HomeMy WebLinkAboutApproved Documents - 1/14/2019 FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010 .'2.Z Cl 60 /3 cL6
TRAVEL REQUEST FY al 1 BUDGETED _ 7UOV
CITY OF WATERLOO EXPENDED YTD (Q7D"`-
THIS REQUEST �($
LEFT AFTER THIS —�
REQUEST
DATE 2;7-1w
Original-Clerk/Finance Co - be artment
NAME(S)AND POSITION(S): DATE:
Bob Lentzkow, Combination Inspector 1/2/2019
NAME OF CLASS/MEETING: DESTINATION (2) Online Exams
International Code Council — Residential Plumbing DEPARTURE POINT
Inspector Exams IF NOT WATERLOO
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
12/7/2018 & 12/27/2018 12/7/2018 & 12/27/2018 12/7/2018& 12127/2018
PURPOSE OF TRAVEL/TRAINING
Required Certification
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 010-22-5100-1346
LODGING TAXI X GRANT REIMBURSABLE
MEALS PARKING YES NO
209.00 (ea) REGISTRATION AIRFARE x REQUIRED CERTIFICATION
MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 418.00 TOTAL: $ 418.00 PER PERSON
1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
E(EPAIZTMENT HEAD MAYOR
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
FINANCE DEPT. STAFF ONLY
LINE ITEM USED ei�V ,`76
TRAVEL REQUEST FY I-1dOBUDGETED 70'16
CITY OF WATERLOO EXPENDED YTD (J(p(Q
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATEc✓
Original-Clerk/Finance Copy-Department
NAME(S) AND POSITIONS): DATE:
Christa Reuel, Artist January 8, 2019
NAME OF CLASS/MEETING: DESTINATION: Waterloo, IA from Goshen, IN
Installation of Artwork
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
January 23, 2019 January 27, 2019 January 24-26, 2019
PURPOSE OF TRAVEL/TRAINING:
The Christa Reuel will be traveling to Waterloo to install her custom installation to be on display at the Waterloo Center for
the Arts scheduled for February 6—May 6, 2019. This travel is supported by Culture Leadership Partner funds from the
Iowa Arts Council, a Division of the Iowa Department of Cultural Affairs
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$
YES NO
METHOD OF TRAVEL:
CITY VEHICLE X PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 26STG.osG 0102642651346
LODGING TAXI x GRANT REIMBURSABLE
$175.00 MEALS PARKING YES NO
REGISTRATION AIRFARE REQUIRED CERTIFICATION
$100.00 MILEAGE/FUEL $25 MISC/TOLLS YES NO
TOTAL FOR ALL: $ $300.00 TOTAL: $ PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMENT HEAD MAYOR
1 /
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
FINANCE DEPT. STAFF ONLY _
LINE ITEM USED U/ ) ,g�v �7 �5 /3-K&
TRAVEL REQUEST FY°1'00SUDGETED 7ot-10
CITY OF WATERLOO EXPENDED YTD
THIS REQUEST _ 26 S"w
LEFT AFTER THIS .FS
REQUEST
DATE ;�7,2c✓
Original-Clerk/Finance Copy-Department
NAME(S) AND POSITION(S): DATE:
Elizabeth Andrews, Registrar January 8, 2019
NAME OF CLASS/ MEETING: DESTINATION: Goshen, IN
Picking up Artwork
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
January 22, 2019 January 23, 2019 January 22-23, 2019
PURPOSE OF TRAVEL/TRAINING:
Picking up artworks by Christa Reuel for an exhibition at the Waterloo Center for the Arts scheduled for February 6— May
6, 2019. This travel is supported by Culture Leadership Partner funds from the Iowa Arts Council, a Division of the Iowa
Department of Cultural Affairs
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 26STG.OSG or02642651346
$60.00 LODGING TAXI x GRANT REIMBURSABLE
$70.00 MEALS PARKING YES NO
REGISTRATION AIRFARE REQUIRED CERTIFICATION
$100.00 MILEAGE/FUEL $25 MISC/TOLLS YES NO
TOTAL FOR ALL: $ $255.00 TOTAL: $ PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
La
�, l �► lest
DEPARTMENT HEAD MAYOR
