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Home My WebLink AboutApproved Documents - 4/1/2019 FINANCE DEPT. STAFF ONLY LINE ITEM USED /7 wo /34r TRAVEL REQUEST FYI�d BUDGETED -5d' CITY OF WATERLOO EXPENDED YTD 3.?3 5 THIS REQUEST LEFT AFTER THIS REQUEST /g�� ¢� DATE Original-Clerk/Finance Cop-Department NAME(S) AND POSITION(S):Matt Vlasak, Signal Tech DATE: March 27, 2019 Foreman; Craig Hintzman, Signal Tech Il; Tina Schellhorn, Electrical Foreman; Kelby Haynes, Electrician; Nate Alderman, Electrician; Scott Buchan, Electrician NAME OF CLASS I MEETING: DESTINATION: Waterloo, Iowa Basic Transformers & the DOE 2016 Impact and One & DEPARTURE POINT Two Family Dwellings IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATES) OF MEETING: April 23, 2019 April 23, 2019 April 23, 2019 PURPOSE OF TRAVEL/TRAINING: These classes cover transformers and the code requirements, DOE 2016 requirement for transformers including calculations for AIC ratings per 2017 NEC and code requirements for service, grounding, AFCI, GFCI, circuits and other points to consider when wiring buildings, dwellings, etc. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: CITY VEHICLE XX PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 266-17-7120-1345 LODGING TAXI X GRANT REIMBURSABLE MEALS PARKING YES NO $720.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 720.00 TOTAL: $ 120.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO i 17 EPARTMENT H D MAYOR RAT cared Goodies\Forms\Travel Request Form January 2010 DATE FINANCE DEPT. STAFF ONLY LINE ITEM USED TRAVEL REQUEST FY,2�ij BUDGETED CITY OF WATERLOO EXPENDED YTD THIS REQUEST ! LEFT AFTER THIS -• REQUEST DATE �✓�d 3��,/5 Ori inal-Clerk/Finance Co -De artment NAME(S) AND POSITION(S): DATE: Anita Merfeld-Administrative Secretary 2/20/2019-revised 3-21-19 NAME OF CLASS/MEETING: DESTINATION: Kansas City, Missouri National Environmental Policy Act-(NEPA)Training for HUD Practitioners DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: Monday April 1, 2019 Thursday April 4, 2019 April 2-April4 PURPOSE OF TRAVEL/TRAINING: This solutions-focused course teaches the practical application of HUD requirements.Deals with historic properties, flood plains, wetlands, noise, toxics, etc. Classes will work through common compliance scenarios, using examples and class participation to evaluate and mitigate environmental impacts.Demonstrations will be made on using a variety of online tools. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo ESTIMATE OF COST: BUDGET LINE ITEM: 224 32 5850 1346 500.00 LODGING TAXI x GRANT REIMBURSABLE 150.00 MEALS 80.00 PARKING YES NO BG14H.0001 0 REGISTRATION AIRFARE x REQUIRED CERTIFICATION 243.75 650 miles x.375=) MILEAGE/FUEL 50.00 MISC/TOLLS YES NO TOTAL FOR ALL: $ 1023.75 TOTAL: $ 1023.75 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTM T HEAV MAYOR RA\VRared Goodies\Forms\Travel Request Form January 2010 DATE -4/t A City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the SEWER Department to expend $ 24,692.00 plus ext. shipping cost of $ 300.00 to pay for or purchase LIBERTY PROGRESSIVE CAVITY PUMP FOR TAS BUILDING This purchase or expenditure is being made because: REPLACEMENT OF NON WORKING TAS THICKNER PUMP Vendor selected for this purchase: Electric Pump Bids or written quotes were taken on this purchase, as follows ®Bids or quotes were not taken on this purchase because: Electric Pump is the sole provider for TAS replacement pump. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑General Fund: FIRoad Use Tax: Sewer: Sanitation: Bonds: Federal/other grants: 00ther(specify): This expenditure is to be coded to the following budget line-item: 520-14-5200-2119 (Fund - Department-Activity-Account Number) (Project Code) in which budgeted amount is $ 100,000.00 and the current available balance is $ 100 000.00 ✓ Ito 74 �i O ZtLureDept; rr Designee) DaY ((Signature Finance Dept. Review) Date Pace: 1 QUOTATION EP4280 F 14th Street Des Moines IA 503132604 USA QUOTE NUMBER: 0131833 Telephone: (515)265-2222/FAX(515)265.8079 QUOTE DATE: 3/20/2019 ELECTRIC PUMP Toll Free l-800-383-PUMP EXPIRE DATE: 4/20/2019 w .electricpumpcom SALESPERSON: JOHN MILLER CUSTOMER NO: 2914323 QUOTED BY: JRF JOYCE QUOTED TO: JOB LOCATION: CITY OF WATERLOO CITY OF WATERLOO 715 MULBERRY STREET WWTP WATERLOO,IA 50703 3505 EASTON AVENUE WATERLOO, IA 50702 CONFIRM TO: JESSE *** QUOTE ORDER-DO NOT PAY *** CUSTOMER P.O. SHIP VIA F.O.B. TERMS JESSE BESTWAY ORIGIN Net 30 Days ITEM NUMBER UNIT ORDERED SHIPPED BACK ORDER PRICE AMOUNT UPDATED 3/27/19 UPDATED 3/27/19 WE ARE PLEASED TO OFFER THE FOLLOWING QUOTATION FOR LIBERTY PUMP PARTS TO CONVERT FROM A 4GO65G1 TO 4G036G2: *4G036 EACH 1.00 0.00 0.00 16,770.00 16,770.00 LIBERTY PUMP 4GO36 CDQ CONVERSION /FR EACH 1.00 0.00 0.00 300.00 300.00 FREIGHT INCLUDED FOR LIBERTY PUMP SHIPPED *PG1261L EACH 1.00 0.00 0.00 2,655.00 2,655.00 LIBERTY CDQ DRIVE SHAFT *PG0621 L EACH 1.00 0.00 0.00 82.00 82.00 LIBERTY GREASE SEAL(THRUST) *BE I13QL EACH 1.00 0.00 0.00 4.00 4.00 LIBERTY O-RING(SHAFT HEAD) *PG0411L EACH 1.00 0.00 0.00 1,541.00 1,541.00 LIBERTY SHAFT ADAPTER *BG I14QL EACH 1.00 0.00 0.00 5.00 5.00 LIBERTY O-RING(SHAFT HEAD) *PG0917L EACH 1.00 0.00 0.00 1,120.00 1,120.00 LIBERTY GEAR JOINT SHELL *PG0913L EACH 1.00 0.00 0.00 520.00 520.00 LIBERTY GEAR JOINT SHELL *PG033DL EACH 1.00 0.00 0.00 131.00 131.00 LIBERTY CDQ HEAD RING *PG018DL EACH 1.00 0.00 0.00 1,452.00 1,452.00 LIBERTY CONVEYOR ASSEMBLY * EACH 1.00 0.00 0.00 12.00 12.00 PACKAGING FEE ***Continued*** Page: 2 QUOTATION EP4280 E 14th Street Des Moines IA 503132604 USA QUOTE NUMBER: 0131833 ELECTRIC PUMP Telephone (515)265-2222/FAX(515)265-8079 QUOTE DATE: 3/20/2019 Toll Free 1-800-383-PLIW EXPIRE DATE: 4/20/2019 www.electdcpump.com SALESPERSON: JOHN MILLER CUSTOMER NO: 2914323 QUOTED BY: JRF JOYCE QUOTED TO: JOB LOCATION: CITY OF WATERLOO CITY OF WATERLOO 715 MULBERRY STREET WWTP WATERLOO,IA 50703 3505 EASTON AVENUE WATERLOO, IA 50702 CONFIRM TO: JESSE *** QUOTE ORDER- DO NOT PAY *** CUSTOMER P.O. SHIP VIA F.O.B. TERMS JESSE BESTWAY ORIGIN Net 30 Days ITEM NUMBER UNIT ORDERED SHIPPED BACK ORDER PRICE AMOUNT * EACH 1.00 0.00 0.00 100.00 100.00 ESTIMATED FREIGHT FOR PARTS ESTIMATED LEAD TIME IS 6 WEEKS ARO. Electric Pump is committed to supplying you,our customer,the highest quality products&service. joycef@electricpump.com THANK YOU,JOYCE FROHWEIN All return goods must have written approval from Electric Pump, Inc. Net Order: 24,692.00 before returning. Credit will not be issued without written approval and Less Discount: 0.00 if applicable there will be a Restock Fee. Freight: 0.00 Sales Tax: 0.00 Order Total: 24,692.00 ABOVE PRICING EFFECTIVE FOR 30 DAYS City Cleric Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the SEWER Department to expend $ 3,225.00 plus ext. shipping cost of $ 350.00 to pay for or purchase OMARK GUX500 Heater This purchase or expenditure is being made because: Replacement for