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HomeMy WebLinkAbout03/07/2011 THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, MARCH 7, 2011 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tern) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three(3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. You may speak one(1)time per item for a maximum of three(3)minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Larry Smith, Superintendent of Waste Management Services. March 7, 2011 Page 2 Agenda, as proposed or amended. Minutes of February 28, 2011, Regular Session, as proposed. Proclamation declaring March 12-20, 2011 as World's Greatest Spring Break for Kids Week. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Schedule AP642, a copy of which is on file in the office of the City Clerk. 2. Request of Iowa Heartland Habitat For Humanity for tax exemptions on improvements totaling $80,000.00 for property located at 726 Willow Street and located in the Consolidated Urban Revitalization Area Submitted by Shane Graham, Planner ll b. Motion to approve the following: Travel Requests Name & tle of Amount not Class/Meeting Destination Date(s) Personnel to Exceed 1. Nancy Gulick, National Healthy Denver, June 19- $2,385.00 Community Homes Conference Colorado 24, Development 2011 Coordinator 2. Captain's Tim FBI National Des Moines, April 20- $446.00 Pillack and Joe Academy Iowa 22, Leibold Association 2011 Training Conference 3. Luke Even, Forestry Minnesota Shade Arden Hills, March $355.00 Foreman Tree Short Course Minnesota 15-16, 2011 4. Eric Thorson, City American Public Overland May 18- $532.00 Engineer Works Association Park, 20, 2011 Mid America Kansas 2011 Conference and Exhibit Show March 7, 2011 Page 3 Beer License Permit Application Class B 5. Iry Warren Memorial Golf Course, 1000 Fletcher Avenue (Renewal) (Expires 3/31/12) (Includes Sunday Sales) 6. South Hills Golf Course, 1830 E. Shaulis Road (Renewal) (Expires 3/31/12) (Includes Sunday Sales) Beer License Permit Application Class C 7. Hometown Foods, 1010 E. Mitchell Avenue (Renewal) (Expires 3/9/12) (Includes Sunday Sales) 8. New Star Liquor, 1309 Lafayette Street (Renewal) (Expires 4/15/12) (Includes Sunday Sales) 9. Sycamore Convenience, 617-619 Sycamore Street (Renewal) (Expires 3/11/12) (Includes Sunday Sales) Liquor License Permit Application Class E 11. Hometown Foods, 1010 E. Mitchell Avenue (Renewal) (Expires 3/9/12) (Includes Sunday Sales) 12. New Star Liquor, 1309 Lafayette Street (Renewal) (Expires 4/15/12) (Includes Sunday Sales) 13. Sycamore Convenience, 617-619 Sycamore Street (Renewal) (Expires 3/11/12) (Includes Sunday Sales) Liquor License Permit Application Class C 14. Big Daddy's House of Booze, 2000 Hawthorne Avenue (New) (Expires 2/28/12) Wine License Permit Application Class B 15. Hometown Foods, 1010 E. Mitchell Avenue (Renewal) (Expires 3/9/12) (Includes Sunday Sales) 16. New Star Liquor, 1309 Lafayette Street (Renewal) (Expires 4/15/12) (Includes Sunday Sales) 17. Sycamore Convenience, 617-619 Sycamore Street (Renewal) (Expires 3/11/12) (Includes Sunday Sales) Outdoor Service Area Application 18. Iry Warren Memorial Golf Course, 1000 Fletcher Avenue 19. South Hills Golf Course, 1830 E. Shaulis Road March 7, 2011 Page 4 PUBLIC HEARINGS 2. Request of Roger and Hope Knebel for the sale and conveyance of city- owned property generally located 261 Cottage Grove for $6,251.00. Motion to receive and file proof of publication of notice of public hearing HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments. Resolution authorizing said sale and conveyance, and authorize City Attorney to prepare and deliver deed accordingly. Submitted by Chris Western, City Planner 11 3. Purchase of One (1) 2011 Rear Load Garbage Truck Motion to receive and file proof of publication of notice of public hearing HOLD HEARING—No objections on file Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of specifications, bid document, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to open and read bids and refer to Superintendent of Central Garage for review. Submitted by Mark Rice, Superintendent of Central Garage 4. F.Y. 2011 River Renaissance Upper Plaza, Contract No. 808 Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close the hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications,form of contract, etc. Resolution ordering construction. Motion to receive and file and instruct City Clerk to open and read bids and refer to City Engineer for review. Submitted by Jamie Knutson, P.E., Associate Engineer 5. F.Y. 2011 Asphalt Overlay Program, Contract No. 796 Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close the hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications,form of contract, etc. Resolution ordering construction. Motion to receive and file and instruct City Clerk to open and read bids and refer to City Engineer for review. Submitted by Jamie Knutson, P.E., Associate Engineer March 7, 2011 Page 5 RESOLUTIONS 6. Resolution approving a Cooperative Agreement with Iowa Civil Rights Commission to ensure an efficient, effective and coordinated State-Local civil rights enforcement partnership for Fiscal Year 2011; and authorize Mayor to execute said document. Submitted by Abraham L. Funchess, Human Rights Executive Director 7. Resolution approving First Amendment to Iowa Jobs Program Grant Award Agreement with Iowa Jobs Board and Iowa Finance Authority to receive $5,000,000.00 from the State of Iowa I-Jobs Program to be used for the City of Waterloo Public Works Building; and authorize Mayor to execute said document. Submitted by Mark Rice, Superintendent of Central Garage 8. Resolution approving recommendation of award of contract to KWS, Inc. of Cedar Falls, Iowa in the amount of$103,985.00 in conjunction with F.Y. 2011 Downtown Wayfinding Signage, Contract No. 783; and authorize Mayor to execute said document. Submitted by Jeff Bales, Associate Engineer OTHER COUNCIL BUSINESS 9. F.Y. 2011 Sidewalk Repair Program - Zone 1 And Trail Repairs, Contract No. 804 Motion to instruct City Engineer to prepare plans, specifications,form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution instructing City Clerk to publish notice of plans, specifications, form of contract, etc. Set date of hearing and bid opening as March 28, 2011. Submitted by W Wayne Castle, PLS, El, Associate Engineer BUDGET HEARING 10. FYE2012 Budget Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments. Resolution approving said budget with a total tax levy rate of$18.70991 and total property tax askings of$40,813,154. Submitted by Michelle C. Weidner, Chief Financial Officer March 7, 2011 Page 6 ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT Motion to adjourn. Suzy Schares City Clerk MEETINGS Mondaq, March 7, 2011 4:25 p.m. - Council Work Session, Council Chambers 4:55 p.m. -Public Works Committee, Council Chambers 5:00 p.m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Black Hawk County Criminal Justice Information System Board of Directors meeting minutes of February 2, 2011 on file in the City Clerk's office. 2. Consolidated Public Safety Communications Center Board meeting minutes of February 2, 2011 on file in the City Clerk's office. 3. Black Hawk County 911 Service Board meeting minutes of February 2, 2011 on file in the City Clerk's office. 4. Waterloo Regional Airport Board meeting minutes of January 25, 2011 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. F.Y. 2009 West Shaulis Road, Contract No. 759 Pay estimate No. 7 to Kirkham Michael &Associates in the total amount due of $650.44 2. West Shaulis Road Extension, Contract No. 784 Pay estimate No. 3 to Kirkham. Michael & Associates in the total amount due of $12,771.73 March 7, 2011 Page 7 3. F.Y. 2010 Ridgeway Avenue and La Porte Road Intersection Improvements, Contract No. 775 Pay estimate No. 3 to Snyder &Associates Engineers & Planners in the total amount due of$1,442.37 4. Allen Hospital Area Drain Payment to Ament Inc. in the total amount due of$3,658.25 5. Cedar Valley Riverfront Renaissance Waterloo Vision IA Project, etc. Payment to AECOM in the total amount due of$27,654.71 6. Dru Run Creek Watershed Sanitar►i Sewer Evaluation Payment to AECOM in the total amount due of$2,592.15 D rHECOT V T W'LOO CITY OF Al NUMBER PAGE NO. RIER CLERK'S OFFICE 1345466 1 of 1 715 MULBERRY BILL DATE SALESPERSON WATERLOO, IA 50703 319-291-4323 04/05/11 mill) START DATE STOP DATE 04/05/11 04105/11 L AD NUMBER 1 AD DESCRIPTION CLASS 0950 LEGALLINES 1345466 MARCH 7TH MINUTES NOTICE 692 Publication Insertions Rate Net Amount Gross Amount 3 WATERLOO/CEDAR FALLS COURIER- 1 LEGAL $300.33 TOTAL AD CHARGE $300.33 Purchase Order 719613 PAY THIS AMOUNT $300.33 $300.33 COURIER COMMUNICATION: Please send only the payment slip with payments. Allow 5 business days do LEE NEWSPAPERS for payment to be applied to account. For legal questions, please call PO BOX 540 319-291-1411 or 800-798-1741 Mon-Fri 8:00-5:00 pm CST. WATERLOO IA 50704-0540 Return this portion with your payment Legal fl Check# _ Credit Card Ad Number I 1345466 COURIER COMMUNICATIONS do LEE NEWSPAPERS J 7;1 7 L i U 1 Billing Date 04/05/11 PO BOX 540 WATERLOO IA 50704-0540 Acct#: Amount Due $ 300.33 Exp. Date: J I-ri Amount Name on credit card Enclosed' $ Signature -- Please make checks payable to: COURIER COMMUNICATIONS �YYLL{ 000431 COURIER COMMUNICATIONS 6'Y: W'LOO CITY OF clo LEE NEWSPAPERS CLERK'S OFFICE PO BOX 742548 715 MULBERRY CINCINNATI OH 45274-2548 WATERLOO, IA 50703 111111111111111111.111111111111.11111111111111.111111111111111 21780300000013454660000000000000003003300000300334 t ' STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1345466 MARCH 7TH MINUTES notice was published in the WATERLOO/CEDAR FALLS COURIER - , a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 04/05/2011, in the issues of 04/05/2011 350W-S010 WOA 40040e 10 moo O290t O222S 10;un0we of said newspaper, and that the annexed rate of -SS313HIMNOZIH3A 841 el'110 ewgajpalen'9S-1'dd '249dV 010pey0s 6U0oldde uopnlos0H'1 advertising is the regular legal rate of said !O1Sf10 SA3H00 NVA :Bulmollol a43 anadde of suo!lnlosau e H31N301VOIO3W VA :panadde pue a1!;uo paoeld newspaper, and that the following is a correct AHoo ate, uo 3Sl30tlndavir10311Nn swap Bu!msllo;ay16eywoeeooSpadlaM bill for publishing said notice . 3SG141-NV3S'0Nl VON30V IN3SNO3 Sid-SNd3Mdun1 lluuglasseH 40E2 Sid pue Alma AaggyUawa38 elep :spleeny AO AH.N000 X0nH1 I0OA,ayl l0 4oeo0 Ileglallse9 43noi,.iaa1 Printer' s Bill $300 . 33 -unloA slun03 lajOwe40 sao!nlas ales 03 )10nH1 31VISIHI -!al oopaleM 1102-0102 Jo uo!leluaswd men ue II'1N30ONV1AOH MI :spumy,e°A„a41110 l$Aeld,!leglwlse% s `'C9(i .,\50elt., 4I1/,�(1�-,C,''�l�-� 41noA sluno0 lalowey0 d •panJeo u wns �J�� _is 0!i o S1SN00 Of01 -!al oopaleM l 1penoldde pee pa3da0Oe Signed ddfS-ONI'00SWI1 eq"w'd OE:91e'1102'12 A1en,gay'Aep SSV10 NVWH3WW11 -uoyJ uo uo!ssas leln6aH ay1101'posed -end se'salnu!VJ ay11e41 u!wUospadlaM OVdfNVW Snld 3HOS -pawe0 uopoyp tones :saAy "panwdde pue kuano3S 8OIH3dfS paldaooe aq'•w'd COS 1e'1102'83 Aleai NDHVN'NOsdwinns -clad'Aepuoyy uo uo!ssas leln6au ey;Ao; Subscribed and sworn to before me this 038 'PleMV ieeA 041 to sa40eo0 pue slaAeld S ONVI AO A13100S Ilenla>Isef 4100A 041 6u!ppe papuawe ilpse 'epue6V ayl 1e3 111w40spadlaM }� Al 8 T SIAVHl'NOW!S ua6euelN SIIN'lum0 aU S-3HI'XOVHS 1HIHS w!p :aaue!6elly to e6pald •aoual!s;o day O f ;uawoyl ladloM'p!w40S p0omuaw0 SWV!IIIM-NIMH3HS 'sauop'AgaO'alo0 :Ilea llOH 'ga10 a41 i13H-1.N3X'3ANNVHS w ueH u10000l004 aid l0A0W '1102'82 0 t. s 131SlOHdn 3NId M3S Aielugej`Aepuoy�uo`w-d OE:S le'enrol '" I3H-3IWWV0'A111OS 'oopel0M's1agwe40 l!0un00 II0H A3!0 le CM. 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Mayor Pro Tem Quentin Hart in the Chair. Roll Call: Cole, Getty, Jones, Greenwood, Schmitt, Welper. Moment of Silence. Pledge of Allegiance: Jim Quint, MIS Manager. 136003 - Welper/Schmitt that the Agenda, as amended adding the Youth Basketball Players and Coaches of the Year Award, for the Regular Session on Monday, February 28, 2011, at 5:30 p.m. , be accepted and approved. Ayes: Seven. Motion carried. 136004 - Welper/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, February 21, 2011, at 5:30 p.m. , be accepted and approved. Ayes: Seven. Motion carried. Presentation of 2010-2011 Waterloo Leisure Services Character Counts Youth Basketball Player of the Year Awards: Ja'cee Clark, Tiki Matlock and Alexi Alvarez. Presentation of 2010-2011 Waterloo Leisure Services Character Counts Volunteer Youth Basketball Coach of the Year Awards: Kate Sterner, Abbey Barry and Zach Hasselbrink. CONSENT AGENDA 136005 - Welper/Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Schedule AP642, pp. 1-56, dated February 28, 2011, in the amount of $2, 220,706.20, a copy of which is on file in the City Clerk' s office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2011- 134 2. Acceptance of Acknowledgment/Settlement Agreement in the amount of $1, 500.00 with Diamond Bar of 313 West 5th Street, for sale of tobacco, tobacco products or cigarettes to persons under 18 years of age-Submitted by David R. Zellhoefer, Assistant City Attorney. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2011- 135. 3. Acceptance of Settlement Agreement with Five Star Snacks & Liquor of 437 Sullivan Avenue-Submitted by Chris Wendland, Assistant City Attorney. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2011- 136. 4. Request to certify the following assessments to properties for work performed by the Water Works, together with recommendation of approval of Board of Water Works Trustees-Submitted by Dennis Clark, General Manager of Waterloo Water Works: Address Amount to certify 500-514 Pine Street $2, 146.74 210 Norimer Street $1,532.13 Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2011- 137. 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Catherine Doyle's Pub, 504 Sycamore Street (Renewal) (Expires 3/7/12) (Includes Sunday Sales) 13. Blue River, 315 W. 4th Street (Renewal) (Expires 2/14/12) (Includes Sunday Sales) 14. National Dairy Cattle Congress - Pepsi Pavilion, 250 Ansborough Avenue (Renewal) (Expires 2/28/12) (Includes Sunday Sales & Catering Privilege) 15. Buzz' s Bar, 1016 Maynard Avenue (Renewal) (Expires 3/14/12) (Includes Sunday Sales) Outdoor Service Area Application 16. Red Carpet Golf, 1409 Newell Street 17. Blue River, 315 W. 4th Street 18. Buzz' s Bar, 1016 Maynard Avenue 19. Bonds Ayes: Seven. Motion carried. Mayor Pro Tem Hart introduced Michael Allen and Julie Koch-Hoth as the new members on the Leisure Services Commission. NEW BUSINESS 136006 - Schmitt/Welper that Class B Beer License Permit Application for El Mexquite Restaurant, 921 Broadway Street (New) (Expires 12/17/11) (Includes Sunday Sales) , be approved. Prior to a vote on the above item, the following comments were heard. Councilperson Greenwood, is this one of these licenses where they have to sell 50 percent of the business to be in food sales? Aric Schroeder, City Planner, yes this is a little bit of a unique request. The site in question was originally a restaurant and formally several bars. The last bar that was in there had a non-limited alcohol sales use has been closed for less than a year. However, the business owners established it as a restaurant without alcohol sales. So in order to re-establish alcohol sales because the site is less than 100 feet from a protected use they did have to get a variance. They are agreeing to be limited alcohol sales as opposed to a non- limited. They have submitted the agreement with 50 percent sales provisions. They included it in there and they did receive a variance from the Board of Adjustment based on several uniqueness' s and with several conditions. Councilperson Greenwood, who does the compliance testing on that? Do we go out and take a look at their books? Mr. Schroeder, the city is authorized to and it' s specifically listed in the ordinance. When we looked at the zoning ordinance a couple years back now and added the provisions for more tighter restrictions on alcohol sales use one of the provisions in there was regarding limited alcohol sales and the auditing provisions for ensuring limited alcohol sales use. As meeting those requirements it specifically listed that the Police Chief is the entity that can officially request the audit. But once an audit would be requested it would be other city staff that would have to review it to determine if compliance is being met. We have not audited one as of yet. Suzy Schares, City Clerk, we recently just started working with the state. They have recently acquired an auditor that is going around and doing just such audits. And they are more than willing to work with us. So that is something we will be working on very soon. Councilperson Schmitt, I'm just wondering at this location as you mentioned was originally a fast food drive some years ago. And then g it bowed and became a community bar. Well since then we've instituted a tighter ordinance and this building is within a cigarette toss of within a couple of different houses. I mean it never should have been allowed to be a bar but it was and it is. So if we approve this do we have a certain number of complaints before we can, assuming if things go wrong, have an effect? I'm just troubled by, number one, the fact that this is the eighth or ninth liquor establishment within a few block area. And this one in particular is surrounded by houses across the street and right next-door. It just has the potential for things to get a little bit sticky. So is it after a certain number of calls that we have an ability to have an effect? Or how does that work? Daniel Trelka, Director of Safety Services, it would depend upon the magnitude of the call and the type of call. I know since these owners took this business over several months ago it's only been a very short time. We haven't responded to a single police call there. 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'aapeoxgos •aW 00:6 0; '111'P 00:6 eq o; buTob aae TogooTS ;o sanoq ao •uc•d 00:6 0; •w•P 00:6 eq 0; buTob axe uoT;exado ;o sanoq aTaq; os ';;Twgog uossedTTouno3 'u'd 00:IT .z0 'u'd 00:0T aa;;p sTTeo 4ue3T;TUbTs 10 Psq aq; 0; paTTeo gab ATTeoTdA; am s;uauigsTTge;sa ;o sadA; aseq; o; asneoaq sTTeo aoTTod 044 paeMo; TeTOT;eueq sT ;eq; pus pa;TUTT eau sanoq eq; os •uvd 00:6 ;e uMOp p abpa ITOZ '8Z Aaenageg February 28, 2011 Page 5 Lives less than two blocks away, lives less than a block away from this establishment. He has two little girls. Right now if your go there is a whole bunch of kids playing down the street. Playing football. What's to say that 9:00 a.m. to 9:00 p.m. peak time while kids are playing somebody get all liquored up after they eat their tacos and they get in their car not thinking their drunk and they run over one of our kids. It's not right, it's not fair. We are tired of this. You dumping this stuff up in there. We started a organization for Facebook® that says no more booze for the eastside of Waterloo. James Burt, 528 Newton Street, like Ryan Madison was saying you know there's way too many liquor stores and bars on Broadway. I mean if I wanted to sell my home lets be honest it would be maybe two maybe three years before I could even sell my home if I decided to do it. Like he said, my children play outside. You know we enjoy living where we stay at and every time we turn around there' s another liquor store. There's another place that' s selling alcohol. And all we're asking is think about it, think about if it was on the other side of town you know what I mean. And how would you like it if there was a liquor store on every single block? I mean if there was somewhere, every time you turned around there was somewhere or somebody selling alcohol. Honestly we are tired of it. And it may be me or Ryan here today but next time you might see 20 of us. Because we're really sick of it. We are trying to say, we are making a stand today saying hay we are done with this. We are sick of seeing liquor stores everywhere we go. I just hope you guys think about it. Mike Allen, 411 Candlewick Road, I was not originally going to come up and say anything but I didn't realize that we had that many bars on Broadway. I did know that we had quite a few bars on Broadway. But one of the things that you did very well today your obviously stewards by using the seven habits of character counts am I correct? I think we know what the seven counts are. When our kids on the eastside of Waterloo, particularly on Broadway, when they are going to the store what are they going to the store to see? What are they going to the store to pass by? They're passing by liquor stores, liquor stores, liquor stores, liquor stores, Family Dollar. No ice cream parlors, no parks, liquor stores. When they go into the Family Dollar, which is very well. When they go into the gas station, which is where it needs to be. And when they come out of both very profitable places they see some things there. Now my question to you, if an environment is important. If environment has influenced on children you probably should think about what kind of environment on our kids who are walking on Broadway is looking to be when they grow up. Going there seeing their not seeing CEOs. They are seeing Fereday, which is good to be but their not seeing plumbers, they are not seeing any architects. What they are seeing is people who are owning liquor stores. So I'm not against the liquor stores my question to you is nine going to be the only number or is it going to be 10? Or is it going to be 11? That is the question, is there something that we can do in regards to the council to put some kind of ordinance saying within so many feet to not be in drug zones? Is there so many feet, yards, blocks, miles that we are only going to allow this? But nine from the corner of Kern and Logan down nine or eight blocks, I don't think so. And believe me, from 9:00 a.m. to 9:00 p.m. , obviously I don't drink but during that time things can happen. In particularly from 9:00 a.m. when the school is, I think we should take a look at adjusting that 9:00 a.m. versus 9:00 p.m. Because your going to have elementary kids start, they start school at 8:45 a.m. and they are on the bus corner at that point in time. Just remember your character counts, the City of Waterloo adopted the seven habits of character counts. And you have done very well in regards to making decisions using good character. Councilperson Hart, one of the things I probably need to say as far as the council is we've probably been one of the most aggressive council's in history in regards to trying to create an ordinance. And what we learned after the creation of the ordinances is that it didn't necessarily do everything that we wanted it to do. So we are at the point now where we are going back, working with staff, continuing to talk to other cities around this state to see how we can tweak it to make sure we get the best vision for our neighborhoods. So we are in that process and we probably voted no to more of them recently then probably in the past. So there is concern, there are folks that care about it. And we are in that process. But today what we have on hand is not a liquor store it's a restaurant that wants a license for a class b permit for wine and beer. And to sell during their hours of operation from 9:00 a.m. to 9:00 p.m. That has also acted as a restaurant prior to them being able to actually apply for a class b permit with it. Following comments a vote was taken on the above motion with the following result. Ayes: Two. Nays: Getty, Greenwood, Schmitt, Hart, Cole. Motion failed. 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Ayes: Seven. Motion carried. 136015 - Schmitt/Welper that specifications, bid document, etc. in conjunction with Purchase of One (1) New Elgin Pelican Street Sweeper, be received and placed on file. Ayes: Seven. Motion carried. 136016 - Schmitt/Welper that "Resolution preliminarily approving specifications, bid document, etc. in conjunction with Purchase of One (1) New Elgin Pelican Street Sweeper", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2011-142. 136017 - Schmitt/Welper that "Resolution setting date of hearing as March 14, 2011 and instructing City Clerk to publish notice of specifications, bid document, etc. in conjunction with Purchase of One (1) New Elgin Pelican Street Sweeper", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2011-143. ORAL PRESENTATIONS Ryan Madison, 650 Dawson Street, I want to thank everybody that voted in our favor. But secondly, I know about the little budget crisis but the city has a loan with Roosevelt Roby for $100, 000.00 that he has yet to pay if I'm correct. I've been holding on to his loan agreement for five years now asking the city to foreclose on his property and sell it to someone that would be right by it. It' s a strip mall that could make some valuable money for our neighborhoods as well as for the city alone. I'm hanging on to this because this is my baby but I do request that you guys do the right thing because that is money that we could be using to bring down the taxes in our communities. Councilperson Hart, I don't know the exact dollar amount but we'll talk to staff on that situation. Councilperson Getty, could we get a report back on that next week? For whatever action we are going to take with that request. 136018 - Cole/Welper that the above oral comments be received and placed on file. Ayes: Seven. Motion carried. ADJOURNMENT 136019 - Cole/Welper that the Council adjourn at 6:07 p.m. Ayes: Seven. Motion carried. Suzy Schares City Clerk 0 0 CITY OF WATERLOO, IOWA PROCLAMATION YIrHERE AS, World's Greatest Spring Break for Kids begins March 12th and runs though March 20, 2011, in Waterloo. This celebration promises to be the most fun kids are able to have while enjoying time off from school. (HER EAS, this celebration is a combined effort of the McElroy Trust, Waterloo Center for the Arts, Grout Museum District, Waterloo Community Playhouse, City of Waterloo Leisure Services Commission, National Wrestling Hall of Fame Dan Gable Museum, Main Street Waterloo, Ramada Hotel and the Waterloo Convention and Visitors Bureau. Students will be able to enjoy each attraction for only $1.00 per visit. Accompanying adults will only pay$1.00 per location as well. WHEREAS, Waterloo proudly offers great attractions and wishes all children to have as much enjoyment as humanly possible without getting into trouble. Each location will anxiously await many eager and enthusiastic girls and boys to enrich their young lives by visiting each attraction. NOW, THEREFORE, I, Buck Clark, Mayor of the City of Waterloo, Iowa, do hereby proclaim in Waterloo,Iowa,the week of March 12th through March 20,2011 as WORLD'S GREATEST SPRING BREAK FOR KIDS WEEK and call its significance to the attention of all our citizens and encourage all kids on Spring Break to attend each of the attractions during the nine day celebration. IN WITNESS WH EREOF,HEREOF, I have hereunto set my hand and caused the official seal of the City of Waterloo to be affixed this 7th day of March 2011. ATTEST: Suzy Scares,City Clerk 4 uck Clark, ayo City of Waterloo,Iowa 1. ' t. "4 '3 t S 4° City of Waterloo,Iowa 1 ) OO M- E. 11 0 00 1•.' I< ,, .. Ii iAII . .I I WI 1 I ' Cli I- II :.a� -.1- ;:+0 O ui 0 131 IN: I M11 d•@ .0 11 tx ;V O 0 0 Ix 01 I P! W 41 O Z1.. II 0 .« O 0 0 0 C. 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I L I- .1 ..1 s U., Li 11 1-I a' :7 I-1, 0 C.I- 0 4 1 4 1 ! 1 4 I- 2 u I1 .-. .-,I «I_, 1- I- N C.-. 7. .I p n Li O I- II F^ h^ , I) # 1 I • 0 # ♦ • 0 0 ♦ I 1 • f I R OF or Or I ////_ 1i� CITY OF WATERLOO , IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 ��erlp0 \e' NOEL C.ANDERSON,Community Planning&Development Director Council Communication Mayor City Council Meeting: March 7, 2011 BUCK CLARK Prepared: March 1, 2011 j Dept. Head Signature: 4-1 # of Attachments: 4 COUNCIL MEMBERS SUBJECT: Request of Iowa Heartland Habitat For Humanity for tax exemptions DAVID on improvements totaling $80,000 for property located at 726 Willow St and JONES Ward, located in the Consolidated Urban Revitalization Area. CAROLYN Submitted by: Shane Graham, Planner II COLE Ward 2 Recommended City Council Action:Approval HAROLD WardGETT3 SummaryStatement: Attachedplease find a formal application for tax exemptions 3 PP P on improvements made to the property at 726 Willow Street. Iowa Heartland QUENTIN Habitat For Humanity has submitted the application for the following DART improvement(s): New Single-Family Home. The sum costs of these improvements Ward 4 were reported to have been$80,000. RON WEEPER Expenditure Required:None Ward 5 BOB Source of Funds: None GREENWOOD At-Large Policy Issue: None STEVE SCHMITT Alternative: None At-Large Background Information: These improvements qualify for exemptions from taxes on the actual value added to residential and commercial property under the Consolidated Urban Revitalization Area Plan. The applicant has selected the ten (10)year, partial exemption. cc: Noel Anderson,Community Planning&Development Director Path: K:\USERS\SHANE.G\CURA\Letters\CURA Council Communication 925 Midland St.doc CITY W WEBSITE:WORKING waterloo.ia.us WE'RE WORKING FOR YOU! 1111 An Equal Opportunity/Affirmative Action Employer Feb 23 11 10:50a Iowa Heartland Habitat 3192326313 p.2 • • /-, Ili URBAN REVITALIZATION APPLICATION 10t r • FOR PROPERTY TAX EXEMPTION FOR IMPROVEMENTS UNDER THE PROVISIONS OF THE URBAN REVITALIZATION PLANS ADOPTED BY THE CITY COUNCIL OF THE dierlao'� CITY OF WATERLOO. The Consolidated Urban Revitalization Area(CURA)allows property tax exemptions on improvements toprtiec e4 \O within its boundaries that meet the following criteria: e i( t L) 1. At least a 10%improvement to the value of the residential property. At least a 15%improvement to the value of commercial property if a building was previously on the site. It commercial property was previously vacant,all actual value added by the improvements is eligible for tax exemption. 