HomeMy WebLinkAboutApproved Documents - 5/3/2021 City Clerk Use Only
Finance Committee
Approval Date 5/3/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Engineering Department to expend
$ 20,000.00 plus est. shipping costs of $ to pay for or purchase
0.48 acres of wetland credits
This purchase or expenditure is being made because:
Purchase wetland credits to compensate for a wetland that will be removed as part of the
FY 2021 Westdale Bioswale Project.
Vendor selected for this purchase: Black Hawk Mitigation Bank
Bids or written quotes were taken on this purchase, as follows:
QBids or quotes were not taken on this purchase because:
Per the Corps of Engineers requirements, the City must purchase credits in the same
same watershed as the project.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
EIGeneral Fund EI Road Use Tax EI Sewer F—] Sanitation
EI Bonds EI Federal/other grants F Other(specify) Stormwater
This expenditure is to be coded to the following budget line-item:
521-07-5305-2142 14SPONS.WESTDALE
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 20.000.00
and the current available balance is $ 20,000.00
Respectfully submitted,
Jamie Knutson 04/07/2021 Michelle weld-ger 5/3/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 5/3/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department to expend
$ NTE $12,000 plus est. shipping costs of $ to pay for or purchase
Four Portable XG 75-PE Radios
This purchase or expenditure is being made because:
These radios will be utilized by our tactical medics. The team has eight members and only has
four radios.
Vendor selected for this purchase: Racom
F■ Bids or written quotes were taken on this purchase, as follows:
Racom-$11,205 (utilizing master agreement pricing through county).
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
EIBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-12-1410 2116 Medical&Lab Equipment
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 240,000.00
and the current available balance is $ 165,126.24
Respectfully submitted,
Pat Treloar 4-16-21 Michelle Weidner 5/3/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 5/3/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department to expend
$ 22,897.19 plus est. shipping costs of $ to pay for or purchase
One (1) PowerLoad Cot Loading system for ambulance.
This purchase or expenditure is being made because:
In an effort to reduce lifting injuries and increase patient safety WFR is purchasing an automatic load system
that will eliminate the manual lifting of the cot into the ambulance.This system will be compatible with our power cots.
Vendor selected for this purchase: Stryker
F■ Bids or written quotes were taken on this purchase, as follows:
Stryker-$22,897.19
The manufacturer(Stryker) is single source vendor.
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
ElBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-12-1410-2116 Medical & Lab Equipment
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 240,000.00
and the current available balance is $ 165,126.24
Respectfully submitted,
Jason Hernandez 4-21-2021 Michelle 5/3/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
5/3/2021
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department Department to expend
$ 9,600.00 plus est. shipping costs of $ 200.00 to pay for or purchase
Fifteen (15) Series IIIA Ballistic Vests
This purchase or expenditure is being made because:
We are replacing old and outdated ballistic vests.
Vendor selected for this purchase: Galls
F■ Bids or written quotes were taken on this purchase, as follows:
Galls-$9,800
SafeLife Defense-$11,176
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
EIBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-12-1410-2116 Medical & Lab Equipment
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 240,000.00
and the current available balance is $ 61,195.69
Respectfully submitted,
Jason Hernandez 4-21-2021 MICGZelle 5/3/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 5/3/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department to expend
$ 39,578.36 plus est. shipping costs of $ to pay for or purchase
(2)Two Stryker Power Cots
This purchase or expenditure is being made because:
We currently have two ambulances that have old and outdated cots. We are replacing all of our
manual cots with power cots.
Vendor selected for this purchase: Stryker
Q Bids or written quotes were taken on this purchase, as follows:
QBids or quotes were not taken on this purchase because:
Stryker- $39,578.36
The manufacturer(Stryker) is single source vendor.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
FEII General Fund EI Road Use Tax EI Sewer F—] Sanitation
EIBonds EI Federal/other grants F—] Other(specify)
This expenditure is to be coded to the following budget line-item:
010-12-1410-2116 Medical & Lab Equipment
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 240,000.00
and the current available balance is $ 130,229.05
Respectfully submitted,
Jason Hernandez 4-21-2021 Mzchelle We&)Yer 5/3/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 5/3/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department Department to expend
$ 29,455.00 plus est. shipping costs of $ to pay for or purchase
Five (5) Emergency Transport Ventilators
This purchase or expenditure is being made because:
WFR currently does not have transport ventilators and must request another ambulance
service to transport these patients in many circumstances.
