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Approved Documents - 5/6/2019
FINANCE DEPT. STAFF ONLY /f LINE ITEM USED 2/�G �� /go /3Yj TRAVEL REQUEST FYo / BUDGETED _;Oao_0� ----------- - CITY OF WATERLOO EXPENDED YTD 393 THIS REQUEST LEFT AFTER THIS REQUEST DATE Original-Clerk/Finance Copy- Department NAME(S) AND POSITION(S):Tina Schellhorn, Electrical DATE: April 22, 2019 Foreman and Kelby Haynes, Electrician NAME OF CLASS/MEETING: DESTINATION: Ankeny, Iowa Mobile Crane Operator Certification &Examination Class DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: June 10, 2019 June 14, 2019 June 10 thru 14, 2019 PURPOSE OF TRAVELITRAINING: Certify digger derrick and service truck crane operators. New OSHA standard requires operators must obtain certifications from an independent testing organization accredited by a national recognized organization. This is a weeklong class which includes classroom instruction, on-line exam with 80% pass requirement, practical exam for certification of mobile crane, a short class and practical exam for the signalperson and rigging qualifications. After passing the written and practical exams a national certification is received which is valid for five years. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: XX CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 266-17-7120-1345 $700.00 LODGING TAXI X GRANT REIMBURSABLE $250.00 MEALS PARKING YES NO $2,000.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION $40.00 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 2,990.00 TOTAL: $ 1,475.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO D PAR MENT HEAD MAYOR Ka, R'4 rf aced Goo ies\Forms\Travel Request Form January 2010 DATE FINANCE DEPT. STAFF ONLY LINE ITEM USED 010 03 8400 1346 TRAVEL REQUEST FY 0 BUDGETED F,' (� CITY OF WATERLOO EXPENDED YTD �V THIS REQUEST LEFT AFTER THIS REQUEST DATE �� l Original-Clerk/FinanceAap�y- Department NAME(S) AND POSITION(S): DATE: Mayor Hart 4/30/2019 Michelle Weidner, CFO NAME OF CLASS/ MEETING: DESTINATION: Chicago, IL Meet with Moody's Investor Services DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: 5/9/2019 5/10/2019 5/10/2019 PURPOSE OF TRAVEL: Meet with Moody"s regarding bond rating. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 010 03 8400 1346 450.00 LODGING TAXI x GRANT REIMBURSABLE 240.00 MEALS 150.00 PARKING YES NO REGISTRATION AIRFARE x REQUIRED CERTIFICATION 175.00 MILEAGE/FUEL 50.00 MISC/TOLLS YES NO TOTAL FOR ALL: $ 1,065.00 TOTAL: $ 533.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD MAYOR DATE2.p K:\Shared Goodies\Forms\Travel Request Form January 2010 DATE FINANCE DEPT. STAFF ONLY LINE ITEM USED 5,2u 13 q(, TRAVEL REQUEST FY"k BUDGETED 0vt CITY OF WATERLOO EXPENDED YTD y (p THIS REQUEST az-- LEFT 'LEFT AFTER THIS Sl REQUEST DATE 21;Pv V{a l-ij _ Original-Clerk/Finance Co - Department NAME(S) AND POSITION(S): DATE: Steve Hoambrecker-Waste Management Director 04/25/19 NAME OF CLASS/ MEETING: DESTINATION: Iowa Water Environment Association Annual DEPARTURE POINT Altoona, IA Conference IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S)OF MEETING: June 4-June 6,2019 06-06-19 June 4-6 PURPOSE OF TRAVEL/TRAINING: Conference WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ YES NO METHOD OF TRAVEL: CITY VEHICLE x PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 520-14-5200-1346 300.00 LODGING TAXI x GRANT REIMBURSABLE 45.00 MEALS PARKING YES NO 230.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION 101.40 MILEAGE/FUEL MISCITOLLS YES NO TOTAL FOR ALL: $ 680.00 TOTAL: $ 680.00 PER PERSON 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEA MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 wfoo �8. w e 8N U o oo 0 0 6 p 6 0 0 7 j U G E t U F J J O C W � @ m m p a a n @ a a n m m a a sgn ¢ ¢ ewEFF E5 4 N�Z Z 5 A Z Z 2 E E E 0 E - 4 E $ 8 B ZM zzo� z g s' AML n a 6 o � U J m 4� U C 06 `o— �� � � Q uo�? oY d [[ oJ•`w rc� �a i W m m m � N N O f6 k Qru •(n O c S�' @ m m o a u'A a Y Q v U s ' �$ s9 Q mog v 3 sas 3 ;maa 'g i R@ E 91 V' 9wu0jCy K ywm °� Wz v Sammi map 3 Z G :So ESE$ @n? 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N.2 N W u N] LL a p q 0 0 G 4 Z 3 � o� 3 ° am J� O.z 2222 0 i- F ma ma' O� d'm F1LLp= N VI Q Y Q Q a g m o: C i2 la s n w� 2LL ba-° tJ � r ° N t s5 ffi'Q gF 3 �' E wm w� Q ow Em mpf, e ffi E a c H n a e V V .20 S 'U g1tS g 9 C ybj J L E 9 uo'0° � a $ as ffim mo m36a E�@ a8 �N a �w � 3 0 z'g cim ai m �w1° gd 6e u°.o 2icy � N N , tNV M Cm'f y M M Sq C y � ' q 8 m ti s o 8 rc y K °' m e c M a Y m L o $ m $ -s LL. e.g�'be Eo oV r �upp� E'yy- eOR UUSE 0f m 6(3 Q J Ni �£F N U WGi +U ul U W w88m m tl tl 8, 5 B � A T 8 8 C < < < 6 < 8 T 6 6 6 M1 L 8 g � S J R B Registration $230.00 Hotel 2 nights @ $ 150 $300.00 Meals 3@ $ 15 $45 .00 Mileage260x$.39 $ 101 .40 $676.40 Budget use $680.00 FINANCE DEPT, STAFF ONLY LINE ITEM USED Xf 11700 130& TRAVEL REQUEST PYAod BUDGETED CITY OF WATERLOO EXPENDED YTD TH15 REQUEST /1/;7 C'J040 LEFT AFTER THIS REQUEST 16-34P DATE '?S--1 r NAME(S) AND POSITION(S): DATE: Ori -Clerk/Firiance Co U-D=rtrnent. Keith Kespari, Director of Aviation January 23, 2019 NAME OFCLASS-/-MEETING: DESTINATION: Stoney Creek Hotel&Conference Center,Sioux City, 1A Spring 2019, Meeting of the Iowa Public Airports DEPARTURE POINT Association (lPAA) IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S)0 MEETING: 2019 Thursday, Tuesday, April 16, =April 18, 2019 April 16-18, 2019 PURPOSE OF TRAVEL: Attend the annual spring meeting of the Iowa Public Airports Association. *Previously approved on 1128119 @$400,00, amending request due to actual travel costs @ $405.76. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL. X COST$ YES NO METHOD OFTRAVEL: CITY VEHICLE PRIVATE VEHICLE NIA AIRFARE DEPARTING FROM: Waterloo Regional Airport ESTIMATE OF COST: BUDGET LINE ITEM: 0102977001346 $221.76 LODGING $0.00 TAX[ X GRANT REIMBURSABLE $0.00 MEALS $0.00 PARKING YES NO $150-00 REGISTRATION $0.00 AIRFARE X REQUIRED CERTIFICATION $34.00 MILEAGEIFUEL $0.00 MISC/TOLLS YES NO TOTAL FOR ALL: $ 405,76 TOTAL: $ 405.76 PER PERSON I JELIEITHIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST A D I CESSARY AND BENEFICIAL TO THE CI 0 T RLOO DEPATMEN MAYOR April 23, 2019 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1160-1512 TRAVEL REQUEST FY_2019_ BUDGETED /laU UUD - CITY OF WATERLOO EXPENDED YTD /y-7 J4 THIS REQUEST j 13 �— LEFT AFTER THIS 1� REQUEST /,2/;L<j DATE Original-Clerk/Finance Co -Department NAME(S) AND POSITION(S): DATE: Sgt. Richard Gehrke April 24, 2019 NAME OF CLASS I MEETING: DESTINATION: Aurora, IL Covert Track Training DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Return Date: DATE(S) OF MEETING: May 1, 2019 May 2, 2019 May 1-2, 2019 PURPOSE OF TRAVEL: Lt. Feaker is requesting that Sgt. Gehrke be allowed to attend the Covert Track Training in Aurora IL May 2, 2019. This course will focus on GPS tracking, GPS installation, Court testimony, tracking tips and hints along with evidence preparation and handling. This class will be covered by Task Force funds with the registration for the course being free. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ YES NO METHOD OF TRAVEL: XX CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: $190.00 LODGING TAXI X GRANT REIMBURSABLE $83.00 MEALS PARKING YES NO $0.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION $100.00 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 373.00 TOTAL: $ 373.