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
FINANCE DEPT. STAFF ONLY
LINE ITEM USED �1/41 B�S��j(/(/
TRAVEL REQUEST FY2 BUDGETED a?s vim=
CITY OF WATERLOO EXPENDED YTD
THIS REQUEST U
LEFT AFTER THIS
REQUEST
DATE
Original-Clerk/Finance Copy- Department
NAME(S) AND POSITION(S): DATE:
Noel Anderson, CP&D January 9, 2019
NAME OF CLASS/MEETING: DESTINATION: Washington DC
2019 Cedar Valley Coalition
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
April 29, 2019 May 1, 2019 April 30, 2019
PURPOSE OF TRAVEL/TRAINING:
Travel with the Cedar Valley Coalition Group to meet with Congressional Delegation Members
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
X AIRFARE DEPARTING FROM: Waterloo
ESTIMATE OF COST: BUDGET LINE ITEM: 010 08 5700 1345
805.00 LODGING 100.00 TAXI X GRANT REIMBURSABLE
165.00 MEALS PARKING YES NO
REGISTRATION 750.00 AIRFARE X REQUIRED CERTIFICATION
MILEAGE/FUEL 100.00 MISC/TOLLS YES NO
TOTAL FOR ALL: $ 1,920.00 TOTAL: $ 1,920.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND IAL TO THE
CITY OF 00
DEPARTMENT HEAD MAYOR
r
\ 1
DATE DATE
K:AShared Goodies\Fonns\Travel Request Form January 2010
PATTIE MAGEE
From: Steve Firman <steve@pmgrx.com>
Sent: Wednesday,January 09, 2019 1:39 PM
To: PATTIE MAGEE
Subject: RE: 2019 Coalition trip
Hi Patti,
The meetings and our Congressional Reception are all on April 30, so he will need hotel nights
(already reserved) for April 29 and 30. We are staying at the Liaison Hotel, 415 New Jersey Ave
NW. Our group rate is $349.00 plus tax. Let me know what else you need.
Thanks.
Steve
From: PATTIE MAGEE [mailto:PATTIE.MAGEEC&WATERL00-IA.ORG]
Sent: Wednesday, January 09, 2019 1:28 PM
To: Steve Firman
Subject: 2019 Coalition trip
Hi Steve,
Could you please send me what you have for this year's Coalition trip? I have the dates but any other info you have would
be appreciated. I'm beginning to look at flights for Noel.
Thanks Steve.
Pattie Magee / Administrative Secretary
City of Waterloo
Planning &Zoning Dept.
715 Mulberry Street
Waterloo, Iowa 50701
319.291.4366 office
319.291.4262 fax
pattie.magee@waterloo-ia.org
www.cityofwaterlooiowa.com
Check out what is happening in Waterloo!
www.thenewwaterloo.com
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City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 9,945.00 plus est. shipping costs of $ to pay for or puchase
Airport general liability insurance for CY 2019.
This purchase or expenditure is being made because:
Liability insurance is necessary for risk management of airport operations.
Fx Bids or written quotes were taken on this purchase, as follows:
The City has bid Insurance and PDCM is currently the City's insurance agent.
PDCM has bid our insurance through several aviation insurance companies.
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
FX General Fund EI Road Use Tax ❑ Sewer F—I Sanitation
EIBonds ❑ Federal/other grants F Other(specify)
This expenditure is to be coded to the following budget line-item:
010 29 7700 1364
(Fund - Department-Activity-Account Number) (Project Code)
n wh ch e budgeted amount is $ 8,203.00
nd t e current available balance is $ 8,A�.�-66 gU�CT LrtJE
1 X46 % rr>< 10 K E&UE cIr
s e fu briit ed, J/3I Fp!?,
(Signature D t. ad or Designee) Date (Signature Finance Dept. Review) Date
users\shared gcod ies\forms\PDCM-2019.x1s(Oct 2004)
City Cl=OnlyFinance CommiApproval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 1,245.38 plus est. shipping costs of $ 30.75 to pay for or purchase
urea for use on runways in icy winter weather.
