HomeMy WebLinkAboutApproved Documents - 3/18/2019 FINANCE DEPT. STAFF ONLY
LINE ITEM USED Uly lj,� 13j46
TRAVEL REQUEST FY� BUDGETED
CITY OF WATERLOO EXPENDED YTD SUS s�
THIS REQUEST
LEFT AFTER THIS
REQUEST 3(/�
DATE �c,J
Original-Clerk/Finance Co -Department
NAME(S) AND POSITION(S): DATE:
Cheryl Huddleston, Huffman Resource Manager 12/11/18
NAME OF CLASS/ -TING:MEE DESTINATION: Scottsdale, AZ
NPELRA Annual Training
v�ZeY�/C � DE ARTURE POINT trsoK h�GGowa �rri ?r OT WATERLOO: Cedar Rapids or Des Moines
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
4/6/2019 4/11/2019 417/19 to 4/11/19
PURPOSE OF TR TRAINING:
Attend National Public Employer Labor Relations Association Training Conference
/will bear cost of what City cannot pay. Estimated costs do not include expenses for Saturday hotel and meals
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
x AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 010 09 8250 1346
$800.00 LODGING $90.00(Est) TAXI x GRANT REIMBURSABLE
$95.00 MEALS PARKING YES NO
$589.00 REGISTRATION $400.00(Est) AIRFARE x REQUIRED CERTIFICATION
MILEAGE./FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 1974.00 TOTAL: $ PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF VI/ATERLOO
DEPARTMENT HEAD MAYOR
-31y1 `� -�Il1g //1
DATE ° DATE
K:\Shared Goodies\Forrns\Travel Request Form January 2010
• .
s.
Sunday-April 7,2019 Members can save •
7:00am - 4:00pm ExhibitorSet Up Sign upbefore 12,2019
8:00pm - 3:00pm National PELRA Golf Tournament
8:00am - 4:00pm Academy ll •
12:00pm - 3:30pm Conference Check-In/Registration
1:00pm - 4:00pm Pre-Conference Workshop°" •- • •_ • •
4:30pm - 5:30pm First Timers Reception
OPtq ,7.:OOpm_..Welcome Reception
nday.April A.2019 • •• --. •
-. 7:30am '8:30am Continental Breakfast -
7.00am - E2e�ist 3.30pm ration • •• - - • • • •
P ,
7:00am 4:00pm "Exhibit Area "
8:30am - 9:00am President's Welcome • •- '
9:00am - 10:15am Plenary Session/Keynote ••• ••
10:15am - 10:35am Break
10:35am - 11:50am Concurrent Sessions • _ - _• -
12:00 pm - 1:15 pm Awards Luncheon - •- •• -• ••
1:30pm - 2:45pm Concurrent Sessions
2:45pm - 3:05pm Break • - •- •• "• ••
3:05pm - 4:20pm Plenary Session 2
" "4:30pm '530pm Reception for Sponsors .•• •- . • .•- - • -• ••-
5:30pm - 7:30pm Networking Reception •_ •
Tuesday-April 9,2019 - •- '
6:00am - 6:45am Yoga
7:00am - 8:00am Continental Breakfast • - • • ••
7:00am - 3:30pm Registration _ •_ • • _ •.
7:00am - 4:00pm Exhibit Area
8:00am - 9:15am Plenary Session 3
9:15am - 9:35am Break
9:35am - 11:50am Workshops •-
12:00pm - 1:00pm State Presidents'Lunch Meeting • •-
12:00pm - 1:00pm NeoGov Lunch
1:15pm - 2:30pm Concurrent Sessions . .• • •
2:30pm - 2:50pm Break-Sponsors'Drawing • _ - -• •
2:50pm - 4:05pm Plenary Session 4 _
6:30pm - 9:30pm Tuesday Night Networking Event • • • • •
Wednesday-April 10,2019 - ••
6:00am - 7:00am National PELRA Walk/Run • • -• • -
7:30am - 8:30am Continental Breakfast
7:30am - 12:00pm Registration • •
8:30am - 8:55am National PELRA Business Meeting • •• • •-
9:00am - 10:15am Plenary Session 5
10:15am - 10:30am Break The DoubleTree RESORT BY HILTON
10:0:30m a - 11:45am Concurrent Sessions
12:0000pm - 1:00pm Foundation Lunch Paradise Valley-Scottsdale
pm - 102:30pm Concurrent Sessions 5401 North Scottsdale Road •Scottsdale,AZ 85250
1:15480.947.5400
l 2:30pm - 2:45pm Break The DoubleTree Hilton has set aside a limited block of rooms for
2:45pm - 4:00pm Plenary Session 6 National PELRA conference attendees at a special rate of
$776(+tax)per night(single/double).
Thursday-April 11,2019
8:00am - 4:00pm Investigations Academy The special rate is in effect until March 23,2019 or until the
9:00am - 11:00am CLRP Exam room block has reached capacity.Book early!
Conference scheduie is subject to change without notice.
