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Home My WebLink AboutApproved Documents - 5/20/2019 D 1 ,� FINANCE DEPT. STAFF ONLY Nay LINE ITEM USED 4,,266- 13?4& TRAVEL REQUEST FY Zil BUDGETED 1,o d CITY OF WATERLOO EXPENDED YTD THIS REQUEST 300 LEFT AFTER THIS REQUEST ,4(ob�? DATE �/�p. 5'/5-'I q Original-Clerk/Finance Co - Department NAME(S) AND POSITION(S): DATE: Kent Shankle, Director 5/9/2019 NAME OF CLASS/MEETING: DESTINATION: Rhinelander WI Transport of exhibition/program supplies DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: 5/18/19 5/20/19 5/18-19/19 PURPOSE OF TRAVEL/TRAINING: Travel to pick up Haitian art from the WCA collection which was recently on exhibition at ArtStart in Rhinelander Wl. Travel will also include a stop in Minneapolis MN to pick up building supplies and clay for ceramics programs (a previous trip had been scheduled to pick up clay order but clay was not available due to production problems). Travel is supported by a grant from the Iowa Department of Cultural Affairs. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: 26STG.OSG 010 26 BUDGET LINE ITEM: 4265 1346 $75.00 LODGING TAXI x GRANT REIMBURSABLE MEALS PARKING YES NO REGISTRATION AIRFARE x REQUIRED CERTIFICATION $225.00 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ $300.00 TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD MAYOR DATE DATE 5/9 l (9 D � K:\Shared Goodies\Forms\Travel Request Form January 2010 /0 S/9//5e City Clerk Use only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 12,000.00 plus est. shipping costs of $ N/A to pay for or purchase Staff is requesting authorization to spend $12,000 for the completion of an updated True Market Study and Leakage Analysis for the benefit of ALO's Air Service Program. This purchase or expenditure is being made because: Will be able to provide Airport Staff, Board City Officials and Airline Officials up to date date for an analysis of where our passengers are flying from in our 14-County pax service area. Vendor selected for this purchase: Volaire Aviation of Melbourne, Florida FX Bids or written quotes were taken on this purchase, as follows: Volaire Aviation of Melbourne, Florida. Volaire Staff will be providing an update to the 2017 Study. This will be an important study to have updated to provide up to date information to forward to both American and United as we proceed with the 2019 bid ❑ Bids or quotes were not taken on this purchase because: letting by the USDOT's Office of Aviation Analysis for Waterloo Regional Airport's Essential Air Service (EAS) for ALO. Thank you -ALO Staff and Airport Board Prior Committee Actions (Dates): N/A Please check the following box(es) as appropriate to describe the funding for this expense: FX General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation ❑ Bonds 1:1 Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010 - 29 - 7700 - 1319 (Fund - Department-Activity-Account Number) (Project Code) JU in which the budgeted amount is $ 10,000 * Bud Amend Reqi}t5� /6� a d 4theurrent available balance is $ 6,055.5 + 6,500Re ps 'tted, IV' (Signature Dept d or Designee) ate (Signature Finance Dept, Review) Date K:\shared goodies\forms\05 15 2019 PreAuthorization Request for Air Service Consulting Services(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the City Clerk Department to expend $ 2,520.00 plus est. shipping costs of $ N/A to pay for or purchase Three Canon imageFORMULA DR-M140 Document Scanner This purchase or expenditure is being made because: Scanning new licenses, insurance certificates, permits etc. and back scanning stored physical records including minutes, ordinances, resolutions contracts licenses etc. Vendor selected for this purchase: Cannon 0 Bids or written quotes were taken on this purchase, as follows: CDW-G (state bid) - $836.89 Amazon - 966.43 New Egg - $854.99 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: Qx General Fund ❑ Road Use Tax 0 Sewer ❑ Sanitation ❑ Bonds EI Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-03-8400-1561 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 15,000.00 and the current available balance is $ 8,467.25 Respectfully submitted, lwhac __/1 Y�2llc 5�S�y Signature D t. