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HomeMy WebLinkAboutApproved Documents - 3/4/2019 FINANCE DEPT. STAFF ONLY LINE ITEM USED &A TRAVEL REQUEST FYA019 BOGETED CITY OF WATERLOO EXPEND D YTD THIS REQUEST ayp LEFT AFTEO THIS REJQUEST 'o— DATE O—DATE3-/-/9 Original-Clerk/Finance Co -Department NAME(S) AND POSITION(S): DATE: Mayor Quentin Hart 3/1/2019 NAME OF CLASS I MEETING: DESTINATION: Los Angeles, CA Opportunity Zone Investor Summit DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: 3/17/19 3/20/19 3/181&3/19/19 PURPOSE OF TRAVEL/TRAINING Attend Accelerator for America's Opportunity Zone Investor Summit WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ _ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE X AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 426-08-6280-1345 1,200.00 LODGING TAXI X GRANT REIMBURSABLE 200.00 MEALS PARKING YES NO REGISTRATION 600.00 AIRFARE REQUIRED CERTIFICATION MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 2000.00 TOTAL: $ 0 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD ( MAYOR 9 3/41� `I DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 5k d V is Y� e 4 z N i V f !r n} {r T a 4 ------------- OPPORTUNITY ACCELERATOR ZONE INVESTOR 'AMERICA SUMMIT In Partnership With ACCELERATOR FOR AMERICA ECONOMIC INNOVATION GROUP rtl THE GOVERNANCE PROJECT F r�; DREXEL NOWAK METRO FINANCE LAB ,rl March 18 - March 19 mastercard. Stanford University ScheduLe of Events MARCH 18 8:00-9:00am: Registration &Continental breakfast 9:00-9:10am:Welcome Address 9:10-9:20am: Keynote 9:20-9:30am: Accelerator/Drexel - Framing the Discussion 9:30-10:30am: Plenary Session I -"Prospectus to Projects" Highlighting in-progress projects that result directly from an Investment Prospectus 10:45-11:45am: Plenary Session II -"Opportunity Funds to Inclusive Growth" Exploration of how to leverage Opportunity Zone funds for sustainable and inclusive growth 11:45am-12:00pm: Data Integration for Intelligent Development 12:00-1:15pm: Lunch - California Opportunity Zones for Equity and Sustainability 1:30-3:00pm:Theatre in the Round An iterative, participatory session showing the process of financing and executive 3 different types of Opportunity Zone deals, including clean economy deals, operating businesses, commercial real estate and affordable workforce housing 3:15-4:15pm: Breakout Sessions Sessions focused on development of low-income areas, anchor institutions and new institutions 4:30-5:15pm: Final Plenary:What We've Learned&What's Next 5:30-7:00pm:"Opportunity Zone Science Fair'(Cocktails and Hors d'oeuvres) Speed-dating between city projects, investors and developers MARCH 19 8:30-10:00am: Breakfast&Tour of Stanford University Campus(Optional) 10:00am-12:00pm: "Next Steps" Interactive Discussion Register Here ACCELERATOR ECON 'C THE E0 ( IVo�akMenuFmazuelab INNOVATION" GOVERNANCE AMERICA _,.-� GROUP PROJECT mastercard. FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 TRAVEL REQUEST FY_2019_ BUDGETED ;Z el / -16 CITY OF WATERLOO EXPENIbED YTD f�2 -I—,- THIS ITHIS REQUEST �j�oU w LEFT AFTI=R THIS RIEQUEST DATEn�, aa�y Original-Clerl/Finance Copy-Department NAME(S) AND POSITION(S): DATE: Sgt. Spencer Gann, Officer Kyle Jurgensen February 11th, 2019 NAME OF CLASS I MEETING: DESTINATION: Johnston la. Crisis and Hostage Negotiator Training DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Return Date: DATE(S) OF MEETING: April 8, 2019 April 12, 2019 April 8-12, 2019 PURPOSE OF TRAVEL: Sgt. Gann and Investigator Jurgensen have recently been assigned to the Waterloo Tactical Unit's Hostage Negotiator Team. MCTC is putting on a Crisis and Hostage Negotiator School in Johnston Iowa April 8-12, 2019. This class is an introductory course for newly assigned Negotiators. It will focus on fundamental tactics in mitigating threats involved with barricaded subjects, and hostage takers. The goal of this school is to get these individuals to surrender with no injury to themselves or hostages. The school is free of charge with a cost to the department for lodg,ng and meals for that week. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ _ YES NO METHOD OF TRAVEL: CITY VEHICLE X(per request) PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: $364.00 LODGING Rental car x GRANT REIMBURSABLE $496.00 MEALS PARKING YES NO $0.