HomeMy WebLinkAboutApproved Documents - 4/5/2021 City Clerk Use Only
Finance Committee
Approval Date 4/5/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Code Enforcement Department to expend
$ 2,750 plus est. shipping costs of $ to pay for or purchase
Removal of a hazardous tree on a vacant lot north of 122 Euclid, parcel: 8913-27-402-001
This purchase or expenditure is being made because:
It is a court ordered removal - it will be charged back to the property owner.
Vendor selected for this purchase: Affordable Tree Services, LLC
Q Bids or written quotes were taken on this purchase, as follows:
Affordable Tree Service, LLC - $2,750
Owens Property Service - $3,000
Twin City Tree Service, LLC - $5,200
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
ElGeneral Fund El Road Use Tax El Sewer ❑■ Sanitation
El Bonds El Federal/other grants F—] Other(specify)
This expenditure is to be coded to the following budget line-item:
525-15-5125-1390
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 50,000.00
and the current available balance is $ 16,349.24
Respectfully submitted,
martin petersen 3-17-2021 4/5/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 4/5/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Garage/Fire Department to expend
$ 2,946.00 plus est. shipping costs of $228.30 to pay for or purchase
1 - REV Radiator for Truck #121302
This purchase or expenditure is being made because:
To replace unrepairable radiator.
(Only vendor to have radiator in stock)
Vendor selected for this purchase: Reliant Fire Apparatus
0■ Bids or written quotes were taken on this purchase, as follows:
Reliant Fire Apparatus Slinger, WI $2,946.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates): Verbal permission given by finance committee
Please check the following box(es)as appropriate to describe the funding for this expense:
❑■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
EIBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-1405-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 80,000.00
and the current available balance is $ 30,638.28
Respectfully submitted,
Sandie Greco 3/1/2021 M�� ��e we�� � 4/5/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 4/5/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ NTE $21,000 plus est. shipping costs of $ N/A to pay for or purchase
concrete paving at Leisure Services office and shop parking areas.
This purchase or expenditure is being made because:
To add additional hard surface parking for vehicles and equipment
Vendor selected for this purchase: B&B Builders & Supply, Waterloo, Iowa
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
Contractor on site doing concrete paving for different project. Contractor willing to do
additional paving at unit pricing already bid for last project. Contractor was low bid on that
project. This purchase supports City Strategy 4.5 Quality of Place.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
❑- Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
419-37-4105 2180
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 40,000.00
and the current available balance is $ 40,000.00
Respectfully submitted,
Paul Huting 3/10/2021 Michelle We&d ler 4/5/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
4/5/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 10,408.60 plus est. shipping costs of $ to pay for or purchase
One Turfco T3100 Spreader Sprayer for use at the golf courses.
This purchase or expenditure is being made because:
Unit will help with the application of liquid chemicals and granular fertilizers.
Vendor selected for this purchase: Turfwerks Johnston IA
Q Bids or written quotes were taken on this purchase, as follows:
Turfwerks, Johnston IA $10,408.60. Turfco Manufacturing Inc. $10,408.60.
M.K. Rittenhouse & Sons Ltd. PermaGreen Ride on Spreader/Sprayer$10,655.91
Arlington Power Equipment Inc. Ferris Venture ZTR FS3200 Spreader Sprayer$10,799.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
EIGeneral Fund EI Road Use Tax EI Sewer F—] Sanitation
Bonds EI Federal/other grants F—] Other(specify)
This expenditure is to be coded to the following budget line-item:
420-37-4120 2113
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 60,000.00
and the current available balance is $ 60,000.00
Respectfully submitted,
Paul Huting, 3/10/2021 Michelle Weider 4/5/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 4/5/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ NTE 3,200.00 plus est. shipping costs of $ to pay for or purchase
parts required for general maintenance and repairs on the golf course irrigation systems.
This purchase or expenditure is being made because:
regular maintenance is required.
Vendor selected for this purchase: MTI Distributing, Grimes IA
Bids or written quotes were taken on this purchase, as follows:
QBids or quotes were not taken on this purchase because:
the irrigation systems were purchased at MTI, they have the parts needed for repairs.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
FEII General Fund EI Road Use Tax EI Sewer F—] Sanitation
EIBonds EI Federal/other grants F—] Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4120 1565
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 6,464.00 after amendment
and the current available balance is $ 3,400.25 after amendment
Respectfully submitted,
Paul Huting 3/11/2021 Michelle Wezdner 4/5/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 4/5/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 27,498.58 plus est. shipping costs of $ to pay for or purchase
One John Deere 1580 TerrainCut Commercial Front Mower with 72" side discharge
mower deck.