Vendor selected for this purchase: BoundTree Medical
0■ Bids or written quotes were taken on this purchase, as follows:
BoundTree Medical - $29,455
LifeMed Safety- $49,999
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
EIBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-12-1410-2116 Medical & Lab Equipment
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 240,000.00
and the current available balance is $ 90,650.69
Respectfully submitted,
Jason Hernandez 4-21-2021 Michelle 5/3/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
5/3/2021
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Human Rights Department to expend
$ 2,623.00 plus est. shipping costs of $ to pay for or purchase
Ricoh IMC400SRF Copier
This purchase or expenditure is being made because:
Current copier is older and much more expensive to maintain and service.
Vendor selected for this purchase: Ricoh, USA
F■ Bids or written quotes were taken on this purchase, as follows:
Ricoh, USA. - $2,623 plus $.06 per page for Color and .01 per page for B&W.
Gordon Flesch - $2,916.60 plus .046 per page for B&W and .0115 for Color.
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
❑- Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-27-25052118 27EEOC.FFY18
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 6,000.00
and the current available balance is $ 6,000.00
Respectfully submitted,
Chris Youngblut 4/21/2021 Michelle bVe�dnev 5/3/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 5/3/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 8,010.00 plus est. shipping costs of $ to pay for or purchase
Fair Play Scoreboard Controllers and Outdoor Wireless Receiver Kits
This purchase or expenditure is being made because:
The old scoreboard controllers have parts that are no longer made and unavailable to fix when
broken.
Vendor selected for this purchase: H21 Group Cedar Falls IA
F■ Bids or written quotes were taken on this purchase, as follows:
H21 Group, Cedar Falls IA $8,010.00
Fair Play, Urbandale, IA $8,690.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
❑- Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
419-37-4202 2178 $3,034.36 then 420-37-4202 2178
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 40,000.00 20,000.00
and the current available balance is $ 3,034.36 20,000.00
Respectfully submitted,
Paul Huting 4/16/2021 Michelle Weidner 5/3/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 5/3/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
$ 43,200.00 plus est. shipping costs of $ to pay for or purchase
30 - MaxView Traffic System Software Licenses
This purchase or expenditure is being made because:
One time fee for MaxView License for Downtown Fiber-Camera Project
(only vendor to supply)
Vendor selected for this purchase:
0■ Bids or written quotes were taken on this purchase, as follows:
MidAmerican Signal, Inc. Kansas City, Kansas $43,200.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
❑- Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
420-17-7161-2125 STBG-SWAP-8155(769)--SG-07
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 180,000.00
and the current available balance is $ 180,000.00
Respectfully submitted,
Sandie Greco 4/12/2021 Whelze 5/3/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 5/3/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the MIS Department to expend
$ 4,628.15 plus est. shipping costs of $ to pay for or purchase
Dell PowerEdge R440 Web Server
This purchase or expenditure is being made because:
We will be implementing and using this web server to allow access for staff for new Elements
software that will be used for asset management and work order processing.
Vendor selected for this purchase: Dell Markeing LP
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
DELL has contract with State of Iowa for servers/workstations and we are able to
leverage that pricing for best value.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
❑- Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
420-01-8225-2106
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 300,000.00
and the current available balance is $ 145,798.77
Respectfully submitted,
Chris Youngblut 4/21/2021 Michelle Weidnev 5/3/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 5/3/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sanitation Department to expend
$ 50,400.00 plus est. shipping costs of $500.00 to pay for or purchase
10,080 - RFID Tag for Rear Loader Container
This purchase or expenditure is being made because:
Tags apply GPS location to each garbage cart.
Vendor selected for this purchase: Schafer Systems International, Inc.
0■ Bids or written quotes were taken on this purchase, as follows:
Schafer Systems International, Inc. Charlotte, NC ($5.00) $50,400.00
TOTER Statesville, NC ($5.00) $50,400.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer ❑■ Sanitation
ElBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 184,500.00
and the current available balance is $ 60,527.00
Respectfully submitted,
Sandie Greco 4/12/2021 Whelle 5/3/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 5/3/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 5,576.00 plus est. shipping costs of $ 250.00 to pay for or purchase
Replacement of Booster Pump for Belt Filter Press# 3
This purchase or expenditure is being made because:
Booster Pump for Belt Filter Press# 3 is in need of replacement.
