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HomeMy WebLinkAbout05/16/2011 AMENDED THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, MAY 16, 2011 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tern) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these general rules". 4. You may speak one(1)time per item for a maximum of three(3) minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council(may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Bob Greenwood, Council Member At Large. May 16, 2011 Page 2 Agenda, as proposed or amended. Minutes of May 9, 2011, Regular Session, as proposed. Proclamation declaring the week of May 15-21, 2011 as National Police Week and ordering all flags on all City facilities be flown at half-staff on May 18, 2011 for Peace Officer's Memorial Day. Proclamation declaring May 21-27, 2011 as National Safe Boating Week. Proclamation declaring May 15-21, 2011 as National Public Works Week. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Schedule AP642, a copy of which is on file in the office of the City Clerk. 2. Request of Jay Stoddard on behalf of My Waterloo Days Committee to hold My Waterloo Days event on June 2-5, 2011, with activities to be held at the Expo Plaza and Lincoln Park, including People In The Park on June 2-5, and Parade and 5K Run on June 4, including street closures and barricade needs. Submitted by Daniel J. Tre/ka, Director of Safety Services 3. Request of Pastor Morris Anderson on behalf of New Hope Missionary Baptist Church for a variance to the Noise Ordinance on June 26, 2011; July 3, 2011; July 10, 2011 and July 17, 2011 from 10:00 a.m. to 2:00 p.m. in conjunction with Summer Outdoor Outreach Services that will be held in the church parking lot at the corner of Broadway Street and Conger Street, including live band and PA system, together with recommendation of approval of Director of Safety Services. 4. Request of the Cedar Valley Irish Cultural Association to hold 5th Annual Iowa Irish Fest event on August 5-7, 2011 at Lincoln Park, including closing the following streets from 9:00 a.m. on August 5, 2010 through 4:00 p.m. August 7, 2011: 4th Street from Franklin to Lafayette; Mulberry Street from Park Avenue through 5th Street; Park Avenue from Mulberry Street to Franklin Street; Lafayette westbound from 5th Street to Park Avenue, together with recommendation of the Director of Safety Services. Submitted by Daniel J. Tre/ka, Director of Safety Services May 16, 2011 Page 3 b. Motion to approve the following: Travel Requests Name & Title of Amount not Class/Meeting Destination Date(s) Personnel to Exceed I. Jon Martin and Lead Safe Omaha, June 6- $1,296.00 Matt Chesmore, Housing Rule Nebraska 8, 2011 Rehab and Training Relocation Specialists 2. Officer Jeremy ICAC Basic Data LaCrosse, May 22- $1,023.00 Pohl Recovery and Wisconsin 27, Acquisition 2011 Training 3. Michelle Weidner, Iowa Des Moines, May 16- $510.00 Chief Financial Governmental Iowa 17, Officer Roundtable 2011 4. Michelle Weidner, Iowa Coralville, May 26, $375.00 Chief Financial Governmental Iowa 2011 Officer Audits-Local Government Update Class C Beer License Permit Application 5. El Mercadito, 520 LaPorte Road (Renewal) (Expires 5/21/12) (Includes Sunday Sales) 6. Walgreens #3950, 3910 University Avenue (Renewal) (Expires 6/16/12) (Includes Sunday Sales) 7. Walgreens #10855, 1850 Logan Avenue (Renewal) (Expires 6/16/12) (Includes Sunday Sales) Class C Liquor License Permit Application 8. XL Bar, 312 W. 4th Street (New) (Expires 5/1/12) (Includes Sunday Sales) 9. Edo's Sports Bar, 110 E. 11th Street (Renewal) (Expires 5/7/12) (Includes Sunday Sales) 10. Club Fever, 313 W. 5th Street (New) (Expires 4/22/12) (Includes Sunday Sales) Class B Wine License Permit Application 11. Walgreens #3950, 3910 University Avenue (Renewal) (Expires 6/16/12) (Includes Sunday Sales) 12. Walgreens #10855, 1850 Logan Avenue (Renewal) (Expires 6/16/12) (Includes Sunday Sales) May 16, 2011 Page 4 Vehicle For Hire Business License Application 13. Cedar Valley Cab & Courier, 2310 Falls Avenue 14. First Call Taxi, 1835 Independence Avenue 15. Bonds PUBLIC HEARINGS 2. F.Y. 2011 Waterloo Public Works Facility, Contract No. 810 Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close the hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications,form of contract, etc. Resolution ordering construction. Motion to receive and file and instruct City Clerk to open and read bids and refer to Superintendent of Central Garage for review. Submitted by Mark Rice, Public Works Director 3. Purchase of One (1) New 2011 Compact Track Loader with Attachments Motion to receive and file proof of publication of notice of public hearing HOLD HEARING—No objections on file Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of form of contract, specifications, bid document, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City CIerk to open and read bids and refer to Leisure Services Director for review. Submitted by JB Bolger, Golf& Downtown Area Maintenance Manager RESOLUTIONS 4. Resolution approving award of bid to Demco of Madison, Wisconsin in the amount of$116,739.50 in conjunction with Public Library's Radio Frequency Identification (RFID) Conversion Project -Phase 2. Submitted by Sheryl McGovern, Library Director 5. Resolution approving contract with Waterloo Jaycees in conjunction with the 78th annual Waterloo Open to be held July 13-17, 2011 at Iry Warren, Gates Park and South Hills; and authorize Mayor and City Clerk to execute said document. Submitted by JB Bolger, Golf& Downtown Area Maintenance Manager May 16, 2011 Page 5 6. Resolution accepting one-year agreement with Lucas Asphalt Paving of Evansdale, Iowa for the cost of the installation of speed humps not to exceed $2,500.00 per location. Submitted by Sandie Greco, Traffic Operations Superintendent 7. Resolution approving Lease Agreement with Wendell Lupkes in the amount of$200.00 per year to farm approximately 19 acres of city-owned land located near the northwest corner of West 4th Street and West Shaulis Road. Submitted by Noel Anderson, Community Planning& Development Director 8. Resolution approving request to dedicate 0.20 acres of land generally located at the northwest corner of West 18th Street and Black Hawk Street as public street right of way. Submitted by Noel Anderson, Community Planning& Development Director 9. Resolution setting date of hearing as June 6, 2011 to approve request of Vern Jackson to rezone from "A-1"Agricultural District to "R-R"Rural Residence District approximately 3.14 acres generally located at 2307 Katoski Drive for the purpose of building one new single-family home; and instruct City Clerk to publish notice. Submitted by Aric Schroeder, City Planner 10. Resolution approving recommendation of award of contract to Stickfort Construction Corporation of Hudson, Iowa in the amount of$309,232.46 in conjunction with F.Y. 2011 MidPort Boulevard Extension—Phase II, Contract No. 802. Submitted by Jeff Bales, Associate Engineer 11. Resolution approving Contract, Bonds and Certificates of Insurance with Stickfort Construction Corporation of Hudson, Iowa in the amount of $309,232.46 in conjunction with F.Y. 2011 MidPort Boulevard Extension— Phase II, Contract No. 802; and authorize Mayor and City Clerk to execute said documents. Submitted by Jeff Bales, Associate Engineer 12. Resolution approving Supplemental Agreement No. 1 with AECOM in an amount not to exceed $38,800.00 to provide professional services in conjunction with F.Y. 2011 MidPort Boulevard Extension Phase II, Contract No. 802; and authorize Mayor to execute said document. Submitted by Jeff Bales, Associate Engineer 13. Resolution approving Professional Services Agreement with AECOM in an amount not to exceed $20,800.00 for construction related services in conjunction with F.Y. 2011 Lincoln Elementary Safe Routes To School Project, Contract No. 805; and authorize Mayor to execute said document. Submitted by Wayne Castle, PLS, El, Associate Engineer May 16, 2011 Page 6 14. Resolution approving Professional Services Agreement with AECOM in an amount not to exceed $141,000.00 for construction related services in conjunction with F.Y. 2011 River Renaissance Upper Plaza, Contract No. 808. Submitted by Jamie Knutson, P.E., Associate Engineer 15. Resolution approving Memorandum of Understanding with Iowa Internet Crimes Against Children Task Force; and authorize Director of Safety Services to execute said document. Submitted by Daniel Trelka, Director of Safety Services 16. Resolution approving request to install temporary No Parking signs on the northeast side of South Street from West 11th Street to Hammond Avenue due to the West 11th Street detour. Submitted by Sandie Greco, Traffic Operations Superintendent 17. Resolution approving the award of hoteVmotel discretionary funding to the following entities: Waterloo Community Playhouse in the amount of 1 ADDED $1,000.00; Koinonia Ministries Youth Summit 2011 in the amount of 04,000.00; Waterloo Cultural & Arts Department-Bahamas Exhibit and Symposium in the amount of$7,500.00; Waterloo Police Department in the amount of$5,500.00. Submitted by Michelle Weidner, Chief Financial Officer ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT Motion to adjourn. Suzy Schares City Clerk MEETINGS Monday, May 16, 2011 4:50 p.m. -Building and Grounds Committee, Council Chambers 4:55 p.m. -Public Works Committee, Council Chambers 5:00 p.m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Leisure Services Commission meeting minutes of March 8, 2011 and April 19, 2011 on file in the City Clerk's office. May 16, 2011 Page 7 CONTRACT PAYMENT SCHEDULE 1. F.Y. 2010 Riverfront Renaissance Lower Plaza, Contract No. 763 Pay estimate No. 12 to AECOM in the total amount due of$11,140.89 2. F.Y. 2010 Ridgeway Avenue and La Porte Road Intersection Improvements, Contract No. 775 Pay estimate No. 5 to Snyder&Associates Engineers & Planners in the total amount due of$467.23 3. F.Y. 2011 River Renaissance North Downtown Trail, Contract No. 786 Pay estimate No. 1 to AECOM in the total amount due of$16,120.44 4. F.Y. 2011 Cattle Congress Storm Water Pump Station, Contract No. 801 Payment to AECOM in the total amount due of$11,112.47 5. F.Y. 2011 Secor Railroad Spur, Contract No. 794 Pay estimate No. 2 to AECOM in the total amount due of$4,167.55 6. U.S. Highway 63 Final Design Phase, NHSX-63-6(69) 3H-07 Pay estimate No. 7 to AECOM in the total amount due of$9,779.72 THF .OT F W'LOO CITY OF I AD NUMBER PAGE NO. I T�R CLERK' OFFICE 1351086 1 of 1 715 MULBERRY BILL DATE SALESPERSON WATERLOO,IA 50703 319-291-4323 05/31/11 kitta START DATE STOP DATE 05/31/11 05/31/11 AD NUMBER AD DESCRIPTION CLASS LINES 1351086 MAY 16TH MTG 0950 LEGAL NOTICE 803 Publication Insertions Rate Net Amount Gross Amount 3 WATERLOO/CEDAR FALLS COURIER- 1 LEGAL $348.50 TOTAL AD CHARGE $348.50 Purchase Order May 16th mtg PAY THIS AMOUNT $348.50 $348.50 COURIER COMMUNICATIONS Please send only the payment slip with payments. Allow 5 business days do LEE NEWSPAPERS for payment to be applied to account. For legal questions, please call PO BOX 540 319-291-1411 or 800-798-1741 Mon-Fri 8:00-5:00 pm CST. WATERLOO IA 50704-0540 Return this portion with your payment Legal il I Check it L]G edit Card I Ad Numberer 1351089 1 COURIER COMMUNICATIONS do LEE NEWSPAPERS ❑ [TM" ❑ 14111111111.1 � "�ess Billing Date 05/31/11 PO BOX 540 WATERLOO IA 50704-0540 Acct#: f Amount Due $ 348.50 Exp.Date: 11 Amount Name on credit card Enclose d $ Signature Please make checks payable to: COURIER COMMUNICATIONS 000483 COURIER COMMUNICATIONS W'LOO CITY OF c/o LEE NEWSPAPERS CLERK'S OFFICE PO BOX 742548 715 MULBERRY CINCINNATI OH 45274-2548 WATERLOO, IA 50703 lullLinilliminlillinlilkiliiiiiiIIIIIIIIIIIIIIIIn111111111,11 21780300000013510860000000000000003485000000348507 • STATE OF IOWA, -les uognlosa6„leul pumps/poi Black Hawk County is sl9-u0z oN Pau6lssel lanadde uodn pue paldope uc vanes :seAy-elon Ilex you xf iY'F eq '.lotoalQ luawdoiena0 9 I do solemnly swear that the annexed copy of &llunwwo uoaapuy rids Rq e, 1351086 " -&ew to us halm oggnd se lea: MAY 16TH MTG howls pue laalS eteo 1sAnwei lsakuuou GM 1e Paleool&Ilelac Jo same OZ-0 egampap of lsenbe, notice was published in the WATERLOO/CEDAR FAL de umpnlosdn puel peIdopugurtogipof 81.9-I.)03'ON pau6lsse l a daily newspaper printed in WATERLOO, e"adds °odn pee Palaope ue Black Hawk County, Iowa, for 1 issues BLACK HAWK COUNTY 1'fi g"' CRBLACEDIT PNIHAWK N 9n, IN THE MATTER OF THE ESTATE OF VERIDIAN CRED T UNION COUNTY commencing on 05/31/2011, in the issues of ROY C.REEVES,Deceased Plaintiff, Probate No. 05/31/2011 ESPRO583NOTICE OF PROBATE OF WILL, LOUIS R.CONRAD,THE ESTA1 of said newspaper, and that the annexed rate O OF APPOINTMENT OF EXECUTOR, LOUIS R CONRAD,THERESA A -- -- -? AND NOTICE TO CREDITORS RAD,UNKNOWN SPOUSE OF IF To All Persons Interested in the Estate of SA A.CONRAD,ALL CLAIMANT: newspaper, and that the followin is a correct Roy C.Reeves,Deceased,who died on ALL PERSONS KNOWN OR advertising is the regular legal rate of said or about May 5,2011: 'KNOWN CLAIMING ANY RIGHT,7 g You are hereby notified that on the 11th OR INTEREST WITH RESPEC bill for publishing said notice . day of May,2011,the last will and testa- THE FOLLOWING DESCRIBED ment of Roy C.Reeves,deceased,bear- ESTATE,TO WIT;A PART OF LO ing the date of April 22,2010,was admit- FIVE(5),IN"AUDITOR KOOBS" ted to probate in the above named court NO,THREE(3),IN BLACK H Printer s Bill $348 . 50 and that Melissa M.Wickerath was ap- COUNTY IOWA,DESCRIBED AS pointed executor of the estate.Any ac- LOWS;BEGINNING AT THE SO Son to set aside the will must be brought WEST CORNER OF SAID LO' J/\ in the district court of said county within FIVE(5),THENCE EAST SIXTY the laterte occur offour months from the FEET(E 65 FT)ALONG THE SI/1 date of the second publication of this no- LINE OF SAID LOT NO.FIVE THI ( ! 1 rice or one month from the date of mailing NORTH ONE HUNDRED AND SE \--I—,�f�n".`pl�/r� 424•4>Y"---- of this notice to all heirs of the decedent TY FIVE FEET(N. 175 FT),THI and devisees under the will whose itlen- 65 r1F Signed Cities are reasonably ascertainable,or WEST SIXTY-FIVE E OF SAIDYLOT NO.Fib thereafter be forever barred. THENCE SOUTH ALONG THE`, Notice is further given that all persons in- LINE OF SAID LOT NO.FIVE p debted to the estate are requested to THE PLACE OF BEGINNING; make immediate payment to the under- JECT TO EASEMENTS,REST Subscribed and sworn to before me this signed,and creditors having claims TIONS,COVENANTS,ORDINAI against the estate shall file them with the AND LIMITED ACCESS PROVIS clerk of the above named district court, OF RECORDS;INCLUDING BUT 3as provided by law,duly authenticated, LIMITED TO ALL OF THE HEIRS, day of �J\ for allowance,and unless so filed by the EFICIARIES,DEVISEES,LEGA r 0�I 1 later to occur of four months from the SPOUSES,ASSIGNEES,GRANT second publication of this notice or one CREDITORS OF LOUIS R.COI ;'p�„1 ` SUE ygg RR �_. y month from the date of mailing of this no- (HEREINAFTER"UNKNOWN CI ° P SI.JL EyLdy � rice(unless otherwise allowed or paid)a ANTS");UNITED STATES OF Al COMM�SStC,riO.76t376 claim is thereafter forever barred. CA(INTERNAL REVENUE SER\ Dated this 17th day of May,2011, STATE OF IOWA(IOWA DEPARTI sr e h�YCtQQA�Af§tl9N EXPIRES Melissa M.Wickerath OF REVENUE AND FINANCE r°w> �mll JJ ddl�� ( 938D.Ave. SEPH L.CONRAD,UNKNi •'ChristopherNevada,IA50201 SPOUSE OF JOSEPH L.CON toy Public `'Cst .Weh&Hamann KRISTINE K.CONRAD,COVEI Clark,Butler,y for executorWls MEDICAL CENTER INC,NORTH AAAA P.O.Box 596 CAPITAL ACQUISITION LLC, al Waterloo,IA 50704 FUNDING LLC AKA LVNVN FUN v Date Waterloo, second 5 publication LLC,FARMERS STATE BANK Received of 313(Date ofy ecof May,2011 PARTIES IN POSSESSION, Defendants. THE IOWA DISTRICT COURT Case No.:EQCV1 BLACK HAWK COUNTY ORIGINAL NC IN THE MATTER OF THE ESTATE OF TO THE ABOVE-NAMED DEFEND, the sum of Dollars Katie M.Moten,Deceased. are hereby notified there w You Probate No.ESPR056281 April 19,2011,filed in the Office in full for publication of the above invoice . pooh sl NOTICE OF PROBATE OF WILL, Clerk of the above-named Court,a eouid-;e OF APPOINTMENT OF EXECUTOR, closure Petition and Petition in Eq e Si pal; AND NOTICE TO CREDITORS Amen Title,and on May 10,201 /�auno0 To All Persons Interested in the Estate of Amended Petition for the Plaint Notary Seal : `se1o.c Katie M.Moten,Deceased,who died on Foreclosure and Petition in Eq. or about April 6th,2010: Quite Title which prays for foredo:_-- --- 7 You are hereby notified that on the 17th a Mortgage in favor of the Plaintiff day of February,2011,the last will and- WCParty descobed herewa1 54 4 12 d, u,testament of Katie M.Moten,deceased, in rem in the amount of$11,250.7 bearing date of the 19th day of June, interest at the rate of 7%per annur 2003,was admitted to probate in the February 14,2011,such amount r above named court and that Frances Lee ing$2.14 per day,and for the cc this action including title costs an Lacy was appointed executor of the estate.Any action to set aside the will sortable attorney fees and that said bet0Log VI'oopr5 must be brought in the district court of described declared pr a lien upon the folk Ut'�ue-luesei said county within the later to occur of localdipremises from March 5, etelse to folnoe tour months from the date of the second located in Black Hawk County, loping spoQ publication of this notice or one month to-wit: t toz'F from the date of mailing of this notice to A PART OF LOT NO.FIVE(5),IN 'paneq all heirs of the decedent and devisees IN KOOBS"PLAT NO.THRE e(pied to peke under the will whose identities are rea- IN BLACK HAWK COUNTY IOW! -ou slglto 6uplr sonably ascertainable,or thereafter be SCRIBED AS FOLLOWS:BEGIN euo to eanou 5 forever barred. AT THE SOUTHWEST HENC E aoygyu sc Notice is further given that all persons in- SAID LOT NO.FIVE(5),THENCEam w am 6q Kg os:debted to the estate are requested to SIXTY-FIVE FEET(E 65 FT)Al 'paleopueg5ne,make immediate payment to the under- THE SOUTH LINE OF SAID LO 'unoo loigslp p signed,and creditors having claims FIVE,THENCE NORTH ONE eta gem wags a against the estate shall file them with the DRED AND SEVENTY FIVE FEI stump Bruner clerk of the above named district court, 175 FT),THENCE WEST SIXTY -.tapun am01 11 as provided by law,duly authenticated, (W 65 FT)TO THE WEST LINE OF 01 eelsaneel t for allowance-and unless so filed by the LOT NO.FIVE(5),THENCE Sr -ul suoslad He later to occur of four months from the ALONG THE WEST LINE OF SAIi 'panegleaal second publication of this notice or one NO.FIVE(5)TO THE PLAC -loose hlgeuo month from the date of mailing of this no- BEGINNING. Him agl lapin lice(unless otherwise allowed or paid)a That the Mortgage on the above-des -ap mote eee claim is thereafter forever barred. real estate be foreclosed,that a s �tQo step am w Dated this 16th day of May,2011. execution issue for the sale ofas m gtl'14P�!Ignd Frances Lee Lacy the mortgaged premises as is ned ow met. Executor of estate to satisfy the judgment and for qunod pas/ 825 Oneida St., relief as the Court may deem ju; aq lsnw NM - Waterloo,IA 50703 equitable.The attorney for the Pia' 'elelsa eta Michael C.Dunbar Kenneth P.Nelson,Randall&N lapm5 suo°1 ICIS PIN No:AT0002212 PLC,3112 Brockway Road,Pt am ut alego!Attorney for executor hegwangNF Dunbar&Dunbar 19-2 Waterloo,IA 507e:3102Q F 5331 Commercial Suite 500 319 291.6161 FacTICE 319-291 THE PI 4INrlr=c OTICE F_CTE¢t Amended Agenda Items Council Meeting Monday, May 16, 2011 ADD - 24 hour posting notice not given but needs to be added as the event is on May 21, 2011. Approval of Beer/Liquor License Permit Applications for the following: 1b16. Class B Beer License Permit Application National Dairy Cattle Congress (Arena Grounds), 250 Ansborough Avenue (Transfer to National Dairy Cattle Congress Pepsi Pavilion from 5/21/2011 to 5/29/2011) Ib17. Class C Liquor License Permit Application National Dairy Cattle Congress (Pepsi Pavilion), 250 Ansborough Avenue (Transfer to National Dairy Cattle Congress Arena from 5/21/2011 to 5/29/2011) ADD - Application for Vehicle For Hire Business License for: 1b18. R & H Entertainment, LLC dba Hayes Party Lines, 2806 Falls Avenue May 9, 2011 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m. , on Monday, May 9, 2011. Mayor Ernest G. Clark in the Chair. Roll Call: Cole, Getty, Jones, Greenwood, Schmitt, Welper, Hart. Moment of Silence. Pledge of Allegiance: Ron Welper, Ward 5 Council Member. 136425 - Hart/Schmitt that the Agenda, as amended, for the Regular Session on Monday, May 9, 2011, at 5:30 p.m. , be accepted and approved. Voice vote-Ayes: Seven. Motion carried. 