HomeMy WebLinkAboutApproved Documents - 2/11/2019 FINANCE DEPT.STAFF ONLY
LINE ITEM USED all A 7,7&? 13 0&
TRAVEL REQUEST FVWBUDGETED �D00
CITY OF WATERLOO
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATEul
Original—Clerk/Finance Copy—Department
NAME(S)AND POSITION(S): DATE:
Keith Kaspari,Airport Director Wednesday,February 6,2019
NAME OF CLASS/MEETING: DESTINATION:
Washington,DC
CY-2019 Cedar Valley Coalition Trip
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S)OF MEETING:
6:00 a.m.,April 29,2019 22:00 May 1S`,2019 Tuesday,April 30,2019
PURPOSE OF TRAVEL:
1. This trip will be to join my Cedar Valley Coalition colleagues on the annual trip to Washington,DC to meet up with our Congressional leaders
and their Staff. NOTE:I did not attend the trip in 2018.
2. Opportunity to Meet Congresswoman Abby Finkenauer, who is on the House Transportation Committee, regarding working with Oregon
Representative Peter DeFazio RE:the importance of securing an increase in the Passenger Facility Charge to at least$8.50,and"Index"the PFC
for construction cost inflation. Work with Senators Grassley and Ernst to support also the PFC that would be the Senate version of this Bill.
3. Also,since 2019 will be the year that the USDOT bids out future airline service notifications,for the future 2-year agreement to begin on May
15%2020,I am also plannin on meetin with Michael Gormas and Kevin Schlemmer,with the USDOT's Office of Aviation Analysis.
4.
WILL TRAVEL REQUIRE ADDITIONAL X COSTS
PERSONNEL:
YES NO
METHOD OF TRAVEL:
N/A CITY VEHICLES N/A PRIVATE VEHICLE
X AIRFARE DEPARTING FROM: Waterloo Regional Airport
ESTIMATE OF COST: BUDGET LINE ITEM: 010 29 77001346
5900.00 LODGING $50.00 TAXI X GRANT REIMBURSABLE
$100.00 MEALS N/A PARKING YES NO
N/A REGISTRATION $750.00 AIRFARE X REQUIRED CERTIFICATION
N/A MILEAGE/FUEL N/A MISC/TOLLS YES NO
TOTAL FOR ALL: $ $1,800.00 TOTAL: $ 0.00 PER PERSON
I B LIE E THIS TRIP SERVES A PUBLIC PURPOSE 1 APPROVE THIS TRAVEL REQUEST
AN IS ECESSARY AND BENEFICIAL TO THE
CIT O AT RLOO
DEPA TM EA MAYOR
February 6,2019
K:\Shared Goodies\Forms\Travel Request Form January 2010
DATE DATE
AVIATION TRANSPORTATION WHITE PAPER
City of Waterloo
WATERLOO
REGIONAL AIRPORT
CRUISE A NEW ALTITUDE
Policy Issues and Discussion Topics:
Federal Aviation Administration -Airport Improvement Program:
As one of eight Commercial Service Airports in Iowa, and as an at-large community of airport owners and
operators, Waterloo appreciates the 2018 passage of a Multi-Year FAA Reauthorization Bill to provide stability
in the funding processes moving forward for the development of Waterloo Regional Airport,Airports throughout
Iowa, in addition to airports throughout the U.S. However, even with passage of the above noted
Reauthorization Bill,the language in the bill left a great deal to be desired.
As such, the State and Nationwide Airport Community, via the American Association of Airport Executives
(AAAE), did not receive the much needed increases in Airport Improvement Program funding to a minimum of
$4.0+13, and with annual increases. Supplemental funding has been approved, yet only as reported for FYs
2018 and 2019.
RE UE T: Waterloo and Airport officials request the advocacy of Iowa's Congressional delegation to support
additional supplemental funding to the AIP program for the remaining years in the 5-Year Reauthorization Bill.
USDOT's Essential Air Service Program(EAS):
Of the eight commercial service airports in Iowa, Waterloo is one of four(Waterloo, Fort Dodge, Mason City and
Burlington) in the USDOT's Essential Air Service(EAS) program.
Due to the 9/11 Terrorist Attacks, and the beginning of the Mergers and Consolidation of the Airline Industry in
2008, and completed with the most recent merger of American Airlines and US Air, the resultant loss of
multiple carriers and the downsizing and shifting of airlines' fleet mix of aircraft, frequency of flights, hub
destinations and the reduction in the numbers of regional aircraft that were common place in Waterloo, your
support for Waterloo to remain in the EAS program is a critical life-line for Cedar Valley residents to gain access
to the national air transportation system.
However, during the week of December 14, 2018, the Congressional Budget Office (CBO) released a report
that proposed to eliminate funding - as one of many cost saving measures - of which, the EAS program
received approximately $155M in appropriated funds during the FY-2018 omnibus appropriations bill that
Congress approved in March of 2018.
The CBO report further states that eliminating discretionary funding for the EAS program would save
approximately$2-Billion from FY-2020 to 2028.
Therefore, officials throughout Waterloo, Cedar Falls and throughout the Cedar Valley hope that Members of
Congress joins together in a bi-partisan fashion, to agree to continue funding for this critical air service life-line
for rural communities located in Iowa, in addition to rural communities located throughout the U.S.
1
While Waterloo and our passenger numbers have made steady progress,as a community,we are still unable to
operate independent of receiving federal air service funding assistance that is provided by the USDOT and their
EAS program.
If, for example, EAS funding was terminated, and with no immediate or future success in attracting a
replacement airline, Waterloo Regional Airport would lose an estimated $1700000 in annual revenue,
including $1,000,000 in annual FAA Airport Improvement Program funds for airside development projects -
which is critical for City of Waterloo officials to continue the rehabilitation of significant sections of airfield
pavements.
NOTE: In the upcoming late summer or early fall of 2019, the USDOT will again look to bid out the scheduled
service opportunity for airlines to serve Waterloo.
City, Airport and community officials anticipates that Waterloo will gain receive two bids - one by American
Airlines; and/or, another by United Airlines for service to Chicago's O'Hare International Airport.
RE ES : The City of Waterloo thanks Iowa's Congressional Delegation for past support of the Essential Air
Service program for the benefit of Iowa's four EAS Airports(Waterloo, Fort Dodge, Mason City and Burlington),
and looks forward to their continued support of this program, in addition to strong consideration to extend the
term of the bid award beyond the current 2-Year terms to allow community officials to build the air service
brand.
Increase in the Passenger Facility Charge(PFC) Program:
City of Waterloo officials and Airport Staff is requesting the strong support and advocacy from Iowa's
Congressional delegation - and to reach out to their House and Senate colleagues (Exs: New Congresswomen
Abby Finkenauer and Cynthia Axne, including current Iowa House Representatives David Loebsack and Steve
King) to contact and to join with Representative Peter DeFazio, Chairman of the House Transportation and
Infrastructure Committee; and, for Senators Grassley and Ernst to contact Senator Maria Cantwell (D-WA),
Ranking Member of the Senate Commerce Committee,and former Ranking Member of the Aviation Operations
Committee, in addition to new members of the Commerce Committee - Senators Jacky Rosen (D-NV) and
Kyrsten Sinema (D-AZ), in addition to Senators Patrick Leahy (D-VT) and Ron Wyden (D-OR) as Ranking
Members of the Senate Appropriations and Finance Committees, respectively, thereby all of the above with a
goal of everyone working together to advocate for, and to finally realize a long-delayed and easily justified
increase in the FAA-approved Passenger Facility Charge.
BACKGROUND INFORMATION&PFC HISTORY:
The PFC, currently at$4.50 per segment, was last increased from $3.00 in CY-2000,yet,this increase was the
first and only increase in nearly 30-years of the PFC program, whereby the buying power of today's PFC is less
than $2.00($1.96).
City of Waterloo and Airport Officials join the American Association of Airport Executives (AAAE and Airports
Council International - North America (ACI-NA) support eliminating the cap on the PFC, that would allow City
officials to adequately match federal Airport Improvement Program (AIP) funding as received for Waterloo's
annual Capital Program for airside development projects. This request is also supported by the Iowa Public
Airports Association (IPAA).
Unfortunately, the airlines' lobbying arm, Airlines 4 America (A4A), has advocated for many years that an
increase in the PFC is not justified, and that an increase to the PFC would be an increase to an existing tax that
is not needed. A4A continues to state that passengers are already overburdened by the numerous taxes
assessed when purchasing an airline ticket.
To provide some contrast to A4A's on-going mis-information campaign, and their unfortunate and continued
resistance to a future increase, their position cannot hold-up to any fair level of transparent review,therefore,
Waterloo officials request that you strongly consider the following:
2
I. The Passenger Facility Charge is not a tax. It has never been-nor will it ever be a tax, nor can the PFC ever
be used for the day-to-day expenses of operating and maintaining the airport.
The PFC is a funding program paid by the passenger as a user fee that is used by airports for the purpose
of airport capital development. As Waterloo's Airport Director, I compare a PFC to a Toll-Road that is used
to support the future rehabilitation or reconstruction of the roadway.The PFC is no different.
The PFC allows the airport owner, serving as grant sponsor, to upgrade passenger terminals, security
fencing, runway and taxiway pavements, airfield lighting systems, and overall airport infrastructure for
capital development projects that are deemed eligible by the FAA for PFC collection - which directly
benefits the airlines that operate from the airport facility.
Furthermore, the PFC program also allows airports like Waterloo located in the snow-belt regions of the
U.S. to purchase large and costly snow removal equipment - in addition to airport fire trucks to provide
enhanced emergency response capabilities at airports - again directly for the benefit of the airlines that
operate from the airport.
2. PFC applications are always reviewed by the FAA for project eligibility, and the funding goes directly to
areas that would benefit the airlines operating from the airport,so the question remains:
Why would the airline industry oppose a program that would be of direct benefit to their airline's daily
station operations at the airports they serve?
3. Additionally, the airlines that collect the $4.50 PFC for the airport are also the direct beneficiaries of
approximately $0.12 per passenger per segment to administer the collection process. In addition, the
airlines are always invited to provide comments on each PFC application that is submitted to the FAA for
collection authority.
However, it has been the experience of Waterloo Airport Officials that airline officials historically do not
attend the meetings to discuss the scope of projects contained in the application with airport staff.
Therefore, if they do not attend the meetings to discuss their potential opposition to the projects contained
in each application - projects of which would directly benefit their station's airline operation, then why the
continued resistance and objection to a minimal increase in the PFC?
So, Members of Congress should be asking Airline Officials the following questions noted above and below
during future Hearings regarding an increase in the Passenger Facility Charge, outside of the recently
(2018) passage of FAA Reauthorization, and quite possibly as part of a large transportation infrastructure
package:
A. For all the communities you serve, and the millions of passengers that your airline carries each year,
what is the total amount of PFC revenue your airline collects via the PFC program?
B. With the amount of PFC revenue that your airline collects, why then the continued resistance and
opposition to the airport community requesting a justifiable increase in the PFC collection level?
Your airline, and the airline industry as a whole, has no obvious objection to charging passengers to
pay for checked baggage fees totaling billions of dollars per year- with baggage fees increased again
during CY-2018; and, while your airline collects additional ancillary revenue via other programs as
noted below in No:4,with revenue totaling additional billions(again,as an industry-and as reported,
the 10th consecutive quarter of baggage fees exceeding $1-Billion in revenue), in addition to your
airlines' resistance in taxing said ancillary revenue,why then the continued opposition?
3
4. Additionally, as described in 3-B above, Airlines 4 America (A4A) adamantly opposes the taxation of airline
revenues generated via "ancillary fees" charged by the airline industry, and paid by passengers for:
Premier Seating; Advanced (early) Boarding(Zones) of the Aircraft; Exit Row Seating; Ticket Change Fees;
Checked Luggage Fees;and, many others.
The airport industry believes these fees should be taxed, and taxes on these fees should be deposited into
the Aviation Trust Fund for use only in future AIP Programs.
5. Respectfully request that Senators Grassley and Ernst support(the former)yet truly bipartisan proposal by
Senator Susan Collins (R-ME), Sub-Committee Chair, and Senator Jack Reed (D-OR), Ranking Member, for
Language on Local Passenger Facility Charges via the FY-2018 DOT/FAA funding bill (S.1655), as
unanimously approved by the Senate Appropriations Committee on July 27,2017.