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION $25.00 MILEAGE:/FUEL MISC/TOLLS YES NO TOTAL FOR,ALL: $ 960.00 TOTAL: $ 480.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD MAYOR DATE DATE (� FINANCE DEPT. STAFF ONLY / LINE ITEM USED 010-11-1160-1512 TRAVEL REQUEST FY_2019_ BLID6ETED CITY OF WATERLOO ExPEN6E1) YTD fid THIS REQUEST LEFT AFTER THIS REQUEST DATE ,J > !y Original-Cler Finance 'Copy- Department NAME(S) AND POSITION(S): Date: Investigators Lt. Feaker, Sgt. Gehrke, Berry, and Austin 2/18/2019 NAME OF CLASS/MEETING: DESTINATION: West Des Ines Iowa Iowa Narcotics Officers Association Conference DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Return Date: DATE(S OF MEETING: March 26, 2019 March 28, 2019 Marco 26-28, 2019 PURPOSE OF TRAVEL: Investigators Lt. Feaker, Sgt. Gehrke, Berry, and Austin are req esting to attend the Iowa Narcotics Officers Association annual conference in West Des Moines Iowa march 26-28, 2019. The investigators listed are Tri County Drug Task Force Investigators and members of this association. This training will go over things related to their ever changing investigations regarding illegal drug use/sales in our city and surrounding area. The courses will comprise of Cl recruitment, and interagency leadership along with law updates regarding na otics cases from around the state. This conference will be paid out of the Tri County Drug Task Force funds per the Tri( 02unty Board. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ _ YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITE : $928.00 LODGING Rental car x RANT REIMBURSABLE $420.00 MEALS PARKING YES NO $900.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION $0.00 MILEAGE:/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 2248.00 TOTAL: $ 450.60 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD MAYOR DATE DATE FINANCE DEPT. STAFF ONLY LINE ITEM USED �8/3() i3 c�(& TRAVEL REQUEST FYeW BUDGETED a00 0-0 CITY OF WATERLOO EXPENDED YTD THIS REQUEST a 3 61 LEFT AFTER THIS REQUEST 5�6 DATE &e) Original-Clerk/Finance Co - Department NAME(S)AND POSITION(S): DATE: Sarah Kempen J February 25, 2019 NAME OF CLASS I MEETING: DESTINATION: Ames, /A 2019 Iowa Water Conference DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: March 12, 2019 March 13, 2019 March 12-13, 2019 PURPOSE OF TRAVEL/TRAINING: To attend the 2019 Iowa Water Conference WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 521-07-7830-1346 64.51 LODGING TAXI X GRANT REIMBURSABLE 20.00 MEALS PARKING YES NO $150.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 234.51 TOTAL: $ 234.51 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO rEPARTM HEAD MAYOR February 25, 2019 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 MICROTEL INN & SUITES BY MICROTEL HAM AMES - INN&SUITES 2216 SE 16TH ST BY WYNDHAM AMES, IA 50010 US Phone: 15-233-4444 Confirmation Fax: 515-233-1717 Email: Shelly ameshotels.com Printed: 2/2512019 10:18:11 AM Name: KEMPEN, SARA Address: 302 PARK AV. STRAWBERRY POINT, IA 52076 US Date: Monday, February 25, 2019 Dear SARA KEMPEN, Thank you for choosing the MICROTEL INN& SUITES BY WYNDHAM AMES for y 3ur next stay. The following is the confirmation information that you requested. Confirmation Number: 85438ECO08617 Account Number: 290-493263 Wyndham Rewards#: 174444327G Level: BLUE Arrival Date: Tuesday, March 12, 2019 Departure Date: Wednesday, March 13, 2019 Number Of Nights: 1 Room Type Requested: NQ1, 1Q/NS/MF Rate Plan Requested: SGV - GTD/CXL Policy: 3 Room Rate: 3/12/2019 (Tue) - 3/12/2019 (Tue) $57.60 + $6.91 Tax per night. Special Requests: Total Estimated Stay Amount: $57.60 +Tax We hope that you enjoy your stay at the MICROTEL INN& SUITES BY WYNDHAM S and look forward to seeing you again. Thank You, The Management of MICROTEL INN & SUITES BY WYNDHAM AMES I Iowa Water Conference j registration March 12-13, 2010 I Ames, Iowa 10WAWAMICONFERENICE vsA RegisteOISC�VER ANf7C iowalwaterconference.org �'t1i�.'��aJ(d>1fa'e�u�§6k,r�"S4➢0o�'f".. March 12.13,2019-Ames,Iowa "Sarah Kempen Please use a separate registration form compary�pirganO �^VV`aterloo for each individual. 