This purchase or expenditure is being made because:
urea is approved by FAA for use on runways to melt ice
Vendor selected for this purchase: Dunkerton Co-op
EI Bids or written quotes were taken on this purchase, as follows:
FX Bids or quotes were not taken on this purchase because:
Dunkerton Co-op is the only vendor who sells urea by the bag.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund Road Use Tax LI Sewer n Sanitation
nBonds Federal/other grants 1-1 Other(specify)
This expenditure is to be coded to the following budget line-item:
010-29-7700-1371
(Fund - Department-Activity -Account Number) (Project Code)
in which the budgeted amount is $ 114,005.00
and e current available balance is $ 624R2� 3 3 f qv ✓
R p c u itted,
(Signature De ead or Designee) Date (Signature Finance Dept. Review) Date
K:\shared good iesVorms\Dunkerton Co-op Urea_2As(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Bldg Maint Department to expend
$ 6,504.00 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
To provide water management/chemicals for cooling towers at City Hall and Young
Arena boiler systems. Including monitoring and monthly testing of chilled systems.
Vendor selected for this purchase: Innovational Concepts
FX Bids or written quotes were taken on this purchase, as follows:
Innovational Concepts: City Hall $3,252.00 - Young Arena $ 3,252.00
Jaytech: City Hall $ 3,750.00 - Young Arena $ 3,950.00
NALCO Water: City Hall $ 4,800.00 - Young Arena $ 4,800.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑X General Fund Road Use Tax EI Sewer ❑ Sanitation
1-1 Bonds Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line-item:
010-22-8800-1371
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $
r
and the current available balance is $ 31g �k
Respectfully submitted,
I'zie
(SI atur Dept. Head or Designee) Date (Sign4ture Finance Dept. Review) Date
K:lshared goodies\forms\Pre-Auth-City Hall-Young Arena.xis(Mar 2010)
City Clerk Use Only
Finance Committee
i
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 2,500.00 plus est. shipping costs of $ na to pay for or purchase
replace broken exterior window on South side of building and Pool area.
This purchase or expenditure is being made because:
The windows need to be replaced.
Vendor selected for this purchase: Lindgren Glass (Waterloo,IA)
❑x Bids or written quotes were taken on this purchase, as follows:
Lindgren Glass (Waterloo,IA) $2500.00
Allen Glass (Waterloo,lA) $2750.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
Fx General Fund Road Use Tax ❑ Sewer F-I Sanitation
❑ Bonds Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4180-1373 Fixed Plant Equipment
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 7,000.00''
and the current available balance is $ 4,893.06
Respectfully submitted,
(Signature Dept. Head of signee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Track Window Broken Glass 2018.xis(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
x` ''1•' '1
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the SEWER Department to expend
$ 7,636.32 plus ext. shipping cost of $ 0.00 to pay for or purchase
TROJAN UV LAMP ASSEMBLY TROJAN ACTICLEAN GEL
This purchase or expenditure is being made because:
UV parts for rebuild of modules and to get system prepared for Spring disinvection
starting March 15, 2019.