136426 - Hart/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, May 2 ,2011, at 5:30 p.m. , be accepted and approved. Voice vote-Ayes: Seven. Motion carried. Mayor Clark read a Proclamation declaring Saturday, May 14, 2011 as Letter Carrier Food Drive Day. CONSENT AGENDA 136427 - Hart/Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Schedule AP642, pp. 1-60, dated May 9, 2011, in the amount of $2,289, 909.03, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval byMayor assigned P Y d No. 2011-36 g 5. 2. Request of ABATE of Iowa District 16 to hold Motorcycle Awareness Ride to be held on Saturday, May 14, 2011 from 11:00 a.m. to 12:00 p.m., with the route to start at Black Hawk County Courthouse, travel through Evansdale, Waterloo and Cedar Falls and end at Silver Eagle Harley-Davidson-Submitted byDaniel J. Trelka, Director ector of Safety Services. Resolution adopted and upon approval by Mayor assigned No. 2011-366. 3. Request of Lou Porter to hold KBBG-FM 35th Annual Parade on August 20, 2011 with lineup to start at 8:00 a.m. and parade to end at approximately 11:50 p.m. , parade route will start at East 4th and Donald Streets, then travel south on East 4th Street, then east onto Newell Street and end at KBBG radio station on the corner of Mobile and Newell Streets-Submitted by Daniel J. Trelka, Director of Safety Services. Resolution adopted and upon approval by Mayor assigned No. 2011-367. 4 . Request of Cool 105.7 Radio to hold the 4th Street Cruise on May 28, 2011 from 12:00 p.m. to 4:00 p.m. with cars from the east side traveling from Mulberry Street across the river on Fourth Street to Bluff Street and returning on Park Avenue back to Mulberry Street; cars from the West side will travel from Bluff Street across the river on Fourth Street to Mulberry Street and will return to Bluff Street on Fifth Street-Submitted by Daniel J. Trelka, Director of Safety Services. Resolution adopted and upon approval by Mayor assigned No. 2011-368. 5. Request of Rev. David Van Netten of Grace Reformed Church for a variance to the Noise Ordinance on June 12, 2011 and August 14, 2011 from 8:00 a.m. to 1:00 p.m. in conjunction with Sunday in the Park event that will be held at Galloway Park, including PA system and live DJ, together with recommendation of approval of Director of Safety Services. 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Roll call vote-Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-371. 136431 - Schmitt/Greenwood that "Resolution authorizing to proceed in conjunction with One (1) Current Model Year Trailer Mounted Crack-Sealer Unit with Heated Wand", be adopted. Roll call vote-Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-372. 136432 - Schmitt/Greenwood to receive, file and instruct City Clerk to open and read bids and refer to Public Works Director for review: Bidder Bid Amount Logan Contractors Supply, Inc. $36,700.00 4101 106th Street $34,300.00 Des Moines, Iowa 50322 Star Equipment Ltd. 2950 6th Street SW $48,474.00 Cedar Rapids, Iowa 52404 Voice vote-Ayes: Seven. Motion carried. 136433 - Greenwood/Schmitt that proof of publication of notice of public hearing to rezone approximately 1.63 acres of land located at the former Lafayette Elementary site at 2265 Lafayette Street from "R-3" Multiple Residence District to "R-1, R-P" Planned Residence District to allow for future one and two family development, as published in the Waterloo Courier on May 5, 2011, be received and placed on file. Voice vote-Ayes: Seven. Motion carried. 136434 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Councilperson Getty asked if the city owns the property. Noel Anderson, Community Planning & Development Director, responded that it was bought by a developer approximately 10 years ago. The building fell into a state of disrepair. The city took acquisition of the property approximately a year and a half ago. Councilperson Getty asked if the building is still there. Mr. Anderson responded that the building is still there but staff is working to get it demolished. Councilperson Getty responded that the city will have to take care of taking it down. Mr. Anderson stated that was correct. Greenwood/Schmitt that the hearing be closed and file recommendation of approval of Planning, Programming and Zoning Commission and oral comments be received and placed on file. Voice vote-Ayes: Seven. Motion carried. 136435 - Greenwood/Schmitt that "an Ordinance amending Ordinance No. 2479, as amended, City Zoning Ordinance by adding Subsection No. 419 to Section 2A-5, Rezoning Certain Property", be received, placed on file, considered and passed for the first time. Roll call vote-Ayes: Seven. 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Voice vote- Ayes: Seven. Motion carried. 136444 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Getty/Hart that the hearing be closed. Voice vote-Ayes: Seven. Motion carried. 136445 - Getty/Hart that "Resolution authorizing said sale and conveyance; and authorize City Attorney to prepare and deliver deed accordingly", be adopted. Roll call vote- Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-373. 136446 - Schmitt/Welper that proof of publication of notice of public hearing on Development Agreement with OFI Properties, LLC for the sale and conveyance for $1.00 approximately 2.48 acres of city-owned property generally located on GT Drive in the Northeast Industrial Park, for the purpose of construction of a new 17,500 sq. foot industrial building, as published in the Waterloo Courier on May 5, 2011, be received and placed on file. Voice vote-Ayes: Seven. Motion carried. 136447 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Schmitt/Welper that the hearing be closed. Voice vote-Ayes: Seven. Motion carried. 136448 - Schmitt/Welper that "Resolution authorizing said sale and conveyance; and authorize City Attorney to prepare and deliver deed accordingly", be adopted. Roll call vote- Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-374. 136449 - Schmitt/Welper that "Resolution approving said development agreement; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote-Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-375. RESOLUTIONS 136450 - Welper/Hart that "Resolution approving change to the City of Waterloo Multi-Hazard Emergency Operations/Management Plan, dated June 2006-Submitted by Mark Rice, Public Works Director", be adopted. Roll call vote-Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-376. 136451 - Welper/Hart that "Resolution approving request to piggyback from current open bid and Purchase One (1) 2012 Tandem Axel Dump Truck with snow plow and brine tank in the amount of $131, 884.00-Submitted by Mark Rice, Public Works Director", be adopted. Roll call vote-Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-377. '48£-TTOZ 'oN paubTsse soApW Aq Tpnosddd uodn pup pagdope uoTgnTosag uanas :seAy-agoA TTeo TT ou •pagdope aq '„s@otAsag Aga3ps 3o SogoasTO 'Meal P TeTupa Aq paggTwgns-guawnoop pies agnoaxa o; xieTO A;TO pup toApW azT.oggnE pup :AgTO eq; og gsoo ou gp wpsbosd Je0T330 aosnoseu Toogos so; Auedwo0 ae0 s 9 ggTM guewaasby @spar' aTTgowogny gguoN xTs buTAOsddd uoTgnTosag„ ;egg. s9dTeM/A44@9 - 8969£T '£8£-TTOZ 'oN paubTsse soApw Aq TuAosdde uodn pup pagdope uoTgnTosag •uanag :saAy-ago.. 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'xseTO bTe1O Aq paggTwgns-guawnoop pTps agnoaxa o; xsaTO AgTO pup SoAEW eZTsoggne pue !UMOi 'ooTsageM 3o SeOTAaeS TPoTuegoaN OHM ggTM guaweoeidag aeTTOg Asesgv- s03 gOEsguo0 og guawpuawy gs1Tf buTAosdde uoTgnTosag„ ;Pug gsee/sedTaM - ZS49£T g abed TTOZ '6 APN May 9, 2011 Page 7 136459 - Hart/Schmitt that "Resolution approving submission of grant application with United States Department of Justice Community Oriented Policing Services for a 2011 Child Sexual Predator Program grant in an amount not to exceed $500, 000.00-Submitted by Daniel J. Trelka, Director of Safety Services", be tabled for a week. Roll call vote-Ayes: Seven. 136460 - Hart/Schmitt that "Resolution approving Notice of Intent for NPDES Coverage Under General Permit to the Iowa Department of Natural Resources for storm water discharges associated with F.Y. 2011 Waterloo Public Works Facility, Contract No. 810; and authorize Mayor to execute said document-Submitted by Eric Thorson, P.E. , City Engineer", be adopted. Roll p call vote-Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-385. 136461 - Hart/Schmitt that "Resolution approving acceptance of bid and award of contract to Crescent Electric of Waterloo, Iowa in the amount of $25,458.96 in conjunction with Purchase of Traffic Mast Arm Poles, Williston at Baltimore & Williston at West 9th Street-Submitted by Sandie Greco, Traffic Operations Superintendent", be adopted. Roll call vote-Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-386. 136462 - Schmitt/Hart that "Resolution approving acceptance of bid and award of contract to Traffic Control Technologies of Ankeny, Iowa in the amount of $40, 917.00 in conjunction with Purchase of Traffic Signal Equipment, Williston at Baltimore & Williston at West 9th Street-Submitted by Sandie Greco, Traffic Operations Superintendent", be adopted. Roll call vote-Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-387. 136463 - Schmitt/Hart that "Resolution setting date of hearing as May 23, 2011 to approve amendments to FYE2011 Budget; and authorize City Clerk to publish notice of same-Submitted by Michelle Weidner, Chief Financial Officer", be adopted. Roll call vote-Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-388. 136464 - Schmitt/Hart that "Resolution setting date of hearing as May 23, 2011 to approve the reallocation of $1, 100, 000.00 of Series 2010A (BABS) bond funds from the sanitary sewer treatment facility improvements to be applied for the purpose of paying costs of other sanitary sewer conveyance facilities and improvements; and authorize City Clerk to publish notice of same-Submitted by Michelle Weidner, Chief Financial Officer", be adopted. Roll call vote-Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-389. 136465 - Jones/Hart that "Resolution to fix date of hearing as May 23, 2011 on the issuance of not to exceed $7, 677, 000 General Obligation Bonds for essential corporate purposes of said City, the proceeds of which bonds will be used to provide funds to pay costs of the acquisition, construction and improvement of real and personal property useful for the protection of property from floods or high waters, including flood control, storm water and drainage improvements; the construction, reconstruction and repairing of street, sidewalk and intersection improvements; the acquisition, construction and installation of storm sewer and sanitary sewer improvements, including treatment plant effluent disinfection and other waste management facilities and improvements; the acquisition of vehicles and equipment for the Police, Fire Rescue and Street Departments; the rehabilitation and improvement of City parks and the acquisition, repair and replacement of facilities, equipment and improvements commonly found in City parks, including sports facilities and boating center improvements, and the acquisition of off-road maintenance equipment; the acquisition, improvement and installation of traffic control devices, signage, fixtures and equipment, including but not limited to traffic signal, traffic safety and street light improvements; and the acquisition, equipping and improving of the automated GIS/GPS mapping system; and authorize City Clerk to publish notice of same- '66£-TTOZ •oM paubTsse aoAeN Aq Ten0.dde uodn pue pa;dope uoTgnTosag •UeAeg :saAf-a;oA TTeo TTog •pagdope eq '„ae -;;O TeToueuT3 ;eTg3 'aauptaM aTTagoTW Aq pa;;Tmgng-ames ;o aoTgou gsTTqnd oq xaaTO AgTO azTaoggne pue l600Z 'OE aunt pagep '1/600Z saTzag 'spuog uoTgpbTTgo TeMauag aqg ;o buTgsTsuoo 'sseupe gepuT AgTO buTpue;s;no utegaao 3o buToueuT;aa pue butpun;aa ;o sgsoo Aed og spun; epTAoad o; pasn eq TTTM spuoq goTgM 3o spaaooad agq 'AgTO pTes 3o esodand e;eaodaoo TPTquassa up ao; spuog uoT;ebTTgo Teaaua0 000 '006 'ES paaoxa o; Sou 3o aouenssT agq uo TTOZ 'EZ Aer se butaeag ;o a;ep xT; o; uoTgnTosag, ;eq; gzeH/pooMuaaao - OL69ET •66E-TTOZ •0N paubTsse zoAer Aq Tenoadde uodn pue pagdope uoTgnTosag uaAag :saAj-agoA TTeo TTog •pagdope eq '„saoT;30 TeToueuT3 3aTg0 'aaupTeM aTTagoTW Aq pa;;Tmgng-ames ;o aoTgou gsTTqnd og xaaTO AgTO azTaoy;ne pue laoT;ou pegoe;;e eq; 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'quamdtnbe eoT;;o 'guamdTnbe Te;Tdeo 'saTOTgaA • 3o quamaOeTdaz pup UoTgTsTnbOe agg 3o sgsoo Aed o; spun; eptnoad og pasn eq TTTM spuog goTgM 3o speeooad ag; 'spuog uoTgebTTgo Teaaua0 30 000 'L89S paaoxa o; you 3o aouenssT ag; UO TTOZ 'EZ AeW se butaeeq ;0 e;ep xT; og uoTgnTosag„ gegg • 4ae14/aT00 - 69179E1 •Z6E-TTOZ •oN paubTsse aoAew Aq TEAoaddp uodn pup pagdope uoTgnTosag •uaAag :se -agoA TTeo TTog •pagdope eq '„aaoT;30 TeToueuT3 ;aTgO 'aaupTaM aTTagoTW Aq pa;;Tmgng-ames ;o aoTgou gsTTqnd og xxeTO AgTO ezTaog;ne pue leoT;ou pegoegge egg uT paT;Toads ummTxem egg buTpaaoxa you a;ea e ge gsaaa;uT zeeq TTpgs pue 'sgsoo quamdoTeAep a4TegaM AgTO ;o buTpun; agg pue !A4TTT0P3 gaxaeW oTTgnd agg pue uoTTTAed q;nox 'sgaj agg ao; aaqueD ag; 'eueav bunoz 'mnTpegS Vuoa3aaATg 'sabeae0 buTxaed UMoguMOQ 'aequeD szaggoag ueATTTnS eAT3 agq ;o ;uamaAoadmT pue uoT;enouaa 'uoTgonagsuooaa aqg go sgsoo Aed og spun; epTAoad o; pasn eq TTTM spuog goTgM ;o spaaooad eq; 'spuog uoT4e6TTg0 Teague 30 000'ZL95 paaoxa og goU 3o aouenssT ag; uo TTOZ 'EZ AeW se buTaeag 30 a;ep xT; og uoTgnTosag„ ;eq; • eT00/4aeH - L969ET •T6E-TTOZ •0N paubTsse aoAeN Aq Tenoadde uodn pup pagdope uoTgnTosag uaAag :seAy-agoA TTeo TTog •pagdope eq '„aaoT;;O TeToueuT3 3aT40 'aauPTeM aTTagoTW Aq 14a4471009 -amps 3o aoTgou gsTTqnd o; xaaTO A;TO azTzoggne pup lquamdoTeAepaa a;eATzd pup oTTgnd ao; ames eq; ;o uoTgeaedaad pue 90ueaeelo pue sel;aadoad ;o uoTgtsTnboe ay; pue 'sgsoo uoTgTTomap 'ueTd ;uamdoleAop UMogUMop agq ggTM pageToosse sgsoo buTpnTouT 'eeal/ TeMauag uegan peog uTgaeW ag; pue eaav guamdoTeAepag pue TeMauag uegan guoa;aaATg ooTaa;eM uMoquMog aqg ao; sueTd TeMauag uegzn aqg pup 'pepuame se 'eMoi 3o epo0 agg ;o E06 za4deg0 aapun SeTgTATgoe goacoad TeMaUaa uegan ;o gno butAaaeo pue buTxegaapun 'buTuueTd ag; uT buTpTe agg ;o sgsoo Aed o; spun; epTAoad o; pesn eq TTTM spuoq goTyM ;o spaeooad aqg 'AgTO pies 30 sesodand a;eaodaoo TeTguessa ao; spuog uoT;ebt1go Teaeua0 000'618'TS paaoxa og qou 3o aouenssT aqg uo TTOZ 'EZ AeW se buTaeeq ;0 'agpp xT; 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Roll call vote-Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-396. 136472 - Schmitt/Hart that "Resolution to fix date of hearing as May 23, 2011 on the issuance of Sewer Revenue Refunding Bonds to the amount of not to exceed $3,200,000, as authorized by Sections 384.82 and 384.83, of the City Code of Iowa, for the purpose of providing funds to pay costs thereof; and authorize City Clerk to publish notice of same-Submitted by Michelle Weidner, Chief Financial Officer", be adopted. Roll call vote-Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-397. 136473 - Schmitt/Hart that "Resolution to fix date of hearing as May 23, 2011 on the issuance of Sewer Revenue Refunding Bonds to the amount of not to exceed $5,200,000, as authorized by Sections 384.82 and 384 .83, of the City Code of Iowa, for the purpose of providing funds to pay costs thereof; and authorize City Clerk to publish notice of same-Submitted by Michelle Weidner, Chief Financial Officer", be adopted. Roll call vote-Ayes: Seven. Councilperson Greenwood asked about the time frame on the refunding of bonds. Michelle Weidner, Chief Financial Officer, stated the city could do the refunding of bonds after the call date. The bond issues have a call date in them and we typically set that to seven or eight years from the issue date. The city could do them earlier but tend to do them all at once because of fees and to go through this process one time a year instead of several times a year. Most of the bonds are issued in June so we are probably looking at June for each call date. Resolution adopted and upon approval by Mayor assigned No. 2011-398. 136474 - Getty/Greenwood that "Resolution approving the cancellation of Tuesday, July 5, 2011 City Council meeting due to the Fourth of July Holiday", be adopted. Roll call vote- Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-399. 136475 - Hart/Schmitt that "Resolution declaring a moratorium for a period of 180 days for new alcohol-related drinking and retail establishments (including transfers) in the Broadway, East 4th Street, Church Row, and Logan Avenue proposed Overlay districts", be adopted. Roll call vote-Ayes: Six. Nays: Welper. Councilperson Welper, stated that he wanted to see more information and the mapping given in the packets showed more than just the Church Row Neighborhood District. Tonight council was provided new maps that showed a smaller section and he is still uncomfortable with passing this moratorium. He still believes in the free enterprise system. He understands that the neighborhoods are upset and he would be too but at the same time the smaller entrepreneurs are going to be pushed out. He does not see several dozen alcohol related businesses going into these are as and will be voting against a ainst it. Resolution adopted and upon approval by Mayor assigned No. 2011-400. ORDINANCES 136476 - Greenwood/Schmitt that "an Ordinance Repealing Section 335, Parking Fines, of the 2008 Traffic Code; And Enacting In Lieu Thereof a New Section 335, Parking Fines (Parking Fine Rate Increase)", be received, placed on file, considered and passed for the first time. Roll call vote-Ayes: Seven. 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Voice vote- Ayes: Seven. Motion carried. 136489 - Hart/Greenwood that "Resolution preliminarily approving specifications, bid document, etc. in conjunction with Purchase of Portable Water Pump for Live Fire Training", be adopted. Roll call vote-Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-405. 136490 - Hart/Greenwood that "Resolution setting date of hearing and bid opening as June 13, 2011 and instruct City Clerk to publish notice of specifications, bid document, etc. and taking of bids in conjunction with Purchase of Portable Water Pump for Live Fire Training", be adopted. Roll call vote-Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-406. ORAL PRESENTATIONS None ADJOURNMENT 136491 - Cole/Hart that the Council adjourn at 6:20 p.m. Voice vote-Ayes: Seven. Motion carried. Carol Failor Deputy City Clerk CITY OF WATERLOO Council Communication City Council Meeting: May 16, 2011 Prepared: April21, 2011 Dept. Head Signature: Daniel J. Trelka # of Attachments: SUBJECT: National Police Week Submitted by: Daniel J. Trelka, Director of Safety Services Recommended City Council Action: Requesting that Council approve a resolution that would allow Mayor Buck Clark to proclaim the week of May 15-21, 2011 as `National Police Week"as well as May 18r1i as "Peace Officer's Memorial Day". It is also requested that Council approve a resolution that would allow Mayor Buck Clark to order that the flags on all City facilities be flown at half-staff on `PEACE OFFICER'S MEMORIAL DAY". Summary Statement: Expenditure Required: N/A Source of Funds:N/A Policy Issue Alternative Background Information: CITY OF WATERLOO, IOWA PROCLAMATION NATIONAL POLICE WEEK PEACE OFFICER'S MEMORIAL DAY WHEREAS, the Congress of the United States of America has designated the week of May 15, 2011, as "National Police Week" and May 18th of this year to be "Peace Officer's Memorial Day"; and WHERE S, the Law Enforcement Officers are our guardians of life and property, defenders of the individual right to be free men and women, warriors in the war against crime and dedicated to the preservation of life, liberty and the pursuit of happiness; and BEREAS, it is known that all too often Police Officers are killed in the line of duty nationwide. Our community joins with other cities and towns to honor all Peace Officers everywhere. NOW THEREFORE, BE IT RESOLVED, that I, Buck Clark, Mayor of the City of Waterloo, Iowa, do hereby proclaim the week of May 15, 2011, as NATIONAL POLICE WEEK and order all flags on all City facilities be flown at half-staff on May 18, 2011, on PEACE OFFICER'S MEMORIAL DAY. I call upon all citizens to honor and show our sincere appreciation for the Police Officers of this city by deed, remark, and attitude. I also call upon all our citizens to make every effort to express their thanks to our men and women who make it possible for us to leave our homes and family in safety each day and to return to our homes knowing we are protected by men and women willing to sacrifice their lives, if necessary, to guard our loved ones, property and government against all who would violate the law. IN WITNESS WHEREOF, I have hereunto subscribed my name and caused the Seal of the City of Waterloo to be affixed this 16th day of May 2011. ATTEST: q J t i\p`FC4 • -21.