HomeMy WebLinkAboutApproved Documents - 2/18/2019 FINANCE DEPT. STAFF ONLY
LINE ITEM USED ()L l) f.& Y'A 13ct&
TRAVEL REQUEST FY 2�)4 BUDGETED 7y cFp
CITY OF WATERLOO EXPENDED YTDo fl 30
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATEw
Original-Clerk/Finance Co -Department
NAME(S) AND POSITION(S): DATE:
Ethan Moeller, Facilities Specialist Feb 8, 2019
NAME OF CLASS/ MEETING: DESTINATION: Essex, MA
Pick up artwork for Ed Emberley Exhibit
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
February 24, 2019 March 1, 2019 Feb 26 & 27, 2019
PURPOSE OF TRAVEL:
To pick up and transport artwork and other display materials for Ed Emberley exhibit which will be presented in Junior Art
Gallery 111 at the Phelps Youth Pavilion. The exhibit will be on view from mid-March through September. Emberley is an
acclaimed author/illustrator of more than 100 children's books. Costs will be covered by a Cultural Leadership Partner
Grant Funds from the Iowa Arts Council.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: 010-26-4265-1346
BUDGET LINE ITEM: prof#26STG-OSG
$350.00 LODGING TAXI x GRANT REIMBURSABLE
$175.00 MEALS PARKING YES NO
REGISTRATION AIRFARE x REQUIRED CERTIFICATION
$300.00 MILEAGE/FUEL $70.00 MISC/TOLLS YES NO
TOTAL FOR ALL: $ $895.00 TOTAL: $ $895.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMEN I HtAD MAYOR
'Z /B / 19
W%ared Goodie s\Form s\Travel Request Form January 2010 DATE
FINANCE DEPT. STAFF ONLY
LINE ITEM USED
TRAVEL REQUEST FY A19 BUDGETED (QU(Z()
CITY OF WATERLOO EXPENDED YTD a?337 fY
THIS REQUEST
LEFT AFTER THIS Qy
REQUEST 3(p 3 —
DATEw
Original-Clerk/Finance Copy- Department
NAME(S)AND POSITION(S): DATE:
Jason Hernandez, Medical Supervisor January 14th, 2019
NAME OF CLASS I MEETING: DESTINATION: Ames, Iowa
Emergency Response to Terrorism class
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
January 17th & 18th , 2019 January 17th & 18th, 2019 January 17th & 18th, 2019
PURPOSE OF TRAVELITRAINING:
Attending Emergency Response to Terrorism class
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM:
LODGING TAXI x GRANT REIMBURSABLE
MEALS PARKING YES NO
$25.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION
MILEAGEIFUEL MISCITOLLS YES NO
TOTAL FOR ALL: $ 25.00 TOTAL: $ PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND SS D BENEFI TO THE
OF WAT R 00
DEPART ENT HEA MAYOR
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
\2 FINANCE DEPT. STAFF ONL
�( LINE ITEM USED 010-11-1 00-1346
TRAVEL REQUEST FY_2019_ BUDGETED 4;60jQ �=
CITY OF WATERLOO EXPENDED YTD 3'/-fi0 b
THIS REQUEST 16-3q
LEFT AFTER THIS
REQUEST
DATE ;j�lw
Original-Clerk/Finance Co -bepartrwnt
NAME(S) AND POSITION(S): DATE:
Officers Bovy A., Herkelman B., and Ehlers February 11 th, 2019
NAME OF CLASS/MEETING: DESTINATION: Ft. Madison la.
