HomeMy WebLinkAboutApproved Documents - 2/4/2019 FINANCE DEPT. STAFF ONLY
LINE ITEM USED bav / 5 00 /3416
TRAVEL REQUEST FY�iy BUDGETED 4040
CITY OF WATERLOO EXPENDED YTD 7 K�"
THIS REQUEST SffU i
LEFT AFTER THIS
REQUEST l,2</2
DATE
Original-Clerk/Finance Co - De rtment
NAME(S) AND POSITION(S): DATE:
Steve Hoambrecker Jesse Gaherty 01/28/19
Brian Bowman
Brad Manahl
NAME OF CLASS / MEETING: DESTINA/TION:
Site Visits -new equipment technology DEPARTURE POINT Dubuque, Rockford, II, Kenosha,
WI
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
02/05/19 02/06/19 02/05/19- 02/06/19
PURPOSE OF TRAVELITRAINING:
Education on Technology of new equipment to be installed at WMS plant.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 520-14-5200-1346
250.00 LODGING TAXI x
280.00 MEALS PARKING YES NO
REGISTRATION AIRFARE x REQUIRED CERTIFICATION
50.00(Fuel) MILEAGE/FUEL MISCITOLLS YES NO
TOTAL FOR ALL: $ 580.00 TOTAL: $ 145.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMENT MAYOR
DATE i I DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
Steven Hoambrecker
From: Wirtz, Randy <Randy.Wirtz@strand.com>
Sent: Thursday,January 24, 2019 10:20 AM
To: Steven Hoambrecker
Cc: Hocevar, Sam
Subject: Site visits
Steve, as you are aware, the project that we are working on with you at the wastewater treatment plant in
Waterloo will include significant new equipment and processes that the plant is not yet familiar with. The new
equipment will be more efficient and will be state-of-the-art for your facility. We believe it's in the city's best
interest to have your staff and you visit some installations to see similar equipment. In particular new polymer
systems„ grinders, rotary lobe pumps, and dewatering centrifuges could be seen by visiting the Dubuque Iowa
plant, as well as the Rockford Illinois plant. The Kenosha manufacturing facility for the centrifuges is relatively
close to Rockford, and we would recommend a visit there as well to become more familiar with the technology,
the maintenance, and the services offered by the company.
We are happy to help organize site visits to see these facilities. I will be in Dubuque on February 5 and could
meet you there for a tour if that would help. Please advise if you would like us to do anything to assist you with
this matter.
Randy
t
Trip to Dubuque, Rockford and Kenosha Estimated Expenses
2/5/2019 2/6/2019
Lunch Dinner Motel Breakfast Lunch Gas
Brian Bowman $15 $25 $15 $15
Jesse Gaharty $15 $25 $125 $15 $15
Brad Menhal $15 $25 $15 $15
Steve Hoambrecker $15 $25 $125 $15 $15 $50
Sum Total $60 $100 $250 $60 $60 $50
TOTAL $580
Travel Itinerary
5-Feb-19 Miles
Travel to Dubuque 7:15 AM 9:00 AM 90
Dubuque Site Visit 9:00 AM 11:00 AM
East Lunch 11:00 AM 11:30 AM
Travel to Rockford, IL 11:30 AM 1:30 PM 95
Rockford Site Visit 1:30 PM 3:30 PM
Travel To Kanosha, Wi 3:30 PM 5:30 PM 90
6-Feb-19
Tour Centrysis Facility 8:00 AM 10:00 AM
Travel back to Waterloo 10:00 AM 3:00 PM 250
525 Total Miles
FINANCE DEPT. STAFF ONLY
LINE ITEM USED
TRAVEL REQUEST Fv o�/j BUDGETED 3�a
CITY OF WATERLOO EXPENDED YTD1)
/ THIS REQUEST
(wLEFT AFTER THIS d
added
JJ deJJ -I REQUEST �;j?