(2 Suzy Sdhares "_ Buck Clark City Clerk _ Mayor • O _ O CITY OF WATERLOO Council Communication City Council Meeting: May 16, 2011 Prepared: April 15, 2011 Dept. Head Signature: '-; ; lJ # of Attachments: 1 SUBJECT: Proclamation for National Safe Boating Week Submitted by: Mayor Clark Recommended City Council Action: Approval Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: CITY OF WATERLOO, IOWA PROCLAkMATION WHEREAS, recreational boating is fun and enjoyable; however, our waterways can become crowded and be a place of chaos and confusion. While being a great source of recreation, boating to the unprepared or uneducated can be risky. Not knowing or obeying navigation rules, drinking alcohol or taking drugs while operating a boat, or choosing not to wear your life jacket is clearly dangerous to all;and WHEREAS, according to 2008 Coast Guard statistics,there were 4,789 boating accidents of which 709 were deaths,3,331 were injuries,and reported property damage totaled 54 million dollars. Alcohol use was a contributing factor in 17% of these accidents;and WHEREAS, knowledge and skills are important in reducing human error and improving judgment. If people are aware, they are likely to take the precautionary measures to protect themselves and others while boating;and WHEREAS, a significant number of boaters who lose their lives by drowning each year would be alive today had they worn their life jackets;and WHEREAS, the Waterloo Sail and Power Squadron,one of three Iowa units of the United States Power Squadron, is a non-profit organization whose purpose is to promote, educate and develop safe boat handling skills for the public and its members;and NOW,THEREFORE, I,Buck Clark,Mayor of the City of Waterloo,Iowa,do hereby proclaim May 21—27,2011,as NATIONAL SAFE 10 ',TING WEEK and encourage all boating enthusiasts to attend the Vessel Safety Check offered by the Waterloo Sail and Power Squadron on Tuesday,May 24th,at the Brinker Lake parking lot from 4:00 p.m. to 8:00 p.m. IN WITNESS INUENEOF,I have hereunto set my hand and caused the official seal of the City of Waterloo to be affixed this 16th day of May 2011. Of w L Y� cc 4. e ; `-. ? • , 41 Suzy Scharer) uck Clark City Clerk Mayor O O CITY OF WATERLOO Council Communication City Council Meeting: May 16, 2011 Prepared: riuMay , 2011 Dept. Head Signature: # of Attachments: 1 SUBJECT: NATIONAL PUBLIC WORKS WEEK PROCLAMATION Submitted by: Mayor Clark Recommended City Council Action: Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: r. CITY OF WATERLOO, IOWA PROCLAMATION 111 H REAS, public works services provided in our community are an integral part of our citizens'everyday lives;and WHEREAS, the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as water, sewers, streets and highways, public buildings, and solid waste collection;and WHEREAS, the health, safety and comfort of this community greatly depends on these facilities and services;and WHEREAS, the quality and effectiveness of these facilities, as well as their planning, design and construction, is vitally dependent upon the efforts and skill of public works officials;and WHEREAS, the efficiency of the qualified and dedicated personnel who staff public works departments is materially influenced by the people's attitude and understanding of the importance of the work they perform. NOW, THEREFORE, I, Buck Clark, Mayor of the City of Waterloo, Iowa, do hereby proclaim the week of May 15—21,2011 as NATIONAL.PUBLIC WORKS WEEK in the City of Waterloo,Iowa,and call upon all citizens and civic organizations to acquaint themselves with the issues involved in providing our public works and to recognize the contributions which public works officials make every day to our health, safety, comfort and quality of life. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Waterloo,Iowa to be affixed this 16th day of May 2011. 4 , Attest: G N 12\1� VVVfff +�. s above /4:c Suzy Schares i =" - Buck Clark City Clerk r , �' Mayor L' 'J • CITY OF WATERLOO Council Communication City Council Meeting: May 16, 2011 Dept. Head Signature: Daniel J. Trel # of Attachments: 7 SUBJECT: My Waterloo Days Submitted by: Daniel J. Trelka, Director of Safety Services Recommended City Council Action: Approval of My Waterloo Days event scheduled for June 2 — 5, 2011 Summary Statement: Jay Stoddard has submitted paperwork outlining this year's My Waterloo Days event scheduled for June 2 — 5, 2011. The event features Expo Plaza activities, bands, 5K Run, parade and food vendors. Attached correspondence details street closings and requests for barricades, special parking, street sweeping, bagging of meters and other requests. Expenditure Required: police assistance for the parade and 5K run Source of Funds Policy Issue Alternative Background Information: Cc: Chief Pat Treloar, Fire Rescue Captain Joe Leibold, Police Department Sandie Greco,Traffic Department Paul Huting, Leisure Services Mark Rice, Central Garage / / &,' i1f / or ® To: Mayor Clark, Director Trelka and City Council From: My Waterloo Days •r Jay Stoddard, Executive Direc • RE: Street Closings, barricades, street sweeping, mowing, bagging of meters, and other requests for My Waterloo Days, June 2 - June 5, 2011. The festival requests the following for MWD: f une 1 Expo Plaza (Carnival, Hobbies 'n Crafts & Commercial Exhibits setting up) Barricade/new planters: Bluff & Park, Bluff & W 2nd Bluff & 3rd' 3rd & Jefferson, 3rd & Commercial, and Park & Jefferson Bag south side of Jefferson between 2nd & 3rd Streets shortly after 2:00am Thursday, June 2 Expo bands: Music & beer starts @11:00 am. Stop music and beer ticket selling ©10:30pm and stop beer serving at 11:00pm Friday, June 3 Expo Bands: Music & beer starts @11:00 am. Stop music and beer ticket selling @11:30pm and stop beer serving at 12:00am Friday, June 3 ireworks: Close the 4th Stree . d Park Street Bridges at 8 pm. Th_ -ntire area around inter'. of the shoot sight on both sides of the ri z will be cordon-, off to the public. Park Ave • Corn.--rcial to Sycamore, 4th Street from Commercial to , amore, Cedar Street from 2nd over to 5th, and Commercial f .m ' gd to Park will be closed off to normal vehicle traffic at 8 •.m. Barric. es and fencing wi .e installed as per map enclosed. The CA . will be empty no later tha •:30pm. CAC will be responsible reset their fire alarms after the i - orks 5K Run: Deliver 10 barricades to Kingsley School Friday afternoon Saturday, June 4 Expo Bands: Music & beer starts @11:00 am. Stop music and beer ticket selling @11 :30pm and stop beer serving at 12:00am Parade (starts 9:30am): Barricades: Dropped on corners of parade route The parade route will be shut down 1/2 hour prior to the beginning of the parade to avoid traffic issues. Prior to the parade route being shut at 9 a.m., the staging area will be shut down at 7 am by volunteers parade staff There will be no traffic in the following locations other than necessary: On Jefferson from Park to 5th with the single barricade being put at 6th and Jefferson to keep people from turning down Jefferson On 4th Street south of Commercial to Washington On 5th Street south of Commercial to Washington On Bluff Street from 6th to Park Meters along the parade route will be bagged the morning of the parade shortly after 2 am including on 4th Street from Commercial to Bluff/Washington. Viaduct parking lots: request that these will be reserved for the parade staging and de-staging The volunteers and/or the parade staff will be responsible for closing off the staging area. The police officers will shut down and control the route of the parade, assist with the start of the parade, and also the de-staging. Other Run sweepers along parade route 5K Run We will need extra barricades due to the use during the parade. Please see attached map. Race will begin and end at Kingsley Elementary School. Prospect closed at 6 a.m. around Kingsley School Use median near parking lot for staging on race day 10 barricades dropped off at Kingsley School Friday afternoon after school or by 6 AM the morning of the race. Volunteers will place the barricades at the necessary intersections especially © Derbyshire & Prospect Blvd along the run route. Pick up after the race after noon. Intersections will secured using volunteers but police officers will be responsible for traffic control at Prospect and Ridgeway due to the high traffic volume. Sunday, June 5 Expo Bands: Music & beer starts @12:00 pm. Stop music and beer ticket selling @4:30pm and stop beer serving at 5:00pm Thank you for your contribution to the festival. The cooperation between the City, the business community, the volunteers and the public make it all happen. m Q Lincoln Park 4N Y cn -12 ;-5 M 4.0 i! Mulberry St. 10 1 �— ♦— Lafayette St. t 9 Sycamore St. 12 t 1 Cedar River R�- 4. _ .fig. Cedar St. 1 11 0 J C Parking Commercial St. 5 la 6 a Ramp © ,v. 7 8 Jefferson St. 0 z —OwEnd 3yM Carnival Parking Plaza co Carnival Parkin. 4 Ei ai Bluff St. > +; co _v Staging Staging co Staging M a r r. Legend 7 - 5 Sullivan Brothers 1 - Reviewing Stand Convention Center 2 - Restrooms 8 - Russell Lamson Bldg. 3 - First Aid 9 - Court House 4 - Public Market 10 - City Hall 5 - Library 11 - Chamber Office-River Plaza Bldg. 6 - Waterloo Courier 12 - Black's Bldg. Parade Barricades >- 1,41--< ›--►s--c ›...s--c r o a Lincoln Park rn co VIv in co a Mulberry St. IV 1 1 Lafayette St. / 1111111 1 1 f Sycamore St. D Cesar ive '. Cedar St. 111111.1n iI1 ' t Commercial St. III 1 1 - _a w r,.., ME '''' 1 Riverloop Jefferson St. Expo Plaza 1; `Vrverloop IMI; Bluff St. ' °T " � 1 —OP- End ....... . ....... m ¢' �` v a i5 KEY: >...104—G >1..< single barricade )11110411...< multiple barricades to block entire intersection START KINGS Fr It 7 ,a.7 IJOL ns: FINISH ! ..�rF a W CL CL T W RI DG EWAY AVE t RACHAEL ST -4- OLYMPIC DR DOWNTOWN WATERLOO .. . .. .. 3 4 = ram, ♦,..� FRANKLIN ST. r `- lace<1 p �DOap 5 - E -v. j-, W. % 6 '''' [ f� r �, 7 ❑ Q "W Li >v. ti �W WV NMI. W 41ULLERRY St Le-y-n a 0 0 L (j7.(}0 �n �y1 1(��r+JLI I , � �` Q.Y'1T�`�2. 7 U� DaU 7 \� Y, v „ 1 J----0-, •.: :7_, ni_tyr T. r riltli � � ST rf�Y r IIETA!ST. " ' Li ocip Do MIN i r. PIUCR NW j 34 16 35 I 27M is ;�—�— [L,„_,,,,No m� ( u x .� �9 u � 2d ze ¢33C I -all— -+TJ1EI `. SYCAMORE ST. .. -.. -. Z - ' 1�ooctrJ a /OW ONNS '''==t , i t Dill la � i "hmia-i. - a ll = 1 — �,. 53 } ,.^�—, t CEDAR RIVER 0 R' w se ac cum ': /'� � �j <♦ 57 �i! 7 l Li 1 r o00 �j �� I — __ f _ O COMMERCIAL Si. '� —� Itt 63 i 7 'L 1. e8 g, 84 Br 6 II 69 • 3*UAW!MS � ■.� I1 1.1 •..3�.�� cawaRn.CORM r^ r r ❑- 0 3! -� L ' 71 fl ; 3I. 7 ; { 9a oi: ! ( 7 gee JEFFERSON Sr. l —� _ insi, —Jl �a4 86' I:, 93 �� �—Ij3 J __ I 88 95 ir r 88 �_ �I I II 90 1 ( 96 J 1 I ' • N.:R\:Y_4Y:•NM.M. . O L.. U.S. 218ND f—i 1 U.S. 218 SOUTHBOUNO ..�"_1.I /f lA ' ` ■ yS$ , l ',cam y '3 ,i '„ ' • a �a ,. r � 4 _may i.a L ... . - r aY • �S ,y4 r " t xillt . a �• . 7a : y h e G 4 ' _ r ° : x En L3S5. t a A F �.u _-. �-!i 3 s '} 3' _sy .z-�. e' 'r u c # ^ V,Cs. c �c ' � _ y .a _, f s� • lip. y� . pa i rs- .-Rs % ' ama . L � [ �- ' 1 .1 .F"w r� . * i .a .tr ' K T�j r 'Fn T � -4 ZiY3 ir ' ; tn,'' 5-,:g .i a= si ".,' V�.€ ,;i S . R �}- S' 2T a-+.L s_ v 4 r J § .• ' y F r" y � $f i. Y.t ar ` 'tivtX - tykd �� r ry , -�Y3 cr �'- X u�. ' E. 4 � h .,- i, � 1 rr y t s ] ' `x £ t°] a . g�yy 3 " •@ ¢a- !' ¢i�f9RX ( � � a ., a4 6 5 F -ps„r "`_ $ c 4T +ry sy:BL �• .4}a` e. ti.•• .,,„„4, ..,.... .....:_,._:,„..... ,..„., ,,,„, y+.•aT.. {ary .' F `- r r 4 '.� f 3 $ ' $r Rc- - 4. .S'S .�, e _ w f g a x. s--a i a r -� ur t `` is - �f z' , - _ 'a -_ ", 7 '2 S"' ' ., r "& ,fs 3u- r ▪ 15:01,010 � R T -4 fay it 4• gu �t36$7ta :a7X � '� y elz ' •yy..,'. r ,...,in' .}r : - yr v�r s-�a:t.�s r- f ., s iw '? ` � il gek---- ' -- 2 �433 �42f�29,. 89, �2 Q`26�'49 e�ev,s8`4 Ile- �' .raft t7. 4it „ 5" r S ! s,� � 3 ss S�t ri t{ �l S. z�— 0; fir► cvu t d �.,,,,�, a.,,.a) dam- .� 6-+' I. s 1v7? /. This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-408 RESOLUTION GRANTING PERMISSION TO JAY STODDARD, EXECUTIVE DIRECTOR OF MY WATERLOO DAYS, TO HOLD MY WATERLOO DAYS EVENT FROM JUNE 2-5, 2011 . WHEREAS, Jay Stoddard, Executive Director of My Waterloo Days, has made written application to the City Council asking that they be authorized and permitted to hold the My Waterloo Days event on June 2-5, 2011, and WHEREAS, said activities will be held at the Expo Plaza and Lincoln Park, including People In The Park from June 2-5, 2011, and Parade and 5K Run on June 4, 2011, including street closures and barricade needs . NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that permission is hereby granted to Jay Stoddard, Executive Director of My Waterloo Days, to hold the My Waterloo Days event from June 2-5, 2011, with said activities to be held at the Expo Plaza and Lincoln Park, including People In The Park from June 2-5, 2011, and Parade and 5K Run on June 4, 2011, including street closures and barricade needs. PASSED AND ADOPTED this 16th day of May, 2011 . Cee"`vim 1411 Ernest G. Clark, Mayor ATTEST: Suzy Sc4res, CMC City Clerk FROM :NEW HOPE FAX NO. :2337664 May. 06 2011 04: 13RM P1 • APPLICATION FOR VARIANCE TO NOISE ORDINANCE APPLICANT'S NAME: �k! ti0 PE Mr Alzi .3,4P-rts r (A F(as 4D,,y1_cl APPLICANT'S ADDRESS: l l� b�Op ( de.-scrfri/ sd 703 APPLICANT'S PHONE#: _31__ ANTICIPATED DATE_OF VARIANCE:: U!1� ( j! NAME OP EVENT: yicemn er Uerfdeo� Du-freu.cGl J'e_/-u, e-E5 TIMES OF DAY OF VARIANCE: Id a_rn GEOGRAPIiICAI,LOCATION OF VARIANCE: r a-rk /471L C�ItLYC-h DISTANCE OF ACTIVITY PROM RESIDENTIAL PROPERTIES: Q PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION,AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE,SUCH AS A BAND FLAYING,PA/ SYSTEM,QETC. �j I. ! �'/ n fi ,4;11 be 61) .4 kiEL' (LS U-' J Lu/S �tJ 2.6V7l _ Fri) /0/ Mx*, '2, . kfc Dui)! (I 1 uR< J[c�i [p// IIQ-gIe dike. C1t d cr �.}rl kc �IZfe aril 2. • D�i'S C.. . ,.�.f A Iioant's Signature �111 .6/C0l1l bare CITY COUNCIL ACTION: Police Dept.Recommendation 1 APPROVAL: h'E(e ( APPROVAL: l DENIAL: DENIAL' DECIBEL LEVEL: 219, _.2gl- 45'71 lu4... This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-409 RESOLUTION GRANTING REQUEST OF PASTOR MORRIS ANDERSON OF THE NEW HOPE MISSIONARY BAPTIST CHURCH FOR A VARIANCE TO ORDINANCE NO. 3094, NOISE ORDINANCE. WHEREAS, Pastor Morris Anderson, of the New Hope Missionary Baptist Church, is requesting a variance to the Noise Ordinance on June 26, 2011, July 3, 2011, July 10, 2011 and July 17, 2011, from 10 : 00 a.m. to 2 : 00 p.m. in conjunction with the Summer Outdoor Outreach Services to be held in the church parking lot at the corner of Broadway Street and Conger Street, including a live band and PA system, with recommendation and approval of Chief of Police, and WHEREAS, said event will exceed the limits of the Ordinance No. 3094, Noise Ordinance, and WHEREAS, said Pastor Morris Anderson, of the New Hope Missionary Baptist Church, has made formal application for a variance effective June 26, 2011, July 3, 2011, July 10, 2011 and July 17, 2011, from 10 : 00 a.m. to 2 : 00 p.m. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of Pastor Morris Anderson, of the New Hope Missionary Baptist Church, for a variance to Ordinance No. 3094, Noise Ordinance, on June 26, 2011, July 3, 2011, July 10, 2011 and July 17, 2011, from 10 : 00 a.m. to 2 : 00 p.m. in conjunction with the Summer Outdoor Outreach Services to be held in the church parking lot at the corner of Broadway Street and Conger Street, including a live band and PA system, be and the same hereby granted. PASSED AND ADOPTED this 16th day of May, 2011 . Ernest G. Clark, Mayor ATTEST: Suzy Sch res, CMC City Cle k CITY OF WATERLOO Council Communication City Council Meeting: May 16, 2011 Prepared: Daniel J. Trelka Dept. Head Signature: # of Attachments: 2 SUBJECT: IOWA IRISH FEST August 5-7, 2011 Submitted by: Daniel J. Trelka, Director of Safety Services Recommended City Council Action: Approval of the fifth annual Iowa Irish Fest, scheduled for August 5-7, 2011 Summary Statement: The Cedar Valley Irish Cultural Association is planning the 5th annual Iowa Irish Fest for August 5-7, 2011. The event will be held in Lincoln Park. City services are requested (see attached memo) and they request permission to close the following streets: 4th St. from Franklin to Lafayette (Franklin not closed) starting Friday,August 5 @ 9:00 a.m. until Sunday August 7, 2011 Mulberry Street from Park Avenue through 5th St. starting Friday,August 5 @ 9:00 a.m. to Sunday,August 7, 2011 Park Avenue closed from Mulberry Street to Franklin starting Thursday,August 4 @ 9:00 a.m. to Sunday, August 7, 2011. Gates slanted to accommodate gas station traffic Lafayette westbound from 5th Avenue to Park— open but restricted eastbound starting @ 9:0o a.m. Friday,August 5, 2011 Expenditure Required: Source of Funds Policy Issue Alternative Background Information: Cc: Chief Pat Treloar,Fire Rescue Captain Joe Leibold, Police Dept. Paul Huting, Leisure Services Sandie Greco,Traffic Operations Mark Rice,Central Garage April 16, 2011 City Clerk City Hall 715 Mulberry Street " Y` :;' Waterloo, Iowa 50703 Fax: 319-291-4571 ri•• Ian- Please forward this letter on To Whom It May Concern. . ,. The Cedar Valley Irish Cultural Association is planning the fifth annual Iowa Irish Fest for August 5, August 6, and August 7,.2011.We_would like the City's permission to use the following area for this event. Lincoln Park from Thursday;.August 4,through Monday,August 8. (We will be mobilizing in the park starting some time on Thursday and will have everything gone by the end of the day on Monday.) We would also appreciate the City's assistance and cooperation with the following: -Waterloo.Police Department and Fire Department assistance as needed. 4-Waterloo:Police:De Department's assistance with aparadeon Friday �' 4th p nday August 5 starting at 4:30 pm on Street and Cedar Street and continuing down 4th Street to Jameson's. -:Use of east side parking ramp and lots(after hours on Friday) -Noise ordinance wavier to allow music until 12 midnight on both August 5th and August 6th -.Sign ordinance waiver to allow.signage to be posted in and around the Lincoln Park area -Refuse receptacles and additional pick-ups on Saturday and Sunday mornings. Bag parking meters so that street closures (described below) and vendor set up can begin at 9am Friday August 5th. Close the following streets: -4 ,Street from Franklin to Lafayette (Franklin not closed) starting on Friday,August 5th at 9am until Sunday August 7th. Mulberry Street from Park Avenue through 5th Street Starting Friday August 5th at 9 am to Sunday August 7th . • -Park Avenue closed from Mulberry Street to Franklin starting Thursday August 4th 9am to Sunday August 7th. Gates slanted to accommodate gas station traffic. -Lafayette westbound from 5th Avenue to Park... open but restricted eastbound. Starting 9am Friday August 5th We would also,appreciate the City.Council's endorsement and support of this event by reading a declaration at the council meeting prior to the festival,promoting the event on the City's cable television station,and by not.permitting any other citywide events to be scheduled that weekend. Iowa Irish Fest 201.0.was a resounding success and drew nearly 25,000 visitors to Waterloo from within a:200-mile radius.With the addition this.year of more nationally recognized musical and dance acts we anticipate well over 30,000 visitors this year. Thank you in advance for your assistance with this matter. Sincerely, R .Dolan Sr. Director of Special Events Iowa Irish Fest This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-410 RESOLUTION APPROVING REQUEST OF CEDAR VALLEY IRISH CULTURAL ASSOCIATION TO HOLD THE 5TH ANNUAL IOWA IRISH FEST ON AUGUST 5-7, 2011 . WHEREAS, the Cedar Valley Irish Cultural Association has made written application to the City Council asking that they be authorized and permitted to hold the 5th Annual Iowa Irish Fest on August 5-7, 2011, and WHEREAS, said fest will be held in Lincoln Park, including closing the following streets from 9: 00 a.m. on August 5, 2011 through 4 : 00 p.m. on August 7, 2011 : 4th Street from Franklin Street to Lafayette Street, Mulberry Street from Park Avenue through 5th Street, Park Avenue from Mulberry Street to Franklin Street, and Lafayette Street westbound from 5th Street to Park Avenue. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of the Cedar Valley Irish Cultural Association to hold the 5th Annual Iowa Irish Fest on August 5-7, 2011 in Lincoln Park, including closing the following streets from 9 : 00 a.m. on August 5, 2011 through 4 : 00 p.m. on August 7, 2011 : 4th Street from Franklin Street to Lafayette Street, Mulberry Street from Park Avenue through 5th Street, Park Avenue from Mulberry Street to Franklin Street, and Lafayette Street westbound from 5th Street to Park Avenue, be and the same is hereby approved. PASSED AND ADOPTED this 16th day of May, 2011 . Ef est G. Clark, Mayor ATTEST: Suzy Sc ares, CMC City Cl rk FINANCE DEPT. STAFF ONLY LINE ITEM USED,F?,,1.q 643, 73 ko TRAVEL REQUEST FY . BUDGETED 7000,00 CITY OF WATERLOO EXPENDED YTD 33 ,00 THIS REQUEST 42ei& x) LEFT AFTER THIS C'L REQUEST �j p' c o DATE ,;)r3J Original-Clerk/Finance Copy-Department NAME(S) AND POSITION(S): DATE: Jon Martin and Matt Chesmore, Rehab and 4-28-2011 Relocation Specialists NAME OF CLASS/ MEETING: DESTINATION: Omaha, NE Making it Work: Implementing the Lead Safe Housing Rule in CPD-Funded Programs DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: June 6, 2011 June 8, 2011 June 7-8, 2011 PURPOSE OF TRAVEL/TRAINING: Training for Participating Jurisdictions to implement the Lead Safe Housing Rule. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: 224-32 5853 1346 BUDGET LINE ITEM: BGLED TRVL 850 LODGING 0 TAXI X GRANT REIMBURSABLE 320 MEALS 26 PARKING YES NO 0 REGISTRATION 0 AIRFARE X REQUIRED CERTIFICATION 100 MILEAGE/FUEL 0 MISC/TOLLS YES NO TOTAL FOR ALL: $ 1,296 TOTAL: $ 648 PER PERSON I BELIEVE THIS TRIP SERVES • PU: C P -POSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND : NEFI TOT E CITY OF WAT O e ,Ide/adr DEPARTMENT HEAD MAYOR 4-29-2011 DATE DATE J:\NANCY-G\travel\Jon-Matt Omaha 4-29-2011.doc 4/28/2011 Making It Work:Implementing the Lead ... Making It Work: Implementing the Lead Safe Housing Rule in CPD-Funded Programs (Omaha, NE) WHEN Tuesday,June 7.2011 8:30 AM- 4:30 PM Wednesday,June 8.201 1 8:30 AM-4.30 PM Central Time Zone • Doubletree by Hilton Hotel Omaha Downtown 1616 Dodge Street Midlands Room Omaha,NE 68102 Business Casual View Event Summary View Event Agenda Tuesday,May 31,2011 Please respond by clicking one of the buttons below cvent.com/.../invitation-3a75797acafe4dc... 1/1 FINANCE DEPT. STAFF ONLY 010-11-1160-1532 TRAVEL REQUEST LINE ITEM USED 11 PRO DARE CITY OF WATERLOO FYald// BUDGETED /N3,a EXPENDED YTD THIS REQUEST ,2t,,?3,0o LEFT AFTER THIS REQUEST 0 DATE ,2j7& cl 1 / NAME(S) AND POSITION(S): DATE: o.:,:,, l CI_.I./F:.a,, c Cep, D p rl.—..1 Officer Jeremy Pohl May 4th, 2011 NAME OF CLASS/MEETING: DESTINATION: LaCrosse, Wisconsin ICAC Basic Data Recovery and Acquisition Training DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: May 22"d, 2011 y . .i f/ May 23 to 27th, 2011 PURPOSE OF TRAVEL: Lt McNamee is requesting authorization to send Officer Pohl to the ICAC-Basic Data Recovery and Acquisition course from May 22-27, 2011, in Lacrosse, Wisconsin. Officer Pohl has been assigned as a Computer Forensic Examiner for the Waterloo Police Department. As part of this assignment he is required to attend training on how to recover and preserve and seize evidence of child pornography on computer systems that have been seized from suspects. This training is the first step in this process. The cost of training will be paid out of the DARE Fund and later reimbursed through the Iowa Internet Crimes Against Children Task Force. A city vehicle will be needed for travel to the training facility and the fuels cost will be paid by the city. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ 00.00 YES NO METHOD OF TRAVEL: xx CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 010-11-1100-1346 $625.00 LODGING TAXI XX GRANT REIMBURSABLE $248.00 MEALS PARKING YES NO $0.00 REGISTRATION AIRFARE xx REQUIRED CERTIFICATION $150.00 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 1023.00 TOTAL: $ 1023.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO ea DEPARTMENT HEAD MA RI Wit 11 DATE DATE FINANCE DEPT. STAFF ONLY LINE ITEM USED 010 03 8400 1346 TRAVEL REQUEST FY // BUDGETED "! .eD CITY OF WATERLOO EXPENDED YTD �. (v¢ THIS REQUEST )/, a�j� LEFT AFTER THIS 0 � 7 ya ye REQUEST DATE $ S--// Original- Clerk/Finance Copy- Department NAME(S) AND POSITION(S): DATE: Michelle Weidner, CFO 5/5/2011 NAME OF CLASS/ MEETING: DESTINATION: Des Moines, IA Iowa Governmental Roundtable DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: 5/16/2011 5/17/2011 5/17/2011 — 5/17/2011 PURPOSE OF TRAVEL: Continuing education for CPA license. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ YES NO METHOD OF TRAVEL: x CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 010 03 8400 1346 100.00 LODGING TAXI x GRANT REIMBURSABLE 35.00 MEALS PARKING YES NO 300.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION 75.00 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 510.00 TOTAL: $ 510.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO 7lPllt tC (j DEPARTMENT HEAD MAYOR 5/(106 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 FINANCE DEPT. STAFF ONLY LINE ITEM USED 010 03 8400 1346 TRAVEL REQUEST FY BUDGETED 1700• D� CITY OF WATERLOO EXPENDED YTDi �. (!�y THIS REQUEST `3-7S,�52 / LEFT AFTER THIS 2i2i .X-a' y�v36, REQUEST �� o• DATE (`p $ 'f/ Original-Clerk/Finance Copy-Department NAME(S) AND POSITION(S): DATE: Michelle Weidner, CFO 5/5/2011 NAME OF CLASS/ MEETING: DESTINATION: Coralville, IA Iowa Governmental Audits-Local Government Update DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: 5/26/2011 5/26/2011 5/26/2011 - 5/26/2011 PURPOSE OF TRAVEL: Continuing education for CPA license. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 010 03 8400 1346 LODGING TAXI x GRANT REIMBURSABLE MEALS PARKING YES NO 300.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION 75.00 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 375.00 TOTAL: $ 375.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO %% [�l2/i�! 515" �//DEPARTMENT HEAD MAY / /4 qiCe (9-0 ti DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 ,/1,1 1 CITY OF WATERLOO , IOWA N.� // �- CITY ATTOFiNEY'S OFFICE Sim 715 Mulberry St. • Waterloo, IA 50703 • (319) 291-4327 Fax (319) 291-4571 °Merl oo \o JAMES E.WALSH,JR.,City Attorney • DAVID R.ZELLHOENhK,Assistant City Attorney Mayor BUCK CLARK COUNCIL May 16, 2011 MEMBERS DAVID JONES Ward 1 Mayor Buck Clark and CAROLYN City Council COLE Ward 2 City Hall Waterloo, IA 50703 HAROLD GETTY Dear Mayor Clark and Council Members: Ward 3 y QtJEN TIN M. I have examined the bonds filed with the City Clerk/Auditor's Office up to the HART close of business on May 12, 2011. Ward 4 RON Of the bonds submitted, 9 were approved and C� WELTER rejected, as shown on the attached list. Ward 5 BOB Very truly yours, GREENWOOD At-Large STEVE SCHMITT David R. Zellhoefer At-Large Assistant City Attorney DRZ:lc CITY WEBSITE:www.cityofivaterlooiowa.com WE'RE WORKING FOR YOU! An Equal opportunity/Affirmative Action Employer BONDS FOR COUNCIL APPROVAL MAY 16, 2011 RIGHT OF WAY CONSTRUCTION BOND (EXPIRES 4/30/12) AMOUNT: $5, 000. 00 RLI0513265 -B.C. CONSTRUCTION, INC. CEDAR FALLS, IA IA 581202 --DAN WAGNER CONSTRUCTION EVANSDALE, IA 14485386 ---KELLY GRIGG DBA PROFESSIONAL CONCRETE EVANSDALE, IA BD 0000492798 ^-MICHAEL HUFF CONSTRUCTION WATERLOO, IA W150024304 ,.MIKE MCINROY READLYN, IA 95 CS 7891 2 , -RICHARD GRONOWSKI DIKE, IA IA570219 --SAMMY DANIELS WATERLOO, IA DBA DANIELS HOME IMPROVEMENT & CONSTRUCTION 104226 . DUALITY CONCRETE CONSTRUCTION, INC. WAVERLY, IA BUILDING MOVER' S BOND (EXPIRES 4/30/12) AMOUNT: $10, 000.00 ---71095952 THE GLEASON CONSTRUCTION CORP. SIOUX FALLS, SOUTH DAKOTA -t -i I 01 3 -I ct D P I Z M 1140 r r I a 0 t-, G N H I 71 U I✓1 'h Z Z I 4 o 0 II is a• w re - H " tirt ri 1 it w r. w '..a! iA It _ i 0 11 c 11 -1 r- -It a: t t 11 J r^ 1l ® m tt n 4 , „� • it v C p I �. w i w b 1 ui tw am 1 Ch o - u 1-4 - 0 • r� II Z PZi �yd r T. il 0 'Vn �l- O m A to II .`D O a # o .— o u n H t PI- i m 1-4 :,,� m s u z 44 0 tt Z Z coc 9 1 H Z "" - I n i in i j H .'0 Ztw C' ) I -I z r Z l`+7 9 Cr t 1- C I b0n 14-1 com'� nv� o7.3 y CA U} {{} ti M i1 N , H II w it Z 0l N - i0 n c 01 N Ot DJ 0 H tr N W N UJ N N a > li'-1 COo ' o to Ui Urn J A N Ot CO CI 0) H N 0l ,••] •••.] 1i N H to O CO W to 01 Ul ❑ I m N J 10 N bI N �] t C A rn 0 r a D in M 1 i 1 I V,I l 0' I Iv i, - i ' Z -t, ` u K 00 O 0 Z 0ctn a- a M •-I -I na to a7 i A PJ PJ 13 M d ri -I CO A a a a a a a a a a a a a & a a a a a a a a CITY OF WATERLOO S 1 Le /90(i Council Communication City Council Meeting:April 4, 2011 Prepared: Date prepared Dept. Head Signature: `L IL-4— of Attachments: SUBJECT: Request the City Council adopt resolutions to preliminarily approve the request for the bid document and specifications for General Contractor Services to construct the Public Works Building Project at 625 Glenwood Street,Waterloo, IA and to instruct the City Clerk to publish notice of hearing on bid document, specifications etc, as May 16, 2011. Submitted by: Mark Rice, Central Garage Superintendent Recommended City Council Action: Approval Summary Statement: Expenditure Required: Source of Funds: I Jobs Grant, GO Bond proceeds Policy Issue Alternative Background Information: Request council approve setting date of hearing for bid opening on General Contractor services to construct City of Waterloo Public Works Building project. Y 2 o1/ G04 wo PU e3 L I C WORKs / C,U (2oW AeT A/O , e /O NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS for the taking of bids for F.Y. 2011 WATERLOO PUBLIC WORKS FACILITY / � (� CONTRACT NO. 810 ✓ V I �'e' Sealed proposals will be received b - - - . Clerk of the City of Waterloo, Iowa, at her office i e City 'alt of said City on the 16th day of May, 2011, unti. 12 : 00 p.m , for the F. Y. 2011 Waterloo Public Works Facilit ', Contra o. 810 . All proposals received will be opened in the Council Chambers in the City Hall in the City of Waterloo, Iowa, on the 16th day of May, 2011, at 5: 30 p.m. Bid proposals will be acted upon at that time or at such time as may then be fixed. Notice is hereby given that the Council of the City of Waterloo, Iowa will conduct a public hearing on the proposed plans, specifications, form of contract and estimate of costs for the F.Y. 2011 Waterloo Public Works Facility, Contract No. 810 at 5: 30 p.m. on May 16, 2011, in the Council Chambers in the City Hall in the City of Waterloo, Iowa. The proposed bid form is on file in the office of the City Clerk for public examination. A bid document may be obtained from the Superintendent of Central Garage, 1314 Black Hawk Street, Waterloo, Iowa, 50703. Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City Hall, Waterloo, Iowa, before the date set for said hearing. By order of the Council of the City of Waterloo this 4th day of April, 2011. Suzy Schares City Clerk X X X X X X X Bond 2 W aS ( | { lff �_. , = , : i « $ # a $ BASE BID . # , , , , , CRANES ALT.. ! ! ! ! § ■ ! ) | kk | k -�_� �` « ell8 ; ; ; VEHICLE WASH m 03 k \ k4 ! ! ° • a ! ! ! ! ! E § ! ! ¥ # MISC P. ALT.- ■ § ! ¥ ! f MISC § i ! ■ ■ ■ ■ ; PAINTING �- 0 ` r• • .4g _m_��_ m. 7 / glt8 m 0 Elm . ca ! t : § t PRECAST PANELS ALT., 0 0 § $ # q # § 3 _°.° ALT.. cn ; ■ ■ ■ 4 ■ \ # ! ! § # ! | co STORAGE m. - § £ ! § § § VVItz CO ! , § § ! t # FENCING ALT.® ` kk | | | | | LED TYPE ��) ALT. m k2kk | | k LED TYPE MIIRM164• ALT. kkkkk ) NOT©©._ ALT.m ! ) 2k ) ; NOT INSTALLING NH-1 ! ! Egli # ! ■ ■ ! ; , ! ° _ m ! ! ! ! ■ ! ! UNIT_ ! ! ! ! ! ! ! UNIT 1B ; ; ; ! ■ ! ; UNIT 1C ■ ! * ! ! •_ This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-411 RESOLUTION CONFIRMING APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST, ETC. , IN CONJUNCTION WITH THE F.Y. 2011 WATERLOO PUBLIC WORKS FACILITY, CONTRACT NO. 810 . WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Public Works Director of said City to prepare proposed plans, specifications, form of contract, estimate of cost, etc. , in conjunction with the F.Y. 2011 Waterloo Public Works Facility, Contract No. 810, in the City of Waterloo, Iowa, and WHEREAS, said Public Works Director did file said preliminary plans, specifications, form of contract, estimate of cost, etc. in conjunction with the F.Y. 2011 Waterloo Public Works Facility, Contract No. 810, which were preliminarily approved by Resolution No. 2011-263 on April 4, 2011, and WHEREAS, a public hearing, upon notice, was held on May 16, 2011. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed plans, specifications, form of contract, estimate of cost, etc. in conjunction with the F.Y. 2011 Waterloo Public Works Facility, Contract No. 810, in the City of Waterloo, Iowa, be, and the same are hereby, approved as filed. PASSED AND ADOPTED this 16th day of May, 2011 . eeof-4,- 61Y d"-461 Ernest G. Clark, Mayor ATTEST: f.auk_ Suzy Sc ares, CMC City Cl rk This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-412 RESOLUTION ORDERING CONSTRUCTION IN CONJUNCTION WITH THE F.Y. 2011 WATERLOO PUBLIC WORKS FACILITY, CONTRACT NO. 810 . WHEREAS, by Resolution No. 2011-411, plans, specifications, form of contract, etc. , in conjunction with the F.Y. 2011 Waterloo Public Works Facility, Contract No. 810, in the City of Waterloo, Iowa, have been approved and adopted by this Council after the public hearing on May 16, 2011 as prescribed by statute. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said project proceed in accordance with said plans and specifications . PASSED AND ADOPTED this 16th day of May, 2011 . f1.4.44 /Ai rnest G. Clark, Mayor ATTEST: Suzy Sch res, CMC City Cle CITY OF WATERLOO Council Communication City Council Meeting: 5/2/11 Iii 1 I �i) Prepared: 4/26/11 ttU 1 U Dept. Head Signature: id # of Attachments: SUBJECT: Purchase of 2011 Track Loader&Attachments Submitted by: 113 Bolger- Golf& Downtown Area Maintenance Manager Recommended City Council Action Preliminarily approve the plans, specifications, etc. and taking of bids, and set the date of hearing and bid opening as May 16th, 2011. Summary Statement This piece of equipment will be utilized to maintain all Leisure Services parks and properties. Expenditure Required TBD Source of Funds General Obligation Bond Funds for Off Road Equipment- Parks Policy Issue N/A Alternative N/A Background Information: N/A CITY OF WATERLOO LEISURE SERVICES 1101 CAMPBELL AVE WATERLOO IA 50701 GENERAL INSTRUCTIONS, REQUIREMENTS AND SPECIFICATIONS ONE (1) NEW 2011 COMPACT TRACK LOADER WITH ATTACHMENTS BID REQUEST Bid documents for One (1) New 2011 Compact Track Loader with Attachments ready for use by the City of Waterloo, Iowa. INSTRUCTIONS TO BIDDERS BID DEADLINE DATE: 12:00 NOON - MONDAY, May 16, 2011 The City of Waterloo, Iowa, is seeking competitive bids on the mowers described in the enclosed Specifications. All bids are to be submitted to the City Clerk's Office located at 715 Mulberry Street, Waterloo, Iowa, 50703, in a sealed envelope. When submitting bid, please note on the lower, left-hand corner of envelope: 2011 COMPACT TRACK LOADER All bids must meet or exceed the Specifications provided. Bids that do not meet or exceed the Specifications will be rejected. All bid prices are recognized by the City and the Bidder to be valid irrevocably for a minimum of sixty (60) days from the calendar date of the Bid Opening. Standard procedure dictates that the City of Waterloo will accept the lowest responsive, responsible bid. However, the Bidder understands that the City reserves the right to reject any bid that is either considered not to be responsive or not most advantageous to the City. The City will normally award the purchase contract to the responsible Bidder who meets or exceeds the minimum specifications provided. The City of Waterloo, Iowa, reserves the right to accept or reject any and all bids. If applicable, the Bidder guarantees that Title conveyed for the goods shall be delivered free from security interest or other lien or encumbrance. The Bid Price given shall be the complete price for unit or units meeting specifications provided. This price shall include all discounts, freight and/or transportation costs necessary to supply the vehicles in accordance with the Specifications and to the final destination at 1101 Campbell Avenue, Waterloo, Iowa. Certain units or equipment items may be listed as trade-ins for specified purchases. The trade-in values are to be specifically listed as indicated in the proposal documents. The city reserves the right to purchase the units with or without the trade-ins. INSTRUCTIONS TO BIDDERS PAGE TWO Certain units may have special warranty provisions, maintenance provisions, or buy- back guarantees. These will be listed in the individual specifications. The Bidder is cautioned to review these carefully and complete the bid proposal accordingly. Specific questions may be addressed to: JB Bolger Golf Manager, Waterloo Leisure Services, 1101 Campbell Avenue, Waterloo, Iowa 50701, (319) 291-4370. The Bidder must have and maintain inventory of repair parts as well as have experienced service personnel for this equipment. The Bidder shall certify by the act of signing and submitting his/her bid that all items and service delivered hereunder shall comply with the Federal Occupation Safety and Health Act of 1960 as amended and applicable. BID DEADLINE: Bids will be received until 12:00 Noon, local time on Monday, May 16, 2011. Bids will be publicly opened May 16, 2011, at the 5:30 p.m. City Council meeting. THE CITY RESERVES THE RIGHT TO REJECT ANY AND/OR ALL BIDS. SPECIFICATIONS ONE (1) NEW 2011 John Deere 333D COMPACT TRACK LOADER WITH ATTACHMENTS The undersigned hereby proposes to furnish the following equipment f.o.b. Waterloo, IA, ready for immediate use with all necessary parts and accessories needed for its operation as specified below. Dealer must list any deviation from specifications given. Loader Specs: Code 0975 E-H joystick controls w/ attachment control and E-H performance package 2600 Wide rubber tracks- 17.7 inch 3003 High flow hydraulics and hydraulic self leveling 4001 2 Inch seatbelt w/ shoulder harness 5001 Power Quik-Tatch 5205 Cab enclosure w/ heat, defrost, air-conditioning, and severe duty door. 6002 Air suspension seat (Cloth) 6501 Reversing fan drive 6800 Horn 8040 Backup alarm 8050 Cold start package 8340 Radio, AM/FM w/ aux input 8370 HD Louvered grille (D-Series) 9062 84 inch HD construction bucket (21.0 cu. ft.) w/ edge AT348483 Strobe light, amber + Guard for strobe light, hazard flashers & horn: 705322 AT372947 Lift cylinder hose guards AT372948 Auxiliary hydraulic line quick coupler guard AT372949 Operator window/ side window guards AT372945 Exaust hood opening seal (D-Series) AT372955 Front work lights and rear hood light guards (D-Series) AT372946 Level II FOPS Plate (D-Series) AT372950 Toe guard and door upgrade kit (D-Series) AT397455 Rear deflectors w/ bumper AT347135 84 Inch tooth bar for BOCE-9 teeth Operators, technical, and parts manuals Safety video Attachments: John Deere Worksite Pro MH60 Mulching Head- 8930T 1001 Front mulching trap door AT348477 Attachment control (with E-H joystick controls) (D-Series) John Deere Worksite Pro 48 Inch Heavy Duty Rail Pallet Forks- 1570T John Deere Worksite Pro SB72H Snow Blower- High Flow- 9550T 1001 Control box and harness TRADE IN EQUIPMENT Loftness Snow Blower Model Year 1999 72 Inch Width Model Number: 721E5EB Serial Number: 22-QH-00 CITY OF WATERLOO BID FORM ONE (1) NEW 2011 JOHN DEERE 333D COMPACT TRACK LOADER WITH ATTACHMENTS COMPLETE Our bid for one (1) new 2011 John Deere 333D Compact Track Loader with Attachments meeting the specifications as previously stated in these bid documents, delivered F.O.B. to Leisure Services, 1101 Campbell Avenue, Waterloo, Iowa, ready for use by the City of Waterloo: Trade value on used Loftness snow blower attachment: If awarded the contract, we agree to deliver the equipment to the City of Waterloo within 90 calendar days from the date the contract is awarded. Failure to deliver to the City of Waterloo on or before the designated date shall result in a penalty at a daily rate of $50.00 per working day until delivery is made. We understand that this quotation will be reviewed by the Leisure Services Golf Manager and the Waterloo City Council for the purpose of securing the equipment at the most favorable cost. Life Cycle Analysis will be used when appropriate. Factors such as service location and availability, warranty, maintenance records and vendor's past performance records will be considered where applicable. Bidder Company Name Address City State Zip Code Contact Person Signature Date Phone Fax , STATE' OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1348923 NOTICE OF PUBLIC HEARING AND NOTICE notice was published in the WATERLOO/CEDAR FALLS COURIER - , a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 05/06/2011, in the issues of 05/06/2011 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct NOTICE OF PUBLIC HEARING bill for publishing said notice . AND NOTICE TO BIDDERS for the taking of bids for NEW 2011 COMPACT TRACK LOADER Printer' s Bill $16 . 