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HomeMy WebLinkAboutCouncil Packet - 6/21/2021 THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT Harold E. Getty Council Chambers Monday, June 21, 2021 5:30 PM CITY OF WATERLOO GOALS 1. Support the creation of new,livable wage jobs through a balanced economic development approach of assisting existing businesses,fostering start-ups,attracting new employers and cultivating an adequate workforce. 2. Implement a Community Policing strategy that creates a safe environment in Waterloo. 3. Reduce the City's property tax levies through a responsible balance of cost reduction in City operations and increases in taxable property valuations to ensure that Waterloo is a competitive,affordable,and livable city. 4. Enhance the image of Waterloo and the City to residents and businesses inside and outside of the community. GENERAL RULES FOR PUBLIC PARTICIPATION REGULAR SESSION AGENDA A Iowa Code Chapter 21 gives the public the right to attend council meetings,but it does not require cities to allow public participation except during public hearings.The public is required to follow the rules listed in this article when speaking during any meeting of the city council. R At the presiding officer's discretion,individuals may address the presiding officer by stepping to the podium,and after recognition by the presiding officer,shall state their name,address and group affiliation,if appropriate,and speak clearly into the microphone. C.Comments shall be germane and refrain from personal,impertinent,or slanderous remarks. D.Cell phones and electronic devices shall be set to silent prior to the start of the meeting. Page 1 of 383 RULES FOR PUBLIC COMMENT SECTION OF THE AGENDA A.Individuals shall speak one(1)time on only one(1)issue for a maximum of five(5)minutes only if they have registered with the city clerk's office no later than 4:00 p.m. on the day of the council meeting. Individuals who have not registered shall not be permitted to speak during the public comment portion of the agenda. Individuals shall only speak on matters not listed on the regular session agenda for that date.Any matter presented shall be directed to the presiding officer and addressed, if necessary, after the meeting.; Individuals may call the city clerk's office at 319-291-4323 or email clerks@waterloo-ia.org. B. Council members may speak during public comment portion of the agenda after the public has finished speaking C.City staff shall not be required to provide an immediate answer to a matter presented during a council meeting unless it specifically pertains to an item on the agenda RULES FOR PUBLIC COMMENTDURING PUBLIC HEARINGS Individuals may speak during the public comment portion of a scheduled public hearing for a maximum of three (3) minutes or may submit written comments to the city clerk by 4:00 p.m. on the day of the public hearing. Groups of citizens with similar viewpoints are encouraged to select a representative to share the viewpoint of the group. RULES FOR PUBLIC COMMENTDURING AGENDAITEMS At the discretion of the presiding officer, individuals may speak for a maximum of three (3) minutes when the council discusses agenda items. This section does not apply to businesses or parties directly involved in agenda items. Roll Call. Prayer or Moment of Silence Pledge of Allegiance Jerome Amos, Ward 4 Council Member Agenda, as proposed or amended. Minutes of June 7, 2021, Regular Session, as proposed. Minutes of June 11, 2021, Special Meeting, as proposed. Recognition of Todd Denfield for 30 Years of Service. PUBLIC COMMENTS Iowa Code Chapter 21 gives the public the right to attend council meetings but it does not require cities to allow public participation except during public hearings. The City of Waterloo encourages the public to participate during the Oral Presentations by following the rules listed on the front of the agenda. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion,unless someone from the council or public requests that a specific item be considered separately.) A. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Resolution approving the use of Downtown Urban Renewal Area Tax Increment Financing funds in an amount not to exceed $130,000 for the year ending June 30, 2021 to finance Page 2 of 383 administrative expenses and the contract with Main Street Waterloo. Submitted By:Michelle Weidner, Chief Financial Officer 3. Resolution approving the use of East Waterloo Unified(Logan Area) Urban Renewal Area Tax Increment Financing funds in an amount not to exceed $25,000 for the year ending June 30, 2021 to finance administrative expenses. Submitted By:Michelle Weidner, Chief Financial Officer 4. Resolution approving the use of East Waterloo Unified (Midport) Urban Renewal Area Tax Increment Financing funds in an amount not to exceed $45,000 for the year ending June 30, 2021 to finance administrative expenses and the contract with Grow Cedar Valley. Submitted By:Michelle Weidner, Chief Financial Officer 5. Resolution approving the use of Martin Road Urban Renewal Area Tax Increment Financing funds in an amount not to exceed $50,000 for the year ending June 30, 2021 to finance administrative expenses, including the Grow Cedar Valley contract. Submitted By:Michelle Weidner, Chief Financial Officer 6. Resolution approving the use of Northeast Industrial Site Urban Renewal Area Tax Increment Financing funds in an amount not to exceed $85,000 for the year ending June 30, 2021 to finance administrative expenses and the contract with Grow Cedar Valley. Submitted By:Michelle Weidner, Chief Financial Officer 7. Resolution approving the use of Rath Urban Renewal Area Tax Increment Financing funds in an amount not to exceed $20,000 for the year ending June 30, 2021 to finance administrative expenses. Submitted By:Michelle Weidner, Chief Financial Officer 8. Resolution approving the use of San Marnan Urban Renewal Area Tax Increment Financing funds in an amount not to exceed $30,000 for the year ending June 30, 2021 to finance administrative expenses and the contract with Grow Cedar Valley. Submitted By:Michelle Weidner, Chief Financial Officer 9. Resolution approving the use of East Waterloo Unified Urban Renewal Area Tax Increment Financing District funds, in an amount not to exceed $6,500, for platting and engineering services for the Waterloo Air and Rail Park 2nd Addition, in the MidP ort area. Submitted By:Michelle Weider, Chief Financial Officer 10. Resolution approving the use of Downtown Urban Renewal Area Tax Increment Financing District funds, for a contract with AECOM Technical Services, Inc., in an amount not to exceed$129,800, for engineering and design services for the Cedar River Marina District. Submitted By:Michelle Weidner, Chief Financial Officer 11. Resolution approving the use of Downtown Urban Renewal Area Tax Increment Financing District funds, for a contract with Shakespeare Lighting Design, LLC, in an amount not to exceed$6,312.50, for design services for the River Lighting Project. Submitted By:Michelle Weidner, Chief Financial Officer 12. Resolution authorizing the fund transfers outlined below to comply with state law: "TO FROM AMOUNT PURPOSE General Fund Trust&Agency Fund $8,619,067.00 Employee benefits General Fund Trust&Agency Fund:$ 664,061.53 Emergency levy ------------------ ------------------------------------------------------------------------------------------------------ Debt Service :Tax Increment ;$2,908,523.34 :TIF share of General Obligation principal ;Fund ;Financing Fund ;and Interest Debt Service Sewer Fund ;$5,263,970.76 Sewer share of General Obligation principal ;Fund ;and interest -------------------- --------------------------- -------------------- ----------------------------------------------------- Debt Service Iowa Reinvestment ;$ 99,820.00 Reimburse Debt Service Fund for ;Fund ;District Fund ;reinvestment district funds received planned :to be used to pay principal for the 2017C ;bond issue -------------------- -------------------------- -------------------- ----------------------------------------- Page 3 of 383 Capital Projects ;Tax Increment $ 44,765.25 ;San MarnanAnsborough Avenue Fund Financing Fund :improvements Capital :Tax Increment :$1,236,082.44 :San Marnan property acquisition ;Projects Fund ;Financing Fund -------------------- --------------------------- -------------------- ----------------------------------------------------- Capital Projects :Tax Increment ;$ 17,079.01 Northeast Site wetland delineation and ;Fund ;Financing Fund ;mitigation Capital Projects :Tax increment :$1,000,045.00 East Waterloo Unified- Payment to North ;Fund ;Financing Fund ;Crossing for land and development grant --------------------------------------------------'---------------------------------------------------------------------------- Submitted By:Michelle Weidner, Chief Financial Officer 13. Resolution approving a RISE grant application for an Immediate Opportunity Project, designating the Mayor as the official representative of the City, authorizing the Mayor to affix his signature to said application, providing financial assurances in conjunction with same, accepting responsibility for the 11th Street bridge replacement, for a total project cost of $8,923,952.00 and authorizing the Mayor and City Clerk to execute said documents. Submitted By:Noel Anderson, Community Planning and Development Director 14. Resolution approving Variance to Noise Ordinance request from Chris Kremer on behalf of UNI Gallagher Bluedorn, in conjunction with the Orange Neighborhood Block party, to be held in Lichty Park on July 23, 2021, from 5:00 p.m. - 10:00 p.m., including a live band and use of a PA system. Submitted By: Corbin Payne, Police Lieutenant 15. Resolution approving Variance to Noise Ordinance request from Cedar Valley Irish Cultural Association, in conjunction with the Iowa Irish Fest event, to be held on August 6-8, 2021, in and around Lincoln Park and surrounding streets to include a noise variance for the duration of the festival. Submitted By: Corbin Payne, Police Lieutenant 16. Resolution approving Variance to Noise Ordinance request from Akeem Carter, in conjunction with the 1 Love 1 Community event, to be held on August 21, 2021, in Lincoln Park from 4:00 p.m. - 9:00 p.m., including a DJ and use of a PA system. Submitted By: Corbin Payne, Police Lieutenant 17. Resolution approving award of bid to KW Electric, Inc. of Cedar Falls, Iowa, in the amount of $699,750, and approving the contract contact, bond and certificate of insurance in conjunction with the Downtown Traffic & Fiber Optic Interconnect Project and authorizing the Mayor to execute said documents. Submitted By:Mohammad Elahi, Traffic Engineer 18. Resolution approving award of bid to Lodge Construction, Inc., of Clarksville, Iowa, in the amount of $312,862.50, and approving the contract, bonds and certificate of insurance, in conjunction with the FY 2021 Upton Avenue and Carriage Hill Drive Stormwater Improvements, Contract No. 1010, and authorizing the Mayor and City Clerk to execute said documents. Submitted By:Wayne Castle, PLS, PE,Associate Engineer 19. Motion approving Final Quantity Summary for a net decrease of $12,708.62, in conjunction with the Waterloo Regional Airport Water Main Improvements - Phase I, Contract No. 1033, and authorizing the Mayor and City Clerk to execute said document. Submitted By:Wayne Castle, PLS, PE,Associate Engineer 20. Resolution approving Completion of Project and Recommendation of Acceptance of Work for work performed by Midwest Concrete, Inc., of Peosta, Iowa, in the amount of$241,807.26, in conjunction with the Waterloo Regional Airport, Water Main Improvements - Phase I, Contract No. 1033, and receive and file a two-year maintenance bond. Submitted By:Jamie Knutson, PE, City Engineer Page 4 of 383 21. Resolution approving request of Brandon Johnson for a waiver for a concrete driveway, located at 225 Auburn Street, with the elimination of the sidewalk section due to inability to meet grade requirements. Submitted By:Jamie Knutson, PE, City Engineer 22. Resolution approving request of Matthew Gibbon for a waiver for a concrete driveway, located at 231 Lichty Blvd., with the elimination of the sidewalk section due to inability to meet grade requirements. Submitted By:Jamie Knutson, PE, City Engineer 23. Request from Larry Krienert for a waiver to use colored concrete in the sidewalk section of the concrete approach located at 125 Sidehill Drive. Submitted By:Jamie Knutson, PE, City Engineer B. Motion to approve the following: 1. TRAVEL REQUESTS a. Jeremiah Luck, Equipment Operator Class/Meeting:Digital Full Print Commercial Workshop+Color Change Introduction Destination:Lee's Summit, MO Dates:August 23-25, 2021 Amount not to exceed: $1,374.00 b. Kelly Martin, Rehabilitation Specialist Class/Meeting:Healthy Homes Principles and Environmental Assessment Training Destination: Children's Mercy Kansas City-virtual training. Dates:June 22-24, 2021 Amount not to exceed: $500.00 2. LIQUOR LICENSES a. Anton's Volks Haus,324 E. 4th Street Class: C Liquor w/Outdoor Service and Catering Renewal Application Includes Sunday Expiration Date: 1/2/2022 b. Ariz, 504 Sycamore Street*6 months* Class: C Liquor w/Outdoor Service New Application Includes Sunday Expiration Date: 10/31/2021 C. Benevolent& Protective Order of Elks#290, 407 E. Park Avenue Class: C Liquor w/Outdoor Service/Catering Renewal Application Includes Sunday Expiration Date:06/30/2022 d. Brighouse Bar& Grill,307 W. 5th Street Class: CLiquor w/Outdoor Service Renewal Application Includes Sunday Expiration Date:07/21/2022 e. Broadway Liquor, 821 Broadway Street Class:E Liquor/B Wine/B Native Wine/C Beer Renewal Application Includes Sunday Expiration Date:6/10/2022 f. Dollar General Store#7136, 66 E. Tower Park Drive Page 5 of 383 Class:B Wine/C Beer Renewal Application Includes Sunday Expiration Date:2/28/2022 g. Hickory House, 315 Park Road Class: C Liquor Renewal Application Does not include Sunday Expiration Date: 5/23/2022 h. Kwik Star#715, 1636 W. 4th Street Class: C/Beer Renewal Application Includes Sunday Expiration Date:07/29/2022 i. Light House Lounge, 1307 W. 5th St. Class: C Liquor Renewal Application Does not include Sunday Expiration Date:6/28/2022 j. Metro Mart#1, 3201 W. 4th Street Class: C/Beer Renewal Application Includes Sunday Expiration Date:6/30/2022 k. Metro Mart#4, 2332 Falls Avenue Class: C Beer Renewal Application Includes Sunday Expiration Date:6/30/2022 1. Michoacana Meat Market, 1215 Franklin Street Class: C Beer Renewal Application Includes Sunday Expiration Date:4/26/2022 M. Olive Garden#1489, 1315 E. San Marnan Drive Class: C Liquor Renewal Application Includes Sunday Expiration Date: 5/28/2022 n. Panchero's Mexican Grill Class:B Wine/C Beer w/Outdoor Service Renewal Application Includes Sunday Expiration Date:03/31/2022 o. Placita, 321 W. 4th Street Class: C Beer Renewal Application Includes Sunday Expiration Date:6/12/2022 p. Risque' Gentlemen's Club, 301 W. 4th Street Class: C Liquor Renewal Application Does not include Sunday Expiration Date: 5/27/2022 q. Rudy's Tacos-Beer Hall-Lava Lounge, 2401 Falls Avenue *Adding Outdoor Page 6 of 383 Service* Class: C Liquor w/Outdoor Service New Application Includes Sunday Expiration Date:9/27/2021 r. Speedy Mart, 926 Linn Street Class:B Wine/C Beer New Application Includes Sunday Expiration Date:3/31/2022 S. Steamboat Gardens, 1740 Falls Avenue Class: C Liquor Renewal Application Does not include Sunday Expiration Date:6/13/2022 t. Walgreen's#7455, 111 W. Ridgeway Avenue Class:E Liquor/B Wine/C Beer Renewal Application Includes Sunday Expiration Date:6/16/2022 U. Walgreens#10855, 1850 Logan Avenue Class:E Liquor/B Wine/C Beer Renewal Application Includes Sunday Expiration Date:6/12/2022 V. Walgreens#03590, 3910 University Avenue Class:E Liquor/B Wine/C Beer Renewal Application Includes Sunday Expiration Date:06/16/2022 3. APPOINTMENTS a. Gwenne Berry Board/Commission:Airport Board Expiration Date:June 30, 2025 Re-Appointment b. Scott Voigt Board/Commission:Airport Board Expiration Date:June 30, 2025 Re-Appointment C. Douglas Rathburn Board/Commission:Airport Board Expiration Date:June 30, 2025 New Appointment d. Sharon Droste Board/Commission:Metropolitan Transit Authority Board Expiration Date:June 30, 2024 New Appointment e. Bonetta Culp Board/Commission:Metropolitan Transity Authority Board Expiration Date:June 30, 2024 Re-Appointment Page 7 of 383 f. Rudy Jones Board/Commission:Metropolitan Transit Authority Board Expiration Date:June 30, 2024 Re-Appointment 4. Motion approving Recycling Yard License Applications as listed in Exhibit A. Submitted By:Kelley Felchle, City Clerk 5. Motion approving Theatre License Permit Applications as listed in Exhibit A. Submitted By:Kelley Felchle, City Clerk 6. Motion approving Cigarette/Tobacco Permit renewal applications as listed in Exhibit A, and authorizing the City Clerk to approve any Cigarette/Tabacco applications received and paid for, between June 21, 2021 and July 2, 2021. Submitted By:Kelley Felchle, City Clerk 7. Motion to approve application for Fireworks Display at Sunnyside Country Club, 1600 Olympic Drive, on July 4, 2021, from 10:00 p.m. - 10:30 p.m. Submitted By:Pat Treloar, Fire Chief 8. Motion to approve Application for Fireworks Display at the National Cattle Congress Grounds, in conjunction with the Reels & Wheels Drive-In Movie event to be held on June 25 &26 and July 9, 10, 23 &24, 2021, beginning at approximately 9:15 p.m. and lasting 5-10 minutes. Submitted By:Pat Treloar, Fire Chief 9. Motion to approve application for Mayor's Fireworks Display at Park Avenue Bridge on July 3, 2021 beginning at 10:00 p.m. and lasting approximately 20 minutes. Submitted By:Pat Treloar, Fire Chief 10. Motion to approve Application for Fireworks Display at the Bambooridge Camp Ground, in conjunction with the July 4th Celebration, to be held on July 3, 2021 with an alternate date of July 4, 2021, beginning at approximately 9:20 p.m. and lasting 15 minutes. Submitted By:Kelley Felchle, City Clerk 11. Motion approving Change Order No. 1 for a total increase of the project of$336,220, for the continued reconstruction of Taxiway B at Waterloo Regional Airport, supported at 100%by the Federal Aviation Administration, which takes the cost of this phase of the project from $4,116,725 to $4,452,945 due to quantity adjustments of materials based on field measurements. Submitted By:Keith Kaspari,Airport Director 12. Bonds. PUBLIC HEARINGS 2. Lease agreement for a ten-year period with the option for two (2) five-year renewals, with the University of Northern Iowa, to lease 800 Sycamore Street for the Center for Urban Education (UNICUE). Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING -No comments on file. Resolution approving a lease agreement for a ten-year period with the option for two (2) five-year renewals, with the University of Northern Iowa, to lease 800 Sycamore Street for the Center for Urban Education(UNICUE), with a lease amount per month of$6,035.08. Submitted By:Noel Anderson, Community Planning and Development Director 3. Ridgeway Towers Boiler Replacement Project, Contract No. 2021-1. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING -No comments on file. Resolution approving plans, specifications, form of contract, etc., and authorizing to proceed. Motion to receive and file and instruct City Clerk to read bids. Page 8 of 383 Resolution approving award of bid to Plumb Tech, Inc., of Waterloo, Iowa, in the amount of $105,968,approving contract, bonds, and certificate of insurance, and authorizing the Mayor and City Clerk to execute said documents. Submitted By:Julie Dawson, Housing Authority Director 4. FYE 22 Police vehicle equipment needs. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING -No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of bid documents, specifications, form of contract, estimate of cost, etc., and authorizing to proceed. Motion to receive and file and instruct the City Clerk to read bids. Resolution approving award of bid to Electronic Engineering of Waterloo, Iowa, in the amount of $14,470 per vehicle, and approving the contract for the FYE 22 Police vehicle equipment needs, and authorizing Mayor and City Clerk to execute said documents. Submitted By:Dave Mohlis, Police Captain RESOLUTIONS 5. Resolution approving Waterloo Airport Board recommendation for airline fee waivers, for expanded air service development at the Waterloo Regional Airport. Submitted By:Keith Kaspari,Airport Director 6. Resolution approving a Professional Services Agreement with Main Street Waterloo, in the amount of $60,000, for Fiscal Year 2022, and authorizing the Mayor and City Clerk to execute said document. Submitted By:Aric Schroeder, City Planner 7. Resolution approving general, automobile, public official's errors and omissions, law enforcement and employment practices and umbrella liability coverage with Travelers Insurance, excess umbrella liability coverage with Allied, property insurance coverage with Chubb, and workers compensation and third party administration services with Safety National, for a total premium of $1,563,779, with recommendation of approval from the Insurance Committee. Submitted By:Kelley Felchle, City Clerk 8. Resolution approving Temporary Easement Agreement with GLP Capital, L.P. (Isle Casino) in the amount of$0.00 (donated), in conjunction with the Shaulis Road Reconstruction Project from Hess Road to Highway 218. Submitted By:Aric Schroeder, City Planner 9. Resolution approving a request by the City of Waterloo, to dedicate 0.61 acres of Waterloo Board of Park Commissioners owned property, as right-of-way as part of the Shaulis Road Reconstruction Project, located at 1830 East Shaulis Road(South Hills Golf Course). Submitted By:Noel Anderson, Community Planning and Developoment Director 10. Resolution approving a temporary construction easement agreement with Hajoca Corporation to allow access for the Carriage Hill Drainage Improvements Project, located at 3310 University Avenue, and authorizing the Mayor and City Clerk to execute said document. Submitted By:Noel Anderson, Community Planning and Development Director 11. Resolution approving a Stormwater Easement Agreement with St. Edward's Church in conjunction with the construction of a storm sewer and detention basin in Miller Park, to be maintained by St. Edward's Church. Submitted By:Jamie Knutson, PE, City Engineer Page 9 of 383 12. Resolution approving an Enterprise License agreement with Environmental Systems Research Institute, Inc., of Redlands, California, in the amount of$55,000 annually for 3 years for ESRI Geographic Information Systems (GIS) software on an unlimited basis, and authorize Mayor to execute said document. Submitted By: Chris Youngblut, Director of Technology 13. Resolution approving the Construction Engineering Services Agreement with Willett, Hoffmann & Associates, Inc., of Cedar Rapids Iowa, in conjunction with the Downtown Fiber and Camera Project (DOT Project Number STGB-SWAP-8155(769)--SG-07), in an amount not to exceed$38,700, and authorizing the Mayor to execute said document. Submitted By:Mohammad Elahi, Traffic Engineer 14. Resolution approving a Professional Services Agreement with Magellan Advisors, LLC, in the amount of$425,303, for the Fiber-Optic OSP 100% (70% remaining) Design of a Fiber Backbone Network, and authorizing the Mayor to execute said document. Submitted By:Michelle Weidner, Chief Financial Officer 15. Resolution approving 3% salary increases for The American Federation of State, County and Municipal Employees Local 1195 (Engineers and Planners Group); The American Federation of State, County and Municipal Employees Local 1195 (Police Lieutenants and Code Enforcement Officers); The Communication Workers of America; International Association of Fire Fighters LOCAL 66; TEAMSTERS Local 238; Waterloo Police Protective Association; Construction and Public Employees LiUNA LOCAL 177 and Non-Bargaining employees, effective July 1, 2021, with wage increases for July 1, 2022 noted. Submitted By:Lance Dunn, Human Resources Director ORDINANCES 16. An Ordinance amending the City of Waterloo Traffic Code by Amending Section 553, No Parking Here To Corner, By adding Subsection (19a) Cedar Bend Street, to Section 553, of the 2020 Traffic Code, as follows: Cedar Bend Street- North Side of Virginia Street in an Easterly direction. Motion to receive, file and consider and pass for the first time an Ordinance amending the City of Waterloo Traffic Code by Amending Section 553, No Parking Here To Corner, By adding Subsection (19a) Cedar Bend Street, to Section 553, of the 2020 Traffic Code, as follows: Cedar Bend Street - North Side of Virginia Street in an Easterly direction. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt said ordinance. Submitted By: Sandie Greco, Traffic Operations Director 17. An Ordinance amending the City of Waterloo Traffic Code by adding Subsection (93a), East Side of Leversee Road to Section 543, Thru Streets, to the 2020 Traffic Code, as follows: Leversee Road(East Side)-Northerly corporate limits to West Airline Highway. Motion to receive, file and consider and pass for the first time an ordinance amending the City of Waterloo Traffic Code by adding Subsection(93a), East Side of Leversee Road to Section 543, Thru Streets, to the 2020 Traffic Code, as follows: Leversee Road (East Side) - Northerly corporate limits to West Airline Highway. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt said ordinance. Submitted By: Sandie Greco, Traffic Operations Director ADJOURNMENT Motion to adjourn. Page 10 of 383 Kelley Felchle City Clerk MEETINGS 3:15 p.m. Council Work Session, Harold E. Getty Council Chambers 5:10 p.m. Finance Committee, Harold E. Getty Council Chambers PUBLIC INFORMATION 1. Waterloo Housing Authority Board Meeting minutes of May 17, 2021. 2. Airport Board Meeting Minutes of April 28, 2021. 3. Communication from the Waterloo Police Department on the notice of the conclusion of employment for Jordan Helgeson, Police Officer, effective May 21, 2021 with recommendation of approval of payout of$6,509.04 for unused benefits. 4. Communication from the Waterloo Fire Rescue Department on the notice of the conclusion of employment for Matthew Knox, Fire Fighter, effective May 17, 2021 with recommendation of approval of payout of$22,033.41 for unused benefits. 5. Leisure Services Commission Minutes of May 18, 2021. 6. Complete Streets minutes for March and April 2021. 7. Planning&Zoning minutes of the regular meeting of May 11, 2021. 8. Certified List for the position of Fire Marshal for the City of Waterloo, Iowa Fire Rescue Department, as certified by the Civil Service Commission on April 30, 2021. Page 11 of 383 CITY OF WATERLOO Council Communication Minutes of June 7, 2021, Regular Session, as proposed. City Council Meeting: 6/21/2021 Prepared: ATTACHMENTS: Description Type ❑ Minutes of June 7, 2021, Regular Session Backup Material Submitted by: Submitted By: Page 12 of 383 June 7, 2021 The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, June 7, 2021. Mayor Quentin Hart in the Chair. Roll Call: Boesen, Amos, Morrissey, Klein, Feuss, Grieder and Juon. Prayer or Moment of Silence. Pledge of Allegiance: Patrick Morrissey, Ward 3 Council Member 160053 - Juon/Grieder that the Agenda, as proposed, for the Regular Session on Monday, June 7, 2021, at 5:30 p.m., be accepted and approved. Voice vote-Ayes: Seven. Motion carried. 160054 - Juon/Grieder that the Minutes, as proposed, for the Council Planning Session on Tuesday, June 1, 2021, at 5:30 p.m.,be accepted and approved. Voice vote-Ayes: Seven. Motion carried. Proclamation declaring June 2021 as Healthy Homes Month. Proclamation declaring June 19, 2021 as Juneteenth Celebration. Presentation by the Waterloo Community Foundation. PUBLIC COMMENTS Akeem Carter, 2540 Burton Avenue, shared that on August 21, 2021 he is holding a community event called One Love One Community to help bringing people all across the community together. He could use assistance with funding the event. Dale Willie, 2648 Saratoga Drive, he commented that he has played golf in Waterloo since 1975. He requested that the city trim up all the pine trees and arborvitaes 5 feet. This would help speed up rounds by allowing golfers to quickly find their ball and continue playing. He questioned who is responsible for an injury on city courses. He stated that some of the pros agree with this change as well. Mr. Grieder stated Happy Pride Month to all LGBTQIA+individuals. Mr. Boesen requested an update on the request to prepay$10,000 for infill development that was discussed in April of 2020. Noel Anderson, Community Planning and Development Director, commented that currently the attorney is on vacation but that they are working to the legal actions to enforce the final product. Mr. Boesen questioned if the Borwig's have the title to property yet for the Fairfield Development. Noel Anderson stated they do not. Mr. Boesen questioned if they have an early access agreement to the property. Noel Anderson commented that one was mailed to them, but is not sure if it has been returned signed. Mr. Boesen questioned if the city would have liability if something would happen to the Borwig's while they were working on the land without title or an early access agreement. Noel Anderson commented that staff has contacted both Mr. Borwig and Mr. Stephens to wait on any further actions on the property until the city has all of the signed documents. Mr. Boesen requested an update on a start date for the work on Shaulis in regards to the Lost Island Theme Park. Jamie Knutson, City Engineer, explained that staff has been working with Waterloo Water Works to adjust the water main location so that MidAmerican does not have to relocate their gas mains. The Page 13 of 383 June 7, 2021 Page 2 water main pipe has been delivered but the fitting and pipes are not here yet and those have to arrive and be installed prior to beginning work on the road. Mayor Hart questioned the cause of the delay. Jamie Knutson commented that supplies are limited nationally. Mr. Morrissey commented that his understanding is that the city has not yet obtained a deed to the property Mr. Boesen was referencing with the Fairfield development. Noel Anderson confirmed that the city is still waiting for the deed on the western half. Mr. Morrissey questioned the status of soil testing. He recalled that the property was a former dump site. Noel Anderson provided an update on soil testing. 160055 - Juon/Grieder that the above oral comments be received and placed on file. Voice vote-Ayes: Seven. Motion carried. CONSENT AGENDA 160056 - Juon/Grieder that the following items on the consent agenda be received,placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated June 7, 2021, in the amount of$3,675,553.69, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2021-350. 2. Resolution approving the request of Allen Terry Woods for tax exemptions on the construction of a new single family home valued at $372,000, for property located at 1807 Waxwing Way, and located in the City Limits Urban Revitalization Area(CLURA). Resolution adopted and upon approval by Mayor assigned No. 2021-351. 3. Resolution approving the request of Elvis Kajtazovic for tax exemptions on the construction of a new single family home valued at $268,464, for property located at 3370 Lincolnshire Road, and located in the City Limits Urban Revitalization Area(CLURA). Resolution adopted and upon approval by Mayor assigned No. 2021-352. 4. Resolution approving the request of Jeffrey Van Gundy for tax exemptions on the construction of a new single family home valued at $379,000 for property located at 1670 Blue Wing Drive, and located in the City Limits Urban Revitalization Area(CLURA). Resolution adopted and upon approval by Mayor assigned No. 2021-353. 5. Resolution approving the request of Timothy Dunlay, Trustee for tax exemptions on the construction of a new single family home valued at $152,815, for property located at 1225 Lyon Avenue, and located in the City Limits Urban Revitalization Area(CLURA). Resolution adopted and upon approval by Mayor assigned No. 2021-354. 6. Resolution approving the request by LJ's Welding for tax exemptions on a commercial building with improvements valued at $221,384, for property located at 141 Center Street, and located in the Consolidated Urban Revitalization Area(CURA). Page 14 of 383 June 7, 2021 Page 3 Resolution adopted and upon approval by Mayor assigned No. 2021-355. 7. Resolution approving the request of Dakota Even for tax exemptions on the construction of a new single family home valued at$332,000, for property located at 1746 Waxwing Way, and located in the City Limits Urban Revitalization Area(CLURA). Resolution adopted and upon approval by Mayor assigned No. 2021-356. 8. Resolution approving the request of Allan Jackson for tax exemptions on the construction of home improvements valued at$80,000, for property located at 310 Cottage Street, and located within the Consolidated Urban Revitalization Area(CURA). Resolution adopted and upon approval by Mayor assigned No. 2021-357. 9. Resolu4i . -'request by the Poliee Depaftmen4 to seek proposals for-the FY 2022 10. Resolution approving SFY 2022 Edward Byrne Memorial Justice Assistance Grant(19-JAG- 395811), in the amount of$188,000, in conjunction with enforcement efforts of the Tri- County Drug Task Force, to include the City of Waterloo, City of Cedar Falls, Black Hawk County Sheriff s Office and the Black Hawk County Attorney's Office, and authorizing the Mayor to execute said documents. Resolution adopted and upon approval by Mayor assigned No. 2021-358. 17, 2021 and date of publie heafing as June 21, 202 1, in eof��etion with the pur-ehase an installation ef FY 2022 Pefiee Vehiele Equipment, and instmet the City Glef-k to publis r D 1 Bio ,1 to ,1 .,1 1. assigned TAT. 2021 rcc�vmrrvrr-aa6prccr-ccncr=ap6i�appr6�dur-v`��c4u�'-orrrv:z-vzr 12. Resolution approving preliminary plans, specifications,bid documents, etc., setting date of bid opening as July 1, 2021 and date of public hearing as July 6, 2021, in conjunction with the FY 2021 CIP Pipelining Phase IVA2 Project, Contact No. 1043, and instruct the City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2021-359. plans,13. Reselt4ien setting date of pmablie hearing as June 21, 2021 for-a ten year-lease agfeeffient an the option fef two (2) five yeaf fenewals, with the University of Notthem lowa, to lease 800 Reseltition adopted and upen appfeval by Mayof assigned No. 2021 > ete., setting date 0 bid opening as ittly 1, 2021 and date of p4lie hearing as July 6, 2021, in eenjunetion Clerk to p4lish notie-et. Resolu4io, .,,1opte,1 and, pon approval by>\a.,yo f assigned No 2021 15. Resolution approving request of Nicole Karr for a waiver for a concrete driveway, located at 3838 Ranchero Road, and authorize the construction of a concrete driveway and placing a driveway or sidewalk on city right-of-way on an unimproved street. Resolution adopted and upon approval by Mayor assigned No. 2021-360. Page 15 of 383 June 7, 2021 Page 4 16. Resolution approving request of Lori Burns for a waiver for a concrete driveway, located at 920 Midland Street, and authorize the construction of a concrete driveway and placing a driveway or sidewalk on city right-of-way on an unimproved street. Resolution adopted and upon approval by Mayor assigned No. 2021-361. 17. Resolution approving request of Nicholas Shepard for a waiver for a concrete driveway, located at 4864 William Drive, and authorize the construction of a concrete driveway and placing a driveway or sidewalk on city right-of-way on an unimproved street. Resolution adopted and upon approval by Mayor assigned No. 2021-362. 18. Resolution approving request of Lisa Gates for a waiver for a concrete driveway, located at 121 Pershing Road, with the elimination of the sidewalk section due to inability to meet grade requirements. Resolution adopted and upon approval by Mayor assigned No. 2021-363. 19. Resolution approving award of bid to Cardinal Construction Inc., of Waterloo, Iowa, in the amount of$1,810,800, and approving the contract, bonds and certificate of insurance, in conjunction with the Five Sullivan Brothers Convention Center 2nd Floor Renovation Project, and authorizing the Mayor and City Clerk to execute said documents. Resolution adopted and upon approval by Mayor assigned No. 2021-364. 20. Resolution approving preliminary plans, specifications,bid documents etc., setting date of bid opening as July 1, 2021, and date of public hearing as July 19, 2021, in conjunction with the WFR SCBA Platform Replacement Project, and instruct the city clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2021-365. 21. Motion approving Final Quantity Summary for a net increase of$1,516.95, in conjunction with the FY 2021 Leisure Services Chemical Storage Building Apron Paving, Contract No. 1039, and authorizing the Mayor and City Clerk to execute said document. 22. Resolution approving Completion of Project and Recommendation of Acceptance of Work for work performed by B &B Builders and Supply, of Waterloo, Iowa, in the amount of $91,759.67, in conjunction with the FY 2021 Leisure Services Chemical Storage Building Apron Paving Project, Contract No. 1039, and receive and file a two-year maintenance bond. Resolution adopted and upon approval by Mayor assigned No. 2021-366. 23. Resolution approving the use of not to exceed $1,336,269 plus up to $10,000 in closing costs in San Marnan Urban Renewal Area Tax Increment Financing funds for the acquisition of property for future development. Resolution adopted and upon approval by Mayor assigned No. 2021-367. 24. Resolution approving the use of Rath Urban Renewal Area Tax Increment Financing District funds, in an amount not to exceed$120,000, for property acquisition located generally in the Rath Urban Renewal District. Resolution adopted and upon approval by Mayor assigned No. 2021-368. 25. Resolution approving the use of East Waterloo Unified Urban Renewal Area Tax Increment Financing District funds, in an amount not to exceed$327,736.50, for the construction and provision of electric lines along Leversee Road in conjunction with the Waterloo Air and Rail Park in the MidPort area. Resolution adopted and upon approval by Mayor assigned No. 2021-369. Page 16 of 383 June 7, 2021 Page 5 26. Resolution approving the use of East Waterloo Unified Urban Renewal Area Tax Increment Financing District funds, in an amount not to exceed$368,630, in conjunction with the Waterloo Regional Airport Water Main Improvements Phase 1 Project, in the MidPort area. Resolution adopted and upon approval by Mayor assigned No. 2021-370. 27. Resolution approving the use of East Waterloo Unified Urban Renewal Area Tax Increment Financing District funds, in an amount not to exceed$1,416,000, for the Leversee Road Sanitary Sewer project in the MidPort area. Resolution adopted and upon approval by Mayor assigned No. 2021-371. 28. Resolution approving the use of East Waterloo Unified Urban Renewal Area Tax Increment Financing District funds, in an amount not to exceed$700,000, for the Leversee Road Lift Station Project, in the MidPort area. Resolution adopted and upon approval by Mayor assigned No. 2021-372. 29. Resolution approving the use of East Waterloo Unified Urban Renewal Area Tax Increment Financing District funds, in an amount not to exceed$645,000, for the WARP Drive Construction Project, in the MidPort area. Resolution adopted and upon approval by Mayor assigned No. 2021-373. 30. Resolution approving the use of Downtown Urban Renewal Area Tax Increment Financing District funds, in an amount not to exceed$230,000, for a grant to JSA Development, LLC for the redevelopment of the properties located at 704-706 Jefferson Street and 301-307 West Fifth Street. Resolution adopted and upon approval by Mayor assigned No. 2021-374. 31. Resolution approving the use of Downtown Urban Renewal Area Tax Increment Financing District funds, for a contract with Advanced Environmental Testing and Abatement, Inc., in an amount not to exceed $127,000, for asbestos abatement services for a property located at 100 East Ninth Street. Resolution adopted and upon approval by Mayor assigned No. 2021-375. 32. Resolution approving the use of not to exceed $31,400 in East Waterloo Unified Urban Renewal Area Tax Increment Financing funds for asbestos abatement services. Resolution adopted and upon approval by Mayor assigned No. 2021-376. 33. Resolution approving the use of East Waterloo Unified(Logan Area)Urban Renewal Area Tax Increment Financing funds in an amount not to exceed $52,850 for property demolition services for various properties. Resolution adopted and upon approval by Mayor assigned No. 2021-377. 34. Resolution approving the use of East Waterloo Unified(Logan Area)Urban Renewal Area Tax Increment Financing funds in an amount not to exceed $199,900 for property demolition services for a property located at 120 Center Street. Resolution adopted and upon approval by Mayor assigned No. 2021-378. 35. Resolution approving the use of East Waterloo Unified(Logan Area)Urban Renewal Area Tax Increment Financing funds in an amount not to exceed $60,000 for demolition services for the property at 508 Bratnober Street. Resolution adopted and upon approval by Mayor assigned No. 2021-379. 36. Resolution approving the use of East Waterloo Unified(Logan Area)Urban Renewal Area Tax Increment Financing funds in an amount not to exceed $5,000 for an economic Page 17 of 383 June 7, 2021 Page 6 development grant to Iowa Heartland Habitat for Humanity for property rehabilitation for a property located in the East Waterloo Unified (Logan) TIF district. Resolution adopted and upon approval by Mayor assigned No. 2021-380. 37. Resolution approving the use of East Waterloo Unified(Logan Area)Urban Renewal Area Tax Increment Financing funds in an amount not to exceed $145,000 in conjunction with platting, street design, and overall layout for development in the North Crossing area. Resolution adopted and upon approval by Mayor assigned No. 2021-381. 38. Resolution approving Variance to Noise Ordinance request from Crossroads Community Church of the Nazarene, in conjunction with the 40th Anniversary Celebration event, to be held in the church parking lot located at 3622 Hammond Avenue, on June 13, 2021 from 9:30 a.m. - 1:30 p.m., including music and the use of a PA system. Resolution adopted and upon approval by Mayor assigned No. 2021-382. 39. Resolution approving Variance to Noise Ordinance request from Danielle Eastman, in conjunction with the Aya Dancing in the Park event, to be held at Valley View Park on 6/4, 7/2, 7/23, 8/13 and 9/3, 2021 from 6:00 p.m. - 7:00 p.m., including music and the use of a PA system. Resolution adopted and upon approval by Mayor assigned No. 2021-383. 40. Resolution approving Variance to Noise Ordinance request from LaTanya Graves, in conjunction with the 26th Annual Juneteenth Celebration event, to be held at Gates Park on June 19, 2021 from 12:00 Noon- 6:00 p.m., including the use of a PA system and drill team. Resolution adopted and upon approval by Mayor assigned No. 2021-384. 41. Resolution approving Completion of Project and Acceptance of Work for work performed by Pro Track and Tennis Inc. of Bennington,Nebraska in the amount of$77,250.00, in conjunction with FY2021 Byrnes Tennis Center Resurfacing Project, Contract No. 1038. Resolution adopted and upon approval by Mayor assigned No. 2021-385. b. Motion to approve the following: 1 Travel Requests Name & Title of Amount Personnel Class/Meeting Destination Date(s) not to Exceed a. Wendy Drinovsky Women in Command Bloomington, June 8-9, $469.00 School MN 2021 b. Hernandez, Ihnen, G. Tactical Emergency Waterloo, IA June 18-19, $2,100.00 Stewart, N. Anderson, Casualty Care Course 2021 Smith, K.Fuller (hosted by Hawke e). c. Quentin Hart, Mayor Meeting with St. George, August 15-17, $1,025.00 Sk West Airlines UT 2021 d. Keith Kaspari, Airport Meeting with St. George, August 15-17, $1,005.98 Director Sk West officials UT 2021 2• Approved Beer, Liquor, and Wine Applications Name &Address of Class New or Expiration Includes Business Renewal Date Sunda a. Black Hawk Tennis Club, B Beer w/Outdoor Renewal 5/31/2022 x 1005 Black Hawk Road Service Page 18 of 383 June 7, 2021 Page 7 b. Casey's General Store#2427, E Liquor/B Wine/B Renewal 6/14/2022 x 3035 Logan Avenue Native Wine/C Beer c. Casey's General Store#2867, E Liquor/B Wine/C Renewal 6/14/2022 x 2424 Ranchero Road Beer/B Native Wine d. Courtyard By Marriott, 250 B Liquor w/Outdoor Renewal 11/19/2021 x Westfield Avenue Service e. Golden China Restaurant, C Liquor Renewal 5/4/2022 x 106 Brookerid e Drive f. GR Kitchen & Taps, 205 W. C Liquor w/Outdoor New 6/14/2022 x 4th Street Service g. Riverloop Expo Plaza, 400 Special Class C Liquor/ New 11/21/2021 x Jefferson Street *6 Month* B Native Wine w/Outdoor Service h. SAC's Neighborhood Pub, C Liquor w/Outdoor Renewal 1/31/2022 x 2000 Hawthorne Avenue Service i. Smitty's Bar, 709 Jefferson C Liquor w/Outdoor Renewal 5/26/2022 x Street Service 3. Motion approving Change Order No. 1 with Cahoy Pump Service, Inc., of Sumner, Iowa, for a net decrease of$4,196.23, in conjunction with the Final Clarifier No. 3 Dewatering Wells, Contact No. 1032, and authorizing the Mayor to execute said document. 4. Recommendation of appointment of Richard Frickson from the current Civil Service list,to the position of Facilities Maintenance Plumber, effective June 8, 2021. 5. Recommendation of appointment of Cameron Agan, from the current Civil Service list,to the position of Storm Water Specialist in the Engineering Department, effective June 14,2021,pending successful completion of pre-employment physical and drug screening. 6. Motion approving Certificate of Substantial Completion, in conjunction with the Public Works Truck Wash Area Improvements, and authorizing the Mayor to execute said document. 7. Motion approving Change Order No. 1 with Modern Builders, Inc., of Janesville, Iowa, for a net increase of$29,788, in conjunction with the City Hall 2nd Floor Counter and Security Renovations and Construction Design Project, and authorizing the Mayor to execute said document. 8. Motion approving Change Order No. 14 with Cardinal Construction Inc., of Waterloo, Iowa, for a net increase of $742, in conjunction with the Five Sullivan Brothers Convention Center Addition and Renovation Project, and authorizing the Mayor to execute said document. 9. Motion approving Change Order No. 15 with Cardinal Construction Inc., of Waterloo, Iowa, for a net increase of $960, in conjunction with the Five Sullivan Brothers Convention Center Addition and Renovation Project, and authorizing the Mayor to execute said document. 10. Motion approving Change Order No. 5 with Tricon Construction Group, for a net increase of $26,622.50, in conjunction with the FY 2020 Virden Creek Levee Improvements Project, Contract No. 947, and authorizing the Mayor and City Clerk to execute said document. 11. Motion approving Change Order No. 2 with Vieth Construction Corporation, of Cedar Falls, Iowa, for a net increase of $8,227.20, in conjunction with the FY 2021 Highway 63 Enhancements from Washington Street to Parker Street, Contract No. 1029, and authorizing the Mayor and City Clerk to execute said document. 12. Motion approving Change Order No.2 from Boomerang Corporation of Anamosa,IA for a net increase of$186,231.77 in conjunction with the Dry Run Creek Interceptor Cont. No. 877 and authorizing the Mayor to execute said document. 13. Motion to approve Application for Fireworks Display at the National Cattle Congress Grounds, in conjunction with the Reels & Wheels Drive-In Movie event to be held on June 18, 19 and July 2, 16 & 17, 2021,beginning at approximately 9:15 p.m. and lasting 5-10 minutes. Page 19 of 383 June 7, 2021 Page 8 14. Motion to approve Application for Outdoor Cafe'/Beer Garden/Smoker's Garden at GR Kitchen& Taps, located at 205 W. 4th Street. 15. Bonds. Roll call vote-Ayes: Seven. Motion carried. 160057 - Morrissey/Amos 1.A.9. Resolution approving request by the Police Department to seek proposals for the FY 2022 Police uniform needs. Roll-call vote-Ayes: Six. Nays: One (Klein). Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2021-386. Mr. Morrissey questioned if this includes the cost of patch replacement. Major Joe Leibold confirmed it would include only part of the patch replacement cost. This is an annual bid that they seek every year. 160058 - Morrissey/Feuss 1.A.11. Resolution approving specifications, bid documents, etc., setting date of bid opening as June 17, 2021 and date of public hearing as June 21, 2021, in conjunction with the purchase and installation of FY 2022 Police Vehicle Equipment, and instruct the City Clerk to publish notice. Mr. Morrissey questioned what is included with this and why was it not part of the four million dollars approved earlier in the year. Major Joe Leibold explained what equipment was included and clarified that this resolution is to bid the product. Mr. Boesen questioned the make and model of the vehicles this equipment would be used in. Major Joe Leibold explained that if another make or model vehicle was purchased in the future, some of the equipment would need to be purchased, but that equipment is bid out every few years. Resolution adopted and upon approval by Mayor assigned No. 2021-387. Roll-call vote-Ayes: Seven. Motion carried. 160059 - Morrissey/Grieder 1.A.13. Resolution setting date of public hearing as June 21, 2021 for a ten-year lease agreement and the option for two (2) five-year renewals, with the University of Northern Iowa, to lease 800 Sycamore Street for the Center for Urban Education(UNICUE), and instruct the City Clerk to publish notice. Roll-call vote-Ayes: Seven. Motion carried. Mr. Morrissey questioned if this is would result in an increase in rent. Noel Anderson, Community Planning and Development Director, explained it would be a slight increase and considered a sufficient rent amount for the space. Resolution adopted and upon approval by Mayor assigned No. 2021-388. 160060 - Morrissey/Grieder 1.A.14 Resolution approving preliminary plans, specifications,bid documents, etc., setting date of bid opening as July 1, 2021 and date of public hearing as July 6, 2021, in conjunction with Asphalt Emulsions for the City's Recycled Asphalt Paving Program, and instruct the City Clerk to publish notice. Roll-call vote-Ayes: Seven. Motion carried. Mr. Morrissey questioned if this will also go on the alleyways that have repeated complaint calls and asked that it be made a priority to do so. Page 20 of 383 June 7, 2021 Page 9 Randy Bennett, Public Works Division Manager, clarified that this is for the chip seal program and not the recycled asphalt paving program and that there is a sufficient stockpile that could be used. Resolution adopted and upon approval by Mayor assigned No. 2021-389. PUBLIC HEARINGS 160061 - Amos/Feuss that proof of publication of notice of public hearing on FY 2021 Sidewalk Repair Assessment Program - Zone 1, as published in the Waterloo Courier on May 21 and May 28, 2021, be received and placed on file. Voice vote-Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments. Laura Little, 326 W. Parker Street, commented that her sidewalk has been marked"C" for cracks on a sidewalk located in a driveway. The sidewalk is perfectly level and requested to not to have to replace the sidewalk at this time as she does not believe that it is a hazard at this time. 160062 - Amos/Grieder that the hearing be closed and oral comments be received and placed on file. Voice vote-Ayes: Seven. Motion carried. 160063 - Amos/Grieder that "Resolution adopting Proposed Resolution of Necessity, as proposed or amended", be adopted. Roll-call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2021-390. 160064 - Amos/Grieder that"Resolution approving proposed construction of sidewalk improvements", be adopted. Roll-call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2021-391. 160065 - Amos/Grieder that "Resolution to fix value of lots", be adopted. Roll-call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2021-392. 160066 - Amos/Grieder that "Resolution to adopt proposed plat and schedule of assessments and estimate of costs", be adopted. Roll-call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2021-393. 160067 - Feuss/Grieder that proof of publication of notice of public hearing on the request by St. Martin Land Co., on behalf of CPM Acquisition Corp., for a Site Plan Amendment to the"M-2,P"Planned Industrial District, for construction of a 140,000 square foot manufacturing/office/warehouse with future additions of 30,000 square feet, for a total of 170,000 square feet of office/warehouse, and a storage yard located across from 2322 Leversee Road, as published in the Waterloo Courier on May 25, 2021,be received and placed on file. Voice vote-Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments and there were none. Page 21 of 383 June 7, 2021 Page 10 160068 - Feuss/Grieder that the hearing be closed and recommendation of approval of the Planning, Programming and Zoning Commission, be received and placed on file. Voice vote-Ayes: Seven. Motion carried. Noel Anderson, Community Planning and Development Director, explained that there was no opposition shown at the Planning Commission and recommends moving forward as quickly as possible to allow for ordering of materials, etc. 160069 - Feuss/Grieder that"an ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4,to approve a request by St. Martin Land Co., on behalf of CPM Acquisition Corp., for a Site Plan Amendment to the "M-2,P" Planned Industrial District for construction of a 140,000 square foot manufacturing/office/warehouse with future additions of 30,000 square feet, for a total of 170,000 square feet of office warehouse, and a storage yard located across from 2322 Leversee Road", be received, placed on file, considered and passed for the first time. Roll call vote-Ayes: Seven. Motion carried. 160070 - Feuss/Grieder that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote-Ayes: Seven. Motion carried. 160071 - Feuss/Grieder that "an ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4,to approve a request by St. Martin Land Co., on behalf of CPM Acquisition Corp., for a Site Plan Amendment to the "M-2,P" Planned Industrial District for construction of a 140,000 square foot manufacturing/office/warehouse with future additions of 30,000 square feet, for a total of 170,000 square feet of office warehouse, and a storage yard located across from 2322 Leversee Road", be considered and passed for the second and third times and adopted. Roll call vote-Ayes: Seven. Motion carried. Ordinance adopted and upon approval by Mayor assigned No. 5602. 160072 - Amos/Grieder that proof of publication of notice of public hearing on FY 2021 Young Arena Southeast and Southwest Roof Replacement Project, Contract No. 1040, as published in the Waterloo Courier on May 21, 2021, be received and placed on file. Voice vote-Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments and there were none. 160073 - Amos/Grieder that the hearing be closed. Voice vote-Ayes: Seven. Motion carried. 160074 - Amos/Grieder that "Resolution approving plans, specifications, forms of contract, etc., and authorizing to proceed", be adopted. Roll-call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2021-394. 160075 - Amos/Grieder Motion to receive and file and instruct City Clerk to read bids. Engineer's Estimate: $133,300.00 Page 22 of 383 June 7, 2021 Page 11 Bidder Bid Security Total Bid Amount Base 1: $58,900 Black Hawk Roof Company ° Base 2: $66,900 Cedar Falls, IA 5% Alt 1: $600 Alt 2: $4,400 Alt 3: $5,000 Base 1: $74,280 Service Roofing Co. ° Base 2: $57,400 Waterloo, IA 5% Alt 1: $330 Alt 2: $1,855 Alt 3: $2,000 Base 1: $113,900 Imperial Roof Systems, Co. ° Base 2: $83,000 West Union, IA 5% Alt 1: $9,850 Alt 2: $7,400 Alt 3: $7,400 Voice vote-Ayes: Seven. Motion carried. 160076 - Amos/Grieder that "Resolution approving award of bid to Black Hawk Roof Company of Cedar Falls, Iowa, in the amount of $116,400, approving contract, bonds, and certificate of insurance, and authorizing the Mayor and City Clerk to execute said documents", be adopted. Roll-call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2021-395. 160077 - Boesen/Grieder that proof of publication of notice of public hearing on FY 2021 Westdale Bioswale Project, Contract No. 997, as published in the Waterloo Courier on May 25, 2021, be received and placed on file. Voice vote-Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments and there were none. 160078 - Boesen/Amos that the hearing be closed. Voice vote-Ayes: Seven. Motion carried. 160079 - Boesen/Amos that"Resolution approving plans, specifications, forms of contract, etc., and authorizing to proceed", be adopted. Roll-call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2021-396. 160080 - Boesen/Amos Motion to receive and file and instruct City Clerk to read bids and refer to City Engineer for review. Engineer's Estimate: $355,264.50 Bidder Bid Security Total Bid Amount Vieth Construction Cedar Falls, IA 5% $296,228.80 Benton's Sand& Gravel Cedar Falls, IA 5% $319,172.00 Lodge Construction, Inc. ° Clarksville, IA 5/o $266,944.00 Page 23 of 383 June 7, 2021 Page 12 Voice vote-Ayes: Seven. Motion carried. Mayor Hart explained that no bids were received for the FY2021 Westdale Bioswale Landscaping Project, Contract No. 1048. 160081 - Feuss/Grieder that proof of publication of notice of public hearing on FY 2021 Upton Avenue and Carriage Hill Drive Stormwater Improvements Project, Contract No. 1010, as published in the Waterloo Courier on May 25, 2021, be received and placed on file. Voice vote-Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments and there were none. 160082 - Feuss/Grieder that the hearing be closed. Voice vote-Ayes: Seven. Motion carried. 160083 - Feuss/Grieder that "Resolution approving plans, specifications, forms of contract, etc., and authorizing to proceed", be adopted. Roll-call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2021-397. 160084 - Feuss/Grieder Motion to receive and file and instruct City Clerk to read bids and refer to City Engineer for review. Engineer's Estimate: $422,099.13 Bidder Bid Security Bid Amount Vieth Construction Cedar Falls, IA 5% $333,224.75 Lodge Construction, Inc. ° Clarksville, IA 5/° $312,862.50 Baker Enterprises, Inc. ° 5/° $349,416.00 Waverly, IA Peterson Contractors Inc. 5% $320,463.00 Reinbeck, IA Voice vote-Ayes: Seven. Motion carried. 160085 - Amos/Feuss that proof of publication of notice of public hearing on FY 2021 Sidewalk and Trail Repair Program, Contract No. 1044, as published in the Waterloo Courier on May 21, 2021,be received and placed on file. Voice vote-Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments and there were none. 160086 - Amos/Feuss that the hearing be closed. Voice vote-Ayes: Seven. Motion carried. 160087 - Amos/Feuss that "Resolution confirming approval of plans, specifications, form of contract, etc., and authorizing to proceed", be adopted. Roll-call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2021-398. Page 24 of 383 June 7, 2021 Page 13 160088 - Amos/Feuss Motion to receive and file and instruct City Clerk to read bids. Bidder Bid Security Bid Amount Midwest Concrete Inc. 5% $174,415.65 Peosta, IA Brock Even Construction LLC � 5% $151,443.33 Jesup, IA Voice vote-Ayes: Seven. Motion carried. 160089 - Amos/Feuss that "Resolution approving award of bid to Brock Even Construction, LLC of Jesup, Iowa, in the amount of$151,443.33, approving the contract,bond and certificate of insurance, in conjunction with the FY 2021 Sidewalk and Trail Repair Program, Contract No. 1044, and authorizing the Mayor and City Clerk to execute said document",be adopted. Roll-call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2021-399. 160090 - Morrissey/Amos that proof of publication of notice of public hearing on Sale and conveyance of city owned property formerly 322 and 326 Crescent Place to Willie Outlaw, in the amount of$1.00, with a Development Agreement for the construction of a new garage, as published in the Waterloo Courier on May 25, 2021,be received and placed on file. Voice vote-Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments and there were none. 160091 - Morrissey/Amos that the hearing be closed and oral and written comments be received and placed on file. Voice vote- Ayes: Seven. Motion carried. 160092 - Morrissey/Amos that "Resolution authorizing the sale and conveyance of a portion of City owned property to Willie Outlaw in the amount of$1.00, for properties formerly known as 322 and 326 Crescent Place, and authorizing the Mayor and City Clerk to execute said document", be adopted. Roll-call vote-Ayes: Seven. Motion carried. Mr. Morrissey commented finally and thank you. Resolution adopted and upon approval by Mayor assigned No. 2021-400. RESOLUTIONS 160093 - Klein/Feuss that"Resolution approving the Experience Waterloo board recommendation for funding in the Partner and Event Hotel/Motel Tax Grant funds for FY 2022", be adopted. Roll call vote-Ayes: Seven. Motion carried. Mr. Boesen questioned what funding is still available between last year and this year. Mr.Feuss commented that he sits on the board and will speak with Mr.Hall and return with an answer. Resolution adopted and upon approval by Mayor assigned No. 2021-401. 160094 - Klein/Fuess Page 25 of 383 June 7, 2021 Page 14 that "Resolution approving a Permanent Easement Agreement with GBG, LLC for two permanent easements of 443 square feet and 413 square feet for the placement of a public sidewalk, located at 1631 Logan Avenue,and authorizing the Mayor and City Clerk to execute said document",be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2021-402. 160095 - Klein/Feuss that "Resolution approving Amendment No. 1 to the Professional Services Agreement with I & S Group, Inc., of Waterloo, Iowa, in the amount of $8,000, for professional design fees and related services, in conjunction with the Five Sullivan Brothers Convention Center Skywalk 2020 Project, and authorizing the Mayor to execute said document", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2021-403. 160096 - Grieder/Klein that"Resolution approving the Termination of a Development Agreement and Minimum Assessment Agreement with Village Creek Rentals, LLC, approved by Council November 20, 2017 and filed March 13, 2018 as Doc.No. 208-14847 and later amended agreements dated April 13, 2020, and filed May 12, 2020 as Doc. No. 2020-19656, and authorizing the Mayor and City Clerk to execute said document",be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2021-404. 160097 - Grieder/Klein that "Resolution approving an amendment to the Development Agreement with Bob C. Moore, originally executed August 19, 2019, amending completion date to July 30, 2021, for the construction of a new single-family home, located at 401 Devonshire Drive, and authorizing the Mayor and City Clerk to execute said document", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2021-405. 160098 - Grieder/Klein that "Resolution approving Temporary Easement Agreements with Richard L. Foulk and Randall E. Foulk in the amount of$820.42,William J. Lawless and Dianne F. Lawless in the amount of$391.70, Ricky L. Kiefer in the amount of $739.19, and the University of Northwestern in the amount of $100, in conjunction with the Shaulis Road Reconstruction Project from Hess Road to Highway 218", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2021-406. 160099 - Amos/Grieder that "Resolution authorizing and providing for the issuance, and levying a tax to pay the Bonds, Approval of the Tax Exemption Certificate and Continuing Disclosure Certificate in conjunction with the $14,370,000 General Obligation Bonds, Series 2021A, and authorizing the Mayor and City Clerk to execute said documents", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2021-407. 160100 - Amos/Grieder that "Resolution authorizing and providing for the issuance and levying a tax to pay the Bonds and Approval of the Continuing Disclosure Certificate, in conjunction with the $8,610,000 General Obligation Bonds, Taxable Series 2021B, and authorizing the Mayor and City Clerk to execute said documents", be adopted. Roll call vote-Ayes: Seven. Motion carried. Page 26 of 383 June 7, 2021 Page 15 Resolution adopted and upon approval by Mayor assigned No. 2021-408. 160101 - Amos/Grieder that "Resolution appointing UMB Bank. N.A. of Kansas City, Missouri, to serve as Paying Agent, Bond Registrar, and Transfer Agent and approving the Paying Agent, Bond Registrar and Transfer Agent Agreement in conjunction with the $14,370,000 General Obligation Bonds, Series 2021A, and authorizing the Mayor and City Clerk to execute said documents", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2021-409. 160102 - Amos/Grieder that "Resolution appointing UMB Bank. N.A. of Kansas City, Missouri, to serve as Paying Agent, Bond Registrar, and Transfer Agent and approving the Paying Agent, Bond Registrar and Transfer Agent Agreement in conjunction with the $8,610,000 Taxable General Obligation Bonds, Series 2021B, and authorizing the Mayor and City Clerk to execute said documents", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2021-410. 160103 - Juon/Grieder that "Resolution approving City/State Funding Agreement with the Iowa Department of Transportation for RISE Funding, in the amount of$291,952, in conjunction with the FY 2022 Lake Street RISE Project, Contract No. 1051, with City matching funds of$291,952, and authorizing the Mayor and City Clerk to execute said document", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2021-411. 160104 - Juon/Grieder that "Resolution approving Right-of-Way License Agreement with Bluebird Network, LLC, of Columbia, Missouri, to allow use of city right-of-way for a communication system, and authorizing the Mayor and City Clerk to execute said document",be adopted. Roll call vote-Ayes: Seven. Motion carried. Jamie Knutson, City Engineer, provided an overview of the item. Resolution adopted and upon approval by Mayor assigned No. 2021-412. 160105 - Juon/Grieder that"Resolution approving a Professional Services Agreement with AECOM Technical Services,Inc., of Waterloo, Iowa, in an amount not to exceed $88,000, in conjunction with the FY 2022 Center for the Arts Parking Improvements Project, Phase 2 (Art Block), Contract No. 1007, and authorizing the Mayor to execute said document", be adopted. Roll call vote-Ayes: Sevne. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2021-413. 160106 - Feuss/Grieder that "Resolution approving Memorandum of Agreement between the Federal Highway Administration, Iowa Historic Preservation Officer, City of Waterloo, Iowa Department of Transportation, and the Waterloo Historic Preservation Commission,regarding placement of the Park Avenue Bridge, and authorizing the Mayor to execute said document", be adopted. Roll call vote- Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2021-414. 160107 - Feuss/Grieder Page 27 of 383 June 7, 2021 Page 16 that "Resolution approving Supplemental Agreement No. 2 to the Professional Services Agreement with Stanley Consultants, Inc., of Des Moines, Iowa, originally approved on April 16, 2019, in an amount not to exceed $25,239, in conjunction with the FY 2021 Upton Avenue and Carriage Hill Drive Stormwater Improvements Project, Contract No. 1010, and authorizing the Mayor to execute said document",be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2021-415. 160108 - Feuss/Grieder that "Resolution approving 28E Agreements with Elk Run Heights, Cedar Township, and East Waterloo Township,to provide fire and EMS protection, and authorizing the Mayor and City Clerk to execute said documents", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2021-416. 160109 - Feuss/Grieder that"Resolution approving support for submission of State Revolving Fund Intended Use Plan for the FY 2021 CIP Pipelining Phase IVA2 Plan, Contract No. 1043, and authorizing the Mayor to execute said documents", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2021-417. ORDINANCES 160110 - Amos/Feuss that "an ordinance amending Chapter 3, Sewer Regulations, Section 8-3A-6: Sewer Rental Charge to increase sewer rates", be received, placed on file, considered and passed for the first time. Roll call vote-Ayes: Seven. Motion carried. 160111 - Amos/Feuss that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote-Ayes: Seven. Motion carried. 160112 - Amos/Feuss that"an ordinance amending Chapter 3, Sewer Regulations, Section 8-3A-6: Sewer Rental Charge to increase sewer rates", be considered and passed for the second and third times and adopted. Roll call vote-Ayes: Six. Nays: One (Klein). Motion carried. Ordinance adopted and upon approval by Mayor assigned No. 5603. ADJOURNMENT 160113 - Feuss/Grieder that the Council adjourn at 6:43 p.m. Voice vote-Ayes: Seven. Motion carried. Kelley Felchle City Clerk Page 28 of 383 CITY OF WATERLOO Council Communication Minutes of June 11, 2021, Special Meeting, as proposed. City Council Meeting: 6/21/2021 Prepared: ATTACHMENTS: Description Type ❑ Minutes of June 11, 2021, Special Session Backup Material Submitted by: Submitted By: Page 29 of 383 June 11, 2021 The Council of the City of Waterloo, Iowa, met in Special Session via Zoom conference, at 11:00 a.m., on Friday, June 11, 2021. Mayor Quentin Hart in the Chair. Roll Call: Boesen, Amos, Klein, Feuss, Grieder. Absent: Juon and Morrissey 160114 - Boesen/Amos that the Agenda, as proposed, for the Special Session on Friday, June 11, at 11:00 a.m.,be accepted and approved. Voice vote-Ayes: Five. Motion carried. RESOLUTIONS 160115 - Boesen/Amos Resolution approving Variance to Noise Ordinance request from Riverloop Association, Inc., for events to be held at the Riverloop Amphitheater and the Expo Plaza from May 15, 2021 through October 31, 2021, from 8:00 a.m. to midnight, in conjunction with music concerts, symphony performances, wedding receptions, movies on the river, corporate parties, etc., including bands and the use of a PA system. Roll call vote-Ayes: Five. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2021-418. ADJOURNMENT 160116 - Feuss/Grieder that the Council adjourn at 11:02 a.m. Voice vote-Ayes: Seven. Motion carried. Kelley Felchle City Clerk Page 30 of 383 CITY OF WATERLOO Council Communication Resolution approving the use of Downtown Urban Renewal Area Tax Increment Financing funds in an amount not to exceed $130,000 for the year ending June 30, 2021 to finance administrative expenses and the contract with Main Street Waterloo. City Council Meeting: 6/21/2021 Prepared: 6/5/2021 ATTACHMENTS: Description Type ❑ Downtown TIF Annual Exp Council Comm Backup Material ❑ Downtown Internal Advance Annual Expense Backup Material Resolution approving the use of Downtown Urban Renewal Area Tax SUBJECT: Increment Financing funds in an amount not to exceed $130,000 for the year ending June 30, 2021 to finance administrative expenses and the contract with Main Street Waterloo. Submitted by: Submitted By: Michelle Weidner, Chief Financial Officer Planning has requested that Council approve a resolution authorizing the use Recommended Action: of Downtown Tax Increment Financing funds in an amount not to exceed $130,000 for the year ending June 30, 2021 to finance administrative expenses and the contract with Main Street Waterloo. Expenditure Required: Not to exceed $130,000. Source of Funds: Tax increment in the Downtown Urban Renewal Area. Alternative: The City could use general city funds for the development. Under current Tax Increment Financing(TIF)law, in order to make payments for this project from a tax increment financing district without Background Information: issuing bonds, the city is required to advance the funds from the General Fund and then repay that advance using cash from the Tax Increment Financing Fund. The resolution format has been drafted by our bond attorney for that purpose. Page 31 of 383 CITY OF WATERLOO , IOWA CITY CLERK AND FINANCE DEPARTMENT KELLEY FELCHLE • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer Mayor Council Communication QUENTIN City Council Meeting: June 21, 2021 HART Prepared: June 5, 2021 Dept. Head Signature: Michelle C. Weidner COUNCIL MEMBERS Number of Attachments: 1 ................... SUBJECT: Approval of use of Tax Increment Funds for MARGARET development in the Downtown Urban KLEIN Renewal Area Tax Increment Financing Ward I District JONATHAN Submitted by: Michelle C. Weidner, Chief Financial Officer GRIEDER Ward 2 PATRICK Recommended City Council Action: Planning has requested that the City Council MORRISSEY adopt a resolution approving the use of Downtown Urban Renewal Area Tax Increment Ward Financing funds in an amount not to exceed $130,000 for the year ended June 30, 2021 to finance salaries, administrative expenses and the contract with Main Street Waterloo. JEROME AMOS,JR. Summary Statement: Ward 4 Expenditure Required: Not to exceed $130,000 RAY FEUSS Source of Funds: Tax Increment in Downtown Urban Renewal Area Ward S Policy Issue: N/A SHARON NON Alternative: At-Large DAVE Background Information: As you are aware, the City has contracted with Main BOESEN Street Waterloo to provide services to businesses located in the Downtown Urban At-Large Renewal Area. Under current Tax Increment Financing (TIF) law, in order to make payments for this project from a tax increment financing district without issuing bonds, the city is required to advance the funds from the General Fund and Capital Improvements Fund and then repay that advance using the cash from the Tax Increment Financing Fund. The enclosed resolution has been drafted by our bond attorney for that purpose. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 32 of 383 CITY OF WATERLOO Council Communication Resolution approving the use of East Waterloo Unified (Logan Area)Urban Renewal Area Tax Increment Financing funds in an amount not to exceed $25,000 for the year ending June 30, 2021 to finance administrative expenses. City Council Meeting: 6/21/2021 Prepared: 6/9/2021 ATTACHMENTS: Description Type ❑ East Wloo Logan TIF Annual Exp Council Comm Backup Material ❑ East Wloo Midport Internal TIF Advance Annual Backup Material Expense Resolution approving the use of East Waterloo Unified (Logan Area)Urban SUBJECT: Renewal Area Tax Increment Financing funds in an amount not to exceed $25,000 for the year ending June 30, 2021 to finance administrative expenses. Submitted by: Submitted By:Michelle Weidner, Chief Financial Officer Planning has requested that Council approve a resolution authorizing the use Recommended Action: of East Waterloo Unified (Logan area)Urban Renewal Area Tax Increment Financing funds in an amount not to exceed $25,000 for the year ending June 30, 2021 to finance administrative expenses. Expenditure Required: Not to exceed $25,000. Source of Funds: Tax increment in the East Waterloo Unified Urban Renewal Area. Alternative: The City could use general city funds for the development. Under current Tax Increment Financing(TIF)law, in order to make payments for this project from a tax increment financing district without Background Information: issuing bonds, the city is required to advance the funds from the General Fund and then repay that advance using cash from the Tax Increment Financing Fund. The resolution format has been drafted by our bond attorney for that purpose. Page 33 of 383 CITY OF WATERLOO , IOWA CITY CLERK AND FINANCE DEPARTMENT KELLEY FELCHLE • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer Mayor Council Communication QUENTIN City Council Meeting: June 21, 2021 HART Prepared: June 5, 2021 Dept. Head Signature: Michelle C. Weidner COUNCIL MEMBERS Number of Attachments: 1 ................... SUBJECT: Approval of use of Tax Increment Funds for MARGARET development in the East Waterloo Unified KLEIN Urban Renewal Tax Increment Financing Ward I District JONATHAN Submitted by: Michelle C. Weidner, Chief Financial Officer GRIEDER Ward 2 PATRICK Recommended City Council Action: Planning has requested that the City Council MORRISSEY adopt a resolution approving the use of East Waterloo Unified (Logan) Urban Renewal Ward Tax Increment Financing funds in an amount not to exceed $25,000 for the year ended June 30, 2021 to finance salaries and administrative expenses. JEROME AMOS,JR. Summary Statement: Ward 4 Expenditure Required: Not to exceed $25,000 RAY FEUSS Source of Funds: Tax Increment in East Waterloo Unified Urban Renewal District Ward S Policy Issue: N/A SHARON NON Alternative: At-Large DAVE Background Information: Under current Tax Increment Financing (TIF) law, in BOESEN order to make payments for this project from a tax increment financing district without At-Large issuing bonds, the city is required to advance the funds from the General Fund and Capital Improvements Fund and then repay that advance using the cash from the Tax Increment Financing Fund. The enclosed resolution has been drafted by our bond attorney for that purpose. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 34 of 383 RESOLUTION NO. RESOLUTION APPROVING AN ADVANCE OF FUNDS FOR REPAYMENT FROM THE EAST WATERLOO UNIFIED URBAN RENEWAL TAX INCREMENT REVENUE FUND AND DIRECTING THE FILING OF CERTIFICATION UNDER IOWA CODE SECTION 403.19 WHEREAS, the City of Waterloo, Iowa has established the East Waterloo Unified (Logan) Urban Renewal Area (the "Urban Renewal Area") and is undertaking certain projects within the Urban Renewal Area, including marketing the area for future development; and WHEREAS, in furtherance thereof the City Council has heretofore approved and authorized administrative expenses for economic development purposes within the East Waterloo Unified (Logan) Urban Renewal Area (the "Project"); and WHEREAS, in order to advance funds for the cost of the Project, it is necessary to make certain findings under Chapter 403 of the Code of Iowa; and WHEREAS, it is the intention of the City to certify the amount of funds so advanced, together with interest, for reimbursement under Iowa Code Section 403.19; and WHEREAS, the amount of funds to be advanced for the Project shall not exceed $25,000 for the year ending June 30, 2021 including salaries and administrative expenses. NOW, THEREFORE, IT IS RESOLVED by the City Council of the City of Waterloo, Iowa, as follows: Section 1. Pursuant to Ordinance No. 5323 there has been established the East Waterloo Unified Renewal Area Tax Increment Revenue Fund (the Tax Increment Fund), into which all incremental property tax revenues received from the East Waterloo Unified Urban Renewal Area are deposited. The Council finds the Project to be an Urban Renewal Project as defined in Iowa Code Chapter 403, and further approves an advance of City funds for said Project. - 1 - Page 35 of 383 Section 2. It is hereby directed that $25,000 be advanced from time to time from the General Fund in order to pay the costs of the Project. The advance shall be treated as an internal loan from the General Fund and Capital Improvements Fund and shall be repaid from the Tax Increment Fund at the earliest opportunity, without interest. Section 3. The Chief Financial Officer and other City officials having responsibility for the books and records of the City shall take such actions as are necessary to comply with this Resolution, including but not limited to inclusion of these amounts in the budget, the advance and transfer of funds for the Project, and certification for reimbursement under Iowa Code Section 403.19. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, this day of June, 2021. Mayor ATTEST: City Clerk - 2 - Page 36 of 383 CIG-3 CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF BLACK HAWK ) I, the undersigned City Clerk of Waterloo, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of said Municipality hereto affixed this day of , 20_. City Clerk, Waterloo, Iowa SEAL Page 37 of 383 CITY OF WATERLOO Council Communication Resolution approving the use of East Waterloo Unified (Midport)Urban Renewal Area Tax Increment Financing funds in an amount not to exceed $45,000 for the year ending June 30, 2021 to finance administrative expenses and the contract with Grow Cedar Valley. City Council Meeting: 6/21/2021 Prepared: 6/9/2021 ATTACHMENTS: Description Type U East Waterloo Midport TIF Annual Exp Council Backup Material Comm D East Waterloo Midport TIF Internal Advance Annual Backup Material Exp Resolution approving the use of East Waterloo Unified (Midport)Urban SUBJECT: Renewal Area Tax Increment Financing funds in an amount not to exceed $45,000 for the year ending June 30, 2021 to finance administrative expenses and the contract with Grow Cedar Valley. Submitted by: Submitted By: Michelle Weidner, Chief Financial Officer Planning has requested that Council approve a resolution authorizing the use of East Waterloo Unified (MidPort area)Urban Renewal Area Tax Recommended Action: Increment Financing funds in an amount not to exceed $45,000 for the year ending June 30, 2021 to finance administrative expenses and the contract with Grow Cedar Valley. Expenditure Required: Not to exceed $45,000. Source of Funds: Tax increment in the East Waterloo Unified Urban Renewal Area. Alternative: The City could use general city funds for the development. Under current Tax Increment Financing(TIF)law, in order to make payments for this project from a tax increment financing district without Background Information: issuing bonds, the city is required to advance the funds from the General Fund and then repay that advance using cash from the Tax Increment Financing Fund. The resolution format has been drafted by our bond attorney for that purpose. Page 38 of 383 CITY OF WATERLOO , IOWA CITY CLERK AND FINANCE DEPARTMENT KELLEY FELCHLE • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer Mayor Council Communication QUENTIN City Council Meeting: June 21, 2021 HART Prepared: June 5, 2021 Dept. Head Signature: Michelle C. Weidner COUNCIL MEMBERS Number of Attachments: 1 ................... SUBJECT: Approval of use of Tax Increment Funds for MARGARET development in the East Waterloo Unified KLEIN Urban Renewal Tax Increment Financing Ward I District JONATHAN Submitted by: Michelle C. Weidner, Chief Financial Officer GRIEDER Ward 2 PATRICK Recommended City Council Action: Planning has requested that the City Council MORRISSEY adopt a resolution approving the use of East Waterloo Unified (Midport) Urban Renewal Ward Tax Increment Financing funds in an amount not to exceed $45,000 for the year ended June 30, 2021 to finance administrative expenses and the contract with GROW Cedar JEROME Valley. AMOS,JR. Ward Summary Statement: RAY Expenditure Required: Not to exceed $45,000 FEUSS Wards Source of Funds: Tax Increment in East Waterloo Unified Urban Renewal District SHARON Policy Issue: N/A NON Ar-Large Alternative: DAVE Background Information: As you are aware, the City has contracted with the BOESEN At-Large Greater Cedar Valley Alliance to provide services to businesses located in the East Waterloo Unified Midport Urban Renewal District. Under current Tax Increment Financing (TIF) law, in order to make payments for this project from a tax increment financing district without issuing bonds, the city is required to advance the funds from the General Fund and then repay that advance using the cash from the Tax Increment Financing Fund. The enclosed resolution has been drafted by our bond attorney for that purpose. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 39 of 383 RESOLUTION NO. RESOLUTION APPROVING AN ADVANCE OF FUNDS FOR REPAYMENT FROM THE EAST WATERLOO UNIFIED URBAN RENEWAL TAX INCREMENT REVENUE FUND AND DIRECTING THE FILING OF CERTIFICATION UNDER IOWA CODE SECTION 403.19 WHEREAS, the City of Waterloo, Iowa has established the East Waterloo Unified (Midport) Urban Renewal Area (the "Urban Renewal Area") and is undertaking certain projects within the Urban Renewal Area, including marketing the area for future development; and WHEREAS, in furtherance thereof the City Council has heretofore approved and authorized administrative expenses for economic development purposes within the East Waterloo Unified (Midport) Urban Renewal Area, including the contract with GROW Cedar Valley (the "Project"); and WHEREAS, in order to advance funds for the cost of the Project, it is necessary to make certain findings under Chapter 403 of the Code of Iowa; and WHEREAS, it is the intention of the City to certify the amount of funds so advanced, together with interest, for reimbursement under Iowa Code Section 403.19; and WHEREAS, the amount of funds to be advanced for the Project shall not exceed $45,000 for the year ending June 30, 2021, including salaries, administrative expenses, and the contract with GROW Cedar Valley. NOW, THEREFORE, IT IS RESOLVED by the City Council of the City of Waterloo, Iowa, as follows: Section 1. Pursuant to Ordinance No. 5323 there has been established the East Waterloo Unified Renewal Area Tax Increment Revenue Fund (the Tax Increment Fund), into which all incremental property tax revenues received from the East Waterloo Unified Urban Renewal Area are deposited. The Council finds the Project to be an Urban Renewal Project as defined in Iowa Code Chapter 403, and further approves an advance of City funds for said Project. - 1 - Page 40 of 383 Section 2. It is hereby directed that $45,000 be advanced from time to time from the General Fund in order to pay the costs of the Project. The advance shall be treated as an internal loan from the General Fund and Capital Improvements Fund and shall be repaid to the General Fund and Capital Improvements Fund from the Tax Increment Fund at the earliest opportunity, without interest. Section 3. The Chief Financial Officer and other City officials having responsibility for the books and records of the City shall take such actions as are necessary to comply with this Resolution, including but not limited to inclusion of these amounts in the budget, the advance and transfer of funds for the Project, and certification for reimbursement under Iowa Code Section 403.19. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, this day of June, 2021. Mayor ATTEST: City Clerk - 2 - Page 41 of 383 CIG-3 CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF BLACK HAWK ) I, the undersigned City Clerk of Waterloo, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of said Municipality hereto affixed this day of , 20_. City Clerk, Waterloo, Iowa SEAL Page 42 of 383 CITY OF WATERLOO Council Communication Resolution approving the use of Martin Road Urban Renewal Area Tax Increment Financing funds in an amount not to exceed $50,000 for the year ending June 30, 2021 to finance administrative expenses, including the Grow Cedar Valley contract. City Council Meeting: 6/21/2021 Prepared: 6/9/2021 ATTACHMENTS: Description Type ❑ Martin Rd Annual Expense Council Comm Backup Material U TIF Internal Advance Martin Rd Annual Expense Backup Material Resolution approving the use of Martin Road Urban Renewal Area Tax SUBJECT: Increment Financing funds in an amount not to exceed $50,000 for the year ending June 30, 2021 to finance administrative expenses, including the Grow Cedar Valley contract. Submitted by: Submitted By: Michelle Weidner, Chief Financial Officer Planning has requested that Council approve a resolution authorizing the use Recommended Action: of Martin Road Tax Increment Financing funds in an amount not to exceed $50,000 for the year ending June 30, 2021 to finance administrative expenses, including the Grow Valley contract. Expenditure Required: Not to exceed $50,000. Source of Funds: Tax increment in the Martin Road Urban Renewal Area. Alternative: The City could use general city funds for the development. Under current Tax Increment Financing(TIF)law, in order to make payments for this project from a tax increment financing district without Background Information: issuing bonds, the city is required to advance the funds from the General Fund and then repay that advance using cash from the Tax Increment Financing Fund. The resolution format has been drafted by our bond attorney for that purpose. Page 43 of 383 CITY OF WATERLOO , IOWA CITY CLERK AND FINANCE DEPARTMENT KELLEY FELCHLE • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer Mayor QUENTIN Council Communication HART City Council Meeting: June 21, 2021 Prepared: June 5, 2021 Dept. Head Signature: Michelle C. Weidner COUNCIL MEMBERS ..................• Number of Attachments: 1 SUBJECT: Approval of use of Tax Increment Funds for development MARGARET in the Martin Road Urban Renewal Area Tax Increment KLEIN Financing District Ward I Submitted by: Michelle C. Weidner, Chief Financial Officer JONATHAN GRIEDER Ward Recommended City Council Action: Planning has requested that the City Council adopt a resolution approving the use of Martin Road Urban Renewal Area Tax Increment Financing funds in PATRICK an amount not to exceed $50,000 for the year ended June 30, 2021 to finance salaries, the Grow MORRISSEY Cedar Valley contract and other administrative expenses. Ward 3 Summary Statement: JEROME AMOS,JR. Expenditure Required: Not to exceed $50,000 Ward Source of Funds: Tax Increment in Martin Road Urban Renewal Area RAY Policy Issue: N/A FEUSS Ward S Alternative: SHARON Background Information: Under current Tax Increment Financing (TIF) law, in order JUON to make payments for this project from a tax increment financing district without issuing bonds, the At-Large city is required to advance the funds from the General Fund and Capital Improvements Fund and DAVE then repay that advance using the cash from the Tax Increment Financing Fund. The form of the BOESEN enclosed resolution has been drafted by our bond attorney for that purpose. At-Large WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 44 of 383 RESOLUTION NO. RESOLUTION APPROVING AN ADVANCE OF FUNDS FOR REPAYMENT FROM THE MARTIN ROAD URBAN RENEWAL TAX INCREMENT REVENUE FUND AND DIRECTING THE FILING OF CERTIFICATION UNDER IOWA CODE SECTION 403.19 WHEREAS, the City of Waterloo, Iowa has established the Martin Road Urban Renewal Area (the "Urban Renewal Area") and is undertaking certain projects within the Urban Renewal Area, including marketing the area for future development of the Martin Road Urban Renewal Area; and WHEREAS, in furtherance thereof the City Council has heretofore approved and authorized administrative expenses for economic development purposes within the Martin Road Urban Renewal Area (the "Project"); and WHEREAS, in order to advance funds for the cost of the Project, it is necessary to make certain findings under Chapter 403 of the Code of Iowa; and WHEREAS, it is the intention of the City to certify the amount of funds so advanced, together with interest, for reimbursement under Iowa Code Section 403.19; and WHEREAS, the amount of funds to be advanced for the Project shall not exceed $50,000 for the year ending June 30, 2021, including salaries, the Grow Cedar Valley contract and other administrative expenses. NOW, THEREFORE, IT IS RESOLVED by the City Council of the City of Waterloo, Iowa, as follows: Section 1. Pursuant to Ordinance No. 5249 there has been established the Martin Road Urban Renewal Area Tax Increment Revenue Fund (the Tax Increment Fund), into which all incremental property tax revenues received from the Martin Road Urban Renewal Area are deposited. The Council finds the Project to be an Urban Renewal Project as defined in Iowa Code Chapter 403, and further approves an advance of City funds for said Project. - 1 - Page 45 of 383 Section 2. It is hereby directed that amounts not to exceed $50,000 be advanced from time to time from the General Fund and Capital Improvements Fund in order to pay the costs of the Project. The advance shall be treated as an internal loan from the General Fund and Capital Improvements Fund and shall be repaid from the Tax Increment Fund at the earliest opportunity, without interest. Section 3. The Chief Financial Officer and other City officials having responsibility for the books and records of the City shall take such actions as are necessary to comply with this Resolution, including but not limited to inclusion of these amounts in the budget, the advance and transfer of funds for the Project, and certification for reimbursement under Iowa Code Section 403.19. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, this day of June, 2021. Mayor ATTEST: City Clerk - 2 - Page 46 of 383 CIG-3 CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF BLACK HAWK ) I, the undersigned City Clerk of Waterloo, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of said Municipality hereto affixed this day of , 20_. City Clerk, Waterloo, Iowa SEAL Page 47 of 383 CITY OF WATERLOO Council Communication Resolution approving the use of Northeast Industrial Site Urban Renewal Area Tax Increment Financing funds in an amount not to exceed $85,000 for the year ending June 30, 2021 to finance administrative expenses and the contract with Grow Cedar Valley. City Council Meeting: 6/21/2021 Prepared: 6/9/2021 ATTACHMENTS: Description Type ❑ NE Site TIF Advance Council Comm Backup Material ❑ NE Site Internal TIF Advance Backup Material Resolution approving the use of Northeast Industrial Site Urban Renewal SUBJECT: Area Tax Increment Financing funds in an amount not to exceed 585,000 for the year ending June 30. 2021 to finance administrative expenses and the contract with Grow Cedar Valley. Submitted by: Submitted By:Michelle Weidner, Chief Financial Officer Planning has requested that Council approve a resolution authorizing the use Recommended Action: of Northeast Industrial Site Tax Increment Financing funds in an amount not to exceed $85,000 for the year ending June 30, 2021 to finance administrative expenses and the contract with Grow Cedar Valley. Expenditure Required: Not to exceed $85,000. Source of Funds: Tax increment in the Northeast Industrial Site Urban Renewal Area. Alternative: The City could use general city funds for the development. Under current Tax Increment Financing(TIF)law, in order to make payments for this project from a tax increment financing district without Background Information: issuing bonds, the city is required to advance the funds from the General Fund and then repay that advance using cash from the Tax Increment Financing Fund. The resolution format has been drafted by our bond attorney for that purpose. Page 48 of 383 CITY OF WATERLOO , IOWA CITY CLERK AND FINANCE DEPARTMENT KELLEY FELCHLE • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer e Mayor Council Communication QUENTIN City Council Meeting: June 21, 2021 HART Prepared: June 5, 2021 Dept. Head Signature: Michelle C. Weidner COUNCIL MEMBERS ................... Number of Attachments: 1 SUBJECT: Approval of use of Tax Increment Funds for MARGARET development in the Northeast Site Tax Increment KLEIN Financing District Ward I JONATHAN Submitted by: Michelle C. Weidner, Chief Financial Officer GRIEDER Ward Recommended City Council Action: Planning has requested that the City Council PATRICK adopt a resolution approving the use of Northeast Industrial Site Urban Renewal Area Tax MORRISSEY Increment Financing funds in an amount not to exceed $85,000 for the year ended June Ward 30, 2021 to finance salaries, administrative expenses and the contract with GROW Cedar Valley. JEROME AMOS,JR. Summary Statement: Ward 4 Expenditure Required: Not to exceed $85,000 RAY FEUSS Source of Funds: Tax Increment in NE Site Urban Renewal Area Ward 5 Policy Issue: N/A SHARON NON Alternative: At-Large Background Information: As you are aware, the City has contracted with the DAVE Greater Cedar Valley Alliance to provide services to businesses located in the Northeast BOESEN At-Large Industrial Site Urban Renewal Area. Under current Tax Increment Financing (TIF) law, in order to make payments for this project from a tax increment financing district without issuing bonds, the city is required to advance the funds from the General Fund and Capital Improvements Fund and then repay that advance using the cash from the Tax Increment Financing Fund. The enclosed resolution has been drafted by our bond attorney for that purpose. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 49 of 383 RESOLUTION NO. RESOLUTION APPROVING AN ADVANCE OF FUNDS FOR REPAYMENT FROM THE NORTHEAST INDUSTRIAL SITE URBAN RENEWAL TAX INCREMENT REVENUE FUND AND DIRECTING THE FILING OF CERTIFICATION UNDER IOWA CODE SECTION 403.19 WHEREAS, the City of Waterloo, Iowa has established the Northeast Industrial Site Urban Renewal Area (the "Urban Renewal Area") and is undertaking certain projects within the Urban Renewal Area, including marketing the area for future development of the Northeast Site Urban Renewal Area; and WHEREAS, in furtherance thereof the City Council has heretofore approved and authorized administrative expenses for economic development purposes within the Northeast Industrial Site Urban Renewal Area, including the contract with GROW Cedar Valley (the "Project"); and WHEREAS, in order to advance funds for the cost of the Project, it is necessary to make certain findings under Chapter 403 of the Code of Iowa; and WHEREAS, it is the intention of the City to certify the amount of funds so advanced, together with interest, for reimbursement under Iowa Code Section 403.19; and WHEREAS, the amount of funds to be advanced for the Project shall not exceed $85,000 for the fiscal year ending June 30, 2021, including salaries, administrative expenses and the contract with GROW Cedar Valley. NOW, THEREFORE, IT IS RESOLVED by the City Council of the City of Waterloo, Iowa, as follows: Section 1. Pursuant to Ordinance No. 4688 there has been established the Northeast Industrial Site Urban Renewal Area Tax Increment Revenue Fund (the Tax Increment Fund), into which all incremental property tax revenues received from the Northeast Industrial Site Urban Renewal Area are deposited. The Council finds the Project to be an Urban Renewal Project as defined in Iowa Code Chapter 403, and further approves an advance of City funds for said Project. Page 50 of 383 Section 2. It is hereby directed that an amount not to exceed $85,000 be advanced from time to time from the General Fund in order to pay the costs of the Project. The advance shall be treated as an internal loan from the General Fund and shall be repaid to the General Fund from the Tax Increment Fund at the earliest opportunity, without interest. Section 3. The Chief Financial Officer and other City officials having responsibility for the books and records of the City shall take such actions as are necessary to comply with this Resolution, including but not limited to inclusion of these amounts in the budget, the advance and transfer of funds for the Project, and certification for reimbursement under Iowa Code Section 403.19. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, this day of June, 2021. Mayor ATTEST: City Clerk Page 51 of 383 CIG-3 CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF BLACK HAWK ) I, the undersigned City Clerk of Waterloo, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of said Municipality hereto affixed this day of , 20_. City Clerk, Waterloo, Iowa SEAL DCORNELU 569667.1/MSWord\11310.000 Page 52 of 383 CITY OF WATERLOO Council Communication Resolution approving the use of Rath Urban Renewal Area Tax Increment Financing funds in an amount not to exceed $20,000 for the year ending June 30, 2021 to finance administrative expenses. City Council Meeting: 6/21/2021 Prepared: 6/9/2021 ATTACHMENTS: Description Type ❑ Rath Advance Annual Expense Council Comm Backup Material ❑ Rath TIF Internal Advance Annual Expense Backup Material Resolution approving the use of Rath Urban Renewal Area Tax Increment SUBJECT: Financing funds in an amount not to exceed $20,000 for the year ending June 30, 2021 to finance administrative expenses. Submitted by: Submitted By:Michelle Weidner, Chief Financial Officer Planning has requested that Council approve a resolution authorizing the use Recommended Action: of Rath Tax Increment Financing funds in an amount not to exceed $20,000 for the year ending June 30, 2021 to finance administrative expenses. Expenditure Required: Not to exceed $20,000. Source of Funds: Tax increment in the Rath Urban Renewal Area. Alternative: The City could use general city funds for the development. Under current Tax Increment Financing(TIF)law, in order to make payments for this project from a tax increment financing district without Background Information: issuing bonds, the city is required to advance the funds from the General Fund and then repay that advance using cash from the Tax Increment Financing Fund. The resolution format has been drafted by our bond attorney for that purpose. Page 53 of 383 CITY OF WATERLOO , IOWA CITY CLERK AND FINANCE DEPARTMENT KELLEY FELCHLE • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer e Council Communication Mayor City Council Meeting: June 21, 2021 QUENTIN Prepared: June 9, 2021 HART Dept. Head Signature: Michelle C. Weidner COUNCIL MEMBERS Number of Attachments: 1 ................... SUBJECT: Approval of use of Tax Increment Funds for development in the Rath Urban Renewal Area Tax MARGARET Increment Financing District KLEIN Wards Submitted by: Michelle C. Weidner, Chief Financial Officer JONATHAN GRIEDER Recommended Cit Council Action: Planninghas requested that the Cit Council Ward adopt a resolution approving the use of Rath Urban enewal Area Tax Increment PATRICK Financing funds in an amount not to exceed $20,000 for the year ended June 30, 2021 to MORRISSEY finance salaries and administrative expenses. Ward 3 Summary Statement: JEROME AMOS,JR. Expenditure Required: Not to exceed $20,000 Ward 4 Source of Funds: Tax Increment in Rath Unified Urban Renewal Area RAY FEUSS Policy Issue: N/A Ward S Alternative: SHARON JUON Background Information: Under current Tax Increment Financing (TIF) law, in Ar-Large order to make payments for this project from a tax increment financing district without DAVE issuing bonds, the city is required to advance the funds from the General Fund and the BOESEN Capital Improvements Fund and then repay that advance using the cash from the Tax Ar-Large Increment Financing Fund. The form of the enclosed resolution has been drafted by our bond attorney for that purpose. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 54 of 383 RESOLUTION NO. RESOLUTION APPROVING AN ADVANCE OF FUNDS FOR REPAYMENT FROM THE RATH URBAN RENEWAL TAX INCREMENT REVENUE FUND AND DIRECTING THE FILING OF CERTIFICATION UNDER IOWA CODE SECTION 403.19 WHEREAS, the City of Waterloo, Iowa has established the Rath Urban Renewal Area (the "Urban Renewal Area") and is undertaking certain projects within the Urban Renewal Area, including marketing the area for future development of the Rath Urban Renewal Area; and WHEREAS, in furtherance thereof the City Council has heretofore approved and authorized administrative expenses for economic development purposes within the Rath Urban Renewal Area (the "Project"); and WHEREAS, in order to advance funds for the cost of the Project, it is necessary to make certain findings under Chapter 403 of the Code of Iowa; and WHEREAS, it is the intention of the City to certify the amount of funds so advanced, together with interest, for reimbursement under Iowa Code Section 403.19; and WHEREAS, the amount of funds to be advanced for the Project shall not exceed $20,000 for the year ending June 30, 2021, including salaries and administrative expenses. NOW, THEREFORE, IT IS RESOLVED by the City Council of the City of Waterloo, Iowa, as follows: Section 1. Pursuant to Ordinance No. 4949 there has been established the Rath Urban Renewal Area Tax Increment Revenue Fund (the Tax Increment Fund), into which all incremental property tax revenues received from the Rath Urban Renewal Area are deposited. The Council finds the Project to be an Urban Renewal Project as defined in Iowa Code Chapter 403, and further approves an advance of City funds for said Project. Section 2. It is hereby directed that an amount not to exceed $20,000 be advanced from time to time from the General Fund and Capital Improvements Fund in - 1 - Page 55 of 383 order to pay the costs of the Project. The advance shall be treated as an internal loan from the General Fund and Capital Improvements Fund and shall be repaid from the Tax Increment Fund at the earliest opportunity, without interest. Section 3. The Chief Financial Officer and other City officials having responsibility for the books and records of the City shall take such actions as are necessary to comply with this Resolution, including but not limited to inclusion of these amounts in the budget, the advance and transfer of funds for the Project, and certification for reimbursement under Iowa Code Section 403.19. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, this day of June, 2021. Mayor ATTEST: City Clerk - 2 - Page 56 of 383 CIG-3 CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF BLACK HAWK ) I, the undersigned City Clerk of Waterloo, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of said Municipality hereto affixed this day of , 20_. City Clerk, Waterloo, Iowa SEAL DCORNELU 569667.1/MSWord\11310.000 Page 57 of 383 CITY OF WATERLOO Council Communication Resolution approving the use of San Marnan Urban Renewal Area Tax Increment Financing funds in an amount not to exceed $30,000 for the year ending June 30, 2021 to finance administrative expenses and the contract with Grow Cedar Valley. City Council Meeting: 6/21/2021 Prepared: 6/9/2021 ATTACHMENTS: Description Type ❑ San Marnan TIF Annual Exp Council Comm Backup Material ❑ San Marnan TIF Internal Advance Backup Material Resolution approving the use of San Marnan Urban Renewal Area Tax SUBJECT: Increment Financing funds in an amount not to exceed $30,000 for the year ending June 30, 2021 to finance administrative expenses and the contract with Grow Cedar Valley. Submitted by: Submitted By:Michelle Weidner, Chief Financial Officer Planning has requested that Council approve a resolution authorizing the use Recommended Action: of San Marnan Tax Increment Financing funds in an amount not to exceed $30,000 for the year ending June 30, 2021 to finance administrative expenses and the contract with Grow Cedar Valley. Expenditure Required: Not to exceed $30,000. Source of Funds: Tax increment in the San Marnan Urban Renewal Area. Alternative: The City could use general city funds for the development. Under current Tax Increment Financing(TIF)law, in order to make payments for this project from a tax increment financing district without Background Information: issuing bonds, the city is required to advance the funds from the General Fund and then repay that advance using cash from the Tax Increment Financing Fund. The resolution format has been drafted by our bond attorney for that purpose. Page 58 of 383 CITY OF WATERLOO , IOWA CITY CLERK AND FINANCE DEPARTMENT �yKELLEY FELCHLE • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer Mayor Council Communication QUENTIN City Council Meeting: June 21, 2021 HART Prepared: June 5, 2021 Dept. Head Signature: Michelle C. Weidner COUNCIL MEMBERS ................... Number of Attachments: 1 SUBJECT: Approval of use of Tax Increment Funds for MARGARET development in the San Marnan Tax KLEIN Increment Financing District Ward I JONATHAN Submitted by: Michelle C. Weidner, Chief Financial Officer GRIEDER Ward 2 Recommended City Council Action: Planning has requested that the City Council PATRICK adopt a resolution approving the use of San Marnan Urban Renewal Area Tax Increment MORRISSEY Financing funds in an amount not to exceed $30,000 for the year ended June 30, 2021 to Ward finance salaries, administrative expenses and the contract with GROW Cedar Valley. JEROME Summary Statement: AMOS,JR. 30xpenditure Required: Not to exceed $30,000 Ward 4 Source of Funds: Tax Increment in San Marnan Urban Renewal RAY Area FEUSS Wards Policy Issue: None SHARON Alternative: NON Ar-Large Background Information: As you are aware, the City has contracted with the DAVE Greater Cedar Valley Alliance to provide services to businesses located in the San BOESEN Marnan Urban Renewal Area. Under current Tax Increment Financing (TIF) law, in order Ar-Large to make payments for this project from a tax increment financing district without issuing bonds, the city is required to advance the funds from the General Fund and Capital Improvements Fund and then repay that advance using the cash from the Tax Increment Financing Fund. The enclosed resolution has been drafted by our bond attorney for that purpose. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 59 of 383 RESOLUTION NO. RESOLUTION APPROVING AN ADVANCE OF FUNDS FOR REPAYMENT FROM THE SAN MARNAN URBAN RENEWAL TAX INCREMENT REVENUE FUND AND DIRECTING THE FILING OF CERTIFICATION UNDER IOWA CODE SECTION 403.19 WHEREAS, the City of Waterloo, Iowa has established the San Marnan Urban Renewal Area (the "Urban Renewal Area") and is undertaking certain projects within the Urban Renewal Area, including marketing the area for future development of the San Marnan Urban Renewal Area; and WHEREAS, in furtherance thereof the City Council has heretofore approved and authorized administrative expenses for economic development purposes within the San Marnan Urban Renewal Area, including the contract with GROW Cedar Valley(the "Project"); and WHEREAS, in order to advance funds for the cost of the Project, it is necessary to make certain findings under Chapter 403 of the Code of Iowa; and WHEREAS, it is the intention of the City to certify the amount of funds so advanced, together with interest, for reimbursement under Iowa Code Section 403.19; and WHEREAS, the amount of funds to be advanced for the Project shall not exceed $30,000 for the fiscal year ending June 30, 2021, including salaries, administrative expenses and the contract with GROW Cedar Valley. NOW, THEREFORE, IT IS RESOLVED by the City Council of the City of Waterloo, Iowa, as follows: Section 1. Pursuant to Ordinance No. 4956 there has been established the San Marnan Urban Renewal Area Tax Increment Revenue Fund (the Tax Increment Fund), into which all incremental property tax revenues received from the San Marnan Urban Renewal Area are deposited. The Council finds the Project to be an Urban Renewal Project as defined in Iowa Code Chapter 403, and further approves an advance of City funds for said Project. Page 60 of 383 Section 2. It is hereby directed that an amount not to exceed $30,000 be advanced from time to time from the General Fund and Capital Improvements Fund in order to pay the costs of the Project. The advance shall be treated as an internal loan from the General Fund and Capital Improvements Fund and shall be repaid to the General Fund from the Tax Increment Fund at the earliest opportunity, without interest. Section 3. The Chief Financial Officer and other City officials having responsibility for the books and records of the City shall take such actions as are necessary to comply with this Resolution, including but not limited to inclusion of these amounts in the budget, the advance and transfer of funds for the Project, and certification for reimbursement under Iowa Code Section 403.19. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, this day of June, 2021. Mayor ATTEST: City Clerk Page 61 of 383 CIG-3 CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF BLACK HAWK ) 1, the undersigned City Clerk of Waterloo, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of said Municipality hereto affixed this day of , 20_. City Clerk, Waterloo, Iowa SEAL DCORNELU 569667.1/MSWord\11310.000 Page 62 of 383 CITY OF WATERLOO Council Communication Resolution approving the use of East Waterloo Unified Urban Renewal Area Tax Increment Financing District funds, in an amount not to exceed $6,500, for platting and engineering services for the Waterloo Air and Rail Park 2nd Addition, in the MidPort area. City Council Meeting: 6/21/2021 Prepared: 6/8/2021 ATTACHMENTS: Description Type ❑ Council Comm CGAP latting and Eng Backup Material ❑ TIF Internal Advance CGA Platting Eng E Unified Backup Material Resolution approving the use of East Waterloo Unified Urban Renewal SUBJECT: Area Tax Increment Financing District funds, in an amount not to exceed $6,500, for platting and engineering services for the Waterloo Air and Rail Park 2nd Addition, in the MidPort area. Submitted by: Submitted By: Michelle Weider, Chief Financial Officer Planning has requested that Council approve a resolution authorizing the use Recommended Action: of East Waterloo Unified Urban Renewal Area Tax Increment Financing funds for platting and engineering services in the MidPort area. Expenditure Required: Not to exceed $6,500. Source of Funds: Tax increment in the East Waterloo Unified Urban Renewal TIF District. Alternative: The City could use general obligation bonds for the development. Under current Tax Increment Financing(TIF)law, in order to make payments for this project from a tax increment financing district without Background Information: issuing bonds, the city is required to advance the funds from the Capital Improvements Fund and then repay that advance using cash from the Tax Increment Financing Fund. The enclosed resolution format has been drafted by our bond attorney for that purpose. Page 63 of 383 CITY OF WATERLOO , IOWA CITY CLERK AND FINANCE DEPARTMENT KELLEY FELCHLE • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer e Council Communication Mayor City Council Meeting: June 21, 2021 QUENTIN Prepared: June 8, 2021 HART Dept. Head Signature: Michelle C. Weidner COUNCIL Number of Attachments: 1 MEMBERS ................... SUBJECT: Approval of use of Tax Increment Funds for development in the East Waterloo Unified (MidPort) Tax Increment Financing District MARGARET KLEIN Submitted by: Michelle C. Weidner, Chief Financial Officer Ward I JONATHAN Recommended City Council Action: Planning has requested that Council approve GRIEDER a resolution authorizing the use of East Waterloo Unified Tax Increment Financing funds Ward for a professional services agreement with Clapsaddle-Garber Associates, Inc. for platting and engineering services for the Waterloo Air and Rail Park 2nd Addition in the Midport PATRICK Industrial Park in an amount not to exceed $6,500. MORRISSEY Ward Summary Statement: JEROME Expenditure Required: Not to exceed $6,500 AMOS,JR. Ward 4 RAY Source of Funds: Tax Increment in East Waterloo Unified Urban Renewal FEUSS District Ward S Policy Issue: N/A SHARON NON Alternative: At-Large Background Information: Under current Tax Increment Financing (TIF) law, in DAVE order to make payments for this project from a tax increment financing district without BOESEN issuing bonds, the city is required to advance the funds from the Capital Improvements At-Large Fund and then repay that advance using the cash from the Tax Increment Financing Fund. The enclosed resolution format has been drafted by our bonding attorney for that purpose. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 64 of 383 RESOLUTION NO. RESOLUTION APPROVING AN ADVANCE OF FUNDS FOR REPAYMENT FROM THE EAST WATERLOO UNIFIED URBAN RENEWAL TAX INCREMENT REVENUE FUND AND DIRECTING THE FILING OF CERTIFICATION UNDER IOWA CODE SECTION 403.19 WHEREAS, the City of Waterloo, Iowa has established the East Waterloo Unified (Midport) Urban Renewal Area (the "Urban Renewal Area") and is undertaking certain projects within the Urban Renewal Area, including site development for the future development of the area: and WHEREAS, in furtherance thereof the City Council has heretofore, by Resolution 2021-221 dated April 5, 2021, approved and authorized a professional services agreement with Clapsaddle-Garber Associates, Inc. in the amount of$6,500 for platting and engineering services for the Waterloo Air and Rail Park 2"d Addition, located generally in the East Waterloo Unified Urban Renewal Area, which property will be included in the future development of the area (the "Project"); and WHEREAS, in order to advance funds for the cost of the Project, it is necessary to make certain findings under Chapter 403 of the Code of Iowa; and WHEREAS, it is the intention of the City to certify the amount of funds so advanced, without interest, for reimbursement under Iowa Code Section 403.19; and WHEREAS, the amount of funds to be advanced for the Project shall not exceed $6,500. NOW, THEREFORE, IT IS RESOLVED by the City Council of the City of Waterloo, Iowa, as follows: Section 1.Pursuant to Ordinance No. 5323 there has been established the East Waterloo Unified Urban Renewal Area Tax Increment Revenue Fund (the Tax Increment Fund), into which all incremental property tax revenues received from the East Waterloo Unified Urban Renewal Area are deposited. The Council finds the Project to be an Urban Renewal Project as defined in Iowa Code Chapter 403, and further approves an advance of City funds for said Project. - 1 - Page 65 of 383 Section 2. It is hereby directed that an amount not to exceed $6,500 shall be advanced from time to time from the Capital Improvements Fund in order to pay the costs of the Project. The advance shall be treated as an internal loan from the Capital Improvements Fund and shall be repaid to the Capital Improvements Fund from the Tax Increment Fund at the earliest opportunity, without interest. Section 3. The Chief Financial Officer and other City officials having responsibility for the books and records of the City shall take such actions as are necessary to comply with this Resolution, including but not limited to inclusion of these amounts in the budget, the advance and transfer of funds for the Project, and certification for reimbursement under Iowa Code Section 403.19. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, this day of June, 2021. Mayor ATTEST: City Clerk - 2 - Page 66 of 383 CIG-3 CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF BLACK HAWK ) I, the undersigned City Clerk of Waterloo, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of said Municipality hereto affixed this day of , 20_. City Clerk, Waterloo, Iowa SEAL DCORNELU 569667.1/MSWord\11310.000 Page 67 of 383 CITY OF WATERLOO Council Communication Resolution approving the use of Downtown Urban Renewal Area Tax Increment Financing District funds, for a contract with AECOM Technical Services, Inc., in an amount not to exceed $129,800, for engineering and design services for the Cedar River Marina District. City Council Meeting: 6/21/2021 Prepared: 6/11/2021 ATTACHMENTS: Description Type ❑ Downtown TIF Advance Cedar River Marina Council Backup Material Comm ❑ Downtown TIF Advance Cedar River Marina Backup Material Resolution approving the use of Downtown Urban Renewal Area Tax SUBJECT: Increment Financing District funds, for a contract with AECOM Technical Services, Inc., in an amount not to exceed $129,800, for engineering and design services for the Cedar River Marina District. Submitted by: Submitted By:Michelle Weidner, Chief Financial Officer Planning has requested that Council approve a resolution authorizing the use of Downtown Renewal Area Tax Increment Financing funds for a contract Recommended Action: with AECOM Technical Services, Inc., in an amount not to exceed $129,800, for engineering and design services for the Cedar River Marina District. Expenditure Required: Not to exceed $129,800. Source of Funds: Tax increment in the Downtown Urban Renewal TIF District. Alternative: The City could use general obligation bonds for the development. Under current Tax Increment Financing(TIF) law, in order to make payments for this project from a tax increment financing district without Background Information: issuing bonds, the city is required to advance the funds from the Capital Improvements Fund and then repay that advance using cash from the Tax Increment Financing Fund. The enclosed resolution format has been drafted by our bond attorney for that purpose. Page 68 of 383 CITY OF WATERLOO , IOWA CITY CLERK AND FINANCE DEPARTMENT yKELLEY FELCHLE • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer Mayor Council Communication QUENTIN City Council Meeting: June 21, 2021 HART Prepared: June 11, 2021 Dept. Head Signature: Michelle C. Weidner COUNCIL Number of Attachments: 1 MEMBERS ................... SUBJECT: Approval of use of Tax Increment Funds for development in MARGARET the Downtown Tax Increment Financing District KLEIN Wards Submitted by: Michelle C. Weidner, Chief Financial Officer JONATHAN GRIEDER Recommended City Council Action: Planning has requested that a resolution Ward authorizing the use of Downtown Urban Renewal Area Tax Increment Financing funds for PATRICK design services for the Cedar River Marina District in the amount of$129,800 in the MORRISSEY Downtown TIF District be approved. Ward 3 JEROME Summary Statement: AMOS,JR. Expenditure Required: Not to exceed $129,800 Ward 4 RAY Source of Funds: Tax Increment in Downtown Urban Renewal FEUSS Area Ward S SHARON Policy Issue: N/A NON At-Large Alternative: DAVE Background Information: Under current Tax Increment Financing (TIF) law, in BOESEN order to make payments for this project from a tax increment financing district without Ar-Large issuing bonds, the city is required to advance the funds from the Capital Improvements Fund and then repay that advance using the cash from the Tax Increment Financing Fund. The enclosed resolution format has been drafted by our bonding attorney for that purpose. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 69 of 383 RESOLUTION NO. RESOLUTION APPROVING AN ADVANCE OF FUNDS FOR REPAYMENT FROM THE DOWNTOWN URBAN RENEWAL TAX INCREMENT REVENUE FUND AND DIRECTING THE FILING OF CERTIFICATION UNDER IOWA CODE SECTION 403.19 WHEREAS, the City of Waterloo, Iowa has established the Downtown Urban Renewal Area (the "Urban Renewal Area") and is undertaking certain projects within the Urban Renewal Area, including the development of the Cedar River Marina District for future development of the Downtown Urban Renewal Area; and WHEREAS, in furtherance thereof the City Council has heretofore, by Resolution 2021-099 adopted on February 15, 2021, approved and authorized a contract with AECOM Technical Services, Inc. in the amount of$129,800 to provide engineering and design services for the Cedar River Marina District in the Downtown Urban Renewal Area (the "Project"); and WHEREAS, in order to advance funds for the cost of the Project, it is necessary to make certain findings under Chapter 403 of the Code of Iowa; and WHEREAS, it is the intention of the City to certify the amount of funds so advanced, together with interest, for reimbursement under Iowa Code Section 403.19; and WHEREAS, the amount of funds to be advanced for the Project shall not exceed $129,800. NOW, THEREFORE, IT IS RESOLVED by the City Council of the City of Waterloo, Iowa, as follows: Section 1. Pursuant to Ordinance No. 5249 there has been established the Downtown Urban Renewal Area Tax Increment Revenue Fund (the Tax Increment Fund), into which all incremental property tax revenues received from the Downtown Urban Renewal Area are deposited. The Council finds the Project to be an Urban Renewal Project as defined in Iowa Code Chapter 403, and further approves an advance of City funds for said Project. - 1 - Page 70 of 383 Section 2. It is hereby directed that amounts not to exceed $129,800 be advanced from time to time from the Capital Improvements Fund in order to pay the costs of the Project. The advance shall be treated as an internal loan from the Capital Improvements Fund and shall be repaid to the Capital Improvements Fund from the Tax Increment Fund at the earliest opportunity, without interest. Section 3. The Chief Financial Officer and other City officials having responsibility for the books and records of the City shall take such actions as are necessary to comply with this Resolution, including but not limited to inclusion of these amounts in the budget, the advance and transfer of funds for the Project, and certification for reimbursement under Iowa Code Section 403.19. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, this day of June, 2021. Mayor ATTEST: City Clerk - 2 - Page 71 of 383 CIG-3 CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF BLACK HAWK ) I, the undersigned City Clerk of Waterloo, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of said Municipality hereto affixed this day of , 20_. City Clerk, Waterloo, Iowa SEAL Page 72 of 383 CITY OF WATERLOO Council Communication Resolution approving the use of Downtown Urban Renewal Area Tax Increment Financing District funds, for a contract with Shakespeare Lighting Design, LLC, in an amount not to exceed $6,312.50, for design services for the River Lighting Project. City Council Meeting: 6/21/2021 Prepared: 6/11/2021 ATTACHMENTS: Description Type ❑ Council Comm River Lighting TIF Advance Backup Material ❑ TIF Internal Advance River Lighting Project Design Backup Material Resolution approving the use of Downtown Urban Renewal Area Tax SUBJECT: Increment Financing District funds, for a contract with Shakespeare Lighting Design. LLC, in an amount not to exceed $6,312.50, for design services for the River Lighting Project. Submitted by: Submitted By: Michelle Weidner, Chief Financial Officer Planning has requested that Council approve a resolution authorizing the use Recommended Action: of Downtown Renewal Area Tax Increment Financing funds for a contract with Shakespeare Lighting Design, LLC, in an amount not to exceed $6,312.50, for design services for the River Lighting Project. Expenditure Required: Not to exceed $6,312.50 Source of Funds: Tax increment in the Downtown Urban Renewal TIF District. Alternative: The City could use general obligation bonds for the development. Under current Tax Increment Financing(TIF)law, in order to make payments for this project from a tax increment financing district without Background Information: issuing bonds, the city is required to advance the funds from the Capital Improvements Fund and then repay that advance using cash from the Tax Increment Financing Fund. The enclosed resolution format has been drafted by our bond attorney for that purpose. Page 73 of 383 CITY OF WATERLOO , IOWA CITY CLERK AND FINANCE DEPARTMENT KELLEY FELCHLE • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer Mayor Council Communication QUENTIN City Council Meeting: June 21, 2021 HART Prepared: June 11, 2021 Dept. Head Signature: Michelle C. Weidner COUNCIL Number of Attachments: 1 MEMBERS ................... SUBJECT: Approval of use of Tax Increment Funds for development in MARGARET the Downtown Tax Increment Financing District KLEIN Wards Submitted by: Michelle C. Weidner, Chief Financial Officer JONATHAN GRIEDER Recommended City Council Action: Planning has requested that a resolution Ward authorizing the use of Downtown Urban Renewal Area Tax Increment Financing funds for PATRICK design services for the River Lighting Project design in the amount of$6,312.50 in the MORRISSEY Downtown TIF District be approved. Ward 3 JEROME Summary Statement: AMOS,JR. Expenditure Required: Not to exceed $6,312.50 Ward 4 RAY Source of Funds: Tax Increment in Downtown Urban Renewal FEUSS Area Ward S SHARON Policy Issue: N/A NON At-Large Alternative: DAVE Background Information: Under current Tax Increment Financing (TIF) law, in BOESEN order to make payments for this project from a tax increment financing district without Ar-Large issuing bonds, the city is required to advance the funds from the Capital Improvements Fund and then repay that advance using the cash from the Tax Increment Financing Fund. The enclosed resolution format has been drafted by our bonding attorney for that purpose. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 74 of 383 RESOLUTION NO. RESOLUTION APPROVING AN ADVANCE OF FUNDS FOR REPAYMENT FROM THE DOWNTOWN URBAN RENEWAL TAX INCREMENT REVENUE FUND AND DIRECTING THE FILING OF CERTIFICATION UNDER IOWA CODE SECTION 403.19 WHEREAS, the City of Waterloo, Iowa has established the Downtown Urban Renewal Area (the "Urban Renewal Area") and is undertaking certain projects within the Urban Renewal Area, including the development of the River Lighting Project for future development of the Downtown Urban Renewal Area; and WHEREAS, in furtherance thereof the City Council has heretofore, by Resolution 2020-787 adopted on October 19, 2020, approved and authorized a contract with Shakespeare Lighting Design, LLC in the amount of$12,625 to provide design services for the River Lighting Project in the Downtown Urban Renewal Area (the "Project"); and WHEREAS, in order to advance funds for the cost of the Project, it is necessary to make certain findings under Chapter 403 of the Code of Iowa; and WHEREAS, it is the intention of the City to certify the amount of funds so advanced, together with interest, for reimbursement under Iowa Code Section 403.19; and WHEREAS, the amount of funds to be advanced for the Project shall not exceed $6,312.50. NOW, THEREFORE, IT IS RESOLVED by the City Council of the City of Waterloo, Iowa, as follows: Section 1. Pursuant to Ordinance No. 5249 there has been established the Downtown Urban Renewal Area Tax Increment Revenue Fund (the Tax Increment Fund), into which all incremental property tax revenues received from the Downtown Urban Renewal Area are deposited. The Council finds the Project to be an Urban Renewal Project as defined in Iowa Code Chapter 403, and further approves an advance of City funds for said Project. - 1 - Page 75 of 383 Section 2. It is hereby directed that amounts not to exceed $6,312.50 be advanced from time to time from the Capital Improvements Fund in order to pay the costs of the Project. The advance shall be treated as an internal loan from the Capital Improvements Fund and shall be repaid to the Capital Improvements Fund from the Tax Increment Fund at the earliest opportunity, without interest. Section 3. The Chief Financial Officer and other City officials having responsibility for the books and records of the City shall take such actions as are necessary to comply with this Resolution, including but not limited to inclusion of these amounts in the budget, the advance and transfer of funds for the Project, and certification for reimbursement under Iowa Code Section 403.19. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, this day of June, 2021. Mayor ATTEST: City Clerk - 2 - Page 76 of 383 CIG-3 CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF BLACK HAWK ) I, the undersigned City Clerk of Waterloo, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of said Municipality hereto affixed this day of , 20_. City Clerk, Waterloo, Iowa SEAL Page 77 of 383 CITY OF WATERLOO Council Communication Resolution Authorizing Fund Transfers. City Council Meeting:6/21/2021 Prepared:6/9/2021 ATTACHMENTS: Description Type ❑ Transfer Resolution FYE21 Council Comm Backup Material Resolution authorizing the fund transfers outlined below to comply with state law: TO FROM AMOUNT ;PURPOSE ------------------- -------------- General Fund Trust&Agency ;$8,619,067.00 Employee benefits .Fund General Fund Trust&Agency $ 664,061.53 Emergency levy .Fund Debt Service :Tax Increment ;$2,908,523.34 :TIF share of General Obligation principal ;Fund .Financing Fund ;and Interest 11-------------------11--------------------------- ---------------------11------------------------------------------------------ ;Debt Service Sewer Fund ;$5,263,970.76 Sewer share of General Obligation principal; ;Fund ;and interest -------- -------------------------------------- ;Debt Service ;Iowa Reinvestment ;$ 99,820.00 ;Reimburse Debt Service Fund for SUBJECT: ::Fund .District Fund ;reinvestment district funds received planned: ;to be used to pay principal for the 2017C bond issue ------------------------------------------------------------------------------------ C ------------------- apital :Tax Increment ;$ 44 765.25 San MarnanAnsborough Avenue ;Projects Fund :Financing Fund ;improvements Capital :Tax Increment -$1,236,082.44 :San Marnan property acquisition ;Projects Fund :Financing Fund Capital Tax Increment $ 17,079.01 Northeast Site wetland delineation and ;Projects Fund Financing Fund ;mitigation ----I---------------------- ---------- :Capital :Tax increment 31,000,045.00 East Waterloo Unified -Payment to North ;Projects Fund Financing Fund ;Crossing for land and development grant '-------------------'----------------------------'----------------------'----------------------------------------------------- Submitted by: Submitted By:Michelle Weidner, Chief Financial Officer 1. Authorizing the transfer of$8,619,067.00 from Fund 200, Trust & Agency Fund, to Fund 010, General Fund to reimburse the general fund for eligible employee benefits expenses. The tax levy for the fiscal year ending June 30, 2021 included a portion for employee benefits that is deposited to the trust fund (Fund 200) when collected, and is subsequently available for transfer to the general fund to reimburse the general fund for employee benefits. Under state law, amounts received for the employee benefits levy are required to be deposited into the separate Trust & Agency fund and transferred to the general fund for eligible expenses. There is a printout Page 78 of 383 of expenses that qualms to be paid by this levy available in my office for your review. 2 . Authorizing the transfer of $664,061.53 from Fund 200, Trust & Agency Fund to Fund 010, General Fund to reimburse the general fund for the amount of the emergency levy received. Under state law, amounts received for the emergency levy are required to be deposited into the separate Trust&Agency fund and transferred to the general fund for eligible expenses. 3 . Authorizing the transfer of $2,908,523.34 from Fund 101, Tax Increment Financing Fund to Fund 100, Debt Service Fund for the TIF portions of general obligation bond principal and interest paid during the fiscal year ending June 30, 2020. Recommended Action: Under state law, TIF revenue collected that is used to make debt service payments on general obligation bonds for TIF projects must be received into the TIF fund and transferred to the debt service fund. 4 . Authorizing the transfer of $5,263,970.76 from Fund 520, Sewer Fund to Fund 100, Debt Service Fund. This transfer is for the sewer fund portion of general obligation bond principal and interest paid during the fiscal year ending June 30, 2021. Under state law, sewer revenue collected that is used to make debt service payments on general obligation bonds for sewer projects must be received into the sewer fund and transferred to the debt service fund. 5 . Authorizing the transfer of $99,820.00 from Fund 207, Iowa Reinvestment District Fund, to Fund 100, the Debt Service Fund, to reimburse for debt service incurred for the 2017C bond issue. Under state law, revenue received into a special revenue fund and intended to reimburse debt service must be transferred to the debt service fund by resolution. 6. Authorizing the transfer of $2,297,971.70 from Fund 101, Tax Increment Financing Fund to Fund 426, Capital Improvements Fund to reimburse amounts paid for various projects in the TIF districts as outlined above. Under state law, TIF revenue collected that is used directly for TIF projects must be received into the TIF fund and transferred to the capital projects fund. Policy Issue: These transfers are made to comply with state law and councils direction regarding sources of payment for various expenses. Page 79 of 383 Council Communication City Council Meeting: June 21, 2021 Prepared: June 12, 2021 Dept. Head Signature: Michelle C. Weidner Number of Attachments: None SUBJECT: Year-end Transfer Resolutions Submitted by: Michelle C. Weidner, Chief Financial Officer Recommended City Council Action: I recommend the adoption of the following resolutions to comply with state law: 1. Authorizing the transfer of $8,619,067.00 from Fund 200, Trust & Agency Fund, to Fund 010, General Fund to reimburse the general fund for eligible employee benefits expenses. The tax levy for the fiscal year ending June 30, 2021 included a portion for employee benefits that is deposited to the trust fund (Fund 200) when collected, and is subsequently available for transfer to the general fund to reimburse the general fund for employee benefits. Under state law, amounts received for the employee benefits levy are required to be deposited into the separate Trust & Agency fund and transferred to the general fund for eligible expenses. There is a printout of expenses that qualify to be paid by this levy available in my office for review. 2. Authorizing the transfer of $664,061.53 from Fund 200, Trust & Agency Fund, to Fund 010, General Fund to reimburse the general fund for the amount of the emergency levy received. Under state law, amounts received for the emergency levy are required to be deposited into the separate Trust & Agency fund and transferred to the general fund for eligible expenses. 3. Authorizing the transfer of $2,908,523.34 from Fund 101 , Tax Increment Financing Fund to Fund 100, Debt Service Fund for the TIF portions of general obligation bond principal and interest paid during the fiscal year ending June 30, 2020. Under state law, TIF revenue collected that is used to make debt service payments on general obligation bonds for TIF projects must be received into the TIF fund and transferred to the debt service fund. Page 80 of 383 Transfer Resolutions Council Communication Page 2 4. Authorizing the transfer of $5,263,970.76 from Fund 520, Sewer Fund to Fund 100, Debt Service Fund. This transfer is for the sewer fund portion of general obligation bond principal and interest paid during the fiscal year ending June 30, 2021. Under state law, sewer revenue collected that is used to make debt service payments on general obligation bonds for sewer projects must be received into the sewer fund and transferred to the debt service fund. 5. Authorizing the transfer of$99,820.00 from Fund 207, Iowa Reinvestment District Fund to the Debt Service Fund, Fund 100, to reimburse for debt service incurred to pay principal for the 2017C bond issue. Under state law, funds received into one special revenue fund that need to be transferred to the debt service fund should be approved by resolution. 6. Authorizing the transfer of $2,297,971.70 from Fund 101, Tax Increment Financing Fund to Fund 426, Capital Improvements Fund to reimburse amounts paid for the following projects: a. San Marnan Ansborough Ave improvements $ 44,765.25 b. San Marnan land acquisition 1 ,236,082.44 c. NE Site wetland delineation and mitigation 17,079.01 d. East Waterloo Unified (Logan) North Crossing payment 1,000,045.00 Total $ 2,297,971 .70 Under state law, TIF revenue collected that is used directly for TIF projects must be received into the TIF fund and transferred to the capital projects fund. Summary Statement: See explanations provided above with each paragraph. Expenditure Required: Various as noted above. Source of Funds: Various as noted above. Policy Issue: These transfers are made to comply with state law and council's direction regarding sources of payment for various expenses. Alternative: None. Background Information: See above. Page 81 of 383 CITY OF WATERLOO Council Communication Resolution approving a RISE grant application for an Immediate Opportunity Project, designating the Mayor as the official representative of the City, authorizing the Mayor to affix his signature to said application, providing financial assurances in conjunction with same, accepting responsibility for the 11th Street bridge replacement, for a total project cost of$8,923,952.00 and authorizing the Mayor and City Clerk to execute said documents. City Council Meeting: 6/21/2021 Prepared: 6/8/2021 ATTACHMENTS: Description Type ❑ Application Cover Memo Resolution approving a RISE grant application for an Immediate Opportunity Project, designating the Mayor as the official representative of the City, authorizing the Mayor to affix his signature to said application, SUBJECT: providing financial assurances in conjunction with same, accepting responsibility for the 11th Street bridge replacement, for a total project cost of$8,923,952.00 and authorizing the Mayor and City Clerk to execute said documents. Submitted by: Submitted By:Noel Anderson, Community Planning and Development Director Recommended Action: Approve the application for RISE funds with the Iowa Department of Transportation. Revitalize Iowa's Sound Economy(RISE)program was put into place by the IDOT in 1985. It was established to promote Economic Development throughout the state by allowing assistance for transportation development. The City of Waterloo has utilized the RISE program in many projects such has the Midport Boulevard extension, and most recently WARP Drive and Newell Street improvements. Summary Statement: The City of Waterloo is applying for the RISE Grant to assist with the reconstruction of the 11th Street bridge to serve a new 84,000 square foot expansion, creation of 65 new jobs and future expansions and developments in the Rath area. The City is requesting assistance from the state in the amount of$1,723.952.00, which is approximately 20 percent of the project costs. Expenditure Required: $7,200,000 (-80% match) Source of Funds: Bonds/Local Option/TIF/Competitive Highway Bridge Program, City Bridge Funds Strategies 1.3, 1.4, 1.7, 3.1, and 3.8 ---creation of jobs, ways to create an Page 82 of 383 Policy Issue: environment to attract population to Waterloo, create new tax base, new investment in CURA area and TIF areas Page 83 of 383 Fom 28(1°02(3-18) CJIGWADOT APPLICATION FORM FOR RISE: IMMEDIATE OPPORTUNITY PROJECT FUNDING GENERAL INFORMATION Applicant Name(City or County of): C ity Of Waterloo Contact Person Noel Anderson, Community Planning and Economic Development Director (Name and Title): Street Address and/or 715 Mulberry St Box Number: City: Waterloo State: IA ZIP Code:50703 Telephone Number:319-291-4366 E-mail: noel.anderson@waterloo-ia.org If more than one agency or organization is involved in this project,please state the highway authority,contact person, mailing address, and telephone number of the second agency. (Attach an additional page if more than two agencies are involved) City or County of: Contact Person (Name and Title): Street Address and/or Box Number: City: State: ZIP Code: Telephone Number: E-mail: Project Title: 11th Street Bridge Replacement Was this application discussed with or reviewed by Iowa Department of Transportation district office staff? eves ❑ No Have you applied for funding from the Iowa Department of Economic Development? If yes,please explain ❑ Yes ONO the source and conditions. Please complete the following. Thiiity posed project is on a: Street. ❑ Secondary Road. ❑ Primary Road. The proposed project involves: ❑ Development of a new road(length in feet: }. mprovement of an existing road(length in feet: 5� y Both. The proposed project involves: WilExpanding an existing development. Attracting a new development. ❑ Retaining an existing development. Has any part of this development or roadway project been started? If yes, please explain. *Yes ❑ No The project is in final design. Does the project involve relocation of economic activity from elsewhere in Iowa?If yes,please explain. ❑ Yes ON o This application is for RISE funding as a: ❑ Loan. *Grant. ❑ Combination. If this application is for a loan or combination loan and grant,please state the proposed terms of repayment(include the amount of principal to be repaid,proposed interest rate, length of repayment,etc.). If this application is for funding for two or three program years,please specify the amount of funding requested for each year. First Year: Second Year Third Year Page 1 of 6 Page 84 of 383 ROADWAY PROJECT COST INFORMATION Please attach an itemized breakdown as Item J. RISE funds requested for Roadway Project $1,723,952.00 Non-RISE funds available for Roadway Project $7,200,000.00 List below the source and amount of these non-RISE Roadway Funds: Source Amount Assured? 1. Competitive Highway Bridge Program $3,413,750.00 eyes ❑ No 2. City Bridge Funds $2,836,250.00 10yes ❑ No 1 LOST, City General Obligation Bonds $800,000.00 eyes ❑ No 4 Sanitary Sewer $150,000.00 eyes ❑ No Total Cost of Roadway Project $8,923,952.00 (The RISE funds requested and the non-RISE funds available should equal the Total Cost of Roadway Project.) TOTAL CAPITAL INVESTMENT INFORMATION (For purposes of this application, total capital investment should not include any investment in the roadway project. Please attach an itemized breakdown as Item I.) Capital Investment from private sources[non-roadway] $18,000,000.00 Capital Investment from public sources(non-roadway) $0.00 Total Capital Investment $18,000,000.00 ESTIMATED PROJECT DEVELOPMENT SCHEDULE The type of development involved is: [ Industrial/Manufacturing. Construction/OfficelWholesale. Park/Tourist/Recreational. Retail. Other(specify). Please state the number of permanent, direct jobs created and/or retained as a result of this project. (Direct jobs created refer to new jobs in firms, developments, or sites specifically assisted by a RISE project but do not include construction or indirect"multiplier"jobs. Direct jobs retained do not include existing jobs unless there is an immediate threat the development will be located out-of-state, and documentation is provided.) Permanent,full-timejobs at present (Use fall-rime equivalents if necessary.) Initial directjobs created 65 (within the first three years) Future direct jobs created (beyond first three years) Total directjobs created 65 Total direct jobs retained 65 Page 2of6 Page 85 of 383 DOCUMENT INFORMATION The following documents and narratives must be submitted with this application. In the upper right corner of each document or narrative write the corresponding letter shown below. [Please refer to the general instructions for an explanation of each item.) UA. A resolution or resolutions approved by the participating local governments. B. A narrative describing the potential economic development. C. A transportation narrative assessing existing conditions, outlining the proposed concept of the roadway project,and the location of associated economic development. D. A reproducible map identifying the general area,the location of the roadway project, and the location of associated economic development. E. A plan and typical cross section of the roadway project. F. A time schedule for the total development, including the roadway project. G. Assurance of at least 20 percent non-RISE financial participation in the project. H. Documentation that arrangements have been made for nonroadway factors intrinsic to the success of the development. 2L An itemized breakdown of total capital investment(nonroadway). J. An itemized breakdown of total roadway project costs.The attached form must be used. K. A narrative describing the associated economic development and jobs.The attached form must be used. L. Documentation that the proposed roadway project and economic development are consistent with any regional or metropolitan area long-range transportation plans in effect for the RISE project. UM• Completed Minority Impact Statement attached to application. To the best of my knowledge and belief, all information included in this application is true and accurate, including the commitment of all physical and financial resources.This application has been duly authorized by the participating local government(s). I understand the attached resolutions) binds the participating local governments to assume responsibility for adequate maintenance of any new or improved city streets or secondary roads. I hereby certify,under penalty of perjury,that any award of RISE funds;any subsequent letting of contracts for design, construction, reconstruction,improvement, or maintenance; or the furnishing of materials therefore; shall not involve direct or indirect interest, prohibited by Iowa Code 15A.2, 31 4.2,362.5,or 331.342,of any state,county, or city official,elective or appointive.Any award of RISE funding or any letting of a contract in violation of the foregoing provisions shall invalidate the award of RISE funding and authorize a complete recovery of any funds previously disbursed. I understand that,although this information is sufficient to secure a commitment of funds,a firm contract between the applicant and the department is required prior to the authorization of funds. Representing the C ity of Waterloo Name of Applicant's Governing Authority Signed Signature in ink Date Quentin Hart, Mayor Typed Name and Title Date Attested Signature in ink Date Kelley Felchle, City Clerk Typed Name and Title Date Page 3 of 6 Page 86 of 383 RISE IMMEDIATE OPPORTUNITY APPLICATION ROADWAY PROJECT DESCRIPTION AND COST ESTIMATE (RISE-Eligible Items) Lead Applicant Name City Of Waterloo ROAD PROJECT DESCRIPTION Location: 11th Street Bridge Replacement Length (ft.):578 Pavement Width(ft.): 30, Right-of-Way Width(ft.):80 Pavement Type:PC C Depth: TRAFFIC INFORMATION Present Annual Average Daily Traffic(AADT)in 2014 7400 Percent Trucks:2.9 Present AADT in Percent Trucks: COST ESTIMATE Item Description Units Unit Cost Total Cost $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Right-of-Way ailroad Subtotal $0.00 ngineering,legal,administration(maximum 15 percent of subtotal) ontingency(maximum 10 percent of subtotal) rand Total $0.00 Note: If the Roadway Project is in more than one jurisdiction,please prepare separate cost estimate forms for each portion and submit with application. Page 4 of 6 Page 87 of 383 4D sb..,, _ ENGINEER'S OPINION OF PROBABLE COST(CHECK PLAN) Project Number:BRM-CHBP-8155(770)--NB-07 City of Waterloo-11th Street Bridge Replacement PARTICIPATING NON-PARTICIPATING NON-PARTICIPATING ITEM NO. ITEM CODE ITEM UNIT UNIT COST QUANTITY PARTICIPATING COST QUANTITY COST TOTAL COST 1 2101-0850002 CLEARING AND GRUBBING UNIT $ 50.00 22.00 $ 1,100.00 $ $1,100.00 2 2102-0425070 SPECIAL BACKFILL TON $ 30.00 435.71 $ 13,071.40 $ $13,071.40 3 2102-2625001 EMBANKMENT-IN-PLACE,CONTRACTOR FURNISHED CY $ 15.00 12500.00 $ 187,500.00 $ $187,500.00 4 2102-2710070 EXCAVATION,CLASS 10,ROADWAY AND BORROW CY TBD $ $0.00 5 2102-2712015 EXCAVATION,CLASS 12,BOULDERS OR ROCK FRAGMENTS CY TBD $ $0.00 6 2102-2713090 EXCAVATION,CLASS 13,WASTE CY $ 13.00 1500.00 $ 19,500.00 $ $19,500.00 7 2105-8425011 TOPSOIL,SPREAD(or Topsoil furnish and spread?) CY $ 15.00 1000.00 $ 15,000.00 $ $15,000.00 8 2107-0875000 COMPACTION WITH MOISTURE AND DENSITY CONTROL CY $ 5.00 3000.00 $ 15,000.00 $ $15,000.00 9 2107-0875100 COMPACTION WITH MOISTURE CONTROL CY TBD $ $0.00 10 2115-0100000 MODIFIED SUBBASE CY $ 50.00 2952.57 $ 147,628.39 $ $147,628.39 11 2123-7450020 SHOULDER FINISHING,EARTH STA $ 200.00 25.88 $ 5,176.00 $ $5,176.00 12 2301-0685550 BRIDGE APPROACH PAVEMENT,AS PER PLAN SY $ 300.00 173.94 $ 52,183.37 $ $52,183.37 13 2301-0690203 BRIDGE APPROACH,BR-203 SY $ 250.00 255.37 $ 63,841.94 $ $63,841.94 14 2301-1033090 STANDARD OR SLIP FORM PCC PAVEMENT,CLASS C,CLASS 3 DURABILITY,9 IN. SY $ 80.00 7706.32 $ 616,505.89 $ $616,505.89 15 2315-8275025 SURFACING,DRIVEWAY,CLASS A CRUSHED STONE TON $ 30.00 150.00 $ 4,500.00 $ $4,500.00 16 2401-6745625 REMOVAL OF EXISTING BRIDGE LS $ 200,000.00 1.00 $ 200,000.00 $ $200,000.00 17 2401-6745650 REMOVAL OF EXISTING STRUCTURES LS $ 30,000.00 1.00 $ 30,000.00 $ $30,000.00 18 2401-6750001 REMOVALS,AS PER PLAN LS $ 15,000.00 1.00 $ 15,000.00 $ $15,000.00 19 2402-2720000 EXCAVATION,CLASS 20 CY $ 50.00 50.00 $ 2,500.00 $ $2,500.00 20 2402-2721000 EXCAVATION,CLASS 21 CY $ 200.00 1131.00 $ 226,200.00 $ $226,200.00 21 2402-2722000 EXCAVATION,CLASS 22 CY $ 200.00 342.00 $ 68,400.00 $ $68,400.00 22 2403-0100000 STRUCTURAL CONCRETE(MISC.) CY $ 1,000.00 64.90 $ 64,900.00 $ $64,900.00 23 2403-0100010 STRUCTURAL CONCRETE(BRIDGE) CY $ 750.00 1273.20 $ 954,900.00 $ $954,900.00 24 2403-7000210 HIGH PERFORMANCE STRUCTURAL CONCRETE CY $ 800.00 865.20 $ 692,160.00 $ $692,160.00 25 2404-7775000 REINFORCING STEEL LB $ 1.20 195000.00 $ 234,000.00 $ $234,000.00 26 2404-7775005 REINFORCING STEEL,EPDXY COATED LB $ 1.25 325000.00 $ 406,250.00 $ $406,250.00 27 2404-7775009 REINFORCING STEEL,STAINLESS STEEL LB $ 3.50 7564.00 $ 26,474.00 $ $26,474.00 28 2407-0564095 BEAMS,PRETENSIONED PRESTRESSED CONCRETE,BTD95 EACH $ 35,000.00 5.00 $ 175,000.00 $ $175,000.00 29 2407-0564115 BEAMS,PRETENSIONED PRESTRESSED CONCRETE,BTD115 EACH $ 35,000.00 5.00 $ 175,000.00 $ $175,000.00 30 2407-0564120 BEAMS,PRETENSIONED PRESTRESSED CONCRETE,BTD120 EACH $ 35,000.00 15.00 $ 525,000.00 $ $525,000.00 31 2408-7800000 STRUCTURAL STEEL LB $ 5.00 22409.00 $ 112,045.00 $ $112,045.00 32 2412-0000100 LONGITUDINAL GROOVING IN CONCRETE SY $ 4.00 2073.00 $ 8,292.00 $ $8,292.00 33 2414-6424124 CONCRETE OPEN RAILING,TL4 LF $ 85.00 580.00 $ 49,300.00 $ $49,300.00 34 2414-6425410 CONCRETE BARRIER,REINFORCED,SEPARATION LF $ 90.00 580.00 $ 52,200.00 $ $52,200.00 35 2414-6445100 STRUCTURAL STEEL PEDESTRIAN HAND RAILING LF $ 125.00 580.00 $ 72,500.00 $ $72,500.00 36 2414-6460000 ORNAMENTAL METAL RAILING LF $ 250.00 580.00 $ 145,000.00 $ $145,000.00 37 2431-0000100 SEGMENTAL BLOCK RETAINING WALL SF $ 40.00 960.00 $ 38,400.00 $ $38,400.00 38 2435-0130148 MANHOLE,SANITARY SEWER,SW-301,48 IN. EACH $ 7,000.00 5.00 $ 35,000.00 $ $35,000.00 39 2435-0140148 MANHOLE,STORM SEWER,SW-401,48 IN. EACH $ 4,500.00 14.00 $ 63,000.00 $ $63,000.00 40 2435-0250700 INTAKE,SW-507 EACH $ 5,000.00 7.00 $ 35,000.00 $ $35,000.00 41 2435-0250900 INTAKE,SW-509 EACH $ 6,000.00 4.00 $ 24,000.00 $ $24,000.00 42 2435-0251100 INTAKE,SW-511 EACH $ 3,500.00 1.00 $ 3,500.00 $ $3,500.00 43 2435-0251224 INTAKE,SW-512,24 IN. EACH $ 2,000.00 2.00 $ 4,000.00 $ $4,000.00 44 2435-0254100 INTAKE,SW-541 EACH $ 7,000.00 1.00 $ 7,000.00 $ $7,000.00 45 2435-0600010 MANHOLE ADJUSTMENT,MINOR EACH $ 1,600.00 3.00 $ 4,800.00 $ $4,800.00 46 2435-0600020 MANHOLE ADJUSTMENT,MAJOR EACH TBD $ $0.00 47 2435-0600110 INTAKE ADJUSTMENT,MINOR EACH TBD $ $0.00 48 2435-0600120 INTAKE ADJUSTMENT,MAJOR EACH TBD $ $0.00 49 2435-0700010 CONNECTION TO EXISTING MANHOLE EACH TBD $ $0.00 50 2435-0700020 CONNECTION TO EXISTING INTAKE EACH TBD $ $0.00 51 2501-0201473 PILES,STEEL,HP 14 X 73 LF $ 80.00 440.00 $ 35,200.00 $ $35,200.00 52 2502-8212034 SUBDRAIN,LONGITUDINAL,(SHOULDER)4 IN.DIA. LF $ 7.00 3645.00 $ 25,515.00 $ $25,515.00 53 2502-8221303 SUBDRAIN OUTLET,DR-303 EACH $ 350.00 33.00 $ 11,550.00 $ $11,550.00 54 2503-0114215 STORM SEWER GRAVITY MAIN,TRENCHED,RCP,2000D(CLASS III),15 IN. LF $ 85.00 663.00 $ 56,355.00 $ $56,355.00 55 2503-0114236 STORM SEWER GRAVITY MAIN,TRENCHED,RCP,2000D(CLASS III),36 IN. LF $ 160.00 107.00 $ 17,120.00 $ $17,120.00 Page 88 of 383 2/18/21 4D sb..,, _ ENGINEER'S OPINION OF PROBABLE COST(CHECK PLAN) Project Number:BRM-CHBP-8155(770)--NB-07 City of Waterloo-11th Street Bridge Replacement PARTICIPATING NON-PARTICIPATING NON-PARTICIPATING ITEM NO. ITEM CODE ITEM UNIT UNIT COST QUANTITY PARTICIPATING COST QUANTITY COST TOTAL COST 56 2503-0200036 REMOVE STORM SEWER PIPE LESS THAN OR EQUAL TO 36 IN. LF $ 20.00 58.00 $ 1,160.00 $ $1,160.00 57 2503-0200136 REMOVE STORM SEWER PIPE GREATER THAN 36 IN. LF $ 30.00 112.00 $ 3,360.00 $ $3,360.00 58 2504-0110010 SANITARY SEWER GRAVITY MAIN,TRENCHED,10 IN. LF $ 120.00 TBD $ $0.00 59 2504-0110012 SANITARY SEWER GRAVITY MAIN,TRENCHED,12 IN. LF $ 135.00 TBD $ $0.00 60 2504-0240036 REMOVE SANITARY SEWER PIPE LESS THAN OR EQUAL TO 36 IN. LF $ 20.00 230.00 $ 4,600.00 $ $4,600.00 61 2507-2638650 BRIDGE WING ARMORING-EROSION STONE SY $ 50.00 28.00 $ 1,400.00 $ $1,400.00 62 2507-3250005 ENGINEERING FABRIC SY $ 4.00 1130.00 $ 4,520.00 $ $4,520.00 63 2507-6800061 REVETMENT,CLASS E TON $ 50.00 920.00 $ 46,000.00 $ $46,000.00 64 2507-8029000 EROSION STONE TON $ 55.00 20.00 $ 1,100.00 $ $1,100.00 65 2510-6745850 REMOVAL OF PAVEMENT SY $ 10.00 9218.11 $ 92,181.13 $ $92,181.13 66 2510-6750600 REMOVAL OF INTAKES AND UTILITY ACCESSES EACH $ 750.00 17.00 $ 12,750.00 $ $12,750.00 67 2511-0300000 REMOVAL OF RECREATIONAL TRAIL SY $ 11.00 770.32 $ 8,473.57 $ $8,473.57 68 2511-0302600 RECREATIONAL TRAIL,PORTLAND CEMENT CONCRETE,6 IN. SY $ 42.00 922.38 $ 38,740.03 $ $38,740.03 69 2511-0310100 SPECIAL COMPACTION OF SUBGRADE FOR RECREATIONAL TRAIL STA $ 350.00 10.75 $ 3,762.50 $ $3,762.50 70 2511-6745900 REMOVAL OF SIDEWALK SY $ 9.00 1847.45 $ 16,627.08 $ $16,627.08 71 2511-7526004 SIDEWALK,P.C.CONCRETE,4 IN. SY $ 56.00 1578.05 $ 88,370.65 $ $88,370.65 72 2511-7526006 SIDEWALK,P.C.CONCRETE,6 IN. SY $ 65.00 329.45 $ 21,414.55 $ $21,414.55 73 2511-7528101 DETECTABLE WARNINGS SF $ 45.00 244.50 $ 11,002.50 $ $11,002.50 74 2512-172XXXX CURB AND GUTTER,P.C.CONCRETE,XX FT. LF TBD $ $0.00 75 2513-0001081 CONCRETE BARRIER,TAPERED END,BA-108 EACH $ 3,500.00 TBD $ $0.00 76 2515-2475006 DRIVEWAY,P.C.CONCRETE,6 IN. SY $ 65.00 1168.10 $ 75,926.44 $ $75,926.44 77 2515-6745600 REMOVAL OF PAVED DRIVEWAY SY $ 9.00 2694.74 $ 24,252.70 $ $24,252.70 78 2516-8625000 COMBINED CONCRETE SIDEWALK AND RETAINING WALL CY $ 650.00 140.95 $ 91,614.65 $ $91,614.65 79 2520-3350015 FIELD OFFICE EACH $ 10,000.00 1.00 $ 10,000.00 $ $10,000.00 80 2524-6765110 REMOVAL OF TYPE A SIGN EACH TBD $ $0.00 81 2524-9276010 PERFORATED SQUARE STEEL TUBE POSTS LF TBD $ $0.00 82 2524-9276024 PERFORATED SQUARE STEEL TUBE POST ANCHOR,BREAK-AWAY CONCRETE INSTALLAI EACH TBD $ $0.00 83 2524-9325001 TYPE A SIGNS,SHEET ALUMINUM SF TBD $ - $0.00 84 2525-0000100 TRAFFIC SIGNALIZATION LS $ 100,000.00 $ 1.00 $ 100,000.00 $100,000.00 85 2525-0000120 REMOVAL OF TRAFFIC SIGNALIZATION LS $ 10,000.00 $ - 1.00 $ 10,000.00 $10,000.00 86 2526-8285000 CONSTRUCTION SURVEY LS $ 35,000.00 1.00 $ 35,000.00 $ - $35,000.00 87 2527-9263109 PAINTED PAVEMENT MARKING,WATERBORNE OR SOLVENT-BASED STA $ 75.00 106.48 $ 7,985.88 $ $7,985.88 88 2527-9263137 PAINTED SYMBOLS AND LEGENDS,WATERBORNE OR SOLVENT-BASED EACH $ 150.00 9.00 $ 1,350.00 $ $1,350.00 89 2527-9263180 PAVEMENT MARKINGS REMOVED STA TBD $ $0.00 90 2527-9263190 SYMBOLS AND LEGENDS REMOVED EACH TBD $ $0.00 91 2528-2518000 SAFETY CLOSURE EACH $ 200.00 7.00 $ 1,400.00 $ $1,400.00 92 2528-8445110 TRAFFIC CONTROL LS $ 50,000.00 1.00 $ 50,000.00 $ $50,000.00 93 2528-8445113 FLAGGERS EACH See Proposal See Proposal $0.00 94 2533-4980005 MOBILIZATION LS $ 500,000.00 1.00 $ 500,000.00 $ $500,000.00 95 2552-0000140 ROCK EXCAVATION CY $ 34.00 100.00 $ 3,400.00 $ $3,400.00 96 2552-0000300 TRENCH COMPACTION TESTING LS $ 6,000.00 1.00 $ 6,000.00 $ $6,000.00 97 2554-0112006 WATER MAIN,TRENCHED,DUCTILE IRON PIPE(DIP),6 IN. LF $ 115.00 4.00 $ 460.00 $ $460.00 98 2554-0112008 WATER MAIN,TRENCHED,DUCTILE IRON PIPE(DIP),8 IN. LF $ 125.00 1040.00 $ 130,000.00 $ $130,000.00 99 2554-0202200 FITTINGS BY COUNT,DUCTILE IRON EACH $ 1,500.00 14.00 $ 21,000.00 $ $21,000.00 100 2554-0207008 VALVE,GATE,DIP,8 IN. EACH $ 2,500.00 3.00 $ 7,500.00 $ $7,500.00 101 2554-0210201 FIRE HYDRANT ASSEMBLY,WM-201 EACH $ 6,000.00 2.00 $ 12,000.00 $ $12,000.00 102 25540212020 VALVE BOX EXTENSION EACH TBD $ $0.00 103 25540212030 VALVE BOX REPLACEMENT EACH TBD $ $0.00 104 2599-9999005 ('EACH'ITEM)WATER MAIN ABANDONMENT EACH $ 2,500.00 2.00 $ 5,000.00 $ $5,000.00 105 2599-9999009 ('LINEAR FEET'ITEM)BRIDGE RAIL LIGHTING AND ELECTRICAL LF $ 100.00 $ - 1160.00 $ 116,000.00 $116,000.00 106 2599-9999010 ('LUMP SUM'ITEM)P.C.CONCRETE TESTING LS $ 12,000.00 1.00 $ 12,000.00 $ - $12,000.00 107 2599-9999010 ('LUMP SUM'ITEM)SOILS COMPACTION TESTING LS $ 8,000.00 1.00 $ 8,000.00 $ $8,000.00 108 2601-2634105 MULCHING,BONDED FIBER MATRIX ACRE $ 3,000.00 2.30 $ 6,900.00 $ $6,900.00 109 2601-2636044 SEEDING AND FERTILIZING(URBAN) ACRE $ 1,500.00 2.30 $ 3,450.00 $ $3,450.00 110 2602-0000020 SILT FENCE LF $ 2.00 1 304.00 $ 608.00 1 1$ $608.00 Page 89 of 383 2/18/21 4D sh..,, _ ENGINEER'S OPINION OF PROBABLE COST(CHECK PLAN) Project Number:BRM-CHBP-8155(770)--NB-07 City of Waterloo-11th Street Bridge Replacement PARTICIPATING NON-PARTICIPATING NON-PARTICIPATING ITEM NO. ITEM CODE ITEM UNIT UNIT COST QUANTITY PARTICIPATING COST QUANTITY COST TOTAL COST 111 2602-0000071 REMOVAL OF SILT FENCE OR SILT FENCE FOR DITCH CHECKS LF $ 1.00 304.00 $ 304.00 $ $304.00 112 2602-0000101 MAINTENANCE OF SILT FENCE OR SILT FENCE FOR DITCH CHECKS LF $ 1.00 50.00 $ 50.00 $ $50.00 113 2602-0000150 STABILIZED CONSTRUCTION ENTRANCE,EC-303 LF $ 50.00 200.00 $ 10,000.00 $ $10,000.00 114 2602-0000312 PERIMETER AND SLOPE SEDIMENT CONTROL DEVICE,12 IN.DIA. LF $ 4.00 2110.00 $ 8,440.00 $ $8,440.00 115 2602-0000320 PERIMETER AND SLOPE SEDIMENT CONTROL DEVICE,20 IN.DIA. LF $ 5.00 90.00 $ 450.00 $ $450.00 116 2602-0000350 REMOVAL OF PERIMETER AND SLOPE SEDIMENT CONTROL DEVICE LF $ 1.00 2200.00 $ 2,200.00 $ $2,200.00 117 2602-0000400 TEMPORARY INTAKE OR MANHOLE COVER ASSEMBLY EACH $ 700.00 10.00 $ 7,000.00 $ $7,000.00 118 2602-0000410 MAINTENANCE OF TEMPORARY INTAKE OR MANHOLE COVER ASSEMBLY EACH $ 100.00 10.00 $ 1,000.00 $ $1,000.00 119 2602-0000420 REMOVAL OF TEMPORARY INTAKE OR MANHOLE COVER ASSEMBLY EACH $ 100.00 10.00 $ 1,000.00 $ $1,000.00 120 2602-0000500 OPEN-THROAT CURB INTAKE SEDIMENT FILTER,EC-602 LF $ 15.00 56.00 $ 840.00 $ $840.00 121 2602-0000510 MAINTENANCE OF OPEN-THROAT CURB INTAKE SEDIMENT FILTER EACH $ 30.00 10.00 $ 300.00 $ $300.00 122 2602-0000520 REMOVAL OF OPEN-THROAT CURB INTAKE SEDIMENT FILTER EACH $ 20.00 10.00 $ 200.00 $ $200.00 123 2602-0010010 MOBILIZATION,EROSION CONTROL EACH $ 500.00 1.00 $ 500.00 $ $500.00 124 2602-0010020 MOBILIZATION,EMERGENCY EROSION CONTROL EACH $ 1,000.00 1.00 $ 1,000.00 $ $1,000.00 SUBTOTAL $7,139,161.68 $226,000.00 $7,365,161.68 CONTINGENCY=10% $713,916.17 $22,600.00 $736,516.17 Contingency includes cost of TBD items noted above and other minor items. ENGINEERING,LEGAL,AND ADMINISTRATION=15% $1,070,874.25 $33,900.00 $1,104,774.25 TOTAL $8,923,952.10 $282,500.00 $9,206,452.10 DISCLAIMER: Engineer's Estimate of Probable Costs are made on the basis of our experience and represent our bestjudgment. Stanley Consultants has no control over cost of labor,materials,equipment,contractor's methods,or over competitive bidding or market conditions. Therefore,Stanley Consultants does not guarantee that proposals,bids,or actual construction costs will not vary from estimates of project costs presented. Page 90 of 383 2/18/21 Form 165101(318) Minority Impact Statement Pursuant to 2908 Iowa Acts, HF 2393, Iowa Code 8.11, all grant applications submitted to the State of Iowa that are due beginning Jan. 1, 2009, shall include a Minority Impact Statement. This is the state's mechanism for requiring grant applications to consider the potential impact of the grant project's proposed programs or policies on minority groups. Please choose the statement(s)that pertains to this grant application. Complete all the information requested for the chosen statement(s). Submit additional pages as necessary. ❑ The proposed grant project programs or policies could have a disproportionate or unique positive impact on minority persons. Describe the positive impact expected from this project. Indicate which groups are impacted. ❑ Women ❑ Persons with a disability ❑ Blacks ❑ Latinos ❑ Asians ❑ Pacific Islanders ❑ American Indians ❑ Alaskan Native Americans ❑ Other ❑ The proposed grant project programs or policies could have a disproportionate or unique negative impact on minority persons. Describe the negative impact expected from this project. Present the rationale for the existence of the proposed program or policy. Page 91 of 383 Provide evidence of consultation with representatives of the minority groups impacted. Indicate which groups are impacted. ❑ Women ❑ Persons with a disability ❑ Blacks ❑ Latinos ❑ Asians ❑ Pacific Islanders ❑ American Indians ❑ Alaskan Native Americans ❑ Other The proposed grant project programs or policies are not expected to have a disproportionate or unique impact on minority persons. Present the rationale for determining no impact. This project involves the replacement of a bridge that is open and accessible to all persons. Furthermore, the design will address any issues with ADA compliance. Accordingly, the proposed project is not expected to have a disproportionate or unique impact on any minority persons. I hereby certify that the information on this form is complete and accurate,to the best of my knowledge. Name Quentin Hart Title Mayor, City of Waterloo Definitions "Minority Persons," as defined in Iowa Code 8.11, means individuals who are women, persons with a disability, Blacks, Latinos, Asians or Pacific Islanders,American Indians, and Alaskan Native Americans. "Disability," as defined in Iowa Code 15.102, subsection 7, paragraph "b," subparagraph (1): b.As used in this subsection: (1) "Disability"means, with respect to an individual, a physical or mental impairment that substantially limits one or more of the major life activities of the individual, a record of physical or mental impairment that substantially limits one or more of the major life activities of the individual, or being regarded as an individual with a physical or mental impairment that substantially limits one or more of the major life activities of the individual. "Disability"does not include any of the following: (a) Homosexuality or bisexuality. (b) Transvestism, transsexualism, pedophilia, exhibitionism, voyeurism, gender identity disorders not resulting from physical impairments or other sexual behavior disorders. (c) Compulsive gambling, kleptomania, or pyromania. (d) Psychoactive substance abuse disorders resulting from current illegal use of drugs. "State Agency,"as defined in Iowa Code 8.11, means a department, board, bureau, commission, or other agency or authority of the State of Iowa. Page 92 of 383 Attachment A I Resolution RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA APPROVING A RISE APPLICATION FOR IMMEDIATE OPPORTUNITY FUNDING; DESIGNATING THE MAYOR AS THE OFFICIAL REPRESENTATIVE OF THE CITY, AUTHORIZING THE MAYOR TO AFFIX HIS SIGNATURE TO SAID APPLICATION AND PROVIDING FINANCIAL ASSURANCES IN CONJUNCTION WITH SAME, AND ACCEPTING RESPONSIBILITY FOR IMPROVEMENTS TO THE 11TH STREET BRIDGE. WHEREAS, providing safe and efficient transportation access is an integral component of the City of Waterloo's efforts to retain and attract quality jobs to the area;and WHEREAS,Crystal Distribution intends to expand its Downtown Waterloo operation with a new$16 million facility; and WHEREAS,reconstruction of the 11'x' Street Bridge is imperative to efficiently serve the truck traffic associated with the planned new facility;and WHEREAS, failure to provide adequate access to the development would impact Crystal Distribution's expansion decision,resulting in a potential loss of jobs to the state;and WHEREAS, it is in the best interest of the City of Waterloo, Iowa, to avail itself of financial assistance through the RISE Immediate Opportunity Program as administered by the Iowa Department of Transportation(Iowa DOT);and WHEREAS,the RISE application best addresses the needs of the City. NOW THEREFORE,BE IT RESOLVED by the City Council of Waterloo,Iowa,as follows: (1) The RISE application for the reconstruction of the 11'x' Street Bridge is hereby approved and endorsed by the City Council of Waterloo, Iowa as necessary to assist in the expansion of 65 jobs and increased truck traffic related to Crystal Distribution's new facility. (2) The bridge improvements provided for in this application will be dedicated to public use and adequately maintained by the City of Waterloo. (3) The City assures the Iowa DOT that funds for the local match have been committed to the RISE project. (5) The Mayor is hereby designated as the official representative of the City and is further hereby directed and authorized to affix his signature to said application and certain State assurances in conjunction with same. Passed and adopted this day of ,2021. Quentin Hart,Mayor ATTEST: Kelly Felchle,City Clerk Page 93 of 383 Attachment B I Economic Development Narrative The proposed project is in the center of Waterloo and the Downtown area. Waterloo is in the center of Black Hawk County at the confluence of US 20, 63, and 218. The project involves the replacement of the 11th Street Bridge which will serve Crystal Distribution's new$16 million meat packing facility. For reference,the following Attachments are included in this application: • D-1: Location of the proposed infrastructure in relation to the community • D-2:Site plan for the new facility • D-3: City zoning map • D-4: Opportunity Zones • D-5: Bridge Renderings • E-1: Bridge plan • E-2: Bridge cross section Waterloo is a regional employment center for the northeast portion of the state with an estimated 68,673 residents and 48,168 employees in 2014(MPO 2045 Long-Range Transportation Plan). An essential component of achieving this status as a regional employment center involves attracting a mix of new businesses and redevelopment throughout the community. RISE continues to be integral to these efforts. Successes involving RISE funding in Waterloo include the following: • 18th St Bridge • Sunnyside Heights Office Complex • Ansborough Ave/ US 20 Interchange • TG Drive • Burton Ave Industrial Park • Titan Trail • CBE Group • Tower Park Dr • Commercial St extension • VGM Group • Lone Tree Rd extension 0 W.C.F. & N. Dr • Martin Luther King Jr. Dr 0 Winn St • Midport Blvd 0 Leversee Rd extension • Northeast Dr 0 Newell St improvements • South Port/Geraldine Rd - Phase 1 0 Shaulis Rd improvements Over a decade's worth of economic development activity in Waterloo has resulted in an expanded economic base, providing quality jobs for the community and the region. The expansion of Crystal Distribution in Downtown Waterloo plays an important role in continuing to expand the economic base. The City of Waterloo, with the assistance of Grow Cedar Valley, continues its efforts in expanding and diversifying economic opportunities in the region. Crystal Distribution Services began operations in the late 1800's. The main function of the company at the time was the harvesting and cutting of ice off the Cedar River for use in the preservation of perishable foods. The J.A.Young family of Waterloo operated several ice houses in the area and gradually shifted them toward cold storage facilities. In 1979,the Young's sold the ice and cold storage business to Crystal Distribution Services. At the time, Crystal Ice&Cold Storage,as it was called, operated two buildings with less than 500,000 cubic feet of space. Today, after constructing, acquiring, and a name change, Crystal Distribution Services operates over 7,000,000 cubic feet of warehousing space throughout three locations in Waterloo, Mason City, and Marshalltown. Crystal Distribution Services is a family-owned company that offers competitive wages, health and dental insurance,supplemental insurance,flex plan, 401k match, paid time off, and holiday pay. Crystal Distribution Services provides world class refrigerated warehousing and specialized packaging for small and large food grade customers. From their beginning,they have made a commitment to providing unparalleled service in storage and distribution. Customers range from the smallest of local businesses to the Page 94 of 383 Attachment B I Economic Development Narrative largest of international firms. Services provided include warehousing,frozen product storage and shipping, meat boxing, and defrosting. Over the years, Crystal Distribution Services has expanded on the former Rath Packing site in Downtown Waterloo. The City of Waterloo is working with the company who intends to significantly expand its facilities and operations in Waterloo. The company plans to construct a new$16 million meat packing facility. The land associated with this proposed development is owned by the company. To operate the new 84,700-square-foot facility, Crystal Distribution will be hiring 65 new permanent employees. These new positions will be meat packers with starting hourly wages of$17.00. New employees will also be offered health insurance, dental insurance, life insurance, 401k match, paid time off, and holiday pay. In 2017, Downtown Waterloo was identified as one of three Opportunity Zones in the community. Opportunity Zones is designed to encourage long-term, private investments in low-income census tracts. This census tract has a median household income of$30,026 with 66 percent of the population having a high school diploma and above. The 11th Street Bridge Replacement project,along with other incentives,will help drive additional investment in this low-income area. Bridges are important links within communities, and reconstruction of the 11th Street Bridge will improve the lives of Waterloo's citizens and strengthen the livability of Downtown Waterloo. The reconstruction project will remove weight limits currently on the bridge, improving emergency service response times and freight efficiency. The new bridge will feature a raised profile, eliminating flood closures during high water events. The project will also provide additional connections to the metropolitan trail network on both sides of the river. Reconstructing the 11th Street Bridge will maintain and improve connectivity to both sides of the Cedar River for all vehicles, pedestrians, and bicyclists. If Crystal Distribution is to be successful in this expansion project, it is imperative that the bridge replacement project be implemented. Failure to complete this project could result in the loss of these jobs and the taxable industrial development. Page 95 of 383 Attachment C I Transportation Narrative ........................................................................................................................................................................................................................... EXISTING CONDITIONS Several primary highways and arterial streets provide access to Downtown Waterloo and Crystal Distribution's planned facility including the following: • US 218 - NHS Route;Critical Urban Freight Corridor and Critical Rural Freight Corridor; located immediately to the southwest, provides regional access to US 63, US 20, IA 58, and IA 57. • US 63 - NHS Route; located 1.5 miles to the northwest via Franklin St; provides major north to south connection. • US 20 - NHS Route; Critical Urban Freight Corridor; located in the southern half of Waterloo; provides critical east to west connection to Interstates 35 and 380. • Interstate 35 - 61 miles west of Waterloo;serves as a major north-south corridor in the United States. • Interstate 380 - Connects Waterloo to Cedar Rapids and Interstate 80. Currently, a rail spur is in place along the southern edge of Crystal Distribution's property. The owner is Canadian National, and the primary operator is Chicago, Central, & Pacific. Air service is available via the Waterloo Regional Airport located seven miles away via US 218. Considering the proximity to US 218, US 63, and Interstate 63, most of the shipping in and out of this area is anticipated to rely on truck transportation. ...................................................................................................................................................................................................................... PROPOSED IMPROVEMENTS This application provides for the reconstruction of the 615-foot-long 11th Street Bridge which was originally constructed in 1953. The existing structure is past its useful lifespan, and the structure is posted to prohibit heavy loads due to structural condition. The project will include bridge reconstruction, reconstruction of storm sewer, relocation of utility lines,flood control,streetscaping, lighting,and pedestrian and bicycle improvements. Once complete,the new bridge will serve Crystal Distribution's new$16 million meat packing facility. The City of Waterloo owns the land on which the new bridge will be constructed. Accordingly, no acquisitions will be necessary prior to construction. .......................................................................................................................................................................................................................... TRANSPORTATION JUSTIFICATION This bridge replacement project will serve Crystal Distribution's existing facility as well as their$16 million expansion project. Currently Crystal Distribution has 100 to 150 trucks moving in and out of their facilities each day. Carriers detour to use the 18th Street Bridge because of the current weight restriction on the 111h Street Bridge, increasing travel times and decreasing efficiency. The new bridge will allow carriers to have direct access to Crystal Distribution's facilities which would help grow their business. The 11th Street Bridge currently serves many individuals and businesses in the community. Businesses in the immediate area include Crystal Distribution, Midwest Pattern, Intergovernmental Fueling Facility, Waterloo School District Bus Facility,American Pattern, Powers Manufacturing,Advance Auto Parts, C&S Car Company, and Pinnacle Auto Mart, among other local businesses and organizations. The existing bridge is posted with a load restriction, creating a detour length of one mile. This impacts not only freight transportation but also emergency vehicle access. It is important to replace this bridge in a timely fashion to improve freight and emergency access to the community. This project will include safety and access improvements for all modes. The design will reduce the current 4- lane configuration to 2 lanes which will serve as a traffic calming measure. The project will also include a trail along the south side of the structure that connects to the regional trail network on both sides of the river. The Page 96 of 383 Attachment C I Transportation Narrative new bridge will feature a raised profile, eliminating flood closures during high water events. The existing structure has been closed frequently due to high waters,forcing major detours for workers and shipping. Downtown Waterloo is well-situated for long-term success. The location in relation to the Interstate System, National Highway System, and Critical Urban and Rural Freight Corridors provides an ideal location for light industry and manufacturing businesses. Furthermore,the City is pursuing acquiring property in the immediate area to advertise for light industry and manufacturing. The proposed bridge replacement project is vital to the success of Crystal Distribution's proposed facility, and to the City of Waterloo's efforts to provide high-quality sites for light industry and manufacturing. Without replacing the 11th Street Bridge, development in the Downtown Waterloo area will be in jeopardy. Page 97 of 383 Fin 1 11 State of Iowa e� yay ��p Harrison St ' yO W Waterloo Iowa ° 3f J� F D y 'b'Fij o m m m � Argyle St m m Sf < o. to � Almond St m Albany St 27 m m (n Merriman St y P Pine St (n ouglas St 2e XosD Lime St c2 (n �1 pt a o m E ine MV�1n9 d VSt 2] to yti. m m ° Q� aahj. Maple St `5218 27 6� <aea 45a/6° aSf Glenwood St 20/ Smith ac n cc nv nvi a 218 2] J\\ s P(fP .