This language would adjust the current federal cap on local PFC's from $4.50 to a minimum of $8.50 for
originating passengers only - whereby the higher level could not be charged to transferring or connecting
passengers, many of whom originate from small rural airports like Waterloo, and many others in Iowa and
throughout the U.S.
6. In 2018, during final debate of Reauthorization Bill language, House and Senate leaders made it known
that they wanted no contentious items (Ex: Amendments- PFC)to be included in final language of the Bill
as proposed, and while additional amendments were still allowed, an increase in the PFC unfortunately
was not included. Why..?
Once hearing that,Airline Officials got busy again and further increased the cost of checked baggage from
$25.00 to $30.00 for the First Bag, and $35.00 to $40.00 for the Second bag, and only for domestic
travel.
NOTE: International checked baggage fees are significantly higher, pending the final foreign destination.
7. EXAMPLE: Since CY-2014,the U.S.Airline Industry has received more annual revenue solely from checked
baggage fees (approximately$3.6B average per year), than the FAA expended on the entire AIP Program
for infrastructure improvements at ALL of the nation's airports($3.35B).
This on-going pattern of untaxed revenue from checked baggage and other ancillary fees, totaling billions of
untaxed dollars continued during CY's 2015 thru 2018, with baggage fees again reported to be $1.313 during
FY-2018's Third Quarter.
REQUEST: The City of Waterloo respectfully requests that Iowa's Congressional Delegation co-sponsor House
and Senate legislation respectively, to lift the current cap on the PFC program; and, as part of a larger
nationwide infrastructure plan, as supported by the American Association of Airport Executives (AAAE), and
Airports Council International - North America (ACI-NA), but also for the benefit of increasing revenues, draft
legislation to impose taxes on checked baggage and other ancillary sources of airline revenue, and deposit
said tax revenues directly into the Aviation Trust Fund for the benefit of future AIP programs, to aid in
financially sustaining said programs.
### End of Aviation Transportation White Paper###
4
FINANCE DEPT. STAFF ONLY
LINE ITEM USED a!6 ,2'7 2 6-C)45-
TRAVEL REQUEST FY;�/l`!y BUDGETED 6�?U6
CITY OF WATERLOO EXPENDED YTD / ay
THIS REQUEST
LEFT AFTER THIS
REQUEST y/3
DATE
Original-Clerk/Finance Copy- Department
NAME(S) AND POSITION(S): DATE:
Abraham Funchess, Jr., Executive Director February 6, 2019
NAME OF CLASS I MEETING: DESTINATION: Washington, D.C.
2019 National Community Reinvestment Coalition Annual
Conference DEPARTURE POINT
IF NOT WATERLOO: Waterloo
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
Sunday, March 10, 2019 Thursday, March 14, 2019 Monday, March 11, 2019—
Wednesday, March 13, 2019
PURPOSE OF TRAVEL:
To attend the 2019 National Community Reinvestment Coalition Annual Conference in Washington, D.C.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
X AIRFARE DEPARTING FROM: Waterloo, Iowa
ESTIMATE OF COST: BUDGET LINE ITEM: 010-27-2505-1346
$1300.00 LODGING $120.00 TAXI GRANT REIMBURSABLE
$275.00 MEALS $100.00 PARKING YES NO
$50.00 REGISTRATION $700.00 AIRFARE X REQUIRED CERTIFICATION
MILEAGE/FUEL MISCITOLLS YES NO
TOTAL FOR ALL: $ 2545.00 TOTAL: $ 2545.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESS Y AND BENEFICIAL TO THE
CITY OF W TE 00
DEPARTMENT HEAD MAYOR
'2-1 La L20 I (:�— � /( I/(
DA E DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
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2019 Just Economy Conference )> NCRC
Page 1 of 8
PROGRAMS IDEAS MEMBERSHIP CONFERENCE ABOUT
i
2019
JUST ECONOMY
CONFERENCE
MARCH 11 -13, 2019
WASHINGTON, DC
WASHINGTON HILTON HOTEL
REGISTER NOW
The Just Economy Conference is the national
event for community, policy, government and
business leaders who work for fairness in
Fending, housing and business.
https://ncrc.org/conference/ 2/4/2019
2019 Just Economy Conference )) NCRC
Page 2 of 8
FT;)). TURED SPEAKERS:
PROGRAMS IDEAS MEMBERSHIP CONFERENCE ABOUT
I
Jose Antonio Vargas
Pulitzer Prize-winning journalist, filmmaker, author, immigrant dignity
activist and undocumented American who is looking for nothing more
than a place to call home.
https://ncrc.org/conference/ 2/4/gni q
2019 Just Economy Conference)) NCRC Page 3 of 8
PROGRAMS IDEAS MEMBERSHIP CONFERENCE ABOUT
i
THE CONFERENCE FEATURES:
• A wide range of sessions on community organizing
and advocacy, housing, access to capital and credit,
workforce and community development, fair lending,
and business
• Experts and advocates sharing new developments,
best practices, and innovative ideas for community
reinvestment
• Keynote addresses from prominent officials and
leaders
• NCRC's Hill Day
• The 2019 NCRC National Achievement Awards
Dinner
https://ncrc.org/conference/ 2/4/2019
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 471936 /3'�(a
TRAVEL REQUEST FY ajI9 BUDGETED .2000 �'-
CITY OF WATERLOO EXPENDED YTD ?GQ ¢=
THIS REQUEST !,lQa
LEFT AFTER THIS ,—
REQUEST 6/D
DATE 9-40'-If
Original-Clerk/Finance Ca -Department
NAME(S) AND POSITION(S): DATE:
Wayne Castle February 5, 2019
Associate Engineer
NAME OF CLASS I MEETING: DESTINATION: Ames, IA
Society of Land Surveyors of Iowa Annual Conference
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
March 7, 2019 March 8, 2019 March 7— 8, 2019
PURPOSE OF TRAVEL/TRAINING:
To attend Society of Land Surveyors of Iowa Annual Conference
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 521-07-7830-1346
125.00 LODGING TAXI X GRANT REIMBURSABLE
MEALS PARKING YES NO
275.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION
MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 400.00 TOTAL: $ 400.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
gEPARTMENT HEAD MAYOR
February 5, 2019
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
FINANCE DEPT. STAFF ONLY
LINE ITEM USED M) a95*74)0
TRAVEL REQUEST FYAM BUDSETED
CITY OF WATERLOO EXPENDED YTD �J(�
THIS REQUEST /i2d r
LEFT AFTER THIS
REQUEST ,7,316
DATE ;i i. a-67_<f
Original-Clerk/Finance Copy- Department
NAME(S) AND POSITION(S): DATE:
Aric Schroeder, City Planner January 31, 2019
Adrienne Miller, Econ Dev Specialist
NAME OF CLASS/MEETING: DESTINATION: Waterloo, Iowa
Main Street 2019 Board Lunches
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
Jan-Dec 2019
PURPOSE OF TRAVELITRAINING:
To attend the Main Street Board of Directors lunches monthly in 2019 (Aric and Adrienne will determine who will be eating
the lunch)
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 010 08 5700 1345
LODGING TAXI X GRANT REIMBURSABLE
$10.00 MEALS PARKING YES NO
REGISTRATION AIRFARE X REQUIRED CERTIFICATION
MILEAGE/FUEL MISCITOLLS YES NO
$10x 12 mos.
TOTAL FOR ALL: $ 120.00 TOTAL: $ 120.00 PER PERSON
I BELIEVE THIS TRIP SE E LIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY D NE CI L TO THE
CITY OF W TE
DEPARTMENT HEAD MAYOR
7. o'i40 2111 /11
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
4
Main Street Waterloo edg,
invoice
212 c 4th St a.
Waterloo, IA 50703 .
319-291-2038
director@mainstreetwaterloo.org
org
J, F? R1s E
BILL TO - -
Adrienne Miller
mt V-4
INVOICE# DATE TOTAL DUE DUE DATE TERMS ENCLOSED
59
01/29/2019 1 $120.60--- 02/28/2019 I Net 30 ---
— ------ — —— - ' I
DATE ACTIVITY DESCRIPTION QTY RATE AMOUNT'
01/16/2019 rl3oard Lunch 12019 MSW Board Lunches 121 10.00 120.00
BALANCE DUE $120.00
I
Sent over 01/29/19 FINANCE DEPT. STAFF ONLY
LINE ITEM USED /11d/;k
TRAVEL REQUEST FY,� BUDGETED
CITY OF WATERLOO EXPENDED YTD
THI5 REQUEST f(,21J
LEFT AFTER THIS
REQUEST
NAME(S) AND POSITION(S): DATE:
Chris Ferguson, Fire Marshal 01/29/19
NAME OF CLASS / MEETING: DESTINATION: Bismarck, ND
Arson K-9 Recertification DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
6/03/19 6//07/19 06/04 to 06/06. 2019
PURPOSE OF TRAVEL:
Annual required K-9 recertification.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE x PRIVATE VEHICLE
AIRFARE DEPARTING FROM: Waterloo, IA
ESTIMATE OF COST: 010-12-1412-1528
BUDGET LINE ITEM: 12GRTK9
480.00 LODGING TAXI x GRANT REIMBURSABLE
55.00 MEALS PARKING YES NO
85.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION
250.00 MILEAGE/FUEL $50.00 MISC/TOLLS YES NO
TOTAL FOR ALL: $ 920.00 TOTAL: $ 920.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND ICE S Y BENEFiCTA TO THE
CIT OF WATER O
DEPARTME T HEAD MAYOR
0'Wy all,
DATE DATE
Chris Ferguson
From: mainek9@aol.com
Sent: Monday,January 07, 2019 10:14 AM
To: mainek96aol.com >
Cc: heather.pauIjaw8@statefarm.com
Subject: 2019 K-9 Recertification
MAINE SPECIALTY DOGS
Paul W. Gallagher
13 Legrow Road,Gray,Maine 04039-9539 U.S.A.
(207)657-4560 Fax: (207)657-4596
Email: mainek9(kaol.com
To: All Accelerant Detection K-9 Handlers
From: Paul W. Gallagher
The recertification dates for 2019 are listed below with locations and hotel information:
PLEASE NOTIFY ME AS TO YOUR INTENT OF RECERTIFICATION LOCATION
AS SOON AS POSSIBLE.
Recertification must be maintained yearly. Those missing recertification will be decertified.
1) Bismarck-Mandan,North Dakota—June 4 - 6,2019: Recert starts June 4d'at 9 a.m.Lodging is at
the Ramkota Hotel and Conference Center, 800 S 3rd Street,Bismarck,ND 58504. Room rate is$84 per night
plus 10%taxes. Make reservation prior to May 101h by calling(701)258-7700. Please use group name:
Midwest Regional Arson K-9 Recertification. Local airport is Bismarck Airport,with 5 major airlines and
rental cars available, 3.1 miles from the Hotel. Area contact person is K-9 Handler Shane Weltikol, (701) 425-
4822, email sweltikolAcityofmandan.com.
2) Freeport, Maine—July 9 - 11,2019: Recert starts July 9`h at 9 a.m. at the Yarmouth Burn Building,
East Main Street,Yarmouth. Lodging is at the Best Western Freeport Inn, 31 US Route 1,Freeport,
ME 04032. The rate per room is $147.15 per night,this includes taxes. Make reservations under"fire
investigators"prior to June I"by calling 1-800-780-7234 toll free or(207) 865-3106. A one-time$15 pet fee
will be assessed.
3) Bluffton, South Carolina—October 15- 17,2019: Recert starts October 15`h at 9 a.m. Lodging at the
Hampton Inn& Suites, 29 William Pope Drive, Bluffton, SC 29909.Rooms and prices guaranteed through
Sept. 16`h. Make reservations under the group name"K-9 Recertification 2019"by calling(843) 705-9000.