1, �/ a Registration includes meals and ddress715 Mulberry Street refreshment breaks indicated on the city [!!(A ZIPprogram. Waterloo 5070 Single-day registration is not offered. phone 3192914312 county Registrations will be accepted at the C Black Hawk conference at the higher rate. e-mail sarah.kempen@waterloo-i .org After acceptance of your registration a receipt will be provided by e-mail. Registration fees Cancellations requesting a refund must be received by midnight, March 1, 2019. Early Registration —$150 (before midnight, Marc1) $1 50.00 Call (515) 294-6429 or email am@iastate.edu to cancel your Ka::te:R�egistratlon- 75 (after midnight, March 1) I S I registration. L � Registrations are not accepted by Student early registration —$75 (before midnight, March 1) telephone. Submit this form with check payment or register online with a VISA, Student late registration—$100 (after midnight, March 1) MasterCard, Discover or American Express at Optional workshop -Wed, Mar 13, 2:45-5:00 m www.iowawaterconference.org P Location Iowa's Stream Mitigation Method—$25 �� S The course will be held at the Scheman check number(payable m Iowa State University) Building, Iowa State Center on the ISU TOTAL campus in Ames. Maps and directions are available at (an 1Su staff member will www.iowawaterconference.org [Do you have special dietary needs? follow up with deteils if yes) Ye no To register by mail, please complete this form, attach a check payable to Iowa State University and mail to: ANR Program Services 1151 NSRIC 1029 N University Blvd Ames, IA 50011-3611 Iowa State University Extension and Outreach does not discriminate DO NOT send registrations or credit card information by e-mail. on the basis of age, disability, ethnicity, gender identity, genetic information,marital status, national origin, pregnancy, race, color, religion,sex,sexual orientation,socioeconomic status,or status as a For questions about the conference program please contact: U.S.veteran,or other protected classes.(Nct all prohibited bases apply Melissa Miller, program coordinator, Iowa Water Center, Iowa State to all programs.)Inquiries regarding non-discrimination policies may be directed to the Diversity Advisor,2150 Beardshear Hall,515 Morrill University, at millerms@iastate.edu or (515) 294-7467. Road,Ames,Iowa 50011,515-294-1482,extdiversity®iastete.edu.All richer inquiries may he directed to 800-262-3904. For assistance with.registration,receipts,billing,cancellation or questions on the status of your registration contact IOWA STATE UNIVERSITY ANR Program Services at anr@iastate.edu or(515)294.6429. Extension and Outreach i TRAM ROSS From: TRACIA ROSS Sent: Monday, February 25, 2019 2:13 PM To: 'Packer,Jerolyne L [EXTAG]' Subject: RE: Registration question Thank you! From: Packer, Jerolyne L [EXTAG] [mailto:jpackerCubiastate.edu] Sent: Monday, February 25, 2019 2:11 PM To: TRACIA ROSS Subject: Re: Registration question Traci, No problem,we know city employees need to get approval. We will honor the early registration, but since it will be after the early registration date the credit card amount is locked in &we can't change that.Just print a registration form and enclose a check. Make a note that we have been contacted. Thank you, Jerolyne Jerolyne Packer Secretary ANR Program Services Iowa State University 1151 NSRIC 1029 N University Blvd Ames, IA 50011-3310 From: TRACIA ROSS<TRACIA.ROSS@ WATE RLOO-IA.O RG> Date: Monday, February 25, 2019 at 1:55 PM To: "anr@iastate.edu" <anr@iastate.edu> Subject: Registration question I am registering one of our employee's for the 2019 Iowa Water Conference that takes place March 12-13, 2019. Since we are city government and due to the dollar amount,this will require council approval, which will not happen until Monday, March 4th. Neither credit card payment could be made until Tuesday or check mailed out until Tuesday. Since checks need to be mailed with the registration we will not be able to take advantage of the early registration is that correct? Traci Ross City of Waterloo Engineering Dept. 715 Mulberry St. Waterloo,IA 50703 Ph:319.291.4312 Fax:319.291.4262 1 2/25/2019 Iowa Water Conference iastate.ecJu (http://www.iastate.edu) Index (http://www.iastate.edu/index/A) Directory (http://info.iastate.edu/) Maps (http://www.fpm.iastate.edu/maps ) Safety (http://web.iastate.edu/safety/) Sign Ons (//web.iastate.edu/signons/) Iowa State University Extension MENU SEARCH and Outreach Agriculture and Natural Resources (.Jindex.html) V 01 . � IOWA (ONFEREN ( E March 12- 13, 2019 — Ames, Iowa The theme for the 2019 Iowa Water Conference is "Back to Basics: Land, Water, People." The state of Iowa has the most altered landscape in the nation. Increasingly, we look for solutions to our water management issues that bring us closer to nature and back to Iowa's natural environmental processes. From restoring prairies and wetlands on agricultural landscapes to green infrastructure that couple natural and engineered systems, we are building a future through a respectful look to our state's history. By getting "back to basics," we are focusing on the entire ecosystem, with water as the connector. The Iowa Water Conference is the largest outreach and collaboration effort of the Iowa Water Center (http://www.water.iastate.edu) and is designed to bring together multi-disciplinary organizations and institutions to discuss relevant water issues across Iowa. The inaugural event in 2006 combined several existing conferences with the purpose of coordinating research and managernent efforts. Today's conference draws over 400 attendees and strives to encompass the whole of Iowa's water landscape including expanding into realms of education and outreach, conservation, policy and regulations. http://www.aep.iastate.edu/iwc/index.html 1/7 2/25/2019 Iowa Water Conference i ISU Ag&Natural Resources Extension iclstate.edu (http://www.iastate.edu) Index (http://Www.iastate.edu/index/A) Directory (http://info.iastate.edu/) Maps (http://www.fpm.iastate.edu/mapsn Safety(http://web.iastate.edu/safety> Sign Ons (//web.iastate.edu/signons/) Iowa State University Extension MENU SEARCH and Outreach Agriculture and Natural Resources (Jindex.html) Registration 2019 Iowa Water Conference Register CEMIPEE A Pay by credit card (https://psr.extension.iastate.edu/events%997/register ® Pay by check (register.pdf) $150 Early registration, prior to midnight March 1, 2019 $175 Late or on-site registration $25 OPTIONAL Post-conference workshop. In addition to conference registration. $75 DISCOUNT Students receive a discount on current registration price Registration includes lunches and refreshment breaks listed on the prograrn. Reminders http://www.aep.iastate.edu/iwc/registration.htmi 1/3 2/25/2019 Iowa Water Conference I ISU Ag&Natural Resources Extension Requests for refunds must be received prior to midnight, March 1, 2019. Cancellations after that date will not be refunded. Substitutions will be allowed. Call (515) 294-6429 or am@iastate.edu (mailto:anr@iastate.edu) to cancel your registration. Conference registration does not include lodging. Confirmation of registration is sent via email. Please provide a valid email address when registering Registration is for both days of the conference. A single-day registration option is not offered. Registrations are not accepted by phone. Please register online or submit registration form with payment. Registrations will be accepted at the conference at the late registration fee. Cash, check or credit card payment is accepted. IOTA STATE UNIVERSITY (http://www.extension.iastate.edu) Extension and Outreach Agriculture and Natural Resources (https://www.extension.iastate.edu/ag/) ANR Program Services (http://www.aep.iastate.edu) 1151 NSRIC 1029 N University Blvd Ames, IA 50011-3611 am@iastate.edu (mailto:anr@iastate.edu) 515-294-6429 phone (tel:515-294-6429) Copyright© 1995-2019 Iowa State University of Science and Technology All rights reserved. Non-discrimination Policy (http://www.policy.iastate.edu/policy/discrimination) Privacy Policy (http://www.policy.iastate.edu/electrenicprivacy) htip://www.aep.iastate.edu/iwc/registration.html 2/3 FINANCE DEPT. STAFF ONLY LINE ITEM USED 64' 6 .32 g$5D /3 TRAVEL REQUEST FY�9/9 BUDGETED y- d'Tv ve CITY OF WATERLOO EXPEN D YTD 5 !/! 