Please visit wwwnpefro.org/A,TC for the most up-to-date information.
fr
ly
City ercsen/Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department Department to expend
$ 1,785.00 plus est. shipping costs of $ 0.00 to pay for or purchase
1 Year preventative maintenance service contract for seven (7) Zoll X series cardiac
monitor/defibrillators
This purchase or expenditure is being made because:
Monitors will have preventative maintenance by Zoll biomedical technitians to ensure all
diagnostics are functioning within permitted limits.
Vendor selected for this purchase: Zoll
❑ Bids or written quotes were taken on this purchase, as follows:
7X Bids or quotes were not taken on this purchase because:
These services are exclusive to the vendor the product was purchased from.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
Qx General Fund ❑ Road use Tax 0 Sewer ❑ Sanitation
7 Bonds 0 Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-12-1410 1x6.1 16V6-
(Fund
386(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 4Z5A*QzQ 178'
and the current available bal a is $ &+,-2�4 17&r'
R pec ull bmitte ,
(Signatu Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:lshared goodieslforms\Zoll Preventative Maintenance Contract 2019 Pre-Authorization(Mar 2010)
ZOLL ZOLL Medical Corporation
269 Mill Road
O Chelmsford,MA 01824-4105
PREVENTIVE MAINTENANCE CONTRACT (978)421-9655 Main
(800)348-9011
Waterloo Fire Rescue (Customer#5222) (978)421-0022 Fax
Attn: Jason Hernandez (319)291-4460 / jason.hernandez@waterloo-ia.org
Bill To: Waterloo Fire Rescue Ship To: Waterloo Fire Rescue
425 E.Third St. 425 E.3rd St.
Waterloo,IA 50703 Waterloo, IA 50703
From: Kerry Furey QUOTATION: 00026308
Service Contracts Inside Sales Representative Quote Date: March 4,2019
(800) 242-9150 x9766/kfurey@zoll.com Quote Pricing: Valid for 60 Days
PM Contact: -
X Series { r
Part No Description Contract Dates Qty Price Adj.Price Ext.Price
8889-000011 1 Year,1 Preventive Maintenance Per X Series 06/01/2019 7 $255.00 $255.00 $1,785.00
Once an order for Preventive Maintenance is placed,ZOLL to
Technical Support Contracts Department will contact the 05/31/2020
customer to arrange the shipment of a loaner unit to the
customers facility for return of customer's unit or at 20LL's PM Due:
discretion,send a ZOLL certified Biomed Technician on site. June
Serial Number(s):AR1417008723,AR14F008724,
AR14F008726,AR14F008727,AR14F002728,AR14F008729
&AR14F008733
TOTAL: $1,785.00
COMMENTS:
1.Applicable tax will be added at the time of invoicing.
2.Payment terms are Net 30.
TERMS&CONDITIONS:The terms and conditions of this contract are set forth in the attachment. By signing this contract,Customer acknowledges
having read the terms and conditions and agrees to be bound by them.
ZOLL Medical Corporation Waterloo Fire Rescue
Signature: Authorized Signature:
Name: Kerry Furey Print Name
C^ �� J1Jf}!lf
[I60 Title: Service Contracts Inside Sales Representative Title: 1ce''LL SL)P& V,f 04,
Date: Date:
Page 1 of 2 P.O.4
ZOLL Medical Corporation Quote No:00026308
PREVENTIVE MAINTENANCE CONTRACT for Waterloo Fire Rescue
Preventive Maintenance Terms and Conditions
1. Preventive maintenance("PM")will be invoiced upon ZOLL's receipt of quote with an authorized signature(the"PM Contract")and,if available,
a purchase order.
2. Any PMs that remain unused as of the end of a one-year PM contract will be forfeited and no monies will be refunded to the customer.Any PMs
that remains unused as of the end of the initial term of the Multi-year PM Contract will automatically roll over into the next year of the PM
Contract. Any PMs that remains unused as of the end of the second and subsequent years of the PM Contract,will be forfeited and no monies will
be refunded to the customer.
3.If the customer purchases new ZOLL equipment,unused PMs will be transferred to the new equipment at the end of the factory warranty.
4. If ZOLL determines during the course of performing PM that a repair is required and the device is not covered under warranty,ZOLL will request
customer authorization in order to repair the device.
S. Upon the customer's request,a loaner will be provided free of charge pursuant to ZOLL's Loaner Policy.The loaner will be provided for use while
the device is being serviced by ZOLL.
6. It is the customer's responsibility to ensure devices covered by the PM Contract are available for Preventative Maintenance at the scheduled
times.
Page 2 of 2
City Clerk Use Only
Finance Committee 2 /I /
Approval Date CJ
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage Department to expend
$ NTE 11,000.00 plus est. shipping costs of $ 300.00 to pay for or purchase
Blower and accessory parts for Sno Go
This purchase or expenditure is being made because:
Replace blower and accessory parts for Sno Go as it is inoperable at this time.
Only vendor to supply parts.