Vendor selected for this purchase:
M2C
Bids or written quotes were taken on this purchase, as follows
®Bids or quotes were not taken on this purchase because:
Replacement bulbs and parts are manufacturer specific.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
1-1 General Fund: Road Use Tax: Sewer: Sanitation:
Bonds: Federal/other grants: ❑Other(specify):
This expenditure is to be coded to the following budget line-item:
520-14-5200-1522
(Fund - Department-Activity-Account Number) (Project Code)
in which budgeted amount is $ 677ta o 6'Wao✓ '
and the current available ance is $ 59.100.00
Res"ec submitt
n ure De tm d (!Yr-Designee) Dae (gig-nature Finance Dept. Review) Date
Page: 1
QUOTATION
4280 E 14th Street
Des Moines,IA 50313 USA QUOTE NUMBER: 0005996
Telephone: (800)383-7867/FAX(515)265.8079 QUOTE DATE: 1/3/2019
EXPIRE DATE: 2/3/2019
An Electric Pump Company + me2h2e wm
SALESPERSON: MARCI WHITAKER
CUSTOMER NO: 2914553
QUOTED BY: NM
MARQUITA
QUOTED TO: JOB LOCATION:
CITY OF WATERLOO CITY OF WATERLOO
3505 EASTON AVE 3505 EASTON AVE
WATERLOO,IA 50702 WATERLOO,IA 50702
CONFIRM TO:
BRIAN BOWMAN *** QUOTE ORDER-DO NOT PAY***
CUSTOMER P.O. SHIP VIA F.O.B. TERMS
BRIAN BOWMAN BESTWAY ORIGIN Net 30 Days
ITEMNUMBER UNIT ORDERED SHIPPED BACKORDER PRICE AMOUNT
BRIAN, PLEASE FIND BELOW OUR OFFER ON THE TROJAN
ITEMS YOU REQUSTF.D.
*441169-028 EACH 10.00 0.00 0.00 615.71 6,157.10
TROJAN UV LAMP ASSY,28"
(REPLACE 441165-028)
901507 EACH 2.00 0.00 0.00 211.43 422.86
TROJAN ACTICLEAN GEL CASE(4X4 LITRE BOTTLES)
*445045 EACH 12.00 0.00 0.00 54.43 653.16
TROJAN WIPER SEALS
*002181-216P EACH 80.00 0.00 0.00 2.40 192.00
TROJAN SLEEVE SEALING ORING
SMALL(PACKAGE OF 10 FOR LAMP,SMALLER SEAL)
*002181-230P EACH 80.00 0.00 0.00 2.64 211.20
TROJAN SLEEVE SEALING ORING
LARGE(PACKAGE OF 10 FOR LAMP,LARGER SEAL)
FREIGHT IS NOT INCLUDED IN ABOVE PRICES.
mutter@e]eWiepump.com
THANK YOU,MARQUITA UTTER
All return goods must have written approval from MC2,Inc. Net Order: 7,636.32
before returning. Credit will not be issued without written approval and Less Discount: 0.00
if applicable there will be a Restock Fee. Freight: 0.00
Sales Tax: 0.00
Order Total: 7,636.32
ABOVE PRICING EFFECTIVE FOR 30 DAYS
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operation, Department to expend
$ 20,154.64 plus est. shipping costs of $ to pay for or purchase
8 - 55 gallon drums of white fast dry paint; 21 - 55 gallon drums of yellow fast dry
paint and 361 - 50# bags of Beads Reflectorize Spheres
This purchase or expenditure is being made because:
Annual street/parking lot painting/marking.
(state IDOT bid)
Vendor selected for this purchase: Iowa Department of Transportation
OX Bids or written quotes were taken on this purchase, as follows:
IDOT Ames, IA $20,154.64
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund FX Road use Tax 0 Sewer ❑ Sanitation
El Bonds 1:1 Federal/other grants 7 Other(specify)
This expenditure is to be coded to the following budget line-item:
266-17-7120-1581
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 46,500.00
and the current available balance is $ 46,500.00
Res ectfully submitted
k4 ��'?/"/"/, -',��7
(Siglnature Dept. H ad or Designee) ate (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2019-January-Expenditure Pre-Authorization-Traffic-IDOT-Traffic Paint and Beads-$20,154.64-266-17-7120-
1581.xis(Mar 2010)
CITY OF WATERLOO
Committee Communication
Finance Committee Meeting: 01/14/2019
Prepared: Nancy Higbv
Dept. Head Signature: Kelley Felchle
SUBJECT: Refunds
Submitted by: Kelley Felchle, City Clerk
Recommended Committee Action: Approval of the following refunds:
Refund request in the amount of$50.00 for rental registration fees paid in error on a property
located at 1801 Easton.
