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Home My WebLink About05/23/2011 AMENDED THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, MAY 23, 2011 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on Iocal property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation I. ,Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tern) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules'. 4. You may speak one(1)time per item for a maximum of three(3)minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Cub Scout Pack #25 from St. Edward's Parish. May 23, 2011 Page 2 Agenda, as proposed or amended. Minutes of May 16, 2011, Regular Session, as proposed. Proclamation declaring Monday, May 30, 2011 as P.O.W./M.I.A. Memorial Dedication Day. Proclamation declaring Saturday, May 28, 2011 as KOKZ Cool 105.7 Fourth Street Cruise Day. Recognition of Bonnie Winninger and Mike Guild for 30 years of service. Presentation of Poppy Exhibit by VFW #1623. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Schedule AP642, a copy of which is on file in the office of the City Clerk. 2. Resolution approving the cancellation of assessment for 2673 Cedar Terrace Drive in the amount of$85.00; and authorizing City Clerk to notify Black Hawk County Treasurer of said cancellation. Submitted by Suzy Schares, City Clerk 3. Request of Rory Dolan, Sr. Director of Events for Iowa Irish Fest for a variance to the Noise Ordinance on Friday, August 5, 2011 and Saturday, August 6, 2011 from 10:00 a.m. to 12:00 p.m. in conjunction with Iowa Irish Fest events that will be held at Lincoln Park and 4th Street from Mulberry to Lafayette Streets, including live band and PA system, together with recommendation of approval of Director of Safety Services. b. Motion to approve the following: Travel Requests Name & Title of Amount not Class/Meeting Destination Date(s) Personnel to Exceed 1. Officer Jeremy ICAC Intermediate June 26- LaCrosse, $1,023.00 Pohl Data Recovery July 1, Wisconsin Acquisition 2011 Training May 23, 2011 Page 3 2. Investigator Stacy ICAC Intermediate June 21- Kansas $486.00 Hesse; Officer Data Recovery June 22, City, Jeremy Pohl Acquisition 2011 Missouri Training Class B Beer License Permit Application 3. Black Hawk Tennis Club, 1005 Black Hawk Road (New Owner) (Expires 6/1/12) (Includes Sunday Sales) Class C Liquor License Permit Application 4. Five Sullivan Brothers Convention Center, 200 W. 4th Street (Renewal) (Expires 4/30/12) (Includes Sunday Sales) 5. Diamond Daves Crossroads, 124 Crossroads Boulevard (Renewal) (Expires 5/14/12) (Includes Sunday Sales) 6. Southtown Lounge, 2026 Bopp Street (Renewal) (Expires 6/7/12) (Includes Sunday Sales) 7. Young Arena, 125 Commercial Street (New) (5 day - 6/7/11 to 6/11/11) ADDED 8. Wild Ice Lounge, 120 Sumner Street (New) (Expires 5/23/12) (Includes Sunday Sales) Class B Wine License Permit Application 9. Five Sullivan Brothers Convention Center, 200 W. 4th Street (Renewal) (Expires 4/30/12) (Includes Sunday Sales) Outdoor Service Area Application 10. Southtown Lounge, 2026 Bopp Street 11. Black Hawk Tennis Club, 1005 Black Hawk Road Theater License Permit Application 12. Romantix Adult Emporium, 1507 La Porte Road 13. Fantasy Island Amusement, 1850 West Airline Highway 14. Mini Cinema 16, 315 East 4th Street 15. Bonds PUBLIC HEARINGS 2. F.Y. 2012 Sidewalk Inspection and Repair Program - Zone 1 Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments. Resolution adopting Proposed Resolution of Necessity, as proposed or amended. Submitted by W. Wayne Castle, PLS, El, Associate Engineer May 23, 2011 Page 4 3. Sullivan Park Play Structure Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close the hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications,form of contract, etc. Resolution ordering construction. Motion to receive and file and instruct City Clerk to open and read bids and refer to Leisure Services Director for review. Submitted by Rick Curran, Facilities Manager 4. 2011 Waterloo Forestry Building Upgrades Resolution resetting date of hearing as June 6, 2011; and instruct City Clerk to publish said notice. Submitted by Rick Curran, Facilities Manager 5. Resolution to elect classifications and procedures for proposed bond projects listed in the Requested G.O. Bonds F.Y. 2012 Summary. Submitted by Michelle Weidner, Chief Financial Officer 6. FYE2O11 Budget Amendment. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to approve said budget amendment. Submitted by Michelle Weidner, Chief Financial Officer 7. Motion to receive and file proof of publication of notice of public hearing on reallocation of$1,100,000.00 of Series 2010A (BABS) bond funds from the sanitary sewer treatment facility improvements to be applied for the purpose of paying costs of other sanitary sewer conveyance facilities and improvements. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution to institute proceedings to take additional action and approve said reallocation. Submitted by Michelle Weidner, Chief Financial Officer May 23, 2011 Page 5 8. Motion to receive and file proof of publication of notice of public hearing on issuance of not to exceed $7,677,000 General Obligation Bonds for essential corporate purposes of said City, the proceeds of which bonds will be used to provide funds to pay costs of the acquisition, construction and improvement of real and personal property useful for the protection of property from floods or high waters, including flood control, storm water and drainage improvements; the construction, reconstruction and repairing of street, sidewalk and intersection improvements; the acquisition, construction and installation of storm sewer and sanitary sewer improvements, including treatment plant effluent disinfection and other waste management facilities and improvements; the acquisition of vehicles and equipment for the Police, Fire Rescue and Street Departments; the rehabilitation and improvement of City parks and the acquisition, repair and replacement of facilities, equipment and improvements commonly found in City parks, including sports facilities and boating center improvements, and the acquisition of off-road maintenance equipment; the acquisition, improvement and installation of traffic control devices, signage,fixtures and equipment, including but not limited to traffic signal, traffic safety and street light improvements; and the acquisition, equipping and improving of the automated GIS/GPS mapping system. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to institute proceedings to take additional action of issuance of said bonds. Submitted by Michelle Weidner, Chief Financial Officer 9. Motion to receive and file proof of publication of notice of public hearing on issuance of not to exceed $1,819,000 General Obligation Bonds for essential corporate purposes of said City, the proceeds of which bonds will be used to provide funds to pay costs of the aiding in the planning, undertaking and carrying out of urban renewal project activities under Chapter 403 of the Code of Iowa, as amended, and the Urban Renewal Plans for the Downtown Waterloo Riverfront Urban Renewal and Redevelopment Area and the Martin Road Urban Renewal Area, including costs associated with the downtown development plan, demolition costs, and the acquisition of properties and clearance and preparation of the same for public and private redevelopment. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to institute proceedings to take additional action of issuance of said bonds. Submitted by Michelle Weidner, Chief Financial Officer May 23, 2011 Page 6 10. Motion to receive and file proof of publication of notice of public hearing on issuance of not to exceed $672,000 of General Obligation Bonds, the proceeds of which bonds will be used to provide funds to pay costs of the reconstruction, renovation and improvement of the Five Sullivan Brothers Center, Downtown Parking Garages, Riverfront Stadium, Young Arena, the Center for the Arts, Youth Pavilion and the Public Market Facility; and the funding of City website development costs, and shall bear interest at a rate not exceeding the maximum specified in the attached notice. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to institute proceedings to take additional action of issuance of said bonds. Submitted by Michelle Weidner, Chief Financial Officer 11. Motion to receive and file proof of publication of notice of public hearing on issuance of not to exceed $687,000 of General Obligation Bonds, the proceeds of which bonds will be used to provide funds to pay costs of the acquisition and replacement of vehicles, capital equipment, office equipment,financial software upgrades and computer replacements for various City departments, operations and buildings, and shall bear interest at a rate not exceeding the maximum specified in the attached notice. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to institute proceedings to take additional action of issuance of said bonds. Submitted by Michelle Weidner, Chief Financial Officer 12. Motion to receive and file proof of publication of notice of public hearing on issuance of not to exceed $645,000 of General Obligation Bonds, the proceeds of which bonds will be used to provide funds to pay costs of the reconstruction, remodeling, improvement, equipping and repairing of various City buildings and facilities, including Police Training Center and Station improvements, Public Library and ADA compliance improvements; swimming pool renovations; the improvement of City golf courses and the acquisition of related off-road maintenance equipment, and shall bear interest at a rate not exceeding the maximum specified in the attached notice. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to institute proceedings to take additional action of issuance of said bonds. Submitted by Michelle Weidner, Chief Financial Officer May 23, 2011 Page 7 13. Motion to receive and file proof of publication of notice of public hearing on issuance of not to exceed $3,900,000 General Obligation Bonds for an essential corporate purpose of said City, the proceeds of which bonds will be used to provide funds to pay costs of refunding and refinancing of certain outstanding City indebtedness, consisting of the General Obligation Bonds, Series 2004A, dated June 30, 2004. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to institute proceedings to take additional action of issuance of said bonds. Submitted by Michelle Weidner, Chief Financial Officer 14. Motion to receive and file proof of publication of notice of public hearing on issuance of not to exceed $2,600,000 General Obligation Bonds for an essential corporate purpose of said City, the proceeds of which bonds will be used to provide funds to pay costs of refunding and refinancing of certain outstanding City indebtedness, consisting of the General Obligation Bonds, Taxable Series 2004B, dated June 30, 2004. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to institute proceedings to take additional action of issuance of said bonds. Submitted by Michelle Weidner, Chief Financial Officer 15. Motion to receive and file proof of publication of notice of public hearing on issuance of Sewer Revenue Refunding Bonds to the amount of not to exceed $3,200,000, as authorized by Sections 384.82 and 384.83, of the City Code of Iowa,for the purpose of providing funds to pay costs thereof. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to institute proceedings to take additional action of issuance of said bonds. Submitted by Michelle Weidner, Chief Financial Officer May 23, 2011 Page 8 16. Motion to receive and file proof of publication of notice of public hearing on issuance of Sewer Revenue Refunding Bonds to the amount of not to exceed $5,200,000, as authorized by Sections 384.82 and 384.83, of the City Code of Iowa, for the purpose of providing funds to pay costs thereof. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to institute proceedings to take additional action of issuance of said bonds. Submitted by Michelle Weidner, Chief Financial Officer RESOLUTIONS 17. Resolution approving recommendation to reject all bids in conjunction with the Purchase of a Current Model Year Trailer Mounted Crack Sealer Unit and re-bid the purchase of this item. Submitted by Mark Rice, Public Works Director 18. Resolution approving Professional Service Agreement with AECOM Technical Services, Inc. in the amount of$175,000.00 for services in conjunction with a new wastewater treatment facility to be located on the Waterloo Regional Airport property; and authorize Mayor to execute said document. Submitted by Larry Smith, Waste Management Services Superintendent 19. Resolution approving Supplemental Agreement No. 4 with AECOM Technical Services, Inc. for an additional amount of$65,000.00 for construction phase services in conjunction with F.Y. 2011 Anaerobic Lagoon Influent Pump Station, Contract No. 807; and authorize Mayor and City Clerk to execute said document. Submitted by Larry Smith, Waste Management Services Superintendent 20. Resolution approving Supplemental Agreement No. 5 with AECOM Technical Services, Inc. for an additional amount of$18,000.00 for services in conjunction with F.Y. 2011 Highway 63 South Manhole Rehabilitation, Contract No. 809; and authorize Mayor and City Clerk to execute said document. Submitted by Larry Smith, Waste Management Services Superintendent 21. Resolution approving recommendation of award of bid to Murphy Equipment of Waterloo, Iowa in the amount of$89,339.00 in conjunction with the Purchase of One (1) 2011 John Deere 333D Track Loader with Attachments. Submitted by JB Bolger, Golf& Downtown Area Maintenance Manager May 23, 2011 Page 9 22. Resolution approving submission of grant application to Black Hawk County Gaming Association requesting funds to cover the cost of a dual purpose explosive detection K-9. Submitted by Dan Trelka, Director of Safety Services 23. Resolution approving submission of Secure Our Schools grant application to U.S. Department of Justice. Submitted by Dan Trelka, Director of Safety Services 24. Resolution approving submission of Healthy Homes and Lead Hazard Program Grant to the U.S. Department of Housing and Urban Development. Submitted by Nancy Gulick, Community Development Coordinator 25. Resolution approving Amendment No. 1 to Contract for Smart Controls with Halvorson Trane Services of Clive, Iowa adding necessary language required by the Energy Efficiency and Conservation Block Grant Program; and authorize Mayor and City Clerk to execute said document. Submitted by Craig Clark, Building Official/Maintenance Administrator 26. Resolution approving Addendum No. 1 to contract with Aramark of Waterloo, Iowa to include the fire station's profile under the City of Waterloo agreement that expires on December 17, 2013; and authorize Mayor to execute said document. Submitted by Craig Clark, Building Official/Maintenance Administrator 27. Resolution approving additional 5-year renewal of the lease with the University of Northern Iowa in the amount of$72,420.96 per year for the use of 800 Sycamore Street for the University of Northern Iowa Center for Urban Education (UNI-CUE)facility; and authorize Mayor to execute said document. Submitted by Noel Anderson, Community Planning& Development Director 28. Resolution setting date of hearing as June 13, 2011 to vacate, sell and convey a portion of San Marnan Drive generally located between Galactic Drive and West 4th Street, west of Ansborough to Sunnyside South Addition, LLC for $1.00 for the purpose of relocating the roadway for the creation of new residential lots; and instruct City Clerk to publish notice. Submitted by Noel Anderson, Community Planning& Development Director 29. Resolution setting date of hearing as June 13, 2011 to sell and convey a 10,420 square foot portion of land adjacent to 522 Albany Street to Mrs. Lola Burt for $300.00; and instruct City Clerk to publish notice. Submitted by Chris Western, Planner II May 23, 2011 Page 10 30. Resolution approving Professional Service Agreement with AECOM in an amount not to exceed $49,500.00 for design services in conjunction with F.Y. 2012 Dry Run Creek Gatewell Replacement, Contract No. 814. Submitted by Jamie Knutson, P.E. Associate Engineer 31. Resolution approving recommendation to shred old documents. Submitted by Cammie Scully, Waterloo Cultural and Arts Commission Director 32. Resolution directing the advertisement for sale of$9,225,000 General Obligation Bonds, Series 2010A; and sale of$8,655,000.00 General Obligation Bonds, Taxable Series 2010B; set the sale date as Tuesday, June 7, 2011 and approve electronic bidding procedures. Submitted by Michelle Weidner, Chief Financial Officer OTHER COUNCIL BUSINESS 33. Motion approving Change Order No. 1 in the amount of$176,540.00 for work performed by Halverson Trane of Clive, Iowa in conjunction with Smart Controls for City Buildings. Submitted by Craig Clark, Building Official/Maintenance Administrator 34. Motion approving Change Order No. 2 in the amount of$8,873.00 for work performed by Plumb Tech Inc. of Waterloo, Iowa in conjunction with City of Waterloo Flood Mitigation. Submitted by Craig Clark, Building Official/Maintenance Administrator 35. Motion approving Change Order No. 2 in the amount of$450.00 for work performed by KW Electric Inc. of Waterloo, Iowa in conjunction with City of Waterloo Flood Mitigation. Submitted by Craig Clark, Building Official/Maintenance Administrator 36. One (1) Current Model Year Trailer Mounted Crack-Sealer Unit with Heated Wand Motion to instruct Public Works Director to prepare specifications, bid document, etc. Motion to receive and file specifications, bid document, etc. Resolution preliminarily approving specifications, bid document, etc. Resolution setting date of hearing and bid opening as June 6, 2011 and instruct City Clerk to publish notice of specifications, bid document, etc. and taking of bids. Submitted by Mark Rice, Public Works Director May 23, 2011 Page 11 37. One (1) New Vehicle Mounted Pipeline Video System Motion to instruct Public Works Director to prepare specifications, bid document, etc. Motion to receive and file specifications, bid document, etc. Resolution preliminarily approving specifications, bid document, etc. Resolution setting date of hearing and bid opening as June 13, 2011 and instruct City Clerk to publish notice of specifications, bid document, etc. and taking of bids. Submitted by Mark Rice, Public Works Director 38. F.Y. 2011 Anaerobic Lagoon Influent Pump Station, Contract No. 807 Motion to instruct Waste Management Services Superintendent to prepare plans, specifications,form of contract, etc. Motion to receive and file plans, specifications,form of contract, etc. Resolution preliminarily approving plans, specifications,form of contract, etc. Resolution setting date of hearing and bid opening as June 20, 2011 and instruct City Clerk to publish notice of plans, specifications,form of contract, etc. Submitted by Larry Smith, Waste Management Services Superintendent 39. F.Y. 2011 Highway 63 South Manhole Rehabilitation, Contract No. 809 Motion to instruct Waste Management Services Superintendent to prepare plans, specifications,form of contract, etc. Motion to receive and file plans, specifications,form of contract, etc. Resolution preliminarily approving plans, specifications,form of contract, etc. Resolution setting date of hearing and bid opening as June 20, 2011 and instruct City Clerk to publish notice of plans, specifications,form of contract, etc. Submitted by Larry Smith, Waste Management Services Superintendent ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT Motion to adjourn. Suzy Schares City Clerk May 23, 2011 Page 12 MEETINGS Monday, May 23, 2011 4:15 p.m. - Council Work Session, Council Chambers 4:45 p.m. - Building and Grounds Committee, Council Chambers 4:50 p.m. - Public Works Committee, Council Chambers 4:55 p.m. -Public Safety Committee, Council Chambers 5:00 p.m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Waterloo Public Library Board of Trustees minutes of April 11, 2011 on file in the City Clerk's office. 2. Community Development Board minutes of April 19, 2011 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. Waterloo Dam Rehabilitation and Riverwall Reconstruction, Contract No. 713. Pay estimate No. 30 to AECOM in the total amount due of$2,944.13 2. F.Y. 2010 Street Reconstruction Program, Contract No. 772 Pay estimate No. 18 to Aspro in the total amount due of$94,631.12 3. F.Y. 2011 Asphalt Overlay Program, Contract No. 796 Pay estimate No. 2 to Aspro in the total amount due of$112,018.27 4. Cedar River Water Trail between Park Ave Dam & 6th Street, Contract No. 734 Pay estimate No. 8 to AECOM in the total amount due of$6,900.00 5. Biennial Bridge Review Project Payment to AECOM in the total amount due of$10,325.00. 6. Asbestos Survey for 116 W. Parker, 312 Charles, 318 E. 9th, 720 Park, 332 Irving, 347 California, 140-AS-02-28-11. Payment to Evan's Inspection Service in the total amount of$2,800.00. CITY OF WATERLOO , IOWA ill t COMMUNITY PLANNING AND DEVELOPMENT w~~3*m 715 Mulberry Street • Waterloo,Iowa 50703-5783 • (319)291-4366 Fax{319)291-4262 4rel)p0 `O NOEL C.ANDERSON,Community Planning&Dev.dop urw Thietfri CITY OF WATERLOO Afarar BUCK CLARK Council Communication City Council Meeting: May 23, 2011 COUNCIL Prepared: May 23, 2011 MEMBERS Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 DAVID JONES SUBJECT: Adopt a resolution authorizing the Mayor and City Clerk to sign and Him/r fully execute an Agreement to Amend with Howard L. Allen Investments, Inc. to delay and dates and deadlines to be tolled for six months, due to the delay in cARol.Yr: closing (May2 ) g' COL E 011 from the original date of November 2010. H'rrrd 2 Submitted by: Noel Anderson, Community Planning & Development Director HAROLD GrrTY Recommended CityCouncil Action: Resolution approving agreement QUENTIN Summary Statement: As you may recall, back in 2010, the City of Waterloo and HART Howard L. Allen Investments, Inc. entered into a development agreement for the Ward construction of the new 10,000 sq. ft. trucking facility in the Airport Tax Increment RON Finance District. The new building would be built just east of the Fed Ex Ground WEI,PER facility, and helped secure funding for the MidPort Boulevard extension project. LVnrA 5 BOB As a part of the site plan approval process and further design of the road, it was GREENwOOF) revealed that a small portion (less than 0.5 acres) of the site to be conveyed was ,1t Large not released by the FAA for development purposes. This was due to the road SIEVE right-of-way portion in this area being finalized, and the City not wanting to SCHMITT "waste" any portions of land. This release process has delayed the closing from Ar Large November 2010 to May 2011. All other portions of the agreement remain the same as originally approved. Expenditure Required: $0.00 Source of Funds: NA Policy Issue: Economic Development within the City of Waterloo. Alternative: NA Background Information: The City has worked to develop industrial lots in the area around the airport for commercial and industrial development. , f i 1+,'1 BSI FE: www.ci.w<ttt°rk WE'RE WORKING FOR YOU! Arr Equal Opportunity/Affirmative Action Employer May 16, 2011 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m. , on Monday, May 16, 2011. Mayor Ernest G. Clark in the Chair. Roll Call: Cole, Getty, Jones, Greenwood, Schmitt, Welper, Hart. Moment of Silence. Pledge of Allegiance: Bob Greenwood, Council Member At Large. 136492 - Hart/Schmitt that the Agenda, as proposed, for the Regular Session on Monday, May 16, 2011, at 5:30 p.m. , be accepted and approved. Voice vote-Ayes: Seven. Motion carried. 136493 - Hart/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, May 9, 2011, at 5:30 p.m. , be accepted and approved. Voice vote-Ayes: Seven. Motion carried. Mayor Clark read a Proclamation declaring the week of May 15-21, 2011 as National Police Week and ordering all flags on all City facilities be flown at half-staff on May 18, 2011 for Peace Officer's Memorial Day. Mayor Clark read a Proclamation declaring May 21-27, 2011 as National Safe Boating Week. Mayor Clark read a Proclamation declaring May 15-21, 2011 as National Public • Works Week. CONSENT AGENDA 136494 - Hart/Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Schedule AP642, pp. 1-88, dated May 16, 2011, in the amount of $656, 876.08, a copy of which is on file in the City Clerk's • • office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2011-407. 2. Request of Jay Stoddard on behalf of My Waterloo Days Committee to hold My Waterloo Days event on June 2-5, 2011, with activities to be held at the Expo Plaza and Lincoln Park, including People In The Park on June 2-5, and Parade and 5K Run on June 4, including street closures and barricade needs-Submitted by Daniel J. Trelka, Director of Safety Services. • Resolution adopted and upon approval by Mayor assigned No. 2011-408. • • 3. Request of Pastor Morris Anderson on behalf of New Hope Missionary Baptist Church for a variance to the Noise Ordinance on June 26, 2011; July 3, 2011; July 10, 2011 and July 17, 2011 from 10:00 a.m. to 2:00 p.m. in conjunction with Summer Outdoor Outreach Services that will be held in the church parking lot at the corner of Broadway Street and Conger Street, including live band and PA system, together with recommendation of approval of Director of Safety Services. Resolution adopted and upon approval by Mayor assigned No. 2011-409. 4. Request of the Cedar Valley Irish Cultural Association to hold 5th Annual Iowa Irish Fest event on August 5-7, 2011 at Lincoln Park, including closing the following streets from 9:00 a.m. on August 5, 2010 through 4:00 p.m. August 7, 2011: 4th Street from Franklin to Lafayette; Mulberry Street from Park Avenue through 5th Street; Park Avenue from Mulberry Street to Franklin Street; Lafayette westbound from 5th Street to Park Avenue, together with recommendation of the Director of Safety Services- Submitted by Daniel J. Trelka, Director of Safety Services. 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N amPN sgsanbag TaAPay :buTMoTTo3 ag7 anoadde pg. uoTgoN •q Z abed TTOZ '9T AeN a May 16, 2011 Page 3 PUBLIC HEARINGS 136495 - Schmitt/Greenwood that proof of publication of notice of public hearing on F.Y. 2011 Waterloo Public Works Facility, Contract No. 810, as published in the Waterloo Courier on May 6, 2011, be received and placed on file. Voice vote-Ayes: Seven. Motion carried. 136496 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Schmitt/Greenwood that the hearing be closed and oral and written comments be received and placed on file. Voice vote-Ayes: Seven. Motion carried. 136497 - Schmitt/Greenwood that "Resolution confirming approval of plans, specifications, form of contract, etc. in conjunction with F.Y. 2011 Waterloo Public Works Facility, Contract No. 810", be adopted. Roll call vote-Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-411. 136498 - Schmitt/Greenwood that "Resolution ordering construction in conjunction with F.Y. 2011 Waterloo Public Works Facility, Contract No. 810", be adopted. Roll call vote-Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-412. 136499 - Schmitt/Greenwood to receive, file and instruct Deputy City Clerk to open and read bids and refer to Superintendent of Central Garage for review: Full bid tab on file in the City Clerk's office Bidder Bid Base Bond Bid Amount Cardinal Construction, Inc Waterloo, Iowa Yes $8, 925, 000.00 Dean Snyder Construction Clear Lake, Iowa Yes $9,748, 000.00 Kraemer Brothers Plain, Wisconsin Yes $9,223, 000.00 Larson Construction Independence, Iowa Yes $8, 493,000.00 Portzen Construction Dubuque, Iowa Yes $8,700, 000.00 A&P/Samuels Wausau, Wisconsin Yes $8, 936, 000.00 Stahl Construction St. Louis Park, Minnesota Yes $9,360, 000.00 Voice vote-Ayes: Seven. Motion carried. 136500 - Getty/Hart that proof of publication of notice of public hearing on Purchase of One (1) New 2011 Compact Track Loader with Attachments, as published in the Waterloo Courier on May 6, 2011, be received and placed on file. Voice vote-Ayes: Seven. Motion carried. 136501 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Getty/Hart that the hearing be closed and oral and written comments be received and placed on file. Voice vote-Ayes: Seven. 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Roll call vote-Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-420. 136511 - Schmitt/Welper that "Resolution approving recommendation of award of contract to Stickfort Construction Corporation of Hudson, Iowa in the amount of $309,232.46 in conjunction with F.Y. 2011 MidPort Boulevard Extension—Phase II, Contract No. 802-Submitted by Jeff Bales, Associate Engineer", be adopted. Roll call vote- Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-421. 136512 - Schmitt/Welper that "Resolution approving Contract, Bonds and Certificates of Insurance with Stickfort Construction Corporation of Hudson, Iowa in the amount of $309,232.46 in conjunction with F.Y. 2011 MidPort Boulevard Extension—Phase Ii, Contract No. 802; and authorize Mayor and City Clerk to execute said documents-Submitted by Jeff Bales, Associate Engineer", be adopted. Roll call vote-Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-422. 136513 - Schmitt/Welper that "Resolution approving Supplemental Agreement No. 1 with AECOM in an amount not to exceed $38, 800.00 to provide professional services in conjunction with F.Y. 2011 MidPort Boulevard Extension—Phase II, Contract No. 802; and authorize Mayor to execute said document-Submitted by Jeff Bales, Associate Engineer", be adopted. Roll call vote-Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-423. 136514 - Cole/Welper that "Resolution approving Professional Services Agreement with AECOM in an amount not to exceed $20, 600.00 for construction related services in conjunction with F.Y. 2011 Lincoln Elementary Safe Routes es To School Project, Contract No. 805; and authorize Mayor to execute said document-Submitted by Wayne Castle, PLS, EI, Associate Engineer", be adopted. Roll call vote-Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-424. 136515 - Cole/Welper that "Resolution approving Professional Services Agreement with AECOM in an amount not to exceed $141,000.00 for construction related services in conjunction with F.Y. 2011 River Renaissance Upper Plaza, Contract No. 808- Submitted by Jamie Knutson, P.E., Associate Engineer", be adopted. Roll call vote-Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-425. 136516 - Cole/Welper that "Resolution approving Memorandum of Understanding with Iowa Internet Crimes Against Children Task Force; and authorize Director of Safety Services to execute said document-Submitted by Daniel Trelka, Director of Safety Services", be adopted. Roll call vote-Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-426. NaaTO A3T0 A3ndaQ zoITe3 Tozeo •paTzzeo uoT3o14 •uanas :saAv-a3on aoToA 'w'd LO:g 3e uzno[pe TTounoo au; 3eg3 aToo/3zeH - 6TS9£T ,LNMAINUOOPQK auoN SNOId,K,LN3S32ld `IK210 '8Z6-TTOZ 'oN paubTsse zoAew Aq Tenozdde uodn pue pa3dope uoT3nTosag 'uanas :s9AV-93on TTeO TTo •pa3dope aq ',;zaoT330 TeTOueUu JeT140 'zaupTaM aTTagpTW Aq pa33TwgnS-00'000'0T$ 3o _ 3unowe au; uT 3uaw;zedaa PDT-CodooTza3eM' 00'005 'S$ 3o 3unowe au; uT umTsodwAs pue ;TgTuxg seweueg-3uaui3,zeda0 s3av 9 Tean3Tno ooTza3eM .f00'000 '6$ 3o 3unowe au; uT TTOZ 3Tuuns 144110A seTa3sTUT63 eTUOUT0) !00'000 'TS 30 3unowe aq3 uT asnouAeTd A3Tunwwoo ooTza3eM :saT3T3ua buTMoTTo3 au; 03 6uTpun3 AzeuoT3azosTp Tagow/Ta;ou 3o pzeMe au; buTnoadde uoT3nTosaH,, ;pug. aadTaM/3zrH - BTS9£T 'LZ6-TTOZ 'oN paubTsse zoAew Aq Tenozdde uodn pup pa3dope uoT3nTosag 'uanas :saAv-a3on TTEo TTog •pa3dope aq '„3uapua;uTzadns suoT3ezad0 3T33eay 'ooaao aTpues Aq pa33Twgns-zno3ap 3aaz3S 1.13TT 3saM aq3 03 anp anuany puowweH o3 3aaz3S 1.13TT 3saM woz3 3aaz3S 144110S 30 aPTs 39eau3zou au; U0 subTs 5UTNaPd oN Azezodwa3 TTe;suT o3 3sanbaz buTnozdde uoT3nTosag„ 3eg3 zadTaM/3zeH - LIS9£T 9 abed TTOZ '91 APN CITY OF WATERLOO Council Communication City Council Meeting: May 23, 2011 Prepared: April 29, 2011 Dept. Head Signature: 'l # of Attachments: 1 SUBJECT: P.O.W./M.I.A. MEMORIAL DEDICATION DAY Submitted by: Mayor Clark Recommended City Council Action: Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: CD CITY OF WATERLOO, IOWA PROCLAMATION WHEREAS, throughout American history many brave men and women have served and sacrificed in our military to preserve the democratic principles that make our Nation what it is; and WHEREAS, many of these brave individuals suffered as prisoners-of-war and some are still paying the price as missing-in-action. These dedicated individuals must never be forgotten; and IITIER AS, the citizens of Waterloo are extremely grateful for the men and women who have paid this price in defense of our great Nation. NOW, THEREFORE, I, Buck Clark, Mayor of the City of Waterloo, Iowa, do hereby recognize the sacrifices made by our men and women in uniform and in their honor recognize the new P.O.W./M.I.A. Memorial in Waterloo and do hereby proclaim May 30, 2011, as P.O.W./M.I.A. MEMORIAL DEDICATION DAY IN WITNESS WHEREOF, I have hereunto set my hand and caused the official seal of the City of Waterloo to be affixed this 231-d day of May 2011. • 11 ' ATTEST: Iva f Suzy Schares Buck Clark City Clerk Mayor 0 0 CITY OF WATERLOO Council Communication City Council Meeting: May 23, 2011 Prepared: May 2, 2011 Dept. Head Signature: # of Attachments: 1 SUBJECT: KOKZ COOL 105.7 FOURTH STREET CRUISE DAY Submitted by: Mayor Clark Recommended City Council Action: Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: o CITY OF WATERLOO, IOWA PROCLAMATION WHEREAS, in 1982 a group of yesteryear cruisers, as a way of bringing back the fun of"Cruisin' Fourth Street" and the sock hops, began the Fourth Street Cruise and Sock Hop; and WHEREAS, each year approximately 15,000 people attend the cruise; and WHEREAS, the cruise gives those who love their vintage cars and trucks an opportunity to show them off, while providing a fun-filled day of ��/ activities for all our citizens; and WHEREAS, the 30th Annual Cool 105.7 Fourth Street Cruise Car Show will be held at the National Cattle Congress from 5:00 pm until 9:00 pm on WHEREAS, Friday,May 27,2011; and this year's cruise,the 306 annual event will be held on Saturday,May 28,2011,from Noon to 4:00 p.m. in downtown Waterloo. NOW, THEREFORE, I, Buck Clark, Mayor of the City of Waterloo, Iowa, do hereby proclaim Saturday,May 28,2011,as KOKZ COOL 105.7 FOURTH STREET CRUISE DAY and urge all citizens and visitors to come to downtown Waterloo to enjoy all the activities. IN WITNESS'WHEREOF, I have hereunto set my hand and caused the official seal of the City of Waterloo to be affixed this 23rd day of May 2011. ATTEST: • Crd 11 ";. r / ��. "'3 , J ,S'r , Suzy Schares � ,r Buck Clark City Clerk '', ! .. .»,,r� Mayor CITY OF WATERLOO Council Communication City Council Meeting: May 23, 2011 Prepared: May 5, 2011 Dept. Head Signature: /��&-d-c-- # of Attachments: �" SUBJECT: 30-Year Employee Recognitions - Bonnie Winninger and Mike Guild Submitted by: Mayor Clark Recommended City Council Action: None. Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: Bonnie was hired on 3/3/1980; Mike was hired 4/23/1980. CITY OF WATERLOO (1;w&c- ( 9/9496(I Council Communication City Council Meeting: May 23, 2011 Prepared: May 18, 2011 Dept. Head Signature: Suzy Schares # of Attachments: SUBJECT: Cancellation of assessments on 2673 Cedar Terrace Drive Submitted by: Suzy Schares, City Clerk Recommended City Council Action: Resolution approving the cancellation of assessment for 2673 Cedar Terrace Drive in the amount of$85.00; and authorizing City Clerk to notify Black Hawk County Treasurer of said cancellation. Summary Statement: Expenditure Required: Background Information: The total amount assessed to this property is $85.00 for weed mowing fees invoiced on August 3, 2009. Waden Else is the new owner as of December 16, 2009. New Iowa Code 384.84 states that if the delinquent rates or charges were incurred prior to the date a transfer of the property or premises in fee simple is filed with the county recorder and such delinquencies were not certified to the county treasurer prior to such date, the delinquent rates or charges are not eligible to be certified to the county treasurer Black Hawk County Detailed Parcel Report Page 1 of 2 BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Parcel ID Deed Holder Tax Mail to Address 8813 12-251-009 ELSE,WADEN JAMES ELSE,WADEN JAMES 2673 CEDAR TERRACE DR PDF No. Map Area Contract Buyer WATERLOO, IA 50702-0000 5 SWTLO-18 Property Address Current Recorded Transfer 2673 CEDAR TERRACE DR Date Drawn Date Filed Recorded Document Type WATERLOO, IA 50702-0000 12/16/2009 12/21/2009 2010 012122 D SALES BUILDING PERMIT Date Amount NUTC /Type Date Number Amount Reason 12/16/200945,500 SALE BY LENDING INSTITUTION 3/20/2008 WA 00976 10.884 Int-Remodel OF PROPERTY ACQUIRED AS 9/15/1995 1254 0 A/C RESULT OF FORECLOSURE/ Deed 10/23/200935,000 SHERIFF OR TAX SALE/ Deed 9/7/2007 85,000 NORMAL ARMS-LENGTH TRANSACTION / Deed 8/26/2005 68,500 TRANSFER TO/BY ADMINISTRATOR, GUARDIAN CONSERVATOR, REFEREE, TRUSTEE, ETC. / Deed ASSESSED VALUES/CREDITS Year Class 2011 R 100% Land Dwelling Building M/E Total Acres Value 28,170 69,010 0 0 97.180 0 Military Homestead Disabled Property Tax Agricultural Family Farm Credits Exemption Credit Veteran Credit Relief Credit Credit Credit Y Taxable Land Dwelling Building M/E Total Value 14,297 35,024 0 0 49,321 Year Class 2010 R 100% Land Dwelling Building M/E Total Acres Value 25,840 64,320 0 0 90,160 0 Military Homestead Disabled Property Tax Agricultural Family Farm Credits Exemption Credit Veteran Credit Relief Credit Credit Credit Y Taxable Land Dwelling Building M/E Total Value 12,540 31,214 0 0 43,754 Year Class 2009 R 100% Land Dwelling Building M/E Total Acres Value 25,840 64,320 0 0 90,160 0 Taxable Land Dwelling Building M/E Total Value 12,121 30,172 0 0 42,293 — http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=881312251009 12/5/2011 Black Hawk County Detailed Parcel Report Page 2 of 2 TAX INFORMATION ASSESSMENT YEAR 2010 PAYABLE 2011/2012 Tax 940001 -WATERLOO District Gross Value Taxable Value Military Exemption Levy Rate Gross Tax Net Tax Corp 90,160 43,754 0 42.69322 $1,868.00 $1,738.00 Nocorp 0 0 0 0 $0.00 Homestead Disabled Veteran Property Tax Relief Ag Family Farm Credit Credit Credit Credit Credit Corp $130.45 $0.00 $0.00 $0.00 $0.00 Nocorp $0.00 LEGAL UNPLATTED WATERLOO WEST PART GOVT LOT 3 IN SEC 12 T 88 R 13 COM AT PT OF INTERS OF E LINE OF GOVT LOT 3 & NELY LINE CEDAR TERRACE DR TH NWLY ALONG NELY LINE CEDAR TERRACE DR 120 FT TO PT OF BEG TH CONT NWLY ALONG NELY LINE CEDAR TERRACE DR 244 FT TH N 22 DEG 18 MIN 30 SEC E 123.11 FT TH S 52 DEG 54 MIN 18 SEC E218.44FTTHSO DEG E85.73FTTO THE PT OF BEG LAND Basis Front Rear Side 1 Side 2 Lot Area Acres Front 244 198 100 100 0 22100 0.507 Foot _ Totals: 22100 0.507 DWELLING CHARACTERISTICS Type Style Single-Family /Owner Occupied 1 Story Frame Year Built Area Heat AC Attic 1964 768 Yes Yes None Total Rooms Above Total Rooms Below Bedrooms Above Bedrooms Below 4 0 2 0 Basement Basement Finished Area No Basement Floor Full 0 0 Foundation Flooring C Blk Carp/Vinyl Exterior Walls Interior Finish Stucco Drwl Roof Asph /Gable Non-Base Floor/Wall Pipeless Handfired Space Heaters Heating 0 Plumbing 1 Full Bath GARAGES BASEMENT STALLS ear Built Style idth Length Area Basement Qtrs Over Area AC None 1964 Det Frame In24 528 0 None 0 0 http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=881312251009 12/5/2011 This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-430 RESOLUTION APPROVING ABATEMENT OF ASSESSMENT IN THE AMOUNT OF $85 . 00 FOR PROPERTY LOCATED AT 2673 CEDAR TERRACE DRIVE IN THE CITY OF WATERLOO, IOWA. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the following assessment be and the same is hereby abated: 2673 Cedar Terrace Drive (Parcel No. 8813-12-251-009) Unplatted Waterloo West part of Government Lot 3 in Section 12 Township 88 Range 13 commencing at point of intersection of the East line of Government Lot 3 and Northeasterly line of Cedar Terrace Drive, thence Northwesterly along the Northeasterly line of Cedar Terrace Drive 120 feet to point of beginning, thence continuing Northwesterly along the Northeasterly line of Cedar Terrace Drive 244 feet, thence North 22 Degrees 18 Minutes 30 Seconds East 123. 11 feet, thence South 52 Degrees 54 Minutes 18 Seconds East 218 . 44 feet, thence South 0 Degrees East 85. 73 feet to the point of beginning, all in the City of Waterloo, Black Hawk County, Iowa. Weed Mowing - $85 . 