,,i,s apt S as^aa!�4Juoyy g 1 (sit e STATE OF IOWA, ng 0A `eZs P IOOU NON) , Black Hawk Countyul)(waN)lam (SOteSAepyngsip 6 C a mail S9ec ,,,,Pnl�3(t6emaueH)dip"- 6 I do solemnly swear that the annexed copy of -, ID mOsjAJadn$oecse!j Eh fee bond is inaao.,.e.-� 8y 1338569 the Contractor to guaranteeme-"e._, e- REPLACEMENT OF HANGER WINDOWS tion of the work. CONTRACT COMPLIANCE PROGRAM/ notice was published in the WATERLOO/CEDAR FALLS COURIER ThTING e program proposesnumerical pro- jections regarding utilization of Minority a daily newspaper printed in WATERLOO, Business Enterpnse(MBE)and Women Black Hawk County, Iowa, for 1 Business Enterprise (WBE) as Subcon- tractors, vendors and suppliers in the commencing on 01/11/2 11, in the issues of NOTICE OF PUBLIC HEARING performance of Contracts awarded by On Proposed Plans,Specifications,Form the City of Waterloo,Iowa. 0 1/11/2 11 of Contract,and Estimate of Cost and the - A goal of at least ten percent(10%)for MBE participation on all City funded NOTICE TO BIDDERS construction projects that are estimated of said newspaper, and that the annexed rate c FortheEaking ERS Construction Bids at$50,000.00 or more. Agoal of at least for the two percent(2%)for WBE participation advertising is the regular legal rate of said REMOVE AND REPLACE LIVINGSTON on all City funded construction projects HANGAR WINDOWS that are estimated at$50,000.00 or more. newspaper, and that the following is a correct AT THE WATERLOO REGIONAL AIR- Any project funded in part or in total with I PORT federal funds shall follow the respective bill for publishing said notice. In the City of Waterloo,Iowa agencies contract compliance program RECEIVING OF BIDS and goals. The Prime Contractor shall Sealed proposals will be received by the make "good-faith efforts' to meet the City Clerk of the City of Waterloo,Iowa,at Contract Compliance MBE/WBE goals. Printer' s Bill $14 7 . 9 9 her office in the City Hall of the said City The MBE/WBE subcontractors, suppli- on the 18th day of January,2011,un- eras or vendor must provide the Prime tit 4:00 p.m. for the constrilctinn of the Contractor a reasonably competitive r=• •- - TON price for the service being rendered or coop ya!tlM Jug J0 esn sales loyoale pa°L00 the Contractor is not required to accept -wfl-uou a 05le sea yo!14M 'OIOZ aunt t j de- their bid. >laaq pesolo le4l wea0 gnl0 Llsno!ne;dnow PREDETERMINED WAGE RATE sem 11 '10 e!Jal!Ja awl s;aaw neq a 40!mod Predetermined wage rates do not apply esn sales Ioyo0le Pa5W!I-uou a se ;! to work on this project. i • Naa40 P!P A041 1!welnw PIP am 1e41 Vod d in LIQUIDATED DAMAGES ..Signed 7 -a 0;Addeq we 1''eapan!o luawdulanaQ the Time is an essential element of this con- p 6u!uueld A!unwwo0'uoaepuy IeON the tract. It is important that the work be (t lOZ2Z/SO seJ!dx8 asua0lT day diligently pursued to completion. If the tawny g)(sales Aepuns sepnlouj) (maN)the work is not completed within the speci- ;aal1S JauwnS OZL aBunoi aol •DOM--ater find contract period,plus authorized ex- Jot uo!/eo!Idde l!uuad °sueo!I Jonb!I 0 tensions,the contractor shall pay to the Subscribed and s , •rn to before me this men awl anoJdde of 6'q'L wail l!s!Ae+01 City Liquidated Damags in the amount ;llwgos/poomueaio it of of five hundred dollars($500.00)per day, -panu!luoo 6'q t wall1 on for each day,as further described herein, • '1809'ON pau6!sse Jo6elN Aq am in excess of the authorized time. day of „ u� 1 lenudde uodn pue paidope eoueu!p O the Days beyond the specified completion /. _ vanaS 501W 'paldope pue souls im- date for which Liquidated Damages will ..,.0":.,, /SU L J�:1-1- a ,�;� pl!yl pue pu0aes ay;JOJ passed pue pee an- be charged will be working days that the • 9/ .761976 -p!suoo aq '„/yladoid u!elJao bu!uozay eld contractor does,or could have worked, I tx��"* • L rMMSSS{ON NO. 'g-yz uogoas o;604'ON Uo,4oasgns 6u!tall from Monday through Saturday.Sundays F:t';° EXPIRES e A aoueu! J 6u!uoZ A!0'Papuaure y a �- „g r. "C SS PP gohPj Oaaueu! 6u! uewe'ci- will be counted onl d work is performed. �r;ayiL-•ya se `6LP8 PJO P ate Partial working days will be considered I ��w. aouewpiD ue„1e41 Poomuearem!wyoS to- as a full working day. Days not charge- I -pauieo uo!W W 'uaneS sexy papued file able for Liquidated Damages will include -sns aq 56u!team loud omi le a6essed Jo;Jlc rain days,Sunday if no work is done,and I pesos pue pwap!suoa eq of saoueu!pio ad Iega11T0fideys� I to Pub11C Buu!nbai semi le41 poomuewgpt411OS Ito Working days wlll cease to be charged 'pauJe0 for when only punch list items remain to'-I uogofnt vanaS :sally 'Kull sag eta Jot,c- be completed. Punch list items do not passed pue paap!S000 'am uo Paaeld he include contract bid items or approved I 'pen!aaw eq',•Aladoid u!eee0 6wuoze8 id change/extra work orders. Received of •g-VZ uo!loas of 60b'ON uolloasen3 Bu! ng When the Contractor believes the project -ppe Ag aoueu!ptp Bu!UoZ/y!0'pepuewe to be substantially completed,a written se '6L43 ON aoueu!PJO bu!puewe notice stating the same shall be submit- aaueu!PJO ue„Will poOmumomun13S he ted to the Engineer and a request made the sum of Dollars 'pal-se°uogoyl or for a Punch List. If the work under the uaAoldwa sly aan!Onml sap se pau!elsgtl in Contract extends beyond the normal in full for publication of the above invoice . >1eHgy'IN :u!elsgy',as :sally alit 00 at construction season for such work the peoeid pue pan!aaa eq sluewwos eat o, Contractor shall submit to the Engineer I -elm pue Iwo pue uo!ss!wwo0 6u!uoZ in writing a request that working days 1 pue 6uluueaboid 'bu!uueld 10 !enoid t counted toward the project be suspend- -de to uo!lepuawwo00J ally pue Pas010 ct ed until work is resumed the following I eq 6upeay ay;Will poomueaionetutoS k- construction season. Notary Seal : 'anent e4;u!PeRRe slculuoo a- This amount is not construed as a penal- t JayYnl eq Aew amyl weal os pue stunt:*,d ty. These damages are for the cost to the 't!J ogled 00 6uipuedap os eIO JoAaPI ity of providing the required additional I •0.10414no;- inspection,engineering and contract ad- uopentis ueu seped awl Jo creme Ales ale ministration. OM 'A8nlweo ken see sell 61.114o1em s!Ii- PRE-CONSTRUCTION CONFERENCE Aeo awl pue 6u!laaw awl aJo;aq 0oa0 of Before the Work is commenced on this I 'sW gem exods I 'moo uoslad!!ouno0 it contract,a conference shall be held for I -peuiaouoo ale 1e41 Ile sans d the purpose of discussing the contract. ! peg;eq1 ueld a anew Ao41 'All 041 41!m a The conference shall be attended by the glom vaau!6ua pue spei!gwe na4;jail 3- prime contractor, subcontractors and ! arcs amid'gm APPabl'wW'it AN Alu!elao ,e City Officials. mg 'ple6w ley;w waauo0 JOu!w a WWM , RECIPROCAL RESIDENT BIDDER PREF- I e pue y6!amino Apea6 setaueq'waauoa s ERENCE le!luetod awns eq pinoa array; 46noy1 g Attention of bidders is called to the re- -le lays sem ;I uo!snlouoo awl le Nu!43 h quirement of complying with the provi- 1 pus 6ugeaw 6u!uoZ p 6u!uueld 041 le - sions of the Reciprocal Resident Bidder passanppe sem Jagew a43'au!tsnbny'JIN I, Preference requirement. iaJa41 Each bidder submitting a bid shall axe- Nlemssola ay; anoJdde o1 salt uo A!o f cute and include with the bid,a Resident NI tiem 6u!Wow noA any 'peed a6uSJ0 7 Bidder Certification in the form herein uo memssaa eel elate yew eogeueo;u1 l provided,to the effect that.he will not 041 lsq;swans P SadIsM uosledeounoo , have as employees, Illinois laborers on -paeoold Alm Appeli'ate ISSIP 1e4;0s I the work site. peuozal eq punt matey;Isanba.o3 Aepol t SALES TAX EXEMPTION CERTIFICATES array ale am puy -p.emlo;05 03 tumido . Contractors and approved subcontrac- -lenep 5141 lot t onw Area a,!I mom Reg; tors will be provided a Sales Tax Exemp- lae;u!'11 to JOnet u!ae Aa41 '0501100 tion Certification to purchase building Alunwuo0 aAaNMSU;e lno sle!a!yo Liam materials or supplies in the performance Jalleu s!ys POssnos!p an,Aayl 's;uapnls of construction contracts let by the City !euo!t!ppe asnoq,ol sl!un Rua Ieuog!p of Waterloo. -pe panq puy'may;too peoeld s6u!pl!nq Published pursuant to the provisions of !suo!1!Ppe ue army of a5!1 mom Aayl 1nq Chapter 26 of the Code of Iowa and upon e,agt ;no 6uipl!nq lsuoteppe ue mope order to the City Council of said Waterloo, l,upinom lansno!J6e moil pauoz sl!Alm, Iowa,on the 3rd day of January,2011. Asgi Agueswd asneaaq pauoza 1!scull Si CITY OF WATERLOO,IOWA op o;ex!'piney,Aay;mum 'sluew;Jedy BY: Suzy Shares O6ell!A afesfmeH Supple 043 10 tins City Clerk 041 olu!1ueoefpa A!ale!paww!same S'L - Ala;euexoJdde to jaoned te41 umo s,Appay 041 'wail lno Wig eq of sl!un Jayonl Jot puewap a et,nb pue.104 1511 51.416M a Si l ways`toe;u1 paldroao mauled 001.ale Aa41 AIUa Ru d 'aSnu e4uessaluap!ad Aayj .vreN lb/ S(Lp Replacement of Livingston Hangar Windows at Waterloo Regional Airport January 18, 2010 Bid Tab Engineer's Estimate: $40,000.00 Bid Bond Required Bidder Bid Bond Bid Amount Zephyr Aluminum Products, Inc. 555 Huff Street 7' 76) �� C' 'I c`e' P.O. Box 936 2 Dubuque, IA 52004-0936 RESOLUTION NO. 2011-35 RESOLUTION CONFIRMING APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST, ETC. , IN CONJUNCTION WITH THE REPLACEMENT OF LIVINGSTON HANGAR WINDOWS AT THE WATERLOO REGIONAL AIRPORT. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Airport Director of said City to prepare proposed plans, specifications, form of contract, estimate of cost, etc. in conjunction with the Replacement of Livingston Hangar Windows at the Waterloo Regional Airport, in the City of Waterloo, Iowa, and WHEREAS, said Airport Director did file said preliminary plans, specifications, form of contract, estimate of cost, etc. in conjunction with the Replacement of Livingston Hangar Windows at the Waterloo Regional Airport, which were preliminarily approved by Resolution No. 2011-9 on January 3, 2011, and WHEREAS, a public hearing, upon notice, was held on January 18, 2011. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed plans, specifications, form of contract, estimate of cost, etc. in conjunction with the Replacement of Livingston Hangar Windows at the Waterloo Regional Airport, in the City of Waterloo, Iowa, be, and the same are hereby, approved as filed. PASSED AND ADOPTED this 18th day of January, 2011 . v' Agf Ernest G. Clark, Mayor ATTEST: Suzy Sc res, CMC City Clerk RESOLUTION NO. 2011-36 RESOLUTION ORDERING THE CONSTRUCTION IN CONJUNCTION WITH THE REPLACEMENT OF LIVINGSTON HANGAR WINDOWS AT THE WATERLOO REGIONAL AIRPORT. WHEREAS, by Resolution No. 2011-35, plans, specifications, form of contract, etc. , in conjunction with the Replacement of Livingston Hangar Windows at the Waterloo Regional Airport, in the City of Waterloo, Iowa, have been approved and adopted by this Council after the public hearing on January 18, 2011 as prescribed by statute. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said project proceed in accordance with said plans and specifications. PASSED AND ADOPTED this 18th day of January, 2011. / :"-e-441 .11 Ar Ernest G. Clark, Mayor ATTEST: Suzy Sch+res, CMC City Clerk CITY OF WATERLOO Council Communication Council Meeting: January 18, 2011 Prepared: January 11, 2011 Dept. Head Signature: # of Attachments: SUBJECT: Engine 305 Replacement Submitted by: Mike Jenn, Acting Fire Chief Recommended City Council Action: Summary Statement 1 am recommending that we accept the bid from Marion Body Works of Marion, Wisconsin, for the purchase of a new fire truck in the amount of$452,134.00. Expenditure Required This is part of the replacement plan for fire apparatus. This will replace Engine 305. Source of Funds: Bond Money: 41012-1400.2117 Policy Issue Alternative: Background Information: RESOLUTION NO. 2011-37 RESOLUTION APPROVING RECOMMENDATION OF ACCEPTANCE OF BID WITH MARION BODY WORKS OF MARION, WISCONSIN, IN THE AMOUNT OF $452, 134 . 00, IN CONJUNCTION WITH THE PURCHASE OF A NEW FIRE TRUCK. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the bid of Marion Body Works of Marion, Wisconsin, in the amount of $452, 134 . 00, described in the specifications heretofore adopted by this Council for said project in Resolution No. 2010-1035, after public hearing on November 22, 2010 on published notice required by law, be and is hereby accepted, the same being the apparent lowest bid for said project . PASSED AND ADOPTED this 18th day of January, 2011 . E WAV Ernest�k, Mayor ATTEST: :a4cLn'efTh Suzyares, CMC City Clerk CITY OF WATERLOO Council Communication City Council Meeting: 1/18/11 Prepared: 1/11/11 Dept. Head Signature: # of Attachments: SUBJECT: 2011 Golf Fees Submitted by: 1B Bolger- Golf Mana er Recommended City Council Action: Approve 2011 golf fee schedule as recommended by the Leisure Services Commission. Summary Statement The attached fee schedule would be implemented for the 2011 season. Expenditure Required N/A Source of Funds N/A Policy Issue N/A Alternative Leave greens fees at the 2010 rates. This increase was used in projecting revenue for the FY11 Budget. By not approving this increase, the projected FY11 revenue will need to be lowered. Background Information: Fees have not been raised since the 2008 season. The proposed fee schedule still allows the Waterloo courses to remain competitively priced when compared to surrounding courses. WATERLOO LEISURE SERVICES 2011 GOLF RATES 2008 -10 2011 INCREASE Daily Fee Adult 17.00 18.00 1.00 9 Hole 12.00 13.00 1.00 2nd Nine 5.00 5.00 0.00 Junior 8.00 9.00 1.00 Senior 16.00 17.00 1.00 Student 14.00 15.00 1.00 Fall Special 12.00 13.00 1.00 MTW Special 8.50 9.00 0.50 December Rate 5.00 5.00 0.00 Season Tickets Adult 650.00 700.00 50.00 Junior 175.00 200.00 25.00 Senior 600.00 650.00 50.00 Senior Weekday 530.00 580.00 50.00 Student 425.00 475.00 50.00 Family 900.00 950.00 50.00 Jr. Morning 10.00 10.00 0.00 Punch Tickets 18 Hole 150.00 160.00 10.00 9 Hole 110.00 120.00 10.00 RESOLUTION NO. 2011-38 RESOLUTION APPROVING GOLF FEE SCHEDULE FOR THE 2011 SEASON IN THE CITY OF WATERLOO, IOWA. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the following Golf Fee Schedule for the 2011 Season in the City of Waterloo, be and the same are hereby approved: Daily Fee Adult 9 Hole $18 . 00 2nd Nine $13. 00 Junior $ 5. 00 $ 9. 00 Senior $17 . 00 Student $15 . 00 Fall Special $13 . 00 MTW Special $ 9. 00 December Rate $ 5. 00 Season Tickets Adult Junior $700. 00 Senior $200. 00 $650. 00 Senior Weekday $580 . 00 Student $475 . 00 Family $950 . 00 Junior Morning $ 10. 00 Punch Tickets 18 Hole $160. 00 9 Hole $120 . 00 PASSED AND ADOPTED this 18th day of January, 2011 . tet.t. 7----Ci Ernest G. Clark, Mayor ATTEST: Suzy Sch res., CMC City Clerk CITY OF WATERLOO Council Communication City Council Meeting:January 18, 2011 Prepared: January 10, 2011 Dept. Head Signature: PH # of Attachments: SUBJECT: PERCY DANES BASEBALL COMPLEX FENCING IMPROVEMENTS DIAMOND#3 Submitted by: Rick Curran, Facilities Manager, Leisure Services Recommended City Council Action: Request Council approve and authorize the Mayor to sign Contract with Miller Fence Co., Inc. of Waterloo, Iowa for Percy Danes Baseball Complex Fencing Improvements Diamond#3 for the amount of Thirty-Three Thousand, Nine Hundred Fifteen dollars and 00/100 ($33,915.00). Summary Statement: Leisure Services(Sports) and Build Our Ballpark is creating a premier diamond at Danes Complex for tournament play and championship games. Work to be completed by April 8, 2011. Expenditure Required: $33,915.00 Source of Funds: Funding through a combination of Leisure Services Sports facility improvements CIP Funds 410-37-4202-2178 ($25,000.00) and Build Our Ballpark funds. Policy Issue Alternative Background Information: Leisure Services, Build Our Ballpark and Bob Hellman have partnered to improve youth diamonds throughout the city of Waterloo. Currently base paths have been shortened and new infield surface placed in 2010 at Danes Complex. Council awarded low bid to Miller Fence Co., Inc. on December 13, 2010. RESOLUTION NO. 2011-39 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF CONTRACT WITH MILLER FENCE CO. , INC. OF WATERLOO, IOWA, IN THE AMOUNT OF $33, 915. 00, IN CONJUNCTION WITH THE PERCY DANES BASEBALL COMPLEX FENCING IMPROVEMENTS DIAMOND #3, AND DIRECTING EXECUTION OF SAID CONTRACT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That contract with Miller Fence Co. , Inc. of Waterloo, Iowa, in the amount of $33, 915 . 00, described in the specifications heretofore adopted by this Council for said project in Resolution No. 2010-1070, after public hearing on December 6, 2010 on published notice required by law, be and is hereby awarded, the same being the apparent lowest bid for said project, and authorizing Mayor to execute said contract. PASSED AND ADOPTED this 18th day of January, 2011. Zafge, Ernest G. Clark, Mayor ATTEST: Suzy Bch es, MC City Cle k CITY OF WATERLOO Council Communication City Council Meeting: January 18, 2011 Prepared: January 10, 2011 Dept. Head Signature: # of Attachments: 1 SUBJECT: Processional Agreement Waterloo Center for the Arts Door and windows replacement Submitted by: Craig Clark Interim Building Official & Maintenance Administrator Recommended City Council Action: Approve agreement with Invision Architecture for an amount not to exceed $14,000 plus reimbursable expenses not to exceed $500.00 for analysis, design work, bid documents and construction coordination related to the Waterloo Center for the Arts window and door replacement project. Summary Statement Invision performed work on the Center for Arts addition therefore they are the logical firm to continue with the door and window upgrade. Expenditure Required $ 14,500. 00 Source of Funds CIP 2011 Background Information: 11/22/10 Debra Anderson, Maintenance Administrator o City of Waterloo 715 Mulberry Street a Waterloo, IA 50703 3 " P Debra: V RE: Window and Door Replacement Project g Waterloo Center for the Arts " We are pleased to provide this proposal for improvements at the Waterloo Center for the Arts. Our understanding of the project is as follows: The scope of work is to study and implement replacement of the hollow metal doors and glazed framing <" along the river side of the 1965 structure. We will review and document conditions of the existing hollow metal doors and windows on the original structure. We will develop recommendations for replacement of the doors and window, along with budget F. pricing for the work. Building plans and elevations will be developed to indicate the recommended solution. 0 We will develop bidding and construction documents to complete the work. We will issue documents for 3 bidding, hold a pre-bid conference,assist the City in receiving bids,and will develop the contracts for construction. During construction,we will hold coordination meetings, review submittals of systems and materials, will conduct a punchlist inspection and will provide coordination of contractors submittals to complete the o project. M We do not anticipate that consulting engineers will be required to complete the project. Should we determine that the fin tube radiation adjacent to the existing openings needs modification or replacement, o we would add that work by amendment,and would obtain a proposal at that time. — E We propose to hold two meetings during design,the first to review the existing conditions and Z recommendation for improvements,and the second to review documents prior to issuing for bidding. We N I s will hold two meetings during construction for coordination,and will provide up to four site visits, in addition to the punchlist inspection. We propose to provide these services working on an hourly basis with a maximum fee of$13,000, plus reimbursable expenses. Statements will be issued on a monthly basis. Reimbursable expenses are limited to the cost of production of bidding documents and shipping,and will be billed at cost.The maximum reimbursable expenses will be$500. A copy of our hourly billing rates is attached. E' Z = a Debra Anderson 11/22/10 Page 2 of 2 I will be the primary contact for INVISION. Please contact me with any questions or if you would like further clarification of our proposal.We look forward to the opportunity to work with you on these improvements to the Waterloo Center for the Arts. Sincerely, I it Michael Broshar, FAIA xc. Lynor Koch/INVISION enclosure • INVISION Architecture Billing Rates January 2010 Principal 165.00 Project Manager I 125.00 Project Manager II 110.00 Architect 100.00 Intern 80.00 Interior Designer 70.00 Technical Staff 70.00 Administrative 45.00 RESOLUTION NO. 2011-40 RESOLUTION APPROVING AGREEMENT WITH INVISION ARCHITECTURE OF WATERLOO, IOWA. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Agreement dated January 18, 2011, in an amount not to exceed $14, 500 . 00, plus reimbursable expenses not to exceed $500 . 00, to provide analysis, design work, bid documents, and construction coordination in conjunction with the Waterloo Center for the Arts Window and Door Replacement Project, by and between INVISION Architecture of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved. PASSED AND ADOPTED this 18th day of January, 2011 . (1‘1 Er est G. Clark, Mayor ATTEST: uzy Scha es, CMC City Cler . CITY OF WATERLOO Council Communication City Council Meeting: January 18, 2011 Prepared: January 11, 2011 Dept. Head Signature: S.G. # of Attachments: SUBJECT: Extra Services per contract with Synder & Associates for Hammond & Ridgeway Project Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Approve Resolution Summary Statement: Extra services are charged per hour basis. Preparation costs include correspondence with city, modifying exhibit and attendance at the public hearing held on August 23, 2010. Expenditure Required: $1,158.00 Source of Funds: GO Bond Policy Issue Alternative Background Information: RESOLUTION NO. 2011-41 RESOLUTION APPROVING EXTRA ENGINEERING DESIGN SERVICES WITH SNYDER & ASSOCIATES OF ANKENY, IOWA. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the additional cost of $1, 158 . 00 for extra engineering design services in conjunction with the Hammond Avenue and Ridgeway Avenue improvements, by and between Snyder & Associates of Ankeny, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved. PASSED AND ADOPTED this 18th day f January, 2011 . 'al2/44447-7 Ernest G. Clark, Mayor ATTEST: Suzy Schres, CMC City Cler r;,;. CITY OF WATERLOO , IOWA iArm COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 %/To0 NO NOEL C.ANDERSON,Community Planning&Development Director Council Communication Mayor City Council Meeting: January 18, 2011 BUCK CLARK Prepared: January 11, 2010 Dept. Head Signature: Noel Anderson, Community Planning&Development Director " # of Attachments: -5 COUNCIL MEMBERS SUBJECT: Request by the Young Development, LLC for a variance to the City DAVID of Waterloo Subdivision Ordinance, Section 2.4, (2), a, Signing and Recording of JONES Ward 1 Subdivision Nat, to allow for the recording of Klingaman Park 4th Addition, which is beyond the 9 month maximum timeframe that a subdivision shall be recorded after CAROLYN original City Council approval. COLE Ward 2 Submitted by: Noel Anderson, Community Planning& Development Director HAROLD Ward 3Y Recommended City Council Action: Approval QUENTIN Summary Statement; Transmitted herewith is request by Young Development, LLC HwA�dR4 for a variance to the City of Waterloo Subdivision Ordinance in Section 2.4, (2), a, Signing and Recording of Subdivision Plat. RON WEEPER The final plat of Klingaman Park 4th Addition was approved by the City Council on Ward 5 August 25, 2008 by Resolution No. 2008-734. The City of Waterloo Subdivision BOB Ordinance requires that documents pertaining to a final plat be filed and recorded GREENWOOD with the Black Hawk County Recorder's Office within a timeframe of 9 months At-Large after the final plat is approved by the City Council. Therefore, the plat would have STEVE needed to be recorded no later than May 25, 2009. SCHMITT At-Large The final plat consists of 9.3 acres of land, with a total of 27-lots, to eventually be developed into a residential subdivision. Necessary infrastructure, such as sewer, water and streets will be extended to serve the plat. It would not appear any conditions have changed since original approval that would warrant going back to the full review and approval process. Therefore, we would ask that the City Council adopt a resolution granting a variance to the requirements of the Subdivision Ordinance, Section 2.4 (2) a, Signing and Recording of Subdivision Plat, to allow for the recording of the Final CITY W WEBSITE:WORKING FORerOUia.us WE'RE WORKING YOU! An Equal Opportunity/Affirmative Action Employer Plat of Klingaman Park 4th Addition, which is beyond the 9 month maximum timeline that a final plat needs to be recorded by after approval by the City Council. Expenditure Required: None Source of Funds: N/A Policy Issue: Land Use Alternative: Background Information: The applicant has actively developed nearby subdivisions into single-family housing over the last 10 years, and the intent of this proposed subdivision would appear to be beneficial and compatible with the surrounding area. cc: Aric Schroeder,City Planner Eric Thorson,City Engineer Sandie Greco,Traffic Operations Superintendent Steve Decker,Street Dept.Superintendent -file- Proposed Klingaman Park 4th , Addition Generally Located West of Hoff Road op F` Between Teton Drive & W Shaulis Road I ' ' . r ., .e' 1 , _( 3 _ ,...., fir' Ilk pa e s03 ,fit. ite it le ' * __' Teton Dr Area of the .. I i� '" , lin I r 1%Loot proposed plat _ ` « $ '" i,03 a i .d RIIII INS 1 � Craba le t n g !1 ; i{`( • / '141• \� Y p ,.. ,:tiekt CD L e fit - clam iir William Dr — Yj A I 31F r te // 4011111111.1111114 W_Sh Shaulis Rd 4 AN / A 300 150 0 300 $, Feet Ail �' r r ' i�g s WAYNE CLAASSEN ENGINEERING AND SURVEYING, INC. PHONE: (VOICE) 319-235-6294 P.O. BOX 898 WATERLOO, IOWA 50704-0898 (FAX 319-235-0028 SHEET 1 OF 3 FINAL PLAT-- Klingaman Park Fourth Addition (A Replat of Tract C, Klingaman Park Third Addition) Waterloo, Black Hawk County, Iowa January 2011 LEGAL DESCRIPTION That part of the Southeast Quarter (SE1/4) of Section Seven (7), Township Eighty-eight North (T88N), Range Thirteen West (R13W) of the Fifth Principal Meridian, Waterloo, Black Hawk County, Iowa, described as follows: Tract C, Klingaman Park Third Addition, Waterloo, Black Hawk County, Iowa. CURVE TABLE DISTANCES IN FEET CURVE LENGTH RADIUS DELTA CHORD CHORD B. C1 26.31 70.00 21'32'18" 26.16 S11"13'54'W C2 47.32 130.00 20'51'26" 47.06 511'34'20"W C3 2.60 130.00 1'08'49" 2.60 500'34'13"W C4 49.92 130.00 2700'14' 49.62 N10'59'56"E C5 39.27 25.00 90'00'00" 35.35 544'59'49'W C6 39.27 25.00 90'00'00" 35.35 N45'00'11"W C7 13.66 70.00 11'10'59" 13.64 N05'35'19"E C8 13.22 70.00 10'49'15" 13.20 N16'35'26"E C9 26.88 70.00 2700'14" 26.72 N10'59'56"E C10 48.87 130.00 21'32'18" 48.58 N1113'54"E GENERAL NOTES: 1. OWNER/DEVELOPER: YOUNG DEVELOPMENT CO., ATTN: RICK YOUNG, P.O. BOX 1437 750 S. HACKETT RD. WATERLOO, IOWA PHONE: (319) 234-4411 FAX: (319) 234-4540 2. ENGINEER/SURVEYOR: WAYNE CLAASSEN ENGINEERING AND SURVEYING, INC. 2709 UNIVERSITY AVENUE WATERLOO, IOWA 50704 FAX: 319) 235-0028 PHON : (319) 235-6294 ti LEGEND: r- • DENOTES PIN FOUND (PIN & YELLOW CAP#8033 UNLESS NOTED OTHER) O DENOTES 1/2"x24" REBAR AND RED CAP #16775 TO BE SET WITHIN 1 YEAR OF RECORDING OF THIS PLAT. p Cn (000.00') DENOTES RECORD DIMENSION 000.00' DENOTES FIELD DIMENSION m„eunm,nn„,n r' CERTIFICATION 4\O L•SC 7, y - I hereby certify that this land eurveyng document was prepared and the related . Q' . F�%i survey work was performed by me or under my direct personal supervision and tit .c.. * - that I am a duly Licensed Land Surveyor under the laws of the State of Iowa. LICENSED - 3llt'1; IOWA " < Signatur 11�� • * D SchaA, _S. %l�rNO P uc� �e��``` Dote' -,�) C�.1 20 1‘ License No. 16775 c • reswnmnm`o'�o Pages or Sheets Covered by this Seal: 3 My license renewal date is December 31, 20f2 WAYNE CLAASSEN ENGINEERING AND SURVEYING, INC. PHONE: (VOICE 319-235-6294 P.O. BOX 898 WATERLOO, IOWA 50704-0898 (FAX) 319-235-0028 SHEET 2 OF 3 FI-NAL PLAT Klingaman Park Fourth Addition (A Replat of Tract C, Klingoman Park Third Addition) �� Waterloo, Black Hawk County, Iowa 0 100 January 2011 1 INCH = 100 FEET i TETON DANE (60'R/W) FOUND PIN& Klingaman Park Adcition 62FADm1 14 9 e un0ulr s 11 12 13 §„ii (N(1.63 w /E'ASEMENT r _ ,25o' (s6ase'32•wa4Q.e3') I r,zs D• SBB'39'32•W-340.63• 3 13163� ��(331 (6Q0) u I N06'30'5r9 I --(aae1---- (62.07 (azo'1------(azo'1- (66.31 --- 6a.m' I r gUN YEASp ENT -man.