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Authorization-Desk Scanners(Mar 2010) 800.808.4239 Callan 3 reviews _ Canon imageFORMULA DR-M140 USB 2.0 Scan Mfg.Part:5482BOD2I CDw Part:25261441 UNSPSC:43211711 d Availability:In Stock Get it Thursday,May 16 to 50701 k� if ordered within 4 hrs 51 mins. II 1 Warranties Include:CDW 2 Year Warranty-$41.89 Rw' •..". Include:CDw 4 Year Warranty-$159.59 Include:CDW 3 Year Warranty-$79.79 Q None View More Was�1,995,99 SAVE5258.11 $836.89 Advertised Price Lease Option($24.69/month) i Product Details HI-Speed USB Document scanner 40 ppm max scan speed B/W 40 ppm max scan speed color 600 dpl max H-optical resolution 600 dpi max V-optical resolution 24-bit(16.7 million colors) Product Overview Main Features Advanced Scanning in a Versatile Design Hi-Speed USB The Canon imageFORMULA DR-M140 document scanner Is a compact and versatile solution to help reduce Document scanner paperwork and improve workflows.With an out-of-the-box design,flexible handling features,and advanced image 40 ppm max scan speed E/W quality functions,the DR-M140 is a performance-driven device that provides the basis for an intelligent document 40 ppm max scan speed color capture system. 600 dpi max H-optical resolution 600 dpl max V-optical resolution Interface Provided • 24-bit(16.7 million colors) Connector Type:4 pin mini-USB Type B Interface(Storage):Hi-Speed USB Oty:1 Scanner Automatic Duplexing:Yes Color Depth:24-hit(16.7 million colors) Compliant Standards:ISIS,TWAIN Duty Cycle:6000 Scans per day Feeder Capacity:50 sheets Form Factor:Desktop Grayscale Depth:8-bit(256 gray levels) Input Type:Color Interface Type:Hi-Speed USB Lamp Light Source Type:RGB LED array Max Document Scan Speed B/W:40 ppm Max Document Scan Speed Color:40ppm Max Supported Media Size:118.1 in Max H-Optical Resolution:600 dpi Max V-Optical Resolution:600dpi a Scan Element Type:One-Line Contact Image Sensor Scan Mode:Single/duplex,Advanced Text Enhancement,Automatic color detection,Full Auto Mode,Shadow cropping,Folio Mode,Character Emphasis,Background Smoothing,Auto Resolution, Scanner Features:Reliable pickup feeding,"U-turn"path feeding,Straight path feeding,Long document mode,Folia Mode,Ultrasonic Double Feed Detection,Double feed release Supported Document Type:Plain paper Type:Document scanner Scanner Speed Details Document Size:Letter Image Resolution:200 dpi Mode:Portrait B&W Speed:40ppm Mode:Portrait color Mode:Portrait grayscale Duplex:Duplex Speed:80lpm Software Software Included(Scanner):Canon CaptureOnTouch,Canon CapturePerfect,Kofax UrtualReScan,Nuance eCopy PDF Pro Office Header Compatibility,PC Manufacturer:Canon Model:DR-M140 Packaged Quantity:1 Product Line:Canon ImageFORMULA Miscellaneous Compliant Standards:RoHS,WEEE Dimensions&Weight Depth:7.1 In Height:3.7 in Weight:5.7 lb Width:12.3 Environmental Standards ENERGY STAR Qualified:Yes Technical Specifications Scanner Automatic Duplexing: Yes Color Depth: 24-bit(16.7 million colors) Document Feeder Type: Automatic Document Size Class: Legal Duty Cycle: 6000 Scans per day Feeder Capacity: 50 sheets Form Factor: Desktop Grayscale Depth: 8-bft(256 gray levels) Input Type: Color Interface Type: USB 2.0 Interface Type: USS 2.0 Lamp Light Source Type: RGB LED Max Document Scan Speed B/W: 40 ppm Max Document Scan Speed Color: 40 ppm Max H-Document Size: 8.5 in Max H-Optical Resolution: 600 dpi Max Supported Media Size: Legal(8.5 in x 14 in) Max V-Document Size: 14 in Scan Element Type: CMOS/CIS Scanner Features: Auto Resolution,Automatic color detection.Automatic page size detection,Blank page skipping,Character Emphasis,Deskew,Double Feed Release(DFR),Edge Emphasis,Error Diffusion,Folio Mode,Full Auto Mode,Long Document Mode,MultiStream Technology,Prevent Bleed Through,Remove Background,Shadow Cropping, Smooth Background,Text Enhancement,Text Orientation Recognition,U-turn path feeding,Ultrasonic Double Feed Detection Supported Document Type: Plain paper Type: Document scanner Scanner Speed Details Document Size: Letter Image Resolution: 200 dpi Log in or Register Try P REMIER- IP! t Items ViAfishl.lst� 0 Customer Service US EN M ewegg Business D: ALL PRODUCTS DEALS&SERVICES FEATURED SELLERS Keywords,Model#or Item At Searchall Home > Computer Systems > Printers/Scanners&Supplies > Document Scanners > Canon > /tem#:N82E16838111071 t.anon FREE SHIPPING 0 i U111011 imageFORMULA DR- Sold and shipped by:Newegg M140 5482B002 Office Document Scanner $899.99 �'`*--- $854.99 iVREMIER-FREE30AYorfastershipping A ADD TO COMPARE �,PRICE ALERT ADD TO WISH LIST Bettie Drsttoreview this product... 