2. Be located within the CURA boundaries(a map of which can be obtained from the City of Waterloo Community Planning &Development Department) 3. This application must be filed with your assessor according to the timeline of the State Code of Iowa,Section 404.4 unnumbered paragraph 2(as attached.) However,a single application may be filed upon completion of an entire project requiring more than one year to construct or complete,providing prior approval has beegranted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council. NAME: ri 0 //F7'f SIGNATURE: ,[/yt C� l ADDRESS: ^� Lc) S'L TELEPHONE: a�,�-- 9 9 Yto f DATE: .2.!a (((')�2-6 / )' A. What is the Address of your property? �� �(J i F'C! {Cry 5� . What i the Legal Description of our roperty? vailable at County Assess 's Office on 2'd floor of the Courthouse)? Y s,, t =sly ()61- 5 B. Indicate desired exemption schedule:(1 or 2) 1. One Hundred Percent(100%)exemption for three years on the actual value added by improvements; 2. xA partial exemption on the actual value added by improvements according to the following schedule: a First Year-----80% d. Fourth Year---50% g. Seventh Year-30% b. Second Year---70% e. Fifth Year------40% h. Eighth Year---30% c. Third Year- 60% f. Sixth Year-----40% i. Ninth Year-------20% j. Tenth Year----20% C. What was the nature of the improvement(s D. City of Waterloo Building and Inspections Department Information: Permit Number. °l 1 •uC (o C7 Date permit was issued: 3 �� it I Total petmit(s)valuation: 6 , �� G C� d E. Wha as the cost of the improvement? Q o'. (Y&O F.(Estimated oo actual date of completion ofthese improvements? ( 4.4 'a--Li ( G. If' is its not a singe-family dwelling unit,which you own and reside in,Svi I these improvements create a displacement of you tenants? Yes No CITY OF WATERLOO ,/ APPROVED DATED: 3I7 It)( RESOLUTION NO:aGr l — 145 DENIED BLACK HAWK COUNTY ASSESSOR APPROVED DATED: • Tami McFarland DENIED Black Hawk County Assessor Note: The improvements to your home or business may not change the assessed value. Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by thc; Black Hawk County Assessor's Office for criteria eligibility. Black Hawk County Detailed Parcel Report Page 1 of 2 BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Parcel ID Deed Holder Tax Mail to Address IOWA HEARTLAND HABITAT FOR IOWA HEARTLAND HABITAT FOR 8913-24-427-022 HUMAN HUMAN 803 W 5TH PDF No. Map Area Contract Buyer WATERLOO, IA 50702-0000 7 EWTLO-12 Property Address Current Recorded Transfer 00000 Date Drawn Date Filed Recorded Document Type 00000-0000 3/11/2010 3/26/2010 2010 017770 D SALES BUILDING PERMIT Date Amount NUTC/Type None 3/11/2010 5,000 VACANT LOTS/ Deed 8/10/2007 390 SHERIFF OR TAX SALE/ Deed ASSESSED VALUES/CREDITS Year Class 2011 Proposed Values Subject to Board of Review Action R 100% Land Dwelling Building M/E Total Acres Value 4,640 0 0 0 4,640 0 Taxable Land Dwelling Building .M/E Total Value 4,640 0 0 0 4,640 Year Class 2010 R 100% Land Dwelling Building M/E Total Acres Value 5,290 0 0 0 5,290 0 Taxable Land Dwelling Building .M/E Total Value 2,567 0 0 0 2,567 Year Class 2009 R 100% Land Dwelling Building M/E Total Acres Value 5,290 0 0 0 5,290 0 Taxable Land Dwelling Building .M/E Total Value 2,482 0 0 0 2,482 Year Class 2008 R 100% Land Dwelling Building M/E Total Acres Value 5,290 0 0 0 5,290 0 Taxable Land Dwelling Building M/E Total - Value 2,412 0 0 0 2,412 TAX INFORMATION ASSESSMENT YEAR 2009 PAYABLE 2010/2011 Tax 940001 -WATERLOO District Gross Value axable Value Military Exemption Levy Rate Gross Tax Net Tax Corp 5,290 ,482 0 I42.76081 $106.13 $106.00 http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891324427022 3/1/2011 Black Hawk County Detailed Parcel Report Page 2 of 2 Nocorp 0 10 10 10 I$0.00 Homestead Disabled Veteran Property Tax Relief Ag Family Farm Credit Credit Credit Credit Credit Corp $0.00 $0.00 $0.00 $0.00 $0.00 Nocorp $0.00 LEGAL ISHILLIAMS 2ND SUBDIVISION LOT 5 LAND Basis Front Rear Side 1 Side 2 Lot Area Acres Front 60 60 154 154 0 9240 0.212 Foot Totals: 9240 0.212 http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891324427022 3/1/2011 City of Waterloo Consolidated_U bran_Revital ization_Area i i 1 1 0.5 0 1 1 I Miles ,_ • I.. L. _\ ,� •• • I I \ .4 1 :----% i 4 � ,,; 1 , . �..r.._.._.. y �_,ull ate: 11111 Iw III .. � _ y� �R Ifil 11 c Fri ,s,!add 0�•-' • 1111! .....1. lull i iiii. I na' iiiiiiiri ' ` All Aral ,��In ■-_II �� nn , w '�,,`.: �Wi1 1 ='!:1•�11IIt'le . / 1 0,liiii=airat efing • i __ i��. JMOIllia i11. I i"L5') _Az- • __ __ ... ,,, , .. ,/ s .._ , : . I 1 1 I.._.. .._ ._.._.._.1 RESOLUTION NO. 2011-145 RESOLUTION APPROVING APPLICATION WITH IOWA HEARTLAND HABITAT FOR HUMANITY FOR TAX EXEMPTIONS ON IMPROVEMENTS TOTALING $80, 000 . 00 FOR PROPERTY LOCATED AT 726 WILLOW STREET IN THE CONSOLIDATED URBAN REVITALIZATION AREA PLAN, IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, Iowa Heartland Habitat for Humanity has submitted an application dated February 23, 2011 to the City Council of the City of Waterloo, Iowa, requesting to receive tax exemptions on improvements totaling $80, 000 . 00 for property located at 726 Willow Street, more fully described as follows : Shilliams 2nd Subdivision Lot 5, all in the City of Waterloo, Black Hawk County, Iowa; and, WHEREAS, said property is located within the designated Consolidated Urban Revitalization Area in Waterloo, Iowa, as previously established by the City Council of the City of Waterloo, Iowa, and, WHEREAS, the improvement project respecting said property is in conformance with the Consolidated Urban Revitalization Plan as officially adopted by the City Council for the City of Waterloo, Iowa, and WHEREAS, the improvements on said property were made during the time in which such improvements are eligible for the tax exemption as set forth in the Consolidated Urban Revitalization Plan as adopted by the City Council of the City of Waterloo, Iowa, and as set forth in the Urban Revitalization Act as adopted by the Legislature of the State of Iowa and signed by the Governor of the State of Iowa, and WHEREAS, said applicant is requesting the following exemption schedule: For the first year 80% For the second year 70% For the third year 60% For the fourth year 50% For the fifth year 40% For the sixth year 40% For the seventh year 300 For the eighth year 30% For the ninth year 20% For the tenth year 20% NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said application is hereby approved and the City Clerk is hereby authorized and directed to forward said application and a copy of this resolution to the Assessor by April 1, 2011 . .. Resolution No. 2011-145 Page 2 PASSED AND ADOPTED this 7th day of March, 2011 . IAV2 rnest G. Clark, Mayor ATTEST: Suzy Sch res, CMC City Clerk FINANCE DEPT. STAFF ONLY LINE ITEM USED Azq .3'2 h K 3 /346' TRAVEL REQUEST FY.Vll BUDGETED 50Cv.00 CITY OF WATERLOO EXPENDED YTD ffIS 610 THIS REQUEST v23g5.J(J LEFT AFTER THIS REQUEST /00.00 DATE f))r,0 A-32,12011 Original-Clerk/Finance Copy-Department NAME(S) AND POSITION(S): DATE: Nancy Gulick, Community Development Coordinator 2/18/2011 NAME OF CLASS/ MEETING: DESTINATION: Denver, CO National Healthy Homes Conference DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: June 19, 2011 June 23 or 24, 2011 June 20-23, 2011 PURPOSE OF TRAVEL: Mandatory Conference for the Lead Grant. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE x AIRFARE DEPARTING FROM: Waterloo-Expedia on 2/7/2011 $565 ESTIMATE OF COST: BUDGET LINE ITEM: 224-32-5853-1346 810 LODGING 100 TAXI X GRANT REIMBURSABLE 300 MEALS 50 PARKING YES NO BGLED TRVL 375 REGISTRATION 700 AIRFARE X REQUIRED CERTIFICATION MILEAGE/FUEL 50(baggage) MISC/TOLLS YES NO Mandatory for Lead Grant TOTAL FOR ALL: $ 2,385 TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENS IAL O THE CITY OF WATERLOO DEPARTMENT HEAD MAYOR 8' I ( fID(I DATE DATE J:\NANCY-G\travel\Travel Request Form Denver CO 2-7-201 I.doc FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 TRAVEL REQUEST FY��,�,)j, BUDGETED /JC9a(OU CITY OF WATERLOO EXPENDED YTD 'L3/5//,,,/,�.. THIS REQUEST `Y 16.00 LEFT AFTER THIS REQUEST j�.?O�•lYctl DATE 277.; ;Z 2'020if Original-Clerk/Finance Copy-Department NAME(S) AND POSITION(S): DATE: Captain's Tim Pillack and Joe Leibold February 18, 2011 NAME OF CLASS/MEETING: DESTINATION: Embassy Suites FBI National Academy Association Training Conference Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: April 20th, 2011 April 22nd, 2011 April 20th to 22nd, 2011 PURPOSE OF TRAVEL: Chief Trelka is requesting to send Captain's Tim Pillack and Joe Leibold to the FBI National Academy Association Training Conference that is being held at the Embassy Suites in Des Moines, Iowa from April 20th to April 22nd, 2011. Both Captain Pillack and Captain Leibold are graduates of the FBI National Academy. This training is a great way to network with other graduates of the National Academy and learn current trends in law enforcement. The training also will have seminars in forensic science, criminal investigations and domestic terrorism. Total cost to attend this training to include registration;lodging, meals and travel expense is$446.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ 00.00 YES NO METHOD OF TRAVEL: xx CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 010-11-1100-1346 $200.00 LODGING TAXI xx GRANT REIMBURSABLE $46.00 MEALS PARKING YES NO $200.00 REGISTRATION AIRFARE xx REQUIRED CERTIFICATION $0.00 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 446.00 TOTAL: $ 0.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Rtia DEPARTMENT HEAD----- MAYOR - 3 f- DATE DATE FINANCE DEPT. STAFF ONLY LINE ITEM USED ('/Q j7 11/4)0 /�e1-(O TRAVEL REQUEST FYdi( BUDGETED 1/5?O.00 CITY OF WATERLOO EXPENDED YTD 07.341.37 THIS REQUEST JCS SU(J LEFT AFTER THIS REQUEST /1Q7 43 DATE ' A2_ 'J 2- ' Original-Clerk/Finance Copy- Department NAME(S) AND POSITION(S): DATE: Luke Even-Forestry Foreman 2/21/11 NAME OF CLASS/ MEETING: DESTINATION: Bethel University, Arden Hills, MN Minnesota Shade Tree Short Course DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: 3/15/11 3/16/11 3/15/11 -3/16/11 PURPOSE OF TRAVEL/TRAINING: Attend Minnesota Shade Tree Short Course `Conference will be educational in the field of arboriculture *Obtain required CEU's for Certified Arborist status WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 010-37-4100-1346 $95 LODGING TAXI X GRANT REIMBURSABLE MEALS $25 PARKING YES NO $165 REGISTRATION AIRFARE X REQUIRED CERTIFICATION $70 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 355 TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO V DEPARTMEN ,afke T MAYOR .?(-7 i?O« DATE DATE K:AShared Goodies\Forms\Travel Request Form January 2010 FINANCE DEPT. STAFF ONLY LINE ITEM USED -,�(� 47 '7&' /346 TRAVEL REQUEST FY ' BUDGETED 33o0.0U CITY OF WATERLOO EXPENDED YTD _ ` /2 THIS REQUEST 532.dO LEFT AFTER THIS n p REQUEST /0 3, o�p DATE �yJi,J Z;`�,, /I Original-Clerk/Finance Copy- Department NAME(S) AND POSITION(S): DATE: Eric Thorson February 22, 2011 City Engineer NAME OF CLASS/MEETING: DESTINATION: Overland Park, Kansas American Public Works Association 2011 Mid-America • Conference and Exhibit Show DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: May 18, 2011 May 20, 2011 May 18— 20, 2011 PURPOSE OF TRAVEL/TRAINING: To attend American Public Works Association 2011 Mid-America Conference and Exhibit Show WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE X PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 266-07-7830-1346 $252.00 LODGING TAXI X GRANT REIMBURSABLE 105.00 MEALS PARKING YES NO 175.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 532.00 TOTAL: $ 532.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO 0. d DEPARTMENT HEAD MAY R February 22, 2011 3 h 7Oit DATE DATE / K:\Shared Goodies\Forms\Travel Request Form January 2010 �,u`,�.''�� CITY OF WATERLOO , IOWA (�al .r ..�. m COMMUNITY PL ANNING AND DEVELOPMENT `�-+ 715 Mulberry Street • Waterloo,Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 �t rT0- �° NOEL.C ANDJER,SON,Community Pbmnmg&Drvelopment Director B UC CITY OF WATERLOO 1\--U,)il `BUCK ill ( �{CL.ARK Council Communication COUNCIL, City Council Meeting: Februa 21 2011 MEMBERS Prepared: February 15, 2011 Dept. Head Signature;. -- DA v I t) # of Attachments: 7 JONES Ward I SUBJECT: To set a date of public hearing on the sale of a 657A property at 261 Cottage CAROLYN Grove to Roger and Hope Knebel for&6,251.00. COLS Wald 2 Submitted by: Chris Western-Planner II HAROLD c,E'r'rY Recommended City Council Action:To set a date of public hearing on the sale of a 657A Ward; property at 261 Cottage Grove to Roger and Hope Knebel for$6,251.00 and publish an QUENTIN official notice pertinent to the requested sale. HART it 2rd a Summary Statement A single bid was received by Roger and Hope Knebel in the amount of RON $6,251. Staff has reviewed the bid and is recommending that the bid be accepted as submitted. wr:l.rrat There will be a development agreement signed by Mr. and Mrs. Knebel prior to transferring Ivan,5 property. BOB GREENWOOD Expenditure Required N/A Ai Latge STEVE Source of Funds N/A SC11MITT ar.r Policy Issue Dilapidated Housing/Infill Development Alternative Demolish or re-bid Background Information:The City of Waterloo has been working to address the state of disrepair of the property through out the city using Iowa Legislation (657A)that allows cities to take possession of dilapidated and abandoned homes.The City acquired the property in 2008 through Iowa Code 657 A. Staff was asked to write a policy for the sale of 657A homes to the public and has know received it's first bid based on that policy. I C 1TY WEBSITE www.cr waterloo la,us ,------- -, WE'RE WORKING FOR YOU' 1�A R,-' ,•, An Equal Qpportunity!AHirrnative Aclion Employer � i City of Waterloo Property Bid Sheet Property to be bid upon: 261 Cottage Grove Name in which property would be transferred: t'\o cf -lope Ane6e. 1 Name of bidder: RN0 r Address of bidder: D5114 nele9 �eh A .c e_ Ai 1...3c,_ic_y1.0II tit Soo Phone & Fax number of bidder: (3\d ) a3I - ' J My offer for property being bid upon: (.o as i.00 $1,000.00 earnest fee: (Note: this amount is refundable for unsuccessful bidders. The fee will not be refunded for successful bidders who withdraw their offer.Also,it is required that the earnest fee be paid per property if bidding on multiple properties.) Brief Description of intended Improvements: Sze cc� c hecL Furthermore, I understand the zoning designation of the property and building code requirements that I am bound by this designation for my use of property. Note: The successful bidder will be required to sign a Development Agreement binding them to the specified completion deadline of twelve (12) Months. `1 UtJ-�1 ryru�i l I 1 S1/0 Signature'of applicant/ bidder Date * Please Place this sheet at the beginning of your bid packet when submitting to Clerks office. DESCRIPTION OF IMPROVEMENTS In kitchen new cabinets and appliances . New floor coverings where needed . Repaint and repair walls where needed . New fixtures in bathroom if needed . we have not been able to get access to this house , so it is hard to say what will need to be fixed , repaired or replaced . Reside the garage . New garage door . Repair front and back porch . clean up the yard Reseed the yard if needed . will be doing some landscaping , but are not sure what we want to do yet . As stated abovem we have not been able to get acces to this house . we have called to see this house , but no one has been able to let us in to see what condition the house is in . so it is difficult to give a complete list intended improvements . our goal is to resell this house . We will need to make all necessary repairs and replacements to make this a home someone will want to buy. Page 1 kryli n credit union December 28, 2010 To the City of Waterloo To Whom It May Concern: Oh behalf of Roger and Hope Kriebel, Veridian Credit Union hereby guarantee funds for the list named member for the purpose of purchasing and fixing up a house. If there are any concerns please feel free to contact us. Thank you, -'6/i/ti: (in (6/k- Karrie McCabe . Loan Officer. Crossroads. Veridian Credit Union. (319) 236-5600 ext. 3084. (800) 235-3228. karrieam@veridiancu.org. www.veridiancu.org. P.O.Box 6000 1827 Ansborough Ave Waterloo,IA 50704-6000 319.236.5600 www.vendiancti.org N CI JA ems,. credit union December 13, 2010 To Whom It May Concern, Roger Knebel has $15,000 in their accounts at Veridian Credit Union. This was verified on December 13, 2010. If you have any further questions or concerns please contact me at (319)236-5600. Sincerely, LUA Gt C� Lindsey Annis Teller Service Representative P.O.Box 6000 1827 Ansborough Ave Waterloo,IA 50704.6000 319.236.5600 www.veridiancu.org Black Hawk County Property Photos Page 1 of 1 There is 1 photo of parcel 891230160013410,1.4 n y IIIRRrts'NWFL Y 'Ly I .n a'gM^^'t'a4 "fir Mp" aF http://www2.co.b 1 ack-hawk.i a.us/website/bhmap/bhParImag a s.asp?apn=89123 0160013&a... 2/16/2011 Black Hawk County Detailed Parcel Report Page 1 of 2 BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Parcel ID Deed Holder Tax Mail to Address 8912-30-160-013 CITY OF WATERLOO CITY OF WATERLOO 715 MULBERRY ST PDF No. Map Area Contract Buyer CITY OWNED 7 EWTLO-07 WATERLOO, IA 50703-0000 Property Address Current Recorded Transfer 261 COTTAGE GROVE AV Date Drawn Date Filed Recorded Document Type WATERLOO, IA 50703-5125 6/22/2010 6/24/2010 2010 024269 D SALES BUILDING PERMIT None Date Number Amount Reason 2/24/2003 IWA 2554 351 Roof ASSESSED VALUES/CREDITS Year Class 2010 E 100% Land Dwelling Building M/E Total Acres Value 4,820 40,190 0 0 45,010 0 Taxable Land Dwelling Building M/E Total Value 4,820 40,190 0 0 45,010 Year Class 2009 R 100% Land Dwelling Building M/E Total Acres Value 4,820 40,190 0 0 45,010 0 `Military Homestead Disabled Property Tax Agricultural Family Farm Credits Exemption Credit Veteran Credit Relief Credit Credit Credit Y Taxable Land Dwelling Building M/E Total Value 2,261 18,853 0 0 21,114 Year Class 2008 R 100% Land Dwelling _Building M/E Total Acres Value 4,820 40,190 0 0 45,010 0 Military Homestead Disabled Property Tax Agricultural Family Farm Credits Exemption Credit Veteran Credit Relief Credit Credit Credit Y Taxable Land Dwelling Building M/E Total Value 2,197 18,322 0 0 20,519 TAX INFORMATION ASSESSMENT YEAR 2009 PAYABLE 2010/2011 Tax 940001 -WATERLOO District Gross Value Taxable Value Military Exemption Levy Rate Gross Tax Net Tax Corp 45,010 19,262 1,852 42.76081 $823.66 $824.00 Nocorp 0 0 0 0 $0.00 Homestead Disabled Veteran (Property Tax Relief lAg Family Farm Credit Credit Credit +(Credit Credit http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891230160013 2/16/2011 Black Hawk County Detailed Parcel Report Page 2 of 2 (Corp I$0.00 I$0.00 $0.00 I$0.00 I$0.00 Nocorp I$0.00 I LEGAL (LINDEN PLACE W 15 FT LOT 12 BLK 13 E 30 FT LOT 13 BLK 13 LAND Basis Front Rear Side 1 Side 2 Lot Area Acres Front 45 45 142 142 0 6390 0.147 Foot Totals: 6390 0.147 DWELLING CHARACTERISTICS Type Style Single-Family / Owner Occupied 2 Story Frame Year Built Area Heat AC Attic 1909 572 Yes No None Total Rooms Above Total Rooms Below Bedrooms Above Bedrooms Below 5 0 3 0 Basement Basement Finished Area No Basement Floor Full 0 0 Foundation Flooring Stn Carp Exterior Walls Interior Finish Vinyl Plas Roof Asph / Gable Non-Base Floor/Wall Pipeless Handfired Space Heaters Heating 0 Plumbing 1 Full Bath 'Porch Style Area 1 S Frame Open 84 GARAGES CAR PORTS Year Built Style 'Width Length Area Basement Qtrs Over Area AC Basement Stalls None 1939 Det Frame 12 20 240 0 None 0 0 http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891230160013 2/16/2011 • 261 Cottage Grove Linden Place West 15 feet of Lot 12, Block 13, East 30 Feet of Lot 13, Block 13, all in the City of Waterloo, Black Hawk County, Iowa; r ' STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1342303 NOTICE OF PUBLIC HEARING TO WHOM IT notice was published in the WATERLOO/CEDAR FALLS COURIER - , a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 02/25/2011, in the issues of 02/25/2011 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct NOTICE OF PUBLIC HEARING bill for publishing said notice. TO WHOM IT MAY CONCERN: Notice is hereby given that on the 7th day of March,2011,at 5:30 p.m.,in the Council Chambers in the City Hall in the Printer' s Bill $11 . 2 8 City of Waterloo,Iowa,a public hearing will be held by the Council of the City of Waterloo,Iowa,on the proposal to sell and convey city-owned property gener- alllly located at 261 Cottage Grove,to Roger and Hope Knebel,described as follows: Linden Place West 15 feet of Lot 12, Q Block l in East 30 Feet of Lot 13,Block Signed Co n y City of Waterloo, ,plus Hawk County,Iowa;for$6,251.00,plus costs. at Anyone who is interested may appear said time and place and be heard or may file written objection with the City Clerk, Subscribed and sworn to before me this City Hall,Waterloo,Iowa,before the date set for said hearing. y% ^w By order of the Council of the City of We- day of /��'I���2� p,' ) erloo this 21st day of February,2011. CJ(vSuzy Sch s City Clerk o ' ry Pub i Received of the sum of Dollars in full for publication of the above invoice . Notary Seal : A RESOLUTION NO. 2011-146 RESOLUTION AUTHORIZING THE SALE AND CONVEYANCE OF CITY-OWNED 657A PROPERTY GENERALLY LOCATED AT 261 COTTAGE GROVE AVENUE, AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND DELIVER DEED FOR SAME. WHEREAS, the City of Waterloo, Iowa, is the owner of real property in the City of Waterloo, Iowa, as described below, and WHEREAS, an offer to purchase said certain parcels of real property in the sum of $6, 251 . 00, plus costs, in conjunction with a Development Agreement with Roger and Hope Knebel prior to transferring property, and WHEREAS, a public hearing was held on March 7, 2011, at 5: 30 p.m. in the Council Chambers in City Hall, Waterloo, Iowa, as provided by law, by the Council of the City of Waterloo, Iowa, on the proposal to sell and convey premises owned by the City of Waterloo, Iowa, to Roger and Hope Knebel in conjunction with said Development Agreement, and WHEREAS, it is the opinion of this Council that sale and conveyance should be made as proposed. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: 1. The following described real property, as fully described in the published notice in the Waterloo Courier on February 25, 2011, is not presently needed and will not be needed in the foreseeable future for municipal purposes and its ownership is serving no municipal purpose, and 2 . That the offer of Roger and Hope Knebel to purchase real property for the sum of $6, 251 . 00, and costs, in conjunction with said Development Agreement be and it is hereby accepted for 1 real property described below: The West 15 feet of Lot 12 and the East 30 feet of Lot 13 Block 13, "Linden Place", all in the City of Waterloo, Black Hawk County, Iowa; for $6, 251 . 00, plus costs . 3 . That the City of Waterloo, Iowa, convey said parcels of real property to Roger and Hope Knebel by deed. 4 . That the Mayor and City Clerk are hereby authorized to execute and deliver deed to Roger and Hope Knebel. 5. That the original of said deed fully executed and acknowledged is hereby approved and confirmed by the Council . 6. That the City Clerk is authorized and directed to deliver said deed of conveyance to Roger and Hope Knebel upon receipt of the sum of $6, 251 . 00, and costs, plus signed Development Agreement . Resolution No. 2011-146 Page 2 PASSED AND ADOPTED this 7`'' day f March, 2011 . s/a4,11/14, Ernest G. Clark, Mayor ATTEST: 1 Suzy c ares, CMC City Clerk CITY OF WATERLOO .31141( Council Communication City Council Meeting: February 14, 2011 Prepared: February 7, 2011 Dept. Head Signature: # of Attachments: SUBJECT: Request the City Council adopt resolutions to preliminarily approve the request for the bid document and specifications for one (1) 2011 model year rear load garbage truck and to instruct the City Clerk to publish notice of hearing on bid document, specifications etc, as March 7, 2011 Submitted by: Mark Rice, Central Garage Superintendent Recommended City Council Action: Approve Summary Statement: The Finance Committee at their February 14, 2011 meeting approved the request for authorization to seek bids. Expenditure Required: Est$140,000 Source of Funds: Sanitation Operational Budget(525-15-5400-2117) Policy Issue: NA Alternative: NA Background Information: Request Council adopt resolutions to set date of hearing for the purpose of purchasing one (1) 2011 rear-loading garbage truck. This request is in line with the overall equipment replacement plan and is budgeted. STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1341810 NOTICE OF PUBLIC HEARING AND NOTICE notice was published in the WATERLOO/CEDAR FALLS COURIER - , a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 02/22/2011, in the issues of 02/22/2011 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. • Printer' s Bill $18 . 23 NOTICE OF PUBLIC HEARING • AND NOTICE TO BIDDERS for the taking of bids for 6.----,-(,, L( 'ONE(1)2011 BEAR-LOADING (� GARBAGE TRUCK FOR THE SANITATION DEPARTMENT S lgne Seeded proposals will be received by the City'Clerk of the City of Watedoo,Iowa, at her office in the City Hall of said City on the 7th day of March,2011,until 12:00 noon,for the Purchase of One(I)2011 Rear-Loading Garbage Truck for the Subscribed and sworn to •-fore me this Sanitation Department. All proposals received will be openhed in _ 'the Counfcil Chambers in the City Hall in rr the City , Waterloo,Iowa,p.m. the ro day day of - L, jam. �C � of March,2011,at 5:30 Bidpropos- als will be acted upon at that time or at such tiihe as may then be fixed. f�54(k) � 1 Notice is hereby given thatthe C:hat uncil of ,. f, the City of Waterloo will conduct a public hearing on the proposed specifications, ' -�f-F-�'���i-.. _ • bid document,etc.for the Purchase of One(1)2011 Rear-Loading Garbage Truck for the Sanitation Department at ary Public 5:30 p.m.on March 7,2011,in the Coun- cil Chambers in the City Hall in the City of Waterloo,Iowa. The proposed bid form • is on file in the office of the City Clerk for public examination. A bid document may be obtained from the Superihten- Received of dent of Central Garage,1314 Black Hawk Street,Waterloo,Iowa,50703. Anyone who is interested may appear at said time and place and be heard or may the sum of Dollars file written objection with the City Clerk, City Hall,Waterloo,Iowa,before the in full for publication of the above invoice. date set for said hearing. By order of the Council of the City of Wa- terloo this 14th day of February,2011. - Suzy Schares City Cle k Notary Seal : Purchase of One (1) 2011 Rear Load Garbage Truck March 7, 2011 Bid Tab Estimate: $140,000.00 Bid Bond Not Required Bidder Bid Amount Harrison Truck Centers PO Box 1708 / .. ' 3' y Waterloo, IA 50704 Truck Country of Cedar Rapids 700 29th Avenue SW 7` c , C� Cedar Rapids, IA 52404 1 RESOLUTION NO. 2011-147 RESOLUTION CONFIRMING APPROVAL OF SPECIFICATIONS, BID DOCUMENT, FORM OF CONTRACT, ESTIMATE OF COST, ETC. , IN CONJUNCTION WITH THE PURCHASE OF ONE (1) 2011 REAR LOAD GARBAGE TRUCK. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Superintendent of Central Garage of said City to prepare proposed specifications, bid document, form of contract, estimate of cost, etc. , . in conjunction with the purchase of one (1) 2011 Rear Load Garbage Truck, in the City of Waterloo, Iowa, and WHEREAS, said the Superintendent of Central Garage did file said preliminary specifications, bid document, form of contract, estimate of cost, etc. , in conjunction with the purchase of one (1) 2011 Rear Load Garbage Truck, which were preliminarily approved by Resolution No. 2011-112 on February 14, 2011, and WHEREAS, a public hearing, upon notice, was held on March 7, 2011. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed specifications, bid document, form of contract, estimate of cost, etc. , in conjunction with the purchase of one (1) 2011 Rear Load Garbage Truck, in the City of Waterloo, Iowa, be, and the same are hereby, approved as filed. PASSED AND ADOPTED this 7th day of March, 2011 . 1 (06t..." nest G. lark, Mayor ATTEST: uzy Sc;;I ' ares, CMC City Cl rk RESOLUTION NO. 2011-148 RESOLUTION AUTHORIZING TO PROCEED IN CONJUNCTION WITH THE PURCHASE OF ONE (1) 2011 REAR LOAD GARBAGE TRUCK. WHEREAS, by Resolution No. 2011-147, specifications, bid document, form of contract, etc. , in conjunction with the purchase of one (1) 2011 Rear Load Garbage Truck, in the City of Waterloo, Iowa, have been approved and adopted by this Council after the public hearing on March 7, 2011 as prescribed by statute. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said purchase proceed in accordance with said specifications . PASSED AND ADOPTED this 7th day of March, 2011 . L) :451Yeioir rnest G. Clark, Mayo ATTEST: Suzy Scha$es, CMC City Cler CITY OF WA I ERLOO 44.1(1\AS 31 i/9)i l Council Communication City Council Meeting: February 14, 2011 Prepared: February 7, 2011 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2011 RIVER RENAISSANCE UPPER PLAZA CONTRACT NO. 808 Submitted by: lamie Knutson, P.E.,Associate Engineer Recommended City Council Action: It is recommended that Council approve these documents, set March 7, 2011, as the date for the public hearing and bid opening and instruct the City Clerk to publish said notices. Summary Statement Transmitted herewith are the Plans and Specifications for the F.Y. 2011 RIVER RENAISSANCE UPPER PLAZA, Contract No. 808, as prepared by InVision Architecture. Expenditure Required TBD at bid opening Source of Funds Vision Iowa Funding Policy Issue n/a Alternative None Background Information: This is the last River Renaissance project to be bid. Cc: Louis Starks, Contracts & Grants Coordinator NOTICE OF PUBLIC HEARING )-1a9--bt�� On Proposed Plans, Specifications, Form of Contract, And Estimate of Cost and the NOTICE TO BIDDERS For the Taking of Construction Bids For the F.Y. 2011 RIVER RENAISSANCE UPPER PLAZA In the City of Waterloo, Iowa CONTRACT NO. 808 RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in the City Hall of the said City on the 7th day of March, 2011, until 4:00 p.m. for the construction of the F.Y. 2011 RIVER RENAISSANCE UPPER PLAZA, Contract No. 808, as described in detail in the plans and specifications now on file in the Office of the City Clerk. OPENING OF BIDS All proposals received will be opened in open Council meeting to be held in the Council Chambers in the City Hall in the City of Waterloo, Iowa, on the 7th day of March, 2011, at 5:30 p.m., and the proposals will be acted upon at such later time and place as may then be fixed. PUBLIC HEARING Notice is hereby given that the Council of said City will conduct a public hearing on the proposed plans, specifications, form of contract, and estimate of cost for the construction of the above-described improvement project at 5:30 p.m. on the 7th day of March, 2011, said hearing to be held in the Council Chambers in the City Hall in said City. The proposed plans, specifications, form of contract, and estimate of cost for said improvements heretofore prepared by the INVISION Architecture are now on file in the office of the City Clerk for public examination, and any person interested therein may file written objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto at the meeting above set forth. SCOPE OF WORK This project consists of the construction of a new outdoor pedestrian raised plaza with parking underneath to serve as an event platform and pedestrian connection to the amphitheater and event areas on the adjacent river front site. The work will include site demolition, excavation, storm sewer, lighting, paving landscaping, and irrigation. The plaza structure itself will consist of deep foundations with concrete columns and precast beams, walls, and stairs. The plaza deck is constructed from precast slabs with poured concrete toppings and a membrane roof, topped by a concrete paver system. NOTICE OF HEARING CONTRACT NO. 808 Page 1 of 5 BEGINNING AND COMPLETION DATES The work under the proposed contract shall be commenced within ten (10) working days after receipt of "Notice to Proceed" and all items shall be completed on or before November 1, 2011. METHOD OF PAYMENT TO CONTRACTOR The Contractor will be paid against bi-monthly estimates in cash on the basis of ninety- five percent (95%) of the work as it is completed and materials delivered and work approved. Final payment will be made thirty-one (31) days after completion of the work and acceptance by the Council. Before final payment is made, vouchers showing that all subcontractors and workmen and all persons furnishing materials have been fully paid for such materials and labor will be required unless the City is satisfied that material, men and laborers have been paid. The Contractor is hereby notified that if the City does not have cash on hand to pay monthly pay estimates, according to Chapter 384.57 of the Code of Iowa, payment may be made by anticipatory warrants issued bearing a rate of interest not exceeding that permitted by Chapter 74A, Code of Iowa. PLANS AND SPECIFICATIONS Plans and Specifications governing the construction of the proposed improvements have been prepared by INVISION Architecture, which plans and specifications and also the prior proceedings of the City Council referring to and defining said proposed improvements are hereby made a part of this notice, and the proposed contract by reference shall be executed in compliance therewith. Plans and specifications are available at AEPlans (www.aeplans.com) All plan holders must register with AEPlans to receive bid documents online, and download the required free software to view and to print the bid documents. Additional sets can be obtained at INVISION Architecture, 531 Commercial Street, Waterloo, Iowa. Upon award of project, the prime contractor shall be supplied with the needed number of plans and specifications at no additional cost. CONTRACT AWARD A contract will be awarded to the qualified bidder submitting the lowest bid. The City reserves the right to reject any or all bids, re-advertise for new bids, and to waive informalities in the bids submitted that might be in the best interest of the City. Bids may be held by the City of Waterloo, Iowa, for a period not to exceed thirty (30) days from the day of the opening of bids for the purpose of reviewing the bids and investigating the qualifications of bidders, prior to awarding the contract. NOTICE OF HEARING CONTRACT NO. 808 Page 2 of 5 By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced with the State of Iowa and preference will be given to local domestic labor in the construction of the improvement. PROPOSALS SUBMITTED The bidder shall submit bids on the items listed in the proposal. The bidder shall clearly write or type the unit bid price and the bid item extension (Unit Price x Estimated Qty) in numerals on the blanks provided. Should there be any discrepancy between the unit bid price and extension, the City of Waterloo shall consider the unit bid price as being the valid unit bid price. BID SECURITY REQUIRED All bids must be accompanied in a separate envelope by a certified or cashier's check drawn on an Iowa bank, or a bank chartered under the laws of the United States, a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States, or bid bond, (on the form furnished by the City) payable to the City of Waterloo, Iowa, in the sum of not less than five percent (5%) of the bid submitted, which certified check, certified share draft or bid bond will be held as security that the Bidder will enter into a Contract for the construction of the work and will furnish the required bonds, and in case the successful Bidder shall fail or refuse to enter into the Contract and furnish the required bonds, his bid security may be retained by said City as agreed upon liquidated damages. If bid bond is used, it must be signed by both the Bidder and the surety or surety's agent. Signature of surety's agent must be supported by accompanying Power of Attorney. PERFORMANCE & PAYMENT BONDS The successful bidder will be required to furnish a "Performance Bond" and a "Payment Bond" within ten (10) days after forms are presented to him in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City Council and shall guarantee the faithful performance of the contract and the terms and conditions therein contained, and shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims of any kind caused by the operations of the contractor. MAINTENANCE BOND Before the Contractor shall be entitled to receive final payment for work done under this contract, it shall execute and file a bond in the penal sum of not less than 100% of the total amount of the contract, same to be known as "Maintenance Bond," and which bond must be approved by the City Council, and which bond is in addition to the bond given by the Contractor to guarantee the completion of the work. CONTRACT COMPLIANCE PROGRAM / SUBCONTRACTING The program proposes numerical projections regarding utilization of Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) as Subcontractors, vendors and suppliers in the performance of Contracts awarded by the City of Waterloo, Iowa. NOTICE OF HEARING CONTRACT NO. 808 Page 3 of 5 A goal of at least ten percent (10%) for MBE participation on all City funded construction projects that are estimated at $50,000.00 or more. A goal of at least two percent (2%) for WBE participation on all City funded construction projects that are estimated at $50,000.00 or more. Any project funded in part or in total with federal funds shall follow the respective agencies contract compliance program and goals. The Prime Contractor shall make "good-faith efforts" to meet the Contract Compliance MBE/WBE goals. The MBE/WBE subcontractors, suppliers or vendors must provide the Prime Contractor a reasonably competitive price for the service being rendered or the Contractor is not required to accept their bid. LIQUIDATED DAMAGES Time is an essential element of this contract. It is important that the work be diligently pursued to completion. If the work is not completed within the specified contract period, plus authorized extensions, the contractor shall pay to the City Liquidated Damages in the amount of five hundred dollars ($500.00) per day, for each day, as further described herein, in excess of the authorized time. Days beyond the specified completion date for which Liquidated Damages will be charged will be working days that the contractor does, or could have worked, from Monday through Saturday. Sundays will be counted only if work is performed. Partial working days will be considered as a full working day. Days not chargeable for Liquidated Damages will include rain days, Sunday if no work is done, and legal holidays. Working days will cease to be charged when only punch list items remain to be completed. Punch list items do not include contract bid items or approved change/extra work orders. When the Contractor believes the project to be substantially completed, a written notice stating the same shall be submitted to the Engineer and a request made for a Punch List. If the work under the Contract extends beyond the normal construction season for such work the Contractor shall submit to the Engineer in writing a request that working days counted toward the project be suspended until work is resumed the following construction season. This amount is not construed as a penalty. These damages are for the cost to the City of providing the required additional inspection, engineering and contract administration. PRE-CONSTRUCTION CONFERENCE Before the work is commenced on this contract, a conference shall be held for the purpose of discussing the contract. The conference shall be attended by the prime contractor, subcontractors and City Officials. RECIPROCAL RESIDENT BIDDER PREFERENCE Attention of bidders is called to the requirement of complying with the provisions of the Reciprocal Resident Bidder Preference requirement. NOTICE OF HEARING CONTRACT NO. 808 Page 4 of 5 Each bidder submitting a bid shall execute and include with the bid, a Resident Bidder Certification in the form herein provided, to the effect that he will not have as employees, Illinois laborers on the work site. SALES TAX EXEMPTION CERTIFICATES Contractors and approved subcontractors will be provided a Sales Tax Exemption Certification to purchase building materials or supplies in the performance of construction contracts let by the City of Waterloo. Published pursuant to the provisions of Division VI of Chapter 384 of the City Code of Iowa and upon order to the City Council of said Waterloo, Iowa, on the 14th day of February, 2011. CITY OF WATERLOO, IOWA BY: Suzy Schares City Clerk NOTICE OF HEARING CONTRACT NO. 808 Page 5 of 5 4 3/1/2011 Spoke to Laura in Courier legal department about resending affidavits with the full notice that was printed. Said she would check into it. 3/2/2011 Spoke to Bonnie in Courier legal department and was informed that the full notice was not printed. I was told they would re-run the notice and asked what day to re-run it. I indicated that Thursday, March 4, 2011 would be fine. She stated that new invoice and affidavits would be sent after it printed and to disregard the last invoice. 3/4/2011 Full notice was printed in the paper 3/9/2011 Received new invoice and affidavits for distribution. I do solemnly swear that the annexed copy of legal STATE OF IOWA, } City of Waterloo Hearing and Bidders Contract 808 Black Hawk County SS Notice was published in the Waterloo-Cedar Falls Courier, a daily newspaper printed in Waterloo, Black NOTICE OF PUBLIC HEARING Time is an essential element of this con- On Proposed Plans,Specifications, tract. It is important that the work be Hawk County, Iowa, once commencing on the 4th Form of Contract, diligently pursued to completion. If the And Estimate of Cost and the work is not completed within the speci- day of March, 2011 in the name of said newspaper, NOTICE TO BIDDERS fied contract period,plus authorized ex- For the Taking of Construction Bids tensions,the contractor shall pay to the and that the annexed rate of advertised is the regular For the City Liquidated Damages in the amount F.Y.2011 RIVER RENAISSANCE UPPER of five hundred dollars($500.00)per day, legal rate of said newspaper, and that the following is PLAZA for each day,as further described herein, In the City of Waterloo,Iowa in excess of the authorized time. CONTRACT NO.808 Days beyond the specified completion a correct bill for publishing said notice. RECEIVING OF BIDS date for which Liquidated Damages will Sealed proposals will be received by the be charged will be working days that the- City Clerk of the City of Waterloo,Iowa,at contractor does,or could have worked, her office in the City Hall of the said City from Monday through Saturday.Sundays Printer's Bill $135.84 on the 7th day of March,2011,until 4:00 will be counted only if work is performed. p.m.for the construction of the F.V.2011 Partial working days will be considered RIVER RENAISSANCE UPPER PLAZA, as a full working day. Days not charge- Contract No.808,as described in detail able for Liquidated Damages will include in the plans and specifications now on rain days,Sunday if no work is done,and file' the Office of the City Clerk legal holidays. ( the operations o e contractor. ,•king days will cease to be charged / MAINTENANCE BOND ion only punch list items remain to Before the Contractor shall be entitled to c completed. Punch list items do not ( receive final payment for work done un- ;lude contract bid items or approved c� ( der this contract,it shall execute and file ange/extra work orders. Signed F a bond in the penal sum of not less than ten the Contractor believes the project g F 100%of the be substantially completed,a written t total amount of the contract, same to,tice stating the same shall be submit- F be known as"Maintenance Bond,"and i to the Engineer and a request made I, which bond must be approved by the City.a Punch List. If the work under the Council,and which bond is in addition to mtract extends beyond the normal i the bond given by the Contractor to guar- nstruction season for such work the Subscribed and sworn to before me this r antee the completion of the work. ,ntractor shall submit to the Engineer f CONTRACT COMPLIANCE PROGRAM/ writing a request that working days F SUBCONTRACTING unted toward the project be suspend- , The program proposes numerical pro- until work is resumed the following f jections regarding utilization of Minority nstruction season. Day of A.D., 20 I. F Business Enterprise(MBE)and Women,is amount is not construed as a penal- t Business Enterprise (WBE) as Subcon- These damages are for the cost to the art SUE ,y ,n f tractors, vendors and suppliers in the ty of providing the required additional 4v „ Jos' �t�.r'i .t.. -� I performance of Contracts awarded by spection,engineering and contract ad- F ` e �' CC3R5Ct113.a$C`• 4 r i the City of Waterloo,Iowa. inistration. �p�,�{$ 7ci1 ;'u o A goal of at least ten percent(10%)for 1E-CONSTRUCTION CONFERENCE o cr m-r bib 1` •E�fPSf'xt�.;i a MBE participation on all City funded fore the work is commenced on this r ^ o fi construction projects that are estimated,ntract,a conference shall be held for of u is C at$50,000.00 or more. A goal of at least s purpose of discussing the contract. ---,r o two percent(2%)for WBE participation a conference shall be attended by the • ✓ on all City funded construction projects me contractor, subcontractors and k that are estimated at$50,000.00 or more.ty Officials. Received• Any project funded in part or in total with 1CIPROCAL RESIDENT BIDDER PREF- Received of s federal funds shall follow the respective 1ENCE agencies contract compliance program tention of bidders is called to the re- 1 and goals. The iirement of complying with the provi- f Prime Contractor shall make"good-faith ins of the Reciprocal Resident Bidder • efforts"to meet the Contract Compliance a}erence requirement. f MBE/WBE goals. The MBE/WBE sub-rch bidder submitting a bid shall exe- 1 contractors, suppliers or vendors must to and include with the bid,a Resident f provide the Prime Contractor a reason-dder Certification in the form herein L, , ably competitive price for the service'video', to the effect that he will not the sum of ` being rendered or the Contractor is not ve as employees, Illinois laborers on required to accept their bid. °work site. LIQUIDATED DAMAGES ,LES TAX EXEMPTION CERTIFICATES ,.e4caltue4lna pnp'met nq pepino.rd se `"tractors and approved subcontrac- Dol tars. 'pnoo lopislp paweu exoge ail to Spa o ors will be provideod a Sales Tax buemp- --.-..--— S41 Wm weal alg(lays metes ail lsule6e ion Certificationor supplies purchase theperformance building sw Ie a Solna aid 1 ois pue au61s materials contracts in the letbythe I 4 3 P p P of construction by City- In full for publication of the above notice. papun ail of juaw6ed alelPewwl aNew o}Waterloo. Cl Palsanbap ape seem ail 01'alga' Published pursuant to the provisions of -ul suoeJed lie 1e41 uenl6 iegUnl sr 0OgoN Division VI of Chapter 384 of the City -prang paneroj eq Code of Iowa and upon order to the City Jegeepagl Jo'aigewepease Flgeuosea, Council of said Waterloo, Iowa, on the we sagguapl aso4w Ilpa eta Japan seas 14th day of February,2011. -map pus luepacep Sql jo snag He of Sill CITY OF WATERLOO,IOWA -ou sigtlo 6uplew to amp eql way alum BY:Suzy Schares,City Clerk auo JO aogou slgl to uogeoggnd memos — e4310 step ail way swum pnol le mo -o0 01.01el ail wyllm pllunoo pies to 1pnoa pN151P a41 Ui 146nmq eq yen vim a41 aplse les of mope,ivy'melee ail to pot -noose pelulodde sem aiewemopi eueN euel0 te41 pue tenon pewee enoge eta w alegopd el metope sem'Lg6I. lenSnv to free tan a4110 Slap 6upeeq'pewee -ep'ueuueNoy neap expo to luawelsal pue elm 1sel eta'l ICE'Rromged to,(ep 416 941 uoge4l'mimeo Agway ape no), l ICE'410Z/uenuer merle.ro uo pap own'paseaoa0'uew,e40V ueap esiag to alels3 e41 ul pelsapelul suospad IIV of SHO1103b3 013CIION ONV 21O1f133X3 3O 1N3WjNIOddV JO '11IM JO 31VSOBd 3O 3011ON 69Z8S0BdS3'ON alegopd 'peseaae0'ueuuagoy user enleg JO 31V.S3 3H13O H311VW 3H1 NI AiW103 NMVH NOV18 lbfo013lDi1S10 VMOI 31-1l 'awm slgl of loud spews luaw/ed meld -woe b ssalun'IAN Oa-b le 'Q7(. S 4meVl PP9 "I i '140113ne:ygn7 c, •.4A t.ULU1 Vi oopatery,:er:aany 4mi0I • STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1341803 CONTRACT 808 notice was published in the WATERLOO/CEDAR FALLS COURIER - , a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 02/22/2011, in the issues of 02/22/2011 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said HEARING newspaper, and that the following is a correct On Proposed F Ians,S NOTICE OF PUBLIC HEARIticns, bill for publishing said notice. AndEatimatofof Contrt and the NOTICE TO BIDDERS For the Taking of Construction Bids Printer' s Bill $135 . 84 For the F.Y.2011 RIVER RENAISSANCE UPPER PLAZA -'In the CO TRACT of Waterloo, Iowa NO.808 RECEIVING OF BIDS wed prposals will be received by the ::ity Cl,'rk of the City of Waterloo,Iowa,at ,n he t in theyCity Hall of 1he1, said City •;n the r h day of March,of t h,until 0 a.m.far the construction of the F.Y.2011 Signed 1 RIVER RENAISSANCE UPPER PLAZA, .Tontradt No.808,as described in detail •:n the plans and specifications now on file in the Office of the City Clerk. OPENING OF BIDS All proposals received will be opened in Subscribed and sworn to before me this ',pen Council meeting to be held in the 'Council Chambers in the City Hall in the City of Waterloo,Iowa,on the 7th day of day of `March,2011,at 5:30 p.m.,and the pro- posals will be acted upon at such later y r �>C V {1 time and place as may then be fixed. PUBLIC HEARING Notice is hereby given that the Council of p r a,ar - said City will conduct a public hearing on the proposed plans,specifications,form (:O PhrViiJ` r:'ta NO /tu 13iii• of contract,and estimate of cost for the N EXPIRES construction of the above-described im- . provement project at 5:30 p.m.on the 7th day of March,2011,said hearing to be Notary Publ i held in the Council Chambers in the City y Hall in said City. The proposed plans, specifications, form of contract, and vements heretofore ofimate said cost for h prepared by ero INVISION Architecture are now on file in the office Received of of the City Clerk for public examination, and any person interested therein may file written objection thereto with the City Clerk before the date set for said hearing, the sum of Dollars or appear and make objection thereto with the City Clerk before the date set in full for ublication of the above invoice . for said hearing, or appear and make p objection thereto at the meeting above set forth. SCOPE OF WORK This project consists of the construction • of a new outdoor pedestrian raised plaza Notary Seal : with parking underneath to serve as an event platform and pedestrian connec- tion to the amphitheater and event areas on the adjacent river front site.The work will include site demolition, excavation, storm sewer,lighting, paving landscap- ing,and irrigation.The plaza structure it- self will consist of deep foundations with concrete columns and precast beams, walls,and stairs.The plaza deck is con- structedort from nrecast slabs with and a membrane roof, oured concrete toppings ac topped BEGINNINGN a concrete PLEr systIONe A AND COMPLETION IeN DATES The work under thewitinproposed contractw shall be commencedit of ten" (10)e work- ing daysafterallreceipt o "Notice to completed Pro- ceed"and all items shall be completed on or before November 1,2011. • METHOD OF PAYMENT TO CONTRAC- TOR — - -- F.Y. 2011 River Renaissance Upper Plaza, Contract No. 808 March 7, 2011 Bid Tab Estimate: $ !j //0/ <16, 6'.° Bid Bond Regired Bidder Bid Bond Bid Amount Chosen Valley Testing //ems 550 Hwy 18E Clear Lake, IA 50428 Prairie Construction Co., Inc. PO Box 626 �� / 6q g at), al° Waterloo, IA 50704 Peters Construction Corporation 901 Black Hawk Rd. � PO Box 2940 3 70 SII,�/r�, D� Waterloo, IA 50704 Tricon Construction Group 2245 Kerper Blvd Suite 2 � / 2 qg cam, Dubuque, IA 52001 RESOLUTION NO. 2011-149 • RESOLUTION CONFIRMING APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST, ETC. , IN CONJUNCTION WITH THE F.Y. 2011 RIVER RENAISSANCE UPPER PLAZA, CONTRACT NO. 808 . WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the City Engineer of said City to prepare proposed plans, specifications, form of contract, estimate of cost, etc. , in conjunction with the F.Y. 2011 River Renaissance Upper Plaza, Contract No. 808, in the City of Waterloo, Iowa, and WHEREAS, said City Engineer did file said preliminary plans, specifications, form of contract, estimate of cost, etc. in conjunction with the F.Y. 2011 River Renaissance Upper Plaza, Contract No. 808, which were preliminarily approved by Resolution No. 2011-114 on February 14, 2011, and WHEREAS, a public hearing, upon notice, was held on March 7, 2011. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed plans, specifications, form of contract, estimate of cost, etc. in conjunction with the F.Y. 2011 River Renaissance Upper Plaza, Contract No. 808, in the City of Waterloo, Iowa, be, and the same are hereby, approved as filed. PASSED AND ADOPTED this 7th day of March, 2011 . „e" z5r Ernest G. lark, Mayor ATTEST: Suzy ScharAs, CMC City Clerk 1 RESOLUTION NO. 2011-150 RESOLUTION AUTHORIZING TO PROCEED IN CONJUNCTION WITH THE F.Y. 2011 RIVER RENAISSANCE UPPER PLAZA, CONTRACT NO. 808 . WHEREAS, by Resolution No. 2011-149, plans, specifications, form of contract, etc. , in conjunction with the F.Y. 2011 River Renaissance Upper Plaza, Contract No. 808, in the City of Waterloo, Iowa, have been approved and adopted by this Council after the public hearing on March 7, 2011 as prescribed by statute. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said project proceed in accordance with said plans and specifications. PASSED AND ADOPTED this 7th day of March, 2011 . Ernest G. Clark, Mayor ATTEST: S'u='y Scha�es, CMC City Cler CITY OF WATERLOO Council Communication '917/-1-61-11 City Council Meeting: February 21, 2011 I ' • (V `i Prepared: February 14, 2011 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2011 ASPHALT OVERLAY PROGRAM CONTRACT NO. 796 Submitted by: Jamie Knutson, P.E.,Associate Engineer Recommended City Council Action: It is recommended that Council approve these documents, set March 7, 2011, as the date for the public hearing and bid opening and instruct the City Clerk to publish said notices. Summary Statement Transmitted herewith are the Plans and Specifications for the F.Y. 2011 ASPHALT OVERLAY PROGRAM, Contract No. 796, as prepared by the City Engineer's Office. Expenditure Required TBD at bid opening Source of Funds Local Option Sales Tax Policy Issue n/a Alternative None Background Information: Cc: Louis Starks, Contracts & Grants Coordinator ii NOTICE. OF PUBLIC HEARING On Proposed Plans, Specifications, Form of Contract, And Estimate of Cost and the NOTICE TO BIDDERS For the Taking of Construction Bids For the F.Y. 2011 ASPHALT OVERLAY PROGRAM In the City of Waterloo, Iowa CONTRACT NO. 796 RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in the City Hall of the said City on the 7th day of March, 2011, until 4:00 p.m. for the construction of the F.Y. 2011 ASPHALT OVERLAY PROGRAM, Contract No. 796, as described in detail in the plans and specifications now on file in the Office of the City Clerk. OPENING OF BIDS All proposals received will be opened in open Council meeting to be held in the Council Chambers in the City Hall in the City of Waterloo, Iowa. on the 7th day of March, 2011, at 5:30 p.m., and the proposals will be acted upon at such later time and place as may then be fixed. PUBLIC HEARING Notice is hereby given that the Council of said City will conduct a public hearing on the proposed plans, specifications, form of contract, and estimate of cost for the construction of the above-described improvement project at 5:30 p.m. on March 7, 2011 said hearing to be held in the Council Chambers in the City Hall in said City. The proposed plans, specifications, form of contract, and estimate of cost for said improvements heretofore prepared by the City Engineer of the City of Waterloo are now on file in the office of the City Clerk for public examination, and any person interested therein may file written objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto at the meeting above set forth. SCOPE OF WORK The extent of the work involved is the milling of existing asphalt streets or cracking and seating of concrete streets. Placing a new hot mix asphalt overlay on these streets and any other work needed to complete the overlay of said streets. STREET FROM TO Dakota Dr. Audubon Dr. Pavement End Doral Dr. Inverness Rd. 4th St., W. Lark Lane Wren Rd. Cul De Sac Pinnacle Pl. Turnberry Dr. Cul De Sac Robin Rd. Wren Rd. Black Hawk Rd. Wren Rd. Huntington Rd. Lark Lane Kimball Ave. 1200' S of Bridge Orange Rd., W. Broadway St. Park Rd. Burton Ave. Cedar Bend, Parker, Longfellow Intersection Ansborough, Conger, River Road, Westfield Intersection. Idaho St. ML King Jr. Dr. Newell St. Newell St. Mullan Ave., E. 4th St., E. Independence Vinton St. Lafayette St. Ave. Dixon Dr. Ansborough Ave. Rosehill Terrace BEGINNING AND COMPLETION DATES The work under the proposed contract shall be commenced within ten (10) working days after receipt of "Notice to Proceed" and all items shall be completed on or before October 14, 2011. METHOD OF PAYMENT TO CONTRACTOR The Contractor will be paid against bi-monthly estimates in cash on the basis of ninety- five percent (95%) of the work as it is completed and materials delivered and work approved. Final payment will be made thirty-one (31) days after completion of the work and acceptance by the Council. Before final payment is made, vouchers showing that all subcontractors and workmen and all persons furnishing materials have been fully paid for such materials and labor will be required unless the City is satisfied that material, men and laborers have been paid. The Contractor is hereby notified that if the City does not have cash on hand to pay monthly pay estimates, according to Chapter 384.57 of the Code of Iowa, payment may be made by anticipatory warrants issued bearing a rate of interest not exceeding that permitted by Chapter 74A, Code of Iowa. PLANS AND SPECIFICATIONS Plans and Specifications governing the construction of the proposed improvements have been prepared by the City Engineer, which plans and specifications and also the prior proceedings of the City Council referring to and defining said proposed improvements are hereby made a part of this notice, and the proposed contract by reference shall be executed in compliance therewith. Plans and Specifications are available from the City Engineer upon the City's receipt of a $25.00 refundable deposit. Deposits will be refunded if the plans are returned in usable condition (Le. free of highlights, ink markings, tears, stickers, water stains and soiling) to the Engineer's Office by the end of the 14th consecutive day after the