---- -� 3= 2P' s8919'32V I 3 IL "hp o I 15,373 SO. FT. I 26 Y.mCn x u'1 FOUND 3/4" 1 8 32 I 26,199 SQ. FT. OPEN PIPE I 3 n] tOIu $6B59'49•W 1 A t48.4a•4D•W ' M 13 i I I 256.65' al I O K 33 ,... I I I Z b 25 7n'7 S: I� 2 '' W ij LTV -"'I I- .8 N 13,851 SQ. FT. 2!S' n 5I1 25,385 SO. FT. Fp1 it {{22�� 1 i 3, 59939.49•W 1 I d o WZ IaI 56959'49^M 1{].116' 10 O_ 0 5 _ 8 g I I a O1 .. 24 I 3 ' ' 25 6 v'R =a \`� §` 13,790 SO. FT. b f 4 I J\ 1 a 25,D57 SQ.FT. b 1 n \\ r°vJg`a S8959.49•W I OL 589 b I 0 I w rwn \ \ �� 241.04' N F 1 \ 23 }�2,, ` > 4 0 24 �� \ \ Rv. ��? ,. 8 a 13,723 SQ. FT. ill ' ` ` (e. `'h°.C` 18.739 SO. FT. S d i \ eqJ \\ - §' Q 58959'49•W 0 \ 5a959.49•W 14564• 22 Y,, 153.41 (] 1 �W�a \ ��1' .'.�,. 13.119 SQ.FT. .8 Q ' 2V iu I 1/1 ' \ ^ ng FOUND 1/2" A 13.858 SO. F. ' \ \ I 'g I§ S69 59 N 56944.92'W I 1r�1 i , To l 56959.49•W ^ N Q 144.93' 0 N Z + 1 3 W oT Y .a 6 _$ g 22 �$ y '�(�, q ( SL 1,`' to,a.1 .0 ,3,D45$Q. FT. w 13.589 SD. FT. 8� �Yl V� 1�§ Sa959.49•W �l Ol u 56039'49'N I,.., a q o P 20 141.79 (!J 44.z1' 2 M g,1 ; 21 �, � IW 7 g S U o a ._ Z` 8 .Q 13,045 SQ. FT.,, Sw �,Ia ,13,522 SQ. FT. 1 i $ n d 19 I ri 59BSB'4B•W m V •�•W 0 EE I p Toi 141.]9' ° ,a3.w' I m 10 m 20 , st., .g' mQ 13.045 SQ.FT. § 13.455 SQ. FT. Q 9 !.'n L� 18 1 } 5a959•K•W 1 Q C 1'3' C 4 '�'1, '�., Q I 65916'46"W _ ' � 1 141.79' � � S 14Y.79' I EC z z [\ ss g "g JJ $ $ 19 m 1', N, 0 § 1� (J.1 § 'w R 13,388 SQ. FT. I� ,3,045 50. FT. I YY I I z • WAYNE CLAASSEN ENGINEERING AND SURVEYING, INC. PHONE: (VOICE) 319-235-6294 P.O. BOX 898 WATERLOO, IOWA 50704-0898 (FAX) 319-235-0028 SHEET 3 OF 3 FINAL PLAT Ktingoman Park Fourth Addition jOg (A Replat of Tract C, Klingaman Park Third Addition) Waterloo, Black Hawk County, Iowa 0 January 2011 �0 1 1 51 INCH = 100 FEET lt B 20 �° 54059.4-w O F CY 58919.4918 ° 141.79' b 1" g Y I 41 � $W 7 f 8 21 14 ppF, 1 g e1 13,045 SQ.FT.2 R �' a 913,522 SQ. FT. 1z 3 5 19 $ " 58919'49'W m Ik 0 5 SB959.4B-w ,° l ° iN.n• R ,43.57 I R ' 2O 1 W `X� Co,: w 8 W $ h$i4, N (`1 u S 13,045 S0. FT. W�` w 13,455 SQ. FT. I" 8 ;:; ZZ j1 1� 4 4 18 a s69594e w b O ¢ Q SG5$'4 W f° t _I$ 141.]9' I �"'. •�.. w I itpO .. Q i O� 'nn I" 0 - 19 I H V �,Kl r 1 .��� i 1 Y, 9 $ -8 J 18 " 1y �� WY' I g= §m W w m 17 55 4 o$ 13,045 SQ. FT. 9 13.388 S0. R. 5 R 8 I° in 55959'49-w sa95949'w �i i 141.70' r p ,4205' ° !gt i i '•b 1w i 8 $- 10 �mP 18 br 6 16 Y a N 13.045 SQ. FT. I 13,321 S0. FT. 18 58959'49'W b 1° 1r} 58959'49w IO 141.78' 16 utlY 5 1 I R RI ." I u n w Il, 8 ,r 11 14 17 S�g:X I 7 0 4-4 15 ��ee 13,045 SQ. Fr. I is 3,255 so. F. z' S le l 58939.48'W I " I ',0 I 1�] ID 38959'49'W I I la I 8 74 I ci W 12 W& Sao°. Iiii 16 �I 4 m \"w 8e8 15.463 SO. FT. iOII I 8 15,292 SQ. FT. b i (ry " 9-� 1 I- c 130' BUILDING UNE )0 30' BUILDING LINE LUIIDtt EASEUFIT_,/ �`•OW'EASEMENT �r I S"2 2S9'E-I12 T '/� 110.00' l _5_U191tt KESPI z � 55.00' 7 W �� N195B N�1139.49'E-~a Z O WLUAM DRIVE C�A/9 �/��� NBB59'49-E ��y ����DRIVE ccan^ �/��� co °! DRI4'C (60'R/W) (55.0°') S' � ILL.lAM DRI E (RI1 R/W) " ' co INBB59'49'E/ g§ 17,183 SQ. FT. TRACT B g$ 44. n$ 1 5.UMW EASEMENT -u lit .4Q, NB959'49-E 0 N8059'49-E z NIO j i 1 / .a`% N I NB959'49-E •I I oe.a°y UlBltt rA 9ENT 110.16- d L_ - 3��UHDWC UNE � O N T 10 11 12 13 �� RW S8 w$ 15� igr' �a si 13 gR 14 R sIR8 1� F 11,440 so. FT. 11,440 SQ. FT 14.256 SQ. FT.I '� W Vl Ir 88959'49-E I N8959'49-E NBB56'4B'E 1 88.00' I I ea 0' 1o9.1Y I 11x F__-_ (551 _ 9BS1Y ( ) _ N99'59'K'E (N8955'49959'49'E) 8 DRAINAGE EASEMENT C MAULS ROAD F. e ESouth Line SE1/4 of Section 7—T88N—R13W Southeast Corner of the S SE1/4 of Section 7—TBBN—R13W (Found .X. Cut in conc.) WAYNE CLAASSEN ENGINEERING AND SURVEYING, INC. 2705 University Avenue P.O. Box 898 Waterloo, Iowa 50704 Fax 319/235-0028 319/235-6294 January 6, 2011 9 ..)# MIMED Tim Andera, Associate Planner 11 Waterloo Planning&Zoning Department efl Clii ENGINEERS 715 Mulberry Street WATERLOO,IA Waterloo, IA 50703 % is,-:IF 15 RE: Klingaman Park Fourth Addition, Waterloo, IA Dear Tim: As you know, the Final Plat for this Project was originally approved by City Council on August 25, 2008 but the construction of public improvements has not been initiated and the Final Plat was never recorded. Also, as you know, the City has a requirement that Final Plats be recorded within 9 months of approval by City Council. Young Development LC would like to proceed with the project in 2011. Therefore,please accept this letter on Young Development's behalf as a request to the City Council for a variance to this '9-month recording' requirement. Please call with questions. Very truly yours, WAYNE CLAASSEN ENGINEERING AND SURVEYING William J. Clans P. E. WJC/dad cc: Rick Young (File:My Documents/Word Documents/Misc Correspondence/City of Waterloo/Tim Andera-Klingaman Park 41 Add.ltr.doc) RESOLUTION NO. 2011-42 RESOLUTION GRANTING REQUEST FOR A VARIANCE TO SUBDIVISION ORDINANCE SECTION 11-1-13 (A) FOR RECORDING OF KLINGAMAN PARK FOURTH ADDITION. WHEREAS, the City of Waterloo has requested a variance to the timeline for the recording of Klingaman Park Fourth Addition, and WHEREAS, the Subdivision Ordinance Section 11-3-4 (B) requires that a plat and accompanying documents be recorded within nine months from the date of City Council approval, and WHEREAS, as the date of approval by the City Council was August 25, 2008, the nine month timeline has elapsed, and WHEREAS, as a result of inadvertence, the Final Plat and accompanying documents of Klingaman Park Fourth Addition, were not filed with the county recorder during prescribed period; and WHEREAS, Section 11-1-13 (A) of the Subdivision Ordinance gives the power for said variances to the Subdivision Ordinance to the City Council, and WHEREAS, the City Council feels that granting variance to said Subdivision Ordinance Section 11-1-13 (A) to allow recording of Klingaman Park Fourth Addition more than nine months after date of approval by the City Council would be in the best interest of its citizens . NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request for a variance to Subdivision Ordinance Section 11-3-4 (B) requiring plat and accompanying documents to be recorded within nine months of the date of City Council approval, be and the same is hereby granted to allow recording of Klingaman Park Fourth Addition more than nine months after the August 25, 2008 approval by City Council . PASSED AND ADOPTED this 18th day of January, 2011 . L071 Ernest G. Clark, Mayor ATTEST: Suzakares, CMC City Clerk 4 •. CITY OF WATERLOO , IOWA •T��/ COMMUNITY DEVELOPMENT 620 Mulberry Street,Carnegie Annex • Waterloo, IA 50703 • (319)291-4429 Fax(319)291-4431 dterloo �o CITY OF WATERLOO Mayor BUCK CLARK Council Communication City Council Meeting:January 18, 2011 COUNCIL Prepared:January 10, 2011 MEMBERS 4-7( Dept. Head Signature: DAVID # of Attachments: 2 JONES Ward I CAROLYN SUBJECT: Multi-Family(Rental) Unit Production - New Construction Program - COLE Ward 2 Round 2 -IDED Contract 08-DRH-211 HAROLD Submitted by: Nancy Gulick, Community Development Coordinator GETTY Ward 3 Recommended City Council Action: Authorize Mayor to sign Contract Amendment for QUENTIN M. submission to the Iowa Department of Economic Development on the award of disaster HART recovery funds in an amount not to exceed$525,000. Ward 4 RON Summary Statement: The Community Development Board received approval for one WELPER Multi-Family(Rental) Unit Production - New Construction Program - Round 2 application Ward 5 from IDED. The approved application was submitted by Benjamin and Brad Stroh for 32 BOB units of new, multi-family rental construction consisting of two 16-plexes. Seventeen units GREENWOOD will be affordable and 15 units will be market-rate. The parcel is located north of Aldi's At-Large grocery store. See attached map. STEVE SCHMITT Expenditure Required: None At-Large Source of Funds: CDBG Supplemental funds through the Iowa Department of Economic Development. J:\ANN-N\YEARDATA\IDED GRANT\Multi-Family-RENTAL\Round 2\Council Communication-Multi-Family Award 1.10-1 Ldoc CITY WEBSITE:www.cityofwaterlooiowa.corn EQUAL MOUSINGWE'RE WORKING FOR YOU! OPPOATUN17t An Equal Opportunity/Affirmative Action Employer WATERLOO ,CITY OF IOWA iplaRty COMMUNITY DEVELOPMENT II 620 Mulberry Street Carnegie Annex • Waterloo, IA 50703 • (319)291-4429 Fax(319)291-4431 '910//00 `O CITY OF WATERLOO Mayor BUCK CLARK Council Communication City Council Meeting:January 18, 2011 COUNCIL Prepared:January 10, 2011 MEMBERS Dept. Head Signature:,Z4, 6?-7-0(69" DAVID # of Attachments: 2 JONES • Ward I CAROLYN SUBJECT: Multi-Family(Rental) Unit Production - New Construction Program - COLE Round 2 -IDED Contract 08-DRH-211 Ward 2 HAROLD Submitted by: Nancy Gulick, Community Development Coordinator GETTY Ward 3 Recommended City Council Action: Authorize Mayor to sign Contract Amendment for QUENTIN M. submission to the Iowa Department of Economic Development on the award of disaster HART recovery funds in an amount not to exceed$525,000. Ward 4 RON Summary Statement: The Community Development Board received approval for one WELPER Multi-Family(Rental) Unit Production - New Construction Program - Round 2 application Waits from IDED. The approved application was submitted by Benjamin and Brad Stroh for 32 BOB units of new, multi-family rental construction consisting of two 16-plexes. Seventeen units GREENWOOD will be affordable and 15 units will be market-rate. The parcel is located north of Aldi's At-Large grocery store. See attached map. STEVE SCHMITT Expenditure Required: None At-Large Source of Funds: CDBG Supplemental funds through the Iowa Department of Economic Development. J:\ANN-N\YEARDATA\IDED GRANT\Multi-Family-RENTAL\Round 2\Council Communication-Multi-Family Award 1-10-11.doc • CITY WEBSITE:www.cityofwaterlooiowa.com EQUAL ROUSINGWE'RE WORKING FOR YOU! OPPORTUNITY An Equal Opportunity/Affirmative Action Employer _�_ IOWA changing RECEIVED !AN,0 0 2010 December 28, 2010 " The Honorable Ernest G. Clark, Mayor City of Wateroo City Hall —715 Mulberry St. Waterloo, IA 50703 SUBJECT: Waterloo 08-DRH-211 Dear Mayor Clark: I am pleased to inform you the Iowa Department of Economic Development (IDED) has awarded Waterloo a Supplemental Community Development Block Grant (CDBG) for disaster recovery in an amount not to exceed $525,000 for construction of thirty-two (32) units for the Benjamin Stroh and Brad Stroh proposal. IDED has received these funds from the United States Department of Housing and Urban Development ("HUD") under the Supplemental Appropriations Act of 2008 (Pub. L. 110-252) and under the Consolidated Security, Disaster Assistance, and Continuing Appropriations Act of 2009 (Pub. L.110-329) under the CDBG Program in order to assist in the recovery from the 2008 floods. Your amended contract with respect to this award (the "Contract") will have a start date of 12/28/2010 pending successful contract negotiation and complete execution. The amended contract between Waterloo and IDED will be following shortly. Upon its receipt, please review the document thoroughly, and sign and return it to IDED. With the amendment's return, we will execute and return a copy for your files. No HUD funds or non-HUD funds may be committed to the project until the applicant has secured environmental approval from the State, as provided in HUD regulation 24 CFR Part 58. In addition, pending environmental approval and pursuant to 24 CFR Part 58.22(a), no grant recipient or participant in the development process, including contractors or sub-contractors, may undertake an activity that may limit the choice of reasonable alternatives. Such choice limiting actions include real property acquisition, leasing, rehabilitation, repair, demolition, conversion, and new construction. However, you may incur costs for general administration and for the environmental review process. Contract Conditions: No funds can be drawn until funding commitments are received by IDED from all sources used in the construction of this project. IF ANY CONDITIONS CONTAINED IN THIS LETTER ARE NOT SATISFIED IN THE SOLE DISCRETION OF IDED, OR THE CONTRACT IS NOT FULLY EXECUTED BY February 28, 2010, THIS AWARD OF FUNDS SHALL BE RESCINDED, AND NO REIMBURSEMENT IS AVAILABLE FOR ANY COSTS INCURRED BY THE CONTRACT RECIPIENT WITH RESPECT TO THIS AWARD. IDED looks forward to working with Waterloo on its disaster recovery project once all conditions to the award have been met and the contract is fully executed. Sincerely, t I � ff%% 0 reMills Director cc: Rudy D. Jones, City of Waterloo, Community Development Director File Chester J.Culver,Governor IOWA DEPARTMENT OF ECONOMIC DEVELOPMENT Patty Judge,Lieutenant Governor 200 East Grand Avenue,Des Moines,Iowa USA50309 o Phone:515.7253000 0 Fax:515.725.3010 0 www.iowalifechanging.corn Please have an authorized representative sign this page and return it to the IDED if you intend to accept this CDBG Supplemental award. Waterloo, acting by and through its duly authorized officers, hereby accepts the award described in this letter(Award), acknowledges that receipt of this Award is contingent upon the satisfaction of all conditions of the Program, the receipt of funds by IDED with respect to the Award, and the execution of the Contract, and agrees to be bound by all program requirements of the CDBG program, IDED guidelines and the Contract with respect to this Award. Waterloo 08-DRH-211 By: Name: ERNEST G. CLARK Title MAYOR, CITY OF WATERLOO, IOWA 2 4813-9933-6964\1 12/14/2010 11:31 AM Page 1 of 1 S ` 'a _ `� '�E r s , '1 `'.Rt7 Y1 ti- (1 i drat, " f c • x.— a e . .k � • rt z .. ' �}♦,. n. a i t ' 'S'� s — - s -0A0.'il�x t�. " ' _ $e r i .:� s t •, •' .• r E ':‘, ;, �ti 4 e . mow: 9,�_ y AY "i1a" wP 1 i Y' ' :..'6` +ry .fin .` �2• ... ak �I �• ;tom. 5.. 'A I tl^ `. Map crcaleG wrlh ArciMS Capyrrehl;CI 1,:2-2031 CSRI Mc t ��' ittp://www2.co.black-hawk.ia.us/output/bhmap_bhcrew349266865982.jpg 1/10/2011 RESOLUTION NO. 2011-43 RESOLUTION APPROVING CONTRACT AMENDMENT TO AGREEMENT WITH THE IOWA DEPARTMENT OF ECONOMIC DEVELOPMENT (IDED) , AND DIRECTING EXECUTION OF SAID AMENDMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Amendment to IDED New Construction Contract 08-DRH-211 dated January 18, 2011, for Community Development Block Program, increasing the budget by $525, 000 . 00 for Multi-Family (Rental) Unit Production-New Construction Program-Round 2, by and between the Iowa Department of Economic Development (IDED) and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 18th day of January, 2011 . ,etAA Ernest G. Clark, Mayor ATTEST: Suzy Sc ares, CMC City ale k II CITY OF WATERLOO Council Communication City Council Meeting:January 18, 2011 Prepared:January 12, 2011 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2010 DRY RUN ARCH VALVE PURCHASE PROJECT ACCEPTANCE TIDEFLEX TECHNOLOGIES Contract No. 793 Submitted by: Eric Thorson, P.E., City Engineer Recommended City Council Action: It is recommended that this project be accepted. Summary Statement I report that TIDEFLEX TECHNOLOGIES, of Carnegie, Pennsylvania, has completed the F.Y. 2010 DRY RUN ARCH VALVE PURCHASE, CONTRACT NO. 793 in accordance with the plans and specifications. The total cost of the contract was $72,695.00. This was a material purchase only for the bid amount. There is no change order or maintenance bond. Expenditure Required Source of Funds G.O. Bonds Policy Issue N/A Alternative None Background Information: Cc: Tideflex Technologies Louis Starks, Contract and Grants Coordinator Pauline Closson, Engineering Department RESOLUTION NO. 2011-44 RESOLUTION APPROVING THE RECOMMENDATION OF ACCEPTANCE AS TO WORK AND MATERIALS FURNISHED BY TIDEFLEX TECHNOLOGIES OF CARNEGIE, PENNSYLVANIA, IN CONJUNCTION WITH THE F.Y. 2010 DRY RUN ARCH VALVE PURCHASE, CONTRACT NO. 793, AND ACCEPTING THE WORK. WHEREAS, Tideflex Technologies of Carnegie, Pennsylvania, has under contract with the City of Waterloo, Iowa, furnished certain materials and performed labor at a total cost of $72, 695. 00 in conjunction with the F. Y. 2010 Dry Run Arch Valve Purchase, Contract No. 793, in the City of Waterloo, Iowa. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Certificate of Completion and Recommendation of Acceptance be and the same hereby approved. PASS ED AND ADOPTED this 18th dayof January,nuary, 2011 . (11(4tall41 Ernest G. Clark, Mayor ATTEST: N. Suzy Sc ares, CMC City Cl rk CITY F WATERLOO , IOWA +;OMMUNITY PLANNING AND DEVELOPMEN1 io,,/ a :'7t;3 570- CITY OF WATERLOO 7/401i (1(2a tr Council Communication City Council Meeting: January 17, 2010 Prepared: January 12, 2011 Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 SUBJECT: Set a date of hearing for approval of a Development Agreement for Black Hawk Contracting and Development Inc., including the sale and conveyance of city- owned property, on East 8th Street from Lafayette to Sycamore Streets, for the construction of 5 new single-family homes. Submitted by: Noel Anderson, Community Planninq & Development Director Recommended City Council Action: Set date of hearing, resolution approving Development Agreement. Summary Statement: Black Hawk Contracting & Development is working with the City of Waterloo and through the State of Iowa Single Family Construction Round One Program for new construction in the East 8th Street area. This Development Agreement will require the construction of five new single-family homes on the half-block of land to be conveyed by the City of Waterloo on the eastern side of East 8th Street, spanning from Lafayette Street to Sycamore Street. These homes would have values of$150,000 and the eligible homebuyers must be approved for a bank loan based on the credit, financing,job history, etc. of a standard home mortgage loan. The State program will help with some down payment assistance for eligible applicants that also meet the income thresholds. This will be a great improvement to this area, and hopefully help in the City's efforts to gain interested developers for the riverfront housing initiative. Expenditure Required: NA. Source of Funds: NA Policy Issue: Sale of Property. This request would meet the Sale of Property Policy guidelines. Alternative: Not sell land. Background Information: The City of Waterloo acquired property in this area for new hosing opportunities near Downtown Waterloo, and along the Riverfront of the Cedar River. CITY \VEbSI E looAa t : WE'RE WORKIN( YOU: r oa 1 Equ.J O.po tunny/A°on, __.';cL Fi„F..yer BLACK HAWK CONTRACTING St. DEVELOPMENT CO. CONTRACTING REAL ESTATE DEVELOPMENT October 28, 2010 ZONti City of Waterloo rdu Planning Et Zoning OCT 2 6 '9ij Attn: Noel Anderson 715 Mulberry Street Waterloo, Iowa 50703 Dear Noel: I am requesting that Block 18, Original Plat, Waterloo East, be transferred to Black Hawk Contracting Et Development for construction of five (5) new IDED single family homes. These homes have.been awarded in Round 1 of this program. This block is known as E. 8th street between Sycamore and Lafayette. I have enclosed a set of plans, a picture of the two story home, and a streetscape of the homes as they will appear in the development. As you know, we are awaiting the appraisal from Veridian and the comps to support the pricing and the development. We have buyers waiting for their completion. I would ask that you forward this request to Council for their action. If you have any questions, please call at 319-232-4663. Thank you for your attention to this matter. Sincerely, (%Jo ri Rooff (JU `�B1CD, Inc 1509 Commercial Street PO Box 295 Waterloo, Iowa 50704 Call: 319-232-4663 Fax: 319-234-8009 E-Mail: rinv295@aoi.com DEVELOPMENT AGREEMENT This Agreement is made and entered into this day of , 2010, by and between Black Hawk Contracting and Development Co., hereafter called Developer, and the City of Waterloo, Iowa, hereinafter called City. WHEREAS, City considers development within the City a benefit to the community and is willing for the total good and welfare of the community to sell city-owned property not needed for current or future public purposes so as to encourage that goal, and WHEREAS, Developer is willing and able to construct five (5) single-family dwellings, each with an attached double garage, valued at approximately $150,000.00 each, on five (5) separate properties legally described on attached Exhibit"A". WHEREAS, said construction of five (5) single-family dwellings shall be completed by May 31, 2011 of this signed and executed Development Agreement by Developer, and NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS HEREINAFTER CONTAINED, Developer and City agree as follows: 1. The City agrees to convey property, as legally described on attached Exhibit "A", for $1.00 plus costs. The City shall convey, or cause to be conveyed, the property by Quit Claim Deed. 2. Developer agrees to construct five (5) single-family dwellings, each with an attached double garage, valued at approximately $150,000.00 each, on five (5) separate properties, and take out necessary permits within a six-month period, from the date of this agreement. Said single-family dwellings and attached garages shall be constructed in accordance with all applicable City, State, and Federal building codes and be in compliance with all applicable city ordinances. 3, Developer must obtain a building permit and begin construction within six (6) months of the date of transfer and be completed by May 31, 2011 to meet requirements to repay difference as stated herein between estimated value and conveyance price through taxes within eight (8) years. If, after transfer of the property by the City to developer, construction is not commencing in accordance with the attached schedule as described, the title to the real estate will revert to City of Waterloo, free of any liens, encumbrances, etc. against said property. Developer agrees to sign all necessary documents for said reversion. If construction is not begun, at the end of six (6) months, but the development of the project is still imminent, the City Council may but shall not be required to grant an extension of time for the construction of the building. Partial start of development, not in accordance with the requirement to build a residential building by May 31, 2011 will also initiate the above requirement for reversion of land or full payment, as previously described. 4. After Developer's completion of construction of five (5) single-family dwellings and attached double garages, as previously described, any and all reversion rights granted to City, relating to any or all of the property described in Exhibit "A" shall terminate. 5. NOTICE: All notices, request, and other communication permitted or required herein shall be in writing and shall be effective when delivered to the addressee in person or when sent to such address by United States registered or certified mail, return receipt requited, postage prepaid, or by hand delivery, addressed as follows: For the City: Mayor Ernest G. Clark City Hall 715 Mulberry Street Waterloo, Iowa 50703 With copy to Community Planning & Development Director For Developer: John R. Rooff Ill Black Hawk Contracting and Development Co. 1509 Commercial Street Waterloo, Iowa 50702 6. SUCCESSORS AND ASSIGNS: This Agreement shall be binding upon the successors and assigns of Developer. 7. IN WITNESS WHEREOF, the parties have executed this Agreement the date and year written above. By: John R. Rooff III, Developer Date CITY OF WATERLOO, IOWA By: Ernest G. Clark, Mayor Date ATTEST: Suzy Schares, City Clerk Date Exhibit Legal Descriptions — Properties to be Conveyed ORIGINAL PLAT, WATERLOO EAST, BLOCK 18, LOT 2, and ORIGINAL PLAT, WATERLOO EAST, BLOCK 18, LOT 3, and ORIGINAL PLAT, WATERLOO EAST, BLOCK 18, LOT 6, and ORIGINAL PLAT, WATERLOO EAST, BLOCK 18, LOT 7, and ORIGINAL PLAT, WATERLOO EAST, BLOCK 18, LOT 10; all in the City of Waterloo, Black Hawk County, State of Iowa #. #._ T` _ ` K eye �_,-4 . t 6T< �.tr a t {e s �. j - y� 't '- j, moo:. ; C1;:,,,,,:,7n----.1,,,r,;.: F Aknv i s 'r l ;=a-r �7 r .tom''� "'fr -M4• s T rslcY.cr .yam - .- ,, -�v - !J��'1N ;[• -'44 �Y c �r�a i Xfk: fit.P. ��{` ..Ja ! ._. ..y / - �' �' I .. y.. • _a y 4y "� �'> ` 2 4' f }/{r r, i - he �h t Z � �'ti 1�, f _. ;rye {`r �7r_ .. . ya < 1: 'Zc 8 e�p. -.Zf:?' 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Rp cqm m• �3 �m m�mo3T� 33 m° a ao° * °° t2 ifi0 , o c0 ma.nma jm �mx .c�o��m »0 a3 0 3 � m .. 3m o° m �' Sn- mm � adm .-. � � i ma 'o m c o >• ° � S o- s f m c' m 33n oT3 ° f 3 CO o a 5 o o S 3 m 3 > m 3 - O.m°n 3 3 ° m l o0 3 2a m- m `°m4 m m gm _<m mm� o3m - C m Q� 0 „m.�.F'� a v T.Z �j? �N F X I rf O m O o_ S m co 3 X 8o -3 co m 3co w =' m o 53 na 5. a mr 3 m ar 3 3 o co m 3 O = ° a 9 3r m o j m 3 m 3 m i c co m • f 1 . i I 1 1 i _ i gPrepared for. John Roof? Select Homes: Waterloo Project Thompson RESOLUTION NO. 2011-45 RESOLUTION FIXING THE TIME AND PLACE OF HEARING AND NOTICE TO BE GIVEN ON THE PROPOSED DEVELOPMENT AGREEMENT WITH BLACK HAWK CONTRACTING AND DEVELOPMENT CO. TO SELL AND CONVEY FOR $1 . 00, PLUS COSTS, PROPERTY GENERALLY LOCATED ON EAST 8TH STREET FROM LAFAYETTE TO SYCAMORE STREETS, AS FEBRUARY 7, 2011, AT 5: 30 P.M. IN CITY HALL COUNCIL CHAMBERS, WATERLOO, IOWA AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1 . That the Council of the City of Waterloo, Iowa shall meet at City Hall Council Chambers in the City of Waterloo, Iowa at 5: 30 p.m. on the 7th day of February, 2011, for the purpose of considering and acting upon a proposed Development Agreement with Black Hawk Contracting and Development Co. to sell and convey for $1 . 00, plus costs, property generally located on East 8 h Street from Lafayette to Sycamore Streets, and legally described as follows : Original Plat, Waterloo East, Block 18, Lot 2, and Original Plat, Waterloo East, Block 18, Lot 3, and Original Plat, Waterloo East, Block 18, Lot 6, and Original Plat, Waterloo East, Block 18, Lot 7, and Original Plat, Waterloo East, Block 18, Lot 10, all in the City of Waterloo, Black Hawk County, State of Iowa. Section 2 . That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 18th day of January, 2011 . Ernest G. Clark, Mayor ATTEST: uzy Sch res, CMC City Clerk Prohibiting Firearms and Weapons in and on property owned, leased, or otherwise occupied by the City of Waterloo Written comments to receive & place on file CAROL FAILOR From: ghart@mchsi.com Sent: Tuesday, January 18, 2011 12:00 PM To: SUZY SCHARES; CAROL FAILOR Subject: Fwd: Weapons Resolution Please place on file if have not done so already. Quentin Forwarded Message From: "Brent" <brent@gernant.net> To: "quentin hart" <quentin.hart@waterloo-ia.org>, "david jones wardl" <david.jones.wardl @gmail.com>, "Carolyn cole" <Carolyn.cole@vgm.com>, harcarge@aol.com, rjgrx@aol.com, sschmitt@schmitthouse.com, mayor@waterloo-ia.org Sent: Friday, January 14, 2011 6:10:08 PM GMT -06:00 US/Canada Central Subject: Weapons Resolution Mr. Mayor, council members, I am writing regarding the weapons resolution on the agenda for your next meeting. In addition to this being a knee-jerk reaction to a minor change in Iowa law it is also illegal. The only change in Iowa law is that weapons permits cannot be arbitrarily denied by sheriffs. Since our Sheriff in Black Hawk County already granted permits to any law abiding citizen that qualified, the recent changes to Iowa law have virtually no affect on residents of Black Hawk County. It is also irrational to believe that taking firearms out of the hands of law abiding citizens will in any way improve public safety. Those that wish to do harm will not care about or respect your resolution. Now, let's look at the law. If you would, please look at the references included at the bottom of this Email. Starting with 724.28, you can see that the IA legislature has placed restrictions on sub-divisions of state government (meaning you) regulating weapons laws. If its not restricted in the State laws, then you cannot make up your own set of rules. 