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HomeMy WebLinkAboutCommission Packet - 3/24/2021MEMORIAL HALL COMMISSION March 24, 2021 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance I. Roll Call II. Approval of Agenda, as proposed or amended. III. Approval of Minutes of February 24, 2021. IV. Citizens Oral Comments V. Treasurer's Report VI. Chairperson's Report VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson Mel Wittwer 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising— (Vacant) 4. Artifacts Preservation —Chairperson James Lentfer VIII. Unfinished Business IX. New Business X. Adjournment Nancy Higby Administrative Secretary *Next meeting scheduled for April 28, 2021. Date: 31+ MEMORIAL HALL COMMISSION ROLL CALL SHEET PRIMARY ALTERNATE Craig White Randall Miller Rodney Butz Scott McDonald Don Ticknor Mel Wittwer `f Marilyn Robinson Frank McCaw Mike Mrzlak James Lentfer Quorum Needed: 5 John Mrzlak Angela Hickok \\Alomain\waterloo\CLERKDAT\Memorial Hall\Roll Call Sheet.docx (rev. 7/17/191 MEMORIAL HALL COMMISSION February 24, 2021 5:00 p.m. Veterans Memorial Hall Members present: Craig White in the Chair, Rodney Butz, Scott McDonald, Don Ticknor, Mel Wittwer, Marilyn Robinson, Frank McCaw, Mike Mrzlak, James Lentfer and John Mrzlak (A). Absent: Randy Miller and Angela Hickok (A). Also in Attendance: Mike Hudson — American Legion #138, Yolando Loveless, Director, Black Hawk CountyVeterans Affairs, Tim Combs, Executive Director, Americans for Independent Living, Matt Carpenter, Sons of the American Legion, and Nancy Higby, Secretary, City of Waterloo. Moved by McDonald, seconded by Wittwer, that the Agenda be approved. Ayes: Ten. Motion carried. Moved by Wittwer, seconded by J. Mrzlak, that the Minutes of January 27, 2021, as presented, be approved. Ayes: Ten. Motion carried. Citizen's Oral Comments Yolando Loveless provided a brief update on the status of Covid-19 vaccinations available to veterans in Black Hawk County. Tim Combs provided an overview of the various services that are provided through AFIL to area veterans and reported that over 492 veterans were assisted in 2020. He said they are working with the City of Waterloo and hoping to obtain 6 acres of property on Falls Avenue with the intent to develop a Veteran's community with 30-38 housing units. The plan to begin a campaign to raise funding for the project. Treasurer's Report — Vacant Nancy Higby read the fund balances as of February 17, 2021, reporting a brick fund balance of $7,149.84, which included the sale of one brick. The flag fund balance was reported to be $505.85, an increase of $500 from last month. She read from a summary provided by the Chief Financial Officer that the city voted in 2019 to allocate $2,000 to the flag fund to be used over the next four years. Chairperson's Report Craig White commented on the likelihood of holding another virtual Memorial Day ceremony due to the ongoing pandemic. He stated that he has found someone to help sift through the obituaries to identify veterans. Marcia Courbat previously did this task. Jim Lentfer commented that John Waychoff, Hagarty Waychoff Grarup Funeral Services, told him that the Black Hawk County VA has those records. Yolando Loveless confirmed, and explained that the records are currently maintained alphabetically, not by year, which could prove to be challenging. Craig asked if Yolando could request that the state have the records sorted by date. Yolando confirmed. Committee Reports Building, Grounds & Operations — Chairperson Mel Wittwer Mel Wittwer provided the following updates. The city has not yet scheduled time to look into the wall paint that is chipping as reported last month. Pricing for a plaque for Marcia Courbat will run roughly $30, and noted that he has donated a printer to help with artifact work. February 24, 2021 Page 2 Education/Historical — Chairperson Randall Miller No report. Randy was absent. Finance/Fundraising — Vacant Artifacts Preservation — Chairperson James Lentfer Jim Lentfer provided an overview of the items he had on display and asked the commission to help make a decision whether to donate to the Grout or dispose of them. One item he shared is a photo of a civil war veteran reunion that he would like to restore. He would like to replace the glass, get it matted, reframed and mounted in the Memorial Hall. The estimate is approximately $400. A suggestion was made that he inquire with Hobby Lobby or other crafting stores for a quote. Unfinished Business — Moved by Lentfer, seconded by Butz, to approve the proposed changes to Article III, Section 1, as presented at the last meeting. Ayes: Ten. Motion carried. Nancy Higby stated that she would prepare the council communication and put the item before council for approval, who meets again on March 15, 2021. Jim Lentfer commented on the possible placement of a memorial for Marcia Courbat and introduced the idea of adding her photo along with the plaque. He suggested holding a ceremony for the dedication and invite Marcia's family. He reported that Marcia's daughter told him that more donations were still coming in. John Mrzlak commented that there is an account at Veridian Credit nion that was set up by Mike Dennis years ago, which was designated specifically for To his knowledge, those funds have not been touched. He stated he was unaware of the current balance but would bring the portfolio to the next meeting. Jim Lentfer commented on the email he sent out regarding the current state of the flags. A discussion followed on the current known needs for cemetery flags and bronze holders. He noted that he feels that the Veterans' Memorial Hall should be the clearinghouse for the city, but that responsibility comes with no authority. It was stated that eleven downtown flags would be retired. New Business With no further business before the commission, it was moved by J. Mrzlak, seconded by Ticknor, that the meeting be adjourned at 6:07 p.m. Ayes: Ten. Motion carried. Nancy Higby Administrative Secretary MEMORIAL HALL COMMISSION February 24, 2021 *AMENDED* 5:00 p.m. Veterans Memorial Hall Members present: Craig White in the Chair, Rodney Butz, Scott McDonald, Don Ticknor, Mel Wittwer, Marilyn Robinson, Frank McCaw, Mike Mrzlak, James Lentfer and John Mrzlak (A). Absent: Randy Miller and Angela Hickok (A). Also in Attendance: Mike Hudson — American Legion #138, Yolando Loveless, Director, Black Hawk County Veterans Affairs, Tim Combs, Executive Director, Americans for Independent Living, Matt Carpenter, Sons of the American Legion, and Nancy Higby, Secretary, City of Waterloo. Moved by McDonald, seconded by Wittwer, that the Agenda be approved. Ayes: Ten. Motion carried. Moved by Wittwer, seconded by J. Mrzlak, that the Minutes of January 27, 2021, as presented, be approved. Ayes: Ten. Motion carried. Citizen's Oral Comments Yolando Loveless provided a brief update on the status of Covid-19 vaccinations available to veterans in Black Hawk County. Tim Combs provided an overview of the various services that are provided through AFIL to area veterans and reported that over 492 veterans were assisted in 2020. He said they are working with the City of Waterloo and hoping to obtain 6 acres of property on Falls Avenue with the intent to develop a Veteran's community with 30-38 housing units. The plan to begin a campaign to raise funding for the project. Treasurer's Report — Vacant Nancy Higby read the fund balances as of February 17, 2021, reporting a brick fund balance of $7,149.84, which included the sale of one brick. The flag fund balance was reported to be $505.85, an increase of $500 from last month. She read from a summary provided by the Chief Financial Officer that the city voted in 2019 to allocate $2,000 to the flag fund to be used over the next four years. Chairperson's Report Craig White commented on the likelihood of holding another virtual Memorial Day ceremony due to the ongoing pandemic. He stated