� St (N1 \ y Sf 5 Independence Ave o Courtland St A ✓� tic C� hr r (n (n 0 50 100 Fowler St Miles s/ ,�A °a. r a� r or Franklin St \r m m A Black Hawk County a5\ r\ \5\ �/ Mulberry St r a (n (n (n Janesville C54 t C55 V sOa �r ✓r0^. .O 216 27 C57 C67 C66 Dunkerton °/G `9ro ✓�, lC�aj V`ri,� o 63 Waterloo ayfo'S 'Sf Q °ssO' sr C/j/�/� Rath Dib Cedar � S e/ D17 Falls 218 dj'' djaOp r ^ryr \ a°�y ase al 58 Elk Run D20 Jesup Hd� D19 eights D22 V r ,�(� lT/0 1S 20rEvansdale Raymond 9jP �^ ��, Namur r� / D 20 27 ayfO /Za f 5 (� 63 Dae . G,a'f 'Sf 3 j shi79fO ^0r 0� HudsonDas Gilbertville m q� 30 0 (D D35 ®'.1 27 aa`i a d o 218 < Pleasant St ✓OhoSr n �as9, \fir p D46 D48 / Sf Williston Ave D52 La Porte City O= d p d r Q BMJ rn " 0D m 'o. Bertch Ave ,o m s m o o O (D t_n cn cn to D c y rt m o o m` N nN m Forest Ave m °i Or A 0 5 10 `\ 0 0.125 0.25 INRCOG ma p �,I a,a�aa„n„ati�w�..,,,a a. *. V Miles les Wa oM1lantl Regional Miles .men= ®1., 2�2,1"La p Page 98 of 383 Attachment D-2 I Site Plan LgbmAMmR AD MJM 362021 OWNER CRYSTAL DISTRIBUTION SERVICES, INC. CRYSTAL DISTRIBUTION SERVICES CONTACT:•' ADDRESS:1656 PHO E NUMBER TERLOOSOWA5 BUILDING EXPANSION WATERLOO,IOWA 50703 FAX 1656 SYCAMORE STREET DEVELOPER WATERLOO, BLACK HAWK COUNTY, IOWA O'CONNOR CONSTRUCTION GROUP CONTACT:DANNY MILIGAN ADDRESS:173 COUNTY ROAD 3850 POOLVILLE TX,76487 PHONE NUMBER:(817).771-1443 FAX NUMBER: RIVERSIDE ADDITION PART BILK 5, BILK 9, AND VAC DIVISION ST EMAIL: AN@OCGBUILD.COM BHCTA PARCEL ID:8913-25-261-022 ENGINEER ZONED M-1: LIGHT INDUSTRIAL JAX ENGINEERING CONTACT:JACK OTTESON ADDRESS:9124 DOVE COURT W O BENBROOK,TEXAS 76126 LLJ PHONE NUMBER:(817)-832-0630 Q z FAX NUMBER: EMAIL:JOTTESON@JAXENGINEERINGCOM O L o IJJ — d 11J � 0 x Lu L Y •.• * ��, r INDEX OF DRAWINGS 1 wv ^ SHT NO. DRAWING NO. TITLE REVISION OR ADDENDUM DATE Cep U GENERAL 01! 1 G1 COVER SHEET&VICINITY MAP - Y 2 G2 CIVIL GENERAL NOTES 3 P1 PLAT CIVIL - - ////✓ • 4 C200 SITE PLAN •oiE� v''•• ♦ /�,. 5 C220 DIMENSIONAL PLAN - - v 6 C240 GRADING PLAN ° nw G•(�„ �,•,y � 7 C300 UTILITY PLAN - - ,, r�y ® '�•g,,•7 ®® ,® I� 8 C400 EX STING DRAINAGE AREAS - - ••.,,,,row•, y, ^.S ;�." ® 4 , g 7 .(„ 9 C420 PROPOSED DRAINAGE AREAS R� ,1 t• 10 C440 DRAINAGE CALCULATIONS - - +7b �,•► g 11 C500 PAVEMENT DETAILS ''ii'i•,,��^ ®• -� '� ! 12 C510 THRUST BLOCK DETAILS 13 C520 FIRE HYDRANT DETAILS 14 C530 SANITARY SEWER DETAILS 15 CIS 0 EROSION CONTROL PLAN w" _ t a ® 'y4•'•.4/' 'F k 16 C620 EROSION CONTROL DETAILS - - m z I SA. 17 C630 EROSION CONTROL DETAILS rn 18 C640 EROSION CONTROL DETAILS 19 C650 EROSION CONTROL DETAILS - - VICINITY MAP 25 - �W SHEET TITLE wR COVER SHEET iic[[o?Ro[s;i0y '[uciN[[ sii[uvrs orn,[sinrtoLro SHEET NO. G1 Ew��,EaE.�„�°„E°°E�EMeEw,,,,,,, PROJ.NO 20070.00 CITY PROJECT NO.: XXXXX CITY FILE NO.: XXXXX Page 99 of 383 Attachment D-2 I Site Plan — Altachment 6315Re Plan IX 6"WATER MAIN -- W s—sr—�sr sr JAO ST I n^^er mm —W ST _ ^ E%.8"SANITARY EX. ER- SEWER PIPE SERVICE \ \ \ ` I E%.12" SYCAM \� EXISTING C ARKIN \ Ir \ EWER NITARY 24'SETBA �e--� 31 SPACES s 1 L ` AIN r /` ( 7I E%. TRIC ROUND IX.DiYEN ON1 ELECTRIC LINE \eJ — N \ � E%.CONC. (PROTECT DRIVE IN PLACE) .. EXISTING FIVE STORY BUILDING ✓ \ J )w 1 1 EXISTING 53,200 SQ.FT. m 1 1 1 SINGLE STORY BUILDING O w iZOf a Z E%.WATER W o Z z EXIST.2,695 SQ FT. VALVE L Q 67 \ ( MECHANICAL ROOM E%.WATER LLJ I IX.WATER VALE U) 0 o sq II LINE cz EX. EX.FIRE CTRIC (PROTEQT IN PLACE) 1 w O TRANSF RMER / i HYDRANT / W W O O x ROTECT IN PLACE) EX.WATER y �1 O J J VALVE \\W £ 1 -J > m W ` v DRIV N U W o PROP.TRANSFORMER PAD / } ~ w EXISTING I Q < I ON CA ED WITH / 1 FIVE STORY BUILDING EX.GRAVEL PARKING PROP.1,920 SQ.FT. BLI D F NGE AND I EX.15"SEWER CO I D MECHANICAL ROOM IX.GA MIN Lt) U �p J w ABA D ED IN PLACE FF ELEV.=845.94 I � � PROP EDGE F EXISTING 44,000 SQ.FT. r J PROP. UCK aL SINGLE STORY BUILDING EX.E ATER (ABANDON IN PLACE) I i I J „ / EX.UNDERGROUND I /I 1 RIB LET 1 piu l RI E :840 94' / Q ELECTRIC LINE I e° RM 1 TH ELEV: 40.94' w orz n (ABANDON IN PLACE) / PIPE I 15" ELEV:829.59' niw )/I PRPP.RET. � p W W —W eu--WWLL — ROP. UCKJ EX.OVERHEAD._ J \ \ II 1 1 m o ELECTRIC C r C l oHE (TO BE REMOVED) \ / ` IX.FIRE HYDRANT OHE �' \ TO BE RELOCATED) I_ PRO P084�SQ:i=F- \ / I JSINGLE STORY BUILDING OHE c�X3.68 34.9 LL II/ FF ELEV.=845.94 f pHE WELL ELEV:833:55' 1 MONI ORING WELLS jr ► � (TO BE MOVED) � 10My ONf e"� �25z 3 \ / (20'x20' MA / EW �z _ )) FIRE RISER ROOM / ''/ FL ELE.= 7. EX.54"CQNC.CASED FF ELEV.=845.94 < \\��� 'SANITARY SEWER PIPE \SS 16$ SXEET TITLE \SS ^ PROP.FIRE LANE / SITE PLAN e _ 50 SPACES /' N +is�\ �� —� (2 HC SPACES) ^ ci io:reouwi o:,riio gown. sheer No. IX.MONITORINGWELLS IN (PROTECT PLACE) / C200 0 o EXIST.RAILROAD „Me o,rewN SPUR Page 100 of 383 ti�y�'fry f��♦��5 Yj`fj.`Jr _.1 — 'ri rss t Mill IML 7e a wes� � s•RRR J f� f�✓ f� f �,�.�' e6dw Ai�i AIAAAIAI,��®�� `f s �� • f � � �� �RRR�1 isRR R 1 _ ,fi -i -i^-•� ��/ %i- Ri RRL III■ RRRtlAl1 I• RI EEtt�■i t� 'C�l� w�RRRRLRlR �I �;� '�I f�eeeue��ii4.. •'� ���� �RIIRe�� �-�-�f� � t �,�-f f .J;'r OWN ��"•Re�_/ J..���f•` T�f ix•I /\�. 1w•w� .s,.s w+. � OEM EiR �l! IIII- A�aI■jTti���iI..RY- sf � �. -�' � ��RR-. � eR _ BAR �.� ■e - A _ RAe�A�Ri ��Rl ��A11 AA■ !. I�^ pir f— .. Re 4! s Ftp �.mv I MEDIAN Waterloo Opportunity Zone TOTAL HOUSEHOLD POPULATION: INCOME: 1,690 $30.026 HIGH SCHOOL BACHELOR'S DIPLOMA AND DEGREE AND ABOVE: ABOVE: 66% 6.70% MEDIAN AGE: Ulla ter10o tir 27. 10 ti Source:Iowa Economic Development Authority Attachment D-5 Renderings M FWI-. __7— i - Page 103 of 383 Attachment D-5 I Renderings IMF; 17 - Y---- ------ --_ - - -- -- _ -- _ --- s Page 104 of 383 Attachment D-5 Renderings y �-R r Page 105 of 383 j SOUTH ABUT.BRG. � PIER I � PIER 2 � PIER 3 � PIER 4 OPERATIONAL j NORTH ABUT.BRG. LINE OF PROTECTION--\ ,ELEV.854.16 ,ELEV ,ELEV ,ELEV !ELEV. LOW BEAM ,ELEV.854.02 MINIMUM VERTICAL EXISTING FLOOD I z EXIST TRAIL I I Qioo I Q 5 PROPOSED D z LINE OF PROTECTION CLEARANCE $60 WALL BEYOND (U.A.C.) , _ (U.A.C.) , ELEV.846.7 , -ELEV.845.O , TRAIL = , PROPOSED GRADE 860 PROPOSED GRADE _ - - OVERHEAD STATION = 114+82.0,OFFSET 27.0113T 840 --- E F F = F = ------- 840 OVERHEAD ELEVATION = 854.72 - ----------------------- - a --- -- -- -- -- -- - --- - = -- --- -- - - - -- -- -- -- - -- -- -- -- -- -- -'-6 --- - 7�772 - _ -- - EXIST GROUND) __ 3'-6 (TYP.) - - DEPTH OF UPERSTR CTURE = 5'- E 4 S UEXIST GROUND -820 - - - ---- --- ------ -------------- 820 UNDERPASS STATION 6114+95.0 � -- - ---------------- ------------------------------------ - - -- -- -- -- -- -- - -- -- -- - --- -- -- - - -- -- -- --- --- -- -- �-- -- -- -- UNDERPASS ELEVATION = 837.90 ----- ------------------------------------------------- SPREAD EXIST CNRR m Boo SPREAD FOOTING REGULATORY LOW BEAM FOOTING (TYP.) ELEV.846.9800 REQUIRED MIN.VERT.CLEARANCE = 8'-0 TOP OF BERM TOP OF BERM PROVIDED MIN.VERT.CLEARANCE = 11'-6 ELEV.841.0 ELEV.845.0 STEEL H-PILE w GENERAL NOTES.■ LONGITUDINAL SECTION ALONG I I th STREET TO ROCK +3.534% '3.657% 1. THIS DESIGN IS FOR THE REPLACMENET OF THE EXISTING VPI STA = 112+30.00 E 615'X 70'-2 STEEL DECK PLATE GIRDER'DESIGN N0.239. VPI STA = 105+85.00 VPI ELEV = 864.48 � VPI STA = 117+89.59 a> VPI ELEV = 841.69 VC = 500' � VC = 210' VPI ELEV = 845.65 MINIMUM VERTICAL 581'-0 FACE TO FACE OF PAVING NOTCHES VC = 250' Q I'-6 578'-0 � - � ABUTMENT BEARINGS I'-6 PROPOSED PROFILE CLEARANCE LOCATION GRADE Ilth STREET OVERHEAD STATION = 109+61.6,OFFSET 25.5'RT. T-89N R-13W SOUTH ABUT.BRG. PIER I PIER 2 PIER 3 PIER 4 NOTES: OVERHEAD ELEVATION = 854.5 � rL � NORTH ABUT.BRG. BLACK HAWK COUNTY DEPTH OF SUPERSTRUCTURE = 5'-4 STA. 109+38.00 STA. 110+54.00 STA. 111+76.00 STA. 112+73.00 STA. 113+95.00 STA. 115+16.00 UNDERPASS STATION = N/A FHWA NO. 11830 UNDERPASS ELEVATION = 837.5 116'-0 122'-0 97'-0 122'-0 121'-0 LATITUDE 42.49127663° I. NON-STANDARD ABUTMENT WING WALLS. REQUIRED MIN.VERT.CLEARANCE = 8'-0 LONGITUDE -92.331112790 2• TL-4 VERTICAL FACE SEPARATION PROVIDED MIN.VERT.CLEARANCE = 11'-7 EXIST 27EXIST 37' EXIST 25' EXIST 14' EXIST 26' 10' j EXIST BARRIER BETWEEN ROADWAY AND TRAIL. SOUTH ABUT.BRG. PIER I PIER 2 PIER 3 PIER 4 NORTH ABUT.BRG. 3. ORNAMENTAL METAL RAILING ALONG OUTSIDE EDGE OF DECK. 4. CONCRETE AND STEEL COMBINED BARRIER APPROXIMATE CITY OF ON NORTH EDGE OF DECK. PROPERTY L I NESWATERLOO CITY OF WATERLOG 5• PIER TYPE - AESTHETIC DIAPHRAGM PIER °a WITH CANTILEVER PIER CAP. 6. BEAM TYPE - BTD Z EXI SING TRABANDONED BYCROSSING 7 ' PROVIDE VENT HOLES IN BEAMS. O EXISTING 0 8. BRIDGE AESTHETICS TO BE INCORPORATED FLOOD WALL ( .A.C.) DURING FINAL DESIGN. PROVIDE EXPANSION JOINT EXISTING FLOOD WALL (U.A.C.) 9. AN IOWA DNR FLOOD PLAIN U PROPOSED BETWEEN EXISTING FLOOD EXISTING CONSTRUCTION PERMIT IS REQUIRED. } RETAINING WALL WALL AND PROPOSED STUB SUBSTRUCTURE I ` 10-THE PROPOSED BRIDGE WILL INCLUDE o LJJ !;EFSHEET V.2O1 WALL EXTENSION.SEE SHT. TO BE PI 1 ` OPTIONAL LONGITUDINAL CONSTRUCTION V.22 FOR DEtAILS. REMOVED (TYP.) j' - JOINT FOR CONSTRUCTION WORK u- � __ r FILL BEHIND EXTENDED II ` PLATFORM. W = �� .I T �� ,I c ABUTMENT STUB WALL a Ilth STREET Woo + z U 1 MIN.VERT.CL. - LLQ - LaU =z -- - - " F- 41 o i �1 (Y i i II I II I O o 'r 01 i i \ --------- f; LINE OF PROTECTION I ' 'W N ' QTO REMAIN AT EXIST.TEMP.CLOSURE SEE SHEET V.1O1 d a y l J , > H Q �d C) -- PROPOSED OVERLOOK (TYPO - C FILL BEHIND EXTENDED D �ORP�L 1, �a PROPOSED RETAINING WALL ABUTMENT STUB WALL EXISTING 615'-0 X 64'-6 1 SEE SHEET V.202 (TYP.) � MIN.VERT.CL. 11 STEEL DECK PLATE GIRDER 1 WAT214 ® G UNK WNTT AMERICAN PATTERN nT BRIDGE,DESIGN NO.239 (BLACK H Co GIs) STORAGE LLC APPROXIMATE EXISTING (TO BE REMOVED) STANDARD COMBINED EXISTING R.O.W. FLOOD WALL (U. C. ��' TRAIL / RETAINING WALL FLOOD WALL PROPOSED RETAINING WALL ORING-RW (U.A.C.) CITY OF WATERLOG ip APPROXIMATE EDGE OF WATER SEE SHEET V.2O3 y \ 111111 TRAFFIC ESTIMATE \O APPROXIMATE EDGE OF WATER 2020 AADT 9,150 V.P.D. .Ftp pF PROVIDE EXPANSION JOINT �Myjs BETWEEN EXISTING FLOOD 2045 AADT 10,100 V.P.D. p W WALL AND PROPOSED STUB CN R' 2045 DHV 1,010 V.P.H. WALL EXTENSION. TRUCKS SITUATION PLAN HYDRAULIC DESI TOTAL DESIGN ESALs _ HYDRAULIC DATA I hereby certify that h1 g doc nt was prepared HNN,n by me or under m d c nal u n and that I DRAINAGE AREA = 5146 SQ.MI. 100 & 500 YR.STAGES AND DISCHARGES FROM "'F....o"" y DESIGN FOR 0 SKEW STREAM SLOPE = 3.1 FT./MI. BLACK HAWK COUNTY F.I.S.,DATED JULY 18,2011. �'. e. %•,,, am a dul Il n d onal glair der the laws 0 ENGLISH 80 o.• Fy:= of the S tw ` � 578'-0 X 30'-0 PRETENSIONED PRESTRESSED AVG.LOW WATER STAGE = 824.0 F.I.S.DATUM 0.0 FT.ABOVE/BELOW PROJECT DATUM. - Mark D.�:" vV 4TAGE 9=,000 CFS EXTREME HW STAGE I/2008 = 851.2 SCALE IN FEET :," Werner ;Z"s s e Date CONC. BEAM BR I DGE W/ I I'-0 S I DEWALK = tsars A= OPERATIONAL LOW BEAM = 847.8 *'•.,,,,..•'•*s Werner 116'-0 & 121'-0 END SPANS 122-0 & 97'-0 INTERIOR SPANS BACKWATER = 0.1 FT. Q 500= 123,000 CFS "" �OW P I TyM Name SITUATION PLAN AVG.BRIDGE VELOCITY = 8.4 FPS STAGE = 849.4 �y AVG.BRIDGE VELOCITY = 9.8 FPS \ nse renewal date is December 31, 2021 STA. 115+16.00 IITH ST. FEBRUARY 2021 Q20o = 107,000 CFS CALCULATED CHECK SCOUR = 807.1 STAGE = 847.8 IN-PROGRESS PLANS Pages or sheets c +� by this seal: SHEETS ? THRU ? OF ? CITY OF WATERLOO CALCULATED DESIGN SCOUR = 810.7 REGULATORY LOW BEAM ELEV.= 852.7 NOT FOR CONSTRUCTION IOWA DEPARTMENT OF TRANSPORTATION - HIGHWAY DIVISION DESIGN SHEET N0. OF FILE NO. DESIGN NO. DESIGN TEAM Stanley Consultants Inc. CITY OF WATERLOO I PROJECT NUMBER BRM-CHBP-8155(770)--NB-07 SHEET NUMBER V.O1 45'-3 OUT TO OUT OF BRIDGE DECK * OPTIONAL STAGING 17'-8 STAGE 2 3'-4 * 24'-3 STAGE I REQUIRED CLOSURE POUR 1'-7 30'-0 ROADWAY 1'-21 11`5 2' I'-0 8'-0 LEVEL 15'-0 � IITH ST. 15'-0 II'-OZ LEVEL DECK OVERLOOK p 12'-0 TANGENT ON 2.07 SLOPE 3'-0 PARABOLIC 3'-0 PARABOLIC 24'-8 TANGENT ON 14 SLOPE 0 CROWN CROWN N p _ m U _ 21 - 9b2 17 - 5bl BARS 7 1 15 11 M M TOP SLAB 58 I I Z 7 SP. 0'-I 12 111 1 CV FOR DETAILS w TYP.SP. I I 8 SP. 0'-10 104 BOTT.SLAB 58 63 8 SP.0 0'-112 58 i OF HAND RAIL, gpL5 SLAB SEE SHEET V.__ FOR DETAILS OF METAL Q) I'-6 RAILING,SEE SHEET V.__ E 1'-52 7 SP.@ 0'-10 1'-44 FOR DETAILS U YPSP0a1 � v OF SEPARATION RAIL, 6 I BARS AT 0'-10 S 0'-10 �'S 6al (CENTERED BETWEEN a -� SEE SHEET V.__ 9b2 Q BARS IN TOP OF SLAB) _ a 0'-10 �'s SLAB AREA = 30.65 SQ.FT. SLAB AREA DOES NOT I" RESILIENT 5dI INCLUDE THE HAUNCH. JOINT FILLER ________ 5e4 5e2 5e3 5e5 6d6 6d55d3 & 5d4 s.. Sel g OIL ROD (BENT) x 1'-3 3.0 x 1'-3 COIL ROD ( 3'-6 4 BEAM SPACES 9'-64 = 38'-3 2'-0 HALF SECTION NEAR ABUTMENT HALF SECTION NEAR FIXED PIER 8'-0 DECK OVERLOOK AT PIERS \,O I"DEPRESSION IN DECK CONCRETE AT DRAIN SUPERSTRUCTURE NOTES: 5d2 �5e6 32 4 F THE BRIDGE DECK AS SHOWN INCLUDES 1/2" INTEGRAL WEARING SURFACE. THE PIER AND ABUTMENT DIAPHRAGM CONCRETE IS TO BE PLACED MONOLITHICALLY WITH THE BRIDGE DECK. COST OF ALL RESILIENT JOINT FILLER MATERIAL IS TO BE INCLUDED IN THE PRICE BID FOR "STRUCTURAL CONCRETE (BRIDGE)". ALL BEAMS ARE TO BE SET VERTICAL. I"x e x 0'-10 R FORMS FOR THE BRIDGE DECK AND BARRIER RAIL ARE WELDED ON OPPOSITE TO BE SUPPORTED BY THE PRESTRESSED CONCRETE FORMS. 5dl SIDES OF DRAIN TO CLEAR DISTANCE FROM FACE OF CONCRETE TO NEAR SERVE AS ANCHOR REINFORCING BAR SHALL BE 2 INCHES UNLESS OTHERWISE 5e4 NOTED OR SHOWN. 5e2 4xlgx ex 0'-4 WELDED TO ALL DECK AND DIAPHRAGM REINFORCING IS TO BE WIRED H SIDES x DRAIN WITH 2 - 4"� IN PLACE AND ADEQUATELY SUPPORTED BEFORE CONCRETE IS STRAIGHT LINE BETWEEN ES IN EACH OUTSTANDING LEG PLACED. LAMINATED TOP OF FILLETS TOP TRANSVERSE REINFORCING STEEL IS TO BE PARALLEL TO BEARING PAD BETWEEN BEAMS NAILING TO FORMS. AND 22" CLEAR BELOW TOP OF DECK.BOTTOM TRANSVERSE REINFORCING STEEL IS TO BE PARALLEL TO AND I" CLEAR ABOVE HALF SECTION NEAR EXPANSION PIER BOTTOME OF DECK.TOP AND BOTTOM REINFORCING STEEL IS TO BE SUPPORTED BY INDIVIDUAL BAR CHAIRS SPACED AT NOT MORE THAN ? 3'-0 CENTERS LONGITUDINALLY AND TRANSVERSELY,OR BY CONTINUOUS ROWS OF BAR HIGH CHAIRS OR DECK BOLSTERS SPACED 4'-0 APART. DESIGN FOR 00 SKEW CHAIRS,ANDD ECKEMENTS BOLSTERSALL APPLY FOR BAR CHAIRS,BAR HIGH 578'-0 X 30'-0 PRETENSIONED PRESTRESSED All ILS TRANSVERSE DECK REINFORCING MAY BE SPLICED WITH ONE LAP LOCATED AS FOLLOWS: CONC. BEAM BRIDGE W/ II'-0 SIDEWALK NOTE DATA FOR ONE DRAIN TOP BAR - LAP MIDWAY BETWEEN BEAMS (MIN.LAP = 1'-10). 116'-0 & 121'-0 END SPANS 122-0 & 97'-0 INTERIOR SPANS DRAINS ARE TO BE GALVANIZED.20 DRAINS REQUIRED. BOTTOM BARS - LAP OVER BEAMS (MIN.LAP = I-10). BRIDGE CROSS SECTION SEE "SITUATION PLAN"FOR LOCATION. WEIGHT OF BEAM SIZE BTD PAYMENT FOR REINFORCING BARS SHALL BE BASED ON NI SPLICES, STA. 115+16.00 IITH ST. FEBRUARY 2021 DRAINS IS INCLUDED IN THE QUANTITY FOR DRAIN WEIGHT (LBS.) 123 OFDNO ALLOWANCE BAR REQUIRED FOR SHALL SEB FMADE SPLICESR THE ADDITIONAL LENGTH IN-PROGRESS PLANS CITY O F WATERLOO "STRUCTURAL STEEL".WEIGHT IS BASED ON ROLLED TUBE. DRAIN LENGTH (FT.) 6'-4 NOT FOR CONSTRUCTION IOWA DEPARTMENT OF TRANSPORTATION - HIGHWAY DIVISION DESIGN SHEET NO. OF FILE NO. DESIGN NO. DESIGN TEAM Stanley Consultants Inc. CITY OF WATERLOO I PROJECT NUMBER BRM-CHBP-8155(770)--NB-07 SHEET NUMBER V.28 Attachment F I Time Schedule Submittal of RISE Application to the Iowa DOT .............................................................May 2021 Iowa DOT Commission approval of RISE Application....................................................June 2021 Complete Roadway Design .....................................................................................June 15, 2021 Construction contract letting ........................................................................September 21, 2021 Notice to proceed to contractor .......................................................................... November 2021 Bridge construction complete ............................................................................. December 2023 Page 108 of 383 Attachment G I Non-RISE Financial Participation Certification The City of Waterloo has committed up to$1,723,952 in local matching funds towards reconstruction of the 11th Street Bridge. These funds will come from Local Option Sales Tax, City General Obligation Bonds,and Sanitary Sewer funds. The commitment is formalized in the resolution included as Attachment A. The City has also secured $3,413,750 in federal Competitive Highway Bridge Program funds, and $2,836,250 in City Bridge funds. Page 109 of 383 Attachment H I Non-Roadway Factors ............................................... LAND OWNERSHIP The new facility will be owned by Crystal Distribution, and the land for the new development is owned by the company. ........................................................................................................................................................................................................................... LABOR FORCE TRAINING All training of new employees will be done in-house by Crystal Distribution. .......................................................................................................................................................................................................................... ZONING The location for Crystal Distribution's new facility is within Waterloo city limits. The area is zoned M-1, Light Industrial. .......................................................................................................................................................................................................................... UTILITIES All utilities are in place at the location of the proposed new facility. ........................... FINANCING The City of Waterloo has committed up to$1,723,952 in local matching funds towards reconstruction of the 11th Street Bridge. These funds will come from Local Option Sales Tax, City General Obligation Bonds, and Sanitary Sewer funds. The commitment is formalized in the resolution included as Attachment A. The City has also secured $3,413,750 in federal Competitive Highway Bridge Program funds, and $2,836,250 in City Bridge funds. .......................................................................................................................................................................................................................... PERMITS Crystal Distribution will be required to obtain building, engineering, and planning permits through the City of Waterloo, and an Iowa DNR Storm Water Prevention Plan permit. Permits and status for the 11th Street Bridge are as follows: • NEPA, cleared • SHPO, cleared • Army Corps of Engineers 408 permit, expected to be in hand in June • Iowa DNR Storm Water Pollution Prevention Plan permit will be applied for as the project moves closer to construction Page 110 of 383 Attachment I I Total Capital Investment Building& Equipment $16,000,000 MidAmerican Energy gas main relocation $2,000,000 Total Capital Investment $18,000,000 Page 111 of 383 Attachment K I Associated Economic Development&Jobs Narrative DESCRIPTION OF ASSOCIATED ECONOMIC DEVELOPMENT AND JOBS—ITEM K Iowa law requires a number of factors be considered in assessing applications for RISE funding. To comply with this requirement,it is necessary that applicants provide additional information about the businesses and jobs that would be assisted by the requested RISE project funds. The following information must be provided for each business used to justify the project. Please note that all information supplied to the DOT is public information and cannot be held confidential. 1. Each business involved should prepare a narrative addressing the following points. The narrative should be attached to the application as"Item K." A. A description and history of the business,including the location of company headquarters,all current plants(both in-and out-of-state),and the number of full-time and part-time employees at each location. Established in 1979 in Waterloo,IA. Headquarters remain in Waterloo(100 employees). Other facilities include Mason City(6 employees)and Marshalltown(6 employees),IA. B. Data supporting historical and projected growth potential. C. The hourly wages and turnover rates for each current job classification. Job Classification Avg Hourly Rates Turnover Rate Hourly Production $14.00 <1% Hourly Office $15.00 0% Hourly Maintenance $22.00 0% D. The hourly wages,whether full-or part-time,and expected turnover rates for each future job created. Job Title Number of Jobs Created Starting Hourly Wage Meat Packing 65 $17.00 Total/Average: E. A description of employment conditions,including an itemized list and dollar value per employee of any job benefits,work environment,safety record,opportunity for advancement,etc. Health Insurance-$27.00/month Dental-$37.00/month 401K-$57.00/month Life Insurance-$31.00/month F. A list of any civil or criminal violations of state or federal law which the company has been charged with or convicted of during the last five years. Please include the violation and date,the agency which charged the violation,the outcome or resolution,and any penalties or settlement terms. None G. Percentage of in-state suppliers. 95% 1 Page 112 of 383 H. Iowa companies you expect to sell to which currently buy from non-Iowa companies and the percentage of your sales that will fall into this category. None I. Expected impact on import substitution. (Import substitution means replacing inputs,products or services previously provided by out-of-state firms or from out-of-state locations with Iowa inputs,products or services.) Revenue would increase by 25-35% J. Other Iowa companies that could be considered as your competitors. Nor Am Cold Storage,Des Moines Cold Storage K. Required environmental permits. EPA and DNR for having anhydrous ammonia as our refrigerant. 2. Briefly answer the following questions in the space provided. A. Is the company willing to give hiring preference to Iowa residents,or residents within a 30-mile radius,for the jobs created as a result of this project? Please provide a written plan describing the company's hiring procedure and priorities. Yes. The closer proximity that employees have to our facility,the easier it is for them to get to work each day. B. If the company has,within three years of application for assistance,acquired or merged with an Iowa corporation or company,has it made and will it continue to make a good-faith effort to hire the workers of the merged or acquired company? N/A C. What percentage of the company's total operating expenditures(including wages and salaries)will be spent within the state of Iowa? 95% D. Of the total dollar amount of annual sales,what is the expected percentage of out-of-state sales? 85-90% E. Are any other state funds being requested for the road or economic development project? If so,please list the source,amount requested,and purpose of funding. No 2 Page 113 of 383 I N RCOG Iowa Northland Regional Council of Governments April 14, 2021 RISE Program: Immediate Opportunity Iowa Department of Transportation Systems Planning Bureau 800 Lincoln Way Ames, IA 50010 To Whom it May Concern: RE: 11th Street Bridge Replacement RISE: Immediate Opportunity City of Waterloo As required, we have reviewed the above referenced project to ensure that it is consistent with the Black Hawk County Metropolitan Planning Organization's 2045 Long-Range Transportation Plan. Based on this review, we concur that the project is consistent with the goals and objectives of the Plan. The project specifically relates to the MPO goals to "increase the safety of the transportation system", "support an efficient transportation system", and "provide a high degree of multimodal accessibility and mobility". Furthermore, the project is specifically identified in the MPO's 2045 Long-Range Transportation Plan. The proposed project is also supported by the following FAST Act planning factors: • Support the economic vitality of the metropolitan area, especially by enabling global competitiveness, productivity, and efficiency • Increase the safety of the transportation system for motorized and non-motorized users • Increase the accessibility and mobility of people and for freight • Emphasize the preservation of the existing transportation system Should you have any questions or require additional information relating to this project, please contact me at your earliest convenience. Sincerely, k__ Kevin Blanshan Executive Director INRCOG I PARTNERS FOR PROGRESS Developing Strong Local Government through Regional Cooperation 229E Park Avenue I Waterloo Iowa 50703 1 P (319) 235-0311 I F (319) 235-2891 I wV0er04.0f(_383 Crystal Distribution Services, Inc. 1656 Sycamore Street 319 234-6606 P.O.Box 1744 Fax 319 233-9464 Waterloo, Iowa 50704 www.crystaldist.com April 30, 2021 Iowa Department of Transportation 800 Lincoln Way Ames, IA 50010 Dear Commissioners: As the owner of Crystal Distribution Services, I am writing to urge you to support funding opportunities for the 11th St. Bridge Replacement Project in Waterloo, IA. Crystal is a refrigerated warehousing operation located on Sycamore St. in downtown Waterloo, along the Cedar River, between the 18th St. and 11th St. bridges. We typically have 100-150 trucks moving in and out of our facility each day. The carriers primarily use the 18th St. bridge because of the weight restriction on the 11th St. Bridge. If this project moves forward, it will help the truckers have easier access to and from our facility and consequently help us grow our business by being a destination of choice since we would be a location that can better handle the daily flow of traffic. This is in addition to the other benefits of new downtown bridges such as increased quality of life for our neighborhood by enhancing pedestrian traffic, trail improvements and better overall lighting. We have several employees that walk or ride bikes to work, and I know that these improvements would make their commute safer and much more enjoyable. Crystal is continuing to expand on the former Rath Packing site. In fact, we are currently starting a $16,000,000 project that will allow for further growth of our business along with adding more employment in our area of Waterloo. This Bridge Replacement Project would help support our efforts to continue to strengthen our neighborhood. Page 115 of 383 Crystal Distribution Services, Inc. 1656 Sycamore Street 319 234-6606 Thank you for your consideration.T11 ht me know if I d�lpe6md further Water oo, Iowa 50704 www. rystaklist.com information as to why 1 feel the Waterloo Bridge Replacement Project is extremely important to our City's success. Sincerely, -�/, />t Thomas Poe President Crystal Distribution Services 1656 Sycamore St. Waterloo, IA 50703 319-274-4550 tpoe@crystaldist.com Page 116 of 383 CITY OF WATERLOO Council Communication Resolution approving Variance to Noise Ordinance request from Chris Kremer on behalf of UNI Gallagher Bluedom, in conjunction with the Orange Neighborhood Block party, to be held in Lichty Park on July 23, 2021, from 5:00 p.m. - 10:00 p.m., including a live band and use of a PA system. City Council Meeting: 6/21/2021 Prepared: 6/8/2021 ATTACHMENTS: Description Type ❑ Noise Variance Request- Block Party Backup Material Resolution approving Variance to Noise Ordinance request from Chris Kremer on behalf of UNI Gallagher Bluedorn, in conjunction with the SUBJECT: Orange Neighborhood Block party, to be held in Lichty Park on July 23, 2021, from 5:0012.m. - 10:00 p.m., including a live band and use of a PA system. Submitted by: Submitted By: Corbin Payne, Police Lieutenant Page 117 of 383 APPLICATION FOR VARIANCE TO NOISE ORDINANCE APPLICANT'S NAME: Chris Kremer for UNI Gallagher Bluedorn APPLICANT'S ADDRESS: 8201 Dakota St, Cedar Falls, IA 50614-0801 APPLICANT'S PHONE 4: 319-486-0005 ANTICIPATED DATE OF VARIANCE: Friday, July 23, 2021 NAME OF EVENT: Orange Neighborhood Block Party TIMES OF DAY OF VARIANCE: Spm - 1 Opm GEOGRAPHICAL LOCATION OF VARIANCE: Llchty Park, corner of Sidehill Dr and Grace Dr, Waterloo DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: nearest residence is approximately 350 feet from stage PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION,AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE,SUCH AS A BAND PLAYING,PA SYSTEM,ETC. 1 Band with PA system 2. Applicant's Signature 6/2/2021 Date CITY COUNCIL ACTION: Police Dept.Recommend ion APPROVAL: APPROVAL: Oe---�fL DENIAL: DENIAL: DECIBEL LEVEL: Page 118 of 383 APPLICATION FOR VARIANCE TO NOISE ORDINANCE APPLICANT'S NAME: Chris Kremer for UNI Gallagher Bluedorn APPLICANT'S ADDRESS: 8201 Dakota St, Cedar Falls, IA 50614-0801 APPLICANT'S PHONE#: 319-486-0005 ANTICIPATED DATE OF VARIANCE: Sunday, July 25, 2021 NAME OF EVENT: Maywood Neigborhood Block Party TIMES OF DAY OF VARIANCE: 2 p m - 7 p m GEOGRAPHICAL LOCATION OF VARIANCE: Maywood Park stage will be on corner of Milwaukee Ave and Roosevelt St DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: nearest residence is approx 130 ft away from stage PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION,AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE,SUCH AS A BAND PLAYING,PA SYSTEM,ETC. I Band with PA System 2. Applicant's Signature 6/2/2021 Date CITY COUNCIL ACTION: Police Dept.Recommendation APPROVAL: APPROVAL: DENIAL: DENIAL: DECIBEL LEVEL: Page 119 of 383 APPLICATION FOR VARIANCE TO NOISE ORDINANCE APPLICANT'S.NAME: Chris Kremer for UNI 1 Gallagher Bluedorn APPLICANT'S ADDRESS: 8201 Dakota Street, Cedar Falls, IA 50614-0801 APPLICANT'S PHONE#: 319-486-0005 ANTICIPATED DATE OF VARIANCE: Friday, June 25, 2021 NAMEOFEVENT: Greenbriar Neighborhood Block Party TIMES OF DAY OF VARIANCE: Spm to 10pm GEOGRAPHICAL LOCATION OF VARIANCE: open field nearest Cedar Bend St and Oakwood Drive DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: nearest residence to stage is approximately 390 feet PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE,SUCH AS A BAND PLAYING,PA SYSTEM,ETC. I band with PA system 2. Applicant's Signature 612121 Date CITY COUNCIL ACTION: Police Dept.Recommendation APPROVAL: APPROVAL: _. DENIAL: C� DENIAL: DECIBEL LEVEL: Page 120 of 383 APPLICATION FOR VARIANCE TO NOISE ORDINANCE APPLICANT'S NAME: Chris Kremer for UNI 1 Gallagher Bluedorn APPLICANT'S ADDRESS: 8201 Dakota Street, Cedar Falls, IA 50614-0801 APPLICANT'S PHONE#: 319-486-0005 ANTICIPATED DATE OF VARIANCE: Saturday, ,lune 19, 2021 NAMEOFEVENT: Gallagher Bluedorn Block Party TIMES OF DAY OF VARIANCE: Spm - 1 Opm GEOGRAPHICAL LOCATION OF VARIANCE. Park at East 4th St and Lester Waterloo, IA - Stage will be near Lester and N Barclay DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: appox 150 ft to nearest residence, stage will face away from residence PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION,AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE,SUCH AS A BAND PLAYING,PA SYSTEM,ETC. 1 Band Playing with PA system 2. Applicant's Signature 612/2021 Date CITY COUNCIL ACTION: Police Dept.Recommendation APPROVAL: APPROVAL: - - DENIAL: DENIAL: DECIBEL LEVEL: Page 121 of 383 APPLICATION FOR VARIANCE TO NOISE ORDINANCE APPLICANT'S NAME: Chris Kremer for UNI Gallagher Bluedorn APPLICANT'S ADDRESS: 8201 Dakota Street, Cedar Falls, IA 50814-0801 APPLICANT'S PHONE#: 319-486-0005 ANTICIPATED DATE OF VARIANCE: Sunday, August 22, 2021 NAME OF EVENT: Kinglsey Neighborhood Block Party TIMES OF DAY OF VARIANCE: 7 p m to 10 p m GEOGRAPHICAL LOCATION OF VARIANCE: Byrnes park nearest to Campbell Ave and Byrnes Swimming Pool DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: nearest residence will be approx 180 ft from stage PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE,SUCH AS A BAND PLAYING,PA SYSTEM,ETC. 1 Band with PA system z. Applicant's Signature 612121 Date CITY COUNCIL ACTION: Police Dept.Recommendation APPROVAL: APPROVAL: DENIAL: DENIAL: DECIBEL LEVEL; O Page 122 of 383 CITY OF WATERLOO Council Communication Resolution approving Variance to Noise Ordinance request from Cedar Valley Irish Cultural Association, in conjunction with the Iowa Irish Fest event, to be held on August 6-8, 2021, in and around Lincoln Park and surrounding streets to include a noise variance for the duration of the festival. City Council Meeting: 6/21/2021 Prepared: 6/8/2021 ATTACHMENTS: Description Type ❑ Noise Variance Request- Irish Fest Backup Material Resolution approving Variance to Noise Ordinance request from Cedar SUBJECT: Valley Irish Cultural Association, in conjunction with the Iowa Irish Fest event, to be held on August 6-8, 2021, in and around Lincoln Park and surrounding streets to include a noise variance for the duration of the festival. Submitted by: Submitted By: Corbin Payne, Police Lieutenant Page 123 of 383 TL- n .' APPLICATION n FOR L '. VARIANCI TO NOISE ORDINANCE APPLICANT'S NAND: APPLICANT'S ADDRESS: 4PPLICANT'S PHONE##. ANTICIPATED DATE OF VARIANCE: �f-In 4� o1N AME OF EVENT: :TIMES OF DAY OF VARIANCE: i d ��gLA, 14 GEOGRAPHICAL LOCATION OF VARIANCE: M 1 0S L1-k t DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: l.'4EASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE, SUCH AS A BAND PLAYING,PA SYSTEM,ETC, Applicant's Signature Date CITY COUNCIL ACTION: Police Dept. Recoimnenda 'on APPROVAL: __— APPROVAL: DENIAL: t DENIAL: DECIBEL LEVEL: __.. . Page 124 of 383 CITY OF WATERLOO Council Communication Resolution approving Variance to Noise Ordinance request from Akeem Carter, in conjunction with the 1 Love 1 Community event, to be held on August 21, 2021, in Lincoln Park from 4:00 p.m. - 9:00 p.m., including a DJ and use of a PA system. City Council Meeting: 6/21/2021 Prepared: 6/8/2021 ATTACHMENTS: Description Type ❑ Noise Variance Request-A. Carter Backup Material Resolution approving Variance to Noise Ordinance request from Akeem SUBJECT: Carter, in conjunction with the 1 Love 1 Community event, to be held on August 21, 2021, in Lincoln Park from 4:0012.m. - 9:0012.m., including a DJ and use of a PA system. Submitted by: Submitted By: Corbin Payne, Police Lieutenant Page 125 of 383 APPLICATION FOR VARIANCE TO NOISE ORDINANCE APPLICANT'S NAME: Akeem Carter APPLICANT'S ADDRESS; 2540 Burton Ave Waterloo IA 50703 APPLICANT'S PHONE 4: 833 537-8785 ANTICIPATED DATE OF VARIANCE: Saturday August 21st, 2021__ NAME OF EVENT: 1 Love 1 Community TIMES OF DAY OF VARIANCE: 1600-2100 GEOGRAPHICAL LOCATION OF VARIANCE: Downtown Waterloo, Lincoln Park DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: Less than. 1 mile PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYSTEM, ETC. The event 1 Love 1 Communit is a family friendly even hosted by Tunnel Light Fitness. The amplified.sound would be the event having a D' play music from 1600-2100. The DJ would have for 2 large speakers. The music would consist of alleg mes with no profanity, Applicant's Signature Date CITY COUNCIL ACTION: Police Dept, Recommendation APPROVAL: APPROVAL: DENIAL: DENIAL: DECIBEL LEVEL: Page 126 of 383 CITY OF WATERLOO Council Communication Resolution approving award of bid to KW Electric, Inc. of Cedar Falls, Iowa, in the amount of$699,750, and approving the contract contact, bond and certificate of insurance in conjunction with the Downtown Traffic & Fiber Optic Interconnect Project and authorizing the Mayor to execute said documents. City Council Meeting: 6/21/2021 Prepared: 6/9/2021 Resolution approving award of bid to KW Electric. Inc. of Cedar Falls, Iowa, in the amount of$699.750, and approving the contract contact, bond SUBJECT: and certificate of insurance in conjunction with the Downtown Traffic & Fiber Optic Interconnect Project and authorizing the Mayor to execute said documents. Submitted by: Submitted By:Mohammad Elahi, Traffic Engineer Recommended Action: Approve Resolution Summary Statement: This awards a contract to KW Electric who is the low bidder. Expenditure Required: $699,750.00 Iowa DOT SWAP funds grant $496,000 Source of Funds: and GO bond funds. Policy Issue: Strategy 2.2: Enlist all City Department and staff members in efforts to promote a safer community. Alternative: none The project completes part of downtown signals that are not connected to Background Information: the fiber network and/or do not have cameras. All cameras and controllers will be connected to the traffic control room. Page 127 of 383 CITY OF WATERLOO Council Communication Resolution approving award of bid to Lodge Construction, Inc., of Clarksville, Iowa, in the amount of $312,862.50, and approving the contract, bonds and certificate of insurance, in conjunction with the FY 2021 Upton Avenue and Carriage Hill Drive Stormwater Improvements, Contract No. 1010, and authorizing the Mayor and City Clerk to execute said documents. City Council Meeting: 6/21/2021 Prepared: 6/9/2021 Resolution approving award of bid to Lodge Construction, Inc., of Clarksville, Iowa, in the amount of$312,862.50, and approving the contract, SUBJECT: bonds and certificate of insurance, in conjunction with the FY 2021 Upton Avenue and Carriage Hill Drive Stormwater Improvements, Contract No. 1010, and authorizingthe e Mayor and City Clerk to execute said documents. Submitted by: Submitted By:Wayne Castle, PLS, PE,Associate Engineer Source of Funds: Page 128 of 383 CITY OF WATERLOO Council Communication Motion approving Final Quantity Summary for a net decrease of$12,708.62, in conjunction with the Waterloo Regional Airport Water Main Improvements -Phase I, Contract No. 1033, and authorizing the Mayor and City Clerk to execute said document. City Council Meeting: 6/21/2021 Prepared: 6/9/2021 ATTACHMENTS: Description Type ❑ Final Quantity Summary- Midwest Concrete, Inc. Backup Material Motion approving Final Quantity Summary for a net decrease of$12.708.62. SUBJECT: in conjunction with the Waterloo Regional Airport Water Main Improvements - Phase 1, Contract No. 1033, and authorizing the Mayor and City Clerk to execute said document. Submitted by: Submitted By:Wayne Castle, PLS, PE,Associate Engineer This is the accumulated amount of adjustments from original to final Summary Statement: quantities that were determined necessary during the construction of the project, which results in a net decrease to the total project cost. Source of Funds: TIFF Page 129 of 383 FINAL.QUANTITY ADJUSTMENT Owner City of Waterloo Date: 5/25/2021 Project Waterloo Airport Water Main-Phase Owner's Contract No. 1033 Contractor: Midwest Concrete,Inc. Date of Contact Start 10/6/2020 Contract Amount: $ 254,230.32 You are directed to make the following changes in the Contract Documents. Description: 2 Replacement of Unsultable Backfill Materials $ 26.00 /CY x -273 LF $ (7,098.00) 20 121n Wattles $ 2.70 /LF x -1.410.6 LF $ (3,808.62) 22 Urban Seed Mix-Permanent $ 3,800.00 /AC x -0.33 AC $ (1,254.00) 23 Urban Seed Mix-Temporary $ 500.00 /AC x -0.34 AC $ (170.00) 24 Rural Seed Mix-Temporary $ 500.00 /AC x -0.9 AC $ (450,00) TOTALADDITIONS $ (12,780.62) Reason for Change Order 2 Reduction In completed quantity. 20 Reduction In completed quantity. 22 Reduction In completed quantity. 23 Reduction In completed quantity. 24 Reduction In completed quantity. CONTRACT PRICE CONTRACT TIMC To Substantial To Final Completion Completion Original: $ 254,230.32 Original Completion Date: 11/20/2020 12/18/2020 Previous C.O.s(ADD/DEDUCT) $ 357.56 This C.O.(ADD/DEDUCT) $ (12,780.62) Revised Completion Date: 12/23/2020 5/3/2021 Contract Price with all approved .Change Orders: $ 241,807.26 It Is agreed by the Contractor that this Change Order includes any and all costs associated with or resulting from the change(s)ordered herein, Including all Impact,delays,and acceleration costs. Other than the dollar amount and time allowance listed above,there shall be no further time or dollar compensation as a result of this Change Order. THIS DOCUMENT SHALL BECOME AN AMENDMENT TO THE CONTRACT AND ALL STIPULATIONS AND COVENANTS OF THE CONTRACT SHALL APPLY HERETO. APPROVED• — B 1_ f Vcaner(Authorized Signature) Date CCEPTED: Contractor(Authorized Signature) Date ACCEPTED: BY: 2LL 2' 5/25/2021 AECOM Date CITY OF WATERLOO AECOM 60633175 _ BY: Project No. Final Qty Adj Mayor Date ATTEST: City Clerk Date Page 130 of 383 CITY OF WATERLOO Council Communication Resolution approving Completion of Project and Recommendation of Acceptance of Work for work performed by Midwest Concrete, Inc., of Peosta, Iowa, in the amount of$241,807.26, in conjunction with the FY 2020 Waterloo Regional Airport, Water Main Improvements - Phase 1, Contract No. 1033, and receive and file a two-year maintenance bond. City Council Meeting: 6/21/2021 Prepared: 6/9/2021 ATTACHMENTS: Description Type ❑ Cont 1033 Maintenance Bond Cover Memo Resolution approving Completion of Project and Recommendation of Acceptance of Work for work performed by Midwest Concrete, Inc.. of SUBJECT: Peosta. Iowa, in the amount of 5241,807.26, in conjunction with the Waterloo Regional Airport, Water Main Improvements - Phase I, Contract No. 1033, and receive and file a two-year maintenance bond. Submitted by: Submitted By: Jamie Knutson, PE, City Engineer Midwest Concrete, Inc. has completed the above referenced project in accordance with the plans and specifications. Summary Statement: Transmitted also to the Clerk's Office is the Maintenance Bond that guarantees to remedy any defects in workmanship or materials that may develop in said work within a period of two (2)years from the date of the acceptance of the work under said contract. Source of Funds: TIFF Page 131 of 383 WEST BEND A MUTUAL INSURANce COMPANY' Bond Number 2444793 Maintenance Bond That Midwest Concrete. Inc. of 9835 Cottingham Rd,Peosta IA 52068 as Principal, hereinafter called Principal, and WEST BEND MUTUAL INSURANCE COMPANY of Wisconsin, with its principal office in the City of Middleton, Wisconsin, and duly authorized and licensed to do business in the State of IA as Surety, hereinafter called Surety, are held and firmly bound unto City of Waterloo, Iowa as Obligee, hereinafter called Owner, for the use and benefit of claimants as hereinafter provided in the amount of Two Hundred FortV-One Thousand Eight Hundred Seven Dollars and Twenty-Six Cents Dollars ($ 241,807.26 ), for the payment whereof Principal and Surety bind themselves, their heirs, executors, administrators, successors and assigns,jointly and severally, firmly by these presents. WHEREAS, the Principal and Obligee entered into a written contract on the day of 120 for the Waterloo Regional Airport Water Main Improvements-Phase I, Contract No. 1033 all in accordance with the plans and specifications prepared by AECOM and WHEREAS, said contract provides that the Principal will furnish a bond to guarantee, for the period of 02 year(s) after approval of the final estimate on said job, by the owner, against all defects in workmanship which may become ap- parent during said period, and WHEREAS, the said contract has been completed and was approved on 120 NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that, if the Principal shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective workmanship which becomes apparent during the period of year(s) from and after 120 then this obligation shall be null and void; otherwise it shall remain in full force and effect. Signed and Sealed this day of ,20 Principal: Midwest Concrete, Inc. By: (SEAL) Witness: Name Typed: Ryan Coates Owner Title Surety: We B It n u I surance mpany By: __ (SEAL) Witness: Name Typed: Nicole Hermse , Attorney-In-ract Title MICHIGAN ONLY: This policy is exempt from the filing requirements of Section 2236 of the Insurance Code of 1956, 1956 PA 218 and MCL 500.2236. NB 0014 11 17 Page 1 of 1 PO Box 620976 I Middleton,WI 53562 1 Phone:(608)410-3410 1 Fax:(877)674-2663 1 www.thesilverlining.com Page 132 of 383 WESTBEND TI-`1E SILVER LINING'"' A MUTUAL INSURANCE COMPANY' Bond No. 2444793 POWER OF ATTORNEY Know all men by these Presents,That West Bend Mutual Insurance Company,a corporation having its principal office in the City of West Bend,Wisconsin does make,constitute and appoint: Nicole Hermsen lawful Attorney(s)-in-fact,to make, execute, seal and deliver for and on its behalf as surety and as its act and deed any and all bonds, undertakings and contracts of suretyship, provided that no bond or undertaking or contract of suretyship executed under this authority shall exceed In amount the sum of: Seven Million Five Hundred Thousand Dollars($7,500,000) This Power of Attorney is granted and is signed and sealed by facsimile under and by the authority of the following Resolution adopted by the Board of Directors of West Bend Mutual Insurance Company at a meeting duly called and held on the 21st day of December, 1999. Appointment of Attorney-In-Fact. The president or any vice president,or any other officer of West Bend Mutual Insurance Company may appoint by written certificate Attorneys-In-Fact to act on behalf of the company in the execution of and attesting of bonds and undertakings and other written obligatory instruments of like nature. The signature of any officer authorized hereby and the corporate seal may be affixed by facsimile to any such power of attorney or to any certificate relating therefore and any such power of attorney or certificate bearing such facsimile signatures or facsimile seal shall be valid and binding upon the company,and any such power so executed and certified by facsimile signatures and facsimile seal shall be valid and binding upon the company in the future with respect to any bond or undertaking or other writing obligatory in nature to which it is attached. Any such appointment may be revoked,for cause,or without cause,by any said officer at any time. In witness whereof,the West Bend Mutual Insurance Company has caused these presents to be signed by its president undersigned and its corporate seal to be heret�oJ duly attested by its secretary this 22nd day of Se tember,2017. Attest ..:,, ,: Christopher C.Z gait oo ?o�ax Kevin A. Steiner Secretary ' °' Chief Executive Officer/President State of Wisconsin County of Washington On the 22nd day of September,2017, before me personally came Kevin A. Steiner,to me known being by duly sworn,did depose and say that he resides in the County of Washington, State of Wisconsin;that he is the President of West Bend Mutual Insurance Company, the corporation described in and which executed the above instrument;that he knows the seal of the said corporation;that the seal affixed to said instrument is such corporate seal;that is was so affixed by order of the board of directors of said corporation and that he signed his name thereto by like order. , d <, yE ': Juli A. nedurn Pusuc * Senior orporate Attorney max wts°� Notary Public,Washington Co.,WI My Commission is Permanent The undersigned,duly elected to the office stated below, now the incumbent in West Bend Mutual Insurance Company,a Wisconsin corporation authorized to make this certificate, Do Hereby Certify that the foregoing attached Power of Attorney remains in full force effect and has not been revoked and that the Resolution of the Board of Directors,set forth in the Power of Attorney is now in force, Signed and sealed at West Bend,Wisconsin this day of Heather Dunn w Nice President—Chief Financial Officer Notice: Any questions concerning this Power of Aitorrey may&6'directed to the Bond Manager at NSI,a division of West Bend Mutual Insurance Company, 1900 S.1811,Ave. West Bend,WI 53095 1 ph(262)334-6430 i 1-300-236-5004 1 fax(262) 338-5058 1 www.the silverlining.com Page 133 of 383 CITY OF WATERLOO Council Communication Resolution approving request of Brandon Johnson for a waiver for a concrete driveway, located at 225 Auburn Street, with the elimination of the sidewalk section due to inability to meet grade requirements. City Council Meeting: 6/21/2021 Prepared: 6/9/2021 Resolution approving request of Brandon Johnson for a waiver for SUBJECT: a concrete driveway, located at 225 Auburn Street, with the elimination of the sidewalk section due to inability to meet grade requirements. Submitted by: Submitted By: Jamie Knutson, PE, City Engineer Recommended Action: Recommended for approval by the City Engineer. Attached is a request for construction of a concrete driveway with the elimination of the sidewalk section due to the inability to meet requirements of the driveway and sidewalk specifications, Section 18, to be located at 225 Auburn Street. I have reviewed this request and recommend its approval subject to the following provisions: Summary Statement: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. This is a waiver of the City's Standard Specifications for Driveway Background Information: Construction. It requires Council approval so that it can be recorded to the property, so that the waiver requirements run with the property ownership. Legal Descriptions: CLYDE MILLER HEIGHTS LOT 14 BL K 3 Page 134 of 383 CITY OF WATERLOO Council Communication Resolution approving request of Matthew Gibbon for a waiver for a concrete driveway, located at 231 Lichty Blvd., with the elimination of the sidewalk section due to inability to meet grade requirements. City Council Meeting: 6/21/2021 Prepared: 6/9/2021 ATTACHMENTS: Description Type ❑ DW Waiver 231 Lichty Blvd Cover Memo Resolution approving request of Matthew Gibbon for a waiver for SUBJECT: a concrete driveway, located at 231 Lichty Blvd., with the elimination of the sidewalk section due to inability to meet grade requirements. Submitted by: Submitted By: Jamie Knutson, PE, City Engineer Recommended Action: Recommended for approval by the City Engineer. Attached is a request for construction of a concrete driveway with the elimination of the sidewalk section due to the inability to meet requirements of the driveway and sidewalk specifications, Section 18, to be located at 231 Lichty Blvd. I have reviewed this request and recommend its approval subject to the following provisions: Suininary Statement: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. This is a waiver of the City's Standard Specifications for Driveway Background Information: Construction. It requires Council approval so that it can be recorded to the property, so that the waiver requirements run with the property ownership. Legal Descriptions: LICHTY ORANGE ADDITION LOT 26 Page 135 of 383 WAIVER Date: Honorable Mayor and City Council City Hall Waterloo, IA 50703 Council Persons: s I hereby request a waiver to the driv way and sidewalk specifications for the construction of a e- driveway or sidewalk located at concrete,or asphalt) (Address) This waiver is needod because of: special surface texture to be used on the concrete approach (i.e.,exposed aggregate, brick stamped pattern, paving brick). _ elimination of the sidewalk section due to the inability to meet the grade requirements. elimination of the sidewalk section for asphalt driveways. placement of a driveway or sidewalk on city right-of-way on an unimproved street. Other: I agree to the following: 1. To remove and replace this driveway to an official elevation at no additional expense to the City of Waterloo at such time that sidewalk is constructed. 2. To remove and replace the private driveway, as needed,to an official elevation at no additional expense to the City of Waterloo at such time that curb and gutter is constructed. 3. To pay for any additional expenses for the replacement of any such textured driveway or sidewalk that has been removed for any City of Waterloo project. 4. To employ a bonded contractor who shall obtain a permit from the office of the City Engineer. S. To have the driveway constructed according to the specifications and pollcies of the City Engineer and under his supervision. S. This waiver is for this property only. Attached herewith is a payment in the amount of seven dollars ($7,00) for the purpose of recording this agreement, Respectfully submitted,M a4 w ' rl/-In ', n Printed Name of Property Owner Signature of/Property Owner Page 136 Of 3834 CITY OF WATERLOO Council Communication Request from Larry Krienert for a waiver to use colored concrete in the sidewalk section of the concrete approach located at 125 Sidehill Drive. City Council Meeting: 6/21/2021 Prepared: 6/9/2021 ATTACHMENTS: Description Type ❑ DW Waiver 125 Sidehill Dr Cover Memo SUBJECT: Request from Larry Krienert for a waiver to use colored concrete in the sidewalk section of the concrete approach located at 125 Sidehill Drive. Submitted by: Submitted By: Jamie Knutson, PE, City Engineer Recommended Action: Recommendation of approval by the City Engineer. This waiver is needed because homeowner is wanting to use colored concrete in the sidewalk section of the concrete approach. I have reviewed this request and recommend its approval subject to the following provisions: 1. Work to be performed by an approved and bonded contractor. Summary Statement: 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer and at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. Legal Descriptions: LICHTY FOURTH ORANGE ADDITION LOT 51 Page 137 of 383 WAIVER "{��?` &; PV e''S Crate: Honorable Mayor and City Council City Hall ? �u 91 ' Waterloo, IA 50703 sI&r5 Council Persons. 1 hereby request a waiver to thedriveway and sidewalk specifications for the construction of a �_('-1 E driveway or sidewalk located at (concrete) or asphalt) Iz'S 5 FI�r l i ,v (Address) This Waiver is needed because of. special surface texture to be used on thea concret approach pproach (i.e,,exposed aggregate, brick stamped pattern, paving brick). C-4a c&xocre!e 1 elimination of the sidewalk section due to the inability to meet the grade requirements. elimination of the sidewalk section for asphalt driveways. placement of a driveway or sidewalk on City right-of-way on an unimproved street. i Other, I agree to the following: g .i .I 'i. To remove and replace this driveway to an official elevation at no additional expense to the City of Waterloo at such time that sidewalk is constructed. 2. To remove and replace the private driveway, as needed,to an official elevation at no additional expense to the City of Waterloo at such time that curb and gutter is constructed. 3. To pay for any additional expenses for the replacement of any such textured driveway or � sidewalk that has been removed for any City of Waterloo project. 4. To employ a bonded contractor who shall obtain a permit from the offico of the City Engineer. 3 5. To have the driveway constructed according to the specifications and policies of the City t Engineer and under his supervision. 6. This waiver is for this property only. Attached herewith is a payment in the amount of seven dollars ($7.00) for the purpose of recording this agreement. Respectfully submitted, 1 4qr V *-,w Printed Nanie of Property Owner Signatur. f Property Owner s Page 138 of 383 N CITY OF WATERLOO Council Communication Motion approving Recycling Yard License Applications as listed in Exhibit A. City Council Meeting: 6/21/2021 Prepared: 6/9/2021 ATTACHMENTS: Description Type ❑ Exhibit A. Backup Material SUBJECT: Motion approving Recycling Yard License Applications as listed in Exhibit A. Submitted by: Submitted By: Kelley Felchle, Cie Clerk Page 139 of 383 EXHIBIT A Application for Recycling Yard License • A-Line EDS, Inc., 808 Dearborn Avenue. • A-Line Iron & Metals, 1500 David Street. • New Deal Auto Salvage, LLC, 612 Power Street. • Jones Metals, 2452 Burton Avenue. • Pat's Auto Salvage, LLC, 945 Lowell Avenue. • Pat's Auto Salvage, LLC, 1003 Lowell Avenue. • Plum's R&B, 2636 WCF and N Drive. • Quail's Auto Salvage, 202 Glendale Street. • R's Recycling, 3124 Glendale Street. • Waterloo Auto Parts, Inc., 1501 Grandview Avenue. • Waterloo Auto Parts, Inc., 1524 Grandview Avenue. • Weekley's Recycling, 105 Dunham Place. • Wilber Auto Body & Salvage, 2220 Easton Avenue. Page 140 of 383 CITY OF WATERLOO Council Communication Motion approving Theatre License Permit Applications as listed in Exhibit A. City Council Meeting: 6/21/2021 Prepared: 6/9/2021 ATTACHMENTS: Description Type ❑ Exhibit A. Backup Material SUBJECT: Motion approving Theatre License Permit Applications as listed in Exhibit A. Submitted by: Submitted By: Kelley Felchle, Cie Clerk Page 141 of 383 EXHIBIT A Theatre License Permit Applications. • Marcus Midwest, LLC, 2450 Crossroads Boulevard • Mini Cinema 16, 315 E. 4th Street • Fantasy Island Amusement, 1850 W. Airline Hwy • Romantix Adult Emporium, 1507 La Porte Road Page 142 of 383 CITY OF WATERLOO Council Communication Motion approving Cigarette/Tobacco Permit renewal applications as listed in Exhibit A, and authorizing the City Clerk to approve any Cigarette/Tabacco applications received and paid for, between June 21, 2021 and July 2, 2021. City Council Meeting: 6/21/2021 Prepared: 6/10/2021 ATTACHMENTS: Description Type ❑ Exhibit A-2021-2022 Tobacco Permits Backup Material Motion approving Cigarette/Tobacco Permit renewal applications as listed in SUBJECT: Exhibit A, and authorizing the City Clerk to approve any Cigarette/Tabacco applications received and paid for, between June 21. 2021 and July 2, 2021. Submitted by: Submitted By: Kelley Felchle, Cie Clerk Page 143 of 383 CITY OF WATERLOO Council Communication Motion to approve application for Fireworks Display at Sunnyside Country Club, 1600 Olympic Drive, on July 4, 2021, from 10:00 p.m. - 10:30 p.m. City Council Meeting: 6/21/2021 Prepared: SUBJECT: Motion to approve application for Fireworks Display at Sunnyside Country Club, 1600 Olympic Drive, on July 4, 2021, from 10:00 p.m. - 10:30 p.m. Submitted by: Submitted By:Pat Treloar, Fire Chief Page 144 of 383 CITY OF WATERLOO Council Communication Motion to approve Application for Fireworks Display at the National Cattle Congress Grounds, in conjunction with the Reels & Wheels Drive-In Movie event to be held on June 25 & 26 and July 9, 10, 23 & 24, 2021, beginning at approximately 9:15 p.m. and lasting 5-10 minutes. City Council Meeting: 6/21/2021 Prepared: 6/10/2021 Motion to approve Application for Fireworks Display at the National Cattle SUBJECT: Congress Grounds, in conjunction with the Reels & Wheels Drive-In Movie event to be held on June 25 & 26 and July 9, 10, 23 & 24, 2021, beginning at approximately 9:15 p.m. and lasting 5-10 minutes. Submitted by: Submitted By:Pat Treloar, Fire Chief Page 145 of 383 CITY OF WATERLOO Council Communication Motion to approve application for Mayor's Fireworks Display at Park Avenue Bridge on July 3, 2021 beginning at 10:00 p.m. and lasting approximately 20 minutes. City Council Meeting: 6/21/2021 Prepared: 6/10/2021 Motion to approve application for Mayor's Fireworks Display at Park SUBJECT: Avenue Bridge on July 3, 2021 beginning at 10:00 p.m. and lasting approximately 20 minutes. Submitted by: Submitted By:Pat Treloar, Fire Chief Page 146 of 383 CITY OF WATERLOO Council Communication Motion to approve Application for Fireworks Display at the Bambooridge Camp Ground, in conjunction with the July 4th Celebration, to be held on July 3, 2021 with an alternate date of July 4, 2021, beginning at approximately 9:20 p.m. and lasting 15 minutes. City Council Meeting: 6/21/2021 Prepared: 6/18/2021 Motion to approve Application for Fireworks Display at the Bambooridge SUBJECT: Camp Ground, in conjunction with the July 4th Celebration, to be held on July 3, 2021 with an alternate date of July 4, 2021, be ig nning at approximately 9:20 p.m. and lasting 15 minutes. Submitted by: Submitted By:Kelley Felchle, City Clerk Page 147 of 383 CITY OF WATERLOO Council Communication Motion approving Change Order No. 1 for a total increase of the project of$336,220, for the continued reconstruction of Taxiway B at Waterloo Regional Airport, supported at 100%by the Federal Aviation Administration, which takes the cost of this phase of the project from$4,116,725 to $4,452,945 due to quantity adjustments of materials based on field measurements. City Council Meeting: 6/21/2021 Prepared: 6/8/2021 ATTACHMENTS: Description Type ❑ Change Order#1 - Signed Backup Material Motion approving Change Order No. 1 for a total increase of the project of $336,220, for the continued reconstruction of Taxiway B at Waterloo SUBJECT: Regional Airport, supported at 100%by the Federal Aviation Administration, which takes the cost of this phase of the project from$4,116,725 to $4.452,945 due to quantity adjustments of materials based on field measurements. Submitted by: Submitted By: Keith Kaspad Airport Director Recommended Action: Approve the request from Airport Staff and direct the Mayor to sign the Change Order document. Summary Statement: This change order provides additional quantities of construction materials for the continued reconstruction of Taxiway B at Waterloo Regional Airport. Expenditure Required: Cost of the Change Order for additional field measured quantities of construction product for a total of: $336,220.00. Federal Aviation Administration supports this Change Order at 100%, Source of Funds: thereby not requiring any additional cost for the completion of this project by the City of Waterloo. Policy Issue: Continues to provide cost efficiencies for the City of Waterloo for the cost to reconstruct this airport taxiway. Alternative: No alternatives were selected for this request by Airport Staff. The timing of this Change Order is critical to keep the project somewhat on schedule for completion of this taxiway this summer. As a condition of the FAA Grant that the FAA issued to the City of Waterloo, this Change Order is just over 6.0% of the project-which, with Background Information: this project being funded in combination with multiple years (5) ofALO's annual FAA funding, and FAA CARES Act funds, the FAA has allowed this Change Order also to be covered under the grant at 100% - as such, Staff anticipates as this project is completed and moves towards completion Page 148 of 383 of administrative "Close Out" of Grant No:46, a grant amendment may be required. Legal Descriptions: Not Applicable for this request by Staff. Page 149 of 383 CHANGE ORDER NO. 1 Owner: Waterloo Regional Airport,City of Waterloo,Iowa Date: June 4,2021 Project: Reconstruct West Terminal Apron & Clean/Reseal Joints East Terminal Apron, Reconstruct Taxiway B East of Runway 18/36 and Tree Removals Reconstruct Taxiway C South of Runway 12/30 Runway Safety Area Owner's Contract No. FAA AIP Project No.3-19-0094-046 Contractor: Cedar Valley Construction Co. LLC Date of Contract Start: April 6,2021 You are directed to make the following changes in the Contract Documents. Description: Item toDescription Unit Unit Price Quantity Amount 11 Unclassified Excavation CY $10.00 1,150 $ 11,500.00 12 Subbase Course CY $61.00 (480) ($29,280.00) 13 Crushed Aggregate Base—6 Inch SY $20.00 17,700 $354,000.00 Total Change Order $ 336,220.00 Reason for Change Order: 11 —Quantity adjusted based on field measurements 12—Quantity adjusted based on field measurements 13—Quantity adjusted based on field measurements ALO FAA AIP 3-19-0094-047 CO-1 Project No—60642636 1 Page 150 of 383 CONTRACT PRICE CONTRACT TIMES(Calendar Days) To substantial To final completion completion Original: $ 4,116,725.00 Original: 150 Previous C.O.s(DEDUCT):$ 0.00 Previous C.O.s(ADD): 0 This C.O. (ADD): $ 336,220.00 This C.O. (ADD): 0 Contract Price with all REVISED: 150 approved Change Orders: $ 4,452,945.00 It is agreed by the Contractor that this Change Order includes any and all costs associated with or resulting from the change(s)ordered herein,including all impact,delays,and acceleration costs. Other than the dollar amount and time allowance listed above,there shall be no further time or dollar compensation as a result of this Change Order. THIS DOCUMENT SHALL BECOME AN AMENDMENT TO THE CONTRACT AND ALL STIPULATIONS AND COVENANTS OF THE CONTRACT SHALL APPLY HERETO. RECOMMENDED: By: 3 1 , 6/16/2021 Engineer(Authorized Signature) Date APPROVED: By: Owner(Authorized Signature) Date ACCEP By: to//5-12c)2-( Contractor uthorized Signature) Date ALO FAA AIP 3-19-0094-047 CO-1 Project No—60642636 2 Page 151 of 383 CITY OF WATERLOO Council Communication Bonds. City Council Meeting: 6/21/2021 Prepared: ATTACHMENTS: Description Type ❑ Bonds for council approval 6.21.2021 Backup Material SUBJECT: Bonds. Page 152 of 383 BONDS FOR COUNCIL APPROVAL June 21, 2021 RIGHT OF WAY CONSTRUCTION BOND AMOUNT $15,000.00 IA5587121 A&T CONCRETE AND MASONRY, LLC INDEPENDENCE, IA ANDREW MILLS AND MILLS ROOFING & CONSTRUCTION WATERLOO, IA 65522710 ANDREW SHOWALTER DBA PLANETARY INVESTMENTS WATERLOO, IA 7901056539 BEARD'S PLUMBING, EXCAVATION, &SEPTIC, LLC GRUNDY CENTER, IA 3470248 CHRIS WAGNER DENVER, IA 61719969 D.C. CORPORATION WATERLOO, IA 72370247 DUSTIN MARRS WATERLOO, IA 7901070277 ELIFONSO MARTINEZ WATERLOO, IA 65519990 LARRY KRIENERT WATERLOO, IA 65526863 RYAN TORRES WATERLOO, IA IA5457413 WNADGL, LLC (DALTON) CEDAR FALLS, IA 65538097 TONY BARKER CONSTRUCTION WATERLOO, IA Page 153 of 383 CITY OF WATERLOO Council Communication Lease agreement for a ten-year period with the option for two (2) five-year renewals, with the University of Northern Iowa, to lease 800 Sycamore Street for the Center for Urban Education(UNICUE). City Council Meeting: 6/21/2021 Prepared: 6/8/2021 ATTACHMENTS: Description Type ❑ Lease Agreement Backup Material ❑ Map Backup Material Motion to receive and file proof of publication of notice of public hearing_ HOLD HEARING -No comments on file. SUBJECT: Resolution approving a lease agreement for a ten-year period with the option for two 2) five-year renewals, with the University of Northern Iowa. to lease 800 Sycamore Street for the Center for Urban Education(UNICUE), with a lease amount per month of$6.035.08. Submitted by: Submitted By:Noel Anderson, Community Planning and Development Director Recommended Action: Approval The University of Northern Iowa(UNI) originally entered into a lease agreement with the City in 2001 to rent 800 Sycamore Street for UNICUE. The ten years and two five year renewals of the initial agreement have been exercised by UNI and the last five year renewal of that agreement ends on August 21, 2021. UNI desires to enter into another ten year lease agreement that would expire on August 20, 2031, and the option for two five year Summary Statement: renewals, which could keep the building leased till 2041. The rental amount per month is $6,035.08, equating to $72,420.96 in lease revenue per year for the City. UNICUE has had a presence in Downtown Waterloo for many year and it provided positive impact to the City. Since this is a request to lease City property for three or more years, a public hearing is necessary. Expenditure Required: None Source of Funds: N/A Policy Issue: Property Management In 2017 an amendment to the lease agreement was passed to clarify which Background Information: party is responsible for certain maintenance needs and it is detailed in the attached agreement. Page 154 of 383 Those parts of Lots Nos. Two (2), Three(3), Six(6), Seven (7) and Ten(10)in Block No. One(1) in the Original Plat, on the East Side of the Cedar River, in the City of Waterloo, Black Hawk County, Iowa, lying Northwesterly of the following described line: Beginning at a point on the Northeasterly line of said Block that is Fifteen(15) feet Northwesterly, as measured at right angles, from the center line of the main track of the Chicago Legal Descriptions: and North Western Transportation Company(formerly the Chicago Great Western Railway Company), as said main track is now located; thence Southwesterly parallel with said main track center line to a point distant Nine and Five Tenths (9.5) feet Northwesterly, measured radially, from the center line of the most Northwesterly side track of the Chicago and North Western Transportation Company, as said side track is now located; thence Southwesterly parallel with said side track center line to a point on the Southwesterly line of said Block. Page 155 of 383 LEASE — BUSINESS PROPERTY (Board as Tenant) This Lease— Business Property (the "Lease") is made and entered into this 15th day of April, 2021, by and between City of Waterloo (the "Landlord"), whose address for the purpose of this Lease is 715 Mulberry Street, Waterloo, Iowa 50703, and the Board of Regents, State of Iowa for the Use and Benefit of the UNI (the "Tenant"), whose address for the purpose of this Lease is 122 Lang Hall Cedar Falls Iowa 50614. 1. PREMISES AND TERM. (a) The Landlord hereby leases unto the Tenant, and Tenant hereby rents and Leases from Landlord, according to the terms and provisions herein, the following described real estate, situated in Black Hawk County, Iowa, to wit: 800 Sycamore Street, Waterloo, Iowa 50703 (formerly Chicago Great Western Depot), with the improvements thereon and all rights, easements and appurtenances thereto belonging, which, more particularly, includes the space and premises as may be shown on Exhibit "A" attached hereto, for a term of ten (10) years, beginning at midnight on August 21, 2021, and ending at 11:59 p.m. on the last day of the Lease term, which shall be on August 20, 2031, upon the condition that the Tenant pays rent therefor, and otherwise performs as provided in this Lease. (b) Renewal. See paragraph 25 below. 2. RENTAL. Tenant agrees to pay to Landlord as rental for said term the sum of $6,035.08 per month, in advance, the first rent payment becoming due September 1, 2021, and the same amount, per month, in advance, on the first day of each month thereafter, during the term of this Lease. All sums shall be paid at the address of Landlord, as above designated, or at such other place as the Landlord may, from time to time, previously designate in writing. 3. POSSESSION. Tenant shall be entitled to possession on the first day of the term of this Lease and shall yield possession to the Landlord at the time and date of the close of this Lease term, except as herein otherwise expressly provided. 4. USE OF PREMISES. Tenant covenants and agrees during the term of this Lease to use and to occupy the leased premises, only for legal purposes. 5. QUIET ENJOYMENT. Landlord covenants that its estate in said premises is fee simple and that the Tenant, on paying the rent herein reserved and performing all the agreements by the Tenant to be performed as provided in this Lease, shall and may peaceably have, hold and enjoy the demised premises for the term of this Lease free from molestation, eviction or disturbance by the Landlord or any other persons or legal entity whatsoever. Landlord shall have the right to mortgage all of its right, title, interest in said premises at any time without notice, subject to this Lease. 6. CARE AND MAINTENANCE OF PREMISES. (a) Tenant takes said premises in their present condition except for such repairs and alterations as may be expressly provided herein. 1 Page 156 of 383 (b) Landlord's Duty of Care and Maintenance. Landlord will provide for maintenance of the roof and its replacement when needed. Landlord will maintain the exterior, sidewalk, parking lot (including striping and lighting). Landlord will replace HVAC units, electrical panels, security system and fire alarm if any of such systems are beyond repair. Landlord will keep the roof, structural part of the floor, walls and other structural parts of the building in good repair. (c) Tenant's Duty of Care and Maintenance. Tenant shall, after taking possession of said premises and until the termination of this Lease and the actual removal from the premises, at its own expense, care for and maintain said premises in a reasonably safe and serviceable condition, except for structural parts of the building and except as provided in paragraph 6(b) or section 7. Tenant will furnish its own interior and exterior decorating. Tenant will not permit or allow said premises to be damaged or depreciated in value by any act or negligence of the Tenant, its agents or employees. Tenant will be responsible for all items noted in this paragraph 6(c) and section 7. Tenant will maintain HVAC systems, performing regular and routine maintenance including the replacement of components as needed as long as the cost of repair does not exceed the replacement cost. Tenant will maintain all of the interior systems and equipment, will repair dings and dents, will paint walls and doors, will maintain the carpet and patch all openings created by removal and/or addition of furnishings or changes to the office layout. Tenant agrees to give Landlord as much notice as possible when equipment or a system is nearing the end of its useful life so that Landlord can make arrangements for replacement. Tenant agrees to keep faucets closed so as to prevent waste of water and flooding of premises and to promptly take care of any leakage or stoppage in any of the water, gas or waste pipes. The Tenant agrees to maintain adequate heat to prevent freezing of pipes, if and only if the other terms of this Lease fix responsibility for heating upon the Tenant. Tenant shall make no structural alterations or improvements without the written approval of the Landlord, which approval shall not be unreasonably withheld. Tenant is responsible for securing all windows and doors within and on its leased space and shall exert diligence in keeping building entrances and openings locked after normal business hours. (d) Tenant will make no unlawful use of said premises and agrees to comply with all applicable city ordinances, the laws of the State of Iowa and the Federal government, but this provision shall not be construed as creating any duty by Tenant to members of the general public. 7. OPERATING EXPENSES. (a) UTILITIES AND SERVICES. Tenant shall pay all charges for use of telephone and other utilities and services which may be used in or upon the demised premises during the term of this Lease, except as provided below. (b) AIR CONDITIONING equipment shall be furnished at the expense of Landlord and maintenance thereof at the expense of Tenant. (c) JANITOR SERVICE shall be furnished at the expense of Tenant. i 2 Page 157 of 383 l (d) HEATING equipment shall be furnished at the expense of Landlord and maintenance thereof at the expense of Tenant. Heating costs shall be the expense of Tenant. (e) WATER AND SEWER shall be furnished at the expense of Tenant. (f) ELECTRICITY service shall be furnished at the expense of Tenant. (g) TRASH DISPOSAL shall be furnished at the expense of Tenant. (h) SNOW REMOVAL shall be furnished at the expense of Tenant. (i) LAWN CARE shall be furnished at the expense of Tenant. 0) OTHER: Any other maintenance, utility and service expenses not related to paragraph 6(b) above shall be furnished by Tenant. 8. (a) SURRENDER OF PREMISES AT THE END OF TERM — REMOVAL OF FIXTURES. Tenant agrees that upon the termination of this Lease, it will surrender, yield up and deliver the leased premises in good and clean condition, except the effects of ordinary wear and tear and depreciation arising from lapse of time, or damage without fault or liability of Tenant. (b) Tenant may, at the expiration of the term of this Lease, or renewal or renewals thereof or at a reasonable time thereafter, if Tenant is not in default hereunder, remove any fixtures or equipment which said Tenant has installed in the leased premises, providing said Tenant repairs any and all damages caused by removal. (c) Holding Over. Continued possession by the Tenant beyond the expiratory date of the Lease term, coupled with the receipt of the specified rental by the Landlord (and absent a written agreement by both parties for an extension of this Lease, or for a new lease) shall constitute a month-to-month extension of this Lease. 9. ASSIGNMENT AND SUBLETTING. Any assignment of this Lease or subletting of the premises or any part thereof is prohibited without the Landlord's written permission. Such written permission shall not be unreasonably withheld. 10. LANDLORD'S RIGHT OF ACCESS. Upon reasonable notice, Landlord or its authorized representative may enter the leased premises at any reasonable time for the purpose of inspecting the leased premises or for the servicing of any utilities. 11.TAXES. (a) All Real Estate Taxes levied or assessed by lawful authority (but reasonably preserving Landlord's rights of appeal) against said real property shall be timely paid by the Landlord. Any increase in such taxes shall be paid by the Landlord. 9 (b) Personal Property Taxes. Tenant is, in general, exempt from personal property taxes. Tenant shall pay all such taxes for which it is not exempt. 3 Page 158 of 383 (c) Special Assessments. Special assessments shall be timely paid by the Landlord. 12. INSURANCE. (a) Landlord and Tenant will each keep its respective property interests in the premises and its liability in regard thereto, and the personal property on the premises, reasonably insured against hazards and casualties; that is, fire and those items usually covered by extended coverage. Both parties recognize that Tenant, as an agency of the State of Iowa, is self-insured. (b) Tenant will not do or omit the doing of any act which would vitiate any insurance, or increase the insurance rates in force upon the real estate improvements on the premises. (c) In the event of damage to buildings, or improvements by any natural or manmade disaster, the Tenant shall notify the Landlord by telephone or in writing within 24 hours of Tenant's first knowledge thereof. (d) Release of Recovery Rights. Each party hereby releases the other from claims for recovery for any loss or damage to any property owned by either party which is insured under valid and collective insurance policies to the extent of any recovery collectible under such insurance. It is further agreed that waiver shall apply only when permitted by the applicable policy of insurance. 13. LIABILITY. Tenant, consistent with Article VII, Section 1 of the Iowa Constitution and Iowa Code Chapter 669, shall defend and indemnify Landlord (a) against any damages to property or injuries to or death of any person or persons, including employees or agents of Landlord, and (b) from any claims, demands, suits, actions, or proceedings of any kind, of or by anyone, in any way resulting from or arising out of this Lease Agreement and/or by anyone, in any way resulting from or arising out of this Lease Agreement and/or Tenant's occupancy of the demised premises. 