K9 Narcotics Recertification School
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: Return Date: DATES) OF MEETING:
March 10, 2019 March 12, 2019 March 10-12, 2019
PURPOSE OF TRAVEL: Officers BovyA., Herkelman B., and Ehlers have requested to attend the annual K9 narcotics
recertification in Ft. Madison Iowa. This recertification for their K9 partners is hosted by the United States Police Canine
Association. This is an annual recertification and will be paid through the Waterloo Police K9 fund.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
CITY VEHICLE X(perrequest) PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM:
$500.00 LODGING Rental car x GRANT REIMBURSABLE
$384.00 MEALS PARKING YES NO
$0.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION
$200.00 MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 1534.00 TOTAL: $ 512.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMENT HEAD MAYOR
DATE DATE
FINANCE DEPT. STAFF ONLY
LINE ITEM USED
TRAVEL REQUEST FY i° BUDGETED
CITY OF WATERLOO EXPENDED YTD
THIS REQUEST I
LEFT AFTER THIS
REQUEST
DATE �C
Original-Clerk/Finance Co -Department
NAME(S) AND POSITION(S): DATE:
Paul Huting, Leisure Services Director 3125-28, 2019
NAME OF CLASS/ MEETING: DESTINATION: Des Moines, /A
Iowa Park and Recreation Association
Conference DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S)OF MEETING:
3/25/2019 3/28/2019 3/25-28/2019
PURPOSE OF TRAVEL:
To attend the Iowa Park and Recreation Association Spring Conference. We host this conference in Waterloo on a
rotating basis, so we need to be represented. I will attend educational sessions and a trade show to learn of trends and
innovations in the public parks and recreation field.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ NA
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM: Waterloo
ESTIMATE OF COST: BUDGET LINE ITEM: 010-4100-1346
433.44 LODGING TAXI X GRANT REIMBURSABLE
MEALS 40.00 PARKING YES NO
255.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION
MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 728.44 TOTAL: $ 728.44 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMENT HEAD MAYOR
DATE DATE
Ju
12-5 pm Best Shot Golf Outing 8-8:30 am GROW Networking(3rd Floor Lobby), 7-8 am Coffee Talk (Dubuque Room)
oirin,<, Copper Creek Golf Course For new members/conference attendees 8:15-8:45 am Rapid Fire Sessions
4825 Copper Creek Dr. 8:15-8:45 am Rapid Fire Sessions Women in Leadership—Let's Update the Conversation
Pleasant Hill,IA 50327 • Community Gravel Bed Nurseries(Davenport Room) (Davenport Room)
Pre-registration required. Additional fee applies. Heath Ellis,Pleasant Hili Sherri Proud of Corolville,Jan Herke of Urbandale&
• Program Advertising(Dubuque Room) Juli Seydeil Johnson of Iowa City
1-5 pm Bowling Outing Derek Zorn.Urbandale Root Pruning Technologies for Better Trees(Dubuque Room)
• Iowa Child Labor Laws(Council Bluffs Room) Mike Bevins
Great Escape--The Ultimate Experience ,Iowa Tries&Native Shrubs
655 NE 56th St. Jim Harris&Diana Norman.Iowa Division of Labor No Money? No Problem:Fundraising 101(Council Bluffs Room)
Pleasant Hill,IA 50327 8:45-9 am Keynote Speaker Joshua Barr,Des Moines Matthew Eckhardt,Iowa City
Pre-registration required. Additional fee applies. Civil&Human Rights Director (2nd Floor,Salons D&E) 9-10 am Educational Sessions
9-10 am Educational Sessions • Interview Skills for Job Seekers&Hiring Managers(Dubuque Room)
3-5 pm Mierobrewery Bike Outing • Get in the Game and Adapt Your Play(Dubuque Room) Judi l Johnson,Iowa City
si`s SettinnggOOutut to Survey(Davenport Room)
Email Todd Seaman at TSeaman@cityofclive.com Melissa Clark-Whoa ff Courage League Sports Anna Jensen&Pack Moran,Universityof Iowa
°''`" for more information or to register. Additional • Making Meetings Matter(Davenport Room) • Signage&WayfindingfarCities(Council Blus Room)
fees may apply. Meet at Marriott front entrance. Kirsten Barnes,S Star Recreation Matt Carlile&Dolores Silkworth,Confluence
• Seven Elements of Play on the Playground(Council Bluffs Room) 10:15-11:15 am Educational Sessions
Larry Rife,ABCreative&Jorni Murdock • Water&Ice:Programming Ideas for open water,
7-9pm Monday Social 10:15-11:15 am Educational Sessions g g p
Hosted by RDG Planning&Design pools,&ice rinks(Dubuque Room)