0 THIS RIEQUEST p,23 LEFT AFTER THIS REQUEST -/W F41 G� DATE �wy-�5 Original-Clerl/Finance Co -Department NAME(S) AND POSITION(S): DATE: Maggie-Howard Heretakis-Project Specialist 2/20/2019 NAME OF CLASS I MEETING: DESTINATION: Kansas City Missouri National Environmental Policy Act-(NEPA)Training for HUD Practitioners DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S)l OF MEETING: Monday April 1, 2019 Thursday April 4, 2019 April�-April 4 PURPOSE OF TRAVELfTRAINING: This solutions-focused course teaches the practical application of HUD requirements. Deals with histo c properties, flood plains, wetlands, noise, toxics, etc. Classes will work through common compliance scenarios, using examples and class participation to ev�luate and mitigate environmental impacts. Demonstrations will be made on using a variety of online tools. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ _ YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo ESTIMATE OF COST: BUDGET LINE ITEIN: 224 32 5850 1346 500.00 LODGING TAXI x GRANT REIMBURSABLE 150.00 MEALS 80.00 PARKING YES NO G141-1.0001 0 REGISTRATION AIRFARE x REQUIRED CERTIFICATION 243.75 650 miles x.375=) MILEAGE]FUEL 50.00 MISC/TOLLS YES NO TOTAL FOR ALL: $ 1023.75 TOTAL: $ 1023.75 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTM T HEAV MAYOR PA'Mared Goodies\Forms\Travel Request Form January 2010 DATE City Pork Use Only Finance Committee y Approval Dat City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authori e the following purchase or expenditure submitted by the Police Depa ment to expend $ 1,075.00 plus est. shipping costs of $ 0.00 to paylfor or purchase Annual softwear Maintenance and support for the ICAC internet Evidence finder This purchase or expenditure is being made because: this is and annual maintenance license fee for the computer system used the ICAC investigator Vendor selected for this purchase: Magnet Forensics Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: Magnet Forensics is a proprietary company to this softwear and is the only pro,✓ider for this annual license renewal Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: 5x General F=und ❑ Road Use Tax ❑ Sewer [_1 Sanitation ❑ Bonds Federal/other grants F—] Other(specify) This expenditure is to be coded to the following budget line-item: 010-11-1105-1520 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 5;28 and the currant available balance is $ Respectfully su mitted, 1 l \ 4 3 (Signature De t. Head-or Designee) Date I (Signefturd Finance Dept. Rev ew) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xlsx(Mar 2010) Cit Clerk Use Only Finance Committee, Approval Da City of Waterloo Expenditure Pre-Authorization Request Dorm The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Deparftment to expend $ 3,003.38 plus est. shipping costs of $ to pay for or purchase Two Dell Precision 3530 Laptops This purchase or expenditure is being made because: These are a bit higher end laptop to be used primarly with GIS. GIS requires a bit more processor/melmory than our standard configured laptop. Vendor selected for this purchase: Dell Inc. FX Bids or written quotes were taken on this purchase, as follows: Dell Inc., - $3,003.38 CDW-G., - $3,906.38 Insight., - $3,224.72 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this gxpense: El General Fund El Road Use Tax F-1 Sewer F-1 sanitation ❑X Bonds 1:1 Federal/other grants F� Other(specify) This expenditure is to be coded to the following budget line-item: 415-01-8225-2106 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 70,000.C 0'' and the current available balance is $ 8 13 �'17�, Respectfully submitted, (Signature , pt. Read or Designee) Date TSionature Finance Dept. Re iew) Date KAshared goodies\forms\Pre-Auth Dell Precision Laptops-Feb26.xls(Mar 2010) pwrA City of Waterloo 3kk Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,715.20 plus est. shipping costs of $ to pay for or purchase Baseballs for the Optimist Baseball program. This purchase or expenditure is being made because: Games balls are needed for Optimist Baseball games for players in grades 2-8. Fx Bids or written quotes were taken on this purchase, as follows: AD Starr (Pittsburgh, PA) $1,715.20 BSN (Cedar Falls, IA) Did not meet specs Scheels (Cedar Falls, IA) $1,855.60 