724 .7 states in the last sentence that, quote, "All permits so issued shall be for a period of five years and shall be valid throughout the state except where the possession or carrying of a firearm is prohibited by state or federal law." It says nothing about counties or cities because its already established in 724.28 that federal and/or state law is all that's allowed! If our local government follows the law as written, there's no need to add counties or cities to this section! Next we'll look at "home rule" . 364.1 Scope. The important part here is "not inconsistent with the laws of the general assembly" . Everything I have pointed out regarding chapter 724 are laws of the general assembly! The resolution you are considering is inconsistent with these laws. 1 364.3 Limitation of powers. Here it says you are allowed to make "standards and requirements which are higher or more stringent than those imposed by state law, unless a state law provides otherwise" . 724.28, 724 .7, and 364.1 "provides otherwise." The IA Constitution also addresses "home rule" in SEC 38A. It also says "not inconsistent with the laws of this state" and goes further saying "can exercise only those powers granted in express words is not a part of the law of this state." . If you want to regulate the height of weeds on a property, where to place traffic control devices, where homes or industries can be built, go ahead, but weapons are expressly regulated by the laws of this state. Now lets move to Article 1 SECTION 1 of the IA Constitution Bill of Rights. This states that its our "inalienable right" to "defend life and liberty", and "pursue and obtain safety" . I know that the Attorney General of Iowa has sent a letter to the 99 county attorneys, expressing his "opinion", whether it was as an "official published opinion" I don't know. As for the AG's "opinion", its stated on his own website that, quote, "opinions are not binding on a court", therefore a reasonable person could infer that his "opinion" does NOT MAKE IT LAW! ! Having read his "opinion" on the West Burlington violation of state law, there were a couple contradictions that jumped out at me. 1. The AG explains "express" and "implied" preemption. He states that "express preemption occurs when the general assembly has specifically prohibited local action in that area" , 724.28 PROHIBITS subdivisions of IA government from making rules related to firearms. 2. In his own words, for implied preemption, " Implied preemption may also occur when the legislature has covered a subject by statutes in such a manner as to demonstrate a legislative intention that the field is covered by state law." I think thats been done by 724 .4A, 724.7, and 724.28. 3. He also states that regarding home rule restrictions, "an exercise of a city power is inconsistent with a state law only if it is 'irreconcilable with the state law'" . Then in the NEXT paragraph says " Obviously, any ordinance that regulates in an area the legislature has specifically stated cannot be the subject of local action is IRRECONCILABLE with state law! . See 724.28. Later he says " a local law is irreconcilable with state law when the local law prohibits an act permitted by a statute, or allows an act prohibited by a statute." They are both covered by 724 .7 which says permits are valid throughout the state except where the possession or carrying of a firearm is prohibited by state or federal law. . (prohibits an act permitted by statute) and 724 .28 which says "A political subdivision of the state shall not enact an ordinance. . ." (allows an act prohibited by statute) . 4 . He later compares private property owners rights to municipalities. These are 2 separate subjects, The places you are attempting to restrict are PUBLIC places. We, as tax payers and lawful citizens have ownership in them. They do not belong to this council. 5. One final puzzling statement made in his "opinion" . He says quote, "Further, the apparent intention of the legislature in enacting Iowa Code Chapter 724, and particularly 724.28, was to ensure uniform state-wide regulation of weapons. The purpose in doing so was likely to ensure that an individual familiar with the laws of this states weapons laws could freely travel with a weapon from one jurisdiction to another in the state without inquiring as to whether local ordinances place additional limitations on the ownership, possession, transfer, or transportation of the weapon. A locally enacted restriction upon the possession of weapons within PUBLICALLY-OWNED or controlled buildings does not in itself directly interfere with this purpose." How does this not interfere with the "apparent intention"? Of course it does. Also note that this time, he uses "publicly owned" . That much I agree with. I have provided facts that show that this resolution is illegal, and therefore should not be passed. I don't think its too much to ask of you to follow the law instead of "opinions", rumors, personal feelings and fear. Thank You , Brent Gernant 823 Lorraine Ave Waterloo 2 Relevant Sections of Iowa Code 724.28 Prohibition of regulation by political subdivisions. A political subdivision of the state shall not enact an ordinance regulating the ownership, possession, legal transfer, lawful transportation, registration, or licensing of firearms when the ownership, possession, transfer, or transportation is otherwise lawful under the laws of this state. An ordinance regulating firearms in violation of this section existing on or after April 5, 1990, is void. 724.4A Weapons free zones - enhanced penalties. 1. As used in this section, "weapons free zone" means the area in or on, or within one thousand feet of, the real property comprising a public or private elementary or secondary school, or in or on the real property comprising a public park. A weapons free zone shall not include that portion of a public park designated as a hunting area under section . 2. Notwithstanding sections and , a person who commits a public offense involving a firearm or offensive weapon , within a weapons free zone, in violation of this or any other chapter shall be subject to a fine of twice the maximum amount which may otherwise be imposed for the public offense. 94 Acts, ch 724.7 Nonprofessional permit to carry weapons. Any person who is not disqualified under section 724.8, who satisfies the training requirements of section 724.9, and who files an application in accordance with section 724.10 shall be issued a nonprofessional permit to carry weapons. Such permits shall be on a form prescribed and published by the commissioner of public safety, which shall be readily distinguishable from the professional permit, and shall identify the holder of the permit. Such permits shall not be issued for a particular weapon and shall not contain information about a particular weapon including the make, model, or serial number of the weapon or any ammunition used in that weapon. All permits so issued shall be for a period of five years and shall be valid throughout the state except where the possession or carrying of a firearm is prohibited by state or federal law. HOME RULE 364.1 Scope. A city may, except as expressly limited by the Constitution of the State of Iowa, and if not inconsistent with the laws of the general assembly, exercise any power and perform any function it deems appropriate to protect and preserve the rights, privileges, and property of the city or of its residents, and to preserve and improve the peace, safety, health, welfare, comfort, and convenience of its residents. This grant of home rule powers does not include the power to enact private or civil law governing civil relationships, except as incident to an exercise of an independent city power. 364.3 Limitation of powers. 3. A city may not set standards and requirements which are lower or less stringent than those imposed by state law, but may set standards and requirements which are higher or more stringent than those imposed by state law, unless a state law provides otherwise. IA CONSTITUTION Municipal home rule. SEC. 38A. Municipal corporations are granted home rule power and authority, not inconsistent with the laws of the general assembly, to determine their local affairs and government, except 3 • that they shall not have power to levy any tax unless expressly authorized by the general assembly. The rule or proposition of law that a municipal corporation possesses and can exercise only those powers granted in express words is not a part of the law of this state. ARTICLE I. BILL OF RIGHTS. Rights of persons. SECTION 1. All men and women are, by nature, free and equal, and have certain inalienable rights - among which are those of enjoying and defending life and liberty , acquiring, possessing and protecting property, and pursuing and obtaining safety and happiness. 1868 Representative Stevens emphasized the necessity of the right: "Disarm a community and you rob them of the means of defending life. Take away their weapons of defense and you take away the inalienable right of defending liberty. The fourteenth amendment, now so happily adopted, settles the whole question. 4 CAROL FAILOR t;EVa ,a„ From: qhart@mchsi.com Sent: Tuesday, January 18, 2011 12:01 PM To: CAROL FAILOR; SUZY SCHARES Subject: Fwd: City Council Meetings Please place on file if have not done already. Quentin Forwarded Message From: "JokerJaybo" <jokerjaybo@gmail.com> To: "quentin hart" <quentin.hart@waterloo-ia.org> Sent: Friday, January 14, 2011 7:20:40 PM GMT -06:00 US/Canada Central Subject: City Council Meetings To whom it may concern, I find it appalling that members of the community are not allowed to voice their concerns over resolutions that the city council is passing. Passing a weapons ban on city property without hearing the voice of the community is underhanded at best. As a reminder, the City Council is suppose to REPRESENT the community, not dictate to them how they should feel and what they should believe. As a member of the community, I will remember this come election time. Sincerely, YOUR CONSTITUENT Jason Austin 1 RESOLUTION NO. 2011-46 RESOLUTION PROHIBITING FIREARMS AND WEAPONS IN AND ON PROPERTY OWNED, LEASED, OR OTHERWISE OCCUPIED BY THE CITY OF WATERLOO. WHEREAS, the City of Waterloo, to preserve the safety of the public and City employees and officials and consistent with past practice and policy, desires to prohibit the presence of firearms and weapons in and on property owned, leased, or otherwise occupied by the City of Waterloo, and WHEREAS, the City of Waterloo, pursuant to Iowa Constitution Article III, section 38A and Iowa Code section 364 . 1, has the authority, except as expressly limited by the Constitution and if not inconsistent with the laws of the general assembly, to exercise any power and perform any function it deems appropriate to protect and preserve the rights, privileges and property of the City or of its residents, and to preserve and improve the peace, safety, health, and welfare of its residents, and WHEREAS, the City of Waterloo has determined that, with limited exceptions, the presence of firearms and weapons in or on City property constitutes a danger to the safety of City employees, peace officers, and the public, and WHEREAS, because City buildings and property provide venues for the assembly of large numbers of people, or may be the forum for discussion of controversial issues or for the conduct of unpopular activities, the presence of firearms or weapons in or on City buildings or property gives rise to an undue risk of threats and intimidation against democratic processes and activities and physical harm to City employees, peace officers and the general public, and WHEREAS, the Disciplinary Policy for City employees already prohibits carrying a dangerous weapon as defined by the Iowa Code while on duty, with the exception of sworn officers of the Waterloo Police Department, and WHEREAS, the amendments to Chapter 724 contained in Senate File 2379 (effective January 1, 2011) relating to the issuance of non-professional permits to carry firearms does not infringe on the authority or power of the City of Waterloo to enact regulations and pass resolutions regarding the protection of city property, the protection of the health, safety and welfare of City employees and officials and the public who may be present on City property by restricting firearms and weapons on property owned, leased, or occupied by the City of Waterloo. BE IT THEREFORE RESOLVED that all firearms and all weapons are prohibited in or on all property that is owned, leased or otherwise occupied by the City of Waterloo, including but not limited to City hall, all City office buildings, all property owned, leased or otherwise occupied by the City of Waterloo which adjoins said buildings, and any City-owned parks . Resolution No. 2011-46 Page 2 BE IT FURTHER RESOLVED that the City of Waterloo considers the term "firearms" to include any device or instrument designed to propel, or used in the propulsion of, any bullet, shot, pellet, slug, BB, dart, or other projectile by the action of an explosive, or by mechanical or electrical means, within or connected to the device or instrument, and adopts the definition of "weapons" found in sections 724 . 1 and 724 . 4 of the Iowa Code, with the exception of cutlery or knives designed for purposes of food preparation or service when used for such purpose . BE IT FURTHER RESOLVED that peace officers, members of the Armed Forces of the United States or the National Guard, persons in the service of the United States with a proper permit to carry a firearm or weapon, correctional officers serving in an institution under authority of the Iowa Department of Corrections, or persons with written permission from the Director of Safety Services, the Assistant Director of Safety Services-Police, and/or the police chief are exempted from the foregoing prohibition. BE IT FURTHER RESOLVED that any person who enters any property owned, leased, or otherwise occupied by the City of Waterloo while having a firearm or weapon in his or her possession or who is found on any property owned, leased or otherwise occupied by the City of Waterloo with a firearm or weapon in his or her possession and who fails to remove the firearm or weapon immediately from City-owned property shall be considered by the City of Waterloo to be trespassing pursuant to Iowa Code section 716 . 7 (2) (b) and will be subject to arrest and punishment under state law. PASSED AND ADOPTED this 18th day of January, 2011 . AQ7 Ernest G. Clark, Mayor ATTEST: Suzy Schares, CMC City Clerk CITY OF WATERLOO Council Communications 1 City Council Meeting: January 18,2011 y ' 9 �'7/, D 1 I Prepared: January 11,2011 Dept. Head Signature: #of Attachments Subject: Convention Center Duct and Coil Cleaning Submitted by: Craig Clark Interim Building Official/Maintenance Administrator Recommend City Council Action: to instruct Building Official/Maintenance Administrator to prepare specifications, form of contract, ect. In conjunction with Convention Center Duct and Coil Cleaning be received,placed on file and approved. that specifications, form of contract, ect. In conjunction with Convention Center Duct and Coil Cleaning be received and placed on file that"Resolution preliminarily approving specifications, form of contract, ect. In conjunction with the above described project", be adapted. That"Resolution setting date of hearing on specifications, form of contract, ect. And bid opening as February 7, 2011 at 5:30 p.m. in the City Hall Council Chambers on the above described project", be adopted and Deputy Clerk instructed to publish notice of same. Summary Statement: This is to clean duct system and coils for the HVAC system at the 5 Brothers Convention Center. Proper maintenance of these systems requires periodic cleaning to provide adequate air flow through ducts and coils to maintain proper temperature comfort and air quality which has not been performed since the building was constructed. Expenditure Required: $90,000 is estimate Source of Funds: Background Information: Providing a comfortable and consistent room temperature is important to convention center guests. This is part of a maintenance schedule that should be implemented and followed in order to provide for a more pleasant experience. HVAC Cleaning Project- General Specifications City of Waterloo Iowa Five Sullivan Brothers Convention Center 4th Street and Sycamore Waterloo, Iowa 50701 Contents Part 1 -- Special Provisions 1.01 Qualification of the HVAC System Cleaning Contractor (A) Certification (B) Supervisor Qualifications (C) Experience (D) Equipment, Materials and Labor (E) Licensing 1.02 Standards (A) NADCA Standards 1.03 Documents (A) Mechanical Drawings Part 2 -- HVAC System Cleaning Specifications and Requirements 2.01 Scope of Work (A) Scope (B) General 2.02 HVAC System Inspections and Site Preparations (A) HVAC System Evaluation (B) Site Evaluation and Preparations 2.03 General HVAC System Cleaning Requirements (A) Containment (B) Particulate Collection (C) Controlling Odors (D) Component Cleaning (E)Air-Volume Control Devices (F) Service Openings (G) Ceiling sections(tile) (H)Air distribution devices (registers, grilles &diffusers) (I)Air handling units, terminal units, blowers, and exhaust fans (J) Duct Systems 2.04 Health and Safety (A) Safety Standards (B) Occupant Safety (C) Disposal of Debris 2.05 Mechanical Cleaning Methodology (A) Source Removal Cleaning Methods (B) Methods of Cleaning Fibrous Glass Insulated Components (C) Damaged Fibrous Glass Material (D) Cleaning of coils (E) Biocidal Agents and Coatings 2.06 Cleanliness Verification (A) General (B) Visual Inspection (C) Gravimetric Analysis (D)Verification of Coil Cleaning 2.07 Pre-Existing System Damage 2.08 Post-Project Report 2.09 Applicable Standards and Publications Part 3—Other Contractors Requirements 3.01 Other Requirements 3.02 Other Bidding Requirements 3.03 Payment 1 NADCA General Specifications Part 1 -- Special Provisions 1.01 Qualification of the HVAC System Cleaning Contractor: (A) Certification: The HVAC system cleaning contractor shall have a minimum of one each: one (1) Air System Cleaning Specialist (ASCS) and one (1) Ventilation Systems Mold Remediator(VSMR) certified by NADCA on a full time basis, or shall have staff certified by a nationally recognized certification program and organization dedicated to the cleaning and mold remediation of HVAC systems. (B) Supervisor Qualifications: A person certified as an ASCS by NADCA, or maintaining an equivalent certification by a nationally recognized program and organization, shall be responsible for the total work herein specified. (C) Experience: The HVAC system cleaning contractor shall submit records of experience in the field of HVAC system cleaning as requested by the City of Waterloo- Five Sullivan Brothers Convention Center. Bids shall only be considered from firms, which are regularly engaged in HVAC system maintenance with an emphasis on HVAC system cleaning, mold remediation and decontamination. (D) Equipment, Materials and Labor: The HVAC system cleaning contractor shall possess and furnish all necessary equipment, materials and labor to adequately perform the specified services. 1. The contractor shall assure that its employees have received safety equipment training, medical surveillance programs, individual health protection measures, and manufacturer's product and material safety data sheets (MSDS) as required for the work by the U.S. Occupational Safety and Health Administration, and as described by this specification. 2. The contractor shall maintain a copy of all current MSDS documentation and safety certifications at the site at all times, as well as comply with all other site documentation requirements of applicable OSHA programs and this specification 3. Contractor shall submit to The City of Waterloo- Five Sullivan Brothers Convention Center all Material Safety Data Sheets (MSDS) for all chemical products proposed to be used in the cleaning process. (E) Licensing: The HVAC system-cleaning contractor shall provide proof of maintaining the proper license(s), if any, as required to do work in this state. Contractor shall comply with all Federal, state and local rules, regulations, and licensing requirements. 1.02 Standards 2 (A) NADCA Standards: The HVAC system cleaning contractor shall perform the services specified here in accordance with the current published standards of the National Air Duct Cleaners Association (NADCA). 1. All terms in this specification shall have their meaning defined as stated in the NADCA Standards. 2. NADCA Standards must be followed with no modifications or deviations being allowed. 1.03 Documents (A) Mechanical Drawings: The City of Waterloo- Five Sullivan Brothers Convention Center shall provide the HVAC system-cleaning contractor with one copy of the following documents: 1. Project drawings and specifications 2. Approved construction revisions pertaining to the HVAC system 3. Any existing indoor air quality (IAQ) assessments or environmental reports prepared for the facility. Part 2 -- HVAC System Cleaning Specifications and Requirements 2.01 Scope of Work (A) Scope: This section defines the minimum requirements necessary to render HVAC components clean, and to verify the cleanliness through inspection and/or testing in accordance with items specified herein and applicable NADCA Standards. The Contractor shall be responsible for the removal of visible surface contaminants and deposits from within the HVAC system in strict accordance with these specifications. The HVAC system includes any interior surface of the facility's air distribution system for conditioned spaces and/or occupied zones. This includes the entire heating, air- conditioning and ventilation system from the points where the air enters the system to the points where the air is discharged from the system. The return air grilles, return air ducts (except ceiling plenums) to the air handling unit (AHU), the Mechanical room (if part of the return air system), supply air ducts, turning vanes, filters, filter housings, VAV/ CAV mixing boxes, balancing/ noise reduction boxes, reheat coils, supply diffusers, and Outside air ductwork/intakes (O.A.) are all considered part of the HVAC system cleaning specification. The interior surfaces of the AHU's and/or RTU's, including fans, coils, condensate pans and drains are not included in this specification. Please submit an alternate quote (Labeled-Alternate #1-AHU and /or RTU cleaning) for consideration by the owner/agent. 2.02 HVAC System Inspections and Site Preparations (A) HVAC System Evaluation: Prior to the commencement of any cleaning work, the HVAC system cleaning contractor shall perform a visual inspection of the HVAC system to determine appropriate methods, tools, and equipment required to satisfactorily complete this project. 3 1. Damaged system components found during the inspection shall be documented and brought to the attention of the owner/agent. (B) Site Evaluation and Preparations: Contractor shall conduct a site evaluation, and establish a specific, coordinated plan which details how each area of the building will be protected during the various phases of the project. 2.03 General HVAC System Cleaning Requirements (A) Containment: Debris removed during cleaning shall be collected and precautions must be taken to ensure that Debris is not otherwise dispersed outside the HVAC system during the cleaning process. (B) Particulate Collection: Where the Particulate Collection Equipment is exhausting inside the building, HEPA filtration with 99.97% collection efficiency for 0.3-micron size (or greater) particles shall be used. When the Particulate Collection Equipment is exhausting outside the building, Mechanical Cleaning operations shall be undertaken only with Particulate Collection Equipment in place, including adequate filtration to contain Debris removed from the HVAC system. When the Particulate Collection Equipment is exhausting outside the building, precautions shall be taken to locate the equipment down wind and away from all air intakes and other points of entry into the building. (C) Controlling Odors: All reasonable measures shall be taken to control offensive odors and/or mist vapors during the cleaning process. (D) Component Cleaning: Cleaning methods shall be employed such that all HVAC system components must be Visibly Clean as defined in applicable standards (see NADCA Standards). Upon completion, all components must be returned to those settings recorded just prior to cleaning operations. (E) Air-Volume Control Devices: Dampers and any air-directional mechanical devices inside the HVAC system must have their position marked prior to cleaning and, upon completion, must be restored to their marked position. (F) Service Openings: The contractor shall utilize service openings, as required for proper cleaning, at various points of the HVAC system for physical and mechanical entry, and inspection. 1. Contractor shall utilize the existing service openings already installed in the HVAC system where possible. 2. Other openings shall be created where needed and they must be created so they can be sealed in accordance with industry codes and standards. 3. Closures must not significantly hinder, restrict, or alter the airflow within the system. 4. Closures must be properly insulated to prevent heat loss/gain or condensation on surfaces within the system. 5. Openings must not compromise the structural integrity of the system. 4 6. Construction techniques used in the creation of openings should conform to requirements of applicable building and fire codes, and applicable NFPA, SMACNA and NADCA Standards. 7. Cutting service openings into flexible duct is not permitted. Flexible duct shall be disconnected at the ends as needed for proper cleaning and inspection. 8. Rigid fiberglass ductboard duct systems shall be resealed in accordance with NAIMA recommended practices. Only closure techniques, which comply with UL Standard 181 or UL Standard 181 a, are suitable for fiberglass duct system closures. 9. All service openings capable of being re-opened for future inspection or remediation shall be clearly marked and shall have their location reported to ACT in project report documents. (G) Ceiling sections (tile): The contractor may remove and reinstall ceiling sections to gain access to HVAC systems during the cleaning process. (H)Air distribution devices (registers, grilles & diffusers): The contractor shall clean all air distribution devices. (I)As applicable*(see Part 2- 2.01 Scope of Work) -Air handling units, VAV/CAV Mixing boxes, balance/ noise reduction boxes, supply fans, exhaust fans, and return fans: The contractor shall insure that supply, exhaust, and return fans and blowers are thoroughly cleaned. Areas to be cleaned include blowers, fan housings, plenums (except ceiling supply and return plenums), scrolls, blades, or vanes, shafts, baffles, dampers and drive assemblies. All visible surface contamination deposits shall be removed in accordance with NADCA Standards. Contractor shall: 1. Clean all air handling unit (AHU) internal surfaces, components and condensate collectors and drains. 2. Assure that a suitable operative drainage system is in place prior to beginning wash down procedures. 3. Clean all coils and related components, including evaporator fins. (J) Duct Systems: Contractor shall: 1. Create service openings in the system as necessary in order to accommodate cleaning of otherwise inaccessible areas. 2. Mechanically clean all duct systems to remove all visible contaminants, such that the systems are capable of passing Cleaning Verification Testings (see NADCA Standards). 