Vendor selected for this purchase: Grundfos
Bids or written quotes were taken on this purchase, as follows:
QBids or quotes were not taken on this purchase because:
Grundfos is sole provider for the booster pump.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
EI General Fund EI Road Use Tax FE-1 Sewer F—] Sanitation
EI Bonds EI Federal/other grants F—] Other(specify)
This expenditure is to be coded to the following budget line-item:
520-14-5200-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 400,000.00
and the current available balance is $ 136,768.51
Respectfully submitted,
Brian Bowman 04-20-21 Michelle Weidner 5/3/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 5/3/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 25,000 plus est. shipping costs of $ 0.00 to pay for or purchase
Repair of the sanitary sewer in the 3900 Block of Hammond Avenue
This purchase or expenditure is being made because:
Public Works found a section of sanitary sewer that needed to be repaired.
Vendor selected for this purchase: Lodge Construction
F■ Bids or written quotes were taken on this purchase, as follows:
Lodge Const: $20,222.20 Hurst Const: $24,767.00
Vieth Const: $28,558.00 PCI: $49,860.0
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax FE-1 Sewer F—] Sanitation
EIBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
520-14-5320-2163
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 2,121,006.00
and the current available balance is $ 504,548.81
Respectfully submitted,
Brian Bowman 04/27/21 m1chelle 5/3/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
Completed forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY
Finance Committee approval required?
YES M NO
If so,date approved: 5/3/2021
City of Waterloo
Line-Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget
amendment for FYE 2021 submitted by the Police Department Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount
010 11 1160 3720 Donations 11PRO.HONF 1,205.00 010 11 1160 1579 Uniforms 11PRO. HONI 1,205.00
F_
TOTAL $1,205.00 TOTAL $1,205.00
This amendment is being requested because:
This is to conform with the City's budget line item control policy. Budget to use current and carryover revenue for Honor Guard
uniform expense.
Prior Committee Actions(Dates):
Dave Mohlis, Police Captain 4/15/2021
Michelle Weidner 5/3/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared good ies\forms\Budget_Amendment_Honor_Guard_5-3-2021.xls(Apr 2003)
PROJECT BUDGET WORKSHEET -ALL PROJECTS
PAGE ONE
Project Name Coverdell Forensic Science Improvement Grant
City Contract No. To be assigned by the Finance Dept.
Project Manager Chief Dr. Joel Fitzgerald Project No. 11 GRT
Project Budget Total $ 23,000.00 Subproject No. FRNSC21
1. How will this project be funded?
A. Federal Grant Yes 0 No 0 CFDA# 16.742 % Paid by federal grant 100.00%
Grant Name US Department of Justice Grant Agreement Number
B. State Grant Yes 0 No 0 % Paid by state grant %
Grant Name Pass thru Iowa Governor's Office of Drug Control Pol Grant Agreement Number 20-NFSI-03
C. City Match Source of Funding % Paid by City
D. Other Entities Yes 0 No 0 % Paid by other entity
Name
Done None
2. Attach copies of any grant agreements that will fund the project(REQUIRED) FX ❑
Yes No
3. Does the project include the purchase of right of way or other real property? ❑ FX
If yes, will real property purchases be reimbursable under the grant? El El
If yes, have you attached authorization to purchase real property to this document? ❑ ❑
4. Will this project include any non-participating expenses, such as:
A. Stormwater permit fees El FX
B. Publication, or printing costs ❑ FX
C. Others, list El ❑X
5. Does this project cover any regular full-time salaries or benefits? ❑ ❑
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
These funds will be used to purchase a fume hood for the Crime Lab and assist in obtaining ISO/IEC 17025 accreditation,
in cooperation with the American Association of Laboratory Accreditation and the American Society of Crime Laboratory Directc
Page 2 must be attached and signed.
K:\shared good ies\forms\Coverdell_Forensic_Science_lmprove ment_Grant.xls\Page 1 All Projects (Mar 2010)
PROJECT BUDGET WORKSHEET- NON-CONSTRUCTION
PAGE TWO
City Clerk Use Only
Finance Committee
Approval Date 5/3/2021
Project Name (from page one) Coverdell Forensic Science Improvement Grant
Department No. project will be budgeted under 11 To be assigned by the Finance Dept.