93 WITH ATTACHMENTS Sealed proposals will be received by the City Clerk of the City of Waterloo,Iowa, at her office in the City Hall of said City on the 16th day of May,2011,until 12:00 p.m..for a New 2011 Compact Track Loader wIth Attachments.All proposals rece ved will be opened in V _ e the Council Chambers in the City Hall in the City of Waterloo,Iowa,on the 16th Signed 'day of May,2011,at 5:30 p.m. Bid pro- posals will be acted upon at that time or at such time as may then be fixed. Notice is hereby given that the Council of the City of Waterloo will conduct a public hearing on specifications,bid document, Subscribed and sworn to before me this etc.in conjunction with a New 2011 Com30 p.m.Trackn Mayr16, Attachments at 5:30 p.m.on May 16,2011,In the ///��� �)� Council Chambers in the City Halt in the day of L di f „(/ 11 ( City of Waterloo,Iowa. The proposed ' v1///'t bid form is on file in the office of the City _ Clerk for public examination. A bid doc- p�+< @ r^ r ument maybe obtained from Waterloo S A NIZ Leisure Services,1101 Campbell Ave- 91 COMMISSION NO.761976 nue,Waterloo,Iowa,50701. 4 ¢ My Ve ' I•t PIRES Anyone who is interested may appear at u w P said time and place and be heard or may file written objection with the City Clerk, Ctt PUbl City Hall,Waterloo,Iowa,before the Y C date set for said hearing. By order of the Council of the City of Wa- terloo this 2nd day of May,2011. Suzy Schares City Clerk Received of the sum of Dollars in full for publication of the above invoice . Notary Seal: • Bid Tab John Deere 333D Track Loader l 333D Unit W/Attachments Trade Value/ Snowblower Waterloo Implement 7 0-0 Murphy Equipment �d 9 737, a-n Gov, Phelps Impement Van Wall Turf Rowley Equipment .L1( This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-413 RESOLUTION CONFIRMING APPROVAL OF SPECIFICATIONS, BID DOCUMENT, FORM OF CONTRACT, ESTIMATE OF COST, ETC. , IN CONJUNCTION WITH THE PURCHASE OF ONE (1) NEW 2011 COMPACT TRACK LOADER WITH ATTACHMENTS. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Leisure Services Director of said City to prepare proposed specifications, bid document, form of contract, estimate of cost, etc. , in conjunction with the purchase of One (1) New 2011 Compact Track Loader with Attachments, in the City of Waterloo, Iowa, and WHEREAS, said Leisure Services Director did file said preliminary specifications, bid document, form of contract, estimate of cost, etc. , in conjunction with the purchase of One (1) New 2011 Compact Track Loader with Attachments, which were preliminarily approved by Resolution No. 2011-363 on May 2, 2011, and WHEREAS, a public hearing, upon notice, was held on May 16, 2011 . NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed specifications, bid document, form of contract, estimate of cost, etc. , in conjunction with the purchase of One (1) New 2011 Compact Track Loader with Attachments, in the City of Waterloo, Iowa, be, and the same are hereby, approved as filed. PASSED AND ADOPTED this 16th day of May, 2011. Zf'c'e•I'd Ernest G. Clark, Mayor ATTEST: Suzy Sc ares, CMC City Clerk This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-414 RESOLUTION AUTHORIZING TO PROCEED IN CONJUNCTION WITH THE PURCHASE OF ONE (1) NEW 2011 COMPACT TRACK LOADER WITH ATTACHMENTS. WHEREAS, by Resolution No. 2011-413, specifications, bid document, form of contract, etc. , in conjunction with the Purchase of One (1) New 2011 Compact Track Loader with Attachments, in the City of Waterloo, Iowa, have been approved and adopted by this Council after the public hearing on May 16, 2011 as prescribed by statute. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said purchase proceed in accordance with said specifications. PASSED AND ADOPTED this 16th day of May, 2011. ZA-414141 A:01/ Ernest G. Clark, Mayor ATTEST: -uzy Sch res, C City Clerk { CITY OF WATERLOO Council Communication City Council Meeting: May 16, 2011 Prepared: May 9, 2011 Dept. Head Signature: Sheryl McGovern # of Attachments: 2 SUBJECT: Public Library RFID Conversion Phase 2 Bid Approval Submitted by: Sheryl McGovern Recommended City Council Action:Approve Summary Statement: The Library sought bids for an Automated Materials Handling System. This system allows patrons (and staff) to check in library materials. A conveyer belt sorts those materials into the appropriate bin. This is expected to drastically reduce the amount of staff time spent handling returned library materials.We propose purchasing a 7-bin sorter, using the bid of a 5-bin sorter ($98,239.50), plus an additional module ($18,500) Expenditure Required: $116,739.50 Source of Funds: Black Hawk County Gaining, CIP, Library Gift Funds (Hallowell, Camarata) Policy Issue: None Alternative Background Information: In libraries that have implemented these systems, staff work is passed on to the library patron. In addition, some repetitive motion work is reduced for staff. Originally, Phase 2, the "self check-in"was set aside indefinitely, but when we realized that we would spend less on Phase 1 than originally planned, we decided to proceed immediately to Phase 2. I have attached a photo of an 11-bin sorter so you can see what one looks like. I have also attached a bid tab, amended from the original bid reading after calculating options so all proposals were equivalent. Public Library's Radio Frequency Identification (RFID) Conversion Project May 16, 2011 Bid Tab Estimate: $65,000.00 for three bin sorter for Phase 2 of project (AMH) Bid Bond Not Required Note: Amended from the April bid tab, after calculating the different proposals. Bidder Bid Amount Demco, Madison WI $75,519.00 : three bin $98,239.50 : five bin 3M, St Paul MN $69,343.00 : three bin $114,015.00 : five bin ITGBibliotheca, $82,169.17 & $156,812.03 : three bin Norcross, GA $107,638.11: five bin This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-415 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF BID TO DEMCO OF MADISON, WISCONSIN, IN CONJUNCTION WITH THE PUBLIC LIBRARY' S RADIO FREQUENCY IDENTIFICATION (RFID) CONVERSION PROJECT - PHASE 2, IN THE AMOUNT OF $116, 739. 50 . BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the bid of Demco of Madison, Wisconsin, in the amount of $116, 739. 50, in conjunction with the Public Library' s Radio Frequency Identification (RFID) Conversion Project - Phase 2 described in the specifications heretofore adopted by this Council for said project with Resolution No. 2011-270, after public hearing on April 11, 2011 on published notice required by law, be and is hereby accepted. PASSED AND ADOPTED this 16th day of May, 2011 . Ernest G. Clark, Mayor ATTEST: %,c, Suzy Scha es, CMC City Cler CITY OF WATERLOO Council Communication City Council Meeting: 5/16/11 Prepared: 5/11/11 (20,4/ Dept. Head Signature: # of Attachments: (3 pa s) SUBJECT: Resolution to approve Waterloo Open Contract with Waterloo Jaycees Submitted by: JB Bolger Golf Manager Recommended City Council Action: Approve Waterloo Open Contract Summary Statement Approval of contract is necessary to formalize agreement between the City of Waterloo and the Waterloo Jaycees. Expenditure Required NA Source of Funds NA Policy Issue NA Alternative NA Background Information: The Waterloo Open is the oldest and largest professional golf tournament in the State of Iowa. The 78th annual Waterloo Open and related festivities will run from July 13`h through the 17th 2011. This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-416 RESOLUTION APPROVING GOLF COURSE RENTAL CONTRACT WITH WATERLOO JAYCEES AND DIRECTING EXECUTION OF SAID CONTRACT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Golf Course Rental Contract dated May 16, 2011, in the amount of $3, 000. 00, for use of city golf courses on July 13-17, 2011 in conjunction with the 78th Annual Waterloo Open, by and between the Waterloo Jaycees and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 16th day of May, 2011 . er4 J' W nest G. Clark, Mayor ATTEST: Suzy S ares, CMC City Cl rk CITY OF WATERLOO Council Communication City Council Meeting: May 16, 2011 Prepared: May 11, 2011 Dept. Head Signature: Signature or initials of Dept. Head # of Attachments: SUBJECT: Speed Hump Installation Submitted by: Sandie Greco Recommended City Council Action:Accept the$1,650 price for two lane streets from Lucas Asphalt Paving of Evansdale, Iowa and authorize Traffic Operations Superintendent to install speed humps at Council approved locations with total expenses including incidentals not to exceed $2,500 per location. The prices shall be good for one year from date of Council approval and can be extended for another year by mutual agreement between Traffic Operations Department and the Contractor. Summary Statement The asphalt contractor who used to install the speed humps has increased the prices considerably this year. The prices were from $4,450 to $4,900. Traffic Operations Department asked for prices from other asphalt contractors and received a favorable bid. The prices are good for one year. Expenditure Required $1,650 to$2,500. The amount beyond $1,650 will be for incidental works and fees such as scarring pavement, traffic control, etc. where and when needed. Source of Funds G.O. Bond Policy Issue Speed Humps are approved by City Council for each individual installation. Alternative Background Information: Speed humps are installed only after a study is done and when it is determined that there is a need for it at a particular location. Engineering, Police, and Fire Departments are contacted for their input. Finally City Council approves the location. About one out of five requests have been approved for installation and the rest have been denied. This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-417 RESOLUTION APPROVING AGREEMENT WITH LUCAS ASPHALT PAVING FOR SPEED HUMPS FOR TWO LANE STREETS IN THE CITY OF WATERLOO, IOWA AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Agreement dated May 16, 2011, for speed humps for two lane streets in an amount not to exceed $2, 500. 00 per location in the City of Waterloo, for the period May 16, 2011 to May 16, 2012, and the Sign and Traffic Department staff authorized to install said speed humps, by and between Lucas Asphalt Paving of Evansdale, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 16th day of May, 2011 . "(-•- •"?"17V-41" Ernest G. Clark, Mayor ATTEST: Suzy Scha es, CMC City Clerk "'P4'4 r, CITY OF WATERLOO , IOWA 4100, .,,. COMMUNITY PLANNING AND DEVELOPMENT 'w1�m 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 PIOO 'O NOF':..C.ANDERSON.Community Nauntng&Development Uirecrer, MayerCouncil Communication BUCK City Council Meeting: May 16, 2011 CLARK Prepared: May 10, 2011 Dept. Head Signature: Noel Anderson COUNCI l # of Attachments: S. MEMBERS DAvlr7 SUBJECT: 19-Acre Farm Lease to bale hay—Near the northwest corner of West 4th JONES Street and West Shaulis Road—Wendell Lupkes Ural I Submitted by: Noel Anderson, Community Planning and Development Director CAROLYN C'OLE Ward, Recommended City Council Action: Approval HHAROLD Summary Statement: Transmitted herewith is the request that the City approve a lease c F r tY agreement with Wendell Lupkes to farm approximately 19 acres of land (see attached legal description and map) near the northwest corner of West 4th Street and West Shaulis QUEN7IN Road, east of Prescotts Creek for the purpose of baling hay. Mr. Lupkes agrees to pay the HA R I City $200.00 per year for the use of the land, with the term beginning upon City Council approval and ending on September 30, 2010. In the past, Mr. Lupkes has paid the City RON $100.00 per year for the said use of the land, however, the City and Mr. Lupkes have WELPER come to the agreement to increase the lease amount by $100.00, for a lease amount of Ward` $200.00 per year. BOB GREENWOOD Mr. Lupkes has noted that approximately half(9.1 acres) of the 19 acres of the City At Large owned property can be cut for hay making purposes, as much of the ground remains wet sTE vE during the growing season due to the nearby Prescotts Creek to the east. The City SCHMITT believes the rental amount is a fair asking price based on that approximately half of the ,tr-bow property can be baled for hay. Expenditure Required. None. Source of Funds: N/A Policy Issue: Property Management Alternative: Background Information: Wendell Lupkes has baled hay at this location for approximately 8 years, and he has adhered to the terms and conditions put forth in the lease agreements. ( (I Y Wk BSI E: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! WATER oa An Equal Opportunity/Affirmative Action Employer °I�iu-uuy$�g s E''r y'• a{E �p {tq'''' ' s'xb{,",0,�. 5"`' 11 " tt �+'b .55E ` w xa `i y: sV . x s4. $ . l E4. i' lltah e`,. ^�:4.4, ,,,i `to: •,„ , .1. s .!'*�iq,-vt;i- s i�' �i:.F %:•;*i ° { c is Ep v rYS ... Lupkes Farm Lease - 19-Acres near the northwest corner :i. ° =s Nt,fiff,A1 of West 4th Street and West Shaulis Road x, �k�. k x-. �. '" at j i . .e 'SH x[ d fi Y “. .:,)..rt' 3 .. e A *sr "� 'y"r;': ',4;,i, 4 .f' T'y r' ,m3 . • x. '1 " '.' #^ 441. , i G+ ,i. s ,":''i '' 7q:Zi; • - s°^s ph o iC 3 '• °r 6. . SK ' ryn4 .. 1 E AGliyk t y,4: M} x'S.t "k 4 ' ''' ,. Y '. ryY Lie Y�SY TP N ni k i r x,tn x ,4, M` . 4 ., vr, 'e '. , ,'7 F , 1 Legend -,,r, ' Farmable Area • i:•v,; City Owned Property ti eto y4, , rN^ Y d NI I y.,'ny C 34 " ' Approximate 9.1 Acres f00, that can be baled for hay 8N 4 n m 1 co Is \* 1 le ton�'�C` Fos 9 p(25GotO�vg 1/4 1 j West Shaulis Road N ao ree 0 ao Feet • CITY OF WATERLOO,IOWA LEASE AGREEMENT for CITY-OWNED PROPERTY This Lease Agreement(the"Agreement")is made and entered into this day of ,2011,by and between the City of Waterloo,Iowa(hereinafter referred to as "City"),and (hereinafter referred to as"Lessee"). 1. The City agrees to allow the Lessee to use and occupy City property(the "Property")located on the Northwest corner of West 4th Street and West Shaulis Road,and legally described in Exhibit"A",attached hereto and made a part hereof by this reference. Lessee shall use the Property only for growing hay,and shall not grow crops,cultivate the land, or use the Property for any other purpose whatsoever. 2. The City agrees to allow Lessee to use and occupy the Property for a term commencing on the day of May,2011,and terminating on the 30t day of September 2011. The Lessee agrees to pay the City $200.00 for the use of the Property. Any payment made is non-refundable in the event this Agreement is terminated by either party pursuant to Section 3 below. 3. The City may terminate this Agreement,as to any part or all of the Property,upon thirty(30)days'written notice if the City needs the use of the Property for its own purposes. Lessee may terminate this Agreement,in whole but not in part,upon thirty(30)days'written notice to the Waterloo Community Planning and Development Department. 4. Lessee agrees to maintain the Property including all fenced areas. This will include reseeding and fertilizing when necessary. Lessee agrees to maintain the Property as a grass area only with any reseeding to be done with seed mixture as approved by Leisure Services. Further,Lessee agrees that if flooding occurs,no agricultural activities will occur until the land has dried and recovered sufficiently. 5. Lessee shall not hunt nor permit any other person to hunt on the Property. If Lessee becomes aware of trespassers on the Property,he will instruct them to leave the premises. 6. In consideration of the extension of this Agreement to the Lessee,Lessee hereby agrees to indemnify and hold the City harmless for any and all liability,claims,demands, actions,causes of action,and/or damages whatsoever to any person or property which may arise out of or are in any way connected with Lessee's use of the Property in any manner,whether directly or indirectly,and shall further indemnify the City for any damage to the Property caused by Lessee,its employees or agents. 7. Lessee shall,at its own expense,procure and maintain comprehensive public liability insurance in the amount of not less than$500,000 per occurrence. Such insurance shall cover liability arising from the acts or omissions of Lessee,its employees and agents,and shall protect the City against such claims,damages,costs or expenses on account of injury to any person or persons,or to the property of same,by reason of such casualty,accident or other occurrence on or about the Property during the term of this Agreement. Certificates or copies of said policies,naming the City as an additional insured,and providing for thirty(30)days' advance notice to the City before cancellation,shall be delivered to City no later June 1 ,2011 A renewal certificate shall be provided to the City prior to expiration of any policy. The City shall provide no insurance for the property or activities of the Lessee,its agents or employees. 8. Lessee agrees to prohibit all engine-powered off-road vehicles and four-wheel drive vehicles other than agricultural equipment. 9. In the event any other person acquires a right of ingress and egress across the Property,Lessee agrees to be responsible for any additional fencing,gates,and/or maintenance which may be necessary,at no cost to the City. 10. Lessee shall comply with all applicable environmental laws concerning application,storage and handling of chemicals(including,without limitation,herbicides and insecticides)and fertilizers. Lessee shall apply any chemicals used for weed or insect control at t levels not to exceed the manufacturer's recommendation for the soil types involved. Farm chemicals may not be stored on the Property. Chemicals used on the Property shall be stored in clearly marked,tightly closed containers. No chemicals or chemical containers will be disposed of on the Property. Application of chemicals for agricultural purposes per manufacturer's recommendation shall not be construed to constitute disposal. Lessee shall immediately notify City of any chemical discharge,leak,or spill which occurs on the Property. Lessee shall employ all means appropriate to insure that well or ground water contamination does not occur,and shall be responsible to follow all applicator's licensing requirements. Lessee shall properly post all fields(when posting is required)whenever chemicals are applied by ground or air. Lessee shall not dispose of any substances,including but not limited to waste oil,tires,batteries,paint,other chemicals or containers,anywhere on the Property. Solid waste may not be disposed of on the Property. Dead livestock may not be buried on the Property. No underground storage tanks shall be placed or maintained on the Property. After termination,Lessee shall remain liable for violations which occurred during the term of this Agreement. 11. The City may enter the Property at any reasonable time for the purpose of consulting with Lessee,viewing the Property,making improvements,or for other reasonable purposes that do not interfere with Lessee's ability to use the Property as provided herein. 12. Lessee shall not lease or sublet any part of the Property nor assign this Agreement to any other person without the prior written permission of the City. 13. Lessee agrees that on termination of the Agreement,Lessee will yield possession of the Property to City without further demand or notice,in as good order and condition as at the beginning of the term of this Agreement. Loss or damage by forces beyond Lessee's control and ordinary wear and tear are excepted. 14. Nothing in this Agreement shall,or shall be deemed or construed to,create or constitute any joint venture,partnership,agency,employment,or any other relationship between City and Lessee nor to create any liability for one party with respect to the liabilities or obligations of the other party or any other person. 15. If Lessee fails to observe any term or condition of this Agreement,including but not limited to the payment of rent,it shall be in default of this Agreement,and City may then exercise any and all legal remedies available under applicable law. In the event of default Lessee shall be liable for any and all damage or loss suffered or incurred by City,including but not limited to reasonable attorneys'fees and expenses incurred in connection with the exercise of any right or remedy by City. 16. Any notice under this Agreement shall be in writing and shall be delivered in person or by United States certified mail,postage prepaid,and addressed to the other party at its last known address. Delivery of notice shall be deemed to occur(i)on the date of delivery when delivered in person,or(ii)three(3)business days following the date of deposit if mailed by United States certified mail,postage prepaid. 17. This Agreement contains the entire Agreement between the parties.None of the covenants,provisions,terms of conditions of this Agreement will be in any manner modified, waived,or abandoned,except by written instrument duly signed by both parties.This Agreement is binding upon and shall inure to the benefit of the parties and their respective heirs,personal representatives,successors and assigns. IN WITNESS WHEREOF,the parties have executed this I Pase Agreement by their duly authorized representatives as of the date first set forth above. 