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO G DEPARTMEW HEAD MAYOR `( — Z�-( ) q M a, LcA c{ DATE DATE FINANCE DEPT. STAFF ONLY LINE ITEM USED Ol d -?6�6-�1ZzJ& TRAVEL REQUEST FYAdiY BUDGETED 4z,'d To CITY OF WATERLOO EXPENDED YTD THIS REQUEST LEFT AFTER THIS Ct REQUEST �2 1Y DATE Original-Clerk/Finance Co -Department NAME(S) AND POSITION(S): Abraham L. Funchess, Jr, DATE: Ex. Director, Rebecca Johnson, HR Specialist; Shelly April 9, 2019 Burch, Adm. Secretary NAME OF CLASS/ MEETING: EEOC FEPA Conference DESTINATION: San Diego, CA (Equal Employment Opportunity Commission, Federal Employment Partnership Agency Conference) DEPARTURE POINT IF NOT WATERLOO: Waterloo DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: June 17, 2019 June 21, 2019 June 18— 20, 2019 PURPOSE OF TRAVEL: To attend the EEOC FEPA Conference required by our EEOC contract. (Equal Employment Opportunity Commission Federal Employment Partnership Agency) WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE X AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 010-27-2505-1346 $2400 LODGING $80 TAXI X GRANT REIMBURSABLE $600 MEALS $25 PARKING YES NO $0 REGISTRATION $2400 AIRFARE REQUIRED CERTIFICATION N/A MILEAGE/FUEL $180 Luggage MISC/TOLLS YES NO 1895.00 TOTAL FOR ALL: $ 5685.00 TOTAL: $ PER PERSON 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECE ARY AND BENEFICIAL TO THE CITY OF WAS , RLO�)/ DEPAR ENT HEADMAA YOR � � IGl I Z.OI � L6(I DATE DATE K:AShared Goodies\Forms\Travel Request Form January 2010 Enclosure i 20i9 EEOC-FEPA NATIONAL ANNUAL TRAINING LOCATION: Omni San Diego Hotel 675 L Street San Diego, CA 92101 TRAINING DATES AND TIMES: Tuesday,June 18, 2019 8:3o a.m. -5:30 p.m. Wednesday,June 19, 2019 8:3o a.m. -5:30 p.m. Thursday, June 20, 2019 8:3o a.m. - 12:30 p.m. HOTEL RESERVATIONS: We have reserved a block of rooms at the Omni San Diego Hotel for attendees. Please book your room directly with the hotel as soon as possible to ensure you receive the group rate of$174.00. To receive the group rate, please book online by using the following link: https://www.omnihotels.com/hotels/san-diego/meetings/eeoc-o6l6201e When you reach the link provided above, please enter your arrival and departure information as well as additional details related to your room needs and click on the "Check Availability"button to proceed with the hotel room reservation process. We request that you make your reservation through the dedicated link provided above as this will greatly assist us in managing the room block. Please note that in addition to reserving your hotel room via the link provided above, you will also need to complete,and return to us,the 2019 EEOC-FEPA National Annual Training Registration Form (attached herewith as "Enclosure 2"). Please complete one Registration Form for each FEPA attendee and do not list multiple attendees on one form. Submit the completed registration form(s)to James Yao at your earliest convenience but no later than May 17, 2019. If you have received the registration form electronically,you may type your information directly into the fillable PDF document, save your completed registration form as a new file,and email the file as an attachment to James.YaoPeeoc.gov. Alternatively,you may also complete the form by hand, scan the completed form and email it as an attachment as well. It is preferred that you email your completed registration form; however,you may also fax your completed registration form to (202) 663-7190. We will use the information contained in your registration form to finalize training plans, prepare materials,and ensure that you receive the best possible support during the training. Check-in time at the hotel is 3:00 P.M. on the day of arrival and checkout is by 12:00 p.m. on the day of departure. The rate is $174 per night plus tax (12.72%). All reservations must be guaranteed by a valid major credit card. If you need to cancel your reservation please do so as soon as possible. Per the Omni Hotel's cancellation policy, any reservation not cancelled 72 hours prior to arrival will be subject to a room and tax cancellation fee of two nights room rate, plus taxes. In addition, the Omni Hotel has an "Early Departure Fee"policy,which means that if a guest checks out prior the reserved checkout date, the hotel will add an early departure fee in the amount equal to one night room and tax to that guest's individual account. Guests wishing to avoid an early departure fee should advise the Omni hotel at or before check-in of any change in planned length of stay. SPECIAL ACCOMMODATIONS: Please make all requests for special lodging accommodations at the time that you reserve your room through the hotel reservation process. However,you should also advise us regarding your request for special accommodation by indicating what type of accommodation is required on your registration form that you are completing. We will use this information to ensure that we address your requirements when preparing materials and presentations for the training. It will also enable us to follow-up with the hotel to ensure that special accommodations are addressed. TRANSPORTATION: The Omni San Diego Hotel is located about 4 miles south of San Diego International Airport (SAN). The Omni does not provide shuttle service to/from the airport to the hotel. A one-way taxi fare from the airport to the hotel is estimated to be about $25. Other forms of public or shared ground transportation from the airport to the San Diego downtown area are also available. All attendees are responsible for arranging their own ground transportation to and from the airport. For more information on the types of ground transportation available from the San Diego International Airport please visit their official website at: https://www.san.org/to-from Enclosure 2 2019 EEOC-FEPA NATIONAL ANNUAL TRAINING REGISTRATION FORM PLEASE COMPLETE ONE FORM PER ATTENDEE NAME: Rebecca Johnson (Please complete exactly as you would like your name to appear in materials.) TITLE: Human Rights Specialist (Please complete exactly as you would like your title to appear in materials.) NAME OF FEPA OR EEOC OFFICE: Waterloo Commission on Human Rights Waterloo Commission on Human Rights OFFICE STREET ADDRESS: 620 Mulberry Street CITY: Waterloo STATE: IA ZIP CODE: 50703 TELEPHONE NO: (319 )291-4441FAX NO:(319 )291-4295 E-MAIL: rebecca.johnson@waterloo-ia.org ARRIVAL DATE: 6/17/19 DEPARTURE DATE: 6/21/2019 YOUR HOTEL RESERVATION CONFIRMATION NO: 40037819900 Please provide a list of all special accommodations you have requested from the hotel or will require. Remember,you must let the hotel know about any special accommodations at the time of registration. R S VP BY May 179 2019 Please return this completed registration form via email to James.Yaola�eeoe.gov. It is preferred that you return your completed form via email;however,you may also fax the completed registration form to(2o2)663-71 go. For questions or additional information,you may contact James Yao,Supervisory Program Analyst, at(2o2)663-4896• Enclosure 2 201g EEOC-FEPA NATIONAL ANNUAL TRAINING REGISTRATION FORM PLEASE COMPLETE ONE FORM PER ATTENDEE NAME`Shelly Burch (Please complete exactly as you would like your name to appear in materials.) TITLE: Human Rights Secretary (Please complete exactly as you would like your title to appear in materials.) NAME OF FEPA OR EEOC OFFICE: Waterloo Commission on Human Rights Waterloo Commission on Human Rights OFFICE STREET ADDRESS: 620 Mulberry Street CITY: Waterloo STATE: IA ZIP CODE: 50703 TELEPHONE NO: (319 )291-4441FAx NO: (319 )291-4295 E-MAIL: shelly.burch@waterloo-ia.org ARRIVAL DATE: 6/17/19 DEPARTURE DATE: 6/21/2019 YOUR HOTEL RESERVATION CONFIRMATION NO: 40037819901 Please provide a list of all special accommodations you have requested from the hotel or will require. Remember,you must let the hotel know about any special accommodations at the time of registration. R S VP BY May 17, 2019 Please