00 BE IT FURTHER RESOLVED that the assessment be and the same hereby cancelled and the City Clerk be and she is hereby directed to notify the Black Hawk County Treasurer of said cancellation. PASSED AND ADOPTED this 23rd day of May, 2011 . imZel ,af/ Ernest G. Clark, Mayor ATTEST:5:1—& Suzy Scl r s, CMC City Clerk APPLICATION FOR VARIANCE TO NOISE ORDINANCE 6 r 09 l n,Sr- D r r'e io r of e y-en.- s APPLICANT'S NAME: T CAta �Y- rj h 1-1—es f- APPLICANT'S ADDRESS: _3 I Wi t_ ree-t ater too , Zot,U>A.50'7a3' APPLICANT'S PHONE#: 31 Q - Co t0-JJa�j2(Q ANTICIPATED DATE OF VARIANCE: `'rI (IQ AGO G Li / 3 t7rl Lf,-I ur,,�/ NAME OF EVENT: �0 L )0_ L r-i�S P )a l l J Frd. A -t5 1O:oO- L COerr) TIMES OF DAY OF VARIANCE: ,G 4 5-Fir, _ JO O —la.=O rit., GEOGRAPHICAL LOCATION OF VARIANCE:)J n(',o I rt. Park Ct.h4 0,0 r E 5f 1-` "'.S+-ret t ck.ru'L 1-Lt f ay.tf DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: One,,CI) PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION,AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE,SUCH AS A BAND PLAYING,PA SYSTEM,ETC. 1. F-xnciPio nel PA ` 2. ort.rl.d P 1 �� a.l,.ri PA S y s+e 0 r ro [=a:5 + �` - e�+ r n d la App i ant's Si ature 0--W 1 i I • Date CITY COUNCIL ACTION: Police Dept.Recommendation APPROVAL: 4IZ3Il1 APPROVAL: DENIAL: DENIAL: DECIBEL LEVEL: qS �I 1� This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-431 RESOLUTION GRANTING REQUEST OF RORY DOLAN, SR. , DIRECTOR OF EVENTS FOR IOWA IRISH FEST, FOR VARIANCE TO NOISE ORDINANCE, ORDINANCE NO. 3094 . WHEREAS, Rory Dolan, Sr. , Director of Events for Iowa Irish Fest, is requesting a variance to the Noise Ordinance on August 5- 6, 2011 from 10 : 00 a.m. to 12 : 00 midnight in conjunction with Iowa Irish Fest events to be held in Lincoln Park and on 4th Street from Mulberry to Lafayette Streets, including live bands and the use of a PA system, and WHEREAS, said event will exceed the limits of the Noise Ordinance, Ordinance No. 3094, and WHEREAS, said Rory Dolan, Sr. , Director of Events for Iowa Irish Fest, has made formal application for a variance effective August 5-6, 2011 from 10: 00 a.m. to 12 : 00 midnight, together with recommendation of approval of the Chief of Police. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of Rory Dolan, Sr. , Director of Events for Iowa Irish Fest, for a variance to Ordinance No. 3094, Noise Ordinance, on August 5-6, 2011 from 10: 00 a.m. to 12 : 00 midnight in conjunction with Iowa Irish Fest events to be held in Lincoln Park and on 4th Street from Mulberry to Lafayette Streets, including live bands and the use of a PA system, be and the same hereby granted. PASSED AND ADOPTED this 23rd day of May, 2011 . Z.4.6441 ‘1';'10, Ernest G. Clark, Mayor ATTEST: Suzy SSI:47fa•Cai-0 ares, CMC City Clerk FINANCE DEPT. STAFF ONLY 010-11-1150-1346 TRAVEL REQUEST LINE ITEM USED 11GRT TRNG CITY OF WATERLOO FY BUDGETED ftia3.i EXPENDED YTD THIS REQUEST /41,2 3 d," LEFT AFTER THIS REQUEST DATE , h arj// NAME(S) AND POSITION(S): DATE: Cr iymul-miler k/r iriurioe uopy-(,epui 'men' Officer Jeremy Pohl May 5, 2011 NAME OF CLASS/MEETING: DESTINATION: LaCrosse, Wisconsin ICAC Intermediate Data Recovery Acquisition Training DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: June 26,2011 July 1, 2011 June 27-July 1, 2011 PURPOSE OF TRAVEL: Lt McNamee is requesting authorization to send Officer Jeremy Pohl to the ICAC Intermediate Data and Recovery Acquisition training on June 27-July 1, 2011, in Lacrosse, Wisconsin. The Waterloo Police Department has partnered with the State of Iowa Internet Crimes Against Children Task Force to investigate child sexual exploitation. This five-day seminar is the second step in teaching the students on how to recover, preserve and seize evidence of child pornography on computer systems that have been seized from suspects. The cost of registration is free. The hotel and meals would be paid by the city and later reimbursed from the ICAC Task Force. A city vehicle will be needed for travel to the training facility and fuel of$150.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ 00.00 YES NO METHOD OF TRAVEL: xx CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: 010-11-1150-1346 BUDGET LINE ITEM: 11GRT TRNG $625.00 LODGING TAXI XX GRANT REIMBURSABLE 248.00 MEALS PARKING YES NO $0.00 REGISTRATION AIRFARE xx REQUIRED CERTIFICATION $150.00 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 1023.00 TOTAL: $ 1023.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD MAYOR 911k- i(31( DATE DATE FINANCE DEPT. STAFF ONLY 010-11-1150-1346 TRAVEL REQUEST LINE ITEM USED 11GRT TRNG _ CITY OF WATERLOO FY BUDGETED 418'G uO EXPENDED YTD THIS REQUEST _ q " a LEFT AFTER THIS REQUEST DATE ,12/;7„; .76// NAME(S)AND POSITION(S): DATE: '5, - le'R/rrnunr,e Copy-Lepurirnenr Inv. Stacy Hesse & Officer Jeremy Pohl May 5, 2011 NAME OF CLASS/ MEETING: DESTINATION: Kansas City, Missouri ICAC IMAGESCAN Training DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: June 21,2011 June 22, 2011 June 22, 2011 PURPOSE OF TRAVEL: Lt McNamee is requesting authorization to send Inv. Stacy Hesse and officer Jeremy Pohl to the ICAC lmagescan training on June 22ND, 2011, in Kansas City, Missouri. The Waterloo Police Department has partnered with the State of Iowa Internet Crimes Against Children Task Force to investigate child sexual exploitation. This 1-day seminar will instruct the students on how to use a computer program to look at computer files and recover hidden pornographic files without making any changes in files on the computer. The cost of registration is free. The hotel and meals would be paid by the city and later reimbursed from the ICAC Task Force. A city vehicle will be needed for travel to the training facility and fuel of$100.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ 00.00 YES NO METHOD OF TRAVEL: xx CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: 010-11-1150-1346 BUDGET LINE ITEM: 11GRT TRNG $250.00 LODGING TAXI XX xx GRANT REIMBURSABLE 136.00 MEALS PARKING YES NO $0.00 REGISTRATION AIRFARE xx REQUIRED CERTIFICATION $/00.00 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 486.00 TOTAL: $ 243.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMEN HEAD MAYOR °N31/9)(I DATE DATE /my.;r1r : CITY OF WATERLOO , IOWA CITY ATTOFINEYIB OFFICE �df 'OS� 715 Mulberry St. • Waterloo, IA 50703 • (319) 291-4327 Fax (319) 291-4571 QYI00 • JAMES E.WALSH,JR.,City Attorney • DAVID R.ZELLHOEYER,Assistant City Attorney Mayor BUCK CLARK COUNCIL May 23, 2011 MEMBERS DAVID JONES Ward 1 Mayor Buck Clark and CAROLYN City Council COLE Ward2 City Hall Waterloo, IA 50703 HAROLD GETTY Dear Mayor Clark and Council Members: Ward 3 y QUENTIN M. I have examined the bonds filed with the City Clerk/Auditor's Office up to the HART close of business on May 19, 2011. Ward 4 RON Of the 3 bonds submitted, I...3 were approved and o WELPER rejected, as shown on the attached list. Ward 5 BOB Ve truly yours, GREENWOOD At-Large STEVE SCHMITT David R. 1lhoefer At-Large Assistant City Attorney DRZ:lc CITY WEBSITE:www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer BONDS FOR COUNCIL APPROVAL MAY 23, 2011 RIGHT OF WAY CONSTRUCTION BOND (EXPIRES 4/30/12) AMOUNT: $5, 000.00 Ar B1099232 CEDAR RIVER INTERNATIONAL TRUCKS INC CEDAR RAPIDS, IA DBA PREMIER EXCAVATING --DAVID L RINDELS DBA ASTEC HANDYMAN SERVICES WATERLOO, IA -24932928 EDGERTON CONSTRUCTION LLC CEDAR FALLS, IA -95 BA G540 6 ELLIOTT WISE WATERLOO, IA --HARLEY O'CONNELL CEDAR FALLS, IA �JAMES E BOLIN CEDAR FALLS, IA -.7900371827 -KEY CITY DECORATIVE GLASS WORKS INC DUBUQUE, IA IA 550121 -MAGEE CONSTRUCTION CEDAR FALLS, IA __JA649300 MICHAEL PHELPS WATERLOO, IA ^TA 595956 PAUL ZESCHKE DBA ZMS WATERLOO, IA CIA 596783 WAYNE JOHNSON DBA R.J. RENTALS EVANSDALE, IA -1137655 ZINNIEL BORING COMPANY, INC. NEW ULM, MN BUILDING MOVER' S BOND (EXPIRES 4/30/12) AMOUNT: $10, 000. 00 -71112456 PATTERSON HOUSE MOVING, INC. SIOUX FALLS, SD -,-, 111 ..0. -0 ci il 2 til VI,.0 0 0 1-,, C :1 .1"1 IV 5, Z if < II o il !I ,. NI .. et, 0 If ,.., i, -ri 1,- 5, !..; 1-1 ' > a 0 0 a -13 2 2 2 2 0 CD CO CO co cm o o o o J. -1 J. J. o rs..) NJ IV IV .5.. C.,5 tV -i. m m W > 0 0 co -H xr cn cn -7. m .... — ,_ 0 .p..,. 7) c' >m >71 0 0 < .e, co 70 Xi 0 0. I 1 7:j C-7 n- W 0 ° — Z Z 2 K . 0 cn li ;ri 0 2. > Z Z ii 0,1 t.4 —I ‘I M 2 ,., IL, Cf) 0• N.) 0 J 0 —I > H - 11%,) VI 2, iiii4 tiFf Z 0 L , Zil r --,t ik-1, to ,.S kis, 0 ;. 7. V al --..._ 1- Z'--, ;I -; II 0 -.-, "..a ' 0 Z 0 1 "-1 NJ 0, c...) co _c C) NJ --...I (Ji o ry b 0) Ni co --4 ---‘. . il 11 II -k. Ni 0) 0 0 CO 0 (71 --,J. ' ' II > II ---, 0 Ili II II li II 0 0 I- ll II f• II 1. II -I t! rg if il IIii Y. ti A-I V CA N 2 Ilt , cll II -C -1-V : c. :I ,--,', 5 "" 0 0, hi ....4 ii rii CO-.• al it Si ti --I P) • it ' II '-..I I: -..i li -4. it .4 11 a .1 II r. .-1 01 \ a Al a a a A a a a Ili ill IL a. 44 &L ilk Ili- 11... in, IA, iii, Amended Council Agenda Items Council Meeting Monday, May 23, 2011 rrral7 Change to authorize repairs to sidewalks 2. F.Y. 2012 Sidewalk Inspection and Repair Program - Zone 1 Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments. Resolution authorizing proposed repairs to sidewalk. Submitted by W Wayne Castle, PLS, El, Associate Engineer Di Add because the closing of this property is May 31, 2011 and this is the last council meeting before that date 40. Resolution approving Agreement to Amend with Howard L. Allen Investments, Inc. to delay all dates and deadlines shall be amended and tolled for six months due to the delay in closing; and authorize Mayor to execute said document. Submitted by Noel Anderson, Community Planning& Development Director CITY OF WATERLOO lust Council Communication City Council Meeting: May 2, 2011 Prepared:April 28, 2011 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: SIDEWALK INSPECTION AND REPAIR PROGRAM- ZONE 1 Submitted by: W. Wayne Castle, PLS, EI,Associate Engineer Recommended City Council Action: I request that Council authorize the Engineering Department to notify the property owners of the necessary sidewalk repairs. I also request that Council set May 23, 2011 as the date for a public hearing on the proposed repairs, for discussion on errors and omissions but not costs, and instruct the City Clerk to publish said notice. Summary Statement City staff has completed the sidewalk inspection for Zone 1 and calculated the estimated repair costs for each affected property and are ready to notify property owners. Included in this notice will be an estimate of the repair cost, if included in an assessment program. Expenditure Required N/A Source of Funds N/A Policy Issue N/A Alternative N/A Background Information: By Waterloo ordinance, property owners will be allowed 45 days from the date of notice to voluntarily repair their walk. Property owners, or their designated contractors, will be allowed to obtain sidewalk permits during that 45-day period. The final day to obtain a permit will be June 24, 2011. All sidewalk repair construction will be required to be completed by July 8, 2011. Any unrepaired sidewalk remaining would then be included in an assessment program. The assessment program will be prepared following the 45-day period with construction let as soon as possible thereafter. NOtt-'51K F.Y. 2012 SIDEWALK REPAIR PROGRAM -- ZONE 1 SIS1 ( NOTICE TO PROPERTY OWNERS 91,40 May 9, 2011 Notice is hereby given that your sidewalk has been designated for repair by the City of Waterloo as required by the State Code of Iowa and the ordinances of the City of Waterloo, Iowa. The City Code, Section 7-1-6 of Code of Ordinances, places on each property owner the responsibility for repair and maintenance of the sidewalks abutting their property. The City has the responsibility to inspect sidewalks and see that the repairs are completed. SIDEWALK INSPECTION AND REPAIR PROGRAM Section 7-2A-4 of the Code of Ordinances places the responsibility on the office of the City Engineer for inspecting the public sidewalks on a ten (10) year cycle within the City of Waterloo. This year's inspected area is bounded by, North City Limits — Highway 63 — Conger Street — Broadway Street — Park Road — Cedar River — West City Limits — North City Limits, also known as Zone 1. The necessary repair to your sidewalk is shown on the enclosed form and the type of defect(s) is (are) explained as well. THE AREA OF YOUR SIDEWALK NEEDING REPAIR HAS BEEN MARKED WITH ONE OF THE FOLLOWING SYMBOLS: SMALL WHITE PAINT DOTS INDICATING SINGLE PANEL REPLACEMENT, ARROWS WHICH INDICATE BOUNDARIES OF MULTIPLE PANEL REPLACEMENT, OR AN "X" WHICH INDICATES A SIDEWALK PANEL THAT MAY NEED TO BE REMOVED PENDING REVIEW OF THE TREE ROOTS. If you feel that your sidewalk is not defective, as defined under the enclosed standards, you may call the City Engineering Department at 291-4312, or present your reasons at a hearing with the City Council, on the date indicated below. A PERMIT MUST BE OBTAINED BEFORE ANY WORK, INCLUDING REMOVAL, IS COMMENCED BY EITHER A CONTRACTOR OR PROPERTY OWNER. The repair permit will be issued from the City Engineer's Office, City Hall, 715 Mulberry Street, at a cost of $20.00. Permits are issued Monday - Friday between the hours of 7:30 8:30 a.m. and 12:30 - 1:30 p.m., or by appointment by calling 291-4312. Each property owner, or their designated contractor, has until June 24, 2011, which is forty-five (45) days from the date of this notice, to voluntarily obtain a permit for the necessary repairs. All work under the issued permit must be completed by July 8, 2011. If a property owner or contractor completes the repairs, or removal for repairs, before obtaining a permit, a penalty of $200.00 plus the permit fee will be charged. If the sidewalk requires removal and replacement, Code A through E or Code G, you will either need to hire a contractor who has a Right-of-Way Bond with the City to do the, repair, or obtain a Right-of-Way Bond through your insurance company and become bonded yourself to do the repair. Regardless of who will complete the repair, a right-of-way construction bond must be obtained before a permit can be issued or any sidewalk panels are removed. Please be aware that there is a processing time of seven (7) calendar days to review the right-of-way construction bonds for individuals who are not already bonded in 2011. If you are not bonded in 2011, the final day and time to provide the City Engineering Department with right-of- way bond paperwork is June 14, 2011, by 12:00 noon. Please schedule your repairs with this processing time in mind. The City Engineer's Office maintains a list of bonded. sidewalk contractors. If no permit is obtained by June 24, 2011,the City of Waterloo shall consider the remaining repairs to be part of an assessment program. (OVER) Should you, or your designated contractor, choose to obtain a permit after June 24, 2011, a permit may be issued upon payment of a $250.00 surcharge and the regular permit fee. Work covered under this "special" permit must be completed by July 8, 2011, which is the original completion date, to keep the property from being subject to a special assessment. The assessment program will be constructed by the City in the 2011 construction season. The total cost for repairs will be charged to the property owner and must be reimbursed to the City or it will be placed as a special assessment on the property taxes. The total cost shall include, but is not limited to, engineering, inspection, construction and administrative costs. It is our experience that the cost may be less if the property owner contracts the repairs instead of having them done under an assessment program. Enclosed please find an estimate of cost for repairing your sidewalk. THIS IS NOT YOUR PROPOSED ASSESSMENT, but rather an estimate of cost for your information. You may use this estimate to compare with estimates you may receive from private sidewalk contractors. Please note: If "clean sidewalk" is stated on the Sidewalk Repair Survey Form included in this packet, your sidewalk repair estimate reflects total sidewalk replacement and cleaning fees for the areas where sidewalk could not be inspected. To receive a more accurate estimate, please clean the sidewalk from edge to edge and property line to property line and call the City Engineering Department to schedule a re-inspection. If the sidewalk is not cleaned, and your property is included in the sidewalk repair assessment contract, the City will have your sidewalk cleaned and have the cost of cleaning it added to your sidewalk repair cost. Please be advised of the following financial assistance. Should you be eligible, your sidewalk assessment may be reduced by the City: Under the Community Development Block Grant Program, certain person(s) are eligible for assistance in the payment for sidewalk repairs. The Community Development Board staff will be responsible for accepting the enclosed application for assistance and verification of incomes. You must complete the required application and deliver it to the Community Development Office, 620 Mulberry Street — Suite 202, before June 3, 2011, to determine if you are eligible for assistance. DO NOT MAKE ANY REPAIRS IF YOU FEEL YOU ARE ELIGIBLE FOR THIS ASSISTANCE. AFTER DETERMINING ELIGIBILITY, THE CITY WILL COMPLETE THE REPAIRS FOR YOU THROUGH THEIR CONTRACTOR AND ASSESS THE REMAINING COST AFTER THE BLOCK GRANT PROGRAM REDUCTION IS APPLIED. The forty-five (45) day period to obtain a permit is still in effect during the review of your application for financial assistance. If it is determined you qualify for assistance, a permit will NOT be required. The Community Development Office will contact applicants, as to their assistance status, after the review of their applications are complete. The Council will meet at 5:30 p.m. on the 23rd day of May, 2011, at the Council Chambers in City Hall, Waterloo, Iowa, at which time the owners of property subject to proposed repairs, or any other person having an interest in the matter, may appear and may be heard for or against the need of the repairs. A property owner will be deemed to have waived all objections, unless he/she appears at the time of the hearing or he/she has filed written objections with the Clerk by the time of the hearing. This Notice is given by authority of the Council of the City of Waterloo, Iowa. If you have any questions, please call the City Engineer's Office at 291-4312. BY: Suzy Schares City Clerk Waterloo, Iowa COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM ZONE 1 - OWNER-OCCUPIED RESIDENTIAL SIDEWALK REPAIR PROGRAM APPLICATION FORM AND INSTRUCTIONS These instructions should help with any questions you have. If you still have a question, please contact our office at 291-4429. 1. Fill in all the blanks on the application-be sure to sign the form as required (Parts C. and D.). All deed holders must sign and date Part C. Signatures are required in Part D by all household members age eighteen and over listed on any confidential documents returned. Provide a copy of your Driver's License or INS Card. 2. Attach proof of income: a. Employment- attach six (6)bi-weekly pay stubs or 12 weekly pay stubs from the previous three months for each employed person, who is age 18 and over b. Rental Property-last two (2) year's income tax statement c. Social Security-attach the benefit adjustment letter from the Social Security Administration for this year d. VA, IPERS, Civil Service, IRA, Annuities-attach the benefit adjustment letter for this year e. Pensions- attach the 1099 form from pension providers for last year(this is with your tax forms) f. Welfare Assistance-attach verification from the welfare program g. Alimony or Child Support- attach verification of your receipt of child support or alimony in the form of a separation agreement or court order h. Gifts—attach documentation for any financial support received from any individual i. Income from a business-attach tax statements from the business for the last two years (certified copy from IRS or tax preparer's signed copy) j. Unemployment, Severance Pay,Workers' Comp-attach verification letter 3. Checking and Saving Account Statements-attach the most recent month for savings account and the last six (6)months of checking account statements 4. U.S. Bonds or Time Certificates, Securities or Money Market Accounts- attach verification 5. Other Real Estate- indicate address and value of the asset 6. Life Insurance-cash value only 7. Homeowners' Insurance-attach current declaration page 8. Mortgage- attach proof this is current 9. Attach any other copies of income or asset verifications Bring the application and accompanying documents to the Community Development office or mail directly to: Community Development 620 Mulberry Street Waterloo, Iowa 50703 FINANCIAL ASSISTANCE FOR LOWER-INCOME HOUSEHOLDS Persons whose income is close to those listed below by household size should complete the application form and return it with all verification documentation before June 3, 2011. NOTE: Absolutely no application forms will be accepted after June 3, 2011. The following income guidelines may be used as a guide to help you determine if you are eligible for financial assistance. New Income Guidelines for 2011 are not available. The amounts listed below are subject to change. Household Size Annual Income Monthly Income 1 person $33,550.00 $2,795.84 2 persons $38,300.00 $3,191.67 3 persons $43,100.00 $3,591.67 4 persons $47,900.00 $3,991.67 5 persons $51,750.00 $4,312.50 6 persons $55,550.00 $4,629.17 7 persons $59,400.00 $4,950.00 8 persons $63,250.00 $5,270.84 The cost of your sidewalk repairs may be reduced in part using Federal Community Development Block Grant funds if your income is below the amounts listed above, and your property is not in a 100 year flood plain. Please note that you should not complete this form if your income is above that listed in the chart above. APPLICANT: It will be your responsibility to verify your income. You MUST provide documentation of your income to be eligible for sidewalk assistance. Please read carefully the instructions on the opposite side of this page. All income must be reported and verified. Once your application is reviewed you will receive notification by mail if you are eligible for assistance. If you have submitted your application and feel you are eligible, please do not get a permit to do the work yourself or hire a contractor to do it for you. These costs are not reimbursable. Questions regarding this application form or verification of your income should be directed to the Community Development Board at 291-4429. Questions regarding the sidewalk assessment notice or the repair work itself should be directed to the City Engineer's Office at 291-4312, which is located in City Hall. COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAMS ZONE 1 —OWNER-OCCUPIED RESIDENTIAL SIDEWALK REPAIR PROGRAM APPLICATION INFORMATION FORM PHONE(319)291-4429 FAX(319)291-4431 COMPLETE BOTH SIDES IN INK Application Date: Contact Person Owner: Address: SS # Date of Birth Co-owner: Mortgage Company: SS # Address: Date of Birth Phone# Phone: Work Phone# Insurance Company: Address: Home owned since: Are you a U.S. Citizen? Yes Phone: If no, INS number Number of household members living at this address: (include owner and co-owner) Names of other household members: Date of Birth: Social Security# Source of Income/Monthly Amount A. Total Household Monthly Income B.Total Household Assets CHECK ALL THAT ARE APPLICABLE Owner Co-owner CHECK ALL THAT ARE Owner Co-owner APPLICABLE 1. Employment(include gross income, 1. Checking Accounts overtime,tips,bonus,fares) Located at 2. Income from rental property 2. Savings Accounts Located at 3. Interest Income(dividends,CDs, 3. Bonds. Stocks, CDs stocks,bonds,commodities) 4. Social Security Income 4. Marketable securities &Money Market 5. Retirement Income(VA,IPERS,Civil 5. Other real estate: Service,IRA,annuities,pensions) 6. Welfare Assistance Address: 7. Child Support&alimony Address: 8. Gifts 6. Life insurance(Cash value only) 9. Income from a business 7. Other 10. Unemployment, severance pay, Workman's comp FOR OFFICE USE ONLY: Gross annual household income limit for this application is$ COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAMS COMPLETE BOTH SIDES IN INK (CHECK ONE-for statistical purposes only) White(non-Hispanic) African-American (non-Hispanic) Hispanic (all races) Native American(non-Hispanic) Asian&Pacific Islander(non-Hispanic) C. CERTIFICATION BY APPLICANT (S): The applicant certifies that all information in this application, and all information furnished in support of this application, is given for the purpose of obtaining a grant for sidewalk repair under the Waterloo Community Development Program, and is true and complete to the best of the applicant's knowledge and belief. The applicant further certifies that he/she is the owner of the property described in this application. The applicant further certifies that he/she is a citizen of the United States or has eligible immigration status. Print Name: Print Name: Signature Date Signature Date Penalty for False or Fraudulent Statement: U.S.C. Title 18, Section 1001 provides: "Whoever, in any matter within the jurisdiction of any department or agency of the United States knowingly and willfully falsifies...or makes any false, fictitious or fraudulent statements or representation, or makes or uses any false writing or document knowing the same to contain any false, fictitious or fraudulent statement or entry, shall be fined not more than $10,000 or imprisoned not more than five years, or both." D. NOTIFICATION OF NON-CONFIDENTIALITY: In order to satisfy federal requirements, we have to verify all of your income and assets. Since you will be telling us personal financial information, we will make every effort to respect your privacy. However, your records, under Iowa law, are considered to be part of the public record. As such, they are NOT CONFIDENTIAL. Anyone who wishes to see them may do so by paying a custodial fee. An attorney or staff member will be present. You, of course, may see your record upon request. Please sign below as evidence that you have been told that your file is a public record. Print Name: Print Name: Signature Date Signature Date RETURN COMPLETED APPLICATION TO: COMMUNITY DEVELOPMENT CITY OF WATERLOO 620 MULBERRY STREET WATERLOO, IOWA 50703 STATE OF IOWA, } I do solemnly swear that the annexed copy of the legal publication for the Black Hawk County, SS City of Waterloo Notice to Property Owners-2012 Sidewalk Repair •sn;e)fool `pal;!sselo Jap!sufpepnop 0009-bEZ-6LE w0oslayosy0!)ualns Notice was published in the Waterloo-Cedar Falls leloJewwo3 slagosLJ*Wain Courier, a daily newspaper printed in Waterloo, Black 3SV31/31VS210A Hawk County, Iowa, once a week for two consecutive *************** *************** weeks commencing on the 5th of May, 2011 in the 1N321 a0A issues of 3SV31-31VS-l1381V131131NWi)9 May 5, 2011 99 Li-1704-6LE '000'046 May 12, 2011 "Is!p loops dnser'eouepuedapul u!6;01'95p!a lelunH u!same ZO'L_ S1019111011110 Of said newspaper, and that the annexed legal rate of advertised is the regular rate of said newspaper, and S8O11V3a IV1SH1aON _ that the following is a correct bill for publishing said 0008-LLZ•Illeaa pJe400l notice. 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A113 31VIS31V311 leu'esa6ulsnogne;le uog In full for publication of the above notice. -eopgnd s!q Amu eSeeld 'uo!leu -Iwpos!p Jo uoeellwll'eou0Je4ejd e Lions semis 6uese pags!lgnd a ene!! -eq noA;l s!seq Al!unIJoddo lenbe ue uo e!gel!ene 9Je Jadedsmau s!gl w pas!lJanpe s6upleMp Ile leg) peuno;u!,(geJeq aJe suosJad llv 'Mel ay)Jo u0pel0!n u!si go!LM ale) -SS lea.Jo;6u!s!penpe Sue Ideooe lg6uimnu,lou IOAA JadoaQ/uou soul 'Mel leJepa4 Japun pe)0a;oJd asoq)0I uoll!ppe u!s.o)0e4 uo paseq ale;sa le9J;o 6u!s!IJanpe JO!qua!'ales BUJ u!uoe CITY OF WATERLOO , IOWA iF4e.it7 WATERLOO ENGINEERING DEPARTMENT. T" 715 Mulberry Street • Waterloo,IA 50703 • (319)291-4312 Fax(319)291-4262 ERIC THORSON,P.E. • City Engineer email:eity.engineer@waterloo-ia.org Ibrloo May 17, 2011 Mayor BUCK CLARK Ms.Cammie Scully 605 Riverside Drive COUNCIL Waterloo,Iowa 50703 MEMBERS RE: FY2012 Sidewalk Repair Program—Zone 1 605 Riverside Drive DAVID Dear Cammie: JONES Ward 1 I have received your memo regarding the proposed sidewalk repairs at 605 Riverside Drive. CAROLYN I agree with your statement that the two sidewalk panels marked for repair are in good condition. COLS However,their vertical position relative to the back of curb is a defective sidewalk per section 7-2A- ward 2 1 of the City of Waterloo Code of Ordinances. Yours is but one of many sidewalks in Chautauqua HAROLD Park that have been marked for repair because of this vertical difference. GETTY Ward 3 At the start of this year's sidewalk inspection program,a memo was sent to the Mayor and all City Council members explaining the situation in Chautauqua Park,as the City Council has the ultimate QUENTIN M. authority for this program. Similar situations have occurred in the past in other zones(e.g.Zone 4— HART west downtown area),and the repairs there have been made. Ward 4 RON According to the City Attorney,the key to an effective sidewalk repair program is to have inspection WEEPER and repair specifications that are uniformly enforced. One cannot make exceptions and still expect wards to have a legally defensible program. BOB The public hearing for this program is scheduled during the regular City Council meeting on GREENWOOD Monday,May 23,2011 at 5:30 pm in the City Council Chambers at City Hall. At-Large If you have any other questions or comments,please contact me in the Engineering Office at(319) STEVE 291-4312. SCHMITT At-Large Sincerely, / ,,1 fi W. Wayne Castle,PLS,EI Associate Engineer cc: Mayor Buck Clark Harold Getty,3rd Ward Councilman Bob Greenwood,At-large Councilman Steve Schmitt,At-large Councilman Suzy Schares,City Clerk Eric Thorson,PE,City Engineer CITY WEBSITE:www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 1 of 1 *4\ May 12, 201114 Joyce Reedy 902 Evans Evansdale, Iowa 50707 To whom it may concern: I would like to contest having to pay for repairing my sidewalk at 902 Newton,Waterloo, Iowa. I paid to have it done in 1989,at which time I complained it was the trees fault and would like the tree removed. Also a few years ago Mid American contractor trimmed the tree and it is leaning toward our house. I feel the tree should come down & I should not have to pay twice for the sidewalk. Joyce p � Reedy� 319 - ,291 -1192-- http://us.mg6.mail.yahoo.com/dc/blank.html?bn=559&.intl=us&.lang=en-US 5/12/2011 May 10, 2011 8 9 From i4 John C. Sieverts �� D r, 843 Kern St. Waterloo, Iowa 50703 CY7YE V1, Phone 319-296-8023 kmViti°4‘ril s To , City Engineer's Office at City Hall 715 Mulberry St Waterloo, IA 50703 Dear City Officials, This letter is in reference to the side walk repair requested by the City of Waterloo on property at 843 Kern St in Waterloo. Parcel Code 8913-14-356-004. Control number 346. Reason is Codes A and G. From Sidewalk Repair survey Form Code A "sidewalk raised 3/4" or more createring a vertical edge or is cracked or separated by 3/4 or more in width and along the back of the curb. Code G. other"potential replacement of sidewalk if tree roots are present as determined by City Engineer." Note; Trim Branches. I was not informed when I moved here of having to trim my tree branches by the side walk to a specific length of 8 feet. I have trimmed the branches that seem to be in question yesterday to meet your specifications. I do not agree that I should have to get this repair at this time because after living here for 4 and '2 years the sidewalk has not got worse at all and question if it will ever change to really bother anything. Therefore this is unnecessary. There are also cracks in the sidewalk in our block incuding where the sidewalk could be starting to break up and you have did nothing to mark this at all. This is right in the middle of the sidewalk on the property just west of me at the next residence. You can consider this a writen objection to your request to be considered at your council meeting on May 23`d 2011 at 5:30 p.m. and let me know of your decision in writing to the above address or also by phone at 319-296- 8023 Thank you for your kind consideration. Sincerely, i irehn C. Sieverts 5/22/2011 To: The Waterloo City Council Ref: Sidewalk repairs The city of Waterloo is solely responsible for damages to our sidewalks in Chautauqua Park Neighborhood. Heavy equipment has been used every winter to remove snow from our sidewalks. Slowly, year after year they Have sunk our sidewalks below the level of the gutter. Further damages done by the equipment include the following. 1-Gutters being broken away that cause a trip hazard. The city says that they are not going to replace them. How can you justify that we fix and you say you don't need to. One property over 40 ft. of gutter fell apart while a snow plow cut it away. In 2 or 3 years they will all be gone due to the age of the concrete. This is a 100 year old area. 2-retaining walls broken by the plows. I have 3 properties with this kind of damage. Will the city repair them? 3-Residents,UPS,Fed—X,police officers and visitors to the neighborhood all park on the sidewalks. Even if a curb is present. Power poles from Mid Amer. Energy are in our sidewalks. They need to be taken out and moved to the yard. They are a hazard to kids on bikes. You can not use the walk because of them. I paid to have one moved. It was hit by cars and kids all the time.Now is the time to relocate them!! 1-Other alternatives to repairs can be done and be successful. The city allows blacktop to make repairs and for resurfacing roads. We could feather up to the curb and wait for the inevitable curb replacement. 2-Iowa wall sawing could cut the top of the curb off. Save the money and save our perfectly good sidewalks. 3-Take the sidewalks and gutters out and give us wider streets.Nobody uses the sidewalks anyway. They just walk in the middle of the street. Come see for yourself. Just leave us alone. We are used to the neighborhood. We love our neighborhood. We have not complaints. I have ten properties in this neighborhood. The repairs at this point are over$14,000.00. Your demands for uncalled for repairs in a depressed economy is totally a monstrous hardship. I have had to lower rents. You have increased taxes. You have come up with this repair call that you are responsible for. YOU ARE BEING UNFAIR! Please reconsider these uncalled for demands. You are just putting a band aid on a broken bone. It just doesn't make sense. Jack Haes 700 Riverside Dr. Waterloo, IA. 610-3581 0IJJ0 S, 011011V )11i 310 APO 60 Wd hZ htJU 1107, a3n1303L� This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-432 RESOLUTION DIRECTING THE REPAIR OF VARIOUS SIDEWALKS AND/OR PORTIONS THEREOF IN THE CITY OF WATERLOO, IOWA, UNDER THE F.Y. 2012 SIDEWALK INSPECTION AND REPAIR PROGRAM - ZONE 1. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that after public hearing on May 23, 2011, notice having been given as required by law, it is deemed necessary and advisable that the sidewalks and/or portions of sidewalks for an area known as Zone 1, be improved by repairing the same. The repair of said improvement will be the responsibility of the owner of property abutting the sidewalk so designated by the City Engineer as needing repair. Said work shall be completed by the owner of the property abutting said improvement by July 8, 2011, or with evidence of a contract to have the work completed by a bonded contractor, together with a 25% down payment. The City of Waterloo will contract any work not completed by the property owner, and an accurate itemized account of all the costs and expenses thereof shall be made to this Council upon completion of said work. The cost and expense to the City of Waterloo for making said improvement will be assessed, as provided by law, as a special tax against all property abutting sidewalks and/or portions thereof so improved. PASSED AND ADOPTED this 23rd day of May, 2011 . /(42,L„ 1- I47‘47 Ernest G. Clark, Mayor ATTEST: Suzy Sch res, CMC City Cle k CITY OF WATERLOO Si Council Communication -ran) p-13 City Council Meeting: May 9, 2011 Prepared: May 3, 2011 Dept. Head Signature: PH # of Attachments: SUBJECT: SULLIVAN PARK PLAY STRUCTURE Submitted by: Rick Curran, Facilities Manager Recommended City Council Action: Request Council adopt resolutions to preliminarily approve the request for the proposal document and specifications for Sullivan Park Play Structure, E. 4th & Adams Street, Waterloo, and to instruct the City Clerk to publish notice of hearing on proposal document, specifications, etc. and taking of bids, and to set date of hearing and bid opening as May 23, 2011. Summary Statement This project provides for a play structure and the installation of new playground equipment at Sullivan Park, E 4r1i &Adams St.,Waterloo Iowa. A copy of the proposal document and specifications is in the City Clerk's Office for your review. Expenditure Required Source of Funds: Funding is available from Leisure Services G.O. Bond funds and Community Development Block Grant. Leisure Services crews will do site preparations. Policy Issue Alternative Background Information: Met with Neighborhood Association February 24, 2011. At that time we discussed the type of play equipment, color and age appropriate structure. Community Development Board awarded $34,000.00 for this project on July 1, 2010. 2011 SULLIVAN PLAY STRUCTURE PROPOSAL Send only Bid Form to City Hall Send all other supporting documentation to the Leisure Services Office 1101 Campbell Avenue CONTACT PERSON: Rick Curran, Facilities Manager Waterloo Leisure Services Commission (319) 291-4370 WILL NEED TO BE IN COMPLIANCE WITH THE DAVIS-BACON ACT REQUIRED DUE TO FEDERAL FUNDING QUESTIONS FOR REQUIREMENT, PLEASE CONTACT LOUIS STARKS, COMMUNITY DEVELOPMENT AT 319-291-4429 CITY OF WATERLOO LEISURE SERVICES COMMISSION 2011 SULLIVAN PLAY STRUCTURE PROPOSAL The City of Waterloo Leisure Services Commission is seeking proposals for a play structure to be installed at Sullivan Park, East 4th &Adams St., Waterloo, Iowa. BID REQUEST RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in City Hall, 715 Mulberry St., Waterloo, IA 50703, on Monday, May 23, 2011, until 12:00 Noon, for the 2011 SULLIVAN PLAY STRUCTURE. When submitting bid, please note on the lower, left-hand corner of envelope: 10.2011 SULLIVAN PLAY STRUCTURE OPENING OF BIDS All proposals received for the 2011 SULLIVAN PLAY STRUCTURE PROJECT will be opened in open Council meeting to be held in the Council Chambers in City Hall, Waterloo, Iowa, on Monday, May 23, 2011, at 5:30 p.m., and the proposals will be referred to the Waterloo Leisure Services Commission for recommendation of award. PUBLIC HEARING Notice is hereby given that the Waterloo City Council will conduct a public hearing on the proposed Specifications and Form of Contract for the 2011 SULLIVAN PLAY STRUCTURE PROJECT at 5:30 p.m. on Monday, May 23, 2011. The hearing will be held in the Council Chambers in Waterloo City Hall. The proposal and specification documents are on file in the City Clerk's office, 715 Mulberry St. and the Waterloo Leisure Services Commission office, 1101 Campbell Ave., Waterloo, Iowa, for public examination. Any person interested may file written objection with the City Clerk before the date set for the hearing or appear and make objection at the meeting. Estimated cost should not exceed$65,000.00, which includes 1)play structure, delivery to site and installation by certified installer, 2) safety surface to be delivered on site and installation by certified installer, 3) concrete contractor to be licensed and bonded through Waterloo Engineering Dept.. Note: Does include safety surface and base. Play Structure area is approximately 45 ft. x 55 ft. Dear Representatives: 1) Playground Provider/installer to work with Contractor for poured in place or interlocking tile system. Playground installer to provide and install approved safety surface. Concrete Contractor to provide labor and material for site preparation and base according to safety surface manufacturer's specifications. $65,000 does include site prep or base for safety surface. 2) Area to have four(4) foot concrete sidewalk border to be provided by Leisure Services (not part of this bid). i i CITY OF WATERLOO LEISURE SERVICES COMMISSION 2011 SULLIVAN PLAY STRUCTURE PROPOSAL The play structure should include but not be limited to: 1) Ages 2 to 12 years appropriate 2) Approximate 45 ft. x 55 ft. protective area 3) Three (3) slides 4) Three (3)multi-level platforms (decks). Platforms to be no higher than 5 feet from safety surface. 