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HomeMy WebLinkAboutApproved Documents - 5/13/2019 �/ Fwb3�� F1ls�a FINANCE DEPT. STAFF ONLY LINE ITEM USED Old XR;ZJ I//d 9-VO 5;a rj$3d TRAVEL REQUEST FY 4' BUDGETED tl<ad " l�ao"fou y CITY OF WATERLOO EXPENDED YTD — THIS REQUEST LEFT AFTER THIS L a REQUEST -ff0k-L— 9.5 /096 DATE 5'S NAME(S) AND POSITION(S): DATE: May Chris Youngblut, Director of Technology; Ben Wagner, Draftsperson NAME OF CLASS/ MEETING: DESTINATION: San Diego, CA 2019 Esri GIS User Conference DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: July 8, 2019 July 11, 2019 July 8-11, 2019 PURPOSE OF TRAVEL/TRAINING: To attend the Esri User Conference. The Esri UC is a yearly conference dedicated to geographic information systems (GIS) technology. Each day will be filled with training, speakers and presentations. We will be able to connect with leaders in the GIS industry as well as other end users to discuss ideas and solutions to get better use out of our Esri enterprise agreement. In addition, the City of Waterloo will be receiving a Special Achievement In GIS(SAG) award on the Wednesday of the conference! This award is to recognize the City's adoption of an enterprise GIS system, willingness to adopt to new ideas and identify workflows that can be improved with GIS. Only a few select cities in Iowa have achieved this award over the last 10 years. The conference itself is free to attend because of our Enterprise Agreement with Esri. (a savings of$1,595 per person) WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE X AIRFARE DEPARTING FROM: Waterloo 010-01-8220-1346 ESTIMATE OF COST: (MIS) and 521-07-7830- BUDGET LINE ITEM: 1346 (Engineering) $1380 LODGING $50 TAXI X GRANT REIMBURSABLE $280 MEALS PARKING YES NO S-f1 5 REGISTRATION $1500 AIRFARE X REQUIRED CERTIFICATION 0 MILEAGE/FUEL $100 MISCITOLLS YES NO TOTAL FOR ALL: $ 3310 TOTAL: $ 1655 PER PERSON /GICs q 46"virr 016 & ZJ I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE 1 APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY/OF WATERLOO DEPARTM T HEAD MAYOR K:\Shared Goodies\Forms\Travel Request Form January 2010 DATE DATE CITY OF WATERLOO, IOWA WASTE MANAGEMENT SERVICES DEPARTMENT 3505 Easton Ave. • Waterloo, IA 50702 • (319) 291-4553 . • BRIAN BOWMAN-OPERATIONS SUPERVISOR . May 6, 2019 Memo to Waterloo Finance Committee: RE: Selling used PLC Equipment Background Discussion Waste Management Services recently went through a complete upgrade of the SCADA SYSTEM/PLC LOGIC CONTROL for the Wastewater Treatment Facility. This included the purchase of all new PLC hardware equipment and new Software so that the Treatment Facility can monitor, gather and process real time data and control the treatment process. All the used PLC Hardware that was removed for this project was saved because it has a value on the open market for facilities that haven't made upgrades and still need to source older PLC hardware to keep their systems active. Waste Management Services took an inventory of all used PLC Hardware and submitted them to 6 vendors that specialize in the purchase of lots of used PLC Equipment. Out of the 6 vendors we received 5 offers to purchase, as a lot, our used PLC Equipment. Bids ranged from $1000 at the low to the High offer of $6000 from Classic Automation Recommended Action It is recommended that the Finance Committee approve the sale of this used PLC Equipment to Classic Automation for the sum of$6000. Classic Automation pays for all shipping of the used PLC Equipment. City Clerk Use Only Finance Committee Approval Date II cl City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint Department to expend $ 2,485.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: To cut an opening in block wall to allow for relocation of new freezer in storage corridor in basement of Five Sullivan Brothers Convention Center Vendor selected for this purchase: Failor Hurley Bids or written quotes were taken on this purchase, as follows: rX Bids or quotes were not taken on this purchase because: Only one proposal was received Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense. QX General Fund ❑ Road Use Tax EI Sewer F� Sanitation DBonds EI Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-22-6860-1382 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ CU and the current available balance is $ `)�, S 38 Respectfully submitted, c- I (Si inatui­6 Dept. Head or Designee) Date (Signature Financt Dept. Review) Date KAshared goodies\forms\Pre-Auth 5 Sull Bros-Freezer Sprinkler System.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint Department to expend $ 13,095.69 plus est. shipping costs of $ to pay for or purchase New 12 x 12 freezer (all work will be done by licensed HVAC/Electricians Building Maintenance staff with exception of cutting opening in block wall and sprinklers stem. This purchase or expenditure is being made because: Walk-in freezer has a bad compressor; exisiting freezer system is unable to maintain cold temperatures. Unit to be replaced due to EPA banned compressor refrigerant. Vendor selected for this purchase: Johnstone Supply QX Bids or written quotes were taken on this purchase, as follows: Johnstone Supply - $ 13,095.69 Dennis Supply - $ 16,680.61 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense ❑X General Fund El Road Use Tax 0 Sewer ❑ Sanitation ❑ Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-22-6860-1382 (Fund - Department-Activity -Account Number) (Project Code) in which the budgeted amount is $ 2; )4.OD and the current available balance is $ Respectfully submitted, (Si natur Dept. Head or Designee) ate (Signature Financd Dept. Review) Date KAshared goodies\forms\Pre-Auth 5 Sull Bros-Freezer(Johnstone).xls(Mar 2010) City Clerk Use