HomeMy WebLinkAboutApproved Documents - 6/7/2021 City Clerk Use Only
Finance Committee
6/7/2021
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage Department to expend
$ 5,746.82 plus est. shipping costs of $$183.25 to pay for or purchase
1 - Pump for Street Sweeper
This purchase or expenditure is being made because:
To replace unrepairable pump for street sweeper
(only vendor to have radiator available in stock)
Vendor selected for this purchase: Certified Power, Inc. Companies
F■ Bids or written quotes were taken on this purchase, as follows:
Certified Power, Inc. Companies Des Moines, IA $5,746.82
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
EIBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-7955-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 625,500.00
and the current available balance is $ 89,162.12
Respectfully submitted,
Sandie Greco 5/27/2021 /Michelle iNe�dev s, � 6/7/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
6/7/2021
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Garage/Fire Department to expend
$ 3,994.00 plus est. shipping costs of $ to pay for or purchase
One (1) Diagnostic Scanning Tool
This purchase or expenditure is being made because:
To be used by central garage and fire - computer data of engine and/or vehicle
showing trouble codes. (only vendor with $1,800 discounted cost)
Vendor selected for this purchase: Snap-On Tools
Q Bids or written quotes were taken on this purchase, as follows:
Snap-On Tools Dysart, IA $3,994.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
FEII General Fund EI Road Use Tax EI Sewer F—] Sanitation
EIBonds EI Federal/other grants F—] Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-7950-1555
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 5,000.00
and the current available balance is $ 4,041.44
Respectfully submitted,
Sandie Greco 5/28/2021 Michelle Vl/ezdner 6/7/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
6/7/2021
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 3,634.21 plus est. shipping costs of $ 0 to pay for or purchase
Office furniture and cabinets for the Crime Lab 3rd floor remodeling project and Internal
Affairs office
This purchase or expenditure is being made because:
The office furniture for the 3rd floor remodeling project, moving the crime lab to this office
space.
Vendor selected for this purchase: Storey Kenworthy
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
Storey Kenworthy has the State of Iowa bid for the office furntiture that was bid for this
project.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
❑- Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
419-11-1100-2152 Police Department Improvements
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 14,153.51
and the current available balance is $ 12,026.54
Respectfully submitted,
Dave Mohlis, Police Captain 5-20-21 Michelle Weider 6/7/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
6/7/2021
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 6,280.32 plus est. shipping costs of $ 0 to pay for or purchase
Replace the window blinds in the Investigations Unit office
This purchase or expenditure is being made because:
The blinds in the Investigations unit are beyond repair and need replacing.
Vendor selected for this purchase: Storey Kenworthy
Q Bids or written quotes were taken on this purchase, as follows:
Storey Kenworthy $6,280.32
Budget Blinds $10,913.11
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
ElGeneral Fund El Road Use Tax El Sewer F—] Sanitation
Bonds El Federal/other grants F—] Other(specify)
This expenditure is to be coded to the following budget line-item:
419-11-1100-2152
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 14,153.51
and the current available balance is $ 8,392.33
Respectfully submitted,
Dave Mohlis, Police Captain 5-24-21 Michelle Wezdner 6/7/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
6/7/2021
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ 18,000.00 plus est. shipping costs of $200.00 to pay for or purchase
12 - pallets of crack sealant
This purchase or expenditure is being made because:
To crack seal streets.
(Only vendor locally to supply material at this time)
Vendor selected for this purchase: Logan Contractors Supply
0■ Bids or written quotes were taken on this purchase, as follows:
Logan Contractors Supply Des Moines, IA $18,000.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
EI Bonds ❑ Federal/other grants ❑E Other(specify) Local Option Sales Tax
This expenditure is to be coded to the following budget line-item:
205-19-7110-1513
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 260,000.00
and the current available balance is $ 121,563.89
Respectfully submitted,
Sandie Greco 5/26/2021 Wdaelle VVeidnev 6/7/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
6/7/2021
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 7,424.00 plus est. shipping costs of $550.00 to pay for or purchase
155 - LED - 12" insert Red, Yellow, Red, Yellow and Green Arrows for traffic signals
with 15 yr. warranty
This purchase or expenditure is being made because:
To replace burnt out LED traffic signals.
Vendor selected for this purchase: General Traffic Controls, Inc.
F■ Bids or written quotes were taken on this purchase, as follows:
General Traffic Controls, Inc. Spencer, IA $7,424.00
Traffic Control Corporation Ankeny, IA No Bid Recieved
Mobotrex Davenport, IA No Bid Received
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑0 Road Use Tax ❑ Sewer F—I Sanitation
EIBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
266-17-7120-1522
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 20,623.00
and the current available balance is $ 17,780.42
Respectfully submitted,
Sandie Greco 5/26/2021 Michelle Vl/ezdnev ;; 6/7/2021
��,
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
MW Approved by Finance
Committee on 6/7/2021
CONTROL CERT PARCEL STREET ADDRESS FINAL AMOUNT DATE BALANCE
ASSESSMENT PAID PAID DUE
199 35-0016215 891323208008 411 Edwards Street $221.54 $488.97 5/13 ($267.43) *REFUND$267.43