project has been awarded. No deposits will be refunded for any plans received after the 14th consecutive day, which includes plans returned via mail service. Plan holders are responsible for ascertaining when the project has been awarded. This deposit policy shall also apply to the prime contractor awarded the project for all plans and specifications obtained and distributed by the prime contractor to their subcontractors and suppliers in determining the prime contractor's bid, if the prime contractor wishes for their deposit to be returned. Upon award of project, the prime contractor shall be supplied with the needed number of plans and specifications at no additional cost. CONTRACT AWARD A contract will be awarded for each division of the contract to the qualified bidder submitting the lowest bid. The City reserves the right to reject any or all bids, re-advertise for new bids, and to waive informalities in the bids submitted that might be in the best interest of the City. Bids may be held by the City of Waterloo, Iowa, for a period not to exceed thirty (30) days from the day of the opening of bids for the purpose of reviewing the bids and investigating the qualifications of bidders, prior to awarding the contract. By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced with the State of Iowa and preference will be given to local domestic labor in the construction of the improvement. PROPOSALS SUBMITTED The bidder shall submit bids on the items listed in the proposal. The bidder shall clearly write or type the unit bid price and the bid item extension (Unit Price x Estimated Qty) in numerals on the blanks provided. Should there be any discrepancy between the unit bid price and extension, the City of Waterloo shall consider the unit bid price as being the valid unit bid price. The bidder has the option to submit a computer-generated spreadsheet in lieu of the portion of the Form of Bid or Proposal, which includes the Bid Item Number, Description, Unit, Estimated Quantity, Unit Bid Price, Total Bid Price and Total Bid. The computer-generated spreadsheet shall include all of the information listed in that portion of the Form of Bid or Proposal as well as bear the signature of the Prime Contractor submitting the bid. For the bidders who submit a computer-generated spreadsheet, the TOTAL BID (with alternates, if applicable) shall also be indicated in the space(s) provided on the Form of Bid or Proposal. BID SECURITY REQUIRED All bids must be accompanied in a separate envelope by a certified or cashier's check drawn on an Iowa bank, or a bank chartered under the laws of the United States, a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States, or bid bond, (on the form furnished by the City) payable to the City of Waterloo, Iowa, in the sum of not less than five percent (5%) of the bid submitted, which certified check, certified share draft or bid bond will be held as security that the Bidder will enter into a Contract for the construction of the work and will furnish the required bonds, and in case the successful Bidder shall fail or refuse to enter into the Contract and furnish the required bonds, his bid security may be retained by said City as agreed upon liquidated damages. If bid bond is used, it must be signed by both the Bidder and the surety or surety's agent. Signature of surety's agent must be supported by accompanying Power of Attorney. PERFORMANCE & PAYMENT BONDS The successful bidder will be required to furnish a "Performance Bond" and a "Payment Bond" within ten (10) days after forms are presented to him in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City Council and shall guarantee the faithful performance of the contract and the terms and conditions therein contained, and shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims of any kind caused by the operations of the contractor. MAINTENANCE BOND Before the Contractor shall be entitled to receive final payment for work done under this contract, it shall execute and file a bond in the penal sum of not less than 100% of the total amount of the contract, same to be known as "Maintenance Bond," and which bond must be approved by the City Council, and which bond is in addition to the bond given by the Contractor to guarantee the completion of the work. CONTRACT COMPLIANCE PROGRAM /SUBCONTRACTING The program proposes numerical projections regarding utilization of Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) as Subcontractors, vendors and suppliers in the performance of Contracts awarded by the City of Waterloo, Iowa. A goal of at least ten percent (10%) for MBE participation on all City funded construction projects that are estimated at $50,000.00 or more. A goal of at least two percent (2%) for WBE participation on all City funded construction projects that are estimated at $50,000.00 or more. Any project funded in part or in total with federal funds shall follow the respective agencies contract compliance program and goals. The Prime Contractor shall make "good-faith efforts" to meet the Contract Compliance MBE/WBE goals. The MBE/WBE subcontractors, suppliers or vendors must provide the Prime Contractor a reasonably competitive price for the service being rendered or the Contractor is not required to accept their bid. LIQUIDATED DAMAGES Time is an essential element of this contract. It is important that the work be diligently pursued to completion. If the work is not completed within the specified contract period, plus authorized extensions, the contractor shall pay to the City Liquidated Damages in the amount of one thousand dollars ($1,000.00) per day, for each day, as further described herein, in excess of the authorized time. Days beyond the specified completion date for which Liquidated Damages will be charged will be working days that the contractor does, or could have worked, from Monday through Saturday. Sundays will be counted only if work is performed. Partial working days will be considered as a full working day. Days not chargeable for Liquidated Damages will include rain days, Sunday if no work is done, and legal holidays. Working days will cease to be charged when only punch list items remain to be completed. Punch list items do not include contract bid items or approved change/extra work orders. When the Contractor believes the project to be substantially completed, a written notice stating the same shall be submitted to the Engineer and a request made for a Punch List. If the work under the Contract extends beyond the normal construction season for such work the Contractor shall submit to the Engineer in writing a request that working days counted toward the project be suspended until work is resumed the following construction season. This amount is not construed as a penalty. These damages are for the cost to the City of providing the required additional inspection, engineering and contract administration. PRE-CONSTRUCTION CONFERENCE Before the work is commenced on this contract, a conference shall be held for the purpose of discussing the contract. The conference shall be attended by the prime contractor, subcontractors and City Officials. RECIPROCAL RESIDENT BIDDER PREFERENCE Attention of bidders is called to the requirement of complying with the provisions of the Reciprocal Resident Bidder Preference requirement. Each bidder submitting a bid shall execute and include with the bid, a Resident Bidder Certification in the form herein provided, to the effect that he will not have as employees, Illinois laborers on the work site. SALES TAX EXEMPTION CERTIFICATES Contractors and approved subcontractors will be provided a Sales Tax Exemption Certification to purchase building materials or supplies in the performance of construction contracts let by the City of Waterloo. Published pursuant to the provisions of Division VI of Chapter 384 of the City Code of Iowa and upon order to the City Council of said Waterloo, Iowa, on the 21 St day of 2011. CITY OF WATERLOO, IOWA BY: Suzy Schares City Clerk • STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1342302 HRG/BIDDERS CONTRACT NO. 796 notice was published in the WATERLOO/CEDAR FALLS COURIER - , _ a daily newspaper printed in WATERLOO, ,w-.=:. 5GlE1lc.E•ICAN •Y Black Hawk County, Iowa, for 1 issues NOTICE.OF (`,` %SPIRE.HER�O• y I On Proposed o V commencing on 02/25/2011, in the issues of Four And Esdmt �� � o e 02/25/2011 NOTICI 4.,<: /�� For the Taking 6�"R'� 0 of said newspaper, and that the annexed rate of F.Y.2011 ASPlc o . . N advertising is the regular legal rate of said In the City, (CONTR ��`��\\ t, newspaper, and that the following is a correct RECEIV `'d ` •� ° , bill for publishingsaid notice . Sealed proposals =, ''. City Clerk of the at her office in th City on the 7th da DOONESB6 Printer' s Bill $153 . 64 4:00p.m.for the c BYDARBYCONLEY 2011 ASPHALT YOU KNO Contract No.796,.How 'fa/ KkALIZE r AND ITS (P5 Rlbr in the plans and'Eg1T THIS IS 1Vis TIME FOR 7HK MI5 file in the Office of GU'( WHO OPERATION MG BE :OPENING OF BIDE RN4[XEO To.R ROOT BEING P. • All proposals rece to TDOTH CUT CANAL - open Council mr AND WEARS IT TO Go Council Chambe L WONT, HIS LIVE, 1 City of Waterloo,Ir NECK.RIGHT'. BABY• 1 ned March,2011,at 5: �r g posals will be ace timeNoBLIC and placeHEARING as i Notice is hereby gi said City will conk Subscribed and sworn to before me this of cononttposed plan of cract,and e construction of th provement project day /' 7, 2011 said her HEART OF O f r C/1 V) f Council Chambers / City.The proposec BY JEFF MILLAR&BILL HINDS form of contract,a NEAkT, i said improvemenkom \ P^ sm, 4� TY q$ `�Y by the City Engine N c•, too are now on file ALL Yap AIEG0/5 AN ,: cuN qss ) 4 ?%B Clerk for public /NYo-N7IY&COAcANG 1N YO, ° +• i ;: r.xr'e :-; • persoIo_ SLAVI • ,. appear kiap ov.;..RA 7 W6YC&T05511U6 IN ,, hearing,or appea-" A COMPLEX CRAPIANAN I thereto at the mee SLYX&7 f£7 57ANOA!(O a t SCOPE OF WORK . Received of The extent of the AWA7Ric. ay milling of existin / cracking and seati !_ _ Placing a new hotthese <_ the sum of Dollars to competetheovts and v • pNG4Pi�+�uOS AmMir in full for publication of the above invoice . STREET Dr. Audi BEETLEB End Doral Dr. Invem BY CHARLES SCHULZ WHAT Lark Lane Wren I DOING Pinnacle PI.Turnip}, _ Robin Rd. Wren K. '— KITC- Notary Seal : Wren Rd. Hun . EATINI Kimballoway St 120 Park ! CRACK Broadway Park 1 1 C -- CetlarBend,Parkeq ti, ;- ton I Ansborough,Gongs i�i. T ,1 field Intersection. Idaho St. ML Kirk 1 _ Newell St. Mullan9 Independence ®�.a 4 • .+•,'. N � Vinton St.Lafayette - .�_ • c�a'.' "-SY STEVE DICKERSONLIBBo MG&TODD CLARK BLLookONDIEA ND AD• , '. TROPHY PLEA$E,GRANDMA. NOT PAL JOB PRE SORRY.I SHO(JLDN'T ' _ DATE OTHER CAST - i5 MEMBERS. SSSNCI0; :. �`� "INdH Y \ '' r eTM G>la: aSa k• p = HAGAR T s=-- BY STEPHAN PASTIS Yod 1 i 0 F.Y. 2011 Asphalt Overlay Program, Contract No. 796 March 7, 2011 Bid Tab Engineer's Estimate: $ 9/'/y/35-ia, 77 Bid Bond Required Bidder Bid Bond Bid Amount Aspro, Inc. 3613 Texas Street PO Box 2620 / 3 7� S/`b Waterloo, IA 50704 it RESOLUTION NO. 2011-151 RESOLUTION CONFIRMING APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST, ETC. , IN CONJUNCTION WITH THE F.Y. 2011 ASPHALT OVERLAY PROGRAM, CONTRACT NO. 796. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the City Engineer of said City to prepare proposed plans, specifications, form of contract, estimate of cost, etc. , in conjunction with the F.Y. 2011 Asphalt Overlay Program, Contract No. 796, in the City of Waterloo, Iowa, and WHEREAS, said City Engineer did file said preliminary plans, specifications, form of contract, estimate of cost, etc. , in conjunction with the F.Y. 2011 Asphalt Overlay Program, Contract No. 796, which were preliminarily approved by Resolution No. 2011-132 on February 21, 2011, and WHEREAS, a public hearing, upon notice, was held on March 7, 2011. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed plans, specifications, form of contract, estimate of cost, etc. , in conjunction with the F.Y. 2011 Asphalt Overlay Program, Contract No. 796, in the City of Waterloo, Iowa, be, and the same are hereby, approved as filed. PASSED AND ADOPTED this 7th day of March, 2011 . ‘,L4ii(0(G. Clark, Mayor ATTEST: Suzy Schar s, CMC City Clerk RESOLUTION NO. 2011-152 RESOLUTION AUTHORIZING TO PROCEED IN CONJUNCTION WITH THE F.Y. 2011 ASPHALT OVERLAY PROGRAM, CONTRACT NO. 796. WHEREAS, by Resolution No. 2011-151, plans, specifications, form of contract, etc. , in conjunction with the F.Y. 2011 Asphalt Overlay Program, Contract No. 796, in the City of Waterloo, Iowa, have been approved and adopted by this Council after the public hearing on March 7, 2011 as prescribed by statute. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said project proceed in accordance with said plans and specifications. PASSED AND ADOPTED this 7th day of March, 2011 .iE est G. Clark, Mayor ‘‘ffi ATTEST: laL C�Ce c.J Suzy Scha es, CMC CityClerk e k CITY OF WATERLOO Council Communication City Council Meeting: 3/7/2011 Prepared: 2/25/2011 Dept. Head Signature: # of Attachments: 3 SUBJECT: Cooperative Agreement between Waterloo Commission on Human Rights & Iowa Civil Rights Commission Submitted by: Abraham L. Funchess, Executive Director Recommended City Council Action:Approve a cooperative agreement between the Iowa Civil Rights Commission and the Waterloo Commission on Human Rights to ensure an efficient, effective, and coordinated State-Local civil rights enforcement partnership for Fiscal Year 2011. Summary Statement: Under this Cooperative Agreement, Iowa Civil Rights Commission contracts with the Waterloo Commission on Human Rights for the satisfactory intake and resolution of complaints whose allegations fall within the prohibitions of Iowa Code §§216.6, 216.7, 216.9, 216.10 and 216.11. Expenditure Required: $0 Source of Funds: N/A Policy Issue: Alternative: Background Information: COOPERATIVE AGREEMENT Between Waterloo Commission on Human Rights IOWA CIVIL RIGHTS COMMISSION 1. Definitions: As used in this Cooperative Agreement the following terms are defined as follows: a) "Commission"or"ICRC"means the Iowa Civil Rights Commission b) "Fiscal year 2011"means from July 1, 2010 to June 30, 2011. 2. Authority: In order to effectuate the purposes of the "Iowa Civil Rights Act," ICRC enters into a Cooperative Agreement with Waterloo Commission on Human Rights, hereinafter " WCHR ". Iowa Code §216.19 (2009). 3. Purpose: To assist in resolving discrimination complaints and to reduce case backlogs, without compromising quality, nor the integrity of the system. The criteria are designed to ensure an efficient, effective, and coordinated State-Local civil rights enforcement partnership. 4. Scope: Under this Cooperative Agreement, ICRC contracts with the_WCHR for the satisfactory intake and resolution of complaints whose allegations fall within the prohibitions of Iowa Code §§216.6, 216.7, 216.9, 216.10 and 216.11. 5. Period: This Cooperative Agreement will run during Fiscal Year 2011. There is no commitment on the part of ICRC to contract with the_WCHR for the resolution of complaints after June 30, 2011. 6. Total Amount: The total amount ICRC can be required to spend, as aggregate compensation to all contracting local commissions for work performed under this agreement for Fiscal Year 2011, is $30,000 maximum. If insufficient funds exist for payment of all cases tendered for payment by the contracting Local Commissions, payment shall be allocated on a first-come first-served basis, according to the date of submission of the case(s). 7. Payment Date: ICRC conditions payment for work performed under this Agreement on acceptance of that work by ICRC. Due to the late execution of this document, payment will be made on cases that would have otherwise been submitted between July, 2010 and November 30, 2010, if the cases are submitted by December 30, 2010. In the case of payment for intake services, ICRC accepts the work when ICRC opens the case file corresponding to the intake. Payment is conditioned upon execution of this contract. 8. Payment Schedule—payment is made for either intake or intake with resolution (a) Intakes only, without case resolution—'intakes' constitutes submission of a case on an ICRC complaint form. • Non-employment case intakes. ICRC intends to pay $25.00 for each case completed on a ICRC complaint form, and referred to ICRC for processing, investigation, and closure. The case must be referred within 30 days of filing with the local commission. If the case is more than 2 years old, ICRC will pay$15 for intake. • Employment case intakes. ICRC intends to pay $50.00 for each employment case, completed on an ICRC complaint form, and referred to ICRC for processing, investigation, and closure. The case must be referred within 30 days of filing with the local commission. If the case is more than 2 years old, ICRC will pay$15 for intake. (b) Resolutions — • For each complaint resolution, less than one year old from the date of filing with the local commission and accepted by ICRC, ICRC intends to pay $100.00 to _WCHR . Resolutions include Satisfactory Adjustments, Withdrawals, Administrative Releases, and Administrative Closures for Failure to Cooperate and Unable to Locate, No Probable Causes and Probable Causes. • The case must be received without need for additional work ("Additional work" would include any activity as determined by ICRC staff needed to comply with regulations, including, but not limited to: making a decision on the merits; interviewing parties; requesting records; or redrafting memorandum, settlement papers, or other documents because a case number or name is either omitted or incorrect). • For each complaint that requires additional work, ICRC intends to pay $25.00, rather than $100. • Whenever possible, Administrative Closures for failure to locate the complainant or of the complainant to cooperate with the investigation should be based upon on the merits of the case. This means that, after the local commission makes a good-faith effort to locate the complainant and encourage their cooperation, the local commission's decision on the case should refer to the relevant evidence before it and determine whether the evidence indicates the complainant would prevail. • For each complaint over one year old, but less than 2 years old as of March 1, 2011, ICRC intends to pay $75.00 to the local commissions. The same conditions as stated above apply. For each complaint that requires additional work, ICRC intends to pay $25.00, rather than the $75 amount. • For each complaint over 2 years old, as of March 1, 2011, ICRC intends to pay $25.00. 9. Maintenance of Effort: Iowa Code §216.19 provides that a local government required to maintain a human rights agency shall structure and adequately fund the local human/civil rights agency in order to effect cooperative undertakings with ICRC and to aid in effectuating the purposes of the "Iowa Civil Rights Act." 10. Reports: The local agency agrees to submit regular reports to ICRC listing each intake and resolution submitted for contract credit under this Agreement. Quarterly Reports are due, as applicable, on January 10, 2010 (for July 1, 2009-December 31, 2009 activity), April 10, 2010 (for January 1, 2010-March 31, 2010 activity), and July 10, 2010 (for April 1, 2010-June 30, 2010 activity). As a condition of final 2 payment, the local commission must submit, and ICRC must have received, all cases no later than July 15, 2010. 11. Training. The State and Local commissions will cooperate in planning, sponsoring, and conducting necessary complaint processing training for staff and commissioners. 12. Due care should be taken to assure complaints are timely filed under the Iowa Civil Rights Act. • The local commission understands ICRC has a 300-day filing limitations period and agrees to make every reasonable effort to cross-file their complaints with ICRC within that 300-day period. Every reasonable effort includes faxing a complaint to ICRC on the date of the receipt of the complaint if that is the only way to timely cross-file the complaint with ICRC. 13. Closures. Closure papers or settlement agreements must include local and state case numbers, and when cross filed with EEOC, federal case numbers. Payment will be denied if closure papers or settlement agreements do not include case numbers, or if any case number is incorrect. ICRC may be required to obtain a full copy of the case file maintained by the local commission. The copies should be provided to ICRC at no cost. If required by your local protocol, separate signature lines have been provided for your Mayor and Commission Chair. Rhonda McRina, Chairperson, WCHR Date Mayor Buck Clark Date Director, ICRC Date ***The following summarizes the payment schedules: Intake Employment cases-within 30 days of filing $50 Less than 2 years old $25 More than 2 years old $15 Resolutions Less than one year $100 More than one year, less than 2 years $75 More than 2 years $25 3 RESOLUTION NO. 2011-153 RESOLUTION APPROVING COOPERATIVE AGREEMENT WITH THE IOWA CIVIL RIGHTS COMMISSION AND DIRECTING EXECUTION OF SAID COOPERATIVE AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Cooperative Agreement dated March 7, 2011, to ensure an efficient, effective, and coordinated State-Local civil rights enforcement partnership for Fiscal Year 2011, by and between the Iowa Civil Rights Commission and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 7th day of March, 2011 . 21'441:// rnest G. Clark, Mayor ATTEST: Suzy Schar s, CMC City Clerk CITY OF WATERLOO Council Communication City Council Meeting: March 7, 2011 Prepared: March 1, 2011 Dept. Head Signature: L.--) _ # of Attachments: SUBJECT: Resolution approving a First Amendment to Iowa lobs Program Grant Award Agreement with Iowa Jobs Board and Iowa Finance Authority to receive $5,000,000 from the State of Iowa I-Jobs Program to be used for the City of Waterloo Public Works Building and authorize Mayor to execute any necessary documents. Submitted by: Mark Rice, Central Garage Superintendent Recommended City Council Action:Approval Summary Statement: Amendment to original resolution dated Sep 7, 2010 required to correct legal description of property as originally submitted. Expenditure Required: NA Source of Funds Policy Issue Alternative Background Information: The original Council Resolution was approved based on one parcel of property. The real property legal description upon completion of land survey realized property had been separated into two parcels, which required creation of another abstract for "parcel 2". FIRST AMENDMENT TO IOWA JOBS PROGRAM GRANT AWARD AGREEMENT AMONG THE IOWA JOBS BOARD, IOWA FINANCE AUTHORITY,AND THE CITY OF WATERLOO,IOWA THIS FIRST AMENDMENT TO IOWA JOBS PROGRAM GRANT AWARD AGREEMENT ("Agreement") is made by and among the Iowa Jobs Board ("Board" or "Iowa Jobs"), the Iowa Finance Authority, ("Authority"), and the City of Waterloo,Iowa ("Grantee"). WHEREAS, the Iowa Jobs Program was established by the Iowa Legislature and the Governor of Iowa pursuant to 2009 Iowa Acts Senate File 376 (the "Act") to assist in recovery from the disasters of 2008 and in economic recovery. WHEREAS, the Iowa Legislature and the governor of Iowa pursuant to 2010 Iowa Acts Senate File 2389 (the "2010 Act") appropriated monies for grants to certain disaster relief and mitigation renovation and construction projects. WHEREAS, the Grantee submitted a plan (the "Plan") to the Iowa Jobs board requesting assistance in financing its project(the"Project"). WHEREAS, Iowa Jobs Review Committee reviewed the Plan and the Iowa Jobs Board made a determination to award Grantee a grant pursuant to the Iowa Jobs Program. WHEREAS, the Board, The Authority and the Grantee entered into a Grant Award Agreement(the"Agreement")with an effective date of September 16, 2010. WHEREAS, the Exhibit B - Legal Description of Grantee's Real Property attached to the Agreement contains only one parcel of land for the Project. WHEREAS, the above described Exhibit B is missing a second parcel of real property that is also a part of the Project. WHEREAS, the Board, The Authority and the Grantee have determined that an amendment to the Agreement is in order to include the second parcel of real property. NOW THEREFORE, in consideration of the mutual promises contained herein and intending to be legally bound, the Iowa Jobs Board, the Authority, and the Grantee (collectively, the"Parties") agree to the following amendment to the Agreement: 1. Exhibit B is hereby amended to add the following Legal Description to the grantee's Real Property: "Parcel "2" of Survey recorded in Doc. #2005-16668 being part of Lots 9, 10, 11, 12, 22, 23 and 24 in Hardy and Virden's Plat and part of Wilby's Addition, all in the City of Waterloo, Iowa." 2. Agreement otherwise Unchanged. Except as expressly modified by the terms of this First Amendment, the terms of the Agreement remain unchanged and in full force and effect. IN WITNESS WHEREOF, the Parties hereto have caused this First Amendment to be executed as of the date shown below, by their officers duly appointed and authorized. FOR THE IOWA JOBS BOARD: BY: Jeffrey A. Pomeranz, Chairman Date FOR THE IOWA FINANCE AUTHORITY: BY: David D. Jamison, Executive Director Date FOR THE CITY OF WATERLOO: BY: Date RESOLUTION NO. 2011-154 RESOLUTION APPROVING FIRST AMENDMENT TO IOWA JOBS PROGRAM GRANT AWARD AGREEMENT WITH THE IOWA JOBS BOARD AND THE IOWA FINANCE AUTHORITY AND DIRECTING EXECUTION OF SAID AMENDMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the First Amendment to the Iowa Jobs Program Grant Award Agreement dated March 7, 2011, by adding the following legal description to the real property: Parcel "2" of Survey recorded in Doc. #2005-16668 being part of Lots 9, 10, 11, 12, 22, 23 and 24 in Hardy and Virden' s Plat and part of Wilby' s Addition, all in the City of Waterloo, Iowa; for funding in the amount of $5, 000, 000. 00, with no required city match, to be used for the new City of Waterloo Public Works building to be located at 625 Glenwood Avenue, by and between the Iowa Jobs Board, the Iowa Finance Authority and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 7th day of March, 2011 . 41' (7a/Le" Ernest G. Clark, Mayor ATTEST: _A<S-*LA._ Suzy Schar4 CMC City Clerk CITY OF WATERLOO Council Communication City Council Meeting: March 7, 2011 Prepared: March 1, 2011 Dept. Head Signature: Eric Thorson, City Engineer # of Attachments: 0 SUBJECT: F.Y. 2011 Downtown Wayfinding Signage City Contract No. 783 STP-U-8155(719)-70-07 Letting and Bid Results Award of Contract Submitted by: Jeff Bales,Associate Engineer Recommended City Council Action: The bids have been reviewed and it is recommended that the award of the contract be made to KWS, Inc. of Cedar Falls, Iowa in the amount of$103,985.00. Summary Statement: At a Iowa Department of Transportation letting on February 15rh, 2011, bids were open for the F.Y. 2011 Downtown Wayfinding Signage, Contract No 783, with KWS, Inc. of Cedar Falls as the apparent low bidder in the amount of$103,985.00. There was one other bidder - Nagle Signs, Inc. &Subsidiary in the amount of$120,354.80, The Architect's estimate was $118,714.00. Expenditure Required $103,985 Source of Funds Federal STP Funds -$83,188, General Obligation Bonds =$20,797 Policy Issue N/A Alternative N/A Background Information: In 2009, a comprehensive plan was put together for implementation of a wayfinding system in downtown Waterloo to provide helpful visitor directions to downtown destinations. Craig Ritland Landscape Architects teamed with Vandewalle and Associates, Inc. to complete a study with a detailed downtown wayfinding plan and signage concepts, that were vetted with local stakeholders. Last year, the plan was expanded to include guide signs along the primary highway routes of US 63 and US 218. The guide signs will be furnished to the City under this contract and then will handed over to the DOT for installation. RESOLUTION NO. 2011-155 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF CONTRACT WITH KWS, INC. OF CEDAR FALLS, IOWA, IN THE AMOUNT OF $103, 985 . 00, IN CONJUNCTION WITH THE F.Y. 2011 DOWNTOWN WAYFINDING SIGNAGE, CONTRACT NO. 783. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the contract with KWS, Inc. of Cedar Falls, Iowa, in the amount of $103, 985. 00, described in the specifications heretofore adopted by this Council for said project in Resolution No. 2011-99, after public hearing on February 14, 2011 on published notice required by law, be and is hereby awarded, the same being the apparent lowest bid for said project . PASSED AND ADOPTED this 7th day of March, 2011 . 