return this completed registration form via email to James.YQOneeoC gov. It is preferred that you return your completed form via email;however,you may also fax the completed registration form to(2o2)663-719o. For questions or additional information, you may contact James Yao,Supervisory Program Analyst, at(202)663-4896• Enclosure 2 2oig EEOC-FEPA NATIONAL ANNUAL TRAINING REGISTRATION FORM PLEASE COMPLETE ONE FORM PER ATTENDEE N` ME:Abraham L. Funchess; Jr. (Please complete exactly as you would like your name to appear in materials.) TITLE: Executive Director (Please complete exactly as you would like your title to appear in materials.) NAME OF FEPA OR EEOC OFFICE: OFFICESTREETADDRESS: 620 Mulberry Street CITY: Waterloo IA STATE: ZIP CODE: 50703 TELEPHONE NO: (319 )291-4441 FAX NO: (319 291-4295 E-MAIL: abraham.funchess@waterloo-ia.org ARRIVAL DATE: 6/17/19 DEPARTURE DATE: 6/21/2019 YOUR HOTEL RESERVATION CONFIRMATION NO: 40037819899 Please provide a list of all special accommodations you have requested from the hotel or will require. Remember,you must let the hotel know about any special accommodations at the time of registration. R S VP BY Mau s7, 2019 Please return this completed registration form via email to James.YaoCa�eeoc.gov. It is preferred that you return your completed form via email;however,you may also fax the completed registration form to(202)663-719o. For questions or additional information,you may contact James Yao,Supervisory Program Analyst,at(202)663-4896. k k EE 0 k o0 ¥ ) % 5 \ % I § R § m M \ r, / r, � \ \ C) \ $ g \ mt § ° 00 ( / z in Ln C) k % 2 ~ «7 < u ± \3 � < < - « u & 0 § & 0 2 2 u 2 ® k / / c . 2 3 \ ƒ f § \ { & z / x \ < / / 7 ƒ D w « 3 2 7 f ) 0 N/ � \ cu �- \ / / ? \ eau : a , u � Um - < � \ _ 8 / § \ / / § @ { § / 0 W \ 1 \ w z 3 \ y c C- 20 § / § § § § / Z) $ z z { _ \ \ ® \ 5 eR ± R Q � / / / / § / / \ > ( /\ % \ � \ \ \ / § mak ^ % / k k@ § E 29 \ k \ � j � $ k § , > \ < o « \ r < o < « § \ c ' t ©= —\ § � m _ cr 2 2 /o \ % f 0 < 0 < < < 0 < \ < ƒ� \ \ �J \ gl 2 � / £ § \ � zJ > c @2\§ * / 2 � 3 « ^ ro \ \ 2 / % 3 E \ _ » z § 2 / 7 y g 5 = . _ ± � _ _ � _ _ = 2 = c E ^ o Lec < ± < ao � 4ca < < c x . . z — oQ ¢ m � ; ` M o � / i Z { § } 2 § 3 k \ § t - \ » o , ) v k § ) A \ -c< 0 / < 0 \ \ k ^ { \ 2 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint Department to expend $ 9,910.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Replace air conditioning system for Veteran's Memorial Hall Vendor selected for this purchase: Bergen Plumbing, Heating &Cooling FX Bids or written quotes were taken on this purchase, as follows: Bergen P/H - $ 9,910.00 Young Plumbing & Heating - $ 12,900.00 Air Services - $ 16,185.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund Road Use Tax ❑ Sewer F Sanitation FX Bonds Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 418-22-8800-2152 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ g!j4 I)ao and the current available balance is $ 7.�% '� Respectfully submitted, el— le Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date � t'cj City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Cultural &Arts Department to expend $ 1,584.00 plus est. shipping costs of $ to pay for or purchase 24 each Chairs for meetings and events This purchase or expenditure is being made because: Chairs are needed to accommodate large events Vendor selected for this purchase: Iowa Prison Industries Bids or written quotes were taken on this purchase, as follows: Iowa Prison Ind. (these match our existing chairs) $1,584.00 w free shipping Minncor Ind. $1,688.00 includes shipping OfficeChairs.com $3,096.00 w free shipping Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: QGeneral Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds ❑ Federal/other grants F] Other(specify) This expenditure is to be coded to the following budget line-item: 010-26-4208-1539 Institutional Supplies pfsJ (Fund - Department-Activity-Account Number) (Project Code) ,yG 6' in which the budgeted amount is $ 2,500.00-"' and the current available balance is Respectfully submitte (Signature ep . Head or Designee) Date (SigrVature Finance Dept. Review) Date KAshared goodies\forms\Copy of Expd-Request-Chairs 4-23-19(Mar 2010) Dakota Poly Chair - Iowa Prison Industries Page 1 of 3 Welcome, Sign In J (https://www.iaprisoni nd.com/store/login., Search by keyword or item numb�v° �PI progress4alse) O's products and services may be purchased only by governmental agencies,school districts,non-profit groups and employees of these organizations. P:800-332-7922 E-mail IPI Building Brighter Futures (https://www.iaprisonind.com/store/pg/195-Message- (https:/Auww.iaprisonind.com) IPI.aspx) (https://www.iaprisonind.com/store/blog/1-IPI- . Blog.aspx)J3(https://twitter.Gom/Iowa Prison Ind) (https://www.facebook.com/lowaPrison Industries) (http://www.pinterest.com/iaprisonind)Ml (hftps://www.linkedin.com/company/iowa-prison- industries) Home(0>Furniture(/store/c/325-Furniture.aspx)>Seating(/store/c/10-Seating.aspx)>Stack&Guest Chairs(/store/G18-Stack-Guest- Chairs.aspx)> w Dakota Poly Chair Price: Starting at $66 Item#: FDAKOTA Make selections below(if available)to Ships From: IPI Mitchellville Seating update price. (/store/m/14-IPI-Mitchellville- Seating.aspx) Chair Configuration: Dakota Series Select a Chair Configuration J With its curved seat and backrest,the Dakota Series of high-density stacking Glides: chairs offers superior support and Select Glides comfort for a variety of mass-seating View Glide Selection Guidelines applications. (/Shared/product filesiGlide-Selection- (/resize/shared/images/producVFDAKOTA.jpg' Injection-molded polypropylene Guidelines.pdo bw=600&w=600&bh=600&h=600) shell cleans easily and resists wear,even in heavy-use Seat/Back Color: conditions A Contoured seat for greater Select a Seat/Back Color J • comfort i*�T Add optional field replaceable, Tablet Arm Color: upholstered 0.5"thick seat and back pads for extra comfort Chair frame constructed Select only if applicable. of.4375"solid steel rod,powder �e coat painted or chrome plated Chair Frame Color: Stack 15 high on floor or 45 high Select a Chair Frame Color v, VL a on dolly(chrome frames recommended for chairs that will Update price be stacked) • Glides options available to ` (f S accommodate any flooring �/01 surface:no glides,stainless Quantity: 1 Add to Cart G steel,black PVC,clear polycarbonate,ganging Move to VViishlist (. polycarbonate and ganging stainless steel 00 • Optional left or right-handed poly \\vv f3 flip-up tablet arm is generously IVB sized(12"d x 20.5"w) \ • Quantity discounts available 2Share • 250 Ib weight capacity https://www.iaprisonind.com/store/p/432-Dakota-Poly-Chair.aspx 3/30/2019 Dakota Poly Chair - Iowa Prison Industries Page 2 of 3 • Scroll down 1 for further specifications. Quantity 1 100 200 Poly Chair,Armless $66.00 $64.50 $63.00 Description Models/Size Specifications Color Options Downloads Reviews(0) Dakota Series With its curved seat and backrest,the Dakota Series of high-density stacking chairs offers superior support and comfort for a variety of mass- seating applications. • Injection-molded polypropylene shell cleans easily and resists wear,even in heavy-use conditions • Contoured seat for greater comfort • Add optional field replaceable,upholstered 0.5"thick seat and back pads for extra comfort • Chair frame constructed of.4375'solid steel rod,powder coat painted or chrome plated • Stack 15 high on floor or 45 high on dolly(chrome frames recommended for chairs that will be stacked) • Glides options available to accommodate any flooring surface:no glides,stainless steel,black PVC,clear polycarbonate,ganging polycarbonate and ganging stainless steel • Optional left or right-handed poly flip-up tablet arm is generously sized(12"d x 20.5"w) • Quantity discounts available • 250 Ib weight capacity Featured Items: (/store/p/434-Dakota- Poly-Chaff r-Dolly.aspx) Dakota Poly Chair Dolly (/store/p/433-Dakota- (lstorelpl424-Navigator- ,,, - Padded-Chair.aspx) Nesting-Chair.aspx) QUICK LINKS CONNECT WITH IPI FAQs Contact Us(https:/Avww.iaprisonind.com/store/pg/l56-Contact- (https:l/www.iaprisonind.com/store/pg/168- Us.aspx) AFAQs.aspx) Message IPI(https://www.iaprisonind.com/store/pg/195-Message- auildirng eri9Aterfurures Quick Order Entry IPl.aspx) (http:/ANww.iap dsonind.com) (https://www.iaprisonind.Gam/store/pg/192- Join our Mailing List(http://visitor.r2O.constantoontact.com/d.isp? ®2019 Iowa Prison Industries Quick-Order-Entry.aspx) llr=lfpzanuab&p=oi&m=1121423506603&sit=jqkqxgyjb&f=acb07622- Upload Files 74f5-4a7f-a97e-8dfd28d09643) (https://www.iaprisonind.com/store/pg/206- Read the IPI Blog(http:/Mww.iaprisonind.com/store/blog/1-IPI- Upload-Files.aspx) Blog.aspx) Vendor Opportunities ®(https://twitter.com/lowaPrisonincl) (https://www.iaprisonind.com/store/pg/171- (https:/ANww.facebook.com/lowaPrisonindustries) Vendor-Opportunities.aspx) (http://www.pinterest.Gom/iaprisonind.com)In Pay An Invoice(/pay-an-invoice.aspx) (https://www.linkedin.com/company/iowa-prison-industries) SDS(/store/c/330-SDS/MSDS.aspx) Site Map (https:/hvww.iaprisonind.com/store/pg/305- Site-Map.aspx) https://www.iaprisonind.com/store/p/432-Dakota-Poly-Chair.aspx 3/30/2019 Dakota Poly Chair -Iowa Prison Industries Page 3 of 3 EC mmeme eaawafe by Am nCommeme(hMp:/Mw ,ame6mmme�.mm) https://www.iaprisonind.com/store/p/432-Dakota-Poly-Chair.aspx 3/30/2019 Dakota Stacking Seating I Side and Stacking Chairs I MINNCOR Industries Page l of 1 MINNCOR My Quote Request` 1-800-MINNCOR ifrdustries cJ ,A 510 Side and Stacking Chairs»Dakota Alta ��.{ _ Cheyenne Dakota /e G° e Dakota �/✓.4-L Navigator Poly Stacking Chair RazorBack lJ �✓'�� �C Frame Color Options: Blade,Chrome,Blue Grey,Warm Grey,or Sand _ Poly Color Options: Blade,Bue Grey,Warm Grey,Sand,or Cayenne view larger image Price Qty Poly Stacking 62.00 Dolly for Poly Chairs $175.00 0 ®�D Add To Quotey'A 749 Iry Jn / Upholstered Stacking Chair € Frame Color Options: Black,Chrome,Blue Grey,Wane Grey,or Sand Fabric: MINNCOR Standard view larger image Price qty Upholstered Seat 8 Back $124.00 0 Dolly for Upholstered Chairs $175.00 0 Add To Quote Call:1.800.MINNCOR(646-6267)or 1.651.361.7500 1 Email:customer-sewice@mjnneor.com MINNCOR Industries 2420 Long Lake Road Roseville,MN 55113 http://minncor.com/seating-upholstery-side-and-stacking-chairs-dakota 3/28/2019 Page 2 of 4 1-800-242-7200 OfficeChairs.com Web code:KSTG37-17162 MPrint Stack Chair with Polyprop a Seat and ck Item Number:CH01165 -� $129 s �U ��` Save 39%1 Includes Free Shippin Buy in quantity and save even more. (1-7)$129;(8+)$119 https://www.officechairs.com/Stack-Chair-with-Polypropylene-Seat-and-Back-CH01165-P... 3/28/2019 Page 3 of 4 Details Collection:Matrix Collection by KI Furniture(https://www.officechairs.com/Ki-Furniture-Brand.asl2x) KI's Matrix stack chairs offer ergonomic support.Compound curves seat and backrest assure proper support. Molded polypropylene surfaces are bright,colorful,and easy to clean.Steel frames are strong and durable. Ships fully assembled. •Strong Steel Frame •Polypropylene Seat and Back Specs Dimensions:19.5"W x 17.25"D x 32.25"H Weight:17 lbs. Free Shipping Ships by Truck in 1 carton. Color/FinishOotion Delivery Time Nordic Poly/Black Frame 1-2 weeks Nordic Poly/Chrome Frame 1-2 weeks Warm Gray Poly/Black Frame 1-2 weeks Warm Gray Poly/Chrome Frame 1-2 weeks Cayenne Poly/Black Frame 3-5 weeks Cayenne Poly/Chrome Frame 3-5 weeks Blue Gray Poly/Black Frame 3-5 weeks Blue Gray Poly/Chrome Frame 3-5 weeks Black Poly/Black Frame 1-2 weeks Black Poly/Chrome Frame 1-2 weeks Your order will be shipped with free tailgate delivery included,meaning the furniture will be delivered to your dock.If there is no delivery dock at your business or home office,you will be responsible for taking the furniture from the tailgate of the delivery truck.A call before delivery and delivery appointment is required for all deliveries to residences. Inside delivery services are available for an additional charge.These optional charges will be shown once you add products to your shoppii cart.For orders of over$5000 requiring inside delivery,we strongly suggest you call to discuss your needs so we can apply all appropriate discounts. If you have specific requirements or questions,tell us in the shipping instructions/order comments area during checkout or call us at 1-80d 242-7200.If needed,we can arrange for the trucking company to call 24 hours prior to delivery so that you will know when to expect them Delivery charges will be applied on shipments to Alaska,Hawaii and U.S.territories.We don't deliver to P.O.boxes,international addresses or APO addresses.A U.S.consolidation point and a TCN#is required for overseas destinations.Please call us at 1-800-242-7200 with any questions. We do not currently ship to Canada or Mexico. Shipping Information Video(freeshippin asox) https://www.officechairs.com/Stack-Chair-with-Polypropylene-Seat-and-Back-CH01165-P... 3/28/2019 Page 4 of 4 Carton Dimensions:38"W x 27"D x 24"H Web Code:K8TG 17.17162 https://www.officechairs.com/Stack-Chair-with-Polypropylene-Seat-and-Back-CH01165-P... 3/28/2019 City Clerk Use Only Finance Committee Approval Date / City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Garage Department to expend $ 8,639.41 plus est. shipping costs of $ to pay for or purchase Cab Control Box, 1/0 Box and assessories for Curbtender Garbage truck#102 This purchase or expenditure is being made because: Replace the 1/0 Box, (controls, computer for the truck #102) (only vendor for this truck) Vendor selected for this purchase: Curbtender FX Bids or written quotes were taken on this purchase, as follows: Curbtender Cedar Falls, IA $8,639.04 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: �X General Fund ❑ Road use Tax F—] Sewer ❑ Sanitation ❑ Bonds 1:1 Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-18-7955-1571 (Fund - Department-Activity-Account Number) (Project Code) /hM&4o in which the budgeted amount is $ and the current available balance is $ (2- �5-0 Res ectfully submitted, (Signature Dept. H d or Designee) D to (Signature Finance Dept. Review) Date K:\shared good ies\forms\2019-April-Pre-Auth-RC Systems-1-0 Box-Curbtender-Garage-Sanitation-010-18-7955-1571 -$8,639.04.xis (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Garage Department to expend $ 3,206.32 plus est. shipping costs of $ 200.00 to pay for or purchase Turbocharger and cores for Leisure Services Aerial Truck 410308 This purchase or expenditure is being made because: To replace turbocharger and cores. (only vendor with access to parts needed ASAP) Vendor selected for this purchase: Harrison Truck Centers FX Bids or written quotes were taken on this purchase, as follows: Harrison Truck Centers Elk Run Heights, IA $3,206.32 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: QX General Fund ❑ Road use Tax F—I Sewer ❑ Sanitation ❑ Bonds E Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-18-7955-1571 (Fund -Department-Activity-Account Number) (Project Code) 60 in which the budgeted amount is $ 240 00 and the current available balance is $ (z¢ 5v/� 2 u — 2, 97v Respectfully submitted, 2 A r' Signature Dept. Fkad or Designee) D to ( Ignature Finance Dept. Review) Date KAshared good ies\forms\2019-April-Pre-Auth-Turbocharger-Harrison-Garage-Leisure Services Aerial Truck-010-18-7955-1571 - $3,206.32.xis(Mar 2010) City Clerk Use Only Finance Committee Approval Date 5 & 1 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ NTE 16,730.00 plus est. shipping costs of $ to pay for or purchase design, construction, and demolition plans related to the replacement of the Gates Park Golf Course maintenance building and demolition of existing building. This purchase or expenditure is being made because: Current maintenance building is in very poor condition and has been identified as a top CIP need for a number of years. Follows Strategic Plan items 1.7 and 4.5. Vendor selected for this purchase: AHTS Architects PLC, Waterloo Iowa ❑ Bids or written quotes were taken on this purchase, as follows: FX Bids or quotes were not taken on this purchase because: competitive bids are not required as per chapter 26 of the Iowa Code. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund El Road Use Tax EI Sewer EI Sanitation FX Bonds ❑ Federal/other grants F] Other(specify) This expenditure is to be coded to the following budget line-item: 415-37-4120-2r4� ;L/d 3 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 125,000.00 and the current available balance is $ 79,707.32 Respectfully submitted , Ignature Dept. a or Designee) Date (Sign ture Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth AHTS-Gates Maintenance.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date /(o I City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 4,600 plus est. shipping costs of $ to pay for or purchase replace clutch and related components on the chipper. This purchase or expenditure is being made because: equipment is needed to maintain city urban forpest. Equipment was heavily used in ash tree removals due to EAB. Strategy 4.5 Quality of Place. Vendor selected for this purchase: JP Scherrman Farley, IA ❑ Bids or written quotes were taken on this purchase, as follows: FX Bids or quotes were not taken on this purchase because: This unit had been at Central Garage for severly weeks. They did not have the time or staff to make the repairs. JP Scherrman, Inc had the ability to make repairs promptly. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: FX General Fund El Road Use Tax El Sewer ❑ Sanitation ❑ Bonds ❑ Federal/other grants EI Other(specify) This expenditure is to be coded to the following budget line-item: 010-37-4100 1378 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 12,616.00 and the current available balance is $ 5,416.00 Respectfully submitted, X- 0 -Y (Signature Dept. Head or DA nee) Date ( Ig ature Finance Dept. Review) Date K: shared good ies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee / Approval Date /v(I� City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 3,363.75 plus est. shipping costs of $ to pay for or purchase Fiber connection into Fire Station 2. This purchase or expenditure is being made because: Fiber into fire station 2 is part of the city's master fiber plan to connect both traffic cameras and the city network. Vendor selected for this purchase: Price Electric ❑ Bids or written quotes were taken on this purchase, as follows: FX Bids or quotes were not taken on this purchase because: Price was able to do this as they were already running fiber as part of the city fiber Ilan. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: QX General Fund F—I Road Use Tax ❑ Sewer ❑ Sanitation Bonds 0 Federal/other grants ❑ Other(specify) This expenYliture is to be coded to the//7/• followinp4t uclget line-item: -15 � .Z 01I01jD-822 1339 (Data Comm) and 1319 (Other Services) (Fund - Department-Activity-Account Number) (Project Code) /3313 131� _ in which the budgeted amount isLI $ 3 O, .136/ . and the current available balance is 121(IM 46r$ Ll ^ril, � Respectfully submitted, A .t (Signature D p). Head or Designee) Date (Signature Finance-Dept. Review) Date KAshared good ies\forms\P re-Auth Fiber Connection to Fire Station 2.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 1,844.84 plus est. shipping costs of $ to pay for or purchase Two licenses of Adobe Creative Cloud (renewal). This purchase or expenditure is being made because: This is a yearly renewal of Adobe Creative Cloud used in the Public Access Studio Vendor selected for this purchase: CDW-G ❑ Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: This was original vendor of product and renewal is through them as well. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Road Use Tax ❑ Sewer ❑ Sanitation ❑ Bonds Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010010--8220 1520 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 38,870.00 and the current available balance is ✓ $ -29-x`8' Respectfully submitted, (Signature Dept; ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth Adobe Creative Cloud Licensing Renewal.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning Department to expend $ 3,200.00 plus est. shipping costs of $ 0.00 to pay for or purchase Appraisals of 2920 Bedard Drive, Former Bridge Street and land adjacent to 3070 W. Airline Hwy This purchase or expenditure is being made because: Appraisals necessary for potential sale - Bridge Street and W. Airline Hwy land Appraisal necessary for potential acquisition- Bedard Drive Vendor selected for this purchase: Rally Appraisal OX Bids or written quotes were taken on this purchase, as follows: Rally Appraisal - $3,200 (only one received) Cook Appraisal - no bid received Appraisal Associates - no bid received Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road use Tax ❑ Sewer ❑ Sanitation ❑ Bonds ❑ Federal/other grants 0 Other(specify) GO Bond & TIF This expenditure is to`be coded toA�he0 following budget line-item: 4-!443 07 5300 2140, -08-6270 24-84 &426-08-6260 2184 40 (Fund - Department-Activity-Account Number) (Project Code\ in which the budgeted amount is $ oZno'96 crav and the current available balance is $ j��tl9/�n'� �3/�p/a /�39 Respeclkilly su i d, (Signature Dept. Head or Designee) Date (Sigbature Finance Dept. Review) Date K:\shared goodies\forms\Rally-N of 3488 Wagner Rd.xls(Mar 2010) Rally Appraisal, L.L.C. Cedar Falls Office•209 Franklin Street,Suite A3•Cedar Falls, IA 50613 Clint Cota-Manager Phone:(319)266-9373 Jim Herink—Senior Appraiser Adam Horan www.railvai3praisal.com Dextar Klostermann Dave Passmore-Commercial Manager MAI April 29, 2019 Tim Andera Planner II City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 RE: Request for Bid North of 2920 Bedard Drive/Former Bridge Street/Adjacent to 3070 W. Airline Hwy Dear Mr. Andera: Per your request, I am providing a bid for appraisals of the following properties. Property Bid Amount North of 2920 Bedard Drive C102cyt $1,200 Former Bridge Street �k'qT-z—,W/q $1,000 Adjacent to 3070 West Airline Highway - V1+yV-p6YC $1,000 The appraisal reports can be complete no later than July 14, 2019 assuming engagement occurs within seven days of this bid. . Sincerely, James Herink Certified General Real Property Appraiser, CG02627 (Iowa) Consistently exceeding expectations PATTIE MAGEE From: NOEL ANDERSON Sent: Tuesday, April 30, 2019 9:17 AM To: TIM ANDERA Cc: PATTIE MAGEE;ADRIENNE MILLER Subject: Re: "APPRAISAL BIDS Bedard Dr., Bridge Street., &Adj.to 3070 W.Airline Highway" Tif cash Thank you for your interest in the City of Waterloo Sent from my iPhone On Apr 30, 2019, at 10:03 AM,TIM ANDERA<TIM.ANDERA@waterloo-ia.org>wrote: Noel, For payment, Bedard Dr is for the Alcorn's so I assume that will come from Virden Creek. Bridge St is DT and Airline Hwy is Midport...do we want those two paid from their TIF cash or 010? Thanks, Tim From: TIM ANDERA Sent: Tuesday, April 30, 2019 8:22 AM To: PATTIE MAGEE Cc: NOEL ANDERSON; ADRIENNE MILLER Subject: FW: "APPRAISAL BIDS Bedard Dr., Bridge Street., &Adj. to 