5) Five (5) climbing attachments—one to be free standing. No repeat attachments 6) One (1) ADA transfer station 7) One (1) set of ADA stairs to one set of multi-level platforms (decks) 8) Railing spacing no greater than 3 1/2" 9) 5 inch steel uprights or center stage system 10)One (1) ground level play panel 11)One (1) deck to have roof Structure to comply with current: 1) CPSC Guidelines 2) ASTM Requirements 3) ADA Guidelines 4) IPEMA Certified Safety Surface { 1) Pour in place or interlocking tile 2) Multi-colors—60%tan/beige, 20% green, 20%red 3) Drainage per manufacturer's specifications 4) Minimum 10 year warranty 5) Meets or exceeds ASTM Surface F-1292 Concrete Base: 4 inches thick, 3500 lb mix, sloping to outside not exceeding 2% % inch clean rock if fill needed The City of Waterloo reserves the right to reject any or all proposals. If you have questions, please call Rick Curran, Facilities Manager at 319-291-4370. • CITY OF WATERLOO LEISURE SERVICES COMMISSION BID FORM 2011 SULLIVAN PLAY STRUCTURE PROPOSAL The City of Waterloo Leisure Services Commission is seeking proposals for a play structure to be installed at Sullivan Park, East 4th &Adams St., Waterloo, Iowa. Our total bid price for a Play Structure, as per specifications, to be installed at Sullivan Park in Waterloo, to Include Safety Surface& Concrete Base, is as follows: dollars ($ ) BIDDER: Company Name ADDRESS: Signature DATE: Printed Name: PHONE BID FORM Page 1 of 1 STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1350327 NOTICE OF PUBLIC HEARING AND NOTICE notice was published in the WATERLOO/CEDAR FALLS COURIER - , a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 05/19/2011, in the issues of 05/19/2011 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice . NOTICE OF PUBLIC HEARING O Printer' s Bill $16 . 93 AND for hetakingo BIDDERS 2011 SULLIVAN PARK PLAY STRUCTURE Sealed proposals will be received by the C4 r ont Clerk of the City of 1 ,Waterloo,u Iowa,2:00 at her office in the City Hall of said City the 23rd'day of May,2011,until 12:00 p.m.,for 2011 Sullivan Park Play Structure. S 1 ne All proposals received will be opened in g the Council Chambers in the City Hall in the City of Waterloo,Iowa,on the 23rd day of May,2011,at 5:30 p.m. Bid pro- posals will be acted upon at that time or at such time as may then be fixed. Notice is hereby given that the Council of Subscribed and sworn to before me this the City of Waterloo will conduct a public etc.ing on specifications,a bi0document,hea in conjunction with 2011 Sullivant, day of r aPark Play Structure at 5:30 p.m.on May 23,2011,in the Council Chambers in the City Hall in the City of Waterloo,Iowa. x�"< The proposed bid form is on file in the mm SUE AL.ANZ office of the City Clerk for public ° COMMISSION NO.761976 examination. A bid document may be a:- +� - MY rf,gappdd,�CCs,i�r"tt�° XPIFiES obtained from Waterloo Leisure tervlc- -T�iit p es,1101 Campbell Avenue,Waterloo, ,0,„ f^'t7///lL'9] Iowa,50701. Ot r Publ i Anyone who is interested may appear at y said time and place and be heard or may file written objection with the City Clerk, City Hall,Waterloo,Iowa,before the date set for said hearing. By order of the Council of the City of Wa- y of terloo this 9th day of May,2011. Carol Failor Deputy City Clark the sum of Dollars in full for publication of the above invoice . Notary Seal : Sullivan Park Play Structure May 23, 2011 Bid Tab Estimate: $ fv�, o-cro, 0-0 Bid Bond Not Required Bidder Bid Amount All Inclusive Rec PO box 72 109 West Liberty 6) G50 i Farmington, Missouri 63640 Boland Recreation 2347 Oak Park Road 6 3� 00 . 0-0 Marshalltown, Iowa 50158 Fry & Associates 101 E. 15th Avenue 6' , North Kansas City, Missouri 64116 Outdoor Recreation Products 1055 N. 205th Street /qj /� q( Elhorn, Nebraska 68022 7 This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-433 RESOLUTION CONFIRMING APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST, ETC. , IN CONJUNCTION WITH THE SULLIVAN PARK PLAY STRUCTURE. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Leisure Services Director of said City to prepare proposed plans, specifications, form of contract, estimate of cost, etc. , in conjunction with the Sullivan Park Play Structure, in the City of Waterloo, Iowa, and WHEREAS, said Leisure Services Director did file said preliminary plans, specifications, form of contract, estimate of cost, etc. in conjunction with the Sullivan Park Play Structure, which were preliminarily approved by Resolution No. 2011-401 on May 9, 2011, and WHEREAS, a public hearing, upon notice, was held on May 23, 2011 . NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed plans, specifications, form of contract, estimate of cost, etc. in conjunction with the Sullivan Park Play Structure, in the City of Waterloo, Iowa, be, and the same are hereby, approved as filed. PASSED AND ADOPTED this 23rd day of May, 2011 . Ernest G. Clark, Mayor ATTEST: uzy Sch res, CMC City Clerk II 1 This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-434 RESOLUTION ORDERING CONSTRUCTION IN CONJUNCTION WITH THE SULLIVAN PARK PLAY STRUCTURE. WHEREAS, by Resolution No. 2011-433, plans, specifications, form of contract, estimate of cost, etc. , in conjunction with the Sullivan Park Play Structure, in the City of Waterloo, Iowa, have been approved and adopted by this Council after the public hearing on May 23, 2011 as prescribed by statute. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said project proceed in accordance with said plans and specifications . PASSED AND ADOPTED this 23rd day of May, 2011 . /./.44144- Ernest G. Clark, M yor ATTEST: Suzy Sch res, CMC City Cle k CITY OF WATERLOO Council Communication City Council Meeting: May 9, 2011 .WA.03,4 —Los 'a` k Prepared: May 2, 2011 Dept. Head Signature: PH # of Attachments: SUBJECT: 2011 WATERLOO FORESTRY BUILDING UPGRADES Submitted by: Rick Curran, Facilities Manager, Leisure Services Recommended City Council Action:Approve Plans, Specifications and Form of Contract for the 2011 WATERLOO FORESTRY BUILDING UPGRADES, 1117 Campbell Avenue, and set the date of Public Hearing and Bid Opening as May 23, 2011. Summary Statement: This expansion project is to construct steel frame awning; replacement doors; insulation; replace deteriorated concrete and paint exterior of building at 1117 Campbell Avenue. These improvements should reduce energy consumption for this building. Expenditure Required: No expenditure at this time. Project Budget is estimated at$75,000.00 Source of Funds: Once bids are opened and contracts are let, the project costs are to be funded with a combination of bond funds and MidAmerican Energy rebates. Policy Issue: NA Alternative: NA Background Information: AHTS Architects' of Waterloo Proposal to provide design and construction documents for this project was approved 2/7/11 by the Finance Committee. This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-435 RESOLUTION RESETTING THE TIME AND PLACE OF HEARING ON PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC. , IN CONJUNCTION WITH THE 2011 WATERLOO FORESTRY BUILDING UPGRADES, IN THE CITY OF WATERLOO AS JUNE 6, 2011, AT 5: 30 P.M. AT CITY HALL COUNCIL CHAMBERS, WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1 . That the Council of the City of Waterloo, Iowa, shall meet at the City Hall Council Chambers in the City of Waterloo, Iowa, at 5 : 30 p.m. on the 6th day of June, 2011, for the purpose of holding a public hearing on proposed plans, specifications, form of contract, etc. , in conjunction with the 2011 Waterloo Forestry Building Upgrades, in the City of Waterloo, with the taking of bids therefore. Section 2 . That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 23rd day of May, 2011 . 11-"6" //i4Y Ernest G. Clark, Mayor ATTEST: Suzy Schres, CMC City Cle k ,ill (This Notice to be posted) NOTICE AND CALL OF PUBLIC MEETING Governmental Body: The City Council of Waterloo, Iowa. Date of Meeting: May 23 , 2011. Time of Meeting: 5:30 o'clock P.M. Place of Meeting: Council Chambers, City Hall, Waterloo, Iowa. PUBLIC NOTICE IS HEREBY GIVEN that the above mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for said meeting is as follows: General Obligation Bonds. X Resolution Electing Classifications and Procedures for Proposed Bond Projects Such additional matters as are set forth on the additional 21 page(s) attached hereto. (number) This notice is given at the direction of the Mayor pursuant to Chapter 21, Code of Iowa, and the local rules of said governmental body. Suzy Scha es, City Clerk Waterloo, Iowa - 1 - May 23 , 2011 The City Council of Waterloo, Iowa, met in regular session, in the Council Chambers, City Hall, Waterloo, Iowa, at 5:30 o'clock P.M., on the above date. There were present Mayor Ernest G. Clark , in the chair, and the following named Council Members: Cole, Getty, Jones, Schmitt, Welper, Hart Absent: Greenwood - 2 - Council Member Welper introduced the following Resolution entitled 'RESOLUTION ELECTING CLASSIFICATIONS AND PROCEDURES FOR PROPOSED BOND PROJECTS", and moved that the same be adopted. Council Member Hart seconded the motion to adopt. The roll was called and the vote was, AYES: Cole, Getty, Jones, Schmitt, Welper, Hart NAYS: none Whereupon, the Mayor declared the resolution duly adopted as follows: RESOLUTION NO. 2011-436 RESOLUTION ELECTING CLASSIFICATIONS AND PROCEDURES FOR PROPOSED BOND PROJECTS WHEREAS, this Council proposes to authorize the issuance of general obligation bonds under Chapter 384 of the Code of Iowa for the purpose of providing funds to pay the costs of the fiscal year 2012 capital improvements projects; and WHEREAS, the projects consist of both essential corporate purposes and general corporate purposes, as those terms are defined in Section 384.24 of the Code of Iowa; and WHEREAS, Section 384.28 of the Code of Iowa provides generally that the definitions of essential corporate purposes and general corporate purposes are not mutually exclusive, and that if a project or activity may be reasonably construed to be included in more than one classification, the Council may elect at any time between the classifications and the procedures respectively applicable to each classification; and WHEREAS, the Chief Financial Officer has proposed that the projects to be funded with the proposed general obligation bonds be classified for purposes of the applicable hearing procedures as set forth in the Requested G.O. Bonds FY2012 summary attached hereto and made a part hereof - 3 - NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the classifications and procedures proposed in the Requested G.O. Bonds FY2012 summary attached hereto be and hereby are in all respects approved, and the City Council hereby elects the classifications and procedures indicated on said summary, as authorized by Section 384.28, for purposes of establishing the classifications and hearing procedures applicable to the proposed FY2012 project bonds. PASSED AND APPROVED this 23`d day of May , 2011. 11/11'el Ernest G. Clark, Mayor ATTEST: Suzy Scharas, City Clerk - 4 - CIG-3 CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF BLACK HAWK ) I, the undersigned City Clerk of Waterloo, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way;that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto)pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending,prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of said Municipality hereto affixed this 23rd day of May , 2011. Suzy Scliaies, City Clerk Waterloo, Iowa SEAL 692144.1\11310.089 - 5 - 2011 Hearing Summary Costs of • Principal amount Issuance/Contingency "Not to exceed" Hearing of projects included allocation hearing amount ECP-1 $ 7,589,500 $ 87,500 $ 7,677,000 ECP-2 1,800,000 19,000 1,819,000 GCP-3 655,000 7,000 672,000 GCP-4 681,000 6,000 687,000 GCP-5 639,500 5,500 645,000 $11,375,000 $125,000 $11,500,000 691914.1\11310.089 oc a ^7 cn m eo n s n w gd orpn ti capP `I 25. g n ' 5, n '� w a0. . r, ^ 5w .9 �. g pW Cp v . o n (11 m g a N r °i°, 7 O ra^ " a 0 mG a: CDC o g Fr b T 77 N m N 0 co 0 C � dF o Ni ty �. a. n 1d 't: V7 �] O -1.. W N N N O‘ 00 �l O 'O O. 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Number of Attachments: None DAVID JONES Ward SUBJECT: FYE2011 Budget Amendment Hearing CAROLYN COLE Submitted by: Michelle Weidner, Chief Financial Officer Ward 2 HAROLD Recommended City Council Action: Approve a resolution to set the date of GETTY hearing for amendments to the FYE2011 Budget as May 23, 2011. Ward 3 QUENTim M. Summary Statement: The City is required under state law to amend the HART budget prior to exceeding expenditures in any one of the nine program areas; Ward4 public safety, public works, health and social services, culture and recreation, community and economic development, general government, debt service, RON capital projects and the proprietary funds (sewer and sanitation). Additional WELTER information will be provided prior to the hearing date. Ward 5 BOB Expenditure Required: N/A GREENWOOD At-Large Source of Funds: Various STEVE Policy Issue: Comply with state law regarding budgeted SCHMITT expenditures. At-Large Alternative: None Background Information:We are required to publish the estimated budget amendment ten days (excluding holidays) prior to the hearing, which means the budget estimate must be provided to the Waterloo Courier May 11 , 2011 so that they have adequate time to prepare it for publication. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO , IOWA OISZNI . CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry Street • Waterloo,IA 50703 • (319)291-4323 Fax(319)291-4571 l o SLILY SCHARES • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer d rloo - Mayor BUCK TO: Mayor Clark CLARK City Council Members COUNCIL C: Department Heads MEMBERS DATE: May 20, 2011 DAVID FROM: Michelle Weidner, Chief Financial Officer,`I JONES Ward l RE: Proposed Amendments to Budget for the fiscal year Ending June 30, 2011 CAROLYN COLE Ward 2 Dear Mayor Clark & City Council members, HAROLD GWard Y Enclosed is the proposed amendment to the budget for the fiscal year ending June 30, 2011 as published May 8, 2011. The Code of Iowa requires that total QUENTINM. expenses in any of the nine budget program areas that are anticipated to exceed HART the amount originally appropriated be amended no later than May 31 of each Ward4 fiscal year. The nine program areas prescribed by Iowa Code include Public RON Safety, Public Works, Health and Social Services, Culture and Recreation, WELPER Community and Economic Development, General Government, Debt Service, Ward 5 Capital Projects and Business Type/Enterprise activities. BOB GREENWOOD This overall amendment includes numerous departmental amendments At-Large requested throughout the year and approved by the Finance Committee when required by the budget line item amendment policy. STEVE SCHMITT At-Large Highlights from amendments made for general fund activities include the following: 1. In the Public Safety program category, expenses and related revenue for a number of law enforcement and non-property-tax funded projects were increased, including adjustments to LEIN grants and the use of forfeited funds. In addition, the Fire department received a grant for SCBA gear that was awarded after the original budget was certified. 2. Expenses and corresponding revenue in the Public Works category were increased to reflect higher fuel expenses due to price levels that are higher than the amounts included in the original certified budget. 3. Expenses and revenue in the Health and Social Services program were increased to reflect additional Fair Housing Enforcement funds that were received S E l other c rlo oIBI : wwyoXeowa.00m WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer • FYE2011 Budget Amendment Memo Page 2 4. The Culture & Recreation program was increased to reflect additional grants and donations received, primarily the Library Radio Frequency Identification equipment project. 5. The Community and Economic Development program was increased to reflect expenses related to hotel/motel tax projects. 6. The General Government program was increased to reflect increased medical, worker's compensation and liability insurance claims anticipated to be paid out prior to June 30. The increase in medical claims will be covered by the city's stop loss insurance. Highlights of amendments made in other funds are as follows: 7. In the Public Works category, expenses and revenue was added for several construction projects for the airport that are funded with federal and state grants. 8. Expenses and revenue budgeted in the Community & Economic Development program were increased to reflect additional Jumpstart grant funding and the Disaster Recovery grants for new construction, as well as increasing rebate payments to add Deer Creek. Section 8 revenue and expense was increased to reflect increased amounts awarded. 9. The Debt Service category was increased to provide for an anticipated refunding bond issue. 10. Additional expense and related grant revenue were added in the Capital Projects program for a variety of capital projects. Projects were added for additional disaster recovery and flood mitigation projects. 11. In the Business Type/Enterprises category, funds were added for a potential refunding sewer revenue bond issue. Our financial advisor has since advised us that this refunding will not be able to be closed prior to fiscal year-end. The line on the budget amendment form titled Excess Revenues & Other Sources Over (Under) Expenditures/Transfers Out indicates that when the budget was originally certified, we anticipated spending $8,476,914 more than we expected to collect in current year revenue, primarily due to spending restricted revenue collected in prior years for qualifying expenses during the current year. Spending bond funds received in prior years for various projects was the single largest expected use. Other significant uses were the use of local option tax fund cash for street construction projects and using previously collected TIF revenue for qualifying project expenses. Additional budget amendments during the year increased the amount that expenses are anticipated to exceed revenues by $908,084 to $9,384,998. This is due primarily to: 1. The use of cash restricted for specified purposes and received in prior years to fund general fund projects of an additional $282,065. The largest of these is the use of the fund balance designated for workers' compensation claims to fund current year claims in the amount of FYE2011 Budget Amendment Memo Page 3 $165,000 and the use of fund balance designated for liability claims to fund current year claims in the amount of$80,721. We budgeted to use $35,000 in undesignated fund balance to pay legal fees in excess of the amount included in the certified budget. 2. The use of various other grant and donation revenue received in prior years but not expected to be spent until the current year was adjusted to add an additional $591,019. This included $292,932 of cash received for the sale of the old fire station that wasn't spent on construction of the new fire station until the current fiscal year. Since state law prohibits the City from spending more in any major program area than budgeted, we have tried to budget generously with expenses. We do not anticipate that we will spend all amounts budgeted by June 30, 2011. If you have any questions about the information presented or would like to review more detailed information about the amendment, please contact me. Nov-07 NOTICE OF PUBLIC HEARING Form 653.C1 AMENDMENT OF CURRENT CITY BUDGET The City Council of WATERLOO in BLACK HAWK County, Iowa will meet at CITY HALL COUNCIL CHAMBERS,715 MULLBERRY STREET at 5:30 p.m. on MAY 23,2011 (hoar) (Date) ,for the purpose of amending the current budget of the city for the fiscal year ending June 30, 2011 Neon by changing estimates of revenue and expenditure appropriations in the following functions for the reasons given. Additional detail is available at the city clerk's office showing revenues and expenditures by fund type and by activity. Total Budget Total Budget as certified Current after Current or last amended Amendment Amendment Revenues&Other Financing Sources Taxes Levied on Property 1... .. 37,312,210 37.312210 Less:Uncollectted Property Taxes-Levy Year 2 0 0 Net Current Property Taxes 3 37.312,210 0 37,312,210 Delinquent Property Taxes 4 0 0 TIF Revenues 5 5,067,418 5,067.418 Other City Taxes 6 13,868,369 111,500 13,979,869 Licenses&Permits 7 1,092,560 1,092,560 Use of Money and Property 8 1,297,959 1.297.959 Intergovernmental 9 37,652,343 1,097,964 38,750,307 Charges for Services 10 21,174,669 1,237,490 22,412.159 Special Assessments 11 112,100 112.100 Miscellaneous 12 5,570,623 2,705,637 8,276,260 Other Financing Sources 13 30,292,515 11,266,252 41,558,767 Total Revenues and Other Sources 14 153.440.766 16.418,843 169.859,609 Expenditures Si Other Financing Uses Public Safety 15 27,832,819 650,813 28,483,632 Public Works 16 23,633,441 1,774,612 25,408.053 Health and Social Services 17 325,032 38,981 364,013 Culture and Recreation 18 8,637,554 506,662 9,144,216 Community and Economic Development 19 15,269,469 1,166,871 16,436.340 General Government 20 4,783,687 1,260,721 6.044,408 Debt Service 21 17,629,135 3,403,111 21,032.246 Capital Projects 22 27,419,584 217,992 27,637,576 Total Government Activities Expenditures 23 125,530.721 9,019.763 134,550,484 Business Type/Enterprises 24 18,738,044 8,004,053 26,742,097 Total Gov Activities&Business Expenditures 25 144,268.765 17.023,816 161,292.581 Transfers Out 26 17,648,915 303,111 17.952,026 Total Expenditures/Transfers Out 27 161.917,680 17,326,927 179.244,607 Excess Revenues&Other Sources Over (Under)Expenditures/Transfers Out Fiscal Year 28 8,476,914 -908.084 -9,384,998 Continuing Appropriation 29 0 N/A 0 Beginning Fund Balance July 1 30 61,356,703 6,436,799 67,793.502 Ending Fund Balance June 30 31 52.879.789 5.528,715 58,408.504 Explanation of increases or decreases in revenue estimates,appropriations,or available cash: Record additional state and federal grants and related expenses as well as additional donation revenue and related expenses. Increase various city charges for services.Increase anticipated refunding bond issue.Record additional expenses for use of grants and donations received in prior years.Increase medical claims expenses and related insurance refunds received. There will be no increase in tax levies to be paid in the current fiscal year named above. Any increase in expenditures set out above will be met from the increased non-property tax revenues and cash balances not budgeted or considered in this current budget. This will provide for a balanced budget. Michelle Weidner,CPA City Clerk/Finance Officer Name r STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1349318 FY11 BUDGET AMENDMENT notice was published in the WATERLOO/CEDAR FALLS COURIER - , a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 05/11/2011, in the issues of 05/11/2011 of said newspaper, and that the annexed rate of . "--"""' AMEf advertising is the regular legal rate of said The City Council of WATERLOC newspaper, and that the following is a correct : will meet at CITY HALL COUr Place your ad online . bill for publishing said notice . I at 5:30p.n,. NO i ,for the purpose of amending the current bu AUTOS Printer' s Bill $119 . 78 by Changing estimates of revenueandexp, Additional detail is available at the city clerk Wheel Deal $ • 18 times Courier C O 3 times Insider l 1 }y`^'l_ 18 times Internet /.,, Signed Revemres&Other Financing SetUeef 2 times Wheels +"« Taxes levied on Properly g *_ Less.Uncdiectted Property Taxes-Levy Year Net Current Property Taxes '"^ Oehnguent Property Taxes Subscribed and sworn to before me this TiF Revenues Other city Taxes day of . Trueness'&Pemms SELL IT FOR a[7 I Use of Money and Property /q� /p��q! 77 Intergovernmental I O!^rAr P SUE PTLJ'90 WIL Spacial Assessments Spacial Assessments ULTIMATE DEALS _ CommissnN NO.761976 . Nacelaneaus ° �' CMMiSSION EXPIRES Other Frna ramp sources ARMSTRONG Central Air '0 ^ _ - __ _ OtherI Revenues reensernepOtherSources COndlflOnef,$100.319-987-201� Pu 11C �_ ABALONE shell ink jar cover w/li tary Expenditures$Other Financing Uses 5" +75 yrs., $20. 232-9448 PuaBc 9a+sty SET 4 leather change purses,+8 Punic Woras yrs.,unique. $25. 232-9448 Received of glass olden slippers, 2 Health dSac,aiSe rcss bA9R+70yrs9$15. 2329448 cWture and Recreation 40 Conrnvnry and Econornk Development GAS stove,and refrigerator,GerreYa.covamment or best offer.319-233-7632 after the sum of Dollars OeblS vick ART deco bed$500 319-233-3454 in full for publication of the above invoice. cep,,apmiers ART deco wardrobe$500 Tots!Government Activities Expenditures 319-233-3454 [dueness Type/Enterposee - BATH BENCH,$30 Total Gov Activities&Business Expenditures 319-230-9966 Notary Seal ; Transfers Out NICE outdoor bar and 4 tall chain Total Expendhnrsalfraneters an • you haul.$300 or offer. 283-326 Excess Revenues&Other Sources Over - 2 ROLLS NEW Barbless Wire (Under)Ex pendtturssRrenafers Out Fiscal Year $90 641-257-998 contineingApproprtation GROUP of 10 small wicker ba<. Beginning Faro Balance July i kets,$10.319-573-0045 Ending Fund Balance June 30 KING headboard,footboard,side $350 319-240-169'' Explanation of increases or decreases in.re TODDLER white metal bed with . . ] . . . . . mattress,$25.319-296-1160 Record additional state and federal grants a 12^girls bike with training wheels expenses.Increase various city charges for $10. 319-296-1161 expenses for use of grants and donations re-CHILD'S add-on bicycle seat,$t insurance refunds received, 236-8156 3-piece Kitchen bistro set,green $40.319-234-0499 There will be no increase in tax levies to be - 70 western paper backs,$30. expenditures set Out above will be met from 233-3035 budgeted or considered in this current budg4 LADIES leather english field boot like new,sz,6w,$65.319-635-241 -CARNIVAL Glass punch bowl se $30. 233-8777 - __ _ _ BIRCH buffet w/decorative top, This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-437 RESOLUTION APPROVING BUDGET AMENDMENT FOR FYE2011 . BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS : WHEREAS, the Council of the City of Waterloo, Iowa, met in the Council Chambers in the City Hall in the City of Waterloo, Iowa at 5 : 30 p.m. , on the 23rd day of May, 2011, for the purpose of considering and acting upon the amendment of the current budget for the City of Waterloo for the fiscal year ending June 30, 2011, by changing estimates of revenue and expenditure appropriations . NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the amendment of the current budget for the City of Waterloo, be and the same is hereby approved. PASSED AND ADOPTED this 23rd day of May, 2011 . Ernest G. Clark, Mayor ATTEST: Suzy Scha es, CMC City Cler CITY OF WATERLOO , IOWA iw"�r''�i% CITY CLERK AND FINANCE DEPARTMENT !yam 715 Mulberry Street • Waterloo, IA 50703 • (319)291-4323 Fax(319)291-4571 drerl O \O� SUZY SCHARES • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer O Mayor BUCK CLARK 7AffAXMJ'• 5/940V(I COUNCIL MEMBERS Council Communication City Council Meeting: May 9, 2011 Prepared: May 3, 2011 DAVID Dept. Head Signature: JONES Ward] Number of Attachments: None CAROLYN COLE Ward2 SUBJECT: Bond Funds Reallocation HAROLD Submitted by: Michelle Weidner, Chief Financial Officer GETTY Ward 3 QUF,NTINM. Recommended City Council Action: I recommend that the Council set a date HART of public hearing for May 23, 2011 to approve the reallocation of $1,100,000 of Ward4 Series 2010 A (BABS) bond funds from the sanitary sewer treatment facility improvements to be applied for the purpose of paying costs of other sanitary RON sewer conveyance facilities and improvements. WEEPER Ward 5 Summary Statement: This reallocation is being done so that the BOB treatment plant improvements will be completed using taxable bonds as required. GREENWOOD At-Large Expenditure Required: None. STEVE Source of Funds: Bond funds. SCHMITT At-Large Policy Issue: None. Alternative: None. Background Information: N/A CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1349366 NOTICE OF MEETING OF THE CITY COUNC notice was published in the WATERLOO/CEDAR FALLS COURIER - , a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 05/11/2011, in the issues of 05/11/2011 of said newspaper, and that the annexed rate of NOTCOUNCIL OF THE CITY OF ICE OF MEETING OF THE CITY WATERLOO,IOWA,ON THE MATTER advertising is the regular legal rate of said OF THE PROPOSED REALLOCATION newspaper, and that the following is a correct OF CERTAIN UNSPENT PROCEEDS OF THE GENERAL OBLIGATION' bill for publishing said notice . BONDS,TAXABLE SERIES 2010A (BAB),OF THE CITY OF WATERLOO, IOWA,AND THE PUBLIC HEARING Printer' s Bill $16 " 0 6 PUBLIC NOTICE R hereby given that the Council of the City of NWaterloo,Iowa, e l will hold a public hearing on the 23rd day n a i of May,2011,at 5:30 o'clock P.M.,•in the p e Council Chambers,City Hall,Waterloo, V V�7G.o Iowa,at which meeting the Council pro- the reallocation of certain unspent proceeds of the General Obligation Bonds,Tax- i able Series 2010A(BAB)(the"Series 7 i 2010A Bonds")of the City of Waterloo, Iowa,in the aggregate amount of not to exceed$1,100,000,in order to pay costs of and i sanitarymprovements.sewer conveyanceAnyperson facilitiesinterest- Subscribed and sworn to before me this ed may appear at the public hearing, either orally or in writing,and be heard as to the reallocation of said proceeds of // the Series 2010A Bonds for the above ) day of // , ' r I ( purposes. This Notice Is given by order of the Coun- cil of Waterloo,Iowa,as provided by c SUE ALA !Z Sections 364.6 and 384.25 of the Code C09Vllihla$Ep1+1�� 7 of Iowa,2009,as amended. • 61576 Dated this 9th day of May,2011. S INN EXPIRES Suzy Schares °a �" City Clerk of Waterloo,Iowa ar Pub is Received of the sum of Dollars in full for publication of the above invoice . Notary Seal : 1 (This Notice to be posted) NOTICE AND CALL OF PUBLIC MEETING Governmental Body: The City Council of Waterloo, Iowa. Date of Meeting: May 23 , 2011. Time of Meeting: 5:30 o'clock P.M. Place of Meeting: Council Chambers, City Hall, Waterloo, Iowa. PUBLIC NOTICE IS HEREBY GIVEN that the above mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for said meeting is as follows: General Obligation Bonds, Taxable Series 2010A (BAB) X Public hearing on the proposed reallocation of unspent proceeds. X Resolution instituting proceedings to take additional action. Such additional matters as are set forth on the additional 6 page(s) attached hereto. (number) This notice is given at the direction of the Mayor pursuant to Chapter 21, Code of Iowa, and the local rules of said governmental body. Suzy Scha es, City Clerk Waterloo, Iowa May 23 , 2011 The City Council of Waterloo, Iowa, met in regular session, in the Council Chambers, City Hall, Waterloo, Iowa, at 5:30 o'clock P.M., on the above date. There were present Mayor Ernest G. Clark , in the chair, and the following named Council Members: Cole, Getty, Jones, Schmitt, Welper, Hart Absent: Greenwood The Mayor announced that this was the time and place for the public hearing and meeting on the matter of the proposed reallocation of not to exceed $1,100,000 of the unspent proceeds on the General Obligation Bonds, Taxable Series 2010A (BAB), in order to provide funds to pay costs of sanitary sewer conveyance facilities and improvements, and that notice of the proposed action by the Council to institute proceedings for the proposed reallocation had been published pursuant to the provisions of Sections 364.6 and 384.25 of the City Code of Iowa. The Mayor then asked the Clerk whether any written objections had been filed by any City resident or property owner to the proposed reallocation. The Clerk advised the Mayor and the Council that 0 written objections had been filed. The Mayor then called for oral objections to the proposed reallocation and 0 were made. Whereupon, the Mayor declared the time for receiving oral and written objections to be closed. (Attach here a summary of objections received or made, if any) The Council then considered the proposed action and the extent of objections thereto. Whereupon, Council Member Schmitt introduced and delivered to the Clerk the Resolution hereinafter set out entitled "RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION AND APPROVING THE REALLOCATION OF CERTAIN UNSPENT PROCEEDS OF THE GENERAL OBLIGATION BONDS, TAXABLE SERIES 2010A (BAB) OF THE CITY OF WA I'LRLOO, IOWA", and moved: X that the Resolution be adopted. to ADJOURN and defer action on the Resolution and the proposal to institute proceedings for the proposed reallocation to the meeting to be held at o'clock .M. on the day of , 2011, at this place. Council Member Hart seconded the motion. The roll was called and the vote was, AYES: Cole, Getty, Jones, Schmitt, Welper, Hart NAYS: none Whereupon, the Mayor declared the measure duly adopted. RESOLUTION NO. 2011-438 RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION AND APPROVING THE REALLOCATION OF CERTAIN UNSPENT PROCEEDS OF THE GENERAL OBLIGATION BONDS, TAXABLE SERIES 2010A (BAB), OF THE CITY OF WATERLOO, IOWA WHEREAS, pursuant to notice published as required by law, this Council has held a public meeting and hearing upon the proposal to institute proceedings for the reallocation of certain unspent proceeds, in the amount of not to exceed $1,100,000 (the "Unspent Proceeds") of the General Obligation Bonds, Taxable Series 2010A (BAB), of the City of Waterloo, Iowa, in order to provide funds to pay costs of sanitary sewer conveyance facilities and improvements, and has considered the extent of objections received from residents or property owners as to said proposal and, accordingly the following action is now considered to be in the best interests of the City and residents thereof: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA: Section 1. That this Council does hereby institute proceedings and takes additional action for the reallocation of the Unspent Proceeds of the General Obligation Bonds, Taxable Series 2010A (BAB), for the foregoing purposes, and the reallocation of the Unspent Proceeds to pay costs of sanitary sewer conveyance facilities and improvements is in all respects authorized and approved. Section 2. The Chief Financial Officer is authorized and directed to take such action as may be necessary to effect and implement the foregoing reallocation of the Unspent Proceeds and to cause the records and accounts of the City to reflect the same. PASSED AND APPROVED this 23`d day of May , 2011. '7° ad Ernest G. C ark, Mayor ATTEST: Suzy Sch es, City Clerk CIG-3 CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF BLACK HAWK ) I, the undersigned City Clerk of Waterloo, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto)pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of said Municipality hereto affixed this 23rd day of May , 2011. Suzy Schar , City Clerk Waterloo, Iowa SEAL 692143.1t11310.089 • • #113t, CITY OF WATERLOO , IOWA CITY CLERK AND FINANCE DEPARTMENT 11011 .,qT 715 Mulberry Street • Waterloo, IA 50703 • (319)291-4323 Fax(319)291-4571 d o� SUZY SCHARES • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer terloo O' nn—L Mayor BUCK Council Communication CLARK City Council Meeting: May 9, 2011 /-ItOtj Prepared: May 3, 2011 Dept. Head Signature:COUNCIL 41,aetlx ' -)c L�6�1'l vL MEMBERS Number of Attachments: Project Listing DAVID SUBJECT: FYE2011 Bond Issue Hearings JONES Ward I Submitted by: Michelle Weidner, Chief Financial Officer CAROLYN COLE Recommended City Council Action: Set dates of various hearings for Ward bonded projects for May 23, 2011. Our bond attorney has allocated the projects HAROLD among the hearings as summarized below: GETTY Ward3 1. Resolution to fix date of hearing as May 23, 2011 on the issuance of not to exceed $7,677,000 General Obligation Bonds for essential corporate QUENTINM. purposes of said City, the proceeds of which bonds will be used to provide funds HART Ward4 to pay costs of the acquisition, construction and improvement of real and personal property useful for the protection of property from floods or high waters, RON including flood control, storm water and drainage improvements; the WEI'PER construction, reconstruction and repairing of street, sidewalk and intersection Ward 5 improvements; the acquisition, construction and installation of storm sewer and BOB sanitary sewer improvements, including treatment plant effluent disinfection and GREENWOOD other waste management facilities and improvements; the acquisition of vehicles At-Large and equipment for the Police, Fire Rescue and Street Departments; the STEVE rehabilitation and improvement of City parks and the acquisition, repair and SCHMITT replacement of facilities, equipment and improvements commonly found in City At-Large parks, including sports facilities and boating center improvements, and the acquisition of off-road maintenance equipment; the acquisition, improvement and installation of traffic control devices, signage, fixtures and equipment, including but not limited to traffic signal, traffic safety and street light improvements; and the acquisition, equipping and improving of the automated GIS/GPS mapping system. 2. Resolution to fix date of hearing as May 23, 2011 on the issuance of not to exceed $1,819,000 General Obligation Bonds for essential corporate purposes of said City, the proceeds of which bonds will be used to provide funds to pay costs of the aiding in the planning, undertaking and carrying out of urban renewal project activities under Chapter 403 of the Code of Iowa, as amended, and the Urban Renewal Plans for the Downtown Waterloo Riverfront Urban Renewal and CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Council Communication FYE2011 Bond Hearings Page 2 of 3 Redevelopment Area and the Martin Road Urban Renewal Area, including costs associated with the downtown development plan, demolition costs, and the acquisition of properties and clearance and preparation of the same for public and private redevelopment. 3. Resolution to fix date of hearing as May 23, 2011 on the issuance of not to exceed $672,000 of General Obligation Bonds, the proceeds of which bonds will be used to provide funds to pay costs of the reconstruction, renovation and improvement of the Five Sullivan Brothers Center, Downtown Parking Garages, Riverfront Stadium, Young Arena, the Center for the Arts, Youth Pavilion and the Public Market Facility; and the funding of City website development costs, and shall bear interest at a rate not exceeding the maximum specified in the attached notice. 4. Resolution to fix date of hearing as May 23, 2011 on the issuance of not to exceed $687,000 of General Obligation Bonds, the proceeds of which bonds will be used to provide funds to pay costs of the acquisition and replacement of vehicles, capital equipment, office equipment, financial software upgrades and computer replacements for various City departments, operations and buildings, and shall bear interest at a rate not exceeding the maximum specified in the attached notice. 5. Resolution to fix date of hearing as May 23, 2011 on the issuance of not to exceed $645,000 of General Obligation Bonds, the proceeds of which bonds will be used to provide funds to pay costs of the reconstruction, remodeling, improvement, equipping and repairing of various City buildings and facilities, including Police Training Center and Station improvements, Public Library and ADA compliance improvements; swimming pool renovations; the improvement of City golf courses and the acquisition of related off-road maintenance equipment, and shall bear interest at a rate not exceeding the maximum specified in the attached notice. 6. Resolution to fix date of hearing as May 23, 2011 on the issuance of not to exceed $3,900,000 General Obligation Bonds for an essential corporate purpose of said City, the proceeds of which bonds will be used to provide funds to pay costs of refunding and refinancing of certain outstanding City indebtedness, consisting of the General Obligation Bonds, Series 2004A, dated June 30, 2004. 7. Resolution to fix date of hearing as May 23, 2011 on the issuance of not to exceed $2,600,000 General Obligation Bonds for an essential corporate purpose of said City, the proceeds of which bonds will be used to provide funds to pay costs of refunding and refinancing of certain outstanding City indebtedness, consisting of the General Obligation Bonds, Taxable Series 2004B, dated June 30, 2004. 8. Resolution to fix date of hearing as May 23, 2011 on the issuance of Sewer Revenue Refunding Bonds to the amount of not to exceed $3,200,000, as Council Communication FYE2011 Bond Hearings Page 3 of 3 authorized by Sections 384.82 and 384.83, of the City Code of Iowa, for the purpose of providing funds to pay costs thereof. 