that he has found someone to help sift through the obituaries to identify veterans. Marcia Courbat previously did this task. Jim Lentfer commented that John Waychoff, Hagarty Waychoff Grarup Funeral Services, told him that the Black Hawk County VA has those records. Yolando Loveless confirmed, and explained that the records are currently maintained alphabetically, not by year, which could prove to be challenging. Craig asked if Yolando could request that the state have the records sorted by date. Yolando confirmed. Committee Reports Building, Grounds & Operations — Chairperson Mel Wittwer Mel Wittwer provided the following updates. The city has not yet scheduled time to look into the wall paint that is chipping as reported last month. Pricing for a plaque for Marcia Courbat will run roughly $30, and noted that he has donated a printer to help with artifact work. February 24, 2021 Page 2 Education/Historical — Chairperson Randall Miller No report. Randy was absent. Finance/Fundraising — Vacant Artifacts Preservation — Chairperson James Lentfer Jim Lentfer provided an overview of the items he had on display and asked the commission to help make a decision whether to donate to the Grout or dispose of them. One item he shared is a photo of a civil war veteran reunion that he would like to restore. He would like to replace the glass, get it matted, reframed and mounted in the Memorial Hall. The estimate is approximately $400. A suggestion was made that he inquire with Hobby Lobby or other crafting stores for a quote. Unfinished Business — Moved by Lentfer, seconded by Butz, to approve the proposed changes to Article III, Section 1, as presented at the last meeting. Ayes: Ten. Motion carried. Nancy Higby stated that she would prepare the council communication and put the item before council for approval, who meets again on March 15, 2021. Jim Lentfer commented on the possible placement of a memorial for Marcia Courbat and introduced the idea of adding her photo along with the plaque. He suggested holding a ceremony for the dedication and invite Marcia's family. He reported that Marcia's daughter told him that more donations were still coming in. John Mrzlak commented that there is an account at Veridian Credit Union that was set up by Mike Dennis years ago, which was designated specifically for the Memorial Day Parade. To his knowledge, those funds have not been touched. He stated he was unaware of the current balance but would bring the portfolio to the next meeting. Jim Lentfer commented on the email he sent out regarding the current state of the flags. A discussion followed on the current known needs for cemetery flags and bronze holders. He noted that he feels that the Veterans' Memorial Hall should be the clearinghouse for the city, but that responsibility comes with no authority. It was stated that eleven downtown flags would be retired. New Business With no further business before the commission, it was moved by J. Mrzlak, seconded by Ticknor, that the meeting be adjourned at 6:07 p.m. Ayes: Ten. Motion carried. Nancy Higby Administrative Secretary Journal Sub G/L Date Journal Type Ledger Description Source/Reference 01MYR.0009 - MAYORS RESTRICTED PROJECTS, VETERANS MEMORIAL BRICK WALKWAY 01MYR.0010 - MAYORS RESTRICTED PROJECTS, VETERANS MEMORIAL FLAGS Project Transaction Report G/L Date Range 02/18/21 - 03/17/21 Include Sub Ledger Detail Sorted By Project - G/L Account - Date Revenue Debit Amount Credit Amount Life -to -Date 01MYR.0009 Total 01MYR.0010 Total Actual Balance Net Change ($7,149.84) Life -to -Date ($7,149.84) ($505.85) Grand Totals ($505.85) Run by Nancy Higby on 3/17/2021 12:42:48 PM Page 1 of 1 Michad?s Made by you- MICHAELS STORE #1216 (319) 242-5351 MICHAELS STORE #1246 120 VIKING PLAZA DR CEDAR FALLS IA 50613 I1II IIIIOIHIIHIUIDflhIIflhIUI ii'i1iiAi��Tii IIUIIII i�l 287 493 FRAMING 8416 246 030 2/28/21 18:50 ACCOUNT # ' 12962 CUSTOM FRAME 100100054611 682.00 1 @ 185.50 185.50 N 98 DISCOUNT_ 496.50- YOU SRVED $ 496,50 SUBTOTAL 188.80 Sales Tax 7% 12.99 TOTAL. 