4 Gil/` Ernest G. Clark, Mayor ATTEST: • A 'y 8-8F`a're , CMC City Clerk CITY OF WATERLOO 41---(Wt 3194C)1901( Council Communication City Council Meeting: March 7, 2011 Prepared: March 1, 2011 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2011 SIDEWALK REPAIR PROGRAM - ZONE 1 AND TRAIL REPAIRS CONTRACT NO. 804 Submitted by: W.Wayne Castle, PLS, EI,Associate Engineer Recommended City Council Action: It is recommended that Council approve these documents, set March 28, 2011, as the date for the public hearing and bid opening and instruct the City Clerk to publish said notices. Summary Statement Transmitted herewith are the Plans and Specifications for the F.Y. 2011 SIDEWALK REPAIR PROGRAM- ZONE 1 AND TRAIL REPAIRS, Contract No. 804, as prepared by the City Engineer's Office. Expenditure Required TBD at bid opening Source of Funds G.O. Bonds Policy Issue n/a Alternative None Background Information: Cc: Louis Starks, Contracts & Grants Coordinator NOTICE OF PUBLIC HEARING On Proposed Plans, Specifications, Form of Contract, And Estimate of Cost and the NOTICE TO BIDDERS For the Taking of Construction Bids For the F.Y. 2011 SIDEWALK REPAIR PROGRAM —ZONE 1 AND TRAIL REPAIRS In the City of Waterloo, Iowa CONTRACT NO. 804 RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in the City Hall of the said City on the 28th day of March, 2011, until 4:00-p.m. for the construction of the F.Y. 2011 SIDEWALK REPAIR PROGRAM — ZONE 1 AND TRAIL REPAIRS, Contract No. 804, as described in detail in the plans and specifications now on file in the Office of the City Clerk. OPENING OF BIDS All proposals received will be opened in open Council meeting to be held in the Council Chambers in the City Hall in the City of Waterloo, Iowa, on the 28th day of March, 2011, at 5:30 p.m., and the proposals will be acted upon at such later time and place as may then be fixed. PUBLIC HEARING Notice is hereby given that the Council of said City will conduct a public hearing on the proposed plans, specifications, form of 'contract, and estimate of cost for the construction of the above-described improvement project at 5:30 p.m. on March 28, 2011 said hearing to be held in the Council Chambers in the City Hall in said City. The proposed plans, specifications, form of contract, and estimate of cost for said improvements heretofore prepared by the City Engineer of the City of Waterloo are now on file in the office of the City Clerk for public examination, and any person interested therein may file written objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto at the meeting above set forth. SCOPE OF WORK DIVISION 1 This project consists of removing and replacing PCC sidewalk of various widths and thicknesses and placement of ADA truncated domed ramps where required within Zone 1 of the City of Waterloo's Sidewalk Repair Program. This project is generally located in an area bounded by: West City Limits - North City Limits - Logan Avenue - East Mullen Avenue - Conger Street - Fairview Avenue - Park Road - Park Road extended west to the Cedar River- Cedar River DIVISION 2 Trail repairs located along Cedar Valley Lakes Trail between Cedar Bend Park and US Highway 218. BEGINNING AND COMPLETION DATES The work under the proposed contract shall be commenced within ten (10) working days after receipt of "Notice to Proceed" and all items shall be completed on or before July 1, 2011. METHOD OF PAYMENT TO CONTRACTOR The Contractor will be paid against bi-monthly estimates in cash on the basis of ninety- five percent (95%) of the work as it is completed and materials delivered and work approved. Final payment will be made thirty-one (31) days after completion of the work and acceptance by the Council. Before final payment is made, vouchers showing that all subcontractors and workmen and all persons furnishing materials have been fully paid for such materials and labor will be required unless the City is satisfied that material, men and laborers have been paid. The Contractor is hereby notified that if the City does not have cash on hand to pay monthly pay estimates, according to Chapter 384.57 of the Code of Iowa, payment may be made by anticipatory warrants issued bearing a rate of interest not exceeding that permitted by Chapter 74A, Code of Iowa. PLANS AND SPECIFICATIONS Plans and Specifications governing the construction of the proposed improvements have been prepared by the City Engineer, which plans and specifications and also the prior proceedings of the City Council referring to and defining said proposed improvements are hereby made a part of this notice, and the proposed contract by reference shall be executed in compliance therewith. Plans and Specifications are available from the City Engineer upon the City's receipt of a $25.00 refundable deposit. Deposits will be refunded if the plans are returned in usable condition (i.e. free of highlights, ink markings, tears, stickers, water stains and soiling) to the Engineer's Office by the end of the 14th consecutive day after the project has been awarded. No deposits will be refunded for any plans received after the 14th consecutive day, which includes plans returned via mail service. Plan holders are responsible for ascertaining when the project has been awarded. This deposit policy shall also apply to the prime contractor awarded the project for all plans and specifications obtained and distributed by the prime contractor to their subcontractors and suppliers in determining the prime contractor's bid, if the prime contractor wishes for their deposit to be returned. Upon award of project, the prime contractor shall be supplied with the needed number of plans and specifications at no additional cost. CONTRACT AWARD A contract will be awarded for each division of the contract to the qualified bidder submitting the lowest bid. The City reserves the right to reject any or all bids, re-advertise for new bids, and to waive informalities in the bids submitted that might be in the best interest of the City. Bids may be held by the City of Waterloo, Iowa, for a period not to exceed thirty (30) days from the day of the opening of bids for the purpose of reviewing the bids and investigating the qualifications of bidders, prior to awarding the contract. By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced with the State of Iowa and preference will be given to local domestic labor in the construction of the improvement. PROPOSALS SUBMITTED The bidder shall submit bids on the items listed in the proposal. The bidder shall clearly write or type the unit bid price and the bid item extension (Unit Price x Estimated Qty) in numerals on the blanks provided. Should there be any discrepancy between the unit bid price and extension, the City of Waterloo shall consider the unit bid price as being the valid unit bid price. The bidder has the option to submit a computer-generated spreadsheet in lieu of the portion of the Form of Bid or Proposal, which includes the Bid Item Number, Description, Unit, Estimated Quantity, Unit Bid Price, Total Bid Price and Total Bid. The computer-generated spreadsheet shall include all of the information listed in that portion of the Form of Bid or Proposal as well as bear the signature of the Prime Contractor submitting the bid. For the bidders who submit a computer-generated spreadsheet, the TOTAL BID (with alternates, if applicable) shall also be indicated in the space(s) provided on the Form of Bid or Proposal. BID SECURITY REQUIRED All bids must be accompanied in a separate envelope by a certified or cashier's check drawn on an Iowa bank, or a bank chartered under the laws of the United States, a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States, or bid bond, (on the form furnished by the City) payable to the City of Waterloo, Iowa, in the sum of not less than five percent (5%) of the bid submitted, which certified check, certified share draft or bid bond will be held as security that the Bidder will enter into a Contract for the construction of the work and will furnish the required bonds, and in case the successful Bidder shall fail or refuse to enter into the Contract and furnish the required bonds, his bid security may be retained by said City as agreed upon liquidated damages. If bid bond is used, it must be signed by both the Bidder and the surety or surety's agent. Signature of surety's agent must be supported by accompanying Power of Attorney. PERFORMANCE & PAYMENT BONDS The successful bidder will be required to furnish a "Performance Bond" and a "Payment Bond" within ten (10) days after forms are presented to him in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City Council and shall guarantee the faithful performance of the contract and the terms and conditions therein contained, and shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims of any kind caused by the operations of the contractor. MAINTENANCE BOND Before the Contractor shall be entitled to receive final payment for work done under this contract, it shall execute and file a bond in the penal sum of not less than 100% of the total amount of the contract, same to be known as "Maintenance Bond," and which bond must be approved by the City Council, and which bond is in addition to the bond given by the Contractor to guarantee the completion of the work. CONTRACT COMPLIANCE PROGRAM / SUBCONTRACTING The program proposes numerical projections regarding utilization of Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) as Subcontractors, vendors and suppliers in the performance of Contracts awarded by the City of Waterloo, Iowa. A goal of at least ten percent (10%) for MBE participation on all City funded construction projects that are estimated at $50,000.00 or more. A goal of at least two percent (2%) for WBE participation on all City funded construction projects that are estimated at $50,000.00 or more. Any project funded in part or in total with federal funds shall follow the respective agencies contract compliance program and goals. The Prime Contractor shall make "good-faith efforts" to meet the Contract Compliance MBE/WBE goals. The MBE/WBE subcontractors, suppliers or vendors must provide the Prime Contractor a reasonably competitive price for the service being rendered or the Contractor is not required to accept their bid. LIQUIDATED DAMAGES Time is an essential element of this contract. It is important that the work be diligently pursued to completion. If the work is not completed within the specified contract period, plus authorized extensions, the contractor shall pay to the City Liquidated Damages in the amount of five hundred dollars ($500.00) per day, for each day, as further described herein, in excess of the authorized time. Days beyond the specified completion date for which Liquidated Damages will be charged will be working days that the contractor does, or could have worked, from Monday through Saturday. Sundays will be counted only if work is performed. Partial working days will be considered as a full working day. Days not chargeable for Liquidated Damages will include rain days, Sunday if no work is done, and legal holidays. Working days will cease to be charged when only punch list items remain to be completed. Punch list items do not include contract bid items or approved change/extra work orders. When the Contractor believes the project to be substantially completed, a written notice stating the same shall be submitted to the Engineer and a request made for a Punch List. If the work under the Contract extends beyond the normal construction season for such work the Contractor shall submit to the Engineer in writing a request that working days counted toward the project be suspended until work is resumed the following construction season. This amount is not construed as a penalty. These damages are for the cost to the City of providing the required additional inspection, engineering and contract administration. PRE-CONSTRUCTION CONFERENCE Before the work is commenced on this contact, a conference shall be held for the purpose of discussing the contract. The conference shall be attended by the prime contractor, subcontractors and City Officials. RECIPROCAL RESIDENT BIDDER PREFERENCE Attention of bidders is called to the requirement of complying with the provisions of the Reciprocal Resident Bidder Preference requirement. Each bidder submitting a bid shall execute and include with the bid, a Resident Bidder Certification in the form herein provided, to the effect that he will not have as employees, Illinois laborers on the work site. SALES TAX EXEMPTION CERTIFICATES Contractors and approved subcontractors will be provided a Sales Tax Exemption Certification to purchase building materials'or supplies in the performance of construction contracts let by the City of Waterloo. Published pursuant to the provisions of Division VI of Chapter 384 of the City Code of Iowa and upon order to the City Council of said Waterloo, Iowa, on the day of 2011. CITY OF WATERLOO, IOWA BY: Suzy Schares City Clerk RESOLUTION NO. 2011-156 RESOLUTION PRELIMINARILY APPROVING THE PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST, ETC. , IN CONJUNCTION WITH THE F. Y. 2011 SIDEWALK REPAIR PROGRAM - ZONE 1 AND TRAIL REPAIRS, CONTRACT NO. 804 . WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the City Engineer of said City to prepare proposed plans, specifications, form of contract, estimate of cost, etc. , in conjunction with the F.Y. 2011 Sidewalk Repair Program - Zone 1 and Trail Repairs, Contract No. 804, in the City of Waterloo, Iowa, and WHEREAS, said City Engineer did file said plans, specifications, form of contract, estimate of cost, etc. , in conjunction with the F. Y. 2011 Sidewalk Repair Program - Zone 1 and Trail Repairs, Contract No. 804 . NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed plans, specifications, form of contract, estimate of cost, etc. , in conjunction with the F.Y. 2011 Sidewalk Repair Program - Zone 1 and Trail Repairs, Contract No. 804, in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. PASSED AND ADOPTED this 7th day of March, 2011 . EL2ref Ernest G. Clark, Mayor ATTEST: Suzy Schars, CMC City Clerk RESOLUTION NO. 2011-157 RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC. , IN CONJUNCTION WITH THE F.Y. 2011 SIDEWALK REPAIR PROGRAM - ZONE 1 AND TRAIL REPAIRS, CONTRACT NO. 804, IN THE CITY OF WATERLOO AS MARCH 28, 2011, AT 5: 30 P.M. AT CITY HALL COUNCIL CHAMBERS, WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1 . That the Council of the City of Waterloo, Iowa, shall meet at the City Hall Council Chambers in the City of Waterloo, Iowa, at 5 : 30 p.m. on the 28th day of March, 2011, for the purpose of holding a public hearing on proposed plans, specifications, form of contract, etc. , in conjunction with the F.Y. 2011 Sidewalk Repair Program - Zone 1 and Trail Repairs, Contract No. 804, in the City of Waterloo, with the taking of bids therefore. Section 2 . That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 7th day of March, 2011 . -7441 E nest G. Clark, Mayor ATTEST : LS.P.r--R>C1 Suzy Schar s, CMC City Clerk �;;' �;. CITY OF WATERLOO , IOWA y4 �7' CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319)291-4323 Fax(319)291-4571 K.,....±..........40. rioo \o SIJZY SCHARES • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer Mayor BUCK 3(1 ttCLARK1-1:auric. Council Communication COUNCIL City Council Meeting: February 14, 2011 MEMBERS Prepared: February 10, 2011 Dept. Head Signature: Number of Attachments: 0 DAVID JONES SUBJECT: Set Hearing Date for FYE2012 Budget Ward 1 CAROLYN Submitted by: Michelle Weidner, CFO COLE Ward 2 Recommended City Council Action: Set the date of hearing for the FYE2012 HAROLD budget for Monday, March 7 at 5:30 p.m. GETTY Ward 3 Summary Statement: The budget is required to be adopted and certified OUENTINM. by March 15, 2011. The budget estimate must be published in the paper 10-20 HART days prior to the budget hearing. Ward 4 Expenditure Required: None RON WELPER Source of Funds: None Ward 5 Policy Issue: Establishing the tax levy rate and programs for BOB FYE2012. GREENWOOD At-Large Alternative: If the budget isn't certified by March 15, 2011, the STEVE levy rate currently in effect continues to be used. There would likely be an audit SCHMITT finding regarding noncompliance with the budget deadlines also. At-Large Background Information: None CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer • ,, �;;� CITY OF WATERLOO , IOWA y1111, CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319)291-4323 Fax(319)291-4571 dterloo \o SUZY SCHARES • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer Council Communication Mayor City Council Meeting: March 7, 2011 BUCK Prepared: March 4, 2011 r CLARK Dept. Head Signature: COUNCIL MEMBERS Number of Attachments: 4 DAVID SUBJECT: Budget for the Fiscal Year Ending June 30, 2012 JONES Wards Submitted by: Michelle Weidner, Chief Financial Officer CAROLYN COLE Recommended City Council Action: Adopt a resolution approving the budget Ward2 for the year ending June 30, 2012 with a levy rate of $18.70991 and total HAROLD property tax askings of$40,813,154. GETTY Ward3 Summary Statement: The City is required to certify the budget for the year ending June 30, 2012 by March 15, 2011. The documents required to be QUENTINM. filed by March 15, 2011 include information such as the tax levy rate, HART expenditures by program and revenues. The state forms as completed for the Ward 4 published budget estimate are attached for your review. Any changes agreed RON upon since the published estimate will be reflected on the final version of the WELPER forms that will be submitted. Ward 5 This levy rate is 2.4% higher than the FYE2011 levy rate of $18.26406. It results BOB in an increase in total property tax collections of 4.81%, an increase in property GREENWOOD taxes paid by residential property owners of 5.98% and an increase in property At-Large taxes paid by commercial and industrial property owners of 2.44%. STEVE Expenditure Required: None SCHMITT At-Large Source of Funds: N/A Policy Issue: None Alternative: Background Information: The published budget estimate reflected an increase in total property tax collections of 7.5%, a residential property tax increase of 8.45% and a commercial property tax increase of 4.83%. Mayor Clark and city staff have reduced the initial budget proposals by $1,832,997 to reach the level being presented. CITY WEBSITE:www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer FYE2012 Budget Council Communication March 4, 2011 Page 2 of 2 Attached are several budget-related documents: 1. FYE2011 Certified Budget and FYE2012 Proposed Budget Comparison Excel workbook. This workbook provides information regarding department general fund activities. The FYE2012 information reflects the reductions made from the initial budget compilation to the current proposal. 2. FYE2012 Budget Proposed Adjustments workbook. This workbook provides information about the line item adjustments made to department activities. 3. FYE2012 Budget Reduction Suggestions worksheet. This worksheet includes reductions made after the budget work sessions held last week and reflect the reductions made that result in a 5.98% increase in residential property taxes from the previously discussed level of a 7.16% increase in residential property taxes. 4. A copy of the state budget forms as used to develop the published budget estimate, together with the instructions describing the documents required to be filed with the state and the filing deadline for the FYE2012 budget. I do solemnly swear that the annexed copy of legal STATE OF IOWA, } City of Waterloo Budget Estimate Black Hawk County, SS Notice was published in the Waterloo-Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 17th day of February, 2011 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. stock market NOTICE OF PUBLIC HEARING Printer's Bill $109.37 ,particularly BUDGET ESTIMATE ,who tend to AL YEAR BEGINNING JULY 1.2011-ENDING JUNE 30,2012 o Wall Street have more of WATERLOO ,Iowa r, a public hearing on the proposed Budget at 715 Mulberrry,Council Chambers `1�n -l/,�I lC----- " on 0310 7/2 0 1 1 at 5•30 p.m. J' •vU Signed ar of proposed receipts and expenditures is shown below. osed Budget may be obtained or viewed at the offices of the Mayor, „'t Ato per$1000 valuation on regular property .. 19.14639 Subscribed and sworn to efore me this (IJJ�% $1000 valuation on Agricultural land is .... 3 00360 !iE!) eat or taxpayer may present objections to,or arguments in favor of, gt. Day of �t 9--'�yy Michelle Weidner,CPA �� r r N 14� City Clerk/FinanceRe.es Officer's NAME f COMMISSION N 761976 a fJ G 1r' c `[S"EX IEES Budget FY Re-est.FY Actual FY u t �•� 4 -+--....—..—.-- a 2012 2011 2010 (a) ro> <cj Notary Public AVE 'SHARE asources 1 39,985,124 37,312,210 36,619 212 700AYSDEAL axes-Levy Year 2 0 0 0 as 3 39,985,124 37,312,210' 3b,619,212 Received of 4 0 0 16,989' 5 5,603,296 5,067.418 5,052,149 ie 6 14,420,912 13,868.369 14,353,337 7 . 1,084,995 1,092,560 991.903 I� 8 1,146,226 1,297,959 1,263928 •I Day 9 49,345,451 37,652,343- 30,239,688 the sum of 10 22,711450 21,174,669 19,660,529 j 11 101.700 112,100 404.905 03a.26 12 6.301.057 5,570,623 9,059,819 Dollars. 13 30,310.354 30,292.515 35,364.582 h r Sources 14' 1/1 U 1 U.5b6 133,440 766' 133,02 r L141 lS Main In full for publication of the above notice. IS pancno Uses Or Suite, 15 28,919.643 27,832,819 26,435 677 16 24,520.109 23,633441 27,107 517 /14 Y es 17 355.822 325,032 317 426 ( 18 9,122,433 8,637,554 8,458.641 Oic Development 19 15,094,977 15,269.469 12,586.360 G 20 5,331,062 4,783,667 5,251.257 [bits/ D 21 14.086,972 17.629,135 17,996.275 Acti" C; 22 49,923,729 27,419,584 25,799,554 fhtivlties Expenditures 23 138.344,747 125.830 721 123,952,707 It AO &uprises 24 18,960,909 18.738.044 11.946,577 ogres 26 157.305,656 144,268,76'5 135,899,284 rr 27 " 18,727,854' 17,648,915 17,003,046 Ii, Of:-ransfere out 28 176,933,519 161,917.680 152,902.330 Fke4 Other Sources Over "incresJTransfers Out 29 5,022,945 -8 476 914 124,711 Dropout€on Ui U Se9/nlance July 1 30 59,316,688. 67,793 502 67 668,791 noJrance June 30 31. 54,293,643 59,316,588 67,793.502 t i ( 7 11k, €T`' CLERK tam FINANCE DEPARTMENT ENT - p ,.--^tee`;, 715 Mulberry Street • Waterloo, IA 50703 • (319)291-4323 Fax(319)291-4571 SUZY SCHARES • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer Council Communication Me-yor City Council Meeting: March 7, 2011 BUCK Prepared: March 4, 2011 cLARx J c6z Dept. Head Signature: ,���i�j �J COUNCIL MEMBERS Number of Attachments: 4 DAVID SUBJECT: Budget for the Fiscal Year Ending June 30, 2012 JONES Ward I Submitted by: Michelle Weidner, Chief Financial Officer CAROLYN COLE Recommended City Council Action: Adopt a resolution approving the budget Ward for the year ending June 30, 2012 with a levy rate of$18.70991 and total HAROLD property tax askings of$40,813,154. GETTY Ward 3 Summary Statement: The City is required to certify the budget for the year ending June 30, 2012 by March 15, 2011. The documents required to be QUENTIN M. filed by March 15, 2011 include information such as the tax levy rate, HART expenditures by program and revenues. The state forms as completed for the Ward published budget estimate are attached for your review. Any changes agreed RON upon since the published estimate will be reflected on the final version of the KEEPER forms that will be submitted. Ward 5 This Jevy rate is 2.4% higher than the FYE2011 levy rate of$18.26406. It results BOB in an'increase in total property tax collections of 4.81%, an increase in property GREENWOOD taxes paid by residential property owners of 5.98% and an increase in property At-Large taxes paid by commercial and industrial property owners of 2.44%. STEVE Expenditure Required: None SCHMITT At-Large Source of Funds: N/A Policy Issue: None Alternative: Background Information: The published budget estimate reflected an increase in total property tax collections of 7.5%, a residential property tax increase of 8.45% and a commercial property tax increase of 4.83%. Mayor Clark and city staff have reduced the initial budget proposals by $1,832,997 to reach the level being presented. CITY WEBSIIE:www.ciryofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer FYE2012 Budget Council Communication March 4, 2011 Page 2 of 2 Attached are several budget-related documents: 1. FYE2011 Certified Budget and FYE2012 Proposed Budget Comparison Excel workbook. This workbook provides information regarding department general fund activities. The FYE2012 information reflects the reductions made from the initial budget compilation to the current proposal. 2. FYE2012 Budget Proposed Adjustments workbook. This workbook provides information about the line item adjustments made to department activities. 3. FYE2012 Budget Reduction Suggestions worksheet. This worksheet includes reductions made after the budget work sessions held last week and reflect the reductions made that result in a 5.98% increase in residential property taxes from the previously discussed level of a 7.16% increase in residential property taxes. 4. 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O .-- 0 0 0 0 W to 00 NI W O IQ CD LLD 0 0 v) C a O 76 W - - - .- - - - - - N o :- i- N o, in in in in 171 Q, T �l L1 J -.1 �l 00 0o i-- .-, .+ 00 IQ 00 30 A A NI NO �l .3 00 NO T 'l T T T sr, . O O tD tD .- .-� W O .- O Oo to O . .- '0 tD �l "CO C0 0 0 0 30 0 N 00 A -4 �1 �l . -1 0 0 A A 0000 A A to 'J O O O 00 w UN N to LW/, J J O 0 e y N W N J v Oo a ny L. c.,, 000 O J to .- N e 0 e e e e 0 0 = - m 0 O O C .u'-, U '.a N B O (D 5 W NJ •-' •, .... 0 AD n m -t A _ IQ .+ • 0 0 •- m 00 00 l0 b �--� 0 b t0 CT, o0 ON A NO CD A CT9 a CD b T 0o '.O v n K 0 N O N A A A A 0 A O— O� W 3 n 0 e e 0 0 e 0 FILING REQUIREMENTS BUDGET DOCUMENTS: BY MARCH 15th SUBMIT TO COUNTY AUDITOR HELP HOVE Vr"',E 2 SIGNED originals of the Adoption of Budget&Certification of Taxes (Form 635.1) 1 paper copy of the detailed budget printed from the Excel budget file. (Forms are listed below) 1 copy of the EXCEL budget file is REQUIRED to be sent to the County Auditor by either diskette or upload to the DOM website. WWW.DOM.STATE.IA.US 1 ORIGINAL Proof of Publication or Affidavit of Posting THE REQUIRED PAPER DETAILED BUDGET FORMS SUBMITTED TO THE COUNTY ARE: Form 635.1 Adoption of Budget&Certification of Taxes Form 635.2A Adopted Budget Summary Form 631.A Page 1 Expenditures Schedule,Page 1 Form 631.A Page 2 Expenditures Schedule,Page 2 Form 631.E Revenues Detail Form 704 Continuing Appropriation (If the city is using the option) Form 703 Long Term Debt Schedule (If the city has any indebtedness) Form TIF DEBT TIF Debt and Rebate form (If the city has an active TIF Area) Form 631.1 Notice of Public Hearing-Budget Estimate Proof of Publication/Posting-(1 Original) tip-10 Form east arposcaent orN.anaae,nent Adoption of Budget and Certification of City Taxes 07 054 FISCAL YEAR BEGINNING JULY 1,2011-ENDING JUNE 30,2012 The City of: WATERLOO County Name: BLACK HAWK Date Budget Adopted: (Sum)vh n At a meeting of the City Council,held after the pubic hearing as required bylaw,as specified above,the proposed budget was adopted as summarized and attached hereto,end tax levies,as itemized below,were approved for all taxable property of ties City.There is attached a Long Tenn Debt Schedule Form 703 for the debt service needs.II any. (319)291-4323 TOMPh.. Wr „area ....... County Auditor Date Stamp:.::........................................::.:January 1,2010 Property ValuationsLast OfIldel :.:............:....................... With Gas&Electric Without Gas&Electric Regular 2, 2,152,353,423 20 2,059,024,581 68,747 DEBT SERVICE ei 2,302,737,262 3b 2,209,408,420 • Ag Land 4, 11,861,430 ,!l: :a : i::;:i:•o-:- TAXES LEVIED (B) (C) Code Dollar Request with Property Taxes Sec. Limit Purpose Utility Replacement Levied Rate :.:: v .. _,., , 3641et7o Regular General levy 5 17,434,063 16,678,0 ::::: , : , .. .... p64) Non-Voted Other Perm'ssible Levies . ... 12(0) 0.67500 Contract for use of Bridge • . .. .... e 0'•:':z 44 0 12(10) 0.95000 Opr&Maint publicly owned Transit 7 1,359,265 E i Iii.isE 1,300,336`E E: as 0.63153 12(11) Amt Nec Rent,Ins.Maint of Civic Center 6 0 46 0 1202) 0.13500 Opr&Maint of City owned Civic Center a 0:<: 47 0 12(13) 0.06750 Planning a Sanitary Disposal Project 10 0: ;:; 4e 0 tz(ia) 027000 Aviation Authority(under sec.330A.15) ii .i 0: :: w 0 120s) AmtNes Joint city-county building lease 12 0:::? 50 0 12t16) 0.06750 Levee Impr.fund in special charter city 13 :::f:E:ii 0 51 0 12(16) Amt Nee Liability,property&self insurance costs 14 623,085 i::1:I;I'.: 596067 `::: 52 0.28949 12(22) Amt Nec Support of a Local Emerg.Mgmt.Comm. 462 66,948;:`::::I:: 64,036:::: 405 0.03110 Levies ..... ........ ...... Per missible Lee ...... .... ) Voted Other 12(1) 0.13500 InstrumentalNocal Music Groups .is... Illlilil 0 53 ...0. 12(2) 0.61000 Memorial Building 16 0 1::: 54 0 12(3) 0.13500 Symphony Orchestra 17 ... 0 y:: 55 0 12(4) 0.27000 Cultural&Scientific Facilities 18 0::::i 56 0 12(5) As Voted County Bridge 19 0::i:: 57 0 ,z(6) 1.35000 Missi or Missouri River Bridge Const. 20 0 1.::: 56 0 12(9) 0.03375 Aid to a Transit Company 21 0?::: 59 0 12(17) 020500 Maintain Institution received by gift/devise 22 0:E_i: 6o 0 12(16) 1.00000 City Emergency Medical District 463 i�i :ii;i 0 ass 0 12(21) 027000 Support Public Library 23 581,135 I.:E E i i:i[ 555.937 et 0.27000 26E.22 1.50000 Unified Law Enforcement 24 iiiii 0 i(i(i 62 0 Total General Fund Regular Levies (5 thru 24) 25 20,064,496 E::',iii 19,194,475;:;:;:: j S::;: 384.1 3.00375 Ag Land 26 35,627 iii:::ii::l 35,627 63 3.00360 Total General Fund Tax Levies (25+26) 27 20,100,123:_:iijE l3 19,230,102:::liii:I De Not Add I Leviesllill ................ .....Special Revenue ......S c Pe 384.8 0.27000 Emergency(if general fund at levy limit) 26. 581,135:',: 555.937: :: w 0.27000 384.6 And Nee Police&Fire Retirement 29 3,416,603 ii':E >1 3,268,455 i';i: ::: 1.58738 •Ana Nes FICA&IPERS(if general fund at levy limit) 3o 1,590,400!ill, jij 1,521,438 i:::::::: 0.73891 notes (ies Amt Nec Other Employee Benefits 31 8,020,138 �;'. .;; 7,672,374[: i: : 3.72622 Total Employee Benefit Levies (29,30,31) 32 13,027,141 12,462,267 i ii 65 6.05251 Sub Total Special Revenue Levies (28+32) 33 13,608,276 - 13,018 204 Valuation ' ' 386 As Req Wrfh Gas&EIec Without Gas&Elea p ,. , i SSMID 1 Qs a M 66 SSMID2 so ma 35 0 i' 67 0 SSMID3 (q m. 36 0 ? 68 0 SSMID 4 w tin 35a 0 i 69 0 SSMID 5 w m 36a 0 ::: 665 0 8SMID6&,cv tin 37 0 ::: see 0 Total SSMID (34 this;37) 38 0 E:IS:? : 0 Qe Not Add Total Special Revenue Levies (33+38) 39 13,508,276 i i i!i i 13,018.204 ?i. ... . .. ..... . 384.4 Amt Nec Debt Service Levy 76.10(6) 40 8,063,637 40 7,736,818 70 3,50176 384.7 0.67500 Capital Projects (Capital Improv.Reserve) 41 41 0 : : 71 0 Total Property Taxes (27+39+40+41) 42 41.772.036 42 39.985,124 l[ n 19.14639 COUNTY AUDITOR - I certify the budget is in compliance with ALL the following: Budgets that DO NOT meet ALL the criteria below are not statutorily compliant&must be returned to the city for correction. 