9. Resolution to fix date of hearing as May 23, 2011 on the issuance of Sewer Revenue Refunding Bonds to the amount of not to exceed $5,200,000, as authorized by Sections 384.82 and 384.83, of the City Code of Iowa, for the purpose of providing funds to pay costs thereof. Summary Statement: We are planning to sell $7,500,000 in general obligation bonds for general purposes and $4,000,000 for sewer improvements. We also plan to sell bonds to refund the bonds issued in 2004. These consist of general obligation bonds, both tax-exempt and taxable and sewer revenue bonds, both tax-exempt and taxable. The refunding issues are done to reduce future interest costs. Please note that the hearing amounts are slightly higher than the actual amounts to be issued to provide flexibility among the hearings. Expenditure Required: $11,500,000 for new projects and $13,870,000 to refund the balance of bonds issued in 2004. Source of Funds: Repayment will be made from various sources, including general property taxes, sewer fees and tax increment revenue. Policy Issue: The issuance of bonds commits the city to future repayment. Alternative: The City could choose not to sell bonds and not proceeds with a number of construction projects. Background Information:Attached is a general listing of the projects included in this bond issue. CAn o r E -n ,1c6mnnnnnnto > vice 0 XI ~ 0 0 A' 5' 5 ❑ c 0 cc 0 R. o C c c �' F CD w c m w m 5• vl ... 5 w c C7 � ao c y cn CT (10 `N° CD g 0 oro CDD O CD 0 0. CO * CD O. < 0 C) 0- 3 C u) C C tD G co o N 1 .N. '� i ND 0 CD co CD i m 0 K N OCID CD r� 0D n •CI d z � CD c7 z •" CD 0 p M N.) y O CID con O L A N n a 77 N~+. 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Hv, roz. _a n to i• m .05' m a w E y X ?o � y e' y m '.. aft, td 5 w � .°' n ° Fo Y 3 .. ° a a » 3 E c.� t'7 - w 3 » =R g rn a ° m b a. a °C, ° n G 3 'o a. a m a. ff cn n 2. 3 0 _ m ,,°7, c, g. °A ° ' ° o &)n 4 9 " = O m r a g o ° a xo z a 0 H a a N. 4 E to Qc .n k a w E r A n O N n p N 00 O SO 0 O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 = to ry W La to y) 0 ► C 0 IJ..co G,00o SS OpO Al VI O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N o 0 A L v 0 a w v. o H o' v O N o0 0 IV 0 o o a a 00 00 0 0 0 m m w o 0. u O O F et O 5 to 00 O o O 5.v C p o A STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1349357 NOTICE OF MEETING OF THE COUNCIL OF notice was published in the WATERLOO/CEDAR FALLS COURIER - , a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 05/11/2011, in the issues of 05/11/2011 NOTICE OF MEETING OF THE COUNCIL OF THE CITY OF of said newspaper, and that the annexed rate of WATERLOO,IOWA,ON THE MATTER OF THE PROPOSED ISSUANCE OF advertising is the regular legal rate of said NOT TO EXCEED$7,677,000 GENERAL OBLIGATION BONDS(FOR newspaper, and that the following is a correct ESSENTIAL CORPORATE PURPOSES) OF SAID CITY,AND THE HEARING ON bill for publishing said notice. THE ISSUANCE THEREOF PUBLIC NOTICE is hereby given that the Council of the City of Waterloo,Iowa,. g on the 23rd Printer' s Bill $28 . 64 ofIl May,2011,at 5:30loclock P.M.,ndthey Council Chambers,City Hall,Waterloo, Iowa,at which meeting the Council pro- poses to take additional action for the issuance of not to exceed$7,677,000 GeneralObligation Bonds for essential corporate purposes of said City,in order to provide funds to pay costs of the ac- quisition,construction and improvement S fined of real and personal property useful for the protection of property from floods or high waters,including flood control, storm water and drainage improvements; the construction,reconstruction and repairing of street,sidewalk and inter- Subscribed and sworn to before me this section improvements;the acquisition, construction and installation of storm sewer and sanitary sewer Improvements, `/) dayo f including treatment plant effluent, ' t disin- fection and other waste management _ facilities and improvements;the acquisi- u - SUE //�� Ap�� "'---3 fion of vehicles and equipment for the .'- J. a AY_AN Z Police,Fire Rescue an ireef Depart- • COMMISSION NO.761976 ments;the rehabilitation and Improve • - ¢ -''� * ment of City parks and the acquisition, nft MM S ON EXPIRES repair and replacement of facilities, • n ...r_ equipmt and improvements commonly found in City parks,including sports a tic facilities and boating center improve- ments,and the acquisition of off-road maintenance equipment;the acquisition, improvement and installation of traffic control devices,signage,fixtures and equipment,including but not limited to Received of traffic signal,traffic safety and street light improvements;and the acquisition, equipping and improving of the automat- ed GIS/GPS mapping system. the sum of Dollars At the above meeting the Council shall receive oral or written objections from in full for publication of the above invoice. any resident or property owner of said City to the above action. After all objec- tions have been received and consid- ered,the Council will at this meeting or at any adjournment thereof,take additional Notary Seal action for the Issuance of said bonds or • will abandon the proposal to issue said bonds. This notice is given by order of the Coun- cil of Waterloo,Iowa,as provided by Section 384.25 of the City Code of Iowa. Dated this 9th day of May,2011. Suzy Schares City Clerk of Waterloo,Iowa STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1349362 NOTICE OF MEETING OF THE COUNCIL OF notice was published in the WATERLOO/CEDAR FALLS COURIER - , a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 05/11/2011, in the issues of 05/11/2011 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said NOTICE OF MEETING OF THE newspaper, and that the following is a correct COUNCIL OF THE CITY OF bill for publishing said notice. OFTHE PRIPOSEDI THEUMATTER OF OF THE PROPOSED ISSUANCE OF NOT TO EXCEED$.r819,000 GENERAL OBLIGATIONONDS(FOR Printer' s Bill $25 . 61 OFSDICLCORND THE I1�f7RPOSES) ES SAID ESSENTIAL CORPORATE RING ON THE ISSUANCE THEREOF PUBLIC NOTICE is hereby given that the Council of the Oily of Waterloo,Iowa, will hold a public hearing on the 23rd day of May,2011,at 530 o'clock P.M.,in the iiil u i1 Council Chambers,City Hall,Waterloo, �.`s(0-fit4 Iowa,at which meeting the Council pro- poses to take additional action for the Signed issuance of not to exceed$1,819,000 General Obligation Bonds for essential corporate purposes of said City,in order to provide funds to pay costs of the aid- ing in the planning,undertaking and car-- rying out of urban renewal project activi- Subscribed and sworn to before me this ties under Chapter 403 of the Code of Iowa,as amended,and the Urban Re- newalPlans for the newal aqd Waterloo dao f opmerPla Urban Renewal and Waterlol- y '�/ l' opmentArea and the Martin Road Urban G / Renewal Area,including costs associat- ed with the downtown development plan, e�•< SUE n z demolition costs,and the acquisition of Jm ALR'!f i properties and clearance and prepare- ` ° _ ' r SSI a r 6 lion of the same for public and private COMp11n t 3 h .70^!97 redevelopment. c M 4,i S Ii.._EXPIRES 1 'owl' s _ At any Ing,apime ion,ase the ngthate of thequdmeet- . „. • Ing,a petition,asking that the question of issuing such bonds be submitted to the of y Public legal voters of said Cify,may be fled with l the Clerk of said City in the manner pro- vided by Section 362.4 of the City Code of Iowa,pursuant to the provisions of Section 384.24(3)(q)of the City Code of Received of Iowa. At the above meeting the Council shall receive oral or written objections from any resident or property owner of-said the sum of Dollars City,to the above action. After all objec- tions have been received and consid- in full for publication of the above invoice . ered,the Council will at this meeting or atany adjournment thereof,take additional action for the issuance of said bonds or will abandon the proposal to issue said bonds. ThNotary Seal : oil ofs WiaelSoo,n by order f v ed by cil of Waterloo,Iowa,as provided by ' Section 384.24(3)(q)of the City Code of Iowa. Dated this 9th day of May,2011. Suzy Schares City Clerk of Waterloo,Iowa STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1349349 NOTICE OF MEETING OF THE COUNCIL OF notice was published in the WATERLOO/CEDAR FALLS COURIER - , a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 05/11/2011, in the issues of 05/11/2011 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said NOTICE OF MEETING OF THE newspaper, and that the followingis a correct COUNCIOWA,THE THEMA WATERLOO,IOWA,ON THE MATTER bill for publishing said notice. OF THE PROPOSED ISSUANCE OF P g NOT TO EXCEED$672,000 PRINCIPAL AMOUNT OF GENERAL OBLIGATION BONDS(FOR GENERAL CORPORATE Printer' s Bill $19 . 10 PURPOSES),AND HEARING ON ISSU- ANCE OF SAID BONDS Public Notice is hereby given that the Council of the City of Waterloo,Iowa,will hold a public hearing on the 23rd day of May,2011,at 5:30 o'clock inthe Council Chambers,City Hall,Waterloo,the Iowa,at which meeting the Council pro- poses to take action for the issuance of not to exceed$672,000 of General Obli- Signed ogation f not to exceednine Bonds, bearing interest at the rate percent(9%)per annum,said bonds to be issued for the purpose of providing funds to pay costs of the reconstruction,renovation and im- provement of the Five Sullivan Brothers Subscribed and sworn to before me this Center,Downtown Parking Garages, Riverfront Stadium,Young Arena,the J Center for the Arts,Youth Pavillion and da of the Public Market Facility;and the fund- y r �O'I ing of City website development costs. At any time before the date of said meet- S�+p pp //ppg p; @ 7 log,a petition,asking that the question of * �, SUE i1@_hi��IL. issuing such bonds be submitted to the • ; COMMISSION NO.761976 legal voters of said City,may be filed with a o I Y COM SSION EXPIRES the Clerk of said City In the manner pro- vided by Section 362.4 of the City Code 'o w of Iowa,pursuant to the provisions of Section 384.26(5)of the City Code of ry Publl This Notice is given by order of the Coun- cil of the City of Waterloo,Iowa,as pro- vided by Section 384.26(5)of the City Code of Iowa. Dated this 9th day of May,2011. Received of Suzy Schares City Clerk of Waterloo,Iowa the sum of Dollars in full for publication of the above invoice . Notary Seal : STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1349367 NOTICE OF MEETING OF THE COUNCIL OF notice was published in the WATERLOO/CEDAR FALLS COURIER - , a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 05/11/2011, in the issues of 05/11/2011 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct NOTICE OF MEETING OF THE bill for publishing said notice. COUNCIL OF THE CITY OF WATERLOO,IOWA,ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED$687,000 PRINCIPAL Printer' s Bill $18 . 23 AMOUNT OF GENERAL OBLIGATION BONDS(FOR GENERAL CORPORATE PURPOSES),AND HEARING ON ISSU- ANCE OF SAID BONDS Public Notice is hereby given that the Council of the City of Waterloo,Iowa,will hold a public1 at 5 30 on the .M. day May, it 1, o'clock P.W,in the Council Chambers,City Hall,Waterloo, Signed Iowa,at which meeting the Council pro- poses to take action for the issuance of not to exceed$687,000 of General Obli- gation Bonds,bearing interest at the rate of not to exceed nine percent(9%)per annum,said bonds to be issued for the Subscribed and sworn to before me this purpose of providing funds to pay costs of the acquisition and replacement of vehicles,capital equipment,office equip- ment,financial software upgrades and day of / ,/ r C9O'f computer replacements for various City departments,operations and buildings. At any time before the date of said meet- / er. ing,a petition,asking that the question of SUE - issuing such bonds be submitted to the / c AL.,q�l9. legal voters of said City,may be filed with ` 4 `'COMMISSIO l the Clerk of said City in the manner pro- MY • �� 7G l976 vided by Section 362.4 of the City Code / •a _ 'N915 ION EXPIRES of Iowa,pursuant to the provisions of u _ • a • Pub l i c =' � i Section 384.26(5)of the City Code of a. This Notice is given by order of the Coun- cil of the City of Waterloo,Iowa,as pro- vided by Section 384.26(5)of the City Code of Iowa. Received of Dated this 9th day of May,2011. Suzy Schares City Clerk of Waterloo,Iowa the sum of Dollars in full for publication of the above invoice . Notary Seal : STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1349356 NOTICE OF MEETING OF THE COUNCIL OF notice was published in the WATERLOO/CEDAR FALLS COURIER - , a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 05/11/2011, in the issues of 05/11/2011 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct NOTICE OF MEETING OF THE bill for publishing said notice. COUNCIL OF THE CITY OF WATERLOO,IOWA,ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED$645,000 PRINCIPAL Printer' s Bill $20 .40 AMOUNT OF GENERAL OBLIGATION BONDS(FOR GENERAL CORPORATE PURPOSES),AND HEARING ON ISSU- ANCE OF SAID BONDS Public Notice is hereby given that the Council of the City of Waterloo,lows,will hold a public 5:30 goncthe .M.3rd day e f May,2011,at 5:30 o'clock P.M.,in the Council Chambers,City Hall,Waterloo, Iowa,at which meeting the Council Signed proposes to take action for the issuance of not to exceed$645,000 of General Obligation Bonds,bearing interest at the rate of not to exceed nine percent(9%) per annum,said bonds to be issued for the purpose of providing funds to pay Subscribed and sworn to before me this costs of the reconstruction,remodeling, improvement,equipping and repairing of various City buildings and facilities, 3 da Of ' including Police Training Center and y i r Station Improvements,Public Library <--- ---- pp and ADA compliance improvements; �,y,I SUE ALANIZ swimming pool renovations;the im- provement of City golf courses and the COMMISSION NO.761n76 acquisition of related off-road mainte- r 9 c Mit-SM#4§PIXJ EXPIRES nance equipment. ow dlfC7X{1I--,r At an time before the date of said meet- ing,a petition,asking that the question of issuing such bonds be submitted to the tart' ub is legal voters of said City,may be filed with the Clerk of said City in the manner pro- vided by Section 362.4 of the City Code of Iowa,pursuant to the provisions of Section 384.26(5)of the City Code of Iowa. Received of This Notice is given by order of the Coun- cil of the City of Waterloo,Iowa,as pro- vided by Section 384.26(5)of the City Code of Iowa. the sum of Dollars Dated this 9th day of May,2011. Suzy Schares in full for publication of the above invoice. City Clerk ofwaterloo Iowa Notary Seal : STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1349359 NOTICE OF MEETING OF THE COUNCIL OF notice was published in the WATERLOO/CEDAR FALLS COURIER - , a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 05/11/2011, in the issues of 05/11/2011 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice . NOTICE OF MEETING OF THE COUNCIL OF THE CITY OF Printer' s Bill $17 . 79 WATERLOO,IOWA,ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED$3,900,000 GENERAL OBLIGATION BONDS(FOR AN ESSENTIAL CORPORATE PURPOSE)OF SAID CITY,AND THE HEARING ON THE THEREOF ISSUANCE PUBLIC NOTICE is hereby given that . the Council of the City of Waterloo,Iowa, Signed will hold a public hearing on the 23rd day of May,2011,at 5:30 o'clock P.M.,in the Council Chambers,City Hall,Waterloo, Iowa,at which meeting the Council pro- poses to take additional action for the issuance of not to exceed$3,900,000 ! Subscribed and sworn to before me this General Obligation Bonds for an essen- hal corporate purpose of said City,in I order to provide funds to pay costs of re- lay of 'O funding and refinancing of certain out- standing City indebtedness,consisting of the General Obligation Bonds,Series 2004A,dated June 30,2004. r"r SUE MANE 2004A, the above meeting the Council shall receive oral or written objections from COMMISSION NO.761976 any resident or property owner of said • 1 %10MMI SIQN EXPIRES City to the above action. After all objec- tions• Jt�AAIh^r �� have been received and consid- ered,the Council.will at this meeting or at o taty P 1 any adjournment thereof,take additional action for the issuance of said bonds or will abandon the proposal to issue said bonds. This notice is given by order of the Coun- cil of Waterloo,Iowa,as provided by Received of Section 384.25 of the City Code of Iowa. Dated this 9th day of May,2011. Suzy Schares City Clerk of Waterloo,Iowa the sum of Dollars in full for publication of the above invoice . Notary Seal : STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1349361 NOTICE OF MEETING OF THE COUNCIL OF notice was published in the WATERLOO/CEDAR FALLS COURIER - , a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 05/11/2011, in the issues of 05/11/2011 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct OF MEETING OF THE bill for publishing said notice . NOTICECOUNCIL OF THE CITY OF WATERLOO,IOWA,ON THE MATTER Printer' s Bill $18 . 23 OF THE PROPOSEDISSUANCE OF EXCEED NOT TO EXCEED$2,600,000 GENERAL OBLIGATION BONDS(FOR AN ESSENTIAL CORPORATE PURPOSE)OF SAID CITY,AND THE HEARING ON THE ISSUANCE 4::// THEREOF t eCou NOTICE iit hereat riven wa, of May,20il of11,at 5:3y 'clock P. .,in the�—}�6U��V_il will hold a public hearing on the 23rd day Signed of May,2 City Hal,Waterloo, g Council Chambers,City Hall,Waterloo, Iowa,at which meeting the Council proposes to take additional action for the issuance of not to exceed$2,600,000 General Obligation Bonds for an essen- tialn Subscribed and sworn to before me this r corporate purpose to said City,of order to provide funds to pay costs of refunding and refinancing of certain /3 day of i ' outstanding City indebtedness,consist- ing of the General Obligation Bonds, r Taxable.Series 2004B,dated June 30. 2004, At the above meeting the Council shall o gdE S GL :A'e,n(°,� �ib_l3 receive oral or written objections from i i COMMISSION NO.761976 any resident or property owner of said c M C 1 IS I N EXPIRES City to the above action. After all objec- t r• tons have been received and consid- o ff..' ered,the Council will atthis meeting or at any adjournment thereof,take additional a y Pub 1 c action for the Issuance of said bonds or will abandon the proposal to issue said bonds. This notice is given by order of the Coun- cil of Waterloo,Iowa,as provided by Section 84.25 ofCit Received of Dated this 9th daythe of May,2011 of Iowa. Suzy Scharer City Clerk of Waterloo,Iowa the sum of Dollars in full for publication of the above invoice. Notary Seal : STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1349358 NOTICE OF MEETING OF THE CITY COUNC notice was published in the WATERLOO/CEDAR FALLS COURIER - , a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 05/11/2011, in the issues of 05/11/2011 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct NOTICE OF MEETING OF THE CITY bill for publishing said notice . WAT REDO,IOWA?ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED$3,200,000 SEWER Printer' s Bill $19 . 53 REVENUE REFUNDING BONDS OF THE CITY OF WATERLOO,AND THE HEARING ON THE ISSUANCE THEREOF PUBLIC NOTICE ie Bereby given that the City Council of the.City of Waterloo, 4)0----.„--t_a4".._,‘__ Iowa,will hold a pt{pryc hearing on thev 23rd day of May,201'1,at 5:30 o'clockP.M.,in the Council Cftambers,City Hall, treet, whic715 hmleel nygshe City Councilproposes Iowa,at Signed to take additional action for the issuance of not to exceed$3,200,000 Sewer Rev- enue Refunding Bonds of the City.The Bonds will not constitute general obliga- tions or be payable in any manner by r Subscribed and sworn to before me this taxatieown,butwillbe payablefrom and se- cured by the net revenues of the Munici- �� r1 posed to be issued forBthe purposerof day of r a�/ l paying costs of re ending and refinanc- Ut V ing the Sewer Revenue Refunding Bonds,Series 2004A,dated August 2, 4tx 1 n 4,, e- pI.ry 2004. e o SUE !"l�& I,L At the above meeting oral or written ob- n O! a COMMISSION P10.761376 lections from any resident or property owner of the City to the above action Mg Of�M1Mi ION EXPIRES shall be received.After all objections I j" . r O w C7 , l have been received and considered,the l'No ary u l i c Council will at the meeting or at any ad- journment thereof,take additional action for the issuance of the Bonds or will abandon the proposal to issue the Bonds. This notice is given by order of the City Received of Council as provided by Section 384.83 of the City Code of Iowa. Dated this 9th day of May,2011. Suzy Schares the sum of Dollars City Clerk of Waterloo,Iowa in full for publication of the above invoice . — - - -- Notary Seal : • STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1349360 NOTICE OF MEETING OF THE CITY COUNC notice was published in the WATERLOO/CEDAR FALLS COURIER - , a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 05/11/2011, in the issues of 05/11/2011 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said NOTICE OF MEETING OF THE CITY COUNCIL OF THE CITY OF newspaper, and that the following is a correct WATERLOO,IOWA,ON THE MATTER OF THE PROPOSED ISSUANCE OF bill for publishing said notice . NOT TO EXCEED$5,200,000 SEWER REVENUE REFUNDING BONDS OF THE CITY OF WATERLOO,AND THE HEARING ON THE ISSUANCE Printer' s Bill $19. 53 THEREOF PUBLIC NOTICE is hereby given that the City Council of the City of Waterloo, Iowa,will hold a public hearing on the 23rd day of May,2011,at 5:30 o'clock P.M.,in'ttle Council Chambers,City Hall, 4—_--A1-1‘12) 715 Mulberry Street,Waterloo,Iowa,at which Meeting the City Council proposes to takeAdditional action for the issuance ed of not to exceed$5,200,000 Sewer Rev- enue Refunding Bonds of the City.The Bonds will not constitute general obliga- tions or be payable in any manner by taxation,but will be payable from and se- cured by the net revenues of the Munici- Subscribed and sworn to before me this pal Sewer Utility.The Bonds are pro- posed to be issued for the purpose of paying costs of refunding and refinanc- �Dt,r ing the Sewer Revenue Refunding 1 day Of Bonds,Taxable Series 2004B,dated August 3,2004. At the above meeting oral or written ob- e'^< jections from any resident or property ` m SUE AL ANIZ owner of the City to the above action ,,,c16) COMMISSION NO.761g76 shall be received.After all objections o o M OM have been received and considered,the I $I•N EXPIRES u a Council will at the meeting or at any ad- journment thereof,take additional action ary Public for the issuance of the Bonds or will abandon the proposal to issue the Bonds. This notice is given by order of the City . Council as provided by Section 384.83 of the City Code of Iowa. Received of Dated this 9lh day of May,2011. Suzy Scharer City Clerk of Waterloo,Iowa the sum of Dollars in full for publication of the above invoice . Notary Seal : (This Notice to be posted) NOTICE AND CALL OF PUBLIC MEETING Governmental Body: The City Council of Waterloo, Iowa. Date of Meeting: May 23 , 2011. Time of Meeting: 5:30 o'clock P.M. Place of Meeting: Council Chambers, City Hall, Waterloo, Iowa. PUBLIC NOTICE IS HEREBY GIVEN that the above mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for said meeting is as follows: Not to exceed $7,677,000 General Obligation Bonds. Public hearing on the issuance. Resolution instituting proceedings to take additional action. Such additional matters as are set forth on the additional 5 page(s) attached hereto. (number) This notice is given at the direction of the Mayor pursuant to Chapter 21, Code of Iowa, and the local rules of said governmental body. Suzy Sdhar's, City Clerk Waterloo, Iowa May 23 , 2011 The City Council of Waterloo, Iowa, met in regular session, in the Council Chambers, City Hall, Waterloo, Iowa, at 5:30 o'clock P.M., on the above date. There were present Mayor Ernest G. Clark , in the chair, and the following named Council Members: Cole, Getty, Jones, Schmitt, Welper, Hart Absent: Greenwood 1 The Mayor announced that this was the time and place for the public hearing and meeting on the matter of the issuance of not to exceed$7,677,000 General Obligation Bonds in order to provide funds to pay costs of the acquisition, construction and improvement of real and personal property useful for the protection of property from floods or high waters, including flood control, storm water and drainage improvements; the construction, reconstruction and repairing of street, sidewalk and intersection improvements; the acquisition, construction and installation of storm sewer and sanitary sewer improvements, including treatment plant effluent disinfection and other waste management facilities and improvements; the acquisition of vehicles and equipment for the Police, Fire Rescue and Street Departments; the rehabilitation and improvement of City parks and the acquisition, repair and replacement of facilities, equipment and improvements commonly found in City parks, including sports facilities and boating center improvements, and the acquisition of off-road maintenance equipment; the acquisition, improvement and installation of traffic control devices, signage, fixtures and equipment, including but not limited to traffic signal, traffic safety and street light improvements; and the acquisition, equipping and improving of the automated GIS/GPS mapping system, essential corporate purposes, and that notice of the proposed action by the Council to institute proceedings for the issuance of said bonds, had been published pursuant to the provisions of Section 384.25 of the City Code of Iowa. The Mayor then asked the Clerk whether any written objections had been filed by any City resident or property owner to the issuance of said Bonds. The Clerk advised the Mayor and the Council that 0 written objections had been filed. The Mayor then called for oral objections to the issuance of said bonds and 0 were made. Whereupon, the Mayor declared the time for receiving oral and written objections to be closed. (Attach here a summary of objections received or made, if any) 2 The Council then considered the proposed action and the extent of objections thereto. Whereupon, Council Member Hart introduced and delivered to the Clerk the Resolution hereinafter set out entitled "RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO EXCEED $7,677,000 GENERAL OBLIGATION BONDS", and moved: that the Resolution be adopted. to ADJOURN and defer action on the Resolution and the proposal to institute proceedings for the issuance of bonds to the meeting to be held at o'clock .M. on the day of , 2011, at this place. Council Member Schmitt seconded the motion. The roll was called and the vote was, AYES: Cole, Getty, Jones, Schmitt, Welper, Hart NAYS: none Whereupon, the Mayor declared the measure duly adopted. RESOLUTION NO. 2011-439 RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO EXCEED $7,677,000 GENERAL OBLIGATION BONDS WHEREAS, pursuant to notice published as required by law, this Council has held a public meeting and hearing upon the proposal to institute proceedings for the issuance of not to exceed $7,677,000 General Obligation Bonds for the essential corporate purposes of paying costs of the acquisition, construction and improvement of real and personal property useful for the protection of property from floods or high waters, including flood control, storm water and drainage improvements; the construction, reconstruction and repairing of street, sidewalk and intersection improvements; the 3 acquisition, construction and installation of storm sewer and sanitary sewer improvements; including treatment plant effluent disinfection and other waste management facilities and improvements; the acquisition of vehicles and equipment for the Police, Fire Rescue and Street Departments; the rehabilitation and improvement of City parks and the acquisition, repair and replacement of facilities, equipment and improvements commonly found in City parks, including sports facilities and boating center improvements, and the acquisition of off-road maintenance equipment; the acquisition, improvement and installation of traffic control devices, signage, fixtures and equipment, including but not limited to traffic signal, traffic safety and street light improvements; and the acquisition, equipping and improving of the automated GIS/GPS mapping system, and has considered the extent of objections received from residents or property owners as to said proposed issuance of bonds; and, accordingly the following action is now considered to be in the best interests of the City and residents thereof: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA: Section 1. That this Council does hereby institute proceedings and take additional action for the sale and issuance in the manner required by law of not to exceed $7,677,000 General Obligation Bonds for the foregoing essential corporate purposes. Section 2. The Clerk and Chief Financial Officer are authorized and directed to proceed on behalf of the City with the sale of said Bonds, to select a date for the sale thereof, to cause to be prepared such notice and sale information as may appear appropriate, to publish and distribute the same on behalf of the City and this Council and otherwise to take all action necessary to permit the sale of said Bonds on a basis favorable to the City and acceptable to the Council. PASSED AND APPROVED this 23rd day of May , 2011. Ernest G. Clark, Mayor ATTEST: Suzy Schhres, City Clerk 4 CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF BLACK HAWK ) I, the undersigned City Clerk of Waterloo, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the. action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending,prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of said Municipality hereto affixed this 23rd day of May , 2011. Suzy S s, City Clerk Waterloo, Iowa SEAL 692383.1\11310.089 5 (This Notice to be posted) NOTICE AND CALL OF PUBLIC MEETING Governmental Body: The City Council of Waterloo, Iowa. Date of Meeting: May 23 , 2011. Time of Meeting: 5:30 o'clock P.M. Place of Meeting: Council Chambers, City Hall, Waterloo, Iowa. PUBLIC NOTICE IS HEREBY GIVEN that the above mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for said meeting is as follows: Not to exceed $1,819,000 General Obligation Bonds X Public hearing on the issuance. X Resolution instituting proceedings to take additional action. Such additional matters as are set forth on the additional 5 page(s) attached hereto. (number) This notice is given at the direction of the Mayor pursuant to Chapter 21, Code of Iowa, and the local rules of said governmental body. Suzy Scharbs,City Clerk Waterloo, Iowa - 1 - May 23 , 2011 The City Council of Waterloo, Iowa, met in regular session, in the Council Chambers, City Hall, Waterloo, Iowa, at 5:30 o'clock P.M., on the above date. There were present Mayor Ernest G. Clark _, in the chair, and the following named Council Members: Cole, Getty, Jones, Schmitt, Welper, Hart Absent: Greenwood * * * * * * * - 2 - • The Mayor announced that this was the time and place for the public hearing and meeting on the matter of the issuance of not to exceed $1,819,000 General Obligation Bonds in order to provide funds to pay costs of the aiding in the planning, undertaking and carrying out of urban renewal project activities under Chapter 403 of the Code of Iowa, as amended, and the Urban Renewal Plans for the Downtown Waterloo Riverfront Urban Renewal and Redevelopment Area and the Martin Road Urban Renewal Area, including costs associated with the downtown development plan, demolition costs, and the acquisition of properties and clearance and preparation of the same for public and private redevelopment, essential corporate purposes, and that notice of the proposed action by the Council to institute proceedings for the issuance of said Bonds, and the right to petition for an election had been published pursuant to the provisions of Section 384.24(3)(q) of the City Code of Iowa. The Clerk reported that no such petition had been filed, requesting that the question of issuing said Bonds be submitted to the qualified electors of the City. The Mayor then asked the Clerk whether any written objections had been filed by any City resident or property owner to the issuance of said Bonds. The Clerk advised the Mayor and the Council that 0 written objections had been filed. The Mayor then called for oral objections to the issuance of said Bonds and 0 were made. Whereupon, the Mayor declared the time for receiving oral and written objections to be closed. (Attach here a summary of objections received or made, if any) - 3 - The Council then considered the proposed action and the extent of objections thereto. Whereupon, Council Member Hart introduced and delivered to the Clerk the Resolution hereinafter set out entitled "RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO EXCEED $1,819,000 GENERAL OBLIGATION BONDS", and moved: © that the Resolution be adopted. to ADJOURN and defer action on the Resolution and the proposal to institute proceedings for the issuance of bonds to the meeting to be held at o'clock_.M. on the day of 2011, at this place. Council Member Schmitt seconded the motion. The roll was called and the vote was, AYES: Cole, Getty, Jones, Schmitt, Welper, Hart NAYS: none Whereupon, the Mayor declared the measure duly adopted. RESOLUTION NO. 2011-440 RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO EXCEED $1,819,000 GENERAL OBLIGATION BONDS WHEREAS, pursuant to notice published as required by law, this Council has held a public meeting and hearing upon the proposal to institute proceedings for the issuance of not to exceed $1,819,000 General Obligation Bonds for the essential corporate purpose of paying costs of the aiding in the planning, undertaking and carrying out of urban renewal project activities under Chapter 403 of the Code of Iowa, as amended, and the Urban Renewal Plans for the Downtown Waterloo Riverfront Urban Renewal and - 4 - Redevelopment Area and the Martin Road Urban Renewal Area, including costs associated with the downtown development plan, demolition costs, and the acquisition of properties and clearance and preparation of the same for public and private redevelopment, and no petition was filed calling for a referendum thereon, and this Council has considered the extent of objections received from residents or property owners as to said proposed issuance of Bonds; and, accordingly the following action is now considered to be in the best interests of the City and residents thereof: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA: Section 1. That this Council does hereby institute proceedings and take additional action for the sale and issuance in the manner required by law of not to exceed $1,819,000 General Obligation Bonds for the foregoing essential corporate purposes. Section 2. The Clerk and Chief Financial Officer are authorized and directed to proceed on behalf of the City with the sale of said Bonds, to select a date for the sale thereof, to cause to be prepared such notice and sale information as may appear appropriate, to publish and distribute the same on behalf of the City and this Council and otherwise to take all action necessary to permit the sale of said Bonds on a basis favorable to the City and acceptable to the Council. PASSED AND APPROVED this 23rd day of May , 2011. Ernest G. Clark, Mayor ATTEST: Tuv Schar s, City Clerk - 5 - CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF BLACK HAWK ) I, the undersigned City Clerk of Waterloo, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto)pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of said Municipality hereto affixed this 23rd day of May , 2011. Suzy Schare , City Clerk Waterloo, Iowa SEAL 692384.1\11310.089 - 6 - (This Notice to be posted) NOTICE AND CALL OF PUBLIC MEETING Governmental Body: The City Council of Waterloo, Iowa. Date of Meeting: May 23 , 2011. Time of Meeting: 5:30 o'clock P.M. Place of Meeting: Council Chambers, City Hall, Waterloo, Iowa. PUBLIC NOTICE IS HEREBY GIVEN that the above mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for said meeting is as follows: Not to exceed $672,000 General Obligation Bonds. X Public hearing on the issuance. X Resolution instituting proceedings to take additional action. Such additional matters as are set forth on the additional 5 page(s) attached hereto. (number) This notice is given at the direction of the Mayor pursuant to Chapter 21, Code of Iowa, and the local rules of said governmental body. Suzy Sc es, City Clerk Waterloo, Iowa - 1 - May 23 , 2011 The City Council of Waterloo, Iowa, met in regular session, in the Council Chambers, City Hall, Waterloo, Iowa, at 5:30 o'clock P.M., on the above date. There were present Mayor Ernest G. Clark , in the chair, and the following named Council Members: Cole, Getty, Jones, Schmitt, Welper, Hart Absent: Greenwood - 2 - The Mayor announced that this was the time for meeting on the matter of the issuance of not to exceed $672,000 of general obligation bonds in order to provide funds to pay costs of the reconstruction, renovation and improvement of the Five Sullivan Brothers Center, Downtown Parking Garages, Riverfront Stadium, Young Arena, the Center for the Arts, Youth Pavilion and the Public Market Facility; and the funding of City website development costs; general corporate purposes; and that notice of the proposal to issue said bonds and the right to petition for an election had been published as provided by Section 384.26 of the City Code of Iowa. The Mayor then asked the Clerk whether any petition had been filed in the Clerk's Office, as contemplated in Section 384.26 of the City Code of Iowa, and the Clerk reported that no such petition had been filed, requesting that the question of issuing said bonds be submitted to the qualified electors of the City. Whereupon, the Mayor declared the hearing on the issuance of said bonds to be closed. Whereupon, Council Member Cole introduced and delivered to the Clerk the Resolution hereinafter set out entitled "RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE AUTHORIZATION AND ISSUANCE OF NOT TO EXCEED $672,000 GENERAL OBLIGATION BONDS", and moved: © that the Resolution be adopted. to ADJOURN and defer action on the Resolution and the proposal to institute proceedings for the issuance of bonds to the meeting to be held at o'clock .M. on the day of , 2011, at this place. Council Member Welper seconded the motion. The roll was called and the vote was, AYES: Cole, Getty, Jones, Schmitt, Welper, Hart NAYS: none Whereupon, the Mayor declared the measure duly adopted. - 3 - RESOLUTION NO. 2011-441 RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE AUTHORIZATION AND ISSUANCE OF NOT TO EXCEED $672,000 GENERAL OBLIGATION BONDS WHEREAS, pursuant to notice published as required by law, the Council has held a public meeting and hearing upon the proposal to institute proceedings for the issuance of not to exceed $672,000 General Obligation Bonds for general corporate purposes, in order to provide funds to pay costs of the reconstruction, renovation and improvement of the Five Sullivan Brothers Center, Downtown Parking Garages, Riverfront Stadium, Young Arena, the Center for the Arts, Youth Pavilion and the Public Market Facility; and the funding of City website development costs, and no petition was filed calling for a referendum thereon. The following action is now considered to be in the best interests of the City and residents thereof: NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: Section 1. That this Council does hereby institute proceedings and take additional action for the authorization and issuance in the manner required by law of not to exceed $672,000 General Obligation Bonds for the foregoing general corporate purposes. Section 2. The Clerk and Chief Financial Officer are authorized and directed to proceed on behalf of the City with the sale of said bonds, to select a date for the sale thereof, to cause to be prepared such notice and sale information as may appear appropriate, to publish and distribute the same on behalf of the City and this Council and otherwise to take all action necessary to permit the sale of said bonds on a basis favorable to the City and acceptable to the Council. - 4 - hPASSED AND APPROVED this 23rd day of May , 2011. ex 7/ E est G. Clark, Mayor ATTEST: _.4,—iS L Suzy Schares, City Clerk - 5 - • CIG-3 CERTIFICATE STATE OF IOWA ) SS COUNTY OF BLACK HAWK ) I, the undersigned City Clerk of Waterloo, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto)pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending,prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of said Municipality hereto affixed this 23rd day of May , 2011. Suzy S es, City Clerk Waterloo, Iowa SEAL 6923851\11310.089 - 6 - (This Notice to be posted) NOTICE AND CALL OF PUBLIC MEETING Governmental