The room rate will be$129.00 plus state and local taxes($141.90 total). Breakfast included. Local airports
include Savannah Hilton Head airport(SA19(18 miles from hotel)-serviced by Jet Blue,Delta,American,
Frontier,United, Sun County,Allegiance, and Air Canada; Charleston airport(CHS)(138 miles from hotel)—
serviced by Jet Blue,Delta, American, Southwest and Frontier; or Hilton Head airport(HXD)( 19 miles from
hotel)—serviced by United Express.Area contact person: K-9 Handler John Perry,perryi@burtonfd.org or
(843) 812-1918.
The fee forhe
t blend test is $85.00 per team unless recertifying in Maine than it one 65.00 per t
p N S y$ earn. All
p
handlers are responsible for their rooms and meals sat the recertification sites. Room fees are payable to the
respective hotels. Due to the cost of the blind test, I need to know where you are going for recertification and
1
your Department needs to send payment prior to your recertification to Paul Gallagher, 13 Legrow Road, Gray,
ME 04039-9539. If your payment is not received two weeks prior to your designated recert, there won't be a
blind test available for you. For those departments requesting, our federal tax id#is 46-2190775.
If you have any questions regarding recertification either email or call me at the contact information above. See
you in 2019!
z
FINANCE DEPT. STAFF ONLY
LINE ITEM USED O/D /a A�V J
TRAVEL REQUEST FYaJ/y BUDGETED Ssvo "-
CITY
CITY OF WATERLOO EXPENDED YTD Y13
THIS REQUEST /go
LEFT AFTER THIS
REQUEST
DATE jGf�✓ o?-b'/
Original-Clerk/Finance Ca -Department
NAME(S) AND POSITION(S): DATE:
Pat Treloar, Fire Chief February 5, 2019
NAME OF CLASS/ MEETING DESTINATION: Ames, Iowa
Iowa Association of Professional Fire Chiefs
Spring Conference DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
April 3, 2019 April 4, 2019 April 3, 4, 2019
PURPOSE OF TRAVEL/TRAINING:
Professional Development Conference for Fire Chiefs
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 010-12-1400-1346
135.00 LODGING TAXI X GRANT REIMBURSABLE
45.00 MEALS PARKING YES NO
REGISTRATION AIRFARE X REQUIRED CERTIFICATION
MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 180.00 TOTAL: $ 180.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMENT HEAD MAYOR
a -- is 2�► � � � �
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 5;j()
TRAVEL REQUEST FYo7U/ BUDGETED
CITY OF WATERLOO EXPENDED YTD yl7 77
THIS REQUEST
LEFT AFTER THIS !
REQUEST
DATE, -3
Original-Clerk/Finance Co -Department
NAME(S) AND POSITION(S): DATE:
Forrest Graves-Sewer Maint Foreman 01/30/109
Todd Gaede-Sewer Maint
Justin Gaede-Sewer Maint
NAME OF CLASS/MEETING: DESTINATION:
Iowa Water Environment Association Collection System DEPARTURE POINT Marshalltown, IA
Conference IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
03/07/19 03/08/19 03/07-03/08
PURPOSE OF TRAVEL/TRAINING:
Education
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST$
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 520-14-5200-1346
LODGING TAXI x GRANT REIMBURSABLE
MEALS PARKING YES NO
390.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION
MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 390.00 TOTAL: $ 130.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMENT H MAYOR T^
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LINE ITEM USED 5. 0_/ 00 /3 5�(r
TRAVEL REQUEST FYzd BUDGETED
CITY OF WATERLOO EXPENDED YTDf51
THIS REQUEST
LEFT AFTER THIS S
REQUEST
DATE
NAME(S) AND POSITION(S): DATE:
Ryan Anderson-Sewer Maint 01/30/109
Joe Schaefer-Sewer Maint
Allen Fecht- ICT
Michael Bearbower-Sewer Maint
NAME OF CLASS/ MEETING: DESTINATION:
Iowa Water Environment Association Collection System DEPARTURE POINT Marshalltown, IA
Conference/Review Session and ABC Collection System IF NOT WATERLOO:
Exam
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
03/08/19 03/08/19 03/08/19
PURPOSE OF TRAVELITRAINING:
Education
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 520-14-5200-1346
LODGING TAXI x GRANT REIMBURSABLE
MEALS PARKING YES NO
48x00 5�d REGISTRATION AIRFARE x REQUIRED CERTIFICATION
MILEAGE/FUEL MISCITOLLS YES NO
v
TOTAL FOR ALL: $ 489-90 5(o-y TOTAL: $ -11'8:60 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE 1 APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO `
DEPARTMENT HEA MAYOR
DATE DATE
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IAWEA Collection System Committee 3ECT j N 2 2 ZU111 MSI
c/o Dove Haugen 31 4•f Jfi!`I Lula
Veenstra & Kimm, Inc.
333 1,1 Street SE, Suite 300
Cedar Rapids, IA 52401
1314 T4 P1*`*—AUTO"MIXED AADC 500
Todd Gaede
3505 Easton Ave
Waterloo IA 50702-2000
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FINANCE I)EPT. STAFF ONLY
LINE ITEM USED a�S psi) 5$?C)
TRAVEL REQUEST FYaor BUDGETED 130o,) -
CITY
3oov =CITY OF WATERLOO EXPENDED YTD �tL c�rfi° 7-3
THIS REQUEST /1120
LEFT AFTER THIS
REQUEST ?a3S 3Sala
DATE
Original-Clerk/Finance Co -Department
NAME(S)AND POSITION(S): DATE:
Angie Fordyce 2/5/2019
NAME OF CLASS I MEETING: DESTINATION: Jacksonville,Florida
National Community Development Association 50th
Annual Conference DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S)OF MEETING:
Monday June 17, 2019 Sunday, June 23, 2019 June 18-22
PURPOSE OF TRAVELITRAINING:
This annual conference provides several training opportunities for new staff which includes CDBG Sub recipient
Management, Implementing and Managing a CDBG-funded Revolving Loan Fund, HOME Subsidy Layering and other
HUD related classes. Preconference training starts on Tuesday at 9:00 am. Saturday is the annual business meeting, in
the past the Community Development Coordinator has had a seat at this meeting. This meeting ends late Saturday
morning. Early registration fee is applied(must be registered by April 1)
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
x AIRFARE DEPARTING FROM: Waterloo Airport
ESTIMATE OF COST: 224-32-5850-1346
BUDGET LINE ITEM: 224-32-5870.1346
900.00 LODGING 150.00 TAXI X GRANT REIMBURSABLE
250.00 MEALS 40.00 PARKING YES NO BG21A.ADMN HM21A.0001
550.00 REGISTRATION 800.00 AIRFARE X REQUIRED CERTIFICATION
MILEAGE/FUEL 150.00 MISCITOLLS YES NO
TOTAL FOR ALL: $ 2840.00 TOTAL: $ PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPART7ENTHE#D MAYOR
VRared Goodies\Forms\Travel Request Form January 2010 DATE
50th NCDA Annual Conference
Jacksonville, FL
June 19-22, 2019
Hosted by the City of Jacksonville, FL
Sponsored by:
citi
CitiCommunityDevelopment.com
Registration O My City/County is an NCDA Member (Also
Options * Alumni, Affiliate, & Student Members)
($550.00)
Early Registration - Register by April 1 - $550
General Registration - April 2 - June 1 - $650
Late Registration - After June 1 - $750
Payments received after June 13 - $50 late fee
O Non-Member ($650.00)
Early Registration - Register by April 1 - $650
General Registration - April 2 - June 1 - $750
Late Registration - After June 1 - $850
Payments received after June 13 - $50 late fee
Contact vwatsonaa ncdaonline.ora with questions about membership.
Registrant
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*
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Agency/Organization
*
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*
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Address * Street Address
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*
Zip/Postal Code
Phone Number * (###) ###-####
❑ New City/County Member of NCDA
Check this box if your City/County is a new
member of NCDA
❑ 1 st NCDA Conference
Check this box if this is the first NCDA Conference
YOU will be attending.
If you need to download a copy of NCDA's W-9 form, click here.
ADD ANOTHER REGISTRANT
Billing Information
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league baseball team. After dinner there are
ballpark seats for the game. The
JACKSONVILLE JUMBO SHRIMP, embracing
the heart of Jacksonville's identity and
heritage.
Included for conference registrants (costs
covered by sponsorships).
Price:
NCDA Preconference Training
These four optional introductory courses are offered free as a part of your
conference registration. Please choose only one of the four. All run from 9am to
+�
4:30pm on Tuesday, June Iqlh.
Preconference ❑ CDBG Primer [39 remaining]
Training (check An introduction to CDBG.
only one)
❑ HOME Primer [39 remaining]
An introduction to the HOME Investments
Partnership Program.
11 Disaster Preperation & Recovery Using CDBG
Primer [39 remaining]
If you live and work in a disaster-prone area (and
even if you don't), you should be prepared should a
disaster strikes. This course will introduce you to
CDBG-DR.
CDBG Subrecipient Management Primer [40
remaining]
An introduction to CDBG Subrecpient
Management.
Travel
Located 15 miles from the Omni Hotel in Downtown Jacksonville,
Jacksonville International Airport (JAX) provides non-stop flights to
major U.S. cities. The airport offers arrivals and departures on all
major domestic air carriers and a network of regional carriers (JAX —
served mostly by Allegiant, American, Frontier and Delta but also
JetBlue, Southwest, United Airlines). JAX Ground transportation
information can be found here.
Airport Transfers — DISCOUNT to & from your OMNI HOTEL
Go Airport Express & Sedan offers a shared ride shuttle between
Airport and the Omni Hotel at a rate of $22 per person and $10 for
each additional person. Transportation reservations for hotel guests
can be made here.
Click on this link to manage your transportation to and from your
Hotel!
E/1 Convenience Fee (Waived if paying by check)
$1 .00
Payment
Running Total $1 .00
Coupon Code
Registrant's Total $1 .00
Total for all $1 .00
Registrants
AGENDA - Draft agenda will be posted soon and
emailed to early registrants.
Conference Special Events
Reception at River & Post Restaurant
R ,Rooftop Lounge - 6/18/2019 (6 - 9pm)
[122 slots remaining]
Before the conference begins (or after the
pre-conference training) meet up with old
friends and make new ones over appetizers
and drinks on this beautiful rooftop lounge.
River & Post is an exciting new rooftop lounge
concept overlooking downtown Jacksonville's
beautiful views straight down the gorgeous St.
Johns River, past the neon glow of the stadium
and on up to Dames Point. Join us for an
evening of jazz, hors d'oeuvres, drinks and an
atmosphere like no other that will make you,
well, yell from the rooftops. Included for
conference registrants (costs covered by
sponsorships). Limited to the first 150 to sign
up (including guests).
Price:
Reception at River & Post - Guest [22
slots remaining]
Please register here if you would like to
bring a guest to the reception.
Price: $0.00
• Dinner at TIAA Bank Field (Home of the
gags) - 6/19/2019 (6 - 10pm)
Tonight we'll have dinner at the home of
he Jacksonville Jaguars, TIAA Bank Field!
Proud home of the world's largest in-
stadium video boards at 362 feet wide and 60
feet high, the two massive end zone displays
are wider than the length of a football field.
Join us at the biggest party scene in
professional sports for dinner, drinks and
music!
Included for conference registrants & guests
(costs covered by sponsorships).
Price: $0.00
, Tours of TIAA Bank Field - [146 slots
remaining]
After dinner, 150 lucky people will get to tour
the stadium, the first NFL stadium ever to
have an open-air amphitheater and indoor
practice facility attached. Hear the stories and
explore areas normally off-limits to the public.
Get up close and personal with two of the
world's largest video boards
Included for conference registrants (costs
covered by sponsorships).
Price: $0.00
Bus Tour ofJacksonville CDBG/HOME
Projects - 6/20/2019 [208 slots
mr,,;-%_ . remaining]
*U L% Included for conference registrants, but
limited in number. This event is limited to
conference registrants.
Price: $0.00
NCDA Conference
YEAR/ Reception - 6/20/2019 (7 -
. — p-lUdilGIG-YS'
-_ N C DA 1°pm,
National Community Development Assoclation Great food and drink!
Dancing! Life is good! Wear
your tropic wear. Channel Jimmy Buffett. Open
to registrants and guests. (No need to register
guests).
Included for conference registrants & guests
(costs covered by sponsorships).