Summary Statement: Property manager has paid a rental registration fee for 2 years after the
property was sold($50 total).
Expenditure Required: As indicated above
Source of Funds: Building Inspections Dept 010-22-5100-1785
Policy Issue: None
Alternative: Not give the reimbursement.
Background Information-
Al nceCommuni
cation1030QI5.trar a e.refund_doc
■ xtEDGE
MANAGEMENT G P 0 0 P
Edge Management Group
2327 Falls Avenue, Suite 4
Waterloo, IA 50701
1/8/19
Re: Rental Registration for 1801 Easton Ave.
Michelle,
I am requesting that the 2018 & 2018 rental registration of$25 each,totaling$50 for 1801
Easton be returned to the owner due to the property selling. This property sold in June 2017.
Matt McGeough was the previous owner.
Can you please refund the $50 to:
Matt McGeough % Edge Management Group
2327 Falls Ave. Suite 4
Waterloo, IA 50701
Please let me know if you have any questions. Thank you!
Regards,
La.c w!&3roughro-w
Edge Management Group
EDGE MANAGEMENT GROUP
(319) 505-2118
E,dgerptn.com - E.dgerpmCgcnail.com
1/$/2019 Black Hawk County Detailed Parcel Report
BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION
Parcel ID*417
eed Holder ax Mail to Address
8913AARRATRICIA L PAAR,PATRICIA L
1801 EASTON AV
PDF No. Contract Bu er ATERLOO, IA 50702-0000Pro a Current Recorded Transfer1801 EASDte Drawn ate Filed Recorded Document e
ATERLO /8/2017 10/3/2017 018 005866 D
SALES BUILDING PERMIT
Date mount NUTC/Type Date umber mount EExtRe
n
(9/8/2097 '85 900 NOR11..11MAL- 12/Deed 9/7/2007 AHA 1029 3,600
1_7/30/201280 670 NORMAL - 12/Deed 8/21/2002 A 1661 3,507 e
LL±
00 NORMAL ARMS-LENGTH 7/23/2002 AM 0278 0 e
71RANSACTION PRIOR 09/Deed 10/4/2001 A 2691 500 model
00 ;NORMAL ARMS LENGTH
TRANSACTION - PRIOR 09/Deed
ASSESSED VALUES/CREDITS
Year lass
018R
100% Land Multi-Residential Land Dwellin Buildin otal cres
Value 19,870 0 65,200 185,070
Military lHomestead IDIsabled Veteran Property Tax Relief FAgricultural Family Farm
Credits Exem tion Credit Credit Credit 'Credit Credit
Taxable Land Multi-Residential Land Dwellin Buildin otal
Value 11,310 0 37,111 108,421
Year lass
2017 IR
100% Land Multi-Residential Land Dwellin Buildin otal cres
alue 19,870 0 57,690 0 77,560 0
Taxable Land Multi-Residential Land Dwellin Buildin otaI
alue 11,052 0 32,088 3,140
ear Class
2016 R
100% CLand5Multi-Residential Land Dwellin Buildin otal cres
alue 11111 57,690 0 7,560
PTaxable -Residential Land Dwellin Buildalue 32,848 4,162
TAX INFORMATION ASSESSMENT YEAR 2017 PAYABLE 2018/2019
Tax Distric 40001 -WATERLOO
Gross Value Taxable Value Military Exemption Levy Rate Gross Tax Net Tax
P
Cor77,560 3,140 0.0843 $1,729.24 $1,730.00
ocorp i0 0 0 $0.00
Homestead Disabled Veteran Property Tax Relief g Business Property Tax
Credit Credit Credit _ Credit Credit
Corp 0.00 0.00 $0.00 w $0.00 $0.00
file:///C:/Users/MICHELLE-W/AppData/Local/Microsof ANindows/Temporary%201nternet%2OFiles/content.outlook/AZMMDi U3/Black%20Hawk%20C... 1/3