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Home My WebLink AboutApproved Documents - 4/19/2021 City Clerk Use Only Finance Committee Approval Date 4/19/2021 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maintenance Department to expend $ 3,250 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Install a new outside air damper for air handler"C" at City Hall (Emergency Repair) Vendor selected for this purchase: Young Plumbing & Heating F■ Bids or written quotes were taken on this purchase, as follows: Young Plumbing & Heating - $ 3,250 Plumb Tech Inc. - $ 3,886 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation ❑- Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 417-22-8800-2152 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 176,000 and the current available balance is $ 12,655.03 Respectfully submitted, Greg Ahlhelm 4/12/2021 Mlchelle Weidnev 4/19/2021 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 4/19/2021 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Finance Department to expend $ 3,000.00 plus est. shipping costs of $ to pay for or purchase actuarial services to calculate the city's required update of the post-employment retirement benefits liability obligation under Government Accounting Standard 75. This purchase or expenditure is being made because: Vendor selected for this purchase: Bids or written quotes were taken on this purchase, as follows: QBids or quotes were not taken on this purchase because: Arthur J. Gallagher& Co. provided a quote of$3,000. They have been completing the actuarial work for us for a number of years and have data files built for the information, minimizing the cost for the services. The pricing is the same as 2019. Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: FEII General Fund EI Road Use Tax EI Sewer F—] Sanitation EIBonds EI Federal/other grants F—] Other(specify) This expenditure is to be coded to the following budget line-item: 010-03-8950-1390 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 11,600.00 and the current available balance is $ 11,600.00 Respectfully submitted, Michelle Weidner 4/2/2021 Michelle We�dnev 4/19/2021 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 4/19/2021 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Garage Department to expend $ 7,885.00 plus est. shipping costs of $ to pay for or purchase One (1) Ranger Tire Balance Machine ($3,500) and One (1)Tire Machine ($4,385.00) This purchase or expenditure is being made because: To replace unrepairable Tire Balancer and Tire Machine in the Garage Vendor selected for this purchase: Arnold's Auto Supply Q Bids or written quotes were taken on this purchase, as follows: Arnolds Auto Supply Waterloo, IA $7,885.00 Snap-On Tools Waterloo, IA ($9,510 & $12,930) $22,440.00 Coats On-Line (4,580 & 6,063.07) $10,643.07 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: FEII General Fund EI Road Use Tax EI Sewer F—] Sanitation EIBonds EI Federal/other grants F—] Other(specify) This expenditure is to be coded to the following budget line-item: 010-18-7950-1571 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 60,283.00 and the current available balance is $ 17,043.34 Respectfully submitted, Sandie Greco 4/12/2021 Whezle wezdger 4/19/2021 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 4/19/2021 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,103.42 plus est. shipping costs of $ to pay for or purchase Replace drum bearings on Bandit chipper#314 This purchase or expenditure is being made because: This chipper was taken to J.P. Scherrman for service, it was not working properly. They found drum bearing needed replaced. The only way to identify the problem was to tear equipment apart. Vendor selected for this purchase: J.P. Scherrman Farley, Iowa Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: Issue could not be identified until the equipment was taken apart. Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation ElBonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-37-4100 1378 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 12,616.00 and the current available balance is $ 8,157.54 Respectfully submitted, Paul Huting 3/29/21 Michelle 1Vei6'ner 4/19/2021 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 4/19/2021 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 7,162.38 plus est. shipping costs of $ to pay for or purchase Annual Fortigate firewall licensing, effective April 24,2021. This purchase or expenditure is being made because: This is a resubmit of a prior pre-auth where the amount was incorrect. Initially approved on 4/5/2021 in the amount of$3,581.18. Vendor selected for this purchase: CDW-G Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: CDW-G is the original vendor for the this product and has the detailed information about our system and environement to effective price this licensing. Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation ❑- Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 420.-01-8225-2106 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 300,000.00 and the current available balance is $ 147,749.39 Respectfully submitted, Chris Youngblut 4/13/2021 Michelle We�dne� 4/19/2021 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Committee approval required? {] YES ® NO If so, date approved: 4/19/2021 City of Waterloo Line-Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept.is hereby requested to authorize the following line-item budget amendment for FYE 2021 submitted by the Fire Department: EXPENSES/REVENUE DECREASE EXPENDITURES(INCREASE REVENUE) INCREASE EXPENDITURES(DECREASE REVENUE) Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount 010-12-1410-3414 Amb Revenue 165,000.00 010-12-1410-2116 Med&Lab Equip 165,000.00 TOTAL $165,000.00 TOTAL $165,000.00 This amendment is being requested because: 1410-2116 This amendment is to purchase needed medical equipment and lab supplies including power cots,power load system, Getac tablets,transport ventilators,ballistic vests,radios,and skill lab equipment. Prior Committee Actions(Dates): Pat Treloar 4/6/2021 Michelle Weidnev 4/19/2021 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) PUBLIC WORKS SANITATION DEPARTMENT REFUND REQUEST GARBAGE/YARD WASTE Name. z-5e-f, G( � Date - o '° Address: 1433 0�kWtgr Phone: City/State/Zip: yjate,V(00 Ta-- 6b701 Service Address: Refund Amount Requested:$ �� • 00 **Documentation Included: Yes No **All request for refunds required proof of payment before refunds are processed. Comments: Si nature/Sanitation Department Date Confirmed Refund Amount:$ •� Confirmed w/Water Works: yYes No Michelle Weidner 4/19/2021 r Finance Signature Date. Refund Amount Paid:$ $36.00 WATERLOO WATER WOR1< 5 Phone: (319) 232-6280 www.waterloowater.org 325 Sycamore Street Paee 1 of 1 P.O. Box 27 Waterloo. Iowa 50704 STATEMENT OF SERVICES I ACCOUNT SUMMARY ustomer Name: Jozsef Gitta Billing Frequency: Quarterly ount Number: 116806-541253 Billing Date : 09/11/2020 ervite Address: 1433 OAKCREST DR Billing Due Date: 10/02/2020 Waterloo Water Works Services F� CHARGE SUMMARY Previous Balance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 161 . 74 Water . 1 6 1 * P 0 a a 0 M F 6 d W 1 4 . I 1 4 $118.69 Credits/Payments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . -$161 .74 Water Service Excise Tax . . . . . . . . . . . . . . . . . . . . . . $7. 13 Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . $125.82 Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . . . . $125.82 City of Waterloo Services City of Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . . . . . $125.25 Sanitary Sewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $50.25 Total Current Service Charges . . . . . . . . . . . . . . . . . . . . $251.07 Storm Water Fee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $12.75 Total Amount Due . I . . . . . . . . . . . . . . . . . . . . . . . . . . . . $251 .07 Garbage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $35.25 Amount Due After 10/02/2020 . . . . . . . . . . . . . . . . . . . $262.51 Yard Waste / Recycle Curbside . . . . . . . . . . . . . . . . . . $12.00 Yard Waste / Recycle Site Maintenance Fee . . . . . . . $15.00 Cityof Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . . . $125.25 Previous Read Date Current Read Date Previous Read Previous ReaclType Cuir.ren� Read Current Read Type usage (CCF) 06/02/2020 . - 06/02/2020 09/03/2020 1,859 Actual 1 , N 11 Actual 52 u24 cn IF YOU HAVE NOT COMPLETED YOUR CENSUS FORM - PLEASE VISIT 2020CENSUS.GOV AS SOON AS POSSIBLE 14 ;09 'A • Please detach and return the bottom portion with your payment. See reverse side for additional information Account Number: 116806-541253 WATERLOO WATER WORKS Total Amount Due: 251.07 Amount Due After : 262. 51 P.O. Box 27 Billing Due Date: 10/02/2020 Waterloo, Iowa 50704 Phone: (319) 232 -6280 Amount Enclosed: Total Amount Due will be withdrawn from your bank account on 10/02/2020 Jozsef Gitta 1433 Oakcrest Or Waterloo, IA 50701 WAi ERLOO WATER WORKS P.O. BOX 27 ❑ Please check box If contact Information requires WATERLOO, IOWA 50704 updating and Indicate the change(s) on reverse side • WATERLOO WATER WORKS Phone; (319) 232-6280 www.waterloowater.org 325 Sycamore Street Paee 1 of 1 P.O. Box 27 Waterloo. Iowa 50704 STATEMENT OF SERVICES ACCOUNTSUMMARY ustomer Name: Jozsef Gitta Billing Frequency: Quarterly ccount Number: 116806-541253 kBllling Date: 06/12./2020 ervice Address: 1433 OAKCREST OR Billing Due Date : 07/06/2020 Waterloo Water Works Services CHARGE SUMMARY Previous Balance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $149.47 Water . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $37.96 Water Service Excise Tax . . . . . . . . . . . . . . . . . . . . . . . credits/Payments . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . -$149.47 $2.28 Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . $40,24 Water Works Subtotal . . . . . . . . . . . . , . . . . . . . . . . . . . . $40.24 City of Waterloo Services City of Waterloo Subtotal . . . . . . . . . . . . $121.50 Sanitary Sewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $47.25 Total Current ServiceCharges . . . . . . . . . . . . . . . . . . . . $161 .74 Storm Water Fee . . . . . . . . . . . . . . . . . . . . . . 1401041 $12400 Total Amount Due . . . . , . . , , . . , . . . , . . . . . . . . . . . , . , $161,74 Garbage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $35,25 Amount Due After 07/06/2020 , , . . . , . , , , , , . . , , , , , $161.74 Yard Waste./ Recycle Curbside . . . . . . . . . . . . . . . . . . $12,00 Yard Waste / Recycle Site Maintenance Fee . . . , , , . $15,00 City of Waterloo Subtotal , , , , , , , , , , , , , , , , , , , , , , $121,50 Previous Read Date current Read Date Previous Read Previous Read Type current Read Current Read Type Usage (CCF) 03/05/2020 06/02/2020 1,846 Actual 11859 Actual 13 29 SPECIAL MESSAGES PIEASE CONTACT CITY SANITATION (319) 291-4455 WITH QUESTIONS IN �oREGARDS TO THE YARD WASTE/RECYCLE SITE MAINTENANCE FEE 6 'P ti M1N0 M1 'p� o 'V°0 M1 9' 'P Please detach and return the bottom portion with your payment. See reverse side for additional information c Account Number: 116806-541253 WATERLOO WATER WORKS Total Amount Due: 161.74 ,- Amount Due After : 161 . 74 P.O. Box 27 Billing Due Date: 07/06/2020 Waterloo, Iowa 50704 Phone: (319) 237-6280 Amount Enclosed: ADDRESSEE: Total Amount Due will be withdrawn from your bank account on 07/06/2020 Jozsef Gitta 1433 Oakcrest Or Waterloo, IA 50701 WATERLOO WATER WORKS P.O. BOX 27 ❑ Please check box if contact Information requires WATERLOO, IOWA 50704 updating and indicate the change(s) on reverse side WATERLOO WA ER WORKS Phone: (319) 232.6280 www.waterloowa ter,org 325 Sycamore Street Page 1 of 1 P.O. Box 27 Waterloo, Iowa S0704 STATEMENT OF SERVICES ACCOUNTSUMMARY 7ervice ame: Jozsef Gutta Billing Frequency: Quarterly mber: 116806-541253 gllling Date: 03/12/2020 ress: 1433 OAKCREST DR Billing Due Date: 04/02/2020 Waterloo Water Works Services CHARGESUMMARY Previous Balance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $130. 60 Water , , . . . . . . . . $29.68 Credits/Payments . . Water Service Excise Tax . . . . . . . . . . . . . . . . . . . . . . $1 .79 • • • • • • • -$130.60 Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . $31.47 Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . . . . $31.47 City of Waterloo Services City of Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . . . . . $118.00 Sanitary Sewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $47.25 Total Current Service Charges . . . . . . , , , . . . . . . . . . . . $149,47 Storm Water Fee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $12.00 Total Amount Due . . . . . . . . . . . . . Garbage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $35. 25 $149.47 Amount Due After 04/02/202011 $156.27 Yard Waste / Recycle Curbside . . . . . . . . . . . . . . . . . . $I2.00 Yard Waste / Recycle Site Maintenance Fee . . . . . . . $11.50 City of Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . . . $118.00 12/06/2019 03/05/2020 11837 Actual 1 ,846 Actual 9 4 i; SPECIAL MESSAGES $ +e — Yard Waste/Recycling rale increased $3/mo to $4/mo ' Mandatory Yard Waste/Recycling Site Maint Fee $5/ mu prorated effective 1/1/20 on this bill • Questions-call Garbage- Sanitation@t291-4455 ry°� ,, � c'+ •N �P 4 . �9 �Pa ro°9 Via , Please detach and return the bottom portion with your payment. See reverse side for additional information Account Number: 116806-541253 WATERLOO WATER WORKS Total Amount Due: 149.47 Amount Due After : 156. 27 P.O. Box 27 Billing Due Date: 04/02/2020 Waterloo, Iowa 50704 Phone: (319) 232 -6280 Amount Enclosed : Total Amount Due will be withdrawn from your bank Jozsef Gutta account on 04/02/2020 1433 Oakcrest or Waterloo, IA 50701 WATERLOO WATER WORKS r P.O. BOX 27 ❑ Please check box If contact Information requires WATERLOO, IOWA 50704 updating and Indicate the change(s) on reverse side