2.04 Health and Safety (A) Safety Standards: Cleaning contractors shall comply with all applicable federal, state, and local requirements for protecting the safety of the contractors' employees, building occupants, and the environment. In particular, all applicable standards of 5 the Occupational Safety and Health Administration (OSHA) shall be followed when working in accordance with this specification. (B) Occupant Safety: No processes or materials shall be employed in such a manner that they will introduce additional hazards into occupied spaces. (C) Disposal of Debris: All Debris removed from the HVAC System shall be disposed of in accordance with applicable federal, state and local requirements. 2.05 Mechanical Cleaning Methodology (A) Source Removal Cleaning Methods: The HVAC system shall be cleaned using Source Removal mechanical cleaning methods designed to extract contaminants from within the HVAC system and safely remove contaminants from the facility. It is the contractor's responsibility to select Source Removal methods which will render the HVAC system Visibly Clean and capable of passing cleaning verification methods (See applicable NADCA Standards) and other specified tests, in accordance with all general requirements. No cleaning method, or combination of methods, shall be used which could potentially damage components of the HVAC system or negatively alter the integrity of the system. 1. All methods used shall incorporate the use of truck mounted/powered vacuum collection devices that are operated continuously during cleaning. A vacuum device shall be connected to the downstream end of the section being cleaned through a predetermined opening. The vacuum collection device must be of sufficient power to render all areas being cleaned under negative pressure, such that containment of debris and the protection of the indoor environment is assured. No portable vacuum equipment is to be used on this project without the expressed authorization of the owner/agent. 2. All vacuum devices exhausting air inside the building shall be equipped with HEPA filters (minimum efficiency), including hand-held vacuums and wet-vacuums. 3. All vacuum devices exhausting air outside the facility shall be equipped with Particulate Collection including adequate filtration to contain Debris removed from the HVAC system. Such devices shall exhaust in a manner that will not allow contaminants to re-enter the facility. Release of debris outdoors must not violate any outdoor environmental standards, codes or regulations. 4. All methods require mechanical agitation devices to dislodge debris adhered to interior HVAC system surfaces, such that debris may be safely conveyed to vacuum collection devices. Acceptable methods will include those, which will not potentially damage the integrity of the ductwork, nor damage porous surface materials such as liners inside the ductwork or system components. (B) Methods of Cleaning Fibrous Glass Insulated Components: 1. Fibrous glass thermal or acoustical insulation elements present in any equipment or ductwork shall be thoroughly cleaned with HEPA vacuuming equipment, while the HVAC system is under constant negative pressure, and not permitted to get wet in accordance with applicable NADCA and NAIMA standards and recommendations. 6 2. Cleaning methods used shall not cause damage to fibrous glass components and will render the system capable of passing Cleaning Verification Tests (see NADCA Standards). (C) Damaged Fibrous Glass Material 1. If there is any evidence of damage, deterioration, delamination, friable material, mold or fungus growth, or moisture such that fibrous glass materials cannot be restored by cleaning or resurfacing with an acceptable insulation repair coating, they shall be identified for replacement. 2. When requested or specified, Contractor must be capable of remediating exposed damaged insulation in air handlers and/or ductwork requiring replacement. 3. Replacement material: In the event fiberglass materials must be replaced, all materials shall conform to applicable industry codes and standards, including those of UL and SMACNA. Removal and/or Replacement of damaged insulation is not covered by this specification. (D) Cleaning of coils 1. Any cleaning method may be used which will render the Coil Visibly Clean and capable of passing Coil Cleaning Verification (see applicable NADCA Standards). Coil drain pans shall be subject to Non-Porous Surfaces Cleaning Verification. The drain for the condensate drain pan shall be operational. Cleaning methods shall not cause any appreciable damage to, displacement of, inhibit heat transfer, or erosion of the coil surface or fins, and shall conform to coil manufacturer recommendations when available. Coils shall be thoroughly rinsed with clean water to remove any latent residues. (E) Biocidal Agents and Coatings 1. Biocidal agents shall only be applied if active fungal growth is reasonably suspected, or where unacceptable levels of fungal contamination have been verified through testing. 2. Application of any biocidal agents used to control the growth of fungal or bacteriological contaminants shall be performed after the removal of surface deposits and debris. 3. Only biocidal agents registered by the U.S. Environmental Protection Agency (EPA) specifically for use within HVAC system shall be used. 4. Biocidal agents shall be applied in strict accordance with manufacturer's instructions. 5. Biocidal coating products for both porous and non-porous surfaces shall be EPA registered, water soluble solutions with supporting efficiency data and MSDS records. 7 6. Biocidal coatings shall be applied according to manufacturer's instructions. Coatings shall be sprayed directly onto interior ductwork surfaces, rather than "fogged" downstream onto surfaces. A continuous film must be achieved on the surface to be treated by the coating application. Application of any biocidal coatings shall be in strict accordance with manufacturer's minimum millage surface application rate standards for effectiveness. `If the application of Biocidal coatings is recommended or required, this is considered as an addition to this specification. Proper notification and acceptance of any proposed changes must be approved by the owner/agent prior to commencement of such services. 2.06 Cleanliness Verification (A) General: Verification of HVAC System cleanliness will be determined after mechanical cleaning and before the application of any treatment or introduction of any treatment-related substance to the HVAC system, including biocidal agents and coatings. (B) Visual Inspection: The HVAC system shall be inspected visually to ensure that no visible contaminants are present. 1. If no contaminants are evident through visual inspection, the HVAC system shall be considered clean; however, The City of Waterloo- Five Sullivan Brothers Convention Center reserves the right to further verify system cleanliness through gravimetric or wipe testing analysis testing as specified herein. 2. If visible contaminants are evident through visual inspection, those portions of the system where contaminants are visible shall be re-cleaned and subjected to re-inspection for cleanliness. (C) Gravimetric Analysis: At the discretion and expense of owner/agent, sections of the HVAC system may be tested for cleanliness using the NADCA Vacuum Test (gravimetric analysis) as specified in applicable NADCA Standards. Levels of debris collected shall be equal to or less than acceptable levels defined in applicable NADCA Standards. 1. If gravimetric analysis determines that levels of debris are equal to or lower than those levels specified in applicable NADCA standards, the system shall be considered clean and shall have passed cleanliness verification. 2. If gravimetric analysis determines that levels of debris exceed those specified in applicable NADCA standards, the system shall not be considered clean and those sections of the system which failed cleanliness verification shall be re-cleaned at the expense of the HVAC system cleaning contractor. 3. Gravimetric analysis shall be performed by a qualified third party experienced in testing of this nature. 4. Cleanliness verification shall be performed immediately after mechanical cleaning and before the HVAC system is restored to normal operation. 8 (D) Verification of Coil Cleaning 1. Cleaning must restore the coil pressure drop to within 10 percent of the pressure drop measured when the coil was first installed. If the original pressure drop is not known, the coil will be considered clean only if the coil is free of foreign matter and chemical residue, based on a thorough visual inspection (see NADCA Standards). 2.07 Pre-Existing System Damage (A) Contractor is not responsible for problems resulting from prior inappropriate or careless cleaning techniques of others. 2.08 Post-Project Report (A) At the conclusion of the project, the Contractor shall provide a report to The City of Waterloo- Five Sullivan Brothers Convention Center indicating the following: 1. Success of the cleaning project, as verified through visual inspection and/or gravimetric analysis. 2. Areas of the system found to be damaged and/or in need of repair. 2.09 Applicable Standards and Publications -- The following current standards and publications of the issues currently in effect form a part of this specification to the extent indicated by any reference thereto: (A) National Air Duct Cleaners Association (NADCA): NADCA 1992-01, "Mechanical Cleaning of Non-Porous Air Conveyance System Components," 1992 (B) National Air Duct Cleaners Association (NADCA): "Understanding Microbial Contamination in HVAC Systems," 1996. (C) National Air Duct Cleaners Association (NADCA): "Introduction to HVAC System Cleaning Services," 1995. (D) National Air Duct Cleaners Association (NADCA) NADCA Standard 05 "Requirements for the Installation of Service Openings in HVAC Systems," 1997. (E) Underwriters' Laboratories (UL): UL Standard 181 (F) American Society of Heating, Refrigerating and Air Conditioning Engineers (ASHRAE): Standard 62-89, "Ventilation for Acceptable Indoor Air Quality" (G) Environmental Protection Agency (EPA): "Building Air Quality" December, 1991 (H) Sheet Metal and Air Conditioning Contractors' National Association (SMACNA): "HVAC Duct Construction Standards - Metal and Flexible," 1985 9 (I) North American Insulation Manufacturers Association (NAIMA): "Cleaning Fibrous Glass Insulated Air Duct Systems." 1993 (J) ACR 2006 "Assessment, Cleaning and Restoration of HVAC Systems" 2006. Part 3—Other Contractors Requirements 3.01 Other Requirements (A) The contractor will be issued dates for the previously scheduled events at the 5 Brothers Convention Center and will schedule their work around those dates. Any exceptions will need to be approved by all parties. 3.02 Other Bidding Requirements (A) All contractors must attend a pre-bid meeting at the 5 Brothers Convention Center on January 27, 2011 at 1:00 pm. (B) Sealed bids are due at the Waterloo City Clerks Office by 3:00 pm February 7, 2011 and clearly labeled CONVENTION CENTER DUCT AND COIL CLEANING. (C) Bids will be opened at the Waterloo City Council meeting on February 7, 2011 at 5:30 pm. In the City Council Chambers, Waterloo City Hall. (D)The project will be awarded to the lowest responsible bidder. (E) Bidder shall provide insurance and a payment/performance bond for the total bid price of the project. (F) Successful bidder will submit written contract for review within three (3) days of bid award. (G)Work will not commence until contract has been signed and payment/performance bond and insurance have been submitted. (H) Scheduled (I) Completion date will be no later than June 1, 2011 3.03 Payment (A) A five percent (5%) retainage will affect all billings. (B) Retainage shall be paid within thirty (30) days of job acceptance. Any questions about this project may be directed to Joel Shepard (319) 493-1137 or (319) 230- 8317 10 RESOLUTION NO. 2011-47 RESOLUTION PRELIMINARILY APPROVING THE SPECIFICATIONS, BID DOCUMENT, FORM OF CONTRACT, ESTIMATE OF COST, ETC. , IN CONJUNCTION WITH THE FIVE SULLIVAN BROTHERS CONVENTION CENTER DUCT AND COIL CLEANING. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Interim Building Official/Maintenance Administrator of said City to prepare proposed specifications, bid document, form of contract, estimate of cost, etc. , in conjunction with the Five Sullivan Brothers Convention Center Duct and Coil Cleaning, in the City of Waterloo, Iowa, and WHEREAS, said Interim Building Official/Maintenance Administrator did file said specifications, bid document, form of contract, estimate of cost, etc. , in conjunction with the Five Sullivan Brothers Convention Center Duct and Coil Cleaning. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed specifications, bid document, form of contract, estimate of cost, etc. , in conjunction with the Five Sullivan Brothers Convention Center Duct and Coil Cleaning, in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. PASSED AND ADOPTED this 18th day of January, 2011 . rnest G. Clark, Mayor ATTEST: Su y Schar s CMC City Clerk RESOLUTION NO. 2011-48 RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED SPECIFICATIONS, BID DOCUMENT, FORM OF CONTRACT, ESTIMATE OF COST, ETC. , IN CONJUNCTION WITH THE FIVE SULLIVAN BROTHERS CONVENTION CENTER DUCT AND COIL CLEANING, IN THE CITY OF WATERLOO AS FEBRUARY 7, 2011, AT 5: 30 P.M. AT CITY HALL COUNCIL CHAMBERS, WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1 . That the Council of the City of Waterloo, Iowa, shall meet at the City Hall Council Chambers in the City of Waterloo, Iowa, at 5 : 30 p.m. on the 7th day of February, 2011, for the purpose of holding a public hearing on proposed specifications, bid document, form of contract, estimate of cost, etc. , in conjunction with the Five Sullivan Brothers Convention Center Duct and Coil Cleaning, in the City of Waterloo, with the taking of bids therefore. Section 2 . That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 18th day of January, 2011 . 77er rnest G. Clark, Mayor ATTEST: Suzy SGh res, CMC City Clerk CITY OF WATERLOO Council Communication City Council Meeting:January 18, 2011 Prepared: January 11, 2011 Dept. Head Signature: PH # of Attachments: SUBJECT: REOUEST TO CONFIRM LEISURE SERVICES COMMISSION ACTION TO DENY USE OF WASHINGTON PARK AS SITE FOR THE MARTIN LUTHER KING PEACE WALK Submitted by: Paul Huting, Leisure Services Director Recommended City Council Action: Requesting City Council to vote to confirm Leisure Services Commission action related to a request to develop the Martin Luther King Peace Walk in Washington Park. Summary Statement: On January 11, 2011 the Waterloo Leisure Services Commission entertained a motion to approve Washington Park as the official site of the MLK Peace Walk Project. That motion failed on a 3-2 vote. City Council Action on this issue is requested to confirm this denial of the Washington Park site in order to allow appropriate planning to proceed for the Peace Walk Project at another location. Expenditure Required: NA Source of Funds: NA Policy Issue: NA Alternative: NA Background Information: The issue of whether or not to allow construction of the MLK Peace Walk at Washington Park has been discussed for an extended period of time. There has been a City Council work session and several presentations at Leisure Services Commission meetings on this subject by the MLK Peace Walk Committee. Closure on this issue is needed in order for the project to proceed. Martin Luther King , Jr. Peace Walk Memorial Written comments to receive & place on file FagPagt 1 of 1 SUZY SCHARES From: MAYOR CLARK Sent: Friday, October 15, 2010 3:41 PM To: SUZY SCHARES Subject: FW: Washington Park Are you keeping these things on file? From: MICHELLE BOSWELL Sent: Wednesday, October 13, 2010 11:01 AM To: MAYOR CLARK Subject: FW: Washington Park From: Brandon Brockway [mailto:brandon.brockway©yahoo.com] Sent: Wednesday, October 13, 2010 10:57 AM To: MICHELLE BOSWELL Subject: Washington Park Hello Mr. Mayor- After reading the newspaper article last night about the proposed MLK project in Washington Park, I felt it was necessary to email you to voice my opposition. I had heard earlier about this project and thought it was just gossip- too crazy of an idea to be true. Please don't let this happen to one of Waterloo's historic parks. The city was originally platted with two city parks- Washington & Lincoln Parks (although Lincoln was originally named Grant Park). I think it's important to retain the historic character of these two parks, and not let some group change its look. The MLK project does not fit into the current look of the park, nor does MLK have anything to do with George Washington. Let them find another place to honor someone that never had anything to do with Waterloo- perhaps they can put it over by the road that bears his name. Thank you- Brandon Brockway 10/15/2010 I/0 /Vru`or C f k RecSe. Cal'6ikt .Vs �e E� � \ 0 ;✓l 01/ of incur , re 0 is a k � C ;.{-y Cdt . ct v\ d C� sev'e.v\ cq o \-4.� con-V-1nk�✓1G cth& ck\crecs/lh� Aks(ussiovl ccs -F0 (kikty\ k'ts-InPr <c 1r. 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Q CAROL FAILOR From: Carolyn Cole [Carolyn.Cole@vgm.com] Sent: Tuesday, January 18, 2011 2:44 PM To: CAROL FAILOR Subject: FW: Cedar Valley Civil Rights Peace Walk For the record. See you soon! CC Original Message From: Mitzi Tann [mailto:Mitzi.Tann@bertch.com] Sent: Tuesday, January 18, 2011 2 :30 PM To: Carolyn Cole Subject: Cedar Valley Civil Rights Peace Walk Carolyn - While it has been a challenge getting the site affirmed for the CV Civil Rights Peace Walk, please know that this project is one of the most worthwhile with which I have had the good fortune to be affiliated. I have been most fortunate that Gary and Becky Bertch, my employers, have afforded me the opportunity to represent them on the CV Civil Rights Peace Walk Board. Having looked at the limited location options, there is no doubt in my mind that the Washington Park site could showcase the Peace Walk to its best advantage and would complement the neighboring facilities to it maximum without compromising or affecting the historical value of the Park. For that reason, I enlist you give strong consideration to support the CV Civil Rights Peace Walk at the Washington Park location. Thank you for your time and consideration. Mitzi Tann, PHR HR Director Bertch Cabinet Mfg, . Inc. 1 • �sll ' N ik'n1i.)i`a..d 1"�'...4i-4 \1+.ill.. 1-1 01'C t iet i Ls Dr. ,Martin Luther Xing, Jr. Memoriaf to 6e at Washington parkin ' .k `` a .E Waterloo, Iowa d� '',•� --. 1 ; 4. pp 4 . s r r...R-R� r . + 7 "-w Petition of(:) `Q�K-+.��^.�� lei r\v \ t.I\, i 1. 4SName Address ,, - II '' -- rr ami n �,. 2 LL J g,�i Scr- cS',�. GUCc�er 10 o 2. v — `' 76 \a'_• /0✓ 1 3. Ell Ocz sf °fz 5. � �% �vY �. 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WASHINGTON.DC 20510-150' .. 1VVVcllIUcl iJ, 2010 .._ Peace Walk Memorial Committee c/o Frieda Ann Weems 635 Independence Ave Waterloo, Iowa 50703 Dear Friends: It's hard to believe 51 years have passed since Dr. Martin Luther King visited the Cedar Valley. Dr. King's message is as fresh today as it was decades ago. His views on equality,justice,and peaceful means of advocating for opportunity for all Americans are timeless and inspiring. We can best commemorate Dr. King's life and his visit to Iowa by creating and living in the society he envisioned-a society in which people value the important things about each other, like character, integrity and work ethic -and dispense with the superficial. Congratulations to everyone who organized the Peace Walk and related events, and to those who will participate. We all benefit by remembering history and carrying its lessons forward. Sincerely, eLett Charles E. Grassley United States Senator CEG'ec Comrn]tiee.A trnent, RANK+No MtMb!:P. {.E.CHAiPt.AAN, FNANCE BUDGET INTERNATIONAL NARCOTICS JUDICIARY CONTROL.CAUCUS AGRICULTURE C NESTER J. CULVER OFFICE OF THE GOVERNOR PATTY JUDGE GGVER NOR LT. taUVGY(IVVYf November 13, 2010 Dear Friends, On behalf of the State of Iowa, we welcome you to the Cedar Valley Dr. Martin Luther King Memorial Peace Walk, to commemorate the 51st Anniversary of Dr. Martin Luther King's visit to Cedar Valley in November of 1959. Thank you to everyone who makes this event possible each year, including the Cedar Valley Peace Walk Memorial Committee. The inspirational words of Dr. Martin Luther King changed, and continue to change, America. We celebrate the work Dr. King did for the Civil Rights Movement in our nation, and commend his efforts to do so in a peaceful manner. We challenge each person at today's peace walk to continue Dr. King's dream and strive to promote equality and peace in today's world. We hope those participating in the walk will also take time to view the films and documentaries showing at the Sullivan Brother's Convention Center and enjoy the exhibits at Bridges Senior Lifestyle Living and The Grout Museum; we are sure both will be great educational opportunities. Best wishes for an enjoyable and successful event. Sincerely, �Q Chester J. Culver Patty Judge Governor of Iowa Lt. Governor STATE CAPITOL DES MOIN ES, IOWA 50319 515.281.5211 FAX 515.281.6611 WWW.GOVE R NOR.STATE.IA.US a c4W. January 17, 2011 Waterloo City Councilors 715 Mulberry Street Waterloo, Iowa 50703 CONSIDERATIONS OF AN APPROPRIATE LOCATION OF THE MARTIN LUTHER KING PEACE WALK Fifty years ago Washington Park was a lovely place with trees,walks and flower beds. It was an important place long before the concept of historic preservation became a mainstream consideration. Washington Park was an important element of the Waterloo community as generations of residents and visitors enjoyed its beauty. A few years after World War II, a local Japanese American architect named Si Saito,designed and supervised construction of the now appreciated Japanese pavilion and related landscaping in Washington Park.This addition to the park offered residents a place to commemorate a past conflict and the new chapter in relations between Japan and America,while honoring the contributions and struggles of Japanese Americans during the war. Successful changes and additions to historic structures and public places have always occurred in every country and city in the world. One important consideration is that any change should maintain the integrity of the original while seeking to enhance it. In fact,the Grout Museum, adjacent to Washington Park, has been enhanced by the addition of the Veterans Museum,which has a very positive impact on our community, but for sure,was a major change to the original museum. The Martin Luther King Peace Walk would change the parkin a way that enhances its overall character while respecting the basic existing character of the park. It would be a valuable addition to the park and to the community as a whole. The MLK Peace Walk would appropriately be located in Washington Park for another very important reason.The concept of peace is essential to human development and cannot be overstated. It must always be our main goal in creating an inherently good human community.At the same time, events of the past and present make us very well aware that there are times when force through war must come to play to prevent human tragedy of a major scope. Both ideas of Peace and War must be counterbalanced in a successful human society. With the Veterans Museum directly adjacent,what better place to celebrate peace as an equal consideration to war than the MLK Peace Walk in Washington Park. I urge each of you, our council members,to consider this concept and this location for The Martin Luther King Peace Walk. Sincerely, Daryl Anderson Cedar Valley Civil Rights Peace Walk Preliminary budget details - Construction Phase Gateways $98,000.00 Paving 10,500 SF Paving $310,000.00 Plazas $297,000,00 Memorial markers Granite Markers and Stone $92,000.00 Seat Walls and Amphitheatre $74,000.00 MLK Sculpture $112,000.00 Site Furniture $64,000.00 Benches, Bollards, etc. $36,000.00 Irrigation $32,000.00 Graphic panels $41,000,00 Planting $45,000,00 Tree removal $18,000.00 Electrical Pole Lights $38,000.00 Cameras and Lights (special) $89,000.00 Electrical Panel $24,000,00 Water Features Amphitheatre Splash Pad $276,000,00 Equipment Vault $84,000.00 Maintenance fund $250,000.00 Arch. Eng. Services $120,000.00 Misc. Site Work Utility relocation $345,000.00 Relocate Storm Inlets, Street Crossings, Curb and Gutter, Misc Demolition. Structure for Utilities - rehab waterfall $100,000.00 5 % Contingency $125,000,00 Total $2,670,000.00 SIGNS CEDAR 5600 NORDIC DRIVE DAR FALLS, OWA 50613 PHONE: (319) 277-8829 FAX: (319)268-2298 November 3, 2010 Mayor Buck Clark 715 Mulberry Street Waterloo, Iowa 50703 Dear Mayor Clark, As chairperson of the Cedar Valley Civil Rights Peace Walk Committee, I encourage you and the Waterloo City Council to endorse the use of Washington Park as the site for a lasting memorial to Dr. Martin Luther King Jr.'s only visit to the Cedar Valley in 1959. This completely privately-funded project is offered to the citizens and visitors of Waterloo through the work of a large and diverse board of directors from some of the Cedar Valley's leading organizations. We feel the Peace Walk at Washington Park would complement the established Grout Museum District, while not changing the original intention of the existing city park as a public pleasure ground. As one of the most racially diverse major cities in Iowa, Waterloo has the opportunity to celebrate that distinction with this project. It is our intention to enhance the existing park amenities and public access, while preserving and providing maintenance for what citizens already love about Washington Park. We hope this project will influence continued investment in the Church Row district which has recently seen an increase in public safety support calls. Your support of this project will demonstrate the City of Waterloo's ongoing efforts to build understanding and encourage peace among its citizens. Sincerely, Mason Fromm November 8, 2010 To: Mason Fromm, Chairperson MLK Memorial Please accept my support of the MLK Memorial location in Washington Park. I believe that it is an honorable spot for this admirable remembrance of Dr. King's work as well as his historic visit to the Cedar Valley in 1959. As a project board member I pledge to work toward the goals of the organization to make history an eternal, visual marker. Sincerely, Gail Moon fEOP E 905 Franklin Street V LG Waterloo, Iowa 50703-4407 ill, Health Clinic ; , 9_ ,,_a3on NNW DATE: November 2, 2010 TO: Mason Fromm, Chair Martin Luther King Jr. Memorial Park and Peace Walk RE: Project Proposal Peoples Community Health Clinic has long served the community by providing access to basic health care regardless of barriers such as lack of health insurance, poverty, race, culture or ethnic background. The Community Health Center movement, born during the Civil Rights era when Dr. King was still living, is founded on the concept that all should have the right to basic health care services. In that spirit, I endorse the MLK Committee's plan to construct a memorial park and peace walk in the downtown historic district to remind residents and visitors of the ideals Dr. King held dear. Sincerely, Jennifer Lightbody Executive Director J & M Partnership 2016 Howard Avenue Waterloo, Iowa 50702 McDonald's Phone: 319/235-1150 Fax: 319/232-5002 October 25, 2010 Mayor Buck Clark, I am a member of the Martin Luther King Peace Walk Committee.At a recent committee meeting a motion was made and passed unanimously to support Washington Park as the logical place for our initiative. I would be very pleased to have your support in our efforts to make this positive contribution to the downtown Waterloo area happen in a big way. Thank you, John Freyberger, Owner 3695 University Avenue, Waterloo, IA • 1709 LaPorte Road, Waterloo, IA • 3658 Kimball Avenue, Waterloo, IA 2222 Logan Avenue, Waterloo, IA • 350 Evansdale Drive, Evansdale, IA • 3402 South Center Street, Marshalltown, IA TM ER f TM —The National Association for Employers— Helping you cut costs_.boost profits and make great things happen. Mayor Buck Clark 715 Mulberry St. Waterloo,IA 50703 Subject:The