14. DESTRUCTION OF LEASED PREMISES. (a) Partial Destruction. In the event of a partial destruction or damage of the leased premises which is a business interference, that is, which prevents the conducting of a normal business operation and which damage is reasonably repairable within sixty (60) days after its occurrence, this Lease shall not terminate but the rent for the leased premises shall abate during the time of such business interference. In the event of partial destruction, Landlord shall repair such damages within sixty (60) days of its occurrence unless prevented from doing so by acts of God, the elements, the public enemy, strikes, riots, insurrection, public health emergencies, government regulations, city ordinances, labor, material or transportation shortages, or other causes beyond Landlord's reasonable control. (b) Zoning. if the zoning ordinance of the city or municipality in which this property is located make it impossible for the Landlord, using diligent and timely effort, to obtain necessary permits and to repair and/or rebuild so that Tenant is not able to conduct its 4 i Page 159 of 383 i business on these premises, then such partial destruction shall be treated as a total destruction as provided in the next paragraph. (c) Total Destruction of Business Use. In the event of a destruction or damage of the leased premises, including the parking area (if a parking area is a part of the subject matter of this Lease), so that Tenant is not able to conduct its business on the premises and the damage cannot be repaired within sixty (60) days, this Lease may be terminated at the option of either the Landlord or Tenant. Such termination in such event shall be effected by written notice of one party to the other, within twenty (20) days after such destruction. Tenant shall surrender possession within ten (10) days after such notice issues, and each party shall be released from all future obligations hereunder, Tenant paying rent pro rata only to the date of such destruction. In the event of such termination of this Lease, Landlord at its option may rebuild or not, according to its own wishes and needs. 15.CONDEMNATION — DISPOSITION OF AWARDS. If the whole or any part of the demised premises is condemned or taken by a competent authority for any public or quasi- public use or purpose, each party shall be entitled to retain, as its own property, any award payable to it. If a single entire award is made on account of the condemnation, each party will then be entitled to take such proportion of said award as may be fair and reasonable. 16.TERMINATION OF LEASE. This Lease shall terminate upon expiration of the demised term; or if this Lease expressly and in writing provides for any option or options, and if any such option is exercised by the Tenant, then this Lease will terminate at the expiration of the option term or terms. 17.SIGNS. (a) Tenant shall have the right and privilege of attaching, affixing, painting or exhibiting signs on the leased premises, provided only (1) that any and all signs shall comply with the ordinances of the city or municipality in which the property is located and the laws of the State of Iowa; (2) such signs shall not change the structure of the building; (3) such signs if and when taken down shall not damage the building; (4) such signs shall be subject to the written approval of the Landlord, which approval shall not be unreasonably withheld. (b) During the last one hundred eighty (180) days of the Lease term, Landlord shall have the right to maintain in the windows or on the building or premises either or both a For Rent" or"For Sale" sign, and Tenant will permit, at such time, prospective tenants or buyers to enter and examine the premises. 18. RIGHTS CUMULATIVE. The various rights, powers, options, elections and remedies ' of either party provided in this Lease shall be construed as cumulative, and no one of them 5 Page 160 of 383 as exclusive of the others or exclusive of any rights, remedies or priorities allowed either party by law, and shall in no way affect or impair the right of either party to pursue any other equitable or legal remedy to which either party may be entitled as long as any default remains in any way unremedied, unsatisfied or undischarged. 19. NOTICE AND DEMANDS. Notices as provided for in this Lease shall be given to the respective parties hereto at the respective addresses designated on page one of this Lease unless either party notifies the other, in writing, of a different address. Without prejudice to any other method of notifying a party in writing or making a demand or other communication, such message shall be considered given under the terms of this Lease when sent, addressed as above designated, postage prepaid, by registered certified U.S. mail, return receipt requested, and deposited in a United States mail box. 20. PROVISIONS TO BIND AND BENEFIT SUCCESSORS, ASSIGNS, ETC. Each and every covenant and agreement herein contained shall extend to and be binding upon the respective successors and assigns of the parties hereto. 21.CHANGES TO BE IN WRITING. None of the covenants, provisions, terms or conditions of this Lease to be kept or performed by Landlord or Tenant shall be in any manner modified, waived or abandoned, except by a written instrument duly signed by the parties and delivered to the Landlord and Tenant. This Lease contains the entire agreement of the parties. 22.CONSTRUCTION. Words and phrases herein, including acknowledgment hereof, shall be construed as in the singular or plural number, and as masculine, feminine or neuter gender according to the context. 23.NONAPPROPRIATIONS CLAUSE. Any obligations incurred by the Board of Regents, State of Iowa pursuant to this Lease shall be paid from any funds the Board of Regents, State of Iowa legally has available therefor, and the Board of Regents, State of Iowa covenants to annually budget sufficient amounts to pay its rental obligations hereunder; notwithstanding any other provisions of this Lease, if funds anticipated for the continued fulfillment of this Lease are at any time not forthcoming or insufficient, either through the failure of the Iowa legislature or the Federal government to provide funds or alteration of the program under which funds were provided, then the Board of Regents, State of Iowa shall have the right to terminate this Lease without penalty by giving not less than sixty (60) days' advance written notice documenting the lack of funding. 24.ACCESSIBILITY. Landlord shall maintain the premises in compliance with all applicable State and Federal laws and regulations concerning accessibility by the disabled. If the Tenant is fined for violations of said laws and regulations for areas within the responsibility of the Landlord under the terms of this Lease, Landlord agrees to indemnify and hold harmless the Tenant. 25.RENEWAL OPTION(S). This Lease may be renewed by Tenant for two (2) additional terms of five (5) years each by Tenant's delivery to Landlord of a written notice of intent to renew. The notice shall be submitted at least three (3) months prior to the end of the Lease term then in effect. i i 6 Page 161 of 383 IN WITNESS THEREOF, the parties hereto have duly executed this Lease — Business Property by their duly authorized representatives as of the date first written above. TENANT BOARD OF REGENTS, STATE OF IOWA 5--5--2-f By: ik L Date Michael ager Senior VP for Finance and Operations University of Northern Iowa LANDLORD CITY OF WATERLOO, IOWA By: Date Quentin Hart, Mayor Attest: Kelley Felchle, City Clerk STATE OF IOWA } } ss: BLACK HAWK COUNTY } On the day of 2021 before me the undersigned,� a 9 Notary Public in and for the State of Iowa, personally appeared Quentin Hart and Kelley Felchle, to me personally known. and who, being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Waterloo, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the corporation by authority of its City Council as contained z in the Resolution adopted bythe City Council, under Council Action No. of the City Council on the day of 2021, and that Quentin Hart and Kelley I 7 i I Page 162 of 383 1 Felchle acknowledged the execution of the instrument to be their voluntary act and deed and the voluntary act and deed of the corporation, by it voluntarily executed. Notary Public, State of Iowa STATE OF IOWA ) ss: BLACK HAWK COUNTY ) On this ') day of , 2021, before me, a Notary Public in and for the State of Iowa, personally appeared Michael Hager, to me personally known, who being duly sworn, did say that he is the duly appointed and actively serving Senior VP of Finance and Operations for the University of Northern Iowa, that he was authorized to execute the foregoing_instrument by vote of the Board of Regents, State of Iowa at its meeting on the day of— NMI t 2021, and he acknowledged the execution of the said instrument was his voluntary act and deed and the voluntary act and deed of the Board of Regents, State of Iowa. aTP5Ak8 i�lY�. 'i SARAH JEAf' � � �-- Q COM14/€I �&� 4�bv� SSION i. 789516 MyCOMMISS!'' a EXPIRES N Public, Sta a of Iowa rowpk APRIL 16,2024 i p g& $d 8 I Page 163 of 383 EXHIBIT "A° Those parts of Lots Nos. Two (2), Three (3), Six (6), Seven (7) and Ten (10) in Block No. One (1) in the Original Plat, on the East Side of the Cedar River, in the City of Waterloo, Black Hawk County, Iowa, lying Northwesterly of the following described line: Beginning at a point on the Northeasterly line of said Block that is Fifteen (15) feet Northwesterly, as measured at right angles, from the center line of the main track of the Chicago and North Western Transportation Company (formerly the Chicago Great Western Railway Company), as said main track is now located; thence Southwesterly parallel with said main track center line to a point distant Nine and Five Tenths (9.5) feet Northwesterly, measured radially, from the center line of the most Northwesterly side track of the Chicago and North Western Transportation Company, as said side track is now located; thence Southwesterly parallel with said side track center line to a point on the Southwesterly line of said Block. 1 1 a Page 164 of 383 a cb s 10k Saw Renew UNICUE Lease with Citta of Waterloo, Iowa Iowa Board of Regents N CITY OF WATERLOO Council Communication Ridgeway Towers Boiler Replacement Project, Contract No. 2021-1. City Council Meeting: 6/21/2021 Prepared: 6/7/2021 ATTACHMENTS: Description Type ❑ Contract Backup Material ❑ Bid Tab Backup Material Motion to receive and file proof of publication of notice of public hearing_ HOLD HEARING -No comments on file. Resolution approving121ans, specifications, form of contract, etc., and authorizing to proceed. SUBJECT: Motion to receive and file and instruct City Clerk to read bids. Resolution approving award of bid to Plumb Tech, Inc., of Waterloo, Iowa, in the amount of$105,968, approving contract, bonds, and certificate of insurance, and authorizing the Mayor and City Clerk to execute said documents. Submitted by: Submitted By: Julie Dawson, Housing Authority Director Recommended Action: Approve Contract and Authorize the Mayor, City Clerk, and Housing Authority Director to sign Summary Statement: Replacement of current boiler units at Ridgeway Towers Apartments Expenditure Required: $100,000 Source of Funds: FY 2020 and 2021 Capital Fund Formula Grants Policy Issue: As a city-owned building, improvements to Ridgeway Towers are consistent with Strategic Plan#4.5 Quality of Place Ridgeway Towers' current 3 boilers are 12 years old and have required Background Information: costly repairs during the past several years. As they are now at their expected life span, the Housing Authority is replacing them with new, more cost effective, and energy efficient models. Page 166 of 383 Ridgeway Towers Boiler Replacement June 10, 2021 Bid Tab Bidder Bid Security Bid Amount Tony's Plumbingo Base: $2645584 Cedar Falls, IA 5% Alt: $51,472 Plumb Tech, Inc. 5% Base: $89,990 Waterloo, IA Alt: $15,978 Page 167 of 383 CITY OF WATERLOO Council Communication FYE 22 Police vehicle equipment needs. City Council Meeting: 6/21/2021 Prepared: 6/14/2021 ATTACHMENTS: Description Type ❑ Cover letter patrol car equip with bid specs.docx Backup Material ❑ Patrol car bid spec sheet Backup Material ❑ Bid Tabulation Backup Material Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING -No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of bid documents, specifications, form of SUBJECT: contract, estimate of cost, etc., and authorizing to proceed. Motion to receive and file and instruct the City Clerk to read bids. Resolution approving award of bid to Electronic Engineering of Waterloo,. Iowa, in the amount of$14.470 per vehicle, and approving the contract for the FYE 22 Police vehicle equipment needs, and authorizing Mayor and City Clerk to execute said documents. Submitted by: Submitted By: Dave Mohhs, Police Captain Recommended Action: Approve bids and authorize the Police Department to fulfill Police Vehicle equipment needs through FYE 22. Summary Statement: The purchase of equipment and installation for squad cars are bid out on an annual basis. Page 168 of 383 CITY OF WATERLOO , IOWA WATERLOO POLICE DEPARTMENT 715 Mulberry Street. • Waterloo, IA 50703 • (319)291-4340 • Fax(319)291-4332 Tuesday, May 18, 2021 The Waterloo Police Department is presently seeking competitive, sealed bids for the purchase and installation of equipment for our 2021 Ford police patrol utility vehicles. Please find the attached bid proposal specification and design sheets for details concerning the aforementioned products. If your business is interested in bidding on this project, please complete the enclosed bid proposal. All sealed bids must be received by noon on Thursday,June 17,2020. Bid packets should be clearly marked on the outside of the envelope with the business name and Squad Car Installation Bid. Bids will be opened at 1:00 P.M. on Thursday, June 17th, 2021 in the Waterloo City Council Chambers. Please mail sealed bids to: Waterloo City Clerk's Office, 715 Mulberry Street, Waterloo, IA 50703. Standard procedures dictate the City of Waterloo will accept the lowest responsible bid. The bidder understands the City reserves the right to reject any bid that is considered not to meet specifications. The bidder guarantees all products will be delivered free from security interest or lien. The City will award the contract to the responsible bidder whose bid meets or exceeds minimum specifications. The successful bidder understands the City of Waterloo shall cancel this agreement within thirty days notice, if the City has knowledge that all conditions as stated in this bid proposal have not been fulfilled. If you have any questions regarding this bid procedure feel free to contact me using the information listed below. Thank you, Captain Dave Mohlis Administration Division Waterloo Police Department 715 Mulberry Street Waterloo, IA 50703 319-291-4400 mohl isd@waterloopol ice,com WE'RE WORKING FOR YOU! Ar Equal Opportunity/Affirmative Action Employer Page 169 of 383 a es - L CL c ro U U C E (a Q �. +• N _ LU Ocr •0 N U 'O O Q U 30 N t a) O LO C O O U h (ll O m Q- a ca c o ,r, L = j c ro � Q. -Q co CD G "- N (4 O !3 L Y c p C Q A.. U � m N N = •�Y � QfU6 � b C p oa c " 0 0wmoc � 0 0 ro Qro rood c co o aQ rn ro n4- m x a) v ro3 o w e N c N c N = N �I U) Q) a) O N C ❑ O 0 w p [] c C a X C U L N = m Q O to N w u1 a) O o (UR " N X N ca- 2 p E N + > N N C cn ❑ ❑ ❑ b ?� _ = CL CE, N O U O CL g a a o 0) ro U j W UJ W u� ro c c c c =us a c c c) o a_ a- ` c o ❑LU a3 7L, ° .4 •oro Q� M t °o ° c � a Q U � E � � � _ _ ro m - a� szm a) O rNi _ UN a � vm � 3 � � � 3 � � uci � � � o R% c � a' � � cr CL a 3 o �u o 2 p cmm © -0 E 3 � 3 a0 � � o c`� r°nia m m a,ZZ -0 r- '5 aUi �^ X ro + (0 tl) 4) U} to ro O F- I-- I— ._ < N 'c 3 N M a) fi m O — cr c N LL .� c cnM: U- L) [CU cn ¢ a ❑ afYa ❑ z 0� Q a Qw0 'v, O c � CN 0 9cn F N O N N O p N N C) N Page 170 of 383 ar U LL .r+ J co C Y Lli as U > 0 Q � CO Nrn CN4 � w ofma. mF^- ma (Y) C) 5 C) (D ln -0 C� C) m CL r U � C) (� M CO r L-0 ] [I- N N O 0 � N `F w c i X o o Q Q CADe? C4 0 o Q , 0 W fU m � m ¢ L � YYN � NN T-o ] m a. aa. LLI �" V (/) a. CD a � d U v v r r r 2 O 2 2 2 ti U) = O U m LO C) N = N N Q CV Lj N Q r D 'Q U N co a. r a0 d• O V i r r O � � U. � ~ O � � � C� � � � ] � N cn � f�4 4 O m CCyyt Q C] M 0 Q Q m M CO Q , p ' U Cp co U Q Y LNi co co CO w w2 Y Y N N C��[ O O CO ] h' G] LLlva [� C� � � Uva rrr :50 X22 .X U D � O Y X � V o a) X o O C N C3) (L) N t= O C Y N r 'O O (D O (4 r C) .L w.+' NCL N w O O a) a) U N C ZI ON CC m Q U) C r 42 O O N r aj, w U z r< a Z) 8 • O am LL C w .0 N E U C� U -0 C N N (D U N ` a�j c N E O_ (� "O O M -p D a) a) i N a) I N O O A = s O m J O_ O CO N 7 "_ > - ° Q) N X m N ,� 3 a°i d m U .� ° ° U 't NL y— N -0 O N LL C J O O O (U R N .� U) Q. cu U � (V w m +N N 3 U C ` N C C N Q Q) ° wur E E � ' 0 O X p w w Z' L �[a) 0N N u1 m LL J J Uj a ct3 O ° W o � a ' teC aooZ) ) aa) N o NQ o o 0') J ° QN Qa z U L N_ 0 MN a. In N .}C Y •C N 7 N w c CO a) O N g 0. O E U Q c c c c c0 }- o ° a) m a) p o o LL U (n U- LLU (n U U) U) -°� V) a- Z) OT O :E :2 C7 Page 171 of 383 X / C-4 \ # \ � / < $ $ \ � ± w \ 0 $ r y E / ¢ \ CL ) E % ? % ® 7 t E02 ° 0 / $ ® / .% § � k \ \ \ 0 2 / •k 2 10 / / \ \ LL \ / E k k / ¢ 2CD / / E 6 3 c \ k \ / E / E \ CD j 5 \ / 2 < ® « o o = k \ \ $ @ = 2 g s » 3 0 G $ B e 0) S 0 ° E 0 k ® E \ _ \ f k 2 $ $ / 3 a e 2 / D \ 0 2 / k ms f _ V- 0 2 « 0 — 5 } \ / 0 2 m 2 m \ \ 0 / e 0 > 2 /= S \ ƒ — � � n \ , 7 _ ' & f / CL L 0 E \ ƒ r 0 / @ % § _ _ ® \ 6 / / In Page 172 0 383 Squad Car Installation Bids June 17, 2021 Bid Tab Estimate: $14,470.00 Per Vehicle Karl Emergency Vehicles Des Moines, IA $15,830.62 Iowa Emergency Vehicle Installs $14,860.45 Keltek Incomplete Bid Baxter, IA Electronic Engineering Waterloo, IA $14,470.00 Page 173 of 383 CITY OF WATERLOO Council Communication Resolution approving Waterloo Airport Board recommendation for airline fee waivers, for expanded air service development at the Waterloo Regional Airport. City Council Meeting: 6/21/2021 Prepared: 6/2/2021 ATTACHMENTS: Description Type ❑ May 26, 2021 Agenda Item Correspondence to Airport Backup Material Board ❑ FAA Grant Assurances -Nos: 24 and 25 Backup Material Resolution approving Waterloo Airport Board recommendation for airline SUBJECT: fee waivers, for expanded air service development at the Waterloo Regional Airport. Submitted by: Submitted By:Keith Kaspari,Abort Director Approve the above request from Staff to allow the Airport Director, in combination with other personnel/committee members from the Air Service Working Group to provide local airport fee waivers and potentially other Recommended Action: benefits for the expansion of air service offerings from Waterloo Regional Airport, effective with the next cycle of air service via the USDOT's Essential Air Service program to begin on or about May 1, 2022, and pending if and when the airline and the City is in a position to provide the additional service and/or MRG (Monetary Revenue Guarantee) funding. This fee waiver request is a very common request of airport operator/ owners to encourage expanded air service offerings at airports. Surrunary Statement: The expansion of air service would be as stated on the interdepartmental correspondence approved by the Airport Board. Annual fee waivers, could be, if maximized, as follows: > $27,000 of a waived landing fee for one aircraft landing per day over the course of a full calendar year; > $36,500 of or for the use of City/Airport owned equipment; and aircraft apron parking fees. > $23,725 or TBD pending the number of passengers getting on, or getting Expenditure Required: off, the aircraft, based on a 75% load factor, of 37.5 passengers per flight, or if on a larger aircraft(Ex: CRJ-700), 52.5 passengers per flight. > Potential annual total, pending the type of aircraft used on the route, numbers of enplaned and deplaned passengers on this MRG funded flight, Page 174 of 383 and the number of monthly landings for the expanded air service or aircraft up-gauge. For the purposes of this request, the Airport Director is estimating a potential annual fee waiver of$87,252.00. Source of funds would be fees generated by the airlines, including the use of Source of Funds: equipment that is owned by the airport; and/or aircraft apron parking fees; but also fees used by the airline, to support the day-to-day business operations for ground handling the aircraft. This request from Staff complies with the City of Waterloo's Strategic Plan, as follows: Policy Issue: Goal No: 1, and Strategy Nos: 1.3 & 1.5. Goal No: 3, and Strategy Nos:3.1 & 3.4. Goal No:4, and Strategy Nos:4.1, 4.2 &4.5 Alternative: No alternatives were selected for this request by Staff. This is a big year for Waterloo Regional Airport. This is a Bid-Year, as the USDOT's Office of Aviation Analysis in Washington, DC will place Waterloo's air service on the public docket for bidding by any and all airlines interested in providing air service to a major Midwestern airline hub - such as Minneapolis - St. Paul, Chicago or Other. As such,Airport Staff is optimistic that Waterloo will receive at least 2 bids this coming fall season-those being, as follows: 1. Continue current air service from Waterloo to Chicago on American Airlines; or, 2. New service on SkyWest Airlines dba United Airlines also to Chicago. You might say, big deal, what's the difference ...? Significant, as noted below: A. If we continue on American Airlines, the intent of the Air Service Working Group, and working with our Air Service Consultant, Mr. Will Berchelman from Volaire Aviation, would be to request strong consideration of American Airlines officials for a third "MRG" funded flight to Dallas- Ft.Worth(DFW); or, an additional or third "MRG" funded flight also to Background Information: Chicago. or, B. If we see a change in the market come May 1, 2022 (end of the current 2- year airline term)with service by SkyWest dba United Airlines, the request would be to secure additional westbound service with an MRG funded flight Page 175 of 383 to Denver International Airport; or, possibly and at a minimum, an MRG funded third departure to Chicago. The Airport Director remains hopeful that both American and SkyWest Airlines will bid the route. Having then, the potential bids by American; in addition to a bid by SkyWest representing United- and both with competitive bids, would be the ideal scenario. Bottomline: The City of Waterloo dba Waterloo Regional Airport, must be creative and enterprising in this next phase of air service with USDOT funded air service. As such, we have to provide something different to our passengers and another reason TO choose Waterloo over our other regional airport competitors. Legal Descriptions: Not Applicable for this request by Staff. Page 176 of 383 .I .I--------------------- II, Y • WATERLOO UGIONAL AIRPORT 1 CRUISE A NEW ALTITUDE INTER-DEPARTMENTAL CORRESPONDENCE TO: DISTRIBUTION: Members, Airport Board Members, City Council Liaisons (Margaret Klein and Ray Feuss) CC: Mayor Quentin Hart Michelle Weidner, CFO i Sheila Combs, Bookkeeper FROM: Keith Kaspari, C.M., MPA, Airport Direct DATE: May 26, 2021 RE: Air Service Development Initiatives—Airline Fee Waivers to Encourage Expansion 1 As Staff continues its work with the Air Service Working Group (Committee), Staff wanted to provide a recommendation to the Airport Board for fee waivers to encourage expanded air service offerings from ALO. These fee waivers would be only for the following: 1. Expanded Air Service to an Existing Hub Destination; 2. Expanded Air Service to a New Hub Destination; 3. Change of Aircraft Equipment—Ex: From a Current 50-Seat Aircraft to a Larger Re i n ] Jet; Staff's Recommended Fee Waivers or Fee Reductions would be, with a new airport and airline use agreement, effective May 1, 2022, as follows: Aircraft Landines: 1. For the New Flight to an Existing or New Hub Destination,waive the landing,fee at 100%. For a daily flight, this would be a waiver of$1.69 per 1,000 pounds of Landed weight, and estimated at 43,650 pounds, or$73.77 per landing, or an estimated$26,926.05 per year. This would be, for example, a 50-Seat Regional Jet—and similar to what American Airlines flies at ALO today with ERJ-145. 2. For a change of aircraft equipment, for example, a CRJ-700 or a CRJ-550 Regional Jet at 67,000,this would then be a waiver of$113.23 per landing,or$41,328,95 per year. i 1 Fee Waivers,for the use of Airport-Owned equipment would be as follows: 1. Aircraft Parking Apron Fees: $25.00 Per Day I$700. Per Month I$9,000. Per Year 2. Use of Passenger Boarding Bridge: I $25.00 Per Day 1$700. Per Month I$9,000.Per Year 3. Use of Baggage Belt Loader: $25.00 Per Day I$700. Per Month I$9,000.Per Year 4. Use of De-Icing Vehicle: $50.00 Per Day 1$1,500. Per Month/$7,500. Per De-Icing Season (De-Icing Season Estimated to be November 1 thru March 31) 5. AOA,ARFF and Passenger Safety Services $1.00 for each Revenue Enplaned and Revenue Deplaned Passenger for the cost of Operations Staff to provide the ARFF Passenger Safety Services and FAA-required daily inspections. (Monthly fee waiver TBD pending the number of passengers for that specific flight per month as reported by the airline station staff) NOTE: The above fees would be only if the airline decides to not operate their company-owned equipment in contrast with the above equipment currently owned by the City. Total Estimate of Fees Waived: 1. Aircraft Landing Fees: $27,000,(+/-) ERJ-145 or equivalent 50-Seat Regional Jet. or, 2. Aircraft Landing Fees: $41,328.95 (CRJ-700/550 Only*/66 to 78 Seats) 3. Aircraft Equipment Support: $36,500. 4. No: 5 above: $23,725. ($38,325 CRJ-700 Only based on 52.5 paxs per flight) (For the ERJ-145 aircraft or CRJ,I'm using a 75%load factor for each arrival&departure,or 37.5 passengers for each flight). 5. Estimated Fees Waived Per Year: $87,252. 116,154.* Terme of Waiver Period: Staff recommends that the above fee waivers to the airline be made for a period of 1-Year from the date of the additional flight or change of airline aircraft, and per the FAA's Grant Assurance No: 24 (Fee and Rental Structure—see attached). A one-year term should be of sufficient length to allow the service to begin, mature and eventually be financially self-sustaining independent of the need of future fee offsets. Finally, with the Board's recommendation, and since this would impact future revenue to the airport department, with Board approval,this would result in an additional recommendation to and approval from the City Council to make this a formal and Staff requested recommendation. Final Note: It is very common for an airport operator / owner to waive common airline fees such as those noted above for additional l expanded air service, or an up-gauge of airline aircraft. Pa r Cpl. AV1 a� FAA Airports ; I I ASSURANCES AIRPORT SPONSORS A. General. 1. These assurances shall be complied with in the performance of grant agreements for airport development, airport planning, and noise compatibility program grants for airport sponsors. 2. These assurances are required to be submitted as part of the project application by sponsors requesting funds under the provisions of Title 49, U.S.C., subtitle Vil,as amended.As used herein,the term "public agency sponsor" means a public agency with control of a public-use airport;the term "private sponsor"means a private owner of a public-use airport; and the term "sponsor" includes both public agency sponsors and private sponsors. 3. Upon acceptance of this grant offer by the sponsor,these assurances are incorporated in and become part of this grant agreement. B. Duration and Applicability. i 1. Airport development or Noise Compatibility Program Projects Undertaken by a Public Agency � Sponsor. The terms, conditions and assurances of this grant agreement shall remain in full force and effect throughout the useful life of the facilities developed or equipment acquired for an airport development or noise compatibility program project, or throughout the useful life of the project items installed within a facility under a noise compatibility program project, but in any event not to exceed twenty(20)years from the date of acceptance of a grant offer of Federal funds for the project. However,there shall be no limit on the duration of the assurances regarding Exclusive Rights and Airport Revenue so long as the airport is used as an airport.There shall be no limit on the duration of the terms,conditions,and assurances with respect to real property acquired with federal funds. Furthermore,the duration of the Civil Rights assurance shall be specified in the assurances. 2. Airport Development or Noise Compatibility Projects Undertaken by a Private Sponsor. The preceding paragraph 1 also applies to a private sponsor except that the useful life of project items installed within a facility or the useful life of the facilities developed or equipment acquired under an airport development or noise compatibility program project shall be no less than ten (10)years from the date of acceptance of Federal aid for the project. 3. Airport Planning Undertaken by a Sponsor. Unless otherwise specified in this grant agreement,only Assurances 1, 2, 3, 5, 6, 13, 18, 25, 30, 32,33, and 34 in Section C apply to pfanning projects,The terms, conditions,and assurances of this grant agreement shall remain in full force and effect during the life of the project;there shall be no limit on the duration of the assurances regarding Exclusive Rights and Airport Revenue so long as the airport is used as an airport. Airport Sponsor Assurances 212020 Page 1 of 18 Page 179 of 383 i i. The sponsor may prohibit or limit any given type, kind or class of aeronautical use of the airport if such action is necessary for the safe operation of the airport or necessary to serve the civil aviation needs of the public. �. 23. Exclusive Rights. It will permit no exclusive right for the use of the airport by any person providing,or intending to provide, aeronautical services to the public. For purposes of this paragraph,the providing of the services at an airport by a single fixed-based operator shall not be construed as an exclusive right if both of the following apply: a. It would be unreasonably costly, burdensome, or impractical for more than one fixed-based operator to provide such services, and b. If allowing more than one fixed-based operatorto provide such services would require the reduction of space leased pursuant to an existing agreement between such single fixed- based operator and such airport_ It further agrees that it will not,either directly or indirectly,grant or permit any person,firm, or corporation,the exclusive right at the airport to conduct any aeronautical activities, including, but not limited to charter flights, pilot training, aircraft rental and sightseeing, aerial photography, crop dusting,aerial advertising and surveying, air carrier operations,aircraft safes and services,sale of aviation petroleum products whether or not conducted in conjunction with other aeronautical activity, repair and maintenance of aircraft, sale of aircraft parts, and any other activities which because of their direct relationship to the operation of aircraft can be regarded as an aeronautical activity,and that it will terminate any exclusive right to conduct an aeronautical activity now existing at such an airport before the grant of any assistance under Title 49, United States Code. 24, Fee and Rental Structure. It wilt maintain a fee and rental structure for the facilities and services at the airport which will make the airport as self-sustaining as possible under the circumstances existing at the particular airport,taking into account such factors as the volume of traffic and economy of collection. No part of the Federal share of an airport development, airport planning or noise compatibility project for which a grant is made under Title 49, United States Code, the Airport and Airway Improvement Act of 1982,the Federal Airport Act or the Airport and Airway Development Act of 1970 shall be included in the rate basis in establishing fees, rates,and charges for users of that airport. 25. ,airport Revenues. a. All revenues generated by the airport and any local taxes on aviation fuel established after December 30, 1987, will be expended by it for the capital or operating costs of the airport; the local airport system;or other local facilities which are owned or operated by the owner or operator of the airport and which are directly and substantially related to the actual air transportation of passengers or property;or for noise mitigation purposes on or off the airport.The following exceptions apply to this paragraph: 1) If covenants or assurances in debt obligations issued before September 3, 1982, by the owner or operator of the airport,or provisions enacted before September 3, 1982, in governing statutes controlling the owner or operator's financing, provide for the use of the revenues from any of the airport owner or operator's facilities, including the airport, to support not on ly the airport but also the airport owner or operator's general debt obligations or other facilities,then this limitation on the use of all revenues generated Airport Sponsor Assurances 212020 sage 11 of 16 Page 180 of 383 CITY OF WATERLOO Council Communication Resolution approving a Professional Services Agreement with Main Street Waterloo, in the amount of$60,000, for Fiscal Year 2022, and authorizing the Mayor and City Clerk to execute said document. City Council Meeting: 6/21/2021 Prepared: 6/8/2021 ATTACHMENTS: Description Type ❑ Main Street Professional Services Agreeement FY22 Backup Material ❑ Maiin Street Program Boundary Map Backup Material ❑ Design Review Boundary Map Backup Material Resolution approving a Professional Services Agreement with Main Street SUBJECT: Waterloo, in the amount of$60,000, for Fiscal Year 2022, and authorizing the Mayor and City Clerk to execute said document. Submitted by: Submitted By:Aric Schroeder, City Planner Recommended Action: Approval Main Street has been funded by the City of Waterloo in recent years through Summary Statement: a professional services agreement. The proposed agreement for Fiscal Year 2022 is the same as the agreement approved last year, . Expenditure Required: $60,000($30,000 paid on or by July 31, 2021, and $30,000 on or by January 31, 2022). Source of Funds: Downtown TIF and bond funds Policy Issue: Economic Development and Downtown Revitalization. Strategic Plan goals 1, 3 and 4. When the Main Street Program was started in the City of Waterloo, there was a Self Supported Municipal Improvement District(SSMID)which paid for Main Street's annual contract. The SSMID was discontinued a number of years back. To keep the Main Street Program going in Downtown Waterloo, the City of Waterloo started to pay an annual amount of $40,000 for the program under a services contract. In recent years Main Background Information: Street has also requested and were approved for an additional$10,000 that was paid out of Hotel/Motel Tax discretionary fund. Last year it was requested and approved to fund the program at$60,000, and the reference to an additional payment of$10,000 from HoteUMotel Tax discretionary fund was removed from the agreement. Although Main Street Waterloo would still potentially be eligible to apply for grants under the HoteUMotel Tax discretionary fund. This year the agreement is proposed to be identical to last year, funding the program again at$60,000. Page 181 of 383 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made and entered into this day of , 2021, by and between Main Street Waterloo,whose address for the purposes of this agreement shall be 212 East 4th Street, Waterloo, Iowa 50703 (referred to as the "Client"), and the City of Waterloo (referred to as the "City"). WHEREAS, City desires to engage the services of Client to furnish technical and professional assistance in connection with the redevelopment of downtown Waterloo and including, but not limited to, implementing the "Downtown Urban Renewal Plan"; and the Client has indicated its willingness to provide such technical and professional services to the City. NOW, THEREFORE, the parties mutually agree as follows: A. Scope of Client Services The Client agrees to perform in a good professional manner the "services outlined in Attachment"A"; a copy of which is attached and made a part of this Agreement. B. Materials to be Provided by the City In the event that any information, data, reports, records and maps exist, are available to the City, and may be useful for Client's carrying out the services of the Agreement, these materials shall be promptly furnished to the Client without its cost or expense. C. Meetings and Reports Upon reasonable notice, the client agrees to attend a reasonable number of meetings with the City of Waterloo, and staff during the life of the Agreement. In addition, the Client will produce reports, studies and memorandums in connection with carrying out the services outlined in the Agreement with the City. D. Subcontractors Client may elect to use subcontractors to perform certain portions of the services. Client shall remain responsible for all services. E. Changes Any changes in this Agreement, including Scope of client Services and any modification of the amount of compensation, shall be first mutually agreed upon by City and Client and incorporated into a written amendment. Page 182 of 383 Page Two Professional Services Agreement F. Compensation and Payment Method For services to be rendered under this Agreement, the City shall pay Client's fee of$60,000 during the City's Fiscal year 2021, which commences July 1, 2021 and runs through June 30, 2022. Payments shall be made on or by July 31 in the amount of $30,000 and by Jan 31 in the amount of $30,000 of the respective year(s) in which said payment is due upon presentation of an invoice by client. G. Time of Performance and Delays beyond Client's Control The services of the Client shall begin upon receipt of an executed copy of this Agreement, and shall, except for causes beyond Client's control, be completed in a timely manner. The completion of services by client shall be contingent, among other things, upon the timely receipt from the City, data and reports described in Paragraph B above. Further, the Client shall not be in default by reason of any failure in terms, if such failure arises out of reasonable causes beyond the control and without the fault or, negligence of the Client. Such causes may include, but are not limited to, acts of government in its sovereign capacity, fires, floods, epidemics, strikes and unusually severe weather. This agreement shall begin upon receipt of an executed copy of this Agreement, and shall terminate June 30, 2022. H. Non-discrimination Client agrees not to discriminate by reason of age, race, religion, color, sex, natural origin, or handicap unrelated to the duties of a position of applicants for employment or employees as to terms of employment, promotion, demotion or transfer, recruitment, layoff or termination, compensation, selection for training, or participation in recreational and educational activities. I. Extra Work If requested and authorized in writing by the City and approved by Client, Client will be available to furnish or obtain from others extra work and be compensated for said work beyond the lump sum amount fixed in Paragraph F above. Extra work can be work of the following type: 1. Extra Work, including, but not limited to changes in size, complexity, or character of the work items. Page 183 of 383 Page Three Professional Services Agreement 2. Additional or extended services including study administration due to: a) the prolongation of the Agreement time through no fault of Client b) the acceleration of work schedule involving services beyond normal working hours; or c) nondelivery of any materials, data or other information to be furnished by the City or others not within the control of Client 3. Other additional services requested and authorized by the City which are not otherwise provided for under this Agreement. The fee for any extra work shall be mutually determined by the City and the client and incorporated in written signed amendment to the Agreement, approved by Main Street and the Waterloo City Council. J. Notices All notices, communication and/or demands given pursuant hereto shall be in writing and shall be deemed sufficient if sent by certified mail, return receipt requested, addressed as set forth in the first paragraph hereto. The date of mailing shall be deemed the date of service. Either party may change the address for notice by the aforesaid procedure. K. Entire Agreement This agreement and the matter expressly referred to herein constitute the entire Agreement between the parties. No representations, warranties, undertakings or promises have been made by either, party hereto unless expressly stated herein. All amendments hereto, if any, shall be in writing and executed by the parties. Page 184 of 383 Page Four Professional Services Agreement IN WITNESS WHEREOF, Client and City have executed and delivered this Agreement all on the date first above written. CLIENT CITY MAIN STREET WATERLOO CITY OF WATERLOO By: By: President Quentin Hart, Mayor Witness: Witness: Date: Date: Page 185 of 383 ATTACHMENT "A" Scope of Client Services A. Implement the Main Street Waterloo Program using the Four Point approach. B. Participate in events in the Downtown area. Attend quarterly meetings with Planning Staff and provide an annual report of those events to the City Council including attendance and the economic impact of those events to the City. C. Make a minimum of 100 business contacts during the period of this contract. These contacts may include property owners, developers, or business owners etc. Provide a report of these contacts on the quarterly report to the City. D. Participate in 12 development projects during this contract period. This may include rehabilitation, new construction, or major fagade improvements etc. (sign replacements are excluded). Provide a report of these projects on the quarterly report to the City. E. Track the capital investment made in the downtown each year. Provide a calculation on the increased taxable value and the number of new businesses and employees added or lost each year. Provide a report of this information on the quarterly report to the City. F. Devise and implement a retail and commercial marketing program in conjunction with existing and proposed downtown property owners and developers. Provide an annual report of this activity to the City. G. Coordinate the efforts of numerous Government agencies and Government programs downtown. Provide an annual report of this activity to the City. H. Develop a program of economic restructuring including the conversion of upper floors for housing and offices. Provide an annual report of this activity to the City. I. Advise and assist with the Downtown Waterloo Riverfront Urban Renewal and Redevelopment Plan. Provide an annual report of this activity to the City. J. Advise, assist, and implement if appropriate,project coordination, information gathering, and sharing of information for emergency funding revenue,programs, etc., associated with State IEDA, Federal disaster funds, or similar funding sources. Page 186 of 383 � .� ►\ �, zW,K5 �. � O-T- 1w Ij NEW . __�. ! N s ! ` PBORDERS ISTRICTiL -, If•� � - ri---- Mir f, � � � _ . _ M-1 I JIM Lam+ Awl will -mili �� Ii`�► � /^�� � R I.'�f�```/ � r moi,` r ♦• ��,► a. i •.� M 10W CITY OF WATERLOO Council Communication Resolution approving general, automobile, public official's errors and omissions, law enforcement and employment practices and umbrella liability coverage with Travelers Insurance, excess umbrella liability coverage with Allied, property insurance coverage with Chubb, and workers compensation and third party administration services with Safety National, for a total premium of$1,563,779, with recommendation of approval from the Insurance Committee. City Council Meeting: 6/21/2021 Prepared: 6/24/2020 Resolution approving gencraL automobile, public official's errors and omissions, law enforcement and employment practices and umbrella liability coverage with Travelers Insurance, excess umbrella liability coverage with SUBJECT: Allied, property insurance coverage with Chubb, and workers compensation and third party administration services with Safety National, for a total premium of$1,563,779, with recommendation of approval from the Insurance Committee. Submitted by: Submitted By:Kelley Felchle, City Clerk Recommended Action: Approval Page 189 of 383 CITY OF WATERLOO Council Communication Resolution approving Temporary Easement Agreement with GLP Capital, L.P. (Isle Casino)in the amount of $0.00 (donated), in conjunction with the Shaulis Road Reconstruction Project from Hess Road to Highway 218. City Council Meeting: 6/21/2021 Prepared: 6/8/2021 ATTACHMENTS: Description Type ❑ Temporary Easement GLP Capital LP Backup Material Resolution approving Temporary Easement Agreement with GLP Capital, SUBJECT: L.P. (Isle Casino) in the amount of 80.00 (donated), in conjunction with the Shaulis Road Reconstruction Project from Hess Road to Highway 218. Submitted by: Submitted By:Aric Schroeder, City Planner Recommended Action: Approval The City of Waterloo is preparing to reconstruct Shaulis Road from Hess Road to Highway 218, which involves the need for approximately 12 temporary easements, and two fee title acquisitions needed to complete the project. This transmittal includes 1 temporary easemenst Summary Statement: where the owners have agreed to grant and donate the temporary easement. The easement areas will be returned to the state they were in prior to construction. Staff have completed all negotiations, and the remaining property owners where acquisitions are needed for the project have also signed and will be coming before the Council for action soon. Expenditure Required: None Source of Funds: N/A Policy Issue: Acquisition for street reconstruction Alternative: N/A Page 190 of 383 Prepared by:Aric Schroeder,City of Waterloo 715 Mulbeny Street Waterloo IA 50703—(319)291-4366 TEMPORARY EASEMENT AGREEMENT For consideration received, the undersigned ("Grantor") does hereby grant and convey unto the City of Waterloo, Iowa("Grantee"), a temporary easement across the following described property (the "Property") in the City of Waterloo, Black Hawk County, State of Iowa: See attached Exhibit in conjunction with improvements related to the Shaulis Road Reconstruction Hess Road to Highway 218, Project Parcel 3,together with a right of ingress and egress thereon(the "Proj ect"). This Temporary Easement is granted in accordance with, and subject to,the following terms, conditions,requirements and limitations: 1. The Temporary Easement is granted to permit the contractors to properly grade the area along the roadway and reconstruct driveways to ensure the proper slope adjacent to the road. The term of this Temporary Easement shall begin on the date hereof and end on the earlier of July 31, 2023 or the completion of the Project. Grantee shall use the Property solely for the foregoing purpose. 2. Upon expiration of the Temporary Easement, Grantee, at its sole cost and expense, shall restore the Property to substantially the same condition that it was prior to Grantee's use; provided that Grantor and Grantee agree that it will be re-graded as described in paragraph 1. 3. To the extent permitted by applicable law, Grantee shall indemnify and hold Grantor and its affiliates harmless against any claim of liability or loss from personal injury or property damage resulting from or arising out of the use or access to the Property by Grantee, its contractors, consultants, subcontractors, subconsultants, materialmen, suppliers, and workers, including the successors and assigns thereof, except to the extent such claims or damages are caused by the negligence or willful misconduct of Grantor or its affiliates. 4. Grantor reserves all rights attendant to its ownership of the Property, including but not limited to the continued use and enjoyment of the Property for all purposes not inconsistent with the terms and conditions of this Temporary Easement. 5. In the exercise of the rights granted herein, Grantee will not permit or suffer any mechanic's lien claims to be filed or otherwise asserted against the Property and will promptly discharge,the same in case of filing of any such claims or proceedings for the enforcement thereof. Page 191 of 383 6. This Temporary Easement will be governed by and construed in accordance with the laws of the State of Iowa. IN WITNESS WHEREOF,the parties have executed this Temporary Easement as of the day of , 2021. GLP CAPITAL, L.P. By: i Name:73randon J. Moore Title: Executive Vice Pxosldent, General Counsel & Secretary CITY OF WATERLOO By: Name: Title: Page 192 of 383 PROJECT: Shaulis Road Reconstruction Hess Road to Highway 218 PARCEL: Project Parcel 3 OWNER: GLP Capital LP OFFER TO DONATE FORM As owners of real estate needed for the above-referenced project and parcels, and acknowledging the fact that we are entitled to just compensation for the subject property interests, nevertheless, we desire to donate the permanent acquisition and temporary easement. We hereby waive such compensation rights and will promptly execute the necessary documents for the City of Waterloo,Iowa. This donation to the City of Waterloo,Iowa,is made knowingly, voluntarily,and not under coercion or threat of any nature by the City of Waterloo or its agents. Before signing this fornz,we have had the opportunity to consult with our own legal and tax advisors. References in the singular number include the plural,and vice versa. #+N`2 vim" .**TITLE**,6LP Capital LP [Additional Seller Name or Attest] Y_e h Page 193 of 383 Parcel Impact Diagram SHEET 1 OF 1 4,44 Part of SW 1/4, Sec. 12—T88N—R13W, Waterloo, Black Hawk County, Iowa 0 50 Survey for: City of Waterloo Proprietor: IOC Black Hawk County, Inc. LINE TABLE HRGreen LINE DISTANCE BEARING L1 (37.20') (S00°15'20"E) 1 INCH = FEET L2 22.40' N11°55'34"W EXIStInq 2O PUbIC _ _ _ _ CONSTRUCTION CONSTRUCTION Utlllty Easement LIMLIT � AREA _ ur _ PROPERTY � ROW � LINE ACQUISITION _ _ _ — Tie — TEMPORARY PCC r. EASEMENT � PAVEMENT - . , . . ' —R'v`'— ROW GRAVEL -+ • .___ESE____ EXISTING DRIVEWAY EASEMENT Impact Area (13482 Sq. Ft.) New Driveway and Culvert J o J � (S88°55'44�W-100.00') m N88°55'44"E-240.1 1') _1E, -�=, <rpa.�p�..Wl � -i (N85°23'04"V✓-291.89') �, ibis - bR- I - - ------------ --- --- _ n QOD - !ti i N _ ---- N N ; --- E SHAULIS RD OAIM C.. J ..�'-�r•r��._�..r. '.t-t ws .�•-er.-• -a� y�Y- :.rte�•- 1 O 111 1 \ IlE T/E �T/E % T/ T/E T/E T/E —yam T/E Lu Lu -- T/E T/E T/E T/Ecy- co �I0 / J u T1 INSTALL SAFETY RAIL \ REMOVE GUARDRAIL / REMOVE GUARDRAIL - MANHOLE ADJUSTMENT - --- S (.0 /OZ \ - co 0' — - — F CV fj .r T rr_ — �..�— — /•--� \ FO2 — —�— SIGN — -� F — — 0 130' TAPER 10:1 R AT1 i, 390' TAPER 30:1 RATIO E AUL I S RD _ San. — - — - — - - - - - - - - - - - - - - �� - 3 1 90' TAPER 30:1 RAT�4b / END BRIDGE (SEE V�SHEETS) END BRJD A PROACH PAVF tjn / BEG N BRIDGE APPROAC,V AVEMENT — -- - - - -- - — - — - STA 126+30.3,4/ .`-�-� M — — - — - — - — - — - — -o v w END wCC PAVEMENT w w w w w w w BEGIN BRIDGE APPROACH PAVEMENT REMOVE GUARDRAIL // IE /i�� / REMOVE GUARDRAIL - - — - — - — STA 125+55.86 --- — - - — -/- -=-- - — - - — - _ / REMOVE CULVERT L/L — .L/L--- — _ - - - - - - - - - - - - - - - - - - N In =- zn —�-- �Fl — _ -_ - RE T - - - - - - a" O - N -._ - . - - _ In N -W- - - - W W M w- -- - 'N �- -- - - -�-' 02 - - - - - - F02 - - - - - - - - - -� - - - FC7 - - - F02 BEGINNING OF 650?' REVERSE CURVE REVERSE CURVE TRANSITION POINT-r- E SHAULIS RD STA 130+00.06 STA 132+79.28 OFFSET 6' RT rw - - - - - - - MM - - - - - M - - - - - - - - - M END BRIDGE APPROACH PAVEMENT 255' TAPER 15:1 RATIO BEGIN PCC PAVEMENT _ - -_ --- o - — _ — - - _- -- - - - STA 129+19.5.4 - 0— - - _= 0$0== o — - - - — - -o 0 — - - - - - - - --- _ LIL 7C tJE __—_-- - -- - UL - - -_ --- LIL ------ - - - - - - - - - - - _ _ LIL --- - LIL ------ LIL ------ - --- L/L - - - L/ - _ - LIL --- _ _ - - - -Ri\� - - - - - - Drava- - - TIE TIE TIE - TIE TIE TIE TIE TIE LEGEND - ■ PIPE REMOVAL X STRUCTURE OR TREE REMOVAL D FEET 20 I ® MANHOLE REMOVAL ET/E E � TIE �I 864 864 860 Arn BEGIN TEMPORARY PAVEMENT E I 848.9 I;HuuqD — — LOW +2 .46 848 847.42 84 .50 _ — — — +0.20% t. itc Gr de PI 05. 00 VPI +80 951 Elv 848 39 = 50 844 CO NEC ION K = 30I R44 SEE J SIEET3 Len 15C.00 ft 840 o 0 In M In a- c o 'CL o co a a v C v v v Ln O L0 O In O In o In o In o In o Ln o Ln o Ln O Ln O Ln O Ln O Ln O Lc) O In O In O In O c0 M o 00 rl to to rl co o M 0 o Ln O Ln O Ln O In O In O In O L0 vC0 °¢0 -a) rin vv v>v .-kn atn WN ON O-' :a-' wo oa u:a' Oa' MOD o-00 d�- ua� v-FO aD(.D a4D t W :nv Nv Tm n(,) 1N ._,c\i n-' v'-' -C:) v,0 ,.a' :rA" n00 mW 000 041- °dl -r Hl ua- n^ -X v00 NCo ,.a' Na' WO i.0 w- a�- vN .-.N vM c in _v wv wUl vUl t0 In In v C) N N O' O O O' h h IP '0 '0 N O O a' a) a) a) t0 t0 In Cl Cl Cl N N O O O aD OD n l0 l0 N C'I v ('I N O O O a' QJ I� t0 n t0 v ("1 t•1 N N N 129 130 131 132 133 134 135 DRAWN BY. HRG JOB DATE: NOVEMBER, 2020 N0. DATE BY REVISION DESCRIPTION ® SHEET NO. APPROVED: ZHA JOB NUMBER: 190428.02 SHAULIS ROAD RECONSTRUCTION CAD DATE: 3/24/2021 3:24:08 PM RM-8155(772)-9D-07 E. SHAULIS ROAD D.O6 CAD FILE: ...\19042802-D-Shts.dgn de,°° ° HRGreen WATERLOO,IOWA,2021 PLAN AND PROFILE CITY OF WATERLOO Council Communication Resolution approving a request by the City of Waterloo, to dedicate 0.61 acres of Waterloo Board of Park Commissioners owned property, as right-of-way as part of the Shaulis Road Reconstruction Project, located at 1830 East Shaulis Road (South Hills Golf Course). City Council Meeting: 6/21/2021 Prepared: 6/8/2021 ATTACHMENTS: Description Type ❑ Waterloo Board of Park Commissioners Shaulis Road Backup Material Right-of-way Plat ❑ Parcel Impact Diagram Backup Material Resolution approving a request by the City of Waterloo, to dedicate 0.61 SUBJECT: acres of Waterloo Board of Park Commissioners owned property as right- of-way as part of the Shaulis Road Reconstruction Project, located at 1830 East Shaulis Road (South Hills Golf Course). Submitted by: Submitted By:Noel Anderson, Community Planning and Developoment Director Recommended Action: Approval The City of Waterloo has owned the property since 1968, and the golf course was constructed in 1974. A portion of the area to be dedicated is already used for road right-of-way for Hess Road. The additional area to be dedicated is needed to accommodate the round-about to be constructed at the intersection of Hess Road and East Shaulis Road. The area to be dedicated is in the far northeast corner of the property, adjacent to the driving Summary Statement: range, but the proposed area to be dedicated as right-of-way will not significantly impact the driving range or the golf course. Dedicating this parcel as right-of-way will help in simplifying city maps and make a clear distinction between right-of-way and city owned property that is not right-of- way. Therefore, it is requested that the City Council adopt a resolution to dedicate the 0.61 acres as shown on the attached plat of survey as right-of-way. Expenditure Required: None Source of Funds: N/A Policy Issue: Right-of-Way Alternative: N/A That part of the Northeast Quarter(NE 1/4)of Section Fourteen(14), Township Eighty-eight North(T88N), Range Thirteen West(ROW), of the Page 197 of 383 Fifth Principal Meridian, Waterloo, Black Hawk County, Iowa, described as follows: Commencing at the Northeast corner of aforesaid Northeast Quarter(NE 1/4);thence S89°33'50"W Four Hundred Thirty-two and Seventy-one Hundredths (432.71) feet along the North line of said Northeast Quarter(NE 1/4);thence S00°26'05"E Thirty-three(33.00) feet to the existing South right- of-way line of Shaulis Road as per Land Deed 101, Page 417 in the Black Hawk County Recorder's office and to the point of beginning; thence Legal Descriptions: continue S00°26'05"E Two (2.00) feet; thence N89°33'54"E One Hundred One and Six Hundredths (101.06) feet; thence S79°07'34"E Eighty-two and Seventy-six Hundredths (82.76) feet; thence N89°33'07"E Eighty-nine and Sixty-five Hundredths (89.65) feet;thence S47°59'42"E One Hundred Twenty and Eighteen Hundredths (120.18) feet; thence S 17°31'02"E Eighty- six and Eighty-nine Hundredths (86.89) feet;thence S00°01'30"E One Hundred Forty-one and Fifty-one Hundredths (141.51) feet; thence N89°27'45"E Forty-eight and Fifty-three Hundredths (48.53) feet to the East line of aforesaid Northeast Quarter(NE 1/4); thence N00°32'15"W Three Hundred Twenty-three and Seventy-eight Hundredths (323.78) feet along said East line to aforesaid South right-of-way line;thence S89°33'50"W Four Hundred Thirty-two and Seventy-seven Hundredths (432.77) feet along said South right-of-way line to the point of beginning containing 0.61 Acres. Page 198 of 383 Qi U) L INDEX LEGEND `0 U General Description: Part of NE 1/4, Sec. 14—T88N—R13W, Waterloo Surveyor. David L Scheil (#16775) Surveying Company: Wayne Claassen Engineering & Surveying, Inc. 2705 University Avenue (P.O. Box 898) 0 Waterloo, Iowa 50704 U (319)235-6294 L Survey Requested By: City of Waterloo t0 Proprietor. Waterloo Board of Park Commissioners R . O . W . ACQUISITION PLAT SHEET 1 OF 2 LEGAL DESCRIPTION R.O.W. Acquisition That part of the Northeast Quarter (NE 1/4) of Section Fourteen (14), Township Eighty—eight North (T88N), Range Thirteen West (R13W), of the Fifth Principal Meridian, Waterloo, Black Hawk County, Iowa, described as follows: Commencing at the Northeast comer of aforesaid Northeast Quarter (NE 1/4); thence S89'33'50"W Four Hundred Thirty—two and Seventy—one Hundredths (432.71) feet along the North line of said Northeast Quarter (NE 1/4); thence S00'26'05"E Thirty—three (33.00) feet to the existing South right—of—way line of Shaulis Road as per Land Deed 101, Page 417 in the Black Hawk County Recorder's office and to the point of beginning; thence continue S00'26'05"E Two (2.00) feet; thence N89'33'54"E One Hundred One and Six Hundredths (101.06) feet; thence S79'07'34"E Eighty—two and Seventy—six Hundredths (82.76) feet; thence N89'33'07"E Eighty—nine and Sixty—five Hundredths (89.65) feet; thence S47'59'42"E One Hundred Twenty and Eighteen Hundredths (120.18) feet; thence S17'31'02"E Eighty—six and Eighty—nine Hundredths (86.89) feet; thence S00'01'30"E One Hundred Forty—one and Fifty—one Hundredths (141.51) feet; thence N89'27'45"E Forty—eight and Fifty—three Hundredths (48.53) feet to the East line of aforesaid Northeast Quarter (NE 1/4); thence N00'32'15"W Three Hundred Twenty—three and Seventy—eight Hundredths (323.78) feet along said East line to aforesaid South right—of—way line; thence S89'33'50"W Four Hundred Thirty—two and Seventy—seven Hundredths (432.77) feet along said South right—of—way line to the point of beginning containing 0.61 Acres. n M Mm z 0 N J N J NOTES: 1. The basis of bearings for this Plat of Survey is the North line of the NE 1/4 assigned a bearing of N89'33'50"E as per Iowa State Plane Coordinate System, North Zone, 2011 adjustment. CERTIFICATION I hereby certify that this land surveying document was prepared and the related survey work was performed by me or under my direct personal supervision and that I am a duly Licensed Land Surveyor under the laws of the State of Iowa. Signature: David L. Schell, P.L.S. Date- , 20 License No 16775 Pages or Sheets Covered by this Seal: 2 737-66 My license renewal date is December 31, 2022 FIELD BOOK 769-06 Page 199 of 383 WAYNE CLAASSEN ENGINEERING AND SURVEYING, INC. PHONE: (VOICE) 319-235-6294 P.O. BOX 898 WATERLOO, IOWA 50704-0898 (FAX) 319-235-0028 R . O . W . ACQUISITION PLAT SHEET 2 OF 2 Part of NE 1/4, Sec. 14—T88N—R13W, Waterloo, Black Hawk County, Iowa Survey for: City of Waterloo 0 100 Proprietor: Waterloo Board of Park Commissioners 1 INCH = 100 FEET SURVEY LEGEND: 0 DENOTES SECTION CORNER 000.00 DENOTES RECORD DIMENSION (000.00) DENOTES FIELD DIMENSION POC DENOTES POINT OF COMMENCEMENT POB DENOTES POINT OF BEGINNING ROW AC DENOTES RIGHT—OF—WAY ACQUISITION Q O O in U) w ROW 2 N 1/4 CORNER, NEBCOR ERCP SEC. 14—T88N—R13W SEC. 14—T88N—R13W (FOUND MAG NAIL & WASHER I (FOUND LEAD PLUG) #16775) DOC. No. 2020-06946 DOC. No. 2019-13734 SHAULIS ROAD (N89'33'50'E-2642.91') � POB ROW AC. (S893350W-432.71') — o G Land Deed 101-417 ' \ M O 12 w 1 L3 (S89'33'50'W-432.771-2 ') I \ .n o 0 0 N W A O O in V) O Co ROW ACQUISITION 'No (0.61 Acres) N n tea` M Lo M N M O O v O South Hills Golf Course I w 0 M 33' 0 o n y m LINE TABLE LINE DISTANCE BEARING (N89.27'57'E-48.53') m L7 101.06' N89'33'54'E z L2 82.76' S79'07'34'E o L3 (89.65') (N89'33'07'E) L4 120.18' S47'59'42"E L5 86.89' S17'31'02'E I N in Ito to I w 0 LO r. r, °0 O so b 0 1*En o N I w Lo N M O I O v I 11O'East—West 120'East—West 50E 1/4 CORNER, Lot 02 Lot 01 SEC. 14—T88N—R13W / (FOUND PIN & CAP#8505) 737-66 Georgian Heights DOC.No. 2003-32860 FIELD BOOK 769-06 Page 200 of 383 Parcel Impact Diagram Part . HE 4 - : Waterloo, Black Hawk County, Iowa ■ Survey for: of Waterloo Proprietor: Waterloo Board of Park Commissioners LINE TABLE LINE 8 �������� �� ��� �j����♦i����i ®610MI ����*11075CIZ ® �® •& � ����1��� 0lr� ®�����'OI�I ' IWN��W% A ,WJ7* � (N89-58'30"E) PE LEGENDS: Vlffi- ®®(N89*58'30"E) CONSTRUCTION CONSTRUCTION LIMLIT VON" PROPERTY will 11% LINE NO 11104 NOW IN ACQUISITION EASEMENT - ' ' ' ' ' ' ' IPAVEMENTN IN IN ►���� VUU Ili 1*1 ROW Impact Area GRAVEL IN IN,VA '' • .♦ ���A��'�� � 0 50 EASEMENT �1 a�Q� . Green I INCH 50 FEETROW ACQUI&TION , 1►���ffi • : ��� ���� ��►� s ���O&�1����11�� , `� �'►j��j��� Cil SF. ;,u �- '-TFE Y .e Impact e• M II - / OD cr 2 00 00 �/l - - ^ — N w r IFI – — – _ – W a — – — REMOVE STRUCTURE E(B) - m - / — ROADWAY RECONSTRUCTION c BEGIN – - -- — – –I I �— STA 24+63.01 1, 120' TAPER 30:1 RATIO HESS RD \t + B� / \ - TRUCTURE G – — — – w 0 OD / – — - \ c REMOVE EXISTING I l DRIVEWAY EMOVE STRUCTURE UL – –– G �I JI \ 1 --t-� - I / � REMOV-- CIE � CULVERT Z 1 c L/Li TIE REMOVE CULVERT--Z — - - \ I 3/j, TIE I I I T I I � L T/E T/ �� 1 E J I II I I 0 FEET 20 SRHESS I DRAWN BY.HRG JOB DATES NOVEMBER, 2020 NO. DATE BY REVISION DESCRIPTION ® SHEET NO. APPROVED: ZHA JOB NUMBER: 190428.02 SHAULIS ROAD RECONSTRUCTION C CAD DATE: 3/24/2021 3:24:53 PM RM-8155(772)-9D-07 HESS ROAD E.01 CAD FILE: ...\19042802-E-Shts.dgn de"°° ° HRGreen WATERLOO,IOWA,2021 PLAN VIEW SRRAB — / TRU¢TRE � Z Po / 4 RNV LIL W IF� w r MIS � I I N� 2 1 w M n ! W/ zB\ lo CJ – - REMOVE STRUCTU _ L w– _ _ _ F� t + o — w4 .- J o / HESS\ROAD - ESS RD HESS ROAD REM Curve Daty� I-- - G — – G360 0 OQ 00� 00.00" (LT) = �O\ \ II 339.129 I G — _ _ X � – _ 54.00 – Ih z n - 108 00 1 II REMOVE CULVERTS / U� --- UL --f ALL �(� 0 OHP -- 0 E -0Hr _ L/L_ – -- – - —��L��_ - L/L oHE-� 0 FEET 20 • :i 3/1 3/1 -3/1 - - _ 3/1 'Tie C112 qI2 VP +6 .64 908 K 41 qnp e BEG N P OFI E EXISMG 3ROLJ ND 904 VPC 50 +00 00 Elv 90000 / ENE, PRIMFILE Elv 90C.00 -1.gon3n goo +0. 00% PROPOSED GRADE— +4000% 896 vpi + + EI 90 .00 E IN, 90).00 892 Len 100.00 ft Le 11O.Oc 11O.0ft O m I, m O 0' O N w n O O' 0 O' O (r 0 0' O 0' (0 O Ul Q' Q' O M Il M O O O O N N V �(1 (O 00 �Q' N �N ('"7 ('7 DC7 C7 N N O Q` 00 t0 I~Inn (`'l N _N O O O O' Ifl N P t0� O t0 O' f'r; °' Cp ^^, O' , O O . - , P , P , OD O - LDS N In - f'1 f0 t0 OD OD O °D O' :nom O'er °-� °-� tD� 00� 00� :nom t0� O :n N N l0 r) 00 00 00 00 00 00 00 00 00 00 00 00 00 00 `o°O o0 00 00 `o°O `o°O o0 ^00 °o°O °o°O ^00 ^00 `o°O o0 00 ob 10 ob o0 00 PO' PO' W Q'O' O'O' O'O' O'O' O'O' °'Q' "'Q' PQ` Q'O' PQ' PO' PO' PO' O'O' O'O' PO' PO' Q'O' O'O' ?6' PO' PO' PO' PO' PO' PQ' O'Q' 500 501 502 503 DRAWN BY. HRG JOB DATE: NOVEMBER, 2020 NO. DATE BY REVISION DESCRIPTION SHEET NO. APPROVED: ZHA JOB NUMBER: 190428.02 SHAULIS ROAD RECONSTRUCTION CAD DATE: 3/24/2021 3:25:24 PMRM-8155(772)-9D-07 ROUNDABOUT CIRCULATORY E.09 CAD FILE: ...\19042802-E-Shts.dgn de"°° ° HRGreen WATERLOO,IOWA,2021 PLAN AND PROFILE CITY OF WATERLOO Council Communication Resolution approving a temporary construction easement agreement with Hajoca Corporation to allow access for the Carriage Hill Drainage Improvements Project, located at 3310 University Avenue, and authorizing the Mayor and City Clerk to execute said document. City Council Meeting: 6/21/2021 Prepared: 6/9/2021 ATTACHMENTS: Description Type ❑ Easement Agreement Backup Material ❑ Easement Exhibit Backup Material Resolution approving a temporary construction easement agreement with SUBJECT: Hajoca Corporation to allow access for the Carriage Hill Drainage Improvements Project, located at 3310 University Avenue, and authorizing the Mayor and City Clerk to execute said document. Submitted by: Submitted By:Noel Anderson, Community Planning and Development Director Recommended Action: Approval The engineering department is in the process to shortly begin improvements to a drainage channel that runs behind 3310 University Avenue, which involves grading and the removal of dead and volunteer trees as shown on the attached map. Attached is a signed temporary construction easement Summary Statement: agreement between Hajoca Corporation and the City that would allow access to the rear of their property to improve drainage issues in this area. The proposed temporary construction easement agreement is expected to last around 45 days. There will be before and after pictures taken and the contractor will need to restore the property to the condition is was in before construction began. Expenditure Required: None. Source of Funds: N/A Policy Issue: Storm Water. Alternative: Not approve. During times of heavy rains, drainage in this area can become poor and Background Information: create issues with standing water. This project will help alleviate those problems and improve the nearby areas. Legal Descriptions: The temporary construction easement area is outlined in yellow on the attached. Page 204 of 383 TEMPORARY CONSTRUCTION EASEMENT AGREEMENT This Temporary Construction Easement Agreement (the "Agreement") is entered into as of AIM Q5f- , 2021, by and between Hajoca Corporation ("Grantor"), and the City of Waterloo, Iowa, an Iowa municipal corporation ("Grantee"). WHEREAS, Grantee desires to obtain a temporary easement from Grantor for the purpose of removing excess vegetation and dead and nuisance trees and for grading and stabilizing existing drainage ways in existing permanent easement areas on Grantor's property and adjacent properties (the "Easement Purpose"); and WHEREAS, Grantor has agreed to grant a temporary construction easement to Grantee upon that portion of a parcel owned by Grantor that lies within the blue-bordered area depicted on Exhibit "A" attached hereto and by this reference incorporated herein (the "Easement Area"); and WHEREAS, Grantor desires to grant a temporary easement over the Easement Area as set forth herein. NOW, THEREFORE, in consideration of the work to be done by Grantee upon the Easement Area, and for other good and valuable consideration, the sufficiency of which are hereby acknowledged, the parties agree as follows: 1. Subject to the terms set forth in this Agreement, Grantor hereby grants to Grantee, its employees, contractors and agents, a temporary construction easement over and upon the Easement Area for the Easement Purpose. This easement shall automatically terminate on completion of construction, cleanup and demobilization activities upon the Easement Area, which is expected to be approximately 45 days following commencement of construction. 2. Grantor shall not interfere with or disturb Grantee's construction in furtherance of the Easement Purpose within the Easement Area without advance written approval of Grantee or its authorized representatives. If applicable, Grantor may mow grasses and vegetation growing in the Easement Area if there is no conflict with Grantee's activities, provided, however, that any entry upon the Easement Area by Grantor, its employees or agents will be at their sole risk. 3. Except as may be caused by the negligent or intentional acts or omissions of Grantor, its employees, agents or its representatives, Grantor shall not be liable for any injury or damage to any person or property resulting from Grantee's exercise of the rights granted herein. To the extent permitted by law, and subject to the preceding sentence of this paragraph, Grantee agrees to indemnify and hold Grantor, its employees, agents and representatives, harmless against any loss, damage, injury or any claim or lawsuit for loss, damage or injury arising out of or resulting from the negligent or intentional acts or omissions of Grantee or its employees, contractors or agents. Page 205 of 383 4. Following completion of Grantee's work in the Easement Area, Grantee shall restore the Easement Area substantially to its condition prior to the commencement of construction work, including restoration of paved areas and seeding of grass on unpaved areas disturbed by Grantee's project activities. S. This Agreement shall not be recorded. 6. The recitals are incorporated herein by this reference. Words and phrases shall be construed as in the singular or plural number, and as masculine, feminine or neuter gender according to the definitions and the context. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. 7. This Agreement may be executed in multiple counterparts, each of which, including signed counterparts transmitted by facsimile or other electronic means, shall be deemed an original, and all of which together shall constitute one and the same agreement. IN WITNESS WHEREOF, the parties have executed this 'Temporary Construction Easement Agreement by their duly authorized representatives on the date first set forth above. GRANTOR GRANTEE Hajoca Corporation City of Waterloo, Iowa BYUN 7 By: Quentin Hart, Mayor Title: Attest: 1 t� Kelley Felchle, City Clerk 2 Page 206 of 383 '400, % `♦ e* 4 ♦ C is a, r Access Area Widens to Accomodate `♦`.,♦ ge Large Vehicles and Equipment01 .♦ Op. `.I ` 1 \ ♦, , Proposed Construction Access Area �� c Minimum 20ft Wide ♦. o - a ' ♦� Az ION- s Legend N Carriage Hill Parcel Boundary Proposed Access Area Stormwater Improvments - Existing Easement Minor Contour Site Access Exhibit StanleyConsultants Existing Pond Major Contour 8o ao 0 80 Page 207 of 383 mmmi Feet CITY OF WATERLOO Council Communication Resolution approving a Stormwater Easement Agreement with St. Edward's Church in conjunction with the construction of a storm sewer and detention basin in Miller Park, to be maintained by St. Edward's Church. City Council Meeting: 6/21/2021 Prepared: 6/9/2021 ATTACHMENTS: Description Type ❑ Easement Agreement Backup Material Resolution approving a Stormwater Easement Agreement with St. Edward's SUBJECT: Church in conjunction with the construction of a storm sewer and detention basin in Miller Park, to be maintained by St. Edward's Church. Submitted by: Submitted By: Jamie Knutson, PE, City Engineer St. Edwards Church is wanting to do an addition and repave portions of their site. In order to address stormwater requirements, the church is asking Summary Statement: to install some storm sewer and a detention basin in Miller Park. The request has been approved by the Park Board. The church will be responsible for maintenance of the system. This will also help alleviate stormwater runoff from the church onto residential properties just to the north of the church. Expenditure Required: N/A Page 208 of 383 Steven A.Weidner Preparer Information: Swisher&Cohrt,P.L.C., 528 W 4th St.,Waterloo,IA 50704-1200;(319)232-6555 Return Document To: Swisher&Cohrt,P.L.C.,528 W 4th St.PO Box 1200,Waterloo,IA 50704-1200 EASEMENT AGREEMENT This Easement Agreement (the "Agreement") is entered into as of , 2021, by and between the City of Waterloo, Iowa ("Grantor") and St. Edward's Church, Waterloo, Iowa, an Iowa non-profit corporation ("Grantee"). i. 1. Grant of Easement. In consideration of the mutual promises and covenants contained herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Grantor does hereby grant and convey to Grantee, and Grantee does hereby accept, a permanent easement (the "Easement Area") in, to, upon, over, beneath and across that portion of Miller Park, Waterloo, Iowa, described as an easement on attached Exhibit "A", which by this reference is made a part hereof(the"Premises"). 2. Purpose. The Easement is intended primarily for purposes of a storm sewer and ' surface drainage of storm water. Grantee will be responsible for maintenance of the storm sewer piping and drainage basin and will remove and relocate same as reasonably required by Grantor. Grantee, its officers, employees, contractors, and agents shall have reasonable rights of ingress Page 209 of 383 and egress over, across, and upon the Premises and the surrounding property of Grantor for purposes of inspecting, constructing, installing, operating, repairing, maintaining, replacing, and upgrading the Easement Area and such pipes, conduits, infrastructure and other facilities as Grantee deems necessary to accomplish all purposes of the Easement. Grantee shall have the right, but not the obligation, to trim and/or remove grasses, bushes, trees, and other vegetation from the Easement Area as reasonably necessary in support of the Easement purposes and related activities. If Grantee's Easement activities disturb the soil, upon completion Grantee shall level the soil and otherwise make reasonable effort to restore the Premises to the condition it was in before work commenced. 3. Miscellaneous Provisions. This Agreement shall run with the land and is binding upon and shall inure to the benefit of the parties and their respective successors, assigns, and transferees. References in the singular number include the plural, and vice-a-versa. This Agreement is the entire agreement between theparties pertaining to the subject matter hereof and supersedes all prior understandings or agreements relating to the subject matter hereof, whether oral or written, and this Agreement may not be modified except by the mutual written agreement of both parties. IN WITNESS WHEREOF, the parties have executed this Easement Agreement by their duly authorized representatives as of the date first set forth above. (Signature Page Follows) Z Page 210 of 383 CITY OF WATERLOO, IOWA ST. EDWARD'S CHURCH, WATERLOO, IOWA By: By: _ 'Lt}- 6at � Quentin M. Hart, Mayor Fr. Scott Bullock, Pastor Attest: Attest:lzzl�­ P '0��'� Kelley Felchle, City Clerk Toni Pint-Burke;Business Manager STATE OF IOWA } ) ss. COUNTY OF BLACK HAWK } This instrument was acknowledged before me on 2021, by Quentin M. Hart and Kelley Felchle as Mayor and City Clerk, respectively, of the City of Waterloo, Iowa. Notary Public in the State of Iowa STATE OF IOWA ) ss. COUNTY OF BLACK HAWK ) This instrument was acknowledged before me on �" , 2021, by Fr. Scott Bullock and Toni Pint-Burke as Pastor and Busin ss Manager, respectively, of St. Edward's Church, Waterloo, Iowa. Notary Public in the State of Iowa A , w�; ►� cn 3 Page 211 of 383 EXHIBIT "A" STORM WATER MANAGEMENT AND DRAINAGE EASEMENT Permanent Easement Description A permanent storm water management and drainage easement located in Miller Park, City of Waterloo, Blackhawk County, Iowa, and more particularly described as follows: Commencing at the Southwest Corner of Lot 1, Block 1 of Miller Park Addition to said City of Waterloo; Thence South 89° 50'47" East (Assumed Bearing), 580.04 feet along the South Line of said Block 1 to the Southeast Corner of Lot 8, Block 1 in said Miller Park Addition; Thence South 000 50' 12" East, 4.49 feet along the West Line of Miller Park to the Point of Beginning; Thence South 65° 00' 55" East, 71.63 feet; Thence North 89'07' 42" East, 284.02 feet; Thence North 14° 21' 08" East, 166.16 feet to the South Right-of-Way Line of Carolina Avenue; Thence South 89' 36' 04" East, 230.00 feet along said South Right-of-Way Line; Thence South 00° 50' 12" East, 100.00 feet; Thence South 34° 19' 36" West, 301.18 feet; Thence North 63° 52' 53" West, 112.12 feet; Thence North 00° 52' 18" West, 120.00 feet; Thence South 89° 07'42" West, 288.61 feet; i Thence North 65°00' 55" West, 66.54 feet to the West Line of Miller Park; Thence North 000 50' 12" West, 22.22 feet along said West Line to the Point of Beginning; Containing 1.73 Acres, subject to other easements of record. SHEET 1 OF 2 Page 212 of 383 I N N 00 N VERMONT ST z p 4 Z O Lli _ U1'1 � Z w a LTJ ❑ C n r rc F Ly z 0 o w a '1f � n W w w C) Z n aLLI Q c Q 2 LU Q Z a J W Q 3 z C7 Iw .9!99 f �hti W O N z C7 ,00'OLL M ,BI,Z9.00 N w O w Q Q z W Lu Q10' TEMPORARY EASEMENT 7 10' TEMPORARY EASEMENT �... , J W X O F, W n' w � L LJ a JLLJ Ld J 20 Li ❑ w Q I cn Ina � O o F— 0 d Ii - Z r In 3 N s � n © ba . I N _Q 3 me —_ O ❑ I�k W V Z T UJ a a J O n � i5 a Page 213 of 383 N - �. .' O . VERMONT ST � — I o a z _ o Z a �, Z W 01 1. .. N v Y 8L j w ::, -. z '„ -o o iW ,a .:, . 'R .."'. . ...: . z w v 5F r {-n b * � i- _,;a. -jiltl P .2 h d 0. W D 7a Q0 < ry — Q i , - N � � J W z �. _ ; oLS W C7 w F . ,., - a . N 91 99! �" 1. -Ml 'cL W O 80iZ�1 N- i 2 � t Z 00 OZL M Sl ZS dO N sc- Z = Z 0 Q � I_- � � l0 TEMPORARY EASEMENT m z > ,10 TEMPORARY EASEMENT Z = LLI w J Q Q i a ro W � U m W N N V W }".' _ , :: W Q Lt Y U N a 01. -,' ;Q Q W } o z.,t; G ,rte- °° m r , Z., L. z z (' 1. W1. % x 7 N — 4 '- I : LL � -.3 20• J Q w k v ¢ U - " *S,,�,,,.,.�11 I . ..... . .. .. .. .... . J.:.:. ��:�:..:...�:... : LJ YV � '- i_J_ �� � , ,; I- O C7 i "z +., . 'gin 3 iii v O $ N N O C] 4 9-N' I d¢' _N :: n -3© �, I.J .�o .. I . I N 0 m 3 1 I Q -,� w Z V Le - 9< U ca W m - -� z �)) cn ::: a- -41 ,�:'1'16'1 ., � � o , P)r I'llW U m n a n JO r� r w z .. � N " _ nrfar i9 [� d i Page 214 of 383 CITY OF WATERLOO Council Communication Resolution approving an Enterprise License agreement with Environmental Systems Research Institute, Inc., of Redlands, California, in the amount of$55,000 annually for 3 years for ESRI Geographic Information Systems (GIS) software on an unlimited basis, and authorize Mayor to execute said document. City Council Meeting: 6/21/2021 Prepared: 6/9/2021 ATTACHMENTS: Description Type ❑ ESRI Quotation Backup Material ❑ 2017 Needs Assessment Backup Material Resolution approving an Enterprise License agreement with Environmental Systems Research Institute. Inc., of Redlands, California, in the amount of SUBJECT: $55,000 annually for 3 years for ESRI Geographic Information Systems (GIS) software on an unlimited basis, and authorize Mayor to execute said document. Submitted by: Submitted By: Chris Youngblut. Director of Technology Recommended Action: Approval ESRI GIS Software is used throughout the City by many departments. It Summary Statement: provides the tools necessary to perform spatial mapping duties for items such as hydrants, sewer lines, storm water, traffic cabinets, fiber, etc. Expenditure Required: $55,000 yearly for 3 years. ($165,000 total) Expense is covered by many departments: * Technology Services * Planning& Zoning Source of Funds: * Engineering- Storm Water * Engineering- Local Option * S anitary * Community Development(Block Grant) * Water Works Background Information: Initial 3 year term was approved after a city wide needs assessment performed in 2017. Page 215 of 383 THE Quotation # Q-444111 e s r i m SCIENCE OF QWHERE' Date: May 21, 2021 Environmental Systems Research Institute, Inc. Customer#159163 Contract#ENTERPRISE 380 New York St AGREEMENT Redlands, CA 92373-8100 Phone: (909)793-2853 Fax: (909)307-3049 City of Waterloo DUNS Number: 06-313-4175 CAGE Code: OAMS3 Technology Services 715 Mulberry St Waterloo, IA 50703-5714 To expedite your order,please attach a copy of ATTENTION: Chris Youngblut this quotation to your purchase order. PHONE: 319-291-0149 Quote is valid from:5/21/2021 To:8/19/2021 EMAIL: chris.youngblut@waterloo-ia.org Material Qty Term Unit Price Total 168179 1 Year 1 $55,000.00 $55,000.00 Populations of 50,001 to 100,000 Small Government Term Enterprise License Agreement 168179 1 Year 2 $55,000.00 $55,000.00 Populations of 50,001 to 100,000 Small Government Term Enterprise License Agreement 168179 1 Year 3 $55,000.00 $55,000.00 Populations of 50,001 to 100,000 Small Government Term Enterprise License Agreement Subtotal: $165,000.00 Sales Tax: $0.00 Estimated Shipping and Handling (2 Day Delivery): $0.00 Contract Price Adjust: $0.00 Total: $165,000.00 Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management,procurement,or invoice program. For questions contact: Email: Phone: Matt Hoehn mhoehn@esri.com (636)949-6620 x8553 The items on this quotation are subject to and governed by the terms of this quotation,the most current product specific scope of use document found at https://assets.esri.com/content/dam/esrisites/media/legal/product-specific-terms-of-use/e300.pdf,and your applicable signed agreement with Esri. If no such agreement covers any item quoted,then Esri's standard terms and conditions found at https://go.esri.com/MAPS apply to your purchase of that item. Federal government entities and government prime contractors authorized under FAR 51.1 may purchase under the terms of Esri's GSA Federal Supply Schedule.Supplemental terms and conditions found at https://www.esri.com/en-us/legal/terms/state-supplemental apply to some state and local government purchases.All terms of this quotation will be incorporated into and become part of any additional agreement regarding Esri's offerings.Acceptance of this quotation is limited to the terms of this quotation.Esri objects to and expressly rejects any different or additional terms contained in any purchase order,offer,or confirmation sent to or to be sent by buyer.Unless prohibited by law,the quotation information is confidential and may not be copied or released other than for the express purpose of system selection and purchase/license.The information may not be given to outside parties or used for any other purpose without consent from Esri. Delivery is FOB Origin. HOEHNM This offer is limited to the terms and conditions incorporated and attached herein. Page 216 of 383 THE Quotation # Q-444111 e s r i m SCIENCE OF QWHERE' Date: May 21, 2021 Environmental Systems Research Institute, Inc. Customer#159163 Contract#ENTERPRISE 380 New York St AGREEMENT Redlands, CA 92373-8100 Phone: (909)793-2853 Fax: (909)307-3049 City of Waterloo DUNS Number: 06-313-4175 CAGE Code: OAMS3 Technology Services 715 Mulberry St Waterloo, IA 50703-5714 To expedite your order,please attach a copy of ATTENTION: Chris Youngblut this quotation to your purchase order. PHONE: 319-291-0149 Quote is valid from:5/21/2021 To:8/19/2021 EMAIL: chris.youngblut@waterloo-ia.org If you have made ANY alterations to the line items included in this quote and have chosen to sign the quote to indicate your acceptance,you must fax Esri the signed quote in its entirety in order for the quote to be accepted.You will be contacted by your Customer Service Representative if additional information is required to complete your request. If your organization is a US Federal,state,or local government agency;an educational facility;or a company that will not pay an invoice without having issued a formal purchase order,a signed quotation will not be accepted unless it is accompanied by your purchase order. In order to expedite processing,please reference the quotation number and any/all applicable Esri contract number(s)(e.g.MPA,ELA,SmartBuy,GSA, BPA)on your ordering document. BY SIGNING BELOW,YOU CONFIRM THAT YOU ARE AUTHORIZED TO OBLIGATE FUNDS FOR YOUR ORGANIZATION,AND YOU ARE AUTHORIZING ESRI TO ISSUE AN INVOICE FOR THE ITEMS INCLUDED IN THE ABOVE QUOTE IN THE AMOUNT OF$ ,PLUS SALES TAXES IF APPLICABLE.DO NOT USE THIS FORM IF YOUR ORGANIZATION WILL NOT HONOR AND PAY ESRI'S INVOICE WITHOUT ADDITIONAL AUTHORIZING PAPERWORK. Please check one of the following: I agree to pay any applicable sales tax. I am tax exempt,please contact me if exempt information is not currently on file with Esri. Signature of Authorized Representative Date Name(Please Print) Title The quotation information is proprietary and may not be copied or released other than for the express purpose of system selection and purchase/license.This information may not be given to outside parties or used for any other purpose without consent from Environmental Systems Research Institute,Inc.(Esri). Any estimated sales and/or use tax reflected on this quote has been calculated as of the date of this quotation and is merely provided as a convenience for your organization's budgetary purposes.Esri reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing.If your organization is tax exempt or pays state tax directly,then prior to invoicing,your organization must provide Esri with a copy of a current tax exemption certificate issued by your state's taxing authority for the given jurisdiction. Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management,procurement,or invoice program. For questions contact: Email: Phone: Matt Hoehn mhoehn@esri.com (636)949-6620 x8553 The items on this quotation are subject to and governed by the terms of this quotation,the most current product specific scope of use document found at https://assets.esri.com/content/dam/esrisites/media/legal/product-specific-terms-of-use/e300.pdf,and your applicable signed agreement with Esri. If no such agreement covers any item quoted,then Esri's standard terms and conditions found at https://go.esri.com/MAPS apply to your purchase of that item. Federal government entities and government prime contractors authorized under FAR 51.1 may purchase under the terms of Esri's GSA Federal Supply Schedule.Supplemental terms and conditions found at https://www.esri.com/en-us/legal/terms/state-supplemental apply to some state and local government purchases.All terms of this quotation will be incorporated into and become part of any additional agreement regarding Esri's offerings.Acceptance of this quotation is limited to the terms of this quotation.Esri objects to and expressly rejects any different or additional terms contained in any purchase order,offer,or confirmation sent to or to be sent by buyer.Unless prohibited by law,the quotation information is confidential and may not be copied or released other than for the express purpose of system selection and purchase/license.The information may not be given to outside parties or used for any other purpose without consent from Esri. Delivery is FOB Origin. HOEHNM This offer is limited to the terms and conditions incorporated and attached herein. Page 217 of 383 Esri Use Only: THE Cust. Name ���'' OFENCE Cust.