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More Buying Options 14 New from$854.99 amazon Electronics- Your unused Deliver to Kelley EN Hello Kelley A Waterloo 50703 Orders All Electronics Deals Best Sellers TV&Video Audio&Home Theater Computers Camera&Photo Wearable Technology Car Electronics&GPS amaxOn Music UNLIMITED ACCESS TO 50 MILLION SONGSUSr$Z�9� < Back to results Lower Priced Items to Consider MCanon imageFORMULA DR-C240 Canon imageFORMULA DR-2510C Canon imageFORMULA DR-M1z Office Document Scanner Office Document ScannerOffice Document Scanner Tom' '!lt' f 10 'JP1�'�r4t* 9 .. *'�'7k*'f^f 24 $596.00,/Prime $769.99+$10.98 shipping $821.00 /Prime Is this feature helpful? :yes No on $966.43 4 DR-M140 &FREE Shipping it Scanner FREE Delivery Tuesday,May 21- Friday,May 24 Get it Wednesday,May 22 if you item choose paid Expedited Shipping at checkout Details •, i Shipping ime member.Get Only 1 left in stock-order r`- 36.43 upon Soon. s - 41W Prime Rewards $966.43+Free Shipping iazon Prime. i w..lJ Add to Cart ;canner n, ilex/Duplex): � Buy Now o. 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(3) >(rf(5) S Z z 1f(59) Price $96643 $1,64600 $2,99600 $89600 Shipping FREE Shipping on orders over FREE Shipping on orders over FREE Shipping on orders over vprime $25 $25 $25 Sold By J-Electronics NorthStar Business Products NorthStar Business Products Amazon.com City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Code Enf Department to expend $ 2,400.00 plus est. shipping costs of $ 0.00 to pay for or purchase Removal of 2 hazardous trees per court order. This purchase or expenditure is being made because.- Court ecause:Court order removal - charge back to property owner Vendor selected for this purchase: Affordable Tree Service ❑X Bids or written quotes were taken on this purchase, as follows: Affordable Tree Service $2,400.00 Randy Flodeen Tree Care $2,500.00 Nichols Tree Service $3,500.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates).- Please Dates):Please check the following box(es) as appropriate to describe the funding for this expense: EI General Fund ❑ Road Use Tax EI Sewer [X Sanitation Bonds ❑ Federal/other grants El Other(specify) This expenditure is to be coded to the following budget line-item: 525-15-5125-1390 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 50,000.00 and the current available balance is $ 26,309.30 ✓ Respect Ily submitted, (Sign re Dept. HEWffor Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Tree Bids 5-14-19(Mar 2010) Affordable Tree Service Joeyy r=ettkether 8210 N Phot Grove Road Dunkerton, IA 50626 7/ CUSTOMER'S ORDER NO. DEPARTMENT DATE Ir�OT. ADDRESS "�°' •2'/T. f"o ax CITY,STATE,ZIP SOLD BY CASH C.O.D. CHARGE ON.ACCT. MDSE.RETD. PAID OUT QUANTITY DESCRIPTION � PRICE gNgplpNT z ) 9 (i t a - �Y s Lt I7 9 ,o ,z 7s 14 is �I i6 �,7I - -1- 78 RECEIVED BY A-5&05 T-46320/45350 KEEP THIS SLIP FOR REFERENCE °'^' f - : y1 TERMS w TO ,gid ACCOUNT WFTH RANDY FLODEEN TREE CARE INC 319-236-1363 ---- —� EVANSDALE,!A 50707 f -------------- r I L t I CURRENT OVER 30 DAYS OVER 60 DAYS rOTA�.aaaau�rr 7 Bll ¢f;.::eda"='x&312 M-11 ho-s Tree Service ` SUMPAl',Po Box i6o Tit ; JANESVILLE, IOWA 5W.- rte. 3232 TO t 4:z, DATE _• .� JOB NO. JOB NAME JOB LOCATfON TERMS • > • I f A tr h I I f �r I _ � I I I I I I I I I I I I > I I I I I I I I I I I I f THANK vnm i REFERRAL CODE ENFORCEMENT ACTION REQUEST FORM CITY OF WATERLOO Date: 05-)Yl ffl Case: to r7l Referral Address: J�1 a -ref r'4Ga Parcel Number. Property Owner. .--4 r r'6_ CL- Os'c-)(4U A Address: 3V'9-y'9- Cp_ f ` ey r f ie. City; ✓a" 'f'fJP/ s Tenant/Contract Buyer. Address: City: C Department Responsible; i Administrative Order >ll Court Order Tow Company/Salvage Company: Junkftoperable Vehicle License Number/Vehicle Identification Number(VIN) 1. 2. 3. Action Requested: &W ` %In Because administrative guidelines have not abated the ordinance violation(s)referenced above, this referral is the final Adm&dstra dw1Court Order action to abate the ordinance violation(s). CODE ENFORCEMENT OMCFR: C ac Date: Time Spent; Employ ,Boards:--Materials: Tines: Appliances: Rear loader: End loader. Dump truck: Time Spent Employees: (for bW=g p please list bow many of each item) r 04/30/2019 12 41 np{ �,. ;� ,..�► r� `>a>. 11 ikv tip' � �,: > �,� ; P dip �r µ.;;?A ,. t� }� — yrJfr �f•:.' _ �y �c� Jn,�' '��f✓.E=`y�j".y 'v. i. � �', ' r 4 6 U413Uf-?'U ! 9 12 ' �2 4 n �y 1 p`�v�' v4r �. r.�. �. .[si!►, -'s a /.Av � -s�:r r��. 3z � �► !rte!¢ ieaR ei w/�,�P �� '� i 1��`\ t�I �' �� D,� ag nes A X711► � '\ �l �>/� �`g9t�r � ,�Y►a1 La.� .+.. 1 -,��r�>.� r' rI� �►',�. 'Y !�W%".\�F' 1 til '�' - e'1`Piyl• /� j� .� P a a• � '<w�" d.aA•�`t f 4 /�'/ ` ot m. Ove t AM �N.\ �j {S`.E � ry.R'.�.' '� Y,Ir. �'6`tom—.q� f�,• / p � £` ¢ ' Y _ 04/30/2019 -1�2 42 ' !;t ' �f , t� �=` 10-: .