*'(Ar d IOGI�►�� DATE 2;VA✓Clerk/Finance Copy-Deportment
NAME(S) AND POSITION(S): DATE: Original-Clerk/Finance
Dennis Gentz January 29, 2019
Assistant City Engineer
NAME OF CLASS/MEETING: DESTINATION: Des Moines, IA
Iowa Concrete Paving Association 55t"Annual Concrete
Paving Workshop DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
February 6, 2018 February 8, 2018 February 6-8, 20108''0
PURPOSE OF TRAVEL/TRAINING:
To attend Iowa Concrete Paving Association 55th Annual Concrete Paving Workshop
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 266-07-7830-1346
$235.20 LODGING TAXI X GRANT REIMBURSABLE
15.00 MEALS PARKING YES NO
195.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION
MILEAGEIFUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 445.20 TOTAL: $ 445.20 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
EPARTM EA MAYOR
AOR
January 29, 2019 1
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 2(e6-07-gS13d
TRAVEL REQUEST FY,�OlgBUDGETED
CITY OF WATERLOO EXPENDED YTD
THIS REQUEST _ y
LEFT AFTER THIS _
L. 7. �L b REQUEST �/b
�f � /( ( � DATE 47— ,
(((�rrr 111 Original-Clerk/Finance oPy-Department
NAME(S)AND POSITION(S): DATE:
Dennis Gentz December 3, 2018
Assistant City Engineer
NAME OF CLASS/MEETING: DESTINATION: Des Moines, IA
Iowa Concrete Paving Association 55th Annual Concrete
Paving Workshop DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
February 6, 2018 c� February 8, 201February 6-8, 2018`(
PURPOSE OF TRAVELITRAINING:
To attend Iowa Concrete Paving Association 55th Annual Concrete Paving Workshop
WILL TRAVEL REQUIRE ADDITIONAL. PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 266-07-7830-1346
LODGING TAXI X GRANT REIMBURSABLE
$15.00 MEALS PARKING YES NO
195.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION
MILEAGE/FUEL MISC/TOLLS YES NO
'TOTAL FOR ALL: $ 210.00 TOTAL: $ 210.00 PER PERSON
Ot
I BELIEVE THIS TRIP SERVES A PUBLIC PURP S I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
�DLEPARTMNHEAD MAYOR
December 3, 2018 Z�
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
TRACIA ROSS
From: DENNIS GENTZ
Sent: Tuesday, December 18, 2018 1:35 PM
To: TRACIA ROSS
Subject: FW: Registration confirmation for 55th Annual Concrete Paving Workshop
FYI
Dennis J. !�etttz, P.E.
✓IsSistant City Engineer
City of'117aterCoo, Iowa 50703
From: karends@concretestate ora [mailto•karends(dconcretestate ora]
Sent: Monday, December 17, 2018 2:36 PM
To: DENNIS GENTZ
Subject: Registration confirmation for 55th Annual Concrete Paving Workshop
ConcreteState - ICPA/IRNICA
Thank you f«r registering ibr 55th Annual Concrete Paving Workshop.
551h !Annual Concrete Paving Workshop
21/6/2019 10:00 AM - 11:'10 AM CST
Airport Holiday Inn
Des Moines, IA
Below are the details of your rel;istration.
12/17-2018
Dennis Gentz
City of Waterloo
715 Mulberry St.
Waterloo, LA 50703
3192914312
dennis.gentzgwaterloo-ia o g
Invoice Number: 4234
Registration Item Confirmation #
Quantity Price
Workshop Registration - Government/Consulting Engineers 4615 1 $195.00
Confirm billing address under Registration Contact - CHECK
BOX AT BOTTOM OF SELECT ITEMS PAGE true
Attendees must have a unique email address to access 2019
Workshop App - CHECK BOX AT BOTTOM OF SELECT true
ITEMS PAGE
1
Attendees:
Dennis Gentz
dennis.eentz(a�waterloo-ia ore
Special Dietary Needs
Please choose one of the
options below City
Sub-Total: $195.00
Taxes: $0.00
Total: $195.00
Amount Paid: $0.00
Amount Due: $195.00
lt'payment is due, please send payment to:
Iowa Concrete Pavin(y Association I Iowa Ready Mixed Concrete Association
360/380 SE Delaware Ave
Ankeny. IA 50()21
(515) 963-0606
icparikgricretestate org
2
City Clerk Use Only
Finance Committee
Approval Date `�1 �I�
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 18,360.00 plus est. shipping costs of $ n/a to pay for or purchase
project management & consulting services for roof replacement/repairs at Young Arena
This purchase or expenditure is being made because:
the east and west roofs are in need of repair and repalcement This project also supports
the City's Strategic Plan 4.5-"Maintain City facilities that support quality of place"
Vendor selected for this purchase: Benchmark, Inc, Cedar Rapids Iowa
❑ Bids or written quotes were taken on this purchase, as follows:
QBids or quotes were not taken on this purchase because:
competitive bids are not required per Chapter 26 of the Iowa Code
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
EI General Fund 0 Road Use Tax ❑ Sewer 0 Sanitation
Qx Bonds ❑ Federal/other grants 0 Other(specify)
This expenditure is to be coded to the following budget line-item:
418-22-4500-2152
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 130,000.00