# WHERE' PO# Esri Agreement# SMALL ENTERPRISE AGREEMENT COUNTY AND MUNICIPALITY GOVERNMENT (E214-3) This Agreement is by and between the organization identified in the Quotation ("Customer") and Environmental Systems Research Institute, Inc. ("Esri"). This Agreement sets forth the terms for Customer's use of Products and incorporates by reference (i)the Quotation and (ii)the Master Agreement. Should there be any conflict between the terms and conditions of the documents that comprise this Agreement, the order of precedence for the documents shall be as follows: (i)the Quotation, (ii)this Agreement, and (iii)the Master Agreement. This Agreement shall be governed by and construed in accordance with the laws of the state in which Customer is located without reference to conflict of laws principles, and the United States of America federal law shall govern in matters of intellectual property. The modifications and additional rights granted in this Agreement apply only to the Products listed in Table A. Table A List of Products Uncapped Quantities Developer Tools Desktop Software and Extensions (Single Use) ArcGIS Engine ArcGIS Desktop Advanced ArcGIS Engine Extensions: ArcGIS 3D Analyst, ArcGIS ArcGIS Desktop Standard Spatial Analyst, ArcGIS Engine Geodatabase Update, ArcGIS Desktop Basic ArcGIS Network Analyst, ArcGIS Schematics ArcGIS Desktop Extensions: ArcGIS 3D Analyst, ArcGIS Runtime (Standard) ArcGIS Spatial Analyst, ArcGIS Geostatistical Analyst, ArcGIS Runtime Analysis Extension ArcGIS Publisher, ArcGIS Network Analyst, ArcGIS Schematics, ArcGIS Workflow Manager, ArcGIS Data Limited Quantities Reviewer One (1) Professional subscription to ArcGIS Developer Two (2)ArcGIS CityEngine Single Use Licenses Enterprise Software and Extensions 250 ArcGIS Online Viewers ArcGIS Enterprise and Workgroup 250 ArcGIS Online Creators (Advanced and Standard) 37,500 ArcGIS Online Service Credits ArcGIS Monitor 250 ArcGIS Enterprise Creators ArcGIS Enterprise Extensions: ArcGIS 3D Analyst, 5 ArcGIS Insights in ArcGIS Enterprise ArcGIS Spatial Analyst, ArcGIS Geostatistical Analyst, 5 ArcGIS Insights in ArcGIS Online ArcGIS Network Analyst, ArcGIS Schematics, ArcGIS 50 ArcGIS Tracker for ArcGIS Enterprise Workflow Manager 50 ArcGIS Tracker for ArcGIS Online 4 ArcGIS Parcel Fabric User Type Extensions(Enterprise) Enterprise Additional Capability Servers 4 ArcGIS Utility Network User Type Extensions(Enterprise) ArcGIS Image Server OTHER BENEFITS Number of Esri User Conference registrations provided annually 4 Number of Tier 1 Help Desk individuals authorized to call Esri 4 Maximum number of sets of backup media, if requested* 2 Five percent(5%) discount on all individual commercially available instructor-led training classes at Esri facilities purchased outside this Agreement *Additional sets of backup media may be purchased for a fee Page 1 of 6 September 25,2020 Page 218 of 383 Customer may accept this Agreement by signing and returning the whole Agreement with (i)the Quotation attached, (ii)a purchase order, or(iii) another document that matches the Quotation and references this Agreement ("Ordering Document"). ADDITIONAL OR CONFLICTING TERMS IN CUSTOMER'S PURCHASE ORDER OR OTHER DOCUMENT WILL NOT APPLY, AND THE TERMS OF THIS AGREEMENT WILL GOVERN. This Agreement is effective as of the date of Esri's receipt of an Ordering Document, unless otherwise agreed to by the parties ("Effective Date"). Term of Agreement: Three (3)years This Agreement supersedes any previous agreements, proposals, presentations, understandings, and arrangements between the parties relating to the licensing of the Products. Except as provided in Article 4— Product Updates, no modifications can be made to this Agreement. Accepted and Agreed: (Customer) By: Authorized Signature Printed Name: Title: Date: CUSTOMER CONTACT INFORMATION Contact: Telephone: Address: Fax: City, State, Postal Code: E-mail: Country: Quotation Number(if applicable): Page 2 of 6 September 25,2020 Page 219 of 383 1.0—ADDITIONAL DEFINITIONS 2.0—ADDITIONAL GRANT OF LICENSE In addition to the definitions provided in the Master 2.1 Grant of License. Subject to the terms and Agreement, the following definitions apply to this conditions of this Agreement, Esri grants to Agreement: Customer a personal, nonexclusive, nontransferable license solely to use, copy, and "Case" means a failure of the Software or Online Deploy quantities of the Products listed in Services to operate according to the Documentation Table A—List of Products for the Term of where such failure substantially impacts operational Agreement (i)for the applicable Fee and (ii) in or functional performance. accordance with the Master Agreement. "Deploy", "Deployed" and "Deployment" mean to 2.2 Consultant Access. Esri grants Customer the redistribute and install the Products and related right to permit Customer's consultants or Authorization Codes within Customer's contractors to use the Products exclusively for organization(s). Customer's benefit. Customer will be solely responsible for compliance by consultants and "Fee" means the fee set forth in the Quotation. contractors with this Agreement and will ensure that the consultant or contractor discontinues "Maintenance" means Tier 2 Support, Product use of Products upon completion of work for updates, and Product patches provided to Customer Customer. Access to or use of Products by during the Term of Agreement. consultants or contractors not exclusively for Customer's benefit is prohibited. Customer may "Master Agreement" means the applicable master not permit its consultants or contractors to install agreement for Esri Products incorporated by this Software or Data on consultant, contractor, or reference that is (i)found at https://www.esri.com/en- third-party computers or remove Software or us/legal/terms/full-master-agreement and available in Data from Customer locations, except for the the installation process requiring acceptance by purpose of hosting the Software or Data on electronic acknowledgment or(ii) a signed Esri Contractor servers for the benefit of Customer. master agreement or license agreement that supersedes such electronically acknowledged master agreement. 3.0—TERM,TERMINATION, AND EXPIRATION "Product(s)" means the products identified in 3.1 Term. This Agreement and all licenses Table A—List of Products and any updates to the list hereunder will commence on the Effective Date Esri provides in writing. and continue for the duration identified in the Term of Agreement, unless this Agreement is "Quotation" means the offer letter and quotation terminated earlier as provided herein. Customer provided separately to Customer. is only authorized to use Products during the Term of Agreement. For an Agreement with a "Technical Support" means the technical limited term, Esri does not grant Customer an assistance for attempting resolution of a reported indefinite or a perpetual license to Products. Case through error correction, patches, hot fixes, workarounds, replacement deliveries, or any other 3.2 No Use upon Agreement Expiration or type of Product corrections or modifications. Termination. All Product licenses, all Maintenance, and Esri User Conference "Tier 1 Help Desk" means Customer's point of registrations terminate upon expiration or contact(s)to provide all Tier 1 Support within termination of this Agreement. Customer's organization(s). 3.3 Termination for a Material Breach. Either party "Tier 1 Support" means the Technical Support may terminate this Agreement for a material provided by the Tier 1 Help Desk. breach by the other party. The breaching party will have thirty (30)days from the date of written "Tier 2 Support" means the Esri Technical Support notice to cure any material breach. provided to the Tier 1 Help Desk when a Case cannot be resolved through Tier 1 Support. 3.4 Termination for Lack of Funds. For an Agreement with government or government- Page 3 of 6 September 25,2020 Page 220 of 383 owned entities, either party may terminate this than the defined Products will receive Maintenance. Agreement before any subsequent year if Customer may acquire maintenance for other Customer is unable to secure funding through Software outside this Agreement. the legislative or governing body's approval process. a. Tier 1 Support 3.5 Follow-on Term. If the parties enter into 1. Customer will provide Tier 1 Support another agreement substantially similar to this through the Tier 1 Help Desk to all Agreement for an additional term, the effective Customer's authorized users. date of the follow-on agreement will be the day after the expiration date of this Agreement. 2. The Tier 1 Help Desk will be fully trained in the Products. 4.0—PRODUCT UPDATES 3. At a minimum, Tier 1 Support will include those activities that assist the user in 4.1 Future Updates. Esri reserves the right to resolving how-to and operational questions update the list of Products in Table A—List of as well as questions on installation and Products by providing written notice to troubleshooting procedures. Customer. Customer may continue to use all Products that have been Deployed, but support 4. The Tier 1 Help Desk will be the initial point and upgrades for deleted items may not be of contact for all questions and reporting of a available. As new Products are incorporated into Case. The Tier 1 Help Desk will obtain a full the standard program, they will be offered to description of each reported Case and the Customer via written notice for incorporation into system configuration from the user. This the Products schedule at no additional charge. may include obtaining any customizations, Customer's use of new or updated Products code samples, or data involved in the Case. requires Customer to adhere to applicable additional or revised terms and conditions in the 5. If the Tier 1 Help Desk cannot resolve the Master Agreement. Case, an authorized Tier 1 Help Desk individual may contact Tier 2 Support. The 4.2 Product Life Cycle. During the Term of Tier 1 Help Desk will provide support in such Agreement, some Products may be retired or a way as to minimize repeat calls and make may no longer be available to Deploy in the solutions to problems available to identified quantities. Maintenance will be subject Customer's organization. to the individual Product Life Cycle Support Status and Product Life Cycle Support Policy, 6. Tier 1 Help Desk individuals are the only which can be found at individuals authorized to contact Tier 2 https://support.esri.com/en/other- Support. Customer may change the Tier 1 resources/product-life-cycle. Updates for Help Desk individuals by written notice to Products in the mature and retired phases may Esri. not be available. Customer may continue to use Products already Deployed, but Customer will b. Tier 2 Support not be able to Deploy retired Products. 1. Tier 2 Support will log the calls received from Tier 1 Help Desk. 5.0—MAINTENANCE 2. Tier 2 Support will review all information collected by and received from the Tier 1 The Fee includes standard maintenance benefits Help Desk including preliminary documented during the Term of Agreement as specified in the troubleshooting provided by the Tier 1 Help most current applicable Esri Maintenance and Desk when Tier 2 Support is required. Support Program document(found at https://www.esri.com/en- 3. Tier 2 Support may request that Tier 1 Help us/legal/terms/maintenance). At Esri's sole Desk individuals provide verification of discretion, Esri may make patches, hot fixes, or information, additional information, or updates available for download. No Software other answers to additional questions to Page 4 of 6 September 25,2020 Page 221 of 383 supplement any preliminary information operate, or allow access to the Products. If this gathering or troubleshooting performed by is a multi-year Agreement, Esri may invoice the Tier 1 Help Desk. Fee up to thirty (30) calendar days before the 4. Tier 2 Support will attempt to resolve the annual anniversary date for each year. Case submitted by Tier 1 Help Desk. b. Undisputed invoices will be due and payable 5. When the Case is resolved, Tier 2 Support within thirty(30) calendar days from the date of invoice. Esri reserves the right to suspend will communicate the information to Tier 1 Customer's access to and use of Products if Help Desk, and Tier 1 Help Desk will Customer fails to pay any undisputed amount disseminate the resolution to the user(s). owed on or before its due date. Esri may charge Customer interest at a monthly rate equal to the lesser of one percent(1.0%) per month or the 6.0—ENDORSEMENT AND PUBLICITY maximum rate permitted by applicable law on any overdue fees plus all expenses of collection This Agreement will not be construed or interpreted for any overdue balance that remains unpaid as an exclusive dealings agreement or Customer's ten (10)days after Esri has notified Customer of endorsement of Products. Either party may publicize the past-due balance. the existence of this Agreement. c. Esri's federal ID number is 95-2775-732. 7.0—ADMINISTRATIVE REQUIREMENTS d. If requested, Esri will ship backup media to the ship-to address identified on the Ordering 7.1 OEM Licenses. Under Esri's OEM or Solution Document, FOB Destination, with shipping OEM programs, OEM partners are authorized to charges prepaid. Customer acknowledges that embed or bundle portions of Esri products and should sales or use taxes become due as a services with their application or service. OEM result of any shipments of tangible media, Esri partners' business model, licensing terms and has a right to invoice and Customer will pay any conditions, and pricing are independent of this such sales or use tax associated with the receipt Agreement. Customer will not seek any discount of tangible media. from the OEM partner or Esri based on the availability of Products under this Agreement. 8.2 Order Requirements. Esri does not require Customer will not decouple Esri products or Customer to issue a purchase order. Customer services from the OEM partners' application or may submit a purchase order in accordance with service. its own process requirements, provided that if Customer issues a purchase order, Customer 7.2 Annual Report of Deployments.At each will submit its initial purchase order on the anniversary date and ninety (90) calendar days Effective Date. If this is a multi-year Agreement, prior to the expiration of this Agreement, Customer will submit subsequent purchase Customer will provide Esri with a written report orders to Esri at least thirty(30)calendar days detailing all Deployments. Upon request, before the annual anniversary date for each Customer will provide records sufficient to verify year. the accuracy of the annual report. a. All orders pertaining to this Agreement will be processed through Customer's centralized point 8.0—ORDERING,ADMINISTRATIVE of contact. PROCEDURES, DELIVERY,AND DEPLOYMENT b. The following information will be included in each Ordering Document: 8.1 Orders, Delivery, and Deployment (1) Customer name; Esri customer number, if a. Upon the Effective Date, Esri will invoice known; and bill-to and ship-to addresses Customer and provide Authorization Codes to (2) Order number activate the nondestructive copy protection (3) Applicable annual payment due program that enables Customer to download, Page 5 of 6 September 25,2020 Page 222 of 383 9.0—MERGERS,ACQUISITIONS, OR DIVESTITURES If Customer is a commercial entity, Customer will notify Esri in writing in the event of(i) a consolidation, merger, or reorganization of Customer with or into another corporation or entity; (ii) Customer's acquisition of another entity; or(iii) a transfer or sale of all or part of Customer's organization (subsections i, ii, and iii, collectively referred to as "Ownership Change"). There will be no decrease in Fee as a result of any Ownership Change. 9.1 If an Ownership Change increases the cumulative program count beyond the maximum level for this Agreement, Esri reserves the right to increase the Fee or terminate this Agreement and the parties will negotiate a new agreement. 9.2 If an Ownership Change results in transfer or sale of a portion of Customer's organization, that portion of Customer's organization will transfer the Products to Customer or uninstall, remove, and destroy all copies of the Products. 9.3 This Agreement may not be assigned to a successor entity as a result of an Ownership Change unless approved by Esri in writing in advance. If the assignment to the new entity is not approved, Customer will require any successor entity to uninstall, remove, and destroy the Products. This Agreement will terminate upon such Ownership Change. Page 6 of 6 September 25,2020 Page 223 of 383 L City of Waterloo, IA GIS Needs Assessment & Implementation Plan Prepared by Pro-West & Associates, Inc. March 22nd, 2017 8239 State 371 NW I PO Box 812 1 Walker,MN 56484 �' ArcG15 for grcG15 OnlineAA.GIS Marketplace esti Partner Waxwork 1LLLL Local Gover PH 320.207.6868 1 FX 320.207.6869 nrnent Specialty Specialty Provider www.prowestois.com I consult@prowestgis.com Page 224 of 383 GIs Needs Assessment& Implementation Plan ■ `'p PROWEST Contents Introduction ..................................................................................................................................................4 CurrentGIS Impact........................................................................................................................................7 People ...................................................................................................................................................7 Data.......................................................................................................................................................7 Hardware ..............................................................................................................................................8 Software................................................................................................................................................8 Applications...........................................................................................................................................8 DepartmentNeeds........................................................................................................................................9 ITDepartment.....................................................................................................................................10 Police...................................................................................................................................................11 Fire ......................................................................................................................................................13 Waterloo Center for the Arts..............................................................................................................14 Library.................................................................................................................................................16 Planning & Zoning...............................................................................................................................17 BuildingInspections............................................................................................................................20 Engineering.........................................................................................................................................21 LeisureServices...................................................................................................................................24 WasteManagement ...........................................................................................................................26 WaterWorks.......................................................................................................................................29 Clerk....................................................................................................................................................31 Finance................................................................................................................................................32 CommunityDevelopment...................................................................................................................33 HousingAuthority...............................................................................................................................35 HumanRights......................................................................................................................................36 Traffic..................................................................................................................................................37 WaterlooRegional Airport..................................................................................................................39 Public Works (Street, Sanitation and Central Garage)........................................................................39 CodeEnforcement..............................................................................................................................41 Attorney..............................................................................................................................................42 Implementation Recommendations...........................................................................................................46 2 Page 225 of 383 GIS Needs Assessment& Implementation Plan ■ `'p PROWEST Infrastructure......................................................................................................................................46 Software..............................................................................................................................................50 Data.....................................................................................................................................................52 SystemIntegration..............................................................................................................................58 DataSharing: Automation...................................................................................................................59 Mobile.................................................................................................................................................60 Training...............................................................................................................................................64 Applications.........................................................................................................................................65 Staffing................................................................................................................................................69 GISBranding................................................................................................................................................70 PhasedImplementation Plan......................................................................................................................71 AlternativeCost Plan...................................................................................................................................79 Risks ............................................................................................................................................................82 Appendix.....................................................................................................................................................83 Glossary.......................................................................................................................................................86 Issues Outside Project Scope......................................................................................................................87 OrganizationalChart...................................................................................................................................88 HostedEnterprise GIS.................................................................................................................................89 3 Page 226 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST Introduction The City hired Pro-West&Associates, Inc. (Pro-West) in December 2016 to complete an Enterprise GIS Needs Assessment and Implementation Plan based on industry standards and best practices, as well as the requirements and priorities communicated by City staff.Approximately 50 City staff representing 21 departments were involved in the on-site interview process conducted by Pro-West the week of January 9th, 2017. Pro-West's scope of services includes: 1. Analysis of the ways in which an Enterprise GIS can be applied to City business processes 2. Evaluation of existing GIS data, identification of gaps and provision of recommendations for enhancing and/or developing GIS datasets 3. Identification of resources and methodology for centralizing and sharing GIS data across the organization and with outside organizations 4. Identification of staffing, infrastructure and software resources to support a City-wide Enterprise GIS 5. Recommendation of a budget and phased implementation for an Enterprise GIS The goal of this document is to outline an Enterprise GIS approach that will provide the following benefits for the City of Waterloo: 1. A centralized data structure that supports City business functions and allows for more efficient and secure data sharing across the organization 2. Workflow and communication efficiency gains through automation 3. Integration of third party business systems,when applicable (for example, document imaging) 4. Application development that aligns with City and department business needs and fills gaps in existing operational deficiencies 5. A scalable foundation of software, infrastructure and resources that supports short and long term GIS goals 6. A mobile GIS platform that supports real-time data collection and access in the field Benefits of GIS GIS has evolved quickly in the recent past, due largely to the popularity of mobile devices and the consumerization of IT, making maps a key tool for personal and professional use. The volume of GIS technology available to cities to enhance workflows, communication and decision-making is vast. While this document will outline the current state of GIS at the City, as well as provide recommendations for moving forward with an Enterprise GIS, it is important to review the overall benefits of an Enterprise GIS to understand the future impact of an implementation. As Cities grow and are charged with becoming more transparent and accountable, technology is playing a critical role. GIS is an integrating technology that minimizes or eliminates data silos, integrates key business systems such as document imaging, and directly influences decision-making and public perception. Below are some examples of increased efficiencies and time/cost savings at cities of similar size as Waterloo. 1. A centralized web GIS application that ties into physical address data, saving hundreds of hours spent searching for physical address locations and looking up property information 4 Page 227 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST 2. City staff have access to searchable property and tax information, which drops response times to the public by 20% and decreases the amount of time spent responding to public inquiries by 80% 3. Easy access to document imaging (plats, deeds, zoning), permitting, and code violations via a centralized mapping solution, drops search time for documents by 40% 4. Integrating GIS with the state "Call Before You Dig" system saved over 1,000 hours of staff time in 3 months locating underground facilities 5. 4 hours a month are saved on addressing tasks by using an Enterprise GIS 6. Hundreds of hours are saved in estimating project costs for utility projects 7. GIS streamlines departmental coordination on capital improvement projects 8. Engineering saves several days of work each year due to the ability to see where signs are located on a map, which are automatically updated when sign staff GPS new signs. In the past, if a call came in to the engineering department, engineering would call public works,the sign staff would drive to a location and read the sign, then report back to engineering. 9. Integrating census and City GIS data saves hundreds of hours per year in planning and economic development projects. An example that includes both access to a City Enterprise GIS and Community Analyst (an Esri solution that integrates census data with local GIS data) are the below Core Neighborhood Fact Sheets and interactive maps. These sheets provide the public and realtors with a current and clear picture of neighborhoods. The fact sheets each include a map with neighborhood amenities denoted, infographics with City GIS and Community Analyst data, housing unit graphs from City GIS, and population, age profile, and race profile from Community Analyst. The facts sheets are available at http://ci.stcloud.mn.us/1017/Neighborhood-Information The facts sheets also set the foundation to create a story map. The story map is available at http://coscgis.maps.arcgis.com/apps/MapSeries/index.html?appid=b3330b8e9ab74898a9a55b4 e851da4cf More case studies can be found on the Pro-West website: https://www.prowestgis.com/work/ Expected benefits of an Enterprise GIS at the City of Waterloo: 1. Time-saving opportunities 2. Improved planning and decision-making 3. Improved quality of GIS data 4. Standard and efficient GIS data accessibility 5. Enhanced public service (faster response times to the public, internal staff and other organizations) 6. Enhanced asset management 7. Departmental collaboration 8. Enhanced economic development services 9. Integrated and centralized business systems 10. Field operational efficiencies: access to GIS data in the field in real-time 11. Increased security and back-up of GIS datasets 5 Page 228 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST Maps are used by every department, every day. When a City implements an Enterprise GIS, business efficiency and effectiveness are improved for not only all staff, but also for the public and outside organizations working with the City.The value of implementing GIS throughout the enterprise far outweighs the cost if a plan is followed. In the case of limited budgets and staffing, the City can take smaller steps to move GIS forward; over time, benefits accrue.Today, hardware and software costs are significantly reduced, driven by the increase in processing capacity and performance for both servers and networks.This opens a variety of opportunities for Cities to centralize data and distribute it efficiently throughout the organization. Proper planning is the key to success. Understanding the technology and getting it right at the beginning reduces cost and improves the effectiveness of any deployment. 6 Page 229 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST Current GIS Impact An Enterprise GIS is comprised of people, data, hardware, software, and applications. The current state of operational deficiencies, as it relates these core GIS components, at the City are as follows: People 1. The Engineering Department currently employs a Draftsperson who serves as a GIS resource for other departments. Although this position is not responsible for supporting GIS throughout the City,this position has evolved over time as a key GIS resource for many staff. While the current staff member has done an outstanding job with the resources available,the City needs to hire key GIS staff to grow and sustain an Enterprise GIS. 2. Some departments have at least one person on staff that uses desktop GIS software to edit or analyze GIS data. They have limited or no formal training in GIS data management practices, which has led to incomplete and/or inaccurate datasets, which has decreased the City staff's level of confidence in existing GIS data. 3. Two IT staff members are available to support infrastructure needed to implement an on- premise Enterprise GIS Data 1. Some departments are maintaining their own GIS datasets. These datasets are stored either on an individual's computer or on a shared network drive, making it difficult or impossible to extract or share information inside or outside the organization. 2. If data needs to be shared between departments, most often a verbal or email request is made. Even though raw GIS data may be accessible on a shared drive,the person making a data request may not have the software or training to work with raw GIS data. The raw GIS data is not easily discoverable or searchable. Much time is spent across the City filling data requests between departments or for the public. 3. Datasets are mostly in the outdated 'shapefile'format, with a few being managed in a more current file geodatabase format. This makes sharing and analyzing data difficult or impossible. 4. There is evidence of redundant data sources, resulting in decreased credibility of datasets used by City staff or outside organizations. 5. There is limited or no access to data in the field via laptops,tablets and/or smartphones, which is a common need shared by many departments. 6. Parcel data from the County is outdated and is requested by multiple staff in an ad hoc manner. This means that different types of data requests are made at varying times by varying staff throughout the year. Automating data sharing between the City and County will save significant time and standardize data for easy searching and analysis. 7 Page 230 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST 7. There is limited physical address data in GIS, which is key for all departments. Some departments access the County parcel data, while others access the permit database or patron databases they maintain. A great deal of time is spent searching for physical addresses and validating them. Automating and streamlining City and County data sharing, as well as updating City-wide addressing processes,will manage this issue. 8. Many GIS datasets are incomplete, such as that for storm water data. Solutions, training, infrastructure and software are needed to update and maintain existing GIS datasets. 9. Many departments will benefit from collecting and/or developing new GIS data to support department and City-wide business needs. Creating new information enhance decision-making throughout the City. 10. Many Excel spreadsheets and/or Access databases exist that contain parcel numbers and/or physical addresses that can be used or managed in a GIS. Migrating these databases would result in a centralized data management system that creates efficiencies in data sharing and analysis. 11. Data is not standardized throughout the City. Excel,Access, MS Paint, other systems and paper records are used, which is not conducive to sharing and analyzing data across all departments at the City. Hardware 1. Servers required to support an Enterprise GIS do not currently exist at the City Software 1. There are some desktop GIS software licenses currently in use at the City. However,they do not serve the mapping needs that exist throughout the City and most staff are not trained. 2. Mobile and web-based GIS software needed to support an Enterprise GIS does not exist at the City at this time (or is limited) Applications 1. The Draftsperson currently maintains a public-facing road closure application using Esri's hosted ArcGIS Online service, meaning the data and application are hosted and not "on-premise". Hosting data in this manner further contributes to the data silos that exist throughout the City. 2. No other GIS-based applications (mobile or web-based) or GIS-based system integrations are in place at this time (such as document imaging or permitting) Overall,the City has developed some core GIS datasets such as utility data, and has utilized parcel data from the County to complete project level analysis using the limited desktop GIS software available for a minimal number of staff. The following Needs Assessment and Implementation Plan will outline department needs and provide recommendations for implementing an Enterprise GIS that will address key gaps in location technology. 8 Page 231 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST Department Needs Twenty-one departments over the course of five days were interviewed for the GIS Needs Assessment and Implementation Plan. A standard set of questions was used to provoke conversation regarding current map use and additional needs that would promote departmental and city-wide efficiencies. In addition, during the meetings Pro-West provided application demonstrations related to the benefits of GIS. The implementation of an organization-wide, Enterprise GIS will provide the City of Waterloo with its own collection of data and solutions capable of supporting the mission of the City and its departments. A fully functioning and well maintained GIS allows for the development, maintenance and sharing of consistent and accurate data among departments. It also provides the ability to integrate multiple data sources for analysis and provides the City with a management and planning tool for sustainable and smart growth. Through administration of the needs assessment (questionnaires and interviews), a number of significant City-wide GIS implementation benefits have been identified. All personnel interviewed indicated their support for the project, and offered significant insight as to how GIS data and applications will support their daily business needs.The following sections present the general and department-specific results of the needs assessment,which include each department's mission from the City website, existing GIS data used, GIS needs and key challenges. NOTE: The intent of this section is a summary of findings. Not all data and workflows were documented for each department. Additional requirements gathering will be needed for each department as the City moves forward. Key Data Used Table definitions used for the needs assessment: 1. Data Datasets commonly used by the department. This is not an exhaustive list of data used by the department. It is meant to highlight the most important GIS datasets used throughout the City. 2. Frequency Based on department interview responses,the frequency represents how often users are accessing a particular dataset. 3. Data Indicates that this department is the authoritative source for this dataset and Authority should be editing and managing it. 4. Format The native format of the data. 9 Page 232 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST IT Department The IT department is responsible for the overall management of the City network and infrastructure, including key business systems such as the permitting and financial systems. Key GIS Data Used: Data Frequency *Data Authority Format Fiber Daily CAD *Data authority indicates that this department is the authoritative source for this dataset and should be editing/managing it. Current 3rd Party Systems: 1. IT is involved in the management of all systems currently in use at the City(Laserfiche, New World, and others). 2. IT manages numerous SQL servers (v 2008 and v2012) Key Challenges: 1. Separate networks exist for Police, Library and all Fire stations (except Fire Station 1) a. Staff at these locations do not have accounts on the City domain, which will be a consideration if staff at these locations need to access an Enterprise geodatabase via desktop GIS software. 2. Hardware/software to support an Enterprise GIS does not exist a. The exception is the VM host, which has the raw capacity to support additional server application roles. 3. IT staff are unfamiliar with GIS-based IT practices 4. IT staff has experience with MS Access, but limited experience managing SQL Server databases. Some targeted training will be needed. General Observations: Pro-West believes that the existing IT staff, with training and direction, are in a position to manage the infrastructure needed to support an on-premise Enterprise GIS. 10 Page 233 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST Police The mission of the Waterloo Police Department is to vigilantly protect, serve, and work together with the community to prevent crime and enhance the quality of life in the City's neighborhoods. The Police do not utilize traditional Esri GIS software; they access maps through third party business systems and rely on the Engineering department to create ad-hoc maps with calls for service or incident data. Key GIS Data Used: Data Frequency *Data Authority Format Incidents Daily Yes Shapefile Calls for service Daily Yes Shapefile Aerial photos Daily Pictometry Roads Daily File GDBS Parcel data (address/owner) Daily Shapefile Grids (subdivisions of patrol wards) Weekly Yes Shapefile Wards Weekly Shapefile *Data authority indicates that this department is the authoritative source for this dataset and should be editing/managing it. Current 3rd Party Systems: 1. MOC a. AVL(automated vehicle location)type system from Iowa DOT b. Free, hosted system c. Provides access to Google maps, but not any City-specific data 2. RMS a. Record management system for tracking internal operations 3. Google Street View a. Uses for viewing a house and surrounding area 4. TRACS (traffic and criminal software) a. Officer form data entry system Needs: 1. A public-facing interactive map that shows critical calls for service 2. An easier way to perform a physical address search using an authoritative physical address repository. Currently,the County website is used,which does not perform well and does not function on newer browsers 11 Page 234 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST 3. Ability to access the items below in the office and in the field by typing an owner name or physical address on a map: a. Access to building photos managed by the City b. Access to building sketches and/or pre-plan sketches c. Access to building permits d. Access to scanned documents stored in the Laserfiche system 4. There is a need for using oblique aerials that show 3D images of buildings a. Tactical planning and search and rescue operations would utilize 3D 5. Ability to show the location of all rental properties on a single map. Color coding parcels based on rental status would be beneficial on a daily basis. 6. Staff find value in viewing road closures on a City map 7. Staff need access to hazardous material locations Key Challenges: 1. Data integrity—a lack of an address validation process in key internal business systems makes it time consuming to plot incidents and calls for service data on a map. a. Police staff—and other departments that need to plot incidents and calls for service data on a map—spend a great deal of time manually(or through some automated processing) standardizing address and intersection records 2. Lack of a City-wide E911 address point and road centerline data makes it difficult/impossible to map incidents and calls for service data 3. The department does not have an easy way to perform distance analysis. a. Example: the Police Department needed to produce a map for a subpoena showing calls/incidents for a half-mile buffer around an area of interest. A map of the City grid area in question was provided, along with a tabular report of calls/incidents. Police and Engineering departments were involved in making the map and providing data. i. If the Police Department had access to a centralized data repository and easy to use web application,they could add call/incident point data and quickly generate maps, buffers and other statistics as they need it. 4. Data accessibility—Police staff contact the Engineering department 2-4 times a month to generate simple maps of roads, aerials and police call/incident point data. A simple City GIS website would minimize or eliminate these types of requests to Engineering. 5. Police receive requests for call/incident data from other departments a. Both police and other staff spend a lot of time scrubbing address data so it can be plotted on a map. Providing a standard set of GIS point data in a centralized location will minimize/eliminate data requests. 12 Page 235 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST General Observations: The Police Department will benefit greatly from a centralized data repository that will provide easy access to requested datasets to generate on-demand maps. Training on the use of web or desktop GIS to add call/incident data as points in GIS and overlay onto other City authoritative data would add value to daily operations for Police and other departments. The issues surrounding address data produced from Police business systems is beyond this scope, however, it is an issue to be aware of as the City moves forward with GIS. A focus on City-wide address standardization across business systems is key. Fire The Fire department provides citizens with an advanced life support (ALS) ambulance service, performs fire suppression and rescue operations, conducts emergency management, and offers special services including hazardous materials mitigation and technical rescue. The current use of GIS in the Fire Department consists of paper maps that the Engineering Department provides. The paper maps include roads and City limits and are printed approximately every 2 years,with wall maps being printed every 2- 3 years. Key GIS Data Used: Data Frequency *Data Authority Format Roads Daily Paper map book in the trucks; wall maps Hydrants Daily Wall map *Data authority indicates that this department is the authoritative source for this dataset and should be editing/managing it Needs: 1. Access to real-time utility data, including hydrants, as well as City-wide base data in the field 2. Access to building/fire permit data by searching for an address or owner name 3. Staff need a method to provide feedback to other departments when they identify data discrepancies a. For example, incorrect hydrant and road data 4. Ability to create/maintain authoritative datasets such as: a. FDC (Fire Dept Connection), alarm panel, entry points,special hazmat or high hazard locations b. Access points around the John Deere plant c. Tornado shelters d. Siren locations 5. Staff need a methodology to standardize the mapping of pre-plans: a. Current pre-plans are in hard copy format, with a limited few in various digital formats, making it difficult to share timely information with fire staff and other City departments 13 Page 236 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST 6. Ability to take photos of key building features and look them up via a map: a. FDC location or alarm panel b. Current photos are stored on a server and organized by address, but require staff to look through numerous photos to find the correct one. This is a very time-consuming process, which can be streamlined with mobile GIS technology 7. Access to City building photos 8. Access to City maps during search and rescue operations 9. Access to E911 sign point data along the trail system (from INRCOG) 10. Ability to show on a map where rental properties are located 11. Access to oblique (3D) aerials 12. Access to current road closure data 13. Access to current aerial photos 14. A public-facing application to show tornado shelters and siren locations Key Challenges: 1. Data development: the Department has no method to create and manage its authoritative data such as building access points and alarm panels 2. Data sharing: staff spend a lot of time trying to find data, which causes frustration and ultimately they may not have access to data they need a timely manner (photos, preplans, utility data). Hydrant data—critical to daily operations—only exists on outdated hard copy maps. 3. Data accessibility: current access to spatial data is in hard copy format,which is often outdated 4. Intra-departmental communication:the Fire department has no method to communicate data issues to other departments (for example:water works and engineering) General Observations: The Fire department needs to access City GIS datasets and have the ability to create new GIS datasets. Staff do not know how to access existing data and do not have proper software to view or analyze City GIS data. A web and/or mobile application would provide an easy-to-use interface for accessing existing data and creating new data. Waterloo Center for the Arts The Waterloo Center for the Arts stimulates inquiry, provokes dialogue and connects people through the arts. The Center and its programs reflect the City's commitment to and support of arts and culture. With events, classes, rotating exhibitions, a community theatre, children's museum and so much more, this center is a vital asset to the community it serves. Key GIS Data Used: The center currently does not use City GIS data or maps. It does have some hard copy maps of the building floor plan. 14 Page 237 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST Current 3rd Party Systems: 1. The Center is planning on acquiring an event registration system 2. Access database of patrons (limited) 3. Access database to manage the collections Needs: 1. Staff need an easy way to create a public-facing, interactive 'art walk' map 2. Staff need an easy way to generate mailing labels for public mailings 3. The center floor plan is "outrageously complicated" according to Director, Kent Shankle. Having a method to map the floor plan for either hard copy maps or interactive kiosks would assist in funneling visitors through the building. a. A GIS application will provide the ability to click on a room and view what exhibit is currently showing. Since exhibits rotate often,the map would need to be easily updated. 4. There are numerous entrances to the center and most visitors do not know which one to use. An interactive, mobile map of valid center entrances and the surrounding area, including parking options, is needed. 5. Story maps—these are maps that help tell a story and are designed for non-technical users. Several center tasks will benefit from the use of these maps: a. Walking tour of historical sites b. Public art tours c. Partnering with other groups such as Main Street Waterloo, a non-profit that oversees improvements downtown,to generate story maps 6. During spring break,various cultural destinations offer$1 admission. A public-facing, interactive map of locations would support this popular event and provoke citizen engagement. 7. The Center would like to participate in a City-wide tourism application that includes maps and highlights the center 8. There is a need to share maps via social media outlets.The center currently uses Facebook. 9. A geofencing solution to notify people, within a certain distance of the center, of current/future events will promote citizen engagement. a. Geofencing is a process used to draw a boundary on a map and send notifications to mobile devices based on their proximity to the boundary 10. The center has several rooms that the public can rent. Managing these rentals is time consuming. a. Having a map of the rooms with photos or 360°camera views, as well as dates of availability would significantly cut down on time spent by the center staff giving tours and managing reservations. 15 Page 238 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST Key Challenges: 1. Education—staff are unaware of how GIS can serve the center or how to use simple GIS solutions for internal operations 2. Data accessibility—the Center does not have access to City data or software/tools to use GIS 3. Citizen engagement—the center is constantly looking for ways to generate interest in art. With the largest collection of Haitian art in the world, a world class pottery collection and rotating displays,the center has a story to tell regarding history, culture and art. General Observations: The center has a strong need to use technology to support its mission. GIS technologies such as story maps would have a significant impact on the center's ability to reach the public and generate continued and additional interest in the services the center provides. Access to GIS solutions and technology, supported with training,would enhance and extend citizen engagement opportunities at the Center. Library The mission of the Waterloo Public Library is to provide free access to education, information, and recreation in a welcoming environment. Key GIS Data Used: The library currently does not use City GIS data or maps. A hard copy map of the building layout does exist. Current 3rd Party Systems: 1. Symphony—Integrated Library System that runs all operations a. Consists of an Oracle database back-end that is hosted off-site Needs: 1. Access to City base data: a. Parcels b. Roads c. Aerial photos d. Neighborhood boundaries 2. Demographic data 3. City parking data 4. Utility data S. Fiber data 6. Ability to plot library patron locations on a map to view where patrons are coming from and identify under-utilized neighborhoods. This information will be used to promote a book-mobile. 16 Page 239 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST Key Challenges: 1. Data accessibility: the Library does not have access to the GIS data or solutions it needs to support its mission 2. Citizen engagement: serving underserved neighborhoods a. Parking is an issue around the library and there is a portion of the population that cannot easily access the library. A book-mobile would be one method to serve underserved neighborhoods. While the library has a place to store the book-mobile, funding is an issue. Using GIS to overlay library patron locations, neighborhoods and demographics would provide a base for analyzing and supporting a book-mobile effort, as well as managing routes in the future. b. Having access to City utility and parking data would allow the Library to plot out key stops for the book mobile to ensure there is space and services needed to run the book mobile. General Observations: The Symphony system has valid patron addresses that can be exported to Excel format,which can then be used in a GIS. Having access to City GIS base data and an easy way to plot addresses as points on a map,would validate where patrons are located and where underserved areas are located. Coupled with demographic data,the Library would have a powerful tool to support marketing, citizen engagement and fundraising. Planning & Zoning The primary objectives of Planning and Zoning in the City of Waterloo are to promote the health, safety, morals, order, convenience, prosperity and general welfare; to conserve and protect the value of property throughout the City and to encourage the most appropriate use of land; to lessen congestion in the streets;to prevent the overcrowding of land; to avoid undue concentration of population; and to facilitate the adequate provision of transportation, water, sewerage, schools, parks and other public requirements. Planning and Zoning commonly makes a static map (roads, parcels, aerial)for internal use or print it to hand to a property owner. Staff routinely generate site plans for new garages, perform flood plain overlays (does a property fall in flood plain?), print maps for packets and produce mailing lists for rezone requests (for example, owners within 250 ft. of a location). Currently,these tasks are time-consuming due to data access and integrity issues, as well as lack of access to modern, easy-to-use GIS technologies. 17 Page 240 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST Key GIS Data Used: Data Frequency *Data Authority Format Parcels Daily Shapefile Roads Daily File GDBS Aerials Daily Shapefile Floodplain Daily Shapefile City Zoning Daily Yes File Geodatabase County Zoning Daily Yes Shapefile Future Land Use Weekly Yes Shapefile Incentive Boundary (TIF) Weekly Yes Shapefile Sidewalks Monthly Shapefile *Data authority indicates that this department is the authoritative source for this dataset and should be editing/managing it. Current 3rd Party Systems: 1. Laserfiche: site plans, ordinances, resolutions 2. Iowa Flood Center mapping application 3. Excel to track variances,vacant lots, property leases, cell tower locations, alcohol sales and P/Z actions 4. Google Street View Needs: 1. An easier method to generate mailing labels 2. A method to select a parcel and view condo data, and generate mailing labels. a. Currently, condos are represented as points,while parcels are polygons. There is no easy way to view condo data via the map. b. Staff can spend a significant amount of time navigating existing data sources to generate a complete and accurate mailing list 3. An easier way to access to parcel data, including tax and sales data. The current County GIS website is slow and cumbersome to use. Newer browsers, such as Edge, have a difficult time loading the County website. 4. A way to manage and view all vacant, City-owned properties on a map, so that property data, aerial and administrative boundaries can be viewed in addition to the vacant lot data. a. Currently, staff manages lots in a spreadsheet b. Staff needs to market lots better in order to sell c. Staff needs to track costs associated with managing a lot: snow removal and/or mowing 5. Consolidated GIS data and analysis tools to facilitate the LESA(Land Evaluation and Site Assessment) system. 18 Page 241 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST a. LESA land evaluation analysis uses GIS to score sites that are being requested for development. b. An easier way to generate a soil breakdown and CER (Crop Equivalency Rating) calculations for the LESA system would streamline the current process. Currently,the soil data is manually clipped and analyzed, which is time-consuming. Using GIS to automate this process would decrease amount of time spent on this task. The process is currently conducted up to 5 times a month. 6. The Department has gravel/paved attributes in a road layer that is used internally.This information would be useful for other departments. Thus, a consolidated, City-wide road layer with these attributes is needed. 7. Acquire/analyze point layer of bus bench locations via a real-time, interactive web application 8. Training on editing best practices to manage authoritative data such as zoning a. Current zoning layers (for City and Blackhawk County) have gaps/overlaps 9. Access to a website with City GIS data that assists with citizen calls. Currently the public accesses the County's website for parcel data, but the County site is slow and not efficient. a. Common requests: Where are my property lines, am I in a flood plain, what zoning exists in a particular location? 10. Staff currently share two computer workstations with GIS desktop software. Staff need access to GIS on all computers to streamline project work and engage with the public. 11. Currently, staff will re-draw power lines from outside utility companies (gas/electric companies). A more streamlined way to request and access this data will be useful. 12. Access to City utility data 13. Access to City data in the field for project work and working with the public 14. Access to historical photos to analyze when something changed 15. Plot addresses of alcohol sales on a map and overlay with other GIS datasets. a. When new requests come in, staff need to know distance to existing sale locations. Staff also need to analyze whether or not the required location is in a zone where sales are not allowed. b. A GIS-based method to track sales once points are plotted on a map would be beneficial 16. A mobile solution to facilitate field surveys and identify 657A houses 17. A way to scan and link lease agreements to parcels Key Challenges: 1. Data accessibility—Planning and Zoning staff lack access to utility data. In addition, staff identified that using Laserfiche and desktop GIS is cumbersome. Centralized and easy access to core, authoritative GIS data would make project level and public work more efficient. Furthermore, public-facing solutions that allow users to type an address and view whether or not a parcel falls within a certain administrative boundary or floodplain would reduce incoming calls from the public. 2. Analysis and automation—90%of staff work is spent on viewing, processing and analyzing large amounts of GIS data. When staff are not trying to locate data across the City,they are using complex processes in desktop GIS to support their work, such as mailings or the LESA scores. Automating common routines and centralizing data will significantly streamline daily analysis activities. 19 Page 242 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST 3. Data management—staff are responsible for maintaining a variety of GIS layers, however,there are known data integrity issues that can be solved with updated technology and training. In addition, several Excel spreadsheets exist that can be managed in GIS, which will allow for integration with other City datasets and systems (for example,vacant lots or alcohol sales were identified as high priorities). 4. Mobile—staff need to access GIS data and associated tabular data in the field. Tablets or smartphones that can access a modernized Enterprise GIS will allow staff to have real-time access to data whether in the office or the field. General Observations: Staff have outgrown the two existing GIS workstations. Not only do they need easy access to a centralized data repository for all staff,they need web and mobile GIS solutions that align with their daily work tasks. In addition, automated data routines between the City and County will streamline common tasks such as aggregating condo data and save hours of time generating public notifications. Building Inspections The Building Department administers all matters related to building and housing administration and administers the enforcement of building standards, including building inspections, permit administration, and other related matters. While the inspection team currently does not use City GIS data,they need GIS to support their inspection activities. Key GIS Data Used: Building Inspections currently does not use City GIS data or maps. Current 3rd Party Systems: 1. LOGOS a. Manages inspection data, linked to an address and PIN b. SQL based 2. Laserfiche: blueprints, fire inspections, and building sketches 3. TAPS database a. Manages sewer tap locations 4. Google Street View Needs: 1. Hydrant locations and measurements 2. Sewer data and service line measurement 3. A mobile mapping solution to provide access to sewer data, site plans, building drawings or pre plans, building photos, and owner name information in the field 4. Ability for the plumbing inspection to track sewer taps in a digital format. Currently completed on paper. 5. Easier way to validate physical address locations 6. Display on a map where permits are expired or are about to expire 7. Measure by a circle/radius 20 Page 243 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST 8. Map sump pump locations 9. Foundation drain disconnect management solution. Staff need to map out locations that participate in the foundation drain disconnect program as well as the location of the disconnect. 10. Fleet management/AVL(automatic vehicle location) Key Challenges: 1. Education—staff need education on GIS and solutions that are available to streamline daily workflows 2. Data accessibility—staff do not have access to other department's GIS datasets, such as utilities, or GIS technology to view and analyze mapping data in the office or in the field 3. Data development—staff are responsible for sewer tap locations,which are currently managed in paper format and eventually transferred to an Access database by the Engineering department. The process involves multiple people and departments. Updated GIS technology will streamline field to office workflows and centralize sewer tap data management. General Observations: Staff are generally unaware of how to access and use other GIS data available to them. The department understands the value in having access to a centralized database and solutions that not only consolidate spatial data, but business systems such as Laserfiche and the LOGOS inspection database. Engineering The responsibility and the goal of the City Engineering Department is the design and administration of projects for new infrastructure and the repair and/or reconstruction of deteriorating infrastructure deemed necessary by the Mayor and City Council of the City of Waterloo.This infrastructure may include, but is not limited to streets, bridges, storm sewers, sanitary sewers, sidewalks, parking lots, flood control structures, and multi-use trails. In addition,the department maintains a Pavement Management System for the City's 431 miles of streets.The National Pollution Discharge Elimination System (NPDES) Storm Water Phase II Program is administered by the department.The department also reviews and approves subdivisions and commercial developments, provides engineering assistance for all other departments, and helps plan both short and long range public improvements. Currently, Engineering provides GIS support to City departments. Key GIS Data Used: Data Frequency *Data Authority Format Parcels Daily Shapefile Roads Daily Yes File GDBS 21 Page 244 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST Sanitary sewer system Daily Yes File GDBS Storm sewer system Daily Yes File GDBS Wards Monthly File GDBS Precincts Monthly File GDBS Sidewalks Monthly Yes File GDBS Streams/water bodies Daily Yes File GDBS City owned properties Daily Yes File GDBS *Data authority indicates that this department is the authoritative source for this dataset and should be editing/managing it. Engineering is the addressing authority for the City, however, minimal addressing data exists in GIS. Current 3rd Party Systems: 1. Plan/Profile Access database (as-builts) 2. TAPS Access database (sewer taps) 3. Pavement management Access database (from the state) 4. Cartegraph (pavement management to generate a PCI value) 5. Storm water erosion control permit Access database 6. Storm water control Access database 7. Detention basin Access database 8. LOGOS (Permits) Needs: 1. Streamlined sidewalk maintenance system: The City is broken into 10 maintenance zones. Each year, a new zone is checked for sidewalk deficiencies. Inspectors locate panels in the field that need to be replaced,fill out a paper form, sketch the location of each panel on paper and, finally, provide the field paper form to IT staff who enters data into an Excel spreadsheet identified with a unique PIN (parcel identification number). The PIN is later used with other City databases to generate a notification letter. Excel is used to summarize quantities of all the work (for example, a saw cut). Notifications need to be sent to owners, along with a map of which squares need to be replaced. Engineering staff acquires owner addresses from the IT Department(LOGOS permitting database)to mail a notice. A letter is sent that indicates: "you have X amount of sidewalk that needs to be fixed by a specified date". After the sidewalk is fixed,the Engineering Department analyzes what is left to be fixed and the City makes the repairs. When work is finished,the Engineering Department sends the owner an invoice. 22 Page 245 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST This current process outlined above involves: a. Redundant data entry a. Paper and digital records of the same information b. Two staff recording the same information b. Inefficient field to office workflows a. Inspectors,with no access to mapping data in the field and manually recording street names, may be off a block on their hard copies. This requires office staff time to identify and fix the issue prior to conducting the notification process. c. Inefficient access to address data to support notifications d. Inability to view on a map where maintenance has been finished and where work still needs to be completed. A centralized, standardized Enterprise GIS would eliminate redundant data entry, enhance field operations and make notifications a near automated process. 2. GIS-based address management system 3. A completed storm utility system inventory 4. Finish private utility data collection 5. Link as-builts to utility GIS data a. The current Access database does not have a way to link GIS utility features to scanned as-builts 6. Map of new permits, so engineering can GPS inlets/outlets 7. Streamline field collection on storm sewer outfalls, sewer services, drain tile stubs and stream channel assessments. Currently, staff uses ArcPad in the field with a Trimble device. 8. Streamline inlet/outlet inspections 9. Ability to flag storm maintenance issues on a map for waste management to view and fix 10. Map sump locations 11. Access to LOGOS permitting 12. Access to water utility data 13. Access to sign data for road reconstruction projects 14. Map of current and future projects 15. Access to paint striping data that an Engineering technician GPSs currently 16. Automated way to remove road closure points from GIS when the end date for a project is met 17. Ability to share authoritative data with other departments 18. Easier method to generate mailing labels 19. Methodology to attach field photos with inspections and view on a map 20. Streamlined field to office workflow for GPS collection of utility features Key Challenges: 1. Unique IDs—some existing Access databases do not contain an address, PIN or other ID that can be used to link to a GIS layer and displayed on a map 2. Some Access databases need to be edited by multiple users,which is not supported in Access, but is supported in an Enterprise GIS 23 Page 246 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST 3. Field-to-office workflows—many databases exist that are not tied to GIS. Several steps are involved to manage spatial and tabular inventory/inspection data in separate environments. Spatial and tabular databases, in some cases, cannot be linked or shared easily with others. 4. Mobile—outdated ArcPad GIS technology is used for field collection. Mobile maps that can be used on tablets or phones do not exist. 5. Data accessibility and sharing—Engineering receives many mapping requests from other departments. This is not an official task for the Department. Not only does Engineering facilitate these requests, but they also assist in finding data from other departments to facilitate requests. A centralized and standardized data repository will minimize requests. 6. Cartegraph—this third party system is currently underutilized. Further investigation is needed to determine where GIS will fill gaps or possibly replace existing functionality. General Observations: Engineering needs to share data with other departments, which will decrease the amount of requests from other staff, as well as enable them to consume data from other sources more efficiently. Enhanced field-to-office workflows and data sharing solutions will allow for more efficient management of critical utility data, and ensure it is accurate and complete. Streamlining existing storm inspections and centralizing data is key. Leisure Services The City of Waterloo Leisure Services Commission is dedicated to improving the quality of life for all citizens by providing the best possible recreational activities, special events,facilities, and services that encourage lifelong learning, fitness and fun.The Commission strives to provide an enjoyable outdoor environment with top quality parks, preserves, golf courses, recreational trails, and a healthy urban forest resource. Key GIS Data Used: Data Frequency *Data Authority Format Aerials Daily Pictometry Trees Daily Yes Proprietary *Data authority indicates that this department is the authoritative source for this dataset and should be editing/managing it. Current V Party Systems: 1. Google a. Aerial imagery and Street View imagery 2. Tree Keeper a. Manages and maintains tree inventory 24 Page 247 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST 3. Snow route spreadsheet 4. Electric meter spreadsheet Needs: 1. Mobile technology to collect park related data in the field a. Tablets with external/Bluetooth GPS receivers 2. Water pit locations 3. Electrical box locations 4. Playground locations 5. Irrigation locations 6. Park boundaries a. Some boundaries are mapped, but the mapping is not current or complete 7. Track contracted mowing operations 8. Calculate acres of Right of Way managed a. Currently, staff measure by walking an area 9. Park utility locations 10. Access to City utility layers 11. Easier access to parcel data a. The County website is extremely difficult to use and does not work on all devices or web browsers b. If a tree removal is requested, the City needs an easier way to determine whether or not the tree will fall within City property 12. More efficient method to update the existing Tree Keeper program with parcels, roads and aerials 13. Snow removal routes 14. Electrical meters 15. City owned property 16. More efficient method to generate mailing labels for public notifications 17. INRCOG E911 sign locations 18. Trails a. Currently, Engineering maintains the trails layer, but Leisure Services could manage the trails data with access to GIS technology 19. Sidewalks 20. Park benches 21. Bus benches 22. Turf management 23. Park inspections 24. Web-based reservable shelter solution 25. Work order system 26. A more efficient and timely method to manage maps for special events and share with other organizations and other departments 27. Easy way to mark up a map with roads/aerials for events or ad-hoc mapping 28. Gas mains from MiclAmerican Energy 25 Page 248 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST 29. Need access to maps in the field for locating tasks 30. Flood event data 31. Need a method to manage photos of damages/repairs. Current photos are not linked to a feature in GIS and are not easily accessible or manageable. 32. Ability to click on a park boundary and view maintenance and amenity information a. Public and internal park management Key Challenges: 1. Data accessibility—staff does not have access to spatial data or GIS technology to efficiently utilize existing mapping data at the City. Existing data such as bus benches, City-owned property, sidewalks and utility data can be used for planning, maintenance, inspections and locating activities. INRCOG has been a resource for making maps thus far. 2. Data development—Leisure Services has an overwhelming business need for GIS technology to create and manage their authoritative spatial data such as park benches, snow routes and park boundaries/amenities. Engineering and INRCOG are creating some spatial data that will be better managed by Leisure Services as the authoritative source. Staff have the desire to manage their own data with the proper technology. 3. Solutions—other than the tree inventory program,very few maintenance and inspection activities are tracked in a digital format. GIS solutions would allow for tracking of vital assets and supporting E911 and underground locating. 4. Mobile—staff lack mobile technologies for tablets/smartphones that can be used for creating and viewing data in the field General Observations: Leisure Services staff need to access existing spatial data both in the office and in the field. Staff spend a lot of time searching for data and relying on others to provide hard copy maps, which quickly become outdated. Having centralized access to data, as well as mobile technologies to collect data and manage assets will enhance daily operations and generate a valuable history of inspections and maintenance for all features managed by Leisure Services. Waste Management The Waste Management department is involved with flood control and maintenance of the City's sewer and storm water systems. Staff clean and clear obstruction in sewers and catch basins,televise sanitary sewers to determine condition of pipe or cause of blockages, perform emergency repairs to manholes, and maintain or reconstruct manholes, catch basins and sanitary sewers. Currently, there is little access to real-time utility or parcel data that would enhance daily operations and decision-making. 26 Page 249 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST Key GIS Data Used: Data Frequency *Data Authority Format Sanitary system Daily In Granite/Shapefile Storm system Daily In Granite/Shapefile Roads Daily File GDBS *Data authority indicates that this department is the authoritative source for this dataset and should be editing/managing it. Most staff access hard copy maps from the Engineering Department while 1-2 staff utilize desktop software to view and analyze City GIS data. Three trucks have Granite software,which also have a copy of City utility data. Scans exist of an old hard copy plat book, which is updated with addresses, but roads and utilities are outdated. Current 3rd Party Systems: 1. Granite a. Televising sewer mains b. If line work is drawn in Granite that does not exist in GIS, there is a weekly process to pull new Granite data to the Engineering sewer GIS dataset. 2. MP2 a. Asset management system for tracking, mostly, lift station work orders 3. Cartegraph a. Tracks standard pipe sizes and material. Sanitary and some storm features are tracked. Numerous reports are generated at the present time. Televising data is re-entered by administrative staff. Basement back-ups and sewer overflows are also entered. 4. Sewer call Excel file 5. Some maintenance data is managed in Excel (manhole/catch basin) 6. Old sewer maintenance access database 7. Google Street View Needs: 1. More efficient Granite/GIS integration a. Staff need to display on map areas that were televised and areas that weren't televised during the day/week.This cannot be completed with the current system b. Sanitary sewer attributes between Granite and GIS datasets don't always match due to manual reentry, resulting in duplicate data sources c. Granite is not real-time in the field,thus staff do not have access to current edits from Engineering d. Televising videos should be linked to GIS features and viewed in GIS software 2. Manage sewer cleaning activities a. A method to highlight mains that need upcoming cleaning is needed b. Current data is tracked on paper and can be up to a year out of date 3. Access to current and historic maintenance/inspections in the field for sewer and storm systems 27 Page 250 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST 4. Replacement for MP2 system a. Current system is outdated and not supported b. No data entry standardization/validation exists, making it nearly impossible to generate reports due to data being entered in different ways by different staff c. City is no longer paying maintenance on this software d. Further investigation is needed to determine final requirements and the combination of GIS technology that will be best suited for a replacement solution 5. Cartegraph update or integration a. Current system is becoming cumbersome and upgrading will be expensive b. Depending on future needs and expectations, updating how certain attributes are managed in GIS may eliminate the need for upgrading 6. Access to GIS data in the field 7. Utilize maps and spatial filtering for the locating process a. Hours of time are spent manually reviewing tickets and determining whether or not a locate is needed. Locators only have access to hard copy plat books with outdated utility data. b. GIS will streamline ticket filtering and positive response processes 8. Access to water utility data 9. Access to as-builts via GIS features 10. Access to sewer TAPS data via GIS 11. Property owner information 12. Current aerials 13. Building photos 14. Efficient method to track open/closed gate valves, especially along the river during flood events 15. A way to track sumps during a flood event 16. Efficient access to river elevation data website 17. Track lining data Key Challenges: 1. Data management: Numerous systems, excel files and Access databases are used to track sewer and storm maintenance, inspections and/or work orders. Databases are not standardized or easily accessible, thus staff spend hours finding data to answer questions or generate reports. For example, pulling historic manhole data is particularly difficult and time-consuming. 2. Data Accessibility: a. Data stored in multiple systems and formats makes it difficult or impossible for all staff to access critical data. In addition, staff do not have access to timely utility, parcel or road data. b. Field staff may physically visit the Engineering office to access data, since hard copy maps are not current. 3. Mobile: a. Only staff that have access to Granite software in the field have a digital map. Since Granite does not operate via wireless,the data is still outdated. b. Staff use outdated, hard copy maps in the field,which become outdated quickly 28 Page 251 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST General Observations: Disparate databases and third party systems that do not integrate and are accessible by few staff negatively impact daily operations. Non-standardized data entry procedures result in time-consuming analysis and planning activities. An Enterprise GIS will address these issues. Water Works Water Works manages the water system for the City including maintenance, inspections and utility billing. The department currently has one staff member who manages the water GIS data and ArcReader is used in the field to view GIS data. Staff must contact the County for parcel data to utilize in digital maps. Key GIS Data Used: Data Frequency *Data Authority Format Water system Daily Yes File GDBS Parcels Daily Shapefile Roads Daily File GDBS Aerials Daily Pictometry *Data authority indicates that this department is the authoritative source for this dataset and should be editing/managing it. Current 3rd Party Systems: 1. Distribution Access database—data related to distribution system; water service info, made in the late 1990s. Linked to the GIS map. 2. Distribution inventory Access database—currently not linked to GIS. Includes hydrants and water mains. 3. Vitals software a. Valve exercising 4. CIS—Cogsdale (customer information system) a. Customer service software 5. Laserfiche 6. AVL Needs: 1. Track water main breaks on a map a. Currently tracked on paper 2. More streamlined method to distribute data to the field a. ArcReader is not supported by Esri and requires staff to manually update field devices, leaving data out of date b. Wireless access to data would be beneficial to field staff and eliminate the need for manual updates to GIS data 3. Maintenance and inspection activities are currently tracked on paper. A digital method to track would be beneficial. Cartegraph is currently being explored, however, a GIS-based system should also be considered. 4. Digital method to track hydrant data a. Current data is tracked on paper 29 Page 252 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST b. DNR requests information on when hydrants were last maintained/inspected 5. Digital method to track work orders 6. Link to as-builts and valve cards via GIS a. Water as-builts are stored in their own Laserfiche software 7. Use GIS to enhance the one call locating process a. Current process involves locators reviewing all tickets manually,writing responses on paper in the field.The paper is filed, making it difficult to look up historical locates or generate summary reports. 8. Manage unique IDs for water mains (all other water data has unique IDs) 9. Access to building permits 10. Access to sewer/storm data in a real-time manner a. Currently sends data requests to Engineering 11. Link to County recorder documents via GIS 12. Utility easement data development 13. Access to zoning 14. Access to future land use 15. Leisure Services irrigation or other utility data 16. Access to signs,traffic and street light data 17. Access to fiber data 18. Ability to generate quick maps for posting to social media (flushing activities,water quality issues) Key Challenges: 1. Mobile—updating GIS data in ArcReader via a manual process is not only time consuming, but also does not provide real-time access to data in the field. Utilizing modern mobile GIS technology, such as Collector, and utilizing a consolidated, citywide enterprise geodatabase will streamline field operations and data transfer. 2. Data accessibility—much of the maintenance and inspection data is tracked via paper, which does not allow for timely analysis and report generation. In addition,there is data from Engineering and Planning/Zoning that is not readily accessible 3. Data sharing—Water Works needs timely access to other City GIS datasets and vice versa. A centralized data repository with proper security protocols for sharing data will alleviate this issue. General Observations: Many departments throughout the City need access to a City-wide water distribution system in GIS, including emergency services such as Fire. In addition,the Water Works Department requires access to other City utility data sets and parcel information in a timely fashion. Data sharing and system integration is key for Water Works moving forward with GIS. While there was no concern about providing City staff with access to a complete water system in GIS, there was a concern about other staff sharing the data with outside agencies/individuals. Security is a key concern that will be addressed in the recommendations section of this document. 