• r Owl - r 4 tQ 1 � °tam •P'a. ,-{�. �� 1 1 i � 6.,. � �. .. w�. a } —. — �s�<� 1. rte. 'i 1 / t�__��,, �/ � 1+ a��• 1 � tv .rjAa�t ,6! S: �' rr,.< Av �� )�°�'•.e � a �. 9r1� ��I' � \ n�a r, 04/30/2019 12 . 43- . r Y [�JJ� �Y }}Y�)z^• yam' y�. y�'-� Y y�$� ��F�,� l � 1.. -.�-^ % �N F=.� t. � Y �` -y�a.✓L,y� E i � t k „2 - A , �,'W- `+fit"><"~ 5{" P e _" e 'm � - ,.—. '�• k•• i'4 - zt�,rs 3 �. _t ••. - ^.h `any��.. .- f 9�; . E 4 'k F A `f✓ 'yf. ,t m jLY Me ZEN N UQ W� .. -x ...J be. .e�S ..'au'u ��.t�ex-e... - G: ._ u Cv' - 6 Nf . . � .. ✓ , ?8 _ �„�� > r ry :$ Y. is �T rte¢ 17 Vt 17, 'noel WW 1 WT E � sal•`} ''° s, �+r ; s•,� ,� t ,��,a �t ,r^ s� a �{ 4 ,. d ' ` 'Al MI r-91 .'F t... s g t �t <x `a, k.s`r -�. qty-�' ""A �, k ' a - aw r�p� Az i. - �f �pt. � �=,, i3. ^7 it :y, ��< ,e�k".r:s �`'"HI,�•. Y#+"�3M 'k+.y 4�" rr 'aC ,ye qp, AMT.- $ �l Y r^.k. •h3'y" t 'S' S,S .: Sp hW-r 6 lz� ys.: ci A < ' r ' _�. =� *`!'`,T s MIK ,M, $'S yi �R { i t f �.i f � f. B• ! +i y�y 3 °3 R � s; a .��'� r'i �,C,1jIIII�A�•�.A e�11 4 a JLY i 04IA /�3,0019 12':43 sow— t •;� y P )• -R .lei' ` 75 Ilk 04/30/2019 43 3 P � � Y ,�iSA'�"�F' dr. T' rht. dK • 5 � wry" 'A+ , e � # �# cern.'.. 4M :1'�q•v'�" s� 5.. C t ,:Y env Mo kt e � � �� a «< � �' �-�'� v � Lew -• � 1ti4 iy r 4 q Y -+e _ �d Y, x'mCFw �- .yy ,Pm ai sti'�. "ip 6` '- ♦ {a a f �.4 n `"g. ,�," MW t L- .:e ' r 'L � } £ \k If " m'Pt `i#d' t � f C,? :y� �'-.F§ a �� • ''v� L'�R-.^ �`c ,�, 'i`ys, ��L*�r #le+�„�� a E-FILED 2019 MAR 18 2:25 PM BLACKHAWK-CLERK OF DISTRICT COURT I F F 3 jF 3 i}& {i t IN THE IOWA DISTRICT COURT FOR BLACK HAWK COUNTY 5 WATERLOO CITY OF Plaintiff Case No: 01071 WTCICV136603 vs JUDGMENT AND ORDER TO ABATE TERESA S. OSTLUND Defendant 5 Charge: Hazardous Trees on Property 1 Trial was held on the 18th day of March, 2019 and the Court finds the defendant guilty as charged. a IT IS THEREFORE ORDERED that Defendant is found guilty. The Court assesses a fine of $200.00 plus court costs. IT IS FURTHER ORDERED that Defendant is to make payments of no less than fifty dollars per month (to be paid as part of a payment plan with case number WTCICV136198) beginning April 17,2019. IT IS FURTHER ORDERED that Defendant is given thirty (30) days to abate the nuisance. If the nuisance is not corrected, the City/County has the authority to clean the property/correct the nuisance and assess costs against the property. C I IT IS FURTHER ORDERED that Defendant shall keep the property in compliance with local 1 ordinances. I The parties discussed a timeframe for removal of the trees by the City and it was determined that the weather may factor into the timeframe. As such, the City and the Defendant shall determine when the ground is firm enough for equipment to be in her yard and schedule removal of the trees accordingly. DATED this 18th day of March, 2019 t B Copies to: Defendant ! P: 1 of 2 r E-FILED 2019 MAR 18 2:25 PM BLACKHAWK-CLERK OF DISTRICT COURT i I 1 3 e State of Iowa Courts Case Number Case Title WTCICV136603 WT VS OSTLUND,TERESA Type: OTHER ORDER So Ordered Heather Feldkamp,Magistrate First Judicial District of Iowa !! Electronically signed on 2019-63.1814:25:32 I 2 of 2 City Clerk Use Only Finance Committee Approval Date !I 2,t I(� City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 1,500.00 plus est. shipping costs of $ 0.00 to pay for or purchase Legal size file cabinets This purchase or expenditure is being made because: Need additional file cabinets. Most companies don't produce legal filing cabinets Vendor selected for this purchase: ❑x Bids or written quotes were taken on this purchase, as follows: Iowa Prison Industries: $1,500 Storey Kenworthy No Bid Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund F—I Road Use Tax F—I Sewer ❑ Sanitation Bonds ❑ Federal/other grants Ox Other(specify) Storm water fee This expenditure is to be coded to the following budget line-item.- 521-07-7830-214.8 ine-item:521-07-78302 8 /5S (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 2,500.00 and the current available balance is $ p-geg(g y Respectfully submitted, AZ 'LSignature Dept. Head or Designee) &M (Signature Finance Dept. Review) Date K:\shared good ies\forms\File Cabinets Pre-Authorization.xlsx(Mar 2010) City Clerk Use Only Finance Committee Approval Date 7 I I( \ City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $ 1,824.00 plus est. shipping costs of $ N/A to pay for or purchase Bi-Annual Cardio/Pulmonary Examinations This purchase or expenditure is being made because: These respiratory physicals are a contractual obligation. Article XXIII-Health and Safety Section 23.02 Vendor selected for this purchase: Allen Occupational Health ❑x Bids or written quotes were taken on this purchase, as follows: There is a City wide contract with Allen Occupational Health for all medical services for City employees. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: Fx General Fund Road Use Tax EI Sewer F—] Sanitation FBonds Federal/other grants EI Other(specify) This expenditure is to be coded to the following budget line-item: 010-12-1400-1314 (Health Services) (Fund- Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 14,500.00 and the current available balance is $ 3,574.79 R pectfully mitt (Signature Dept. Mead or Designee) Date (Sign ture Finance Dept. Review) Date Sent over 041019 City Clerk Use Only Finance Committee✓ Approval Date h City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,600.00 plus est. shipping costs of $ to pay for or purchase replacement of a transformer that was damaged during snow removal in Feburary 2019 This purchase or expenditure is being made because: Operator was not aware that a transformer had been placed in a new location late fall 2018 Transformer was completely buried and hit while removing a large pile of snow near a drivevl4y. Vendor selected for this purchase: MidAmerican Energy Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: MidAmerican is the utility provider in the city. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Road Use Tax ❑ Sewer ❑ Sanitation FBonds Federal/other grants F Other(specify) This expenditure is to be coded to the following budget line-item: 010-37-4110 1371 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 24,940.00 and the current available balance is $ 18,233.00 Respectful) submitted, (Signature Dept. d or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth Mid American Transformer Replacement.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date ( � City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me $1,360 plus est. shipping costs of $ na to pay for or purchase drying material for baseball/softball fields field marking chalk and mound clay. This purchase or expenditure is being made because: to dry wet playing surface of baseball/softball fields and to provide foul lines and batter's bo) boxes. The mound clay is for the pitching area and batter boxes Vendor selected for this purchase: D & K Products (Des Moines, IA) Qx Bids or written quotes were taken on this purchase, as follows: Pace Supply (Fairfax IA) $ 1 500.00 D & K Products (Des Moines IA) $1,360.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund EI Road Use Tax F—I Sewer F-I Sanitation ❑x Bonds E Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-37-4200-1567 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 23,875.00 and the current available balance is $ 2,521.00 Respectfully submitted, (Signature D pt. He or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\MVP and Chalk Material Mound Clay 2019 Pre-Auth.xls(Mar 2010) City Clerk Use Only Finance Committee i Approval Date ' ` City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 1,614.14 plus est. shipping costs of $ to pay for or purchase Annual renewal for Barracuda Email Security Gateway updates. This purchase or expenditure is being made because: This is the yearly renewal for our email spam filter appliance. Vendor selected for this purchase: CDW-G Bids or written quotes were taken on this purchase, as follows: FX Bids or quotes were not taken on this purchase because: This was original vendor of product and renewal is through them as well. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: FX General Fund ❑ Road Use Tax ❑ Sewer 7 Sanitation ❑ Bonds 1:1 Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 01-010-8220 1520 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 38,870.00 t3ck ' �(, F70 and the current available balance is $ 1—T z ,Zlalvlo% '� Respectfully submitted, &) (Signature pt. ad or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Pre-Auth Barracuda 1 Year Renewal.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 2 )� City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 1,409.32 plus est. shipping costs of $ to pay for or purchase Dell Mobile Precision 3530 Laptop This purchase or expenditure is being made because: Upgraded laptop needed for running high demand applications in Engineering. Vendor selected for this purchase: Dell Inc. ❑ Bids or written quotes were taken on this purchase, as follows: FX Bids or quotes were not taken on this purchase because: Dell has State of Iowa contract. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El General Fund Road Use Tax ❑ Sewer ❑ Sanitation QX Bonds Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 415-01-8225-2106 (Fund - Department-Activity -Account Number) (Project Code) in which the budgeted amount is $ 100,000.00 and the current available balance is $ 9,265.73 ✓ Respectfully submitted, �LUJ'A— �1 5 JV �h Y (Signature pt. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared good ies\form s\Pre-Auth Dell Precision Laptop for Engineering(Ryan Shatek)i.xis(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 27,200.00 plus est.shipping costs of $ 0.00 to pay for or purchase Tri-County Drug Task Force board as approved purchase of a 2019 Jeep Grand Cherokee Laredo to be used by the Tri-County Drug Task Force This purchase or expenditure is being made because: replace older high mileage vehicle used by the Drug Task Force Vendor selected for this purchase: Dan Deery Motor Company Fx Bids or written quotes were taken on this purchase, as follows: Dan Deery Motor Company, $27,200 State Bid Price, Stew Hansens, $27,254 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑x General Fund 7 Road Use Tax ❑ Sewer 0 Sanitation El Bonds 0 Federal/other grants 1:1 Other(specify) This expenditure is to be coded to the following budget line-item: 010-11-1160-1512 111"X , I-toF (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ •2Q000 and the current available balance is $ g'3 (�,2(� '7Y Respectfully ubmitted, � Review) S-/Sate (Signature Dept. Head or Designee) � Date ( lg ature Finance Dept..Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010) City Clerk Use Only Finance Committee Approval Date f City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the SEWER Department to expend $ 2.809.10 plus ext. shipping cost of $ 0.00 to pay for or purchase Programming services for televising data Geodatabase This purchase or expenditure is being made because: Programming services for an automated task to transfer televising data from the field into the Enterprise Geodatabase daily. Vendor selected for this purchase: ProWest&Associates Bids or written quotes were taken on this purchase, as follows ®Bids or quotes were not taken on this purchase because: ProWest is the firm the Ctiy of Waterloo uses for the Enterprise project. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑General Fund: F I Road Use Tax: RXSewer: RSanitation: Bonds: Federal/other grants: []Other(specify): This expenditure is to be coded to the following budget line-item: 520-14-5200-444.2 /31f (Fund - Department-Activity-Account Number) (Project Code) in which budgeted amount is $ 98 666 66 /3a,00 0 and the current available balance is $ 27-E+9-146 Respectfully su mitted (Signature Dept. Head Or Designee) 5/14/20&e Si nature Finance Dept. Review) Date PROJECT ESTIMATE PRQWEST �. ASSOCIATES City of Waterloo, IA Waste Management Automation Date: 5-2-19 Client: Chris Youngblut City of Waterloo, Iowa 715 Mulberry St. Waterloo, IA 50703 Pro-West will develop a python script to transfer 10 feature classes from the Waste_Management feature dataset to two file geodatabases on the City file server. The python script will be scheduled to run via a Windows batch file. Pro-West &Associates Project Manager: Name: Kendis Scharenbroich Phone: 320-207-6861 Email: kscharen@prowestgis.com Client Project Manager(PM): Name: Ben Wagner Phone: 319-291-4312 Email: ben.wagner@waterloo-ia.org Invoice Contact Name: Chris Youngblut (if different from Client PM) Address: Email: Project Schedule: To be completed within 3 weeks of a signed scope. • Provide copy of data in file geodatabase format *If assistance is needed with client responsibilities, additional costs may apply ks;Moort'ant to know 8239 State 371 NW I PO Box 812 1 Walker, MN 56484 PH 320.207.6868 1 FX 320.207.6869 1 www.prowestgis.com I consult@prowestgis.com I IL f PROWEST 6 AaaMCIATES DELIVERABLE$, Script Pseudo-Logic • Delete 2 existing file geodatabases • Create 2 empty file geodatabases • Copy 10 feature classes from Enterprise geodatabase to 2 empty file geodatabases Data Source&Target Information • Software Versions: ArcGIS 10.6.1 Geodatabase on SQL Server 2016 • Geodatabose Name:ALOGDB • Source: Dataset: Waste—Management I JALCG06.060Aea_Ve"-Mda hAolbticno WE Feat11K Cle ALOGD@A@ORaigWu�MaWtione WE Fa aCM SEIE Feature Cb SDE FcMK C4 SDE FutuK CL SDE Feature CIA 2J