and the current available balance is $ 130,000.00
Res submitted,
(Signature Dept. Head or De nee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2019 Roof Replacement Consulting Services Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 20,310.00 plus est. shipping costs of $ ------- to pay for or purchase
54 trees to be supplied and planted at Lloyd Randall Park and Maywood Park
Strategy 4.5 quality of place
This purchase or expenditure is being made because:
Replace ash trees lost to Emerald Ash Borer
Vendor selected for this purchase: Matthias Landscaping Waterloo IA
❑X Bids or written quotes were taken on this purchase, as follows:
Matthias Landscaping, Waterloo IA - $20,310
Jordan's Nursery, Cedar Falls IA - $22,390
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
EI General Fund ❑ Road Use Tax EI Sewer EI Sanitation
rX Bonds 0 Federal/other grants [] Other(specify)
This expenditure is to be coded to the following budget line-item:
418-37-4100 2166
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 300,000.00''
and the current available balance is $
Respectfully submitted,
IJAI
(Signature ead or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodieslforms1loyd Randall Maywood Pre-AuthAs(Mar 2010)
)�Jqpr--T
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 23,125.00 plus est. shipping costs of $ to pay for or puchase
trees purchased for the Plant Waterloo project.
This purchase or expenditure is being made because:
This tree distribution project that offers trees to Waterloo Residents at $20
per tree. Donation was received from the Young Family Foundation.
Strategy 4.5 quality of place
❑X Bids or written quotes were taken on this purchase, as follows:
Bids were received from Wood Duck Tree Farms, Jordans Nursery, and Tiedt
Nursery.
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
EIGeneral Fund ❑ Road Use Tax ❑ Sewer Sanitation
Bonds Federal/other grants FX Other(specify) 37GFT.TREE
This expenditure is to be coded to the following budget line-item:
010-37-4105-1536 37GFT.TREE
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 25,000.00
and the current available balance is $ 25,000.00 ✓
Respectfully submitted,
(Signature Dept. H esignee) Date (Signalure Finance Dept. Review) Date
users\shared goodies\forms\Pre Auth Plant Waterloo.xls(Oct 2004)
City Clerk Use Only
Finance Committee
Approval Date � ✓I
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 9,190.00 plus est. shipping costs of $ to pay for or purchase
Various components necessary to repair the LED light tower at Riverloop Expo nearest
the Library.
This purchase or expenditure is being made because:
The LED lights on this tower are inoperable.
Vendor selected for this purchase: Crescent Electric Supply Company
FX Bids or written quotes were taken on this purchase, as follows:
Crescent Electric Supply Company, Waterloo Iowa $9,190.00
Van Meter, Waterloo Iowa $9,449.98
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
FX General Fund EI Road Use Tax ❑ Sewer ❑ Sanitation
EJ Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4110-1371
(Fund - Department-Activity -Account Number) (Project Code)
in which the budgeted amount is $ 24,940.00
and the current available balance is $ ^', R' /gpyr�°% '�
Respectfully submitted,
�� �T �1.�_ ► 3C�/tom( ,�, 4l,� 4 /�
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared good ies\form s\Pre-Auth Expo LED Tower.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date /q/(q
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 1,500.00 plus est. shipping costs of $ 0.00 to pay for or purchase
purchase (2) 65 inch LED Television Monitors and computer cables
This purchase or expenditure is being made because:
replace the older worn out televisions at the WPD Training Center. These moniitors
are used to project training information during classes
Vendor selected for this purchase: Wal-Mart
FX Bids or written quotes were taken on this purchase, as follows:
Wal-Mart $ 648.00
Best Buy$ 650.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax D Sewer ❑ Sanitation
QX Bonds 0 Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
414-11-1100-2152/416-11-1100-2152
(Fund - Department-Activity-Account Number) (Project Code)
4!4
410
in which the budgeted amount is $ _ 60U6 SUUO J
and the current available balance is $ spy ag �u00°
Respectfully s itted,
(Signature Dept. He or Designee) IDate (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xlsx(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the SEWER Department to expend
$ 2.514.04 plus ext. shipping cost of $ 0.00 to pay for or purchase
DIGESTER BOILER#I - Cleaning of boiler tubes, orifices and tune boiler.
