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HomeMy WebLinkAboutApproved Documents - 3/11/2019 FINANCE DEPT. STAFF ONLY LINE ITEM VSED 1505 TRAVEL REQUEST FY�l9 BUDGETED 1 CITY OF WATERLOO EXPENDED YTD /¢3 THIS REQVEST LEFT AFTER THIS REQVEST DATE 222w Original-Clerk/Finance Copy-Department NAME(S) AND POSITION(S):Matt Vlasak, Signal Tech DATE: March 1, 2019 Foreman; Craig Hintzman, Signal Tech II; Kelby Haynes, Electrician; Nate Alderman, Electrician; Scott Buchan, Electrician NAME OF CLASS/ MEETING: DESTINATION: Waterloo, Iowa 3E 2017 NEC(National Electric Code) Update Class DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: March 26, 2019 March 26, 2019 March 26, 2019 PURPOSE OF TRAVEL/TRAINING: Explain the Changes made to the 2017 NEC; why the change was done with field examples, along with teaching how to wire, bid, and understand the 2017 NEC and its implications in the workplace. Cancelled Waterloo Workshop because of snowstorm — rescheduled in Ames on March gen WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: CITY VEHICLE XX PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 266-17-7120-1345 LODGING TAXI X GRANT REIMBURSABLE MEALS PARKING YES NO $750.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 750.00 TOTAL: $ 150.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO D PA TMENT HEAD MAYOR �2 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 FINANCE DEPT. STAFF ONLY LINE ITEM USED o?GG -,!C(-j rad TRAVEL REQUEST FYAAI BUDGETED Mrjot- WM TOO CITY OF WATERLOO EXPENDED YTD _r'z�0�2 THIS REQUEST 4 O LEFT AFTER THIS REQUEST .�27 DATE -ocda•(G Original-Clerk/Finance Copy-Department NAME(S)AND POSITION(S): Randy Bennett, Public DATE: March 6, 2019 Works Manager NAME OF CLASS/MEETING: DESTINATION: West DesMoines, Iowa 2019—APWA Iowa Chapter Spring Conference DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: April 4, 2019 April 5, 2019 April 4 and 5, 2019 PURPOSE OF TRAVELITRAINING: Effective communications with Public Works Directors, Engineers, etc. along with exhibits of new and updated equipment and state of the art technology. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: XX CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 266-� $140.00 LODGING TAXI X GRANT REIMBURSABLE $ 90.00 MEALS PARKING YES NO $200.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION $20.00 MILEAGEIFUEL MISCITOLLS YES NO TOTAL FOR ALL: $ 450.00 TOTAL: $ 450.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NEC ANBENEFICIAL TO THE CITY OF W TERLOO D PA MEN HEAD MAYOR . -- 6; - 1C; DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 FINANCE DEPT. STAFF ONLY LINE ITEM USED ,?2c� 39 6SOt, /3cjio TRAVEL REQUEST FY ;01BUDGETED 2 00 CITY OF: WATERLOO EXPENDED YTD THIS REQUEST /-/-416- '1"'- LEFT AFTER THIS REQUEST DATE �jj�• v' (o-/�/ Original-Clerk/Finance Co -Department NAME(S) AND POSITION(S): DATE: Felicia Smith-Nalls 3-6-2019 NAME OF CLASS/MEETING: ,/�,4rTrso�Ffaans lura DESTINATION: Opening Doors to the Future , Palm Springs, California DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: May 15, 2019 May 18, 2019 May 16-17,2019 PURPOSE OF TRAVEL/'TRAINING Neighborhoods USA Conference-Exploring Grants and Eligibility, Building Inclusive Neighborhoods, Building Relationships, How to Write a Neighborhood USA Proposal WILL TRAVEL REQUIRE: ADDITIONAL PERSONNEL: x COST$ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE x AIRFARE DEPARTING FROM: Waterloo Regional Airport ESTIMATE OF COST: BUDGET LINE ITEM: 224-32-6800.1346 600.00 LODGING 70.00 TAXI x GRANT REIMBURSABLE 200.00 MEALS PARKING YES NO BG14H.0001 225.00 REGISTRATION 600.00 AIRFARE x REQUIRED CERTIFICATION MILEAGE/FUEL 100.00 MISC/TOLLS YES NO TOTAL FOR ALL: $ 1795.00 TOTAL: $ 1795.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO UT f � DEPARTMEr HEA MAYOR J DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 �^~ \ [ \n (\/� \ © §§ • ► . > . � . ? � ƒ � C Q A 2 @ { � n 4 � o 5 - � S t 0 1 ;2( . o o° ® CL. 