Activity No. project will be budgeted under 1150 Project No. 11 GRT
Subproject No. FRNSC21
(Each column should only include amounts by fund)
Fund: 1150 Fund: Fund: Fund:
Total
REVENUES:
3000 Cash on Hand $ -
3350 Federal Grant -
3352 Federal HUD Grant -
3354 Shared Program - Local -
3357 Shared Program - County -
3358 Shared Program - City -
3360 Shared Program - State -
3361 State Grant -
3720 Donations- Restricted -
3750 Sale of Bonds -
3373 Fed Pass thru for Iowa 23,000.00 23,000.00
TOTALS $ 23,000.00 $ - $ - $ - $ 23,000.00
EXPENDITURES:
1111 Salaries - Regular $ -
1112 Salaries- Part Time -
1315 Education &Training -
1345 Travel - Official City -
1346 Travel - Prof Training -
1390 Contractual Services -
2110 Machinery& Equipment 7,808.50 7,808.50
1391 Dues & Memberships 15,191.50 15,191.50
TOTALS $ 23,000.00 $ - $ - $ - $ 23,000.00
Dave Mohlis, Police Captain 4/15/2021 MzcGzclle wadnc), 5/3/2021
(Signature Dept. Head) Date (Signature Finance Dept. Review) Date
KAshared good ies\forms\Coverdell_Forensic_Science_lm provement_GrantAs\Page 2(Donat or NON-constr) (Mar 2010)
Completed forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY
Finance Committee approval required?
YES ® NO
If so,date approved: 5/3/2021
City of Waterloo
Line-Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget
amendment for FYE 2021 submitted by the Police Department Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount
010 11 1160 3603 TRI CO FORF 11TRI.TRIF 35,000.00 010 11 1160 1512 TRI CO FORF 11TRI.TRIF 35,000.00
F_
TOTAL $35,000.00 TOTAL $35,000.00
This amendment is being requested because:
This is to conform with the City's budget line item control policy. Using current revenue to increase the FY21 expense line.
Dave Mohlis, Police Captain 4/15/2021
Prior Committee Actions(Dates):
Michelle weidner 5/3/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared good ies\forms\Budget_Amendment_Tri_County_5-3-21.xls(Apr 2003)
Completed forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY
Finance Committee approval required?
YES M NO
If so,date approved: 5/3/2021
City of Waterloo
Line-Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget
amendment for FYE 2021 submitted by the Police Department Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount
010 11 1160 3299 K9 Donations 11PRO.PDK9 5,000.00 010 11 1160 1528 K9 Program 11PRO.PDKE 5,000.00
TOTAL $5,000.00 TOTAL $5,000.00
This amendment is being requested because:
This is to conform with the City's budget line item control policy. This is to correct the K9 Program line for ongoing training and expenses.
Prior Committee Actions(Dates):
Dave Mohlis, Police Captain 4/12/2021
Michelle VVerdner 5/3/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared good ies\forms\Budget_Amendment_K9_5-3-2021(1).xls(Apr 2003)
Completed forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY
Finance Committee approval required?
YES ® NO
If so,date approved: 5/3/2021
City of Waterloo
Line-Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget
amendment for FYE 2021 submitted by the Police Department Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES(INCREASE REVENUE) INCREASE EXPENDITURES(DECREASE REVENUE)
Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount
010 11 1150 3873 Reimb for Services 11 GRT.ODEF 7,500.00 010 11 1150 1114 Overtime 7,500.00
TOTAL $7,500.00 TOTAL $7,500.00
This amendment is being requested because:
This is to conform with the City's budget line item control policy. See attached paper worked,continued funding for OCDETF-
Southwest Express WC-IAN-0136 X-32 for FY21.
Dave Mohlis, Police Captain 4/21/2021
Prior Committee Actions(Dates):
Michelle Weidne) 5/3/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Waterloo.27955.1.Budget Amendment ODEFadditional fund ing_5-3-2021.x1s(Apr 2003)
Completed forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY
Finance Committee approval required?
YES ® NO
If so,date approved: 5/3/2021
City of Waterloo
Line-Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget
amendment for FYE 2021 submitted by the Leisure Services Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount
010 37 4105 3720 restricted deposit 37GFT.0008 2,000.00 010 37 4105 1567 Rec equip 37GFT.0008 2,000.00
TOTAL $2,000.00 TOTAL $2,000.00
This amendment is being requested because:
to budget funds for memorial benches,trees,tables, plaques.
We have had three people get information concerning a memorial tree, but they have not yet gave us funds to make a commitment
to purchaing a tree.Want to have the budget available in case they want a memorial.