Body: The City Council of Waterloo, Iowa. Date of Meeting: May 23 , 2011. Time of Meeting: 5:30 o'clock P.M. Place of Meeting: Council Chambers, City Hall, Waterloo, Iowa. PUBLIC NOTICE IS HEREBY GIVEN that the above mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for said meeting is as follows: Not to exceed $687,000 General Obligation Bonds. X Public hearing on the issuance. X Resolution instituting proceedings to take additional action. Such additional matters as are set forth on the additional 5 page(s) attached hereto. (number) This notice is given at the direction of the Mayor pursuant to Chapter 21, Code of Iowa, and the local rules of said governmental body. uzy Schar s, City Clerk Waterloo, Iowa - 1 - May 23 , 2011 The City Council of Waterloo, Iowa, met in regular session, in the Council Chambers, City Hall, Waterloo, Iowa, at 5:30 o'clock P.M., on the above date. There were present Mayor Ernest G. Clark , in the chair, and the following named Council Members: Cole, Getty, Jones, Schmitt, Welper, Hart Absent: Greenwood - 2 - The Mayor announced that this was the time for meeting on the matter of the issuance of not to exceed $687,000 of general obligation bonds in order to provide funds to pay costs of the acquisition and replacement of vehicles, capital equipment, office equipment, financial software upgrades and computer replacements for various City departments, operations and buildings; general corporate purposes; and that notice of the proposal to issue said bonds and the right to petition for an election had been published as provided by Section 384.26 of the City Code of Iowa. The Mayor then asked the Clerk whether any petition had been filed in the Clerk's Office, as contemplated in Section 384.26 of the City Code of Iowa, and the Clerk reported that no such petition had been filed, requesting that the question of issuing said bonds be submitted to the qualified electors of the City. Whereupon, the Mayor declared the hearing on the issuance of said bonds to be closed. Whereupon, Council Member Cole introduced and delivered to the Clerk the Resolution hereinafter set out entitled "RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE AUTHORIZATION AND ISSUANCE OF NOT TO EXCEED $687,000 GENERAL OBLIGATION BONDS", and moved: ® that the Resolution be adopted. EJto ADJOURN and defer action on the Resolution and the proposal to institute proceedings for the issuance of bonds to the meeting to be held at o'clock .M. on the day of , 2011, at this place. Council Member Welper seconded the motion. The roll was called and the vote was, AYES: Cole, Getty, Jones, Schmitt, Welper, Hart NAYS: none Whereupon, the Mayor declared the measure duly adopted. - 3 - RESOLUTION NO. 2011-442 RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE AUTHORIZATION AND ISSUANCE OF NOT TO EXCEED $687,000 GENERAL OBLIGATION BONDS WHEREAS, pursuant to notice published as required by law, the Council has held a public meeting and hearing upon the proposal to institute proceedings for the issuance of not to exceed $687,000 General Obligation Bonds for general corporate purposes, in order to provide funds to pay costs of the acquisition and replacement of vehicles, capital equipment, office equipment, financial software upgrades and computer replacements for various City departments, operations and buildings, and no petition was filed calling for a referendum thereon. The following action is now considered to be in the best interests of the City and residents thereof: NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: Section 1. That this Council does hereby institute proceedings and take additional action for the authorization and issuance in the manner required by law of not to exceed $687,000 General Obligation Bonds for the foregoing general corporate purposes. Section 2. The Clerk and Chief Financial Officer are authorized and directed to proceed on behalf of the City with the sale of said bonds, to select a date for the sale thereof, to cause to be prepared such notice and sale information as may appear appropriate, to publish and distribute the same on behalf of the City and this Council and otherwise to take all action necessary to permit the sale of said bonds on a basis favorable to the City and acceptable to the Council. - 4 - PASSED AND APPROVED this 23rd day of May , 2011. rnest G. Clark, Mayor ATTEST: .u23, chdres, ity Clerk - 5 - CIG-3 CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF BLACK HAWK ) I, the undersigned City Clerk of Waterloo, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto)pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending,prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of said Municipality hereto affixed this 23rd day of May , 2011. sxLeo Suzy Sch es, City Clerk Waterloo, Iowa SEAL 69238. J\11310.ON - 6 - (This Notice to be posted) NOTICE AND CALL OF PUBLIC MEETING Governmental Body: The City Council of Waterloo, Iowa. Date of Meeting: May 23 , 2011. Time of Meeting: 5:30 o'clock P.M. Place of Meeting: Council Chambers, City Hall, Waterloo, Iowa. PUBLIC NOTICE IS HEREBY GIVEN that the above mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for said meeting is as follows: Not to exceed $645,000 General Obligation Bonds. X Public hearing on the issuance. X Resolution instituting proceedings to take additional action. Such additional matters as are set forth on the additional 5 page(s) attached hereto. (number) This notice is given at the direction of the Mayor pursuant to Chapter 21, Code of Iowa, and the local rules of said governmental body. Suzy SCIWIrtS, City Clerk Waterloo, Iowa - 1 - May 23 , 2011 The City Council of Waterloo, Iowa, met in regular session, in the Council Chambers, City Hall, Waterloo, Iowa, at 5:30 o'clock P.M., on the above date. There were present Mayor Ernest G. Clark , in the chair, and the following named Council Members: Cole, Getty, Jones, Schmitt, Welper, Hart Absent: Greenwood - 2 - The Mayor announced that this was the time for meeting on the matter of the issuance of not to exceed $645,000 of general obligation bonds in order to provide funds to pay costs of the reconstruction, remodeling, improvement, equipping and repairing of various City buildings and facilities, including Police Training Center and Station improvements, Public Library and ADA compliance improvements; swimming pool renovations; the improvement of City golf courses and the acquisition of related off-road maintenance equipment; general corporate purposes; and that notice of the proposal to issue said bonds and the right to petition for an election had been published as provided by Section 384.26 of the City Code of Iowa. The Mayor then asked the Clerk whether any petition had been filed in the Clerk's Office, as contemplated in Section 384.26 of the City Code of Iowa, and the Clerk reported that no such petition had been filed, requesting that the question of issuing said bonds be submitted to the qualified electors of the City. Whereupon, the Mayor declared the hearing on the issuance of said bonds to be closed. Whereupon, Council Member Cole introduced and delivered to the Clerk the Resolution hereinafter set out entitled "RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE AUTHORIZATION AND ISSUANCE OF NOT TO EXCEED $645,000 GENERAL OBLIGATION BONDS", and moved: that the Resolution be adopted. to ADJOURN and defer action on the Resolution and the proposal to institute proceedings for the issuance of bonds to the meeting to be held at o'clock .M. on the day of , 2011, at this place. Council Member Welper seconded the motion. The roll was called and the vote was, AYES: Cole, Getty, Jones, Schmitt, Welper, Hart NAYS: none Whereupon, the Mayor declared the measure duly adopted. - 3 - RESOLUTION NO. 2011-443 RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE AUTHORIZATION AND ISSUANCE OF NOT TO EXCEED $645,000 GENERAL OBLIGATION BONDS WHEREAS, pursuant to notice published as required by law, the Council has held a public meeting and hearing upon the proposal to institute proceedings for the issuance of not to exceed$645,000 General Obligation Bonds for general corporate purposes, in order to provide funds to pay costs of the reconstruction, remodeling, improvement, equipping and repairing of various City buildings and facilities, including Police Training Center and Station improvements, Public Library and ADA compliance improvements; swimming pool renovations;the improvement of City golf courses and the acquisition of related off-road maintenance equipment, and no petition was filed calling for a referendum thereon. The following action is now considered to be in the best interests of the City and residents thereof: NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: Section 1. That this Council does hereby institute proceedings and take additional action for the authorization and issuance in the manner required by law of not to exceed $645,000 General Obligation Bonds for the foregoing general corporate purposes. Section 2. The Clerk and Chief Financial Officer are authorized and directed to proceed on behalf of the City with the sale of said bonds, to select a date for the sale thereof, to cause to be prepared such notice and sale information as may appear appropriate, to publish and distribute the same on behalf of the City and this Council and otherwise to take all action necessary to permit the sale of said bonds on a basis favorable to the City and acceptable to the Council. - 4 - PASSED AND APPROVED this 23rd day of May , 2011. Ernest G. Clark, Mayor ATTEST: Suzy Schla s, City &lerk - 5 - CIG-3 CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF BLACK HAWK ) I, the undersigned City Clerk of Waterloo, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of said Municipality hereto affixed this 23'd day of May , 2011. J Suzy S h s, City Clerk Waterloo, Iowa SEAL 692387.111310.089 - - - 6 - (This Notice to be posted) NOTICE AND CALL OF PUBLIC MEETING Governmental Body: The City Council of Waterloo, Iowa. Date of Meeting: May 23 , 2011. Time of Meeting: 5:30 o'clock P.M. Place of Meeting: Council Chambers, City Hall, Waterloo, Iowa. PUBLIC NOTICE IS HEREBY GIVEN that the above mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for said meeting is as follows: Not to exceed $3,900,000 General Obligation Bonds. Public hearing on the issuance. Resolution instituting proceedings to take additional action. Such additional matters as are set forth on the additional 5 page(s) attached hereto. (number) This notice is given at the direction of the Mayor pursuant to Chapter 21, Code of Iowa, and the local rules of said governmental body. Suzy Schar s, City Clerk Waterloo, Iowa May 23 , 2011 The City Council of Waterloo, Iowa, met in regular session, in the Council Chambers, City Hall, Waterloo, Iowa, at 5:30 o'clock P.M:, on the above date. There were present Mayor Ernest G. Clark , in the chair, and the following named Council Members: Cole, Getty, Jones, Schmitt, Welper, Hart Absent: Greenwood 1 The Mayor announced that this was the time and place for the public hearing and meeting on the matter of the issuance of not to exceed $3,900,000 General Obligation Bonds in order to provide funds to pay costs of refunding and refinancing of certain outstanding City indebtedness, consisting of the General Obligation Bonds, Series 2004A, dated June 30, 2004, an essential corporate purpose, and that notice of the proposed action by the Council to institute proceedings for the issuance of said bonds, had been published pursuant to the provisions of Section 384.25 of the City Code of Iowa. The Mayor then asked the Clerk whether any written objections had been filed by any City resident or property owner to the issuance of said Bonds. The Clerk advised the Mayor and the Council that 0 written objections had been filed. The Mayor then called for oral objections to the issuance of said bonds and 0 were made. Whereupon, the Mayor declared the time for receiving oral and written objections to be closed. (Attach here a summary of objections received or made, if any) 2 The Council then considered the proposed action and the extent of objections thereto. Whereupon, Council Member Getty introduced and delivered to the Clerk the Resolution hereinafter set out entitled "RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO EXCEED $3,900,000 GENERAL OBLIGATION BONDS", and moved: X that the Resolution be adopted. to ADJOURN and defer action on the Resolution and the proposal to institute proceedings for the issuance of bonds to the meeting to be held at o'clock .M. on the day of , 2011, at this place. Council Member Hart seconded the motion. The roll was called and the vote was, AYES: Cole, Getty, Jones, Schmitt, Welper, Hart NAYS: none Whereupon, the Mayor declared the measure duly adopted. RESOLUTION NO. 2011-444 RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO EXCEED $3,900,000 GENERAL OBLIGATION BONDS WHEREAS, pursuant to notice published as required by law, this Council has held a public meeting and hearing upon the proposal to institute proceedings for the issuance of not to exceed $3,900,000 General Obligation Bonds for the essential corporate purposes of paying costs of refunding and refinancing of certain outstanding City indebtedness, consisting of the General Obligation Bonds, Series 2004A, dated June 30, 2004, and has considered the extent of objections received from residents or property 3 owners as to said proposed issuance of bonds and, accordingly the following action is now considered to be in the best interests of the City and residents thereof: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA: Section 1. That this Council does hereby institute proceedings and take additional action for the sale and issuance in the manner required by law of not to exceed $3,900,000 General Obligation Bonds for the foregoing essential corporate purpose. Section 2. The Clerk and Chief Financial Officer are authorized and directed to proceed on behalf of the City with the sale of said Bonds, to select a date for the sale thereof, to cause to be prepared such notice and sale information as may appear appropriate, to publish and distribute the same on behalf of the City and this Council and otherwise to take all action necessary to permit the sale of said Bonds on a basis favorable to the City and acceptable to the Council. PASSED AND APPROVED this 23`d day of May , 2011. Ernest G. Clark, Mayor AT IEST: � 11 Suzy Schare City Clerk 4 CERTIFICATE STA I'E OF IOWA ) ) SS COUNTY OF BLACK HAWK ) I, the undersigned City Clerk of Waterloo, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto)pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of said Municipality hereto affixed this 23rd day of May , 2011. Suzy S haes, City Clerk Waterloo, Iowa SEAL 692388.1\11310.089 5 (This Notice to be posted) NOTICE AND CALL OF PUBLIC MEETING Governmental Body: The City Council of Waterloo, Iowa. Date of Meeting: May 23 , 2011. Time of Meeting: 5:30 o'clock P.M. Place of Meeting: Council Chambers, City Hall, Waterloo, Iowa. PUBLIC NOTICE IS HEREBY GIVEN that the above mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for said meeting is as follows: Not to exceed $2,600,000 General Obligation Bonds. Public hearing on the issuance. Resolution instituting proceedings to take additional action. Such additional matters as are set forth on the additional 5 page(s) attached hereto. (number) This notice is given at the direction of the Mayor pursuant to Chapter 21, Code of Iowa, and the local rules of said governmental body. 1 J.( Suzy Schres, City Clerk Waterloo, Iowa May 23 , 2011 The City Council of Waterloo, Iowa, met in regular session, in the Council Chambers, City Hall, Waterloo, Iowa, at 5:30 o'clock P.M., on the above date. There were present Mayor Ernest G. Clark , in the chair, and the following named Council Members: Cole, Getty, Jones, Schmitt, Welper, Hart Absent: Greenwood * * * * * * * 1 The Mayor announced that this was the time and place for the public hearing and meeting on the matter of the issuance of not to exceed $2,600,000 General Obligation Bonds in order to provide funds to pay costs of refunding and refinancing of certain outstanding City indebtedness, consisting of the General Obligation Bonds, Taxable Series 2004B, dated June 30, 2004, an essential corporate purpose, and that notice of the proposed action by the Council to institute proceedings for the issuance of said bonds, had been published pursuant to the provisions of Section 384.25 of the City Code of Iowa. The Mayor then asked the Clerk whether any written objections had been filed by any City resident or property owner to the issuance of said Bonds. The Clerk advised the Mayor and the Council that 0 written objections had been filed. The Mayor then called for oral objections to the issuance of said bonds and 0 were made. Whereupon, the Mayor declared the time for receiving oral and written objections to be closed. (Attach here a summary of objections received or made, if any) 2 The Council then considered the proposed action and the extent of objections thereto. Whereupon, Council Member Getty introduced and delivered to the Clerk the Resolution hereinafter set out entitled "RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO EXCEED $2,600,000 GENERAL OBLIGATION BONDS", and moved: X that the Resolution be adopted. to ADJOURN and defer action on the Resolution and the proposal to institute proceedings for the issuance of bonds to the meeting to be held at o'clock _.M. on the day of , 2011, at this place. Council Member Hart seconded the motion. The roll was called and the vote was, AYES: Cole, Getty, Jones, Schmitt, Welper, Hart NAYS: none Whereupon, the Mayor declared the measure duly adopted. RESOLUTION NO. 2011-445 RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO EXCEED $2,600,000 GENERAL OBLIGATION BONDS WHEREAS, pursuant to notice published as required by law, this Council has held a public meeting and hearing upon the proposal to institute proceedings for the issuance of not to exceed$2,600,000 General Obligation Bonds for the essential corporate purposes of paying costs of refunding and refinancing of certain outstanding City indebtedness, consisting of the General Obligation Bonds, Taxable Series 2004B, dated June 30, 2004, and has considered the extent of objections received from residents or property owners as to said proposed issuance of bonds; and, accordingly the following action is now considered to be in the best interests of the City and residents thereof: 3 • NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA: Section 1. That this Council does hereby institute proceedings and take additional action for the sale and issuance in the manner required by law of not to exceed $2,600,000 General Obligation Bonds for the foregoing essential corporate purpose. Section 2. The Clerk and Chief Financial Officer are authorized and directed to proceed on behalf of the City with the sale of said Bonds, to select a date for the sale thereof, to cause to be prepared such notice and sale information as may appear appropriate, to publish and distribute the same on behalf of the City and this Council and otherwise to take all action necessary to permit the sale of said Bonds on a basis favorable to the City and acceptable to the Council. PASSED AND APPROVED this 23rd day of May , 2011. LI( 2a1 Ernest G. Clark, Mayor A F1 JST: Suzy Schare , City Clerk 4 CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF BLACK HAWK ) I, the undersigned City Clerk of Waterloo, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of said Municipality hereto affixed this 23rd day of May , 2011. Suzy Scl er , City Clerk Waterloo, Iowa SEAL 692389.1\11310.089 5 (This Notice to be posted) NOTICE AND CALL OF PUBLIC MEETING Governmental Body: The City Council of the City of Waterloo, Iowa. Date of Meeting: May 23 , 2011. Time of Meeting: 5:30 o'clock P.M. Place of Meeting: Council Chambers, City Hall, 715 Mulberry Street, Waterloo, Iowa. PUBLIC NOTICE IS HEREBY GIVEN that the above mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for the meeting is as follows: Not to exceed $3,200,000 Sewer Revenue Refunding Bonds • Public hearing on the issuance. • Resolution instituting proceedings to take additional action. Such additional matters as are set forth on the additional 5 page(s) attached hereto. (number) This notice is given at the direction of the Mayor pursuant to Chapter 21, Code of Iowa, and the local rules of the governmental body. Suzy SCha es, City Clerk Waterloo, Iowa May 23 , 2011 The City Council of Waterloo, Iowa, met in regular session, in the Council Chambers, City Hall, Waterloo, Iowa, at 5:30 o'clock P.M., on the above date. There were present Mayor Ernest G. Clark , in the chair, and the following named Council Members: Cole, Getty, Jones, Schmitt, Welper, Hart Absent: Greenwood The presiding officer announced that this was the time and place for the public hearing and meeting on the matter of the issuance of not to exceed $3,200,000 Sewer Revenue Refunding Bonds of the City, in order to provide funds to pay costs of refunding and refinancing the Sewer Revenue Refunding Bonds, Series 2004A, dated August 2, 2004, and that notice of the proposed action to institute proceedings for the issuance of the bonds, had been published pursuant to the provisions of Section 384.83 of the City Code of Iowa. Inquiry was made whether any written objections had been filed by any resident or property owner of the City to the issuance of the Bonds by the City. The Clerk stated that 0 written objections had been filed. Oral objections to the issuance of the Bonds were then called for and received and 0 were made. Whereupon, the presiding officer declared the time for receiving oral and written objections to be closed. (Attach here a summary of objections received or made, if any) The proposed action and the extent of objections thereto were then considered. Whereupon, Council Member Getty introduced and delivered to the City Clerk the Resolution hereinafter set out entitled "RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO EXCEED $3,200,000 SEWER REVENUE REFUNDING BONDS" and moved its adoption. Council Member Hart seconded the motion to adopt. The roll was called and the vote was, AYES: Cole, Getty, Jones, Schmitt, Welper, Hart NAYS: none Whereupon, the Mayor declared the Resolution duly adopted as follows: RESOLUTION NO. 2011-446 RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO EXCEED $3,200,000 SEWER REVENUE REFUNDING BONDS WHEREAS,pursuant to notice published as required by law, a public meeting and hearing has been held upon the proposal to institute proceedings for the issuance of not to exceed $3,200,000 Sewer Revenue Refunding Bonds for the purpose of paying costs of refunding and refinancing the Sewer Revenue Refunding Bonds, Series 2004A, dated August 2, 2004; and the extent of objections received from residents or property owners as to the proposed issuance of bonds has been fully considered; and, accordingly the following action is now considered to be in the best interests of the City and residents thereof: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WA I LRLOO, IOWA: Section 1. That this governing body does hereby institute proceedings and takes additional action for the sale and issuance in the manner required by law of not to exceed $3,200,000 Sewer Revenue Refunding Bonds for the foregoing purpose. Section 2. The Clerk and Chief Financial Officer are authorized and directed to proceed on behalf of the City with the sale of bonds, to select a date for the sale thereof, to cause to be prepared such notice and sale information as may appear appropriate, to publish and distribute the same on behalf of the City and otherwise to take all action necessary to permit the sale of the bonds on a basis favorable to the City and acceptable to this governing body. PASSED AND APPROVED this 23rd day of May , 2011. ::(//1141 1XA" Ernest G. Clark, Mayor ATTEST: Suzy S s, City Clerk CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF BLACK HAWK ) I, the undersigned City Clerk of Waterloo, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto)pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of said Municipality hereto affixed this 23rd day of May , 2011. SuzyScrSL ares, City Clerk Waterloo, Iowa SEAL 692376.1\11310.090 (This Notice to be posted) NOTICE AND CALL OF PUBLIC MEETING Governmental Body: The City Council of the City of Waterloo, Iowa. Date of Meeting: Ma 23 , 2011. 5:30 o'clock P.M. Time of Meeting: 15 Mulberry Street,Waterloo, Council Chambers, City Hall, Place of Meeting: Iowa. PUBLIC NOTICE BY GIVEN that the above mentioned governmental body will meet at the date,, time and place above set out. The tentative agenda for the time meeting is as follows: Not to exceed $5,200,000 Sewer Revenue Refunding Bonds Public hearing on the issuance. • Resolution instituting proceedings to take additional action. • as are set forth on the additional 5 page(s) attached hereto. Such additional matters (number) s notice is given at the direction of the Mayor pursuant to Chapter 21, Code of This Iowa, and the local rules of the governmental body. Suzy Schar , City Clerk Waterloo, Iowa May 23 , 2011 The City Council of Waterloo, Iowa, met in regular session, in the Council Chambers, City Hall, Waterloo, Iowa, at 5:30 o'clock P.M., on the above date. There were present Mayor Ernest G. Clark , in the chair, and the following named Council Members: Cole, Getty, Jones, Schmitt, Welper, Hart Absent: Greenwood The presiding officer announced that this was the time and place for the public hearing and meeting on the matter of the issuance of not to exceed $5,200,000 Sewer Revenue Refunding Bonds of the City, in order to provide funds to pay costs of refunding and refinancing the Sewer Revenue Refunding Bonds, Taxable Series 2004B, dated August 2, 2004, and that notice of the proposed action to institute proceedings for the issuance of the bonds, had been published pursuant to the provisions of Section 384.83 of the City Code of Iowa. Inquiry was made whether any written objections had been filed by any resident or property owner of the City to the issuance of the bonds by the City. The Clerk stated that 0 written objections had been filed. Oral objections to the issuance of the bonds were then called for and received and 0 were made. Whereupon, the presiding officer declared the time for receiving oral and written objections to be closed. (Attach here a summary of objections received or made, if any) The proposed action and the extent of objections thereto were then considered. Whereupon, Council Member Schmitt introduced and delivered to the City Clerk the Resolution hereinafter set out entitled "RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO EXCEED $5,200,000 SEWER REVENUE REFUNDING BONDS," and moved its adoption. Council Member Welper seconded the motion to adopt. The roll was called and the vote was, AYES: Cole, Getty, Jones, Schmitt, Welper, Hart NAYS: none Whereupon, the Mayor declared the Resolution duly adopted as follows: RESOLUTION NO. 2011-447 RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO EXCEED $5,200,000 SEWER REVENUE REFUNDING BONDS WHEREAS, pursuant to notice published as required by law, a public meeting and hearing has been held upon the proposal to institute proceedings for the issuance of not to exceed $5,200,000 Sewer Revenue Refunding Bonds for the purpose of paying costs of refunding and refinancing the Sewer Revenue Refunding Bonds, Taxable Series 2004B, dated August 2, 2004; and the extent of objections received from residents or property owners as to the proposed issuance of bonds has been fully considered; and, accordingly the following action is now considered to be in the best interests of the City and residents thereof: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, STATE OF IOWA: Section 1. That this governing body does hereby institute proceedings and takes additional action for the sale and issuance in the manner required by law of not to exceed $5,200,000 Sewer Revenue Refunding Bonds for the foregoing purpose. Section 2. The Clerk and Chief Financial Officer are authorized and directed to proceed on behalf of the City with the sale of bonds, to select a date for the sale thereof, to cause to be prepared such notice and sale information as may appear appropriate, to publish and distribute the same on behalf of the City and otherwise to take all action necessary to permit the sale of the bonds on a basis favorable to the City and acceptable to this governing body. PASSED AND APPROVED this 23rd day of May , 2011. Ernest G. Clark, Mayor ATTEST: Suzy ScWes, City Clerk CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF BLACK HAWK ) I, the undersigned City Clerk of Waterloo, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of said Municipality hereto affixed this 23rd day of May , 2011. �.e.0 Suzy Sc ares, City Clerk Waterloo, Iowa SEAL 692377.1111310.090 CITY OF WATERLOO Council Communication City Council Meeting: May 23, 2011 Prepared: May 18, 2011 Dept. Head Signature: # of Attachments: SUBJECT: Recommendation to reject all bids in conjunction with the purchase of a current model year trailer mounted crack sealer unit and re-bid the purchase of this item Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement: Request to reject all current bids and re-spec this piece of equipment. Expenditure Required Source of Funds Policy Issue Alternative Background Information: Bids on this item were opened on May 9, 2011. Spec's contained an internal system that drastically increases the cost and does not affect the overall operation of the equipment. Removal of that specification should reduce the overall cost of this equipment. This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-448 RESOLUTION APPROVING RECOMMENDATION TO REJECT ALL BIDS IN CONJUNCTION WITH THE PURCHASE OF ONE (1) MODEL YEAR TRAILER MOUNTED CRACK SEALER UNIT AND RE-BID THE PURCHASE OF THE EQUIPMENT. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the recommendation to reject all bids in conjunction with the Purchase of One (1) Model Year Trailer Mounted Crack Sealer Unit and re-bid the purchase of the equipment, be and the same is hereby approved. PASSED AND ADOPTED this 23rd day of May, 2011 . Ernest G. Clark, Mayor ai ATTEST: uzy Sch res, CMC City Clerk �;,� ii CITY OF WATERLOO, IOWA .1 jig fir WASTE MANAGEMENT SERVICES dlerlUO"\O 3505 EASTON AVE. WATERLOO,IA 50702 (319)291-4553 FAX(319)291-4523 LARRY N.SMITH SUPERINTENDENT Council Communication Mayor City Council Meeting: 5/23/2011 BUCK Prepared: 5/17/2100 CLARK Dept. Head Signature: # of Attachments: 2 -- COUNCIL MEMBERS SUBJECT: Drip Dispersal Wastewater Treatment Facility Professional Service N•N•M••N•N•N• DAVID Agreement JONES Ward I Submitted by: Larry N. Smith, WMS Superintendent CAROLYN COLE Recommended City Council Action: Requesting a approval of the Professional Service Ward Agreement between AECOM Technical Services, Inc. and the City of Waterloo for a new HAROLD wastewater treatment facility to be located on the Waterloo Regional Airportproperty. GETTY Ward 3 QUENTIN Summary Statement: The scope of services consists of preparing plans and specifications HART and obtaining the necessar y permits from the IDNR for constructing the Drip Dispersal Wastewater Treatment Facility. Services to be provided are further defined in Exhibit A. RON WELPER Ward 5 Expenditure Required: Estimated $175,000.00 BOB GREENWOOD At-Large Source of Funds: Sewer Bonds STEVE SCHMITT Policy Issue: At-Large Alternative: Background Information: WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-449 RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT WITH AECOM TECHNICAL SERVICES, INC. AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Professional Services Agreement dated May 23, 2011, at a cost of $175, 000 . 00, to assist in preparing plans and specifications and obtaining the necessary permits from the Iowa Department of Natural Resources for constructing a new wastewater treatment facility to be located on the Waterloo Regional Airport property, by and between AECOM Technical Services, Inc. of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 23rd day of May, 2011 . /e61'446r1 ? Ernest G. Clark, Mayor ATTEST: Suzy Sch res, CMC City Cler • CITY OF WATERLOO, IOWA WASTE MANAGEMENT SERVICES 3505 EASTON AVE. WATERLOO,IA 50702 (319)291-4553 FAX(319)291-4523 dferlDO N0 LARRY N.SMITH SUPERINTENDENT Council Communication mayor City Council Meeting: 5/23/2011 BUCK Prepared: 5/17/2011 CLARK Dept. Head Signature: �✓/ # of Attachments: 2 COUNCIL MEMBERS SUBJECT: Supplemental J pp Agreement No. 4 Wastewater Pollution Control System Review DAVID oNdEs Submitted by: Larry N. Smith,WMS Superintendent War I CAROLYN Recommended City Council Action: Approval of Supplemental Agreement No.4 for Ward 2 construction -phase services for the construction of the Pumping Station at the Anaerobic Lagoon. HAROLD GETTY Summary Statement: The Project includes the construction of a new influent pumping Ward 3 station and a new lagoon bypass structure, associated piping and controls at the QUENTIN anaerobic lagoon site, City Contract No. 807 HART Ward 4 RON Expenditure Required: $65,000.00 WEEPER Ward 5 Source of Funds: Sewer Bonds BOB GREENWOOD At-Large Policy Issue: STEVE SCHMITT Alternative: At-Large Background Information: A Professional Services Agreement was entered into between the City of Waterloo and AECOM dated June 15, 2009 for the various aspects of the Wastewater Pollution Control System. WE'RE WORKING FOR YOU! An Equal Opportunity/ARrmative Action Employer This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-450 RESOLUTION APPROVING SUPPLEMENTAL AGREEMENT NO. 4 WITH AECOM TECHNICAL SERVICES, INC. AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that Supplemental Agreement No. 4 dated May 23, 2011, at an additional cost of $65, 000 . 00, for construction-phase services for the construction of the Pumping Station at the Anaerobic Lagoon, by and between AECOM Technical Services, Inc. of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 23rd day of May, 2011 . Lie(4-4-€1214- rnest G. Clark, Mayor ATTEST: S . RI,-Ca" Suzy Schk.es, CMC City Clerk —=-� CITY OF WATERLOO, IOWA rie / l r.. WASTE MANAGEMENT SERVICES 3505 EASTON AVE. WATERLOO, IA 50702 (319)291-4553 FAX(319)291-4523 %r100 \O LARRY N.SMITH SUPERINTENDENT Council Communication A/layar City Council Meeting: 5/23/2011 BUCK Prepared: 5/17/2011 CLARK Dept. Head Signature: _ # of Attachments:_2_ COUNCIL MEMBERS SUBJECT: Supplemental Agreement No. 5 Wastewater Pollution Control System Review DAVID JONES Submitted by: Larry N. Smith, WMS Superintendent Ward CAROLYN Recommended City Council Action: Approval of Supplemental Agreement No.5 for COLE rehabilitation of approximately 84 manholes along the Highway 63 south corridor. Ward 2 HAROLD Summary Statement: The scope of services is for construction related services. City GETTY Contract 809. Ward 3 QUENTIN HART Expenditure Required: $18,000.00 Ward 4 RON WELPER Source of Funds: Sewer Bonds Ward 5 BOB GREENWOOD Policy Issue: At-Large STEVE Alternative: SCHMITT At-Large Background Information: A Professional Services Agreement was entered into between the City of Waterloo and AECOM dated June 15, 2009 for the various aspects of the Wastewater Pollution Control System. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-451 RESOLUTION APPROVING SUPPLEMENTAL AGREEMENT NO. 5 WITH AECOM TECHNICAL SERVICES, INC. AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that Supplemental Agreement No. 5 dated May 23, 2011, at an additional cost of $18, 000 . 00, for construction-phase services for the Highway 63 South Manhole Rehabilitation Project, Contract No. 809, by and between AECOM Technical Services, Inc. of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 23rd day of May, 2011 . Ernest G. Clark, Mayor ATTEST: EIAK y SchAes, CMCG� � City Cler CITY OF WATERLOO Council Communication City Council Meeting: 5/23/11 Prepared: 5/17/11 Dept. Head Signature: # of Attachments: SUBJECT: Award Bid &Approve Purchase of One 2011 (1) John Deere 333D Track Loader&Attachments Submitted by: JB Bolger-Golf& Downtown Area Maintenance Manager Recommended City Council Action: Award Bid and approve purchase of One (1)John Deere 333D Track Loader&Attachments to Murphy Equipment, Waterloo IA, price including trade of snow blower unit: $89,339.00 Summary Statement This unit will be used for maintenance at all Leisure Services Operations Expenditure Required$29,496.10 Source of Funds General Obligation Bond Funds for Off Road Park Maintenance Equipment Policy Issue N/A Alternative N/A Background Information: CITY OF WATERLOO LEISURE SERVICES 1101 CAMPBELL AVE WATERLOO IA 50701 GENERAL INSTRUCTIONS, REQUIREMENTS AND SPECIFICATIONS ONE (1) NEW 2011 COMPACT TRACK LOADER WITH ATTACHMENTS BID REQUEST Bid documents for One (1) New 2011 Compact Track Loader with Attachments ready for use by the City of Waterloo, Iowa. INSTRUCTIONS TO BIDDERS BID DEADLINE DATE: 12:00 NOON - MONDAY, May 16, 2011 The City of Waterloo, Iowa, is seeking competitive bids on the mowers described in the enclosed Specifications. All bids are to be submitted to the City Clerk's Office located at 715 Mulberry Street, Waterloo, Iowa, 50703, in a sealed envelope. When submitting bid, please note on the lower, left-hand corner of envelope: ➢ 2011 COMPACT TRACK LOADER All bids must meet or exceed the Specifications provided. Bids that do not meet or exceed the Specifications will be rejected. All bid prices are recognized by the City and the Bidder to be valid irrevocably for a minimum of sixty (60) days from the calendar date of the Bid Opening. Standard procedure dictates that the City of Waterloo will accept the lowest responsive, responsible bid. However, the Bidder understands that the City reserves the right to reject any bid that is either considered not to be responsive or not most advantageous to the City. The City will normally award the purchase contract to the responsible Bidder who meets or exceeds the minimum specifications provided. The City of Waterloo, Iowa, reserves the right to accept or reject any and all bids. If applicable, the Bidder guarantees that Title conveyed for the goods shall be delivered free from security interest or other lien or encumbrance. The Bid Price given shall be the complete price for unit or units meeting specifications provided. This price shall include all discounts, freight and/or transportation costs necessary to supply the vehicles in accordance with the Specifications and to the final destination at 1101 Campbell Avenue, Waterloo, Iowa. Certain units or equipment items may be listed as trade-ins for specified purchases. The trade-in values are to be specifically listed as indicated in the proposal documents. The city reserves the right to purchase the units with or without the trade-ins. INSTRUCTIONS TO BIDDERS PAGE TWO Certain units may have special warranty provisions, maintenance provisions, or buy- back guarantees. These will be listed in the individual specifications. The Bidder is cautioned to review these carefully and complete the bid proposal accordingly. Specific questions may be addressed to: JB Bolger Golf Manager, Waterloo Leisure Services, 1101 Campbell Avenue, Waterloo, Iowa 50701, (319) 291-4370. The Bidder must have and maintain inventory of repair parts as well as have experienced service personnel for this equipment. The Bidder shall certify by the act of signing and submitting his/her bid that all items and service delivered hereunder shall comply with the Federal Occupation Safety and Health Act of 1960 as amended and applicable. BID DEADLINE: Bids will be received until 12:00 Noon, local time on Monday, May 16, 2011. Bids will be publicly opened May 16, 2011, at the 5:30 p.m. City Council meeting. THE CITY RESERVES THE RIGHT TO REJECT ANY AND/OR ALL BIDS. SPECIFICATIONS ONE (1) NEW 2011 John Deere 333D COMPACT TRACK LOADER WITH ATTACHMENTS The undersigned hereby proposes to furnish the following equipment f.o.b. Waterloo, IA, ready for immediate use with all necessary parts and accessories needed for its operation as specified below. Dealer must list any deviation from specifications given. Loader Specs: Code 0975 E-H joystick controls w/attachment control and E-H performance package 2600 Wide rubber tracks- 17.7 inch 3003 High flow hydraulics and hydraulic self leveling 4001 2 Inch seatbelt w/shoulder harness 5001 Power Quik-Tatch 5205 Cab enclosure w/ heat, defrost, air-conditioning, and severe duty door. 6002 Air suspension seat (Cloth) 6501 Reversing fan drive 6800 Horn 8040 Backup alarm 8050 Cold start package 8340 Radio, AM/FM w/aux input 8370 HD Louvered grille (D-Series) 9062 84 inch HD construction bucket (21.0 cu. ft.) w/ edge AT348483 Strobe light, amber+ Guard for strobe light, hazard flashers & horn: 705322 AT372947 Lift cylinder hose guards AT372948 Auxiliary hydraulic line quick coupler guard AT372949 Operator window/ side window guards AT372945 Exaust hood opening seal (D-Series) AT372955 Front work lights and rear hood light guards (D-Series) AT372946 Level II FOPS Plate (D-Series) AT372950 Toe guard and door upgrade kit (D-Series) AT397455 Rear deflectors w/ bumper AT347135 84 Inch tooth bar for BOCE-9 teeth Operators, technical, and parts manuals Safety video Attachments: John Deere Worksite Pro MH60 Mulching Head- 8930T 1001 Front mulching trap door AT348477 Attachment control (with E-H joystick controls) (D-Series) John Deere Worksite Pro 48 Inch Heavy Duty Rail Pallet Forks- 1570T John Deere Worksite Pro SB72H Snow Blower- High Flow- 9550T 1001 Control box and harness TRADE IN EQUIPMENT Loftness Snow Blower Model Year 1999 72 Inch Width Model Number: 721 E5EB Serial Number: 22-QH-00 CITY OF WATERLOO BID FORM ONE (1) NEW 2011 JOHN DEERE 333D COMPACT TRACK LOADER WITH ATTACHMENTS COMPLETE Our bid for one (1) new 2011 John Deere 333D Compact Track Loader with Attachments meeting the specifications as previously stated in these bid documents, delivered F.O.B. to Leisure Services, 1101 Campbell Avenue, Waterloo, Iowa, ready for use by the City of Waterloo: Trade value on used Loftness snow blower attachment: If awarded the contract, we agree to deliver the equipment to the City of Waterloo within 90 calendar days from the date the contract is awarded. Failure to deliver to the City of Waterloo on or before the designated date shall result in a penalty at a daily rate of $50.00 per working day until delivery is made. We understand that this quotation will be reviewed by the Leisure Services Golf Manager and the Waterloo City Council for the purpose of securing the equipment at the most favorable cost. Life Cycle Analysis will be used when appropriate. Factors such as service location and availability, warranty, maintenance records and vendor's past performance records will be considered where applicable. Bidder Company Name Address City State Zip Code Contact Person Signature Date Phone Fax This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-452 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF BID TO MURPHY TRACTOR & EQUIPMENT CO. OF WATERLOO, IOWA, IN CONJUNCTION WITH THE PURCHASE OF ONE (1) NEW 2011 JOHN DEERE 333D COMPACT TRACK LOADER WITH ATTACHMENTS, IN THE AMOUNT OF $89, 339 . 