Vendor selected for this purchase: Trans Iowa Equipment
FX Bids or written quotes were taken on this purchase, as follows:
Trans Iowa Equipment Ankeny, IA not to exceed $11,000.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
FX General Fund ❑ Road Use Tax ❑ Sewer F-] Sanitation
Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
01045--7955-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 240,000.00*"
Y/
and the current available balance is ;S,?6 7
Res ectfully submitted, /
75/6
(Signature DepVldead or Designee Date (Signature Finance Dept. Review) Date
K:\shared good ies\forms\2019-March-Expenditure Pre-Authorization-Garage-Street-Blower-parts for Sno Go-Trans Iowa Equip-010-15-7955-
1571-NTE$11,000+SH$300.00-.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 3/1 /I
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Garage Department to expend
$ NTE $11,000.00 plus est. shipping costs of $200.00 to pay for or purchase
Vermeer Lid-Mill Box for grinder at the Yard Waste Site
This purchase or expenditure is being made because:
To replace worn out Lid-Mill Box on the grinder
(only vendor to supply part)
Vendor selected for this purchase: Vermeer Iowa & N. Missouri
QX Bids or written quotes were taken on this purchase, as follows:
Vemeer Iowa Tipton, IA Not To Exceed $11,000.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
QX General Fund Road use Tax F Sewer ❑ Sanitation
❑ Bonds Federal/other grants F� Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-7955-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 240,000.00 or
and the current available balance is $ 3g• lfs�?G?
Respectfully submitted,
11).G.rZfl1&) 3-13-19
(Signature Dept. ad or Designee) Date Signature Finance Dept. Review) Date
K:\shared goodies\forms\2019-March-Expenditure Pre-Authorization-Garage-Sanitation-Vermeer IA-Lid-Mill Box-Grinder-010-18-7955-1571
NTE$11,000+200SH-.xls(Mar 2010)
City Clerk Use Only
Finance Committee .3 p
Approval Date ( o
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ NTE 30,000.00 plus est. shipping costs of $ to pay for or purchase
Factory reconditioning of Brush Bandit 1990 chipper that was purchased new by the
City of Waterloo in 2012.
This purchase or expenditure is being made because:
The factory reconditioning program will provide a like new machine for less than half the
cost of a new unit. This unit is heavily worn after chipping thousands of trees due to EAB.
Vendor selected for this purchase: Bandit Industries Inc. Remus, MI
Bids or written quotes were taken on this purchase, as follows:
FX Bids or quotes were not taken on this purchase because:
Bandit Industries is the original manufacturer of the machine and they are the only
company qualified to restore this chipper back to original operating condition and
specifications.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
EIGeneral Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
FR Bonds ❑ Federal/other grants F—I Other(specify)
This expenditure is to be coded to the following budget line-item:
44-37-4100-2113, 418-37-4100-2113
(Fund Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 40,000 , 3UGyl1 �'
and the current available balance is $ 4,852.36 ouU
Respebmi ed,
W. /cJc.,Q,,,,, 3-/3-/R
(Signature Dept. Hea esignee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Pre-Auth Brush Bandit 1990 ReconditionAs(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 3 /I g /i cL
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 9,436.00 plus est. shipping costs of $ to pay for or purchase
One 16' Land Pride tow behind mower deck.
This purchase or expenditure is being made because:
Current unit is worn and needs to be replaced. Trade value of $7,400 is being applied
towards the transaction. Trade unit is the same model AFM-4216.
Vendor selected for this purchase: P&K Midwest
X Bids or written quotes were taken on this purchase, as follows:
P&K Midwest, Waterloo Iowa $9,436.00
Deike Implement, Waverly Iowa $10,360.00
Van Wall Equipment, Grundy Center Iowa- Did not return request for bid.
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund EI Road Use Tax EI Sewer F-] Sanitation
❑X Bonds 0 Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
418-37-4120-2113
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 30,000.00 '
and the current available balance is $ 23,580.28
Respectfully submitted
( Ignature Dept. qead esignee) Date (Signature Finance Dept. Review) Date
K1shared good ies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date_��
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ NTE $1,700.00 plus est. shipping costs of $ 100.00 to pay for or purchase
3 -Aluminum I Beams for 11th St. Bridge Flood Wall
This purchase or expenditure is being made because:
To replace bent I Beams for the Flood Wall
(only vendor locally to supply part)
Vendor selected for this purchase: AP Industrial Steel
FX Bids or written quotes were taken on this purchase, as follows:
AP Industrial Steel Waterloo, IA not to exceed $1,700.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund QX Road Use TaxSewer Sanitation
Bonds Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
266-19-7100-1578'6' �, f
(Fund - Department-Activity-Account Number) (Project Code) 61410
in which the budgeted amount is $ 1,200.00
4- �UD`v� 7o d
and the current available balance is $ 1,700.00
Respectfully submitted,
(Signature Dept. Read or Designee ate (Signature Finance Dept. Review) Date
KAshared good ies\forms\201 9-March-Expenditure Pre-Authorization-Street-AP Industrial Steel-3 1 Beams for flood wall-266-19-7100-1573-
NTE$1,700+100SH-.xls(Mar 2010)