Only Finance Committee _ Approval Date 4 3 ZI City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint Department to expend $ 1,720.00 plus est. shipping costs of $ to pay for or purchase Sprin+r System This purchase or expenditure is being made because: Freezer being relocated to storage corridor in basement outside of kitchen area. This would require cutting opening in wall. Sprinkler system required to meet fire code. Vendor selected for this purchase: Black Hawk Sprinkler ❑ Bids or written quotes were taken on this purchase, as follows: FX Bids or quotes were not taken on this purchase because: Only one proposal was received for the sprinklers stem Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: QX General Fund ❑ Road Use Tax 1-1 Sewer ❑ Sanitation ❑ Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-22-6860-1382 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 1512-qLf-a and the current available balance is $ 15 Respectfully submitted, w .5-ISg 1 (Signature Dept. Head or Designee) Date (Signature Finantae Dept. Review) dte KAshared goodies\forms\Pre-Auth 5 Sull Bros-Freezer Sprinkler System.xls(Mar 2010) City Clerk Use Only Finance Committee G Approval Date -5—h 3/1 1 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Cultural & Arts Department to expend $ 4,540.00 plus est. shipping costs of $ 0.00 to pay for or purchase Repairs to PYP paint brush panel, covert to LED & paint & reinstall PYP icon lettering This purchase or expenditure is being made because: repairs needed to building PYP exterior signage: including coversions to LED Vendor selected for this purchase: SIGNS & DESIGNS Fx Bids or written quotes were taken on this purchase, as follows: SIGNS & DESIGNS, CEDAR FALLS $4,540.00 NAGLE SIGNS, INC. $5,506.13 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 5x General Fund ❑ Road Use Tax 1-1 Sewer F—I Sanitation ❑ Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line-item: Grants budget-010-26-4265-1390 26STG.OSG 26STG.OSG (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ Z'?'ob.0) and the current available balance is $ 11,113.58 Respectfully submitted, (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Request form-Paintbrush Sign Rep-5-3-19(Mar 2010) Quotation SIGNS DESIGNS inc 119.97 www.theSignPeople.net Page: 1 5600 Nordic Drive Cedar Falls, IA 50613 Voice: 319.277.8829 Fax: 319.268.2298 -51��--�ET � r FINALLY- BIG PRINTS THAT DON'T FA©E! Our full color solvent-ink printer is perfect for long-term outdoor applications. We can print on banner material,adhesive vinyl,even canvas! Blast out of black&white and make a big impression! Waterloo Center for the Arts Grat Rock 225 Commercial St. Tha Waterloo, IA 50701 the Great Outdoors Phone: Fax: For quotes under$500,a 50%deposit is required to place order,remainder is GOOCtThtU Payment SaleSRe due before installalion or receipt of finished signs. In the event of delinquent Y p payments,the client will be charged a rate of interest for every month afterthe first30 days,andagrees topayall costs ofcollection. 3/2/19 Net 30 Days Von Quantity Description Unit Price Extension contact: Kent Shankle Phelps Pavilion paint brush 1.00 upper left hand section of paint brush 690.00 690.00 new white acrylic, lettered with translucent vinyl and trim install I accept above prices and terms, and give authorization to proceed: Subtotal 690.00 Signature: Sales Tai Total 690.00 Printed name: Date: Quotation ,SIGNS DESIGNS ,,, 119-98 www.theSignPeople.net Page: 1 5600 Nordic Drive Cedar Falls, IA S0613 Voice: 319.277.8829 Fax: 319.268.2298 _ - _. /NAIL Y- B/G PRINTS THAT DON'T a i!n! e Our full color solvent-ink printer is perfect for long-term outdoor applications. We can print on banner material,adhesive vinyl,even canvas! Blast out of black&white and make a big impression! Waterloo Center for the Arts cr t kIc hIcs 225 Commercial St. Tha Roc Waterloo,IA 50701 the Creat Outdoors Phone: Fax: For quotes under$500,a 50%deposit is required to place order,remainder is GOOd T171 u Payment Terms Sales Re due bebre installation or receipt of finished signs. In the event of delinquent y p payments,the client will be charged a rate of interest for every month afterthe first 30 days,and agrees to pay all costs of collection. 3/2/19 Net 30 Days Von Quantity Description Unit Price Extension contact: Kent Shankle 1.00 Convert Phelps Pavilion paint brush to be illuminated with LEDS 2,200.00 2,200.00 .includes LEDS, power supply and labor I accept above prices and terms, and give authorization to proceed: Subtotal 2,200.00 Signature: Sales Tai Total 2,200.00 Printed name: Date: `� Quotation SIGNS DESIGASInc. 419-112 www.theSignPeople.net Page: 1 5600 Nordic Drive Cedar Falls, IA 50613 Voice: 319.277.8829 Fax: 319.268.2298 RAWL Y- 9/6 ARMTS MAT DOW T FADE! Our full color solvent-ink printer is perfect for long-term outdoor applications. We can print on banner material, adhesive vinyl, even canvas! Blast out of black&white and make a big impressionl s aP111" Waterloo Center for the Arts Grt R�Ck 225 Commercial St. Tha Waterloo, IA 50701 the Great Outdoors Phone: Fax: Forquotes under$500,a 50%deposit is required to place order,remainderis Good ThrU Payment Terms Sales Re due before installation or receipt of finished signs. In the event of delinquent Y p payments,the client will be charged a rate of interest for every month after the first 30 days,and agrees to pay all costs of collection. 