30 Page 253 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST Clerk The Clerk's tasks include supervision of City Council staff support services, preparation of City Council agendas; recording and maintaining all Council minutes, proceedings and ordinances; collection of non- moving traffic violations fees; issue of various Licenses and Permits; overseeing the Telecommunications Commission, and Memorial Hall Commission. The Clerk also facilitates the purchase of mobile devices and manages the parking and ramp contractor, Republic Parking. Key GIS Data Used: Data Frequency *Data Authority Format Parcels Weekly County Website Wards Weekly Hard copy map Precincts Weekly Hard copy map Addresses Weekly County website Rental registration Weekly New World *Data authority indicates that this department is the authoritative source for this dataset and should be editing/managing it. Current 3rd Party Systems: 1. County website Needs: 1. Access to current and consolidated physical addresses 2. Access to water works landlord/tenant data 3. Public facing application for the public to type an address and view the wards within which they fall 4. Parking and ramp GIS datasets 5. Easier access to owner/occupant addresses for pet license mailings a. Currently has IT pull address lists from accounting software 6. Link to Laserfiche via a map 7. Access to code enforcement database a. Other departments contact the Clerk about current field activities. If staff could type an address and view current code activities it would facilitate public requests more efficiently 8. Application to manage paver database at Memorial Hall 9. Access to a full parcel legal description Key Challenges: 1. Data accessibility—staff do not have access to a current,timely interactive map with addresses, roads, parcel data, as well as access to Laserfiche or rental registrations 2. Mailing labels—needs an efficient way to generate mailing labels for public mailings General Observations: Access to a current, accurate physical address database in GIS for validating addresses and generating mailing labels is key for the Clerk. 31 Page 254 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST Finance The primary goals of the Finance Department are to ensure that the City's financial assets are protected through the implementation of sound financial policies and procedures and to provide users with meaningful financial data. Key GIS Data Used: Data Frequency *Data Authority Format Parcels Weekly County Website *Data authority indicates that this department is the authoritative source for this dataset and should be editing/managing it. Current 3rd Party Systems: 1. County website Needs: 1. Access to City-owned parcel GIS layer a. This layer currently maintained by Engineering b. Finance needs the ability to add additional "finance" related attributes that only finance could edit and use 2. Costs/labor hours for sewer projects a. Compare maintenance costs year to year b. Miles maintained vs. miles left to update c. Other departments voiced a need to be able to manage assets more efficiently. An Enterprise GIS would set both Finance and Departments up for providing these numbers 3. Access to TIF district GIS data 4. Street reconstruct costs a. Cost of reconstruct for City and per project b. Map street segments updated vs. remaining to be fixed per year Key Challenges: 1. Public Works and Waste Management currently are not digitally tracking the cost information needed by Finance. GIS can provide methods of tracking this information in the future, thus benefiting Finance. 2. Data accessibility—easy access to parcels, addresses and TIF districts is currently not possible General Observations: Collaborating with Engineering on the maintenance of the City-owned GIS would not only benefit these departments, but the entire City. 32 Page 255 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST Community Development The mission of Community Development includes "the development of a viable community by assisting in the provision of decent, safe housing in a suitable living environment; expanded employment opportunities through economic development activities;to aid in the prevention or elimination of slum and blighted areas within the City; and to meet other urgent Community Development needs". The department relies heavily on GIS data to support its mission. Creating and sharing data is critical for both short term and long term projects and acquiring federal funding to achieve business goals. Key GIS Data Used: Data Frequency *Data Authority Format FEMA data Daily Shapefile DNR hazardous materials Daily Shapefile DOT data Daily Shapefile Parcels Daily Shapefile Roads Daily File GDBS Aerials Daily Shapefile ACS-Census data; Daily Shapefile housing/population data Project areas Daily Yes Shapefile County public health data Daily Shapefile Neighborhoods Daily Shapefile *Data authority indicates that this department is the authoritative source for this dataset and should be editing/managing it. Current 3rd Party Systems: 1. One Roof a. Project management system Needs: 1. Efficient way to integrate census statistics with project level spatial data and distribute census data to other departments that routinely request it (demographic and housing requests are common) 2. Staff need to efficiently generate a needs score to acquire federal funding 3. Public-facing solutions a. NSP (Neighborhood Stabilization Program) data b. Condition/aging of housing 4. More efficient way of acquiring County parcel data a. Need additional parcel attributes: i. Age of house, assessed prop value, sq ft, whether or not it has a homestead credit,type of roof ii. All attributes from the existing"county detailed report" need to be accessible on a City GIS map 5. Rental data from the Clerk 6. Method to integrate New World (permitting)with GIS 33 Page 256 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST 7. Time aware analysis a. Staff look at an improvement of a particular area and correlate with improvement of housing values over time. b. Staff look at areas where they have rehabilitated 90%of housing, correlate with crime incident data; did incidents decrease in an area? c. Staff analyze development that has been completed in the last NSP target area and compare data from when they first started. How much did the assessed value increase? d. Staff use GIS in different ways to tell a story about changes over time 8. CIP data (capitol improvement project) a. Staff need maps of City project locations (correlate with community development projects) and ability to show which planned community development projects correlate with other future City projects. HUD needs to see that their projects coincide with other City projects that are in progress or planned. b. In the past, a rehab project might have occurred, but street and sidewalks may not have been updated, leaving gaps in the overall rehab project. 9. Centralized access to data a. As an example, Community Development staff generates a wellness report for neighborhoods. Crime data, code violations, streets, blight,vacant lots,wards, poverty data, and neighborhood data have to be collected for each neighborhood. Hours of time are spent tracking down data for reports and then aggregating in the same geographic boundary and over the same period in time. b. A centralized, core data repository will enable data to be more discoverable 10. Streamline geocoding(the process of plotting a point on a map based on an address) a. Examples: rehabs within a specific year, crime incidents (had almost a 100% match with data from Police, however, community development staff performed significant clean- up in their dataset), and code violations. Once plotted, staff aggregates data to census tracts for analysis. 11. Staff want to transform tabular data into maps that can be shared with the public to tell a story. Visualizations will make a greater impact on public perception of a neighborhood. 12. Mobile maps a. Often staff are faced with flawed public perception of a neighborhood. With access to accurate and timely data for a neighborhood (for example, crime data or code violations),the public would be able to quickly visualize the current state with a map. 13. Access to utility data 14. Map of neighborhood associations 15. Access to a plotter 16. CURA map from planning and zoning 17. Address-based searches a. Search an address and see if locations fall in particular zones (For example flood, hazard or CURA zones) 18. Streamlined way to integrate One Roof addresses into a GIS-based mailing label/notification process 34 Page 257 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST Key Challenges: 1. Data accessibility—Community Development does a large amount of analysis and has numerous data with address data that need to be plotted on a map. The Department is accessing this data from other departments as well as numerous outside organizations. In addition, due to the detailed information they gather,they are a source of information for many other departments. Centralized and standardized GIS data would significantly address data accessibility and sharing deficiencies. 2. Data aggregation—staff consistently aggregates data into census tract or neighborhood statistics. Displaying the results on a map that tells the story of a neighborhood will assist in transforming public opinion and will generate funding for future projects. 3. Mobile—access to GIS data and statistics in the field is not possible at this time, but is needed. General Observations: Community Development needs updated GIS software, solutions and centralized access to data to support its mission. An Enterprise GIS will have an immediate impact on Community Development activities. Housing Authority The Waterloo Housing Authority's mission is to promote the Section 8/Public housing program and help low income households with rental payments for decent, safe, affordable and sanitary housing. Key GIS Data Used: Data Frequency *Data Authority Format Parcels Weekly County Website *Data authority indicates that this department is the authoritative source for this dataset and should be editing/managing it. Current 3rd Party Systems: 1. Housing Pro a. Tracks housing inspections Needs: 1. HUD has specific requirements for Section 8 housing to encourage tenants to live outside of poverty. Staff need to plot the average median income below poverty and plot where Section 8 units are in these areas. 2. Plot section 8 locations on a map for analysis for federal requirements, as well as assist with public perception of where housing is located. a. Building inspections routinely requests locations of housing 3. Access to City rental registration data 4. Mobile access to City GIS data to assist with daily route planning for inspections 5. Access to community development project locations. Staff has a down payment program to give out increments of$3,500 payments and they do not want to overlap with Community Development projects. 6. Display owner-occupied vs. rental properties on a map 35 Page 258 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST Key Challenges: 1. Data accessibility—access to census, rental and housing data is not readily available at this time. Staff rely on data from other departments and vice versa. Providing data that is easy to access and analyze would make daily operations more efficient. 2. Data development—managing locations of Section 8 housing and aggregating by neighborhood would not only assist in decision-making for the Housing Authority, but would also benefit other departments General Observations: City-wide data sharing would enhance operational efficiencies in daily route planning, project planning and citizen engagement. Human Rights The Waterloo Commission on Human Rights mission is to protect and promote the personal dignity of all Waterloo citizens and eliminate any discriminatory barriers that prevent them from reaching their full production capacities. Key GIS Data Used: Data Frequency *Data Authority Format Parcels Daily County Website *Data authority indicates that this department is the authoritative source for this dataset and should be editing/managing it. Current 3rd Party Systems: 1. EEOC system database: open/close complaints 2. Access file and Excel files are used to keep track of cases Needs: 1. Use census data to show where different kinds of people live. Plot racial/national origin, and income. Staff need to use demographics for both internal and public purposes. 2. Plot landlords that own at least 4 units on a map 3. Access to Rental Registration Key Challenges: 1. Data accessibility—ability to efficiently use census data or access landlord/rental data currently does not exist. 36 Page 259 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST Traffic Operations Staff are responsible for traffic engineering matters as well as operation and maintenance of all traffic control devices including speed humps,traffic signs, pavement markings, street lights and parking facilities. Staff analyze, design, build, and maintain traffic control systems and facilities, continuously improving safety and efficiency. Animal control is also housed here. Key GIS Data Used: Data Frequency *Data Authority Format Aerial Daily Google Parcel—address Daily County Website Traffic facilities Daily Yes MS Paint Signs Daily Yes Lat/Longs Fiber Weekly Yes CAD *Data authority indicates that this department is the authoritative source for this dataset and should be editing/managing it. Current 3rd Party Systems: 1. Google Street View 2. Traffic inventory/maintenance spreadsheet 3. Street light inventory/maintenance spreadsheet 4. Simple signs: sign management 5. Solar Winds a. Work order system suggested by school district, SQL-based 6. Spreadsheet of meter locations, which comes from the Water Works billing software Needs: 1. A method of managing traffic inventory and maintenance spreadsheets in a centralized database a. Need to track historical maintenance b. Current spreadsheets are on one person's computer and not accessible by others c. Maintenance and inventory data can be linked (based on user feedback during the meeting; this was not tested by Pro-West) 2. GPS traffic facilities 3. Mobile, real-time maps for one call locators in the field 4. GPS street lights 5. Method of managing street light maintenance activities a. Some data is tracked in Excel now 6. Access to real-time maps in the field 7. Plot sign inventory on a map 8. Ability to share authoritative GIS data with other departments 9. Access to early warning siren GIS data 10. GIS-based method of filtering one call tickets a. Paper records are currently kept b. Positive response is not sent 11. Access to pavement data 12. Access to where road construction projects are occurring or will occur 13. Map street humps 37 Page 260 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST 14. Identify private vs. public streets 15. Updated work order management system 16. Plot meters on a map 17. Map where incoming animal control calls come from 18. Map problem areas (safety issues when going out in the field) 19. Map pet licenses 20. Map DOA deer locations (dead on arrival) 21. Access to fatal injury locations from police 22. Map street marking and painting a. Track amount of time and number of miles per project Key Challenges: 1. Data accessibility—existing spreadsheets and spatial data is mostly housed on staff computers and are not accessible by other staff within or outside the department. 2. Data development—several spatial data layers need to be developed, including street lights. GIS and GPS technology to collect and manage this data is needed to facilitate the management of authoritative GIS datasets. 3. Maintenance/inspections/work orders—some spreadsheets or systems exist now to manage some of this data, but it is not accessible or used by all. Analyzing data or plotting on a map is not possible or is not occurring at this time. Tracking historical data is not,generally, being completed at this time. 4. Mobile—field staff do not have access to maps in the field. Google Maps are sometimes used, however,they do not have access to spatial data such as utilities or signs for locating. General Observations: Existing spatial data and spreadsheets are isolated and not accessible by all staff. Data is in various formats and are not accessible in the field. GIS data needs to be standardized, centralized and made more accessible to both traffic staff and other departments. Mobile technology is needed in the field as staff are locating, inspecting or working with the public. 38 Page 261 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST Waterloo Regional Airport Waterloo Regional Airport is served by American Airlines with two daily flights to and from Chicago. Key GIS Data Used: Data Frequency *Data Authority Format Airport related features: Daily Yes Microstation runway or safety zones managed by AECOM, Inc. *Data authority indicates that this department is the authoritative source for this dataset and should be editing/managing it. Needs: Access to interactive City basemap with airport features, aerial, hydrants, parcels and roads Key Challenges: The Airport relies heavily on AECOM, Inc. for support. AECOM uses MicroStation CAD software to manage spatial data and provides hard copy maps to Airport staff. The Airport is open to sharing this data with other departments, although a GIS format would be needed to do so. Access to a standard interactive GIS map would assist with daily operations and ad-hoc mapping. Public Works (Street, Sanitation, Central Garage) The Public Works division provides the community with the highest quality public services. Its goal is to be proactive in its approach to expected citizen services while demonstrating decisive reaction to the needs of the City and its citizens. The divisions interviewed in this session were from the street, sanitation and central garage divisions. Key GIS Data Used: Data Frequency *Data Authority Format Plow Routes Seasonal Yes Paper *Data authority indicates that this department is the authoritative source for this dataset and should be editing/managing it. Current 3rd Party Systems: 1. Google 2. SolarWinds—workorders a. Tracks redundant alley maintenance, as well as some street maintenance 3. CART Management System—MS Access Needs: 1. More efficient way to receive street maintenance requests from the Engineering department a. Currently,the Engineering department sends hard copy maps to the Street department 2. Method to track inventories and maintenance activities in digital format a. Most records are stored on paper and are not easily retrievable 3. Access to current street spatial data and attributes from the Engineering department a. Currently only have access to hard copy maps 4. Efficient way to track resources for FEMA reimbursement 5. Access to water distribution system data 39 Page 262 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST 6. Access to sanitary and storm data 7. Foundation drain system reporting: need a way to identify/map and report illegal foundation drains that run into street to code enforcement 8. Map alleys and track maintenance 9. Map location of where sump lines are connected to drain tiles (would be good for building inspectors to identify these). For areas with no curb and gutter,this is a significant issue. 10. Map refuse routes and provide to the public 11. Map recycle routes and provide to the public 12. Plow mapping in GIS. Currently has a map of plow routes in paper form. a. Need Road hazards mapped that are associated with plowing. For example, last year a rented plow hit a manhole that was too high,causing a $50,000 repair. 13. Map illegal dump sites 14. Access to culvert data 15. Map court order and admin clean-up locations 16. Method for the public to map pothole issues and report to the Street department directly a. Staff reported that citizens are asking for more web-based solutions to communicate with the Street department 17. CART management/citizen calls: need a more efficient way to streamline field-to-office workflows a. Staff receive 50-100 calls a day from citizens. The public will indicate the City missed their garbage pickup, but the City reports that a pickup wasn't missed. Currently,the call information is entered into the CART system spreadsheet. In addition, staff in City trucks are reporting to office staff when garbage bins aren't out at reported by citizens. The information travels through many steps resulting in disjointed communication and citizen engagement. b. Staff in trucks track violation recipients for garbage bins with missing wheels or other damage. This information is often times verbally transferred to administrative staff to formally track. Resulting in higher probabilities of losing information and not having the ability to thoroughly track data. 18. Access to maps in the field a. Since the City adjoins Cedar Falls, it is important for drivers to know where City limits are located as they drive their routes 19. Need a digital method to track miles swept, quantity of debris for the DNR 20. Need a digital method to track the sealcoat program 21. Access to manhole repairs from waste management,to facilitate asphalt repair. 22. Backfill inspection program a. There is an issue with utility cuts that are contracted due to a lack of inspection of base of utility cut. Streets receive calls for a lot of re-work on cuts that were contracted. An inspection program to document utility cuts would be beneficial so that the owner or contractor is held accountable. No one inspects these now. 23. Map of current permits 24. More efficient way to receive notification of water main breaks. Currently, staff receive a phone call,which may travel through several individuals before it reaches the correct person. 25. Need to use GIS web/mobile solutions to efficiently route street sweeping and garbage/recycle/yard waste pick up operations. 40 Page 263 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST Key Challenges: 1. Data development—software does not exist to make it easy or possible to collect or create GIS data 2. Mobile—existing or future spatial data is not accessible in the field. There are some outdated hard copy maps. 3. Maintenance/inspections/citizen response—much of this data is currently found in paper records. Centralizing and standardizing data will streamline these tasks and the field-to-office workflow process. 4. Data accessibility—data from other departments is not readily accessible. In addition, providing data such as plow and recycle routes to the public or mapping based pothole reporting will enhance public service. General Observations: This division has a strong need to modernize the way in which maintenance and inspections are managed, as well as make data more accessible. GIS is an integrating technology that would provide a base for digital maintenance and inspection tracking that could be shared with other departments such as Engineering and Finance. Code Enforcement Code Enforcement has the responsibility to enforce several sections of the municipal code of the City of Waterloo. Key GIS Data Used: Data Frequency *Data Authority Format parcel numbers, address, Weekly County Website deed holder,taxpayer *Data authority indicates that this department is the authoritative source for this dataset and should be editing/managing it. Current 3rd Party Systems: 1. Log spreadsheet:time a call is received, address of location, caller, description of complaint, and action taken 2. Spreadsheets for citations, sump pumps, and bikes they pick up for the Police department 3. Spreadsheet for County calls Needs: 1. Map of vacant lots 2. Map of current permits 3. Map of conditional zoning from P/Z 4. If someone builds a garage near an alley,the department needs to know if the addition was approved by the Building department 5. Mobile, real-time maps or even hard copy maps will assist staff in the field 6. Need to know who was grandfathered in for specific codes. For example, some car lots need to be located on approved surfaces. Acquire information from Planning and Zoning regarding which lots are grandfathered in, and the reason for grandfathering. 7. Ability to share certain code enforcement data with other departments. 41 Page 264 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST a. Planning and Zoning, Engineering, Clerk, Fire, Building, Police 8. More efficient method of determining whether or not an action has been authorized a. For example, carports: when a complaint is received for an accessory structure,the Code Enforcement Department needs to know if the activity was approved 9. Photo management a. Digital photos are currently replicated on staff computers and on a centralized file server. Other departments may also ask for photos. Up to 160 photos in a single day have been taken and added to the current collection. Key Challenges: 1. Address data entry—addresses in spreadsheets have not been validated and lack standardization. Thus, using addresses to plot locations on a map for code enforcement or other departments requires extensive data scrubbing. 2. Data accessibility—data in spreadsheets on staff computers are not accessible to other departments, and vice versa. Centralized, standardized data repositories will streamline data sharing. 3. Mobile—hard copy maps or real-time maps on mobile devices are not in place General Observations: Access to a centralized City interactive map with datasets that are important to code enforcement will be beneficial moving forward. Attorney Key GIS Data Used: Data Frequency *Data Authority Format Aerial photos Monthly Hard copy maps Addresses Monthly Google Deeds Monthly County website *Data authority indicates that this department is the authoritative source for this dataset and should be editing/managing it. Needs: 1. Access to an interactive City map with parcels, roads and aerials 2. Efficient way to perform address searches 3. Access to grandfathered areas, permits, and water flow 4. Easy way to add images of aerials, roads, and parcels to PowerPoint presentations Key Challenges: 1. Data accessibility—staff currently relies on other departments to provide hard copy maps. Having access to a simple, interactive map with City-related data would be beneficial for ad hoc mapping needs. 42 Page 265 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST 3rd Party System Summary Below is a summary of departmental use of 3rd party systems discovered during the interviews. GIS, as an integrating technology,will integrate with 3rd party systems. This is not an exhaustive list, but is intended to highlight the extent of systems available. Department Current 3rd Party Systems Purpose IT Management of all City systems Infrastructure management SQL Servers (v2008 and v2012) Infrastructure management Police MOC AVL(from Iowa DOT) RMS Record management—tracking internal operations Google Street View Viewing house and surrounding area TRACS Officer form data entry Fire n/a n/a Waterloo Center for the Planning event registration system Event registration Arts Access databases • Record of patrons • Manage collections Library Symphony Integrated library system that - Hosted Oracle database back- runs all operations end Planning&Zoning Laserfiche Site plans, ordinances, resolutions Iowa Flood Center mapping Maps application Excel Track variances,vacant lots, property leases, cell tower locations, alcohol sales, and P/Z actions Google Street View Building Inspections LOGOS Manage inspection data, linked to address and PIN Laserfiche Blueprints, fire inspections, and building sketches TAPS database Manage sewer tap locations Google Street View Engineering Plan/Profile Access database As-builts TAPS Access database Sewer taps Pavement management access Pavement management database (from the state) Cartegraph Pavement management to generate a PCI value 43 Page 266 of 383 GIS Needs Assessment& Implementation Plan a Erup PFtO\/\/= Storm water erosion control permit Storm water erosion control Access database Detention basin Access database Detention basin Leisure Services Google Aerial imagery and Street View imagery Tree Keeper Manage and maintain tree inventory Spreadsheets • Snow routes • Electric meters Waste Management Granite Televising sewer mains MP2 Asset management system for tracking, mostly, lift station work orders Cartegraph • Track standard pipe sizes and materials; sanitary and some storm features • Generate reports at the same time • Re-enter televising data • Enter basement back-ups and sewer overflows Excel • Sewer calls • Manage some maintenance data (manhole/catch basin) Access database Old sewer maintenance Google Street View Water Works Access databases • Distribution—data related to distribution system; water service information. Linked to GIS map • Distribution inventory— hydrants, water mains. Not linked to GIS map Vitals software Valve exercising Customer service software Laserfiche AVL Clerk County website Finance County website Community One Roof Project management Development Housing Authority Housing Pro Track house inspections Human Rights EEOC system database Open/close complaints Access file; Excel files Track cases 44 Page 267 of 383 GIS Needs Assessment& Implementation Plan ■ FaMWEST Traffic Google Street View Spreadsheets • Traffic inventory/ maintenance • Street light inventory/ maintenance • Meter locations (comes from Water Works billing software) Simple signs Sign management Solar Winds Work order system Waterloo Regional n/a n/a Airport Public Works Google Solar Winds • Work orders • Track redundant alley maintenance and some street maintenance CART(MS Access) Management system Code Enforcement Spreadsheets • Call logging—time call received, address, caller, details of complaint, action taken • Citations • Sump pumps • Bikes picked up for Police Department • County calls Attorney na na 45 Page 268 of 383 GIS Needs Assessment& Implementation Plan a Mrap PFt01/\/= Implementation Recommendations Pro-West analyzed the needs assessment results to develop a set of comprehensive recommendations for resources, infrastructure, data and solutions to support the City's mission through an Enterprise GIS. In summary, Pro-West recommends the following: 1. Centralize and standardize core City GIS datasets to enable data to be shared across departments and with the public 2. Dedicate on-premise hardware to support GIS activities so the City has control over data security, system integration and future GIS growth 3. Hire a GIS Specialist to manage GIs data and solutions across the organization 4. Create GIS-based solutions to support both office and field workflows enabling staff to manage their authoritative datasets and enhance decision-making 5. Automate City/County data sharing to eliminate multiple data requests and standardize the data received from the County 6. Integrate internal business systems with GIS to centralize access to multiple systems Infrastructure A critical success factor for an Enterprise GIs implementation is a reliable IT infrastructure. GIS infrastructure includes the servers where data resides, web applications are served, and the mechanisms to back up and restore data. An Enterprise GIs cannot function correctly or be accessed efficiently by an end user if insufficient hardware is used. Pro-West has provided the following standard server infrastructure recommendations for a City the size of Waterloo. These infrastructure designs will support a growing Enterprise GIS and provide the City with various implementation price points. 46 Page 269 of 383 Server Option (Separate ArcGIS Server installation for Internal and Public) In this option you have ArcGIS Server installed on a server that is inside your network and on a server that is installed in your DMZ,which allows you to isolate map services needed for public applications vs map services needed for internal applications Things to Consider 1. You will need to have 2 licenses of ArcGIS Server(if you have an EA,this is not an issue) 2. Any users that need to be able to access internal applications will need to have some type of VPN setup on devices. DMZ Accessing Public Applications and ArcGIS Server Services within public applications SQL Server Spatial Data (Spatial Data, accessed Tax Data,etc..) by ArcGIS Server Services. e Read service properties when creating items Users (Public ArcGIS Accessing Public (Internal ArcGIS Server and Web Applications Qi Server) Server) Publishing Map \ (Portal for ArcG\Accessing Services installed) Pubilc ArcGIS Server needs to be \ ArcGIS I able to access port 1433 on the \ r services SQL Server and Publishers need pplications to be able to access ports 6080 \ and 6443 on the public ArcGIS ArcGIS Online Server. Read service 00 properties when _ Accessing Portal creating items Templates Internal Users Publishers Server Specifications SQL Server Internal ArcGIS Server Portal Server Public ArcGIS Server Where ArcGIS Server will Where ArcGIS Server will be Where SQL Server will be installed and where all of the installed and enterprise be installed and where all Server where Portal for map services that support the support the internal Description geodatabases will reside along of the map services that ArcGIS will reside as well as pubic applications the county with any other SQL server applications the county has any internal applications has will reside. Also it will be databases the county has will reside hosting public web applications Operating System Windows Server 2012 or 2012 R2 Windows Server 2012 or Windows Server 2012 or Windows Server 2012 or Standard 2012 R2 Standard 2012 R2 Standard 2012 R2 Standard #of Cores 4 4 4 RAM 16 GB 16 GB 8 GB 16 GB Hard Drive Space 500 GB 500 GB 100 GB 500 GB SSL Certificate Needed Yes Yes ArcGIS Server Standard ArcGIS Server 10.4.1,Web SQL Server 2014 or 2016 Enterprise 10.4.1,ArcGIS Portal for ArcGIS 10.4.1,Web Adaptor for IIS,ArcGIS Software to be installed Standard(64 bit) Desktop 10.4.1(Standard Adaptor for IIS(2 setups: Desktop 10.4.1(if you don't License minimum) ArcGIS Server and Portal) want to open ports 6080 and 6443 to the internal staff) Prepared By: Pro-West&Associates, Inc. Last Updated: 11/22/2016 Page 270 of 383 Server Option (Single ArcGIS Server installation) In this option you have ArcGIS Server installed on a server that is inside your network that houses ArcGIS Server services for both your internal and external applications Things to Consider 1. You will want to setup security in ArcGIS Server in order to secure your internal services from being accessed by the public. The recommendation is to secure ArcGIS Server using Active Directory 2. All services(internal and public)exist on one ArcGIS Server instance 3. Single Sign On for the ArcGIS Server is not possible in a shared scenario DMZ Accessing Public Applications and 9 0 ArcGIS Server Services within public applications �l& 10 Spatial Data accessed SQL Server by ArcGIS Server Services. (Spatial Data, Tax Data,etc..) Public web server would need to be able to access 10 ports 6080 and 6443 on thel S Users Internal ArcGIS Server Read service properties /I when creating items / Accessing Public (Internal ArcGIS / Server) Public Web Server Applications / Publishing Map / Services i \ Accessing Map Services within applications I � GIS I ArcGIS Online (Portal for Arc Read service installed) properties when creating items Accessing Portal Templates Internal Users Publishers Server Specifications SQL Server Internal ArcGIS Server Portal Server Public ArcGIS Server Where SQL Server will be Where ArcGIS Server will be installed and where all Where the Web Adaptor for installed and enterprise of the map services that Server where Portal for public access will reside as Description geodatabases will reside along ArcGIS will reside as well as with any other SQL server support the internal any internal applications well as hosting public web databases the county has applications the county has applications will reside Operating System Windows Server 2012 or 2012 R2 Windows Server 2012 or Windows Server 2012 or Windows Server 2012 or Standard 2012 R2 Standard 2012 R2 Standard 2012 R2 Standard #of Cores 4 4 4 RAM 16 GB 24 GB 8 GB 6 GB Hard Drive Space 500 GB 500 GB 100 GB 100 GB SSL Certificate Needed Yes Yes ArcGIS Server Standard portal for ArcGIS 10.4.1,Web Software to be installed SQL Server 2014 or 2016 Enterprise 10.4.1,ArcGIS Adaptor for IIS(2 setups: Web Adaptor for IIS Standard(64 bit) Desktop 10.4.1(Standard ArcGIS Server and Portal) License minimum) Prepared By: Pro-West&Associates, Inc. Last Updated: 11/22/2016 Page 271 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST Pro-West recommends an on premise Enterprise GIS Infrastructure using the two server system diagram, due the overwhelming need for integration with other on premise business systems such as permits, rental registrations, and Laserfiche. With an on premise system,the City will have full control of data and hardware used to support GIS throughout the City and can be efficiently tied into the City's Active Directory, which will eliminate the need for users to remember additional usernames and passwords to access GIS data and applications. Furthermore, additional data replication to a hosted environment will not be necessary and data and solutions consuming data will be real time or near real time. SQL Server Best Practices When configuring the SQL server software,the following should be activated: 1. Full text searching 2. Mixed Mode Authentication 3. Integration services 4. SQL Server Data Tools IT Skills To support an Enterprise GIS,the IT Department should have the following basic skills: a. Understanding of obtaining and installing SSL Certificates with IIS i. Self-sign and public b. Understanding of how to assign a host name to a server via the DNS c. Understanding of how to make changes to a firewall d. Understanding of how Active Directory works and how to manage it e. Understanding of SQL server i. Managing user accounts (create and assign permissions) ii. Back-ups Optional Esri GIS technology has the option to set up an Active Directory Federated Services (ADFS) server. This will allow end users to login to GIS applications with their domain credentials instead of requiring the user to remember a separate username and password combination. This eliminates a common end user complaint for managing numerous logins and integrates GIS with the City's existing security. Active Directory implementation is not mandatory, however,the City should plan for this implementation. If the IT Department is not familiar with setting up an ADFS server, additional consulting services from an IT consulting firm may be necessary. 49 Page 272 of 383 GIS Needs Assessment& Implementation Plan ■ PFIOWEST Software Many different GIS software configurations exist. The Esri, ArcGIS Enterprise software platform is scalable and includes components to support desktop, web and mobile users, as well as store and manage spatial data. It also supports various deployment scenarios: on premise, cloud and a hybrid on premise/cloud environment. Existing Software The City uses the following Esri software. This list is based on Esri's current records: a. Planning&Zoning Department i. ArcGIS Desktop Basic Single Use—9 ii. ArcGIS Engine Single Use—1 iii. ArcPad-4 b. Water i. ArcGIS Desktop Basic Single Use—2 ii. ArcGIS Publisher for Desktop Single Use- 1 c. Waste Management Dept i. ArcGIS Desktop Basic Single Use—3 ii. ArcGIS Engine Single Use—3 d. Traffic Operations Dept i. ArcGIS Desktop Basic Single Use—3 Summary Total Desktop Single Use Licenses: 17 Total ArcGIS Engine: 4 Total ArcPad: 4 Total Publisher: 1 Proposed Software Pro-West has outlined the core set of software that will be needed to support the proposed Enterprise GIS recommendations and support future growth. At the time of writing this document, Esri was transitioning GIS nomenclature and some pricing. ArcGIS Enterprise ArcGIS Enterprise is a blanket term for ArcGIS Server, Portal, Data Store and Web Adaptor components. ArcGIS Server Standard Enterprise—web services components for making maps and performing analysis in web and mobile environments. As well as the component Basic Enterprise,for the Enterprise Geodatabase, which is the data storage mechanism that uses a SQL database back-end. This software will provide the foundation for on-premise web solutions and centralized and standardized data management. 50 Page 273 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST Web Adaptor—allows integration of ArcGIS Server and Portal for ArcGIS with an organization's existing web server and security mechanisms. This allows web traffic to come via standard web ports of 80 and 443, instead of having to make additional firewall changes to allow the ports that ArcGIS Server runs on to be opened to the outside world (6080 and 6443) Portal—allows users to share maps, data and applications via web and mobile technologies. Sits behind the firewall. Data Store—allows an organization to configure data storage for hosting and federated servers used with a deployment. The Infrastructure section of this document outlines server specifications to support ArcGIS Enterprise. ArcGIS Desktop(ArcMap) Esri's original desktop GIS product that is used by GIS professionals to perform powerful editing, analysis and map production tasks. Staff who need to edit parcel or utility data and who need to maintain complex spatial relationships utilize desktop software. System requirements: http://arcg.is/2afLzot ArcGIS Pro Esri's 64-bit desktop product that will be replacing ArcGIS Desktop (ArcMap). This desktop solution for GIS professionals integrates tightly with the ArcGIS Enterprise for a complete, integrated Enterprise GIS. At the time of writing this document, Pro has not yet replaced ArcMap, however, Esri is focusing on the development of this desktop product. GIS professionals should begin to transition to Pro. A Pro license comes with each of the City's ArcGIS Desktop licenses that is current on maintenance. System Requirements: http://arcg.is/lDgfnY9 ArcGIS Online ArcGIS Online provides a convenient SaaS-based online platform to publishing,finding and sharing GIS data and applications. In addition,this platform and associated COTS (commercial-off-the-shelf) solutions enable mobile field to office workflows and the utilization of tablets, smartphones and other field devices. Waterloo is currently leveraging ArcGIS Online for hosting a public-facing road closure application. Pro-West recommends that the City continue to leverage ArcGIS Online and Portal, and incorporate new capabilities in its online maps, which will be enabled by the deployment of ArcGIS Server. Best Practices for ArcGIS Online/Portal Implementation 1. A tag taxonomy provides terms and definitions that cover all of the relevant content categories that are served by the GIS platform. For example,tags for each department, map type, or maintenance level. Tagging is a key best practice that will ensure data is discoverable and searchable,thus addressing a key issue currently plaguing the City. The focus of a taxonomy should not be too specific; all users need to be able to understand are the tags and their meanings. Erring on the side of simpler terms that capture broad themes is more desirable than creating a large number of terms with subtle distinctions that require 51 Page 274 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST specific domain or departmental expertise to comprehend. For example,when looking up parcel boundaries a technical tag would be "Parcel" but a common tag would be "ownership". 2. When discussing ArcGIS Online,the web map is king. Esri has built its entire web GIS platform around the web map concept, so a successful deployment requires that the web map also be a central point of reference for the City. Web maps change the nature of web-based GIS applications because they separate the map from the application using the map and provide the ability for multiple applications to use the same map.This eliminates redundant work and allows updates to the map to automatically be shown in every application that uses it. Given that web maps can be shared and reused in multiple applications, careful thought and planning should go into the creation of each web map.The specific data layers should display only the essential information necessary to fulfill the web map's purpose,the web map description should clearly explain the intent of the web map and suggest appropriate uses, and the web map capabilities(searches and tools)should be configured in such a way to support the map's intent without introducing superfluous functionality. Software Management 1. The City should keep apprised of Esri software patches and updates to ensure software is working at an optimal level: http://support.esri.com/Downloads 2. The City should monitor Esri product lifecycles to remain current in relation to deprecated software plans. This will assist with future budgeting and training needs: http://support.esri.com/other-resources/product-life-cycle Data It is important to store all spatial data in a consistent, standardized and consolidated manner in order to share data across departments,with outside organizations and with the public. In addition, a centralized data repository makes internal business system integration and application development easier and more streamlined. Data Storage Pro-West recommends implementing an enterprise geodatabase as the City's centralized GIS data storage system,this includes Water Works. Using an Enterprise geodatabase means that existing GIS datasets in an older shapefile format will need to be migrated into the Enterprise geodatabase. The hardware and software proposed in this document supports the enterprise geodatabase. Furthermore, modern GIS solution templates do not use shapefile formats, so a migration to an Enterprise geodatabase is mandatory for the City to move forward with an Enterprise GIS. An enterprise geodatabase will provide the storage and management platform on which all of the City's spatial data should reside.All the benefits associated with a true Relational Database Management (RDBMS) system will be available to GIS users.These include transaction control, long-transactions, 52 Page 275 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST back-up and recovery, scalability, increased performance, multi-user editing, editor tracking, and security. It is expected that all spatial data, excluding aerial photos, will be managed in the enterprise geodatabase. Users will be able to leverage the advanced tools of desktop GIS, as well as utilize field solutions to collect new spatial data and manage maintenance and inspections. Enterprise Geodatabase Security An Enterprise Geodatabase is the central data repository used to store all core City GIS datasets (utilities, parcels, roads and other core City datasets). Desktop,web and mobile GIS applications reference an Enterprise Geodatabase. For those users who need to access enterprise geodatabase GIS data via desktop GIS software,the following security is recommended for the enterprise geodatabase. 1. Desktop user domain accounts should be added to the enterprise geodatabase.There are 2 reasons for this: • Users do not have to remember an additional username and password to connect to the enterprise geodatabase • GIS applications built via desktop,web or mobile technologies that use Esri's Editor Tracking will provide the ability for staff to see who created or edited datasets 2. Roles should be created for the purpose of grouping users who need the same permissions within the enterprise geodatabase.This is beneficial as permissions can be assigned to a role that may contain many users instead of having to assign permissions to users on an individual basis. For example, the City may group the users in the Engineering department into an Engineering role that would be able to only edit data that pertains to the Engineering department but then have "read access"to all of the other data within the enterprise geodatabase. 3. For users who are on a different network from the City (Police, Library and some fire stations) that are using desktop GIS software to connect to the enterprise geodatabase, a SQL Server user should be set up for each person to allow them to connect to the enterprise geodatabase. Since they are on a different network,they may not have a domain account on the City network. By providing a stand-alone SQL account,they can use that account to make a connection to the enterprise geodatabase from their desktop software. These security settings are typically implemented by IT department staff. Enterprise Geodatabase Best Practices • Use strongly-typed schemas: attributes should be given accurate datatypes, nullable values should be avoided unless demonstrably necessary, and relationship classes should be used to model data relationships. Domains and subtypes should be intentionally developed, documented and applied consistently. • Provide per-user database logins: preserving the identity of each user is an important enabling trait. Avoid creating"generic" logins such as 'editor_1' or 'field_worker' • Do not use spaces, special characters or SQL keywords in the names of feature classes or feature datasets 53 Page 276 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST • Do not begin any feature class or feature dataset names with numbers. Numbers can be used in a feature class or feature dataset name but not at the beginning • Limit field names to using alphanumeric characters • Avoid using spaces in field names. If you need to denote a space in a field name, use the underscore character. • Use field aliases to provide 'friendly' names for end users and applications • Setup an automated, nightly compress routine to keep the enterprise geodatabase running at optimal performance • Configure with DBO schema which will allow for multiple geodatabase administrators and avoid granting default DBO schema ownership to all databases on the server • Enable editor tracking on data layers that need edit dates/user tracking Spatial Data Management The data that is stored in an enterprise geodatabase will be in a centralized, standardized format, rather than in the varying formats found now (shapefiles, paper, CAD, or Paint) that are found in various locations throughout the City. Below are key GIS data standards that should be followed. 1. Use the Esri Local Government Information Model as a standard for organizing and naming GIS data inside the Enterprise geodatabase. http://solutions.arcgis.com/local-government/help/local-government-information-model/ 2. Utilize a consistent coordinate system 3. Create and maintain metadata for GIS datasets a. Metadata is data about data. Tools exist in GIS to describe the GIS layer, the meaning of attributes,when the data is modified, who modifies it and any limitations of the dataset. b. More information can be found here: http://arcg.is/2kDOZUO 4. Utilizing versioning if GIS data needs to be quality controlled before being submitted to the default GIS database. More information on versioning can be found here: htt p://a rcg.i s/2l l D nvm S. Contribute to the Esri community basemaps program,which will allow City base map data such as roads to be used in Esri basemaps. http://arcg.is/218b3Vs 6. Utilize topology rules to maintain spatial data integrity 54 Page 277 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST Furthermore, Pro-West recommends updating data management practices for key GIS datasets, which are outlined below. 1. Streets a. Additional attributes to be added based on needs assessment: gravel/paved b. Update address ranges to facilitate address assignments and E911 activities. An addressed road layer would also be used for staff that have Excel spreadsheets with addresses that need to be plotted on a map (Planning&Zoning, Community Development, Engineering, and others) The majority of the City roads layer does not have address range values assigned (5303 segments). Recommended Road clean-up and attribute population for addressing: 1. Clean up road topology a. Must not Overlap (13) b. Must not Intersect (213) c. Must not Self-Overlap or Self-Intersect (10) d. Must be a single part (57) e. Must not have dangles (644) i. Many of these will be false positives—but this is the best way to determine if road segments are truly connected at intersections (outside of a network). 2. Verify and correct road splitting a. Make sure all road segments are split where needed (intersections and jurisdictions (if required) and not split where unwarranted (i.e. RR intersections). 3. Verify and correct road segment directionality. a. Make sure all roads flow in the direction of increasing address range. 4. Add address range values to all required road segments. a. City address ranges can be applied in a couple of different ways; 1) Assign actual ranges (100—140) or 2) assign the full block range (100-199). i. If actual ranges are used,there is potential for an address not to be validated against the data. If a 142 address is entered it will not receive a match. But actual ranges will allow the geocoded address to correctly locate along the road segment. If full ranges are assigned all potential address for the 100 block would validate. But all geocoded address would located more towards the 'from end' of the 55 Page 278 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST road segment. This location error seems minimal, once address points are developed they can be used to geocode as well, return an even more accurate XY value. 5. Add Unique Identifier to each road segment If City would like to use for internal routing applications the following should also be updated: 1. Update One Way attribute field to identify the flow of traffic; both, From To, To From 2. Add speed limit values 2. Address Points It is recommended that the City work towards creating and managing an address point layer for assigning addresses. Esri provides out the box addressing tools to maintain the City's addressing system. These tools will allow the City to create new address point locations and assign an address using the cleaned up road centerline layer reviewed above. Address points can be developed for the City using the parcel data along with associated tax database values of physical address and tax address. Another addressing source would be a utility billing database. These address can be generated as a parcel centroid or geocoded using a clean road centerline feature class. Once an address point is created it can be spatially located upon the main structure of the property. Once an address has been assigned and located the address point layer can be analyzed by comparing the location of the address point and its attributes to the attributes assigned to the road centerlines. This control process identifies address points with: • Wrong Parity—the address point is located on the wrong side of the road according to the odd/even values assigned to the road segment • Out of Sequence—the address point is out of sequence with a neighboring address point • Out of Range—the assigned address does not fit within the address range populated on the associated road centerline segment • Unfound Address—the assigned address does not fit within the address ranges and/or names assigned to the road centerline network 56 Page 279 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST 3. Aerial photos a. Format i. Should the City purchase high resolution aerials in the future, the recommended format of aerials is a MRSID format. b. Caching i. Best practices for caching can be found here: http://arcg.is/2lD4kbK ii. If the City wants to leverage publically available map services, such as Esri aerials or basemaps, cache scales should align with Esri's ArcGIS Online tiling scheme values c. Storage i. Due to the large size of aerials and aerial caches, it is recommended that aerial photos are not stored in the Enterprise Geodatabase. Aerial photos should be stored in a centralized location on a server that staff members can access. d. Budgeting i. The City should look for regional partnering opportunities to purchase aerials. The City of Waterloo and the City of Cedar Falls are in current discussions to purchase new aerials in 2018. 4. Parcels a. Although the parcel and tax data that the County provides is often out-of-date,the frequency of data updates and the format of the data should be automated to streamline data access and usability in GIS applications at the City. Further information about the recommended process is found in the Automation section of this document. 5. Utility Data a. Water works integration The City and Water Works should collaborate on utilizing a centralized Enterprise geodatabase to manage core City GIS datasets. b. Storm sewer datasets The storm GIS dataset is currently incomplete. Mains do not exist to connect catch basins, manholes and other point features. PWA recommends that the City add main lines, as well as key attributes from as-builts that will be used by field staff such as maintenance crews,televising crews and one call locators. It is recommended that storm mains be drawn in connecting the Storm structures, including; manholes, catch basins, inlets, outlets, and outfalls. Depending on the information available on the scanned as-built the main lines should be attributes with; material, diameter, slope, install year, and as-built length (project number may be another attribute, if available, that may be helpful to the City). 57 Page 280 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST All storm mains would be drawn in to represent the flow direction identified on the as-built. Topologic relationships would be developed and maintained between the storm structure points (manholes, inlets, and outlets) and the storm main lines. This topology will assure connectivity and allow the City develop a geometric network for analysis of the storm water system. A geometric network is a specialized editing framework to manage utility data and perform tracing functions. If storm fittings, such as, sleeves are represented on the as-built scan that cause a change in one of the attributes, the main line should be split and a storm fitting placed. c. Sanitary datasets The sanitary GIS dataset needs to follow the same topological relationship as recommended for the storm sewer datasets (item b. above) to ensure its connectivity for modeling and analysis. System Integration GIS is an integrating technology. This means that a map serves as the launching point for many staff throughout the City and, often, staff need access to not only GIS data, but supporting data that comes from third party systems. For example, having the ability to click a parcel and view tax information, sales, permitting, plats, building photos and sketches all within a single map interface and via a single click, minimizes the amount of time staff spend searching through various systems. Below are recommendations for various GIS integration points. Laserfiche Integration Laserfiche is the City's document imaging system. In addition,the Water Works department maintains their own, independent Laserfiche database. Documents are scanned in Laserfiche such as plats, building sketches, water distribution as-builts and more. Based on the needs assessment, staff are routinely accessing this software to retrieve scanned documents or photos. A common document imaging integration and centralization with GIS involves a user clicking a parcel and being presented with a hyperlink directly to a scanned building photo or plat. An example can be found here: http://a rcg.is/2keCgYE Since the Laserfiche system is SQL Server-based, it is recommended that a routine be written to extract the necessary data from the SQL Server database into the enterprise geodatabase (central GIS repository)to make the integration point of accessing the documents from GIS easier. Considerations for this type of integration are: 1. Navigating the SQL tables to identify the correct tables to replicate to the enterprise geodatabase 58 Page 281 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST 2. Ensuring documents are accessible by the Laserfiche WebLink application. If the documents aren't publically accessible (i.e. https://weblink.CitVofwaterlooiowa.com/WebLink/Welcome.aspx) then a conversation with Laserfiche would be required to determine how to access documents either by a different URL or by prompting users for a username/password before continuing the search. By integrating Laserfiche and GIS, a map has the ability to not only house spatial data, but automatically link parcels to specific scanned documents/photos, eliminating the need to open numerous systems to search for parcel related data. County Recorded Document Integration The County has a system made by Cott Systems, Inc.,which stores recorded documents such as deeds and surveys. The common GIS integration process in this situation is for a City GIS application to pass a file number to the Recorder's document program to open the document without requiring the user to open a separate browser window to search for County recorded documents. An example can be found here: http://arcg.is/2keCgYE Integrate County Documents and Photos GIS applications can configure parcel pop ups that use a URL to link to documents and photos. The end user, within a City GIS application, clicks on a parcel to open a County parcel report document or building photo. An example of an URL that would be entered into a parcel pop-up in the City GIS application is: http://www2.co.black- hawk.ia.us/website/bhmap/bhParl mages.asp?apn=[Parcel Number]&arg=photo where [Parcel Number] would be replaced by the parcel number(this is a sample link,it will not open a web page in its current format). Permit Integration Many staff requested the ability to see a map of all existing permits and/or have the ability to click a parcel and link to corresponding current/historical permits. Since the New World system that stores permits is SQL-based, a routine would be written to extract the necessary data from the SQL Server database into the enterprise geodatabase. The City would need to identify which table(s)within the SQL database contain the information that would need to be extracted. Data Sharing: Automation The City relies on the County for parcel and tax information, however, the current data sharing system has known deficiencies. Currently,the County exports GIS data by extracting parcel data out of its enterprise geodatabase to a shapefile format. Two of the datasets being exported to the City from the County are parcel polygons with a subset of attributes from the county's tax system, and a parcel point layer with a subset of attributes from the County's tax system corresponding to the parcel polygons. The parcel polygon layer contains only the base polygon feature,whereas the parcel point layer contains all parcels (condos, BLLs) on the base parcel. In addition,the County is sending annotation to the City,which is converted to a line shapefile, making it difficult for staff to utilize the data. Pro-West recommends that the County export the annotation from the current enterprise geodatabase to a polyline feature class inside a file geodatabase. 59 Page 282 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST City staff have requested access to all tabular data that is in the County report (via the GIS website). Currently,the City only receives a subset of this information. Pro-West spoke with the County, and determined that if the City provides a list of the fields to which they need access,the County will review and provide the information to the City. The additional tabular data would be extracted to the City in either spreadsheet or Access database format. If the County supplies the City with additional data, it is recommended that relationship classes be created for each section of data with a one-to-many relationship. For example, if the County provides the City with building, sales, and valuation information, the City will create 3 relationship classes in the enterprise geodatabase (Building, Sales,Valuation)that will be linked to the parcels based on parcel number. By doing this, users will be able to click on a parcel polygon in either ArcMap or in a web application and have instant access to that related information. The recommended nightly, automated County/City data sharing process is below: 1. County provides a file geodatabase of requested GIS layers and Tax/sales data to the City 2. The City will import (nightly)the feature classes/shapefiles from the County into the City's enterprise geodatabase 3. A routine will be run to find all parcel point features (condos) where the parcel number does not match a polygon feature 4. An intersection with the polygon feature class will be completed to determine the polygon feature on which the point resides 5. A copy of the polygon layer will be created and attributes will be imported from the point feature into the final parcel polygon feature. The end result is a single parcel polygon layer with all City requested tax data and condo information This automated process will create a parcel polygon layer which contains a polygon shape for each parcel. Stacked polygons will be created where there are multiple parcel numbers on a given polygon. This will allow City staff to easily search for condos or BLLs, and generate mailing labels for notifications. Currently,this is a difficult process because the user needs to know the parent parcel or the exact location of the parcel. Automated process benefits will result in: 1. Consistent data updates to a centralized location at the City 2. Eliminating the need for several staff across the City to manually request the data multiple times throughout the year 3. Data aggregation that results in a single parcel layer with all tax attributes needed, including secondary addresses (condos) a. This will allow multiple departments to generate mailing labels and perform address look-ups/validations more efficiently. Currently, some tasks are impossible or very time- consuming due to the format of the current County parcel data. Mobile Distributing both spatial and tabular data via mobile devices is a highly desirable need at the City and across the US. Using mobile technology as part of the Enterprise GIS will enable staff to manage their GIS datasets in the field and share across departments. Staff can integrate GIS with tablets, smart 60 Page 283 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST phones and other systems to bring data to the field in real time, and be confident in the data that is being accessed. Utilizing GIS in a mobile environment provides the following benefits: 1. Ability to collect new and edit existing spatial data and associated tabular data (attributes) 2. Support varying levels of tracking activities,from vehicle tracking to tracking the current status of a field inventory or refuse cart pick-ups 3. Access spatial,tabular and other systems in real-time in the field (with a wireless connection) 4. Access to spatial and tabular data in disconnected mode when wireless is not available 5. Provision of real-time data and analysis from the field to the office 6. Collaboration for field and office staff during emergency events or utility asset collection/inspections 7. Simple,task-driven solution interfaces exist, meaning minimal training for end users and efficient field workflows Esri's ArcGIS Server, coupled with Portal and/or ArcGIS Online allow for efficient mobile solution configuration for editing, collecting and viewing GIS data in the field. This section outlines standards and best practices for managing mobile-based GIS data and solutions at the City. Field-to-Office Workflows—Best Practices Viewing and editing data in a mobile environment is key to the growth of the City. Standardizing on a core set of technical enablers for all mobile development will be key to streamlining workflows and ensuring data is centralized, accessible, and easily shared. All mobile applications should be designed to use feature services as their primary mechanism for editing data. Feature services are supported across Esri's Enterprise GIS platform and provide the necessary security, offline editing and synchronization features to make them a highly capable, standardized, and compatible interface for custom or third party application as well. By focusing on feature services as the conduit for coordinating field-to-office workflows,the City will provide a simplified, centralized model that minimizes staff support costs over time. Mobile solutions are heavily influenced by the underlying enterprise geodatabase model exposed via ArcGIS Server feature services. It is important to plan out an appropriate data schema and solution standards for each field-to-office workflow to be implemented by the City. When a mobile solution is being configured,the following items should be analyzed. 1. Devices When planning a mobile solution,the type of field device is important. iPad Minis are becoming increasingly popular due to their size. Common devices are listed below. • iPad or iPad Mini • Android and Windows devices are also supported by Esri • Ensure that your mobile device has an integrated GPS. Some Windows devices, such as Surface tablets, do not have integrated GPS. • Trimble R1/R2 61 Page 284 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST • For data collection projects that require sub-meter or sub-foot accuracy, an external GPS can be used. Many external GPS devices exist on the market today and can be purchased at various price points. These are popular ones that integrate well with tablet devices. 1. http://www.trimble.com/mappingGIS/R2-GNSS-Receiver.aspx 2. http://www.trimble.com/mappingGIS/R1-GNSS-Receiver.aspx • If spatial data is going to be collected in the field, staff will need to determine what level of accuracy is needed • Smartphones • Due to their small screen size,these are not as popular for public works or utility field activities. However,for simple routing and viewing/editing simple datasets, a smartphone is a solid choice. 2. Connected vs. Disconnected Editing When building mobile solutions, staff must consider the environment they will be in when collecting/editing data in the field. The ways in which mobile solutions are developed and managed depends on identifying whether connected or disconnected will be used. If wireless is not readily available,those developing solutions must take into consideration security, the volume of data being collected or edited, device management,versioning vs. archiving settings and functions such as photo management. If data is edited or viewed in a disconnected environment,the GIS data must either be archived or versioned. Below are considerations for each configuration. • Archiving: When a feature class has archiving enabled, additional date fields are added to the SQL Server table containing the attribute information to track the start and end date of each feature. This creates a lineage of historical edits made within the feature class. In a disconnected editing environment, if a feature class is archived and not versioned when a user makes edits and then syncs the data back to the server,the changes are visible immediately to all other users viewing that data in a desktop environment or a web application. This option does not allow for anyone to review the data before it is available to other users, so if quality control is a business requirement,this option is not recommended. • Versioning: When a feature class is versioned,two additional SQL Server tables are created to store edits to the feature class (add table and delete table). To post data to the default geodatabase version, a process called Reconcile and Post must be run. In a disconnected editing environment,when a user extracts data to take out into the field, a version is created,which is an independent view of the geodatabase. After a user has made edits and syncs back to the server,the data must be reviewed by a staff member and run through the post and reconcile process before it is accessible to other staff members or web applications. If the City requires the data to be reviewed before posting, this option is recommended. 62 Page 285 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST 3. Data Configuration for Mobile Use • When configuring mobile solutions, keep the spatial data simple. Do not add unnecessary data layers to the map or add numerous labels. • Plan a database schema and domains (drop down pick lists)that will be used for editing tasks • Determine what data will be edited vs. data that will be view-only • Determine who needs edit vs.view only access to data. Staff accessing data in a mobile (or office) environment should be classified as: • Authoritative Data editors Knowing who the accountable and responsible personnel for the maintenance of each authoritative data set is an essential build block. Other personnel must be able to discover who these authorities are within the organization.This is where the use of Portal and ArcGIS Online technology is crucial. Data organization and discoverability is a key use case that Portal and/or ArcGIS Online supports, and it should be leveraged through the use of tagging and grouping to provide a clear and easy-to-access repository of authoritative data items that any user can leverage. Authoritative users can further leverage Portal and ArcGIS Online to develop specialized editing applications that are only available to those select users to assist in the maintenance of these datasets. • Contributing Editors By following the same security protocols as those developed for Authoritative Data Editors, limited permission can be granted to contributing editors. Typically,this is realized by granting limited editing privileges, e.g. only adding new data, only editing existing data, or only allowing a limited number of fields to be edited.The Enterprise GIS stack provides deep support for this type of editing restriction from the web map level down through the ArcGIS Server Service configuration and into the enterprise geodatabase. With a moderate amount of planning, Contributing Editors should be able to leverage the same off the shelf solutions as Authoritative Editors since their restricted permissions are functions of their identity and not simply the application they choose to use. • Viewers Users that simply need to consume authoritative data,whether internal users or members of the public, have the most options. Services used exclusively for viewing applications should be published separately from those that support online editing.The reasons for doing so are: 1. The services can be published as read only, which obviates the need for complex security configurations 63 Page 286 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST 2. Data fields can be hidden. While a web map allows fields to be hidden from the user in a given application, it is not true security since the data is still available,just not displayed. By hiding sensitive data at the service level, underlying geodatabase tables can be re-used without accidentally exposing sensitive data to users. 3. ArcGIS Server resources can be allocated where needed.Viewers tend to be more numerous and have higher performance expectations. By publishing dedicated viewer services, additional server resources can be allocated to those services to tune performance and responsiveness As new applications are developed,these levels of data editing must be determined to keep the centralized data repository accurate and current. The Esri software stack allows GIS administrators the ability to create solutions that align with these levels of data editing for both mobile and office-based solutions. Training Training is critical to the success of an Enterprise GIS. Regardless of an individual's education or on-the- job experience, it is important to plan and budget for initial start-up training, as well as ongoing training. There are many sources for training including state GIS conferences, the Esri User Conference, Esri online and instructor-led training, and local colleges/universities. In addition, private consultants, including Pro-West, provide training services that are targeted and focused based on City needs. Recommendations for Training 1. GIS Specialist 1. ArcGIS Server Administration 2. Enterprise Geodatabase Administration 3. ArcGIS Online/Portal Administration 4. Map service/caching best practices 5. ArcGIS Pro 6. Esri COTS solution development 1. Web AppBuilder 2. Collector 3. Survey123 4. ArcExplorer 7. SQL for GIS Professionals 8. Model Builder 9. Python 2. Power Users—these are staff who need to manage complex spatial relationships, perform advanced analysis or create advanced map products,typically using desktop GIS products. 1. ArcGIS Desktop—ArcMap 2. ArcGIS Pro 64 Page 287 of 383 GIS Needs Assessment& Implementation Plan a Erup 3. Map Consumers—all City staff fall into this category. These are staff who need to access a map, search for property records, plot address/intersection data on a map or consume general mapping information to support daily tasks. 1. Story map creation 2. The GIS staff should provide City staff with: 1. Bi-annual newsletter highlighting GIS activities, solutions and upcoming training 2. Bi-annual or annual Desktop/Pro training for other GIS professionals (includes heavy desktop users in other departments) 3. Ongoing demos of new solutions or data available 3. GIS should provide training for City staff that will use Esri off-the-shelf solutions. Due to the simple,task-driven nature of many of the solutions, minimal end user training is needed. Training Resources https://www.esri.com/training/ http://storymaps.arcgis.com/en/how-to http://www.esri.com/mooc https://www.prowestgis.com/gis-training/ Check with local universities and state GIS organizations for additional training opportunities Applications Applications or"solutions"will be built using GIS technology to support department-specific or City-wide needs, as well as serve the public. Esri has hundreds of COTS solutions (commercial-off-the-shelf) available to serve both internal and public uses. COTS solutions can be hosted and used on-premise and are configured based on specific data, editing and accessibility needs. For cases where an existing Esri COTS solution does not fit a business need, custom solutions would be built using a wide array of Esri technology. Applications that are commonly built using COTS solutions are simple,focused solutions that address a particular business need. In addition,they are typically web and/or mobile-based, can be configured to be view-only or have editing capabilities, and can be used with a wireless connection or in disconnected mode. Once hardware and software are in place and GIS data is stored and managed in an enterprise geodatabase, COTS applications would be configured. Custom solutions would be built where gaps exist or specific business needs need to be met. A key contributor to the current state of inaccurate, incomplete,and decentralized data is a lack of modernized software and applications that empower staff to manage their authoritative datasets in a standard and centralized manner. With hundreds of COTS solutions available, determining which ones will work best can be a daunting task. Based on working with hundreds of local governments and analyzing the needs assessment, Pro- 65 Page 288 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST West has listed the key Esri COTS solutions that will support key needs identified during departmental interviews, as well as common City operations. • Collector ✓ Use to collect and edit data on a mobile device ✓ Use in connected and disconnected (offline) environment ✓ Take advantage of external GPS receivers for improved location accuracy • Web AppBuilder ✓ Provides the most flexibility for web app solution development • Story Maps ✓ Feature unique locations ✓ Share community plans and reports ✓ Engage users with interactive presentations • Survey 123 ✓ Tabular-based data collection solution where the tabular data is the focus and the map is secondary ✓ Use to collect point data on a mobile device ✓ Use in connected and disconnected (offline) environment • Explorer ✓ View authoritative maps and data on a mobile device ✓ Works in connected (online) mode only • Operations Dashboard ✓ Monitor events and operations in real-time from a central operations center ✓ Visualize high-level overviews of activities • Open Data Portal ✓ Share authoritative data with your citizens ✓ Spatial and non-spatial data ✓ Direct users to other initiatives and be more than a data portal Best practices for map documents that will be used to support web/mobile GIS solutions: • Perform minimal symbolization for maps that will be used solely as map and feature services • Leverage layer files and other external configuration files to quickly apply consistent symbology to maps • Eliminate as many warnings as possible when publishing map services o In particular watch out for a warning that says "Data is not registered with the server and will be copied to the server". Do not continue publishing until that warning is fixed. • Utilize effective map scales; for web viewing there is a default limit of 1,000 features in view.Try to set scales to minimize the amount of unnecessary on-screen geometry 66 Page 289 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST Best practices for publishing map services that will be used to support web/mobile GIS and desktop solutions: • Create ArcGIS Server Folders for each logical group of services • Folders and Services should follow PascalCase naming conventions • The default maximum number of records that can be returned from a single service query is set to 1,000 by default.This should be lowered, if feasible and never increased except under exceptional circumstances. • Run services using the default High Isolation setting • Complete the Item Description metadata Solution Performance—Best Practices For this document,we equate performance with responsiveness defined as the maximum time between a user initiating an action until there is some visual cue that the operation has begun to return results. Whether or not an application meets its responsiveness threshold is defined on a per-operation basis, and each operation may have a different threshold, e.g. the allotted time for the map to redraw after moving a new location may be at most 100 milliseconds, but the allotted time to complete a complex query may be 3 seconds. • Ensure that servers are not resource-starved.This means that a monitor will be put in place to ensure that the enterprise geodatabase and ArcGIS Servers have sufficient memory and 10 capacity. • Publish ArcGIS Server services to maximize service reuse. Each ArcGIS Server service is fairly resource-intensive and can quickly consume the server's memory capacity. By designing services for maximum reuse,the total number of services can be greatly reduced. • Minimize the maximum query count of services.As discussed above, by default each ArcGIS Server service can return up to 1,000 data points per query.This quantity of data can easily take one second or more to simply send from a server to a client. By reducing the maximum number of data results, a tighter worst case latency bound can be enforced. • Minimize the number of layers in a given web map. Each rendered layer takes time and the cumulative effect of many layers can quickly lead the application to cross its responsiveness threshold. Recommendations for Esri COTS solutions based on the Needs Assessment: High priority solutions identified that will benefit citywide business needs are: 1. City basedata viewer, integrated with internal business systems and County resources • Permitting, Laserfiche, County parcel report, Recorder documents, Parcels, Utilities, Google Street View 2. Mailing label notification solution 3. Utility viewers 4. City-owned property viewer 5. Recent permit viewer 6. Rental property viewer 7. Vacant property viewer 67 Page 290 of 383 GIS Needs Assessment& Implementation Plan a PFtO\/\/= Other recommended COTS solutions based on the Needs Assessment (WAB indicates the Esri Web AppBuilder configurable solution): Solution Department Esri COTS Template/Custom Fiber viewer IT,Traffic Engineering WAB, Configurable App Mobile field collection solutions All departments Collector,Survey123 Story maps Center for the Arts, Library, Configurable Story Maps Community Development, Planning and Zoning Floor plan and event viewer Center for the Arts, Library WAB, Configurable App Address geocoder/map viewer Library, Community ArcGIS Online and/or Development, Planning and Portal, WAB Zoning Vacant property manager Planning and Zoning WAB, Configurable App Soils analysis solution Planning and Zoning Custom Historical photo viewer Planning and Zoning WAB,Time Slider, Custom Field surveys All departments Collector,Survey123 Mobile sewer tap application Building Inspections Collector Foundation drain management solution Building Inspections, Public Collector, Workforce, Works WAB, Dashboard Sidewalk Maintenance Engineering Collector,WAB Address management for E911 Engineering Desktop,GeoForm,WAB Inlet/Outline inspections Engineering Collector,WAB Storm Maintenance flagging Engineering Collector Park locator Leisure Services Park Locator template, WAB Park asset management Leisure Services Collector,WAB Shelter reservation system Leisure Services WAB custom Special event management Leisure Services, WAB, Collector, Engineering, Traffic Dashboard, Events Operations, Police, Fire Coordination Solutions Sewer line cleaning management Waste Management Collector,WAB Asset management Waste Management,Water Custom and/or WAB, Works,Traffic Operations, Collector Public Works Work order management Waste Management, Water Custom, WAB Works,Traffic Operations, Public Works One call ticket management system Waste Management,Traffic Operations, Water WorksCustom Sump pump locator Waste Management, Public Collector Works Sewer lining tracker Waste Management Collector,WAB Water main break tracker Water Works, Public Works Collector,WAB 68 Page 291 of 383 GIS Needs Assessment& Implementation Plan ■ `'p PROWEST Mobile utility viewer Engineering, Water Works, WAB, Configurable App Waste Management, Public Works Social media maps Engineering, Water Works, WAB, embedded maps Waste Management, Public from ArcGIS Online, Works Configurable App Parking management Clerk Collector, WAB Paver management Clerk WAB Census reporting Community Development, Community Analyst Planning and Zoning, Housing Authority, Human Rights Section 8 housing locator Housing Authority Collector, WAB Project locator Community Development, WAB Housing Authority, Engineering, Traffic operations Animal control management Traffic Operations WAB Street marking/painting management Traffic Operations WAB Street maintenance requestor Engineering, Public Works WAB, Geo Form, Crowdsource Reporter, Crowdsource Manager Damage assessment Public Works Collector, Survey123, Dashboard Alley management Public Works WAB Refuse/recycle routes Public Works WAB, Government Services Backfill inspections Public Works Collector, WAB CART management/citizen requests Public Works WAB, GeoForm, Crowdsource Reporter Street sweeping management Public Works Collector/WAB Sealcoat management Public Works Collector/WAB Grandfathered location tracker Code Enforcement Collector/WAB When utilizing Esri COTS solutions or building custom solutions, Pro-West recommends initiating a pilot project first.This will involve GIS and/or consulting staff developing a pilot solution and setting timelines for users to test and provide feedback before finalizing the solution. Pilot projects ensure those building and configuring the solution are aligned with end user expectations. In addition, a pilot project can save thousands of dollars by identifying unknown factors early in a project. Staffing Implementing and managing an Enterprise GIS is a full-time responsibility. Local governments typically use one of three types of GIS management configurations: distributed, centralized or a hybrid.The distributed management structure is where data maintenance tasks are spread throughout all departments. This enables the quick and accurate update of data by those responsible for maintaining 69 Page 292 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST each data set. A centralized structure is where data storage, data maintenance and solution development are implemented by GIS staff trained for data maintenance and solution implementation. Individual departments typically do not edit GIS data in a centralized structure. In addition, in a centralized structure, GIS staff are either housed under a GIS Department or within an existing department. A hybrid approach is recommended for Waterloo, with a GIS Specialist housed within IT. The GIS Specialist would be responsible for managing GIS infrastructure and software, creating GIS solutions for other departments to perform field collection, analysis or view data,provide training services, create specialty maps,provide specialty map/analysis services, and provide spatial data editing services for some departments. It is important for the City to view the GIS Specialist as an individual whose role is to serve all City departments and create solutions that empower departments to manage their own authoritative GIS datasets. Some of the most successful GIS programs are those that enable departments to manage their own authoritative datasets with the support of GIS staff. Pro-West suggests starting the GIS Specialist position within IT for the following reasons: 1. The City will be starting a new Enterprise GIS program. The overhead of creating a new department would add cost and responsibility that would detract from the effort of the start- up involved with implementing an Enterprise GIS. 2. The right place to house a GIS Specialist is different for every organization. Typically, a GIS staff person is housed within the department that is funding and/or championing the GIS effort in an organization. In addition, IT and GIS staff need to work closely together to manage the Enterprise GIS and support all City departments. If a new GIS position is housed in a department such as Planning&Zoning, often the position serves that department more than other departments. The GIS Specialist should have, at minimum, a Bachelor's degree in GIS and/or geography. As the Enterprise GIS grows,the GIS Specialist and a future GIS Coordinator could be moved to a standalone department where additional staff would be hired to facilitate solution development, training and specialty mapping services. GIS Branding GIS is as important to an organization as email and maps are central to the decision making and overall vision of the City.The Engineering Department has done an outstanding job of communicating with staff,while working to complete other work at the same time.As the City moves forward with GIS and hires additional staff,this communication and "idea" of GIS will evolve. While GIS staff will always be in the role of making maps and creating/editing data,they will now be central to creating task-driven solutions that align with department and City business needs. GIS staff will evolve as business system integrators, using GIS as the "glue". Ongoing education and promotion of solution development as it occurs will be key to new branding messages as the Enterprise GIS takes root. 70 Page 293 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST Recommended GIS branding strategies are: 1. Utilize Esri Map Galleries to organize and brand solutions for departments, as well as the public: http://arcg.is/lWhOsYG http://arcg.is/2kMtTW1 2. Develop a set of standardized names for critical data attributes and ensuring that these core names are consistently applied as Data Field Aliases ( such as, owner name or physical address) 3. Develop standard Layer Styles files that can be applied to production map services and provide a consistent visual baseline for all applications(i.e. parcels are always green outlines) 4. Author a small set of reusable web maps that can be used across multiple applications which define standard Bookmarks and Search capabilities. Achieving a level of consistency such that users are able to "assume" certain functionalities is a significant enabler. 