This purchase or expenditure is being made because:
Old unit is worn out and needs to be replaced. This transaction will include trade of a
1997 model year John Deere F935 front mount mower.
Vendor selected for this purchase:
Q Bids or written quotes were taken on this purchase, as follows:
P&K Midwest, Waterloo IA $27,498.58
Van Wall Equipment, Urbandale IA $32,850.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
❑- Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
420-37-4100 2113
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 75,000.00
and the current available balance is $ 75,000.00
Respectfully submitted,
Paul Huting 3/16/2021 Michelle IMe[clner 4/5/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 4/5/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the MIS Department to expend
$ 3,581.18 plus est. shipping costs of $ to pay for or purchase
Yearly Fortigate firewall licensing effective April 24, 2021
This purchase or expenditure is being made because:
The Fortigate Firewall is our first line of defense against hackers and malware. Also it is what
we use to set up users to work remotely.
Vendor selected for this purchase: CDW-G
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
CDW-G is our original vendor for this product and has the detailed information
about our system and environment to effectively price this licensing.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
❑- Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
420-01-8225-2106
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 260,000.00
and the current available balance is $ 149,232.29
Respectfully submitted,
Chris Youngblut 3/17/2021 4/5/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 4/5/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 14,341.44 plus est. shipping costs of $ 0 to pay for or purchase
Purchase twelve (12) Microsoft Surface Pro tablets, keyboards, and docking stations
from a federal Covid 19 grant.
This purchase or expenditure is being made because:
For use by the investigations division to access information while working outside of the
department.
Vendor selected for this purchase: CDWG
F■ Bids or written quotes were taken on this purchase, as follows:
DWG has State of Iowa government bid pricing.
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
EIBonds ❑- Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-11-1150-2106 ($14,000)/ 010-11-1105-1520 ($341.44) 11GRT.Covid 2
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ $14,000 / 110,355.00
and the current available balance is $ $14,000 / 69,402.10
Respectfully submitted,
David Mohlis, Police Captain 03/16/2021 Wichd1c Weidne)' 4/5/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 4/5/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 4,909.50 plus est. shipping costs of $611.13 to pay for or purchase
225 - 10 ft. X 1 3/4" X 1 3/4" Galvanized Square Posts
This purchase or expenditure is being made because:
To be used to replace damaged posts and installation of new signs.
Vendor selected for this purchase: Hall Signs
Q Bids or written quotes were taken on this purchase, as follows:
Hall Signs Bloomington, Indiana $4,909.50
Newman Signs Jamestown, North Dakota $5,694.75
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
EIGeneral Fund EI Road Use Tax EI Sewer F—] Sanitation
Bonds EI Federal/other grants F—] Other(specify)
This expenditure is to be coded to the following budget line-item:
419-17-7120-2125 (Leisure paying for 25 posts) 010-37-4110-1371 (613.40)
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 43,511.20 24,790.00
and the current available balance is $ 22,438.45 12,616.60
Respectfully submitted,
Sandie Greco 3/15/2021 M`ckel& 4/5/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 4/5/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Waste Management Department to expend
$ 7,140.60 plus est. shipping costs of $400.00 to pay for or purchase
1 - KNAPHEIDE MODEL 682 Service Body with Torch Set-Up for Truck #141316.
This purchase or expenditure is being made because:
To replace current rusted service body.
Vendor selected for this purchase: TriState Equipment
0■ Bids or written quotes were taken on this purchase, as follows:
TriState Equipment Dubuque, IA $7,140.60
Truck Equipment, Inc. Des Moines, IA $7,600.00
Truck Equipment, Inc. Des Moines, IA $8,024.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax FE-1 Sewer F—] Sanitation
EIBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
520-14-5200-2117
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 130,000.00
and the current available balance is $ 111,079.00
Respectfully submitted,
Sandie Greco 3/15/2021 Michelle we[dner 4/5/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 4/5/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Waste Management Department to expend
$ 11,654.40 plus est. shipping costs of $500.00 to pay for or purchase
2 - ITB Pro-Series Steel Dump Bodies for Trucks - #143A01 and 143A02
This purchase or expenditure is being made because:
To replace current worn service body.