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National NUSA Conference Renaissance Palm Springs Hotel 0 888 Tahquitz Canyon Way• Palm Springs CA 92262 x • Free High Speed Internet • Fitness Center • Pool 1 149.00 USD/night Book your room for National NUSA Conference Rate available 05/11/19 to 05/20/19 Book by 04/11/19 Check-in Check-out 05/11/19 05/20/19 Rooms Guests/room 1 • 1 Check Availability Q Hotel and Transportation Information Check-in and Check-out Check in:4:00 PM Check out:11:00 AM Parking Valet parking,fee:40 USD daily On-site parking,fee:30 USD daily Airport Palm Springs International Airport-PSP Hotel direction:1.5 miles W Airport shuttle service,on request,complimentary Estimated taxi fare:7 USD (one way) Ontario International Airport-ONT Hotel direction:70 miles W This hotel does not provide shuttle service. Los Angeles International Airport-LAX Hotel direction:124 miles E This hotel does not provide shuttle service. High-Speed Internet Guest rooms Wired*, Wireless https://www.marriott.com/meeting-event-hotels/group-corporate-travel/groupCorp.mi?resLin kData=National%20NUSA%20Conference%5Epspbr%60n... 1/2 3/6/2019 Group Corporate Travel Booking Page Public areas:Wireless Meeting rooms:Wired, Wireless O Hotel Website https://www.marriott.com/meeting-event-hotels/grou p-corporate-travel/groupCorp.mi?resLinkData=National°/a20N USA%2OConference%5Epspbr°/a60n... 2/2 City Clerk Use Only Finance Committee Approval Date 3/I City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 1,914.25 plus est. shipping costs of $ to pay for or purchase urea for use on runways in icy winter weather. This purchase or expenditure is being made because: urea is approved by FAA for use on runways to melt ice. Vendor selected for this purchase: Dunkerton Co-op Bids or written quotes were taken on this purchase, as follows: QX Bids or quotes were not taken on this purchase because: Dunkerton Co-op is the only vendor who sells urea by the bag. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Road Use Tax EI Sewer ❑ Sanitation nBonds Federal/other grants ❑ Other(specify) This expenditure is to be coded to tefollowing budget line-item: 010-29-7700-1371 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 114,005.00 ✓ and t urrent available balance is $ 37,201.64 Re` p fu I u fitted, (Signature D r. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared good ies\forms\Dun kerton Co-op Urea_4.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 3,500 plus est. shipping costs of $ to pay for or purchase advertising of the three muncipal golf courses, Gates, Warren Memorial, and South Hills. This purchase or expenditure is being made because: to promote golf at the three muncipal golf courses. Vendor selected for this purchase: KWWL Bids or written quotes were taken on this purchase, as follows: FX Bids or quotes were not taken on this purchase because: KWWL is the only local on-air provider. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: LI General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation FBonds D Federal/other grants ❑X Other (specify) hotel motel grant This expenditure is to be coded to the following budget line-item: 010-37-4105 1351 37 H MT.G LF 18 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 15,937.00 and the current available balance is $ -9759&72& Respectfully submitte , Ignature Del5t., e r Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Preauth KWWL.As(Mar 2010) City Clerk Use Only Finance Committee a 3/11, Approval Date /( 1 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the SEWER Department to expend $ 15,364.00 plus ext, shipping cost of $ 0.00 to pay for or purchase NT-3 HT/HC 5.5 PUMP This purchase or expenditure is being made because: REPLACEMENT PUMP FOR BYRNBRAE LIFTSTATION. PUMP IS OLD AND PARTS NOT AVAILABLE FOR REPAIR. Vendor selected for this purchase: ELECTRIC PUMP Bids or written quotes were taken on this purchase, as follows ELECTRIC PUMP -$15.364, QUALITY MACHINE -$15,420.00, PUMPCON - $15,500 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El General Fund: Road Use Tax: 1 7XSewer: Sanitation: Bonds: ❑f=ederal/other grants: ❑Other(speclfy): This expenditure is to be coded to the following budget line-item: 520-14-5200-1571 (Fund - Department-Activity -Account Number) (Project Code) in which budgeted amount