2 t CITY OF WATERLOO LESSEE: BY: By: (.-(/ Lk Buck Clark,Mayor Wendelll Lupupk s Al TEST: Suzy Schares,City Clerk CITY'S ACKNOWLEDGMENT: STATE OF IOWA,BLACK HAWK COUNTY,SS: On this day of ,2011,before me,the undersigned Notary Public, personally appeared the MAYOR and CITY CLERK,respectively,of said City executing the within and foregoing instrument to which this is attached,that the seal affixed thereto is the seal of said City;that said instrument was signed and sealed on behalf of said City by authority of its City Council;and that the said MAYOR and CITY CLERK,acknowledged the execution of said instrument to be the voluntary act and deed of said City,by it and by them voluntarily executed. Notary Public LESSEE'S ACKNOWLEDGMENT: STATE OF IOWA,BLACK HAWK COUNTY,SS: On this `I=`'day of /A I ,2011,before me the undersigned,a Notary Public in and for the County of N c L Hc,w14. State of Iowa,personally appeared \A e note 1 i LH fle....-e 5 to me known to be the person(s)named in and who executed the foregoing instrument. STEO7 1S LEIBOLi: LF`^, ` COMMISSION N0. gii. C rsi MY COr IIS-'N EXPIRES � S Notary Public 3 46'4c /5C,ee Vw SOUTHLAND PARK SUBDIVISION TRACT"A"EXCEPT THAT PART DESCRIBED AS BEGINNING AT THE MOST SOUTHERLY CORNER OF LOT 108, SOUTHLAND PARK REPLAT OF PART OF SOUTHLAND PARK SUBDIVISION;THENCE NORTH 69 DEGREES EAST 458.32 PEET ALONG THE SOUTHERLY LINE OF SAID LOT 108,109,110&LOT 22&23 OF SOUTHLAND PARK SUBDIVISION;THENCE SOUTH 20 DEGREES 59 MINUTES 30 SECONDS EAST 50 FEET ALONG AN EXTENSION OF THE EASTERLY LINE OF SAID LOT 23;THENCE SOUTH 69 DEGREES 00 MINUTES 00 SECONDS WEST 458.26 FEET PARALLEL LEI WITH&50 FEET NORMALLY DISTANT SOUTHERLY FROM SOUTHERLY LINE OF SAID LOTS 22,23, 108,109,& 110 TO POINT ON AN EXTENSION OF THE WESTERLY LINE OF SAID LOT 108; THENCE NORTH 21 DEGREES 01 MINUTES 34 SECONDS WEST 50 FEET TO THE POINT OF BEGINNING,EXCEPT LOT"E",A PART OF TRACT"A"OF SOUTHLAND PARK SUBDIVISION DESCRIBED AS FOLLOWS: BEGINING AT THE SOUTHEASTERLY CORNER OF LOT 107 OF SOUTHLAND PARK REPLAT OF SOUTHLAND PARK SUBDIVISION;THENCE SOUTH 69 DEGREES 37 MINUTES 55 SECONDS WEST 119.79 FEET ALONG THE SOUTHERLY LINE OF LOT 107 TO THE SOUTHWESTERLY CORNER OF SAID LOT; THENCE SOUTH 85.21 FEET ALONG THE EASTERLY LINE OF TRACT"B"OF SAID SUBDIVISION;THENCE NORTH 58 DEGREES 18 MINUTES 37 SECONDS 152.22 FEET TO A POINT ON AN EXTENSION OF THE EASTERLY LINE OF SAID LOT 107;THENCE NORTH 20 DEGREES 08 MINUTES 47 SECONDS WEST 50 FEET TO POINT OF BEGINNING AND SOUTHLAND PARK SECOND ADDITION TRACT"F" This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-418 RESOLUTION APPROVING LEASE AGREEMENT WITH WENDELL LUPKES AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Lease Agreement dated May 16, 2011, at a cost of $200 . 00 per year, to bale hay on approximately 19 acres of city-owned land generally located near the northwest corner of West 4th Street and West Shaulis Road, by and between Wendell Lupkes of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 16th da of May, 2011 . 0.1 01 Ernest G. Clark, Mayor ATTEST: ki2cclr cc7 Suzy Sch res, CMC City Clerk 1 �., CITY OF WATERLOO , IOWA it.r►y��Ot %ji �Tm COMMUNITY PLANNING AND DEVELOPMENT \co* 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 terloo NOEL C.ANDERSON,Community Planning&Development Director Council Communication Mayor City Council Meeting: Ma 16 BUCK Prepared: May 11, 2011 CLARK Dept. Head Signature! # of Attachments: 2- COUNCIL MEMBERS SUBJECT: Request by the City of Waterloo to dedicate 0.20 acres as public DAVID street right of way for West 18th Street, at the northwest corner of West 18th Street JONES and Black Hawk Street Ward 1 CAROLYN Submitted by: Noel Anderson, Community Planning & Development Director COLE Ward 2 Recommended City Council Action:Approval HAROLD GETTY Summary Statement: Transmitted herewith is a request by the City of Waterloo to Ward 3 dedicate 8,905 SF (0.20 acres) as public street right-of-way at the intersection of West 18th Street and Black Hawk Street, directly south of the Cedar River. QUENTIN HART Ward 4 As seen on the attached plat, the portion of land to be dedicated is labeled as Parcel "H". As you may recall, the City acquired the land shown as Parcels "H", "I", "J" RON and "K" from the former Dell Oil site at the northwest corner of West 18th Street Ward 5 WELR and Black Hawk Street in 2004 in conjunction with the 18th Street bridge replacement project. After the previous bridge was replaced, 18th Street was BOB shifted further to the north and west from its original location and goes across land GREENWOOD that was once used and owned by Dell Oil. The City has been approached by At-Large interested prospects to purchase the land for new business development. To better STEVE be prepared in the future to potentially sell the property, it would be necessary to SCHMITT dedicate Parcel "H" as right-of-way, as it cannot be used for developmental At-Large purposes. Expenditure Required: None Source of Funds: N/A Policy Issue: Right-of-Way Alternative: CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Background Information: The City purchased the ground at the northwest corner of West 18th Street and Black Hawk Street in 2004 for the purposes of shifting West 18th Street to the north and west to line up with the new 18th bridge. Legal Description: See attached plat and legal ta:NA Cc: Aric Schroeder,City Planner Eric Thorson,City Engineer Dennis Gent;Assistant City Engineer Wayne Castle,Associate Engineer Ellen Laughlin,Draftsperson -file-- I i ., Dedicate Right-of-Way - West 18th Street and Black Hawk Street S . a 4 Parcel°H° I''''' Cedar River p .; „.,,,, , S t Former Dell Oil Site. ,. ,;,,,,,,, ,,. t . .P Ni. %v/ .: MCI d y ti ` y r 9j.r �c e, 1 ,tom - / • k., INN� `. , 0 0 100 ,. � « �Fset , William W.Castle,PLS,City of Waterloo Engineering Department,715 Mulberry Street,Waterloo,Iowa 50703 Phone:(319)291-4312 Plat of Survey of Parcel "H"of the SE 1/4, Section 25, Township 89 North, Range 13 West of the 5th PM, Black Hawk County, Iowa 0 40 80 Block 21 Hayes'Addition Parcel"K" 1 inch=80 feet River Street N 49°55YT W a5.Bg N Areira9"E Vacated 49.5 fl Right-of-Way (N 49'U3'19"W 98.001 12.4a(12.4) Per Misc ark 83.Pp lee I Nast' • aro.w' • CfPCC orb W C mm 9L fb• N40. W • Seurhweeteit aria of CLD ek IQ $ o �n _ N 'P93e/ rO7. 33 - � "B 4o��e w • N40°I4'30"W 9e mW , • Parcel nHn. m p°p :3 fn e m z -' J 1 8,905 Sq.Ft. N. _$ Hayes'Addition �/ �20 r LP. Parcel",1" Block 15 N 8 !/ N 20fl PUNie AI le •N4Bm371'Wssso. w PI I I j N^ L �° 0,: (N49°05'26'Wes) \ Vacated 20 fl Alley P_a Miscek 93,Pg 198 W N �J 3 9 a N s Parcel"I" W w L E. ea :m co n m vm " m S^ E 3•'m Easterly tine of Parcel toT W._ Y 4: r✓ ym: 'F of the SE 1/4, p? 'o Cl)et at sf5 - See.25,T89N,R13W Z d m s a I: IR 6 Per Survey Dec �' 2 Sr .1 3 #4W/014335 zs 1-- m fl y >$ 1 K I w.m' Cut'St'in PCC 2B I pavement it95.84'(ep, •/ a49°0125'E s/B°a1'25'E 'p • • 14o.00' 5.00' i \\_ Found'X'in Fd No.4Reber Black Hawk Street S49°01'25"E Point nt of CBeginning Sidewalk w/Yellow ID Cep e0 fl PublicRlpMaf-Way '9owe-9951" (Typical unless noted) Fouts 1' N 4'01'M"W 301.34'(N 4967'4e"W 301.991 Pinched Pipe I I I Block 14 Hayes'Addition LEGAL DESCRIPTION: A survey of Parcel"H"of the Southeast Quarter of Section 25,Township 89 North,Range 13 West of the 5th Principle Meridian,being a part of Parcel"F'of the Southeast Quarter of Section 25,Township 89 North,Range 13 West of the 5th Principle Meridian,as shown on Plat of Survey Doc.#2007 014335,and that part of Lots 1 and 10 and the vacated alley in Block 15 of Hayes'Addition lying east of said Parcel"F"and south of the southwesterly line described in City Lot Deed Book 545 at Page 381,all in the City of Waterloo,Black Hawk County,Iowa,and being further described as follows: Beginning at the southeasterly corner of said Block 15,Hayes'Addition,thence North 40°45'4T'East 224.50 feet along the easterly line of Block 15 to the southeasterly corner of the parcel described in City Lot Deed Book 545 at Page 381,said corner being 73 feet northeasterly of the southeasterly corner of Lot 1,Block 15,Hayes' Addition;thence North 40'14'30"West 75.00 feet along the southwesterly line of the parcel described in City Lot Deed Book 545 at Page 381; thence South 24'27'43" West 246.10 feet to the south line of said Block 15;thence South 49'01'25"East 5.00 feet along the said southerly line of Block 15 to the point of beginning containing 8,905 square feet(0.20 acres). f This Plat or Su divisiynhas bee re ' w by the City of Waterloo. 1 Survey Notes: '/lL..1. ��-24'y 1. The South line of Block 15,Hayes'Addition was given an Waterloo Planner or des Date assumed bearing of S 49°01'25"E for this survey. s. l 2.All dimensions are in US Survey feet and decimals thereof. I hereby certify that this surveying document w 3. The error of closure is better than 1:10,000 Y 9 wee 4. Field work completed on November 1,2010 prepared and the related survey work was performed 5. Proprietor City of Waterloo,lows by me or under my direct personal supervision and (su that I am a duly licensed Lond Surveyor under the 6. Survey requested by; ▪ laws of th State of Iowa. Noel Anderson,DirectorT Wgg / Waterloo Commonly Planning 8 Development CASTLE r 7. Parcel Letter"H"assigned by Black Hawk County Auditors Offi N' l-e/Zt71/ Plat Legend: ll la as le, PLS Date ▪ License Number 19715 • Found Monunt Found Sen ComerO W la My license Renewal Dote Is December 31.2 11. 0 Set 5/8"s 24"Rebar A Set Section Comer Room Sr sheets covered by this Beal I I w/Aluminum Cap 10DD0' Measured distance "Iowa-19715" (100.00) Recorded distance City of Waterloo Engineering Department Drawn By:WWC Scale: 1"=80' Sheet No. 715 Mulberry Street,Waterloo, Iowa 50703 Field Work Date: 10/18&11/1/10 Phone:(319)291-4312 Fax: (319)291-4262 Date Drawn:2/20/11 1 of 1 This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-419 RESOLUTION DEDICATING 0 . 20 ACRES OF LAND GENERALLY LOCATED AT THE NORTHWEST CORNER OF WEST 18TH STREET AND BLACK HAWK STREET IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA, FOR PUBLIC STREET RIGHT-OF- WAY PURPOSES . BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the following described property: A survey of Parcel "H" of the Southeast Quarter of Section 25, Township 89 North, Range 13 West of the 5th Principle Meridian, being a part of Parcel "F" of the Southeast Quarter of Section 25, Township 89 North, Range 13 West of the 5th Principle Meridian, as shown on Plat of Survey Doc. #2007 014335, and that part of Lots 1 and 10 and the vacated alley in Block 15 of Hayes' Addition lying east of said Parcel "F" and south of the southwesterly line described in City Lot Deed Book 545 at Page 381, all in the City of Waterloo, Black Hawk County, Iowa, and being further described as follows: Beginning at the southeasterly corner of said Block 15, Hayes' Addition, thence North 40°45' 47" East 224 . 50 feet along the easterly line of Block 15 to the southeasterly corner of the parcel described in City Lot Deed Book 545 at Page 381, said corner being 73 feet northeasterly of the southeasterly corner of Lot 1, Block 15, Hayes' Addition; thence North 40°14' 30" West 75. 00 feet along the southwesterly line of the parcel described in City Lot Deed Book 545 at Page 381; thence South 24°27' 43" West 246. 10 feet to the south line of said Block 15; thence South 49°01' 25" East 5. 00 feet along the said southerly line of Block 15 to the point of beginning containing 8, 905 square feet (0. 20 acres) ; be and the same is hereby dedicated for public street right-of- way purposes . PASSED AND ADOPTED this 16th day of May, 2011 . Ernest G. Clark, Mayor ATTEST: Suzy Shares, CMC City Clerk CITY OF WATERLOO , IOWA m COMMUNITY PLANNING AND DEVELOPMENT tafer10 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 Ns: NOEL C.ANDERSON,Community Planning&Development Director Council Communication Mayor City Council Meeting: May 16, 2011 CLARK Prepared: May 11, 2011BUCK ����� Dept.Head Signature: 1 ! 'C. � #of Attachments: COUNCIL MEMBERS SUBJECT: Request by Vern Jackson at 2307 Katoski Drive to rezone 3.14 DAVID acres from"A-1"Agricultural District to "R-R"Rural Residence District for the JONES purpose of building one new single-family home, and set a date of hearing as June Ward l 6, 2011. CAROLYN COLE Submitted by: Aric Schroeder, City Planner Ward 2 HAROLD Recommended City Council Action: Approval. GETTY Ward3 Summary Statement: Transmitted herewith is a request to rezone 3.14 acres from QUENTIN "A-1"Agricultural District to "R-R"Rural Residence District, located at 2307 HARTKatoski Drive. The applicant is requesting to rezone this particular property to allow Ward 4 for the construction of one additional single-family home on the property. The "R-R" Rural Residence District is intended to allow homes that are on larger lots (minimum WRON 1.5 acre lot size), and that do not have access to municipal utilities. The property is PER 3.14 acres in size, which would allow for 1 new home in addition to the existing home. The property does not have access to public sewer or water, so a private septic BOB system and well would be needed for the new home, which would have to be GREENWOOD approved by the Black Hawk County Health Department. Even though this area is At-Large not designated for future residential growth,this request would not appear to have a STEVE significant impact on the surrounding area, as the home would be constructed on the SCHMIIT same lot as an existing home, and no additional homes would be allowed based on At-Large the minimum requirements of the "R-R"Rural Residence District. At the May 3,2011 Planning, Programming and Zoning Commission meeting, the Commission unanimously recommended approval of the rezone request. Please find attached a staff report, aerial photo,and legal description, detailing the area in question. Therefore, we request the City Council set a date of public hearing on the rezoning request as June 6,2011, and publish an official notice pertinent to the requested rezoning. If you have any questions, please do not hesitate to contact our office. CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Expenditure Required: None Source of Funds: N/A Policy Issue: Land Use Alternative:N/A Background Information: Legal Description: See attached Exhibit"A". AS:sg cc: Noel Anderson,Community Planning&Development Director --file-- May 3,2011 REQUEST: TO REZONE 3.14 ACRES AT 2307 KATOSKI DR FROM "A-1" AGRICULTURAL DISTRICT, TO "R-R" RURAL RESIDENCE DISTRICT TO ALLOW FOR THE CONSTRUCTION OF ONE SINGLE-FAMILY HOME. APPLICANT: Vern Jackson, 2307 Katoski Dr, Waterloo, IA GENERAL DESCRIPTION: The applicant is proposing to construct one additional single-family home on the property, which currently has one existing home located on it. IMPACT ON NEIGHBORHOOD & The request would not appear to have a negative impact upon the SURROUNDING LAND surrounding area, as agricultural uses surround this property. The USES: new home would be located on a 3.14-acre lot, which has one home already on it. VEHICULAR & PEDESTRIAN TRAFFIC The area is served by Katoski Drive, which is classified as a Minor CONDITIONS: Arterial. The proposed new home would not add significantly to the traffic conditions in that area. There are no sidewalks located near this property. RELATIONSHIP TO RECREATIONAL TRAIL PLAN: The Katoski Greenbelt is located to the south of the property along Black Hawk Creek. ZONING HISTORY FOR SITE AND IMMEDIATE The property in question and all surrounding properties are zoned VICINITY: "A-1"Agricultural District, and have been zoned as such since adoption of the Zoning Ordinance in 1969. DEVELOPMENT HISTORY: The existing house on the property was constructed in 1958, with the surrounding area being farmland. BUFFERS/ SCREENING REQUIRED: There would not be any screening requirements. DRAINAGE: The property is within the Black Hawk Creek drainage area. There are no known drainage problems for the site. FLOODPLAIN INFORMATION: No portion of the site is located within a special flood hazard area as indicated by the Flood Insurance Rate Map No. 190025 0015. PUBLIC/OPEN SPACES/SCHOOLS: Central Middle School is located approximately 1 mile to the north along Katoski Drive, and the Katoski Greenbelt is located to the south along Black Hawk Creek. UTILITIES: WATER, SANITARY SEWER, No utilities serve this site, meaning that the new home would have STORM SEWER, ETC: to be connected to a well and would have an individual septic system. Both of those systems would need to be approved by the Black Hawk County Health Department. 05-03-11 2307 Katoski Dr Jackson Rezone A-1 to R-R.doc Page 1 of 2 May 3,2011 RELATIONSHIP TO COMPREHENSIVE The Future Land Use Map designates the area as Open Space, due LAND USE PLAN: to its proximity to Black Hawk Creek to the south. Even though the request would not appear to be in conformance with the Map, the request would appear appropriate, as the residential lot currently exists, and the request it to add only one additional home to the existing lot. STAFF ANALYSIS — ZONING ORDINANCE: The applicant is proposing the rezone in order to construct one additional home on the existing 3.14-acre property. Currently, one home exists on the property, and that home was built in 1958. Since the property is currently zoned "A-1"Agricultural District, a rezone will be needed in order to construct an additional home on the property. The "R-R" Rural Residence District is intended to allow homes that are on larger lots (minimum 1.5 acre lot size), and that do not have access to municipal utilities. The property is 3.14 acres in size, which would allow for 1 new home in addition to the existing home. The property does not have access to public sewer or water, so a private septic system and well would be needed for the new home, which would have to be approved by the Black Hawk County Health Department. Even though this area is not designated for future residential growth, this request would not appear to have a significant impact on the surrounding area, as the home would be constructed on the same lot as an existing home, and no additional homes would be allowed based on the minimum requirements of the "R-R" Rural Residence District. STAFF ANALYSIS — SUBDIVISION ORDINANCE: The applicant is not proposing to subdivide the property at this time. STAFF RECOMMENDATION: Therefore, staff recommends the rezone be approved for the following reasons: 1. The proposed rezone would not appear to have a negative impact on the area, as the home would be constructed on a lot that already has one home on it. 2. The request would meet all of the requirements of the "R-R" Rural Residence District. 05-03-11 2307 Katoski Dr Jackson Rezone A-1 to R-R.doc Page 2 of 2 tm .. Request to rezone approximately 3. 14 acres from "A-1 " Agricultural Dis trict 9 to "R—RII Rural Residence District n. i - i i y I II o '- Hawk Road kHa _ -.1�..� , II I Blac I r ., it � ' �' 2307 Katoski Drive old- •1 � r ",- t °�ra Area in Question = .. 1� '' ' 1. } . --, ,,-• , ' ",e-"tsvi,--il---1,4-,, 4> s r �. f r {.�" ,m } k •i,§r 4 IC.: {,1� s 1 ! -% 4 ire J!itdP.`e"s' F t. �.g. - r�JA " � { i 4P b''�''"a�l r' / i" �k se pK.4 2.�i'�of �; i � 4 ,q� , #tf' a tyi f • } �t,�aY k ¢ S i "S "f` T ��'` ff� T f 1i ..i 'Al k Try a ; :Y`#T � `$_? ' _ ¢,} •.E fr,yd".€'3s �-41 § 34F s4 # F ! . . `*Rn'49` .�# �xH +t g. £i}7" .0",-Pr Pfi '•••• 4� • . " y'A�.*�;j'yµ�',v5 5 ,, •#fit` 7 c ti •P 1i. s ' ^1 ^Aus-� 4kii,' Y Fri }T+Ft` f _:..ea # �i } 6• :. 1 j` i, ✓ :I Z s • { 10. „-t R qya �4 } ��- .' x�+ 9 ate° Ktri. 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Yr.+n yam. , EXHIBIT "A" That part of the Northeast Quarter of Section No.32,Township No. 89 North,Range No. 13 West of the Fifth Principal Meridian described as follows: Commencing at the Northwest corner of the Northeast Quarter of Section 32-89-13;thence South 00 degrees 00 minutes 00 seconds East along the West line of said Northeast Quarter 1901.29 feet; thence North 82 degrees 32 minutes 27 seconds East 294.66 feet to the point of beginning;thence North 82 degrees 32 minutes 27 seconds East 470.61 feet;thence South 04 degrees 56 minutes 03 seconds East 338.75 feet;thence South 86 degrees 03 minutes 57 seconds West 470.22 feet;thence North 04 degrees 56 minutes 03 seconds West 309.81 feet to the point of beginning,except all legal highways. The West line of the Northeast Quarter of Section 32-89-13 is assumed to bear South 00 degrees 00 minutes 00 seconds East. This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-420 RESOLUTION FIXING THE TIME AND PLACE OF HEARING TO BE GIVEN ON APPLICATION OF VERN JACKSON TO REZONE FROM "A-1" AGRICULTURAL DISTRICT TO "R-R" RURAL RESIDENCE DISTRICT APPROXIMATELY 3. 