301 Grand Ave. (Plan)ting for Success(Dubuque Room) Nate Osrnundson of Johnston,Mark Brewick o¢West
Tyler Baird,Iowa City Des Moines,Apolonio Rybicki of Ames
Des Moines,IA 50309 • From Orientation to Onboarding(Davenport Room) • What to do with your Data(Davenport Room)
Kirsten Barnes, 5 Star Recreation Anna Jensen&Pocky Moran,University of Iowa
• Learn,Get&Do More with USTA(Council Bluffs Room) • 60+Ideas in 60 Minutes(Council Bluffs Room)
T
John erpkosh,USTA Kate Connell,Iowa City&Dance Edwards,Waukee
Registration, educational sessions, Best of the Best 11:30 am-1 LUnth(2nd Floor,Salons D&E
Banquet, and accommodations will all take place at 11:30 am-1 pm m Lunch&Keynote Speaker p )
Kirsten Barnes, 5 Star Recreation presented by 1:30-4:30 pm Off-Site Experiences
the Downtown Des Moines Marriott. Landscape Structures(2nd Floor,Salons D&E) Depart from hotel lobby
• Partnerships,
Johnston/Waukee Park Development,
Registration 1:15-2:15 pm Educational Sessions Partnerships,and Funding
g • Aging--Everybody's Doing It(Dubuque Room) • Jester Park-Programming Ideas,Sponsorships,
Jason Thraen&Corisso Williams, Urbandale and Facility Tour
Register online:http://www.iapra.org/education/conference.htm • Coach them Up or Coach Them Out(Davenport Room) 1:30-2 pm Rapid Fire Sessions
CEUs are available for educational sessions and tours. Please note: Kirsten Barnes,5 Star Recreation • Media Relations 101(Dubuque Room)
You must attend 2 Rapid Fire Sessions in order to receive.1 CEU • REAP: Resource Enhancement and Protection Program Candace Bell,Pleasant Hill&Summer Evans,Waukee
credit. More information is available in the full Conference (Council Bluffs Room) • Stop Clowning Around with Bike Safety(Davenport Room)
Tommie Kroustnan,Iowa DNR Troy Carter, Iowa Safe Rotes to School
Program online. 2:30-3 pm Rapid Fire Sessions • Volunteerism(Council Bluffs Room)
zZ • Battle of the Pool Test Kits(Dubuque Room) Collie Le'au Courtright,Des Moines
Aeeomodations
Andy Smith,Carrico Aquatics 2:15-3.15
it
z . Five Leadership Skills You Need(Davenport Room) . The Equity in
tyourrParks�(D(Dubal uque
Room)
hili Seydell Johnson,Iowa City
Downtown Des Moines Marriott Mike Belt,Scott Crawford,&Richard Brown;RDG
700 Grand Ave. Opportunities&Challenges of Municipal Golf(Council Bluffs Room) )
Matt McIntee,Green Golf Partners RichaFourrd
L Creek Greenbelt(DavenportyCon Room
Des Moines,IA 50309 Richard Leopold,Polk County Conservation
3.5:30 pm Exhibit Hall&Silent Auction • The Proof is in the Paper(Council Bluffs Room)
515-245-5500
(Des Moines Room) Matt Haynes,American Red Cross
Rates:$129/night+tax 5:30-7 pm YPN Social Tour 6.6:30 pm Bids&Beers;(2ndFloor,SalonsD&E)
Room Block: Iowa Parks&Recreation Association Due to limited seating,you must register when you Live Auction,Cocktail(half)Hour,and Live ML-sic
Cutoff date:March 13,2019 or when sold out register for conference. 6:30-8 pm Best Of the Best Banquet
7-9:30 pm Tuesday Social . --
Please note that the Downtown Des Moines Marriott offers on-site Science Center of Iowa 9 p m Post-Banquet Meet-Up _
valet parking only. Other parking options include on-street or Experience:When Things Get Moving Hello Marjorie
nearby ramps. 401 W Martin Luther King Jr.Pkwy. 717 Locust St.
Des Moines,IA 50309 Des Moines,IA 50309
OVA
¢ r� 1'k t t t
7-8 am Coffee Talk (Dubuque Room) -
For a more detailed conference program,
7-8 am Morning Fitness (Davenport Room) keynote speaker bios, and other helpful
8:15-8:45 am Rapid Fire Sessions information, please visit:
• Refining your Cemetery Operations(Dubuque Room)
Ganesh Ganpat Des Moines www.iapra.org/education/conference.htm J
• ADA Requirements vs Inclusive Playground Design �;2
(Davenport Room) -
(Diane Goering,Snyder&Associates
8:30-11 am Aquatics CEU (Council Bluffs Room)
9-10 am Educational Sessions 'i
• Inclusion Matters:Uniting Communities Through Play
Bill Patterson, r" -•
• The Transformational Power of an Inclusive
Playground(Davenport Room)
Natalie Mackay&fim Vollmer, Uniiniited Play :'M -ri'
10:15-11:15 am Educational Sessions "
• Easterseals Iowa Assistive Technology Program(Dubuque Room)
Kit Kmwal,Easterseals Iowa
• Integrating Rivers and Streams as a Park of Parts,
Trails,&Recreation Planning(Davenport Room) �„ �
IOWASfacr`Williamsiftias&Arnanda Prosser, ISG
PAtC%S AND RECREATIONASSOCIATION
Thank you for visiting
the Des Moines metro area!