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: Fx General Fund 0 Road Use Tax ❑ Sewer ❑ Sanitation Bonds EI Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-37-4200-1566 Optimist (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ and the current available balance is $ G �— ✓ Respectfully submitted, , (Signature Dept. ea Designee) Date' (Sign ure Finance Dept. Review) Date users\shared goodies\forms\Expenditure Pre-Authorization-2015 Baseballs(Oct 2004) City Clerk Use Only Finance Committee' Approval Date 3��)Ic� City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,472.50 plus est. shipping costs of $ na to pay for or purchase Baseball/softball pants. This purchase or expenditure is being made because: Participants in our baseball and softball programs receive pants as part of the registration fee. Vendor selected for this purchase: BSN (Cedar Falls, IA) Q Bids or written quotes were taken on this purchase, as follows: BSN (Cedar Falls, IA) $2,472.50 AD Starr (Pittsburgh, PA) $2,582.50 Creative Impact (Evansdale, IA) $2,615.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: Qx General Fund EI Road Use Tax ❑ Sewer ❑ Sanitation ❑ Bonds 1:1 Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-37-4200-1566 Optimist Equipment (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 361-00 and the current available balance is $ Vic{ 5IV/ Respectfully submitted, ZZv (Signature Dept. lad o esignee) Date ( ign ture Finance Dept. Review) Date KAshared goodies\forms\Expend re Pre-Authorization-2015 pants(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 6,354.00 plus est. shipping costs of $ na to pay for or purchase Major League Baseball jerseys for participants in Optimist Baseball and Softball offered for grades 2-8. This purchase or expenditure is being made because: Participants in our baseball and softball programs receive jerseys as part of their registration fee. Vendor selected for this purchase: Creative Impact(Evansdale, IA) Q Bids or written quotes were taken on this purchase, as follows: Creative Impact (Evansdale, IA) $6,354.00 Advantage Screenprint (Waterloo, IA) $6,864.00 Action Signs (Waterloo, IA) $10,150.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: Fx General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation ❑ Bonds 0 Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-37-4200-1566 Optimist Equipment (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ J�,)Q_J—c� and the current available balance is $ $,,3 9� °= Respectfully submitted, Ignature Dept. or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization-2015 jerseys(Mar 2010) City Clerk Use Only Finance Committee Approval Date `\ City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 8,755.00 plus est. shipping costs of $ na to pay for or purchase Major League replica hats and visors. This purchase or expenditure is being made because: Participants in our baseball, softball, tee ball and coach pitch programs receive a hat as part of their registration fee. Vendor selected for this purchase: BSN Sports Goods (Cedar Falls, IA) ❑x Bids or written quotes were taken on this purchase, as follows: BSN (Cedar Falls, la) $8,755.00 AD Starr (Pittsburgh, PA) $9.000.50 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 17x General Fund Road Use Tax ❑ Sewer ❑ Sanitation FBonds Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item. 010-37-4200-1566 Optimist Equipment (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ and the current available balance is $ 0-;D Resect submitted, i (Signature'Dep or Designee) Date (Signahure Finance Dept. Review) Date K:\shared goodies\formsFF-xpenditure Pre-Authorization-2015 hats(Mar 2010) City Clerk Use Only • Finance Committee Approval Date 34 1,e-\ CI-Ity of Waterloo T.'U're Pry-Authorization Request Form The Fina.i_'-.-_ Committee of the 'City Council is hereby requested to authorize the following purclia--a &'I pendjtu.