Virden Creek Lift Station Heater Vendor selected for this purchase: Electrical Engineering FX]Bids or written quotes were taken on this purchase, as follows 3E Electrical Engineering & Egupment- 3225.00 + $350 shipping Van Meter-$3430.93 +$350 shipping Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑General Fund: Road Use Tax: Sewer: Sanitation: Bonds: EI Federal/other grants: ❑Other(specify): This expenditure is to be coded to the following budget line-item: 520-14-5200-1571 (Fund - Department-Activity-Account Number) (Project Code) in which budgeted amount is $ 400,000.00 � Or and the current avail lance is $ 52,.944-3.752,.944-3.73 Ira 37 Res mitt ( g ept. H esignee) Dae (Signa ure Finance Dept. Review) Date ELECTRICAL 9 H ENGIINEERING &EQUIPMENT CO.REET QUOTE WATERLOO, IA50702 (319)234-4000 FAX(319)234-9997 f1KfN�ENO'NEEPNG www.3e-co.com 6 muIPMHJT COMPANY TAKEN BY QUOTE DATE QUOTE NO. cusr.a: 281720 tfis 03/20/19 6387802-00 SHIP TO: WASTE MANAGEMENT SERVICES P.O.NO. PAGE# CITY OF WATERLOO 3505 EASTON AVE 1 WATERLOO, IA 50702 PLACED13Y JOIN CORRESPONDENCE TO: Electrical Engineering & Equipment Co. BILL TO. WASTE MANAGEMENT SERVICES 953 73rd St. CITY OF WATERLOO WINDSOR HEIGHTS, IA 50324 3505 EASTON AVE WATERLOO, IA 50702 INSTRUCTIONS REFERENCE CASH DISCOUNT: SHIP POINT - SHIP W1 SHIPPED IF PAID BY: 3E WATERLOO 3E TRUCK LINEPRODUCT gUANTfTY QUANTITY qTY. Y. NET AMOUNT NO. AND DESCRIPTION ORDERED 8.0. SHIPPED U/M PRICE (NET) 1 OMA GUX5004832 1 1 each 3225.00 3225.00 480V 5KW X-PRF HTR 1 Lines Total Qty Shipped Total 1 Total 3225.00 Invoice Total 3225.00 I Last Page VAN METER Quotation 125 Courier Street DOTE DATE UDTE NUMBER Waterloo, IA 50701-1289 o3j2ojis Solo636860 319-235-9313 Fax 319-235-0365 RDER TO: PAGENO. 2)VAN METER INC. 25 Conner Sveel 1 a[erbo,A 50701-1289 19-2359313'. 319-235-0365 QUOTE TO: SHIP TO. WATERLOO WASTE WATER WATERLOO WASTE WATER 3505 EASTON AVE 3505 EASTON AVE WATERLOO, IA 50702-2000 WATERLOO, IA 50702-2000 CUSTOMER NUMBER CUSTOMER ORDER NUMBER ORDERED BY SALESPERSON PRICE BRISHIP BR 13674 heater john REUTERS 2 2 WRITER. SHIP VIA- TERMS BID EXP DATE FREIGHT ALLOWED Scott Davis WAT 3511 0205 CITY M-F NET 30 DAYS See Below No ORDER QTY - DESCRIPTION - UNITPRICE EXTENSION 1ea'iBERKO RUX50048323430.925e 3430.93 (same as qmark gux5004832 esd from factory 4-6 weeks Wire,conduit,and Solar modules quoted prices valid for 2-hours. - Subtotal $3430.93 Other items valid for 30 days and based on gtys supplied,unless otherwise specified.All items subject to approval by specifying parry.Nonstock items are subject to restocking charges based on manufacturer's SS&H CHGS TO be terms and conditions.Freight charges or applicable tax not included.All pricing on sales quotes Determined, and orders impacted by trade tariffs are subject to adjustment TAXI To be Determined For complete terms and conditions as well as EEO Compliance regulations please go to httas,llvanmeterinc comp rms-of- al Amount Due $3430.93 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning & Zoninc Department to expend $ 1,437.88 plus est. shipping costs of $ to pay for or purchase Four (4) licenses of Adobe Acrobat Pro 2017 This purchase or expenditure is being made because: Need to be able to make edits to PDF Files Vendor selected for this purchase: CDW-G 0 Bids or written quotes were taken on this purchase, as follows: CDW-G: $1,437.88 ProVantage: $1,576.07 Insight: $1,775.96 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund F_� Road