Photos courtesy of Greater Des Moines Convention and Visitors Bureau and Urbandale Parks&Recreation.
L
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CONFERENCE
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Conference Registration I Iowa Parks &Recreation Association Page 1 of 2
43 LOGIN &JOIN
Number of Participants to Register
Required
Number of Participants 1
v
Annual Spring Conference
Required
•Participant's Name Paul Huting
"Participant's Title Leisure Services Director
"Participant's Organization City of Waterloo
•Are you under the age of 35? O Yes *No
• Is this your first conference? O Yes OO No
Professional Full Package ®IPRA Member($235.00) ❑Non-IPRA Member($400.00)
(before 03/15)
Professional Late Full Package ❑IPRA Member($285.00) ❑Non-IPRA Member($450.00)
(after 03/15)
Professional Tuesday Only ❑IPRA Member($150.00) ❑Non-IPRA Member($315.00)
Professional Wednesday Only ❑IPRA Member($150.00) ❑Non-IPRA Member($315.00)
Professional Thursday Only ❑IPRA Member($60.00) ❑Non-IPRA Member($220.00)
Student All Days ❑IPRA Member($45.00) ❑Non-IPRA Member($55.00)
Student One Day Only ❑IPRA Member($20.00) ❑Non-IPRA Member($25.00)
Special Fees-Workshops, ❑Thursday AM-Aquatic CEU Workshop($40.00) ❑Golf Outing($60.00) ❑Bowling($20.00) Master
Events,Offsite Tours Park($20.00) ®JohnstonNVaukee($20.00)
Extra Tickets Beyond ❑Tuesday Luncheon($25.00) ❑Wednesday Best of the Best Banquet($40.00) ❑Monday Social
Professional Full Package ($15.00) ❑Tuesday Social($15.00)
List Golf Partner(if any) _
YPN Social Trolley O Yes OO No
Cost $255.00
43 LOGIN jl JOIN
Payment Type By Invoice .�
City Clerk Use Only
Finance Committee
Approval Date `2�0/ �
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Engineering Department to expend
$ 5,000.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Pavement Management software
This purchase or expenditure is being made because:
Every 2 years the State drives our roads and rates them. Rather than pay to import all
of the data into our outdated software, it is cheaper to purchase new software to use.
Vendor selected for this purchase: Institure for Transportation, Iowa State University
Bids or written quotes were taken on this purchase, as follows:
Qx Bids or quotes were not taken on this purchase because:
The State buys the license from the vendor and we purchase the license from
the State. The State provides the software at a discount and provides setup
and support services to the City.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
EI General Fund Road Use Tax EI Sewer ❑ Sanitation
EI Bonds Federal/other grants [x Other(specify) Local Option
This expenditure is to be coded to the following budget line-item:
205-07-7830-1390
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 12,000.00 /
and the current available balance is $ 12,000.00
Respectfully submitted,
10-l,9-ly
Ignature Dot.-Head or esignee) Dae (Signature Finance Dept. Review) Date
J.shared goodiesVormsldTims Software.xlsx(Mar 2010)
IOWA STATE UNIVERSITY Institute for Transportation
OF SCIENCE AND TECHNOLOGY 2711 South Loop Drive,Ste 4700
Ames, Iowa 50010-8632
ISU FEIN 42-6004224 Phone: 515-294-8103 Fax:515-294-0467
Sold to:
Ryan Shatek Invoice Number ITRNS-IPMP-046
City of Waterloo Engineering Department Date 2/11/2019
715 Mulberry Street
Waterloo, IA 50703
ISU Account Number
202-17-43
Local Agency Pavement Management System
Class Code 04900
DESCRIPTION AMOUNT
dTIMS BA Software $1,000.00
dTIMS BA License 2019 for two users $2,000.00
IPMP Management Services for Initial Setup of dTIMS BA $ 2,000.00
TOTAL DUE $ 5,000.00
PLEASE MAKE CHECK PAYABLE TO:
Treasurer, Iowa State University
PLEASE MAIL CHECK AND REMITTANCE COPY TO:
Katy Farlow
Institute for Transportation
ISU Research Park
2711 South Loop Drive, Suite 4700 Katy Farlow,Accountant
Ames, IA 50010-8664 (515)294-0218
E-Mail: kefarlowQlaslate.edu
City Clerk Use Only
Finance Committee
Approval Date 9`66ma
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 12,187.50 plus est. shipping costs of $ na to pay for or purchase
Sullivan Park Softball infield material for Installation.