00, INCLUDING THE TRADE IN OF ONE (1) 1999 LOFTNESS SNOW BLOWER. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the bid of Murphy Tractor & Equipment Co. of Waterloo, Iowa, in the amount of $89, 339. 00, in conjunction with the purchase of one (1) new 2011 John Deere 333D Compact Track Loader with Attachments, including the trade in of one (1) 1999 Loftness Snow Blower, described in the specifications heretofore adopted by this Council for said project with Resolution No. 2011-413, after public hearing on May 16, 2011 on published notice required by law, be and is hereby accepted. PASSED AND ADOPTED this 23rd day of May, 2011 . ? "4-Ae' Ernest G. Clark, Mayor ATTEST: Suzy Sch res, CMC City Clerk CITY OF WATERLOO Council Communication City Council Meeting: 5/23/2011 Prepared: 5/17/2011 Dept. Head Signature: Dan Trelka, Director of Safety Services # of Attachments:None SUBJECT: Grant permission for the Waterloo Police Department to apply for a Grant from the Black Hawk Gaming Association to cover the cost of an dual purpose explosive detection K-9. Submitted by: Dan Trelka, Director of Safety Services Recommended City Council Action: Grant Permission for the Police Department to make application to the Black Hawk Gaming Association for grant monies to cover the cost of a dual- purpose explosive detection dog. Summary Statement: The Police Department currently has 3 dual-purpose narcotics detection K- 9s.The addition of this 4th K-9 would add to our capabilities during general duty and greatly enhance our response to explosives or suspicious package calls for service. This would greatly enhance community safety. Expenditure Required: Supplemental funds may be requested through the Max Guernsey Foundation. Source of Funds: Policy Issue: None Alternative: None Background Information: We have seen an increase in suspicious packages and potential explosive ordinance calls. A dual purpose K9 would provide a safer potentially quicker resolution to these calls for service, saving area businesses and the city resources. This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-453 RESOLUTION AUTHORIZING SUBMISSION OF APPLICATION TO BLACK HAWK COUNTY GAMING ASSOCIATION FOR GRANT FUNDING AND DIRECTING EXECUTION OF SAID APPLICATION BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the application for grant funding in the amount of $21, 000 . 00, to fund the purchase of a dual-purpose explosive detection K-9 for the Police Department, by and between the Black Hawk County Gaming Association and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 23rd day of May, 2011 . Ernest G. Clark, Mayor ATTEST: E12\)<A\C Suzy Scha es, CMC City Clerk CITY OF WATERLOO Council Communication City Council Meeting: May 23, 2011 Prepared: Daniel J. Trelka, Director of Safety Services Dept. Head Signature• ql # of Attachments: 3 SUBJECT: U.S. Department of Justice Secure Our Schools Award Submitted by: Daniel J. Trelka, Director of Safety Services Recommended City Council Action: Seeking permission for the Waterloo Police Department and the Waterloo School District to apply electronically for a Secure Our Schools grant. Summary Statement: The Waterloo School District/Waterloo Police Department is seeking permission to apply electronically for a Secure our Schools grant. This grant would allow the Waterloo School District the opportunity to establish and enhance a variety of school safety equipment and/or programs to encourage the continuation and enhancement of school safety efforts. The Waterloo School District would utilize the funds from this grant, which has a 5o% match that they would provide. Expenditure Required: Source of Funds Policy Issue Alternative Background Information: BOARD OF EDUCATION MEETING May 23, 2011 ISSUE: Secure Our Schools Grant FOR: Review and Approval CONTACT: Sharon Miller, Executive Director of School & Community Relations ATTACHMENTS: Budget Draft; Grant Assurances, Review, and Approval Form BACKGROUND: In collaboration with the Waterloo Police Department, the District is applying for a Secure Our Schools grant. This grant is designed to enhance public safety through the implementation of community policing strategies focusing on prevention and the development of mutually beneficial relationships between the police and the community. Our communities value safety in their schools above all else. Prevention, mitigation, and preparedness strategies are available which will improve our capabilities to protect our children and our school staffs: • Bullying and violence prevention and intervention training for staff, parents, and students • Securing entrances with electronic systems for authorized entry only; replacing exterior doors • Rekeying two high comprehensive schools • Increasing surveillance systems at three schools • Providing breathalyzers to high schools • Providing additional two-way radios for school staff • Providing multi-purpose ID cards for middle school students Higher expectations for achievement under No Child Left Behind rightfully require that limited resources from local and state sources are focused on teaching and learning. The gap between state funding and escalating operational costs limits the District's ability to purchase much needed equipment and to provide essential safety training to staff and other stakeholders. Without the assistance of this grant, we would not be able to afford the strategies included here to help reduce juvenile delinquency and adult criminal behavior. They will deter crimes and increase the safety of children. The two-year federal grant requires a 50% local match that will be funded through PPEL and/or the One Cent Local Option ($42,688), and the General Fund($21,550). The required internal approvals have been obtained. THE SUPERINTENDENT'S RECOMMENDATION IS: "the Board of Education approve the submission of the 2011 Secure Our Schools grant and the acceptance of any resulting award." COPS SOS Grant 2011 Budget Project Computation Description Local Match # unit Per Item Item Name items cost Subtotal PPEL/1 Cent General Bullying/violence prevention year 1 1 26,800 26,800 All Staff 13,400 Bullying/violence prevention year 2 1 11,800 11,800 All Staff 5,900 Electronic fob control door systems 2 5000 10,000 Expo and Poyner entrances 5,000 Exterior Doors 1 25,000 25,000 East, High Street 12,500 Rekey High Schools 2 13,000 26,000 East and West doors 13,000 Surveillance cameras/monitors 20 580 11,600 Expo, East 5,800 Surveillance cameras/monitors 14 500 7,000 Lou Henry 3,500 Breathalyzers 6 45 270 East, Expo,West 135 Mouth pieces 3 35 105 East, Expo,West 53 Two way radios 16 250 4,000 Expo, Bunger,Cunningham 2,000 Bunger, Carver,Central, Student IDs year 1 2250 1 2,250 Hoover 1,125 Bunger,Carver,Central, Student IDs year 2 2250 1 2,250 Hoover 1,125 ID printer 1 1,400 1,400 Bunger 700 Totals $128,475 $42,688 $21,550 Local Match $64,238 This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-454 RESOLUTION APPROVING APPLICATION WITH U. S. DEPARTMENT OF JUSTICE, OFFICE OF COMMUNITY ORIENTED POLICING SERVICES. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the application dated May 23, 2011, for COPS Secure Our Schools Program grant, with 50 percent match to be provided by the Waterloo School District, to establish and enhance a variety of school safety equipment and/or programs to encourage the continuation and enhancement of school safety efforts, by and between the U. S. Department of Justice, Office of Community Oriented Policing Services, and the City of Waterloo, Iowa, be and the same is hereby approved. PASSED AND ADOPTED this 23rd day of May, 2011 . 16/41- ed- a4e/ Ernest G. Clark, Mayor ATTEST: uzy Sch es, C City Cler �_ �;�; CITY OF WATERLOO , IOWA COMMUNITY DEVELOPMENT LL-ITT-.--gym 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319)291-4429 Fax(319)291-4431 dferloo \o Mayor CITY OF WATERLOO BUCK CLARK Council Communication City Council Meeting: Ma 23 1111 COUNCIL Prepared: M 18, //U� MEMBERS Dept. Head Siav gnature:2011 Signature o initials o ept. Head # of Attachments: 1 DAVID JONES SUBJECT: 2011 Healthy Homes and Lead Hazard Program Grant Ward 1 CAROLYN Submitted by: Nancy Gulick, Community Development Coordinator COLE Ward 2 Recommended City Council Action: Approve prove submission of Healthy Homes and Lead HAROLD Hazard Program Grant to the U.S. Department of Housing and Urban Development. GETTY Ward 3 Summary Statement: We received notice of fund availability for approximately $47.5 QUENTIN M. million in Lead-Based Paint Hazard Control Program Grants for cities fighting lead HART hazards. Cities competing for this grant must meet the following criteria: 1) identify the Ward 4 number of pre-1940's housing units based upon census related data; 2) indicate the number of children screened with high concentrations of lead in the bloodstream; and 3)be RON judged on the quality of the plan submitted. WELPER Wards Expenditure Required: The total project will be approximately $2,409,343.00. The grant application is for about$1,592,198.00 and the match is $817,145.00. The match is BOB comprised of$900.00 in kind from the Regional Training Center for Room Space, an GREENWOOD estimated $80,000.00 from our partner,the Black Hawk County Health Department, and At-Large $736,245.00 CDBG funds for Lead Remediation, 2% of Rudy Jones' time and health STEVE insurance for the Rehabilitation Staff. See attached Budget and Factor Narrative. SCHMITT At-Large Background Information: The Community Development Board authorized staff to prepare this application on May 17, 2011. 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( to coaoU o o 0U U U y.. y V q U Ci . m O 0 0� U _ is ry D I L ' s 5 com N O Tsc 4 2E T a w � I m � I- � � 0 0 0 N N_ gm U p 0 0 0 0 0 0 0 0 0 0 0 o N ..C. t0 CO r 0 r O O M r 0 0 N v I, O N CI G M L 1 r m E a `o N M O O ' 0 1 0 0 0 ' V CO V O M 01 P O 0 0 a M r r CO0 r 01 r t0 O l+) 0) N Ih I' � ' r N NCO r a U) co w f D r N .)- E r N O w N w CO cu co c 00. y i N tyoto 0 as O .0 N 11 Nzc ciS 007m to O l OOO V G U UI = 2= .a O N _ C N 1p O p 0 I N ,i12 . N 0 C C Y y � ? W CM m I" '3 U O L r° G _ E . 04-2 O Vl 0 w m m a s CO u y y E O m. c O r N 6 7 O O O .Lu V p _ V O 0- LL 1•- W U) 000O CH 'to' �_ N .- N CI a Vt 0 n CO 0) 0 0 N . a Q❑ To C C Q E 1 0 This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-455 RESOLUTION APPROVING HEALTHY HOMES AND LEAD HAZARD PROGRAM GRANT APPLICATION AND AUTHORIZING SUBMISSION OF SAME TO U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Healthy Homes and Lead Hazard Program Grant application, in the amount of $1, 592, 198 . 00, with match of $817, 145 . 00, for personnel costs, blood testing, education, training, remediation and equipment to be used toward the elimination of lead paint hazards, be and the same is hereby approved, and the Mayor authorized to submit same to the U. S. Department of Housing and Urban Development in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 23rd day of May, 2011 . /6L-0=64e Ernest G. Clark, Mayor ATTEST: uzy c res, CMC City Cle k CITY OF WATERLOO Council Communication City Council Meeting: May 23, 2011 Prepared: May 18, 2011 Dept. Head Signature: C #of Attachments: I SUBJECT: Smart Controls Contract Amendment #1 Submitted by: Craig Clark- Building Official Recommended City Council Action: Staff has reviewed this agreement and recommended Council approve this document and authorizes Mayor to sign and enter into said agreement. Summary Statement This agreement will amend contract agreement from 11/22/10 for Smart Controls Services. This amendment will put in all necessary flow down language required by the Energy Efficiency and Conservation Block Grant Program. Expenditure Required No change in contract price. Source of Funds Policy Issue Alternative Background Information:At the time the original contract was signed, staff was unaware that this necessary flow down language needed to be included in the contract.All Federal flow down language was followed by said Contractor and the City of Waterloo in the work performed and will have no affect on the cost of the project. This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-456 RESOLUTION APPROVING FIRST AMENDMENT TO CONTRACT FOR SMART CONTROLS SERVICES WITH HALVORSON TRANE SERVICES OF CLIVE, IOWA AND DIRECTING EXECUTION OF SAID AMENDMENT TO CONTRACT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the First Amendment to original Contract for Smart Controls Services dated November 22, 2010, be amended to add necessary flow down language that is required by the Energy Efficiency and Conservation Block Grant Program, by and between Halvorson Trane Services of Clive, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 23rd da of May, 2011 . Ernest G. Clark, Mayor ATTEST: y Sch res, CMC City Clerk CITY OF WATERLOO Council Communication City Council Meeting: May 23, 2011 Prepared: May 18, 2011 Dept. Head Signature: # of Attachments: 1 SUBJECT: Addendum #1 to Aramark Contract Submitted by: Craig Clark Interim Building Official/Maintenance Administrator Recommended City Council Action: Resolution approving the Fire Station's profile (11420000) will fall under the City of Waterloo agreement (12006-000), which expires on 12/17/2013. Staff has reviewed this agreement and recommended Council approve this document and authorizes Mayor to sign and enter into said agreement. Summary Statement Currently Fire Stations are not under a contract, they are under a profile. Allowing Aramark to change prices as they see fit. The City of Waterloo's contract has terms specified for fee increases on a yearly basis. By this addendum the Fire department will go under the current City contract which will decrease the Aramark billing for Fire Stations. Expenditure Required $0.00 Source of Funds Background Information: This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-457 RESOLUTION APPROVING ADDENDUM NO. 1 TO CONTRACT WITH ARAMARK UNIFORM SERVICES OF WATERLOO, IOWA AND DIRECTING EXECUTION OF SAID ADDENDUM BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that Addendum No. 1 to Contract dated May 23, 2011, to include Fire Rescue' s profile under the City of Waterloo Agreement which expires on December 17, 2013, by and between Aramark Uniform Services of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 23rd day of May, 2011 . „e6;A:e4 ,f Ernest G. Cl..;k, Mayor ATTEST: C:7- /L-Ja_Te_s_,4 uzy Schare , CMC City Clerk �---�„� CITY OF WATERLOO , IOWA I t ^1,4 COMMUNITY PLANNING AND DEVELOPMENT y� 715 Mulberry Street • Waterloo,Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 t@P/QO t0 N OP L,C,ANDERSON,Community Planning&Dowlorru•'U Does., CITY OF WATERLOO BUCK CLARK Council Communication COUNCIL City Council Meeting: May 23, 2011 MEMBERS Prepared: May 18, 2011 Dept. Head Signature: Noel Anderson, Community Planning & Development Director DAVID # of Attachments: 1 JONES Ward/ SUBJECT: Resolution approving the additional 5-year renewal of the lease CAROL.YT,, with the University of Northern Iowa for the use of 800 Sycamore Street for the C LE University of Northern Iowa Center for Urban Education (UNI-CUE) facility. Ward 2 HAROLD Submitted by: Noel Anderson, Community Planning & Development Director GETTY Word Recommended City Council Action: Staff requests the approval of the attached OUFN'rIN proposal and authorize the Mayor to sign and fully execute any necessary HART paperwork for the lease renewal as described. tare4 Summary Statement: The agreement will continue the great partnership between RON the City of Waterloo and the University of Northern Iowa for the UNI-CUE facility to WELTER 5operate in Downtown Waterloo at 800 Sycamore Street. u%ard BOB The City of Waterloo entered into a lease agreement with the University of Northern c REENWOOI) Iowa for the operation of the UNI-CUE facility at 800 Sycamore Street approximately Ar-Loge 10 years ago. The partnership was crucial to the City's ability to gain enhancement SIEVE grant funds and bonding for the renovation of the historic train depot building. The SCHMITT building itself had fallen into disrepair and needed to be fixed up or demolished. A,c" Silos and Smokestacks had worked to try and renovate the building, but were unable to gain enough funds to complete the project. The City of Waterloo was able to use federal enhancement funds for the renovation, matched with city bond funds, as it was a historic transportation building having been built and utilized for a long period of time as a train depot. The partnership with the UNI-CUE use allowed the city to gain back lease funds to help pay off the bonds issued for the renovation of the building. The presence of UNI and UNI-CUE in Downtown Waterloo has been a great boost for downtown development, and staff recommends this partnership and relationship continue. CITY WEBS! I L. www ei waterkxi.ia.us WE'RE WORKING FOR YOU? `.r An Equal Opportunity/AH6rnatnie Action Employer The existing lease agreement allows for UNI to provide written intent to renew the lease for another 5-year period at the same lease rate, currently at $6,035.08 per month or $72,420.96 per year. This Council action will extend the lease from August 21, 2011 to August 20, 2016. They will also have one more 5-year lease option in place at the end of this period. Expenditure Required: NA Source of Funds: NA Policy Issue: Economic Development and Property Management Alternative: None, allowed by current lease agreement. Background Information: The former Chicago Great Western Depot location, which is currently occupied by UNI-CUE, is a highly visible and important location within the entire Downtown Waterloo and Riverfront Renaissance area. The presence and occupancy of UNI-CUE in this area pays enormous dividends to try and bring further development and positive redevelopment to the area. This entire project has also helped to renovate and preserve a truly historic structure within Downtown Waterloo, helping to keep the City historic and nostalgic feeling in place for Downtown Waterloo, as well as helping to create a new sense of place and creation of historic districts within the downtown area. The creation of these historic districts also help lead to additional sources of grant funding, incentives for redevelopment, etc. This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-458 RESOLUTION APPROVING 5-YEAR RENEWAL OF LEASE AGREEMENT WITH THE UNIVERSITY OF NORTHERN IOWA AND DIRECTING EXECUTION OF SAID LEASE AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the 5-year renewal of the Lease Agreement dated May 23, 2011, for the use of 800 Sycamore Street for the University of Northern Iowa Center for Urban Education (UNI-CUE) facility at an annual lease amount of $72, 420 . 96, for the period August 21, 2011 to August 20, 2016, by and between the University of Northern Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 23rd day of May, 2011 . E nest G. Clark, Mayor ATTEST: Suzy Scha es, CMC City Clerk CITY OF WATERLOO , IOWA :40.06. ,,,," t OMMUNITY PLANNING AND DEVE OPMEN1 70 'P tr rlbu.Iowa 50703-'+78.3 • ( i i ,:+"-°I -i, 1, .Hp; 1y 1)1.1:SON Coniniimal C.r, / v CITY OF WATERLOO 110\1113/ ec( ("ARK Council Communication City Council Meeting: May 23, 2011 Prepared: May 20, 2011 c_..--- 0 ' '')UNCII Dept. Head Signature: Noel Anderson, Community Planning & Development Director /.11 Bt I`' # of Attachments: 1 SUBJECT: Set a date of hearing to vacate, sell, and convey a portion of San Marnan Drive generally located between Galactic Drive and West 4th Street, west of Ansborough, to Sunnyside South Addition, LLC for the purpose of relocating the roadway for the creation of new residential lots within the City of Waterloo, for$1.00. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Set a date of hearing to vacate, sell, and convey a portion of San Marnan Drive generally located between Galactic Drive and West 4th Street, west of Ansborough, to Sunnyside South Addition, LLC for the purpose of relocating the roadway for the creation of new residential lots within the City of Waterloo, for$1.00 Summary Statement: As you can see from the attached drawing, South Sunnyside Addition, LLC, is proposing to vacate and acquire a portion of the current right-of-way of San Marnan Drive. This would include a good portion of the roadway from Galactic Drive to just ," +' before the bridge towards 4th Street. This roadway would be vacated, a new roadway would be built further to the south but still within the existing right-of-way, to create new residential lots on the southerly edge of the Sunnyside Golf Course. At the hearing, a Development Agreement, will require the developer to build that new roadway to city specifications for this area. South Sunnyside Addition, LLC hopes this will be the first phase of many phases to redevelop this entire creating new residential and new business lots for the City of Waterloo. The request meets the Sale of Property Policy as the applicant is working to create new buildable lots out of existing right-of-way, and is paying for the complete relocation of the roadway as a part of the agreement, at no cost to the City of Waterloo. Expenditure Required: NA Source of Funds: NA Policy Issue: Sale of City Property and Economic Development Alternative: Not vacate CI l , WE BSI E�: w,ww0-;1 11 , i ) W1 ',RE WORKING FOR YOU `\�AiE9t •I A,E qua I Oppor(undylllPu mry a. e A:hr n I ,1r L,,V r Background Information: The City of Waterloo would like to see more housing opportunities within its corporate limits, which a major portion of that is the creation of subdivisions and platting of lots. This request would create new lots where existing right-of- way lies, as well as work to take advantage of a great asset, the Country Club Golf Course, in this area to attract high quality housing. May 3,2011 REQUEST: Request by Sunnyside South Addition, LLC to vacate a portion of West San Marnan Avenue right-of-way, located between Ansborough Avenue and West 4th Street. APPLICANT: Sunnyside South Addition, LLC, PO Box 447, Hudson, IA 50643. GENERAL The applicant is requesting to vacate approximately a IA mile DESCRIPTION: portion of West San Marnan right-of-way for the purpose of relocating San Marnan Drive further to the south to create new residential lots abutting the south edge of Sunnyside Country Club. IMPACT ON NEIGHBORHOOD & The requ est would not a SURROUNDING qappear to have a negative impact on the LAND USE: surrounding neighborhood, as additional single-family housing would be compatible with already existing development. VEHICULAR & PEDESTRIAN The request could have a negative impact upon traffic within the TRAFFIC surrounding area, as the road would need to be closed for CONDITIONS: approximately 3 months for construction of the new road, requiring that traffic find alternate routes. RELATIONSHIP TO RECREATIONAL The Shaulis Road Trail is located approximately 1 mile to the south TRAIL PLAN: at the intersection of West Shaulis Road and Ansborough Avenues. A new recreational trail is currently taking shape in the South Waterloo Business Park area along Fisher Drive to the south, which will connect into existing office development to the east at Kimball Avenue and West San Marnan Drive. It is also planned to extend the recreational west of Ansborough Avenue along Fitzway Drive. ZONING HISTORY The north '/z of the vacate area is zoned "R-1" One and Two Family FOR SITE AND Residence District, and has been zoned as such since the adoption IMMEDIATE VICINITY: of the Zoning Ordinance. The south 'A of the vacate area is zoned "R-4,R-P" Planned Multiple Residence District, and "C-2,C-Z" Conditional Zoning District, and was rezoned as such on February 25, 2004 from "A-1"Agricultural District. North — Sunnyside County Club, zoned "R-1" One and Two Family Residence District. South —Vacant development ground and some professional office development, zoned "R-4,R-P" Planned Multiple Residence District. East—West San Marnan Drive right-of-way, zoned "R-1" One and Two Family Residence District and "C-2,C-Z" Conditional Zoning District. West—West San Marnan Drive right-of-way, zoned "R-1" One and Two Family Residence District and "R-4,R-P" Planned Multiple Residence District. DEVELOPMENT The surrounding area is comprised of vacant development ground Page 68 Vacate W San Marnan—Ansb to W 4"' Page 1 of 4 May 3,2011 HISTORY: to the south for future multiple family residential development and professional office development. The Sunnyside Country Club is to the north and serves as green space, and there are single-family houses that abut that development. BUFFERS/ SCREENING No buffers or additional screening is needed with this request. REQUIRED: DRAINAGE: Vacation of the right-of-way would not appear to have a negative impact on drainage in the area. There is currently ditch drainage along the existing road and there would be storm sewer installed as part of the construction of the new road. The storm sewer will need to be adequately designed to handle the drainage in the area. FLOODPLAIN: No portion of the property in question is located within a Special Flood Hazard Area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map 190025 0015, dated July 3, 1985. PUBLIC /OPEN Sulentic Park is located approximately a 1/2 mile to the northeast SPACES/ SCHOOLS: along the west side of Ansborough Avenue. The nearest school would be Lou Henry Elementary and Hoover Middle School, located approximately 1 .5 miles to the north and east at the intersection of Rachael Street and Colby Road. UTILITIES: WATER, There is 4" drain tile located on both the north and south sides of SANITARY SEWER, West San Marnan Drive. It appears that there were some culverts STORM SEWER, ETC within the area in question, however, those have been abandoned and plugged. There is a large overhead electric line that runs along the south side of the road. It is not proposed to change the location of the overhead electric and it will remain on the south side of the existing right-of-way. There is a 12" water main that is stubbed at the intersection of West San Marnan Drive and Galactic Drive that can be extended westward to serve new development. RELATIONSHIP TO The Future Land Use Map (February 3, 2003) designates the area COMPREHENSIVE as Parks and Open Spaces, as well as Mixed Commercial, Medium LAND USE PLAN: to High Density Residential, Professional Offices and Compatible Light Commercial. The proposed vacate would be consistent with that designation. The site is located within the Primary Growth Area. STAFF ANALYSIS — The applicant is requesting to vacate approximately 2,600' of West ZONING San Marnan Drive right-of-way between Ansborough Avenue and ORDINANCE: West 4th Street for the purpose of relocating the roadway further to the south to create additional residential development lots that abut the south side of Sunnyside Country Club's golf course. The applicant has indicated that relocation and reconstruction of the new road will take approximately 3 months to complete, which means that traffic will have to be re-routed to other routes in the Page 69 Vacate W San Marnan—Ansb to W 4th Page 2 of 4 May 3,2011 area during that time. The submitted vacate plat shows 26 new residential lots being created upon the north side of the relocated road. It is planned to extend sanitary sewer, storm sewer and water to serve the new residential lots, all at the expense of the developer. At this time, it is not known what the sizes of the new sewers will be. The plans show the new roadway still being located within existing San Marnan Drive right-of-way, however, it may be necessary to examine if additional right-of-way would need to be dedicated in the future along the south side of the relocated road. The existing overhead electric line will still remain in its current location and be on the south side of the proposed road. The overall future development of the area will eventually entail and involve all of the land from West 4th Street to Ansborough, from Highway 20 to West San Marnan Drive. This "Phase I" of the overall development is for the relocation of the current San Marnan corridor slightly to the south edge of the current right-of-way, to bring forth new residential lots that abut the golf course site. Further phases of the overall development will work to construct a new minor arterial roadway curving further to the south, which would create new lots for professional office and commercial development. When that new roadway is built, some intersection changes would be made upon the "Phase I" portion, to make the future roadway the desired route for thru-traffic, and revert the "Phase I" portion to a local street setting. In essence, this is the first step in a multi-step development process that will change the entire area for more residential, professional office, and commercial development. This area is zoned "R-4,RP" Planned Residence District, so staff is confident that the overall development plan will be built, over time, in accordance with the goals and policies of the Comprehensive Plan , to ensure that the public interest is secured in its development for overall road, drainage, development, and land use design. STAFF ANALYSIS — SUBDIVISION There is no platting required for this request. ORDINANCE: Page 70 Vacate W San Marnan—Ansb to W 4"' Page 3 of 4 May 3,2011 STAFF Therefore, staff recommends that the request to vacate a portion of RECOMMENDATION: West San Marnan Drive between Ansborough Avenue and West 4th Street due to the following reasons: 1. The request would not appear to have a negative impact on the surrounding area, and relocation of the road will promote further residential and professional office development. 2. The request would not appear to have a negative impact upon pedestrian or vehicular traffic conditions within the surrounding area, as the street will only be closed approximately 90 days. Subject to the following condition(s): 1. That the new roadway is built within 90 days of conveyance of the portion to be vacated, to ensure that traffic is not altered for an extended period of time. 2. That the new road to be built is dedicated for the relocation of West San Marnan Drive, and is built in accordance with all applicable codes and ordinances, and is acceptable to the City Engineer for roadway design, drainage, and other applicable regulations. Page 71 Vacate W San Marnan—Ansb to W 4'" Page 4 of 4 A17� R4CZ ' ' r - ' I. 4 ' J; .! "-I ter-- • .,. Wit" a - R", Request to vacate portion of San Marnan -'''i_' right-of-way between Ansborough and W 4th Street ill mi - i iv :rr R 3= �R-4,R-P '' ,� "t I A. _ -- . '°.j , i „ .„._ , __, ,.,.. , ,,,,,,,_ 4' . '4 `i a Ip. Iu �- •z --- 4 } Sunnyside Country Club �.4 a �► - •, � iii -- y az "-'�4 A. L 4 c.' X 3` ' .. a -AgeorAw / _ San`Marnan Drive 7` �` F 61,414 -VGM4' g " } ,nt Y Proposed Vacate Area "" R-4,R P 3 Y s _ _a ' --- Highway 20 u � �. a 41 A 1- - R 1 500 o .„ A Page 72 1 i in Y a nCyi9 11y{ iE � i a3 E 7 e 1 ) . 1 'LN {11 K I ii L_�. „I . u p tom IT 1 11 I I I 'IN is I \ i IIII 0 0 L( E 11 a P1 GALACTIC OR •1', -0 I;,; I,. N 0 O 0 S __1_ AVSBOROU411 AVE, m '0 0 0 m PROPOSED ROW VACATION YJ Engineering ��a_ S WEST SAN MARNAN DRIVE `� 1501 Technology Parkway v�'�s o Cedar Falls, Iowa — 319-266-5829 = CITY OF WATERLOO IOWA m6wns - City of Waterloo Planning& Zoning Department 715 Mulberry Street,Waterloo,Iowa 50703 ,,��{{ (319)291-4366 Yy Offer to Vacate and Purchase City Right-of-Way ❑ Request to Vacate Easement,Vacate Sidewalk,or Encroachment Agreement ❑ Sale of City-Owned Property Applicant: Sunnyside South Addition L.L.C. Address: PO Box 447,Hudson,IA 50643 Phone No.:(319)290-4357 General Description of Property to Vacated(i.e.-alley between A St.&B St., South of C St.): Part of W.San Marnan Drive right-of-way between Ansborough Avenue and W.4"'Street Legal description of area to be conveyed,vacated,or encroached: See Attached 1. A non-refundable filing fee(s)shall be made as follows(checks payable to City of Waterloo): • Right-of-way vacation—One Hundred Dollar($100.00)Filing Fee • Easement or sidewalk vacation,or Encroachment-Fifty Dollar($50.00)Filing Fee • Sale of city-owned property not required to be vacated—No Fee • Any request not meeting the Sale of Property Policy—One Hundred Dollar($100.00)Fee 2. Offer Price"[Note: If the offer price meets the Sale of Property Policy(see attached)the request will not be required to be reviewed by the Building&Grounds Committee.] • Asking price(see attached Sale of Property Policy for how calculated): • Deductions • May decrease price by 50%for area located within an easement: • May decrease price for the City tax that will be collected on • the land within 5 yrs(8 yrs inside of the CURA): • Costs(surveying&misc.,demolition,remove of curbs,etc): Asking price--Deductions=Value of Property: Offer Price for Entire Area: Note: The above information is a summary of the Sale of Property Policy(see attached). All requests to vacate and purchase City right-of-way must be accompanied by a signed"Intent to Vacate"form for each abutting property to the area to be vacated. Any request that fails to meet the Sale of Property Policy shall not be forwarded to the Building and Grounds Committee or City Council.Any such applicant shall need to request review to Building and Grounds through a City Council member. 3. Publication and Recording Fees*: At the time a buyer(s)has been selected,all publication costs and recording fees must be paid by the applicant. Applicant shall be responsible for collecting from other buyers. 4. Easement*: The following easement shall be retained: 10' utility easement along the south border of vacation area 5. Other: Please provide a site plan and/or aerial photo of the area to be vacated if the request involves additional construction as the reason for the request. PP J✓�f 4�lUt 1\ A lie eff Stickfo ate *Not required for easement vacates sidewalk vacates or Encroachment Agreements Page 74 W. San Marnan Drive R-O-W Vacation Legal Description A parcel of land located in the Southwest Quarter and the Southeast Quarter of Section 5, Township 88 North, Range 13 West of the 5th Principal Meridian; and in the Northwest Quarter and the Northeast Quarter of Section 8, Township 88 North, Range 13 West of the 5th Principal Meridian; all in Black Hawk County, Iowa, more particularly described as follows: Commencing at the Southwest corner of the Southwest Quarter of said Section 5; thence N 89°49'35" E 606.20 feet along the South line of said Southwest Quarter and the North right-of- way line of W. San Marnan Drive; thence N 87°38'39" E 894.24 feet along said North right-of- way line to the point of beginning; thence continuing along said right-of-way line N87°38'39" E 1153.71 feet to a point on the East line of said Southwest Quarter; thence N 87°27'11" E 1446.30 feet along said North right-of-way line; thence S 02°32'49° E 145.00 feet to a point 75 feet normally distant North of the South right of way line of W. San Maman Drive; thence S 87°27'11"W 506.66 feet along a line 75 feet North of and parallel with said South right-of-way line; thence S 88°40'09"W 942.73 feet along a line 75 feet North of and parallel with said South right-of-way line to a point on the West line of said Northeast Quarter of Section 8; thence S 87°38'39' W 1150.83 feet along a line 75 feet North of and parallel with said South right-of- way line; thence N 02°32'49"W 125.00 feet to the point of beginning; containing 7.910 acres, more or less. Prepared for: Sunnyside South Addition L.L.C. Page 75 . Vacate- 7.41 acres of San Marnan right-of-way between Ansborough Avenue and West 4th Street s Looking east at the proposed vacate area of Looking northeast at Sunnyside Country San Marnan. Club. Looking south at agricultural land south Looking west at the proposed vacate area proposed vacate area. of San Marnan. Page 76 4 This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-459 RESOLUTION FIXING THE TIME AND PLACE OF HEARING AND NOTICE TO BE GIVEN ON THE VACATION, SALE AND CONVEYANCE OF A PORTION OF SAN MARNAN DRIVE GENERALLY LOCATED BETWEEN GALACTIC DRIVE AND WEST 4TH STREET, WEST OF ANSBOROUGH AVENUE TO SUNNYSIDE SOUTH ADDITION, LLC AS JUNE 13, 2011, AT 5 : 30 P.M. IN CITY HALL COUNCIL CHAMBERS, WATERLOO, IOWA, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1 . That the Council of the City of Waterloo, Iowa, shall meet at City Hall Council Chambers in the City of Waterloo, Iowa, at 5: 30 p.m. on the 13th day of June, 2011, for the purpose of considering and acting upon a request to vacate, sell and convey a portion of San Marnan Drive generally located between Galactic Drive and West 4th Street, west of Ansborough Avenue to Sunnyside South Addition, LLC, and legally described as follows : A parcel of land located in the Southwest Quarter and the Southeast Quarter of Section 5, Township 88 North, Range 13 West of the 5th Principal Meridian; and in the Northwest Quarter and the Northeast Quarter of Section 8, Township 88 North, Range 13 West of the 5th Principal Meridian; all in Black Hawk County, Iowa, more particularly described as follows: Commencing at the Southwest corner of the Southwest Quarter of said Section 5; thence N 89°49' 35" E 606. 20 feet along the South line of said Southwest Quarter and the North right-of-way line of W. San Marnan Drive; thence N 87°38' 39" E 894 . 24 feet along said North right-of-way line to the point of beginning; thence continuing along said right-of-way line N87°38' 39" E 1153 . 71 feet to a point on the East line of said Southwest Quarter; thence N 87°27' 11" E 1446. 30 feet along said North right-of-way line; thence S 02°32' 49" E 145 . 00 feet to a point 75 feet normally distant North of the South right of way line of W. San Marnan Drive; thence S 87°27' 11" W 506. 66 feet along a line 75 feet North of and parallel with said South right-of-way line; thence S 88°40' 09" W 942 . 73 feet along a line 75 feet North of and parallel with said South right-of-way line to a point on the West line of said Northeast Quarter of Section 8; thence S 87°38' 39" W 1150 . 83 feet along a line 75 feet North of and parallel with said South right-of-way line; thence N 02°32' 49" W 125 . 00 feet to the point of beginning; containing 7 . 910 acres more or less, all in the City of Waterloo, Black Hawk County, Iowa; for $1 . 