This purchase or expenditure is being made because:
To prevent multiple flame fail scenarios, extending life of boiler. If not cleaned dust
emits and is employee safety issue with dust and corrosive environment.
Vendor selected for this purchase:
BRECKE
Bids or written quotes were taken on this purchase, as follows
®Bids or quotes were not taken on this purchase because:
Recommending BRECKE for their quality of work on repair. Have worked with other
company and quality of work not so good. City strategic plan, strategy 4.5 maintain and
develop community services and city facilities that support quality of place.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund: nRoad Use Tax: nXSewer: Sanitation:
Bonds: Federal/other grants: F—]Other(speclfy):
This expenditure is to be coded to the following budget line-item:
520-14-5200-1372
(Fund - Department-Activity-Account Number) (Project Code)
in which budgeted amount is $ 100,000.00
and the current available balance is $ 27.125.00
Respectf !I sub fid,
(Signature Dept. r Designee) Date (Signature Finance Dept. Review) Date
4140 F Avenue NW 11921 Sherrill Road
Cedar Rapids,Iowa 52405 / AV Dubuque,Iowa 52002
United States / / United States
(319) 396-7055 oma ' oma (563) 583-4852
(800)728-7055 roll-Free Al roll-Free (800)728-7055
(319) 396-9390 Fax MECHANICAL CONTRACTORS Fax (563) 845-7484
info@brecke.com info@brecke.com
www.brecke.com www.brecke.com
January 23, 2019
Waterloo Waste Management Services
Attn: Brian Bowman
3505 Eastern Avenue
Waterloo, IA 50702
RE: Boiler tube cleaning
We are pleased to present the following proposal to brush and Soot-A-Matic tubes and tube
sheets.
Prjce per boiler cost of$1,750.43 (One Thousand Seven Hundred Fifty Dollars &43/00) plus
applicable tax
We thank you for the opportunity to present this proposal. If you have any questions or should
require additional information, please feel free to contact our office.
AUTHORIZED SIGNATURE: ( a
Prices quoted herein are firm prices provided this proposal is accepted within 30 days from the date of this quotation.Proposal accepted
after this date is subject to adjustment at the option of either party.If project materials are not used within 30 days of receipt,we will
invoice the cost of materials prior to use.Materials will be stored at customer site.If site conditions do not allow storage,we reserve the
right to invoice any storage cost.Prices do not include any state taxes where applicable.
ACCEPTANCE OF PROPOSAL—THE ABOVE PRICES,SCOPE OF WORK AND WARRANTY POLICY ARE ACCEPTED AND B.G.
BRECKE,INC.IS AUTHORIZED TO PERFORM THE OUTLINED SCOPE OF WORK.PAYMENT TERMS ARE NET 30 DAYS.B.G.
BRECKE,INC.RESERVES THE RIGHT TO TAKE ALL ACTIONS NECESSARY TO PROTECT ITS INTEREST IN THE EVENT OF ACCOUNT
DELINQUENCY
DATE OF ACCEPTANCE PURCHASE ORDER NUMBER
SIGNATURE
NAME TITLE
THIS DOCUMENT CONTAINS CONFIDENTIAL INFORMATION AND IS INTENDED ONLY FOR THE COMPANY NAMES.ANY USE,
COPYING OR DISCLOSURE OF INFORMATION OUTSIDE OF THE NAMED COMPANY IS STRICTLY PROHIBITED.
HVAC • Building Automation Systems • Commercial Refrigeration • Food Service Equipment • Heating—Hydronic and Steam System
Specialists • Boller Repair and Replacement • Pre-Fabrication • Pipe Fitting/Process Piping/Welding/Fabrication • Authorized'PP'and
'R"Stamp Holder • Industrial Millwright Services • Plumbing • Excavation—Water Service and Sewer Installation,Repairs and Replacement
WaterTreatment—Cooling Towers,Boilers and Water Softeners • Design Build Projects for Mechanical Systems • PD3D/CAD/Engineered
Drawings • Consulting/Project Management • Maintenance Contracts Available • Provide 24 Hour Service,7 Days a Week
4140 F Avenue NW 11921 Sherrill Road
Cedar Rapids,Iowa 52405Dubuque,Iowa 52002
United States ' / / United States
(319) 396-7055 onke io
OMke (563) 583-4852
(800)728-7055 Toll-Free Tolww (800)728-7055
(319) 396-9390 For MECHANICAL CONTRACTORS Fox (563) 845-7484
info@brecke.com info@brecke.com
www.brecke.com www.brecke.com
January 23, 2019
Waterloo Waste Management Services
Attn: Brian Bowman
3505 Eastern Avenue
Waterloo, IA 50702
RE: Burner cleaning and tuning
We are pleased to present the following proposal for one (1) boiler.