5/26/19 Net 30 Days Von Quantity Description Unit Price Extension ontact: Kent Shankle xisting PHELPS YOUTH PAVILION letters 1.00 Remove, repaint, and re-install letters 1,650.00 1,650.00 emove existing reverse channel letters prep& paint: Matthews- MP02027 Tangerine, and MP00476 Green re-install letters I accept above prices and terms, and give authorization to proceed: Subtotal 1,650.00 Signature: Sales Ta) Printed name: Date: Total 1,650.00 1020 PO BOX PROPOSAL/ PO BOX 2098 Waterloo,IA 50704 r R �7/'"� 319-233-4604.800.728-4604•Fax:3191-233-7514 proposal #: 31164 605 Iowa Ave.W Marshalltown,IA 50158 Proposal Date: 05/03/19 641-752-6608•888-656-SIGN•Fax:641-752-6968 Customer a 72720 REMIT TO: ' • BOX 2098 •• 50704 ' Page: 1 of 5 SOLD TO: JOB LOCATION: WATERLOO CENTER FOR THE ARTS WATERLOO CENTER FOR THE ARTS 225 COMMERCIAL ST 225 COMMERCIAL ST WATERLOO IA 50701 WATERLOO IA 50701 NAGLE SIGNS INC(HEREINAFTER CALLED THE "COMPANY") HEREBY PROPOSES TO FURNISH ALL THE MATERIALS AND PERFORM ALL THE LABOR NECESSARY FOR THE COMPLETION OF: QTY DESCRIPTION UNIT PRICE TOTAL PRICE 1 QUOTE#28569 $778.99 $778.99 "ART"logo on south wall-Replace missing left brush handle face with new approx.24"x 96"x 1/8"white plex routed shape,blue translucent vinyl,blue trimcap. 1 QUOTE#28570 $2,768.37 $2,768.37 "ART"logo on south wall-Remove all neon and transformers from inside cabinets,install new white LEDs and power supplies. 1 QUOTE#29341 $1,958.77 $1,958.77 South wall-Remove 30"tall x 1"return reverse channel letters,prep&paint with polyurethane automotive-grade gloss finish in two colors TBD,re-install into existing stud holes with silicone adhesive.Sales tax extra ALL MATERIAL IS GUARANTEED TO BE AS SPECIFIED,AND THE ABOVE TO BE IN ACCORDANCE WITH THE DRAWINGS AND OR SPECIFICATIONS SUBMITTED FOR THE ABOVE WORK AND COMPLETED IN A WORKMANLIKE MANNER FOR THE SUM OF: TOTAL PROPOSAL AMOUNT: $5,506.13 TERMS:50.0%DOWN, BALANCE DUE ON COMPLETION (INTEREST OF 1.5%PER MONTH WILL BE ADDED TO PAST DUE ACCOUNTS) THIS PRICE DOES NOT INCLUDE ELECTRICAL HOOKUP,PERMITS, ENGINEERING,SHIPPING,FREIGHT OR SALES OR USE TAX UNLESS SPECIFICALLY STATED. NOTE: THIS PROPOSAL MAY BE WITHDRAWN IF NOT ACCEPTED WITHIN 30 DAYS. WORK WILL NOT BEGIN UNTIL DOWN PAYMENT AND WRITTEN ACCEPTANCE IS RECEIVED. ANY ALTERATION FROM THE ABOVE SPECIFICATIONS INVOLVING EXTRA COSTS,WILL BE EXECUTED ONLY UPON WRITTEN ORDERS,AND WILL BECOME AN EXTRA CHARGE OVER AND ABOVE THE ESTIMATE TO BE PAID BY THE PURCHASER. TERMS AND CONDITIONS COMPANY INITIALS CUSTOMER INITIALS 1020 Wilbur Ave. PROPOSAL / PO BOX 2098 Waterloo,IA 50704 319-233-4604-800-728-4604•Fax:319-233-7514 P ro posa I #: 31164 605 Iowa Ave.W Marshalltown, IA 50158 Proposal Date: 05/03/19 641-752-6608•888-656-SIGN•Fax:641-752-6968 Customer#: 72720 REMIT TO:P.O. • '" WATERLOO,IA 50704 ' Page: 2 of 5 1. All agreements contingent upon strikes, accidents, material shortages or any other delays beyond our control. 2. Owner to carry fire, tornado and other necessary insurance. Our workers are fully covered by Workmen's Compensation Insurance. 3. This proposal is made for specially constructed equipment and when accepted by owner is not subject to cancellation. NAGLE SIGNS INC shall not be responsible for errors in plans, designs, specifications or drawings furnished by owner or its representatives, or for defects or increased costs caused by such errors. 4. NAGLE SIGNS INC shall commence the constructions of display and prosecute the work thereon with due diligence until completion. All obligations to be performed by NAGLE SIGNS INC hereunder shall be subject to delay or failure resulting from war, fire, labor disputes, material shortages, unforeseen commercial delays, acts of God, regulations or restrictions of the Government or public authorities, or other accidents, forces, conditions or circumstances beyond its control. 5. Owner shall be responsible for securing and maintaining in force all necessary permits from the owner of the premises upon which display is to be installed, and for all other private permissions necessary for the maintenance, use and existence of display. NAGLE SIGNS INC shall apply for public permits. Only the cost of normal permit applications is included in this proposal. Buyer shall be responsible for any and all costs incurred should procedures other than normal permit applications be required. NAGLE SIGNS INC shall not be obligated to commence construction of display until public permits have been issued. If public permits are denied after every reasonable effort by both parties to secure same, then this agreement shall terminate without liability to either party. 6. Buyer shall bring feed wires of suitable capacity and approved type to the locations of the display, and make connection thereto, and shall pay for all electrical energy used by display and shall be responsible for the supply thereof in the event substantially adverse building or soil conditions or underground obstructions are encountered at delivery site. In the event of such adverse building or soil conditions or underground obstructions, owner agrees that Nagle Signs shall be allowed to increase the price quoted in this proposal to the extent of Nagle Signs, Ines. additional costs. 7. Owner shall be responsible for locating all property lines and utility easements and existing utilities located within or on the real estate on which the display is to be constructed. 8. NAGLE SIGNS INC unconditionally warrants the signs against defective workmanship and materials for 1 year from date of shipment or installation, if installation is effected by NAGLE SIGNS INC Any part found by NAGLE SIGNS INC to be defective due to faulty workmanship or materials within the warranty period will be repaired or replaced f.o.b. point of production. NAGLE SIGNS INC SPECIFICALLY DISCLAIMS ALL OTHER WARRANTIES OF ANY KIND OR NATURE COMPANY INITIALS CUSTOMER INITIALS 1020 Wilbur Ave. PROPOSAL mww� aPO BOX 2098 Waterloo, IA 50704319-233-4604•800-728-4604•Fax:319-233-7514 proposal #: 31164 605 Iowa Ave.W Marshalltown,IA 50158Proposal Dte: 05/03/19 641-752-6608-888-656-SIGN•Fax:641-752-6968 Customer a 72720 REMIT TO:P.O. '" WATERLOO,IA 50704Page: 3of5 WHATSOEVER, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. NAGLE SIGNS INC shall not be liable for any incidental or consequential damages or losses. Owners sole and exclusive remedy against NAGLE SIGNS INC for the breach of its express warranty contained herein shall be the replacement of such defective work or material. 