00, plus costs . Section 2 . That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. Resolution 2011-459 Page 2 PASSED AND ADOPTED this 23rd day of May, 2011 . / -4(.1-7 ?‘"1 Ernest G. Clark, Mayor ATTEST: SC't ) C-J-A Sares, CMC"- City yC1 rk it i CITY OF WATERLOO -Wi 4k (r Building and Grounds Communication rrk k„ '� J , Committee Meeting: May 23, 2011 �G W Prepared: May 18, 2011 Dept. Head Signature:Noel Anderson Community Planning & Development Director # of Attachments: 3 SUBJECT: To set a date of public hearing on the sale of a 10,420 square foot portion of land adjacent to 522 Albany for$300.00 Submitted by: Chris Western-Planner II Recommended City Council Action: To set a date of public hearing on the sale of a 10,420 square foot portion of land adjacent to 522 Albany Street for$300 and publish an official notice pertinent to the requested sale. Summary Statement In 2008 the city 657A'd and demolished a home at 522 Albany Street. The remaining parcel was 127'x 250' or 31,750 sq ft. Later in 2010 Mrs. Lola Burt purchased a 108' x 249' portion of the 127'x 249' to move her home from 1232 Logan Avenue that was being purchased by the D.O.T. for the Hwy 63 expansion project to 522 Albany.At that time she did not want to purchase the entire 127' x 249' parcel, instead opted to purchase a 108' x 249' portion of the lot. Mrs. Burt would now like to own the entire parcel and purchase the remaining 10,420. The 10,420 sq. ft lot is irregular and is not a buildable due to its 19' 8" frontage. The minimum lot width according the Planning and Zoning Ordinance is 50'. Mrs. Burt would now like to purchase this irregular lot and has submitted an application to purchase the lot for$300. The assessed value of the parcel is currently$1,550. Expenditure Required N/A Source of Funds N/A Policy Issue Dilapidated Housing/Infill Development Alternative Put property out for bid. Background Information:The City of Waterloo has been working to address the state of disrepair of the property through out the city using Iowa Legislation(657A)that allows cities to take possession of dilapidated and abandoned homes. The City acquired the property in 2008 through Iowa Code 657 A. The home has since been torn down and is now being offered for sale. Printable Map Output Page 1 of 1 Black Hawk Coun Parcel Ma Parcel ID: :912-19-304-019 Deed Holder: CITY OF WATERLOO Le•al: UNPLATTED WL00 EAST PART OF NW SW SEC 19 T 89 R 12 COM ON S #v 240 ;�� ,fir 1 fi '&• -rwR i to G F. t erP- X tra5,�W rx K 1 t! il, , ✓Y.! F •z.a, �.' rX •` Ark `.Ix,- u t 1 a �, §P I % 4� `S S FS .. .. © GPM •.n.E Pl,o ra • ie s ae . r 1i # P«,r-+carrsK �r #r7 Rt' r i i•meera Ranas wm.w.wmm_ e r 411 44 " ,yBx -t '1„? . I.n..pm airport Perk._ ,• Mime , :-. KnVgailina t '' •' e.e•o m - ,,,,,a-' �emd< ALBANY ST:. t-I11fI Et!.— . , ry , ,41 r!$?"ry t Y*A. d i e# 9 � 3 wre Paula _ai, - ' r 'Ky`' , l 1 x• DTomMo � .'t ti .+? _ffI arcr ' sl f S r.11- don ,-k . : 1"k-..,i v, cr 1 t. g l .�+u - 4------4 ' rm.m._ 4 t ��„ ;� te �} Ate " :_ 1 P,.wt�-11. ig �. madden a tx„ a U, . f: '., I. i, '"• - '.* is • 1 ' S.`' ' Na a r 795 " " zer•• <: ",fromea aT / k .t;- � a - ' ." � s r'y• • f . t O�,t3 o s _ t -�1 a x -&�•14 :-- $7^'%.a xc'{r:;<s':Ar5— ' s.kG•'yLF1.:a � 6 3 flap wonted with 0.dMS.Cep)eighl4C)1992-2K11 ESRTh&c. a " - 0® ,06f. Black Hawk County,Iowa Map Disclaimer.This map does not represent a survey.No liability is assumed for the 316 East 5th Street accuracy of the data delineated herein,either expressed or implied by Black Hawk County, aterloo,Iowa 50703-4774 he Black Hawk County Assessor or their employees.This map is compiled from official Phone:(319)833-3002 records,including plats,surveys,recorded deeds,and contracts,and only contains Fax:(319)833-3070 information required for local government purposes.See the recorded documents for more E-mail:auditor•co.black-hawk.ia.us.or. detailed le.al information. http://www2.co.black-hawk.ia.us/servlet/com.esri.esrimap.Esrimap?S erviceName=bhov&... 5/18/2011 Black Hawk County Detailed Parcel Report Page 1 of 1 BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Parcel ID Deed Holder Tax Mail to Address 8912-19-304-019 CITY OF WATERLOO CITY OF WATERLOO 715 MULBERRY ST PDF No. Map Area Contract Buyer CITY OWNED 7 EWTLO-12 WATERLOO, IA 50703-0000 Property Address Current Recorded Transfer 00000 Date Drawn Date Filed Recorded Document Type 00000-0000 3/6/2008 3/13/2008 2008 017758 D ASSESSED VALUES/CREDITS Year Class 2011 Proposed Values Subject to Board of Review Action E 100% Land Dwelling Building M/E Total Acres Value 1,550 _0 0 0 1,550 0 Taxable Land Dwelling Building M/E Total Value 1,550 0 0 0 1,550 LEGAL UNPLATTED WLOO EAST PART OF NW SW SEC 19 T 89 R 12 COM ON S LINE ALBANY ST 160 FT E OF E LINE WCF & NRTOF WAY THS150FTW60FTS160FTW11.3FTTHSTON LINE CGWRTOFWAY TH ELY ALONG C G W RT OF WAY TO PT DUE S OF PT ON ALBANY ST WHICH IS 127.8 FT E OF BEG TH N TO SAID PT TH W TO BEG EXC COM AT A PT ON THE S LINE OF ALBANY ST THAT IS 100 FT E OF THE E R-O-W LINE OF THE CHICAGO CENTRAL & PACIFIC RAILROAD CO (FRMLY WATERLOO CEDAR FALLS & NORTHERN RLWY)TH SAT RT ANG TO THE S LINE OF ALBANY ST A DIST OF 241.7 FT TO THE PT OF BEG TH CONT SAT RT ANG TO THE S LINE OF ALBANY ST A DIST OF 68.3 FT TH W AT RT ANG A DIST OF 11.3 FT TH SAT RT ANG A DIST OF 138.4 FT TO THE NLY R-O-W LINE OF THE CHICAGO NORTHWESTERN TRANSPORTATION CO (FRMLY CHICAGO GREAT WESTERN RLWY) TH ELY ALONG SAID NLY R-O-W LINE A DIST OF 199.9 FT TO A PT WHICH IS S OF A PT ON THE S LINE OF ALBANY ST THAT IS 187.8 FT E OF THE PT OF COM TH N AT RT ANG TO THE S LINE OF ALBANY ST A DIST OF 182.1 FT TO A PT THAT IS 249.5 FT S OF THE S LINE OF ALBANY ST TH WLY A DIST OF 188 FT TO THE PT OF BEG EXC UNPLATTED WLOO EAST PART OF NW SW SEC 19 T 89 R 12 PARCEL F DESC AS COM AT NW COR LOT 1 BLK 3 SHILLIAMS FOURTH ADD TH ALONG S ROW ALBANY ST N 89 DEG 40 MIN W 18.15 FT TO W LINE OF ALLEY LOCATED W OF BLK 3 ALSO PT OF BEG TH ALONG W LINE S 249.4 FT TH N 89 DEG 37 MIN W 108.05 FT TH N 244.9 FT TO S ROW ALBANY ST TH DUE E 108 FT TO PT OF BEG LAND Basis Front Rear Side 1 Side 2 Lot Area Acres Front 20 20 245 245 0 10420 0.239 Foot Front 60 60 92 92 150 Foot Totals: 10420 0.239 http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891219304019 5/18/2011 (Page 1 of•21 191tf��ryf��R ■sIIlg��aW�Y�RN y��N 11��tltWa s/ eaal1111 MMI I11.I O111IM11 Doc ID: 004137880002 Type: OEN Kind: QUIT CLAIM DEED Recorded: 05/13/2010 at 12:19:02 PM Fee Amt: 818.00 Page 1 of 2 Revenue Tax: 80.00 Black Hawk county Iowa JUDITH A MCCARTHY RECORDER FS1e2010-00021144 * C igb w 4.19n a Prepared by James E.Walsh,Jr.,City Attorney,715 Mulberry,Waterloo,4.50703,telephone(319)29�7 TAX STATEMENT: Lola Bun,1232 Logan Avenue,Waterloo,IA 50703 SPACE ABOVE THIS LINE FOR RECORDER QUIT CLAIM DEED For the consideration of ($2,042.50)Two Thousand Forty-two and 50/100 Dollar(s)and other valuable consideration,plus costs CITY OF WATERLOO,IOWA does hereby Quit Claim to • Lola Burt all our right, title, interest,estate,claim and demand in the following-described real estate in Black Hawk County, Iowa: See attached plat and legal description. This transaction exempt from Documentary Stamp and Declaration of Value per Iowa Code 142SA.2(6)(2009). Each of the undersigned hereby relinquishes all rights of dower,homestead and distributive share in and to the real estate. Words and phrases herein,including acknowledgment hereof,shall he construed as in Use singular or plural number,and as masculine or feminine gender,according to the context. Dated: April 5,2010 CI F I WA nest G. Clark,Mayor ATTES iII/X-)-4:) Suzy h res,City Clerk , STATE OF IOWA,COUNTY OF BLACK HAWK) ss On this 5"day of April,2010,before me,the undersigned,a Notary Public in and for the State of Iowa, personally appeared Ernest G. Clark and Suzy Schares, to me personally known, and who, being by me duly sworn,did say that they are the Mayor and City Clerk,respectively,of the City of Waterloo,Iowa;that the seal affixed to the foregoing instrument is the corporate seal of the corporation,and that the instrument was signed and sealed on behalf of the corporation by authority of its City Council as contained in the Resolution adopted by the City Council,under Council Action No. 130800 of the City Council on the 5"day of April,2010,and that Ernest G. Clark and Suzy Schares acknowledged the execution of the instrument to be their voluntary act.pled,deed and the voluntary act and deed of the corporation,by it v ntarily executed. -.\S pt 3 r3r 1r� n c otary tic in and for the State of to c. 8.� ICi ' 00 a Book . Pame . File Number 2010-00021144 (Page 2 of 2) EXHIBIT"A" THIS PLAT REPRESENTS A SURVEY OF PARCEL"F" That part of the Northwest Quarter of the Southwest Quarter(NW 1/4 SW 1/4) of Section No. 19,Township No.89 North,Range No. 12 West of the Fifth Principal Meridian, City of Waterloo, Black Hawk County,Iowa, described as follows: Commencing at the Northwest corner of Lot No. 1, Block No. 3 of"Shilliams Fourth Addition",point being a found iron bar; thence along the South right-of-way line of Albany Street North 89°40'West a distance of 18.15 feet to the West line of the alley located West of said Block No. 3,point being a found 7/8"O iron pin,also being the point of beginning; thence along said West line South 00°39'West a distance of 249.4 feet to the Northerly line of Acquisition Plat recorded in Misc. Book 568 Page 192 in the Office of the Black Hawk County Recorder,point being a set 12"rebar with license#16264; thence along said Northerly line North 89°37'West a distance of 108.05 feet to a set'/2"rebar with license#16264; thence North 00°39' East a distance of 244.9 feet to the South right-of-way line of said Albany Street, point being a set 12"rebar with license#16264; thence along said South right-of-way line Due East a distance of 108.0 feet to the point of beginning. Containing 26,690 square feet. Subject to restrictions, easements, covenants, ordinances,and limited access provisions of record and not of record. Note: The South line of said Albany Street is assumed to bear Due East for this description. SHEET 2 OF 2 Book . Page . File Number 2010-00021144 NOTICE OF PUBLIC HEARING /2-6( TO WHOM IT MAY CONCERN: Notice is hereby given that on the 13th day of June, 2011, at 5 : 30 p.m. , in the Council Chambers in the City Hall in the City of Waterloo, Iowa, a public hearing will be held by the Council of the City of Waterloo, Iowa, on the proposal to sell and convey a 10, 420 square foot portion of land adjacent to 522 Albany Street to Mrs . Lola Burt, described as follows: EXHIBIT "A" THIS PLAT REPRESENTS A SURVEY OF PARCEL "F" That part of the Northwest Quarter of the Southwest Quarter (NW 1/4 SW 1/4) of Section No. 19, Township No. 89 North, Range No. 12 West of the Fifth Principal Meridian, City of Waterloo, Black Hawk County, Iowa, described as follows: Commencing at the Northwest corner of Lot No. 1, Block No. 3 of "Shilliams Fourth Addition", point being a found iron bar; thence along the South right-of-way line of Albany Street North 89°40 ' West a distance of 18 . 15 feet to the West line of the alley located West of said Block No. 3, point being a found 7/8"0 iron pin, also being the point of beginning; thence along said West line South 00°39 ' West a distance of 249. 4 feet to the Northerly line of Acquisition Plat recorded in Misc. Book 568 Page 192 in the Office of the Black Hawk County Recorder, point being a set " rebar with license #16264; thence along said Northerly line North 89°37 ' West a distance of 108 . 05 feet to a set ;.i" rebar with license #16264; thence North 00°39 ' East a distance of 244 . 9 feet to the South right-of-way line of said Albany Street, point being a set 11" rebar with license #16264; thence along said South right-of-way line Due East a distance of 108 . 0 feet to the point of beginning. Containing 26, 690 square feet. Subject to restrictions, easements, covenants, ordinances, and limited access provisions of record and not of record. Note: The South line of said Albany Street is assumed to bear Due East for this description, all in the City of Waterloo, Black Hawk County, Iowa; for $300. 00, plus costs. Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City Hall, Waterloo, Iowa, before the date set for said hearing. By order of the Council of the City of Waterloo this 23rd day of May, 2011 . Suzy Schares City Clerk • 'STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1352219 NOTICE OF PUBLIC HEARING TO WHOM IT notice was published in the WATERLOO/CEDAR FALLS COURIER - , a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 06/09/2011, in the issues of NOTICE OF PUBLIC HEARING i TO WHOM IT MAY CONCERN: 06/09/2011 Notice is hereby given that on the 13th day of June,2011,at 5:30 p.m.,in the of said newspaper, and that the annexed rate of Council Chambers in the City Hall in the City of Waterloo,Iowa,a public hearing advertising is the regular legal rate of said will be held by the Council of the City of Waterloo,Iowa,on the proposal to sell newspaper, and that the following is a correct and convey a10,420 square foot portion of land adjacent to 522 Albany Street to bill for publishing said notice . Mrs.Lola Burt,described as follows: EXHIBIT"A" THIS PLAT REPRESENTS A SURVEY OF PARCEL"F" Printer' s Bill $28 . 21 That part of the Northwest Quarter of the Southwest Quarter(NW 1/4 SW 1/4)of Section No.19,Township No.89 North, Range No.12 West of the Fifth Principal Meridian,City of Waterloo,Black Hawk County,Iowa,described as follows: Commencing attthe the Northwest corner of Lot No.1,Block No.3 of"Shilliams Fourth Addition",point being a found iron bar; Signed thence along the South right-of-way line of Albany Street North 89°40'West a dis- tance of 18.15 feet to the West line of the alley located West of said Block No.3, point being a found 7/8"0 iron pin,also Subscribed and sworn to before me this being the point of beginning; thence along said West line South 00°39' CtAWest e distanceof 249.4 feet to the j day of 666// Northerly line isition Plat recorded in Misc.Book 568 Page 192 in the Office of the Black Hawk County Recorder, point being a set'A"rebar with license ' #16264; thence along said Northerly line North a set'West ar distance of 108.05#1626 feet to 8a set'/:"rebar with license#16264; 7 thence North 00`39'East a distance of 244.9 feet to the South right-of-way line Notary Public of said Albany Street,point being a set %'rebar with license#16264; thence along said South right-of-way line Due East a distance of 108.0 feet to the point of beginning. Containing 26,690•square feet. Received of Subject to restrictions,easements,cov- enants,ordinances,and limited access provisions of record and not of record. Note:The South line of said Albany the sum of Dollars Street is assumed to bear Due East for this description,all in the City of Water- in full for publication of the above invoice . lob,Black Hawk County,Iowa; for$300.00,plus costs. Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, Notary Seal : City Hall,Waterloo,Iowa before the date set for said hearing. By order of the Council of the City of Wa- terloo this 23rd day of May,2011. Suzy Schares City Clerk DEBBIE S. ARBUCKLE COMMISSION NO. 174858 c MY CO MI PIKES This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-460 RESOLUTION FIXING THE TIME AND PLACE OF HEARING AND NOTICE TO BE GIVEN ON THE SALE AND CONVEYANCE OF A 10, 420 SQUARE FOOT PORTION OF CITY-OWNED LAND ADJACENT TO 522 ALBANY STREET TO MRS. LOLA BURT FOR $300 . 00, AS JUNE 13, 2011, AT 5 : 30 P.M. IN CITY HALL COUNCIL CHAMBERS, WATERLOO, IOWA, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet at City Hall Council Chambers in the City of Waterloo, Iowa, at 5 : 30 p.m. on the 13th day of June, 2011, for the purpose of considering and acting upon a proposal to sell and convey a 10, 420 square foot portion of city-owned land adjacent to 522 Albany Street, to Mrs . Lola Burt, for $300 . 00, and legally described as follows : That part of the Northwest Quarter of the Southwest Quarter (NW 1/4 SW 1/4) of Section No. 19, Township No. 89 North, Range No. 12 West of the Fifth Principal Meridian, City of Waterloo, Black Hawk County, Iowa, described as follows : Commencing at the Northwest corner of Lot No. 1, Block No. 3 of "Shilliams Fourth Addition", point being a found iron bar; thence along the South right-of-way line of Albany Street North 89°40 ' West a distance of 18 . 15 feet to the West line of the alley located West of said Block No. 3, point being a found 7/8"0 iron pin, also being the point of beginning; thence along said West line South 00°39 ' West a distance of 249. 4 feet to the Northerly line of Acquisition Plat recorded in Misc. Book 568 Page 192 in the Office of the Black Hawk County Recorder, point being a set rebar with license #16264; thence along said Northerly line North 89°37 ' West a distance of 108 . 05 feet to a set W' rebar with license #16264 ; thence North 00°39 ' East a distance of 244 . 9 feet to the South right-of-way line of said Albany Street, point being a set rebar with license #16264; thence along said South right-of-way line Due East a distance of 108 . 0 feet to the point of beginning. Containing 26, 690 square feet. Subject to restrictions, easements, covenants, ordinances, and limited access provisions of record and not of record. Note: The South line of said Albany Street is assumed to bear Due East for this description, all in the City of Waterloo, Black Hawk County, Iowa; for $300 . 00, plus costs. Resolution 2011-460 Page 2 Section 2 . That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 23rd day of May, 2011 . I a_Z7 Er est G. lark, Mayor ATTEST: uzy glares, CMC City Clerk 1 CITY OF WATERLOO Council Communication City Council Meeting: May 23, 2011 Prepared: May 18, 2011 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: PROFESSIONAL SERVICE AGREEMENT FOR DESIGN OF THE F.Y. 2012 DRY RUN CREEK GATEWELL REPLACEMENT CITY CONTRACT NO. 814 Submitted by: lamie Knutson, P.E.,Associate Engineer Recommended City Council Action: Staff has reviewed this agreement and recommends Council approve this document and authorizes Mayor to sign and enter into said agreement. Summary Statement Transmitted herewith is the Professional Services Agreement with AECOM, for the design of the F.Y. 2012 Dry Run Creek Gatewell Replacement, Contract No. 814. This agreement is available in the City Clerk's office if you wish to review it in its entirety. Expenditure Required The project consists of removal and replacement of fourteen (14)gate valves and storm sewer manhole structures which outlet into the Dry Run Creek Arch Storm Sewer. The City has previously purchased Tideflex valves to be installed in the manholes constructed under this project. The cost for the services is forty-nine thousand five hundred ($49,500.00), and shall not be exceeded without authorization of the City. Source of Funds G.O. Bond funds Policy Issue N/A Alternative N/A Background Information The overall aim of the work is to prevent flooding on the west side of downtown in the future. This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-461 RESOLUTION APPROVING PROFESSIONAL SERVICE AGREEMENT WITH AECOM TECHNICAL SERVICES, INC. AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Professional Service Agreement dated May 23, 2011, at a cost not to exceed $49, 500 . 00, for the design of the removal and replacement of fourteen (14) gate valves and storm sewer manhole structures which outlet into the Dry Run Creek Storm Sewer in conjunction with the F.Y. 2012 Dry Run Creek Gatewell Replacement, Contract No. 814, by and between AECOM Technical Services, Inc. of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 23rd day of May, 2011 . ef4444 a'eA(0" Ernest G. Clark, Mayor ATTEST: S_Lt_..1...L") Suzy Schres, CMC City Clerk CITY OF WATERLOO Council Communication City Council Meeting: May 23, 2011 Prepared: May 17, 2011 �^� Dept. Head Signature: Cammie Scully l 0A # of Attachments: 1 SUBJECT: Request to Shred old paper documents-List attached Submitted by: Cammie Scully, Waterloo Cultural and Arts Commission Recommended City Council Action: -Approve to shred old documents Summary Statement -We cleaned out the records storeroom and will shred documents listed. Expenditure Required-Cost of the Shredding Company used. Estimated $150-$300? Source of Funds -Budget Policy Issue-None Alternative-None Background Information: We cleaned out the basement records storeroom and have about 15 storage boxes full to be shredded of - old payroll printouts, payroll timecards, copies of PV's, copies of new hire personal action paperwork, copies of deposits slips, check stubs from Recreation's refund checkbook, copies of Dept. monthly financial printouts from the City, copies of Dept. payroll printouts from the City. Records are for-Arts &Recreation Center, Young Arena and Jr. Art Gallery Time Period of the above documents is: FY92, FY93, FY94, FY95 FY98, FY99 (FY96-Fy97...previouslyshredded...from flood damaged documents) Note: (We still have 10 years of required documents left in the storage area...FY2000-FY2010) FY 99 Payroll worksheets-after sch club, Friday-loo repts, public skate, Young Arena FY 99 PVS Art Ctr&Young Arena FY 99 Deposits & Receipts, w bank statements for Wtloo Rec Ctr FY 98 -99 PVs FY 99 Payroll printouts &time cards FY 98 PVs for Young Arena FY 98 PVs for WCR 2 boxes FY 98 PVs Junior Art Gallery FY 98 Financial Print outs FY 98 City Payroll Print outs FY 98 Payroll Print outs FY 99 City Financial Payroll Print outs FY 98 Receipts for WRC deposits, receipts & checks 1987-1999 Personal Action new hire copies...with Ids FY 98- 99 Receipts for deposits FY 99 copies for deposits FY 98 copies for deposits FY 98 Printout of PT payroll, Payroll timecards for Arts&Young Arena FY 96 -98 Check stubs from WCArts checkbook FY 93 -95 copies of-City of Wtloo Printed audited books This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-462 RESOLUTION AUTHORIZING AND DIRECTING THE WATERLOO CULTURAL AND ARTS COMMISSION DIRECTOR TO DESTROY CERTAIN RECORDS AND PAPERS AS PROVIDED IN SECTION 372 . 13 (5) OF 2009 CODE OF IOWA. WHEREAS, the Code of Iowa for 2009, under the provisions of Chapter 372 . 13 (5) , provides upon order of the Council that all records and papers, other than proceedings, ordinances and instruments having to do with real estate and bond issues, may be destroyed, and WHEREAS, the City Council of the City of Waterloo, Iowa, is desirous of destroying certain records and papers under the provisions of Chapter 372 . 13 (5) of the 2009 Code of Iowa. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Waterloo Cultural and Arts Commission Director of the City of Waterloo, Iowa, be and she is hereby authorized and directed to destroy the following records as provided under the provisions of Chapter 372 . 13 (5) of the 2009 Code of Iowa: FY 99 Payroll worksheets - after sch club, Friday-loo repts, public skate, Young Arena FY 99 PVs - Art Ctr & Young Arena FY 99 Deposits & Receipts, w/bank statements for Wtloo Rec Ctr FY 98-99 PVs FY 99 Payroll printouts & time cards FY 98 PVs for Young Arena FY 98 PVs for WCR - 2 boxes FY 98 PVs Junior Art Gallery FY 98 Financial Printouts FY 98 City Payroll Printouts FY 98 Payroll Printouts FY 99 City Financial Payroll Printouts FY 98 Receipts for WRC - deposits, receipts & checks FY 98-99 Receipts for deposits FY 99-99 Copies for deposits Resolution No . 2011-462 Page 2 FY 98 Printout of PT payroll, Payroll timecards for Arts & Young Arena FY 96-98 Check stubs from WCArts checkbook FY 93-95 Copies of City of Wtloo printed audited books 1987 - 1999 Personnel Action new hire copies with IDs PASSED AND ADOPTED this 23rd day of May, 2011 . ,L1L111( ---7 Ernest G. Clark, Mayor ATTEST: buzy Schar C c�� City Clerk CITY OF WATERLOO , IOWA 1� 1.117' CITY CLERK AND FINANCE DEPARTMENT T�cQ WEIDNER, Mulberry Street • Waterloo,IA 50703 • (319)291-4323 Fax(319)291-4571 � 0� SUZY SCHARES • City Clerk MICHELLE CPA • Chief Financial Officer 'er 00 , Mayor BUCK Council Communication CLARK City Council Meeting: May 23, 2011 , CY Prepared: May 18, 2011 ' XJ^^ ` �/2-e« Dept. Head Signature: COUNCIL MEMBERS Number of Attachments: None DAVID SUBJECT: FYE2011 Bond Sale JONES Ward 1 Submitted by: Michelle Weidner, Chief Financial Officer CAROLYN' COLE Recommended City Council Action: I recommend that a resolution be Ward2 adopted directing the advertisement for sale of$9,225,000 General Obligation HAROLD Bonds, Series 2011A and $8,655,000 General Obligation Bonds, Taxable Series GETTY 2011 B and approving electronic bidding procedures for the sales. Ward 3 QUENTINM. Summary Statement: As outlined in prior communications, we are planning HART to sell $7,500,000 in general obligation bonds for general purposes and Ward 4 $4,000,000 for sewer improvements. We also plan to sell bonds to refund the bonds issued in 2004. These consist of general obligation bonds, both tax- RON exempt and taxable and sewer revenue bonds, both tax-exempt and taxable. The WELTER refunding issues are done to reduce future interest costs. Please note that the Wards hearing amounts are slightly higher than the actual amounts to be issued to provide flexibility among the hearings. BOB GREENWOOD . Expenditure Required: $11,500,000 for new projects and $6,380,000 to At-Large refund the balance of general obligation bonds issued in 2004. A separate sale STEVE will be completed later in June for the sewer revenue refunding bond issues. SCHMITT At-Large Source of Funds: Repayment will be made from various sources, including general property taxes, sewer fees and tax increment revenue. Policy Issue: The issuance of bonds commits the city to future repayment. Alternative: The City could choose not to sell bonds and not proceeds with a number of construction projects. Background Information: Please refer to prior council communications for additional information. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! • An Equal Opportunity/Affirmative Action Employer r (This Notice to be posted) NOTICE AND CALL OF PUBLIC MEETING Governmental Body: The City Council of Waterloo, Iowa. Date of Meeting: May 23 , 2011. Time of Meeting: 5:3.0 o'clock P.M. Place of Meeting: Council Chambers, City Hall, Waterloo, Iowa. PUBLIC NOTICE IS HEREBY GIVEN that the above mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for said meeting is as follows: $9,225,000 General Obligation Bonds, Series 2011A $8,655,000 General Obligation Bonds, Taxable Series 2011B X Resolution directing the advertisement for sale and approving electronic bidding procedures. Such additional matters as are set forth on the additional 11 page(s) attached hereto. (number) This notice is given at the direction of the Mayor pursuant to Chapter 21, Code of Iowa, and the local rules of said governmental body. St_ � �'�� Suzy S es, City Clerk Waterloo, Iowa May 23 , 2011 The City Council of Waterloo, Iowa, met in regular session, in the Council Chambers, City Hall, Waterloo, Iowa, at 5:30 o'clock P.M., on the above date. There were present Mayor Ernest G. Clark , in the chair, and the following named Council Members: Cole, Getty, Jones, Schmitt, Welper, Hart Absent: Greenwood 2 Council Member Hart introduced the following Resolution entitled "RESOLUTION DIRECTING THE ADVERTISEMENT FOR SALE OF $9,225,000 GENERAL OBLIGATION BONDS, SERIES 2011A, AND $8,655,000 GENERAL OBLIGATION BONDS, TAXABLE SERIES 2011B, AND APPROVING ELECTRONIC BIDDING PROCEDURES" and moved its adoption. Council Member Welper seconded the Resolution to adopt. The roll was called and the vote was, AYES: Cole, Getty, Jones, Schmitt, Welper, Hart NAYS: none Whereupon, the Mayor declared the resolution duly adopted as follows: RESOLUTION NO. 2011-463 RESOLUTION DIRECTING THE ADVERTISEMENT FOR SALE OF $9,225,000 GENERAL OBLIGATION BONDS, SERIES 2011A, AND $8,655,000 GENERAL OBLIGATION BONDS, TAXABLE SERIES 2011B, AND APPROVING ELECTRONIC BIDDING PROCEDURES WHEREAS, the City of Waterloo, Iowa is in need of funds to pay costs of the acquisition, construction and improvement of real and personal property useful for the protection of property from floods or high waters, including flood control, storm water and drainage improvements; the construction, reconstruction and repairing of street, sidewalk and intersection improvements; the acquisition, construction and installation of storm sewer and sanitary sewer improvements, including treatment plant effluent disinfection and other waste management facilities and improvements; the acquisition of vehicles and equipment for the Police, Fire Rescue and Street Departments; the rehabilitation and improvement of City parks and the acquisition, repair and replacement of facilities, equipment and improvements commonly found in City parks, including sports facilities and boating center improvements, and the acquisition of off-road maintenance equipment; the acquisition, improvement and installation of traffic control devices, signage, fixtures and equipment, including but not limited to traffic signal, traffic safety and street light improvements; and the acquisition, equipping and improving of the automated GIS/GPS mapping system, essential corporate purpose projects, and it is deemed necessary and advisable that the City issue general obligation bonds for said 3 purposes to the amount of not to exceed $7,677,000 as authorized by Section 384.25 of the City Code of Iowa; and WHEREAS,pursuant to notice published as required by Section 384.25 this Council has held a public meeting and hearing upon the proposal to institute proceedings for the issuance of the above described bonds, and all objections, if any, to such Council action made by any resident or property owner of said City were received and considered by the Council; and it is the decision of the Council that additional action be taken for the issuance of said bonds, and that such action is considered to be in the best interests of said City and the residents thereof; WHEREAS, the City of Waterloo, Iowa also is in need of funds to pay costs of refunding and refinancing of certain outstanding City indebtedness, consisting of the General Obligation Bonds, Series 2004A, dated June 30, 2004, an essential corporate purpose project, and it is deemed necessary and advisable that the City issue general obligation bonds for said purpose to the amount of not to exceed $3,900,000 as authorized by Section 384.25 of the City Code of Iowa; and WHEREAS, pursuant to notice published as required by Section 384.25 this Council has held a public meeting and hearing upon the proposal to institute proceedings for the issuance of the above described bonds, and all objections, if any, to such Council action made by any resident or property owner of said City were received and considered by the Council; and it is the decision of the Council that additional action be taken for the issuance of said bonds, and that such action is considered to be in the best interests of said City and the residents thereof; WHEREAS, the City of Waterloo, Iowa also is in need of funds to pay costs of refunding and refinancing of certain outstanding City indebtedness, consisting of the General Obligation Bonds, Taxable Series 2004B, dated June 30, 2004, an essential corporate purpose project, and it is deemed necessary and advisable that the City issue general obligation bonds for said purpose to the amount of not to exceed $2,600,000 as authorized by Section 384.25 of the City Code of Iowa; and WHEREAS, pursuant to notice published as required by Section 384.25 this Council has held a public meeting and hearing upon the proposal to institute proceedings for the issuance of the above described bonds, and all objections, if any, to such Council action made by any resident or property owner of said City were received and considered by the Council; and it is the decision of the Council that additional action be taken for the issuance of said bonds, and that such action is considered to be in the best interests of said City and the residents thereof; 4 WHEREAS, the City of Waterloo, Iowa also is in need of funds to pay costs of the aiding in the planning, undertaking and carrying out of urban renewal project activities under Chapter 403 of the Code of Iowa, as amended, and the Urban Renewal Plans for the Downtown Waterloo Riverfront Urban Renewal and Redevelopment Area and the Martin Road Urban Renewal Area, including costs associated with the downtown development plan, demolition costs, and the acquisition of properties and clearance and preparation of the same for public and private redevelopment, essential corporate purpose projects, and it is deemed necessary and advisable that the City issue general obligation bonds for said purpose to the amount of not to exceed $1,819,000 as authorized by Section 384.24(3)(q) of the City Code of Iowa; and WHEREAS, pursuant to notice published as required by Section 384.24(3)(q)this Council has held a public meeting and hearing upon the proposal to institute proceedings for the issuance of the above described bonds, and no petitions were received calling for an election thereon, and all objections, if any, to such Council action made by any resident or property owner of said City were received and considered by the Council; and it is the decision of the Council that additional action be taken for the issuance of said bonds, and that such action is considered to be in the best interests of said City and the residents thereof; WHEREAS, the City of Waterloo, Iowa also is in need of funds to pay costs of the reconstruction, renovation and improvement of the Five Sullivan Brothers Center, Downtown Parking Garages, Riverfront Stadium, Young Arena, the Center for the Arts, Youth Pavillion and the Public Market Facility; and the funding of City website development costs, general corporate purpose projects, and it is deemed necessary and advisable that the City issue general obligation bonds for said purpose to the amount of not to exceed $672,000, as authorized by Section 384.26 of the City Code of Iowa; and WHEREAS, pursuant to notice published as required by Section 384.26(5) this Council has held a public meeting and hearing upon the proposal to institute proceedings for the issuance of the above described bonds, and no petitions were received calling for an election thereon, and all objections, if any, to such Council action made by any resident or property owner of said City were received and considered by the Council; and it is the decision of the Council that additional action be taken for the issuance of said bonds, and that such action is considered to be in the best interests of said.City and the residents thereof; WHEREAS, the City of Waterloo, Iowa also is in need of funds to pay costs of the acquisition and replacement of vehicles, capital equipment, office equipment, financial software upgrades and computer replacements for various City departments, operations and buildings, general corporate purpose projects, and it is deemed necessary and 5 advisable that the City issue general obligation bonds for said purpose to the amount of not to exceed $687,000, as authorized by Section 384.26 of the City Code of Iowa; and WHEREAS, pursuant to notice published as required by Section 384.26(5) this Council has held a public meeting and hearing upon the proposal to institute proceedings for the issuance of the above described bonds, and no petitions were received calling for an election thereon, and all objections, if any, to such Council action made by any resident or property owner of said City were received and considered by the Council; and it is the decision of the Council that additional action be taken for the issuance of said bonds, and that such action is considered to be in the best interests of said City and the residents thereof; WHEREAS, the City of Waterloo, Iowa also is in need of funds to pay costs of the reconstruction, remodeling, improvement, equipping and repairing of various City buildings and facilities, including Police Training Center and Station improvements, Public Library and ADA compliance improvements; swimming pool renovations; the improvement of City golf courses and the acquisition of related off-road maintenance equipment, general corporate purpose projects, and it is deemed necessary and advisable that the City issue general obligation bonds for said purpose to the amount of not to exceed $645,000, as authorized by Section 384.26 of the City Code of Iowa; and WHEREAS, pursuant to notice published as required by Section 384.26(5) this Council has held a public meeting and hearing upon the proposal to institute proceedings for the issuance of the above described bonds, and no petitions were received calling for an election thereon, and all objections, if any, to such Council action made by any resident or property owner of said City were received and considered by the Council; and it is the decision of the Council that additional action be taken for the issuance of said bonds, and that such action is considered to be in the best interests of said City and the residents thereof; WHEREAS, pursuant to Section 384.28 of the City Code of Iowa, it is deemed appropriate that the general obligation bonds hereinabove described be combined for purposes of issuance and sale in two separate series of corporate purpose bonds (together, the "Bonds") as hereinafter set forth. WHEREAS, the Council has received information from its Financial Consultant evaluating and recommending the procedure hereinafter described for electronic, facsimile and internet bidding to maintain the integrity and security of the competitive bidding process and to facilitate the delivery of bids by interested parties; and 6 WHEREAS, the Council deems it in the best interests of the City and the residents thereof to receive bids to purchase such Bonds by means of sealed bids and facsimile and electronic internet transmission. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA: Section 1. That the receipt of electronic bids by facsimile machine and through the SpeerAuction competitive bidding system described in the Notice of Bond Sale are hereby found and determined to provide reasonable security and to maintain the integrity of the competitive bidding process, and to facilitate the delivery of bids by interested parties in connection with the offering of the Bonds at public sale. Section 2. The Chief Financial Officer, with the assistance of the Financial Consultant, be and is hereby authorized to prepare a preliminary Official Statement for Bond bidders, and that upon completion thereof, the Mayor be and is hereby authorized to deem the same final for purposes of SEC Rule 15c2-12, and cause the same to be distributed in connection with the offering of the Bonds for sale. Section 3. The City Clerk is hereby directed to publish notice of sale of said Bonds at least once, the last one of which shall be not less than four clear days nor more than twenty days before the date of the sale. In each case, publication shall be made in the Waterloo Courier, a legal newspaper, printed wholly in the English language, published within the county in which the Bonds are to be offered for sale or an adjacent county. Said notice is given pursuant to Chapter 75 of the Code of Iowa, and shall state that this Council, on the 7th day of June, 2011, at 4:30 o'clock P.M., will hold a meeting to act upon bids for said Bonds, which bids were previously received and opened by City officials on said date. The notice shall be in substantially the following form: 7 NOTICE OF BOND SALE (Did not get published) Time and Place of Sealed Bids: Bids for the sale of General Obligation Bonds of the City of Waterloo, Iowa, will be received at the office of the City Clerk, City Hall, 715 Mulberry Street, in the City of Waterloo, Iowa (the "Issuer"), at the respective times described below, on the 7th day of June, 2011. The bids will then be publicly opened and referred for action to the meeting of the City Council in conformity with the Terms of Offering. The Bonds: The Bonds to be offered are the following: GENERAL OBLIGATION BONDS, SERIES 2011A, in the amount of$9,225,000, to be dated the date of delivery (the "Series 2011A Bonds"). GENERAL OBLIGATION BONDS, TAXABLE SERIES 2011B, in the amount of$8,655,000, to be dated the date of delivery (the "Taxable Series 2011B Bonds"). (hereinafter, the Series 2011A Bonds and the Taxable Series 2011B Bonds, may be referred to collectively as the "Bonds") Adjustment of Principal Amount. The Issuer reserves the right to increase or decrease the aggregate principal amount of the Series 2011A Bonds and Taxable Series 2011B Bonds at the time of sale, as described in the Terms of Offering. Any such change will be in increments of$5,000, and may be made in any of the maturities. The purchase price will be adjusted proportionately to reflect any change in issue size. Manner of Bidding: Open bids will not be received. Bids will be received in any of the following methods: • Sealed Bidding: Sealed bids may be submitted and will be received at the office of the City Clerk, City Hall, 715 Mulberry Street, Waterloo, Iowa. • Electronic Internet Bidding: Electronic interne bids will be received at the office of the City Clerk, Waterloo, Iowa. The bids must be submitted through the SpeerAuction competitive bidding system (www.SpeerAuction.com). 