Price: $0.00
Introducing a new chapter in
Jacksonville Baseball... - Friday -
`� 6/21/2019 - 6pm 'til end of game [98
slots remaining]
Play ball! For those who can stay over
Friday, there's dinner at the Palm Pavilion (at
the ballpark) of the Jacksonville Shrimp minor
TIP-Registering for another person or persons?Put the
Registrant's email above and your email in the Billing
Information section email box below. That wayyoull both get
confirmation messages.
Cancellations, No-shows, Late Fees & Substitutions
Cancellations made after June 1, 2019 will be charged 50% of the
registration fee. Cancellations must be made via e-mail to Steve
Gartrell at sgartrell@ncdaonline.org. No-showswill be charged 100%
of the registration fee. You may substitute another person by
contacting Steve.
Advance Payment Required
Registrants may not be allowed into the conference if their
registration fee has not been paid in full by conference registration.
Conference Location & Hotel
The conference will be held at the Omni Hotel, 245 Water Street,
Jacksonville, FL 32202. The room rate is $91/night for a single or
double. You may make an online reservation by clicking here.
Reservations may also be made by calling 1-800-THE-OMNI (1-800-
843-6664) and asking for the NCDA rate. The cutoff date for making
room reservations is Sunday, May 19, 2019.
City Clerk Use Only
Finance Committee
Approval Date i )
City of Waterloo
Expenditure Pre-Authorization Request Forma
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ - ,B$ 4,AU0"'plus est.shipping costs of $40)-- /0(-) `P to pay for or purchase
urea for use on runways in icy winter weather.
This purchase or expenditure is being made because:
urea is approved by FAA for use on runways to melt ice.
Vendor selected for this purchase: Dunkerton Co-op
Bids or written quotes were taken on this purchase, as follows:
FX Bids or quotes were not taken on this purchase because:
Dunkerton Co-op is the only vendor who sells urea by the bag.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑X General Fund F-I Road Use Tax F-I Sewer EI Sanitation
Bonds 0 Federal/othergrants F-] Other(specify)
This expenditure is to be coded to the following budget line-item.-
010-29-7700-1371
ine-item:010-29-7700-1371
(Fund -Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 114,005.00
a he urrent available balance is $ 49,461.61
Re ptfull tted,
- e?-lv-#
(Sigfiature ad or Designee) D to Signature Finance Dept. Review) Date
K:\shared goodieslforms\ unkerton Co-op Urea_3.xls(Mar 2010)
_ City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 3,658.00 plus est. shipping costs of $ 358.00 to pay for or purchase
Staff is requesting permission to expend 4,016.00 (including S&H) for the purchase of a
Qty of one (2) 2,205 LB. Super Sacks of a dry-based chemical product for airfield de-icing.
This purchase or expenditure is being made because:
During windy conditions, Staff is requesting this product to apply to aircraft surfaces where
the use of pellet based Urea blows away, allowing a safer runway surface during ice control
Vendor selected for this purchase: Berven Industries, LLC dba New Deal De-Icing
® Bids or written quotes were taken on this purchase, as follows:
Berven Industries LLC dba New Deai De-Icing of Denver, Colorado
Bids or quotes were not taken on this purchase because:
Of note: Area airports, and many others (DSM, DBO, MSP, LSE, EAU, TRI and UGN)
speak very highly of this product. Staff would revert back to the use of a cheaper
UREA product during calm-wind conditions.
Prior Committee Actions (Dates): N/A
Please check the following box(es) as appropriate to describe the funding for this expense:
F General Fund EI Road Use Tax Sewer Sanitation
❑ Bonds FederaVother grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010 - 29 - 7700 - 1371 N/A
(Fund- Department-Activity-Account Number) (Project Code)
in4ecurrent
geted amount is $ 114,005.00
aavailable balance is $ 45,445.61
Rfitted, rSad or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodiestforms\02 06 2019 PreAuthorization for Purchase of New Deal Deicing Product(Mar 2010)
t
dy 'er se Ny
Finance Committee No h r]
i Approval Date_
CS 4R OT Waterloo
Expenditure Pre-Authorization Request Form
I
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 3,074.00 plus est. shipping costs of $ 339.22 to pay for or purchase
Staff is requesting authorization for the purchase of Cryotech E-36 Runway De-Icing Fluid.
Staff is requesting the purchase of two (2) totes at 265 gallons each, at$5.30 per gallon.
This purchase or expenditure is being made because:
This product allows for airport staff to provide for the application of a non-hazardous and a
non-corrosive chemical to aircraft movement surfaces during icing conditions at the airport.
Vendor selected for this purchase: Cryotech, 6103 Orthway, Fort Madison, IA 52627-9415
OX Bids or written quotes were taken on this purchase, as follows:
This is an airport-industry approved liquid chemical to prohibit the formation of ice on
the runway and taxiway surfaces of the airport. Also, facility is in Fort Madison, IA
so delivery can be expedited.
® Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates): N/A
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund Road Use Tax sewer sanitation
❑ Bonds Federallother grants Other(specify)
This expenditure is to be coded to the following budget line-item:
010-29-7700-1371
(Fund- Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 114,005.00
an d thT 4rrent available balance is $ 42,032.39
I
i
Re4pe u11 s bmi epi,
(Signa ure Dept. e r Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms102 082017 FY-2019 Purchase of Cryotech E36 Product(Mar 2010)
City Clerk Use Only
Finance Committee j-
" �lif(C1
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airpotrt, Police, Ss Department to expend
$ 2,105.00 plus est. shipping costs of $ to pay for or purchase
1G56'J 41g.'{,'rL�G G
This purchase or expenditure is being made because:
Kaplan Univerity was purchased by Purdue Global and is closing their Cedar Falls
campus.
Vendor selected for this purchase:
❑ Bids or written quotes were taken on this purchase, as follows:
❑X Bids or quotes were not taken on this purchase because:
The furniture is being disposed of at low prices.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
QX General Fund ElRoad Use Tax F Sewer ❑X Sanitation
OX Bonds El Federal/other grants EI Other(specify)
This expenditure is to be coded to the following budget line-item:
Airport 010-29-7790-1561, Police 414,416-11-1100-2152 Saniv�,�.
(Fund -Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ - 60oo � U
and the current available balance is $ 331��y 50UJ
Respectfully submitted,
(Sig ature Dept. Head or Designee) Date (Signature FiUance Dept. Review) Date
KAshared goodiesWorms\Used Furniture Pre auth.xis(Mar 2010)
City Clerk Use Only
Finance Committee..
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Bldg Maint Department to expend
$ 2,440.00 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Asbestos survey and collecting of samples from the interior of City Nall
Vendor selected for this purchase: Advanced Environmental
❑ Bids or written quotes were taken on this purchase, as follows:
® Bids or quotes were not taken on this purchase because:
Advanced Enviornmental has previously performed testing services
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
EIGeneral Fund Road Use Tax ❑ Sewer ❑ Sanitation
OX Bonds Federal/other grants F—] Other(specify)
This expenditure is to be coded to the following budget line-item:
418-22-8800-2152
(Fund - Department-Activity-Account Number) (Project Code)
�j
in which the budgeted amount is $ (Q�j!UO p
and the current availablbaland� is $ 9-1V,2?�
i
Respectfully sxmi ed,
//7i�/ � I�LA�iylfi331/t
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared good ies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Engineering Department to expend
$ 4,127.80 plus est. shipping costs of $ 0.00 to pay for or purchase
Autocad Infrastructure Design Suite Software support.
This purchase or expenditure is being made because:
Or current support contract expieres on March 5, 2019. The support contract provides
tech support and upgrade in software. This is our main design software.
Vendor selected for this purchase: DLT Solutions
Bids or written quotes were taken on this purchase, as follows:
Ox Bids or quotes were not taken on this purchase because:
DLT Solutions is the only government supplier of AutoCad software. All vendors
must go through DLT Solutions for pricing when supplying software to government
agencies.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
EI General Fund ❑ Road Use Tax R Sewer ❑ Sanitation
Bonds ❑ Federauothergrants Fx Other(specify) Local Option
This expenditure is to be coded to the following budget line-item:
205-07-7830-1520
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 7,200.00
and the current available balance is $ 5,225.06
Respectfully submitted
ignature ept. Head or Designee) Date (Sig ature Finance Dept. Review) Date
KAshared goodies\formslAutocad 2020 Pre-Authorization.xlsx(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Engineering Department to expend
$ 7,052.65 plus est. shipping costs of $ 0.00 to pay for or purchase
Elk Run Road Resurfacing
This purchase or expenditure is being made because:
Black Hawk County resurfaced Elk Run Rd from Donald to Dunkerton and this cost
is the City of Waterloo portion for the Donald/Elk Run intersection
Vendor selected for this purchase: Black Hawk County
Bids or written quotes were taken on this purchase, as follows:
Rx Bids or quotes were not taken on this purchase because:
BHC bid the project and awarded to the lowest, responsible bidder.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax R Sewer ❑ Sanitation
❑ Bonds F1 Federal/other grants El Other(specify) Local Option
This expenditure is to be coded to the following budget line-item:
205-07-7500-2165
(Fund -Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 8,000,000.00
and the current available balance is $ 3,461,564.50
Respectfully submitted,
signature Dept. Head or Designee) Pate (Signature Finance Dept. Review) Date
KAshared goodies\forms\BHC Pre-Authorization.xlsx(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date I
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Garage Department to expend
$ 3,150.00 plus est. shipping costs of $ 100.00 to pay for or purchase
Rex Roth Hydraulic Pump for 193608 Street Department Truck
This purchase or expenditure is being made because:
Replace Hydraulic Pump on Salt/Sand Truck B08
Vendor selected for this purchase: Inland Truck
7X Bids or written quotes were taken on this purchase, as follows:
Inland Truck Des Moines, IA $3,150.00
Sun Source Cedar Rapids, IA No Bid
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
QX General Fund ❑ Road Use Tax ❑ Sewer Fj Sanitation
❑ Bonds ❑ Federal/other grants F-1 Other(specify)
This exp �djSyre is to be coded to the following budget line-item:
010-18-7.966=1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 240,000.00
and the current available balance is $ 84,047.00 ��
Respectfully submitted,
j,,PAu&1- 1'7-
(
7( ignature Dept. Hea cr Designee) IDatob (Signature Finance Dept. Review) Date
K:\shared good ies\forms\2019-February-Expenditure Pre-Authorization-Garage-1308-Salt-Sand Truck-Street-Hydraulic Pump-Inland
Truck-010-18-7950-1571-$3,150.00+FRT.xis(Mar 2010)
City Clark Use only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Housing Authority Department to expend
$ 13,865.00 plus est.shipping costs of $ N/A to pay for or purchase
new commercial water heater for Ridgeway Towers
This purchase or expenditure is being made because:
When trying to install the new motor, discovered that the mounting plate and insulation
were bad. These items can no longer be purchased, so an entirel new heater is needed
Vendor selected for this purchase: WBC Mechanical
�X Bids or written quotes were taken on this purchase, as follows:
WBC Mechanical $13,865.00
Bergen PHC $15,117.04
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
® General Fund ElRoad Use Tax E] Sewer 0 Sanitation
Bonds El Federallother grants [:] Other(specify)
This expenditure is to be coded to the following budget line-item:
Fund Balance- Ridgeway Towers N/A
(Fund- Department-Activity-Account Number) (Project Code)
v�
in which the budgeted amount is $
and the current available balance is $
Respectfully submitted,
(Signature Dept. Head or Designee) Date (Sign tore Finance Dept. Review) Date
Kashared goodieslformMExpenditure Pre-AuihorizationAs(Mar 2010)
i
I
I I
I
MECI'-!®4NI�'4L
PROPOSALBY
WBC MECHANICAL, INC.
1801 FALLS AVENUE j
WATERLOO, IOWA S0701
(319)233-6101 OR(800)495-6461
FAX(319)233-6102
SUBMITTED TO: WATERLOO HOUSING AUTHORITY DATE: 2/4/19
ATTENTION: JULIE DAWSON PHONE: 319-233-0201
ADDRESS: 620 MULBERRY ST#102 PROP05AL#DR020419WHA 3
WATERLOO, iA 50703 LOCATION: RIDGEWAY TOWERS
t
SUBJECT OR JOB NAME: NEW WATER HEATER
WBC Mechanical, Inc, does hereby submit specifications and estimates to furnish all labor,
materials,trucks,tools, and equipment to:
• Remove and dispose of non-working PVI water heater.
s Install new Bock high efficiency condensing water heater with input of 299,000 BTU,
QUOTE SPECIFIC NOTES:
• No insulation is included in this quote.