9. Payment for items purchased under the terms of this agreement will be made upon receipt of invoices submitted. In the event payment is not made within thirty (30) days of the invoice date, Buyer agrees to pay a service charge on past due amounts at the rate of 11�% per month. In the event this agreement is placed for collection with a collection agency or if litigation is commenced to collect amounts owed, Buyer shall be responsible for all costs incurred by Nagle Signs, including but not limited to its reasonable attorney's fees. 10. Title to all materials and property covered by this contract shall remain in NAGLE SIGNS INC and shall not be deemed to constitute a part of the realty to which it may be attached until the purchase price is paid in full. NAGLE SIGNS INC is given an express security interest in said material and property both erected and unerected notwithstanding the manner in which such personal property shall be annexed or attached to the realty and is authorized to file a financing statement perfecting this security interest. In the event of default by Buyer, including, but not limited to, payment of any amounts due and payable, NAGLE SIGNS INC may at once (and without process of law) take possession of and remove, as and when it sees fit and wherever found, all material used or intended for use in this construction of said equipment and any and all property called for in this Agreement without being deemed guilty of trespass. 11. When this Agreement is signed by a duly authorized person of each party, this document shall constitute a binding contract and the entire agreement between the parties and shall supersede all other written or oral agreements. The parties agree that a signature communicated by facsimile or by e-mail shall Have the same effect as an original signature on an original document, and either party may prove the existence of a binding contract by producing a copy thereof with a signature obtained through electronic means (by facsimile or e-mail) . This contract shall be governed by the laws of the state of Iowa. 12. Owner is liable for any and all state, local or federal taxes imposed upon this transaction, including but not limited to sales and/or use tax. Owner will be liable for the taxes even if the taxes are not included in the original invoice to Owner if the taxes are imposed by a governing body after invoicing. 13. The Iowa District Court in and for Black Hawk County, Iowa shall have exclusive jurisdiction of all actions of any kind or nature whatsoever arising out of the work to be performed pursuant to this proposal including but not limited to any action by NAGLE SIGNS INC to collect amounts owed to it pursuant to the terms of this proposal and any corresponding invoice, and the parties consent to exclusive jurisdiction and venue in said court. COMPANY INITIALS CUSTOMER INITIALS 1020 Wilbur Ave. PROPOSAL / PO BOX 2098 Waterloo,IA 50704 319-233-4604.800-728-4604•Fax:319-233-7514 proposal #: 31164 605 Iowa Ave.W Marshalltown,IA 50158 Proposal Date: 05/03/19 641-752.6608.888-656-SIGN•Fax:641-752-6968 Customer#: 72720 REMIT TO:P.O.BOX 2098 WATERLOO,A 507U /Aff Page: 4 of 5 THIS PROPOSAL DOES NOT BECOME EFFECTIVE UNTIL SIGNED AND DATED BY THE COMPANY. THE ABOVE PRICES,SPECIFICATIONS,AND CONDITIONS ARE SATISFACTORY AND ARE HEREBY ACCEPTED.YOU ARE AUTHORIZED TO DO THE WORK AS SPECIFIED. PAYMENT WILL BE MADE AS OUTLINED ABOVE. SALESPERSON: DATE: ACCEPTED BY: TITLE: SIGNATURE: DATE: COMPANY INITIALS CUSTOMER INITIALS Wilbur Ave. POBOXDEPOSIT INVOICE / PO BOX 2098 Waterloo,IA 50704 319-233-4604.800-728-4604•Fax:319-233-7514 invoice #: D P31164 605 Iowa Ave.W Marshalltown,IA 50158 Inv Date: 05/03/19 641-752-6608•888-656-SIGN•Fax:641-752-6968 Customer#: 72720 REMIT TO:P.O.BOX 2098 WATERLOO,IA 50704 Ar Page: 5 of 5 SOLD T0: JOB LOCATION: WATERLOO CENTER FOR THE ARTS WATERLOO CENTER FOR THE ARTS 225 COMMERCIAL ST 225 COMMERCIAL ST WATERLOO IA 50701 WATERLOO IA 50701 ORDERED BY PO NUMBER SALESPERSON ORDER DATE PAYMENT TERMS DUE DATE Mason Fromm 01/24/19 50.0% Due Upon Receipt 05/24/19 QTY DESCRIPTION UNIT PRICE TOTAL PRICE 1 QUOTE#o on $778.99 $778.99 "ART"logo 56 south wall - Replace missing left brush handle face with new approx. 24"x 96"x 1/8"white plex routed shape, blue translucent vinyl, blue trimcap. 1 QUOTE#o on $2,768.37 $2,768.37 ART"logo 5 south wall - Remove all neon and transformers from inside cabinets, install new white LEDs and power supplies. 1 QUOTE#29341 $1,958.77 $1,958.77 South wall - Remove 30"tall x 1"return reverse channel letters, prep 8 paint with polyurethane automotive-grade gloss finish in two colors TBD, re-install into existing stud holes with silicone adhesive. Sales tax extra -----------•-------- TOTAL PROPOSAL AMOUNT $5,506.13 *** FINAL INVOICE AMOUNT MAY VARY UPON COMPLETION*** PLEASE PAY THIS DEPOSIT AMOUNT: $2,753.07 City Clerk Use Only Finance Committee Approval Date x/13/ry City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 1,500.00 plus est. shipping costs of $ 0.00 to pay for or purchase Replacement of field tile for property owner in conjunction with City Contract#926 This purchase or expenditure is being made because: During the course of City project existing drainage system on private property was compromised. Installation of new tile will fix the drainage issue Vendor selected for this purchase: ❑ Bids or written quotes were taken on this purchase, as follows: Ox Bids or quotes were not taken on this purchase because: Reimbursement to property owner for costs to fix drainage/tile sstem Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund F Road Use Tax Sewer ❑ Sanitation Bonds F1 Federal/othergrants Other(specify) Storm Water Fee This expenditure is to be coded to the following budget line-item: 521-07-5300-2162 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 500,000.00 and the current available balance is $ 462,363.25 Respectfully submitted, &�L po LG t, 51 1tq nature oept. Head or Designee) Date (Signature Finan)6e Dept. Review) Date KAshared good ies\forms\Draintile Pre-Authorization.xlsx(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend l.