3070 W. Airline Highway" Pattie, We only received one bid from Rally for the appraisals to the appraise the properties in the subject line. The other two appraisal firms I sent the bid requests to were Cook Appraisal in Iowa City and Appraisal Associates in Cedar Rapids. Rally has bid $3,200 for all three appraisals with a breakdown of each individual cost in the attached. Please transmit the attached information for preauthorization at next Monday's Finance Committee meeting. Thanks! Tim- From: Jim Herink [mailto:jherinkCabrallyap_praisal.com] Sent: Monday, April 29, 2019 8:34 AM To: TIM ANDERA Subject: "APPRAISAL BIDS Bedard Dr., Bridge Street., &Adj. to 3070 W. Airline Highway" <image001.png> Jim Herink 1 City Clerk Use Only Finance Committee / Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,620.00 plus est. shipping costs of $ 0.00 to pay for or purchase Replace Canon DR-M1060 paper scanner for the records section of the police department This purchase or expenditure is being made because: current scanner no longer functioning. This is a required piece of equipment that is used daily. Vendor selected for this purchase: Advanced Systems, Inc. Q Bids or written quotes were taken on this purchase, as follows: Advanced Systems, Inc $1620.00 CDWG $1588.39 (went with Advanced Systems, scanner was available immediately) ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: DGeneral Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation QX Bonds ❑ Federal/other grants ❑ Other(specify) This expendituArre`ig to be coded to the following budget line-item: 417-11-1100-2466•PIS (Fund - Department-Activity-Account Number) (Project Code) w, in which the budgeted amount is $ /a'%,au 0 and the current available balance is $ 7 Respectfully submitted , (Signifture Dept. Head or Designee) Date (Sign ture Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sanitation Department to expend $ 43,125.00 plus est. shipping costs of $ 3,340.26 to pay for or purchase 300 Large green (96 gallon) 300 Large blue (96 gallon) and 300 Medium (64gallon) carts This purchase or expenditure is being made because: Inventory of carts for trash and recycling/yard waste is very low. These carts have withstood better than any previous ones. Vendor selected for this purchase: Toter r317 I ^ Bids or written quotes were taken on this purchase, as follows: Toter Statesville, INC $50.00 & $43.75 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road use Tax Sewer ❑X Sanitation ❑ Bonds ❑ Federal/othergrants Other(specify) This expenditure is to be coded to the following budget line-item: 525-15-5400-1596 (Fund -Department-Activity-Account Number) (Project Code) All in which the budgeted amount is $ 120,000.00 l"78 11 91 /37� 87/ y and the current available balance is $ Respectfully submitted, r Signature Dept. ead or Designee) Date (Sig ature Finance Dept. Review) Date K:\shared goodies\forms\2019-April-Pre-Auth-525-15-5400-1596-300 large green,300 large blue and 300 medium carts-FY19 budget-Toter $43,125.00+$3,340.26 SH.As(Mar 2010) City Clerk Use Only Finance Committee Approval Date 51 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sanitation Department to expend $ 16,345.58 plus est. shipping costs of $ to pay for or purchase Hydraulic Clutch and hardware This purchase or expenditure is being made because: Replace worn out clutch in Windrow Turner at Yard Waste Site (Only Vendor to supply clutch) Vendor selected for this purchase: Vermeer Iowa QX Bids or written quotes were taken on this purchase, as follows: Vermeer Iowa & N. Missouri Tipton, IA $16,345.58 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer IMA I Sanitation ❑ Bonds ❑ Federal/other grants F—] Other (specify) This expenditure is to be coded to the following budget line-item: /6-- 6�jay - 1s'71 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ and the current available balance is $ 7^,gin— Respectfully submitted, /G Asa 5 (Signature Dept. ad or Designee) ate (Sig ature Finance Dept. Review) Date K:\shared goodies\forms\2019-April-Pre-Auth-clutch-Vermeer-Sanitation-525-15-5400-2110-$16,345.58.xis(Mar 2010) City Clerk Use Only Finance Committee Approval Date t5 k, (G City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the SEWER Department to expend $ 31,963.00 plus ext. shipping cost of $ 674.00 to pay for or purchase Waste Activated Sludge Pump for WAS building. This purchase or expenditure is being made because: Replacement of pump that is not repairable. Vendor selected for this purchase: SEEPEX FX Bids or written quotes were taken on this purchase, as follows SEEPEX-total with shipping -$32,637.00 William Reed -total with shipping -$35,337.00 VESSCO -total with shipping -$34,937 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EJGeneral Fund: Road Use Tax: Sewer: Sanitation: Bonds: Federal/other grants: F]Other(speclfy): This expenditure is to be coded to the following budget line-item: 520-14-5200-2119 (Fund - Department-Activity-Account Number) (Project Code) in which budgeted amount is $ 100,000.00 and the current available balance is $ 100 000.00 Respectfully sub itted, :LJ(Signature Dep H Or Designee) Dae . (Signa ure Finance Dept. Review) Date SEEPEX. ALL THINGS FLOW SEEPEX Inc. Email 511 Speedway Drive Enon,OH 45323 Phone(937)864-7150 Fax(937)864-7157 sales@seepex.net www.seepex.com City of Waterloo-WMS Company Contact address Brian Bowman 1+6 Name Number of pages Stephan Ulbrich 4/30/2019 Sender Date Our Ref: 500156579/2 Reference Dear Brian, We thank you for your enquiry referenced above in response to this please find to follow our offer for SEEPEX progressive cavity pumps. Any drawing accompanying this offer is for reference purpose only(not for layout). item reference quantity type unit price 1 pump to handle WAS 1 BN 130-61-S 32637 USD total 32637 USD This Quotation is based on net price Delivery and Payment Conditions Delivery 6-8 working weeks from receipt of an official order and acceptance, if applicable of drawings etc. (Lead times are based on current inventory levels) N.B. The above delivery time is our standard. If a shorter delivery time is required please contact us. Validity This quotation is open to acceptance for a period of 60 days as from 4/30/2019 Terms of Payment 30 days net to account holders. Pro forma to non account holders. (US Funds) Orders in excess of$50,000 are subject to a request for progress payments. Advice Regarding Documentation A maximum of two operating and maintenance instructions in accordance with the EC Directive will be provided free of charge for each item of identical units ordered. If additional manuals are required, these will be charged at$10.00 each. City of Waterloo -WMS,4/30/2019 SEEPEX. Page 2 ALL THINGS FLOW Terms and Conditions Export of SEEPEX Inc. commodities, technology or software shall be in accordance with United States Export Administration Regulations. Diversion contrary to U.S. law is prohibited. This quotation is limited to SEEPEX Inc. Terms&Conditions of Sale and/or Repair(1-8-16), available online at www.seepex.com. All prior or future terms, conditions or negotiations(whether written or oral)will be considered void and inapplicable, unless otherwise agreed to in writing. Under no circumstances will SEEPEX accept or assume the liability for consequential or liquidated damages. SEEPEX liabilities are strictly limited to defects in materials and/or workmanship. No expressed or implied warranty for suitability of the equipment is made for a particular use of the offered equipment. Performance characteristics are based upon water at 70 degrees F. Performance of the equipment on other liquids at other temperatures are solely the responsibility of the purchaser