• Any delays not caused by WBC maybe billed additionally.
• Work to be completed during normal business hours (M-F 7:00 a.m.-3:45 p.m.).
• Down payment must be received prior to ordering materials or scheduling work.
N0. 2 of 3 PAGES
PROPOSAL#DR020414W HA
GENERAL NOTES 1APPLIED IF APPLICABLE TO THE WORK PROPOSEDI:
* Bid does not include inspectlon fees. If applicable,fees will be added,
* Bid does not Include city registration fees. If applicable, fees will be added.
I
* Bid does not include freight unless stated.
5
4
* Bid does not include cleaning of excessive loose scale deposits. Excessive is defined as
more than one 2-1/2 gallon pail.
* This proposal does not Include any repairs for concealed defects that were not detected
and addressed prior to beginning the project. Any extra work will be performed only after
an additional cost is agreed to by the owner and the contractor.
* No asbestos removal or re-insulating Is included.
* The contractor shall make an operating test of the system and relating equipment.
I
* All electricity or fuel necessary for use in testing and adjusting for the operation period will
be supplied by the owner.
THE ABOVE ARE APPLIED IF APPLICABLE TO THE WORK PROPOSED
GUARANTEE,
The Contractor shall repair any defects in their work that may develop due to faulty workmanship
by the Contractor for a period of one (1)year following acceptance of the completed work. This
warranty Is limited to only the repair of the defect In the Contractor's work. Replacement of
parts and equipment that are faulty will be limited to the warranty provided by the equipment
manufacturer.
QUALITY ASSURANCE:
A) Contractor shall use only skilled workmen who are experienced with materials and
methods associated with the type of work quoted.
e) All materials and methods of this project shall comply with the following:ASHRAE
Handbook, Underwriters,State of Iowa Codes,CSD-1 Code,ASME and National Board.
C) Contractor shall use all means necessary to protect materials before and during
Installation and complete all repairs or replacements In the event of damage.
NO.3 of 3 PACES
PROPOSAL#DR02041.9WHA
WE PROPOSE HEREBY 1'0 FURNISH LABOR AND MATERIALS--COMPLETE IN ACCORDANCE WITH
ABOVE SPECIFICATIONS, FOR THE SUM OF$13,865.00.
THIRTEEN THOUSAND EIGHT HUNDRED SIXTY-FIVE DOLLARS&00/100 PLUS TAX IF APPLICABLE
TERMS:
50%DOWN PAYMENT
PROGRESSIVE PAYMENTS
BECAUSE OF THE VOLATILITY OF STEEL PRICES, IF ANY MATERIAL IS SUBJECT TO A SURCHARGE
BY THE SHIP DATE, THE 5URCHARGE WILL BE PASSED ON TO THE CUSTOMER AT COST.
TERMS: NET 30 DAYS
AUTHORIZED SIGNATURE
David Roman
NOTE: THIS PROPOSAL MAY BE WITHDRAWN BY US IF NOT ACCEPTED WITHIN ----10----DAYS.
*The required down payment must be paid In full before any material is ordered for the job.
*Any work or service performed prior to this quote is NOT included unless specifically stated.
All material is guaranteed to be as specified. All work to be completed In a workmanlike manner
per standard practices. Any alteration or deviation from above specifications Involving extra costs
will be executed only upon written orders and will become an extra charge over and above this
estimate. All agreements are contingent upon strikes,accidents or delays beyond our control.
Owner will carry fire,tornado and other necessary insurance. Our workers are fully covered by
Workmen's Compensation Insurance.
ACCEPTANCE OF PROPOSAL—The above prices, specifications and conditions are satisfactory and
are hereby accepted. WBC Mechanical is authorized tc do the work as specified. Payment will be
completed as outlined above.
DATE OF ACCEPTANCE:
COMPANY:
BY:
PLEASE SIGN AND RETURN ONE COPY TO US IF THIS PROPOSAL. IS ACCEPTED
Plug nbing
Heating
[Re rg e
Cdolina
35 Fletcher Ave Waterloo, IA 50701
Office:(319)234.1404 Fax: (319}233-8426 Email: infotahergennh� c.com
City of Waterloo Housing Phone:319-233-0201 Quote Valid for 14 days
Authority
620 Mulberry St February 5,2019
Waterloo, iA 50703 Julle.dawsonCwaterloo-ia,org BI®#CJAMCG27979791
Job Location:Ridgeway Towers 225 West Ridgeway Ave Waterloo, IA 50701
Option 1
Supply and Install a GonQuest 100 gallon 300,000 BTU water heater to replace existing unit.
Bid includes all necessary water piping, condensate, gas piping and vent piping reconnections. Bid
Includes Insulation of water pipes as needed and startup of unit. Installation Includes the disposal of
the old water heater,the permit needed,as well as the labor, This includes a one year labor warranty
and a 15 year tank warranty(8 years full,7 years prorated).
Total labor, permits, and materials: $18,869,00
Option 2
Supply and install an A.O. Smith 119 gallon 300,000 BTU water heater to replace existing unit. Bid
Includes all necessary water piping, condensate, gas piping and vent piping reconnections. Bid
includes insulation of water pipes as needed and startup of unit. Installation includes the disposal of
the old water heater,the permit needed, as well as the labor.This Includes a one year labor warranty
and an extended five year tank warranty.
Total labor, permits, and materials: $15,117.04
Additional sales tax charges will apply.
Bid does not include any carpentry, drywall, tiling or flooring repairs. All carpentry and repairs are to be
completed by others.
Submitted 8v: Aec®oted 6y:
The above prices,specifications and conditions are satisfactory and are hereby accepted. You are authorized to do
the work as specified. Payments will be made as outlined below. If payment schedule noted above is not followed,
signature below acknowledges that customer will pay legal fees to collect unpaid balances.
Quote valld for 14 days. Payment Terms: Half down,remainder due upon completion,'
Alternate payment options available,by written order only.
If project exceeds 45 days—project will be billed by percentage completed to date.
[fid Exclusions: All work not stated within proposal is considered a change order addition to be billed accordingly, Any alteration or deviation from
above specifications involving extra costs will be executed upon written order,and will become an extra charge over and above the estimate. All
agreements contingent upon strikes,accidents or delays beyond our control.
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 20,963.00 plus est. shipping costs of $ ------- to pay for or purchase
56 trees to be supplied and planted at South Hills Golf Course
This purchase or expenditure is being made because:
Replace ash trees lost to Emerald Ash Borer
Strategy 4.5 quality of place
Vendor selected for this purchase: Matthias Landscaping
FX Bids or written quotes were taken on this purchase, as follows:
Matthias Landscaping - $20,963
Jordan's Nursery - $22,250
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund Road Use Tax EI Sewer ❑ Sanitation
FX Bonds Federal/other grants F-] Other(specify)
This expenditure is to be coded to the following budget line-item:
418-37-4100-2166
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 300,000.00 /
and the current available balance is $ -1-79 U;L -1
Respectfully submitted,
(Signature Dept. toad orDe_ Ignee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\formslSouth Hills Pre Auth Phase I(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 16,796.90 plus est. shipping costs of $ ------- to pay for or purchase
42 trees to be supplied and planted along Airport Blvd & Betsworth Dr.
This purchase or expenditure is being made because:
Replace ash trees lost to Emerald Ash Borer
Strategy 4.5 quality of place
Vendor selected for this purchase: Jordans Nursery
FX Bids or written quotes were taken on this purchase, as follows:
Jordan's Nursery- $16,796.90
Matthias Landscaping - $17,052 _
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
EI General Fund El Road Use Tax n Sewer ❑ Sanitation
EI Bonds EI Federal/other grants ❑X Other(specify) sale of ash logs
This expenditure is to be coded to the following budget line-item:
010-374105 1536 37RST.PS16
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 16,796.90
and the current available balance is $ 16,796.90
Respectfully submitted,
(Signature Dept., d''or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Airport planting 2019(2).xls(Mar 2010)
City clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Public Works Department to expend
$ NTE 1,900.00 plus est. shipping costs of $ to pay for or purchase
Install new and replace existing sprinklers in various areas of the Public Works
Building.
This purchase or expenditure is being made because:
Fire inspection noted deficiencies in sprinklers.
(Agency conducting fire inspections with WFR)
Vendor selected for this purchase: BlackHawk Sprinklers, Inc.
QX Bids or written quotes were taken on this purchase, as follows:
BlackHawk Automatic Sprinklers, Inc. Cedar Falls, IA not to exceed $1,900.00
(total invoice - paid by 4 departments based on percentage)
(010-18-7950-1371; 266-17-7120-1371; 266-19-7100-1371; 525-15-5400-1371)
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
® General Fund FX_1 Road Use Tax Sewer QX Sanitation
Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
12% General Fund, 10% Sanitation 78% RUT >¢ga
(Fund - Department-Activity-Account Number) (Project Code)
p�0 1i ,ys0 '*6-1f-7100 5 as i s h'yrm
in which the budgeted amount is $ 8049d 166-od"1 aSOo )
and the current available balance is $
Erf�,rt a
Respectfully submitted, °6d
4 41 If
(Signature Dept. He d of Designee) ol Date (Signature Finance Dept. Review) Date
K:lshared goodies\forms\2019-February-Expenditure Pre-Authorization-Public works-4 departments-BlackHawk sprinklers-new-replace
sprinklers-NTE$1,900.00-.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the SEWER Department to expend
$ 36,036.00 plus ext. shipping cost of $ 0.00 to pay for or purchase
FLYGT 3202 EFFLUENT PUMP
This purchase or expenditure is being made because:
REPLACEMENT PUMP FOR NON REPAIRABLE PUMP AT LAGOON
Vendor selected for this purchase:
ELECTRIC PUMP
FX Bids or written quotes were taken on this purchase, as follows
ELECTRIC PUMP $36,036.00
QUALITY MACHINE & MANUFACTURING $36,500.00 (DOES NOT INCLUDE FRT)
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund: Road Use Tax: [X Sewer: Sanitation:
Bonds: ❑Federallcthergrants: FlOther(speclfy):
This expenditure is to be coded to the following budget line-item:
5?0-14-5200-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which budgeted amount is $ 400,000.00y
77 ,E
and the current available balance is $ .42-2=8 //0 300
Respectful) ubmitte �
(Signi9f6re Dept. Headr Designee) Date (Sign to ure Finance Dept. Review) Date
Page:
QUOTATION
Elam sweet 0130218
Des Moines nes IA 503132604 USA QUOTE NUMBER:
ELECTRIC
y�/r�� Telephone: (515)265-2222/FAX(515)265-8079 QUOTE DATE: 1/28/2019 .
6�i�Vl �1 PUMP Toll Free 1-800-383-PUMP EXPIRE DATE: 3/1/2019
www.electricp=p.com
SALESPERSON: JOHN MILLER
CUSTOMER NO: 2914323
QUOTED BY: JRF
JOYCE
QUOTED TO: JOB LOCATION:
CITY OF WATERLOO CITY OF WATERLOO
715 MULBERRY STREET 715 MULBERRY STREET
WATERLOO,IA 50703 WATERLOO,IA 50703
CONFIRM TO:
LARRY SMITH *** QUOTE ORDER-DO NOT PAY ***
CUSTOMER P.O. SHIP VIA F.O.B. TERMS
JOHN HENNEN BESTWAY ORIGIN Net 30 Days
ITEM NUMBER UNIT ORDERED SHIPPED BACK ORDER PRICE AMOUNT
UPDATED 1/28/19 UPDATED 1/28/19
WE ARE PLEASED TO OFFER THE FOLLOWING QUOTATION FOR
REPLACING EXISTING FLYGT 3202 EFFLUENT PUMP AT TYSON
WITH CURRENT MODEL:
0032021850282 EACH 1.00 0.00 0.00 36,036.00 36,036.00
NP642-8 35/460/3 50'FLS FV
NOTE: YOU CAN TAKE A 5%DISCOUNT IF 2 PUMPS ARE
PURCHASED AT THE SAME TIME.