5. Configure Portal/ArcGIS Online Groups to highlight high-profile applications (both GIS and other, internal applications) and create branded Gallery application to facilitate end-user engagement 6. GIS staff should provide consistent communication with City staff via newsletters,training and solution demonstrations Phased Implementation Plan Implementing an Enterprise GIS requires several components that are best implemented via a phased approach. This will allow the City to budget for infrastructure, software, resources and solutions that build upon each other and keep the City moving in a forward direction. Phase II can be completed before Phase I is finished if the infrastructure, software and resources are in place sooner. In addition, these phases include tasks to implement solutions that will benefit all City staff. Individual solutions for specific departments are not included in the phased plan, however, Pro-West has outlined where additional planning for department-specific solutions will best fit. NOTE: Costs are estimates only. Final costs will be determined when the City chooses an implementation route. Phase I The items outlined in phase I typically require a 4-6 month timeframe to complete. At this stage,the City is building the foundation for an Enterprise GIS. 1. Purchase software Pro-West has outlined current Esri software maintenance costs, as well as two paths to purchasing additional software necessary for an Enterprise GIS and future GIS growth. Current Esri Licensing Fees—the City currently has an annual maintenance fee of$8,210.88 for all software across all departments. This does not allow access to data by all staff, nor does it support data sharing, system integration or mobile solutions. There are two paths for upgrading GIS software to support business needs. a. Option 1: Enterprise Agreement(EA) Costs 71 Page 294 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST Esri's Enterprise Agreement provides local government agencies with virtually unlimited access to Esri technology for a standard annual fee. Once purchased,the City knows its annual technology costs and will rarely need to budget for more software unless a unique need arises. http://www.esri.com/industries/enterprise-agreement/government i. The EA includes free and discounted training opportunities through Esri, as well as passes to the annual Esri User Conference held in San Diego each year ii. Annual cost: $50,000/yr 1. A three year agreement is signed for a total of$150,000 iii. 250 Level 1 named users (view only) iv. 250 Level 2 named users (editors/publishers) The EA includes all Esri GIS software needed for an Enterprise GIS and includes enough named users to license all City staff for both editing and viewing solutions. b. Option 2:Itemized Esri Software Purchases—if an EA is not purchased, the City will need to purchase the following software and named user licenses in Phase I of the Enterprise GIS implementation. Total one-time fee to upgrade and purchase new software $86,500 Total annual maintenance $38,100 i. ArcGIS Desktop Basic 1. 8 licenses a. Community Development b. Planning/Zoning c. Water Works d. Engineering e. Traffic Operations f. Leisure Services g. Waste Management h. Public Works 2. Annual maintenance: $1,800 *According to the report from Esri, the City has 17 Basic licenses. Pro- West recommends upgrading 7 of these to a Standard license(ii)and retain 8 as Basic licenses. An initial cost for the 8 licenses is not included because the City already has these licenses and is paying maintenance. To view and analyze data in an Enterprise GIS, a Basic desktop license is needed. Only the City's power GIS users would need this license to perform advanced analysis or create specialty mapping products. Editing spatial data that is housed in an enterprise geodatabase cannot be edited with a Basic license. 72 Page 295 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST ii. ArcGIS Desktop Standard and/or Pro 1. 7 licenses: $38,500 a. Community Development b. Planning/Zoning c. Water Works d. Engineering e. Traffic Operations f. Leisure Services g. Waste Management The cost to upgrade an existing Basic license that is current on maintenance to Standard is:$5500/license. A Standard license would be used by a GIS professional or a power user to "edit"spatial data in an enterprise geodatabase. 2. Annual maintenance: $10,500 $1,500/yr per license iii. ArcGIS Server Basic Enterprise $10,000 1. Annual maintenance: $2,500/yr iv. ArcGIS Server Standard Enterprise Costs are for a two server setup. If a single server set-up is used, only 1 license at $10,000 would be needed. This license includes Portal technology. 1. 2 licenses: $20,000 2. Annual maintenance: $5,000 v. ArcGIS Online or Portal named users 1. 30 'Level 2' named users (editors): $15,000/yr a. $500/user. 5 user min purchase 2. 30 'Level 1' named users (view only): $3,000/yr a. $100/user. 10 user min purchase Total Annual Named User License $18,000/yr 73 Page 296 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST vi. ArcEngine 1. 3 licenses* 2. Annual maintenance $300 *The City is already paying maintenance on this software,so an initial purchase for more is not needed. This license is used for the Granite sewer televising program. vii. Existing ArcPad and/or Publisher technology would be replaced with the Collector solution (using ArcGIS Online and/or Portal users) Software Cost Summary Software Purchase Option Annual Cost #of Named Users Esri EA(Enterprise Agreement) $50,000 Level 1: 250 Level 2: 250 Itemized software purchases Year 1: $86,500 Level 1: 30 Year 2+: $38,100 Level 2: 30 2. Hardware a. SQL Server licensing i. An existing SQL Server could be used to save money, however, Pro-West recommends that, in order to support an Enterprise GIS long term, a dedicated SQL Server be purchased b. SSL Certificates i. Internal: "free" if the City issues its own via Active Directory Certificate Services (recommended), or$99-$299 if the City is able to purchase from a Certificate Authority(only possible if internal hostnames match public hostnames) ii. External: free using the Let's Encrypt tools (90-day auto-renewing certificate), $99-$299 for a 1-year, domain-validated certificate to over$1,000 for extended validation certificates. An article on the different types of certificates: https://support.dnsimple.com/articles/ssl-certificates-types/ 74 Page 297 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST c. Pro-West assumes that the City's existing VM host has the resources to implement up to 3 additional VMs to support the infrastructure recommendations outlined in this document. Therefore, Pro-West did not factor in additional web server costs. 3. Hire a GIS Specialist 4. Training The training listed can be acquired through free Esri self-paced learning, Esri instructor led courses, conferences,workshops or through consulting services. Pro-West recommends a combination of Esri courses and targeted training via a consultant. With an EA license through Esri, Esri training can be acquired for free or at discounted rates. a. GIS Specialist i. ArcGIS Server administration ii. Enterprise geodatabase administration iii. ArcGIS Online/Portal administration iv. Map service/caching best practices v. ArcGIS Pro vi. Esri COTS solution development 1. Web AppBuilder 2. Collector 3. Survey123 4. ArcExplorer b. Power users i. Desktop GIS editing best practices ii. Using Enterprise geodatabase data vs. project level data iii. Updating existing ArcMap projects to use the Enterprise GIS data iv. Data organization best practices 5. Consulting Services a. Provide a technical road map and support for hardware and software implementation b. Perform Esri software install and configuration c. Provide a technical road map for GIS data migration from shapefiles/CAD to an enterprise geodatabase d. Implement a nightly compress routine for the enterprise geodatabase e. Provide targeted training for GIS staff and GIS professionals 6. Establish a GIS Committee—a GIS Committee comprised of 5-7 staff representing different departments should be formed to discuss infrastructure, software, data needs, solution needs, training and partnerships with surrounding organizations. The committee should meet at minimum twice a year to set goals and accountabilities. 75 Page 298 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST Phase II The items in phase II typically require a 5-8 month timeframe to complete. The timeline is affected by the level of consulting services that are used to support efforts. If the City uses staff to complete the below tasks,the cost to the City for implementation of phase II will be measured in staff time. Pro-West has included optional consulting service fees to assist in implementing phase II. 1. Data a. Develop a centralized data repository, migrate City-wide GIS datasets to the Enterprise geodatabase, and establish data standards b. Establish automation routines i. Automate County/City data sharing and integration of county condo data to support address look-ups and City-wide public notifications c. Update storm sewer data to include main lines and key attributes from as-builts d. Addressing: Road address ranges and address points i. PWA has provided costs for completing road ranges and creating an address point layer, including training on using Esri COTS tools for managing the addressing process. 2. Applications a. Internal, City-wide GIS viewer application i. Updated interface for modern browsers and mobile capability ii. Includes core, City-wide GIS datasets needed by all departments b. Mailing label/notification application 3. System integration a. Link internal business systems to the web-based parcel viewer(where applicable) 4. Training a. Solution configuration and data management such as versioning 5. Additional requirements gathering and budgeting for department specific solutions a. Further identify and prioritize COTS vs. custom solutions per department 6. Consulting services (optional) a. Automation of the County/City data sharing process and condo integration to support address lookups and City-wide public notifications b. City basedata viewer/system integration c. Mailing label solution d. Recent permit viewer 76 Page 299 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST e. Migrate existing shapefile/CAD GIS data into a centralized enterprise geodatabase Phase III Upon completion of the first two phases,the City will move into maintenance mode for the Enterprise GIS. Each year,the City should commit to the following items to maintain and grow the Enterprise GIS. 1. Extend solution development throughout the City and for departments a. See table on page 66 2. Purchase a Community Analyst subscription a. Provides easy access to census statistics and reports in GIS format and integrates with City GIS 3. GIS branding and communication a. GIS newsletter and committee meetings b. Branding of City solutions and map galleries 4. Continuing education and training a. The GIS Specialist, GIS power users and City staff using GIS solutions should have access to ongoing training opportunities. S. Access database/Excel migration a. Begin work on identifying and prioritizing existing Excel and Access databases that can be migrated to the enterprise geodatabase 6. Data development activities a. Once the existing, core GIS datasets are migrated to the enterprise geodatabase,the City will concentrate on new GIS data development opportunities. This may come in the form of field solutions for other departments or data development activities that the GIS Specialist will perform. 7. Consulting Services a. Pro-West recommends annual health checks to assess infrastructure,training and solution development progress and budget b. As COTS solutions are implemented,there will be needs for custom solutions. A consultant can assess custom needs and provide scopes of work and budgets for custom solutions. 77 Page 300 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST Cost Summary for Recommendations Phase Recommended Activity Cost I Esri Enterprise Agreement $50,000 (per year) • All required Enterprise GIS software and named users SQL Server licensing $7,600 Internal and external SSL certificates Free to $600 GIS Specialist hire $50,000-75,000(per year) Esri Training $0-$10,000 • GIS Specialist • Power users Consulting services (optional) $10,000-30,000 II Consulting services (optional) $30,000-50,000 • Automation of the County/City data sharing process and condo integration to support address look-ups and City-wide public notifications • City GIS basedata viewer • Recent permit solution • System integration, document imaging, other • Mailing label solution • Migrate existing shapefile GIS data into a centralized enterprise geodatabase Consultant Cost: Completing address ranges in street $10,000- $15,000 centerline GIS layer Complete storm main and attributes $10,000- $15,000 Create address point layer for managing the addressing $70,000- $80,000 processing III Training $5,000—$10,000 Consulting Services $10,000-$25,000 Community Analyst subscription (census reporting) $500/yr Additional costs not represented in the cost report include:custom solutions, mobile devices, external GPS devices and wireless service. The extent of these costs will be determined on a department-by-department basis as mobile and custom solutions are deployed. 78 Page 301 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST Alternative Cost Plan This outline assumes that the City will not hire a GIS Specialist within the first 1-2 years, will implement an on premise solution, and will collaborate with a consultant for managing the software, solutions and some GIs data needs. Cost Considerations for Phase 1 Software Purchase $31,000 Desktop 'Basic upgrade to Standard' (2) $11,000 ArcGIS Server Standard Enterprise $20,000 • Named users: $0. Start out with the 9-17 that the City has based on desktop software that is current on maintenance now. This will require the City to work with Esri to consolidate all City customer numbers into a single customer number to have access to all entitled named user licenses. Hardware Purchase $300 • Use an existing SQL 2012 server and VMs for the required ArcGIS Servers. Use a one server set-up and do not implement Portal in the first phase. • SSL certificates Consulting Fees $15,000 a. Provide a technical road map and support for hardware and software implementation. Pro-West and the City would review the one server diagram and solidify security protocol. b. Perform Esri software installation and configuration c. Provide a technical road map for GIS data migration from shapefiles/CAD to an Enterprise geodatabase. Pro-West would work with the Engineering Draftsperson to outline existing City core GIS datasets. Pro-West would, in Excel, map these datasets to a new enterprise geodatabase model. The final product would be an Excel spreadsheet that documents existing data and the location to which it will be migrated. d. Implement a nightly compress routine for the enterprise geodatabase. This is a mandatory process that needs to be configured to remove records from the geodatabase add/delete tables to keep the enterprise geodatabase at optimal performance. e. Provide online support for IT, Water Works and Draftsperson on the new infrastructure and how to access key configurations of the software. Final Deliverable: At the end of this phase,the City will have hardware and software ready to support an Enterprise GIS, as well as a road map for migrating existing GIS data to an enterprise geodatabase. 79 Page 302 of 383 GIS Needs Assessment& Implementation Plan a Erup F24FMY = Total cost for Phase 1 $46,300 Annual Maintenance Increase: $8,000/yr • This cost is "in addition"to what the City is paying now for Esri Maintenance. ($8210.88). Total annual Esri maintenance after additional software purchases: $16,210.88 Cost Considerations for Phase 11 Consulting Fees $50,000-$60,000 a. Automation of the County/City data sharing process and condo integration to support address look-ups and City-wide public notifications b. City GIS basedata viewer c. Recent permit solution:view all recent permits on a map. Click a parcel/point and view description and date information d. System integration; document imaging, other e. Mailing label solution f. Migrate existing shapefile GIS data into a centralized enterprise geodatabase Final Deliverable: at the end of Phase II,the City will have at least 3 GIS solutions that would be used City-wide. A public-facing solution would be optional, if the City agreed. System integration would be completed. For example, a user could select a parcel and open documents in Laserfiche. The City would have a fully functional Enterprise geodatabase with all existing, core City GIS datasets loaded. Pro-West would provide training for the Draftsperson and Water Works on editing and maintaining GIS data in the enterprise geodatabase, equipping them to edit water, storm and sanitary data. The City/County parcel/tax nightly automation process would be completed so staff do not need to make multiple requests to the County and staff could generate mailing labels with condo data in a streamlined fashion. The end of Phase II would result in identifying the next department solutions to implement. All items outlined in Phase II can be implemented with the hardware/software outlined in Phase I considerations. Cost considerations for Phase 111 Assuming the City has not hired a GIS Specialist and departmental solutions will be implemented,the following costs should be considered. Departments could purchase additional named users over time as they implement solutions. Named Users—Editors: $2,500/yr per user for 5 users (some discounts may apply) Named Users—Viewers: $1,000/yr per user for 10 users (some discounts may apply) 80 Page 303 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST Hardware/Software Fees Depending on the number of users and RAM usage on the single web server, an additional web server and software may be needed at this stage. Costs can range from $15,000-$25,000, with additional annual Esri software maintenance. Consulting Fees • Off-the-shelf applications/solutions $1,500-$5,000 per solution Includes: training, workflow analysis, and configuration • Custom solutions $25,000-$100,000 81 Page 304 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST Risks A successful transition to an Enterprise GIS and subsequent growth depends on appropriate staffing, budget, education and support. Pro-West outlines below the risks of a successful Enterprise GIS implementation. If one or more of these items is not supported,the City runs the risk of the Enterprise GIS becoming stagnant and out-of-date. Once this occurs, reviving an Enterprise GIS becomes costly to upgrade data, infrastructure, and applications. Taking a proactive approach to GIS maintenance will yield longterm results. 1. Staffing When GIS staffing resources are not sufficient to support the Enterprise GIS,there is a risk to the quality and timeliness of GIS data and solutions. Establishing a GIS Committee and evaluating GIS needs on an annual basis will mitigate this risk. In addition, value will be gained by having a consultant that is familiar with the City's infrastructure, data standards and solutions and that can be utilized during times when additional services are needed, but when hiring additional staff is not cost-effective or necessary in the long term. 2. Budget GIS is a technology and, as with any technology, it is important to budget for annual hardware and/or software upgrades, consulting services, data creation, system integrations, staffing additions and other needs as technology changes. The City should have an annual budget item to support the growth of the City's GIS,which should be monitored on an annual basis. 3. Ongoing education A successful Enterprise GIS requires budget and support for on-going education for IT, GIS and power users. A budget for annual training should exist to ensure staff remain current on GIS industry trends and changes. Many free training resources exist through Esri, and additional training options are available through the Esri Enterprise Agreement and consultants. 4. Support Insufficient support from City management or end users can lead to loss of funding and resources, which will degrade the Enterprise GIS over time. City-wide GIS branding efforts which involve newsletters, end user surveys, demonstrations and interaction with management and end users will mitigate this risk. In addition, setting clear project goals when working with internal staff or consultants will yield successful projects and ongoing support from end users and management. 82 Page 305 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST Appendix Interview Questions The below were the questions used to facilitate the needs assessment. Overview: Pro-West&Associates is a GIS consulting firm from Minnesota. Our focus is to assist local governments in implementing and sustaining location based technology that directly benefits core business needs and enhances citizen engagement. Our time this week will be spent meeting with all City departments to learn about how maps are used or how they could be used. Information gathered will assist us in developing an Enterprise GIS Implementation Plan that will serve as a guide for the City as it moves forward with spatial technology. The below questions will guide our conversation. We look forward to meeting you and having a productive session. -ICev d s 5cl�arewbro�cl� gr an gel l av d Questions: 1. What are you (your dept) primarily responsible for? a. For example: Your dept may be responsible for managing City signs or parking facilities. Or your core function may be promoting City services, events or recreation. 2. How to you access maps now? a. ArcMap,Website, Paper or Not at all 3. What information on the map is most valuable to you and/or your department? a. For example: owner names, maintenance history, pipe sizes, etc. 4. Is there anything you wish you had on a map that is currently missing? a. (example: I would like to see flood plain data, hazardous sites or have access to plats when I look up parcel data) S. How are you currently using maps in the field? a. Paper maps, digital maps or none at all. i. If not at all,would you like access to maps in the field? 6. Are you currently collecting data in the field? Or would you like to collect data in the field? a. What are you collecting? (or would like to collect) i. For example: do you have a GPS device? Do you GPS sign locations, alarm panels or manholes? 83 Page 306 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST b. What type of device are you using to collect it? (what type of device would you like?) i. For example: iPad,Trimble c. Would it be beneficial to collect photos in the field? 7. What other business systems (if any) do you use? i. For example: maintenance/inspection program, Document imaging,Tax/Sales databases, RMS, Census data, State systems? ii. How do you currently access the data? 1. e.g. subscription access, quarterly DVD mailings, online download, live data, not sure.... 8. Do you interface with the public? Would maps help tell a story? a. Do you utilize social media or would you like to? 9. Are you aware of any data deficiencies in existing spatial datasets? a. These would include unmaintained data i. How are you using the data? What is the reason for continued use? 10. Does data need to be manually moved between departments/agencies to complete your work? b. This could involve printing out paper copies of reports, copy/paste tabular data into Excel/Access, etc. 11. Are there any technology or process issues that make it difficult to complete you work on a timely basis? 12. Do you use any Microsoft Access database or excel spreadsheets to complete your daily work tasks? a. If so, please describe. (example: tracking maintenance or inspections) 13. Do you generate annual reports? a. Do they include maps now? b. Would maps help tell a story or reinforce 14. What is the one thing that we discussed today that would enhance/streamline your daily work tasks? a. Think about key issues facing your department today. What information would fundamentally help you? i. Example from other clients: 1. Our department is charged with starting a pavement inventory. If we could provide field staff with tablets to collect the data in real time, we could analyze and report our findings more efficiently 84 Page 307 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST 2. If I could search for a property address and pull up building photos, it would assist me when making social service calls to ensure I was at the correct location. 3. If the public could draw a map of their special event (marathon, etc.), it would help various departments in planning for road closures, signage and enforcement during the event. 85 Page 308 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST Glossary GIS—Geographic Information Systems Enterprise GIS—this is a geographic information system that is integrated through an entire organization. Users of an Enterprise GIS develop, edit, manage, share, and analyze spatial data and related information to address business needs. Pro-West—Pro-West&Associates, Inc. Esri—Environmental Systems Research Institute Geodatabase—a database used to centralize and manage core, citywide spatial datasets On-premise—an Enterprise GIS managed on an organizations internal infrastructure Hosted—an Enterprise GIS hosted in a cloud environment ArcGIS Enterprise—a set of Esri software used to store GIS data and configure web and mobile GIS solutions PIN—Parcel Identification Number Geocode—the process of plotting a set of physical addresses on a map COTS—commercial-off-the-shelf Attribute—tabular data associated with a spatial feature. For example, main size or a main type is an attribute of a storm drain line in GIS. 86 Page 309 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST Issues Outside Project Scope During the departmental interviews,there were several items that were discussed that fell outside of the scope of a GIS Needs Assessment and Implementation Plan. These items require further investigation by the City. 1. General address validation/standardization across business systems Several business systems exist at the City that contain physical addresses (permitting, RMS, CIS, and many excel and access databases). Many of these do not have address standardization rules, making it difficult to generate reports,validate addresses, perform analysis or generate mailing labels. A long term goal for the City should be to establish a standard for address syntax that is known by all, and enforce address standardization across all City business systems. 2. Fleet management/AVL Several departments had the need for fleet management solutions. These are a specific category of solutions that consume GIS data, but should be analyzed as separate initiatives. Many fleet management solutions exist that the City can pursue. 3. Granite This is sewer televising software used by Waste Management. There are several ways to integrate GIS solutions and Granite. In addition,there are some levels of GIs integration at present, as well as issues with running Granite via a wireless connection. Further requirements gathering is needed to determine integration paths and options for streamlining the best integration for GIS (i.e. using GIS to collect attributes and use Granite solely for televising activities)vs. Granite. 4. Cartegraph Both Waste Management and Engineering utilize Cartegraph, an asset and operations software with multiple modules at varying price points. In addition,Water Works is considering Cartegraph for future use in managing water utility operations. However, based on department interviews, it is recommended that additional investigation be carried out to determine which operations are best suited for GIS vs. those that would be better suited for Cartegraph. Performing this analysis will require additional requirements gathering and demonstrations to determine the best path forward. 87 Page 310 of 383 GIS Needs Assessment& Implementation Plan a PFt01/\/= Organizational Chart Airport City Attorney Code Enforcement City Clerk Parking Operations Building Inspections/Building Maintenance Community Planning& Community Development Neighborhood Services Development Cultural&Arts Planning&Zoning Engineering Finance Fire Housing Authority Mayor Human Resources The Public Human Rights City Council 4FI.iisE.r.Services Forestry Library Management Information CAN Systems Police Central Garage Public Works Sanitation Streets Animal Control Traffic Operations Signs Waste Management p Seryices 88 Water Works Page 311 of 383 GIS Needs Assessment& Implementation Plan ■ PROWEST Hosted Enterprise GIS A hosted Enterprise GIS solution means that the hardware and software components that comprise an Enterprise GIS system are physically located off-premise and direct access to the server infrastructure is not possible. Rather,the focus is on making the services of an Enterprise GIS available (Map Service, Publishing, or Portal). It is possible to mix and match different cloud services to provide the same Enterprise GIS functionality. For example, in the context of an Amazon (AWS) deployment, an Enterprise Geodatabase could be deployed on a standard SQL Server installation running on an EC2 virtual machine, or the Enterprise Geodatabase could be deployed on Amazon's RDS (Relational Database Service), which would provide transparent scalability and SLA guarantees, albeit at a higher cost. Furthermore,the ways in which users access services can vary. In the simplest case, a user would connect to external Amazon Web Service-provided hostnames via ArcCatalog to access geodatabase and ArcGIS Server services. This is fundamentally no different than running on a local network, except that performance is limited by the organization's external network bandwidth and latency. Alternatively, more sophisticated cloud service offerings can be employed, such as AWS Direct Connect, which allows your private, internal network to be extended into the cloud and can treat cloud servers as belonging to the local network. Different solutions require different levels of in-house expertise and support and should be considered carefully. As indicated in this document, Pro-West recommends an on premise solution due to specific City integration and data sharing needs. Hosted (Pros) • Maintaining infrastructure is a non-issue • Cloud platforms allow higher levels of redundancy than are easily achievable in-house • Cloud deployments must follow the architecture of the cloud provider,which means that systems become more standardized and can be maintained by a larger labor pool, e.g.there are more IT personnel that know Amazon than those that know the Waterloo network specifically Hosted (Cons) • Trying to run applications designed with LAN (high bandwidth, low latency) networking as an assumption can have significantly impaired performance if deployed to the cloud • Unlikely to be cheaper on capital cost basis • Can require an overhaul of internal network architectures • Windows Domain integration can be difficult 89 Page 312 of 383 CITY OF WATERLOO Council Communication Resolution approving the Construction Engineering Services Agreement with Willett, Hoffinann&Associates, Inc., of Cedar Rapids Iowa, in conjunction with the Downtown Fiber and Camera Project(DOT Project Number STGB-SWAP-8155(769)--SG-07), in an amount not to exceed $38,700, and authorizing the Mayor to execute said document. City Council Meeting: 6/21/2021 Prepared: 6/1/2021 ATTACHMENTS: Description Type ❑ Agreement Backup Material Resolution approving the Construction Engineering Services Agreement with Willett, Hoffinann&Associates, Inc., of Cedar Rapids Iowa, in conjunction SUBJECT: with the Downtown Fiber and Camera Project DOT Project Number STGB-SWAP-8155(769)--SG-07), in an amount not to exceed $38,700, and authorizing the Mayor to execute said document. Submitted by: Submitted By:Mohammad Elahi, Traffic Engineer Recommended Action: Approve Resolution This agreement provides for construction engineering services and includes Summary Statement: $3,890 for Communications Engineering Company(CEC) for fiber optic testing. Expenditure Required: $38,700. Source of Funds: GO Bonds Policy Issue: Strategy:2.2: Enlist all City Departments and staff members in efforts to promote a safer community. Alternative: n/a As part of the construction project the entire downtown traffic signals are Background Information: peed to be connected by fiber optics and be connected to the traffic operations center. This includes installing more than 90 traffic monitoring cameras. Page 313 of 383 DOWNTOWN TRAFFIC CAMERA AND FIBER OPTIC INTERCONNECT PROJECT IOWA DEPT. OF TRANSPORTATION (DOT) PROJECT NO.: STSG-SWAP-8155(769)--SG-07 CITY OF WATERLOO PROJECT NO.: TOF-295 CITY OF WATERLOO, IOWA PROFESSIONAL SERVICES AGREEMENT for CONSTRUCTION ENGINEERING SERVICES This Agreement is made and entered by and between Willett, Hofmann & Associates, Inc., 625 32nd Avenue SW, Cedar Rapids, Iowa, hereinafter referred to as "WHA" or"CONSULTANT" and City of Waterloo, Iowa, hereinafter referred to as "CLIENT" or "OWNER". The effective date of this Agreement shall be the date on which it is signed by the Mayor of the City of Waterloo. IN CONSIDERATION of the covenants hereinafter set forth, the parties hereto mutually agree as follows: I. SCOPE OF SERVICES WHA shall perform professional Services (the "Services") in connection with CLIENT's facilities in accordance with the Scope of Services set forth in Attachment A attached hereto. II. WHA'S RESPONSIBILITIES WHA shall, subject to the terms and provisions of this Agreement: (a) Appoint one or more individuals who shall be authorized to act on behalf of WHA and with whom CLIENT may consult at all reasonable times, and whose instructions, requests, and decisions will be binding upon WHA as to all matters pertaining to this Agreement and the performance of the parties hereunder. WHA's authorized individual is Michael G. Dryden, P.E. (b) Use all reasonable efforts to complete the Services within the time period mutually agreed upon, except for reasons beyond its control. Schedule shall be as defined in Attachment B. (c) Perform the Services in accordance with generally accepted professional engineering standards in existence at the time of performance of the Services. If during the two- year period following the completion of Services, it is shown that there is an error in the Services solely as a result of WHA's failure to meet these standards, WHA shall re-perform such substandard Services as may be necessary to remedy such error at no cost to CLIENT. Since WHA has no control over local conditions, the cost of labor and materials, or over competitive bidding and market conditions, WHA does not guarantee the accuracy of any construction cost estimates as compared to contractor's bids or the actual cost to the CLIENT. WHA makes no other warranties either express or implied and the parties' rights, liabilities, responsibilities, and remedies with respect to the quality of Services, including claims alleging negligence, breach of warranty and breach of contract, shall be exclusively those set forth herein. (d) WHA shall, if requested in writing by CLIENT, for the protection of CLIENT, require from all vendors and subcontractors from which WHA procures equipment, materials, or services for the project, guarantees with respect to such equipment, materials, and services. All such guarantees shall be made available to CLIENT to the full extent of the terms thereof. WHA's liability with respect to such equipment, and materials obtained from vendors or services from subcontractors, shall be limited to procuring Page 1 May 20, 2021 Page 314 of 383 guarantees from such vendors or subcontractors and rendering all reasonable assistance to CLIENT for the purpose of enforcing the same. (e) WHA will be providing estimates of costs to the CLIENT covering an extended period of time. WHA does not have control over any such costs, including, but not limited to, costs of labor, material, equipment, or services furnished by others or over competitive bidding, marketing, or negotiating conditions, or construction contractors' methods of determining their prices. Accordingly, it is acknowledged and understood that any estimates, projections, or opinions of probable project costs provided herein by WHA are estimates only, made on the basis of WHA's experience and represent WHA's reasonable judgment as a qualified professional. WHA does not guaranty that proposals, bids or actual project costs will not vary from the opinions of probable costs prepared by WHA, and the CLI ENT waives any and all claims that it may have against WHA as a result of any such variance. III. CLIENT'S RESPONSIBILITIES CLIENT shall at such times as may be required for the successful and expeditious completion of the Services; (a) Provide all criteria and information as to CLIENT's requirements; obtain all necessary approvals and permits required from all governmental authorities having jurisdiction over the project; and designate a Project Manager with authority to act on CLIENT's behalf on all matters concerning the Services. The CLIENT's representative and Project Manager for this project is Mohammad Elahi, Traffic Engineer. (b) Furnish to WHA all existing studies, reports, and other available data pertinent to the Services, and obtain additional reports, data and services as may be required for the project. WHA shall be entitled to rely upon all such information, data, and the results of such other services in performing its Services hereunder. IV. INDEMNIFICATION WHA agrees to indemnify and hold harmless CLIENT from and against any and all suits, actions, damages, loss, liability, or costs (including, without limitation, reasonable attorneys' fees directly related thereto) for bodily injury or death of any person or damage to third party property if and to the extent arising from the negligent errors or omissions or willful misconduct of WHA during the performance of the Services hereunder. V. INSURANCE Commencing with the performance of the Services, and continuing until the earlier of acceptance of the Services or termination of this Agreement, WHA shall maintain standard insurance policies as follows: (a) Workers' Compensation and/or all other Social Insurance in accordance with the statutory requirements of the state having jurisdiction over WHA's employees who are engaged in the Services, with Employer's Liability not less than One Hundred Thousand Dollars ($100,000) each accident; (b) Commercial General Bodily Injury and Property Damage Liability and Automobile liability insurance including (owned, non-owned, or hired), each in a combined single limit of One Million Dollars ($1,000,000) each occurrence for bodily injury and property damage liability. This policy includes Contractual Liability coverage. WHA Page 2 May 20, 2021 Page 315 of 383 agrees to name CLIENT as Additional Insured on this policy, but only to the extent of WHA's negligence under this Agreement and only to the extent of the insurance limits specified herein. (c) Professional Liability Insurance with limits of $1,000,000 per claim and in the aggregate covering WHA against all sums which WHA may become legally obligated to pay on account of any professional liability arising out of the performance of this Agreement. WHA agrees to provide CLIENT with certificates of insurance evidencing the above-described coverage prior to the start of Services hereunder and annually thereafter if required. WHA shall provide prompt notice to the CLIENT in the event of cancellation, material change, or nonrenewal per standard ISO Acord Form wording and the policy provisions. VI. COMPENSATION AND TERMS OF PAYMENT Compensation for the services shall be on an hourly basis in accordance with the hourly rates and other direct expenses in effect at the time the services are performed. Total compensation associated with the Construction Engineering services phase of the Project is a not-to-exceed fee of Thirty-Five Thousand Five Hundred Forty Dollars and Zero Cents ($35,540.00). The fee is broken down in Attachment B and the standard hourly rates are outlined in Attachment C. A contingency amount of Three Thousand One Hundred Sixty Dollars and Zero Cents ($3,160.00) has been established for this Agreement and the Maximum Amount Payable under this Agreement is Thirty-Eight Thousand Seven Hundred Dollars and Zero Cents ($38,700.00). Written request by WHA indicating the need and written approval by the CLIENT's Project Manager are needed prior to usage of the contingency amount. WHA may bill the CLIENT monthly for services completed at the time of billing. CLIENT agrees to pay WHA the full amount of such invoice within thirty (30)days after receipt thereof. In the event CLIENT disputes any invoice item, CLIENT shall give WHA written notice of such disputed item within ten(10)days after receipt of invoice and shall pay to WHA the undisputed portion of the invoice according to the provisions hereof. CLIENT agrees to abide by any applicable statutory prompt pay provisions currently in effect. VII. TERMINATION CLIENT may, with or without cause, terminate the Services at any time upon fourteen (14) days written notice to WHA. The obligation to provide further Services under this Agreement may be terminated by either party upon fourteen (14) days' written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party, providing such defaulting party has not cured such failure, or, in the event of a non-monetary default, commenced reasonable actions to cure such failure. In either case, WHA will be paid for all expenses incurred and Services rendered to the date of the termination in accordance with compensation terms of Article VI. VIII. OWNERSHIP OF DOCUMENTS (a) Sealed original drawings, specifications, final project specific calculations and other instruments of service which WHA prepares and delivers to CLIENT pursuant to this Agreement shall become the property of CLIENT when WHA has been compensated for Services rendered. CLIENT shall have the right to use such instruments of service solely for the purpose of the construction, operation and maintenance of the Facilities. Page 3 May 20, 2021 Page 316 of 383 Any other use or reuse of original or altered files shall beat CLIENT's sole risk without liability or legal exposure to WHA and CLIENT agrees to release, defend, and hold WHA harmless from and against all claims or suits asserted against WHA in the event such documents are used for a purpose different than originally prepared even though such claims or suits may be based on allegations of negligence by WHA. Nothing contained in this paragraph shall be construed as limiting or depriving WHA of its rights to use its basic knowledge and skills to design or carry out other projects or work for itself or others, whether or not such other projects or work are similar to the work to be performed pursuant to this Agreement. (b) Any files delivered in electronic medium may not work on systems and software different than those with which they were originally produced, and WHA makes no warranty as to the compatibility of these files with any other system or software. Because of the potential degradation of electronic medium over time, in the event of a conflict between the sealed original drawings and the electronic files, the sealed drawings will govern. IX. MEANS AND METHODS (a) WHA shall not have control or charge of and shall not be responsible for construction means, methods, techniques, sequences, or procedures, or for safety measures and programs including enforcement of Federal and State safety requirements, in connection with construction work performed by CLIENT's construction contractors. Nor shall WHA be responsible for the supervision of CLIENT's construction contractors, subcontractors or of any of their employees, agents, and representatives of such contractors; or for inspecting machinery, construction equipment and tools used and employed by contractors and subcontractors on CLIENT's construction projects and shall not have the right to stop or reject work without the thorough evaluation and approval of the CLIENT. In no event shall WHA be liable for the acts or omissions of CLIENT's construction contractors, subcontractors or any persons or entities performing any of the construction work, or for the failure of any of them to carry out construction work under contracts with CLIENT. (b) In order that WHA may be fully protected against such third-party claims, CLIENT agrees to obtain and maintain for the benefit of WHA the same indemnities and insurance benefits obtained for the protection of the CLIENT from any contractor or subcontractor working on the project and shall obtain from that contractor/subcontractor insurance certificates evidencing WHA as an additional named insured. X. INDEPENDENT CONTRACTOR WHA shall be an independent contractor with respect to the Services to be performed hereunder. Neither WHA nor its subcontractors, nor the employees of either, shall be deemed to be the servants, employees, or agents of CLIENT. XI. PRE-EXISTING CONDITIONS Anything herein to the contrary notwithstanding, title to, ownership of, legal responsibility and liability for any and all pre-existing contamination shall at all times remain with CLIENT. "Preexisting contamination" is any hazardous or toxic substance present at the site or sites concerned which was not brought onto such site or sites by WHA. CLIENT agrees to release, defend, indemnify, and hold WHA harmless from and against any and all liability which may Page 4 May 20, 2021 Page 317 of 383 in any manner arise in any way directly or indirectly caused by such pre-existing contamination except if such liability arises from WHA's sole negligence or willful misconduct. CLIENT shall, at CLIENT's sole expense and risk, arrange for handling, storage, transportation, treatment and delivery for disposal of pre-existing contamination. CLIENT shall be solely responsible for obtaining a disposal site for such material. CLIENT shall look to the disposal facility and/or transporter for any responsibility or liability arising from improper disposal or transportation of such waste. WHA shall not have or exert any control over CLIENT in CLIENT's obligations or responsibilities as a generator in the storage, transportation, treatment, or disposal of any pre-existing contamination. CLIENT shall complete and execute any governmentally required forms relating to regulated activities including, but not limited to generation, storage, handling, treatment, transportation, or disposal of pre-existing contamination. In the event that WHA executes or completes any governmentally required forms relating to regulated activities including but not limited to storage, generation, treatment, transportation, handling, or disposal of hazardous or toxic materials, WHA shall be and be deemed to have acted as CLIENT's agent. For WHA's Services requiring drilling, boring, excavation or soils sampling, CLIENT shall approve selection of the contractors to perform such services, all site locations, and provide WHA with all necessary information regarding the presence of underground hazards, utilities, structures, and conditions at the site. XII. LIMITATION OF LIABILITY CLIENT agrees that WHA's liability for the act, error,or omission in its performance of services under this Agreement shall in no event exceed the amount of the total compensation received by WHA. It is intended by the parties to this Agreement that WHA's services in connection with the project anticipated herein shall not subject WHA's individual employees, officers, or directors to any personal legal exposure for the risks associated with this project. XIII. DISPUTE RESOLUTION If a dispute arises out of, or relates to, the breach of this Agreement and if the dispute cannot be settled through negotiation, then WHA and the CLIENT agree to submit the dispute to mediation. In the event WHA or the CLIENT desires to mediate any dispute, that party shall notify the other party in writing of the dispute desired to be mediated. If the parties are unable to resolve their differences within 10 days of the receipt of such notice, such dispute shall be submitted for mediation in accordance with the procedures and rules of the American Arbitration Association (or any successor organization) then in effect. The deadline for submitting the dispute to mediation can be changed if the parties mutually agree in writing to extend the time between receipt of notice and submission to mediation. The expenses of the mediator shall be shared 50 percent by WHA and 50 percent by the CLIENT. This requirement to seek mediation shall be a condition required before filing an action at law or in equity. However, prior to or during the negotiations or the mediation either party may initiate litigation that would otherwise be barred by a statute of limitations, and WHA may pursue any property liens or other rights it may have to obtain security for the payment of its invoices. XIV. MISCELLANEOUS (a) This Agreement constitutes the entire agreement between the parties hereto and supersedes any oral or written representations, understandings, proposals, or communications heretofore entered into by or on account of the parties and may not be changed, modified, or amended except in writing signed by the parties hereto. In the event of any conflict between this contract document and any of the attachments Page 5 May 20, 2021 Page 318 of 383 hereto, the terms and provisions of this contract document shall control. In the event of any conflict among the attachments, the attachment of the latest date shall control. (b) This Agreement shall be governed by the laws of the State of Iowa. (c) WHA may subcontract any portion of the Services to a subcontractor approved by CLIENT. In no case shall CLIENT's approval of any subcontract relieve WHA of any of its obligations under this Agreement. (d) In no event shall either party be liable to the other for indirect or consequential damages, including, but not limited to, loss of use, loss of profit or interruption of business, whether arising in contract, tort (including negligence), statute, or strict liability. (e) In the event CLIENT uses a purchase order form to administer this Agreement, the use of such form shall be for convenience purposes only, and any typed provision in conflict with the terms of this Agreement and all preprinted terms and conditions contained in or on such forms shall be deemed stricken and null and void. (f) This Agreement gives no rights or benefits to anyone other than CLIENT and WHA and does not create any third-party beneficiaries to the Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year written below. APPROVED FOR CLIENT APPROVED FOR WILLETT, HOFMA ASSSO jATES, INC. 7 By: By: G Printed Name: Quentin Hart Printed Name: Steven J. McElmeel For: City of Waterloo, Iowa For: Willett, Hofmann &Associates, Inc. Title: Mayor Title: General Manager for Cedar Rapids Office 711 Date: Date: Page 6 May 20, 2021 Page 319 of 383 Downtown Traffic Camera and Fiber Optic Interconnect Project Iowa DOT Project No.: STBG-SWAP-8155(769)--SG-07 City of Waterloo Project No.: TOF-295 May 20, 2021 Page 7 ATTACHMENT A Scope of Services The scope of services to be performed by the CONSULTANT shall be completed in accordance with generally accepted standards of practice and shall include the services and supplies to perform tasks listed below. It is understood by the OWNER and the CONSULTANT that the level and frequency of Progress Reporting shall be mutually established for each project, considering the complexity and duration of the work to be performed. For this specific project it is agreed that progress reporting will be provided monthly. The Project involves: project management; utility coordination; and construction-related services including on-site field reviews; construction observation and documentation; record drawings, and construction administration including project close-out—for the proposed improvement. Project Identification The Project involves the installation of a) traffic monitoring cameras and fiber optic communication network components at, and b) fiber optic communication network cable and conduit between signalized intersections in downtown Waterloo in an area bounded by Walnut Street, Mullan Avenue, southbound Washington Street, and 6th Street. Maior Proiect Tasks • Project Management • Construction Phase Services The following provides a description of the tasks to be performed and identification of the proposed work. I. Construction-Related Services Construction Phase Services are based upon a maximum Construction Contract Length for the Project Contractor of one-hundred seventy (170)working days. A. The CONSULTANT shall perform construction administration for the OWNER during the Construction Phase of the Project. The CONSULTANT shall perform part-time construction observation for the OWNER during the Construction Phase of the Project. Part-time construction observation is defined to be approximately four(4) hours per week, on average, at select times (but not at all times)when the Contractor is on-site performing construction activities during the construction period. 1. General Administration of Construction Contract—Consult with OWNER and act as OWNER's representative. The extent and limitations of the duties, responsibilities and authority of CONSULTANT as assigned shall not be modified, except as CONSULTANT may otherwise agree in writing. All of OWNER's instructions to Contractor will be issued through CONSULTANT, who shall have authority to act on behalf of OWNER in dealings with Contractor to the extent provided in this Agreement except as otherwise provided in writing. 2. Resident Project Representative (RPR)— Provide the services of an RPR at the Site to assist the CONSULTANT and to provide more extensive observation of Contractor's work. Duties, responsibilities, and authority of the RPR are as set forth in Attachment D. The furnishing of such RPR's services will not extend CONSULTANT's responsibilities or authority beyond the specific limits set forth elsewhere in this Agreement. 3. Pre-Construction Conference—Conduct a Pre-Construction Conference prior to commencement of Work at the Site. Page 320 of 383 Downtown Traffic Camera and Fiber Optic Interconnect Project Iowa DOT Project No.: STBG-SWAP-8155(769)--SG-07 City of Waterloo Project No.: TOF-295 May 20, 2021 Page 8 4. Communicate and consult with the OWNER regarding any issues, problems or decisions that arise on the Project during construction. 5. Visits to Site and Observation of Construction — In connection with observations of Contractor's work in progress while it is in progress: a.Make visits to the Site at intervals appropriate to the various stages of construction, as CONSULTANT deems necessary, to observe, as an experienced and qualified design professional, the progress and quality of the Work. Such visits and observations by CONSULTANT, and the Resident Project Representative, if any, are not intended to be exhaustive or to extend to every aspect of Contractor's work in progress or to involve detailed inspections of Contractor's work in progress beyond the responsibilities specifically assigned to CONSULTANT in this Agreement and the Contract Documents, but rather are to be limited to spot checking, selective sampling, and similar methods of general observation of the Work based on CONSULTANT's exercise of professional judgment as assisted by the Resident Project Representative, if any. Based on information obtained during such visits and such observations, CONSULTANT will determine, in general, if Contractor's work is proceeding in accordance with the Contract Documents, and CONSULTANT shall keep OWNER informed of the progress of the Work. b.The purpose of CONSULTANT's visits to, and representation by the Resident Project Representative, if any, at the Site, will be to enable CONSULTANT to better carry out the duties and responsibilities assigned to and undertaken by CONSULTANT during the Construction Phase, and, in addition, by the exercise of CONSULTANT's efforts as an experienced and qualified design professional, to provide for OWNER a greater degree of confidence that the completed Work will conform in general to the Contract Documents and that the integrity of the design concept of the completed Project as a functioning whole as indicated in the Contract Documents has been implemented and preserved by Contractor. CONSULTANT shall not, during such visits or as a result of such observations of Contractor's work in progress, supervise, direct, or have control over Contractor's work, nor shall CONSULTANT have authority over or responsibility for the means, methods, techniques, sequences, or procedures of construction selected by Contractor, for safety precautions and programs incident to Contractor's work, or for any failure of Contractor to comply with Laws and Regulations applicable to Contractor's furnishing and performing the Work. Accordingly, CONSULTANT neither guarantees the performance of any Contractor nor assumes responsibility for any Contractor's failure to furnish and perform its work in accordance with the Contract Documents. 6. Defective Work—Recommend to OWNER that Contractor's work be disapproved and rejected while it is in progress if, based on such observations, CONSULTANT believes that such work will not produce a completed Project that conforms generally to the Contract Documents or that it will prejudice the integrity of the design concept of the completed Project as a functioning whole as indicated in the Contract Documents. 7. Clarifications and Interpretations; Field Orders— Issue necessary clarifications and interpretations of the Contract Documents as appropriate to the orderly completion of Contractor's work. Such clarifications and interpretations will be consistent with the intent of and reasonably inferable from the Contract Documents. CONSULTANT may issue Field Orders authorizing minor variations from the requirements of the Contract Documents. 8. Change Orders and Work Change Directives— Recommend Change Orders and Work Change Directives to OWNER, as appropriate, and prepare Change Orders and Work Change Directives as required. 9. Inspections and Tests— Require such special inspections or tests of Contractor's work as deemed reasonably necessary, and receive and review all certificates of inspections, tests, and approvals required by Laws and Regulations or the Contract Documents. CONSULTANT's review of such certificates will be for the purpose of determining that the results certified indicate compliance with the Contract Documents Page 321 of 383 Downtown Traffic Camera and Fiber Optic Interconnect Project Iowa DOT Project No.: STSG-SWAP-8155(769)--SG-07 City of Waterloo Project No.: TOF-295 May 20, 2021 Page 9 and will not constitute an independent evaluation that the content or procedures of such inspections, tests, or approvals comply with the requirements of the Contract Documents. CONSULTANT shall be entitled to rely on the results of such tests. 10. Disagreements between OWNER and Contractor—Render formal written decisions on all claims of OWNER and Contractor relating to the acceptability of Contractor's work or the interpretation of the requirements of the Contract Documents pertaining to the execution and progress of Contractor's work. In rendering such decisions, CONSULTANT shall be fair and not show partiality to OWNER or Contractor and shall not be liable in connection with any decision rendered in good faith in such capacity. 11. Applications for Payment— Based on CONSULTANT's observations as an experienced and qualified design professional and on review of Applications for Payment and accompanying supporting documentation: a.Determine the amounts that CONSULTANT recommends Contractor be paid. Such recommendations of payment will be in writing and will constitute CONSULTANT's representation to OWNER, based on such observations and review, that, to the best of CONSULTANT's knowledge, information and belief, Contractor's work has progressed to the point indicated, the quality of such work is generally in accordance with the Contract Documents (subject to an evaluation of the Work as a functioning whole prior to or upon Substantial Completion, to the results of any subsequent tests called for in the Contract Documents and to any other qualifications stated in the recommendation), and the conditions precedent to Contractor's being entitled to such payment appear to have been fulfilled in so far as it is CONSULTANT's responsibility to observe Contractor's work. In the case of unit price work, CONSULTANT's recommendations of payment will include final determinations of quantities and classifications of Contractor's work (subject to any subsequent adjustments allowed by the Contract Documents). b.By recommending any payment, CONSULTANT shall not thereby be deemed to have represented that observations made by CONSULTANT to check the quality or quantity of Contractor's work as it is performed and furnished have been exhaustive, extended to every aspect of Contractor's work in progress, or involved detailed inspections of the Work beyond the responsibilities specifically assigned to CONSULTANT in this Agreement and the Contract Documents. Neither CONSULTANT's review of Contractor's work for the purposes of recommending payments nor CONSULTANT's recommendation of any payment including final payment will impose on CONSULTANT responsibility to supervise, direct, or control Contractor's work in progress or for the means, methods, techniques, sequences, or procedures of construction or safety precautions or programs incident thereto, or Contractor's compliance with Laws and Regulations applicable to Contractor's furnishing and performing the Work. It will also not impose responsibility on CONSULTANT to make any examination to ascertain how or for what purposes Contractor has used the moneys paid on account of the Contract Price, or to determine that title to any portion of the work in progress, materials, or equipment has passed to OWNER free and clear of any liens, claims, security interests, or encumbrances, or that there may not be other matters at issue between OWNER and Contractor that might affect the amount that should be paid. 12. Contractor's Completion Documents. a.Receive and review maintenance and operating instructions, schedules, and guarantees. b.CONSULTANT shall transmit these documents to OWNER. 13. Substantial Completion—Promptly after notice from Contractor that Contractor considers the entire Work ready for its intended use, in company with OWNER and Contractor, conduct an inspection to determine if the Work is Substantially Complete. If after considering any objections of OWNER, CONSULTANT considers the Work Substantially Complete, CONSULTANT shall deliver a certificate of Substantial Completion to OWNER and Contractor. Page 322 of 383 Downtown Traffic Camera and Fiber Optic Interconnect Project Iowa DOT Project No.: STBG-SWAP-8155(769)--SG-07 City of Waterloo Project No.: TOF-295 May 20, 2021 Page 10 14. Additional Tasks. Perform or provide the following additional Construction Phase tasks or deliverables: a.Attend weekly (or bi-monthly or monthly, if appropriate) progress meetings with Contractor and prepare and circulate copies of minutes. b.Prepare and furnish to OWNER Record Drawings showing appropriate record information based on Project annotated record documents received from Contractor. c.Provide one reproducible and correctable printed copy of as-built record drawings and electronic media in AutoCAD format of the as-built record drawings. d.Assemble necessary documentation for and assist Iowa Department of Transportation with post- construction final Project review and materials audit. Submit necessary documents for final Project review, materials audit, and Project close-out to applicable regulatory agencies upon completion of construction. 15. Final Notice of Acceptability of the Work—Conduct a final inspection to determine if the completed Work of Contractor is acceptable so that CONSULTANT may recommend, in writing, final payment to Contractor. Accompanying the recommendation for final payment, CONSULTANT shall also provide a notice that the Work is acceptable to the best of CONSULTANT's knowledge, information, and belief and based on the extent of the services provided by CONSULTANT under this Agreement. Assist the Iowa Department of Transportation on the final Project audit to close the Project. B. Duration of Construction Phase—The Construction Phase will commence with the execution of the first Construction Agreement for the Project or any part thereof and will terminate upon written recommendation by CONSULTANT for final payment to Contractors. If the Project involves more than one prime contract, Construction Phase services may be rendered at different times in respect to the separate contracts. C. Limitation of CONSULTANT's Authority and Responsibilities—Neither CONSULTANT's authority or respon- sibility under this Agreement or under any other provision of the Contract Documents nor any decision made by CONSULTANT in good faith either to exercise or not exercise such authority or responsibility or the undertak- ing, exercise, or performance of any authority or responsibility by CONSULTANT shall create, impose, or give rise to any duty in contract, tort, or otherwise owed by CONSULTANT to CONTRACTOR, any Subcontractor, any Supplier, any other individual or entity, or to any surety for or employee or agent of any of them. CONSULTANT shall not be responsible for the acts or omissions of any Contractor, or of any of their subcontractors, suppliers, or of any other individual or entity performing or furnishing any of the Work. CONSULTANT shall not be responsible for failure of any Contractor to perform or furnish the Work in accordance with the Contract Documents. The limitations upon authority and responsibility set forth above shall also apply to CONSULTANT's sub- Consultants, Resident Project Representative, and assistants. II. Deliverables A. CONSULTANT Deliverables 1. Minutes of project review meetings to meeting attendees. 2. Monthly progress reports (submitted with project invoices) to OWNER. 3. Weekly Report of Working Days 4. Change Orders and/or Work Change Directives 5. Applications for Payment 6. Record Drawing(s), prepared by Contractor, signed and sealed by a licensed professional engineer or architect, licensed to practice in the State of Iowa, in accordance with the current Code of Iowa, and delivered as an electronic file in AutoCAD format Page 323 of 383 Downtown Traffic Camera and Fiber Optic Interconnect Project Iowa DOT Project No.: STBG-SWAP-8155(769)--SG-07 City of Waterloo Project No.: TOF-295 May 20, 2021 Page 11 7. Other deliverables indicated in the Scope of Services tasks listed above, as appropriate. III. Owner's Responsibilities MATERIAL AND INFORMATION TO BE PROVIDED BY THE OWNER: The OWNER shall provide the following material and information related to the project: A. Permit applications that are only available from the OWNER that are necessary to commence with the construction of the proposed improvements. TASKS TO BE PERFORMED BY THE OWNER: The OWNER shall perform the following tasks related to the project: A. Attend pre-construction conference, construction progress and other job-related meetings, and Substantial Completion and final payment inspections. B. Shop Drawings and Samples— Review and approve or take other appropriate action in respect to Shop Drawings and Samples and other data which Contractor is required to submit, but only for conformance with the information given in the Contract Documents and compatibility with the design concept of the completed Project as a functioning whole as indicated in the Contract Documents. Such reviews and approvals or other action will not extend to means, methods, techniques, sequences, or procedures of construction or to safety precautions and programs incident thereto. OWNER has an obligation to meet any Contractor's submittal schedule that has earlier been acceptable to OWNER. C. Substitutes and "or-equal."— Evaluate and determine the acceptability of substitute or"or-equal" materials and equipment proposed by Contractor. D. Develop and maintain daily diary of Contractor's construction activities. E. For each week during the construction period, determine the days for which a full working day, half working day, or no working day will be charged and notify the CONSULTANT so that CONSULTANT can prepare a Weekly Report of Working Days for each of these weeks. F. Prepare and submit reimbursement claims to Iowa Department of Transportation. IV. Additional Services The following are additional services that are NOT included in the Scope of Services for this Project. The CONSULTANT can provide these services, but they are not a part of the Agreement at this time. 1. Construction Surveys 2. Materials Testing 3. Shop Drawings and Samples Review 4. Substitutes and"Or-Equal" Evaluation and Determination of Acceptability 5. Weekly inspections of Storm Water Pollution Prevention Plan Elements 6. PCC Plant Monitoring Page 324 of 383 Downtown Traffic Camera and Fiber Optic Interconnect Project Iowa DOT Project No.: ST13G-SWAP-8155(769)--SG-07 City of Waterloo Project No.: TOF-295 May 20, 2021 Page 12 ATTACHMENT B Schedule The CONSULTANT will begin its services immediately after receipt of the executed Agreement, which will serve as a notice to proceed. The CONSULTANT will complete its services within one (1)year after substantial completion of the Project by the Contractor, or within any authorized time extensions mutually agreed to by both the OWNER and the CONSULTANT, unless delayed by events, which are beyond the CONSULTANT's reasonable control. The schedule below is based on the Contractor starting Project construction no later than July 5, 2021 and utilizing a maximum of one-hundred seventy (170)working days to substantially complete Project construction. Letting Date - May 18, 2021 Construction Start- July 5, 2021 Construction Completion - July 1, 2022 COMPENSATION BREAKDOWN The CONSULTANT will provide the above Scope of Services using Specific Rates of Compensation for a Not-to- Exceed Fee amount as indicated in the Agreement. The breakdown for this fee is as follows: Civil Labor Hours Class CEI I SPP CE IV CE IV CE MGR AA Initials JMT LDB MGD SJM BLS TOTAL TOTAL Task HOURS LABOR COST 104 Clerical 6 6 $450 110 Project Management 2 12 6 20 $3,252 202 Record Drawings 12 2 0 0 14 $1,530 207 Construction Observation (RPR) 136 0 0 136 $13,872 218 Meetings (Pre-Construction Meeting) 4 8 0 0 12 $1,632 218 Meetings (Construction Review) 14 0 0 14 $2,142 246 Change Orders 2 6 01 0 8 $1,122 247 Pay Requests 8 2 1 0 11 $1,275 249 Construction Phase Services (Final Project Review) 8 8 1 0 17 $2,193 249 Construction Phase Services (Iowa DOTAudit) 4 8 2 0 1 14 $1,938 249 Construction Phase Services (Weekly Report of Working Days) 16 4 0 20 $2,244 Labor Hours`.: 190 50 20 6 6 272 Labor Cost; $19,380 $7,650 $3,060 1 $1,110 $450 $31,650 , a SUBCONSULTANT: Communications Engineering Company(CEC)! $3,890 TOTAL NOT-TO-EXCEED FEE AMOUNT] $35,540 Contingency Amount(^'10%) $3,160 I TOTAL (MAXIMUM AMOUNT PAYABLE)! $38,700 Page 325 of 383 Downtown Traffic Camera and Fiber Optic Interconnect Project Iowa DOT Project No.: STSG-SWAP-8155(769)--SG-07 City of Waterloo Project No.: TOF-295 May 20, 2021 Page 13 ATTACHMENT C Standard Hourly Rates Technician I $94.00/hour Civil Engineering Intern I $102.00/hour Civil Engineering Intern II $112.00/hour Architecture Intern $100.00/hour Professional Land Surveyor(SIT) II $100.00/hour Professional Land Surveyor III $125.00/hour Civil Engineer III $125.00/hour Civil Engineer IV $153.00/hour SPP Civil Engineer IV $153.00/hour SPP Professional Architect IV $153.00/hour Engineer Manager $185.00/hour Professional Land Survey Manager $165.00/hour Administrative Assistant $75.00/hour Page 326 of 383 Downtown Traffic Camera and Fiber Optic Interconnect Project Iowa DOT Project No.: STBG-SWAP-8155(769)--SG-07 City of Waterloo Project No.: TOF-295 May 20, 2021 Page 14 ATTACHMENT D DUTIES, RESPONSIBILITIES,AND LIMITATIONS OF AUTHORITY OF RESIDENT PROJECT REPRESENTATIVE Resident Project Representative A. CONSULTANT shall provide a Resident Project Representative ("RPR"), assistants, and other field staff to assist CONSULTANT in observing progress and quality of the Work. The RPR, assistants, and other field staff under this Exhibit D may provide full-time representation or may provide representation to a lesser degree. SOME OF THE DUTIES AND RESPONSIBILITIES OF THE RPR LISTED BELOW MAY NOT BE PERFORMED IN ALL INSTANCES BECAUSE OF THE PROPOSED PART-TIME REPRESENTATION OF THE RPR AT THE PROJECT SITE. B. Through such additional observations of Contractor's work in progress and field checks of materials and equipment by the RPR and assistants, CONSULTANT shall endeavor to provide further protection for OWNER against defects and deficiencies in the Work. However, CONSULTANT shall not, during such visits or as a result of such observations of Contractor's work in progress, supervise, direct, or have control over the Contractor's Work nor shall CONSULTANT have authority over or responsibility for the means, methods, techniques, sequences, or procedures selected by Contractor, for safety precautions and programs incident to the Contractor's work in progress, for any failure of Contractor to comply with Laws and Regulations applicable to Contractor's performing and furnishing the Work, or responsibility of construction for Contractor's failure to furnish and perform the Work in accordance with the Contract Documents. In addition, the specific limitations set forth in Attachment A of the Agreement are applicable. C. The duties and responsibilities of the RPR are limited to those of CONSULTANT in the Agreement with the OWNER and in the Contract Documents, and are further limited and described as follows: 1. General: RPR is CONSULTANT's agent at the Site, will act as directed by and under the supervision of CONSULTANT, and will confer with CONSULTANT regarding RPR's actions. RPR's dealings in matters pertaining to the Contractor's work in progress shall in general be with CONSULTANT and Contractor, keeping OWNER advised, as necessary. RPR's dealings with subcontractors shall only be through or with the full knowledge and approval of Contractor. RPR shall generally communicate with OWNER with the knowledge of and under the direction of CONSULTANT. 2. Schedules: Review the progress schedule, schedule of Shop Drawing and Sample submittals, and schedule of values prepared by Contractor and consult with CONSULTANT concerning acceptability. 3. Conferences and Meetings: Attend meetings with Contractor, such as preconstruction conferences, progress meetings,job conferences and other project-related meetings, and prepare and circulate copies of minutes thereof. 4. Liaison: a. Serve as CONSULTANT's liaison with Contractor, working principally through Contractor's superintendent and assist in understanding the intent of the Contract Documents. b. Assist CONSULTANT in serving as OWNER's liaison with Contractor when Contractor's operations affect OWNER's on-site operations. C. Assist in obtaining from OWNER additional details or information, when required for proper execution of the Work. Page 327 of 383 Downtown Traffic Camera and Fiber Optic Interconnect Project Iowa DOT Project No.: STBG-SWAP-8155(769)--SG-07 City of Waterloo Project No.: TOF-295 May 20, 2021 Page 15 5. Interpretation of Contract Documents: Report to CONSULTANT when clarifications and interpretations of the Contract Documents are needed and transmit to Contractor clarifications and interpretations as issued by CONSULTANT. 6. . ng a Shop Dr-wing or Sample submittal f� v...... -be-lieves that the sub-mittail approved by CONS! 11 TANT 7. Modifications: Consider and evaluate Contractor's suggestions for modifications in Drawings or Specifications and report with RPR's recommendations to CONSULTANT. Transmit to Contractor in writing decisions as issued by CONSULTANT. 8. Review of Work and Rejection of Defective Work: a. Conduct on-site observations of Contractor's work in progress to assist CONSULTANT in determining if the Work is in general proceeding in accordance with the Contract Documents. b. Report to CONSULTANT whenever RPR believes that any part of Contractor's work in progress will not produce a completed Project that conforms generally to the Contract Documents or will prejudice the integrity of the design concept of the completed Project as a functioning whole as indicated in the Contract Documents, or has been damaged, or does not meet the requirements of any inspection, test or approval required to be made; and advise CONSULTANT of that part of work in progress that RPR believes should be corrected or rejected or should be uncovered for observation, or requires special testing, inspection or approval. 9. Inspections, Tests, and System Startups: a. Consult with CONSULTANT in advance of scheduled major inspections, tests, and systems startups of important phases of the Work. b. Verify that tests, equipment, and systems start-ups and operating and maintenance training are conducted in the presence of appropriate OWNER's personnel, and that Contractor maintains adequate records thereof. C. Observe, record, and report to CONSULTANT appropriate details relative to the test procedures and systems startups. d. Accompany visiting inspectors representing public or other agencies having jurisdiction over the Project, record the results of these inspections, and report to CONSULTANT. 10. Records: a. Maintain orderly files for correspondence, reports of job conferences, reproductions of original Contract Documents including all Change Orders, Field Orders, Work Change Directives, Addenda, additional Drawings issued after the execution of the Contract, CONSULTANT's clarifications and interpretations of the Contract Documents, progress reports, Shop Drawing and Sample submittals received from and delivered to o #ra6t� OWNER, and other Project related documents. Page 328 of 383 Downtown Traffic Camera and Fiber Optic Interconnect Project Iowa DOT Project No.: STBG-SWAP-8155(769)--SG-07 City of Waterloo Project No.: TOF-295 May 20, 2021 Page 16 b. Prepare a daily report orkeep a 1aFy OF Og 00k, recording Gentraotor's hours on tI.e decisions,—ire tiVeS, OF Gh@AnOd GnAditi0fleS, Site ViSitQFS, daily activities, 'Pee. . detail as in the ease Eel nnrl an C. Record names, addresses and telephone numbers of all Contractors, subcontractors, and major suppliers of materials and equipment. d. Maintain records for use in preparing Project documentation. e. Upon completion of the Work, furnish original set of all RPR Project documentation to CONSULTANT. 