Martin Luther King Jr.Peace Walk Memorial Mayor Clark... The residents of Waterloo and the Cedar Valley have a fantastic opportunity to put— and keep—the national spotlight on your community.This opportunity is the establishment of the Martin Luther King Jr.Peace Walk Memorial. I serve on the Cedar Valley Civil Rights Peace Walk Board which is preparing for the MLK Peace WalkMemorial.I have been a resident of Iowa for 55 years and for more than 50 of those years Martin Luther King,Jr.,has been an inspiration to me and to my family. You might ask,Why does someone from Mason City care what Waterloo and the Cedar Valley do to honor Martin Luther King,Jr.?One reason is because I also am devoted to Iowa and care deeply about the importance of our Iowa communities to show their best to the world and to do everything possible to attract visitors and new citizens to our state.The MLK Peace Walk Memorial is a near-perfect example of one way an Iowa community can display its unique attractiveness to the rest of America,and even the world. And this raises another important question:Where is the best location to place such an important project?Undoubtedly it is in Washington Park.I was a resident of Waterloo more than 50 years ago and I first lived just a few blocks from the park,just east of Sacred Heart church.Over the years I've driven by,stopped,and walked in the park many times.As a magnet to attract and welcome visitors to Waterloo who are driving to—and through—Waterloo,there is no better location than a park adjacent to the Avenue of the Saints thoroughfare and downtown Waterloo. I'm confident the citizens and public officials of Waterloo will value,as my family and I do,the unique gem for the Cedar Valley and Iowa that the MLK Peace Walk Memorial will become when located in Washington Park. Jim Collison President Employers of America,Inc. Visit us at:www.employerhela.org Employers of America, Inc. Visit 310 Meadow Lane, Mason City, IA 50401 www.employerhelp.org Phone: 800-728-3187 E-mail: toe www.biztrain.com em p y r@employerhelp.org www.suggestionprogram.biz 8 November 2010 To: Mason Fromm, Chair, MLK Peace Walk Memorial Committee As a resident of the Cedar Valley and member of the MLK Peace Walk Memorial Committee I wish to express my support for the project. I believe this park will further strengthen our community and enable us to educate our residents and youth regarding the important lessons Martin Luther King Jr. taught us. Furthermore, I support the memorial being placed at the Washington Park site. This location will strategically enhance the other pieces of the downtown master plan. With sincere,-refgards, / Susan Parl�J �L 5431 Glacier Drive Cedar Falls, IA 50613 319-215-1212 sparker23C@gmail.com IOWA�DEPARTMENT OF . . L t State Historical Society of Iowa Iowa Arts Council Cvndi Pederson,Director ChesterJ.Culver. Governor October 8, 2010 To: Mason Fromm, Chair, Cedar Valley Civil Rights Peace Walk Committee At the Department of Cultural Affairs, we have reviewed the plans for the proposed Martin Luther King, Jr. Memorial Peace Walk project. Although the plans are in the preliminary stages, the DCA does support the project moving forward. I feel building the Peace Walk Memorial in Washington Park would highlight a significant piece of Waterloo (and American)history, while at the same time adding to the Cedar Valley community. Best regards, Cyndi Pederson Director, Department of Cultural Affairs 515-281-7471 cyndi pedersonAiowa.gov www.culturalaffairs.org CP/sjm 600 E.Locust Street Des Moines.IA 50319-0290 P:(515)281-5111 F:(515)242-6498 www.culturalaffairs.org November 2, 2010 Theresia Charley 2417 1st Ave NW Waverly, IA 50677 To: Mason Fromm, Chair, Cedar Valley Civil Rights Peace Walk Committee As a Cedar Valley Civil Rights Peace Walk Committee member, we have reviewed placement of the proposed peace walk, with several considerations in mind. These include consideration of the establishments in close proximity that represent the history of Waterloo, IA, the accessibility of the park, and the highlight this would add to the downtown area of Waterloo. For these reasons, I feel the best placement for the proposed Peace Walk is in the Washington Park. Respectfully, Theresia Charley Cedar Valley Peace Walk Committee member ALLEN HOSPITAL IOWA HEALTH SYSTEM 1825 LOGAN AVENUE WATERLOO,IOWA 50703-1999 119-11>-1941 October 22, 2010 Mayor Buck Clark 715 Mulberry Street Waterloo, IA 50703 Dear Mayor Clark: Allen Hospital supports further consideration of the Martin Luther King Peace Walk Memorial. With the continuing renovation of downtown Waterloo, we see several sites that could work. To succeed, the project needs enthusiastic endorsement from its neighbors and the community at large. We don't see evidence of either yet. We appreciate your effort to seek broad consensus. Since ly,re 6 Jim Waterbury VP institutional Development BR 1 CMG i 214 Washington Street Waterloo, IA 50701 October 22, 2010 Mayor Buck Clark 715 Mulberry Waterloo, IA 50703 Dear Mayor Clark: I am writing this letter in support of the proposed Martin Luther King,Jr. Memorial Peace Walk project. As you are aware, Bridges Senior Living is located two blocks to the west of the proposed location. Washington Park would be a prime location for this project giving the Cedar Valley the opportunity to promote the park as a destination for tourists as well as provide a positive and educational environment for our children, our residents and dear to my heart, our senior members at Bridges. The efforts of this project would certainly help our neighborhood grow and thrive. Sin ely, ,,.si Patty L. B ing Director lei l 7404 University Avenue *, P.O. Box 547 Cedar Falls, Iowa 50613-0027 GARS November 8,2010 scion Mayor Buck Clark 715 Mulberry Street Waterloo, IA. 50703 Dear Mayor Clark, As a member of the Cedar Valley Civil Rights Peace Walk Committee, I hope that you and the Waterloo City Council will endorse the use of Washington Park as a memorial to Dr. Martin Luther King Jr. Not only will this memorial benefit the City of Waterloo financially as a tourist attraction, but it will also serve as a source of pride and admiration for the community. In addition,the memorial would be a nice enhancement to the Grout museum District and give historical context to Dr. King's connection to Waterloo. This tribute to Dr. King will reflect favorably on the City of Waterloo and the special people that make this city what it is. Please give your support to this remarkable project! 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'b d ' c ❑ U am cn on r an c 7 ° rO Q .y an < c .0 cn cn U "Cvi= > U , d .a x o 5 .c 6 ° C w U v; 0 c = a c O Q 3 ct = ° w 3 o c ° Y a� o v 0 0 cad E r ° C ° a°i aAi °p = a ° E `d w li a 3 .., ° >0 :a H d ° o u 0 Q .0 v> F v> ,° 3 a v E e ,_' Ca � U " (' VIP'! EMPLOYEE OWNED Hy-Vee Pharmacy 2181 Logan Ave Waterloo, la 50613 November 08, 2010 To: Mason Fromm, Chair, Cedar Valley Civil Rights Peace Walk Committee As one of the members,of the board of this committee, let me say,that it has been an honor to serve on it. I have found it to be refreshing,thus far,to have been involved with this project.And I look forward,to continuing to serve on this committee and seeing our goal of the rededication of Washington Park achieved. As someone,who has lived in other cities and personally witness parks, slide into various states of disrepair, no one knows more than me,the importance of successfully completing this project.This project will not only help to revitalize this part of our city, but it will also bring some national attention to our city.The recognition that this project will receive nationally will help to attract new business to our city and, hopefully economic development and more opportunities for its citizens. We did look at other locations,as possible sites,for the Peace Walk Memorial but was unable to find a site more suitable and more meaningful than,the Washington Park site. Given all this,your friends at your Logan Ave Hy-Vee,would like to give its full support,to the development of this project, at the Washington Park location. Sincerely Yours, Erick D. Carter, PharmD, Board Member, Cedar Valley Rights Peace Walk Committee 329 East 4th Street Waterloo, Iowa 50703 El6TQEEPhone: 319 291 2038 WT m Fax: 319-291-4298 VV l 11 l�[ info@mainstreetwaterloo.org DOWNTOWN CULTURAL&ENTERTAINMENT DISTRICT www.mainstreetwaterloo.org December 27, 2010 Mason Fromm 5600 Nordic Drive Cedar Falls,IA 50613 Dear Mr. Fromm: Thank you so much for taking the time to visit with the Main Street Board of Directors regarding the proposed Peace Walk Project in downtown Waterloo. This letter is written to communicate our support for the project. Our support is influenced by two factors: First,we support the ideals of the Peace Walk committee: equality, free speech,and non-violence. We believe the project will create positive dialogue and exchange of ideas amongst the city's diverse population, and help the city draw more strength from that diversity. Secondly,we believe the project will provide an important historical, cultural,and economic boost to our downtown. Waterloo's connection to the Civil Rights Movement represents an important episode in our city's history. As such,we believe the project provides a positive image to visitors and residents alike,thereby assisting with our efforts to market Waterloo as a diverse,progressive,and vibrant community. Main Street Waterloo does not advocate for any specific location for the project, other than having it built in the vicinity of downtown Waterloo. We believe the only losing outcome to this situation would be for the project to languish and not be completed in a timely fashion. We implore all parties involved in this process to continue the dialogue, select a location,and move ahead to completion. We applaud the initiative of the committee and believe the completion of this project will be yet another success in the progression of our fine city. Regards, Je xecutive Director M ' re erloo 3 9 E. 4th Street Waterloo,IA 50703 319-291-2038 • ikurtz@mainstreetwaterloo.org Cc: Mayor Buck Clark h i m F Affir „,,.- _... ---'-‘,--- 7,11,kt,:e ._„-,,.. ,• -_ eip „. , ,_ _N, ...„... _,,..,„ , , 46,1004,0 :.;,..., •i 41 jj , } , t f- iot _ f' a °$e !.s R .e ¢ R i4 w t rag V :: err v i .x l gA f —4 ' K ti _ ^ a � r µ§ 'It" { Vv ,L } _ l : . _ ' T r p 1 414 f/ f, } 4q 4 {y�i . A 3 •� is I" ij 'i � baa"v...¢t' ". Ea } rI- 1 ¢j , �3 i t jam..'Vf, �A j b n ,eat, _.., „:. r, 1 . `' ,' ,,{;* b' f^j6 ,c:- 4 _ mot ' V f+ 4. . .. '- - • d .y ,.., '. 0401- ` �,,, ri 1 w i( rr , .._n .... y0 '. � �u 1_,,- 1 AA yes , ., ,/� I// 1 n i eJ ' Name 0 e I (11 1 V Vkj ISUPPORT THE Address I �/ �2 G� � i- sf ��f �v3 56 0 PEACE WALK Name Y� ��, Y C. 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J ) f 1 14. 4,14 330 czdei 15. 16. 17. 18. 19, 20. 01 18/2011 03:07 3192324982 A WEEM5 PAGE 01 Or Martin Luther King, Jr. .Memorial to 6e at Washington Parkin ry ii.:;d4 'aWaterloo, Iowa ;, Petition o npp „ _. ,t ' - (1—c-t )J �— - �:.xs,, \ ,,t -°, "'. rs_5 �h % S " � { r ," Name Address '1 p 2. -- / 76 ,,_z , ".ems G...//4, , 4. ,2 o f y - -e- -.,C,a4,bra 5. Y-741o1f 4' kE'/'/Y t ry 7. I 8- r(. I E • 10. 2f1f I\y'1 !" � Z l")CJ '� C� �►P > /�� ,. aS YG��) 11. U e./Y (DI bit. I a 1 i � l n,ry s�1? F-Fi/ U j.4 12. L . Y 1 1 II Ai Lam, ( ate' , • 15. 0`7( Y61 i6. �°�. WL�n c--3 . � 17. S7 . 1.0f'00 0 : 18 r 5 bka *e' 01/18/2011 03:07 3192324982 A WEEMS PAGE 02 Dr. Martin Luther King, Jr. Memorial to 6e at Washington (Parkin N-r' �P #11`Waterloo, Iowa ,r- - t , IT` t' ` f�, ' j Yr y cPetitzon of Support �. x. i 6::)a-c2-&-it, :Ark_1.21...27.\._42.Av 1 v.k.. . �;LtJ Name Address 1. f 2. Al .-4 .IrIa. 'a '1 :f . L r 3. k'?githz .1n . iC30 Local , b, r 4 5. IllI _1_t _ 1r; kb %it OIL 6. :5/6 iAt 4 c t, G l��9 .l i'rz r") Si - 7 e _c) tiLLO- WIJ 9. V aI6 10 lei 4) tiq (di, 11. I" r ir-nift.0 ,7A6tfiv . 12. /77/777 2J Gi,12-1. 100 .6 13. .l 14 15. ,6. $ (�� FFnrir--� - Yes! z' Name I SUPPORT Address ffe= / 47�lrre LZ/7, -----g_t/Le.'� 1�i /dc� THE Name. n S�„^ -, PEACE WALK ` IN Address I I feJ -en 'Jr, . v- c WASHINGTON Name r�, PARK Address �1 L(. L'OIda_ Name ✓---- ''y ' '£ Address /6g5 & Mr'tarsi IUZ ?,-h'( -Zd fi,. i. '* Name f'� IM //I'CriHO�ie.,.) + r ,4 - Address /65 t^ r >1?rj g 4d 6-0ze)0 il )t.r7 �r' '< Name +I 4 Y 6IA'yA2 cam. Address !`) r L r t Ar y :4%i 4-c_e0 --.0 a `A ' '' // /; r } x c)i k Name , /et ( . ,(d Address /G 1 ,fie.;j ,' /,I 114 i-l-I,c. c Name ►" as`t at nti".f , 4 Address � � L///,�k Lip /./ /c-v 1 l r . , Name V// 1 2 A Address �] I l� ({'pJ l�/C �,G 6vit r '4.t. vL �b'. i Name ktlikti,,.—'- Addressa , .h www.MLKPeaceWalk.com / 1 . /2 i Yes ! Name ,/ 9i ( I SUPPORT Address aL/a �,e/c/iii. THE Name ,1 - PEACE WALK �� IN Address t- //' v'> t-- WASHINGTON Name $ /0 // 1 c- PARK Address f t/ & /k G� r) �4//�," / 1 901 Name tjufl)c(7 620'60Ai Address . Ll/C i c 7r 'c?y S7 CC-A. t7rL£S SZI6 is /77)4,,,. :,.... .. Name t .;;;4.. .,: ::_.;._.;t4.. ..,,, ,.. .. , Address ' F Name w 4- ^ Address ' . ,- Name ,z Address Y-----4 k, t Name E '. '-'� ` ��. --- , Address ` „_. s ;7+ - , .43• ? , y s� f .�' ,� ; c Name - `';"" Address Name '!')‘,..'''' ,-: .,i w �s Address www.MLKPeaceWalk.com a _ . \� F I _ - t _ i "-_ , ,.1 rJr sp M Vj E...I r l� ri, / . l fi f' v, ,: PrI9�.' r: 1 t x 6 +� ri • - ,r. 3' r f 4.1'r A_. i r _ i'>r t r t �, ' 5p r ,, ., { ✓ _..rid -7 a S . , ,- i xFk rti 4,. F r a r f E „'_ A• Yflil O 11', = fY1Y.y� . . . '. lif 4 Dr. Martin Luther King, Jr. !Memorial The Wo6edPeace Prize 1964 January 15, 1929-April-4, 1968 As we begin to think about a memorial for Martin Luther King, we consider his life and what he stood for. Martin Luther King was first and foremost a '''...' CIF .ler s Christian, a minister, an eloquent speaker and beyond , that, he was a man of action. Quoting from the Bible i. 7' in James 2:20, "Faith Without Works is Dead" seemed ,,,.st. to exemplify Martin Luther King's life and his fight for civil rights in the 1950's and 1960's. He not only =.'- talked the talk but he walked the walk. The memorial should then be a place where Martin Luther King is recognized,civil rights are furthered and people are brought together to talk and walk. What we propose is a walk — a peace walk — where Martin Luther King's "talk" is displayed with benches along the way for people to sit and reflect. The walk will also represent a timeline of Martin Luther King's life. Midway through the walk,visitors will encounter a symbolic podium where Martin Luther King's "I Have a Dream" speech is engraved. Here behind the guest is the faint etching of Martin Luther King speaking at the podium himself. The podium faces a large amphitheater where people can gather to hear those that would wish to speak out. This amphitheater is a stepped seat wall and written in the risers is a timeline of three decades of Dr. Martin Luther King's historic peaceful protests and fight for civil rights. As we stroll along the walk, further away from the midway and center of activity,the path is quiet again. Here we come upon a figure in the distance. With some curiosity we may ask ourselves, "Is it someone walking slow ahead of me?". Then we realize it is a statue of Dr. Martin Luther King walking. At first we will touch the statue and want a picture. After some level of excitement has worn off,we will continue our walk away. Some of us will be sad. Some will think about how much more Dr. King could have done. Then maybe,just maybe, we would see that the journey is not over and we could talk the talk and speak out against injustice when we see it. We could join with our brothers and sisters of all races to walk the walk here in the Cedar Valley. As Martin Luther King said,"In the end,we will remember not the words of our enemies,but the silence of our friends." —Larry R.Kurtz ARTS Architects Mason Fromm From: Mason Fromm <Mason@theSignPeople.net> Sent: Monday, January 17, 2011 3:21 PM To: MAYOR CLARK(RUCK Cl ARK@WATFRI On-TA OR1): 'qIu ntin hartowaterinn-ia nrn'; 'david jones.wardl@gmail.com; 'Carolyn.cole@vgm.com'; 'harcarge@aol.com'; 'nc@aol.com'; 'sschmitt@schmitthouse.com'; 'ronwelper@gmail.com' Subject: Martin Luther King Peace Walk Attachments: Daryl Anderson.doc; image003 jpg Good afternoon, in advance of tomorrow's city council meeting where the Peace Walk project will be discussed, I wanted to send you a letter written by Daryl Anderson. Many of you may know Daryl, but for those who don't, he is the "A" in ARTS Architects,and has applied his considerable skill and love for Waterloo in the design of the Martin Luther King Jr. Peace Walk at Washington Park. The Washington Park site was carefully deliberated in the initial planning phases of this project, pre-dating my involvement. After reading this letter, I'm sure you will agree that given Washington Park's history and unique location in the Grout Museum District, it is the best site for the Peace Walk. Our committee of over 40 Cedar Valley leaders is saddened by the apparent division of opinion regarding the site,and we are committed to demonstrating Washington Park is the best location for this project. Please email or call me if you have questions or would like to discuss any other detail before the meeting tomorrow. Thank you for your continued service to Waterloo, I look forward to hearing from you. MLK WLOO 1959 on facebook FROMM SIGNS DESIG\'S 5600 Nordic Drive Cedar Falls, lA 50613 T 319.277.8829 T 800.326.8929 F 319.268.2298 1 January 17, 2011 Waterloo City Councilors 715 Mulberry Street Waterloo, Iowa 50703 CONSIDERATIONS OF AN APPROPRIATE LOCATION OF THE MARTIN LUTHER KING PEACE WALK Fifty years ago Washington Park was a lovely place with trees,walks and flower beds. It was an important place long before the concept of historic preservation became a mainstream consideration.Washington Park was an important element of the Waterloo community as generations of residents and visitors enjoyed its beauty. A few years after World War II, a local Japanese American architect named Si Saito,designed and supervised construction of the now appreciated Japanese pavilion and related landscaping in Washington Park.This addition to the park offered residents a place to commemorate a past conflict and the new chapter in relations between Japan and America,while honoring the contributions and struggles of Japanese Americans during the war. Successful changes and additions to historic structures and public places have always occurred in every country and city in the world. One important consideration is that any change should maintain the integrity of the original while seeking to enhance it. In fact,the Grout Museum,adjacent to Washington Park, has been enhanced by the addition of the Veterans Museum,which has a very positive impact on our community, but for sure, was a major change to the original museum. The Martin Luther King Peace Walk would change the park in a way that enhances its overall character while respecting the basic existing character of the park. It would be a valuable addition to the park and to the community as a whole. The MLK Peace Walk would appropriately be located in Washington Park for another very important reason.The concept of peace is essential to human development and cannot be overstated. It must always be our main goal in creating an inherently good human community.At the same time, events of the past and present make us very well aware that there are times when force through war must come to play to prevent human tragedy of a major scope. Both ideas of Peace and War must be counterbalanced in a successful human society. With the Veterans Museum directly adjacent,what better place to celebrate peace as an equal consideration to war than the MLK Peace Walk in Washington Park. I urge each of you, our council members,to consider this concept and this location for The Martin Luther King Peace Walk. Sincerely, Daryl Anderson January 17, 2011 Waterloo City Councilors 715 iviuioerry Sireei Waterloo, Iowa 50703 CONSIDERATIONS OF AN APPROPRIATE LOCATION OF THE MARTIN LUTHER KING PEACE WALK Fifty years ago Washington Park was a lovely place with trees,walks and flower beds. It was an important place long before the concept of historic preservation became a mainstream consideration.Washington Park was an important element of the Waterloo community as generations of residents and visitors enjoyed its beauty. A few years after World War II,a local Japanese American architect named Si Saito,designed and supervised construction of the now appreciated Japanese pavilion and related landscaping in Washington Park.This addition to the park offered residents a place to commemorate a past conflict and the new chapter in relations between Japan and America,while honoring the contributions and struggles of Japanese Americans during the war. Successful changes and additions to historic structures and public places have always occurred in every country and city in the world. One important consideration is that any change should maintain the integrity of the original while seeking to enhance it. In fact,the Grout Museum, adjacent to Washington Park, has been enhanced by the addition of the Veterans Museum,which has a very positive impact on our community, but for sure,was a major change to the original museum. The Martin Luther King Peace Walk would change the park in a way that enhances its overall character while respecting the basic existing character of the park. It would be a valuable addition to the park and to the community as a whole. The MLK Peace Walk would appropriately be located in Washington Park for another very important reason.The concept of peace is essential to human development and cannot be overstated. It must always be our main goal in creating an inherently good human community.At the same time, events of the past and present make us very well aware that there are times when force through war must come to play to prevent human tragedy of a major scope. Both ideas of Peace and War must be counterbalanced in a successful human society. With the Veterans Museum directly adjacent, what better place to celebrate peace as an equal consideration to war than the MLK Peace Walk in Washington Park. I urge each of you,our council members,to consider this concept and this location for The Martin Luther King Peace Walk. Sincerely, Daryl Anderson Page 1 of 1 CAROL FAILOR From: Carolyn Cole [Carolyn.Cole@vgm.com] Sent: Thursday, January 20, 2011 8:46 AM To: MAYOR CLARK; CAROL FAILOR Subject: FW: MLK Peace Walk For the record. From: Timothy Ensworth [mailto:ensworth@firstcongucc.org] Sent: Thursday, January 20, 2011 8:38 AM To: quentin.hart@waterloo-ia.org; david.jones.wardl@gmail.com; Carolyn Cole; harcarge@aol.com; rjgrx@aol.com; sschmitt@schmitthouse.com Subject: MLK Peace Walk Greetings, members of the Waterloo City Council. I want to register with you my support of the proposed Martin Luther King Peace Walk at Washington Park. I believe it is a great idea and a great location. I am senior minister at First Congregational United Church of Christ. We are located on the corner of West Fourth and South Streets, south of the Grout Museum. We sit just across the intersection of South and West Park from Washington Park. The Peace Walk would be a meaningful addition to the park, raising the visibility and interest of our neighborhood, and providing a powerful and healing symbol for our diverse neighborhood population. At this point, I am speaking only for myself, not for my congregation, but I want you to know I see nothing but good coming from the development of such a site at Washington Park. Rev.Timothy Ensworth First Congregational United Church of Christ 608 West Fourth Street Waterloo, Iowa 50702 319-234-8927 1/20/2011 Page 1 of 1 SUZY SCHARES From: MAYOR CLARK Sent: Friday, October 15, 2010 3:41 PM To: SUZY SCHARES Subject: FW: Washington Park Are you keeping these things on file? From: MICHELLE BOSWELL Sent: Wednesday, October 13, 2010 11:01 AM To: MAYOR CLARK Subject: FW: Washington Park From: Brandon Brockway [mailto:brandon.brockway@yahoo.com] Sent: Wednesday, October 13, 2010 10:57 AM To: MICHELLE BOSWELL Subject: Washington Park Hello Mr. Mayor- After reading the newspaper article last night about the proposed MLK project in Washington Park, I felt it was necessary to email you to voice my opposition. I had heard earlier about this project and thought it was just gossip-too crazy of an idea to be true. Please don't let this happen to one of Waterloo's historic parks. The city was originally platted with two city parks- Washington&Lincoln Parks (although Lincoln was originally named Grant Park). I think it's important to retain the historic character of these two parks, and not let some group change its look. The MLK project does not fit into the current look of the park, nor does MLK have anything to do with George Washington. Let them find another place to honor someone that never had anything to do with Waterloo-perhaps they can put it over by the road that bears his name. Thank you- Brandon Brockway 10/15/2010 it/i/0 f2cu/or Cfq k : Reckse._, COA tc.4rr *-Inks v\ a vti 0,7 o,l41oi , reyo�b�v.� cm7 ax-k--i v\ ovN Yap �- 1)ctr't- av\ --k@ Cocsnct I v\ Q R3r- Q.v\ ct, o - co(1A-.01k\✓1chci'e5s So,,gs 0e\ 61/45 -A-o o'. 1\c tv\ L-AkthQr �"� �r. iNevio,ia-i Ala b� 10co .k 'v. Weksk' r� ro4 Park . �tr av\k Toiczsnost \ -0,11-$ A-0 sol e `Kdtck, of Yt'\c vv\rv'i al\ o ni\ctr-Vv\ L--tksqvq_y. ic;w,c� )r'. r\ lk)eA-1(1uu 'ts cz, Fay\- s1-\ tk..ee1/4_ t't/av\y YYZ) Qr1^oo&C. rIC-• Lk) (.ck r(cid cI os,er .0) 2h�\ k 0 net- 'now ett bk\°Zvi L.�� oV\ e)ci St;ni his ric� O.f ( ,S Lk,& \o aSehr 10 Fir s use , P.e•e t s s restk_c.. ,/\ -Ire -Ouy 'S ) resi c1,2.vt`t (.lash iv1)-61j coaA t.)o C\ \--v_AS a.\t uw\Nare cet e_6( uS see.. WA4r-‘oo aw\v\o, av\k (ct s sInot4 'tr.GVAQ, \-V fv-eS vok-fi\an or move_ wc4^ vt�W sues �d �v^e��1 S 6-c k.s, VArt, are. w\c ` c3 co. o n S eidi t\1 t l\ ,ukk-e v' lo0 (0,A4 \,o Q k,1b 1c-AL w\`\-\/\ c7` tl l i. VV1Pw1 Uri cc' \y\o\a&\f ) —K\e G41-t.& 1Mu.5ie WI 5k-6A- t,ii��oat tkmh\n) r P-Ec 0 es�Zvi p I owi Cu (ck 6Q_ C.col- 16,4re_& 0,4 kk\I Q. lD 001/4t>, -\-- lads, c awda•.Q� h0,„,,, iS o' \Sure_ cx s \.x.)iezA InyhA.) w Pc r cuAci 1 1-e0.C.,C . Wl'AWi hWM Ir.t\Ai W10,c-Vkn La-Vow AK"5 , fir. - \tt \-e0 "I r14t0 cji6Nqv— 6,veS .soh as -k-Ane. Cc,,, 1 v\ri 0v12C • +t Q 4s.� 541\va \ Ukcerav's I ' evnov'ia G 1 roat 1 VV1V1/4 uhn 0.vAk W0.SG\Ow, ir• tke ..-4, 1-, --`.ev\L�,_ c.QY'v\ pN7 cv`& GIP Q WA-ir\Oo HUMAN RESOURCES COMMITTEE 4:45 p.m. Tuesday,January 18,2011 City Council Chambers 715 Mulberry Street Waterloo,Iowa 50703 Roll Call Ron Welper, Chairperson Quentin Hart Carolyn Cole Approval of Agenda 1. Request from Mayor for authorization to make an appointment to the position of Director of Safety Services. Adjournment Suzy Schares City Clerk CITY OF WATERLOO Committee Communication Human Resources Committee eeting: 1/18/11 Prepared: 1/13/11 Dept. Head Signature: # of Attachments: SUBJECT: Appointment of Director of Safety Services Submitted by: Mayor Buck Clark Recommended City Council Action: Authorize appointment to newly created position of Director of Safety Services. Summary Statement: As per Ordinance approved 1/10/11 Expenditure Required: Salary of current Police Chief will increase $12,000 per year, but will be offset by reorganization of Police and Fire Rescue Depts. Source of Funds: Budgeted Police/Fire Policy Issue: Alternative: Remain with current organization of Police and Fire Rescue Depts. Background Information: As per amended Ordinance new Article F - Department of Safety Services PUBLIC SAFETY COMMITTEE January 18, 2011 4:50 p.m. Council Chambers Roll Call: Members: Chairperson Steve Schmitt David Jones Harold Getty Approval of Agenda,as proposed. NEW BUSINESS 1. Approval of appointment of Daniel J. Trelka to Director of Safety Services— Submitted by Mayor Buck Clark. ADJOURNMENT Carol Failor Deputy City Clerk PUBLIC WORKS COMMITTEE January 18, 2011 4:55 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Ron Welper Harold Getty Approval of Agenda, as proposed. NEW BUSINESS 1. Authorization to purchase filter belts at a cost of $2,667.00—Submitted by Larry Smith, Superintendent of Waste Management Services ADJOURNMENT Carol Failor Deputy City Clerk City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 2,667.00 Departmant to expend plus ext. shipping cost of $ 0.00 to pay for or purchase Filter belts This purchase or expenditure is being made because: Replace filter belts that are worn Bids or written quotes were taken on this purchase, as follows 0 Bids or quotes were not taken on this purchase because: Industrial Fabrics Corp. is the manufacture who makes belts form.6rfilter belts. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: ElSewer: ❑Sanitation: !Bonds: ❑Federal/other grants: ❑Other(specify): This expenditure is to be coded to the following budget line-item: 520/14/5200/iS71 (Fund Department-Activity-Account Number (Project Code) in which budgeted amount is $ 150,000.00 and the current available balance is $ 9,622.38 Respectfully submitted, (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date . JAN-07-2011 FRI 03:32 PM FAX NO. P. 01/01 IN.DUSTRIAL FABRICS CORPORATION L7UCC>iGx '� DB wai Bflpp H011p N�eaving Eccellence Into A World Of Produeu QUOTATION SQ 007988 To: Brian Rath Fax: 319-291-4523 Waterloo WWTP Phone: 319-291-4553 3505 Easton Avenue Date; 1/7/2011 Waterloo,IA 50702 Dear Brian; Thank you for your inquiry this afternoon. We appreciate the opportunity to quote the following Durotex belts: ITEM I'/N SEAM/EDGE SIZE QTY UNIT$ TOTAL - 6093 82"x 49'5" 2.32/41/1-1S 2.083m x 15.062m 1 $1,308.00 $1,308.00 6093 82"x 51'7" 2.32/41/MS 2.083m x 15.723m 1 $1,359.00 $1,359.00 Total $2,667.00 .Lead Time: Approx.2-3 weeks from receipt of order Delivery lead time is base on receipt of immediate order. Freight: F.O.B.Waterloo,IA; Freight Included Terms: Net 30 days This quotation,in US dollars, supersedes all other quotes for the above styles, is valid for 30 days and is covered under our standard terms and conditions.We shall be pleased to provide you with any further information you may require and look forward to serving you. Your business is appreciated and your order will receive careful and prompt attention. Sincerely, . ---_ Stove Bauer 763-531-8506 Email: sbauer@ifcfabrics.com 7160 Northland Circle Minneapolis,MN 55428 Phone:763-535-3220 Fax:763-535-6040 www.ifcfabrics.com FINANCE COMMITTEE January 18, 2011 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of January 10,2011 NEW BUSINESS Travel Requests Name& Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed 1. Rich Warren and Allynn Howe, Travel to Waterloo for Waterloo, July 25- $951.00 Consultants for Government the application of Iowa 26,2011 Relations projects for potential federal funding 2. Todd Derifield,City Forester 65th Annual Conference La Vista, January $370.00 and Trade Show of the Nebraska 26-28, Midwestern Chapter of 2011 the International Society of Arboriculture 3. Ryan Mahood,Josh Heller, Weapons of Mass Des Moines, January $839.40 Neal Caughron,Mike Schipper, Destruction Lanes Iowa 18-19, Dave Jenson-Members of training 2011 Weapons of Mass Destruction Team 4. Tim Moyer,Chief Electrical Plumbing Exam Des Moines, January $200.00 Inspector Iowa 24,2011 5. Officer Steve Bose K9 Drug Detection Johnston, March $723.00 Enhancement Course Iowa 20-25, 2011 6. Lieutenant Lisa Campbell Glacken and Associates St. Paul, March $788.00 Background Minnesota 13-15, Investigation for Public 2011 Safety 7. Investigator Stacy Hesse Internet Crimes Meridan, April 25- $400.00 Against Children Connecticut 28,2011 Special Investigative course 8. Sergeant Keith Rogers; Internet Crimes Ankeny, March 8- $720.00 Investigator Stacy Hesse Against Children Iowa 10,2011 Digital Evidence 9. Approval of request to dispose of retired equipment—Mark Rice, Superintendent of Central Garage. 10. Approval of sewer refund in the amount of $481.38 for Heather Gronewold of 3045 E. Shaulis Road—Submitted by Carol Failor, Deputy City Clerk. 11. Pre Authorizations to Expend over$1,000.00 Amount+Est. Dept. S/H Expenditure Building/Maintenance $4,500.00 Replacement of electric duct heaters at Young Arena Community $2,120.95 Homeless Management Information Services Development Fire $1,481.00 Class II Self Contained Fill Station Leisure Services $2,000.00 Labor and material for fabricating chipper box for F450 dump truck Leisure Services $5,000.00 Six (6) fixtures with dimmers for lighting upstairs at Gates Pro Shop, material only Leisure Services $2,000.00 Six(6) trimmers Traffic Operations $2,640.00 Cross top and round cap brackets for street name signs Waste Management $2,557.00 Filter belts Services BILLS PAYMENT ADJOURNMENT Carol Failor Deputy City Clerk FINANCE COMMITTEE January 10,2011 5:00 p.m. Council Chambers Members present: Cole,Schmitt. Hart absent. Moved by Schmitt, seconded by Cole that the Agenda, as amended,be approved. Ayes: Two. Absent: Hart. Motion carried. Moved by Schmitt, seconded by Cole that the Minutes of January 3, 2011, as proposed, be approved. Ayes: Two. Absent: Hart. Motion carried. Moved by Cole, seconded by Schmitt that the request for the following travel requests, be approved. Travel Requests Amount not Name&Title of Personnel Class/Meeting Destination Date(s) to Exceed Dennis Gentz,P.E.,Assistant 47th Annual Concrete Ankeny,Iowa February $350.00 City Engineer Paving Workshop 2-4,2011 Matthew Chesmore, Lead Training—Initial Ankeny,Iowa January $1,545.00 Rehabilitation/Relocation Courses for 24-28, Specialist Certifications 2011 Rich Warren and Allynn Howe, Travel to Waterloo for Waterloo, November $1,215.00 Consultants for Government the application of Iowa 3-5,2010 Relations projects for potential federal funding Kent Shankle,Curator;Ken Deliver Iowa Watercolor Fort Madison, January $560.00 Warren,Tech/Preparator Society Touring Iowa& 17-18, Exhibition&pick up Chicago, 2011 artwork for exhibition Illinois Brian Rath,Treatment Operator Collection System Cedar Rapids, February $250.00 Supervisor Basics Iowa 23-24, 2011 Ayes: Two. Absent: Hart. Motion carried. Moved by Cole, seconded by Schmitt that sewer refund in the amount of$379.03 for Sons of Jacob Synagogue of 411 E. Mitchell Avenue—Submitted by Suzy Schares, City Clerk, be approved. Ayes: Two. Absent: Hart. Motion carried. Moved by Cole, seconded by Schmitt that garbage refund in the amount of$94.50 for Kenneth Schwake of 1131 E. Mitchell Avenue—Submitted by Suzy Schares, City Clerk, be approved. Ayes: Two. Absent: Hart. Motion carried. Moved by Cole, seconded by Schmitt that garbage refund in the amount of$45.88 for Sheila Hollingsworth of 627 Beech Street—Submitted by Suzy Schares, City Clerk, be approved. Ayes: Two. Absent: Hart. Motion carried. Moved by Cole,seconded by Schmitt that Request for authorization to seek bids for one standard size pickup truck for the following departments: Leisure Services and Central Garage—Mark Rice, Superintendent of Central Garage, be approved. Ayes: Two. Absent: Hart. Motion carried. Moved by Cole,seconded by Schmitt that Request for authorization to seek bids for one medium size sedan for the following departments: Police and Motor Pool—Mark Rice, Superintendent of Central Garage,be approved. Ayes: Two. Absent: Hart. Motion carried. Finance Committee January 10,2010 Page 2 Moved by Cole,seconded by Schmitt that Request for authorization to seek bids for one compact pickup truck for the following departments: Code Enforcement; Traffic; and Building Inspections—Mark Rice, Superintendent of Central Garage,be approved. Ayes: Two. Absent: Hart. Motion carried. Moved by Schmitt, seconded by Cole that the request for the following pre-authorizations to expend over$1,000.00,be approved. Pre-Authorizations to Expend over$1,000.00 Dept. Amount+Est.S/H Expenditure Building/Maintenance $3,271.00 Street repair due to a broken water main at Fire Station#3 will be done by the City of Waterloo in Spring Building/Maintenance $13,462.50 Replacement of tables at Five Sullivan Brothers Convention Center Central Garage $2,250.00 Fuel tanker storage during underground storage tank cleaning Cultural&Arts $20,655.02 Installation of new track lighting system in Schoitz rooms, Longfellow Lounge and Hurlbutt Concourse at the Waterloo Center for the Arts Leisure Services $3,050.00 Equipment parts from Great American Outdoor to maintain golf course mowing equipment Leisure Services $3,100.00 Blinds for 27 windows at Young Arena,includes installation Police $8,190.00 Brother Pocketjet 6printers Police $1,575.00 Six bank battery charger,four desktop battery chargers and two vehicle battery chargers Police $2,205.00 EDACS access fee for Fusion Center,L.E.I.N Region 2 center,radio access for seven portable radios Traffic Operations $2,228.58+ Two decorative street light poles and bases for Prospect $250.00 Boulevard Waste Management $3,325.38+ Replacement of alarm dialer Services $75.00 Waste Management $23,200.00+ Worthington sanitary pump to replace one that was Services $650.00 destroyed at Hawkeye lift station Ayes: Two. Absent: Hart. Motion carried. Moved by Cole,seconded by Schmitt that increase of several line items in the library budget on file in the City Clerk's office in the amount of $32,000.00 Submitted by Kim Chapman, Library Business Office Administrator, be approved. Ayes: Two. Absent: Hart. Motion carried. Moved by Cole,seconded by Schmitt that Bills Payment,as contained in Schedule AP642,dated January 10, 2011, pp. 1-59, in the amount of$1,014,981.76, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Two. Absent: Hart. Motion carried. With no further business before the committee,it was moved by Schmitt, seconded by Cole that the meeting be adjourned at 5:13 p.m. Ayes: Two. Absent: Hart. Motion carried. Carol Failor Deputy City Clerk FINANCE DEPT. STAFF ONLY LINE ITEM USED , t) G'U r'- S L} .: f`t)5 TRAVEL REQUEST FY4 `!' BUDGETED : r;c; CITY OF WATERLOO EXPENDED YTD " r Amended—travel dates*on THIS REQUEST '/ invoice did not match date on LEFT AFTER THIS 7; ' 2 receipts and inclusion of a meal* REQUEST ;,;,5>;,- DATE fJ/v /-// Original-Clerk/Finance Copy-Department NAME(S) AND POSITION(S): DATE: Rich Warren, Consultant of Government Relations January 5, 2011 Allynn Howe, Consultant of Government Relations NAME OF CLASS/MEETING: DESTINATION: DEPARTURE POINT IF NOT WATERLOO: Washington, DC DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: July 25, 2011 July 26, 2011 July 25-26, 2011* PURPOSE OF TRAVEL/TRAINING: Under the consultant contract with Government Relations Consultants and the City of Waterloo approved May 3, 2010 some travel maybe beneficiary for the application of projects for potential federal funding in Washington, DC WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE X AIRFARE DEPARTING FROM: Washington, DC ESTIMATE OF COST: BUDGET LINE ITEM: 410 08 6280 21403 $238.00 LODGING TAXI X GRANT REIMBURSABLE $ 13.50* MEALS PARKING YES NO REGISTRATION $650.00 AIRFARE X REQUIRED CERTIFICATION MILEAGE/FUEL $50.00(bags) MISC/TOLLS YES NO TOTAL FOR ALL: $ $951.00 TOTAL: $ $475.50 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AN IAL TO THE CITY OF WA OO DEPARTMENT HEAD MAYOR 7. /O4 ( DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 FINANCE DEPT. STAFF ONLY LINE ITEM USED G'I0 3 7 4f1`,0 /3`!6- TRAVEL REQUEST FY- /% BUDGETED ltjU%?l`(, CITY OF WATERLOO EXPENDED YTD /.5/ THIS REQUEST 37L7 Gf�' LEFT AFTER THIS REQUEST (b/) /9% DATE ; .79 Original-Clerk/Finance Copy-Department NAME(S) AND POSITION(S): DATE: Todd Derifield, City Forester 1/10/11 NAME OF CLASS/MEETING: DESTINATION: La vista, Nebraska 65`h Annual Conference and Trade Show of the Midwestern Chapter of the International Society of Arboriculture DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: 1/26/11 1/28/11 1/26/11-1/28/11 PURPOSE OF TRAVEL/TRAINING: 1) Attend Midwestern Chapter of International Society of Arboriculture's Annual Conference 2) Collect required CEU's to maintain Certified Arborist Status WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 010-37-4100-1346 LODGING TAXI X GRANT REIMBURSABLE MEALS PARKING YES NO 245 REGISTRATION AIRFARE X REQUIRED CERTIFICATION 125 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 370 TOTAL: $ 370 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEF3AR ENT HEAD MAYOR / —/G'._ DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 LINE ITEM USED 20: I ? 14 f;i (. 4v Fy (! BUDGETED EXPENDED YID TRAVEL REQUEST THIS REQUEST 5 .,(/i. ✓ CITY OF WATERLOO LEFT AFTER THIS REQUEST is teG' ) DATE 7?6,,; /- 2-v`(/ Original-Clerk/Finance Copy- Department NAME(S)AND POSITION(S): DATE: Ryan Mahood, Josh Heller, Neal Caughron, Mike Schipper, January 4, 2011 Dave Jenson (Members WMD Team) NAME OF CLASS/ MEETING: DESTINATION: Des Moines, Iowa WMD(Weapons of Mass Destruction) Lanes training. DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: January 18, 2011 January 19, 2011 January 18 and 19`h, 2011 PURPOSE OF TRAVEL: Attend Weapons of Mass Destruction Training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: This cost is x COST$ $1,321.71 covered by YES NO NIRG METHOD OF TRAVEL: x CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: BUDGET LINE ITEM: d'/O /2 IN /3 . Billed to grant . ._ LODGING TAXI x GRANT REIMBURSABLE Billed to grant MEALS PARKING YES NO REGISTRATION AIRFARE x REQUIRED CERTIFICATION 75.00 . MILEAGE/FUEL $764.40 MISC/TOLLS YES NO TOTAL FOR ALL: $ $839.40 TOTAL: $ PER PERSON All expenses reimbursed by Weapons of Mass Destruction Grant. Straight time paid by NIRG. PIP, by ,u 0;Fi , /j rE 8,'/' l I)(-r4 f/iif ,'u%rt4. =r`/ I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO N\„_., i� DEPARTMENT HEAD (i MAYOR DATE DATE FINANCE DEPT. STAFF ONLY LINE ITEM USED ;;`t/Ci '. 5/4;6 f,5-716. TRAVEL REQUEST FY,_i/ BUDGETED r f^r3 CITY OF WATERLOO EXPENDED YTD ;;' ,���/7 THIS REQUEST ,.. LEFT AFTER THIS REQUEST /j/C; � DATE j, 7,; /-/)- /2o i/ Original-Clerk/Finance Copy-Department NAME(S)AND POSITION(S): DATE: Tim Moyer— Chief Electrical Inspector January 12, 2011 NAME OF CLASS/ MEETING: DESTINATION: Des Moines, IA Plumbing Exam DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: 01/24/11 01/24/11 01/24/11 PURPOSE OF TRAVEL/TRAINING: Required exam WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo ESTIMATE OF COST: BUDGET LINE ITEM: 010-22-5100-1346 LODGING TAXI GRANT REIMBURSABLE MEALS PARKING YES NO '0O. REGISTRATION AIRFARE X REQUIRED CERTIFICATION MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 200.00 TOTAL: $ 200.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CIT,Y-OF WATERLOO DEPARTMENT HEAD MAYOR 1/12/11 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 FINANCE DEPT. STAFF ONLY 010-11-1160-1528 TRAVEL REQUEST LINE ITEM USED 11PROPDK9 CITY OF WATERLOO FY � 'f BUD6ETEDi�u1" ,}L J 5c2 EXPENDED YTD THIS REQUEST 1'23 LEFT AFTER THIS REQUEST /=s10 /1 DATE 7;7 , -ram ?G / NAME(S) AND POSITION(S): DATE: Original-Clerk/Finance Copy-Department Officer Steve Bose January 12, 2011 NAME OF CLASS I MEETING: DESTINATION: Midwest Counter Drug Training Center K9 Drug Detection Enhancement Course Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: March 20th, 2011 March 25th, 2010 March 21 to 25, 2011 PURPOSE OF TRAVEL: Sgt. Farmer is requesting authorization to send Officer Steve Bose and his k9 to a K9 Drug Detection Enhancement course at the Midwest Counter drug Training Center from March 21-25, 2011, in Johnston, Iowa. This is a week long course held at the Midwest Counter drug Training Center at Camp Dodge in Johnston, Iowa and is designed to improve the search abilities of the K9 team. The course will include practical and classroom exercises and will include a certification test by the National Police Canine Association. The cost of the registration is free. Lodging, meals, travel cost and a $60.00 fee for the testing will be paid through the K9 fund.A city vehicle will be needed to travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ 00.00 YES NO METHOD OF TRAVEL: xx CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: 010-11-1160-1528 BUDGET LINE ITEM: 11PROPDK9 $375.00 LODGING TAXI xx GRANT REIMBURSABLE $248.00 MEALS PARKING YES NO $60.00 REGISTRATION AIRFARE xx REQUIRED CERTIFICATION $40.00 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 723.00 TOTAL: $ 0.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD MAYOR ( l DATE DATE FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 TRAVEL REQUEST Fv i( BUDGETED lC , CITY OF WATERLOO EXPENDED YTD ; -;( !, THIS REQUEST LEFT AFTER THIS REQUEST 7 3 DATE `%`77 u / u%f Original-Clerk/Finance Copy- Department NAME(S) AND POSITION(S): DATE: U. Lisa Campbell January 11,2011 NAME OF CLASS/MEETING: DESTINATION: '1' py+w- PCt.ic Dip7-- Glacken and Associates Background Investigation for 5 — picttiL, .v vJ Public Safety DEPARTURE POINT - IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: March 13`h, 2011 March 15`h, 2011 March 14th to 15th, 2011 PURPOSE OF TRAVEL: Lt. Krogh is requesting authorization to send Lt. Lisa Campbell to the Glacken Background Investigation for Public Safety course at the St. Paul Police Department on March 14th to 15th, 2011, in St. Paul, MN. This 2-day course is designed for law enforcement officers who are conducting background investigation on new hires. It is important that law enforcement agencies conduct through investigations into potential new Police Officers. Lt Campbell has now been assigned.to Internal Affairs and will be conducting these investigations. This school is taught by Gil Glacken from Glacken and Associates and is being sponsored by the St. Paul, MN. Police Department. The cost of registration is$275.00 and two nights lodging and meals.A city vehicle will be needed for travel to the training facility. Total Cost will be $788.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ 00.00 YES NO METHOD OF TRAVEL: xx CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 010-11-1100-1346 $300.00 LODGING TAXI xx GRANT REIMBURSABLE $113.00 MEALS PARKING YES NO $275.00 REGISTRATION AIRFARE xx REQUIRED CERTIFICATION $/00.00 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 788.00 TOTAL: $ 0.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD MAYOR - ' ( DATE DATE FINANCE DEPT. STAFF ONLY 010-11-1160-1532 TRAVEL REQUEST LINE ITEM USED 11PRO DARE CITY OF WATERLOO F`An//f BUDGETED,;%zs +tv %: 3 EXPENDED YTD - THIS REQUEST 4e,':6,, LEFT AFTER THIS REQUEST a'?5% -3 DATE // `—f) ,L,, / NAME(S)AND POSITION(S): DATE: Original-Clerk/Finance Copy-Department Inv. Stacy Hesse January /, 2011 NAME OF CLASS/MEETING: DESTINATION: National Forensic Science Tech Center Internet Crimes Against Children Special Investigative Meridan, CT. course DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S)OF MEETING: April 25, 2011 April 28,2011 April 26th-28th, 2011 PURPOSE OF TRAVEL: Lt McNamee is requesting authorization to send Inv. Stacy Hesse to the ICAC Specialized Investigative course at the National Forensic Science Technology Center on April 26th to 28th, 2011, in Meridan, CT. The Waterloo Police Department has entered into a partnership with the Iowa Internet Crimes Against Children Task Force to investigate crimes against children using electronic means such as the internet. This course will teach Officers how to conduct forensic examinations of portable electronic storage devices including cell phones and jump drives so to gather evidence against these predators. The cost of registration, travel, and meals are paid by Iowa Internet Crimes Against Children Task Force. The hotel stay is paid by the city and later reimbursed by the Iowa Internet Crimes Against Children. This cost will be paid out of the DARE fund. No vehicle will be needed for travel to the training facility WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ 00.00 YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE xx AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: $400.00 LODGING TAXI xx GRANT REIMBURSABLE $0.00 MEALS PARKING YES NO $0.00 REGISTRATION AIRFARE xx REQUIRED CERTIFICATION $0.00 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 400.00 TOTAL: $ 0.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD MAYOR L— CT_- l1 DATE DATE FINANCE DEPT. STAFF ONLY 010-11-1160-1532 TRAVEL REQUEST LINE ITEM USED 11PRO DARE CITY OF WATERLOO FY,-16 i 1 BUDGETED A-) b L :a65i EXPENDED YTDt�.ec THIS REQUEST 7,V.(i'v" LEFT AFTER THIS REQUEST jy-3/. �1 3 DATE " ,7 NAME(S) AND POSITION(S): DATE: e. Iv fniunc.r Loopy—LJrp wlr R'du Sgt Keith Rogers & Inv. Stacy Hesse January 11th, 2011 NAME OF CLASS/MEETING: DESTINATION: DMACC Campus Internet Crimes Against Children Digital Evidence Ankeny, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: March 8`h, 2011 March 10th, 2011 March 8th to 10th, 2011 PURPOSE OF TRAVEL: Lt McNamee is requesting authorization to send Sgt. Keith Rogers and Inv. Stacy Hesse to the ICAC course on digital evidence at the DMACC Campus on March 8th to 10th, 2011, in Ankeny, Iowa. The Waterloo Police Department has partnered with the State of Iowa Internet Crimes Against Children Task Force to investigate child sexual exploitation. This 3-day seminar will instruct the students on computer forensics, search and seizure laws, overcoming technical defenses and ethics. It will also have a class for students on how to cope with viewing Child pornography. The cost of registration is free. The hotel and meals would be paid through the use of the DARE fund and later reimbursed from the ICAC Task Force. A city vehicle will be needed for travel to the training facility and fuel of$50.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ 00.00 YES NO METHOD OF TRAVEL: xx CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: 010-11-1160-1532 BUDGET LINE ITEM: 11PRO DARE $400.00 LODGING TAXI xx GRANT REIMBURSABLE $270.00 MEALS PARKING YES NO $0.00 REGISTRATION AIRFARE xx REQUIRED CERTIFICATION $50.00 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 720.00 TOTAL: $ 0.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD MAYOR DATE DATE CITY OF WATERLOO Committee Communication FINANCE Committee Meeting:January 18, 2011 Prepared: Tanuary 6, 2011 44 Dept. Head Signature: F ' # of Attachments: SUBJECT: Equipment Disposal Submitted by: Mark Rice, Central Garage Superintendent Recommended City Council Action: Approval Summary Statement: Request authorization to dispose of retired equipment Expenditure Required: None Source of Funds: N/A Policy Issue: N/A Alternative: N/A Background Information: Request authorization to dispose of retired equipment and vehicles that have been replaced through the vehicle acquisition process. Vehicle Number Make Model Condition 150709 Condor Curbtender Fire Damaged 111133 Ford Cm Vic Fair- Mileage 111134 Ford Cm Vic Fair- Mileage 111141 Ford Cm Vic Fair- Mileage 111143 Ford Cm Vic Poor- Mileage 111145 Ford Cm Vic Poor—Mileage 222A02 Ford Ranger Fair—Mileage 410502 Ford F-350 Poor—Corrosion 410307 Chevy K-10 Poor—Corrosion 410436 GMC Pickup Off-Road Only CITY OF WATERLOO Committee Communication Finance Committee Meeting: January 18, 2011 Prepared:January 7, 2011 Dept. Head Signature: Suzy Schares # of Attachments: 2 SUBJECT: Sewer Refund for 3045 E. Shaulis Road Submitted by: Suzy Schares, City Clerk Recommended City Council Action: Approval of sewer refund in the amount of$481.38 for Heather Gronewold of 3045 E. Shaulis Road Summary Statement Expenditure Required: $481.38 Source of Funds Policy Issue Alternative Background Information: Suzy Schares, City Clerk received a phone call from Heather Gronewold on Thursday,January 6, 2011 regarding sewer charges on her Water Works bill. Chief Plumbing Inspector Bob Osgood then contacted Maria Armstrong on Friday,January 7, 2011 to confirm that there was in fact a septic sewer system being utilized on the property and no city sewer services were being used. Ms. Gronewold then requested reimbursement of overpayment of city sewer services that she did not utilize. • AS `ke t at \\A ec‘ ec\e,. ZOOS \._C.A_ \\0\t;C` S time 4s \-\\,Q1\i \ �ck_.. le_ C ^C'e. \O CDs c e 4_ „V_ \f`G-qC_ \L.C-C-C cs3-.‘ \‘- Z L _ cEv \a -°-k\I-x-v. , S 3v S --- :S tR _-. UUG6DFR DISPLAY 1/07/11 14 : 39: 5J Display Account History Account No 15 75 2605 44615 Billing Date Customer GRONEWOLD HEATHER Ph 961-5701 Activity . Address 3045 E SHAULIS RD WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment 1/04/11 29 0 _ 10/01/10 37 53. 06- 72. 64- ' 34 . 08- 17 . 32- 177 . 10- P RT _ 7/01/10 30 44 . 21- 72 . 64 33 . 15- 150 . 00- P RT* 4/01/10 25 37 . 87- 61. 46- . 32 . 01- 8 . 66- 140 . 00- P RT* _ 1/04/10 27 40. 42- 64 . 98- 33. 08- 138 . 48- P RT 10/01/09 31 41. 37- 59. 69- ' 33 . 08- 134 . 14- P RT + F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His \ � Last option was : DAILY OPERATIONS UUG6DFR DISPLAY 1/07/11 14 : 39: 53 Display Account History Account No 15 75 2605 44615 Billing Date Customer GRONEWOLD HEATHER Ph 961-5701 Activity Address 3045 E SHAULIS RD WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment _ 7/01/09 30 38 . 42- 56 . 85- . 31. 50- 126. 77- P _ 4/01/09 24 31. 81- 56. 85- ' 31. 50- 120 . 16- P 1/02/09 14 23. 68- 36. 27- ' 22 . 05- 82 . 00- P L _ k F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was : DAILY OPERATIONS City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 4,500.00 plus est.shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: For the replacment of electric duct heaters in arena area. Duct heater help to keep arena at a comfortable temperature Vendor selected for this purchase: n Bids or written quotes were taken on this purchase, as follows: Heatrix$1995.00 x 2 Johnstone Supply$2748.79 x 2 Comfort Products Distributing $6183.00 x 2 El Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund 0 Road Use Tax 0 Sewer ❑ Sanitation nBonds n Federal/other grants n Other(specify) This expenditure is to be coded to the following budget line-item: -Gl-2U1i Ic ,f5-e `; - ._1!71 (Fund - Department-Activity-Account Number) (Project Code) r! - in which the budgeted amount is $ /rrr;r �c1,� and the current available balance is $ .i , ' r - Res -ctfully submitted, r (-7/----- (Sig-nature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K\shared goodies\forms\Expenditure Pre-Authorization-IA Young Arena Heater for Arena AUA(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Community Dever Department to expend $ 2,120.95 plus est. shipping costs of $ to pay for or purchase Homeless Management Information Services This purchase or expenditure is being made because: Required by HUD for data management for the Homelessness Prevention and Rapid Re-housing Program. Vendor selected for this purchase: Iowa Institue for Community Alliances n Bids or written quotes were taken on this purchase, as follows: X Bids or quotes were not taken on this purchase because: Only provider for the State of Iowa Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation nBonds X Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 224-32-5880-1390 /;1/4.3 32GRT HPRH (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 300,000.00 v and the current available balance is $ 211,788.99 Respectfully submitted, f '!1` �i/ './V(/'^� I -1� l '. .i'.c1-it-i.