(only vendor- replace with same model to save cost on hoist and mounting accessories)
Vendor selected for this purchase: TriState Equipment
Q Bids or written quotes were taken on this purchase, as follows:
TriState Equipment Dubuque, IA $5,827.20 each
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
EI General Fund EI Road Use Tax FE-1 Sewer F—] Sanitation
EI Bonds EI Federal/other grants F—] Other(specify)
This expenditure is to be coded to the following budget line-item:
520-14-5200-2117
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 130,000.00
and the current available balance is $ 111,079.00
Respectfully submitted,
Sandie Greco 3/15/2021 Mzchdle VezAer 4/5/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 4/5/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Waste Management Department to expend
$ 35,197.40 plus est. shipping costs of $200.00 to pay for or purchase
2 - Utility Vehicles including gas operated, electrical, power cargo box lift and
factory cab and heat.
This purchase or expenditure is being made because:
To replace an old pickup - to be driven on site for maintenance and check spots.
Vendor selected for this purchase: Black Hawk Rental
0■ Bids or written quotes were taken on this purchase, as follows:
Black Hawk Rental Waterloo, IA $17,598.70 ea.
P&K of Waterloo Waterloo, IA $22,950.00 ea.
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax FE-1 Sewer F—I Sanitation
EIBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
520-14-5200-2117
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 130,000.00
and the current available balance is $ 91,284.00
Respectfully submitted,
Sandie Greco 3/15/2021 Mlche«e 4/5/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 4/5/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Waste Management Department to expend
$ 12,931.20 plus est. shipping costs of $400.00 to pay for or purchase
2 - KNAPHEIDE MODEL 682 Service Bodies for Trucks - #141317 and #141318.
This purchase or expenditure is being made because:
To replace current rusted service body.
Vendor selected for this purchase: TriState Equipment
0■ Bids or written quotes were taken on this purchase, as follows:
TriState Equipment Dubuque, IA $6,465.60 ea.
Truck Equipment, Inc. Des Moines, IA $7,600.00 ea.
Truck Equipment, Inc. Des Moines, IA $8,024.00 ea.
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax FE-1 Sewer F—] Sanitation
EIBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
520-14-5200-2117
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 130,000.00
and the current available balance is $ 55,886.60
Respectfully submitted,
Sandie Greco 3/15/2021 Mlchell'e 4/5/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
PROJECT BUDGET WORKSHEET -ALL PROJECTS
PAGE ONE
Project Name WCA-A Local Farmers Market Internship Award
from Silos & Smokestacks
City Contract No. To be assigned by the Finance Dept.
Project Manager Kent Shankle Project No. 26PRJ
Project Budget Total $ 3,000.00 Subproject No. INTRN
1. How will this project be funded?
A. Federal Grant Yes = No 0 CFDA# % Paid by federal grant
Silos &Smokestacks Grant
Grant Name Nurturing Young Talent, Growing Community: Grant Agreement Number
A Local Farmers Market Internship Experience
B. State Grant Yes = No % Paid by state grant
Grant Name Grant Agreement Number
C. City Match Source of Funding Intern's salary % Paid by City $ 960.00
D. Other Entities Yes Ox No 0 % Paid by other entity
Name Silos &Smokestacks
Done None
2. Attach copies of any grant agreements that will fund the project(REQUIRED) 7x ❑
3. Does the project include the purchase of right of way or other real property? ❑ 0
If yes, will real property purchases be reimbursable under the grant? E-1 ❑x
If yes, have you attached authorization to purchase real property to this document? ❑ ❑
4. Will this project include any non-participating expenses, such as:
A. Stormwater permit fees ❑ 0
B. Publication, or printing costs El Q
C. Others, list ❑ Fx
5. Does this project cover any regular full-time salaries or benefits? El ❑x
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
An intern will assist the WCA and project partner the Waterloo Urban Farmers Market with weekly famers market events.
Primary focus will be on planning &presenting FREE weekly educational activities at the market which iterpret agricultural
stories, as outlined in the Silos &Smokestacks Interpretive Plan.
See attached grant application and award letter.
Page 2 must be attached and signed.
K:\shared good ies\forms\FY2021-Silos-Smokestacks-Farmers_Mrkt_Intern_2-23-21_(2).xls\Page 1 All Projects (Mar 2010)
PROJECT BUDGET WORKSHEET- NON-CONSTRUCTION
PAGE TWO
City Clerk Use Only
Finance Committee
Approval Date 4/5/2021
Nurturing Young Talent, Growing Community:
Project Name (from page one) WCA-A Local Farmers Market Internship Award
from Silos & Smokestacks
Department No. project will be budgeted under 26 To be assigned by the Finance Dept.