Work to include:
• Cleaning burner orifices and gas valves
• Tuning boiler
Price per boiler cost of$763.61 (Seven Hundred Sixty-Three Dollars &61/00) plus applicable tax
We thank you for the opportunity to present this proposal. If you have any questions or should
require additional information, please feel free to contact our office.
AUTHORIZED SIGNATURE.
(I U 4-'A
Prices quoted herein are firm prices provided this proposal is accepted within 30 days from the date of this quotation.Proposal accepted
after this date is subject to adjustment at the option of either party.If project materials are not used within 30 days of receipt,we will
invoice the cost of materials prior to use.Materials will be stored at customer site.If site conditions do not allow storage,we reserve the
right to invoice any storage cost.Prices do not include any state taxes where applicable.
ACCEPTANCE OF PROPOSAL—THE ABOVE PRICES,SCOPE OF WORK AND WARRANTY POLICY ARE ACCEPTED AND B.G.
BRECKE,INC.IS AUTHORIZED TO PERFORM THE OUTLINED SCOPE OF WORK.PAYMENT TERMS ARE NET 30 DAYS.B.G.
BRECKE,INC.RESERVES THE RIGHT TO TAKE ALL ACTIONS NECESSARY TO PROTECT ITS INTEREST IN THE EVENT OF ACCOUNT
DELINQUENCY
DATE OF ACCEPTANCE PURCHASE ORDER NUMBER
SIGNATURE
NAME TITLE
THIS DOCUMENT CONTAINS CONFIDENTIAL INFORMATION AND IS INTENDED ONLY FOR THE COMPANY NAMES.ANY USE,
COPYING OR DISCLOSURE OF INFORMATION OUTSIDE OF THE NAMED COMPANY IS STRICTLY PROHIBITED.
HVAC • Building Automation Systems • Commercial Refrigeration • Food Service Equipment • Heating-Hydronic and Steam System
Specialists • Boiler Repair and Replacement • Pre-Fabrication • Pipe Fitting/Process Piping/Welding/Fabrication • Authorized'PP'and
'R'Stamp Holder • Industrial Millwright Services • Plumbing • Excavation-Water Service and Sewer Installation,Repairs and Replacement
Water Treatment-CoolingTowers,Boilers and Water Softeners • Design Build Projects for Mechanical Systems • PD3D/CAD/Engineered
Drawings • Consulting/Project Management • Maintenance Contracts Available • Provide 24 Hour Service,7 Days a Week
Terms and Conditions
Performance:B.G.Brecke,Inc.(hereto referred to as Contractor)shall provide services under this agreement,and the price subject to credit approval
by Contractor,and also contingent upon strikes,accidents,fires,and the inability to procure materials from the usual sources of supply,or upon any
like or unlike cause beyond the control of Contractor. In the event of account delinquency, Contractor may delay performance or, as its option,
renegotiate prices,terms and conditions with the customer.If Contractor and customer are unable to agree on such revisions,this agreement shall be
cancelled without any liability,other than the customer's obligation to pay for services rendered by Contractor to the date of cancellation. Services
will be performed during normal working hours with any overtime or emergency calls billed separately unless otherwise stated.
Preventive Maintenance•Labor,travel and materials to perform preventive tasks outlined in schedules and equipment listings.
Full Coverage Servlce• Provide required labor and materials for repairs on covered equipment.At our option we may utilize used,reconditioned or
new materials.Equipment covered under this agreement will be subject to our inspection within 30 days of the agreement date.If the equipment is
inaccessible or cannot be tested due to climate conditions,said equipment will be tested at such time conditions allow operation. Contractor will
provide a report indicating the condition of the equipment not operating properly along with a proposal for repairs. Upon approval of proposal,
Contractor will make outlined repairs.If our proposed repairs are not accepted,we will exclude the equipment from the maintenance agreement.