- L_ ( 7- CiI (Signature Dept. Head of Designee Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization HPRP HMIS invoice 1-5-2011 (Mar 2010) City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Rescue Department to expend $ 1,481.00 plus est. shipping costs of $ to pay for or puchase Class II Self Contained Fill Station. This purchase or expenditure is being made because: To provide a safer environment while filling high-pressure SCBA cylinders in the event of a cylinder rupture. n Bids or written quotes were taken on this purchase, as follows: Sandry Fire Supply, Midwest Breathing Air, LLC and Alex Air Apparatus, Inc. n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): This expenditure is to be coded to the following budget line-item: 409-12-1400-2128 (Fund- Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 75,000.O0' and the current available balance is $ 22,174.10V/ Respectfully submitted, , H, C r: 1 .vZtit (Signature Dept. Head oriDesignee) Date (Signature Finance Dept. Review) Date users\shared goodies\forms\[File](April 2003) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,000.00 plus est.shipping costs of $ to pay for or purchase Labor and material for fabricating chipper box for F450 dump truck. This purchase or expenditure is being made because: Converting #209, F450 dump truck, to a forestry chip truck. This is a replacement for #502. Truck will be used by forestry. Vendor selected for this purchase: C&C Welding, Waterloo n Bids or written quotes were taken on this purchase, as follows: C&C Welding, Waterloo $1,911.00 L.J.'s Welding, Waterloo $2,327.55 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund Road Use Tax n Sewer n Sanitation X Bonds Federal/other grants n Other(specify) This expenditure is to be coded to the following budget line-item: 410-37-4100-2117 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 200,000.00 and the current available balance is $ 200,000.00° Respectfully submitted, CGS (Signature Depv Head or Designee) Date (Signature Finance Dept. Review)) Date K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010) 1417A RiCJ City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 5,000.00 plus est.shipping costs of $ to pay for or purchase Six (6) fibires with dimmers for lighting upstairs at Gates Pro Shop, material only. This purchase or expenditure is being made because: Upgrading lighting for Gates Pro Shop. Vendor selected for this purchase: Crescent Electric-Waterloo X Bids or written quotes were taken on this purchase, as follows: Crescent Electric, Waterloo $4,709.59 3E, Waterloo $4,909.04 Van Meter, Waterloo does not handle the product Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: General Fund 0 Road Use Tax n Sewer n Sanitation X Bonds n Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 410-37-4120-2174 37GLF-GSUP (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 100,000.00 and the current available balance is $ 84,309.56+V Respectfully submitted, >>� "1; 7 s /ell 5(j (Signature Dep ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,000.00 plus est. shipping costs of $ to pay for or purchase Six (6) trimmers. This purchase or expenditure is being made because: to replace worn out trimmers used for turf maintenance of parks and ballfields. Vendor selected for this purchase: Waterloo Implement, Waterloo nBids or written quotes were taken on this purchase, as follows: Waterloo Implement, Waterloo $1,919.00 includes trade in Black Hawk Rental, Waterloo $1,943.70 Sled Shed, Waterloo $2,120.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation X Bonds Federal/other grants [ Other(specify) This expenditure is to be coded to the following budget line-item: 406-37-4100-2113 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 180,091.00 V and the current available balance is $ 180,091.00V Respectfully submitted, —72!f , • J ' Z 20 i 1 Signature De . Head or Designee) Date (Signature Finance Dept. Review) Date K:\shered goodies\forms\Expenditure Pre-Authorization(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 2,640.00 plus est. shipping costs of $ to pay for or purchase Cross Top and Round Cap Brackets This purchase or expenditure is being made because: Brackets for street name signs Vendor selected for this purchase: Newman Traffic Signs QX Bids or written quotes were taken on this purchase, as follows: Newman Traffic Signs Jamestown, ND $13.20 ea. $2,640.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: nGeneral Fund 0 Road Use Tax ❑ Sewer ❑ Sanitation I `�I Bonds El Federal/other grants 0 Other(specify) This expenditure is to be coded to the following budget line-item: 409-17-7120-2125 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 14,000.00 and the current available balance is $ 4.,1dZ.99 3?3 Res ectfully submitted, &Wei/Ai/Li-1 01 /1 (-7)--1,4e4.4,,ez( /-/g-,24fil (Signature Dept. tad or Designee) ate (Signature Finance Dept, Review) Date K:\shared goodies1forms\2011-January-Expenditure Pre-Authorization-Street Sign Brackets-Newman(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 2,667.00 plus ext. shipping cost of $ 0.00 to pay for or purchase Filter belts This purchase or expenditure is being made because: Replace filter belts that are worn Bids or written quotes were taken on this purchase, as follows • Bids or quotes were not taken on this purchase because: Industrial Fabrics Corp. is the manufacture who makes belts fordo,•filter belts. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use'Tax: X Sewer: [Sanitation: Bonds: [Federal/other grants: I IOther(specify): This expenditure is to be coded to the following•budget line-item: 57.0/14/5700/1571 (Fund - Department-Activity -Account Number) (Project Code) in which budgeted amount is $ 150,000.00 and the current available balance is . $ 9,622.38"' Respectfully su itted, ( naturDept. Head Or Designee) Date (Signature Finance Dept. Review) Date JAN-07-2011 FRI 03:32 PM FAX NO. P. 01/01 W INDUSTRIAL • FABRICS CORPORATION LaCJrOLGx '� PawerorfaP uoiia Weaving&cellence Into 4 World OfProducu QUOTATION SQ 007988 To: Brian Rath Fax: 319-291-4523 Waterloo WWTP Phone: 319-291-4553 3505 Easton Avenue Date: 1/7/2011 Waterloo,IA 50702 Dear Brian: Thank you for your inquiry this afternoon. We appreciate the opportunity to quote the following Durotex belts: ITEM _ P/N SEAM/EDGE SIZE QTY UNIT$ TOTAL _ 6093 82"x 49'5" 2.32/41/HS 2.083mx 15.062m 1 $1,308.00 $1,308.00 6093 82"x 51'7" 2.32/41/HS 2.083mx 15.723m 1 $1,359.00 $1,359.00 Total $2,667.00 Lead Time: Approx.2-3 weeks from receipt of order Delivery lead time is base on receipt of immediate order. Freight: F.O.B.Waterloo,IA;Freight Included Terms: Net 30 days This quotation,in US dollars, supersedes all other quotes for the above styles,is valid for 30 days and is covered under our standard terms and conditions- We shall be pleased to provide you with any further information you may require and look forward to serving you. Your business is appreciated and your order will receive careful and prompt attention. Sincerely, L. Stave Bauer 763-531-8506 Email: sbauer@ifcfabrics.com 7160 Northland Circle Minneapolis,MN 55428 Phone:763-535-3220 Fax:763-535-6040 www.ifcfabrics.com . CITY OF WATERLOO , IOWA e1 A CITY HALL • 715 MULBERRY STREET 50703 dref/00 �O Today's Date: 01/11/11 Effective Date: 1/5/2011 Employment Date: 1/2/2002 To: City Council Members Re: Notice of Severance Department Waterloo Fire Rescue Job Title/Classification Fire Engineer This is to report that the employment of Ronald Hoskins with the City of Waterloo has been severed by reason of: E Retired Disability Related ❑ No ❑ Yes ❑ Resigned ❑ Termination ❑ Other In accordance with City Policy, it is requested to allow payment which consists of the following: Benefits Total Hours (x)Hourly Rate Total Payout Vacation-Accrued 131.18 $ 20.13 $ 2,640.65 Vacation-Current 0 - Usable Sick Leave 0 $ - (x)25% $ - Frozen Sick Leave 0 (x)_% $ - Personal Hours 13.48 $ 19.93 $ 268.66 Comp Time Pay 9.5 $ 19.93 $ 189.34 Clothing Allowance4' $ (113.78) Holiday -24 $ 19.93 $ (478.32) Total Payment $ 2,506.54 re Comments: 1�'LtMuC"as-Y11Lyjt n Approved by Date I — 4 I I Human Resources � 't U Date 14, Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk(Copy in Personnel File) Clerk's Office will forwar ap oved form to Department Updated 7/20/10 1 + Council Agenda Date: 10' - t( ❑ AS/400 Status/Accruals Li 1-9 ,,, � CITY OF WATERLOO , IOWA l4�'1���,� e.�•'� CITY HALL • 715 MULBERRY STREET 50703 dtetl00 \O Today's Date: 1/5/2010 Effective Date: 12/31/2010 Employment Date: 10/17/1975 To: City Council Members Re: Notice of Severance Department Parking Maintenance Job Title/Classification Meter Repairman This is to report that the employment of Charles Meinders with the City of Waterloo has been severed by reason of: E Retired Disability Related ❑ No ❑ Yes ❑ Resigned ❑ Termination ❑ Other In accordance with City Policy, it is requested to allow payment which consists of the following: Benefits Total Hours (x)Hourly Rate Total Payout Vacation-Accrued 200 $ 20.95 $ 4,190.00 Vacation-Current 200 $ 20.95 $ 4,190.00 Usable Sick Leave 12 $ 20.95 (x)25% $ 62.85 Frozen Sick Leave 11.55 $ 20.95 60% $ 145.18 Personal Hours 16 $ 20.95 $ 335.20 Comp Time Pay 0.17 $ 20.95 $ 3.56 Unscheduled Leave 0 $ _ Other Pay 0 $ _ Total Payment $ 8,926.79 Comments: Approved by Date 1/5/2010 Human Resources >� Date //)//` Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk(Copy in Personnel File) Clerk's Office will forwar approved form to Department Updated 7/20/10 Council Agenda Date: ! 1 (1 ] AS/400 Status/Accruals ❑ 1-9 �Iinch,_ CITY OF WATERLOO , IOWA ;1„.., rr. HUMAN RESOURCES DEPARTMENT 020 Mulberry St. • Waterloo, IA 50703 • Phone (319) 291-4303 • Fax (319) 291-4569 C)Ibr100 ‘0 ROBERT C.STRINGER • Human Resources Director November 19, 2010 Mayor BUCK CLARK COUNCIL MEMBERS TO: Honorable Mayor&City Council DAVID We, the members of the Civil Service Commission, certify the following list of applicants, JONES who are eligible, based upon the examination process as set forth by the Civil Service Ward Commission for the appointment to the position of Assistant to Building Manager for the CAROLYN City of Waterloo, Iowa Culture&Arts Department. List shall p a 1 exhaust upon appointment. COLE Ward 2 C FiRTIFTFT2 I INT HAROLD Brannon Cannon GETTY Ward 3 QUENTIN HART Ward 4 RON w i PER Respectfully submitted, Ward 5 BOB ti //—l/-/�7 db' _ � / GREENWOOD At-Large Ti Luce Date ohn Blitsch ate STEVE Bonetta Culp Date CS LIST ASSISTANT TO BUILDING MANAGER 10 CITY WEBSITE:www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer it► ` �liy CITY OF WATERLOO , IOWA ... HUMAN RESOURCES DEPARTMENT ,•,,,,•,�.S�ro 620 Mulberry St. • Waterloo, IA 50703 • Phone (319) 291-4303 • Fax (319) 291-4569 1%1'0O\° ROBERT C.STRINGER • Human Resources Director November 19, 2010 Mayor BUCK CLARK COUNCIL MEMBERS The City of Waterloo Civil Service Laws adopted October 20, 1983, and approved by the Waterloo City Council on November 14, 1983, allow under Chapter IV, Section 2c for the DAVID Mayor and the department head to recommend the approval of a promotional eligibility list of JONES less than three individuals. Ward CAROLYN We are recommending the Civil Service Commission certify a promotional list of one for COLE Assistant to Building Manager-Culture&Arts. Ward 2 HAROLD GETTY Ward 3 QUE NTIN HART Ernest G. Clark Ward 4 Mayor RON WELPER Ward 5 BOB Cammie Scully GREENWOOD y At-Large Culture&Arts Director STEVE SCHMITT At-Large CITY WEBSITE:www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer MINUTES WATERLOO LEISURE SERVICES COMMISSION TUESDAY, NOVEMBER 9, 2010 LEISURE SERVICES OFFICE 1101 CAMPBELL AVENUE Chairman Dave Buck called the meeting to order at 7:30 AM Present: Sheryl Annette, David Buck, Bob Frost, Chris Handfelt, Aundra Meeks and Sharon Samec. Staff present: Paul Huting, Bill Bachman, James Bolger, Rick Curran, Todd Derifield, Chris Dolan and Mark Gallagher. Also present: Mayor Buck Clark, Harold Getty-City Council Liaison, Mason Fromm from Signs and Designs and Chairman of the Cedar Valley Civil Rights Peace Walk, Larry Kurtz, Steve Schmitt, Mary Potter representing Church Row, Gale Quirk- representing the Waterloo Historic Preservation Commission along with Judy Toepfer and Patrick Berry and Courier Reporter Tim Jamison. Buck called for approval of the agenda. Motion by Frost, seconded by Samec to approve the agenda. Ayes: All. Nays: None. Buck called for approval of the 10/12/10 meeting minutes. Motion by Meeks, seconded by Handfelt to approve the minutes. Ayes: All. Nays: None. Buck called for approval of the bills. Motion by Annette, seconded by Samec to approve the bills. Ayes: All. Nays: None. Gale Quirk, representing the Waterloo Historic Preservation Commission presented information on the history of Washington and Lincoln Parks. She indicated that the Historic Preservation Commission is not in favor of developing the MLK Peace Walk in Washington Park. Mary Potter, representing the Church Row district, spoke in favor of the MLK Peace Walk, but not in Washington or Lincoln Parks. Request to Approve Site for MLK Peace Walk - Mason Fromm presented information about the Cedar Valley Civil Rights Peace Walk project and is requesting the Leisure Services Commission approve the designation of Washington Park as the official site for the Peace Walk. Motion by Meeks, seconded by Annette to Table the recommendation (to designate Washington Park as the official site for the Peace Walk) as more information is collected and communication is occurring between both groups. Ayes: All. Nays: None. The next regular Leisure Services Commission Meeting is scheduled for December 14, 2010. Motion by Samec, seconded by Annette to adjourn. Meeting adjourned at 8:28 AM. Approved on the 14th day of December 2010. Signed this 1 1th day of January 2011. Sharon Samec, Secrel!ary MINUTES WATERLOO LEISURE SERVICES COMMISSION TUESDAY, DECEMBER 14, 2010 LEISURE SERVICES OFFICE. - 1101 CAMPBELL AVENUE Chairman Dave Buck called the meeting to order at 7:30 AM Present: Sheryl Annette, David Buck, Kevin Evans, Bob Frost and Aundra Meeks. Staff present: Paul Huting, Bill Bachman, James Bolger, Todd Derifield, Chris Dolan and Mark Gallagher. Also present: City Council Liaison Harold Getty and Courier Reporter Tim Jamison. Amendment to the Agenda: Due to Mason Fromm's absence, it has been requested to leave the Request to Approve Site for MLK Peace Walk on the table for 1 more month. Buck called for approval of the amended Agenda. Motion by Evans, seconded by Meeks to approve the amended agenda. Ayes: All. Nays: None. Buck called for approval of the 11/9/10 meeting minutes. Motion by Annette, seconded by Frost to approve the minutes. Ayes: All. Nays: None. Buck called for approval of the bills. Motion by Evans, seconded by Annette to approve the bills. Ayes: All. Nays: None. Motion by Evans, seconded by Frost to approve the Request for Building Construction at Riverview OHV Park. Ayes: All. Nays: None. The next regular Leisure Services Commission Meeting is scheduled for January 11, 2011. Tentative plans are to hold the January meeting at the new Boat House. Motion by Frost, seconded by Evans to adjourn. Meeting adjourned at 8:05 AM. Signed this 11th clay of January 2011. idackA4-14wa _ Sharon Samec, Secreta MINUTES COMMUNITY DEVELOPMENT BOARD MEETING December 21, 2010 The regular meeting of the Community Development Board was held in the City Council Chambers, 715 Mulberry Street, Waterloo, Iowa, and called to order by Chairman Eric Johnson at 4:00 p.m. on Tuesday, December 21, 2010. Members present: Mickye Johnson, Gary Rankin, Bob Reisinger and Eric Johnson. Members absent: Kenneth Adderley and Amber Boyd. Also present: Rudy Jones, Community Development Director;Noel Anderson, Community Planning& Development Director; Steve Schmitt and David Jones, Council Liaison members; Mark Boesen, Manager of Rehabilitation Services; Ann Northey, Administrative Secretary; Geraldine Thornsberry, Board member elect, Tyler Duda and Jason Guthrie, Iowa Development; John Rooff, Rooff Development; Leila Granger, Realtor; and Tim Jamison, Waterloo/Cedar Falls Courier. A. APPROVAL OF THE AGENDA. Chairman Johnson indicated Board packets were mailed out and asked for additions or changes to the agenda. It was moved by Mickye Johnson and seconded by Bob Reisinger to approve the Agenda as mailed. Motion carried. B. APPROVAL OF THE MINUTES FOR THE REGULAR MEETING ON NOVEMBER 16, 2010. It was moved by Gary Rankin and seconded by Bob Reisinger to approve the minutes for the November 16,2010 meeting. Motion carried. C. OLD BUSINESS: 1. Update on State of Iowa, New Construction Unit Production Application, Round 2 and Round 3. Rudy Jones reviewed the commitment for Round 1 in Summerland Park and infill sites on Madison/Monroe and East 8th Streets. He stated Summerland Park's Round 1 commitment has been completed and the developers have started Round 2 in that area. The development on East 8th Street infill sites has been delayed due to comparables for the neighborhood. Rudy noted this issue has been discussed extensively over the last few months and developer,John Rooff has an update on his progress. Chairman Johnson indicated money was allocated to Rooff Development under Round 1 and there are still five units to be built. We are trying to bring this situation to a head. Rudy indicated John Rooff has a proposal to build units at the $122,000 price point, which is the appraised price of similar designs proposed a couple months ago. The deadline for Round 1 was December 31st and we were granted an extension through the end of May 2011. The State is taking this into account with future funding proposals as we are now discussing Round 3. Rudy noted we received word that because of delay issues, we are in jeopardy of losing potential units to be built in future rounds. Mickye Johnson discussed the Rooff proposal being submitted and asked what is the timeline for completion so we don't lose the funds for these five units. Minutes December 21, 2010 Page 2 John Rooff reviewed his new submittal dated 12-16-10 for Round 1 funding. He discussed the different plans to fit into the neighborhood and the problems with the appraisal process and comparables on units over 100 years old. Mr. Rooff stated that throughout this process buyers have been waiting. Mr. Rooff indicated he has good news that he signed an agreement with Leila Granger to market,build and sell homes on the East 8th and Madison sites, as well as the Lincoln School site. Mr. Rooff indicated the idea is to build neighborhoods and he has teamed with Ms. Granger to set aside monies from each home built to provide scholarships for deserving students in these neighborhoods. Mr. Rooff indicated he currently has seven ready buyers and asked for the Board's approval of his requests for Round 1 and Round 2. Leila Granger indicated they are very excited for this opportunity on the East side of Waterloo. New floor plans have been designed with multiple bathrooms and other amenities for years of affordability for these families. The pricing has been lowered and the program provides a wonderful downpayment for the new homeowners. Ms. Granger indicated the scholarship program is also important so that we give back to the community. Bob Reisinger inquired where the seven buyers were at in the approval process, have offers been made, etc. Leila Granter indicated she has spoken recently with 6 or 7 of the buyers and the lenders, and they believe they will qualify. She noted they would be making contacts again after the holidays. Mickye Johnson asked when Mr. Rooff could break ground. John Rooff indicated once the property transfers have been made,he could have foundations placed as early as February. Chairman Johnson inquired about the issues in turning the property over. Noel Anderson indicated by State Code we must have a public hearing for the sale of city property. We can go to the Council on January 3rd and two weeks later hold the hearing. The City Council is supportive of this housing development. Gary Rankin inquired about the reduced dollar value and what has changed with the product. John Rooff indicated that Planning&Zoning has assured him they will be able to obtain tax credits on these properties, and this allows them to build in this area. Noel Anderson indicated the tax credits mentioned are available because this development is located in an Enterprise Zone area. Gary Rankin inquired about the status of the project by the May deadline. Rudy Jones indicated the properties must be built, sold and closed by May 31st We submitted this scenario to the State as we anticipated starting the project this past fall. The units being proposed are modular and do not require the same construction time frame as stick-built homes. John Rooff indicated it normally takes 120 days for construction, and stated he is shooting for an April date to meet the May 31st deadline. Minutes December 21, 2010 Page 3 Rudy Jones stated he invited Jason Guthrie and Tyler Duda to present an alternate proposal with comparable development in the designated infill area. Mickye Johnson indicated if Mr. Rooff can move forward by the January 18`h schedule with completion of this project in April, he is supportive of this project. Bob Reisinger indicated he is supportive of the Rooff Development and the pricing is right for the area, which will help the buyers tremendously. Chairman Johnson indicated the contract was awarded to Mr. Rooff, and the only questions would be if we would pull the funding due to the delays. Chairman noted that Mr. Rooff has built a number of houses on the east side and building in Summerland is completely different than building on infill sites. The Chairman also noted that Iowa Development has been a very good partner with the Board and we recognize this. Following discussion, it was the consensus of the Board to continue with the Rooff Development project under the recent proposal submitted for completion by mid-April 2011. Rudy Jones indicated Round 2 has 20 units committed,with 10 at the Summerland site and 10 at the Lincoln School site,which has been requested from the schools to be transferred to Rooff Development by the city. Environmental work will begin once the Round 1 commitment has been completed. Summerland has already started their work on Round 2. Chairman Johnson asked John Rooff what would be a reasonable expectation to begin Round 2? John Rooff indicated once the land is transferred from the city they need to get in and do planning to see what needs to be done with infrastructure. If we could transfer from the city in January, we could be ready for buyers as early as February. Noel Anderson indicated the school board took action to recommend the land for the city, but no further details are available at this time. Chairman Johnson indicated this matter should be revisited in July to see where we are at on Round 2. Mickye Johnson indicated, we as a Board must be good stewards of the funds and we should have a set deadline to revisit the award of funds if construction has not developed. July may be too late for this review on Round 2 and would not give another developer enough time to build. Mickye stated on Round 3 the state has pulled units and infrastructure from us if we don't meet the commitment, so we must proceed to consider alternatives. Further discussion continued on the development of the Lincoln site, obtaining right-of-way, infrastructure development and site planning. Bob Reisinger, inquired about infrastructure improvements and whether this is the developer's responsibility or do we have funds to assist them? Rudy Jones stated he wasn't sure. Round 2 has infrastructure funds available and the Lincoln site we requested a change from previous sites, so the state may allow us to move infrastructure dollars to the new Minutes December 21, 2010 Page 4 site,but this request has not been made to date. Much discussion continued. Tyler Duda from Iowa Development indicated they have looked at the Lincoln site, and noted they are not in direct competition with John Rooff,but his lack of productivity affects their progress as well. Mr. Duda indicated the past few months have dragged on and we have already lost five units in Round 3. He noted, Iowa Development can begin construction immediately on the infill lots and if Mr. Rooff does not meet the May deadline, perhaps the Lincoln School site should be offered to Iowa Development for Round 2. John Rooff confirmed that he has no lack of ability for the infill lots,they just need to get the right product in the right place. Rudy Jones indicated the Round 3 proposal sent in was for 17 units. Clarifications were requested by the state and one of the developers backed out of the project, reducing the number of units to 12. Discussion continued on conveying land to the developer and reassigning if a project does not go through. Also comments on platting individual lots. Rudy Jones indicated we need to set dates as part of the development agreement to make sure the projects get underway. Round 2 must be built, sold and closed by December 31, 2011. Gary Rankin indicated the Lincoln project must begin before July 1st to insure enough time for another developer if the Rooff project should fail. Gary noted platting and planning will take time to develop and should be ready by March 1st with foundations in the ground by July 1st. John Rooff stated getting onto the site is the key, and planning should be completed by April 1st Discussion continued and it was the consensus of the Board that Round 2 from Rooff Development must have a firm commitment by April 1, 2011. Rudy Jones indicated Round 3's proposal was for 17 units. Twelve at the Summerland site and five with Skogman Homes at the Van Eaton site with units at $150,000 or less. The Skogman Home group backed out and at that point Rudy noted he contacted Iowa Development to see if they would consider filling in that gap with a comparable product. Tyler Duda reviewed their progress with the Summerland development, stating they are ready to close on another home in Round 2 before the end of December. Mr. Duda indicated they are ready and capable to utilize some of the dollars allocated for infill, if necessary. Chairman Johnson indicated the additional five units would be awarded to Iowa Development for infill at the Van Eaton site and various other locations. Jason Guthrie of Iowa Development explained the possibilities for additional development on the Van Eaton school site by adding a street through the site whereby ten units could be built instead of just five. We are reviewing this idea and planning the development. Rudy indicated the State requires that eight units must be at $180,000 and four units at$150,000 or less. Minutes ' December 21, 2010 Page 5 Ten units at$150,000 or less should not be a problem with the State. This commitment gets us approved with the State and we can work out the fine details after that fact. Rudy clarified that we are only changing developers from Skogman Homes to Iowa Development at the same price points with the development being made at the Van Eaton School site. It was moved by Bob Reisinger and seconded by Mickye Johnson to approve the change in developers for the Round 3 New Construction proposal for the State,by awarding five additional units to Iowa Development for new construction at the Van Eaton site. On roll call: Mickye Johnson, Gary Rankin,Bob Reisinger and Eric Johnson voted Aye. Nays: None. The Chairman declared the motion carried. Chairman Johnson indicated Round 1-2-3 is all underway, with the possibility of Round 4-5-6 in the future. The Chairman thanked both developers for their expertise and commitment to new housing units in the city and their service to the community. 2. Neighborhood Stabilization Program-Round 3. Rudy Jones indicated we had to provide some mapping on this Round 3 proposal. Unfortunately,we will not be forming a partnership with Habitat for Humanity on this round. We will be utilizing these funds for slum and blight removal and demolition in Census Tract 18. We have also been working with Church Row Neighborhood on identifying dilapidated structures. Our formal application will be ready in the next 30 days. D. NEW BUSINESS: 1. Endorse Rehabilitation Contracts for November 2010. (Report attached.) It was moved by Mickye Johnson and seconded by Bob Reisinger to endorse the Rehabilitation Contracts for November 2010 as presented. Motion carried. Gary Rankin questioned the results of the rehabilitation evaluation forms completed by homeowners. He asked that when the ranking is below a 4 or 5,that staff check to see if the homeowner was dissatisfied with the programs,process or the work and report those findings to the Board along with the evaluation form. Mark Boesen indicated many times the issue is the time frame to complete the project. Most homeowners never put a comment on their forms. 