HomeMy WebLinkAbout5.17.21 finance committee minutes FINANCE COMMITTEE
May 17, 2021
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Vice Chairperson Pat Morrissey, Margaret Klein, and Chairperson Sharon Juon.
159933 - Morrissey/Klein
that the Agenda, as proposed,be approved. Voice vote -Ayes: Three. Motion carried.
159934 - Morrissey/Klein
that the Minutes of May 3,2021,as proposed,be approved. Voice vote-Ayes: Three. Motion
carried.
159935 - Morrissey/Klein
that the request for the following travel requests, be approved. Voice vote - Ayes: Three.
Motion carried.
Travel Requests
Name & Title of Amount
Personnel Class/Meeting Destination Date(s) not to
Exceed
Inv. Jeremy Copp Homicide Hiawatha, June 8-10, $390
Investigation& Crime Iowa 2021
Scene Management
Matt Chesmore, Jon Ethics Training for Online June 16, $885
Martin, Kelly Martin - Specialists training 2021
Community
Development
Chris Youngblut, 2021 Iowa West Des June 16-18, $600
Technology Director Technology and Moines, 2021
Geospatial Iowa
Conference
159936 - Morrissey/Klein
that the request for the following pre-authorizations to expend over $2,500.00, be approved.
Voice vote -Ayes: Three. Motion carried.
Pre-Authorizations to Expend over$2,500.00
Dept. Amount+Est. Expenditure
Airport $8,000.00 Annual lease agreement for mowing
equipment for the summer of 2021 cutting
season.
Building $9,890.00 Emergency Repair-replace all copper
Maintenance piping to each boiler; re-pipe all pumps
associated with system including new pump
flanges. Provide and install isolation and
bypass valves for Gates Pool (vandalism).
Fire Department $14,401.81 Firefighting equipment for new Fire Truck.
Fire Department $3,000.40 + Performance Advantage Company(PAC)
$125.25 S/H Tools.
Fire Department $20,692.05 (5) GETAC computer tablets and detachable
keyboards.
Finance Committee
May 17, 2021
Page 2
Fire Department $7,945.42 Tools and nozzles for new Fire Truck.
Fire Department $3,944+ (4) 3M Peltor SwatTac Headsets.
$125.00 S/H
Leisure Services $11,850.00 Emergency replacement of(2) 5-ton Trane
heat pump units for South Hills Pro Shop air
conditioning system.
Police Department $4,247.00 Annual software and maintenance agreement
for the cradle points used to communicate
with the patrol car computers to the station.
Police Department $3,400.00 Surgery for Police K9 Niko for bicep repair.
Police Department $3,712.32 NetMotion mobile computer software for
remote access for computer connection to
investigations unit tablets.
Police Department $10,153.51 Police Department front lobby entrance
remodeling to improve safety and security.
Sanitation $17,598.70 Utility vehicle including gas operated
Department electrical, power cargo box lift and factory
cab and heat, to be used at the Yard Waste
Site.
Street Department $8,340.00 + (1) Used Hydraulic Breaker- 750 lb. class
$175.00 S/H with new mounting hardware.
Street Department $8,420.00 + (2) Solar Arrow Boards.
$900.00 S/H
Traffic Operations $17,050.00 (62) Cobrahead LED light fixtures.
Mr. Morrissey questioned if insurance funds could be used to pay for the vandalism.
Kelley Felchle, City Clerk, explained that the deductible for property insurance is well above
the cost of the repair so it makes more sense to pay for that out of pocket.
Mr. Morrissey questioned if any of the equipment from the old fire truck could be used on
the new fire truck.
Pat Treloar, Fire Chief, explained that they intend to use the old truck few more years, so the
purchase of new equipment is necessary.
Mr. Morrissey questioned if we have insurance coverage that could pay for the K9 Niko's vet
bill.
Chief Joel Fitzgerald explained that the city is self-insured and it makes more financial sense
to pay for the bill out of pocket.
159937 - Klein/Morrissey
that the budget amendment to increase expenditure accounts: salaries,Medicare,life insurance,
health insurance and pension in relation to the Staffing for Adequate Fire and Emergency
Response(SAFER) Grant in the amount of$168,462, as submitted by the Fire Department,be
approved. Voice vote - Ayes: Three. Motion carried.