14 ACRES GENERALLY LOCATED AT 2307 KATOSKI DRIVE, AS JUNE 6, 2011, AT 5: 30 P.M. IN THE COUNCIL CHAMBERS IN CITY HALL AND INSTRUCTING CITY CLERK TO PUBLISH NOTICE OF HEARING. WHEREAS, the Council of the City of Waterloo, Iowa, shall meet in the Council Chambers in the City Hall in the City of Waterloo, Iowa, at 5 : 30 p.m. on the 6th day of June, 2011, for the purpose of considering and acting upon an application of Vern Jackson to rezone from "A-1" Agricultural District to "R-R" Rural Residence District approximately 3 . 14 acres generally located at 2307 Katoski Drive, and legally described as follows : That part of the Northeast Quarter of Section No. 32, Township No. 89 North, Range No. 13 West of the Fifth Principal Meridian described as follows : Commencing at the Northwest corner of the Northeast Quarter of Section 32-89-13; thence South 00 degrees 00 minutes 00 seconds East along the West line of said Northeast Quarter 1901 . 29 feet; thence North 82 degrees 32 minutes 27 seconds East 294 . 66 feet to the point of beginning; thence North 82 degrees 32 minutes 27 seconds East 470 . 61 feet; thence South 04 degrees 56 minutes 03 seconds East 338 . 75 feet; thence South 86 degrees 03 minutes 57 seconds West 470 . 22 feet; thence North 04 degrees 56 minutes 03 seconds West 309. 81 feet to the point of beginning, except all legal highways . The West line of the Northeast Quarter of Section 32- 89-13 is assumed to bear South 00 degrees 00 minutes 00 seconds East, all in the City of Waterloo, Black Hawk County, Iowa. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the City Clerk is hereby directed to publish Notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 16th day of May, 2011 . „Le4/ 'de/ Ernest G. Clark, Mayor ATTEST: Suzy S hares, CMC City Cl rk CITY OF WATERLOO Council Communication City Council Meeting: May 16, 2011 Prepared: May 10, 2011 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: 1 SUBJECT: F.Y. 2011 MIDPORT BOULEVARD EXTENSION PHASE II AWARDING OF CONTRACT STICKFORT CONSTRUCTION CORPORATION IDOT RISE NO. RM-8155(722)-9D-07 CON IRACT NO. 802 Submitted by: Jeff Bales,Associate Engineer Recommended City Council Action: After review of the bids, it is being recommended that the award of the contract be made to STICKFORT CONSTRUCTION CORPORATION, of Hudson, Iowa, in the amount of $309,232.46. Summary Statement At the City Council meeting on May 2, 2011, bids were opened for the F.Y. 2011 MIDPORT BOULEVARD EXTENSION PHASE II, Contract No. 802, with STICKFORT CONSTRUCTION CORPORATION, of Hudson, Iowa, as the apparent low bidder. The Contracts and Grants Coordinator has reviewed the items relating to the 2002 Contract Compliance Program requirements and has transmitted his recommendation in the attached letter. Expenditure Required $309,232.46 Source of Funds RISE Funds and Local Option Sales Tax Funds Policy Issue N/A Alternative None Background Information: Cc: Louis Starks, Contracts & Grants Coordinator � ,� 1r CITY OF WATERLOO , IOWA ��Ka 7j COMMUNITY DEVELOPMENT �`0 620 Mulberry Street, Carnegie Annex * Waterloo, IA 50703 • (319)291-4429 Fax(319)291-4431 �ferloo \() BUCK May 6, 2011 CLARK MEMORANDUM COUNCIL MEMBERS TO: Mayor Dark and City Council Members • fi�r, FROM: Louis Starks, Contracts and Grants Coordinator4/..Ail 4 ("4 DAVID JONES SUBJECT: Compliance Review for: Ward 1 F.Y. 2011 Midport Blvd.Extension Phase II, No. 802 CAROLYN DOT RISE No. RM-8I 55(722)-9D-07 COLE Ward 2 There were six (6)prime contractor bids submitted for this project. The results are as follows: HAROLD Prime Contractor Base Bid TSB% GETTY Ward 3 Stickfort Construction $309,232.46 $128,942.00(41%) Q�TTIN M. K Cunningham $327,577.64 $15,427.00 (4%) Ward 4 PCI $328,388.07 $141,642.00 (43%) Cedar Valley Corp. $356,000.89 $0.00 (0%) RON Baker Enterprises $399,835.38 $14,075.00 (3%) WEEPER Veith $410,526.66 $30,350.00 (7%) Ward 5 BOB This project is a DOT/Rise Project; consequently it is subject to the Targeted Small GREENWOOD Business (TSB) requirements in lieu of the City's W/MBE Program. In the absence of At-Large TSB goals the City's 10% (MBE)and 2% (WBE)goals apply. Stickfort Construction is STEVE the apparent low bidder and is proposing to utilize TSB's in amounts that meet the "Good SCILtiiiri Faith" requirements. Accordingly, staff recommends award to Stickfort. At-Large Cc: Noel Anderson,CP&I)Director Dennis Gentz,Associate City Engineer Rudy D.Jones,Community Development Director Michelle Weidner,Finance Director J:\LOUIS-S\CITY CONTRACTS\802,Midpurt Blvd,Extension Phase 1I\Compliance Review.doc ICITY WEBSITE:www.cityofwatertooiowa.com EaVFt nousw6 WE'RE WORKING FOR YOU! oPPdarUNRY An Equal Opportunity/Affirmative Action Employer This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-421 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF CONTRACT TO STICKFORT CONSTRUCTION COMPANY OF HUDSON, IOWA, IN CONJUNCTION WITH THE F. Y. 2011 MIDPORT BOULEVARD EXTENSION PHASE II, CONTRACT NO. 802, IN THE AMOUNT OF $309, 232 . 46. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the contract with Stickfort Construction Company of Hudson, Iowa, in the amount of $309, 232 . 46, in conjunction with the F.Y. 2011 Midport Boulevard Extension Phase II, Contract No. 802, described in the plans and specifications heretofore adopted by this Council for said project with Resolution No. 2011-343 after public hearing on May 2, 2011 on published notice required by law, be and is hereby awarded, the same being the apparent lowest bid for said project . PASSED AND ADOPTED this 16th day of May, 2011 . Ernest G. Clark, Mayor ATTEST: Suzy Sc res, CMC City Cle k CITY OF WA I'ERLOO Council Communication City Council Meeting: May 16, 2011 Prepared: May 10, 2011 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2011 MIDPORT BOULEVARD EXTENSION PHASE II CON TRACT, BONDS, CERTIFICATE OF INSURANCE STICKFORT CONSTRUCTION CORPORATION IDOT RISE NO. RM-8155(722)-9D-07 CON TRACT NO. 802 Submitted by: Jeff Bales,Associate Engineer Recommended City Council Action: Approval and signatures of Contracts, Bonds, Certificate of Insurance for the F.Y. 2011 MIDPORT BOULEVARD EXTENSION PHASE II, Contract No. 802. Please return two (2) executed copies to this office for distribution. Summary Statement Transmitted herewith are three (3)copies of each of the Contract, Bond and Certificate of Insurance on the F.Y. 2011 MIDPORT BOULEVARD EXTENSION PHASE II, Contract No. 802, for approval and signatures of City officials. The contract is with STICKFORT CONSTRUCTION CORPORATION, of Hudson, Iowa in the amount of$309,232.46. Expenditure Required $309,232.46 Source of Funds RISE Funds and Local Option Sales Tax Funds Policy Issue N/A Alternative None Background Information: Cc: Louis Starks, Contracts & Grants Coordinator This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-422 RESOLUTION APPROVING CONTRACT, BONDS, AND CERTIFICATE OF INSURANCE WITH STICKFORT CONSTRUCTION COMPANY OF HUDSON, IOWA, IN CONJUNCTION WITH THE F.Y. 2011 MIDPORT BOULEVARD EXTENSION - PHASE II, CONTRACT NO. 802, IN THE AMOUNT OF $309, 232 . 46, AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SAID DOCUMENTS. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Contract of Stickfort Construction Company of Hudson, Iowa, for the F.Y. 2011 MidPort Boulevard Extension - Phase II, Contract No. 802, in the amount of $309, 232 . 46, in the City of Waterloo, Iowa, signed on behalf of the City of Waterloo, Iowa, by the Mayor and the City Clerk as of the 16th day of May, 2011, together with the accompanying bond for the faithful performance of said Contract signed by North American Specialty Insurance Company of Manchester, New Hampshire, as surety thereon, be, and the same are hereby approved. PASSED AND ADOPTED this 16th day of May, 2011 . Ernest G. Clark, Mayor ATTEST: Suzy Sc ares, CMC City Cle k CITY OF WAI'FRLOO Council Communication City Council Meeting: May 16, 2011 Prepared: May 11, 2011 Dept. Head Signature: Eric Thorson, City Engineer # of Attachments: SUBJECT: F.Y. 2011 Midport Boulevard Extension - Phase II City Contract No. 802 RM 8155(772)-9D-07 Supplemental Agreement No. 1 With AECOM Construction-Review Services Submitted by: Jeff Bales,Associate Engineer Recommended City Council Action: Approve Supplemental Agreement No. 1 with AECOM for professional services and authorize Mayor to sign and enter into said agreement. Summary Statement: This agreement is for construction-review services on the above-referenced project and includes construction staking, field review, materials testing and construction documentation. Compensation will be on a hourly basis and for an amount not to exceed $38,800. This agreement is available in the City Clerk's office if you wish to review it in its entirety. Expenditure Required $38,800.00 Source of Funds Federal STP Funds -$19,400.00, LOST Funds =$19,400.00 Policy Issue N/A Alternative N/A Background Information: This project will serve the new Standard Forwarding Trucking Terminal site development in Midport America Park. The project includes the construction of approximately 700 feet of Midport Boulevard northwest from West Airline Highway. This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-423 RESOLUTION APPROVING SUPPLEMENTAL AGREEMENT NO. 1 WITH AECOM TECHNICAL SERVICES, INC. AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that Supplemental Agreement No. 1 dated May 16, 2011, at a cost not to exceed $38, 800 . 00, to provide construction staking, field review, materials testing and construction documentation in conjunction with the F.Y. 2011 MidPort Boulevard Extension - Phase II, Contract No. 802, by and between AECOM Technical Services, Inc. of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 16th day of May, 2011 . E estG. Clark, Mayor ATTEST: uzy Sc ares, CMC City Cl k CITY OF WATERLOO Council Communication City Council Meeting: May 16, 2011 Prepared: May 11, 2011 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: PROFESSIONAL SERVICES AGREEMENT F.Y. 2011 LINCOLN ELEMENTARY SAFE ROUTES TO SCHOOL PROJECT CITY CON TRACT NO. 805 Submitted by: Wayne Castle, PLS, EI,Associate Engineer Recommended City Council Action: Staff has reviewed this agreement and recommends Council approve this document and authorizes Mayor to sign and enter into said agreement. Summary Statement Transmitted herewith is the Professional Services Agreement with AECOM, for the design and creation of plans for the F.Y. 2011 LINCOLN ELEMENTARY SAFE ROUTES TO SCHOOL PROJECT, Contract No. 805. Construction review services would be needed under supplemental agreement and are estimated at$13,400. Anticipating a January 2012 letting with construction during spring/summer of 2012. This agreement is available in the City Clerk's office if you wish to review it in its entirety. Expenditure Required The cost for these services is twenty thousand eight hundred dollars ($20,800.00), and shall not be exceeded without authorization of the City. Source of Funds Federal Safe Routes to School Funds Policy Issue N/A Alternative N/A Background Information This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-424 RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT WITH AECOM TECHNICAL SERVICES, INC. AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Professional Services Agreement dated May 16, 2011, at a cost not to exceed $20, 800 . 00, for design and construction-review services for sidewalk, signing and pavement marking improvements around the Lincoln Elementary School area, by and between AECOM Technical Services, Inc. of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 16th day of May, 2011 . Lyv:-,ede, Ernest G. Clark, Mayor ATTEST: Suzy Scha es, CMC City Cler CITY OF WATERLOO Council Communication City Council Meeting: May 16, 2011 Prepared: May 10, 2011 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: PROFESSIONAL SERVICES AGREEMENT CONSTRUCTION RELATED SERVICES FOR THE F.Y. 2011 RIVER RENAISSANCE UPPER PLAZA CITY CONTRACT NO. 808 Submitted by: Jamie Knutson, P.E.,Associate Engineer Recommended City Council Action: Staff has reviewed this agreement and recommends Council approve this document and authorizes Mayor to sign and enter into said agreement. Summary Statement Transmitted herewith is the Professional Services Agreement with AECOM, for the construction related services for the F.Y. 2011 RIVER RENAISSANCE UPPER PLAZA, Contract No.808. This agreement is available in the City Clerk's office if you wish to review it in its entirety. Expenditure Required The cost for the CRS services is ninety-nine thousand five hundred dollars($141,000.00), and shall not be exceeded without authorization of the City. Source of Funds Solid Waste Distributions and Vision Iowa Funds Policy Issue N/A Alternative N/A Background Information This is the final project for the Riverfront Renaissance. This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-425 RESOLUTION APPROVING SUPPLEMENTAL AGREEMENT NO. 14 WITH AECOM TECHNICAL SERVICES, INC. AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that Supplemental Agreement No. 14 dated May 16, 2011, at a cost not to exceed $141, 000 . 00, for the preliminary design, final design and construction-related services in conjunction with the F. Y. 2011 River Renaissance Upper Plaza, Contract No. 808, by and between AECOM Technical Services, Inc. of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 16th day of May, 2011 . / , AO' _6,1 Ernest G. lark, Mayor ATTEST: y Sch res, CMC City Clerk CITY OF WATERLOO Council Communication City Council Meeting: May 16, 2011 Prepared: May 11, 2011 Dept. Head Signature: # of Attachments: 4 SUBJECT: Memorandum of Understanding — Iowa Internet Crimes Against Children Task Force Submitted by: Daniel J. Trelka, Director of Safety Services Recommended City Council Action: Requesting permission to allow Daniel Trelka, Director of Safety Services,to sign as Agency Executive for the Waterloo Police Department on the Iowa Internet Crimes Against Children Task Force's updated Memorandum of Understanding Summary Statement: The Iowa Internet Crimes Against Children Task Force is updating their Memorandum of Understanding to include Daniel Trelka, Director of Safety Services, as Participating Party(Agency Executive) for the Waterloo Police Department. The old MOU included names of individuals who have since left the WPD, thus prompting the update. Expenditure Required: Source of Funds Policy Issue Alternative Background Information: IOWA INTERNET CRIMES AGAINST CHILDREN TASK FORCEY .. . MEMORANDUM OF UNDERSTANDING Parties The Iowa Internet Crimes Against Children (ICAC) Task Force is a multi-agency, multi-jurisdictional initiative, funded with a grant from the Office of Juvenile Justice and Delinquency Prevention (OJJDP). This Memorandum of Understanding (MOU) is entered into by and between the Iowa Department of Public Safety, Division of Criminal Investigation (DCI), various federal, state and local law enforcement agencies, hereinafter referred to as the Agencies, and various resource agencies supporting the activities of the Task Force (which resource agencies currently include but are not limited to the Des Moines Area Community College and the Midwest Forensic Resource Center), that have signed this document. Such Agencies and resource organizations are jointly referred to hereinafter as the Parties. No part of this MOU shall be viewed as limiting or impeding the spirit of cooperation that exists among the Parties. Mission The mission of the Task Force is to deter, prevent, investigate, and prosecute predators who seek to exploit or engage minors in sexual activity through the use of computers and the Internet. The Task Force will engage in reactive and proactive investigations targeting those offenders who are actively involved in this type of criminal activity. Additionally, the Task Force will participate in a statewide effort to educate the public on issues regarding Internet safety for children. Training opportunities will be made available to Task Force members so they can become familiar with the most current trends and developments in the area of on-line child exploitation. Purpose The purpose of this MOU is to outline the relationship between all participating Parties in order to ensure that each understands and agrees to guidelines concerning policy, supervision, planning, training, and public relations. This document is devised to formalize the association between among the Parties and to foster an understanding of each Party's role within the Task Force. The goal of this MOU is to promote efficiency in operations and provide guidelines necessary to ensure standardization in policies and procedures among Task Force participants. Organizational Structure The Task Force is composed of representatives from all Parties in the state which have signed this MOU. An Advisory Council for the Iowa Task Force will be established, with DCI Special Agent in Charge Gerard F. Meyers serving as its chairman. The purpose of the Council shall be to: • Develop and maintain the Task Force's statewide network of law enforcement Agencies dedicated to the protection of children from internet crime. Page (2)of(7) • Act as advisor to OJJDP regarding the Iowa ICAC Task Force • Develop, establish, and evaluate Iowa ICAC Task Force operational and investigative standards • Promote sharing of information among Agencies (see Article 2.02 of the Council By-laws) The DCI Special Agent in Charge will also serve as the Task Force Coordinator (See article 1.03 of the Council by-laws). The Task Force Coordinator may appoint a Task Force Project Coordinator (article 1.03 of Council by-laws) to conduct the day to day operations of the Task Force but will remain the primary policy maker related to the project. The Council chairman's primary responsibility will be to preside over meetings of the Iowa ICAC Advisory Council. The ICAC Council chairman and members from participating Parties will constitute the Advisory Council. Each Party participating in the Task Force shall designate no more than one of its officers or representatives participating in the Task Force as its voting representative to the Advisory Council. In this way each Party to the Advisory Council shall have only one vote. The Council will create by-laws formalizing its duties and responsibilities. The lengths of terms for vice-chairman and secretary shall be decided by the Council and formalized in the by-laws. These three members— the chairman, vice-chairman, and secretary—shall constitute the Executive Committee. Other specialized committees and positions may be established as the Council sees fit. Direction This Task Force is a joint endeavor with all participating Parties acting as partners. Because of its grant oversight responsibility, the Iowa Department of Public Safety— Division of Criminal Investigation will act as the lead law enforcement agency of the Task Force and will be responsible for coordinating its day-to-day operations, as well as for ensuring compliance with the policies and procedures issued by the United States Department of Justice (DOJ), Office of Juvenile Justice and Delinquency Prevention (OJJDP). Ultimately, all Task Force activities are governed by these operational and investigative standards. A copy of these guidelines shall be issued to each party upon acceptance of this MOU. As the lead law enforcement agency, DCI will be responsible for compiling and reporting Task Force activities to the federal ICAC program manager at OJJDP. Information on the activities of participating Agencies will be collected in a prescribed format and reported in a timely fashion to the ICAC Task Force project coordinator. The ICAC Task Force project coordinator will handle all ICAC day to day administrative functions related to Iowa's OJJDP ICAC grant, with oversight and approval from the ICAC Task Force Coordinator. The ICAC Task Force project coordinator will regularly contact participating Agencies to keep them apprised of new developments, training opportunities, problems, and successes within the Task Force. ,..E Page (3) of(7) Investigator Selection Criteria Each participating Agency will identify specific officer(s) who will be assigned (Full-Time, Part-Time, and /or Point of Contact (POC) Designation) to the Task Force. Only these officers will be permitted to conduct ICAC Task Force online investigations or perform forensic examinations pursuant to: (1) This agreement, (2) ICAC operational and investigative standards, and (3) Applicable policies or procedures formulated by the Iowa ICAC Advisory Council. Potential ICAC investigators should be evaluated for assignment to the Task Force based upon their work history and prior investigative experience, familiarity with computers and networks, court testimony skills, ability to handle sensitive information prudently, and a genuine interest in the protection of