This purchase or expenditure is being made because:
doing the infield installation will make Sullivan Softball field better for the teams playing
at Sullivan.
Vendor selected for this purchase: Bryan Rock Products (Shakopee, MN)
Bids or written quotes were taken on this purchase, as follows:
❑x Bids or quotes were not taken on this purchase because:
Bryan Rock Products has been where all of the infield surface material has been
purchased, and Bryan Rock Products is the only company that provides this
product.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
El General Fund Road Use Tax ❑ Sewer El Sanitation
NX Bonds Federal/other grants 0 Other(specify)
This expenditure is to be coded to the following budget line-item:
417-37-420221,-P6$729.28 418-37-42022178 $11458.22
(Fund -'Department-Activity-Account Number) (Project Code)
qq
in which the budgeted amount is $ 2Q,QbO 39,,600
and the current available balance is $ 72 28 3QgO �.2Q
R ectfully submitte ,
ELI Sr C"w4v 211 )1g
(Signature Dept ad or Designee) Date (Signature Finarite Dept. Review) Date
KAshared goodies\forms\Sullivan Park Infield Material 2019.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date `���`t�6`(
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 9,550.00 plus est. shipping costs of $ na to pay for or purchase
Sullivan Park Softball infield Installation.
This purchase or expenditure is being made because:
doing the infield installation will make Sullivan Softball field better for the teams playing
at Sullivan.
Vendor selected for this purchase: Midwest Athletic Fields (Watertown, WI)
Ox Bids or written quotes were taken on this purchase, as follows:
Midwest Athletic Fields (Watertown WI) $ 9,550.00
BrightView (Columbia, MD) $ 17,250.50
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax Sewer F—I Sanitation
Bonds 1:1 Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
4137-4202 2178
f1 (Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 10,000.00
and the current available balance is $ 10,,21628
Res submitted,
a-7/
(1-rig-nature Dept. d or Designee) Da7e (Signature Finance Dept. eview) Date
K:\shared goodies\forms\Sullivan Park 2019.xis(Mar 2010)
City Clerk Use Only
Finance Committee
2
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 1,335.15 plus est.shipping costs of $ 0.00 to pay for or purchase
purchase a new lap top computer for the training center
This purchase or expenditure is being made because:
to replace an older outdated computer that no longer supports the system needed
to run the video system needed for training
Vendor selected for this purchase: Dell
❑ Bids or written quotes were taken on this purchase, as follows:
Qx Bids or quotes were not taken on this purchase because:
Dell Computers is the vendor the Police Department uses for all it's
computer needs and this will be an addition to our present systems
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund Road Use Tax ❑ Sewer F Sanitation
OX Bonds Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
417-11-1100-2106
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $
and the current available balance is $ _ )d ccll
Respectfully submitted,
co) t z � � � CI,� 23I11
(Signature Dept. H&id or Designee) Date (Signature Finance Dept. R iew) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xlsx(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the SEWER Department to expend
$ 16,770.00 plus ext. shipping cost of $ 300.00 to pay for or purchase
LIBERTY PROGRESSIVE CAVITY PUMP
This purchase or expenditure is being made because:
REPLACEMENT OF NON WORKING TAS THICKNER PUMP
Vendor selected for this purchase:
ELECTRIC PUMP
Bids or written quotes were taken on this purchase, as follows
®Bids or quotes were not taken on this purchase because:
THIS IS THE ONLY SUPPLIER OF REQUIRED REPLACEMENT PUMP FOR TAS
THICKNER
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑General Fund: El Road Use Tax: Sewer: Sanitation:
Bonds: El Federal/other grants F—]Other(speclfy):
This expenditure is to be coded to the following budget line-item:
520-14-5200-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which budgeted amount is $ 400,000.00 f
i
and the current available balance is $ 103 911.40
Respectfully su rfii 2d --
(Signature D ead Or Designee) Date (Signature Financ6 Dept. Review) Date
Page; ]
QUOTATION
P4280 E 14th Street
Des Moines IA 50313-2604 USA QUOTE NUMBER: 0131385
ELECTRIC PUMP Telephonc. (515)265-2222!FAX(515)265-8079 QUOTEDxrF-- 2/12/2019
Toll Free 1-800-383-PUNT EXPIRE DATE 3/12/2019
w .cicetricpumpxcm SALESPERSON: JOHN MILLER
CUSTOMER NO: 2914323
QUOTED BY: MJU
JOYCE
QUOTED TO: JOB LOCATION:
CITY OF WATERLOO CITY OF WATERLOO
715 MULBERRY STREET WWTP
WATERLOO,IA 50703 3505 EASTON AVENUE
WATERLOO,IA 50702
CONFIRM TO:
JESSE *** QUOTE ORDER-DO NOT PAY***
CUSTOMER P.O. SHIP VIA F.O.B. TERMS
JESSE BESTWAY ORIGIN Net 30 Days
ITEM NUMBER UNIT ORDERED SHIPPED BACK ORDER PRICE AMOUNT
WE ARE PLEASED TO OFFER THE FOLLOWING QUOTATION FOR
REPLACEMENT MOYNO PUMPS WITH LIBERTY BRAND
*4G065G]L CDQAAA EACH 1.00 0.00 0.00 16,770.00 16,770.00
LIBERTY PROGRESSIVE CAVITY
PUMP MODEL 4GO65GIL CDQAAA
ESTIMATED LEAD TIME IS 2 TO 3 WEEKS ARO.