Activity No. project will be budgeted under 4265 Project No. 25PRJ
Subproject No. INTRN
(Each column should only include amounts by fund)
Fund: 010-26- Fund: Fund: Fund:
4265 Total
REVENUES:
3000 Cash on Hand $ -
3350 Federal Grant -
3352 Federal HUD Grant -
3354 Shared Program - Local 3,000.00 3,000.00
3357 Shared Program - County -
3358 Shared Program - City -
3360 Shared Program - State -
3361 State Grant -
3720 Donations - Restricted -
3750 Sale of Bonds -
TOTALS $ 3,000.00 $ - $ - $ - $ 3,000.00
EXPENDITURES:
1111 Salaries - Regular $ -
1112 Salaries - Part Time 3,000.00 3,000.00
1315 Education &Training -
1345 Travel - Official City -
1346 Travel - Prof Training -
1390 Contractual Services
TOTALS $ 3,000.00 $ - $ - $ - $ 3,000.00
Kent Shankle, Director 2-23-21 Mcllle Werdner 4/5/2021
(Signature Dept. Head) Date (Signature Finance Dept. Review) Date
K:\shared good ies\forms\FY2021-Silos-Smokestacks-Farmers_Mrkt_Intern_2-23-21_(2).xls\Page 2(Donator NON-con str) (Mar 2010)
PROJECT BUDGET WORKSHEET -ALL PROJECTS
PAGE ONE
Project Name Hwy 63 South Interceptor Sewer Upgrade Phase 1
City Contract No. 1037 To be assigned by the Finance Dept.
Project Manager AECOM/Brian Bowman Project No. 14 SRF
Project Budget Total $ 360,000.00 Subproject No. 63SWRPH1
1. How will this project be funded?
A. Federal Grant Yes No 0 CFDA# % Paid by federal grant
Grant Name Grant Agreement Number
B. State Grant Yes 0 No 0 % Paid by state grant
Grant Name Grant Agreement Number
C. City Match Source of Funding % Paid by City
D. Other Entities Yes = No 0 % Paid by other entity
Name
Done None
2. Attach copies of any grant agreements that will fund the project(REQUIRED) ❑ FX
Yes No
3. Does the project include the purchase of right of way or other real property? El ❑X
If yes, will real property purchases be reimbursable under the grant? ❑ ❑
If yes, have you attached authorization to purchase real property to this document? El El
4. Will this project include any non-participating expenses, such as:
A. Stormwater permit fees El ❑X
B. Publication, or printing costs ❑ ❑
C. Others, list El El
5. Does this project cover any regular full-time salaries or benefits? ❑ ❑
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
The intent of this project is to upgrade and increase the capacity of the sanitary sewer along
US Highway 63 which is part of the Sanitary Sewer Master Plan, and to provide a relief sewer
from the Home Park Boulevard Neighborhood to help, mitigate backs
during periods of high flow
This project will be funded using the State Revolving Loan fund.
Page 2 must be attached and signed.
K:\shared good ies\forms\Project_Budget_Works heet_63_South_Interceptor_Ph_1.xls\Page 1 All Projects (Mar 2010)
CONSTRUCTION PROJECT BUDGET WORKSHEET
PAGE TWO
City Clerk Use Only
Finance Committee
Approval Date 4/5/2021
Project Name (from page one) Hwy 63 South Interceptor Sewer Upgrade Phase 1
Department No. project will be budgeted under 14 To be assigned by the Finance Dept.
Activity No. project will be budgeted under 5375 Project No. 14SRF
Subproject No. 63SW RPH 1
Fund: 520-14- Fund: Fund:
5375 Total
REVENUES:
3000 Cash on Hand $ -
3112 Local Option Sales Tax -
3350 Federal Grant -
3357 Shared Program - County -
3358 Shared Program - City -
3360 Shared Program - State -
3361 State Grant -
3365 State RISE Grant -
3368 EPA Grant -
3377 EDA Grant -
3720 Donations - Restricted -
3750 Sale of Bonds -
3763 State Loan Process 360,000.00 360,000.00
TOTALS $ - $ 360,000.00 $ - $ - $ 360,000.00
EXPENDITURES:
2103 Engineering &Consulting $ 360,000.00 $ 360,000.00
2125 Traffic Control Equipment -
2140 Land Acquisition -
2144 Land Improvements -
2146 Demolitions -
2151 Building Construction
2156 Bikeway Construction -
2162 Storm Sewers -
2163 Sanitary Sewers -
2164 Sidewalks -
2165 Streets & Roadways -
2199 Non-participating Misc -
TOTALS $ - $ 360,000.00 $ - $ - $ 360,000.00
Brian Bowman 3/8/2021 Michelle Weza�zer 4/5/2021
(Signature Dept. Head) Date (Signature Finance Dept. Review) Date
K:\shared good ies\forms\Project_Budget_Worksheet_63_South_Interceptor_Ph_1.xls\Page 2(Constr Proj) (Mar 2010)
PROJECT BUDGET WORKSHEET- NON-CONSTRUCTION
PAGE TWO
City Clerk Use Only
Finance Committee
Approval Date 4/5/2021
Project Name (from page one) FY20 Waterloo IA Brownfields Assessment
Department No. project will be budgeted under 08 To be assigned by the Finance Dept.