Use Tax 1-1 Sewer F-] Sanitation Bonds 1:1 Federal/other grants F-] Other(specify) This expenditure is to be coded to the following budget line-item: 010 08 5700 1520 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 625.00 4-gJrb and the current available is $ 625.00 Ilneitem sub 3126 16a Respe Ily s mit (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth Adobe Acrobat for PZ March 2019.xls(Mar 2010) CDW I Shopping Cart Page 1 of 1 Shopping Cart Continue S Add Item to Cart Enter CDW#[-or MFGa OKLZM827-Any modifications made to your origlnalquote will besubject toyour CDWAccount Managers review before your order ships. Order Summary Subtotal: $1,437 Item Availability Price Quantity Item Total Tax and Shipping caLolated at cher $359.47 Adobe Acrobat Pro 2017 In Stock $1,437.88 Qgl lease Option Pricing 1 license 1 user III542.42 i Month MFr Part:65280374AFCnA00 CDW Part:4644593 UNSPSC43232112 Shopl Update All I Remove All Add Saved Cart Choose Saved Cart v i Oe�mMNwW This page was printed on 3/26/2019 9:09:16 AM. 6 https://www.cdwg.com/cart 3/26/2019 PROVANTAGE: Shopping Cart Page 1 of 2 Contact us Log in Order status 4ltems=§1572.12 Search 0. INDEXES COMPUTING STORAGE PRINTING NETWORKING CABLES OFFICE SUPPLIES ELECTRONICS HOUSEWARES SOFTWARE LICENSES SAVE/ Home>Indexes>Shopping Cart Wsh List I Comparisons Your Shopping Cart Currency in US Dollars ChfECK OUT Adobe-Software Licenses ADO Licenses Acrobat Pro 2017 Mac ai" Windows 45OPTS $393.03 Mfg Part#65280374AF01 A00 tt�� Provantage#0098828 41 Please choose a shipping destination to see this Rem's estimated stock reErwve. availability and actual shipping charges. RECALCULATE REMOVE ALL ITEMS Select a Location Please choose one v To calculate your shipping charge,choose a destination above. US$Subtotal: $1572.12 US$Total Order: $ 1576.07 CHECK OUT Order Notes o International Restrictions.Forwarding an item with international restrictions to destinations outside of the United States is prohibited and voids the manufacturer's warranty. I, Coupon Codes.Please be aware that Provantage does not currently accept coupon codes.We've been informed that other parties have been posting bogus coupons claiming to be from Provantage.Such coupon codes are not legitimate and should be reported as such to the offending site's owner. Select a Shipping Destination Duties,Taxes and Customs.The order total does not include import duties or taxes which may be assessed by some destination countries.Any such additional fee is the responsibility of the customer.All shipments go through a customs clearance procedure,which can affect transit time.Shipments Outside USA.The products we sell are sourced from among dozens of regional warehouses and manufacturers across the USA.Because all products sent to international destinations must first be shipped to our main Ohio warehouse for export processing,please allow the possibility of a few additional days for transit. 0 Insurance.Provantage insures all order shipments to your destination. I, Other Shipping Information.Orders are processed and shipped Monday through Friday.Shipments are made from the nearest in-stock warehouse.In-stock items and special orders(when available)are usually shipped immediately;out of stock items will be shipped when available. hkMesiNorton V SECURE' SECURED a�mining 09 ma lizratat� u., ,o<az Pawei dbY VM56�», Provantage LLC,7576 Freedom Ave NW,North Canton,Ohio 44720 USA Contact us—800-336-1166 https://www.provantage.com/service/cartsvcs/x/0/review 3/26/2019 Cart Page 1 of 1 *NM �' Insight. 