2. FY2012 CDBG/HOME Subcommittee application review. Rudy Jones indicated that a meeting would be scheduled for the first week in January to review the applications received prior to the public hearing. Staff will contact members of the subcommittee when a date and time is set. Board members Bob Reisinger, Amber Boyd and Eric Johnson will serve in this capacity for FY2012. 3. New Board Member. Rudy Jones indicated that Council person David Jones is aware of this fact and Ms. Geraldine Thornsberry submitted an application for consideration and has been invited to attend the meeting today. We are proposing to submit Ms. Thornsberry's appointment to the City Council in January and request that she complete the term started by Anesa Kajtazovic. Minutes December 21,2010 Page 6 E. DISCUSSION ITEMS: 1. Rehabilitation/Relocation Specialist Position. Rudy indicated a name has been proposed and forwarded to the City Council and was approved for the position. Matthew Chesmore will begin his duties January 3, 2011. Chairman Johnson extended appreciation from the Board for Greg Bagsby's years of service to the Community Development Department as Rehabilitation Specialist . Rudy extended Christmas greetings to all. F. ADJOURN MEETING With no further business to come before the Board,the Chairman adjourned the meeting. Respectfully submitted, Rudy D. Jones, Secretary Pro-Tem I ' co O C a V- a.. N I O n O') _ to" O O O O 0 0 0 0 0 M 0 0 0 0 t n 0 0 0 0 0 O 0000 0 0 0 �V LC) f� NONO � :° 0o ZCOCOOv0 r Z ° )- 000C . 0 ON- - 0 > ODrOOD d' M ] gyp D0000 j0 00 0EV c'M �cjM O 00000 O tD ¢ NNNE00 Q n < M Q066C64 fM M - ¢ M N ¢ e- r E9 EA IA K E0 EA E9 EA 0 0 0_- 0 0 0 0 O 0 0 0 r Qw0 N.NN UwNNNNN UwN UQC N_ OO V N Z< � 0 � r- -- � N � NN ,_ ¢O � I- � � 0 n FC- QO e- e- e- 0 e- 0 ems-- - - 0 ° U r 1- e- 0 0 0 e- r e- N- C.) r --- —..— — ---. - - > > > 0 o a = o ; E E 2 2 K 0 C c0 7O C ` E E 2 C o C C.)O U 7 O OFy a N = 0 O V i.'C'.'C'.; O -0 ¢ C W Ui N O G ' y m .c C t U O C .c ur a) c'aON" m o m N Va Np z z UminZ ° )U � Z Sm0Z Uc 0) 1 C 0 0 0)m c C Y 6 L m a) m 3 d m V) m N N V •d N N 0. • O 0 w 7 Q 3 • -• ~Ol N V C 0 a 71 U ` 3 a ' 0000 a ; a aN w a - O w m .- O •- u1 a C a a ft 1:1a_ .0 -.(0 ` m a3).. `) w .O La w CO 3a° .. a -o ... a C . 100 vi 3 0 7 7 CO w a C a m )) w a m E U 'C w U 0 •c 3 U m 'C O. a) IT) U O a) N 2 la O: Y N Cl) N N co y U N - 6 N a) CC � CO c0 CC CO = m ur CO a w " .. c CO N ° ariE3 ° Lcca3 0c a -cE 0 -- iX Y O ¢ m m Q -p ¢ m ¢ a N m ¢ < S C N W 0 C Y a e- (.0 CO N fD O MO 0 e- CO CO CO 0) CO E00 e- CO 0 O CD .- er r CO CO O r IX a C C w N w O w 0 w C j )j � 00 2QO) Ca00) 0 EO CO h CO � N Zr lO in ZO) W W /) e- zO Ore- -- 7r c_ rr _ Z Z r 0 E 20 0 qq Mn CO co I- h m N J J N U O) 0) U i Y Y U p S L Q +y. 'off, N w C w m C N • m w ' W C C) N V w "� 2 Ca - m-.- d w 0 `O C m O V U 0 c w co d . co O C c >, o , U 2 .- o o O� C a) U d g N N en w a) CO C w as z m a A > ❑ rn >, E EZ cp s ) 5 c _ c O C sna ma CcQa) ° C C mmC a E ; 2 .._CO 0 X 0Do o LL _ � W mQ � > �s wo ma L y ' i> m a � a 76 Rmo a � t ov, E A,Ua ' m ay ' Z D: z (nSgH W YO( co(I )- li J U)X. -- W o H 253 At the regular meeting of the Board of Waterloo Water Works Trustees, held Wednesday, December 15, 2010, there were present Craig Caslavka, Chairman; Terry Kuntz, Vice-Chairman; and Rodger Burris, Trustee. Also in attendance: Ron Welper, Waterloo City Council Member; Steve Scharfenberg, Assistant General Manager; and Dennis Clark, General Manager and Secretary. Chairman Craig Caslavka called the meeting to order at 8:00 a.m. The Board approved to adopt the agenda. The minutes of the regular meeting of November 24, 2010 were approved as read. Upon motion, unanimously passed, the following Bills Resolution was adopted. BE IT RESOLVED BY THE BOARD OF WATER WORKS TRUSTEES OF THE CITY OF WATERLOO, IOWA: That the bills listed below for which warrants against the funds designated, have been issued in payment, are found to be correct, and the acts of the Secretary in issuing and delivering said warrants are hereby ratified and approved. NOVEMBER 30, 2010 GENERAL FUND 43251 Collection Services Center Authorized payroll deduction for 370.53 child support 43252 Cedar Valley United Way Authorized payroll deduction for 110.10 United Way 43253 ING Life Insurance Authorized payroll deduction for 3,012.00 deferred compensation 43254 Lincoln Financial Group Authorized payroll deduction for 40.00 deferred compensation 43255 Public Employees Credit Authorized payroll deduction for 3,811.50 Union credit union 43256 Charles Schwab Institutional Authorized payroll deduction for 618.18 employee pension contribution EFT US Department of Treasurer Federal withholding tax 17,971.86 43257 ABM Janitorial Janitorial services 1,021.08 43258 American Veterans Water service line repair at 2,900.00 Plumbing, LLC 332 Argyle Street 43259 Andrews Auto Supply Brake pads for units #15 and #17, 507.59 oil filter for stock and batteries for auxiliary engine at well #22 43260 Black Hawk Electrical Co. Replaced ballasts in Customer Service 138.79 Center and restroom 43261 Black Hawk Waste Disposal Waste disposal 94.00 43262 Campbell Supply Supplies for backflow display bench 359.88 and cordless drill for meter room 43263 Coverup, Ltd. New topper for unit #5 810.00 43264 Foster's, Inc. Grass seed 69.34 43265 Gierke-Robinson Co. Safety glasses 29.78 43266 Iowa Fence Masters, Inc. Repaired fence at University Avenue 1 ,100.00 water tower 43267 Iowa One Call One Call service 667.80 43268 Iowa Public Employees IPERS for eleven employees 5,058.18 Retirement System 43269 IWI Motor Parts Rear rotors and pads for unit#15, 307.26 fuel filter for unit #33 and brake rotors for unit #17 43270 Johnstone Supply Supplies for remote read installations 54.69 43271 Lewis System of Iowa, Inc. Armored car service 234.76 43272 McDonald Supply Meter couplings 1 ,457.11 254 43273 Menard's Floor squeegees, hose adaptors, 163.40 brooms, window/door foam, small fittings, screwdriv rs and supplies for backflow display ench 43274 MidAmerican Energy Co. Gas, power and e'ectric 26,985.12 43275 Northland Products Co. Hydraulic fluid for ower units 55.69 43276 Northern Lake Service, Inc. Water sampling 1,853.00 43277 Debbie Roster Overpayment on nal bill 121.94 43278 Maria L. Gomez M. D. & U. D. refu d 45.36 43279 Lutheran Services 39.86 43280 Autumn C. Rismeyer 76.80 43281 Sandra Ellington 42.40 43282 Kim Lightcap 10.90 43283 Michael Powell 10.90 43284 Adam Strauser 38.59 43285 Jan Heffron M. D. & U. D. refund 10.90 43286 Kathryn M. Wroten 10.49 43287 Brenda Liddle It " " 32.41 43288 Melissa Weathermon 13.09 43289 Betty Seamans " IC 60.41 43290 Carol A. Foote " " " 13.59 43291 Joann O'Connell " It " " 41.59 43292 Kenneth Kurz 25.41 43293 Benjamin Steffen 31.82 43294 Thomas A. Young U. D. refund 27.25 43295 William J. Rogers M. D. & U. D. refu d 26.41 43296 Joseph Warren Overpayment on nal bill 58.31 43297 PDCM Insurance Commercial, corn ercial auto, 8,531.48 workmen's comp=nsation and commercial umbra Ila insurance 43298 Postmaster Postage 3,000.00 43299 Proshield Fire Protection Recharged fire ex inguisher 57.75 43300 Qwest Service 308.12 43301 Scot's Supply Couplings for hyd aulic power wrenches 107.58 43302 Sew Fine Upholstery, LLC Repaired tear in s-at on unit #15 135.00 43303 Utility Equipment Co. Flange gaskets fo 6" meter change 45.60 outs 43304 Van Wert, Inc. Meter reading se ice 4,270.80 43305 Wayne Dennis Supply Co. Transformer for heater at well #14 14.57 EFT Treasurer, State of Iowa State withholding ax 6,877.00 EFT State of Iowa Treasurer Sales tax 12,031.27 43306 Aable Pest Control, Inc. Additional pest co trol 100.00 43307 Acco Unlimited Corp. Chlorine and HFS 8,761.40 43308 Al Gordon Plumbing & Water service line repair at 621 Peek 7,245.00 Heating, L.C. 153 Linwood and 1 Lafayette 43309 Andrews Auto Supply Grease gun for g.rage and replacement 47.30 hose ends for hyd aulic hoses 43310 Aspro, Inc. Cold mix 607.34 43311 B & B Lawn Care, Inc. Mowing well field- 1,880.00 43312 BMC Aggregates, L.C. Fill sand and road-tone 1,113.71 43313 Campbell Supply Drill bits for meterlroom 224.41 43314 Frickson Bros. Excavating Assisted with watrir main break on 2,025.00 E. Mitchell 43315 Frickson Backhoe & Water service line repair at 17,985.00 Trucking 2000 Clearview arhd assisted with three valve replacements on Ansborough 43316 Steve Kerns Jury duty and reimbursement for 53.75 cell phone 43317 Kwik Trip, Inc. Fuel for vehicles 3,474.47 43318 Menard's Supplies for backf ow display bench 51.36 and floor mats for unit#5 43319 Keshia R. Burt M. D. & U. D. refu id 30.00 43320 St. Vincent DePaul U. D. refund I 75.00 43321 St. Patrick Catholic Church M. D. & U. D. refund 16.27 255 43322 Dominik Lynem M. D. & U. D. refund 16.27 43323 Cheryl Johnson 35.41 43324 Michael L. Harrison It " lt 29.59 43325 Maria Mendoza " " " " 45.90 43326 Madonna Austin Overpayment on final bill 42.34 43327 3 Clovers LLC 40.61 43328 Michael Marlow " " 3.31 43329 Office Concepts, Ltd. Envelopes 265.00 43330 Matt Parrott & Sons Co. Copying machine paper, rubber bands, 301.13 glue sticks, ink cartridges, toner, ribbons and note pads 43331 Postmaster Postage 720.00 43332 Radio Communications Access fee and monthly pager rental 154.00 43333 Tim Robbins Reimbursement for cell phone 50.00 43334 Schimberg Co. 12" Gate valves and accessory packs 4,557.72 43335 Scot's Supply 0-rings 1.69 43336 Service Signing, L.C. Traffic control on Franklin at Linden 500.00 43337 St. Luke's Drug & Alcohol Drug and alcohol testing for two 74.00 Testing Services employees 43338 Utility Equipment Co. Fittings, hydrant wrench, meter 1,089.78 gaskets, tile tape and ratchet wrench 43339 Waterloo Implement, Inc. Battery and supplies for John Deere 212.39 snowplow tractor 43340 Rick Wilberding Reimbursement for cell phone 50.00 43341 Waterloo Water Works Reimbursed petty cash for copies, 22.38 postage, duplicate keys and small automotive supplies 43342 Postmaster Postage 350.00 43343 Collection Services Center Authorized payroll deduction for 370.53 child support 43344 ING Life Insurance Authorized payroll deduction for 3,012.00 deferred compensation 43345 Lincoln Financial Group Authorized payroll deduction for 40.00 deferred compensation 43346 Public Employees Credit Authorized payroll deduction for 3,511.50 Union credit union 43347 Charles Schwab Institutional Authorized payroll deduction for 627.51 employee pension contribution 43348 Teamsters Local Union Authorized payroll deduction for 671.00 #238 union dues EFT US Department of Treasurer Federal withholding tax 18,583.69 43349 Advanced Systems, Inc. Maintenance contract for copying 135.64 machine 43350 Allen Memorial Hospital Hearing test for one employee and 69.00 drug testing for two employees 43351 American Veterans Six pave box repairs 3,208.13 Plumbing, LLC 43352 Aspro, Inc. Cold mix 660.88 43353 Black Hawk County Auditor Water and sewer bond fees 9,131.71 43354 BMC Aggregates, L.C. Fill sand and roadstone 725.94 43355 Campbell Supply Cloth rags 33.16 43356 City of Raymond Water bond, sewer and garbage fees 9,980.22 43357 City of Waterloo Garbage, sewer and storm water 1,098,381.74 43358 Community National Bank Bank charges for October 429.80 43359 Hach Company Water treatment supplies 571.61 43360 Menard's Drill and torch kit with small fittings 334.26 for pumping station, batteries, screws and tie down straps 43361 Nelson & Hagy, Inc. Pressure relief valve for well #22 33.83 43362 Northern Lake Service, Inc. Water sampling 8,168.50 43363 Matt Otten Overpayment on final bill 29.59 43364 Phyllis Dawson 121.17 IC It 43365 Matt Parrott & Sons 9.83 43366 Danielle Carpenter M. D. & U. D. refund 24.41 256 43367 Tara Flippo M. D. & U. D. refund 9.89 43368 Gwen K. Lapole 75.00 43369 Lindsay Nardini 29.59 43370 Matt Otten Overpayment on final bill 33.17 43371 Eugene Kriz M. D. & U. D. refund 105.00 43372 Regina S. Jurek Overpayment on final bill 38.79 43373 Dena Winters 51.09 43374 Matt Parrott & Sons Co. Uniform embroidery and calculator 169.92 43375 Radio Communications Installed two-way radio in unit #5 167.27 43376 Service Signing, L.C. Traffic control on Ansborough 750.00 43377 Star Equipment, Ltd. Traffic cones 287.00 43378 Steffen Couplers for power units 378.00 43379 Swisher & Cohrt, P.L.C. Legal services 70.00 43380 The Courier Legal ad 69.87 43381 Wellmark BlueCross Medical insurance 37,177.09 BlueShield 43382 Waterloo Water Works City service fees and reimbursed petty 11,244.00 cash for transfer of customer's funds EFT State of Iowa Treasurer Sales tax 11,000.00 43383 All Star Plumbing & Heating Repaired water service line at 2,200.00 1408 Jefferson 43384 Andrews Auto Supply Battery for unit #15 84.19 43385 Aramark Uniform Services Towel service 212.49 43386 B & B Builders and Supply Paving patches 100,389.35 43387 Benton's Sand & Gravel Top soil 241.41 43388 Black Hawk Electrical Co. Changed ballast in office 91.00 43389 BMC Aggregates, L.C. Roadstone 973.50 43390 Campbell Supply Flags for locates 162.80 43391 City of Waterloo 2010 Street Reconstruction Projects 46,807.31 and Mark's Park/US Bank Water Main Extension 43392 Dex East Phone book advertisement 34.15 43393 Gierke-Robinson Co. Light tower portable generator and 7,606.40 blue locator paint 43394 HD Supply Waterworks, Ltd. Hydrants and 1" meter pit 16,275.84 43395 Hogan & Hansen Payroll and consulting services 550.80 43396 HyVee Food Store Kitchen supplies 575.04 43397 Iowa One Call One Call services 653.40 43398 Johnstone Supply Electrical tape for meter room 48.21 43399 Keystone Laboratories, Inc. Water sampling and hardness/ 1,234.00 ammonia tests 43400 Ryan Manahl Reimbursement for uniform cost 20.00 43401 Kate Bellis M. D. & U. D. refund 22.23 43402 Angel Halverson 10.90 43403 One Call Battery for unit #17 and booster 133.63 pack for stalled vehicles 43404 Matt Parrott & Sons Co. Water bills and envelopes 2,686.03 43405 Sensus Metering Systems Meters and touchpad assemblies 14,565.56 43406 Utility Equipment Co. Fittings 1,836.00 43407 The Courier Legal ad 20.83 43408 Rob Wehmeyer Reimbursement for uniform cost 33.00 Payroll 91,559.97 $1,667,720.14 257 The General Manager presented the Monthly Financial Report as of November 30, 2010 as follows: November 1, 2010 Balance $3,850.837.29 Receipts 526,919.99 Disbursements 538,003.83 November 30, 2010 Balance $3,839,753.45 Debt Reserve Fund 330,000.00 Restricted Bond Fund 0.00 Bond Debt Sinking Fund 370,734.32 Repairs & Rehabilitation Fund 250,393.56 General Fund Balance 2,888,625.57 $3,839,753.45 It was moved, seconded and approved to receive and place on file the Monthly Financial Report as presented. The General Manager presented the Revenue and Expense Summary as of November 30, 2010 as follows: 2009 2010 Operating Revenue $5,734,068.05 $6,187,366.14 Operating Expense 4,183,351.67 4,508,209.63 $1,550,716.38 $1,679,156.51 Non-Operating Revenue 179,942.07 224,512.00 Non-Operating Expense 52,950.00 47,831.48 Capital Expense 953,976.34 1,066,727.98 $ 723,732.11 $ 789,109.05 It was moved, seconded and approved to receive and place on file the Revenue and Expense Summary. The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for pave box repair at 316 Prospect Boulevard. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $609.52, which is supported by invoice from the Waterloo Water Works, showing the work necessary to repair the pave box in regards to the following: WHEREAS, the owners were notified by the Waterloo Water Works to make the repairs to the service line at 316 Prospect Boulevard, which is located on Lot No. One Hundred Ten (110), except the Northwesterly One Hundred Seventy Five (175) feet thereof in Prospect Hills Addition to the City of Waterloo, Iowa, also known as 316 Prospect Blvd., and owned by Glenn A. Anderkay. WHEREAS, the property owners did not respond to notification from the Waterloo Water Works and did not make repairs to the pave box, the Waterloo Water Works caused the pave box to be repaired and assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Kuntz, seconded by Burris, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Caslavka, Kuntz, Burris. Nays: None. Absent: None. Resolution adopted. 258 The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for service line repair at 305 Cutler Street. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $2,594.00, which is supported by invoice from Bergen Plumbing, Heating & Cooling, Inc., showing the work necessary to repair the service line in regards to the following: WHEREAS, the owners were notified by the Waterloo Water Works to make the repairs to the service line at 305 Cutler Street, which is located on Lot No. Nine (9) in Block No. Two (2) in "East Park Place" in the City of Waterloo, Iowa, Black Hawk County, and owned by Johnnie Johnson and Pearl E. Johnson, d/b/a Deliverance Temple, Church of God in Christ. WHEREAS, the property owners notified the Waterloo Water Works that the owners desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owners, the owners voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Kuntz, seconded by Burris, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Caslavka, Kuntz, Burris. Nays: None. Absent: None. Resolution adopted. The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for service line repair at 903 Logan Avenue. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $2,284.45, which is supported by invoice from Waterloo Water Works, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 903 Logan Avenue, which is located on Lot 6 in Block No. 9 in "East Park Place" in the City of Waterloo, Iowa and owned by Saul A. Grant. WHEREAS, the property owner notified the Waterloo Water Works that the owner desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owner, the owner voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Kuntz, seconded by Burris, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Caslavka, Kuntz, Burris. Nays: None. Absent: None. Resolution adopted. 259 The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for service line repair at 1003 Logan Avenue. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $3,400.00, which is supported by invoice from American Veterans Plumbing, LLC, showing the work necessary to repair the service line in regards to the following: WHEREAS, the executor of the owner's estate was notified by the Waterloo Water Works to make the repairs to the service line at 1003 Logan Avenue, which is located on Lot No. Eight (8), in Block No. Eight (8) in "East Park Place" in the City of Waterloo, Iowa, and owned by Mary F. Williams. WHEREAS, the executor of the property owner's estate notified the Waterloo Water Works that the executor desired to have the cost of water service line repair assessed to the property taxes. After conversation with the executor, the executor voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Kuntz, seconded by Burris, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Caslavka, Kuntz, Burris. Nays: None. Absent: None. Resolution adopted. The General Manager distributed recommendations for 2011 employee pay rate wages for non-bargaining office and management employees. The recommendations follow the general guide of a 3.0 percent wage increase, similar to City of Waterloo increases. Additional comparable salary information, from the American Water Works Association (AWWA) recently published 2010 AWWA Water Utility Compensation Survey, was provided to the Board. Effective January 1, 2011, employees covered by the Water Works Pension Plan will increase their contribution from 1.367 percent to 2.867 percent. In 2012 and 2013, employees will contribute 4.50 percent and 5.38 percent, respectively. It was moved by Burris, seconded by Kuntz and unanimously approved to increase the management, supervisory, and office salaries effective January 1, 2011 as follows: 2011 Rate Dennis Clark $104,817.00 Steve Scharfenberg $87,507.00 DEPARTMENT MANAGERS Tim Robbins $77,790.00 Mary Ratkovich $70,614.00 Rick Wilberding $77,790.00 ASST. DIST. MANAGER Rick Manahl $29.37 METER DIVISION MANAGER David Cunningham $26.97 260 PUMPING STATION MANAGER Travis Larson $26.97 ENGINEERING TECHNICIAN Brian Johnson $26.97 DISTRIBUTION CLERK Stephanie Moore $17.50 FOREMAN Steve Kerns $26.97 OFFICE EMPLOYEES Carla Manahl $18.76 Dorothy Hacker $18.30 Chavonne Hoskins $18.74 Jamie Holtzman $17.77 Pamela O'Connor $18.82 Angie Ernst $17.13 Tammy Banks $17.95 Annette Shepherd $17.41 Sue Sperry $16.70 Dennis Clark distributed a list of proposed travel requests, dues and conferences that are anticipated to be attended in 2011. Also listed are the 2010 proposed and actual costs, year to date. Continuing education is necessary to renew Water Operator Certificates, Engineering License, and to stay current with the best practices for operation of the Waterloo Water Works. In addition, the Water Works is a member of trade and business organizations and is required to pay an annual Water Fee and Use Permit, as well as construction permits for certain projects to the Iowa Department of Natural Resources. Highlights and changes for 2011 include continuing employee training for certification for back-flow testing, several employees continuing to work for higher level water operator certifications, sending two employees to national conferences (in 2011, Rick Wilberding and Dennis Clark to AVVWA Annual Conference and Exhibition), attendance at biennial PERB conference, biennial Water Operator Certification renewal, and substantial training and self-study reference materials. The list of Dues, Conferences and Travel for 2011 has scheduled expenses in the amount of $36,340, with $40,000 included in the 2011 Budget for these items. It was moved by Burris, seconded by Kuntz and approved to authorize the Dues, Conferences and Travel expenses for 2011 as recommended. At the November 2009 Pension Committee and Board of Trustees meeting, it was approved to require Waterloo Water Works employees that are covered under the Waterloo Water Works Pension Plan to make employee contributions to the Waterloo Water Works Pension Plan, effective January 1, 2010. The Waterloo Water Works employee contribution rate for any given year will be the IPERS rate effective for January 1 of the previous calendar year. For the calendar year 2010, the Water Works employee contribution rate is the IPERS rate effective January 1, 2009, or 4.10%. Rates in future years will be dependent on the contribution rates set by IPERS. For calendar years 2010 and 2011 only, the employee rates are set at 1/3 and 2/3 respectively of the full Water Works contribution rate, set as shown above. Effective January 1 , 2012, and for subsequent years, employees are required to contribute 3/3 of the full Water Works contribution rate. The vesting period of the Waterloo Water Works Pension Plan has changed from 12 years to 4 years, effective January 1, 2010. 261 An amendment to the Pension Plan needs to be approved by the Board of Trustees and formally written into the Pension Plan. A document titled "First Amendment to the Waterloo Water Works Pension Plan and Trust" was distributed to the Board of Trustees. It was moved by Burris, seconded by Kuntz and approved to adopt a resolution approving the First Amendment to the Waterloo Water Works Pension Plan and Trust and authorizing the General Manager to execute the necessary documents. Waterloo Water Works Regulation 3.1 requires a meter set in a building to be installed inside the building within 24 inches from where the service line pipe passes through the wall or the floor slab. In several commercial installations, and occasionally at residential installations, there are conditions where it would be beneficial to meter the water consumption at a location before the entrance to a building. Examples of conditions that would be appropriate for metering at the property line include sites with multiple buildings, properties with private hydrants for fire service, buildings set more than 150 feet back from the property line, or properties with evidence or history of tampering. Meters should be placed in Water Works approved meter pits, with access available to the Waterloo Water Works on a continuous basis. The property owner shall be responsible for the installation and maintenance of the meter pit. It is recommended that the following resolution establishing Section 3.1.1 of the Waterloo Water Works Rules and Regulations be adopted. RESOLUTION WHEREAS, proper placement of the water meter is essential to provide correct operation of the meter, and whereas the meter must be in a reasonably accessible location for reading, service and replacement of the meter, and whereas it is essential to the Waterloo Water Works and its customers that all water used by all customers is accurately metered and accounted for. THEREFORE BE IT RESOLVED, to adopt the following revised Rule and Regulation Section 3.1.1, which is to be incorporated into and added to the current Rules and Regulations. At the sole discretion of the Waterloo Water Works, property owners with water services that meet one or more of the following criteria may be required to install an approved meter pit. The meter pit shall be installed at the time of new service line construction, or at a subsequent date, when one or more of the criteria listed below are met. The meter pit shall be installed at a Waterloo Water Works approved location at or near the property line that is crossed by the service line. The criteria include, but are not limited to, the following: Properties with more than one building on the site; properties with private fire hydrants or other mass water consumption devices that are on the site; buildings that have a setback from the property line of 150 feet or more; or properties that exhibit evidence of, or have a history of, tampering with plumbing and metering to bypass measurement of water consumed at the property. The meter pit shall be constructed of means, materials and methods that are approved by the Waterloo Water Works prior to construction of the meter pit. The Waterloo Water Works shall have continuous access to all extents of the meter pit. The property owner will be responsible for the installation and maintenance of all facets of the meter pit. The property owner shall submit detailed plans, specifications and site layout information to the Waterloo Water Works prior to installation or construction on any portion of the meter pit or the water service line to serve the property. Approval of the submitted documents shall be completed prior to commencement of any meter pit or service line installation work. 262 The Waterloo Water Works shall have full and sole responsibility to determine the application and requirements of this Regulation. It was moved by Kuntz, seconded by Burris and unanimously approved to adopt a resolution established Rule and Regulation Section 3.1.1, which is to be incorporated into and added to the current Rules and Regulations. The following items were reported by management: Water pumpage for November 2010 was 0.37% more than November 2009. Water pumpage for the first 11 months of 2010 was 0.12% less than the first 11 months of 2009. The current market value of the Pension Fund as of November 30, 2010 is the sum of $3,549,211.24. The value of the fund decreased $66,633.25 in the last month and has increased $76,480.30 year to date. A portion of the fund decrease in November is due to the final employee removing individual funds from the Pension Plan, in the amount of $28,717.58. The Waterloo Water Works has made contributions of $379,046.34 to the plan year to date in 2010. Employees have made contributions of $14,915.16 to the plan year to date in 2010. Year to date fees are the sum of $44,533.11, year to date payments to retirees are the sum of $319,019.68 and the year to date yield of the fund is 2.96 percent. A list of several major projects and initiatives currently underway or planned for 2010 was presented to the Board. The next regular meeting is scheduled for Wednesday, January 19, 2011 at 8:00 a.m. Upon motion, the meeting was adjourned at 9:09 a.m. BOARD OF TRUSTEES Secretary N . 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