ALC G09.0905anitaryService Areas SDE FUN"Cb SDE F.IUKCAr SDE Feature Cls SDE Fu ,*CU EL SDE Feature CL. $OE Fgture C4 SDE Fa ft Cla JALOGD9.D96.4'dufak,lnstalhtlons SDE Fature Cb • Destination: o S:\Cues Granite XP\ ■ Sanitary_Conversion.gdb • San_Gatewells • San—Manholes • San_Pump_Stations • Sanitary_Mains ■ Storm_Conversion.gdb • Storm_Gatewells • Storm Inlets • Storm—Mains • Storm—Manholes • Storm—Outlets • Storm_Pump_Stations Email Notification Will be setup to email staff daily notices of success or failure of the process. Schedule • Will run daily at 6:00 pm 2 PROWEST 6. �aS50Ctn iES PROJECT COMPLETION 8c POST PROJECT SUPPORT Project Completion: The project will be completed when the task has been scheduled and is running successfully. Post Project Support PWA understands that support requests and/or general support inquiries will occur after the project is completed. We welcome those inquiries and look forward to supporting you in the future! Below are common inquiries related to general support requests. 1. If there are issues with the deliverables or if clarification is needed regarding the deliverables, contact the PWA Project Manager listed in this scope. 2. If the PWA Project Manager is contacted, after the project is completed, you may be invoiced for that call or email. The PM will discuss invoicing needs during the call. If you contact anyone other than the PWA Project Manager, after the project is completed, an invoice will be sent based on current hourly rates. 3. If the Project Manager is contacted after the project is completed, they are not available to respond, and the need is urgent (ie: the Project Manager is on vacation or is attending a workshop;; contact PWA's main office number for assistance: 320-207-6868 or follow directions listed on the Project Managers out of office reply(if email is used). a. There may be an invoice sent for the support request based on current hourly rates if Technical staff are contacted directly. The PWA Project Manager will follow up when they are available to discuss invoicing. 4. PWA asks that both the PWA Project Manager and the Technical person be copied on emails to ensure prompt service and clarification on needs and any additional fees. If at any time there is a question about an invoice or support need, contact the PWA Project Manager. 5. If there are general questions about any topic related to GIS and/or PWA Services, contact the PWA Project Manager listed in this scope. You may be invoiced for that call or email.The PM will discuss invoicing needs on the call. 3 i COST ESTIMATE $2809.10 Invoicing Schedule: PWA will invoice monthly based on percent of project completed. If the scope, objectives, or timeline change significantly before the project is completed,we will agree to discuss any necessary modifications to our agreed-upon fee or to the scope, objectives, or timeline of the project. *Payment is due within 45 days of an invoice date. If payments are not received within 45 days of the invoice date, a late fee of 1.5%of the invoice amount will be charged for each 45 day cycle that the payment is late. **3%convenience fee will be added for payment by credit card To proceed with the described services in this estimate, please sign and date below and return to the Project Manager listed above. CLIENT Pro-West&Associates Acceptance Signature: Signature: Date: Date: Estimate valid for 90 days 4 City Clerk Use only Finance Committee, Approval Date Cb'1 G City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 2,015.00 plus est. shipping costs of $ to pay for or purchase Mikasa Compactor with Tank to be used for seal coating. This purchase or expenditure is being made because: To replace current non repairable compactor. Vendor selected for this purchase: Black Hawk Rental QX Bids or written quotes were taken on this purchase, as follows: Black Hawk Rental Waterloo, IA $1,015.00 Star Equipment Waterloo, IA $1,027.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road use Tax ❑ Sewer F-I Sanitation El Bonds 0 Federal/other grants FX Other(specify) Local Option Sales Tax This expenditure is to be coded to the following budget line-item: 205-19-7110-1 a-7-1 /SSS- prii.sa e ��u rWrr+E (Fund - Department-Activity -Account Number) (Project Code) in which the budgeted amount is $ 7-x86"80 �v/5 and the current available balance is $ &-4S4S"5 aU/S Res ectfully submitted, J (Signature Dept. ead or Designee) I Nate (Sign5ture Finance Dept. Review) Date K:\shared goodies\forms\2019-May-Pre-Auth-Black Hawk Rental-Compactor with tank-205-19-7110-1571 -$2,015.00.xls(Mar 2010) City Clerk se n y Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Department to expend $ 5,250.00 plus est. shipping costs of $ to pay for or purchase 1 - Hawk System Controller for Hawkeye Community College crossing on Orange Rd This purchase or expenditure is being made because: Replace controller damaged by hit and run driver. (Only vendor to supply controller) Vendor selected for this purchase: General Traffic Control FX Bids or written quotes were taken on this purchase, as follows: General Traffic Control Ankeny, IA $5,250.