�Of N 6-G&feP $ 25,000.00 plus est. shipping costs of $ 0.00 to pay for or purchase Emergency repair of sanitary sewer in the 200 Block of Alice Ave. Not to exceed the $25,000.00 This purchase or expenditure is being made because: Waste Management discovered the hole in the sanitary sewer and it is deeper than their equipment can reach. Engineering hired contractor to fix Vendor selected for this purchase: Ox Bids or written quotes were taken on this purchase, as follows: Sent to 10 different contractors. Vieth Construction: $19,700.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund EI Road Use Tax 7x Sewer ❑ Sanitation ❑ Bonds 1:1 Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 520-14-5200-2163 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ Zsg t and the current available balance is $ 231,9/20 IAS, , Respectfully submitted, Signature Dept. Head or Designee) / Date (Signature FinanccyDept. Review) Date KAshared goodies\forms\Alice Pre-Authorization.xlsx(Mar 2010) City Clerk Use Only Finance Committee / C� Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $ 7,539.64 plus est, shipping costs of $ N/A to pay for or purchase Equipment for new fire truck. This purchase or expenditure is being made because: Vendor selected for this purchase: Witmer Public Safety Group ❑x Bids or written quotes were taken on this purchase, as follows: Attached Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: FGeneral Fund Road Use Tax Sewer ❑ Sanitation ❑x Bonds Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 418-12-1400-2117 (Fund- Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 550,000.00 and the current available balance is $ 47,531.35 Respectfully submitted, f Signa ept. Head 6r Designee) Date (Signature FinanO Dept. Review) Date Klshared goodies\forms\New Truck 303 WitmerAs(Mar 2010) z C M W W v N N N N N N H N N N N N N N N N C SJ Q. 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O F-� v c c � , C O O < N Ql O O N N < Q 3 3 c Q 7 c N of SM LO M rr Lq N ,xmi W W O N O Q m m o v 0 0 m = o S 3 ° N 3 0 0 — ° wA 0- " qs o 3 "' 0_ o N ^. s 0 0 n s < <' _ 0 0 'r w' v 0 s ° Q °° c 3 c 0 M m C: 0 q v' + D a o — - o 3 rD s Q s n v 0 m < 0- M 3. o x vim, O CD z v A 0 Ln ,�-. v `° �, Q 0 o w0 N v D vo S N M w Ln 0 D aq _ o n o Q 3 0 v :3 co N � � Cn N CLh a v 3 n p Wo v = W = D = r O �I m In A A A A A W W W N N N N N N N N N N N N N N N N F` rI J W A V W A N W W V W A W W A W w w N W li I-+ N A l0 In Co I� U'i lD A CO A lD Oo O 00 Q1 A W W In Ql V CO V lu N In W Uo co O D1 O In W In i-+ to N lD to VN lD A of A W V to to W W to to lD V W (n to In to Ln to O to U'1 Ln W In lD W ul of V In J N N F W I-' 00 O V 6l O W -1 D1 to Ql of N W In k� l0 h- V In A Cn W lD lD W 0o N W V Lq of 00 01 W N to Ln to W V to N lD 00 Ln to A W lD A N O> m m 00 W W 00 00 to Ul Ln 00 0) W N N City Clerk Use Only Finance Committee / q Approval Dale City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $ 2,793.91 plus est. shipping costs of $ N/A to pay for or purchase Equipment for new fire truck. This purchase or expenditure is being made because: Vendor selected for this purchase: Reliant Fire Fx Bids or written quotes were taken on this purchase, as follows: Attached Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund El Road Use Tax D Sewer EI Sanitation ❑x Bonds 1:1 Federal/other grants EI Other(specify) This expenditure is to be coded to the following budget line-item: 418-12-1400-2117 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 550,000.00 and the current available bala $ 47,531.35 Respectfully sub d, ig ayrDept. Head or Designee) Date (Signature Finan6e Dept. Review) Date KAshared goodies\forms\New Truck 303 Reliant.As(Mar 2010) z 6- Ln W w o J- z o Q c NN N N N N N N N N N N N LD W V O) In A W N N 3 O N N O �O 00 V Q1 U'I A W N N p JT :E 77rD rp N rt Cl n r W r m A rn v v Nto E to T. n r to Ln -0 T = D O O C O= W_ p p n n (D L - 00 = O � -+, = (D v W fl) W 'O -O Z rD 6_ v, n rD L, ,Y — n O rD S S O O O v O~'i O O O rrDD v, v tro S S oo ,=-r O_ Qj mi n C (D v v W rDrD v --h = ro O O O O O N S N O O= N S N O S v v = n K K < a ^� A = � v x v m n n O a p v n rD O O O O O O In N N O x O O rD 6 o v o Q - 3 N a rD 3 3 v rt : 3 rD s s N v o O n CL o s s —� as w = s O _ N rD n'I z r0+ rt v � c r. rD < 3 n rD �• — c < — r�o D , aqrt O N Ol O N n � � N O � � J 06 6- rD D D D � J O v cn A u, Q w n n n o In ° 1 _ - O O in ,� ,� N = V-� v o w -0C: 06 N Z D� z N Q 00 J 2 =- n O N A -6 V N O '+ T i S 3 S rD rD O lD W W � _ � Cn (D rD N v v X- F-• W W M (D D) v C O- Q J N F� z rD C N n D Ln _ Q CL C rn c CD 60 C O N O v = z O rrDD O O = N 6' N O_ '+ < in (D T = O .6 S (1q O O -O � S - n 'O' ll1 0 = N vi in (D co �' O O C v � C O v rD Ln rD <• O 0 O S 6' 6- N (D O S O N rDrD c = n A n 5 I Q rD a- p �' � fD. 