-,e submitted by the Human Resource= Department to expend $ Pius est. shipping costs of $ 0.00 topay for orpurchase Training from r'DCM Insurance HR Connect to provide training for Supervisors and Dena m,-nt Heads/Leaders. I his -,ss or expenditure is being made because: To coed j!:- enga ges-nent survey and needs analysis, provide Leadership Development Trainirrfi- City Err.,&%ic-es in leadership positions, and update employee handbook Vendor se,�Wd for this purchase: HR Connect l Bid4 wFitten quotes were taken on this purchase, as follows: Eds .,' '_{otes v,r;-e_ not taken on this purchase because: Prior Col—,-:1iftee Actions (Dates): Please -ve following box(es)as appropriate to describe the funding for this expense: OX Gene-al Fund Sanitation LF E] Road Use Tax F Sewer Federal/other grants 0 Other(specify) This eXpe-,"alikure is to be coded to the following budget line-item: 0 10-9- 9-82 7 -'1573 In F I '- \ ' d -Department-Activity-Account Number) (Project Code) in wMdh budgeted amount is $ 14,000.00 and =he available balance is $ 14,000.00 Respec �_ y submittedf� %274F (Signa i re or Designee) Date (Signbture Finance Dept. Review) Date K\zared goodiesv'c r:.-s12-26-2019 Expenditure Pre-Authorization HR ConnecUls(Mar 2010) -ro*act Investment -mrigagems it. Survay and Needs Analysis 'ARConr­c-.will design, develop and deliver an employee engagerr,.ent survey 'o current staff. Content will be One-time payment of customiZ-_;� based on client feedback and requests. $8,500 After survey data is collected, HRConnect Consultants will provide i acummendations and develop an action plan and l Total cost of services: $15,000 strategies to address key topics identified by staff. PDCM to underwrite: $6,500 Employee HEmdbeok Update: HRConr,ec'-will revie-�v the existing employee handbook prior to i,-itl-al' discussion and review session with the Client. * Review session between the Client and HRConnect to discuss questions and suggested changes to the h a n d b onork. * HRConnect will provide the Client with an updated handbook in electronic format. The Client owns the haridboc;,k once the final draft is complete. * Unlimited revisions during the first year that are necessary due to ci%ai Iges in io,.,va -and/or federal law are included. Note: Additional inquiries and guidance beyond the scope of the completed project will be billed at $1 00/hr. For example, if a client finalizes and prints the handbook in July and -contacts HP%Connect regarding a policy change or update ie, December, that work will be billed at $100/hr. Harassmeiri",-, Discrimination and Social Media in the Workplace Training. Annual ti-aining will include the design, development, and delivery of four 60-90 minute trainings and will be facilitated by an HRConnect contracted instructor. Content 1.'o focus on awareness and practices of management regarding any workplace issues related to harassment, discrimination and bullying and establishing a professional work environment. Content will be customized based on client feedback and requests. Information and/or services provided by HRConnect Consultants are not intended as and do not constitute legal advice. �,!RPOR-i E VD Pt, �,Jx "4 SSSS PH I S, FAX R1/ HRGY7nect Supervisor Lzarr7ership Dev--,;oprnent Training: Four ses.,�ions will be customized for your organization and provided on a quarterly basis. Topics rraymclude: ■ Customer Service Basics Communication and Conflict Resolution ■ Team. Euilding Prc;'--svionalism, in the Workulace ■ Maragl'ng and Coaching Note: topics can i be modified at the client's request. 'Pricing valid until 3.31.19 n addition to tiK-:� services and invest ient listed above, the patties further agree to the terms and conditions ccniiained in the HR Service Agreement entered into between the parties, and to which `,his proposal shall be considered an additional addendum thereto. The pates also agree to the following additional terms and conditions: `Ainal qpdaias Ro the project outlined above must be completed and approved within 12 '?Onffis of „je signed proposal. R(aquests for additional changes andlor updates after 12 nongis wily �e billed io The 2Lty of"Naterloo at a rate of$1001hour. NIA Accepted for The City o,.7 Waterloo: Name: Title: A/ec/0/ Signed' '- Date: Accepted fo�i Pedersen, Dowle, Clabby&McCausland Insurance, Inc. d/b/a HRConnect: Name:-- Title: Signed: Date: Information .,,,ndtlor services provided by HRConnect Consultants are not intended as and do not constitute legal advice. 2, 6E 8 SF,P H FAX