11. Reports: a. Furnish to CONSULTANT periodic reports as required of progress of the Work and of Contractor's compliance with the progress schedule and schedule of Shop Drawing and Sample submittals. b. Draft and recommend to CONSULTANT proposed Change Orders, Work Change Directives, and Field Orders. Obtain backup material from Contractor. C. Furnish to CONSULTANT and OWNER copies of all inspection, test, and system startup reports. d. Report immediately to CONSULTANT the occurrence of any Site accidents, any Hazardous Environmental Conditions, emergencies, or acts of God endangering the Work, and property damaged by fire or other causes. 12. Payment Requests: Review Applications for Payment with Contractor for compliance with the established procedure for their submission and forward with recommendations to CONSULTANT, noting particularly the relationship of the payment requested to the schedule of values, Work completed, and materials and equipment delivered at the Site but not incorporated in the Work. 13. Certificates, Operation and Maintenance Manuals: During the course of the Work, verify that materials and equipment certificates, operation and maintenance manuals and other data required by the Specifications to be assembled and furnished by Contractor are applicable to the items actually installed and in accordance with the Contract Documents, and have these documents delivered to CONSULTANT for review and forwarding to OWNER prior to payment for that part of the Work. 14. Completion: a. Before CONSULTANT issues a Certificate of Substantial Completion, submit to Contractor a list of observed items requiring completion or correction. b. Observe whether Contractor has arranged for inspections required by Laws and Regulations, including but not limited to those to be performed by public agencies having jurisdiction over the Work. C. Participate in a final inspection in the company of CONSULTANT, OWNER, and Contractor and prepare a final list of items to be completed or corrected. Page 329 of 383 Downtown Traffic Camera and Fiber Optic Interconnect Project Iowa DOT Project No.: STSG-SWAP-8155(769)--SG-07 City of Waterloo Project No.: TOF-295 May 20, 2021 Page 17 d. Observe whether all items on final list have been completed or corrected and make recommendations to CONSULTANT concerning acceptance and issuance of the Notice of Acceptability of the Work. D. Resident Project Representative shall not: 1. Authorize any deviation from the Contract Documents or substitution of materials or equipment (including "or-equal" items). 2. Exceed limitations of CONSULTANT's authority as set forth in the Agreement or the Contract Documents. 3. Undertake any of the responsibilities of Contractor, subcontractors, suppliers, or Contractor's superintendent. 4. Advise on, issue directions relative to or assume control over any aspect of the means, methods, techniques, sequences, or procedures of Contractor's work unless such advice or directions are specifically required by the Contract Documents. 5. Advise on, issue directions regarding, or assume control over safety precautions and programs in connection with the activities or operations of OWNER or Contractor. 6. Participate in specialized field or laboratory tests or inspections conducted off-site by others except as specifically authorized by CONSULTANT. 7. Accept Shop Drawing or Sample submittals from anyone other than Contractor. 8. Authorize OWNER to occupy the Project in whole or in part. Page 330 of 383 CITY OF WATERLOO Council Communication Resolution approving a Professional Services Agreement with Magellan Advisors, LLC, in the amount of $425,303, for the Fiber-Optic OSP 100% (70%remaining)Design of a Fiber Backbone Network, and authorizing the Mayor to execute said document. City Council Meeting: 6/21/2021 Prepared: 6/14/2021 ATTACHMENTS: Description Type U Magellan Agmt 100% Utility Backbone Design Council Backup Material Comm U Magellan Agmt 100% Utility Backbone Design Backup Material Resolution approving a Professional Services Agreement with Magellan SUBJECT: Advisors, LLC, in the amount of$425,303, for the Fiber-Optic OSP 100% (70%remaining) Design of a Fiber Backbone Network, and authorizing the Mayor to execute said document. Submitted by: Submitted By:Michelle Weidner, Chief Financial Officer Recommended Action: Approval. The City is requesting to enter into a Professional Services Agreement with Magellan Advisors, LLC to complete the 100% design(70%remaining)of a Summary Statement: Fiber Backbone Network so that sanitary sewer and storm water lift stations can alert city staff to emergencies in the sewer system and also to monitor the performance of the lift stations. The initial contract for 30% design is nearing completion. Source of Funds: Sanitary Sewer and Storm Water Funds Page 331 of 383 CITY OF WATERLOO , IOWA CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry St. Waterloo, IA 50703 • (319)291-4323 Fax(319)291-4571 KELLEY FELCHLE • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer Mayor QUENTIN Council Communication HART City Council Meeting: June 14, 2021 Prepared: June 21, 2021 COUNCIL Dept. Head Signature: Michelle Weidner MEMBERS ................... SUBJECT: Resolution approving a Professional Services MARGARET Agreement with Magellan Advisors, LLC for the KLEIN 100% Design of a Fiber Backbone Network in Wards the amount of $425,303, and authorize the Mayor to execute said document. JONATHAN GRIEDER Submitted by: Michelle Weidner, Chief Financial Officer Ward 2 PATRICK MORRISSEY Recommended City Council Action: Approval. Ward 3 Summary Statement: The City is requesting to enter into a Professional Services JEROME Agreement with Magellan Advisors, LLC for the 100% design (70% remaining) of a AMOS,JR. Fiber Backbone Network so that sanitary sewer and storm water lift stations can Ward alert city staff to emergencies in the sewer system and also to monitor the RAY performance of the lift stations. The initial 30% design is nearing completion. FEUSS Wards Expenditure Required: $425,303 SHARON Source of Funds: Sanitary Sewer and Storm Water Funds NON At-Large DAVE BOESEN At-Large WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 332 of 383 PROPOSAL CITY OF WATERLOO ♦..yy`�.. C �.�. ;s1 moi. __ - _'„�+ th Fiber-Optic OSP 100% Design Waterloo Utility Backbone Network Prepared for: Prepared by: City of Waterloo, Iowa Courtney Violette Magellan Advisors cviolette@magellan-advisors.com 386-931 -3520 www.magellan-advisors.com ADVISORSMa-aellan www.MAGELLAN-ADVISORS.com Page 333 of i Mage//man ADVISORS rJV- ABOUT MAGELLAN ADVISORS Magellan Advisors is the leading turnkey engineering firm specializing in broadband deployment for municipalities, utilities and cooperatives. We specialize in building fiber to the home networks for local governments across the US. With over 16 years in business and over 400 municipal clients, Magellan provides turnkey broadband deployment services to build networks that enhance communities and make them competitive in the digital economy. Our combination of unmatched broadband, telecom, business and operational experience creates actionable strategies that communities use to realize their broadband objectives. We have led the planning, funding, construction and management of over 50 fiber-to-the-premise networks passing over 1 million homes and connecting more than 1,000 schools, hospitals, government offices and community organizations. Our work has resulted in over$1 billion in new broadband investments nationwide. Magellan has helped more communities successfully plan, implement and manage gigabit broadband networks than any other firm in the market. w . � . ,.. 1. •_ ' '�, _ ,; a 'tom Now Muni & Community Homes with Fiber In New Broadband Utility Clients Networks Built Broadband Investments We maintain experts across all aspects of developing networks, from feasibility studies, financial planning and grant development, to engineering design, project and construction management, to operations and management of live broadband networks. Our staff is composed of broadband, telecom, government and utility professionals that have been on the front lines of deploying fiber and wireless services for over a decade. 2021 MAGELLAN ADVISORS PAGE 2 OF 20 WWW.MAGELLAN-ADVISORS.COM Page 334 of 383 Mage//man ADVISORS rJV- Our turnkey services allow our clients to maintain a single partner that fulfills every aspect of planning and deploying next generation infrastructure, with seasoned experts guiding their deployments every step of the way. Our success is based on our clients' success and we have managed the deployment of over 50 communications and broadband networks across the US. In every case, these networks are performing to plan, meeting financial goals and achieving community needs. OUR TURNKEY MUNICIPAL BROADBAND SOLUTIONS (2) 15 M Nn Broadband Feasibility Studies Grants & Funding Design Engineering Planning Honest,unbiases and independent Funding strategy,grant writing and Cutting edge fiber and broadband Fiber master plans,business plans advice from the firm that has more compliance for all major federal engineering to connect more sites, and implementation roadmaps experience implementing fiber and and state fiber and broadband more devices and more customers that give you real-world guidance broadband networks. grant programs. at the speed of light. and results you can count on when deploying fiber and broadband. Learn more--) Learn more-+ Learn more-+ Learn more-+ o RQ Turnkey Construction Network Retail ISP Services Implementation Management Management LightSpeed,powered by Magellan A single,trusted partner to We manage the entire We take the heavy lift out of Advisors serves your community manage your entire network construction process to ensure managing fiber and broadband with fast,reliable and affordable implementation,with over 50 fiber your fiber and broadband networks by providing centralized internet services,built on a culture and broadband deployed networks networks are built to specification resources to provide monitoring, of delivering superior service. across the US, and your construction standards tech support and emergency are followed,while minimizing repairs. Learn more Learn more impact to the community. Learn more-j- Learn more--) 2021 MAGELLAN ADVISORS PAGE 3 OF • WWW.MAGELLAN-ADVISORS.COM Page 335 of 383 I Q W H z C W J C d W 0 W Z _ QW � o_ -L W z } Z z IA Q �• {A • J N j IA O U Q z Q W U z g LL ix m O LL IZI Q a Ca Y W J A La ' a g z U 0 oa o z 7 LL _ Q M ca 0: kiCa W Z Q VI Q z Q V LL 1' W Q m 0 Q 0 W CL d' 0 of Q J 0 LL LL m l7 m W a a U ? i~il 0 in m City of Boulder Newport Utilities City of Portsmouth City of Mont Belvieu City of Manhattan Beach City of Mission Viejo City ofVentura City of Oxnard City of Santa Clarita City of Chula Vista City of Hayward City ofAlameda City of Inglewood City of San Leandro City ofWoodland City ofWinters City ofWest Sacramento Johnson City Energy Authority City ofWaterloo City of Missoula Alameda County City of New Braunfels City of College Station City of Santa Ana City ofWalla Walla City of Centennial City of Loveland Indianola Municipal Utilities Lenoir City Utilities City of Chesapeake 2021 MAGELLAN ADVISORS PAGE 4 OF 20 WWW.MAGELLAN-ADVISORS.COM Mage//man ADVISORS 7 YOUR DEDICATED ENGINEERING DESIGN TEAM COURTNEY VIOLETTE Project Executive: Strategy & Fulfillment 4 Courtney has led over one hundred municipal broadband planning and implementation projects across the country. He is a Certified Fiber-To-The-Home Professional and holds several technical certifications in broadband, information technology and information security. Prior to joining Magellan, he spent six years as the CIO for the City of Palm Coast. During this time, he planned and built the first true City-owned open- access network in the Southeast. Through his leadership, the network grew to serve government, business, education and healthcare needs across the City, saving these organizations millions of dollars and providing gigabit connectivity to meet the community's needs. Courtney holds an MA in Information Technology Management and a BS in Computer Science from Webster University. COLE HENKLE Team Lead: Broadband Design Engineering Cole has a decade of experience managing large broadband designs. He manages the full life cycle of engineering projects from inception to completion, managing all permitting activities and personnel in local and remote locations. He has direct experience working with major carriers, municipalities and regional governments on regional fiber and broadband deployments across the US, some of which include Google Fiber, Verizon and the Cities of Hillsboro, OR, Chesapeake, VA, Portsmouth, VA, Boulder, CO, and Ann Arbor, MI. Mr. Henkle lead the City of Hillsboro design engineering project, with 100 miles of fiber backbone and 5,000 homes designed and built to date. 2021 MAGELLAN ADVISORS PAGE 5 OF 20 WWW.MAGELLAN-ADVISORS.COM Page 337 of 383 Mage//man ADVISORS 7 JOHN WILLIAMS P.E. Broadband Professional Engineer - John uses a pragmatic approach to building networks. He has worked his entire career in municipal broadband since he has graduated from Tennessee Tech Engineering School in 2004. I } He has built multiple successful FTTH projects from the ground up, including the planning, engineering, construction and implementation of services for systems covering 50,000 homes. He has also worked in sales engineering, supporting a sales team focused on municipal broadband deployments across the US. SHAWN MORRIS Broadband Designer Shawn has more than 7 years of experience designing, and coordinating fiber projects and has additional experience in the architecture design industry. Most recently, Shawn has contributed towards multiple municipal FTTH and backbone projects. Shawn excels at identifying potential problems early in projects and uses his problem-solving skills to plan and develop processes and procedures to navigate each unique challenge. His excellent customer service is consistently recognized by our clients and Shawn always ensures that quality deliverables are provided. Shawn holds a Masters of Architecture from Kansas State University. 2021 MAGELLAN ADVISORS PAGE OF 20 WWW.MAGELLAN-ADVISORS.COM Page 338 of 383 Mage//man ADVISORS 7 MATT HUHMANN Broadband GIS Engineer Matt has more than 7 years of experience designing fiber 4 5 networks and providing GIS & programming support for telecom projects across the United States. With additional experience in the customer service industry, he always puts our customer's needs first. Matt leverages his background in computer science to improve efficiency and project workflows, which allows our teams to consistently deliver against deadlines. Using his programmatic approach to outside plant design, Matt has automated many processes and deliverables including splice sheets, BOMB, make-ready production and tracking, and construction drawings. Matt holds a Bachelor's of Science in Computer Science from the University of Missouri - Saint Louis. ZACH KICKHAEFER Broadband Designer r Zach has 7 years of experience in designing and managing fiber projects as well as 7 years of GIS solutions for both the construction and transportation industries. Zach has managed major fiber design projects for large communication carriers, resulting in nearly 500 miles of aerial and underground fiber 1 paths designed. Zach specializes in process improvement, problem solving and project managing both internally and externally. Zach has excellent customer services skills and strives to ensure that a quality deliverable is provided to the client. Zach has a Bachelor of Science in Geography with an emphasis in GIS from Kansas State University. 2021 MAGELLAN ADVISORS PAGE 7 OF 20 WWW.MAGELLAN-ADVISORS.COM Page 339 of 383 Mage//man ADVISORS 7 Title Project Role Project fulfillment, strategy, milestones Courtney Violette Project Executive and deliverables. Working with client leadership team and final presentations to the City. Project management, design/engineering point of contact, Cole Henkle Team Lead network design, attend progress Broadband Design meetings, production of construction plans, specifications and cost estimates. Professional QA/QC, construction print stamping John Williams PE Engineer and sealing, compliance with local & state regulations. Broadband Production of construction plans, Shawn Morris Designer specifications, and cost estimates, bill of materials. GIS related tasks for fielding and Matt Huhmann GIS Software identifying existing infrastructure, map Engineer development and infrastructure integration. Broadband Production of construction plans, Zach Kickhaefer Designer specifications, and cost estimates, bill of materials. 2021 MAGELLAN ADVISORS PAGE 8 OF 20 WWW.MAGELLAN-ADVISORS.COM Page 340 of 383 Mage//man ADVISORS 7 STATEMENT OF WORK Task 1: (60% - 100%) Low Level Design, Engineering and Permitting Magellan will utilize the 30% network design recently completed to finalize full design, engineering and permitting for the Utility Backbone Network. During this phase of the project, Magellan will execute and finalize 60%/90%/100% design milestones, PE stamps, and procurement document development. Magellan will continue to collaborate closely with the City's departments to ensure they are informed of the project, processes, goals and requirements. This should include public works, utilities, permitting and community relations. Our goal is to design the network to meet the City's current construction standards and ensure that it minimizes impact on the community. Our process will focus on right of way usage, utility separation, erosion control and restoration requirements. We will establish points of contact between our team and departmental personnel so they can communicate throughout the design process. We believe that tight collaboration and a free flow of information will produce the best design for the City. Magellan will develop a formal engineering design, construction prints and bill of materials with cost estimates for the Authority. This process will include: 1. On-the-ground fielding of all fiber running lines that will be used in the project; 2. Collection of field data through handheld GPS units that upload to back-office engineering; 3. Identification of all permitting authorities with jurisdiction and right of way; 4. Identification of any environmental requirements along running lines; 5. Identification of all special crossings, including railroads, ditches and bridges; 6. Review of existing utility data and locations; 7. Review of existing running lines with City representatives; optimization of running lines based on overall constructability, cost, redundancy and security; 8. Based on optimized running lines, development of a 60% low-level design, bill of materials and cost estimates; 9. Review the 60% design package with the City; 10. Create any adjustments as needed based on feedback from the 60% design; 11. Development of the 90% design, bill of materials, cost estimates and construction prints; 12. Review the 90% design with the City; 13. Make any final adjustments to the 90% design package; 14. Produce the final 100% design, final bill of materials and cost estimates and final construction prints to be submitted in a bid package for construction. 2021 MAGELLAN ADVISORS PAGE 9 OF 20 WWW.MAGELLAN-ADVISORS.COM Page 341 of 383 Mage//man ADVISORS 7 We will ensure that your design rules and requirements are fully understood and implemented across our organization so that our outputs and performance are consistent. Additionally, we will ensure that best practices from past projects and those identified during this project are shared with our teams so that our design deliverables, and ultimately the cost to build, can be optimized as much as possible. Project Coordination Magellan's dedicated project manager will coordinate communications and resources that need to interact throughout the project. This includes interfacing between your team, permitting authorities, and other resources. We will coordinate meetings, critical information and processes to ensure that the engineering timelines are met throughout each phase of the project. Our standard project management practices for this engagement will include but are not limited to: • Development of project charter; • Development of online project plan, timeline and dependencies; • Weekly or bi-weekly project status calls; • Meeting agendas and meeting minutes; • 60%, 90% and 100% onsite design reviews • Onsite kickoff meeting with the City; • Periodic site visits as needed for meetings with the City Task 2: Fiber OSP Construction Procurement Support Magellan Advisors will develop RFP scope of work language, and support necessary documentation needed to issue procurement documents related to Fiber OSP construction. Our team will develop all documents in coordination with the City's purchasing department, will support solicitation tasks (Q&A, pre-bid meetings), and will evaluate and recommend a short-list of vendors. Magellan will support and coordinate all vendor interviews, as well as the City's contract process. Magellan will also support the City in negotiations for the most optimal agreement. • Prepare Request for Proposals for network construction for review and approval by City staff. • Assist City with preparation of written responses to contractors' questions. • Prepare presentation and assist with pre-proposal conference for interested contractors. • Work with City's selection team to evaluate and rank responses. • Assist with contract execution as needed Magellan assumes 30 days to develop the Fiber OSP Construction RFP document, 30 days for public solicitation and another 30 days for RFP submittal review, short-listing of vendors, vendor interviews, and selection. 2021 MAGELLAN ADVISORS PAGE OF 20 WWW.MAGELLAN-ADVISORS.COM Page 342 of 383 Mage//man ADVISORS rJV- PRICING The City of Waterloo is developing 100% construction ready design drawings for the Waterloo Utility Fiber Backbone which includes an estimated 352,915 feet (67-miles) of underground construction to connect 50+ estimated utility sites. Description • Fiber running lines 30% High- * Underground placement COMPLETED Use of existing conduit and assets Level Design * Fiber cabinet placement UNDER Backbone Only � Hut placement SEPARATE (352,915 ft) CONTRACT • Data center location • Workshops with City departments for coordination and consensus • Constructability walkout • Adjustment to runninglines 60% Low- • Utility coordination, agnments and separations Level Design • permit authorities $137,637 Backbone • permitting plan (+90 days) Only preliminary fiber splicing plans (352,915 ft) , First bill of materials and cost estimates • Workshops with City departments for coordination and consensus • Refinement of final routes 90% Final • Value engineering opportunities Design . Final fiber splicing plans $137,637 Backbone Only . Final construction prints (+60 days) (352,915 ft) Construction packages and bid documents • Workshops with City departments for coordination and consensus 100% Final • Final PE stamped construction prints Design • Final construction packages and bid documents $45,879 Backbone • GIS-based design, incorporated into City systems (+30 days) Only • Permit package submission (352,915 ft) • Fiber splicing diagram and splice sheets for construction Professional Engineer Stamping(PE Stamping of Drawings) $84,150 Travel Expenses and Incidentals(Not to Exceed) $10,000 Procurement Support- Development of RFP/Management of Solicitation $10,000 Total Pricing $425,303 • Existing Subsurface Utilities will be designated on plans using ASCE 38 QLC. • Design, Engineering and Permitting is billed at$1.30 per foot for any work over and above stated distances in this proposal. • Professional Engineering services are billed at$180/hour, or by page($180 each - Pages 1-10, $150 each - Pages 11-20, $135 each - Pages 20+). • Pricing does not include post Construction as-builts. • Magellan offers net 30 pricing to its clients. 2021 MAGELLAN ADVISORS PAGE 11 OF 20 WWW.MAGELLAN-ADVISORS.COM Page 343 of 383 Mage//man ADVISORS rjV- TIMELINE DescriptionTask 1 UNDERWAY - Design Kickoff 2 UNDERWAY - 30% Design UNDERWAY - 30% Design Review with 3 Waterloo 1 On Site Fielding & Survey 2 60% Design 3 60% Design Review with Waterloo 4 90% Final Design 5 100% Final Design & Bid Package 6 Final Review with Waterloo (100%) ADVISORS2021 MAGELLAN Page 344 of 383 Mage//man ADVISORS rJV- REFERENCES Magellan is happy to provide six references for similar fiber design projects that are comparable to the City's project, which you'll find in the following pages. These references all have backbone design connecting City sites and facilities similar to the City of Waterloo. In these projects, we have also managed construction and inspections as the City's representative to ensure that the fiber design was built to the engineering specifications, City construction standards and state requirements. Our construction management teams also ensured that the construction contractor protected the community and environmental components in each project, as these communities were particularly sensitive to impact from construction. In addition, Magellan provided fiber design services for the clients listed below over the past three years. 2021 MAGELLAN ADVISORS PAGE 13 OF 20 WWW.MAGELLAN-ADVISORS.COM Page 345 of 383 ADVISORS rJV_ FIBER DESIGN & CONSTRUCTION REFERENCE: CITY OF PORTSMOUTH, VA CONTACT Daniel Jones Chief Information Officer P:757.393.8398 x2117 E:jonesd@portsmouthva.gov "Our municipal fiberbackbone fits right/nwith Council's vision mf becoming msmart city and being preparedfor the ncxtgenenzdonoftechnolom/ 'Moyor]ohnRowe, City oyPortsmouth CHALLENGE With significant growth,the City of Portsmouth's existing budget for telecommunications services was expected todouble from $1 million tmover$2million per year.Tored uceits costs and create new capabilities,the City envisioned investing in its own fiber backbone.To do so,the City needed a partner that had planned, designed and built these networks in the municipal environment. MAGELLAN'S SOLUTION In 2017, Magellan conducted a needs assessment and fiber master plan for the City.The master plan included a high-level design for a citywide fiber backbone,with accompanyingcostestinnates and a strategic business case.The business case showed by investing in the fiber,the City would eliminate AS96ofits recurring telecommunications costs and own the fiber tosupport growing needs among city departments, external stakeholders and the community. In 2018, City Council approved the master plan and authorized the construction of the fiber network LnOScity,school, library, public safety,tower and other sites. Magellan developed the engineering design for the fiber network using 100% underground construction,with high capacity fiber and multiple levels nfredundancy. Magellan's design process gave the City the most effective solution to build the network at the lowest cost. Upon completion of the design, Magellan was retained to procure the construction contractor and manage construction and inspections for the City. OUR CLIENT'S SUCCESS Today,the majority of the network has been built and the City is already realizing benefits of its investment. The City will connect each and every site at 1 Gbps and 10 Gbps,increasing site bandwidth tuevery facility. The network isconnecting major community anchors like Tidewater Community College and other key stakeholders throughout the City. |twill enable anew platform for innovation in traffic management, public safety, utilities nnanagennent, and most importantly, it m/i|| Portsmouth osaSmart City for tomorrow. 2021 MAGELLAN ADVISORS PAGE 14 OF 20 WWW.MAGELLAN-ADVISORS.COM Page 346Of383 Mage//man ADVISORS 7 FIBER & WIRELESS NETWORK DESIGN REFERENCE: CITY OF CHESAPEAKE CONTACT Jay Krail Project Manager r P:504.920.3181 E:jkraiI@cityofchesapeake.net 'The deployment of fiber throughout the City will open doors and offer benefits that we have only begun to fathom.It is critical that we approach this project with a strategic mindset and that's why we're so pleased to have Magellan Advisors on our team. They, along with our regional partners in Hampton Roads,will help us all take a giant leap into the future."- Rick West Mayor of Chesapeake CHALLENGE The City of Chesapeake, located in the Hampton Roads region of Virginia, is currently experiencing a technology ecosystem boom.As the region flourishes,Chesapeake's leadership noticed a lack of resilient and accessible fiber infrastructure to support the City s technology initiatives and broadband services. In late 2019,the City engaged Magellan Advisors to lead the development of Chesapeake's Next Generation Network(C-NGN) in an effort to provide world-class fiber connectivity to the City's enterprises, partners, and the greater Hampton Roads region.The objectives included enhancing municipal services, promoting economic development supporting education and creating a catalyst for future private investment in broadband. MAGELLAN'S SOLUTION Magellan worked with the City to engineer the 170-mile C-NGN fiber-optic network and complementary smart city wireless overlay, branded Chesapeake Connects. Magellan conducted detailed assessment of each stakeholders' needs and developed the network design to maximize community use of the fiber. The network connects over 200 community facilities including city, school, library, hospital, public utility, public safety and traffic locations. The design also incorporates Chesapeake's economic development goals by ensuring that key business corridors are equipped with high-capacity fiber. Magellan Advisors engineered over 170-mile route miles of fiber, including fielding,low-level design, construction prints, permitting, master budgets and construction bids. In late 2020, Magellan's scope was expanded to determine how Chesapeake Connects will support organizations during and after the COVID-19 pandemic focusing on telehealth and remote education. OUR CLIENT'S SUCCESS Magellan's process of design,then bid,then build is giving the City best approach to minimize the cost of construction, select the most capable construction contractor and ensure rapid deployment of the network,which will start in 2021.The City of Chesapeake plans to begin construction by July 2021 and is working with Magellan to accelerate the timeline,targeting 18-24 months for completion of major construction related activities. ADVISORS2021 MAGELLAN OF • • • Page 347 of 383 Mage//man ADVISORS 7 FIBER DESIGN & CONSTRUCTION REFERENCE: CITY OF DAYTON CONTACT _:� •� Theo Melancon e City Manager P:936.258.2642 E:citymanager@daytontx.org "Reliable high-quality internet service is vital to Both our residents and our businesses. "With gigabit service as a utility, our customers can expect service at a price that's cheaper than most national providers and a speed that exceeds anything currently offered in the area. -Theo Melancon, City Manager CHALLENGE In 2018, the City of Dayton contracted with Magellan Advisors to conduct a broadband study and engineering estimates for a fiber to the home network to reach 100% of the City's homes and businesses. The results of this study showed that the City could build the network and serve its community with gigabit internet services in a fiscally responsible way. In late 2019,the City secured over$13 million for the project and partnered with Magellan to conduct the full engineering design, business plan and construction procurements. MAGELLAMS SOLUTION In 2019, Magellan was selected to provide the City's fiber to the home engineering design,covering 100%of homes and businesses within the City. Magellan's engineering team created a blueprint for fiber backbone and distribution for the lowest possible cost and which would provide 1 and 10 gigabit high-speed internet services to homes and businesses from day 1. Magellan worked with the City to determine the best constructability methods, protect City rights of way and minimize construction impacts to the City. Magellan's field team walked every route in the City to ensure constructability and avoid any obstacles that would create construction delays. In 6 months, Magellan completed the engineering design,construction bid package,permitting packages and electronics design for the network, meeting the City's goal of moving into construction in January of 2021. OUR CLIENT'S SUCCESS In early January 2021, Magellan released the construction RFP with the City and received numerous bids. Magellan's bid process allowed for a highly competitive process,with the winning bidder providing a final price that was$3 million under the project budget. Today, Magellan is managing the entire construction and implementation process for the City and will assist the City launch services to the community in late 2021. 2021 MAGELLAN ADVISORS PAGE OF 20 WWW.MAGELLAN-ADVISORS.COM Page 348 of 383 Mage//man ADVISORS 7 FIBER DESIGN & CONSTRUCTION REFERENCE: CITY OF HILLSBORO, OR CONTACT Greg Mont Information Services Director iT. P: 503.681.5401 E: greg.mont@hillsboro-oregon.gov "The partnership between the City and HSD is all about what's best for our community. We have a long history of working together to best serve our students and families, and this is another opportunity for us to do the right thing and make our schools and our community stronger." -Mike Scott, Hillsboro Schools District Superintendent CHALLENGE The City of Hillsboro and Hillsboro School District envisioned a joint partnership for a community owned fiber network to support schools'connectivity needs and enable a platform for world-class broadband. In 2017, the City and School district signed an agreement to co-build the network. The next step was to identify a partner that understood municipal fiber projects and could manage the complex engineering process at hand, creating two networks from one. MAGELLAN'S SOLUTION The City of Hillsboro hired Magellan in 2017 to develop a citywide fiber backbone and fiber to the home broadband network. Magellan approached the design by working with School District staff to determine their most important needs - high bandwidth, reliability and redundancy across all schools.Through the planning process, Magellan designed a highly redundant, multi-ring fiber backbone to connect 34 schools with dark fiber. Concurrently, Magellan engineered an optimal fiber to the home architecture using the backbone network as a launchpad for broadband. Our design furnished the City with a blueprint for broadband across 44,000 homes and businesses. We provided detailed fielding, utility assessment, permitting, make-ready, prints, costing and as-builts for each phase of construction. The design delivers 1 and 10 gigabit capabilities natively in the network. To enable seamless deployment of the network, the City also selected Magellan to manage construction,given our deep experience constructing municipal fiber and our collaborative approach with the City's internal departments. OUR CLIENT'S SUCCESS Today, 34 schools are connected to the network, providing nearly unlimited bandwidth to support their current and future needs, while reducing its operating budgets by$200,000 annually. The fiber backbone and the first phase of fiber to the home construction have been completed to enable the City to launch its gigabit internet services to the first homes in Hillsboro. 2021 MAGELLAN ADVISORS PAGE 17 OF 20 WWW.MAGELLAN-ADVISORS.COM Page 349 of 383 Mage//man ADVISORS 7 FIBER DESIGN & CONSTRUCTION REFERENCE: CITY OF MONT BELVIEU !�� M B LINK CONTACT _ Nathan Watkins MONT BELVIEU FIBER NETWORK Assistant City Manager P: 281.576.2213 x228 a _ E: nwatkins@mont-belvieu.net "Without Magellan, our network would have been double the estimated costs and taken longer to complete. We could not be more pleased with the level of service and professionalism and would highly recommend Magellan to any city looking for fiber solutions for their community." -Nathan Watkins,Assistant City Manager CHALLENGE After many attempts to persuade local providers to upgrade their internet services to support higher speeds and better reliability,the City realized that it needed to take action directly if it wanted to ensure its residents and businesses had access to world-class broadband.The City's challenge was how to build, launch a City-owned internet service without this core expertise in house.The City needed a turnkey solutions partner that could plan, engineer, construct and launch a broadband network to meet the needs of its community. MAGELLAN'S SOLUTION To implement the network,the City looked to Magellan to engineer, construct and launch the fiber to the home network. Magellan provided a dedicated team of broadband engineers and planners that managed all facets of design, construction and operational support. Our engineering team designed a scalable 10-gigabit GPON-based network to reach 100% of homes and businesses within the City. We advised the City on optimizing the design to support rapid construction,which was completed ahead of schedule and under budget. Our team provided all fielding, constructability analysis, low-level design, construction prints, permitting and as-builts. On completion of engineering,we managed the bid process, identified contractors and provided construction management, equipment integration, beta testing and go-to-market launch of the City's internet services over the 24-month deployment. OUR CLIENT'S SUCCESS One year after launch,the Houston Chronicle claimed that Mont Belvieu "May have the best internet in Texas."The City provides gigabit Internet to homes and businesses at prices less than the competition and with no data caps. For$75 per month, residents receive 1 gigabit internet service and an in-home gigabit gateway router. To date, over 70% of residents have signed up for service. 2021 MAGELLAN ADVISORS PAGE 18 OF Page 350 of 383 Mage//man ADVISORS 7 FIBER DESIGN & CONSTRUCTION REFERENCE: CITY OF RANCHO CUCAMONGA, CA CONTACT Fred Lyn Utility Division Manager P: 909.477.2740 ext.4035 E:fred.lyn@cityofrc.com "Today this infrastructure plays a crucial role in Rancho Cucamonga, not only in economic development, but will be pivotal in the long-term sustainability and future planning of the City. Rancho Fiber has arrived." -Fred Lyn, Utilities Division Manager CHALLENGE City leadership recognizes that fiber-optic infrastructure is an important part of the Rancho Cucamonga community.They understand that in today's world, connectivity affects every aspect of the community-whether in municipal operations, public safety, education, healthcare, quality of life, entertainment and commerce.To realize leadership's vision, the City needed a partner that could develop and manage the expansion of fiber-based broadband across the City in a measured approach that achieved the City's financial constraints while expanding access in year-by-year deployments across the City. MAGELLAN'S SOLUTION In 2016, Magellan worked with the City to develop a fiber master plan and engineering assessment that laid out a multi-year plan for new aerial and underground fiber deployment throughout the City,totaling$12 million over 6 years. Since adopting the master plan in 2017, Magellan has designed and built the first three phases of the fiber to the premises network. In this work, we have provided full engineering,fielding, utility assessments, pole and make ready planning, construction prints and bid packages. We also manage construction as an owner's representative for the City in the fiber build, ensuring that the construction contractor meets our engineering specifications developed for the City,with tight quality control and within the budget. OUR CLIENT'S SUCCESS Today, the City has connected neighborhoods and business corridors, enabling gigabit broadband services to residents and businesses across the City. Residential customers receive gigabit service for$69.99 per month,giving them nearly 5 times the bandwidth for a lower cost than is available in the market today. Businesses have competitively priced internet on City fiber that has replaced slow and unreliable dsl and cable internet services. 2021 MAGELLAN ADVISORS PAGE OF 20 WWW.MAGELLAN-ADVISORS.COM Page 351 of 383 Mage//man ADVISORS rjV- SIGNATURE AND ACCEPTANCE Signature of this Proposal by Client warrants that all components of this Proposal are acceptable to the City of Waterloo and that the person(s) signing this Proposal has the right, power and authority to execute the Proposal. Magellan Advisors, LLC City of Waterloo, IA 999 18th Street, Suite 3000 Denver, CO 80202 Print Name: Courtney Violette Print Name: Title: COO Title: Signature: Signature: Date:June 14, 2021 Date: 2021 MAGELLAN ADVISORS PAGE OF 20 WWW.MAGELLAN-ADVISORS.COM Page 352 of 383 CITY OF WATERLOO Council Communication Resolution approving 3% salary increases for The American Federation of State, County and Municipal Employees Local 1195 (Engineers and Planners Group); The American Federation of State, County and Municipal Employees Local 1195 (Police Lieutenants and Code Enforcement Officers); The Communication Workers of America; International Association of Fire Fighters LOCAL 66; TEAMSTERS Local 238; Waterloo Police Protective Association; Construction and Public Employees LiUNA LOCAL 177 and Non- Bargaining employees, effective July 1, 2021, with wage increases for July 1, 2022 noted. City Council Meeting: 6/21/2021 Prepared: ATTACHMENTS: Description Type ❑ Wage adjustments July 1, 2021 Backup Material Resolution approving 3% salary increases for The American Federation of State, County and Municipal Employees Local 1195 (Engineers and Planners Group): The American Federation of State, County and Municipal Employees Local 1195 (Police Lieutenants and Code Enforcement SUBJECT: Officers) The Communication Workers of America; International Association of Fire Fighters LOCAL 66: TEAMSTERS Local 238; Waterloo Police Protective Association; Construction and Public Employ LiUNA LOCAL 177 and Non-Bargaining employees. effective July 1, 2021, with wage increases for July 1, 2022 noted. Submitted by: Submitted By: Lance Dunn, Human Resources Director Summary Statement: Summary of Union Tenative Agreements and fiscal year wage adjustments effective 7/1/2021. Page 353 of 383 Summary of Union Tentative Agreements and fiscal year wage adjustments effective 7/1/2021 AFSCME Engineer's and Planner's Union Wage increases of 3.0%ATB on Wage Steps 3, 4 and 5 annually for FY22. Wage increase of 2.0%on Steps 3 and 4, and 2.5%of Step 5 for FY23. AFSCME Police Lieutenants and Code Enforcement Officers Union Wage increases of 3.0%ATB for FY22. Wage increases of 3.0%on the Wage Step tables for sworn Lieutenants and 2.75%ATB for Code Enforcement and civilian police department members for FY23. Communication Workers of America Wage increases of 3.0%ATB for FY22. Wage increase of 2.0%ATB for FY23. Fire Local 66 Wage increases of 3.0%ATB for FY22 and FY23. Maintain contribution rate increases for health insurance tied to overall premium rate increases. Teamsters Wage increases of 3.0%ATB for FY22. Wage increase of 2.0%ATB for FY23. Page 354 of 383 Waterloo Police Protective Association Wage increases equivalent to 3.0%across-the-board for FY22 and FY23 utilizing a restructured wage schedule for officers and sergeants. Maintain contribution rate increases for health insurance tied to overall premium rate increases. LiUNA Local 177 Wage increases of 3.0%ATB for FY22. Wage increase of 2.0%ATB for FY23. Language changes removing holiday pay from the overtime section Addition of Grade III and Grade IV Wastewater Treatment Certifications Adding On-call/Standby responsibility for Forestry Non-Bargaining Employees Proposed wage increase of 3.0%ATB for FY22. Page 355 of 383 CITY OF WATERLOO Council Communication An Ordinance amending the City of Waterloo Traffic Code by Amending Section 553, No Parking Here To Corner, By adding Subsection(19a) Cedar Bend Street, to Section 553, of the 2020 Traffic Code, as follows: Cedar Bend Street-North Side of Virginia Street in an Easterly direction. City Council Meeting: 6/21/2021 Prepared: 6/2/2021 ATTACHMENTS: Description Type ❑ ordinance Backup Material Motion to receive, file and consider and pass for the first time an Ordinance amending the City of Waterloo Traffic Code by Amending Section 553, No Parking Here To Corner. By adding Subsection(19a) Cedar Bend Street, to SUBJECT: Section 553, of the 2020 Traffic Code, as follows: Cedar Bend Street- North Side of Virginia Street in an Easterly direction. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt said ordinance. Submitted by: Submitted By: Sandie Greco, Traffic Operations Director Recommended Action: Adopt Ordinance Concerned citizens have contacted the Traffic Operations Department regarding a safety issue at the intersection of Virginia Street and Cedar Bend Street. The concern is turning traffic from Virginia Street onto Cedar Bend Summary Statement: while vehicles and trucks are parked on the north side of Virginia Street. After reviewing the situation during morning and evening hours, the recommendation is to adopt an ordinance for `No Parking Here To Corner'. Parking on the north side of Virginia Street in an easterly direction. Policy Issue: Strategy 2.2: Enlist all City Departments and staff members in efforts to promote a safer community. Page 356 of 383 ORDINANCE NO. AN ORDINANCE AMENDING THE 2020 TRAFFIC CODE BY AMENDING SECTION 553, NO PARKING HERE TO CORNER, BY ADDING SUBSECTION (19a) CEDAR BEND STREET, TO SECTION 553, OF THE 2020 TRAFFIC CODE, AS FOLLOWS: BE IT ORDAINED by the City Council of the City of Waterloo, Iowa: That Subsection(19a) Cedar Bend Street of Section 553,No Parking Here to Corner, of the 2020 Traffic Code, is hereby added to Section 553,No Parking Here to Corner, as follows: (19a) Cedar Bend Street North Side of Virginia Street in an Easterly direction. PASSED AND ADOPTED by the City Council this day of June, 2021, and approved by the Mayor this day of June, 2021. Quentin Hart, Mayor ATTEST: Kelley Felchle, Deputy City Clerk Page 357 of 383 CITY OF WATERLOO Council Communication An Ordinance amending the City of Waterloo Traffic Code by adding Subsection(93a), East Side of Leversee Road to Section 543, Thru Streets, to the 2020 Traffic Code, as follows:Leversee Road (East Side) - Northerly corporate limits to West Airline Highway. City Council Meeting: 6/21/2021 Prepared: 6/2/2021 ATTACHMENTS: Description Type ❑ Ordinance Backup Material Motion to receive, file and consider and pass for the first time an ordinance amending the City of Waterloo Traffic Code by adding Subsection(93a� East Side of Leversee Road to Section 543, Thru Streets, to the 2020 SUBJECT: Traffic Code, as follows: Leversee Road (East Side) -Northerly omorate limits to West Airline Highway. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt said ordinance. Submitted by: Submitted By: Sandie Greco, Traffic Operations Director Recommended Action: Adopt Ordinance Summary Statement: This is to control traffic for the new subdivision approaching Leversee Road from WARP Drive- opposite Lone Tree Road in Cedar Falls. Policy Issue: Strategy 2.2: Enlist all City Departments and staff members in efforts to promote a safer community. Page 358 of 383 ORDINANCE NO. AN ORDINANCE AMENDING THE 2020 TRAFFIC CODE BY ADDING SUBSECTION (93a), EAST SIDE OF LEVERSEE ROAD TO SECTION 543, THRU STREETS, TO THE 2020 TRAFFIC CODE, AS FOLLOWS: BE IT ORDAINED by the City Council of the City of Waterloo, Iowa: That Subsection (93a) East Side of Leversee Road is hereby added to Section 543, Thru Streets, of the 2020 Traffic Code, as follows: (93a) Leversee Road(East Side) Northerly corporate limits to W. Airline Hwy. PASSED AND ADOPTED by the City Council this day of June, 2021, and approved by the Mayor this day of June, 2021. Quentin Hart, Mayor ATTEST: Kelley Felchle, City Clerk Page 359 of 383 CITY OF WATERLOO Council Communication Waterloo Housing Authority Board Meeting minutes of May 17, 2021. City Council Meeting: 6/21/2021 Prepared: ATTACHMENTS: Description Type ❑ WHA Board Minutes 05-17-2021 Backup Material SUBJECT: Waterloo Housing Authority Board Meeting minutes of May 17, 2021. Submitted by: Submitted By: Julie Dawson, Housing Authority Director Page 360 of 383 WATERLOO HOUSING AUTHORITY, Governing Board Meeting Minutes Monday May 17,2021 at 4:45 PM Harold E. Getty Council Chambers—Waterloo City Hall Members Present: Boesen,Amos,Feuss, Grieder,Klein,Morrissey,Juon, Grabek The meeting was called to order at 4:45 p.m by Chairperson Klein. Motioned by Juon, seconded by Grieder to approve the minutes of the March 15,2021 meeting and the agenda as proposed. Ayes: All Motion: Carried. New Business Motioned by Amos, seconded by Grieder, to approve the Ridgeway Towers Boiler Replacement Project, including plans, specifications, and form of contract, at an estimated cost of$100,000.00. Ayes: All Motion Carried. Motioned by Amos, seconded by Grieder, to approve a $10.00/month increase in Cable/Wi-Fi tenant fees at Ridgeway Towers Apartments. Mr. Feuss asked Julie Dawson to provide an overview of the increase. Ms. Dawson explained that the fees associated with the Mediacom bulk agreement have increased by more than$900.00/month since the contract was signed in August of 2015, and the fee charged to residents has remained at $25.00 for the full 6 years. Even with raising the fee by $10.00 (up to $35.00/month), the Housing Authority will only be able to recoup approximately half of the increase. Unfortunately, as there is no other company that can provide these services at this time,the Housing Authority's hands are tied. Ms. Dawson explained that the Housing Authority waited as long as they possibly could before proposing this increase. All residents will be given a full 60-day notice of the increase, if it is approved, with the effective date of August 1, 2021. Ms. Grabek, the Ridgeway Towers representative to the Board, indicated that she had spoken to several residents about the proposed increase, and many have said they may need to drop the service. Ms. Dawson reiterated that even at $35.00/month, the combined services of basic/expanded cable television and wireless internet are much less expensive through the Housing Authority's plan. Regular rates would be approximately $150/month for these services if they were purchased directly through Mediacom. Ayes: All Motion Carried Motioned by Amos, seconded by Grieder, to approve the purchase of an iPad, 7 scanners, and 7 additional computer monitors in conjunction with new modules for HAPPY Software at a cost not to exceed$5,000.00. Ayes: All Motion Carried. Motioned by Feuss, seconded by Amos, for the approval and resolution to accept the FY2021 HUD Statement of Operating Budget and Expenditures for Ridgeway Towers Public Housing. Ayes: All Motion Carried Motioned by Feuss, seconded by Amos, to approve and place on file the Housing Authority report including the Leasing, HAP,and Administrative Fee Utilization Report. Ayes: All Motion Carried Motioned by Juon, seconded by Grieder to adjourn the meeting at 4:50 PM. Ayes: All Motion Carried. JD Page 361 of 383 CITY OF WATERLOO Council Communication Airport Board Meeting Minutes of April 28, 2021. City Council Meeting: 6/21/2021 Prepared: 5/28/2021 ATTACHMENTS: Description Type ❑ Airport Board Meeting Minutes of April 28, 2021 Backup Material SUBJECT: Airport Board Meeting Minutes ofApril28, 2021. Submitted by: Submitted By: Page 362 of 383 MINUTES WATERLOO REGIONAL AIRPORT BOARD Wednesday April 28,2021 I. ROLL CALL Chair Arlene Humble called the meeting to order, via Zoom, at 12:00 p.m. Board Members Present: Gwenne Berry, David Deeds, Todd Holcomb and Arlene Humble. Board Members Absent: Scott Voigt and Cary Darrah. City Officials Present: Noel Anderson. City Officials Absent: Councilmembers Margaret Klein and Ray Feuss. Airport Staff Present: Keith Kaspari, Airport Director, and Sheila Combs, Airport Bookkeeper. Other Attendees: AECOM: Doug Schindel and David Hughes, Advance Media, NY: Christina Cole, Kayleigh Tarbet, and Karyn Standering. II. AGENDA AS RECEIVED OR AMENDED Moved by Mrs. Berry, seconded by Dr. Holcomb, that the agenda be approved as received. Ayes: 3. Motion carried. Mr. Kaspari asked that Chair allow the presentation by Advance Media(Items VI.A. and VII.A) to be first. III. PUBLIC COMMENTS None. IV. REPORTS A. Airport Director Mr. Kaspari asked for questions about his written report. Dr. Holcomb questioned why the Wildlife Depredation Permit came from MN. Mr. Kaspari stated that is the Regional Office for the Fish and Wildlife Service, and the permit is needed to take care of occasional wildlife that make it through the perimeter fence, as well as some larger birds. Mr. Kaspari pointed out Item No: 8 of the report, and stated that the bid for the IDOT Project was rejected after it was almost double the Engineer's Estimate. 1 Page 363 of 383 Mr. Kaspari has requested approval from IDOT Transportation Commission to hold the funds and combine them with FY-22 grant funds to continue interior and exterior updates on Hangar 4. Doug Schindel pointed out that material prices have doubled since last year. Mr. Kaspari also updated the Board on Item No: 10, and stated that he has received official word from the FAA that FY-22 AIP grants will be funded @ 100%, as well as FY-20 and FY-21. He also stated that the work on Taxiway B is going well, with the weather cooperating, and that David Hughes is estimating that the work will be 50% complete by June 30"'. B. Monthly Planning & Development Report—N/A C. Legislative Information Mr. Kaspari stated that the Board packet included copies of pertinent emails. D. Misc. Monthly Airport Reports Mr. Kaspari stated that it was encouraging to see better passenger numbers in March and that April seems to be continuing the upward trend. V. BOARD APPROVAL A. Approval of Minutes of the March 24, 2021 Regular Meeting Mr. Deeds moved that the minutes of the March 24, 2021 meeting be approved, seconded by Dr. Holcomb. Ayes: 3. Motion carried. k B. Motion to Receive and File March 2021 Expenses Mr. Deeds moved that the March 2021 expenses be received and filed, seconded by Dr. Holcomb. Ayes: 3. Motion carried. VI. OLD BUSINESS A. Update—New Website Development(Update by Officials from Advance Media,NY) Karyn Standering from Advance Media, shared the new website homepage as well as a couple of other pages they are working on. She stated that the new website should be complete by mid-June. 2 Page 364 of 383 VII. NEW BUSINESS A. Update of Marketing Campaign by Officials from Advance Media,NY. Christina Cole and Kayleigh Tarbet from Advance Media, shared the ad they are developing for the new campaign refresh, which includes the new Airport logo. Board discussed and made some suggestions, including adding the American Airlines logo. After a few minor changes, the ad met with everyone's enthusiastic approval. B. Update: FAA Office/Tech/Misc. Storage Lease Agreement Mr. Kaspari stated that until a new FAA SSC Manager is hired, and with a new Real Estate Manager in place, it may be an extended period of time before anything is done as far as updating the Terminal Lease Agreement with FAA, including moving them out of the 2"d floor offices, which TSA would like to have. C. Iowa DOT Aviation Bureau, FY-2022 Grant Applications Continued previous discussion of IDOT projects and combining FY-21 and FY-22 funds for additional improvements to Hangar 4. D. General Discussion: Return to In-Person Meetings Beginning in May As discussed at the March meeting, and following City Council's lead, Board will plan to meet in person next month, May 26"' Mr. Kaspari stated that he will work with I.T. to allow for a Zoom option for anyone who doesn't want to attend in person. VIII. STAFF AND BOARD MEMBER COMMENT Mr. Kaspari reviewed the new American schedule, beginning June 3rd and stated while it's nice to see two flights per day, the arrival and departure times. He stated that it sounds like the July schedule will be the same or very similar. IX. ADJOURNMENT Dr. Holcomb moved the meeting be adjourned at 12:54 p.m., seconded by Mr. Deeds. Ayes: 3. Motion carried. Respectfully submitted, V11 4L- Arlene Humble, Chairperson 3 Page 365 of 383 CITY OF WATERLOO Council Communication Communication from the Waterloo Police Department on the notice of the conclusion of employment for Jordan Helgeson, Police Officer, effective May 21, 2021 with recommendation of approval of payout of $6,509.04 for unused benefits. City Council Meeting: 6/21/2021 Prepared: ATTACHMENTS: Description Type Communication from the Waterloo Police Department on the notice of the SUBJECT: conclusion of employment for Jordan Helgeson, Police Officer, effective May 21, 2021 with recommendation of approval of payout of$6,509.04 for unused benefits. Submitted by: Submitted By: Page 366 of 383 CITY OF WATERLOO Council Communication Communication from the Waterloo Fire Rescue Department on the notice of the conclusion of employment for Matthew Knox, Fire Fighter, effective May 17, 2021 with recommendation of approval of payout of $22,033.41 for unused benefits. City Council Meeting: 6/21/2021 Prepared: ATTACHMENTS: Description Type Communication from the Waterloo Fire Rescue Department on the notice of SUBJECT: the conclusion of employment for Matthew Knox, Fire Fighter. effective May 17, 2021 with recommendation of approval of payout of$22,033.41 for unused benefits. Submitted by: Submitted By: Page 367 of 383 CITY OF WATERLOO Council Communication Leisure Services Commission Minutes of May 18, 2021. City Council Meeting: 6/21/2021 Prepared: ATTACHMENTS: Description Type ❑ 5/18/2021 Minutes Backup Material SUBJECT: Leisure Services Commission Minutes of May 18, 2021. Submitted by: Submitted By: Page 368 of 383 MINUTES WATERLOO LEISURE SERVICES COMMISSION TUESDAY, May 18, 2021 300 Jefferson Street The meeting was held in the Multipurpose Room at the SportsPlex. Brenda Durbahn called the meeting to order at 7:30am. Present: Brenda Durbahn, Jadyn Spencer, Sharon Samec, Tom Powers, Tom Christensen, Bob Bamsey, Tim Moses, Council Liaison Dave Boesen Staff: Paul Huting, Chris Dolan, Travis Nichols, Todd Derifield, Mark Gallagher, JB Bolger Absent: None The following were present for the Miller Park discussion: Paige Pierce and Jon Biederman of Fehr Graham Engineering, Father Scott Bullock, Pastor St. Edwards Church, Darrin Gillett, Peters Construction, Steve Trost, Contour Architects. Brenda Durbahn called for approval of the agenda. Motion to approve agenda by Sharon Samec second by Tom Powers Ayes All. Nays: None Brenda Durbahn called for motion for approval of the 04/13/2021 meeting minutes. Motion by Tom Christensen to approve minutes, second by Bob Bamsey Ayes: All Nays: None Brenda Durbahn called for approval of the bills. Questions were answered. Motion by Sharon Samec to approve the April bills, second by Tim Moses Ayes: All Nays: None REQUEST FOR MILLER PARK DETENTION A request by St. Edwards Church for Miller Park Detention Basin has been received. Paige Pierce and Jon Biederman of Fehr Graham Engineering were present to outline a proposal to improve storm water management for the St. Edwards church and Miller Park. Father Scott Bullock, Pastor St. Edwards Church, Darrin Gillett, Peters Construction, Steve Trost, Contour Architects were also present. The improvements are needed in conjunction with the future improvements and expansion at St. Edwards. The board reviewed the request. Bob Bamsey made a motion to recommend approval of the plans to City Council, second by Sharon Samec. Ayes: All Nayes: None STAFF UPDATES Young Arena — Chris Dolan Preparation for the High School Graduations will begin on Thursday, May 20. The Ice will be covered and sections of tempered glass will be removed. Staging and floor seating will also be set. The Ceremonies will take place May 25-30th. The bids for the South roof will be opened May 20. Young Arena staff continue to coordinate all summer camps with the Contracted user groups. i Page 369 of 383 Sports and SportsPlex — Mark Gallagher Prepping pools for opening/hiring and training staff Tee Ball, Soccer, Baseball and Softball all underway Hosting numerous Tennis, Softball and Baseball Tournaments Ballard*King and Associates facilitated our Aquatics Master Plan kick off meeting last month SportsPlex Membership holding steady Ragbrai Overnight Location for Adaptive Sport Iowa team Offering showers and lap swimming for Ragbrai Forestry — Todd Derifield Plant Waterloo tree distribution at the end of April was a success. Over 200 trees were sold to Waterloo citizens at a great rate thanks to the Young Family Foundation. Greenbelt Lake REAP project is near completion. There are a few items on a punch list that Boulder Contracting will be completing soon. The Pollinator planting to the west of the lake will be done today by the Black Hawk County Conservation. With the help of the Engineering Dept. and AECOM, INRCOG is developing a grant application for the COVID 19 Relief Recreational Trail grant opportunity. If successful in obtaining this grant, the City of Waterloo would replace an old bridge located in the Katoski Greenbelt on the Cedar Prairie Trail. Forestry crews are planting, trimming, and removing trees and mowing crews are trying to keep up with the grass growth. Construction — Travis Nichols The construction crew installed three memorial benches/tables at Miriam, Dog Park and the tennis center. They continue to do weekly park and playground inspections. They are currently working on the overflow parking at the Boathouse and doing general maintenance in the parks. The chemical building concrete apron project is completed. The Hope Martin shelter project has footing installed and all flat work done. We should see shelter going up within the next week. The Tennis Center resurfacing is nearing completion. They have 10 of the 16 courts completed and re- opened. Hopefully the weather holds out and allows them to get the remaining six done before state tennis tournament. Golf and Downtown Area —JB Bolger • Discussion of the golf rounds report. Rounds and season pass sales are way up. Projected revenue for FY21 has already been met. • First entertainment style event (Fridayloo) was held at Lincoln Park last Friday since Covid arrived and since the park was fully renovated. Good turnout for a i mediocre weather evening. Did not hear of any concerns hooking into the new utilities. Attendees appeared to enjoy the new benches as they were mostly being occupied. • Planning for E Scooters is moving forward for Downtown Waterloo. Council Work Session was held 5/17/21 and it appeared they received a favorable review by a majority of Council. E Scooters are being added to the current bicycle ordinance. • Air Conditioning system at South Hills Pro Shop has completely failed. Bids have been gathered and it appears this repair will be about $12,000. Page 370 of 383 I • Downtown Crew will be taking over the maintenance of Herman Miller Park, City owned park space adjacent to Downtown Wells Fargo Branch between the bank and the river. Wells Fargo has maintained this space since 1988 but is no longer in a position to do so. • We are preparing Mark's Park for opening next week. We plan to turn on the water feature and have the space open by Memorial Weekend The next regular Leisure Services Commission Meeting will be held Tuesday, June 8, 2021. The meeting will be held in person at the SportsPlex. Brenda Durbahn asked for motion to adjourn. Motion by Sharon Samec. Brenda Durbahn adjourne the meeting at 8:20pm. 1 Sharon Samec, ecretary Signed this Oate i I Page 371 of 383 CITY OF WATERLOO Council Communication Complete Streets minutes of March and April 2021. City Council Meeting: 6/21/2021 Prepared: 6/9/2021 ATTACHMENTS: Description Type ❑ March minutes Backup Material ❑ April minutes Backup Material SUBJECT: Complete Streets minutes for March and April 2021. Submitted by: Submitted By: Page 372 of 383 Minutes of The City of Waterloo Complete Streets Advisory Committee Meeting March 30, 2021 Meeting of the City of Waterloo Complete Streets Advisory Committee was called to order at 1:30pm Mach 30, 2021 by Chairperson Cass. Due to the COVID-19 pandemic the meeting was held via the Zoom online meeting application. Roll Call: Members present electronically: Felicia Cass, Jessica Rucker, David Sturch, Anne Marie Kofta, John Dornoff, Brian Schoon, Pat Morrissey, Wayne Castle, Codie Leseman, Paul Huting, Will Frost, Matt Schindel, and Aric Schroeder. Members absent were: Sandi Greco, Ray Feuss and Greg Young. Other people attending: Kevin Blanshan—INRCOG; Michelle Sweeney, Mark Durbahn, Doug Schindel and Larry Wiele—AECOM; Jamie Knutson—City Engineer. It was moved by Schroeder, seconded by Huting to approve the minutes of the February 23, 2021 meeting. Motion carried unanimously. 1. Presentation by AECOM-University Avenue and other projects • Sweeney went over the current status of the University Avenue project. • Phase 1 is only minor punch items remaining. • Phase 2 Recreational Trail and Enhancements remaining. • Phase 3 Reconstruction and Enchantments and should be done this year. • Sweeney showed the proposals for the kiosks for Hanna Family. • Discussion on the durability of the panels to which Huting stated that he feels the problems have been solved. • Cass asked if Leisure Services will be doing the maintenance on the trails to which Huting confirmed. • Work has started on the La Porte Road/Hess Road plan with traffic counts being taken. • Wiele went over what AECOM is working on with the project including existing conditions of the road. • Plan to reconstruct the road and provide for all users including complete streets. • Traffic counts completed in October with traffic counts about 10% lower than expected due to COVID. • Looking at traffic patterns through 2045. • Wiele showed the different sections that AECOM is looking at. • Recreational trail proposed on west side and sidewalk on eastside. • Roundabout at E. Shaulis Road and Hess Road with recreational trails connecting at that point. • Additional enhancements at San Marnan including colored pavement. • Frontage road will be eliminated north of Cornwall with the road moved to the west. • Overhead electric lines are proposed for elimination but it is a difficult process dealing with utilities and private property owners. • Updated street lighting to enhance corridor. • Working on TAP funding application that will be submitted in April. • Estimated project costs is $32 million. • The project does have a Facebook page. • Blanshan questioned starting at Hess Road. Page 373 of 383 Complete Streets Advisory Committee March 30,2021 • Congressional infrastructure funding could be a funding option. • The 10-foot trail will travel the entire corridor will start two driveways south of San Marnan Drive and will end at Lorraine Avenue. • Discussion on whether the trail should be 12-foot or the more common 10-foot. • Cass asked about the economic benefit of the project. • Iowa DOT currently has a special COVID-19 recreational trail funding grant available to which the applications are due soon. • There will be sidewalk connections across La Porte Road along the corridor. • It was questioned if there will be a logical end to the sidewalk south of San Marnan. • Looking at places to have bus pullouts. • Wiele went over the US Highway 63 Enhancements • Missing link of trail will be completed from Newell to Parker. • Railroad Overpass enhancements. • Gateway towers at the foot of the railroad bridge. • Colored paving infill by Hawkeye Community College. • Colored pavement to replace the dirt area under US Highway 218. • Improved pedestrian lighting under the bridge. • Project should be done by late summer. • There will be connection via Almond/Walnut to Park Avenue which Elahi is looking for a grant. • Durbahn went over the status of the Shaulis Road trails. • Shaulis Road trail phase 2 from Cedar Terrace to the Cedar Valley Nature Trail will start in 2021 and will be on the south side until Foulk Road where it will switch to the north side of the road. Project was funded by TAP. • Discussion of trailheads along the phase 2 and where one would make sense. • Phase 3 will be part of the Shaulis Rd reconstruction project which will be done in 2021/2022. • Phase 4 will fill the gap between US Highway 218 and Cedar Terrace. • Narrow corridor 50', a major highway crossing and a crossing of the Iowa Northern Railroad. Adjournment Cass adjourned the meeting at 2:46p.m. Respectfully submitted, John Dornoff Planner I 2 Page 374 of 383 Minutes of The City of Waterloo Complete Streets Advisory Committee Meeting April 27, 2021 Meeting of the City of Waterloo Complete Streets Advisory Committee was called to order at 1:30pm April 27, 2021 by Chairperson Cass. Due to the COVID-19 pandemic the meeting was held via the Zoom online meeting application. Roll Call: Members present electronically: Felicia Cass, Sandi Greco, Jessica Rucker, Anne Marie Kofta, John Domoff, Brian Schoon, Ray Feuss, David Sturch, Paul Huting, Matt Schindel, Wayne Castle, Codie Leseman, Will Frost, and Aric Schroeder. Members absent were: Pat Morrissey and Greg Young. Other people attending: Noel Anderson—Community Planning and Development Director; Jaime Knutson —City Engineer; Kyle Durant—INRCOG; Michelle Sweeney. Mark Durbahn, and Larry Wiele—AECOM 1. Presentation by AECOM-4th/5th/6th Street and other proiects. • Study considering changing 4th/5th/6th from one way couplet back to two-way streets. • Will analyze traffic, 5-year crash records, and signal timing. • Comparative analysis of two-way traffic including freight evaluation. • Study includes stakeholder committee. • West 4th Street is 41' wide which could have protected turn lanes or bike lanes. • West 5th Street is 49' —53' wide which could have center turn lane or bike lanes. • Eastside is similar in size but has parking on both sides along most of the corridor with similar cross sections to the west side. • Looking at total travel time, delay and travel cost. • Many cities are replacing one-ways with two-ways, including Cedar Rapids. • Possible dog bone roundabout at 6 corners with single lanes. • Rucker asked if there should be buffered bike lanes like Park Avenue to stay consistent. • Only in conception right now so no decisions made. • Leseman is concerned about the bike lanes in the design on 4t" street and a trail is not a substitute for a bike lane. • Durbahn noted that the drawings are minimum and could be pushing the envelope. • The traffic analysts may show the bike lanes may not work. • Reason for considering a roundabout is that the whole intersection configuration would need to be changed anyway so it makes since to look at alternatives such as a roundabout. • Cass noted that she lives near Kingsley and is surprised about the number of kids that are riding bikes to school. • Rucker stated that she does not want to lose any parking in the downtown as part of the project. • Frost stated he would like see fewer street name changes but could be problematic due to the number of addresses that need to be changed. • Cass asked if there was the possibility to add amenities along the route to reduce the concrete jungle effect. • Frost asked about Martin Luther King Jr. Drive and how that would connect into the streets to which Durbahn stated that they are looking to connect with 6th Street with possibly ending 5th Street at Walnut Street or connect it to the East High area. Page 375 of 383 Complete Streets Advisory Committee April 27,2021 2. City Budget Update • Complete streets received $36,000 and with projects going to council on May 3' • If favorable bids all 4 projects can be done or else one may need to be dropped. • Newton, two different sections of Reed Street, and Dawson Street are the 4 projects. Tree needs to be removed at 1053 Dawson but Leisure services does not want to remove the tree as it is very healthy. Tree has a huge root ball which cannot be circumvented. Can look at alternatives such as going around the tree or ending at the tree. • Looks like there is room for the sidewalk to side of tree but there would be grade issues. • Could look at raising driveway but it would create issues from property owner. • Discussion of having ADA compliant cross over to the north side of Dawson. 3. Pedestrian Master Plan • Will be discussing this extensively next month. • Creating a matrix similar to the infill matrix. • Once there is consensus among the group then will take it to Anderson and Knutson. 4. Meeting Update • Cass takes poll of those who would be in person and would like to do remotely. Cass stated that she prefers in person meeting. • Hybrid meeting difficult in Mollenhoff room but the City Council chambers are more difficult in having the type of meeting that the Complete Streets Committee has. Determined to have a hybrid meeting in the Council chambers. 5. MET Update • Cass likes the bus stops on University Avenue. • MET needs to get drivers on the proposed new routes to allow drivers to become familiar with them. • Bus shelters cost around $10,000 to put in on University Avenue. • Will need to have public hearings on bus changes. 6. Upcoming Planning Commission Agenda Review • Schroeder went over planning commission agenda. No concerns noted. 7. Other Project Status Updates • Started work under the bridge at US Highways 218 overpass of US Highway 63. • Frost attended the La Porte Road stakeholder meeting. • Walking audit of Walnut area. 2 Page 376 of 383 Complete Streets Advisory Committee April 27,2021 Adjournment Cass adjourned the meeting at 3:04p.m. Respectfully submitted, John Dornoff Planner I 3 Page 377 of 383 CITY OF WATERLOO Council Communication Planning and Zoning minutes of the regular meeting of May 11, 2021. City Council Meeting: 6/21/2021 Prepared: 6/9/2021 ATTACHMENTS: Description Type ❑ May 11 minutes Backup Material SUBJECT: Planning& Zoning minutes of the regular meeting of May 11, 2021. Submitted by: Submitted By: Page 378 of 383 MINUTES CITY OF WATERLOO, IOWA PLANNING, PROGRAMMING AND ZONING COMMISSION REGULAR MEETING-4:00 P.M. MAY 11, 2021 The regular meeting of the Waterloo Planning, Programming, and Zoning Commission was called to order by Chairperson Wilber at 4:00 p.m. via zoom, and in-person in the Harold E. Getty Council Chambers at Waterloo City Hall. Members present were: Steve Trost, Brandon Schoborg, Sylvia Jackson Patrisha Serfling, Sue Flynn, Cody Leistikow, Craig Holdiman and Eric Donat. Members present electronically were: Virginia Wilber Members absent were: None. Others present were: Aric Schroeder, Seth Hyberger, Chris Western, and John Dornoff—Planning Department; and Larry Wiele—AECOM. Others present electronically: Noel Anderson—Community Planning and Development Director: Jaime Knutson—City Engineer, and two citizens. I. Approval of the Agenda It was moved by Trost, seconded by Leistikow to approve the agenda. Motion carried unanimously. II. Approval of the Minutes from the special meetings on March 2nd and April 6d'and the regular meeting on April 13, 2021. It was moved by Donat, seconded by Schoborg to approve the minutes. Motion carried unanimously. III. Financial Report March 2021 Schroeder read the financial report. Flynn asked about the sale of property and if that will affect the budget in future years to which Schroeder responded that they usually take the average of the last three years which means that in the next couple of years that number will be higher since we are well ahead of budget on property sales. It was moved by Holdiman, seconded by Trost to receive and place the financial report on file. Motion carried unanimously. IV. Oral Presentations There were no oral presentations. V. New Business A. Hearing-Site Plan Amendment 1. Request by St. Martin Land Co on behalf of CPM Acquisition Corp. for a Site Plan Amendment to the "M-2,P"Planned Industrial District for construction of a 140,000 Square Foot Manufacturing/Office/Warehouse facility with future additions of 30,000 square feet for a total of 170,000 square feet of Manufacturing/Office/Warehouse facility plus a storage yard located across from 2322 Leversee Road. Page 379 of 383 Planning and Zoning Commission May 11,2021 It was moved by Donat, and seconded by Holdiman to receive and place on file the statement of verification at 4:07p.m. Motion carried unanimously and Wilber declared the hearing open. Dornoff read the staff report recommending approval of the rezone request with the condition that the final site plan meets all applicable city codes, regulations, etc. including, but not limited to, parking, landscaping, drainage, etc. Nick Taiber, St. Martin Land Company stated that his company is pleased to be creating jobs and new building in the city of Waterloo, and was available to answer questions. It was moved by Flynn, seconded by Leistikow to close the public hearing. Motion carried unanimously. The hearing was closed at 4:44 p.m. It was moved by Serfling, seconded by Donat to recommend approval of the site plan amendment request with the condition that the final site plan meets all applicable city codes, regulations, etc. including, but not limited to,parking, landscaping, drainage, etc. Motion carried unanimously. B. Special Permit 1. Request by Invision Architects on behalf of Waterloo Community Schools for a Special Permit for a 60,000 square foot expansion of the Waterloo Career Center in the "A-1"Agricultural District located on the Central Middle School Campus at 1350 Katoski Drive. Western read the staff report recommending approval of the request with the condition that the final site plan meets all applicable city codes, regulations, etc. including,but not limited to, parking, landscaping, storm water detention, etc. Donat asked if the concerns addressed in the letter in the packet have been addressed to which Schroeder responded that to his knowledge they have not but the applicant was on the zoom call to answer questions. Kate Payne, Invision Architecture stated that she responded to the person who wrote the letter addressing her concerns and the building plan including the fire lane have been submitted to the building department. Payne went over the questions asked in the letter including about lighting which will be LED lights, the tree line on the west side will not be affected, the building will be about 240 feet from the property line of the neighbors to the west, traffic flow will not change, the building will have security cameras installed, that sewer to the new building will be served by the existing school sewer service, and there will be a detention pond on the north side, and two smaller ponds near the parking lots. It was also noted that some of the existing impervious surfacing will be removed so all water will be retained on site before trickling to the storm sewer. Serfling asked if the fire lane is going to be the 30-feet requested by the fire department to which Payne responded that the fire lane size is driven by the size of the fire trucks and that the parking lot is being designed for aerial fire trucks. Shawn and Karen Elsbernd, 1237 Edgwood Drive, noted concern about the drainage due to flooding issues in the area and that the drainage basin is starting to deteriorate and questioned how they will the get water to trickle to which Payne explained how water is detained in the detention basins and then is slowly released into the storm sewer and will not be releasing large amounts of water. It was also noted that the drainage way located directly behind their home is not owned by the school but by Sherry Bartholomew. Jaime Knutson, City Engineer noted that because the drainage way is owned by a private person that the city does not maintain it and is not responsible for it and Schroeder noted that the city has no jurisdiction over the maintenance of that drainage way, or authority to make any changes to it. - 2 - Page 380 of 383 Planning and Zoning Commission May 11,2021 Trost asked for confirmation that the way the building addition is being designed that no additional water will be leaving the school's property than currently does to which Knutson confirmed. Donat asked if temporary buildings will be used during construction to which Schroeder and Flynn explained that the new building will be built first and then temporarily used to house middle school students while the middle school portion is being remodeled, and then will be used as the career center. Elsbernd asked if a privacy fence could be installed along the property line to which Flynn responded that they should come to a school board meeting and discuss the issue. Flynn noted she would abstain as a School Board Member. It was moved by Trost, seconded by Donat to recommend approval of the special permit with the condition that the final site plan meets all applicable city codes, regulations, etc. including, but not limited to,parking, landscaping, storm water detention, etc. Motion carried 8-0-1 with Flynn abstaining. C. Vacates 2. Request by City of Waterloo to vacate right-of-way located at East High School, 214 High Street. Hyberger read the staff report recommending approval of the request. Flynn asked who was mowing the land to be vacated to which Schroeder responded the school is most likely mowing the ballfield but not sure about the lot closer to the railroad and it might be the school. It was moved by Leistikow, seconded by Flynn to recommend approval of the vacate request. Motion carried unanimously. Craig Holdiman left at S:OOpm. D. Encroachment Agreement 1. Request by Hawkeye Community College for an Encroachment Agreement to install fencing and bollards on city owned right-of-way located along West 1St Street in the "C-3" Central Business District located at 120 Jefferson Street. Hyberger read the staff report recommending approval of the request subject to a signed and executed Encroachment Agreement that enables the City of Waterloo to terminate the agreement and right to remove the 42"bollards and fence in the event the area is needed for street or utility purposes, and provides indemnification of liability to the city. Larry Wiele, AECOM answered a question from Serfling to describe what a bollard looks like and what their purpose is. Wiele noted that there has been three serious accidents at the building and that section of the building is used for their daycare facility, so they would really like to get the issued resolved. Flynn asked who would be responsible if someone hits the bollards and gets hurt to which Schroeder responded that the Encroachment Agreement would provide wording that the school would be responsible and indemnify the city from liability. Schoborg noted he would abstain as his company is working on the project. It was moved by Trost, seconded by Donat to recommend approval of the encroachment agreement with the condition that enables the City of Waterloo to terminate the agreement and right to remove - 3 - Page 381 of 383 Planning and Zoning Commission May 11,2021 the 42"bollards and fence in the event the area is needed for street or utility purposes and provides indemnification of liability to the city. Motion carried 8-0-1 with Schoborg abstaining. E. Plats 2. Request by by the City of Waterloo for the Final Plat of Waterloo Air and Rail Park Second Addition, a 5 lot Industrial Subdivision located across from 2322 Leversee Road. Dornoff read the staff report recommending approval with the condition that the plat is updated and additional documents are submitted as required by staff before the request is sent to City Council. Leistikow asked if he should add a condition about the drainage to which Schroeder responded that would be fine. It was moved by Leistikow, seconded by Donat to recommend approval of the plat with the condition that the plat is updated and additional documents are submitted as required by staff including the drainage plan before the request is sent to City Council. Motion carried unanimously. F. Street Naming 3. Request by the Veterans Memorial Hall Commission to rename Cedar Street from West 4th Street to West 5th Street to Courbat Court. Dornoff read the staff report recommending approval of the request. There was no comments on the request. It was moved by Serfling, seconded by Trost to recommend approval of the street renaming. Motion carried unanimously. VI. Discussion Dornoff noted that this would be Jackson's last meeting. Schroeder noted that there will be a break from the Special Meetings reviewing the Comp Plan so the next meeting will be the regular meeting on June 8th VII. Adjournment It was moved by Schoborg, seconded by Donat, to adjourn the meeting at 5:I2 p.m. Motion carried unanimously. Respectfully submitted, John Dornoff, Planner I - 4 - Page 382 of 383 CITY OF WATERLOO Council Communication Certified List for the position of Fire Marshal for the City of Waterloo, Iowa Fire Rescue Department, as certified by the Civil Service Commission on April 30, 2021. City Council Meeting: 6/21/2021 Prepared: ATTACHMENTS: Description Type Certified List for the position of Fire Marshal for the City of Waterloo, Iowa SUBJECT: Fire Rescue Department, as certified by the Civil Service Commission on Anril 30, 2021. Submitted by: Submitted By: Page 383 of 383