children. Each officer assigned to the Iowa ICAC Task Force must receive appropriate training prior to initiating online investigations. Personnel Investigative personnel assigned to the Task Force will be evaluated by their respective Agency heads/supervisors. Upon request, the ICAC project coordinator will provide activity printouts to each Agency's head/supervisor on the Task Force activities performed by their officers. Continued assignment to the Task Force will be dependent upon a satisfactory supervisory evaluation. At no time will the employees of a participating Agency be deemed employees of another participating Agency. A confidential form shall be completed by each of the Task Force personnel, signed by an Agency supervisor, authorizing the personnel to be included in various ICAC ListServe and IDN secure portal for informational and operational purposes. Supervision The ICAC Task Force project coordinator is responsible for assigning and coordinating daily operational and administrative activities of the Task Force. The ICAC Task Force project coordinator will maintain regular contact with ICAC Task Force officers in participating Agencies to determine the status of investigations, provide supporting investigative and analytical information, and to identify and address issues pertaining to the overall operation of the Task Force. Each Party is responsible for the personal and professional conduct of its Task Force personnel. Investigations All Task Force investigations will be conducted in the spirit of cooperation among Agencies. Proper execution and documentation of undercover operations provides the well-trained investigator with virtually incontrovertible evidence regarding a suspect's intent to exploit children. Investigations will follow ICAC Task Force operational and investigative standards, policies and procedures formulated by the Iowa ICAC Advisory Council, and principles of law and due process. Page (4) of(7) Prosecution When necessary, case-by-case analysis will be performed on each potential prosecution to determine in which jurisdiction the case will be prosecuted. A preference will be given to the jurisdiction initiating the prosecution. Those cases being considered for federal prosecution will be investigated pursuant to guidelines established by the appropriate United States Attorney. Prevention and Education Activities Public education and awareness are key components of the Iowa ICAC Task Force initiative. Task Force Parties will provide information and guidance to children, parents, educators, and any other individuals concerned with child safety issues, through public presentations. These presentations will not depict identifiable victims or use pornographic or sexually explicit images, nor will confidential investigative techniques be discussed. No member of the Task Force may endorse any product or service without the express consent of the federal OJJDP ICAC Program Manager. Case Administration As the lead law enforcement Agency of the Iowa ICAC Task Force, the DCI will be responsible for compiling and reporting Task Force activities to the federal ICAC program coordinator at OJJDP. Information on the activities of participating Agencies will be collected in a prescribed format and reported in a timely fashion to the ICAC Task Force project coordinator. Cases will be handled in compliance with each agency's case management policies and procedures. However, each participating Agency agrees that selected Task Force cases will be made available upon request to either the Iowa ICAC project coordinator, or to the Iowa ICAC Task Force Coordinator. Information Sharing All Task Force members shall contribute case information for inclusion into one or more common databases. Access to the ICAC investigative website is available only to ICAC members and serves as a pointer system to assist in investigations. Basic case information (submitting Task Force information, offender's screen name, identifiers, synopsis of investigation), as well as case update information (criminal proceedings, sentencing information, additional data on suspect) shall be submitted to the ICAC Task Force project coordinator on a timely basis for inclusion in the database. If any common target is identified, the initiating ICAC Agency is responsible for contacting the other law enforcement Agency targeting the suspect. Initiating ICAC Agencies should also consider contacting other local, state, and federal Parties, and appropriate organizations outside of Task Force members, which may be involved in similar investigations. Records, Reports, and Evidence Task Force members will maintain their own Agency records and reports. All necessary case information will be provided to the ICAC Task Force project coordinator on a timely basis for reporting purposes as outlined above. Evidence will be impounded in the Evidence Room of the appropriate participating Agency. Evidence will be handled by established rules of law regarding chain of custody and property release. The storage, Page (5) of(7) security, and destruction of investigative information shall be consistent with Agency policy. At a minimum, information should be maintained in locked cabinets and under the control of Task Force personnel. Access to these files should be restricted to authorized personnel with a legitimate need to know. (Absent the availability of a trained and experienced forensic examiner in the investigator's Agency, the DCI will make arrangements to conduct forensic examinations of computers and related evidence in ICAC Task Force cases.) The Advisory Council may establish minimum qualifications—including training requirements—for ICAC Task Force examiners, and establish operational guidelines for conducting ICAC Task Force forensic examinations. Absent the Council's action in this area, whenever a participating Agency desires to conduct its own ICAC Task Force forensic examination, the participating Agency is responsible for contacting the ICAC Task Force project coordinator for notification and reporting purposes. Media Relations and Releases No information pertaining to Task Force operations will be released to the media without the prior approval of all Agencies with an immediate investigative or prosecutorial interest in the case. Media releases may be made jointly by all Agencies participating in the case. Media releases shall not include information regarding confidential investigative techniques. Media releases relating to ongoing prosecutions, crime alerts, or other matters concerning ICAC Task Force operations shall be made through the Iowa Task Force Coordinator. Workspace and Equipment Each participating Agency agrees to make available its resources in support of a joint Task Force investigation. These may include, but are not limited to: 1. Vehicles: When appropriate, each Agency will supply vehicles for its participating personnel. 2. Communication Equipment: Each Agency will supply their personnel with two-way radios, pagers, and if available, cellular telephones. A list of current pager and cellular telephone numbers will be provided to the ICAC Task Force project coordinator. 3. Safety Equipment: Each Agency will ensure that its officers and agents who are assigned to the Task Force shall have all necessary equipment including, but not limited to, Agency-authorized firearms, handcuffs, ballistic protective vests, tape recorders, and any other equipment judged to be essential by the Task Force Advisory Council. 4. Dedicated Computer Hardware, Software, and Network Access Services: Each Agency shall provide or make available computer and peripheral hardware, software, and network access services dedicated to the exclusive use of its Task Force members. No personally owned Page (6)of(7) equipment shall be used in ICAC Task Force investigations, and all software shall be properly acquired and licensed. The Advisory Council, in an effort to standardize certain investigative and forensic procedures, may formulate guidelines for the selection purchase and use of equipment and software. If sufficient funds are available, the purchase of some equipment and services may be made through the Iowa ICAC Task Force grant. 5. Dedicated Work Space: In lieu of working in an established centralized facility or regional locations, each Agency may make available to its Task Force personnel sufficient workspace and office equipment in a secure area. This space must allow officers, agents, and representatives to perform their Task Force related duties away from public view and without undue distractions from personnel not assigned to the Task Force. Compensation Each participating Party agrees to provide wages and benefits for its personnel who are assigned to the Task Force. Payment of overtime expenses is the responsibility of each member Party, according to its established policies and procedures. Training Task Force members will be provided advanced training to improve and enhance the job skills required to combat Internet crimes against children. Grant funds may be used to finance the training, subject to the availability of funding for this purpose. Liability Each Party shall assume responsibility and liability for the acts and omissions of its own officers, agents or employees in connection with the performance of their official duties under this MOU. It is expressly understood and agreed that no Party executing this agreement in any way agrees to alter or waive in whole or in part any privileges or immunities otherwise enjoyed by the Party prior to executing this agreement. All Parties to this agreement agree to hold harmless all other Parties to this agreement for any liability, claim or damages arising out of acts under this agreement by any officer, agent or employee of another Party to this agreement. Term of Agreement It is agreed that this MOU will be in force from the day which the last required signature of acceptance is received. The MOU may be terminated at any time by a participating Party by delivering a written notice of termination to the Iowa Department of Public Safety— Division of Criminal Investigation's Special Agent in Charge of the Iowa ICAC Task Force who will notify all other participating Parties. Upon withdrawing from the Task Force, any Iowa ICAC equipment previously assigned to a Party will be returned to the Task Force. A Party's termination of its involvement in ICAC will not negate the remaining Parties' participation and agreement under the MOU. Page (7) of(7) Le r" i Ai it K ' Printed Name of Participating Party (POC) (Active Task Force Designee for Agency) .5/0/" Signature of Individual uthorized /Date to represent the Partici-sting Party (POC) (Same as the Participating Party Above) Printed Name/Title of Individual Authorized Agency to represent the Participating Party (Agency Executive) (Chief of Police, Sheriff, or CEO) ! ocaE, '3 ✓ .T T-r!C (�[ ' ce5Yx 41/— f( 30•7 E-mailAfor meeting notifications) I Phone Fax -36 IA &✓ Agency street address/ Pr0 Box City or Town Zip Gerard F. Meyers, Special Agent in Charge Date Iowa ICAC Task Force Coordinator This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. ' RESOLUTION NO. 2011-426 RESOLUTION APPROVING MEMORANDUM OF UNDERSTANDING WITH IOWA INTERNET CRIMES AGAINST CHILDREN TASK FORCE. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Memorandum of Understanding dated May 16, 2011, to deter, prevent, investigate and prosecute predators who seek to exploit or engage minors in sexual activity through the use of computers and the internet, by and between the Iowa Internet Crimes Against Children Task Force and the City of Waterloo, Iowa, be and the same is hereby approved. PASSED AND ADOPTED this 16th day of May, 2011 . E nest G. Clark, Mayor ATTEST: 9\ASL ? Suzy Sc ares, CMC City Cl rk CITY OF WATERLOO Council Communication City Council Meeting: May 16, 2011 Prepared: May 11, 2011 Dept. Head Signature: S.G. # of Attachments: SUBJECT: Resolution —Temporary No Parking on the Northeast Side of South St. from W. 11th St. to Hammond Ave. Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Approve temporary no parking on the northeast side of South St. from W. 11th St. to Hammond Ave. due to W. 11th St. detour. Summary Statement: South St. is heavily traveled due to the detour for W. 11th St. being closed to thru traffic. This will allow traffic to safely move thru this area. Signs will be removed and parking will be allowed when W. 11t St. is open to traffic. Expenditure Required: Source of Funds: Policy Issue Alternative Background Information: Due to construction, at times, it is necessary to prohibit parking on streets. Residents along this block of South St. have been notified my mail of the pending temporary resolution. This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-427 RESOLUTION AUTHORIZING TRAFFIC OPERATIONS DEPARTMENT TO PLACE TEMPORARY NO PARKING SIGNS ON THE NORTHEAST SIDE OF SOUTH STREET FROM WEST 11TH STREET TO HAMMOND AVENUE DUE TO THE WEST 11TH STREET DETOUR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of the Traffic Operations Department to place temporary no parking signs on the northeast side of South Street from West 11 h Street to Hammond Avenue due to the West llth Street detour, be and the same is hereby approved, and the Traffic Operations Department authorized to install same. PASSED AND ADOPTED this 16th day of May, 2011 . egt,‘,0° Ernest G. Clark, Mayor ATTEST: Suzy Scha es, CMC City Cler _' i;,� CITY OF WATERLOO , IOWA 4.,r1- CITY CLERK AND FINANCE DEPARTMENT T 715 Mulberry Street • Waterloo, IA 50703 • (319)291-4323 Fax(319)291-4571 d O� SUZY SCHARES • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer r�'r100 Mayor BUCK CLARK Council Communication COUNCIL City Council Meeting: May 13, 2011 MEMBERS Prepared: May 13, 2011 Dept. Head Signature: Hotel/Motel Discretionary Funding Committee Number of Attachments: Applications available in CFO's office for review DAVID SUBJECT: Hotel/Motel DiscretionaryGrant Applications JONES pp Wards Submitted by: Michelle Weidner, CFO CAROLYN COLE Ward Recommended Action: Approve the award of hotel/motel discretionary funding to the following entities in the amounts reflected below. The current HAROLD available balance for this fiscal year is $17,512.52. GETTY Ward3 Summary Statement— Committee Funding Recommendations: QUENTIN M. FYE2011 Funds: HART 1. Waterloo Community Playhouse $1,000.00 Ward4 2. Koinonia Ministries Youth Summit 2011 4,000.00 3. Waterloo Cultural & Arts Department — RON Bahamas Exhibit and Symposium 7,500.00 Ailit y'S'O° WELPER 4. Waterloo Police Department 5,500.00 4i//i /a01 ° Ward 5 Total $17 500.00 BOB GREENWOOD At-Large Expenditure Required: $17,000.00 STEVE SCHMITT Source of Funds: Hotel/Motel Discretionary Fund At-Large Policy Issue: N/A Alternative: N/A Background Information: N/A CITY WEBSITE:www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-428 RESOLUTION APPROVING ALLOCATION OF DISCRETIONARY HOTEL/MOTEL TAX FUNDS . BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the following allocation of Discretionary Hotel/Motel Tax Funds, be and the same is hereby approved: Waterloo Community Playhouse $ 1, 000 . 00 Koinonia Ministries Youth Summit 2011 $ 4, 000 . 00 Waterloo Cultural & Arts Department - $ 5, 500 . 00 Bahamas Exhibit and Symposium Waterloo Police Department $10, 000 . 00 Total Expenditure $20, 500 . 00 PASSED AND ADOPTED this 16th day of May, 2011 . Z-44•1414" ,d, Ernest G. Clark, Mayor ATTEST: Suzy Sc ares, CMC City Clerk MINUTES WATERLOO LEISURE SERVICES COMMISSION TUESDAY, MARCH 8, 2011 LEISURE SERVICES OFFICE 1101 CAMPBELL AVENUE Leisure Services Director Paul Huting called the meeting to order at 7:30 AM. Present: Michael Allen, Sheryl Annette, Kevin Evans, Bob Frost, Julie Koch-Hoth, Audra Meeks and Sharon Samec. Staff present: Paul Huting, Bill Bachman, James Bolger, Rick Curran, Todd Derifield, Chris Dolan and Mark Gallagher. Also present: Harold Getty-City Council Liaison; Tim Jamison-Courier Reporter, Vern Fish-Black Hawk County Conservation Board. Huting called for approval of the agenda. Motion by Samec, seconded by Evans to approve the agenda. Ayes: All. Nays: None. Huting called for approval of the 2/8/11 meeting minutes. Motion by Evans, seconded by Meeks to approve the minutes. Ayes: All, Nays: None. Note: February 28, 2011 — Mayor Clark recommended appointment of Michael Allen and Julie Koch-Hoth to the Leisure Services Commission for a 1st term, expiring 3/1/14, and re-appointment of Sharon Samec to the Leisure Services Commission for a second term, expiring 3/1/14. ELECTION OF OFFICERS. Motion by Meeks to nominate Kevin Evans as Chairman. Motion by Samec to nominate Robert Frost as Chairman. Motion by Evans, seconded by Samec for nominations to cease. Ayes: All. Nays: None. Vote on the 2 nominees by paper ballot. Four votes for Evans. Three votes for Frost. Vote for Evans as Chairman for Leisure Services carries. Motion by Samec to nominate Robert Frost as Vice Chairman. Motion by Annette, seconded by Evans to cease nominations. Ayes: All. Nays: None. Vote on the nomination of Robert Frost as Vice Chairman for Leisure Services Commission for the next year. Ayes: All. Nays: None. Motion by Annette, seconded by Evans to retain Sharon Samec as Secretary and cease nominations. Ayes: All. Nays: None. Vote on the nomination of Sharon Samec as Secretary for Leisure Services Commission for the next year. Ayes: All. Nays: None. COMMITTEE ASSIGNMENTS. Committee Assignments will be made after reviewing the choices turned in today by each board member. Huting called for approval of the bills. Motion by Meeks, seconded by Samec to approve the bills. Ayes: All. Nays: None. CELL TOWER LEASE FOR MORRIS PARK- Motion by Annette, seconded by Evans to approve cell tower lease and send it on to Board of Adjustment and City Council. Ayes: All. Nays: None. GATES GOLF PRO CONTRACT - Motion by Meeks, seconded by Samec to approve the new Gates Pro Contract (Contract extension to December 31, 2013) and send it on to City Council. Ayes: All. Nays: None. Councilman Getty arrived at 7:52 AM. SHERWOOD PARK MASTER PLAN - Motion by Frost, seconded by Koch-Hoth to approve the Sherwood Park Master Plan for its next stage. Ayes: All. Nays: None. The next regular Leisure Services Commission Meeting is scheduled for April 12, 2011. Motion by Allen, seconded by Koch-Hoth to adjourn, Meeting adjourned at 8:33 AM. Signed this 19th day of April 2011. Sharon Samec, Sectary MINUTES WATERLOO LEISURE SERVICES COMMISSION TUESDAY, APRIL 19, 2011 LEISURE SERVICES OFFICE 1101 CAMPBELL AVENUE Chairman Kevin Evans called the meeting to order at 7:30 AM. Present: Michael Allen, Sheryl Annette, Kevin Evans, Bob Frost, Julie Koch-Hoth, Audra Meeks and Sharon Samec. Staff present: Paul Huting, Bill Bachman, James Bolger, Rick Curran, Todd Derifield and Mark Gallagher. Also present: Harold Getty-City Council Liaison; Tim Jamison- Courier Reporter, Kelly Boe-Event Coordinator for the Cedar Valley PetFest, Dr. Gary Norris- Superintendent of the Waterloo Community School District, Larry Kurtz-Executive Director Main Street Waterloo, Patty Berning-Bridges Senior Lifestyle Living and Mason Fromm-Chairman of the Cedar Valley Civil Rights Peace Walk. Evans called for approval of the agenda. Motion by Samec, seconded by Annette to approve the agenda. Ayes: All. Nays: None. Evans called for approval of the 3/8/11 meeting minutes. Motion by Annette, seconded by Meeks to approve the minutes. Ayes: All. Nays: None. Evans called fora approval of the bills. Motion bySamec, seconded byFrost to approve the bills. Ayes: All. Nays: None. CEDAR VALLEY PETFEST PROPOSAL—Motion by Annette, seconded by Koch-Hoth to approve the proposal to host the 2011 Cedar Valley PetFest at the Pat Bowlsby Off-Leash Dog Park on August 27, 2011 from Noon to 4 PM. Ayes: All. Nays: None. CLOVERDALE PARK LEASE — Motion by Annette, seconded by Samec to approve the new Cloverdale Park 3-Year Lease and recommend it for City Council approval. Ayes: All. Nays: None. MLK PEACE WALK PRESENTATION — Mason Fromm presented more information and results of site evaluations regarding the MLK Peace Walk project. The matter can be officially revisited only upon the request of a Leisure Services Commission member on the prevailing side of the previous vote (at the January 11 meeting). (Note: The City Council tabled the Leisure Services Commission's recommendation from the January 11th meeting. It does not need the Leisure Service Commission to bring it back to the Council and it could go to City Council without another recommendation from the Leisure Services Commission.) The next regular Leisure Services Commission 9 Meeting is scheduled for May 10, 2011. Motion by Annette, seconded by Koch-Hoth to adjourn. Meeting adjourned at 8:49 AM. 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