159938 - Klein/Morrissey
that the budget amendment, submitted by Engineering,to increase the following,be approved.
Voice vote -Ayes: Three. Motion carried.
• Local Option Tax revenue to more closely reflect the amount to be received and record
additional anticipated amounts expected to be spent in FYE21 - $2,100,000
• Fund 521 - to budget to pay University storm water costs expected to be paid in FYE21
from the storm water fund- $1,500,000
Finance Committee
May 17, 2021
Page 3
• Fund 266 - to budget expected additional amounts to be spent on University in FYE21 -
$5,200,000
159939 - Klein/Morrissey
that the budget amendment to record the taxable bond proceeds and related pay-off of the
related outstanding bond issues in the amount of $5,875,000, as submitted by the Finance
Department, be approved. Voice vote - Ayes: Three. Motion carried.
159940 - Klein/Morrissey
that the budget amendment to record the tax-exempt bond proceeds and related pay-off in the
amount of$6,525,000, as submitted by the Finance Department, be approved. Voice vote -
Ayes: Three. Motion carried.
159941 - Klein/Morrissey
that the budget amendment to increase the transfers for the increased contract amount for Main
Street in the amount of$20,000 and to increase the budget for anticipated rebate payments that
will be paid before June 30, 2021, as submitted by the Finance Department, be approved.
Voice vote -Ayes: Three. Motion carried.
159942 - Klein/Morrissey
that the project budget for the 2021 Trail Crossing Marking Project with a cost of$7,400.00,
funded with an Iowa Hometown Healthy Initiatives Grant ($5,000) and a Cedar Trails
Partnership Grant($2,400), as submitted by the Engineering Department,be approved. Voice
vote -Ayes: Three. Motion carried.
159943 - Klein/Morrissey
that the budget amendment to increase stop loss refunds revenue by $260,000 to the amount
received and related medical claims and increase the use of fund balance assigned for worker's
compensation claims by $360,000 to fund claims anticipated to be paid before June 30, 2021,
be approved. Voice vote -Ayes: Three. Motion carried.
159944 - Klein/Morrissey
that the budget amendment to increase the amount needed for construction expected to be
completed by June 30, 2021,to be funded with tax increment financing revenue in the amount
of $3,000,000, as submitted by the Finance department, be approved. Voice vote - Ayes:
Three. Motion carried.
159945 - Klein/Morrissey
that the request to approve purchase of plants as prize items for individuals who attended the
HCVC Backyard, as part of the stone water education requirements for public outreach, in the
amount of$105, as submitted by the Engineering Department, be approved. Voice vote -
Ayes: Three. Motion carried.
159946 - Klein/Morrissey
that the refund request for property located at 3929 Richland Dr. for curbside garbage pickup
in the amount of$122.98, be approved. Voice vote -Ayes: Three. Motion carried.
159947 - Klein/Morrissey
that the refund request for sewer fees for property located at 831 Walnut Street, in the amount
of$203.77, which is 15% of sewer charges. Staff estimated that a portion of the excess water
did not enter the sewer system, be approved. Voice vote -Ayes: Three. Motion carried.
Finance Committee
May 17, 2021
Page 4
159948 - Klein/Morrissey
that the request to refund five property owners who were inadvertently overbilled for sidewalk
repairs under FY21 Sidewalk Repair Program - Zone 10, Contract No. 1018, per the attached
document,be approved. Voice vote - Ayes: Three. Motion carried.
159949 - Juon/Morrissey
that Bills Payment, as contained in Accounts Payable Invoice Report, dated May 10, 2021, in
the amount of$4,268,717.79 and May 17, 2021, in the amount $3,266,466.40, be received,
placed on file and approved and forwarded to the full council for approval. Voice vote-Ayes:
Three. Motion carried.
159950 - Morrissey/Klein
that the meeting be adjourned at 5:27 p.m. Voice vote -Ayes: Three. Motion carried.
Kelley
Kelley Felchle
City Clerk