8 • Electronic Facsimile Bidding: Electronic facsimile bids will be received at the office of the City Clerk, Waterloo, Iowa (facsimile number: 319/291- 4571 or 319/291-8628). Electronic facsimile bids will be sealed and treated as sealed bids. Consideration of Bids: On June 7, 2011, bids shall be received for the Series 2011A Bonds until 10:30 o'clock A.M. and for the Taxable Series 2011B Bonds until 11:00 o'clock A.M. In each case, after the time for receipt of bids has passed, the close of sealed bids will be announced. Sealed bids will then be publicly opened and announced. Finally, electronic internet bids will be accessed and announced. Sale and Award: The sale and award of the Bonds will be held at the Council Chambers, City Hall at a meeting of the City Council to be held on the above date at 4:30 o'clock P.M. Official Statement: The Issuer has issued an Official Statement of information pertaining to the Bonds to be offered, including statements of the Terms of Offering and Official Bid Forms for each series, which is incorporated by reference as a part of this notice. The Official Statement may be obtained by request addressed to the City Clerk, 715 Mulberry Street, Waterloo, Iowa 50703 (telephone: (319) 291-4323) or the fmancial advisor for the Issuer, Speer Financial, Inc., 531 Commercial Street, Suite 608, Waterloo, Iowa 50701 (telephone: (319) 291-2077) and Suite 4100, One North LaSalle Street, Chicago, IL 60602 (telephone: (312) 346-3700). Terms of Offering: All bids shall be in conformity with and the sale shall be in accord with the Terms of Offering as set forth in the Official Statement. Legal Opinion: Said Bonds will be sold subject to the opinion of Ahlers & Cooney,.P.C., Attorneys of Des Moines, Iowa, as to the legality and their opinion will be furnished together with the printed bonds without cost to the purchaser and all bids will be so conditioned. Except to the extent necessary to issue their opinion as to the legality of the Bonds, the attorneys will not examine or review or express any opinion with respect to the accuracy or completeness of documents, materials or statements made or furnished in connection with the sale, issuance or marketing of the Bonds. Rights Reserved: The right is reserved to reject any or all bids, and to waive any irregularities as deemed to be in the best interests of the public. 9 By order of the City Council of the City of Waterloo, Iowa. Suzy Scl ar , City Clerk Waterloo, Iowa 10 PASSED AND APPROVED this 23rd day of May , 2011. /(. (4•141/ Ernest G. Clark, Mayor ATTEST: Suzy ch es, City Clerk 11 CIG-3 CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF BLACK HAWK ) I, the undersigned City Clerk of Waterloo, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto)pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of said Municipality hereto affixed this 23rd day of May , 2011. Suzy c es, City Clerk Waterloo, Iowa SEAL 693888.1\11310.089 12 CITY OF WATERLOO Council Communication City Council Meeting: May 23, 2011 Prepared: May 18, 2011 Dept. Head Signature: # of Attachments: 1 SUBJECT: Smart Controls Services Change Order#1 Submitted by: Craig Clark Interim Building Official/Maintenance Administrator Recommended City Council Action: Approve recommendation of award of change order#1 in the amount $176,540.00 to Halverson Trane of Clive, IA, in conjunction with Smart Controls for City Buildings, be received, placed on file and adopted. Summary Statement Adding additional Smart Controls to Fire Station #1 and Young Arena. These buildings were in the original grant but were taken out because of funding. Additional funding has become available to complete the project. Expenditure Required $176,540.00 Source of Funds Background Information: This change order will incorporate 4 City sites: Fire Station #1, Five Sullivan Brothers, additional VAV boxes at Waterloo Library and a split zone system for City Hall. CITY OF WATERLOO Council Communication City Council Meeting: May 23, 2011 Prepared: May 17, 2011 Dept. Head Signature:, # of Attachments: 1 SUBJECT: Flood Mitigation for Various Buildings_Change Order#2 Submitted by: Craig Clark Interim Building Official/Maintenance Administrator Recommended City Council Action: Approve recommendation of award of change order#2 in the amount $8,873.00 to Plumb Tech Inc. of Waterloo IA, in conjunction with City of Waterloo Flood Mitigation for City Buildings, be received, placed on file and adopted. Approve recommendation of award of change order#2 in the amount $ 450.00 to KW Electric Inc. of Waterloo IA, in conjunction with City of Waterloo Flood Mitigation for City Buildings, be received, placed on file and adopted. Summary Statement Expenditure Required $ 9,323.00 Source of Funds FEMA funds for flood mitigation Background Information: After reviewing the FEMA paperwork and meeting with FEMA representative it was determined that funding was available for other pumps that were outside of the original contract. CITY OF WATERLOO 17ttliNj Le 9tii Council Communication City Council Meeting: May 23, 2011 Prepared: May 18, 2011 Dept. Head Signature: # of Attachments: SUBJECT: Request the City Council adopt resolutions to preliminarily approve the request for the bid document and specifications for one (1) Current model year trailer mounted Crack-Sealer unit with Heated Wand and to instruct the City Clerk to publish notice of hearing on bid document, specifications etc, as June 6, 2011 Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approve Summary Statement: The Finance Committee at their April 25, 2011 meeting approved the request for authorization to seek bids. Expenditure Required: Est$45,000 Source of Funds: GO Bond Proceeds Policy Issue: NA Alternative: NA Background Information: Request Council adopt resolutions to set date of hearing for the purpose of purchasing one (1) Trailer mounted Crack Sealer unit with Heated Wand. This request is in line with the overall equipment replacement plan and is budgeted. (RE-BID) 1 This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-464 RESOLUTION PRELIMINARILY APPROVING SPECIFICATIONS, BID DOCUMENT, FORM OF CONTRACT, ESTIMATE OF COST, ETC. , IN CONJUNCTION WITH THE PURCHASE OF ONE (1) CURRENT MODEL YEAR TRAILER MOUNTED CRACK- SEALER UNIT WITH HEATED WAND. 1 WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Public Works Director of said City to prepare proposed specifications, bid document, form of contract, estimate of cost, etc. , in conjunction with the purchase of One (1) Current Model Year Trailer Mounted Crack-Sealer Unit with Heated Wand, in the City of Waterloo, Iowa, and WHEREAS, said Public Works Director did file said specifications, bid document, form of contract, estimate of cost, etc. , in conjunction with the purchase of One (1) Current Model Year Trailer Mounted Crack-Sealer Unit with Heated Wand. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed specifications, bid document, form of contract, estimate of cost, etc. , in conjunction with the purchase of One (1) Current Model Year Trailer Mounted Crack-Sealer Unit with Heated Wand, in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. PASSED AND ADOPTED this 23rd day of May, 2011 . Enest G. Cla rk,, Mayor ATTEST: ,°--'-'):L.A.„,1/4____fr---A\__ ___41,1:Th Suzy Schare , CMC City Clerk This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-465 RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED SPECIFIC ATIONS, BID DOCUMENT, FORM OF CONTRACT, ETC. , IN CONJUNCTION WITH THE PURCHASE OF ONE (1) CURRENT MODEL YEAR TRAILER MOUNTED CRACK- SEALER UNIT WITH HEATED WAND, IN THE CITY OF WATERLOO AS JUNE 6, 2011, AT 5 : 30 P.M. AT CITY HALL COUNCIL CHAMBERS, WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1 . That the Council of the City of Waterloo, Iowa, shall meet at the City Hall Council Chambers in the City of Waterloo, Iowa, at 5 : 30 p.m. on the 6th day of June, 2011, for the purpose of holding a public hearing on proposed specifications, bid document, form of contract, etc. , in conjunction with the purchase of One (1) Current Model Year Trailer Mounted Crack-Sealer Unit with Heated Wand, in the City of Waterloo, with the taking of bids therefore. Section 2 . That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 23rd day of May, 2011 . /te41 -f- it ‘4" Ernest G. Clark, Mayor ATTEST: zy Scha es, CMC City Clerk CITY OF WATERLOO Council Communication f(3/161/ City Council Meeting: May 23, 2011 Prepared: May 18, 2011 Dept. Head Signature: # of Attachments: SUBJECT: Request the City Council adopt resolutions to preliminarily approve the request for the bid document and specifications for one (1)New vehicle mounted pipeline video system for the Sewer Department and to instruct the City Clerk to publish notice of hearing on bid document, specifications etc, as June 13, 2011 Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approve Summary Statement: The Finance Committee at their May 23, 2011 meeting approved the request for authorization to seek bids. Expenditure Required: Est$200,000 Source of Funds: Sewer Funds Policy Issue: NA Alternative: NA Background Information: Request Council adopt resolutions to set date of hearing for the purpose of purchasing one (1) vehicle mounted pipeline video monitoring system for the Sewer Department. This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-466 RESOLUTION PRELIMINARILY APPROVING SPECIFICATIONS, BID DOCUMENT, FORM OF CONTRACT, ESTIMATE OF COST, ETC. , IN CONJUNCTION WITH THE PURCHASE OF ONE (1) NEW VEHICLE MOUNTED PIPELINE VIDEO SYSTEM. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Public Works Director of said City to prepare proposed specifications, bid document, form of contract, estimate of cost, etc. , in conjunction with the purchase of One (1) New Vehicle Mounted Pipeline Video System, in the City of Waterloo, Iowa, and WHEREAS, said Public Works Director did file said specifications, bid document, form of contract, estimate of cost, etc. , in conjunction with the purchase of One (1) New Vehicle Mounted Pipeline Video System. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed specifications, bid document, form of contract, estimate of cost, etc. , in conjunction with the purchase of One (1) New Vehicle Mounted Pipeline Video System, in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. PASSED AND ADOPTED this 23rd day of May, 2011 . Ze_r_n_ce)r- ALId7 Ernest G. Clark, Mayor ATTEST: �az Schare , CMC City Clerk This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-467 RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED SPECIFICATIONS, BID DOCUMENT, FORM OF CONTRACT, ETC. , IN CONJUNCTION WITH THE PURCHASE OF ONE (1) NEW VEHICLE MOUNTED PIPELINE VIDEO SYSTEM, IN THE CITY OF WATERLOO AS JUNE 13, 2011, AT 5 : 30 P.M. AT CITY HALL COUNCIL CHAMBERS, WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1 . That the Council of the City of Waterloo, Iowa, shall meet at the City Hall Council Chambers in the City of Waterloo, Iowa, at 5 : 30 p.m. on the 13th day of June, 2011, for the purpose of holding a public hearing on proposed specifications, bid document, form of contract, etc. , in conjunction with the purchase of One (1) New Vehicle Mounted Pipeline Video System, in the City of Waterloo, with the taking of bids therefore. Section 2 . That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 23rd day of May, 2011 . te:4-'240-4-- nest G. Clark7, ATTEST: A uzy Sch res, CMC City Cle k 0...„ CITY OF WATERLOO, IOWA WASTE MANAGEMENT SERVICES 3505 EASTON AVE. WATERLOO,IA 50702 (319)291-4553 FAX(319)291-4523 LARRY N.SMITH SUPERINTENDENT Council Communication Mayor City Council Meeting: 5/17/2011 BUCK Prepared: 5/23/2011 � / '�` i CLARK Dept. Head Signature: 4 /�ti # of Attachments:COUNCIL MEMBERS SUBJECT: City Contract 807 -Pumping Station at the Anaerobic Lagoon DAVID JONES Submitted by: Larry N. Smith, WMS Superintendent Ward I CAROLYN COLE Recommended City Council Action: Approval of request to set a date of hearing on the Ward plans, specifications, form of contract and bid opening as of June 20, 2011 HAROLD GETTY Ward Summary Statement: Proposals will be received and acted upon for the construction of QUENTIN the pumping station at the anaerobic lagoon. HART Ward 4 RON WELPER Expenditure Required: Ward 5 BOB GREENWOOD Source of Funds: .4:-Large SIEVE Policy Issue: SCHMITT At-Large Alternative: Background Information: WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-468 RESOLUTION PRELIMINARILY APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST, ETC. , IN CONJUNCTION WITH THE F. Y. 2011 ANAEROBIC LAGOON INFLUENT PUMP STATION, CONTRACT NO. 807 . WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Waste Management Services Superintendent of said City to prepare proposed plans, specifications, form of contract, estimate of cost, etc. , in conjunction with the F.Y. 2011 Anaerobic Lagoon Influent Pump Station, Contract No. 807, in the City of Waterloo, Iowa, and WHEREAS, said Waste Management Services Superintendent did file said plans, specifications, form of contract, estimate of cost, etc. , in conjunction with the F. Y. 2011 Anaerobic Lagoon Influent Pump Station, Contract No. 807 . NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed plans, specifications, form of contract, estimate of cost, etc. , in conjunction with the F.Y. 2011 Anaerobic Lagoon Influent Pump Station, Contract No. 807, in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. PASSED AND ADOPTED this 23rd day of May, 2011 . Ae21 evAl rnest G. Clark, Mayor ATTEST: rct :) Suzy Sch es, City Cle k This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-469 RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST, ETC. , IN CONJUNCTION WITH THE F.Y. 2011 ANAEROBIC LAGOON INFLUENT PUMP STATION, CONTRACT NO. 807, IN THE CITY OF WATERLOO AS JUNE 20, 2011, AT 5: 30 P.M. AT CITY HALL COUNCIL CHAMBERS, WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1 . That the Council of the City of Waterloo, Iowa, shall meet at the City Hall Council Chambers in the City of Waterloo, Iowa, at 5 : 30 p.m. on the 20th day of June, 2011, for the purpose of holding a public hearing on proposed plans, specifications, form of contract, estimate of cost, etc. , in conjunction with the F.Y. 2011 Anaerobic Lagoon Influent Pump Station, Contract No. 807, in the City of Waterloo, with the taking of bids therefore . Section 2 . That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 23rd day of May, 2011 . Ernest G. Clark, Mayor ATTEST: Suzy Scha es, CMC City Clerk � 'I+ CITY OF WATERLOO, IOWA y� ice' • WASTE MANAGEMENT SERVICES 3505 EASTON AVE. WATERLOO, IA 50702 (319)291-4553 FAX(319)291-4523 d��'ri0`p LARRY N.SMITH SUPERINTENDENT Council Communication Mayor City Council Meeting: 5/23/2011 BUCK Prepared: 5/17/2011 11 �� /f Xl( CLARK Dept. Head Signature: fi/..7.1e-tLe I '`I# of Attachments: l! COUNCIL MEMBERS SUBJECT: City Contract No. 809- Highway 63 South Corridor•••••••••••»».••• Manholes DAVID JONES Submitted by: Larry N. Smith, WMS Superintendent Ward CAROLYN COLE Recommended City Council Action: Approval of request to set a date of hearing on the Ward2 plans, specifications, form of contract and bid opening as of June 23, 2011 HAROLD GETTY Wards Summary Statement: Proposals will be received and acted upon for the rehabilitation of QUENTIIv` approximately 84 manholes along the Highway 63 south corridor. HART Ward 4 RON WELPER Expenditure Required: Ward 5 BOB GREENWOOD Source of Funds: At-Large SIEVE Policy Issue: SCHMITT At-Large. Alternative: Background Information: WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-470 RESOLUTION PRELIMINARILY APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST, ETC. , IN CONJUNCTION WITH THE F. Y. 2011 HIGHWAY 63 SOUTH MANHOLE REHABILITATION, CONTRACT NO. 809. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Waste Management Services Superintendent of said City to prepare proposed plans, specifications, form of contract, estimate of cost, etc. , in conjunction with the F. Y. 2011 Highway 63 South Manhole Rehabilitation, Contract No. 809, in the City of Waterloo, Iowa, and WHEREAS, said Waste Management Services Superintendent did file said plans, specifications, form of contract, estimate of cost, etc. , in conjunction with the F.Y. 2011 Highway 63 South Manhole Rehabilitation, Contract No. 809 . NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed plans, specifications, form of contract, estimate of cost, etc. , in conjunction with the F.Y. 2011 Highway 63 South Manhole Rehabilitation, Contract No. 809, in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. PASSED AND ADOPTED this 23rd day of May, 2011 . ede-e, Ernest G. Clark, Mayor ATTEST: )**c_Lct Suzy Shares, CMC City Clerk This Resolution prepared by Carol Failor, Deputy City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2011-471 RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST, ETC. , IN CONJUNCTION WITH THE F. Y. 2011 HIGHWAY 63 SOUTH MANHOLE REHABILITATION, CONTRACT NO. 809, IN THE CITY OF WATERLOO AS JUNE 20, 2011, AT 5: 30 P.M. AT CITY HALL COUNCIL CHAMBERS, WITH THE TAKING OF BIDS THEREFORE, i AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1 . That the Council of the City of Waterloo, Iowa, shall meet at the City Hall Council Chambers in the City of Waterloo, Iowa, at 5 : 30 p.m. on the 20th day of June, 2011, for the purpose of holding a public hearing on proposed plans, specifications, form of contract, estimate of cost, etc. , in conjunction with the F.Y. 2011 Highway 63 South Manhole Rehabilitation, Contract No. 809, in the City of Waterloo, with the taking of bids therefore. Section 2 . That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 23rd day of May, 2011 . fa..{..../ Lrnest G. Clark, Mayor ATTEST: 1 Suzy Sch res, CMC City Clerk WATERLOO PUBLIC LIBRARY—Board of Trustees—April 11,2011 Submitted by Kim Chapman Members present: Troyce Vich, Sue Smith,Jan Hahn, Karol Erdmann Members absent: Alex Crouse Others present: Amy Heth, Nick Rossman, Mike Dargan, Sheryl McGovern, Kelly Stern, Carolyn Sallis, Kim Chapman The regular meeting of the Waterloo Public Library Board of Trustees was called to order by President Sue Smith at 12:01 p.m. Moved by Vich, seconded by Erdmann,to approve the agenda as presented. Motion carried. Moved by Vich, seconded by Hahn, to approve the March 14, 2011 minutes as presented. Motion carried. The financial reports and bills were reviewed. Sheryl McGovern reported being just under budget in the general fund personnel and overspent in the tax levy personnel budget. Moved by Vich, seconded by Erdmann,to approve payment of the bills, including additional bills presented today. Motion carried. The March statistics were reviewed. [12:06 p.m.—Alex Crouse arrived] Director's Report • Proposed FOL Raffle for Summer—the Friends are discussing holding a raffle. At some time the Board of Trustees asked to be made aware of any raffles being held. A week-long permit would be needed. • Building Update—installation of the third floor carpeting is almost finished. Capital improvement money will pay for the project,and since it came in quite a bit under budget,the building maintenance staff will use some of the remaining funds for other projects, such as lighting and doors. • Friends of the Library and Book Sales—the Attorney General has ruled a library cannot give books and other items to its Friends group to sell. Technically, materials belong to the City and any money received from sales should go to the City coffers. Sheryl is working with the City Attorney and Michelle Weidner on language. • Miscellaneous—a robbery was committed at US Bank this morning, and police officers came to the library to view recordings from the library's security cameras. Board members may see this reported on the local news stations. Informational Reports from Staff • Mike Dargan,Technical Systems—Mike visited the Bettendorf Public Library last Friday to look at the automated materials handler(AMH); he attended the Lib Tech 2011 Conference; he will go to the Fortres Grand security training at the end of April. He is following the bill for an amendment to limit circulation of R- rated materials to minors. • Kelly Stern, Youth Librarian—Lego Lab has been very successful and will be repeated in the fall; Cedar Valley's Youth Read will be held April 25-29; a puppet show and craft will be presented at Farmer's Market; Kelly will present at the Elementary Reading Conference at UNI, two WPL youth staff members will help with the puppet show and attend the conference; preparation is underway for the summer library program. • Amy Heth, Volunteer/Marketing—thirty years of two Waterloo libraries moving to the current site at 415 Commercial Street will be the focus of National Library Week,which is this week, an open house with cake and punch is planned for 1:00-3:00 next Saturday; summer programs preparation is underway. • Nick Rossman, Circulation Department—Nick visited the Bettendorf Public Library to look at the AMH. • Carolyn Sallis, CWA President—the adult summer program theme is Spice up Your Summer with the kick-off event on June 18 featuring author Jael McHenry and her book The Kitchen Daughter. The author is originally from Janesville. • Kim Chapman, Business Office—Genealogy Week will be held next week,April 18-22,with Skype session presenters Megan Smolenyak on Monday and Dan Lynch on Thursday; Day of the Child/Day of the Book is planned for Saturday, April 30; a Cinco de Mayo fiesta will be held May 7 from 2:00-10:00 p.m. at the River Loop Expo. Referred for Board Action • Approval of FY12 Budget—the budget presented is what was approved by the Waterloo City Council, but the Library Board does have the final say how that money is spent. Moved by Crouse, seconded by Vich to approve the FY12 budget. Motion carried. Special Order of Business • Bid Opening for Automated Materials Handler—three bids received, opened by Sue Smith: o Demco proposes$59,819 for a three-bin sorter; $77,728 for a five-bin sorter o ITG proposes$50,877 for a three-bin sorter o 3M proposes$38,223 for a three-bin sorter; $67,895 for a five-bin sorter Library staff will sort through the bids, including installation, training and annual maintenance costs, to report to the Board at next month's meeting. Unfinished Business • Shared Director Evaluation Report—Karol Erdmann reported she, Alex Crouse, Lynn Blair-Broeker and Rick Traw served on the evaluation committee. Twenty-six evaluations were mailed;twenty-two were returned. The evaluation instrument was rewritten to reflect the current job description. Karol reviewed the instrument and reported on the director's strengths. • Labor/Management Communications—no meeting has been held since the last Board meeting. FOL Liaison—when doing spring cleaning, Troyce is available to pick up books or other library items for The Book Review. Volunteers are needed. The next meeting is May 9, 2011. Moved by Vich, seconded by Erdmann to adjourn. Motion carried. The meeting adjoured at 12:39 p.m. MINUTES COMMUNITY DEVELOPMENT BOARD MEETING April 19, 2011 The regular meeting of the Community Development Board was held in the City Council Chambers, 715 Mulberry Street, Waterloo, Iowa, and called to order by Chairman Eric Johnson at 4:00 p.m. on Tuesday, April 19, 2011. Members present: Kenneth Adderley, Mickye Johnson, Gary Rankin, Bob Reisinger, Jeri Thornsberry and Chairman Eric Johnson. Members absent: Amber Boyd. Also present: Rudy Jones, Community Development Director; Noel Anderson, Community Planning & Development Director; Steve Schmitt, Council Liaison;Nancy Gulick, Community Development Coordinator; Aim Northey, Administrative Secretary; Tim Jamison, Waterloo/Cedar Falls Courier; Robin Means, Human Rights Department and Linda Morgan, Habitat for Humanity. A. APPROVAL OF THE AGENDA. Chairman Johnson indicated Board packets were mailed out and asked for additions or corrections to the agenda. It was moved by Bob Reisinger and seconded by Mickye Johnson to approve the Agenda as mailed. Motion carried. B. APPROVAL OF THE MINUTES FOR THE REGULAR MEETING ON MARCH 15, 2011. It was moved by Bob Reisinger and seconded by Jeri Thornsberry to approve the minutes for the regular meeting on March 15,2011. Motion carried. C. FAIR HOUSING LAWS—HUMAN RIGHTS DEPARTMENT. Robin Means, a staff member from the Waterloo Human Rights Commission, gave an informative presentation on the need for the Community Development Board and Staff to be more proactive regarding current Fair Housing programs and activities. Ms. Means discussed the Fair Housing laws and ways to affirmatively further fair housing within the City of Waterloo. Ms. Means noted this directive was identified in the most recent Analysis of Impediments to Fair Housing, which was prepared in 2009 by consultants Mullin and Lonergan for the City of Waterloo. She discussed the impediments, the steps to address them and the need to report our progress on fair housing issues. Ms. Means indicated the Board should review and use the Analysis of Impediments to Fair Housing as a working document to become proactive toward fair housing efforts. Chairman Johnson inquired of staff if we received some marks or notification from HUD concerning this during their last audit? Rudy Jones explained that we have been strongly encouraged to be more assertive on the issues identified in the five-year plan. We are looking for accountability with our programs and this is a good time to review and bring this matter to the Board's attention. Minutes April 19, 2011 Page 2 Chairman Johnson asked if the staff had any concrete plans to address the impediments noted in the report or are we looking to the Human Rights Department to address these issues? Rudy Jones stated we are working jointly with the Human Rights Department and have initiated general education so everyone has a basic understanding of what is required. Ms. Means indicated work has begun to increase awareness with landlords concerning segregation, where affordable homes are being located in the community. Many departments within the city must work together to address these issues. We need to make every effort to further fair housing within the city. Rudy Jones indicated we hope to get an audience with the City Council in a similar work session so they can understand how these regulations are tied to our funding streams. Kenneth Adderley inquired if there are programs that we work with the Human Rights Department, and stated he discussed some of these issues with a colleague. Mr. Adderley suggested we should be more aggressive between coalitions within the city, so the money can go where things are developing. Rudy Jones indicated we are starting to work with the Human Rights Department to lay a good foundation for this process. Ms. Means indicated the Analysis of Impediments was a start to find out what is going on in your backyard, and then you fix what is going on in your back yard with a plan. Chairman Johnson inquired if a plan has been developed, noting that we should work cooperatively with other city departments. First we need to know what is the plan or solution and identifying the problem. Then we need actual steps to address the problem. Rudy Jones indicated the Consolidated Plan gives us action steps and must be amended accordingly. We are developing relationships within neighborhoods to address their issues, and this gives us a footing to move forward. Ultimately, the Board has agreed to fund these elements as part of the big picture. Mickye Johnson indicated you might want to outline the steps that have been put into place to eliminate the impediments. This will let us know exactly what is being done. Rudy Jones stated we would get copies of the entire plan to the Board members. Bob Reisinger discussed the efforts of the Cedar Valley Housing Coalition, a group that brings lenders, realtors,the Mayors, Council Members and city staff together to discuss housing in the community. Gary Rankin commented on the issues of segregation and where people live and other issues that affect renters. Kenneth Adderley asked for documentation from Ms. Means with three or four major issues as a place to start. Rudy Jones indicated our one-year and five-year plan must reflect the decision to address these issues, and our subcommittee works hard each year to make this connection. Minutes April 19, 2011 Page 3 After considerable discussion concerning affordable housing and other issues, Rudy Jones indicated this presentation was given for the purpose of general education of the directive to implement action on the impediments and he will work out the details. Rudy stated he would get copies of the Analysis of Impediments to Fair Housing to the Board and outline particulars to identify steps with benchmarks and time frames for the various projects. D. OLD BUSINESS. 1. Single Family New Construction—East 8th Street Rudy Jones indicated three houses have been set in place on this site and we have been working with potential buyers. Rudy encouraged the Board members to drive by and see this development. Chairman Johnson noted this is new construction being done by John Rooff. Jeri Thornsberry inquired on the cost of these homes and Rudy Jones stated these homes would sell for $122,000 each. 2. Neighborhood Stabilization Program Update Rudy Jones stated as an enhancement to the Rath Brownfields area, a grant application has been sent in to the state for funding to rehabilitate five units for potential sale to low-moderate income households. We are awaiting word from the state on this application. Chairman Johnson inquired about state funding for new construction, noting that the state has pulled back and we will not be getting additional funding from them. He asked if additional construction would move forward without the state subsidies. Rudy Jones indicated construction continues in the Summerland area with the current developer,however he was not aware of any other new developments. 3. Irving School Site and Iowa Heartland Habitat for Humanity Rudy Jones noted Iowa Heartland Habitat for Humanity was interested in developing additional housing and was approved to utilize HOME funds to begin this work. Chairman Johnson noted the zoning was changed for this former school site, and a development plan was required so the site was not developed piece-meal. There were concerns from neighboring citizens about the site development. Years ago school sites were built over existing platted land. Noel Anderson indicated concerns were expressed that the neighborhood school sites be developed and be compatible to the area. Bob Reisinger said his hopes were that Habitat would work with us to build homes on sites in the Rath Brownfields area so we can continue our progress. He noted we would have a problem continuing to work in this area when the subsidies are no longer available to the developers and buyers. Linda Morgan, Executive Director of Habitat for Humanity stated she was not asked to participate in the Rath Brownfield development area,noting they have only been approached with piece-meal lots, primarily the 657A lots, which take a long time to acquire. There has not been a plan to combine and take possession of lots. Ms. Morgan noted she would welcome the opportunity to work with the city in this way. She Minutes April 19, 2011 Page 4 described the areas where she has built new homes and stressed the fact they do not want their new homeowners to live in or near blight. Affordable housing for our clients is for families who make 80%of the median income. She noted for a family of four, 80%of the median income, as determined by HUD, is $48,400. This is not the $220,000 home that the Board of Realtors may say is affordable. Robert Reisinger indicated the Board is looking for contractors who will build with our limited funds; we would also like developers to participate in the areas where we are trying to make an impact. Rudy Jones stated Habitat is our only Community Housing Development Organization(CHDO), which gives them specific designation for housing. We have discussed development extensively with the first round of NSP. Habitat families are in line prior to building. The NSP program had many caveats to deal with for eligibility and some builders are not willing to build at the construction levels we had available. Habitat is fortunately one of the only builders that helped us to meet this criteria. This was an$800,000 award. Linda Morgan indicated they were very grateful for the NSP funding from Round 1,which became a successful partnership with the Community Development office. Habitat built or rehabilitated 10 homes with these funds and seven families will occupy homes right away. These properties are located in various neighborhoods around the city. She noted the Rath Brownfields area has been receiving funds for several years, and we are currently looking for vacant lots or blighted homes where Habitat already has a presence. Ms. Morgan reviewed their current project areas. Ms. Linda Morgan asked what is the real mission of the Community Development Board. Rudy Jones stated the mission is to fulfill the National Objectives of affordable housing and make certain we are accountable to fulfill our annual plan and five-year plan. Rudy reviewed the Mission Statement endorsed by the Board: "Assist in the development of a viable community by providing decent housing and a suitable living environment principally for persons of low-and moderate-income,and also to assist in providing expanded economic development opportunities. Maximum priority is to be given to activities benefiting low- and moderate-income persons,or aiding in the prevention or elimination of slums and blight,or to meet other Community Development needs having a particular urgency." Linda Morgan noted that when you are talking about moderate income, you are talking about homes that families with modest incomes can afford. HUD sets these dollar amounts annually and you should understand that the three public hearings that Habitat voiced objections to the rezoning was not because we don't believe in good neighborhoods. We believe in good neighborhoods, but we must be sure these neighborhoods in Waterloo and Cedar Falls are affordable to the families who want to own homes and have the means to own homes if they are affordable. Several properties have been identified for the fiscal year 2012 funds, rather than Irving School. Habitat's proposal was for affordable homes in the Irving School area. We can transfer to other project areas, given that the families will chose to move into these infill sites. Linda Morgan asked the city to give them a plan to consider building a neighborhood,this is what Habitat does. Habitat is still interested in developing the site at Irving School, but cannot absorb the cost to demolish the site. Minutes April 19, 2011 Page 5 Chairman Johnson thanked Ms. Morgan for dialogue with the Board and hopes the partnership continues for many years. 4. National Community Development Week—April 25-30, 2011 Rudy Jones indicated we would celebrate next week with a proclamation by the Mayor. The Chairman indicated Board members are welcome to attend the Council meeting to receive the proclamation. E. NEW BUSINESS. 1. Endorse Rehabilitation Contracts for March 2011. (Report attached.) It was moved by Mickye Johnson and seconded by Gary Rankin to endorse the rehabilitation contracts for the month of March,2011. Motion carried. 2. Subordination Policy on Down Payment Assistance Loans. Chairman Johnson reviewed a draft of the new policy to explain the proposed change. Rudy Jones indicated subordinations are being requested from entities other than the primary lender. Staff recommends that we do not refinance these loans with a non-participating lender. Chairman Johnson indicated he supported this action. It was moved by Bob Reisinger and seconded by Gary Rankin to revise the Subordination Policy to only subordinate our position on down payment assistance loans to a participating lender. Motion carried. F. DISCUSSION ITEMS: 1. FY2012 Budget Reductions Nancy Gulick indicated our funding is being cut 16%from the 2010 allocation. Nancy explained we need to reduce the CDBG budget by$114,000. The HOME reduction is 12% and we need to reduce that budget by $17,000. The Subcommittee suggested at one time reducing each line item by about 8%. for CDBG and 11% for HOME. Nancy indicated she has an alternative plan. We have $300,000 in HOME funds allocated to the East 8th Street/Sycamore Street area which hasn't been utilized. HUD cancelled the project, so we must re-allocate to a new project. Nancy suggests taking $114,000 from Single Family Rehab and use HOME funds and increase our HOME Single Family Rehabilitation allocation, not this year but use carry over from previous years. We will still have funding available for single family rehab and we will be using up the HOME funds before they are pulled from us. For the HOME funds Nancy suggested the funds come out of Down Payment Assistance, since we are not utilizing these funds as much since the tax credit has been cancelled. We have DPA carryover. Nancy noted the things that have changed are the General Program Admin, Rehab Admin and Single Family Rehab. HOME funds, we dropped the admin costs and the down payment assistance costs. Habitat also was reduced because they get 15% of our allocation. The City Council approved the activities to be funded for FY2012, and we will propose to give the City Council what you have approved. Chairman Johnson indicated this is the second reduction to our proposed budget and we may still receive further cuts before the program year begins. Minutes April 19, 2011 Page 6 Considerable discussion occurred concerning the carry-over funds with clarification on the time frame for utilizing these funds. Jeri Thornsberry indicated a 16% cut is a big whack. Nancy Gulick stated the CDBG funding took one of the biggest hits in funding reduction this year. Gary Rankin asked if there is a difference in the way the funds could be used in regard to rehab? Nancy Gulick stated HOME funds have to bring the home up to code. CDBG funds have a caveat that the homes do not need to be brought up to code,which is why we can do Emergency Repairs. If we put any HOME funds into a house it must be brought up to code. So what we will do is to apply for the Lead Grant again, which is June 8`h. If we get the Lead Grant again we can use CDBG monies for match and we would use HOME funds for the Rehab part and the lead grants, so we would have three funding sources in a house. Mickye Johnson indicated we should be mindful that building materials have skyrocketed and this will affect what we do moving forward. Rudy Jones stated we had a technical assistance visit a month ago and plan to streamline our processes and procedures to cut costs. We are going after the lead grant again,Neighborhood Stabilization Grant, and are working with the Iowa Finance Authority for a Housing Trust Fund to help sustain our programs. Jeri Thornsberry stated the recommendation is very creative, with sound thinking on the presentation. Chairman Johnson agreed, stating we are trying to make the best of this situation. Unfortunately we can maintain the status quo this year, however, we may need to make cuts next year to deal with this unless other funding sources can be found. Chairman Johnson inquired about the contract with Cedar Falls and the $75,000 allocation. Nancy reported this is a three-year allocation through the Consortium, which hasn't been changed with the fluctuating budgets. Following considerable discussion it was moved by Mickye Johnson and seconded by Kenneth Adderley to approve the change to the FY2012 CDBG and HOME budgets as presented. On roll call: Kenneth Adderley, Mickye Johnson, Gary Rankin,Bob Reisinger, Jeri Thornsberry and Eric Johnson voted Aye. Nays: None. The Chairman declared the motion carried. Nancy Gulick indicated the revised budget would be sent to the Council for their information only. No further action is required before submission to HUD. F. ADJOURN MEETING With no further business to come before the Board, the Chairman adjourned the meeting. Respectfully submitted, Kenneth Adderley, Secretary I ♦ N NTy N P. Iv c E. N 0.) 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