1-800-INSIGHT Your cart ( 1 line item Item Unit price Qty Total Adobe Acrobat Pro 2017-license-1 USD $443.99 4 USD $1,775.96 user Insight Part#:65280374AF01A00 non-shippable item Mfr Part#:65280374AF01 A00 Subtotal USD$1,775.96 Shipping estimate USD $0.00 Tax estimate USD $0.00 Total USD $1,775.96 https://www.insight.com/insightweb/ViewCart 3/26/2019 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 1,695.45 plus est. shipping costs of $ to pay for or purchase Dell Rugged Laptop for Central Garage This purchase or expenditure is being made because: New John Deere software requiring separate laptop and these Dell Rugged laptops have worked really well in the harsh shop environment. Vendor selected for this purchase: CDW-G ❑X Bids or written quotes were taken on this purchase, as follows: Dell: $1,695.45 CDW-G: $2,902.72 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax 7 Sewer ❑ Sanitation Bonds EI Federal/other grants F—] Other(specify) This expenditure is to be coded to the following budget line-item: 415-01-8225-2106 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 100,000.00 and the current available balance is $ 4&7&&+ 7 Respectfully submitted, "� i L- S-2)-20f (Signature t. Head or Designee) Date (Signature Finance Dept. Review) Date 17 Klshared good ies\forms%P re-Auth Dell Rugged Laptop for Garage.xls(Mar 2010) City Clerk Use Only Finance Committee / Approval Date u 11 / I � City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 4,000.00 plus est. shipping costs of $ to pay for or purchase TV advertisement package and new commercial production for golf course marketing This purchase or expenditure is being made because: Marketing of the golf courses is necessary to increase play and revenue at each facility. Vendor selected for this purchase: OnMedia TV Ad Sales Bids or written quotes were taken on this purchase, as follows: FX Bids or quotes were not taken on this purchase because: OnMedia (Mediacom) is the only regular TV cable provider in the Waterloo market. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund E Road Use Tax ❑ Sewer ❑ Sanitation ❑ Bonds ❑ Federal/other grants FA Other(specify) hotel motel grant This expenditure is to be coded to the following budget line-item: 010-37-4105 1351 37HMT.GLF18 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 15,937.00 and the current available balance is $ 6,341.75 Res ubmitt d ,2; , ignature Dept. H d esignee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Preauth OnMedia.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint Department to expend $ 10,425.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Replacement of (2) furnace and (2) air conditioning units at the Hazmat Building Vendor selected for this purchase: Young Plumbing & Heating ❑X Bids or written quotes were taken on this purchase, as follows: Young Plumbing & Heating - $ 10,425.00 Bergan Plumbing, Heating & Cooling - $ 10,488.00 Plumb Tech Inc. - $13,876.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road use Tax EI Sewer ❑ Sanitation �X Bonds 1:1 Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 418-22-8800-2152 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 74QU o i and the current available balance is $ '7V az)d Respectfully submitted, (S' natur, Dept. Head or Designee) Date (Sig ture Finance Dept. Review) Date KAshared good ies\forms\Expend itu re Pre-Authorization.xls(Mar 2010)