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HomeMy WebLinkAboutStanley, Inc. Supp Agmnt No. 1 to PSA Bicycle Signal improvements 2.15.2021 �f tA "110WA DOT GETTING YOU THERE )) April 15 , 2021 Mohammad Elahi , P . E . City of Waterloo 715 Mulberry Street Waterloo , IA 50703 Re : Traffic Signalization Improvements , City of Waterloo Project Number TAP -U -8155 (767)—&07 ; Agreement Number 20-TAP- 119 Mohammad , Enclosed is a copy of an executed Consultant Agreement Amendment between the City of Waterloo , Stanley Consultants , Inc . , and the Iowa Department of Transportation for the above referenced project . This agreement completes the consultant selection process . In addition , the City of Waterloo must comply with the provisions set forth in this agreement to ensure that eligible project costs may receive federal aid reimbursement . Thank you for your assistance . If you have questions , please let me know . Sincerely , Pamella Lee Systems Planning Bureau Enclosures cc : Jeff Hillegonds , Stanley Consultants , Inc . (signed consultant agreement) Kyle Durant , Waterloo MPO ( letter only) Rick Sta Maria , Finance Bureau (copy of enclosure ) t. l 515-239- 1810 © I Pamella . Lee@iowadot . us Q Address : ® I www. iowadot. gov 1800 Lincoln Way , Ames , IA 50010 Contract No . 20 -TAP -119 Owner Project No . TOF-194 Iowa DOT Project No . TAP -U -8155(767 )-81 -07 Standard Consultant Contract For Local Public Agency Consultant Contracts with Federal-aid Participation Supplemental Agreement # 1 Construction Engineering Services This SUPPLEMENTAL AGREEMENT # 1 ( amending the original Standard Consultant Agreement dated 6/22/2020 ) made as of the date of the last party 's signature below , is by and BETWEEN City of Waterloo , the Owner, located at : 715 Mulberry Street Waterloo , IA 50703 Phone : ( 319 ) 2914312 FAX : (319 ) 2914262 and Stanley Consultants , Inc . , the Consultant, located at : 100 Court Avenue , Suite 300 Des Moines , IA 50309 Phone : ( 515 ) 246-8585 FAX : ( 515 ) 246 -8617 For the following Project: traffic signalization improvements on Park Avenue from Franklin Street South 0 . 75 miles to US 218 SB traffic bike signal project , to accommodate the recently installed bike lanes . The Owner has decided to proceed with the Project , subject to the concurrence and approval of the Iowa Department of Transportation ( Iowa DOT) , and the Federal Highway Administration ( FHWA) , U . S . Department of Transportation (when applicable ) . The Owner desires to employ the Consultant to provide Construction Engineering services to assist with the development and completion of the Project . The Consultant is willing to perform these services in accordance with the terms of this Supplemental Agreement , All Articles in the Standard Consultant Agreement remain the same except what is noted in the Table of Contents . TABLE OF CONTENTS Article Number And Description 1 Initial Information 1 . 1 Project Parameters 1 . 2 Financial Parameters 1 . 3 Project Team 1 A Time Parameters 3 Form of Compensation 3 . 1 Method of Reimbursement for the Consultant 4 Terms and Conditions 4 . 12 Termination of Agreement Attachment A - Scope of Services Attachment C - Fees and Payments Attachment C - 1 – Cost Analysis Worksheet Page 1 of 6 ARTICLE 1 INITIAL INFORMATION This Agreement is based on the following information and assumptions . 1 . 1 Project Parameters The objective or use is : provide safe and efficient traffic control for Park Avenue that addresses non - motorized traffic . 1 . 2 Financial Parameters 1 . 2 . 1 Amount of the Owner's budget for the Consultant 's compensation is : $ 8 , 384 . 11 1 . 2 . 2 Amount of the Consultant 's budget for the subconsultants ' compensation is : $0 . 00 1 . 3 Project Team 1 . 3 . 1 The Owner's Designated Representative , identified as the Contract Administrator is : Mohammad Elahi The Contract Administrator is the authorized representative , acting as liaison officer for the Owner for purpose of coordinating and administering the work under the Agreement . The work under this Agreement shall at all times be subject to the general supervision and direction of the Contract Administrator and shall be subject to the Contract Administrator's approval . 1 . 3 . 2 The Consultant 's Designated Representative is : Jeff Hillegonds 1 . 4 Time Parameters 1 . 4 . 1 The Consultant shall begin work under this Agreement upon receipt of a written notice to proceed from the Owner. 1 24 Milestones for completion of the work under this Agreement as follows : 1 . Completion of all work under this Agreement shall be on or before 03/ 18/2022 or any written extension authorized by the contract Administrator . ARTICLE 3 FORM OF COMPENSATION 3 . 1 Method of Reimbursement for the Consultant . 