ESTIMATED LEAD TIME IS 12 TO 14 WEEKS ARO.
THE PRICING ON THIS QUOTE DOES NOT INCLUDE
INSTALLATION OR STARTUP.
Electric Pump is committed to supplying you,our
customer,the highest quality products&service.
joycef@electricpumgcom
THANK YOU,JOYCE FROHWEIN
All return goods must have written approval from Electric Pump,Inc. Net Order: 36,036.00
before returning. Credit will not be issued without written approval and Less Discount: 0.00
if applicable there will be a Restock Fee. Freight: 0.00
Sales Tax: 0.00
Order Total: 36,036.00
ABOVE PRICING EFFECTIVE FOR 30 DAYS
Quality Machine&Manufacturing
!. Phone:515-266-2268
uallty Fax: 515-266-0243
Internet:www.civalitvrnandm.com
Machine Email: nikia0gualitymandm.com
Manufacturing
To: City of Waterloo From: Niki Albaugh
Attn: John Hennen Pages: 1
Phone: Date: 2/1119
E-mail: ictshoi)Wwaterloo-ia.orci Re: Tyson replacement pump
In response to your inquiry,we submit the following quotation:
Flygt Model 32021850282 NP642-8 35/460/3 50' FLS FV $36,500.00 EACH
Pricing does not include freight, install or start up
Quote valid for 30 days.
By: Niki Albaugh
nikia(aDgualitymandm.com
515557-9436
TERMS: F.O.B. ESTIMATED SHIPPING DATE:
Net 30 Days Des Moines, Iowa To be advised
City ClerK Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operation: Department to expend
$ 56,176.00 —plus est. shipping costs of $ to pay for or purchase
31 - EdgeLit LED Signs, Rigid Mounting Hardware and Safety Cable
This purchase or expenditure is being made because:
Illuminated signs for the University Ave. signalized intersections.
Vendor selected for this purchase: General Traffic Controls
OX Bids or written quotes were taken on this purchase, as follows:
National Signal Fullerton, California $56,176.00
General Traffic Controls Spencer, Iowa $64,006.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates): $45,080.00 approved 1/22/19 _
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund F-] Road Use Tax F-] Sewer F-I Sanitation
❑ Bonds ❑ Federal/other grants QX Other(specify)
This expenditure is to be coded to the following budget line-item:
266-07-7500-2125
(Fund- Department-Activity-Account Number) (Project Code)
a�
in which the budgeted amount is $ (7(0
and the current available balance is $ 15-6'(7(P
Respectfully submitted,
C_';)417
Signature Dept. Helhd or Designee) D to (Signature Finance Dept. Review) Date
KAshared goodies\forms\2019-February-Expenditure Pre-Authorization-Traffic-National Signal-Illimunated signs-University Ave. Project-
266-07-7500-2125-$56,176.00-.xis(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ a,-&E 0 JvW 0 plus est. shipping costs of $ /0(-) to pay for or purchase
urea for use on runways in icy winter weather.
This purchase or expenditure is being made because:
urea is approved by FAA for use on runways to melt ice.
Vendor selected for this purchase: Dunkerton Co-op
Bids or written quotes were taken on this purchase, as follows:
❑X Bids or quotes were not taken on this purchase because:
Dunkerton Co-op is the only vendor who sells urea by the bag.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
FX General Fund El Road Use Tax n Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-29-7700-1371
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 114,005.00
a he urrent available balance is $ 49,461.61
Re p tfull tted,
(Sig6aturead or Designee) Dafte Signature Finance Dept. Review) Date
K:\shared good ies\forms\ unkerton Co-op Urea_3.xls(Mar 201 D)
ty Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 3,658.00 plus est. shipping costs of $ 358.00 to pay for or purchase
Staff is requesting permission to expend 4,016.00 (including S&H) for the purchase of a
Qty of one (2) 2,205 LB. Super Sacks of a dry-based chemical product for airfield de-icing.-
This purchase or expenditure is being made because:
During windy conditions Staff is requesting this product to apply to aircraft surfaces where
the use of pellet based Urea blows away, allowing a safer runway surface during ice contro
Vendor selected for this purchase: Berven Industries, LLC dba New Deal De-Icing
FX Bids or written quotes were taken on this purchase, as follows:
Berven Industries LLC dba New Deal De-Icing of Denver, Colorado
Bids or quotes were not taken on this purchase because:
Of note Area airports and many others (DSM DBQ MSP, LSE, EAU, TRI and UGN;
speak very highly of this product Staff would revert back to the use of a cheaper
UREA product during calm-wind conditions.
Prior Committee Actions (Dates): N/A
Please check the following box(es) as appropriate to describe the funding for this expense:
FX General Fund F__] Road Use Tax F� Sewer ❑ Sanitation
FBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010 - 29 - 7700 - 1371 N/A
(Fund - Department-Activity-Account Number) (Project Code)
in w ich the budgeted amount is $ 114,005.00
a d t6ecurrent available balance is $ 45,445.61
R pfitted,
�i,.C.[��Ylifit
(Signature ad or Designee) Date ( Igtrature Finance ept. Review) Date
K:shared goodiestforms=06 2019 PreAuthorization for Purchase of New Deal Deicing Product(Mar 2010)
'�" ori' ��*x,-..,
.,
City Clerk Use Only
Finance Committee 3`41 l`�
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 3,074.00 plus est. shipping costs of $ 339.22 to pay for or purchase
Staff is requesting authorization for the purchase of Cryotech E-36 Runway De-Icing Fluid.
Staff is requesting the purchase of two (2) totes at 265 gallons each, at$5.80 per gallon.
This purchase or expenditure is being made because:
This product allows for airport staff to provide for the application of a non-hazardous and a
non-corrosive chemical to aircraft movement surfaces during icing conditions at the airport.
Vendor selected for this purchase: Cryotech, 6103 Orthway, Fort Madison, IA 52627-9415
Q Bids or written quotes were taken on this purchase, as follows:
This is an airport-industry approved liquid chemical to prohibit the formation of ice on
the runway and taxiway surfaces of the airport. Also, facility is in Fort Madison, IA
so delivery can be expedited.
® Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates): N/A
Please check the following box(es)as appropriate to describe the funding for this expense:
General Fund ® Road use Tax ❑ Sewer ® Sanitation
® Bonds ® FederaVother grants Other(specify)
This expenditure is to be coded to the following budget line-item:
010-29-7700-1371
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 114,005.00✓
ad th urrent available balance is $ 42,032.39
Repe II sbmie ,
(Signature Dept. r Designee) Date (Signature Finance Dept. Review) Date
KAshared goodieslforms102 08 2017 FY-2019 Purchase of Cryotech E36 Product(Mar 2010)
City Clerk Use Only
Finance Committee ,J
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airpotrt, Police, SF Department to expend
$ 2,105.00 plus est. shipping costs of $ to pay for or purchase
IGSG✓J /«ems{�TL�GG
This purchase or expenditure is being made because:
Kaplan Univerity was purchased by Purdue Global and is closing their Cedar Falls
campus.
Vendor selected for this purchase:
❑ Bids or written quotes were taken on this purchase, as follows:
FX Bids or quotes were not taken on this purchase because:
The furniture is being disposed of at low prices.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
QX General Fund Road Use Tax ❑ Sewer FX Sanitation
NX Bonds Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
Airport 010-29-7790-1561, Police 414,416-11-1100-2152 Sar:;l?:-no., Sty- /S 5400 15-to/
(Fund - Department- Activity-Account Number) (Project Code)
in which the budgeted amount is $ y4 5bLt) 2!i676)
and the current available balance is $ 33it) SOad732(0 �S
Respectfully submitted,
Sig ature Dept. Head or Designee) Date (Signature Fi ance Dept. Review) Date
K:\shared goodies\forms\Used Furniture Pre authAs(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Bldg Maint Department to expend
$ 2,440.00 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Asbestos survey and collecting of samples from the interior of City Hall
Vendor selected for this purchase: Advanced Environmental
❑ Bids or written quotes were taken on this purchase, as follows:
FX Bids or quotes were not taken on this purchase because:
Advanced Enviornmental has previously performed testing services
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer F__J Sanitation
IX Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
418-22-8800-2152
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $
_ r
and the current available� balance is $
Respec u" m ed,
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
/II li4i
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Clerk/Finance Department to expend
$ 8,398.00 plus est. shipping costs of $ to pay for or purchase
Annual service Attendance Enterprise Software (time clock) for 4/1/19 - 3/31/20.
This purchase or expenditure is being made because:
Replacement for non-working equipment.
Vendor selected for this purchase: Midwest Automated Time System
❑ Bids or written quotes were taken on this purchase, as follows:
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund EI Road Use Tax ❑ Sewer ❑ Sanitation
EJ Bonds EI Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-03-8400-1520
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $
and the current available balance is $
ry ✓
Respectfully submitted,
(Signature D t. Head or Designee) Date (Sigrature Finance Dept. Review) Date
K:\shared goodies\forms\ECS, Inc.Pre-Authorization.xis(Mar 2010)
INVOICE
MIDWEST Automated Time Systems
2324 West 63rd Street Invoice No: 62339A
Davenport , IA 52806 Order No:
( 563 )386-9393 Fax ( 563 ) 386-3338 Invoice Date: 02/01/19
Due Date: 02/01/19
Salesperson: Ted Neese
CITYWATE
S City of Waterloo S City of Waterloo
O T 715 Mulberry H T 715 Mulberry
L O Waterloo, IA 50703 I O Waterloo, IA 50703
D P
( 319 ) 291-4323
------------------------------------------------------------------------------
Ship Via: IA - UPS Terms : Due on receipt
F.O.B. : Shipping Reference: Annual Service
------------------------------------------------------------------------------
Ln Description Price Quantity Shipped Extension"
--+-----------------------------+----------+----------+--------+--------------
1 Annual Service Billing on Custom 8398 . 00
InfoTronics Attendance Enterprise
Version 2 Software with ( 7 ) IT3100 Bar
Code Terminals- Depot Service to cover
the period from 4/1/19 to 3/31/20.
------------------------------------------------------------------------------
Taxable 0 . 00"
Non-taxed 8398 . 00
S & H 0. 00
0. 000% Sales Tax 0.00
Total 8398 . 00
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City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Engineering Department to expend
$ 4,127.80 plus est. shipping costs of $ 0.00 to pay for or purchase
Autocad Infrastructure Design Suite Software support.
This purchase or expenditure is being made because:
Or current support contract expieres on March 5, 2019. The support contract provides
tech support and upgrade in software. This is our main design software.