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund F—] Road use Tax F_� Sewer ❑ Sanitation ❑X Bonds Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 417-17-7161-2125 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 9)eeg-gg... �roUr� and the current available balance is $ a.g;@e@�g- � p00 Respectfully submitted, Signature Dept. ad'6r—Designee) 041:6 ( Ignature Finance Dept. Review) Date KAshared good ies\forms\2019-May-Pre-Auth-General Traffic Controls-Hawk system Controller-Hawkeye CC crossing-417-1-7161-2125- $5,250.00.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date _ City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Department to expend $ NTE 1,250.00 plus est. shipping costs of $ to pay for or purchase 2 - Rolls of 3M DG cubed sheeting, 3 rolls of 3M Protective clear overlay This purchase or expenditure is being made because: Used for fabricating various signs. Vendor selected for this purchase: 3M FX Bids or written quotes were taken on this purchase, as follows: 3M Kansas, Missouri $1,250.00 Newman Signs Jamestown, ND $2,922.76 Iowa Prison Industries Anamosa, Iowa $3.067.50 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer F_� Sanitation ❑X Bonds Federal/other grants F Other(specify) This expenditure is to be coded to the following budget line-item: 417-17-7120-24tS ;t/;td- (Fund /,26(Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 10,000.00 and the current available balance is $ —9-,5$4-66IoouU Respectfully ?submitted, (Signature Dept. kad or Designee) ate (Signature Finance Dept. Review) Date K:\shared goodies\forms\2019-May-Pre-Auth-3M-DG sheeting and Clear Overlay-217-17-7120-2106-NTE$1,250.00.xls(Mar 2010) City Clerk Use Only Finance Committee q Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the SEWER Department to expend $ 36.036.00 plus ext. shipping cost of $ 300.00 to pay for or purchase FLYGT PUMP FOR LAGOON This purchase or expenditure is being made because: EMERGENCY PUMP REPLACEMENT FOR NON-REPAIRABLE PUMP AT LAGOON Vendor selected for this purchase: ELECTRIC PUMP Bids or written quotes were taken on this purchase, as follows ®Bids or quotes were not taken on this purchase because: ELECTRIC PUMP IS ONLY SUPPLIER FOR THIS PUMP Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund: Road Use Tax: Sewer: Sanitation: Bonds: ❑Federal/other grants: [—]Other(speclfy): This expenditure is to be coded to the following budget line-item: 520-14-5200-2119 (Fund - Department-Activity-Account Number) (Project Code) in which budgeted amount is $ 9D>=88ta'BD feu auo and the current available balance is $ 59.744.92 Res full mit 6-/,741 ure ept. d fbesignee) bat4 (Signature Finance Dept. Review) Date pw. QUOTATION 4290 E 14th�Arccj Dos Moms[A 503 11-2604 USA QUOTE NUMBER: 0132571 ELECTRIC PUMP Tek0s0 [5151265-22221 FAX45151265-11079 QUOTE DATE 5/15/2019 tell Free I M183-111IMP EXPIRE DATE, 6/16/2019 *�wxlectncpwnp corn SALESPERSON: BRIAN FROST CUSTOMER NO: 2914323 QUOTED BY: MJU MARQUITA QUOTED TO. JOB LOCATION: CITY OF WATERLOO CITY OF WATERLOO 715 MULBERRY STREET 715 MULBERRY STREET WATERLOO, IA 50703 WATERLOO,IA 50703 CONFIRM TO, JOHN HENNEN QUOTE ORDER- DO NOT PAY""" CUSTOMER P.O. SHIP VIA TERMS LARRY SMITH BESTWAY ORIGIN Net 30 Days ITEM NUMIlLit UNil ORDERED SHIPPED BACKORDER 11IMT AMOt IN I LARRY, PLEASE FIND BELOW OUR OFFER ON A FLYGT PUMP 1*0 COMPARE TO THE UNIT YOU HAVE IN HERE FOR REPAIR. 0032021850282 EACH 1.00 0.00 0.00 36,036.00 36,03600 NP642-8 35/460/3 50'FLS FV DELIVERY IS APPROX 10-12 WEEKS AFTER RECEIPT OF ORDER. FREIGITIAS NOT INCLUDED IN ABOVE PRICE mutlera clectricpump.com 11 IA\K YOU.MARQUITA UTTER All return goods must have written approval from Electric Pump,Inc. Net Order: 36.036.00 before returning. Credit will not be issued without written approval and Less Discount: 0.00 if applicable there will he a Restock Fee. Freiehi: 0.00 Sales Tax: 0.00 Order Totak 36,036.00 ABOVE PRICING EFFECTIVE FOR 30 DAYS