Activity No. project will be budgeted under 6100 Project No. 08EPA
Subproject No. HAZFFY20,
(Each column should only include amounts by fund)
Fund: 290 Fund: 290 Fund: Fund:
Total
REVENUES: HAZFFY20 PETFFY20
3000 Cash on Hand $ -
3350 Federal Grant 150,000.00 150,000.00 300,000.00
3352 Federal HUD Grant -
3354 Shared Program - Local -
3357 Shared Program - County -
3358 Shared Program - City -
3360 Shared Program - State -
3361 State Grant -
3720 Donations - Restricted -
3750 Sale of Bonds -
TOTALS $ 150,000.00 $ 150,000.00 $ - $ - $ 300,000.00
EXPENDITURES:
1111 Salaries - Regular $ -
1121 FICA -
1122 IPERS -
1113 Longevity -
1315 Education &Training -
1345 Travel - Official City -
1346 Travel - Prof Training 950.00 950.00 1,900.00
2103 Contractual Services 148,950.00 148,950.00 297,900.00
1524 Supplies 100.00 100.00 200.00
TOTALS $ 150,000.00 $ 150,000.00 $ - $ - $ 300,000.00
Noel Anderson 3/23/2021 Michelle Weidner 4/5/2021
(Signature Dept. Head) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\FY20_BF_Assessment_$300k.xls\Page 2(Donat or NON-constr) (Mar 2010)
PROJECT BUDGET WORKSHEET -ALL PROJECTS
PAGE ONE
Project Name FY20 Waterloo IA Brownfields Assessment
City Contract No. BF 97782101 To be assigned by the Finance Dept.
Project Manager Noel Anderson Project No. 08EPA
Project Budget Total $ 300,000.00 Subproject No. HAZFFY20, PETFFY20
1. How will this project be funded?
A. Federal Grant Yes 0 No 0 CFDA# 66.818 % Paid by federal grant 100.00%
Grant Name Brownfields Assessment Grant Agreement Number 97782101
B. State Grant Yes 0 No 0 % Paid by state grant
Grant Name Grant Agreement Number
C. City Match Source of Funding % Paid by City
D. Other Entities Yes = No 0 % Paid by other entity
Name
Done None
2. Attach copies of any grant agreements that will fund the project(REQUIRED) FX ❑
Yes No
3. Does the project include the purchase of right of way or other real property? El ❑X
If yes, will real property purchases be reimbursable under the grant? ❑ ❑
If yes, have you attached authorization to purchase real property to this document? El El
4. Will this project include any non-participating expenses, such as:
A. Stormwater permit fees El FX
B. Publication, or printing costs ❑ FX
C. Others, list El FX
5. Does this project cover any regular full-time salaries or benefits? ❑ FX
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
Inventory, characterize, assess, conduct planning, community involvement, and cleanup brownfield sites
Page 2 must be attached and signed.
K:\shared goodies\forms\FY20_BF_Assessment_$300k.xls\Page 1 All Projects (Mar 2010)
Completed forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY
Finance Committee approval required?
YES ® NO
If so,date approved: 4/5/2021
City of Waterloo
Line-Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget
amendment for FYE 2021 submitted by the Police Department Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount
010 11 1160 3603 TRI CO FORF 11TRI.TRIF 25,000.00 010 11 1160 1512 TRI CO FORF 11TRI.TRIF 25,000.00
F_
TOTAL $25,000.00 TOTAL $25,000.00
This amendment is being requested because:
This is to conform with the City's budget line item control policy. Using current revenue to increase the FY21 expense line.
Dave Mohlis, Police Captain 3/23/2021
Prior Committee Actions(Dates):
Michelle We&oeN 4/5/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared good ies\forms\Budget_Amendment_Tri_County_4-5-21.xls(Apr 2003)