1) The prescribed Notice of Pubic Hearing Budget Estimate(Form 631.1)was lawfully published,or posted if applicable,and notarized,flied proof was evidenced. 2) Budget healing notices were published or posted not less then 10 days,nor more than 20 days,prior tattle budget hearing. 3) Adopted property taxes do not exceed published or posted amounts. 41 Adopted epeendaures do not exceed published or posted amounts in each of the nine program areas,or in total. 5) The budget file uploaded to the SUBMIT Area matched the paper copy certified by the city to this office. 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E d a .7 n n m n m m < < < e 4 < c < < < 2 7.7, 2 n to �o r CITY OF WATERLOO The Total Outstanding TIF Indebtedness Is not used to determine the constitutional debt limit Indebtedness as defined in Iowa Code Section 384.16, • subsection 1,includes any TIF-financed agreement including all remaining payments for any annual appropriation agreements.Include the TOTAL amount for all remaining years of the agreement Use best estimates for any agreement where the actual amount for future years is not known. Include the total amount of outstanding loans,advances,indebtedness,or bonds outstanding,including interest,at the close of the most recently ended fiscal year through the remaining term of the indebtedness,which will be paid from TIF revenues. TOTAL OUTSTANDING TIF INDEBTEDNESS INCLUDING INTEREST OWED ACTUAL 2010 PRINCIPAL on All Bonds Paid with TIF Revenues including interest to term TIF Non-Bond Loans&Debt-Owed to Other Entities Self-Financed or Internal Loan TIF Debt Tax Rebatements&Other Agreements Paid with TIF Revenues TOTAL OUTSTANDING TIF INDEBTEDNESS 0 TIF Revenues are those moneys paid Into the Special Fund created in section 403.19. DO NOT include bond payments made with a Debt Service levy on property Include ONLY debt that is to be repaid from future Tax Increment Financing revenues. All debt and Interest should only be listed once. Include principal and interest to term in all amounts. Click to view Help with Rebates REBATES OR PAYMENTS TO ENTITIES FROM TAXES FUNDED BY TIF BUDGET RE-ESTIMATED ACTUAL ENTITY NAME (Rebates do not include loans,SRF,project names,etc.See Help page for 2012 2011 2010 1 MidPort-Clear Windows 2,346 2 MidPort-Criterion 3,080 3,080 3,036 3 MidPort-Poynette Development 26,294 26,294 25,916 4 MidPort-Advanced Heat Treat 38,622 38,622 37,584 5 MidPort-Magee Properties 6,126 6,126 6,054 6 MidPort-Con-Agra 447,843 447,843 440,056 7 MidPort-Empire Enterprises 7,390 8 San Marnan-Financial Resource Advisors 75,294 77,246 9 San Marnan-Cedar Valley Medical HQ 87,322 87,322 86,068 10 San Maman-VGM Mgmt, Ltd. 103,440 103,440 152,742 11 San Maman-WW Grainger 187,978 12 Northeast Site-Ferguson Distribution Center 468,602 468,602 461,864 13 Northeast Site-OF! 55,102 55,102 54,310 14 Martin Road- Denso 18,616 18,115 15 Martin Road-Wilbert Burial Vault 25,046 25,046 24,686 16 Martin Road-Terry Bonick(Rainsoft) 12,884 12,884 12,698 17 Martin Road-Riley's Floors 19,784 19,784 19,498 18 Martin Road-Young Development 16,334 16,334 16,100 19 Martin Road-Corstang 18,832 20 Martin Road-JARF 22,268 21 Martin Road-Maurer Eye Center 56,178 114,325 22 Martin Road-Deer Creek 200,000 23 Logan-HyVee 100,000 100,000 100,000 24 Logan-Avita 90,824 25 Logan-Wal.reens 53,430 26 Downtown-Marsh Place 3,532 5,972 5,886 27 Downtown-Polar Bear Investments 22,016 22,306 21,986 28 Downtown-Orr-Haffa 8,528 8,640 8,516 29 Downtown-Micou 2,528 30 Downtown-Slife 6,210 6,292 6,200 31 Downtown-Lee Productions 9,460 9,584 9,446 32 Downtown- Hollen II 2,492 33 Downtown-Jacky Rosic 4,172 4,166 34 Downtown-Community National Bank Third Floor 16,084 16,296 16,062 35 Downtown-JSA Development 6,096 6,178 3,044 36 Downtown-Westfield Lofts-Johnston 3,516 3,443 37 Downtown-Westfield Lofts--Beckner 2,512 2,502 2,466 38 Downtown-Westfield Lofts--Williams 2,530 2,478 2,444 39 Downtown-Westfield Lofts--Dunphy 2,142 2,174 3,160 40 Downtown-Westfield Lofts--Nelson 6,196 6,240 4,621 41 Downtown-Westfield Lofts--Kress 2,740 2,692 2,654 42 Downtown-Westfield Lofts--Jenney 2,826 2,770 2,730 43 Downtown-Westfield Lofts--Drenner 3,032 2,972 2,928 44 Downtown-Westfield Lofts--NCN 7,236 7,152 2,405 45 * TOTAL Rebates or Payments to Entities 2,231,501 1,730,849 1,562,315 The"Total Rebates or Payments"appears on the Expenditures Pages,Re-Est Exp P2&EXP P 2,under the Community&Econ Development'rogram SUZY SCHARES From: qhart@mchsi.com Sent: Tuesday, February 22, 2011 8:31 AM To: SUZY SCHARES Subject: Fwd: tax increase I dont know if everyone recieved this but I will forward. Better late than never. Quentin Forwarded Message From: "Larry" <vlkraut@mchsi.com> To: "quentin hart" <quentin.hart@waterloo-ia.org> Sent: Wednesday, February 16, 2011 12:04:53 PM GMT -06:00 US/Canada Central Subject: tax increase This is about the tax increase, I live on a fixed income and for the past 2 yrs have not got an increase on my Disability but yet everything keeps going up FOOD , Gas , Insurance and now again TAXES are going up I am a diabetic plus my wife just had Breast cancer we have to get meds. and we have to eat but with all the increases looks like I will have to cut the meds so I have a place to live and sleep Yes my wife works and we are covered under insurance but with the deductable it is still expensive. I think the council needs to take a hard look at some of the services and some of the soending thats going on. Why does it take 4 city works to clean snow away from storm drains ? 1 person cleans the snow 3 people sit and watch wow this is real productive and alot of waste of tax payer dollars. Oh cant I get a job as a city ord. person and just drive around town all day I think that is another area to really take a look at. 1 Page 1 of 1 SUZY SCHARES From: Carolyn Cole [Carolyn.Cole@vgm.com] Sent: Wednesday, February 16, 2011 3:14 PM To: MAYOR CLARK; SUZY SCHARES Subject: For the record Good afternoon, I received a very civil (!) phone call from Jim Mortimer, 626 Lakeside St. He is opposed to a tax increase of 7.27 percent, noting he's on a fixed income. He also commented that city benefits are far better than those in the private sector. Carolyn Carolyn Cole VP-corporate communications,VGM Group, Inc. Strategic Media, Ltd.,vgm creative P.O. Box 2817 Waterloo, IA 50704 319-274-6509 2/16/2011 Page 1 of 1 SUZY SCHARES From: ghart@mchsi.com Sent: Thursday, February 24, 2011 3:28 PM To: SUZY SCHARES Subject: Fwd: ideas Please place on file. Q Sent from my HTC on the Now Network from Sprint! Forwarded message From: "Larry" <vlkraut@mchsi.com> Date: Thu, Feb 24, 2011 3:07 pm Subject: ideas To: <quentin.hart@waterloo-ia.org> Ok here are some ideas that have never been brought up or that have not been printed • Closing the Center for the Arts during the week when children are in school (whats so important that this place has to be open 7 days a week) • And cutting back additional staffing and programs in both the Center for the Arts and Phelps Youth Pavilion doing the same as above • Closing the library during school hrs or opening later during the week like it was back in the 60's when I was in school, eliminating the library security services during the time its closed • Eliminating annual park flowers sounds great why not plant flowers that come back every year if you want flowers in parks. • Instead of laying off those 3 fire fighters put them on as part time. To be honest my wife and I can't take another tax increase with our limited income plus the cost of gas and groceries are going up Insurance on our houses is going up. With all this going up its better to rent than own a home or even move out of Waterloo but then who will buy my house in this economy and high taxed city. Years ago it was better to buy in Waterloo thna Cedar Falls now its the other way around. 2/24/2011 SUZY SCHARES From: ghart@mchsi.com Sent: Friday, February 25, 2011 11:25 AM To: SUZY SCHARES Subject: Fwd: Waterloo Budget Please file. 4 Forwarded Message From: "David McRae" <davidmcrae@cfu.net> To: "quentin hart" <quentin.hart@waterloo-ia.org> Sent: Friday, February 25, 2011 11:22:47 AM GMT -06:00 US/Canada Central Subject: Waterloo Budget Dear Council Member: I am writing you in regards to the proposed budget. I am a Real Estate Appraiser in the Cedar Valley and have lived here for over 40 years. I attended Waterloo public schools through High School as well. I returned to the area and continue to raise my family here, currently owning several businesses. It is incumbent on the council to stop the idea that the tax base can continue to absorb the type of increase that is being proposed. The city of Waterloo already faces the reality and stigma to a large degree concerning the tax levy it currently has in place. Owning a commercial business as I do in the city of Waterloo I am all too aware of how the taxes charged affect this business. To have an increase at this fragile time economically I find to be the wrong approach to the cities problems. I would like the council to consider taking steps to eliminate spending, if needed in large strokes in order to control the budget. Asking more from the public is just not the right approach in my opinion. Thank you for your time and pursuit to make Waterloo and great place to live. Sincerely, David McRae 1 SUZY SCHARES From: ghart@mchsi.com Sent: Friday, February 25, 2011 4:15 PM To: SUZY SCHARES Subject: Fwd: Regarding Tax Increase jasonbuisnesscard jpg(11 KB) Forwarded Message From: JRSTRELOW@aol.com To: "quentin hart" <quentin.hart@waterloo-ia.org> Cc: "david jonesward 1" <david.jonesward.1@gmail.com>, "carolyn cole" <carolyn.cole@vgm.com>, harcarge@aol.com, sschmitt@schmitthouse.com, bobr@wcfbr.com Sent: Friday, February 25, 2011 3:12:40 PM GMT -06:00 US/Canada Central Subject: Regarding Tax Increase Dear Counsel Members, I am writing you to give you a little in sight on public view of Waterloo. Here at Prudential One Realty Centre we handle a fair amount of the John Deere transferees coming and going from our area. One of the initial comments made from them VIA email before ever meeting face to face is they don't want to live in Waterloo. They have expressed through visiting with co workers that the schools have issues and the crime is high along with high property taxes. We always do our best to put Waterloo in a different light because we work here and live here but when you come out with news of raising taxes again it only distances these new buyers and existing buyers in our area from coming or staying here. I think as a counsel 1 would take my time and make very good decisions as they impact the community as a whole. Raising taxes is the easy thing to do but 1 bet if one was to really dig deep into everything that goes in to run a city there certainly is wasteful spending. I can tell you as a business owner 1 see it within my own company and 1 immediately correct it before things get out of hand. Keep in mind 1 am only one opinion but 1 really think before raising taxes one needs to figure out why we need to do so and how we can make good changes going forward. Higher taxes result in businesses leaving and new businesses not coming into our market. Growth is the key to being successful and we cant do it with higher taxes. Thanks, Jason R. Strelow Broker/ Owner Prudential One Realty Centre 236 National Dr. Waterloo, IA 50701 319-961-3000 (C) 319-233-7000 (0) 319-233-7001 (F) 1 SUZY SCHARES From: qhart@mchsi.com Sent: Friday, February 25, 2011 4:15 PM To: SUZY SCHARES Subject: Fwd: Budget Hearings/Waterloo Center For the Arts Forwarded Message From: "DBQ210S" <DBQ210S@arch.pvt.k12.ia.us> To: Clark@Waterloo-ia.org, RJGRX@AOL.Com, "Carolyn Cole" <Carolyn.Cole@QVGM.Com>, harcarge@aol.com, "Quentin Hart" <Quentin.Hart@waterloo-ia.org>, sschmitt@schmitthouse.com, "David Jones Wardl" <David.Jones.Wardl@Gmail.com>, ronwelper@gmail.com Sent: Friday, February 25, 2011 3:25:10 PM GMT -06:00 US/Canada Central Subject: Budget Hearings/ Waterloo Center For the Arts Dear Mayor and Council, You are in budget hearings and that is my purpose in writing in behalf of the Waterloo Center For The Arts. The challenges you face are heavy. Your role is appreciated as is the time and effort in trying to be fair without cutting the heart our of services. I have been privileged to serve for years as a Commissioner for the Waterloo Center For The Arts and just finished my term as Chair. It could be devastating for the Center For The Arts with the loss in services we would be able to provide and the convenience to our patrons. Cutting our staff to part time in all areas would truly burden an already stressed staff. Closing on Sunday would be a loss in revenue and would truly impact families, senior citizens, the Waterloo Community Playhouse etc., Last year was productive and fruitful for the Arts, Community and our children. We have grown in all areas since 2008 when the Youth Pavilion opened. We have increased space, staff, programs, services and subsequently revenues as well. Our building and the Youth Pavilion is part of the total Riverfront Renaissance project and the incredible qualaity of life venue will enhance the lives of our current citizens and attract new people and growth to our community for years to come. We are receiving statewide, national and even international recognition for our collections and programs. These cuts would not just affect the Waterloo Center for the Arts and the Phelps Youth Pavilion but the entire community, visitors to the community and businesses and citizens considering locating in the community. Please consider your decision carefully. Thank you. Karol Rae Hoth 1 SUZY SCHARES From: ghart@mchsi.com Sent: Friday, February 25, 2011 4:16 PM To: SUZY SCHARES Subject: Fwd: 7.16% residential tax increase!!! Forwarded Message From: "Beth Huffman" <bethhuffman_realtor@mchsi.com> To: "quentin hart" <quentin.hart@waterloo-ia.org>, "david joneswardl" <david.joneswardl @gmail.com>, "carolyn cole" <carolyncole@vgm.com>, rigrx@aol.com Sent: Friday, February 25, 2011 12:38:50 PM GMT -06:00 US/Canada Central Subject: 7.16% residential tax increase! ! ! Dear City Council of Waterloo, As a Realtor and a resident of Waterloo I tell you that by increasing Residential property tax by 7.16% in too much. I encourage home buyers to come to locate in Waterloo because of the many things it has to offer. Increasing taxes will create hardship on first time home buyers. It's time for the City of Waterloo Council to budget smart and as work smart. Don't we have the highest property taxes in the state? Beth Huffman (319) 493-1759 Four Seasons Realtors 3336 Kimball Ave. Waterloo, Iowa 50702 Beth Huffman is a licensed Realtor in the State of Iowa. Beth Huffman is an active "Member in Good Standing" of the Waterloo/Cedar Falls Board of Realtors, Iowa Association and National Association of Realtors. 1 Page 1 of 2 SUZY SCHARES From: Carolyn Cole [Carolyn.Cole@vgm.com] Sent: Monday, February 28, 2011 8:07 AM To: SUZY SCHARES Subject: FW: Regarding Tax Increase For the record. From: JRSTRELOW@aol.com [mailto:JRSTRELOW@aol.com] Sent: Friday, February 25, 2011 3:13 PM To: quentin.hart@waterloo-ia.org Cc: david.jonesward.1@gmail.com; Carolyn Cole; harcarge@aol.com; sschmitt@schmitthouse.com; bobr@wcfbr.com Subject: Regarding Tax Increase Dear Counsel Members, I am writing you to give you a little in sight on public view of Waterloo. Here at Prudential One Realty Centre we handle a fair amount of the John Deere transferees coming and going from our area. One of the initial comments made from them VIA email before ever meeting face to face is they don't want to live in Waterloo. They have expressed through visiting with co workers that the schools have issues and the crime is high along with high property taxes. We always do our best to put Waterloo in a different light because we work here and live here but when you come out with news of raising taxes again it only distances these new buyers and existing buyers in our area from coming or staying here. I think as a counsel I would take my time and make very good decisions as they impact the community as a whole. Raising taxes is the easy thing to do but I bet if one was to really dig deep into everything that goes in to run a city there certainly is wasteful spending. I can tell you as a business owner I see it within my own company and I immediately correct it before things get out of hand. Keep in mind I am only one opinion but I really think before raising taxes one needs to figure out why we need to do so and how we can make good changes going forward. Higher taxes result in businesses leaving and new businesses not coming into our market. Growth is the key to being successful and we cant do it with higher taxes. Thanks, Jason R. Strelow Broker/Owner Prudential One Realty Centre 236 National Dr. Waterloo, IA 50701 319-961-3000(C) 319-233-7000(0) 319-233-7001 (F) 2/28/2011 Page 2 of 2 � yF 2/28/2011 Page 1 of 1 SUZY SCHARES From: Carolyn Cole [Carolyn.Cole@vgm.com] Sent: Monday, February 28, 2011 11:12 AM To: SUZY SCHARES Subject: FW: Waterloo Budget For the record From: David McRae [mailto:davidmcrae©cfu.net] Sent: Friday, February 25, 2011 11:23 AM To: Carolyn Cole Subject: Waterloo Budget Dear Council Member: I am writing you in regards to the proposed budget. I am a Real Estate Appraiser in the Cedar Valley and have lived here for over 40 years. I attended Waterloo public schools through High School as well. I returned to the area and continue to raise my family here, owning several businesses. It is incumbent on the council to stop the idea that the tax base can continue to absorb the type of increase that is being proposed. The city of Waterloo already faces the reality and stigma to a large degree concerning the tax levy it currently has in place. Owning a commercial business as I do in the city of Waterloo I am all too aware of how the taxes charged affect this business. To have an increase at this fragile time economically I find to be the wrong approach to the cities problems. I would like the council to consider taking steps to eliminate spending, if needed in large strokes in order to control the budget. Asking more from the public is just not the right approach in my opinion. Thank you for your time and pursuit to make Waterloo and great place to live. Sincerely, David McRae 2/28/2011 Page 1 of 1 SUZY SCHARES From: Carolyn Cole [Carolyn.Cole@vgm.com] Sent: Monday, February 28, 2011 11:12 AM To: SUZY SCHARES Subject: FW: Property Taxes For the record From: Vivian Pettengill [mailto:VivianP@inspiredrealestate.net] Sent: Sunday, February 27, 2011 8:31 PM To: quentin.hart@waterloo-ia.org; david.joneswardl@gmail.com; Carolyn Cole; harcarge@aol.com; sschmitt@schmitthouse.com; rigrx@aol.com Subject: Property Taxes Waterloo Council, I just wanted to let you know that as a realtor working with both buyers and sellers in this area. I have not tried to steer clients out of the Waterloo area due to the taxes or for any other reason. First that is illegal and I could loose my license and second, my goal is to help them find the house they want no matter where it is. I have had clients come to me when looking to buy and state that"I'll look at anything outside of Blackhawk county because I want lower taxes". I do have clients that the property taxes for any property are a factor because it obviously makes their monthly payment either higher or lower, depending on the amount. One lender had roughly figured monthly payments for a client and then when he found a property he was interested in the actual property taxes were$1,200 more a year than the lender had estimated. That makes a big difference in a monthly payment, especially when looking at a home at the top of their approval amount. Another client is living on disability, so as with may people every penny matters. Vivian Pettengill Licensed Realtor in the state of Iowa Inspired Real Estate 118 E. 18th Street Cedar Falls, IA 50613 vivianp@inspiredrealestate.net Cell: 319-493-6165 Fax: 319-266-3800 If you desire not to receive any further communications,please reply to this email and simply put in the subject line to remove from list. 2/28/2011 Page 1 of 1 SUZY SCHARES From: Carolyn Cole[Carolyn.Cole@vgm.com] Sent: Monday, February 28,2011 11:11 AM To: SUZY SCHARES Subject: FW: DO NOT LAY OFF POLICE AND FIRE FIGHTERS For the record. CC From: Jeanne Gehl-Austin [mailto:jj10d40@yahoo.com] Sent: Friday, February 25, 2011 8:16 AM To: Carolyn Cole; rjgrx@aol.com; sschmitt@schmitthouse.com Subject: DO NOT LAY OFF POLICE AND FIRE FIGHTERS Hi, My name is Jeanne Gehl-Austin, I live at 1149 Lantern Sq Waterloo Iowa. I am writing this to you today because I am outraged to hear that Mayor Clark is even considering cutting back public services such as police and firefighters. These men and women are doing a job you and I cannot possible dream of doing. Spending every minute of their shift knowing that today may be the last day they see their families. They willingly put themselves in harms way to protect people and things that have no personal meaning to them. They do it with pride and vigilance. Never once have I met an officer or firefighter who has a cocky attitude or acts as if they are owed something because of what they do, most are very humble people and have believe they have done nothing spectacular because that is just their job. Cutting these employees may help financially today but lets look at long term. With less police on the street crime rates go up (and you can bet they will). People no longer feel safe in the city, so they look to go else where,to another place where they don't cut public services and crime rates are lower...before you know it the 80's are happening all over again and the size of Waterloo shrinks considerably. Businesses leave, so much for the River-loop, so much for the downtown renovation....now we have abandon buildings with vagrants and vandals who call them home. No police to patrol the area, not enough. Not to mention the physical and mental condition of the officers and fire fighters. Now they are asked to work more hours, cover more shifts, expand their duties and give more of themselves. This leads to work related injuries, more sick time usage, more mistakes as far as traffic stops and arrests go,which in turn could end up costing the city more money as lawsuits are filed for improper arrests and civil rights violations. Never mind the younger officers who made the cut this time, but are worried about their families and well being ,and start to look to other more financially secure jobs to protect themselves. Training a police officer or fire fighter is cheap and it is NOT a good idea to have high turn over in that area. I am sure there are other ways to figure this problem out..offer some early retirements, as the unions to give a bit..l know they understand they cannot keep all they have, in a trying time everyone has to give. But to permanently cut 5-10 officers on the street? That is putting the rest of the officers and firefighters lives in danger. I couldn't sleep at night if I knew an officer or firefighter was injured under my watch because he or she had worked to many hours or had to little sleep. Silly things we can reduce spending on, stop worrying about the Public Market..its not gonna get used like it was intended anyway.While some of those funds came from grants we still had to put our own money up to this project. The 26 million dollar sports complex? Really, if we don't have people living here that's not going to be necessary either. Oh and yes, I will not be taking my children down to the 3rd/Commercial area where the prostitutes and drug dealers are. Stop padding all the high up pockets with large pay raises. Take away a paid holiday for employees(yes they will complain but they also don't want to lose employees it could be their job on the line). God forbid, ask the citizens of Waterloo to chip in and do their part. The people who live in this city must understand they cannot continue to get something for nothing and budgets are tight so they may have to pay a bit more for services provided. If everyone chips in a bit this problem will resolve itself and we can all live in a safe community resting easy every night that our officers and firefighters are proudly doing their jobs to make sure we are safe every night. 2/28/2011 SUZY SCHARES From: Carolyn Cole[Carolyn.Cole@vgm.com] Sent: Monday, February 28, 2011 11:12 AM To: SUZY SCHARES Subject: FW: Waterloo Center for the Arts/ Phelps Youth Pavilion For the record Original Message From: Dianne Phelps [mailto:phelps.dianne@gmail.com] Sent: Friday, February 25, 2011 10:59 AM To: RJGRX@AOL.COM Cc: Carolyn Cole; David.Jones.Wardl@Gmail.com Harcarge@aol.com Buck.Clark@Waterloo-ia.org Quentin.Hart@waterloo-ia.org sschmitt@schmitthouse.com; Cammie Scully Subject: Waterloo Center for the Arts / Phelps Youth Pavilion To council members, I understand the horrible predicament that the city, state and country is in financially. I feel so sad that the Center for the Arts and the Youth Pavilion are in harms way. At a time when our youth needs attention and a safe place to play and to have a meaningful learning experience, it is a shame that this venue must have to suffer just as it is really coming into it's own as a valuable asset to our community. It's so important to keep the momentum going and I feel it would be detrimental to the community to lessen the ability to fulfill the demands set upon it. It's a setting for families to be together when family togetherness is becoming more rare. Getting back to a time when families can be together can be helpful in the city's future. Family values is becoming an important subject as we are seeing more and more dysfunction in the lives of our children. Crime, drugs and dropouts, can be hopefully minimized somewhat by getting these children interested in an early age in learning and socializing. It's an important insurance policy in our city's future. Please do as much as possible to keep that policy in place. Our museum has become the largest public Hatian collection and is being recognized world wide for it. We need to embrace that and know that we are privileged to hold that title and that Waterloo is the name that is associated with that title. How proud we can be because of that! Two years in advance the WCA is booked for events like birthday parties, weddings, and other events, so are we necessary to this community or what? Of course we are and proud of it. Please, please help us as much as you can. The WCA delves into every citizen's life- young or old, multicultural, rich or poor. It's not just a facility for one interested party of people but for everyone within the community. It's very important. Thank you for reading this message, Dianne Phelps 1 SUZY SCHARES From: Carolyn Cole [Carolyn.Cole@vgm.com] Sent: Tuesday, March 01, 2011 8:51 AM To: SUZY SCHARES Subject: FW: Waterloo Budget Cuts For the record Original Message From: Randy Sadd [mailto:ransadd@mchsi.com] Sent: Tuesday, March 01, 2011 8:46 AM To: Carolyn Cole Subject: Waterloo Budget Cuts Carolyn, I normally don't write to my elected officials as I believe we elect them and then let them do the job we elected them to do. However, recently I have been watching the debate about the city's budget cuts and particularly to the talk of laying off police officers, even paying back the money we received from the federal government. It concerns me greatly that we would even be considering laying off police officers at this time. Over the past year or so, it appears the increased police presence is starting to really make a difference. Getting more officers out into the neighborhoods and walking the beat again is getting the attention of the people committing crimes and arrests seem to come more quickly after a crime is committed. To pay back this money and cut a number of police officer jobs at this time just doesn't make any sense at all. We will loose the foothold against crime we have gained and any momentum that comes with it. In effect we would be telling criminals we just don't have enough money or lack the desire to pay to take them on. We would be giving them a green light to go back to the way it has been for a long time in Waterloo. As a Human Resource Recruiter, I talk with people all over the state of Iowa. When trying to get them to relocate here for a job, I hear over and over and over how bad the crime is in Waterloo and how the gangs are taking over the city. SInce perception is reality, we have a huge crime problem here that is keeping individual workers from relocating Waterloo and I am positive it is keeping potential employers from relocating here too. Making cuts to our police force would only reinforce this attitude and further erode the cities image. I am sure this isn't really your intent when setting the next budget. There are a lot of other areas and services we can cut back on for a year or two that won't erode the saftey of the citizens of Waterloo and won't have a negative impact on Waterloo's image. Maybe rotate some of services so they get accomplished every other year. If we don't mow the grass as often, don't buy any additional property in downtown Waterloo, don't invest anything in the Sports Complex, fix old vehicles instead of buying new, plant less flowers, have fewer secretary's and maintenance people, combine departments to eliminate supervisors, cut the number of days services are offered, etc and yes raise taxes, we would be able to keep our expenses in line, not damage our reputation and not compromise