3 . 1 . 1 Compensation for the Consultant shall be computed in accordance with one of the following compensation methods , as defined in Attachment C : . 2 X Lump Sum - Attachment C 3 . 1 . 2 When applicable , compensation for the subconsultant( s ) shall be computed in accordance with one of the payment methods listed in section 3 . 1 . 1 . Refer to section 1 . 3 . 3 for identification of the method of payment utilized in the subconsultant( s ) contract . The compensation method utilized for each subconsultant shall be defined within the subconsultant contract to the Consultant. 4 . 12 Termination of Agreement 4 . 12 . 4 This Supplemental Agreement will be considered completed when the scope of the project has progressed sufficiently to make it clear that Construction Work and Project Audit can be completed without further revisions in that work , or if the Consultant is released prior to such time by written notice from the Contract Administrator, Page 2 of 6 IN WITNESS WHEREOF , the parties hereto have caused this Agreement to be executed by their proper officials thereunto duly authorized as of the dates below. STANLEY CONSULTANTS, INC . �`�,..,.� �-CfR ' Date: / � . L Daniel R. Fullerton, PE Client Service Manager ATTEST:&,-, By (--c . aoo�!� Date: City of Waterloo By (�CI1 f 11 H�4 Date : 2/15/2021 Quentin Hart, Mayor IOWA DEPARTMENT OF TRANSPORTATION Accepted for FHWA Authorization* By Date : 7 ' /(V Name G flo A4RI'� /�,� Title yy�fZ toA^1 �-MAA- The Iowa DOT is not a party to this agreement . However, by signing this agreement , the Iowa DOT is indicating the work proposed under this Agreement is acceptable for FHWA authorization of Federal funds . 1 r I Page 3 of 6 ATTACHMENT A - Scope of Services It is understood by the Owner and the Consultant for this specific project it is agreed that progress reporting will be provided on a monthly basis . It is understood by the Owner and the Consultant that the task detail associated with the 85 % budget notification shall be mutually established for each project in relation to the complexity and duration of the work to be performed . For this specific project it is agreed that all work contemplated in the agreement will be considered as one task (s ) . It is further agreed that the 85% budget notification requirements will be waived for this Agreement based on the volume of work assigned , duration , complexity , and rate of progress anticipated on the project. Consultant will provide Construction Phase Services for this project as outlined herein. 1 . Site Visits - Consultant shall conduct two (2 ) site visits at the project site during construction to observe the Contractor' s progress and quality of the construction work . Consultant to determine if the results of the construction work are in accordance with the contract documents ( plans , specifications , etcetera ) . The Owner will provide daily inspection of the electrical installations including installations and connections inside the traffic control cabinets . 2 . Consultant's coordination shall include the following : a . Respond to questions and informational request by the Owner during construction activity. b . Respond to questions and informational request by the Owner and Iowa DOT during project audit . 3 . Material Approval - Consultant will provide Material Approval in accordance with the following : a . Material acceptance by certification and approved brand according to Iowa DOT Material Instructional Memorandums ( IMs ) . b . Submittal of pay quantities within the Pay Voucher Report shall signify that all required materials certifications have been received and properly documented by Consultant. 4. Construction Contract Administration - Consultant will provide to Owner the following construction contract administration services : a . Weekly preparation and submittal of Report of Working Days (form 830241 ) b . As needed , prepare and submit Change Orders/Extra Work (form 830240 ) within a week of completion c. Prepare and submit the Acceptance of The Work (form 830435 ) d . Prepare and submit the Final Payment (form 830436 ) e . As needed , review copies of correspondence , memos , emails etc . as it pertains to the project activity . f. Answer questions posed by Owner and Contractor g . Preparation and submittal of Contractor pay estimate 5 . Meetings - Consultant to perform the following : a . Schedule , attend and conduct the Preconstruction Conference before works starts . Prepare and distribute meeting minutes . 6 . Project Administration a . Provide project administration and coordination throughout the project development . The task includes intra-office meetings , which will be attended by the project team as well as general day -to-day administrative tasks and filing of project documents . 