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N F+ 0 00 W A V A N F-` 00 0 W lD V W A W W A W N N N W F+ N (n F-+ N A lD U'1 W F-� U'1 lD A w A lD w O 00 Cl A W w Dl m �I 00 J �D w A W lD 00 O Cl O In 00 Ln F' � lD N lD l0 V N lD A PI) A W V lD lD W W lD lZ I to 'I W Gn lD Ln l0 Ln lD O lD Un Ln W V1 lD W W C1 V V1 V N N 00 lWD k--� W O0 p m Ow � J C) lD C� Ql k� N W Ln IN lD F� V W Co N W V Ln M F- Q1 w N N N (n to L' F� F� lD W V lD N to W Ln A W lD A N Q1 Ol 00 00 W 00 00 lD In In 00 Q1 W N City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $ 3,526.70 plus est. shipping costs of $ N/A to pay for or purchase Equipment for new fire truck. This purchase or expenditure is being made because: Vendor selected for this purchase: Heiman Fire Q Bids or written quotes were taken on this purchase, as follows: Attached Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax EI Sewer EI Sanitation aBonds Federal/other grants 0 Other(specify) This expenditure is to be coded to the following budget line-item: 418-12-1400-2117 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 550,000.00 and the current available balance $ 47,531.35 Respectful ubgVted, / (� Da e " i3 a Dept. Head or Designee) Date (Signature Fina a Dept. Review) L" ... KAshared goodies%forms\New Truck 303 Heiman FireAs(Mar 2010) z o- mID I�J W W o N N N N N N N N i-+ N N Fi F. 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Ox v , O Z A 0 N ,_+ v 00, � 77 =3 = o=o D rrD -0D Sc °q ZEao cin S O = 3 300 rD 0 CL 0] _ ti I C N (D Q = o- CL 3 O W = D = N O J Q) U'I A A A A A W W W N N N N N N N N N N N N N N N N N r- N I-j -t- 00 07 00 N N N w A J W A N W lD J W A W W A W w w N w F-` N Vl I� N A lD Ul CO N (Jl lD A 00 A tD 00 O D7 Ol A W W U'I Ql J W J l0 IN A I� W N In LU 'lo 00 O rT O In W 'n N t0 i--+ lD lD J N lO A A W J lO lD W W lD lO lD J W In lO In LD V1 lO O �D C!1 to W U'I to W In m V vi J N N F-> 00 W N W O J m O W V m lD Oi 01 N N W (nlu, J (i I A In W lD l0 F-� V W 00 N W J In MN lD N F-� N lD W J O N lD 00 m m Dl 00 00 W 00 00 lO LnlJl 00 Ql N City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Garage Department to expend $ NTE 6,500 plus est. shipping costs of $ 200.00 to pay for or purchase 6" Water Pump This purchase or expenditure is being made because: To replace pump on Sewer portable pump (only vendor with access to parts) Vendor selected for this purchase: MWI Pumps FX Bids or written quotes were taken on this purchase, as follows: MWI Pumps Deerfield Beach, FL NTE $6,500.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: QX General Fund ❑ Road Use Tax F—] Sewer ❑ Sanitation 0 Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line-item: 010-18-7955-1571 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 260,000.00 and the current available balance is $ "il�,oTl�;a� t �a,OCO•A�6P Respectfully submitted, 5q/��' 1L ,� -4La &'a,) 5�� 1►9 (Si nature Dept. ad or Designee) I Date (Signature Finance Elept. Review) Date K:\shared goodies\forms\2019-May-Pre-Auth-MWI Pumps-sewer Water Pump-010-18-7955-1569-NTE$6,500.00.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date �(3 /(rl City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Garage Department to expend $ 6,448.67 plus est. shipping costs of $ 200.00 to pay for or purchase 1 - Packer and 1 Travel Door for Sideloader#151202 This purchase or expenditure is being made because: Replace the packer and travel door for Garbage Truck - Sideloader #151202 Vendor selected for this purchase: Curbtender OX Bids or written quotes were taken on this purchase, as follows: Curbtender Cedar Falls, IA $6,448.67 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Road Use Tax Fj Sewer F� Sanitation 1-1 Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-18-7955-1569 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 265,000.00 and the current available balance is $ 92 Respectfully submitted, LIUt r (Signature Dept. Head or Designee) f I Date (Signature Financ Dept. Review) Da K:\shared good ies\forms\201 9-May-Pre-Auth-Packer&Travel Door-Curbtender-Garage-Sanitation-010-18-7955-1571 -$6,448.67.x1s (Mar 2010) City Clerk Use Only Finance Committee Approval Date 513 ztq City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,295.00 plus est. shipping costs of $ to pay for or purchase Labor and materials to plant annual flowers in 27 of the saucer style planters at Riverloop Expo Plaza. This purchase or expenditure is being made because: Leisure Services no-longer grows flowers "in house" and flowers are needed to fill planters. Vendor selected for this purchase: Petersen &Tietz Florists & Greenhouses ❑ Bids or written quotes were taken on this purchase as follows: FX Bids or quotes were not taken on this purchase because: Petersen & Tietz Florists has completed this work for the City successfully for the past several years. We have also experienced a lack of interested qualified bidders. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: FX General Fund ❑ Road Use Tax ❑ Sewer F—I Sanitation ❑ Bonds D Federal/other grants F-] Other(specify) This expenditure is to be coded to the following budget line-item: 010-37-4110-1371 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 24,940.00 and the current available balance is $ 18,233.53 Respectfully submitted (Signature D ad or Designee) Date (Signature Finan Dept. Review) Date KAshared goodies\forms\Pre-Auth Expo Flowers.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date I? I City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 1,375.00 plus est. shipping costs of $ to pay for or purchase Wireless network connection to East Park Avenue parking ramp This purchase or expenditure is being made because: This will allow a cameras stems stem proposed to be installed at the ramp connection back to city hall. Vendor selected for this purchase: RC Systems Bids or written quotes were taken on this purchase, as follows: 0 Bids or quotes were not taken on this purchase because: RC Systems has done a number of wireless connctions for us and is familiar with tower requirements and network paths. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund EI Road Use Tax [_� Sewer F—I Sanitation EI Bonds EI Federal/other grants F—] Other(specify) This expenditure is to be coded to the following budget line-item: 01-010-8220-1516 (Fund - Department-Activity -Account Number) (Project Code) in which the budgeted amount is $ 7,000.00 and the current available balance is $ 3,994.80 Respectfully submitted, JN (Signatur Dept. Head or Designee) Date (Signature Financd Dept. Review) Date K:\shared goodies\forms\Pre-Auth Wireless Connection to Park Ave Ramp.xls(Mar 2010) R CS YS TEM 1657 Falls Ave Radio a.L)f-Y1mltJtz,Cl�! . Phone: 319-234-3511 Waterloo,IA. 50701 MMW Fax: 319-2334292 Order Line: 800-728-2929 Name City of Waterloo, Iowa PROPOSAL Attn: Chris Youngblut or Mark Boesen County Wireless Connection from the East Side Ramp to Address: 715 Mulberry Street City Hall for Cameras and Recording Address.-2 Account# City. Waterloo ST. Iowa ZIP. 50703 Tracking# 190504-16 Tracking Date: 5/4/2019 Phone: 319-291-4522 EX3065 Fax: Sales Order: _ S.O. Date: Rev: Invoice# Invoice Date: M ;� we 9 t}E$CR1P710 _ 1 2 NBE-5AC-Gen2 Ubiquiti NanoBeam AC Gen 2 Radio 120.00 240.00 2 6 Hours Tower Time Putting up New Line and Radios on the Main Tower 95.00 570.00 3 6 Hours Ground Man Ground Man to Support Person on the Tower 65.00 390.00 4 300 Feet of Cat6 Outdoor Cable to Connect Radio to the Network and Power 0.30 90.00 5 1 P-1 Pr ramming Radios 85.001 85.00 6 7 6 9 10 11 12 13 14 15 16 17 Misc — Li Notes or Special Instructions: Page Total $1,375.00 L2 _ L3 Page Total $1,375.00 L5 SUB TOTAL $1,375.00 LB SALES TAX _ _ EXEMPT L7 SHIPPING Included LB �V il� $1,375.00 Delivery: Week(s),ARO. Terms: Net-30 RO Number: Delivery is based on manufacturers estimates and is subject to change. Down PaymY P.O. Project: RCSystems-Radio Communications Co.Inc.&MWSN,will assume Disclaimer: NO Liability as a result of Equipment failure and/or loss of services. Email: BY: Dave Burger Accepted by: E-Mail: Dave @rcsystems.com Name Date Visit our website:www.resystems.com PROPOSAL Valid for: The FUTURE is with RCSystems- Serving Iowa for over 40 years- Engineering Sales Service&Consulting L:1PreposalsOlack HawkMalerlooMaterloo PDWolice Depl 19\East Side Parking Ramp ProjedlRamp FinalRamp Wireless Proposal 54 City Clerk Use Only Finance Committee _ Approval Date 5 /I City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS / Facilities Department to expend $ 17,950.00 plus est. shipping costs of $ to pay for or purchase Electrical and conduit installation at East Park Avenue parkin ramp This purchase or expenditure is being made because: Proposed new camera system at parking ramp needs to have electrical run to switch locations as well as conduits and raceway for wiring. Vendor selected for this purchase: KW Electric Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: KW Electric has done wiring at the ramp and is familiar with panel and paths to wire and install raceways. They will also work closely with camera vendor to ensure proper locations are wired. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund F—I Road Use Tax F Sewer ❑ Sanitation ❑X Bonds 0 Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 417-22-7960-2180 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 7C Vb0.//))j / �1 l and the current available balance is $ 200,000.00 Respectfully submitted, (Signature Wpt. Head or Designee) Date (Signature Fi ance Dept. Review) Date KAshared goodies\forms\Pre-Auth Electrical Upgrades-East Park Parking Ramp.xls(Mar 2010) KW Electric Inc. Industrial 1127 Lincoln Street Phone(319)277-0415 P.O. Box 967 Fax(319)277-1418 Commerical Cedar Falls, Iowa 50613 Service http://www*-welectric.com E-mail bdevries(dk-welectric.com Date: May 3, 2019 To: RC Systems Attn: Dave RE: Waterloo Parking Ramp Cameras Dave, We propose to install the electrical and raceways as follows: Main Job: $17,950.00 Work Included: Includes power to 4 cabinets with a quad receptacle using existing circuits Conduit in stairways and accessible areas Raceways to get between sides of ramp Work Excluded: Conduits to all cameras in ceiling (Assuming RC flying cables) Installation of cables to cameras Any other power except to 4 cabinets If you have any questions, please call. Brian DeVries Estimator/Project Manager An Equal Opportunity Employer Budget Amendment Descriptions for 5/13/2019 Finance Committee Meeting Agenda: 1. Approve the budget amendment to budget for additional hotel motel tax grants anticipated to be paid this year in the amount of$150,000 using additional hotel motel revenue received this year in the amount of$80,000, hotel/motel revenue received in prior years of$70,000; budget Automated Traffic Enforcement camera revenue to pay for expected processing expenses for the Automated Traffic Enforcement camera program and budget for additional parking expenses in the amount of $100,000 using general fund balance, as submitted by the Finance Department. 2. Approve the budget amendment to use general fund balance in the amount of$7,500 to additional snow removal expenses for city property, as submitted by the Planning department. 3. Approve the budget amendment to use general fund balance in the amount of$25,000 for additional contract negotiations expenses, as submitted by the Human Resources Department. 4. Approve the project budget amendment for the FY2019 Capital Fund Allocation,funded with a federal grant in the amount of$68,202 for building improvements at Ridgeway Towers, as submitted by the Housing Authority. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. Completed forms should be routed directly to the Finance Dept FINANCE DEPT.ONLY Finance ommittee approval required? YES NO / If so,date approved: 7 City of Waterloo Line-Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget amendment for FYE 2019 submitted by the Planning Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES(DECREASE REVENUE) Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount 010 08 5885 3000 i Cf=08PROMTC (a't. 7,500.00 010 08 5885 1371 bldg& rounds mtc 08PROMTC 7,500.00 010 08 5885 1371 bld 700.00 010 08 5885 1400 utility service 08PROMTCE 700.00 TOTAL $8,200.00 TOTAL $8,200.00 This amendment is being requested because: To cover a VLA budgeted expenses % ke,'-f YLp GeA06-4 -L et6t t CwyeA 4c 1�d1cQ Prior Committee Actions(Dates): (Signature Dept. Head or slgnee) Date L (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\userslshared goodies\forms\FY2019(Autosaved).xls(Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY Finance mmittee approval required? YES NO_ / If so,date approved City of Waterloo Line-Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget amendment for FYE 2019 submitted by the Finance Department: EXPENSES/REVENUE DECREASE EXPENDITURES(INCREASE REVENUE) INCREASE EXPENDITURES(DECREASE REVENUE) Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount 010 01 6920 3111 Hotel/Motel Tax Rev 80,000.00 010 01 6920 1393 Subsidies 150,000.00 010 01 6660 3000 Restr Fund Bal 70,000.00 010 11 1160 3580 ATE Pro Rev 205,000.00 010 11 1160 1390 ATE Proj Fees 205,000.00 010 03 8400 3000 General Fund Bal 100,000.00 010 22 7930 1390 Parkin 100.000.00 TOTAL $455,000.00 TOTAL $455,000.00 This amendment is being requested because: To budget for expected fourth quarter hotel/motel revenue and remittance to the CVB To budget for expected processing expense for the ATE program and offsetting revenue To budget for additional parking activity expenses. Prior Committee Actions(Dates): (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K.lusem\shared goodieslforms\Budget Amd Year End Finance FYe19x1s(Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY Finance ommittee approval required? YES NO - If so,date approved City of Waterloo Line-Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget amendment for FYE FYE19 submitted by the Human Resources Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount 010 03 8400 3000 Fund Balance 25,000.00 010 09 8250 1313 Legal Services 25,000.00 TOTAL $25,000.00 TOTAL $25,000.00 This amendment is being requested because: Additional legal expense budget is needed for negotiations. Prior Committee Actions(Dates): (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) Kausers\shared goodies\forms\Budget Amd Req Mayor Printer.xls(Apr 2003) PROJECT BUDGET WORKSHEET -ALL PROJECTS PAGE ONE �13 Viz) Project Name FY 2019 Capital Fund Allocation City Contract No. To be ass/gned by the F/nance Dept Project Manager Project No. Project Budget Total $ 68,202.00 Subproject No. F-Y/I? 1. How will this project be funded? A. Federal Grant Yes Q No Q CFDA# % Paid by federal grant Grant Name Capital Fund Grant#IA01 P05050119 Grant Agreement Number B. State Grant Yes Q No QX % Paid by state grant Grant Name Grant Agreement Number C. City Match Source of Funding % Paid by City D. Other Entities Yes= No Q % Paid by other entity Name Done None 2.Attach copies of any grant agreements that will fund the project(REQUIRED) Q El Yes No 3. Does the project include the purchase of right of way or other real property? 0 Q If yes,will real property purchases be reimbursable under the grant? D ED If yes, have you attached authorization to purchase real property to this document? F-1 7 4. Will this project include any non-participating expenses, such as: A. Stormwater permit fees E-1 a B. Publication, or printing costs El ❑ C. Others, list 0 El 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) The 2019 Capital Fund Grant will fund unusual maintenance expenditures and capital building improvements Page 2 must be attached and signed. K lshered goodieslforrnslProject Budget Worksheet xlslPage 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON-CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name(from page one) FY 2019 Capital Fund Allocation Department No. project will be budgeted under 13 To be assigned by the Finance dept. Activity No. project will be budgeted under 5451 Project No. /3C1410 Subproject No. (Each column should only include amounts by fund) Fund:283 Fund: Fund: Fund: REVENUES: Total 3000 Cash on Hand $ 3350 Federal Grant 3352 Federal HUD Grant 68,202.00 68,202.00 3354 Shared Program-Local 3357 Shared Program-County _ 3358 Shared Program-City 3360 Shared Program-State 3361 State Grant 3720 Donations- Restricted 3750 Sale of Bonds TOTALS $ 68,202.00 $ $ - $ 68,202.00 EXPENDITURES: 1111 Salaries-Regular $ 1112 Salaries-Part Time 1315 Education &Training _ 1345 Travel-Official City 1346 Travel-Prof Training _ 1390 Contractual Services 1382 Building Improvements 68,202.00 68,202.00 TOTALS $ 68,202.00 $ $ - $ - $ 68,202.00 (Signature Dept. Head) Date (Signature Finance Dept. Review) Date K.lshared goodies\fonnsWroject Budget Worksheet xlsTage 2(Donal or NON-conslr) (Mar 2010) 51612019 Grant Informat'on WATERLOO HA(CITY OF) Meme A th S Grant Information "gQ Bottom Grant: IA01 P050501-19 (CFP)Capital Fund Program Ll BudgetLi W L Unavailable for drawdown Status Line Name Authorized ; Payments Item Disbursed J in Process Balance 0100 Reserved Budget 0.00 0.00 0.00 0.00 1406 Operations 13,640.00 0.00 13.640.00 0.00 1480 General Capital Activity 54,562.00 0.00 0.00 54,562.00 Totals 68,202.00 0.00 13,640.00 54,562.00 Back to Top` �i7\ ���iii111 r Privacy Statement https:lleloccs.hud.gov/templates/bif.cfm?10:04:28 ft