ESTIMATED FREIGHT PER PUMP$300.00.
Electric Pump is committed to supplying you,our
customer,the highest quality products&service.
j oycef@electricpumpcom
THANK YOU,JOYCE FROHWEIN
All return goods must have written approval from Electric Pump, Inc Net Order: 16,770.00
before returning. Credit will not be issued without written approval and Less Discount: 0.00
if applicable there will he a Restock Fee. Freight: 0.00
Sales Tax 0.00
Order Totak 16,770.00
ABOVE PRICING EFFECTIVE FOR 30 DAYS
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the SEWER Department to expend
$ 4,125.00 plus ext. shipping cost of $ 300.00 to pay for or purchase
DIGESTER#3 INLET ACTUATOR-AUMA SAEX07 6
This purchase or expenditure is being made because:
REPLACING NON WORKING ACTUATOR ON DIGESTER#3 INLET
Vendor selected for this purchase:
MELLEN &ASSOCIATES
Bids or written quotes were taken on this purchase, as follows
®Bids or quotes were not taken on this purchase because:
MELLEN & ASSOCIATES IS THE ONLY COMPANY THAT SELLS LIKE ACTUATOR
FOR DIGESTER INLET
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
ElGeneral Fund: Road Use Tax: FXSewer: Sanitation:
Bonds: ❑Federal/other grants: E]Other(speclfy):
This expenditure is to be coded to the following budget line-item:
520-14-5200-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which budgeted amount is $ 400,000.00 ✓
and the c nt a able ba ce is $
Respe y b fitted, i1 3q
( i nature Deof. Hea Or Designee) ate (Signature Finance Dept. Review) Date
ICT SHOP
From: Mick Mixan <mmixan@qtechautomation.com>
Sent: Tuesday, February 05, 2019 4:49 PM
To: ICT SHOP
Subject: Re: Dige #*inlet aq .R
I }
Steve
Here is pricing to replace your Auma actuator. Delivery time is 8- 10 weeks. For repair of the existing actuator just send
it to our shop in Council Bluffs and I will get you a repair estimate. Thanks!
Qty.1 Auma SAEX07.6/AMEXC01.1 $4125.00-Net Each
Replacement for COM#A001476/SN#2401UD014760208
Actuator and motor controls only. Customer to reuse existing Auma gearbox.
Field wiring termination points may vary from old to new actuator.
Mick Mixan
Mellen &Associates, Inc./Qtech Automation
3404 South 11th Street
Council Bluffs, IA 51501
mmixan@atechautomation.com
Sent from my iPhone
On Jan 24, 2019, at 1:40 PM, ICT SHOP<ICT.SHOP(@waterloo-ia.org>wrote:
Mick
We would like a quote for a new actuator: Without the gear thing?That goes on the valve itself.
SO:A001476
MOD: SAMBFM07.5/313
SN: 2401UD14760208
Also we would like to send in this actuator for repair,we are pretty sure the limit stack for the close side
are bad but we would like to replace all the limit switches.
Thanks
Steve
City of Waterloo,W.M.S.
I.C.T. Department
3505 Easton Ave
Waterloo, IA 50702
Phone:319-291-4553 Fax:319-291-4523
John Hyman Mobile:319-230-3780
Steve Isenhower
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