Prior Committee Actions(Dates):
Paul Huting 4/20/2021
Michelle Weidner 5/3/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared good ies\forms\Amendment_for memorial_trees_benches.xls(Apr 2003)
Completed forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY
Finance Committee approval required?
YES ® NO
If so,date approved: 5/3/2021
City of Waterloo
Line-Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget
amendment for FYE 21 submitted by the Street Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES(DECREASE REVENUE)
Fund Dept Activity Acct# Acct Name Prol Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount
266 19 7100 3800 Misc Revenue 946.67 266 19 7100 1376 Office E u Repair 946.67
266 19 7100 3800 Misc Revenue 2,012.00 266 19 7100 1513 Chemicals 2,012.00
TOTAL $2,958.67 TOTAL $2,958.67
This amendment is being requested because;
Revenue to pay for operating expenses
Prior Committee Actions (Dates):
dN11kL_)&M-t-) 4b Michelle Weidnep 5/3/2021
(Signature Dep. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted(Finance Dept.)
K:luserslshared goodieslforms12021-April-Line Item Amendment Street-$2,958.67 from 266-19-7100-3800-revenues to 1376,15113.xls(Apr 2003)
Completed forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY
Finance Committee approval required?
YES ® NO
5/3/2021
If so,dale approved:
City of Waterloo
Line-Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget
amendment for FYE 21 submitted by the Traffic Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES(INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount
266 17 7120 3873 Reimb for Services 6,622.75 266 17 7120 1522 Light Bulbs 6,622.75
266 17 7120 3873 Reimb for Services 4,000.00 010 18 7950 1577 Signs Supplies 4,000.00
-F
TOTAL $10,622.75 TOTAL $10,622.75
This amendment is being requested because:
Transfer revenues to purchase LEDs and sign materials
Prior Committee Actions(Dates):
s / Michelle Weidner
5/3/2021
(Signature De t. Head or Designee) f bate (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:luserslshared 9oodiestiforms12021-Aprit-Line Item Amendment-TraMG-$10,622.75 from 266-17-7120-3673(revenue) to 1522,1577.xis(Apr 2003)
Completed forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY
Finance Committee approval required?
YES ® NO
If so,date approved, 5/3/2021
City of Waterloo
Line-Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget
amendment for FYE 6/30/2021 submitted by the Airport Department:
EXPENSESIREVENUE
DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES(DECREASE REVENUE)
Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount
291 29 7750 3350 Federal Grant AIP0046 1,356,000.00 291 29 7750 2103 Eng&Cons AIP0046 156,000.00
291 29 7750 2169 Airport Improv AIP0046 1,200,000.00
TOTAL ########### TOTAL
This amendment is being requested because:
AECOM is anticipating that work on the$4,000,000+Taxiway Bravo project will be approximately 50%complete by June 30, 2021.
Prior Committee ctions (Dates):
� Michelle Wez6ze;, 5/3/2021
(Signature DeVt—HAd or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:lusers\0ared goodiesVormsW10-46 Budges Amendment Request(Apr 2003)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name F.Y. 2022 E. 4th Street, Ralston Road and Heath Street Extension Paving
City Contract No. 1050 To be assigned by the Finance Dept.
Project Manager Jamie Knutson Project No.
Project Budget Total $ 145,000.00 Subproject No.
1. How will this project be funded?
A. Federal Grant Yes 0 No 0 CFDA# % Paid by federal grant 0.00%
Grant Name Grant Agreement Number
B. State Grant Yes = No % Paid by state grant 0.00%
Grant Name Grant Agreement Number
C. City Match Source of Funding Logan TIF % Paid by City 100.00%
D. Other Entities Yes = No 0 % Paid by other entity 0.00%
Name
Done None
2. Attach copies of any grant agreements that will fund the project (REQUIRED) Fx ❑
Yes No
3. Does the project include the purchase of right of way or other real property? Q
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non-participating expenses, such as:
A. Stormwater permit fees Q ❑
B. Publication, or printing costs ❑x ❑
C. Others, list ❑ ❑
5. Does this project cover any regular full-time salaries or benefits? El Ex
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
Platting of North Crossing, design for reconstruction of E. 4th Street and Ralston Road, Heath Street extension
and 63 frontage road along with associated wetalnd delineation and other associated tasks.
Page 2 must be attached and signed.