7 . DELIVERABLES - Consultant to perform the following project closeout activities upon project final acceptance (form 830435 ) or as otherwise indicated : a . Submit project reports (traffic control diary , daily diary , measurements , etc . ) to Doc Express . b . Submit material documentation to Doc Express . c . Prepare , seal , and submit the record drawings ( as - built plans ) to the Owner within 30 days of project field acceptance (form 830435 ) . Owner will provide Consultant marked up drawings . Consultant will provide updated CAD files . d . Submit Pre-Audit checklist to the Project auditor . 8 . OBLIGATIONS — The following constitutes the Obligations by the Owner to the Consultant: a . Provide technical and administrative guidance typically needed for projects of this type . Page 4 of 6 ATTACHMENT C ( referenced from 3 . 1 ) Lump Sum 3 . 1 . 1 FEES AND PAYMENTS 3 . 1 . 1 . 1 Fees . For full and complete compensation for all work , materials , and services furnished under the terms of this Agreement , the Consultant shall be paid fees on a lump sum basis and payment of this amount shall be considered as full and complete compensation for all work , materials and services furnished under the terms of this Agreement . This Supplemental Agreement Lump Sum amount shall be $ 8 , 384 . 11 amending the original Agreement amount of $39 , 908 . 90 for a new total Lump Sum amount of $48 ,293 . 01 . The estimated staff hours and fees are shown in Attachment C - 1 . The lump sum amount will not be changed unless there is a substantial change in the magnitude , scope , character, or complexity of the services from those covered in this Agreement . Any change in the lump sum amount will be by Supplemental Agreement , 3 . 1 . 1 . 2 Reimbursable Costs . Reimbursement of costs is limited to those that are attributable to the specific work covered by this Agreement and allowable under the provisions of the Code of Federal Regulations ( CFR ) , Title 48 , Federal Acquisition Regulation System , Subchapter E . , Part 30 (when applicable ) , and Part 31 , Section 31 . 105 and Subpart 31 . 2 . In addition to Title 48 requirements , for meals to be eligible for reimbursement , an overnight stay will be required . 3 . 1 . 1 . 3 Premium Overtime Pay. Not applicable . 3 . 1 . 1 .4 Payments . Monthly payments for work completed shall be based on the percentage of work completed and substantiated by monthly progress reports . The Contract Administrator will check such progress reports and payment will be made for the proportional amount of the lump sum fee . The Owner shall retain from each monthly payment for construction inspection or construction administration services 2 . 00 % of the amount due . Invoices shall clearly identify the beginning and ending dates of the prime 's and subconsultant's billing cycles . All direct and indirect costs incurred during the billing cycle shall be invoiced . Costs incurred from prior billing cycles and previously not billed , will not be allowed for reimbursement unless approved by the Contract Administrator. Upon completion , delivery , and acceptance of all work contemplated under this Agreement , the Consultant shall submit one complete invoice statement for the balance of the lump sum fee . Payment of 100 % of the total cost claimed , inclusive of retainage , if applicable , will be made upon receipt and review of such claim . The Consultant agrees to reimburse the Owner for possible overpayment determined by final audit . Page 5 of 6 ATTACHMENT C4 Cost Analysis Work Sheet Contract Number : 20-TAP419 Owner Project No . TOF494 Iowa DOT Project Number : TAP- U -8155( 767 ) --81-07 Supplemental Agreement # 1 I . Direct Labor Cost ( Prime Only) Category Hours Rate/Hour Amount Project Manager 6 $ 67 . 30 $ 403 . 80 Engineer 1 22 $ 50 . 00 $ 11100 . 00 Engineer II 28 $ 33 . 89 $ 948 . 92 Technician 111 3 $ 39 . 62 $ 118 . 86 Clerical 2 $ 27 . 55 $ 55 . 10 61 Payroll Total = $ 21626 . 68 110 Combined Overhead ( COH ) & Facilities Capital Cost of Money ( FCCM ) Costs ( Prime Only) IIA . Indirect Cost Factor 174 . 42% $ 4, 581 . 46 IIB . FCCM Factor 0 . 00% $ - Combined Overhead and FCCM total : $ 41581 . 46 III * Direct Project Expenses ( Prime Only) Phone/Fax $ 15 . 00 Mileage 450 miles @ $0. 58 $ 261 . 00 Reproduction $ 20. 00 Postage $ 15 . 00 Total Direct Project Expenses : $ 311 . 00 IV. Estimated Actual Costs ( EAC) ( Prime Only) ( I + 11 + 111 ) $ 71519 . 14 V. Fixed Fee ( Prime Only) 12% x ( I + IIA) $ 864 . 98 Less FCCM ( IIB ) $ - Fixed Fee total : $ 864 . 98 VI . Contingency 10% x ( 1 = II + III ) $ - VII . Subconsultant Expenses No Subs $ - VIII . Lump Sum Agreement Total ( IV + V + VI + VII ) $ 81384 . 11 ( Maximum Amount Payable )