our safety! Tomorrow in your budget meeting, I implore you to do the right thing and fully fund our police force at this critical time and not make any cuts to the actual number of police officers (cut police support personnel if need be, but not police officers) . Randy Sadd Hughes Drive Waterloo, IA Concerned Citizen of Waterloo II 1 SUZY SCHARES From: Carolyn Cole[Carolyn.Cole@vgm.com] Sent: Wednesday, March 02, 2011 6:50 AM To: MAYOR CLARK; SUZY SCHARES Cc: MICHELLE WEIDNER Subject: FW: Fwd: Big Favor The smoking gun. All the cop e-mails are being generated from one of the cop's parents. Please start at the bottom. This is for the record. Original Message From: Sheri [mailto:kasshil@mchsi.com] Sent: Tuesday, March 01, 2011 8:56 PM To: quentin.hart@waterloo-ia.org; david.jones.wardl@gmail.com; Carolyn Cole; harcage@aol.com; rjgrx@aol.com; sschmitt@schmitthouse.com Subject: Fwd: Fwd: Big Favor Dear Counsel Members, I am forwarding this E-mail on to you because I agree 100 percent with everything Mr.Sadd had to say. I also would like to share a story with you. Last week I was hurrying home after work to deal with a small medical emergency with my Mother. I confess I was speeding. The next day, I told my son-in-law it would have been rather embarrassing if he had pulled me over, and he responded that there was not one single person available at that time to stop me. If our officers are frequently that busy, how can we even consider cutting positions? I'm not thrilled with the idea of increased taxes, but I am more than willing to pay my fair share if it helps to keep our city safer. Please find some alternatives to eliminating police positions. Thank You. Sheri Hildman Forwarded Message From: Kayla Sadd <khildman@gmail.com> To: Mom <kasshil@mchsi.com> Sent: Tue, 1 Mar 2011 20:06:47 -0600 (CST) Subject: Fwd: Big Favor Mom, could you forward this on to everyone? I don't have anyone's email address, but I really would appreciate it if they took some time to read it over and think about emailing them as well. Thanks! Love you! -Kayla Forwarded message From: Randy Sadd <ransadd@mchsi.com> Date: Tue, Mar 1, 2011 at 9:03 AM Subject: Big Favor To: Office <office@dongardnerconstruction.com> Cc: Sherry Etringer <SherryLE@veridiancu.org>, Sheila kerns < kernseel0@hotmail.com>, Karen Davis <Karen.Davis@wfhc.org>, Kayla Hildman < khildman@gmail.com>, mike.mc75 @mediacombb.net, marc@bpiofia.com, BOB OSGOOD <bob.osgood@waterloo-ia.org>, RANDY BUSH <lovetobike02us@q.com>, beth.sadd@cnbl.com, chel.mc74@mediacombb.net, CORY HABERSTICH < cstich7@hotmail.com>, hannah.jensen@hawkeyecollege.edu Please send each of the following an email asking them to not pay back the federal money we got for additional police officers and not to cut any actual police officer jobs as part of the budget cuts they are looking at. Here is what I sent. 1 "I normally don't write to my elected officials as I believe we elect them and then let them do the job we elected them to do. However, recently I have been watching the debate about the city's budget cuts and particularly to the talk of laying off police officers, even paying back the money we received from the federal government. It concerns me greatly that we would even be considering laying off police officers at this time. Over the past year or so, it appears the increased police presence is starting to really make a difference. Getting more officers out into the neighborhoods and walking the beat again is getting the attention of the people committing crimes and arrests seem to come more quickly after a crime is committed. To pay back this money and cut a number of police officer jobs at this time just doesn't make any sense at all. We will loose the foothold against crime we have gained and any momentum that comes with it. In effect we would be telling criminals we just don't have enough money or lack the desire to pay to take them on. We would be giving them a green light to go back to the way it has been for a long time in Waterloo. As a Human Resource Recruiter, I talk with people all over the state of Iowa. When trying to get them to relocate here for a job, I hear over and over and over how bad the crime is in Waterloo and how the gangs are taking over the city. SInce perception is reality, we have a huge crime problem here that is keeping individual workers from relocating Waterloo and I am positive it is keeping potential employers from relocating here too. Making cuts to our police force would only reinforce this attitude and further erode the cities image. I am sure this isn't really your intent when setting the next budget. There are a lot of other areas and services we can cut back on for a year or two that won't erode the saftey of the citizens of Waterloo and won't have a negative impact on Waterloo's image. Maybe rotate some of services so they get accomplished every other year. If we don't mow the grass as often, don't buy any additional property in downtown Waterloo, don't invest anything in the Sports Complex, fix old vehicles instead of buying new, plant less flowers, have fewer secretary's and maintenance people, combine departments to eliminate supervisors, cut the number of days services are offered, etc and yes raise taxes, we would be able to keep our expenses in line, not damage our reputation and not compromise our safety! Tomorrow in your budget meeting, I implore you to do the right thing and fully fund our police force at this critical time and not make any cuts to the actual number of police officers (cut police support personnel if need be, but not police officers) . " I know I have a vested interest in wanting to keep Nick's job, but I also believe everything I wrote. I hope you will take a few minutes to email all these council members and appreciate your help very much. Also please ask as many people as you know from Wateroo to email these people too! Quentin M. Hart, <http://www.cityofwaterlooiowa.com/quentinhart> *Ward 4* Email: quentin.hart@waterloo-ia.org David Jones, <http://www.cityofwaterlooiowa.com/davidjones> *Ward 1* Email:david.jones.wardl@gmail.com Carolyn Cole, <http://www.cityofwaterlooiowa.com/carolyncole> *Ward 2* Email:Carolyn.cole@vgm.com Harold Getty, <http://www.cityofwaterloolowa.com/haroldgetty> *Ward 3* Email: harcarge@aol.com Bio Link <http://www.cityofwaterlooiowa.com/haroldgetty> Bob Greenwood, <http://www.cityofwaterlooiowa.com/bobgreenwood> *At-Large* Email:rjgrx@aol.com 2 1 Steven J. Schmitt, <http://www.cityofwaterlooiowa.com/steveschmitt> * At-Large* Email: sschmitt@schmitthouse.com 3 Page 1 of 1 SUZY SCHARES From: Carolyn Cole [Carolyn.Cole@vgm.com] Sent: Wednesday, March 02, 2011 9:38 AM To: MAYOR CLARK; SUZY SCHARES Subject: FW: City Budget For the record. From: Scott Wienands [mailto:scott@nutriject.com] Sent: Wednesday, March 02, 2011 9:36 AM To: Carolyn Cole Subject: City Budget Carolyn, As you well know the City of Waterloo is at a crossroads regarding future housing growth, as well as the very future and image of our City. As a hometown boy who has lived his entire life in Waterloo, it saddens me to see the constant bickering in the Schools regarding things as trivial as the uniform policy played out in the local and state media. Now, with the proposed 7%property tax hike on top of the already over-burdened tax payers, many of whom are retirees and live on fixed incomes, are factors that have and will continue to lower Waterloo property house values even more. We all want safe streets and great fire protection, but I urge you to make the tough decisions and keep our property tax increase in line with the 2.4%that the City of Cedar Falls just approved. I fear that more people may say enough is enough, as many already have, and move to our sister City to the west, Cedar Falls. Carolyn,thank you for all you do and for your service to the taxpayers of Waterloo. It is men and women like you who are willing to serve,that make Waterloo a great place to live. Scott Wienands Nutri-Ject Systems, Inc. PO Box 398 Hudson, IA 50643 Phone: 319-988-4601 Fax: 319-988-3506 www.nutriject.com 3/2/2011 March 1, 2011 Dear Mayor Clark and City Council Members, The members of our Neighborhood are not in favor of paying back the grant. We feel we need every officer we have and could use more. We would prefer you raise taxes. We do not want to go back to how things were in 2008 and 2009. We will not have the tax base we have now when people leave our city because of crime. Things have been looking up lately. Our police have been doing a great job. They have removed at least 39 guns from our streets. They have arrested lots of drug dealers. The new group of five officers that the grant helps fund have been a real asset to our city. All of us would rather have our taxes raised and keep the officers. Higher taxes would be much better than more crime. Gates Park Neighborhood Association • Leon Mosley (President) Page 1 of 1 SUZY SCHARES From: Carolyn Cole [Carolyn.Cole@vgm.com] Sent: Thursday, March 03, 2011 3:06 PM To: SUZY SCHARES; MAYOR CLARK Subject: FW: Property Tax Increase For the record. He's a regular and is always negative, in spite of that colorful e-mail sig. From: Robert Siebrands [mailto:siebreeze49@gmail.com] Sent: Thursday, March 03, 2011 2:34 PM To: Carolyn Cole Subject: Property Tax Increase Good Afternoon; I have to say that after reading the article in todays Courier about the upcoming property tax vote I'm extremely disappointed in the city council and mayor. As I read the article I'm left with the opinion the council and mayor believe the residents of Waterloo are a cash cow ripe for the plucking. The article mentioned city workers have seen their wages go up by 10% over the last three years while as a retiree I haven't seen a raise in several years and added up wouldn't come anywhere close to 10%. I'm sorry but the city is coming very close to the point at which I will have to decide to stay or leave. Having friends in other cities throughout the country the topic of property taxes comes up on occasion and based on a square foot I'm paying more than most. The bottom line is at what point is the city going to stop raising property taxes, stop giving away pay raises that are NOT based on real cost of living in this area, not of the rest of the country. Please vote NO on raising property taxes. One last thing, did any of the council or mayor see the KWWL poll recently when the question was asked if the viewers, or tax payers in this case, would prefer to see services reduced to not raise property taxes,raise taxes and keep current services, or something else. The result was 60% in favor of not raising taxes. Would it be possible to have the residents vote on a tax increase? No,that wouldn't make sense and would be counter productive, and would negate the need for a council. Thanks for your time and please pass my thoughts along to the other council members and mayor. "Don't Worry-Be Happy" Bob & Marilyn 3/3/2011 Page 1 of 1 SUZY SCHARES From: Carolyn Cole[Carolyn.Cole©vgm.com] Sent: Friday, March 04, 2011 8:08 AM To: SUZY SCHARES; MAYOR CLARK Subject: FW: Budget For the record. From: Mike Hutchison [mailto:mikehutchison7039@yahoo.com] Sent: Thursday, March 03, 2011 6:46 PM To: Carolyn Cole; harcarge@aol.com; rjgrx@aol.com Subject: Budget Dear Council Members; After reading tonight's Courier,to say that I'm upset with your comments would be a understatement. Waterloo is no different than any other level of Government be it City, County, State or the Federal Government, expenses are greater than income and as I have had to do along with millions of other citizens as costs have gone up I have had to CUT EXPENSES to stay within my income. I retired two years ago and at the time of my retirement I was paying every two weeks about 6% of my wage towards my health and benefits and in addition to that I funded my own 401K, which for the last 3 years of my employment the company had suspended the match. Our Defined Pension program had long ago been terminated. I had not received any pay increase for the last two years I worked. I was employed by the largest Real Estate Management/Sales company in the world and was based here in Waterloo The time has come, long overdue, for the public employees to Begin to pay their fair share towards their benefits, and we must stop entering into these agreements with the unions for automatic pay increases and other benifits that the private sector has been reducing or eliminating the past many years. You have to CUT EXPENSES WHERE EVER YOU CAN,NOTHING IS SACRED. Given the nature of governments,you will have exactly the same problem next year, what do you propose then another 7%plus tax hike. Guys you have to look around and see what other cities, states are doing to solve budget issues. The 2010 elections should have been your wake up call. Thank you Mike Hutchison 2300 West 9th Street PS: I couldn't find a E-Mail for Mr Welper Please share this with him 3/4/2011 Page 1 of 1 SUZY SCHARES From: Carolyn Cole [Carolyn.Cole@vgm.com] Sent: Friday, March 04, 2011 8:12 AM To: MAYOR CLARK; SUZY SCHARES Subject: FW: Waterloo City Budget Input This one pisses me off. He was Hurley's treasurer and works for Joe Vich at Community. For the record. From: John Speas [mailto:john.speas@cnbl.comj Sent: Thursday, March 03, 2011 5:09 PM To: quentin.hart@waterloo-ia.org; David.jones.wardl@gmail.com; Carolyn Cole; harcarge@aol.com; rigrx@aol.com; sschmitt@schmitthouse.com Subject: Waterloo City Budget Input Dear Council Members: My name is John Speas and I am a citizen/taxpayer of Waterloo residing at 929 Lynda Road. I would like to comment on the administration's proposed 7% plus budget recommendation. This proposed increase is way out of line. I feel that the department heads and front line mangers need to be given instructions to put their heads together and MANAGE their departments more efficiently with productivity in mind not with status quo. I can see many cases where resources/money is wasted. Specific examples are as follows: Sending sixteen police officers to escort out three preteen/teenage girls from the Waterloo Public Library for throwing books! Did it really take sixteen officers to handle that call? Working downtown in that area it was amazed at the overwhelming response when everyday we see active prostitution and drug activity in and around the same area. Does it really take 4 city workers a whole day to snow plow the new pavers around the Public Market? I realize that city sidewalks need to be safe, however, lets be reasonable. On the times when there was a dusting of snow there should not be taxpayer dollars spent to take gas powered leaf blowers to blow of a skiff of snow. Do we really need to pay city workers with full benefits to walk behind mowers to mow the small amount of grass in the public market areas? Would it not be more cost effective to add this to the contracted mowing program. These examples may seem small but I am sure these are just the tip of the iceberg. By human nature it is too easy to seek the path of least resistance. Please send a message to this fine city's administration to put their talents to work to manage expenses not to take the easy way and raise our taxes. Thank you for your service to our city. John P. Speas 319-235-2410 3/4/2011 Page 1 of 1 SUZY SCHARES From: Carolyn Cole [Carolyn.Cole@vgm.com] Sent: Friday, March 04, 2011 9:28 AM To: SUZY SCHARES; MAYOR CLARK Subject: FW: City Tax Increase For the record. From: Gloria Little [mailto:glolittle@gmail.com] Sent: Friday, March 04, 2011 9:23 AM To: Carolyn Cole Subject: City Tax Increase The Courier article yesterday stated you couldn't justify closing Gates Park swimming pool August 1 and expecitng east side residents to travel to Byrnes Park to swim. Why would you even consider that? Why wouldn't you close both of them August 10 or 15, or whatever the appropriate date might be? It was also discussed closing the Center for the Arts and the Waterloo Library on Sunday. I view that as punishing the residents of Waterloo because they don't want increased taxes. Why not close both of them on Monday? It doesn't bother me that the employees would have to work Sundays instead Mondays. We pay them a decent salary with great benefits to work for us. I'm sure you can tell that I am not in favor of the 7.16% tax hike. When you add that to the county tax increase and the upcoming school increase, it's a big increase in taxes for a community that is certainly not affluent. Well most of us aren't anyway. Gloria Little 822 Baltimore Waterloo, IA 50702 3/4/2011 Page 1 of 1 SUZY SCHARES From: Carolyn Cole [Carolyn.Cole@vgm.com] Sent: Thursday, March 03, 2011 3:06 PM To: SUZY SCHARES; MAYOR CLARK Subject: FW: Property Tax Increase For the record. He's a regular and is always negative, in spite of that colorful e-mail sig. From: Robert Siebrands [mailto:siebreeze49@gmail.com] Sent: Thursday, March 03, 2011 2:34 PM To: Carolyn Cole Subject: Property Tax Increase Good Afternoon; I have to say that after reading the article in todays Courier about the upcoming property tax vote I'm extremely disappointed in the city council and mayor. As I read the article I'm left with the opinion the council and mayor believe the residents of Waterloo are a cash cow ripe for the plucking. The article mentioned city workers have seen their wages go up by 10% over the last three years while as a retiree I haven't seen a raise in several years and added up wouldn't come anywhere close to 10%. I'm sorry but the city is coming very close to the point at which I will have to decide to stay or leave. Having friends in other cities throughout the country the topic of property taxes comes up on occasion and based on a square foot I'm paying more than most. The bottom line is at what point is the city going to stop raising property taxes, stop giving away pay raises that are NOT based on real cost of living in this area, not of the rest of the country. Please vote NO on raising property taxes. One last thing, did any of the council or mayor see the KWWL poll recently when the question was asked if the viewers, or tax payers in this case,would prefer to see services reduced to not raise property taxes,raise taxes and keep current services, or something else. The result was 60% in favor of not raising taxes. Would it be possible to have the residents vote on a tax increase? No, that wouldn't make sense and would be counter productive, and would negate the need for a council. Thanks for your time and please pass my thoughts along to the other council members and mayor. "Don't Worry- Be Happy" Bob & Marilyn 3/4/2011 Page 1 of 1 SUZY SCHARES From: Carolyn Cole [Carolyn.Cole@vgm.com] Sent: Monday, March 07, 2011 7:50 AM To: MAYOR CLARK; SUZY SCHARES Subject: FW: Library Budget From: jlsue@aol.com [mailto:jlsue@aol.com] Sent: Sunday, March 06, 2011 11:22 AM To: quentin.hart@waterloo-ia.org; david.jones.wardl@gmail.com; Carolyn Cole; harcarge@aol.com; rjgrx@aol.com; sschmitt@schmitthouse.com; mayor@waterloo-ia.org Subject: Library Budget Dear Mayor Buck and Council Members, You face quite a tough decision on Monday. As a member of the Waterloo Library Board of Trustees I want to express my concern about any significant decrease in the Library's budget. I understand that everyone must decrease their expenses. But I hope that you will support a tax increase that will not cause us to slash our materials budget and cut our hours. We will struggle to be able to provide our management staff a pay increase that will equal that agreed to for the bargaining staff. To do so will mean taking the money from elsewhere, which we are already down to the bare bones. We need to maintain our materials budget and hours open to maintain our accreditation. I encourage you to support a budget that will enable us to maintain the library's accreditation and hours. Thank you. Sue Smith 3/7/2011 Page 1 of 1 SUZY SCHARES From: Carolyn Cole [Carolyn.Cole@vgm.comj Sent: Monday, March 07, 2011 7:51 AM To: MAYOR CLARK; SUZY SCHARES Subject: FW: proposed city budget increase For the record. From: Al Little [mailto:littlal@gmail.com] Sent: Friday, March 04, 2011 5:12 PM To: Carolyn Cole Subject: proposed city budget increase March 4, 2011 Dear Councilwoman Cole, My wife and I are concerned with the proposed 7.16%tax increase on the citizens of Waterloo. If you add the county portion, 3%,to the city proposed 7.16%that results in a total tax rate of 10.16%,not including the school tax rate. When you add in the school portion,possibly ranging from 3%to 5%, the total property tax rate increases from 13.16%to 15.16% for next year. Councilman Welper tells me he is only concerned with the city portion of our tax bill but we, Waterloo citizens, are worried about the total tax bill. There seems to be some concern expressed by various council members regarding cutting back on some city services and the layoff of employees. Service cutbacks and layoffs seem to be in the future for state and federal governments and it may be appropriate to consider the possibility of some for the City of Waterloo. Cutbacks on various community services hours of operation may be warranted but could be made during hours of least use.No one likes to see them happen but if the city overspends its budget and there are cutbacks in state and federal funds to the city then it may be necessary. I urge you to vote no for the budget with 7.16%tax increase. Go back to the drawing board and make the cuts you need to get this increase to no more than 4%. Regards Al Little 822 Baltimore St Waterloo 236-1361 littlal@gmail.com 3/7/2011 SUZY SCHARES From: MAYOR CLARK Sent: Monday, March 07, 2011 7:38 AM To: SUZY SCHARES Cc: COUNCIL MEMBERS Subject: FW: Budget Cut Proposal for the Waterloo Center for the Arts Original Message From: barbara.heitzman@uni.edu [mailto:barbara.heitzman@uni.edu] Sent: Sunday, March 06, 2011 3:14 PM To: MAYOR CLARK Cc: cammie.sculley@waterloo.ia Subject: Budget Cut Proposal for the Waterloo Center for the Arts Dear Mayor Clark, As a member of the Waterloo Cultural and Arts Commission, I respectfully request you consider preserving the budget for the Waterloo Center for the Arts. I believe the Center for the Arts is a major quality of life asset for Waterloo and the Cedar Valley community. Waterloo can be proud it has a Center where our cultural diversity 1 is celebrated, where high quality Midwest artists can show and sell their work and local schools can exhibit their students' artwork. Not only does the Center provide spaces for the community to hold weddings, birthday parties, and meetings, but it is home of the largest public collection of Haitian art in the U.S. and the Phelps Youth Pavilion, a unique place where children of all ages can participate in hands-on learning and exploration of art and culture from around the world. Thirty two years ago, when my husband and I moved our family to Waterloo, we often boasted about Waterloo to our friends in San Franciso and Philadelphia (whose perception of Iowa was provincial, at best. ) Believing culture was nonexistent, they were surprised to learn about Waterloo's arts opportunities, such as the Jr. Art Gallery, the Black Hawk Children's Theatre, and numerous classes and workshops involving the arts for youth and adults. The Center for the Arts continues to house these programs for our community and much more: lectures, films, school and group tours, live music events, etc. Waterloo has been a wonderful place to live in large part because of the Arts Center's educational and cultural services. But, the proposed budget cuts will greatly impact the cultural life of our community and the Center's ability to staff, implement and support these services. Please continue your commitment to and support of culture and the arts. Thank you. Sincerely, Barbara Heitzman 1 Page 1 of 1 SUZY SCHARES From: MICHELLE WESTPHAL Sent: Monday, March 07, 2011 7:56 AM To: MAYOR CLARK; SUZY SCHARES Subject: FW: Taxes From: RD42847@aol.com [mailto:RD42847@aol.com] Sent: Sunday, March 06, 2011 10:49 AM To: MICHELLE WESTPHAL Subject:Taxes Mayor Clark, Two issues are on my mind. Fire dept. #1 Snow fences#2 Two areas that could be changed . Seven garbage containers on site. Why ? New La Porte road station Do as our state does at parks, Garbage in garbage out. They are close to recycle bins. We pay them to grocery shop. We pay them to sleep. Why not have them recycle as we do ? Secondly, I watched as snow fence went up in Morris park last fall. Two dump trucks ,Two pick-up and five pr six men spent half of day there including breaks. How much snow fence is really needed with equipment the city has for snow removal. My social security has not gone up in two years,Our governor has the right idea in cutting.. Last year was a 200 tax increase and now another 100 plus this year. You forcing us out of our home with the taxes we are required to pay. A family of three earning 21,000 are only ones eligible for tax break. Why not learn the LEAN system and live with it. One of our hospital preach it every day. Thank you Roger Diehm 236-0951 3/7/2011 SUZY SCHARES From: MICHELLE WESTPHAL Sent: Friday, March 04, 2011 8:37 AM To: MAYOR CLARK; SUZY SCHARES Subject: FW: City Of Waterloo Contact Us(Other:) Continuation of Mr. Sauerbrei's email sent last night. mmw Original Message From: MARC CASHMAN Sent: Friday, March 04, 2011 8:29 AM To: MICHELLE WESTPHAL Subject: FW: City Of Waterloo Contact Us (Other: ) Hello Michelle, This came after the other message. Original Message From: no-reply@cityofwaterlooiowa.com [mailto:no-reply@cityofwaterlooiowa.com] Sent: Thursday, March 03, 2011 7:17 PM To: MARC CASHMAN Subject: City Of Waterloo Contact Us (Other: ) Content-type: text/html Return-Path: anonymous@host.cityofwaterlooiowa.com X-OriginalArrivalTime: 04 Mar 2011 01:19:19.0770 (UTC) FILETIME=[2FDC83A0:O1CBDAOA] <p>William Sauerbrei, 319-232-5084, williambuddy@aol.com</p> <p>Please contact by: Email</p> <pre>Taxes - layoffs I failed to mention earlier that the police and fire departments should also feel the pain that we all should feel. Every department should be reduced across the baord. I expect a tax reduction! ! ! ! </pre> 1 SUZY SCHARES From: MICHELLE WESTPHAL Sent: Friday, March 04, 2011 8:04 AM To: MAYOR CLARK; SUZY SCHARES Subject: FW: City Of Waterloo Contact Us (Other:) Budget/tax comments sent to the City's website. Thanks. Michelle Westphal Original Message From: MARC CASHMAN Sent: Thursday, March 03, 2011 7:09 PM To: MICHELLE WESTPHAL Subject: FW: City Of Waterloo Contact Us (Other: ) Hello Michelle, This came in tonight. Thanks, Marc Original Message From: no-reply@cityofwaterlooiowa.com [mailto:no-reply@cityofwaterlooiowa.com] Sent: Thursday, March 03, 2011 6:42 PM To: MARC CASHMAN Subject: City Of Waterloo Contact Us (Other: ) Content-type: text/html Return-Path: anonymous@host.cityofwaterlooiowa.com X-OriginalArrivalTime: 04 Mar 2011 00:43:54.0966 (UTC) FILETIME=[3D612760:O1CBDA05] <p>William Sauerbrei, 319-232-5084, williambuddy@aol.com</p> <p>Please contact by: Email</p> <pre>Taxes - layoffs. . . I do not want to pay any higher taxes or new taexs. I expect the tax releif promised by the opening of the casino. I have no problems laying off employees. I would sugest closing the library, closing the Rec Center, closing the airport, closing the new market downtown, forgetting the new sports complex downtown, laying off employees, etc. I expect a tax reduction. We can not affor5d to operate business as usuall! ! ! </pre> 1 Page 1 of 1 SUZY SCHARES From: MICHELLE WESTPHAL Sent: Monday, March 07, 2011 3:04 PM To: MAYOR CLARK; SUZY SCHARES Subject: PUBLIC COMMENT- BUDGET David Craig 925 Wellington 234-6364 Moved here 13 yrs ago. His taxes were $480/year. Now they are $1280/year. Cut non-essential staff. mmw Michelle Westphal Executive Secretary to the Mayor City of Waterloo, Iowa 715 Mulberry Street Waterloo, IA 50703 (319) 291-4301 3/7/2011 4.98% Increase Residential Resolution approving said budget with a total tax levy rate of $18.53336 and total property tax askings of$40,433,154. -74 GOr. 