is $ 400,000.00 and the curr,elt avai¢able alance s $ 83.106.00 Respect=u7711016�� ' � (Si ture Dept. Hid Or signee) (Signature Finance Dept. Review) Date Page: I QUOTATION 4290 E 14th Street Des Moines lA 50313-2604 USA QUOTE NUMBER: 0129530 ELECTRIC PIMP Telephone: (515)265-2222/FAX(515)265-8079 QUOTE DATE 2/14/2019 Toll Free 1-800-383-PUMP EXPIRE DATE 3/14/2019 w electricpumpcom SALESPERSON: JOHN MILLER CUSTOMER NO: 2914323 QUOTED BY: JRF JOYCE QUOTED TO: JOB LOCATION: CITY OF WATERLOO CITY OF WATERLOO 715 MULBERRY STREET WWTP WATERLOO,IA 50703 3505 EASTON AVENUE WATERLOO,IA 50702 CONFIRM TO: JESSE *** QUOTE ORDER-DO NOT PAY*** CUSTOMER P.O. SHIP VIA F.O.B. TERMS JESSE BESTWAY ORIGIN Net 30 Days ITEM NUMBER UNIT ORDERED SHIPPED BACK ORDER PRICE AMOUNT UPDATED 1/28/19 UPDATED 1/28/19 WE ARE PLEASED TO OFFER TIIE FOLLOWING QUOTATION FOR REPLACEMENT FLYGT CONCF.,RTOR PUMP FOR YOUR BYRNBRAE LIFT STATION 0060201800116 EACH 1.00 0.00 0.00 11,812.00 11,812.00 NT-3 HT/HC 5.5/200-240/3/AH+50'(S6)FLS 0000008136600 EACH 1.00 0.00 0.00 1,235.00 1,235.00 KIT,INSTALLATION T 4"ANSI 0000008012000 EACH 1.00 0.00 0.00 1,149.00 1,149.00 GATEWAY,CONTROL CONCERTOR DP+FPG 412 0000007683400 EACH 1.00 0.00 0.00 918.00 918.00 ADAPTOR UNIT,T 360°ROTATION /FR EACH 1.00 A^^ 0.00 250.00 250.00 FRPW�T- " W TARO. Q All return goods must have writ Net Order: 15,364.00 before returning. Credit will noY�5)� Less Discount: 0.00 if applicable there will be a Rest Freight: 0.00 V Sales Tax 0.00 ABOVEPRI( DAYS Order Totak 15,364.00 011111 Quality Machine&Manufacturing ua�lt Phone: 515-266-2268 Y Fax: 515-266-0243 Machine Internet:www gualitymandm com Email: nikia gualitymandm com Manufacturing To: City of Waterloo From: Niki Albaugh Attn: Jesse Pages: 1 Phone: Date: 2/19/19 E-mail: maint(c7waterloo-ia.orq Re: Flygt Pump In response to your inquiry,we submit the following quotation: 1 each 60201800116 Flygt Concertor Pump NT-3 HT/HC 2.2/200-240/3/AH+50'(56) FLS 1 each 8136600 installation kit T 4"ANSI 1 each 8012000 gateway, control concertor Total Price$15,170.00 �1 a o , Quote valid for 30 days. By: Niki Albaugh nikia@gualitVmandm.com 515-557-9436 TERMS: F.O.B. ESTIMATED SHIPPING DATE: Net 30 Days Des Moines,Iowa To be advised I'UMi'COIV 274 Hwy.65 N. Conway,AR 72032 Attn: Jesse: City of Waterloo, IA Byrnbrae LS 1 each 60201800116 Flygt concertor pump NT-3 HT/HC 5.5/200-240/3AH-50'(S6) FLS 1 each 8136600 Installation Kit T 4" ANSI 1 each 8012000 Control concertor gateway Total Price$15,500.00 Lead time is 12 to 14 weeks ARO. Pricing does not include installation or start up. City Clerk Use Only Finance Committee 3 Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the SEWER Department to expend $ 6,950.00 plus ext. shipping cost of $ 600.00 to pay for or purchase 2 PRIMARY PUMP SEAL KITS FOR BUILDING#207 PUMP This purchase or expenditure is being made because: REPLACING PUMP SEALS ON 2 PUMPS DUE TO BAD SEAL Vendor selected for this purchase: ZIMMER & FRANCESCON Bids or written quotes were taken on this purchase, as follows ®Bids or quotes were not taken on this purchase because: ZIMMER & FRANCESCON IS THE ONLY SUPPLIER OF PARTS FOR THIS PUMP. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El General Fund: Road Use Tax: Sewer: Sanitation: Bonds: El Federal/other grants: F-10ther(specify): This expenditure is to be coded to the following budget line-item: 520-14-5200-1571 (Fund - Department-Activity-Account Number) (Project Code) in which budgeted amount is $ 400,000.00 ZJ / and the Curr t availabK balance is $ &a.4 -07 Respectf subm to , (Signature Dept. H d,g.c. esignee) JlDalfe (Signature Finance Dept. Review) Date Parts Quotation Zimmer & Francescon, Inc. 6200 65th Avenue QUOTATION# 190302AL Moline IL 61265 800-621-1118 TEL Date: 3/2/19 877-244-2508 FAX To: Waterloo VMS Attention: Jesse Gaherty Fax# email SPC ,a'v' pc"e P !� From: ANDREW LARSON Ceosl the+ Job Description: Parts for VX136-140QD ! sn BJC7110141 QUANTITY UNIT DESCRIPTION PRICE TOTAL ea Mechanical Seal Kit 11.001103 3,475.00 3.475.00 4 Cartridge Mechanical Seals 2 Stainer Bolts 1 lot 0f0 Rings Delivery is 1-2 WEEKS ARO Materials Total ' 3,475.00 gzj 0. o