and their technical personnel. We hope our offer will meet your requirements. Your contact person: Stephan Ulbrich Phone: +1 937 864 7150- 147 e-mail: stulbrich@seepex.com WILLIAM/ REID A Division of Gasvoda & Associates. Inc. ud. t i n Date: April 25, 2019 Quotation valid until: May 25, 2019 Prepared for. Waterloo, IA Prepared by: Patrick Ingle Quotation Number: 042519 PLI Project Reference: Seepex WAS We are pleased to offer the following quotation for your consideration: Quantity Description Unit Price 1 BN 130-6LS pump to handle WAS 34,663.00 Suction at position 2 Total Price $34,663.00 TERMS: Net 30 days. FREIGHT: F.O.B. Shipping Point,with Freight Prepaid and Added to the Invoice. START-UP: NO day(s) of start up services are included. Any additional will be billed at our standard rate. TAXES: ALL applicable taxes must be added. If exempt, please provide an exemption certificate with order. SUBMITTALS: N/A weeks after receipt of order. DELIVERY: 4 to 6 weeks after approval and authorization to proceed. DURATION: After 30 days,we reserve the right to review, amend, or withdrawal this proposal. Respectfully submitted, Patrick Ingle 262-420-7500 patrick@williamreidltd.com www.wiliiannreidltd,com Post Office Box 397 • Germantown, Wisconsin 53022 • Toll-Free: (888) 272-1722 • Phone: (262)255-5420 • Fax: (262)255-7495 VESSCO 77Z7fir. �,!- A Prrkrsr Fkpdkpmrnk<:ampnrty h7inauyoli+.MN IA TO: 3505 Easton Ave. Waterloo, IA. 50702 ATTN: Mr.Steve Hoambrecker PROJECT: Seepex WAS pumps FROM: C. Sonner EMAIL: steven.hoambrecker(dwaterloo.-ia.org DATE: April 28 , 2019 VESSCO hereinafter referred to as "Company" proposes to furnish, under the Terms and Conditions hereinafter set forth and described in the accompanying description and specifications, the following equipment. VESSCO, Inc. will provide pricing and any additional information you may require. The following is a list of Equipment included in our Scope of Supply. Parts: Part Number Description Quanti Total BN 130-61-S/A1- Seepex PC WAS pump(s) 3 $34,263.00 C1-L8-F0-GA We propose to furnish the material described in this document for a total selling price listed above f.o.b. factory with full freight allowed to the job site. The above quotation is offered in accordance with VESSCO's Terms and Conditions of sale. If you have any questions regarding the above equipment, please direct them to my attention. I would be more than happy to discuss any part of this proposal with you via phone at(515)233-8599, or via email at csonner(&vessco.com. Thanks! Respectfully Submitted, Accepted By: ��� "'0 Printed Name: Cory A. Sonner Sales Engineer Title: VESSCO, Inc. Date: 414 South 17,h Street,Suite 101 Ames,IA 50010-ph.(515)233-8599-fax(515)233-8602 www.vessco.com City Clerk Use Only Finance Committee Approval Date ��� � City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Department to expend $ 18,147.24 plus est. shipping costs of $ to pay for or purchase 12 - Millerbernd street light poles with 8 ft. arm and hardware. This purchase or expenditure is being made because: To replace deteriorated street light poles throughout the City. Vendor selected for this purchase: Crescent Electric FX Bids or written quotes were taken on this purchase, as follows: Crescent Electric Waterloo, IA $1,512.27 each 3E Waterloo, IA $1,556.84 each ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EI General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation ❑X Bonds 1:1 Federal/other grants F—] Other(specify) T!]is expenditure is to be coded to the following budget line-item: yW 17-7105-2129 (Fund - Department-Activity-Account Number) (Project Code) i in which the budgeted amount is $ �?O DDDAO �RsU� and the current available balance is $ 29499-96 Respectfully submitted, 4(Signature Dept. Read or Designee) Date (Signature Finance Dept. Review) Date K:lshared good ieslforms12019-April-Pre-Auth-Crescent-12-street light poles-Traffic-418-17-7105-2129-$18,147.24.xls(Mar 2010) City ClerK Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Department to expend $ 19,750.00 plus est. shipping costs of $ to pay for or purchase ASC Rotating Siren, cabinet and hardware This purchase or expenditure is being made because: To replace defective siren located at 3159 Logan Ave. Vendor selected for this purchase: RC Systems r' Bids or written quotes were taken on this purchase, as follows: RC Systems Waterloo IA $19,750.00 ASC Mass Notification Solutions Milwaukee, WI $25,434.70 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund F-I Road Use Tax ❑ Sewer ❑ Sanitation ❑X Bonds 0 Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 416; 417; 418-17-1700-2110 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 20,000; 10,100; 25,000 and the current available balance is $ 50.00/ 0 10,100; 25,00 Respectfully submitted, Si nature Dept. H ad or Designee) D to ' (Signature Finance Dept. Review) Date K:\shared goodies\forms\2019-April-Pre-Auth-RC Systems-ASC Rotating Siren for 3159 Logan Ave.-Traffic-416,417,418-17-7100-2110- $19,750.00.xls(Mar 2010) Budget Amendment Descriptions for 5/6/2019 Finance Committee Meeting Agenda: 1. Approve the project budget amendment for the Tri-County forfeitures project to budget to spend additional revenue received in the amount of$45,000, as submitted by the Police Department. 2. Approve the budget amendment for the Housing Authority for Ridgeway Towers, including the use of$2,000 in fund balance previously authorized to be used for pest control services, as submitted by the Housing Authority. 3. Approve the budget amendment for the Housing Authority for the Voucher Choice program, including the use of$8,670 in contingency funds for various expense increases, as submitted by the Housing Authority. 4. Approve the budget amendment for the Leisure Services General Sports Improvement project to use donations received in prior years in the amount of$6,605.79 in the current fiscal year as submitted by Leisure Services. 5. Approve the budget amendment for the Sewer Fund to use additional interest revenue earned in the current fiscal year in the amount of$55,000 for various expense increases, as submitted by Waste Management Services. 6. Approve the project budget amendment for the demolition of 536 Dawson Street, partially funded with insurance proceeds in the amount of$10,000, as submitted by Planning. 7. Approve the budget amendment for Young Arena to budget to use additional revenue received in the amount of$12,000 and to request the use of general fund balance in the amount of$27,000 to fund various additional expenses, as submitted by Leisure Services. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. Completed forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY Finanmittee approval required? ce YES NO If so,date approved: 7 City of Waterloo Line-Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget amendment for FYE 19 submitted by the POLICE Department: EXPENSES/REVENUE DECREASE EXPENDITURES(INCREASE REVENUE) INCREASE EXPENDITURES(DECREASE REVENUE) Fund Dept Activity Acct#I Acct Name Proj Code Amount Fund Dept Activity Acct#1 Acct Name I Proj Code Amount 10 11 1160 3603 TRI CO FORF 11TRI TRIF 45,000.0 010 11 1160 1512 TRI CO FORF 11TRI TRIF 45,000.00 TOTAL $45,000.00 TOTAL $45,000.00 This amendment is being requested because: This is to conform with the City's budget line item control policy. Using current revenue to increase the FY19 expense line Prior Committee Actions(Dates): SOL Dq-) "--1 la �/,{ (Signature Dept. Head or Design e) Date (Signature-Finance Dept. Review) Date Date Posted(Finance Dept.) I<:\users\shared goodies\forms\cs budget amend req form(Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY Finance Siommittee approval required? YES_ NO If so,date approved: 5 II City of Waterloo Line-Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget amendment for FYE 2019 submitted by the Waterloo Housing Authority Department: EXPENSES/REVENUE DECREASE EXPENDITURES(INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct# Acct Name Proj Code Amount IFund Dept Activity Acct# Acct Name Proj Code Amount 283 13 5450 1710 CLAIM&CO 5,000.00 283 13 5450 1371 BLDG MAINT. 