Payment and Taxes: Customer shall pay Contractor invoices net 30 days of invoice date. Interest of 1 '/2%on unpaid balances may be charged.
Customer shall pay,in addition to the agreement price,all taxes,or acceptable tax exemption certificate shall be filed with Contractor.
Insurance:Contractor agrees to cony insurance in the following minimum amounts:
a. Commercial General Liability $1,000,000 per occurrence
b. Automobile Liability $1,000,000 CSL
c. Workers Compensation Statutory Limits
Asbestos.Mold and Hazardous Materials:Contractor's services in connection with this agreement expressly excludes any identification, abatement,
cleanup,control,disposal,removal or other work connected with asbestos,mold,polychlorinated biphenyl (PCB( or other hazardous materials.Shall
Contractor become aware of the presence of such materials,Contractor may immediately stop work in the affected area and shall notify customer.
Customer will be responsible for all action including payments necessary to correct the condition in accordance with all applicable laws and
regulations.
New Eauliament Warranty: Contractor shall pass on any and all warranties provided by the original manufacturer of the equipment we install.Such
warranty, if any, is specified in the owner's manual provided by the original manufacturer,and is normally limited to the actual part that becomes
defective,not the labor to replace the part.The customer is responsible for reading and understanding this matter for their specific situation.Contractor
warrants its original installation labor on the new equipment to be free of defects due to workmanship for a period of twelve months from the date of
completion of said installation.Labor warranty is limited to the normal straight time labor rate,excluding any overtime or weekend emergency costs.
No other costs are covered by this warranty policy.
Service Call Warranty:All service labor performed by Contractor is warranted for a period of ninety(90)days from the date of that service.Warranty
labor is limited to the normal straight time labor rate, excluding any overtime or weekend emergency costs. All parts purchased and installed by
Contractor carry the original manufacturer's warranty, which Contractor passes on to the customer. For parts and materials purchased by the
customer,but installed by Contractor,the manufacturer's warranty is the responsibility of the owner.
Warranty Limitations: All claims for warranty must be made to Contractor directly, as Contractor will not accept warranty claims from third parties.
Contractor assumes no liability for losses arising from warranty issues other than those outlined in this policy.Contractor reserves the right to change
this policy,without notice,at any time,at its sole discretion.
Indemnification:to the fullest extent permitted by law, customer shall indemnify and hold harmless Contractor, its agents and employees from and
against all claims, damages, losses and expenses, including but not limited to attorney's fees, arising out of or resulting from performance of work
hereunder, provided that such claim, damage, loss or expense is caused in whole or in part by an active or passive act or omission of customer,
anyone directly or indirectly employed by customer or anyone for whose acts customer may be liable, regardless of whether it is caused in part by
the negligence of Contractor.
Exclusions:This agreement does not include responsibility for design of the system unless otherwise stated,repair and replacement of non-maintainable
parts of the system such as unit cabinets, shells, ductwork, hydronic piping structural supports, boiler refractory materials and shells, storage tanks,
obsolescence,removal and reinstallation of valve bodies and dampers,repair or replacement necessitated by freezing weather,damage to piping,
wiring, equipment or systems from removal of floors,walls or ceilings to complete proposed scope of work, damage or malfunction resulting from
corrosion or erosion on the water side of the equipment or caused by scale or sludge except where water treatment services are provided by
Contractor, removal of moisture or oil in pneumatic tubing and piping, electrical power failure, low voltage, bumed-out main or branch fuses, low
water pressure, vandalism, misuse or abuse of the system(s), negligence of others (including customer(, failure of customer to property operate the
system(s),requirements of governmental,regulatory or insurance agencies,or other beyond control of Contractor.
City Clerk Use Only
Finance Committee /
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the WFR Department to expend
$ NTE $4,025.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Repair work for Truck 311.
This purchase or expenditure is being made because:
Vendor selected for this purchase: Reliant Fire Apparatus, Inc.
Bids or written quotes were taken on this purchase, as follows:
❑x Bids or quotes were not taken on this purchase because:
Single Source . Additional repairs for Truck 311.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
Rx General Fund R Road Use Tax El Sewer ❑ Sanitation
RBonds 0 Federal/other grants 7 Other(specify)
This expenditure is to be coded to the following budget line-item:
010-12-1400-1378/417-12-1400-2112
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 25000/ 20,000.00
and the current available balance is $ 917.51E °—�zra�
R spectfull b 'tt t
:2,
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Sent over 012819.