198.49 ACCOUNT NUMBER ***xxx******4793 .49 AAPPPROVAL: 106408 MICR ONLINEit NE PIN Verified Application Label: US DEBIT AID: A0000000980840 TVR: 8080048000 TSI: 6800 DEVICE I0:0030 TRACE REF:003627840 This receipt expires at 180 da!s on 08/29/21 0034-9994-0964-4301-3441.0582-9858-287 IIIIIIIIII11111IIIII1I1I1I1111IIIII1I1111111111IIIIIIII Click Buy. Create, Shop michaels.com today! Get Savings & Inspiration! Text* SIGNUP to 273283 To Sign Up for Email & Text Messages. *Mss & Data Rates May P p1 . You will receive 1 autodialed message with a link to join Michaels alerts, Aaron Brothers Custom Framing New! Now in Over 1,200 Michaels Stores & Online THANK YOU FOR SHOPPING AT MICHAELS Dear Valued Customer: Michaels return and coupon policies are available at michaels.com and in stare at registers. Please see a store associate for more information. 2/28/21 18:50 ORDER 12962 CUSTOMER Jim Lentfer (319) 493-9054 TAKEN BY ORDER DATE Julia Total Size: 33" x 24" Your order ':-stimated to Rted on: Sunda March 28, 2021 We'll call you at (319) 493-9054 when it's ready for pickup. Your framer Julia is available to answer any questions about your order, just call (319) 242-5351 or drop by Michaels Stores, Inc. #1246 at 420 Viking Plaza Drive Cedar Falls, IA 50613. 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Refunds on orders cancelled after the original order date are limited to unprocessed custom components only. e 2/28/2021 Artwork Size Condition Mounts 2 3 23 3/4" x 7 1/2" OK 28 15/16" x 6 1/2" OK 32"x73/8" OK Preservation Preservation Description List Price Price 1 3/16 Acid Free Foam Core Backing 1 Masterpiece (24" x 36") 3 Preservation Preservation Fit 1 Wheat:B8462V 1 Clam Shell Black 3 Rectangle Opening $6.00 $199.00 $84.00 $4400 $39.00 $15.00 $1.63 $54.13 $22.85 $11.97'". $10.61 $80.24 S4.08 Artwork is three old photos from the early 1920s. We are cutting out QuArvTlry 1 the photos from the paper becauseTAx they are glued in place as well asTOTAL: $198.48 the tag which will be taped down in the empty space next to photoYou saved $496.50 #2. All three photos are warped from the glue and have cracks and creases running up and down. This is most noticeable on Photo #3. ORDER CUSTOMER 12962 Jim Lentfer (319) 493-9054 TAKEN BY ORDER DATE Julia 2/28/2021 NOTES: SUBTOTAL $185.50 $12.98 Photo #1 has some yellowing in patches around the edges and a small stain on the top center slightly to the right. Photo #2 has a small tear in the top left corner and some of the people on the center left are blurry. There are also some smudges along the edges and a crease in the bottom Pledge of Allegiance. I. Roll Call: II. MEMORIAL HALL COMMISSION February 24, 2021 5:00 p.m. Veteran's Memorial Hall Approval of Agenda, as proposed or amended 14t.�((�le Approval of Minutes_Of January 27, 2021 IV. Citizens Oral Comments 3,6t.„ c_ - •, — �,ti, S4-r.c.4L-L-q cci nt-\ (K6kr) -P<F1 L._ 4_ v "ins . lt\ Nre--44-+144w-1.3. l I I — DBEQ 3, bob us_ r Q ryw d. �Q l red-c-r h is Glee cps V' (ill'u r, (J- 3 0 - 3 3 (0 p C1ch dY- . kS I�mrc., V. Treasurer's Report -- VACANT VI. )\\cc (\.e‘uSi±-k-lic ru-\A„_.) Motion to approve the payment of invoices Chairperson's Report U wjGL Ve? ts ao444,taut u r �J Q VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson Mel Wittwer --} l 3 Ce w3›.a.--1-' p 1. o1/4-1 ve—. 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising— VACANT / Motion to approve 4. Artifacts Preservation —Chairperson James Lentfer ° \i)/11/ Le_. Cr-L-e-4-S • e 12Uv-m C N�c.- & pro ole xL arL -©V'e-%/ i cw o t )' r‘ P ) _ C co ���-1Y\ l�er1�— • Nota IX. New Business 1)1 scuss iN6-6 4 r-NcA IYw`-e._ A')-^nAN-ri" PAr—e,+' q6}0t (3-,_SIK 1C-- wut, bra ' br- 4E> • 1%Q, e-il -dam l3 Lk ' D m �►� a� a l/ 7_ \scl4;rx Iwve..w cd 1 t �� TJ ho,e h-y b av,Z-e- Ib fir' fr. - "" Adjournment Nancy Higby Administrative Secretary Next meeting date: March 24, 2021. k I 5 �--� ��, �v cam. � CP1 ��