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Fl SUNDAY AWRCH 6,2011 EDITORIAL Battle over benefits is overdue ast week President Barack ObamaL � ,��� � board public employees should not be vilified.We agree.Neither DAYID A.BRATON,publisher should unions,which are respon- david.braton@wcfcourier.cor,291-1500 sible for many gains for workers over the NANCY NEWHOFF,editor years. nancy.newhoff@wcfcourier.com.291-1445 Unions can't be faulted for negotiating the TERRY HUDSON.editorial page editor best deals for their members that they can. terry.hudson@wcfcouriercom,291-1582 That's what they're there for. PAT KINNEY,news editor On the other hand,support is wearing patkinney@wcfcourier.com,291-1426 thin for the superior benefits enjoyed by organized public employees that most pri- Opinions vate-sector workers are unable to garner for Columnists'opinions do not imply endorsement by themselves.Certainly,they can't be faulted the University of Northern Iowa. for that either. Pension plans in the private sector have largely been replaced with more risky indi- bit off more than he can chew in Wisconsin, vidual 401(k)plans.Health plan premiums but he has at least displayed the courage to continue to rise.Matching contributions to confront the issue.The American way,for retirement plans have been slashed.When too long,is to try to wiggle past the imme- working taxpayers see more hard-earned diate problem and continue on our way money being taken from their paychecks to without making decisions for the long term. fund the superior benefits of others,they Continuing that tradition will not make this understandably feel disenfranchised. problem disappear. Things have come to a head in Wisconsin. The Wall Street Journal has stated that the It may get ugly in a lot of places.Public sec- labor movement,once led by workers in pri- tor employees are increasingly seen as an vate trades and manufacturing,evolved into entitled class.Meanwhile,they're beginning one dominated by public workers at all levels to push back against ever-increasing eco- of government but especially in the states nomic realities.State budgets are stretched and cities. to the limit.Same with counties and cities Public employees can vote for their poten- across the nation. tial employers and,in essence,bargain During discussions about the Waterloo against the American taxpayer. budget,City Council member Carolyn Cole Yes,union members are taxpayers too. said employee benefit increases were"the However,it's hard to argue that they're not elephant standing in the room." getting more for their tax buck and every- However,most city workers are covered one else's. under negotiated collective bargaining It may be time to consider employing agreements not up for renegotiation until strategies private companies have been fiscal year 2012-13. adopting for years—such as moving work- i Cole's right.Refusal to satisfactorily dis- ers away from guaranteed pension plans cuss this issue over many years has led to and toward 401(k)-type retirement savings confrontations like the one in Wisconsin. plans. It's one of those issues that has been kicked Action and reform are needed to reach down the road for many years,leading to the sounci and fair conclusions.We hope there inevitable showdown—similar to the failure are enough courageous people to take it on. to address other necessa y reforms in immi No one should be vilified in this scenario. grarion or social entitlement programs due However,we snouid an be aware that a new I to a lack of foresight,leadership and political reality is settling in-and that discus- ; resolve. stuns about a new ti•.nrodei to fit the times are Wisconsin Gov:Scott Walker'nay have entirely appropriate: 4 rY 1 I is him ,., 0], .„ ,..... ,.. ...,, ..z,_ . -Iii1 .„.., ` ,, ,, ,:,. ,„,„.....„,„...„,_......_,,.,,... :,. ,,,:. o ....., ,,„„„„ ...,....N.... crtz , .....„, , ..... v ..... ........,. ,:„... -111 - . ...,...,. ._, „ ow%....„..,, til . „. ' :aa�wku, .,.x. r r w :,-,.,--, ,. ., 3' O „. 1 a t � +9. uza'Nen [rryyrs � ep.. 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I - - kOD •-+ W lk (11 O ~ (11 O W v W k N ` z O Z'Nfib:; .' q\ n , fD T 3 i c ? l✓ nay`, a £X a £ A A: .6. 01 h O cmW V 4 N ws'w b9 W 1 ot N U Oiromi VD y9 O J N CA sa 0 O O 0000 C O1 O I • O O - O !m` ❑ ❑ ■ ■ ❑ • El ❑ 11 fD 2 eP, t v) - CD cc. e CD 8• 1De.. •_.„, c, 5°r". f fit+ 1 © *! [NJCD Z.n O et �• O �+ ~ N '�' BCD O * =• : Ow M# o.i• 0. r: !4 11 01 sz CD rim•i• _ : I et CD V1.1 O ~' rp N CD cA rib) 0 - o r ri, © U RESOLUTION NO. 2011-158 RESOLUTION ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2012 . BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the annual budget for the Fiscal Year ending June 30, 2012, ,as set forth in the Budget Summary Certificate in the detailed budget in support thereof showing the revenue estimates and appropriation, expenditures and allocations to programs for said fiscal year is adopted, and the City Clerk is directed to make the filings required by law and to set up her books in accordance with the summary and details as adopted. PASSED AND ADOPTED this 7th day of March, 2011, by the following vote: Ayes : Four. Nays : Jones, Schmitt, and Welper. 44E rnest G. Clark, Mayor ATTEST: Suzy Schar s, CMC City Clerk Black Hawk County Criminal Justice Information System Board of Directors Meeting February 2, 2011 The regular meeting of the Board of Directors of the Black Hawk County Criminal Justice Information System was held on Wednesday, February 2, 2011, at the Fire Training Facility. Chairperson Jeff Olson called the meeting to order at 9:40 a.m. Voting Members in Attendance: Guests of the Board in Attendance: Jeff Olson, CFPD J Flores, BH CCC T Thompson, BHCSO J Swanson, BH CCC L Feaker, LaPorte City PD J Marsh, Hudson PD D Trelka, Waterloo PD T Schultz, Dunkerton PD R Weber, Evansdale PD Voting Members Absent: T Little, BHC BOS ACTION ITEMS: Approval of Agenda Approval of January 5, 2011 Board Meeting Minutes — Motion made by Thompson and Seconded by Trelka to approve the minutes of the January 5, 2011 Board meeting. Motion carried. Approval of Bills Paid in January, 2011 and Approval to Receive and Place on File December 2010 Accounting Reports: Staples-79.99, Courier-60.33, Verizon- 1493.13, IA DPS-4103.00, CF Util-450.00, BHC Recorder-29.00, Baycom-165.00, Adv Sys-90.19, Forbin-25.00, Networking Sol- 1592.10, BHCCC-1101.00 Action: Motion made by Weber and Seconded by Feaker that the Board approve the list of bills paid in January 2011 and Approve to Receive and Place on File December 2010 accounting reports: Motion carried. OLD BUSINESS: None NEW BUSINESS: 1. Discussion ref Shield Licensing Use- Concern was expressed ref getting too many users on at one time. The Sheriff's Dept has 38 licenses with County Attorney's Office paying for 5. Sheriff once tried 34 tries to get on. County Attorney has 25 computers and the software is loaded on all the computers. If it continues to be a problem, he will contact the County Attorney. Thompson added they are looking at parceling out Dispatch and paying separately so their licenses are always available. Judy remarked her FY12 budget is already set so they could include it in FY13. GENERAL DISCUSSION: Judy reported the CJIS User's Group met this month and Daryl was there. One thing available now through Shield licensing is AVL. It's a matter of turning the interface on to be able to track the vehicles again. Individual agencies will have to decide if this is what they want to do. It goes through the MDC and the air card. The interface is paid for but the yearly maintenance was stopped because they had not been using it. She asked them to think about using that. There is the capability of putting the AVL on every vehicle that has an MDC. Thompson stated with their virtual server, it sees that machine sitting in the BHC Sheriff's Office. They have a technological issue of being able to transmit that data out to the car. He doesn't want to load CJIS on the MDC. He wants to keep it loaded on the server because it makes it faster. With the new update around the first of the year, everything is starting to slow down. He once waited 15 minutes to get a return on a 28. He's concerned if they start throwing more data out there are they jeopardizing the speed of the data. Judy remarked it might be beneficial to have Shield come in and explain to the Board how it works. When Thompson asked if the other agencies are experiencing the slow down, Feaker stated he was told it is because of the carrier. Cedar Falls uses US Cellular. Most of the other agencies use Verizon. Thompson stated they tested both US Cellular and Verizon and found the secure connection didn't work as well with US Cellular as it did with Verizon. It sounds like Verizon will get 4G quicker than US Cellular. Thompson continued that 4G will improve the speed and data transfer. He added that now it's nearly as slow as when they used the radio as a modem. Judy asked if this is a Shieldware issue or a carrier issue. Thompson replied it is partly the carrier and he is trying to coax Verizon to get 4G here now even though Verizon is looking to improve across the nation. When Shield opened up the packet size to make it bigger with the last update and it slowed the system. Thompson stated he is hesitant to jump out to AVL because currently everything resides on his server. Discussion followed. Judy offered to have Shield come to the March or April meeting to do a presentation on how it works. She doesn't believe all the agencies have to do it; it isn't all or nothing. Olson asked Judy to ask Shield to the April meeting. Adjournment: Motion made by Thompson and Seconded by Feaker to adjourn at 9:53 am. Motion carried. Respectfully submitted, Chairperson Jeff Olson JO:jes CONSOLIDATED PUBLIC SAFETY COMMUNICATIONS CENTER BOARD MEETING February 2, 2011/10:00 A.M. MINUTES Chairman Feaker called the Consolidated Communications Board Meeting to order at 10:02 a.m. on Wednesday, February 2, 2011. Board Members Present: Chairman Larry Feaker—LaPorte City PD Jeff Marsh—Hudson PD Jeff Olson—Cedar Falls PD Sheriff Thompson—BHCSO Daniel Trelka—Waterloo Randy Weber—Evansdale PD Tim Schultz—Dunkerton PD John Schilling—CFFR Judy Flores—BH Consol. Comm Jail Swanson—BH Consol. Comm. Lone Glover—BHC EMA Scott Irwin—RACOM Fritz Demuth- Covenant 1. Approval of minutes of the January 5, 2011 Board Meeting. Motion made by Marsh Seconded by Thompson to approve the minutes of the January 5, 2011 meeting. Motion carried. 2. Agenda Revisions: None 3. Old Business 3A. Report from Communications Administrative Supervisor Judy reported they did training in January for dispatchers; three—4 hour sessions with National Weather Service, Policy and Procedures, etc. In February they will be doing CPR recertification. Judy will be working with a three day Air Show in August. She will probably have some staff out at the airport as well as additional staff at the Center. It is a big event and they expect 50,000 plus people. Building Maintenance contacted her in December ref the generator and electrical service. They will be looking at the emergency backup generators as well. Everything in the jail and the basement has to be put on that. In order to do that, everything has to be taken off line and brought back up. Originally the potential was that we would be without power while they do this. Maintenance has agreed to bring in a portable backup generator. It will be a big deal. They are looking at doing it on a Sunday into Monday morning. We will be down without main power for a matter of minutes except for the UPS under the consoles. She has talked with RACOM and Hawkeye Alarm about their equipment and Covenant has been notified. They will put it off until March so the contractor can go through everything. As with anything, there is the potential that we would not be back up and running. She will be working with Grundy who is our backup PSAP and if worst case scenario happens, they will roll the phones to them. We have two dispatchers that live in Grundy and they would be able to go to that PSAP and help. 1 Thompson stated the flood of 2008 predicated this. When they switched to the backup generator it would only run 1/3 of the building. Its capacity is to run 80%of the building. When that was discovered they knew it had to be fixed. Maintenance is mapping the building so when they pull the lever they know which outlets work and which do not. The switchover will probably be 1 %2 minutes. We will be on portable backup generator while they do the actual hard wiring and then they switch it back over. Marsh asked if they could use this opportunity to use the backup PSAP here at Haz Mat. Judy stated we will be taking things down where we have very little capabilities. We don't have phone lines,just 9-1-1 so none of the non-emergency lines will roll. Covenant has three emergency ambulance lines that will not rollover. We would not have MDC capability. There would be no access to IA NCIC. What we would be able to do would be very minimal. Marsh stated the backup site hasn't been tested and he wondered if they could keep the Communication Center up and have someone at the backup site. Discussion followed. Thompson stated he sees the backup site as something we do in an emergent situation and there is a cost to moving everything over there. This test in March is just supposed to be a matter of minutes. It might be costly to use it as an exercise. Judy stated that what worked for Dispatch during the shutdown when we had the flood should work in March during the shutdown. Marsh asked if the equipment in the backup site is being tested. Judy stated Qwest checks those lines all the time and RACOM tests the radios. If she went down and turned on an Orion, it would come right on. The backup site has the old phone system and in a rollover we would only have 9-1-1 lines. There would be neither cell phone lines nor nonemergency lines. 4. New Business: 4A. Discussion and Possible Board Action ref Computer Systems in the Communications Center Judy stated about every 2 years or so they replace the computer equipment. It costs about $16,000. Judy has been looking at virtual systems. BHC Sheriff's Office has moved to a virtual system and Cedar Falls Police Dept has moved some things to virtual. Waterloo PD might be looking at it, too. It would be a huge savings for the 911 Board if it would work. We are looking at setting up one console as a test on the Sheriff's virtual system for a month. They would run it like a CAD workstation but in a virtual system to see how it would work. If it works she would like to move all the computers out and install a virtual system. They have $16,000 budgeted for this fiscal year for computers. Judy has talked with Chief Olson as chair of the 911 Service Board about budgeting the excess for setup to the next fiscal year which begins July 2011. It would be another$6,000- $7,000. If it works they are looking at two years from now only having to replace a monitor here and there. We may look at making the servers virtual down the road, taking things in baby steps. In the long run it will be something worth looking at financially. Thompson said they have dumb terminals hooked up to the server. The end user doesn't use it any different than what they are used to. The computer resides on the server and there is a little $200 box that emulates that out. If there is a problem, it's in the $200 box not on the server. If anything goes wrong with the computer it is automatically fixed within the server. Judy is looking for the approval to do a test run. Thompson interjected the backup PSAP could suddenly be an updated system instead of constantly bringing updates out to Haz Mat. Feaker asked what 2 the cost of the test would be. Judy replied she would have to buy a Wyse box or something that can handle 4 monitors. It could be $200-$400 for the test but if we went to that system we would only have to buy 7 more. Motion made by Marsh and Seconded by Olson to proceed with the test of the virtual system. Motion carried. 4B. Discussion and Possible Board Action ref Administrative Supervisor attending ODC in Nashville Intrado has asked Judy to attend the Operational Development Conference to sit on a panel to discuss Next Generation 911 and specifically, Text to 911 at their expense. There might be a few incidental costs. Motion made by Marsh and seconded by Schultz to approve the request. Motion carried. EXECUTIVE SESSION: None requested. GENERAL DISCUSSION: Schilling reported they have found one web-based weather service to provide multiple licenses for log in. Instead of being a sole service for ETN with a satellite dish that won't help Dispatch, this service is web-based and can be projected on a big screen with whatever layers of weather info they want. He will talk with EMA about pricing but knows it is cheaper than what we are spending right now. It would be an advantage for the EMA director as she can log on at home and not try to get to Haz Mat to look at weather. The company has their own weather station South of Cedar Falls,North of Hudson. It's updated once every minute whereas NWS is typically updated once an hour. Dispatch could get a big screen from forfeiture. Adjournment: Motion made by Schultz and Seconded by Olson to adjourn. Motion carried. Meeting was adjourned at 10:25 a.m. Respectfully submitted, Chairman Larry Feaker LF:jes 3 • BLACK HAWK COUNTY 911 SERVICE BOARD February 2, 2011 Chair Olson called the meeting of the Black Hawk County 911 Service Board to order at 10:37 a.m. on Wednesday, February 2, 2011 at the Waterloo Fire Training Center. Members Present: Chief Olson—Cedar Falls PD Sheriff Thompson—BHCSO Chief Schultz—Dunkerton PD Chief Weber—Evansdale PD Chief Marsh—Hudson PD Chief Feaker—LaPorte City PD Chief Trelka- Waterloo Non-voting Members Present: Lorie Glover—BHC EMA 1. Roll Call for Attendance: Black Hawk County—yes, Cedar Falls-yes, Dunkerton-yes, Evansdale-yes, Hudson-yes, LaPorte City-yes, Waterloo-yes 2. Discussion and Possible Amendments to the Agenda No amendments 3. Budget Update/Approval of Minutes-Approve the January 5, 2011 Minutes and Budget Update: Motion made byThompson and seconded by Feaker to approve the budget update and minutes to the January 5, 2011 meeting. Motion carried. 4. OLD BUSINESS 4A. Discussion and Possible Board Action ref Narrowbanding Schilling has been working on this and Olson has talked with Terry Brennan. The initial thought process was we have to buy some equipment costing $3,000 to $5,000 or$100,000 but they found some other options. Schilling thought maybe they wouldn't have to narrowband at all because there are two public safety one-way paging channels allocated by the FCC that don't have to be narrowbanded. However,when RACOM checked into it they found there are too many people around here that already have licenses for it so we would probably be denied a license when we applied for it. Other options are RACOM can supply us with repeaters that can help fill in the dead spaces that could be caused by the narrowbanding. Another option is go with alpha-numeric paging which is basically carrying a digital pager. A lot of opposition from Fire and EMS came because they aren't very loud for waking up someone up at night. The Fire Association will be discussing this next week at their meeting. 1 There is also a cell phone program called"I am Responding". The Dispatch Center can page through its messaging system. The advantage to this system is the person can send a text back and the departments would know how many people are responding for a call. It's a plus for the fire dept. They can have a display screen at the fire station; the chief can look on his phone and see who is responding. Two departments (Waterloo and Cedar Falls) could be taken out of the VHF paging and go to a station system done through landlines. There would be no radio at all but the Communication Center can still contact those two fire departments. Olson stated that Brennan told him repeaters would be more like $25,000 instead of$300,000 so it would be something much more affordable. Even doing that there might be some weaknesses in some areas but to throw that on top of"I am Responding",which sends a text to the phone, you are going to get one or the other. Possibly you could get both at once. That would be a very reliable system. If it pleases the Board they could have Schilling work with the Fire Association to see what they think would be the best option for getting the system fixed. We have until January 2013 but Olson feels the sooner we work it the better. It needs to be in the budget and the system should be working. Schilling reported that RACOM did a propagation study of the area and found some weaknesses in the LaPorte City area and Hudson primarily. With repeaters they can fill in some gaps. Irwin from RACOM stated the biggest problem with staying with pagers is when they pull narrowband Cedar Falls will feel the biggest pinch because they have people outside Black Hawk County. Waterloo is not actively using any pagers. Some still have older pagers that they carry but last time he talked with them they agreed to shut their VHF transmitter down which will take them off the table immediately. Olson stated Brennan told him the Cedar Falls pager site is on the 12th Street water tower and we might have to elevate that. Irwin stated that one of their engineers is looking at that. 4.B Discussion and Possible Board Action ref New Maintenance Contract with RACOM Olson talked with Brennan about other options other than a 3% increase. Brennan suggested a multiyear; for instance 0%the first year, 3% following. Olson wants the Budget Committee to meet and get some concrete numbers to take to RACOM. He realizes there are budget challenges coming for this Board. 4C. Discussion and Possible Board Action ref the ByLaws Olson reviewed changes made by Weidner, the attorney. Article 5 & 6: State requirements called for eliminating some members and we moved them to non-voting members. Article 11 talks about officers duties. Previously the ByLaws indicated the Chair of the Board did not vote. Because the Chairperson's city would have no vote, that article was changed allowing the Chair to vote. The Executive Board lists the seven reps that meet here monthly. When we tried to get a full Board we quite often have quorum issues. Firemen's Assn. and BHC EMA cannot be voting members anymore and Waterloo Police and Fire are just under Waterloo with one representative and one vote. 2 r Article 15 indicates two evening meetings per year. Discussion followed. Marsh stated that they Could loosen the restrictions on calling an evening meeting from having three voting members down to two voting members or do away with evening meetings unless specially requested. Historically we don't get other than the executive board showing up for the evening meetings. So as to not exclude anyone, if there is something on the agenda a person is interested in, a person could notify the Board and we could make the exception. Olson agreed because if we have a budget meeting it isn't that complicated and if we did have a special request for an evening meeting,we could do that. Thompson wondered if it would be an issue with the agencies that usually don't tend to have representation. He added that we could do it and they wouldn't probably care. Schilling said the Fire Assn cares but it's hard to get that many people to come. He added that speaking for himself he doesn't have a problem with loosening the restrictions. He would like to see Fire representation on the Executive Board sometime and somehow not knowing how we can accomplish that. He'd like their discipline and expertise on the Board. Olson agreed. Trelka stated one way to do that is once the new Chief Fire Services is identified maybe he can be involved. He agreed that we are top heavy with law enforcement. Olson asked if he should make it two then if they have a special request. ByLaws currently state if we have a particular issue or a special request we can call a night meeting. Olson will ask Weidner to make those changes. New Article 17 says the ByLaws may be amended by a 2/3 vote of the Service Board membership. Weidner is going to indicate Service Board means full Board membership. He asked if we have 2/3 right now. We need 10 out of 15. Judy stated we have 7. Olson will put the ByLaws on the March evening meeting agenda and make some calls in an effort to get at least 10 members present. Marsh stated they need to at least get a proxy assigned if they can't come. Olson will get a clean copy with the changes and have Jan get it to the full Board and see if we can't get 10 or more members to the March meeting to vote on the changes. NEW BUSINESS: 5A. Discussion and Possible Board Action ref Computer Systems in the Communications Center As discussed at the Consolidated Board meeting: Judy stated about every 2 years or so they replace the computer equipment. It costs about $16,000. Judy has been looking at virtual systems. BHC Sheriff's Office has moved to a virtual system and Cedar Falls Police Dept has moved some things to virtual. Waterloo PD might be looking at it, too. It would be a huge savings for the 911 Board if it would work. We are looking at setting up one console as a test on the Sheriff's virtual system for a month. They would run it like a CAD workstation but in a virtual system to see how it would work. If it works she would like to move all the computers out and install a virtual system. They have $16,000 budgeted for this fiscal year for computers. Judy has talked with Chief Olson as chair of the 911 Service Board about budgeting the excess for setup to the next fiscal year which begins July 2011. It would be another$6,000- $7,000. If it works they are looking at two years from now only having to replace a monitor here and there. We may look at making the servers virtual down the road, taking things in baby steps. In the long run it will be something worth looking at financially. Thompson said they have dumb terminals hooked up to the server. The end user doesn't use it any different than what they are used to. The computer resides on the server and there is a little $200 box that emulates that out. If there is a problem, it's in the $200 box not on the server. If anything goes wrong with the computer it is 3 automatically fixed within the server. Judy is looking for the approval to do a test run. Thompson interjected the backup PSAP could suddenly be an updated system instead of constantly bringing updates out to Haz Mat. Feaker asked what the cost of the test would be. Judy replied she would have to buy a Wyse box or something that can handle 4 monitors. It could be $200-$400 for the test but if we went to that system we would only have to buy 7 more. 5B. Discussion and Possible Board Action ref Setting Public Hearing for March 2 to Aprove FY12 Budget—night meeting MOTION MADE by Marsh and SECONDED by Thompson to set Public Hearing for March 2, 2011 at 5:30 p.m. to discuss FY12 Budget and revise ByLaws. ADJOURNMENT: Motion made by Feaker and seconded by Weber to adjourn. Motion carried. Meeting adjourned at 10:56 a.m. Respectfully submitted, Chair Jeff Olson JO:jes 4 MINUTES WATERLOO REGIONAL AIRPORT BOARD Tuesday January 25, 2011 I. ROLL CALL Cynthia Goro declared a quorum and called the meeting to order at 1:00 pm. Board members present were Cynthia Goro, Tom Schellhardt, Mark Higley, and Ed McCann. Director Brad Hagen, Mike Bown and John Decoster with Trillion Aviation were also in attendance. Absent: Aaron Buzza, Pat Cole, Steve Dust, Councilman Getty, and Councilman Hart II. AGENDA AS RECEIVED OR AMENDED. Director Hagen asked to have the presentation by Trillion Aviation first on our agenda. Also, Hagen recommended postponing Item E to next month as Frank Dowie is not present. III. PUBLIC COMMENTS. None. IV. TRILLION AVIATION PRESENTATION John Decoster and Mike Bown with Trillion Aviation were present to make a presentation of air service to the Waterloo Regional Airport Board of Directors. The presentation included an industry overview of air service in the United States. It also compared US airports air service year over year on a 10-year basis from March 2001 — March 2011. The presentation included historical trends at Waterloo and Delta Airlines. Much discussion was focused on Delta Airlines and their fleet plan changes and that impact on Waterloo. The discussion also provided for a plan forward on how to increase commercial activity at the Airport. The conclusions were to focus on retaining and adding Delta Airline service, as well as targeting Allegiant Airlines for intermittent service and to pursue charter flights with Sun Country and other carriers. Lastly, their was discussion of gaining more control over aircraft fueling and servicing to ensure the highest level of service and a commitment to recruiting additional business into the Airport. V. REPORTS A. Director's report — Director Hagen reviewed City budget reports through December 2010. Each revenue and expense line item was reviewed. Hagen discussed December 2010 revenues and expenses. Hagen reviewed airfares, on-time performance, load factor analysis, and enplanements were essentially flat. Hagen also discussed Delta Airlines (DL) on-time performance for the month and calendar year. Discussion followed. IV. BOARD APPROVAL C. Approval of Minutes of December 15, 2010 Regular Meeting. Higley moved to approve the minutes. McCann seconded. Ayes: McCann, Goro, Higley, and Schellhardt. Motion passed. D. Motion to Receive and File December 2010 Expenses. All expenses were reviewed. Director Hagen discussed the expenses that were non-reoccurring. Higley moved to approve the minutes. McCann seconded. Ayes: McCann, Goro, Higley, and Schellhardt. Motion passed E. Approval of FY 2012 Budget. Hagen presented a draft FY 2012 to the Board for review and discussion. The budget is similar to last years. There are no new personnel or programs added to the budget. The FY 2012 draft has a tax asking of about $42K. Hagen said that through discussion with the Mayor, Finance, and City Council, there are expectations to find ways to reduce the tax asking to $0. The Capital budget is expected to be $900,000 with all funding coming from FAA grants, IDOT grants, and out PFC program. It is not expected or approve for any tax money. Goro moved to approve the FY 2012 Budget. Schellhardt seconded. Ayes: McCann, Goro, Higley, and Schellhardt. Motion passed F. Approval of Corporate Hangar Lease to Wasendorf Air. Hagen presented a draft corporate hangar lease to the Board for Wasendorf Air. Wasendorf is requesting to use the part of the City owned hangar lease currently leased to Mudd Advertising of Cedar Falls, Iowa. It is a three-year lease starting January 1, 2011 with a monthly payment of$1,429. Goro moved to approve the FY 2012 Budget. Schellhardt seconded. Ayes: McCann, Goro, Higley, and Schellhardt. Motion passed VI. OLD BUSINESS VII. NEW BUSINESS Hagen updated the Airport Board on the Air show that will be taking place at Waterloo Airport next August 27/28, 2011. Hagen briefed the Board on the arrival of an Air Force F-16 Thunderbird aircraft landing at Waterloo Wednesday February 9, 2011 to provide a press conference and to review preliminary plans and facilities for the air show. Hagen indicated he would ask Chris Harshbarger to attend the next meeting to update the Airport Board on further details. 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