Vendor selected for this purchase: DLT Solutions
❑ Bids or written quotes were taken on this purchase, as follows:
Fx Bids or quotes were not taken on this purchase because:
DLT Solutions is the only government supplier of AutoCad software. All vendors
must go through DLT Solutions for pricing when supplying software to government
agencies.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
❑ Bonds ❑ Federal/other grants [x Other(specify) Local Option
This expenditure is to be coded to the following budget line-item:
205-07-7830-1520
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 7,200.00
and the current available balance is $ 5,225.06
Respectfully submitted
,fl igna�tureept. Head or Designee) Date (Sig ature Finance Dept. Review) Date
K:\shared goodies\formsWutocad 2020 Pre-Authorization.xlsx(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date /I /f 6�
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Engineering Department to expend
$ 7,052.65 plus est. shipping costs of $ 0.00 to pay for or purchase
Elk Run Road Resurfacing
This purchase or expenditure is being made because:
Black Hawk County resurfaced Elk Run Rd from Donald to Dunkerton and this cost
is the City of Waterloo portion for the Donald/Elk Run intersection
Vendor selected for this purchase: Black Hawk County
Bids or written quotes were taken on this purchase, as follows:
Bids or quotes were not taken on this purchase because:
BHC bid the project and awarded to the lowest, responsible bidder.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
EIGeneral Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
EI Bonds EI Federal/other grants FX Other(specify) Local Option
This expenditure is to be coded to the following budget line-item:
205-07-7500-2165
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 8,000,000.00
and the current available balance is $ 3,461,564.50
Respectfully submitted,
9 41 Z
P
ignature Dept. Head or Designee) ate' (Signature Finance Dept. Review) Date
KAshared goodies\forms\BHC Pre-Authorization.xlsx(Mar 2010)
City Clerk Use Only
Finance Committee
3�„ lr
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Garage Department to expend
$ 3,150.00 plus est. shipping costs of $ 100.00 to pay for or purchase
Rex Roth Hydraulic Pump for 193B08 Street Department Truck
This purchase or expenditure is being made because:
Replace Hydraulic Pump on Salt/Sand Truck B08
Vendor selected for this purchase: Inland Truck
OX Bids or written quotes were taken on this purchase, as follows:
Inland Truck Des Moines, IA $3,150.00
Sun Source Cedar Rapids, IA No Bid
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
FX General Fund 7 Road use Tax ❑ Sewer ❑ Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other(specify)
This exp%Pgre is to be coded to the following budget line-item:
010-18-7960x1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 240,000.00
and the current available balance is $ 84,047.00
Respectfully submitted,
r
( ignature Dept. Hea or Designee) ID a tle (Signature Finance Dept. Review) Date
KAshared goodieslforms\2019-February-Expenditure Pre-Authorization-Garage-1308-Salt-Sand Truck-Street-Hydraulic Pump-Inland
Truck-010-18-7950-1571-$3,150.00+FRT.xls(Mar 2010)
City Clark Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Housing Authority Department to expend
$ 13,865.00 plus est.shipping costs of $ N/A to pay for or purchase
new commercial water heater for Ridgeway Towers
This purchase or expenditure is being made because:
When trying to install the new motor, discovered that the mounting plate and insulation
were bad. These items can no longer be purchased, so an entirel new heater is needed
Vendor selected for this purchase: WBC Mechanical
QX Bids or written quotes were taken on this purchase, as follows:
WBC Mechanical $13,865.00
Bergen PHC $15,117.04
® Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund El Road Use Tax ® Sewer ® Sanitation
® Bonds El Federallother grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
Fund Balance - Ridgeway Towers NIA
(Fund- Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $
and the current available balance is $
Respectfully submitted,
19
(Signature Dept. Head or Designee) Date (Sign tore Finance Dept. Review) Date
K.lshared goodies\torms%Expenditure Pre-AuthorizationAs(Mar 2010)
v �
MECHANICAL
PROPOSALBY
WBC MECHANICAL, INC.
1801 FALLS AVENUE
WATERLOO, IOWA 50701
(319)233-630108(800)495-6461
FAX(319)233-6102
SUBMITTED TO: WATERLOO HOUSING AUTHORITY DATE: 2/4/19
ATTENTION: JULIE DAWSON PHONE: 319-233-0201
ADDRESS: 620 MULBERRY ST#102 PROP05AL#DR020419WHA
WATERLOO, IA 50703 LOCATION: RIDGEWAY TOWERS
SUBJECT OR JOB NAME: NEW WATER HEATER
WBC Mechanical, Inc. does hereby submit specifications and estimates to furnish all labor,
materials,trucks,tools, and equipment to:
• Remove and dispose of non-working PVI water heater.
• Install new Bock high efficiency condensing water heater with input of 299,000 BTU.
QUOTE SPECIFIC NOTES:
• No Insulation is included in this quote.
• Any delays not caused by WBC may be billed additionally.
• Work to be completed during normal business hours (M•F 7:00 a.m.—3:45 p.m.).
• Down payment must be received prior to ordering materials or scheduling work.
)
NO.2 of 3 PAGES
PROPOSAL#DR020419WHA
GENERAL NOTES(APPLIED IF APPLICABLE TO THE WORK PROPOSEM:
Bid does not include inspection fees. If applicable,fees will be added.
E
' Bid does not include city registration fees. If applicable, fees will be added.
* Bid does not include freight unless stated.
' Bid does not include cleaning of excessive loose scale deposits. Excessive Is defined as
more than one 2-1/2 gallon pall.
• This proposal does not Include any repairs for concealed defects that were not detected
and addressed prior to beginning the project. Any extra work will be performed only after
an additional cost is agreed to by the owner and the contractor.
* No asbestos removal or re-Insulating is included.
* The contractor shall make an operating test of the system and relating equipment.
* All electricity or fuel necessary for use in testing and adjusting for the operation period will
be supplied by the owner.
THE ABOVE ARE APPLIED IF APPLICABLE TO THE WORK PROPOSED
GUARANTEE:
The Contractor shall repair any defects in their work that may develop due to faulty workmanship
by the Contractor for a period of one (1)year following acceptance of the completed work. This
warranty Is limited to only the repair of the defect in the Contractor's work. Replacement of
parts and equipment that are faulty will be limited to the warranty provided by the equipment
manufacturer.
QUALITY ASSURANCE:
A) Contractor shall use only skilled workmen who are experienced with materials and
methods associated with the type of work quoted.
B) All materials and methods of this project shall comply with the following:ASHRAE
Handbook, Underwriters,State of Iowa Codes,CSD-1 Code,ASME and National Board.
C) Contractor shall use all means necessary to protect materials before and during
Installation and complete all repairs or replacements in the event of damage.
NO.3 of 3 PAGES
PROPOSAL#DR020419W HA
WE PROPOSE HEREBY TO FURNISH LABOR AND MATERIALS—COMPLETE IN ACCORDANCE WITH
ABOVE SPECIFICATIONS, FOR THE SUM OF$131865.00.
THIRTEEN THOUSAND EIGHT HUNDRED SIXTY-FIVE DOLLARS&00/100 PLUS TAX IF APPLICABLE
ti
TERMS:
50% DOWN PAYMENT
PROGRESSIVE PAYMENTS
BECAUSE OF THE VOLATILITY OF STEEL PRICES,IF ANY MATERIAL 1S SUBJECT TO A SURCHARGE
BY THE SHIP DATE, THE SURCHARGE WILL BE PASSED ON TO THE CUSTOMER AT COST.
TERMS: NET 30 DAYS
AUTHORIZED SIGNATURE
David Roman
NOTE: THIS PROPOSAL MAY BE WITHDRAWN BY US IF NOT ACCEPTED WITHIN ----10----DAYS.
*The required down payment must be paid In full before any material is ordered for the job.
*Any work or service performed prior to this quote Is NOT Included unless specifically stated.
All material Is guaranteed to be as specified. All work to be completed In a workmanlike manner
per standard practices. Any alteration or deviation from above specifications Involving extra costs
will be executed only upon written orders and will become an extra charge over and above this
estimate. All agreements are contingent upon strikes,accidents or delays beyond our control.
Owner will carry fire,tornado and other necessary insurance. Our workers are fully covered by
Workmen's Compensation Insurance.
ACCEPTANCE OF PROPOSAL—The above prices,specifications and conditions are satisfactory and
are hereby accepted. WBC Mechanical Is authorized to do the work as specified. Payment will be
completed as outlined above.
DATE OF ACCEPTANCE:
COMPANY:
BY:
PLEASE SIGN AND RETURN ONE COPY TO US IF THIS PROPOSAL IS ACCEPTED
PlumbinRe r g"e n g
Conlin
® 35 Fletcher Ave Waterloo, IA 50701
Office:(319)234-1404 Fax: (319)233-8426 Email: infogber¢enphc.com
City of Waterloo Housing Phone:319-233-0201 Quote Valid for 14 days
Authority
620 Mulberry St February 5,2019
Waterloo, IA 50703 Jul Ie.dawson@waterloo-la.org BID#CJAMCG27979791
Job Location: Ridgeway Towers 225 West Ridgeway Ave Waterloo, IA 50701
Option 1
Supply and install a Con®uest 100 gallon 300,000 BTU water heater to replace existing unit.
Bid Includes all necessary water piping, condensate, gas piping and vent piping reconnections. Bid
Includes insulation of water pipes as needed and startup of unit. Installation Includes the disposal of
the old water heater, the permit needed, as well as the labor. This Includes a one year labor warranty
and a 15 year tank warranty(B years full,7 years prorated).
Total labor, permits, and materials: $ 18,869.00
Option 2
Supply and install an A.O. Smith 119 gallon 300,000 BTU water heater to replace existing unit. Bid
includes all necessary water piping, condensate, gas piping and vent piping reconnections. Bid
Includes insulation of water pipes as needed and startup of unit. Installation Includes the disposal of
the old water heater,the permit needed, as well as the labor.This Includes a one year labor warranty
and an extended five year tank warranty.
Total labor, permits, and materials: $15,117.04
Additional sales tax charges will apply.
Bid does not include any carpentry, drywall, tiling or flooring repairs. All carpentry and repairs are to be
completed by others.
Submitted By-, Accented Bv:
The above prices,specifications and conditions are satisfactory and are hereby accepted. You are authorized to do
the work as specified. Payments will be made as outlined below. If payment schedule noted above is not followed,
signature below acknowledges that customer will pay legal fees to collect unpaid balances.
Quote valid for 14 days. Payment Terms: Half down,remainder due upon completion.*
Alternate payment options available,by written order only.
If project exceeds 45 days-project will be billed by percentage completed to date.
Bid Exclusions: All work not stated within proposal is considered a change order addition to be billed accordingly. Any alteration or deviation from
above specifications involving extra costs will be executed upon written order,and will become an extra charge over and above the estimate. All
agreements contingent upon strikes,accidents or delays beyond our control.
City Clerk Use Only
Finance Committee / u
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 20,963.00 plus est. shipping costs of $ ------- to pay for or purchase
56 trees to be supplied and planted at South Hills Golf Course
This purchase or expenditure is being made because:
Replace ash trees lost to Emerald Ash Borer
Strategy 4.5 quality of place
Vendor selected for this purchase: Matthias Landscaping
❑X Bids or written quotes were taken on this purchase, as follows:
Matthias Landscaping - $20,963
Jordan's Nursery - $22,250
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
FX Bonds 1:1 Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line-item:
418-37-4100-2166
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 300,000.00
and the current available balance is $ '1-71 �8�,67 ✓
Respectfully submitted,
(Signature Dept. Head;r D Ignee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\South Hills Pre Auth Phase I(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 16,796.90 plus est. shipping costs of $ ------- to pay for or purchase
42 trees to be supplied and planted along Airport Blvd & Betsworth Dr.
This purchase or expenditure is being made because:
Replace ash trees lost to Emerald Ash Borer
Strategy 4.5 quality of place
Vendor selected for this purchase: Jordans Nursery
FX Bids or written quotes were taken on this purchase, as follows:
Jordan's Nursery - $16,796.90
Matthias Landscaping - $17,052
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
EIGeneral Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
El Bonds EI Federal/other grants EX Other(specify) sale of ash logs
This expenditure is to be coded to the following budget line-item:
010-374105 1536 37RST.PS 16
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 16,796.90
and the current available balance is $ 16,796.90
Respectfully submitted,
LC>
(Signature—Dead or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Hirport planting 2019(2).xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Public Works Department to expend
$ NTE 1,900.00 plus est. shipping costs of $ to pay for or purchase
Install new and replace existing sprinklers in various areas of the Public Works
Building.
This purchase or expenditure is being made because:
Fire inspection noted deficiencies in sprinklers.
(Agency conducting fire inspections with WFR)
Vendor selected for this purchase: BlackHawk Sprinklers, Inc.