K:\shared good ies\forms\Waterloo.27755.1.1050_Project_Budget_Worksheet.xls\Page 1 All Projects (Mar 2010)
CONSTRUCTION PROJECT BUDGET WORKSHEET
PAGE TWO
City Clerk Use Only
Finance Committee
Approval Date 5/3/2021
Project Name (from page one) F.Y. 2022 E. 4th Street, Ralston Road and Heath Street Extension Paving
Department No. project will be budgeted under 08 To be assigned by the Finance Dept.
Activity No. project will be budgeted under 6280 Project No.
Subproject No.
(Each column should only include amounts by fund)
Fund: 426 Fund: Fund: Fund:
Total
REVENUES:
3000 Cash on Hand $ -
3112 Local Option Sales Tax -
3350 Federal Grant -
3357 Shared Program -County -
3358 Shared Program -City -
3360 Shared Program -State -
3361 State Grant -
3365 State RISE Grant -
3368 EPA Grant -
3377 EDA Grant -
3720 Donations- Restricted -
3750 Sale of Bonds 145,000.00 145,000.00
TOTALS $ 145,000.00 $ - $ - $ - $ 145,000.00
EXPENDITURES:
2103 Engineering &Consulting $ 145,000.00 $ 145,000.00
2125 Traffic Control Equipment -
2140 Land Acquisition -
2144 Land Improvements -
2146 Demolitions -
2151 Building Construction
2156 Bikeway Construction -
2162 Storm Sewers -
2163 Sanitary Sewers -
2164 Sidewalks -
2165 Streets & Roadways -
2199 Non-participating Misc -
TOTALS $ 145,000.00 $ - $ - $ - $ 145,000.00
Jamie Knutson 4/6/2021 I✓Izchelle Wetdnev 5/3/2021
(Signature Dept. Head) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Waterloo.27755.1.1050_Project_Budget_Worksheet.xls\Page 2(Constr Proj) (Mar 2010)
PROJECT BUDGET WORKSHEET- NON-CONSTRUCTION
PAGE TWO
City Clerk Use Only
Finance Committee
Approval Date 5/3/2021
Project Name (from page one)
Department No. project will be budgeted under To be assigned by the Finance Dept.
Activity No. project will be budgeted under Project No.
Subproject No.
(Each column should only include amounts by fund)
Fund: Fund: Fund: Fund:
Total
REVENUES:
3000 Cash on Hand $ -
3350 Federal Grant -
3352 Federal HUD Grant -
3354 Shared Program - Local -
3357 Shared Program -County -
3358 Shared Program -City -
3360 Shared Program -State -
3361 State Grant -
3720 Donations- Restricted -
3750 Sale of Bonds -
TOTALS $ - $ - $ - $ - $ -
EXPENDITURES:
1111 Salaries- Regular $ -
1112 Salaries- Part Time -
1315 Education &Training -
1345 Travel - Official City -
1346 Travel - Prof Training -
1390 Contractual Services -
TOTALS $ - $ - $ - $ - $ -
Michelle Weidner 5/3/2021
(Signature Dept. Head) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Waterloo.27755.1.1050_Project_Budget_Worksheet.xls\Page 2(Donat or NON-constr) (Mar 2010)
CITY OF WATERLOO , IOWA
Leisure Services Commission
Paul Hluting, Director
1101 Campbell Avenue Waterloo, IA 50701 • Phone(319)319)291.4370•Fax(31::3)291-432
• M
alaror
QUENTIN April 8, 2021
HART
COINCII, 9w
MEMBERS To: Finance Department
From: Paul Huting, Leisure Services Director
MARGARF;I'
KLEIN RE: Petty cash increase for Byrnes and Gates pools
Ward l
JONA'11[AN This is to request an increase Byrnes and Gates petty cash from $125 to $140(increase of$15).
GRl13DI::R
dl"rxrd
Reason: The cashiers regularly run into issues when breaking larger bills or we have to turn people
PA"I RICK away because we cannot provide the correct amount of change. Additionally, our management
NJORRI SS 111), team will regularly have to run to convenience stores or the bank to make change, which I would
1rartl 3 like to avoid because it takes them away from the pool should an emergency arise.
JI.'ROME If you need further information please contact:
AMOS,JR.
61`arJ 1
Bri Boss
RAY Aquatics/Safety Services Specialist
ITUSS P 319.291.0165 ext. 3754
N"ardj E brianne.bossfu)wiiterl.too-ia.org
SHARON
JUON
i-Large
D.%VI",
I30I;SI;N
I r-Large
WE'RE WORKING EOR YOU
An Equal Oppoitunity/Affirmative Action Employer