5,000.00 283 13 5450 1390 CLAIM&CO 3,232.00 283 13 5450 1390 CONT.SVC 3,232.00 283 4490 3000 FUND BALANCE 2,000.00 283 13 5450 1390 CONT.SVC 2,000.00 283 13 5450 1301 TEMP.AGY 625.00 283 13 5450 1390 CONT, SVC 625.00 283 13 5450 1131 HEALTH INS. 1,000.00 283 13 5450 1400 UTILITIES 1,000.00 TOTAL $11,857.00 TOTAL $11,857.00 This amendment is being requested because: ** To cover PEST CONTROL SERVICES NEEDED, ETC*** Prior Committee Actions(Dates): 0�1 9 c fit:;e LA iR 14Y17,1 ly c t yc <y (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted(Finance Dept.) K:\users\shared goodiesVorms\Budget Amendment 0415-2019.xis(Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY Finance Committee appfoval required? YES_ NO— If If so,date approved: 5 /� City of Waterloo Line-Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget amendment for FYE 2019 submitted by the Waterloo Housing Authority Department: EXPENSES/REVENUE DECREASE EXPENDITURES(INCREASE REVENUE) INCREASE EXPENDITURES(DECREASE REVENUE) Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount 283 13 5452 rj(p 1.3iG.C^ 283 13 5452 1301 TEMP SERVICES 1,300.00 283 13 5452 /70 4 04-r7 l 6G('.Or 283 13 5452 1376 OFFICE EQ. R&M 600.00 283 13 5452 120.00 283 13 5452 1391 DUES&MEMB. 120.00 283 13 5452 1710 CLAIM&CO. 6,000.00P 283 13 5452 2106 COMPUTER EQUIP 6,000.00 283 13 5452 1710 CLAIM&CO. 650.00' 283 13 5452 1561 OFFICE SUPPLIES 650.00 283 13 5452 1524 WORKSHOP 950.00/ 283 13 5452 1315 EDUCATION 950.00 TOTAL $9,620.00 TOTAL $9,620.00 This amendment is being requested because: ** To cover temp services for FMLA leave for receptionist*** ***To cover increased copier contract costs,etc*** Prior Committee Actions(Dates): (Signature Dept. Head or Designee) Daite (Signature Finance Dept. Review) Date Date Posted(Finance Dept.) K:WserMshared goodiesVormsOudget Amendment S8 0418-2019.xls(Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY Finance CgMmittee approval required? YES NO If so,dale approved: 6 t City of Waterloo Line-Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget amendment for FYE 2019 submitted by the Leisure Services Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES(DECREASE REVENUE) Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount fel© cash 37GFT.0008 6,605.70' 010 37 4105 1567 rec equip 37GFT.0008 6,605.79 TOTAL $6,605.79 TOTAL $6,605.79 This amendment is being requested because: to carry forward the balance in this project from FY2018 into FY2019 Prior Committee Actions(Dates): �L1�sC��,Lt!i1or�.wt� (Signature Dept. or Designee) ate ' (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\userslshared goodies\forms\Budget Amendment Request Form.xls(Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY FinanC mmittee approval required? YES_ Finance NO If so,date approved: City of Waterloo Line-Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget amendment for FYE 19 submitted by the Waste Management Services Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES(DECREASE REVENUE) Fund Dept Activity Acct# Acct Name Pro'Code Amount Fund Det Activity Acct# Acct Name Pro Code Amount 520 14 5200 3614 Interest (55.000.00) 520 14 5200 1571 Mach Equip Repl 35,000.00 520 14 5200 1400 Debt Service Exp 20.000.00 TOTAL ($55,000.00} TOTAL $55,000.00 This amendment is being requested because- Proposing to use increased interest revenue to pay increased debt service expenses and refunds Prior Committee Actions(Dates): rlxl (Signatur Dept.head or Designee) ate , (Signature Finance Dept. Review) 5 , /Date Date Posted(Finance Dept.) K Ausers\shared goodies\forms\Sewer Year end amendment 4-30-19 Flnal.xlsx(Apr 2003) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name 536 Dawson St Demo City Contract No. To be assigned by the Finance Dept Project Manager Noel Anderson Project No, d Project Budget Total $ 10,000.00 SubprojectNo. J)60170 1. How will this project be funded? A. Federal Grant Yes 0 No 0 CFDA# % Paid by federal grant Grant Name Grant Agreement Number B. State Grant Yes 0 No 0 % Paid by state grant Grant Name Grant Agreement Number C. City Match Source of Funding % Paid by City D. Other Entities Yes= No 0 % Paid by other entity 100.00% Name Farmers Mutual Insurance Co. Done None 2. Attach copies of any grant agreements that will fund the project(REQUIRED) 0 Yes No 3. Does the project include the purchase of right of way or other real property? QX If yes, will real property purchases be reimbursable under the grant? El El If yes, have you attached authorization to purchase real property to this document? El 4. Will this project include any non-participating expenses, such as: A. Stormwater permit fees E-1 0 B. Publication, or printing costs El 0 C. Others, list El 5. Does this project cover any regular full-time salaries or benefits? E 0 If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Fire damaged property donated to City with agreement that$10,000 insurance check would be signed over to city to assist with demo of property Page 2 must be attached and signed. K:\shared goodies\forms\536 Dawson Demo.xls\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON-CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee / Approval Date �/ C Project Name (from page one) 536 Dawson Street Demo Department No. project will be budgeted under 08 To be assigned by the Finance Dept. Activity No. project will be budgeted under 5885 Project No. Subproject No. (Each column should only include amounts by fund) Fund: 010 Fund: Fund: Fund: Total REVENUES: 3000 Cash on Hand $ _ 3350 Federal Grant _ 3352 Federal HUD Grant _ 3354 Shared Program - Local _ 3357 Shared Program -County 3358 Shared Program -City 3360 Shared Program -State 3361 State Grant 3625 Insurance Refund 10,000.00 10,000.00 3720 Donations - Restricted _ 3750 Sale of Bonds TOTALS $ 10,000.00 $ - $ $ - $ 10,000.00 EXPENDITURES: 1111 Salaries - Regular $ _ 1112 Salaries - Part Time 1315 Education &Training 1345 Travel -Official City _ 1346 Travel - Prof Training _ 1390 Contractual Services 1396 Demo 10,000.00 10,000.00 TOTALS $ 10,000.00 $ $ $ - $ 10,000.00 (Signature Dept. Head) Date (Signature Finance ept. Review) Date K:\shared good ies\fo rms\536 Dawson Demo.xls\Page 2(Donat or NON-constr) (Mar 2010) Completed forms should be routed directly to the Finance Dept. / F INANCE EEPT ONLY Finance yon ittee approval required? YES ! NO / If so,date approved. l City of Waterloo Line-Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget amendment for FYE 2019 submitted by the Leisure Services Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount 010 37 4500 3000 Fund Balance oPlO� 010 37 4500 1400 Utilities 25,000.00 /d 31 41 6S510 R V 00()p 010 37 4500 1112 Part-Time 9,000.00 010 37 4500 1398 Sales Tax 5,000.00 TOTAL $39,000.00 TOTAL $39,000.00 This amendment is being requested because: FY 2019 revenues are anticipated to exceed the FY 2019 budgeted amount of$692,000 by$12,000 FY 2019 expenditures--requesting additional$39,000 to cover anticipated expenditures thru 6/30/2019 Prior Committee Actions(Dates): (Signature Dept. He d Designee) Date (Signature Finance Dept. Review) Date Date Posted(Finance Dept.) KAusers\shared goodiesVorni 30_19 budget Amendment Request Copy of Budget Amendment Request Form.xis(Apr 2003)