FX Bids or written quotes were taken on this purchase, as follows:
BlackHawk Automatic Sprinklers, Inc. Cedar Falls, IA not to exceed $1,900.00
(total invoice - paid by 4 departments based on percentage)
(010-18-7950-1371; 266-17-7120-1371; 266-19-7100-1371; 525-15-5400-1371)
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
FX General Fund FX Road Use Tax ❑ Sewer ❑X Sanitation
❑ Bonds EI Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
12% General Fund, 10% Sanitation, 78% RUT /¢ga�'
(Fund - Department-Activity-Account Number) (Project Code)
pra ii IfS aG6ly ciao 5asls y'yo�
in which the budgeted amount is $ NVI)d i(o<od Soo
n tel✓ �t )
ie—
and the current available balance is $ y (03✓� l
Respectfully submitted, r(
a Cd
( nature Dept. He d of Designee) 55ate /(Signature Finance Dept. Review) Date
K:\shared goodies\forms\2019-February-Expenditure Pre-Authorization-Public Works-4 departments-BlackHawk sprinklers-new-replace
sprinklers-NTE$1,900.00-.xls(Mar 2010)
City Clerk Use Only
Finance Committee
�1u1i�
Approval Date
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the SEWER Department to expend
$ 36.036.00 plus ext. shipping cost of $ 0.00 to pay for or purchase
FLYG"I' 3202 EFFLUENT PUMP
This purchase or expenditure is being made because:
REPLACEMENT PUMP FOR NON REPAIRABLE PUMP AT LAGOON
Vendor selected for this purchase:
ELECTRIC PUMP
FX]Bids or written quotes were taken on this purchase, as follows
ELECTRIC PUMP $36,036.00
QUALITY MACHINE & MANUFACTURING $36,500.00 (DOES NOT INCLUDE FRT)
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
1-1 General Fund: FRoad Use Tax: Z Sewer: Sanitation:
Bonds: El Federal/other grants: F—]Other(specify):
This expenditure is to be coded to the following budget line-item:
520-14-5200-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which budgeted amount is $ 400,000.00 >/
and the current available balance is $ �� ✓
442;522-6$ /10,300
Respectfull ubmitte
(Sign2ture Dept. Headr Designee) Date (Signature Finance Dept. Review) Date
b
. ,�. �i
��� ,�,
Page: 1
QUOTATION
EPS4280 t 14th Street
0130218
Des Moines IA 50313.2604 USA QUOTE NUMBER:
Telephone: (515)265.2222/FAX(515)265-8079 QUOTE DATE: 1/28/2019
ELECTRIC PUMP
Toll Free 1-800-383-PUMP EXPIRE DATE: 3/1/2019
www.clectriepmnp.com
SALESPERSON: JOHN MILLER
CUSTOMER No: 2914323
QUOTED BY: JRF
JOYCE
QUOTED TO: JOB LOCATION:
CITY OF WATERLOO CITY OF WATERLOO
715 MULBERRY STREET 715 MULBERRY STREET
WATERLOO,IA 50703 WATERLOO,IA 50703
CONFIRM TO:
LARRY SMITH *** QUOTE ORDER-DO NOT PAY ***
CUSTOMER P.O. SHIP VIA F.O.B. TERMS
JOHN HENNEN BESTWAY ORIGIN Net 30 Days
ITEM NUMBER UNIT ORDERED SHIPPED BACK ORDER PRICE AMOUNT
UPDATED 1/28/19 UPDATED 1/28/19
WE ARE PLEASED TO OFFER THE FOLLOWING QUOTATION FOR
REPLACING EXISTING FLYGT 3202 EFFLUENT PUMP AT TYSON
WITH CURRENT MODEL:
0032021850282 EACH 1.00 0.00 0.00 36,036.00 36,036.00
NP642-8 35/460/3 50'FLS FV
NOTE: YOU CAN TAKE A 5%DISCOUNT IF 2 PUMPS ARE
PURCHASED AT THE SAME TIME.
ESTIMATED LEAD TIME IS 12 TO 14 WEEKS ARO.
THE PRICING ON THIS QUOTE DOES NOT INCLUDE
INSTALLATION OR STARTUP.
Electric Pump is committed to supplying you,our
customer,the highest quality products&service.
joycef@electricpumg com
THANK YOU,JOYCE FROHWEIN
All return goods must have written approval from Electric Pump,Inc. Net Order: 36,036.00
before returning. Credit will not be issued without written approval and Less Discount: 0.00
if applicable there will be a Restock Fee. Freight: 0.00
Sales Tax: 0.00
Order Total: 36,036.00
ABOVE PRICING EFFECTIVE FOR 30 DAYS
Quality Machine&Manufacturing
Phone: 515-266-2268
uaiity Fax: 515-266-0243
Machine Internet:www.gualitymandm.com
Email: nikiaRgualitvmandm.com
& Manufacturing
Ad
To: City of Waterloo From: Niki Albaugh
Attm John Hennen Pages: 1
Phone: Date: 2/1/19
E-mail: ictshoo(aDwaterloo-ia.org Re: Tyson replacement pump
In response to your inquiry,we submit the following quotation:
Flygt Model 32021850282 NP642-8 35/460/3 50' FLS FV $36,500.00 EACH
Pricing does not include freight, install or start up
Quote valid for 30 days.
By: Niki Albaugh
nikia(cDg ual itymandm.com
515557-9436
TERMS: F.O.B. ESTIMATED SHIPPING DATE:
Net 30 Days Des Moines, Iowa To be advised
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operation; Department to expend
$ 56,176.00 plus est. shipping costs of $ to pay for or purchase
31 - EdgeLit LED Signs Rigid Mounting Hardware and Safety Cable
This purchase or expenditure is being made because:
Illuminated signs for the University Ave. signalized intersections.
Vendor selected for this purchase: General Traffic Controls
QX Bids or written quotes were taken on this purchase, as follows:
National Signal Fullerton, California $56,176.00
General Traffic Controls Spencer, Iowa $64,006.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates): $45,080.00 approved 1/22/19
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund E] Road Use Tax F—I Sewer ❑ Sanitation
❑ Bonds ❑ Federal/other grants FX Other(specify)
This expenditure is to be coded to the following budget line-item:
266-07-7500-2125
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ �1�0
and the current available balance is $ 54 !?(o
Respectfully submitted,
f
r
Signature Dept. He dor Designee) D to (Signature Finance Dept. Review) Date
K:\shared good ies\forms\2019-February-Expenditure Pre-Authorization-Traffic-National Signal-Illimunated signs-University Ave. Project-
266-07-7500-2125-$56,176.00-.xls(Mar 2010)
Budget Amendment Descriptions for 2/11/2019 Finance Committee Meeting Agenda:
1. Approve the project budget amendment for the Plant Waterloo Tree Replacement project funded
with a $20,000 donation from the Young Family Foundation,to include additional funding from the
sales of trees in the estimated amount of$5,000, as submitted by Leisure Services.
2. Approve the project budget amendment to use funds received from the sale of ash logs for the
purchase of replacement trees in the amount of$16,796.90, as submitted by Leisure Services.
3. Approve the budget amendment to use Ridgeway Towers fund balance in the amount of$13,865 to
replace a hot water heater, as submitted by the Housing Authority.
4. Approve the project budget amendment to use $10,000 in forfeiture funds for current year
operations, as submitted by the Police Department.
Please use this for project budget descriptions on Finance agenda. Do not need to include this cover
sheet in the Finance Committee packet.
PROJECT BUDGET WORKSHEET- NON-CONSTRUCTION
PAGE TWO
City Clerk Use Only
Finance Committee
Approval Date ( `
Project Name (from page one) Plant Waterloo tree planting program. AMENDED
Department No. project will be budgeted under 37 Leisure Service . To be assigned.by the Finance Dept.
Activity No. project will be budgeted under 010 37 4105 PrcjectNo 37GFT
Subproject No. TREE
(Each column should only include amounts by fund)
Fund:
_010_ Fund: Fund: Fund:
Total
REVENUES:
3000 Cash on Hand $
3350 Federal Grant
3352 Federal HUD Grant _
3354 Shared Program - Local _
3357 Shared Program - County
3358 Shared Program - City _
3360 Shared Program -State _
3361 State Grant
3720 Donations - Restricted 20,000.00 20,000.00
3750 Sale of Bonds
3712 Sale of Trees 5,000.00 5,000.00
TOTALS $ 25,000.00 $ $ - $ $ 25,000.00
EXPENDITURES:
1111 Salaries- Regular $ _
1112 Salaries - Part Time
1315 Education & Training
1345 Travel - Official City _
1346 Travel - Prof Training
1390 Contractual Services
1536 Trees 23,125.00 23,125.00
1541 Cleaning Supplies _
1536 Trees '* 1,875.00 1,875.00
TOTALS $ 25,000.00 $ $ $ $ 25,000.00
(Signature Dept. ad) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\PSS Project Budget Plant Waterloo.xls\Page 2(Donat or NON-constr) (Mar 2010)
PROJECT BUDGET WORKSHEET -ALL PROJECTS
PAGE ONE
Project Name Plant Waterloo tree planting program AMENDED
City Contract No. To be assigned by the Fipar►ce Dept.
Project Manager Todd Derifield Project No. 37GFT
Project Budget Total $ 25,000.00 Subproject No. TREE
1. How will this project be funded?
A. Federal Grant Yes = No OX CFDA# % Paid by federal grant
Grant Name Grant Agreement Number
B. State Grant Yes 0 No OX % Paid by state grant
Grant Name Grant Agreement Number
C. City Match Source of Funding % Paid by City
D. Other Entities Yes �X No 0 % Paid by other entity
Name residents that purchase trees, donation.
Done None
2. Attach copies of any grant agreements that will fund the project(REQUIRED) ❑ ❑X
Yes No
3. Does the project include the purchase of right of way or other real property? ❑ Q
If yes, will real property purchases be reimbursable under the grant? ❑
If yes, have you attached authorization to purchase real property to this document? ❑
4. Will this project include any non-participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs El
C. Others, list El EXI
5. Does this project cover any regular full-time salaries or benefits? El El
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
A$20,000 donation was received from the Young Family Foundation to set up a program where residents can purchase
trees at a reduced rate. Program will be based on the Plant Some Shade Program. The Plant Some Shade program was
discontinued by MidAmerican Energy.
Distribution date tentatively set April 24, 2019.
Advertising will be targeted to residents that have had ash trees removed from City property.
We are currently getting bids from various nurseries. This budget will be amended at a later date
A project needs to be set up so the donation check can be deposited.
Selling 250 trees at$20 ***Any balance left in the donated money will be spent on planting trees in City Parks
Page 2 must be attached and signed.
K:\shared goodies\forms\PSS Project Budget Plant Waterloo.xls\Page 1 All Projects (Mar 2010)
Completed forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY
Finance mmittee approval required?
YES NO �/1i /19
If so,date approved:
City of Waterloo
Line-Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget
amendment.for FYE 2019 submitted by the Leisure Services Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES(INCREASE REVENUE) INCREASE EXPENDITURES(DECREASE REVENUE)
Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount
d
010 37 4105 3712 Sale of trees 37RST.PS16 010 37 4105 1536 Trees 37RST.PS16 16,796.90
TOTAL $16,796.90 TOTAL $16,796.90
This amendment is being requested because:
to budget the funds in project 37RST.PS16.These funds are from the sale of ASH Logs. Some the of funds received for sale of trees
happened in FY 2018.
Prior Committee Actions(Dates):
(Signature Dept. 11a esignee) Date (Signature Finance Dept. Review) Date
Date Posted(Finance Dept.)
K:\users\shared goodies\forms\Budget Amendment Request Form.As(Apr 2003)
Completed forms should be routed directly to the Finance Dept. FINANCE DEPT ONLY
Finance C mmittee approval required?
YES NO
If so,date approved r If J,
City of Waterloo
Line-Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget
amendment for FYE 2019 submitted by the Housing Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES(INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount
283 13 5450 3000 13,865.00 283 13 5450 2152 13,865.00
TOTAL $13,865.00 TOTAL $13,865.00
This amendment is being requested because:
To budget funds for hot water heater replacement.
Prior Committee Actions(Dates):
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\shared goodies\forms\fidget Amid Ridgeway Towers Water Heater.xls(Apr 2003)
Completed forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY
Finance,9bmmittee approval required?
YES Y NO_ ;
r q
If so,date approved '
I
City of Waterloo
Line-Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget
amendment for FYE 19 submitted by the POLICE Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES(INCREASE REVENUE) I INCREASE EXPENDITURES(DECREASE REVENUE)
Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct#I Acct Name Proj Code Amount
10 11 1150 3000 Carryover Cash 11TRI.WPD 10,000.00 010 11 1150 1512 WPD Forfeiture 11TRI.WPD 10,000.00
TOTAL $10,000.00 TOTAL $10,000.00
This amendment is being requested because:
This is to conform with the City's budget line item control policy. Using carryover cash to increase the Revenue&Expense lines
Prior Committee Actions(Dates):
(Signature Dept. ad or esignee) ate t (Signature Finance Dept. Review) Date
Date Posted(Finance Dept.)
K:\userslshared goodiesWormslcs budget amend req form(Apr 2003)