HomeMy WebLinkAboutApproved Documents - 6/3/2019 City Clerk Use Only
Finance Committee ,
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 8,500.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Purchase an explosive detection police dog for the purpose of detecting substances
used in exposives, and to locate firearms and shell casings from crime scenes.
This purchase or expenditure is being made because:
The police dog will be used for pre-event searchs of large events, dignitary visits and
searching of crime scenes to detect and locate firearms and spent shell casings.
Vendor selected for this purchase: High Velocity Canine
x Bids or written quotes were taken on this purchase, as follows:
High Velocity Canine $8,500
Vohne Liche Kennels $12,140
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
5x General Fund EI Road Use Tax ❑ Sewer ❑ Sanitation
❑ Bonds 1:1 Federal/other grants ❑ Other(specify) K9 fund donations
This expenditure is to be coded to the following budget line-item:
010-11-1160-1528 K9 Program
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ /�,6-a) 5-ivo, - /
and the current available balance is $ Jg?�r Joao i/r/g�
Respectfully submitted,
j1
(Signature Dept. Head or Designee) Date (Sigi'vature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 1,050.00 plus est. shipping costs of $ 0.00 to pay for or purchase
software update from Crash Data Group to update crash data software.
This purchase or expenditure is being made because:
update software of existing hardware for retrieving data from airbag module after a
motor vehicle accident.
Vendor selected for this purchase: Crash Data Group
Bids or written quotes were taken on this purchase, as follows:
Fx Bids or quotes were not taken on this purchase because:
software is proprietary to the hardware that the City currently owns.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
5x General Fund D Road Use Tax ❑ Sewer ❑ Sanitation
EI Bonds 1:1 Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-11-1105-1520
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ C1_ -28S .
and the current available balance is a
Respectfully submitted, _
nature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:lshared goodieslforms\Expenditure Pre-Authorization(Mar 2010)
City Clerk Use Only
Finance Committees
Approval Date b 3/c�
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Bldg Maint Department to expend
$ 35,000.00 (NTE) plus est, shipping costs of $ to pay for or purchase
Emergency Repair @ Byrnes Park Pool
This purchase or expenditure is being made because:
Repair/replace broken pipe causing pool not to hold water. Since exact extent of damage
is unknown - stated a cost not to exceed. Pool cannot open without this work.
Vendor selected for this purchase:
❑ Bids or written quotes were taken on this purchase, as follows:
FX Bids or quotes were not taken on this purchase because:
Emergency repair: City maint staff to cut pool bottom to locate leak. Young Plumbing
on standby to replace/repair piping. C & C Welding on standby to weld/remove
sections of aluminum pool pan back into place.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense.
General Fund ❑ Road Use Tax Sewer Sanitation
Fx Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
417-22-4200-2132 & 418-22-4200-2132
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ aOoDo �'' /y 0,Oat? ✓
and the current available balance is $ 4610 1()49, 0140
Respectfully submitted,
01cox-Oof's 6x 1 C),n o'c 94
(Signature Dept. Head or'Designee) Date (Signature Finance Dept. Review) Date
5-3d-1 q
KAshared good ies\forms\Expend iture Pre-Authorization.xis(Mar 2010)
City Clerk Use Only
Finance Committee/
Approval Date �cl
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ 3,820.00 plus est. shipping costs of $ 220.00 to pay for or purchase
50 each of Traffic Safety Drums, Channelizers, 16 Ib. bases, 30 Ib. bases
This purchase or expenditure is being made because:
Provide Traffic Safety while working on streets in traffic.
Vendor selected for this purchase:
FX Bids or written quotes were taken on this purchase, as follows:
BARCO Municipal Products Omaha, NE $3,820.00
Traffic Safety Warehouse Deerfield, IL $4,412.50
Safety Cone Supply Company South Bend, IN $4,582.50
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund �X Road Use Tax ❑ Sewer ❑ Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line-item:
266-19-7100-1577
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 10,500.00
and the current available balance is $ 8,101.00
Respectfully submitted,
r
(Signature Dept. Hea or Designee) Dat (Signature Finande Dept. Review) Date
K:\shared goodies\forms\2019-May-Pre-Auth-BARCO-Drums,channelizers, Bases-Street-$3,820.00+220.00 SH-RUT.xis(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date /
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ 1,337.00 plus est. shipping costs of $ to pay for or purchase
1 - 3000 Watt Cyclo Converter Generator
This purchase or expenditure is being made because:
Back up Generator- OSHA required safety equipment
Vendor selected for this purchase:
0 Bids or written quotes were taken on this purchase, as follows:
Star Equipment Waterloo, IA $1,337.00
Campbell Supply Co. Waterloo, IA $1,399.00
Black Hawk Rental Waterloo, IA $1,479.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑X Road use Tax F—I Sewer F—I Sanitation
F7 Bonds 1:1 Federal/other grants 0 Other(specify) Local Option
This expenditure is to be coded to the following budget line-item:
205-19-7110-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 7,500.00
and the current available balance is $ 5,842.00
Respectfully submitted,
AM A�4�� YA 4 i , .J C Z�
(Signature Dept. acrof Designee) 66fe (Signature FinancevDept. Review) Date
K:\shared goodies\forms\2019-May-Pre-Ruth-Starr Equipment-3000 Watt Cyclo Converter Generator-Street-$1,337.00-Local Option
Tax.xis(Mar 2010)
City Clerk Use Only
Finance Committee L,13
/ /
Approval Date (I
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ 16,128.00 plus est. shipping costs of $ �la'J ` to pay for or purchase
1/2 truck load of Crafco Pleximelt for patching of streets.
This purchase or expenditure is being made because:
To be used for patching streets
Vendor selected for this purchase:
FX Bids or written quotes were taken on this purchase, as follows:
Logan Contractors, Inc. Des Moines, IA .64 Ib. $16,128.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund Road Use Tax [—I Sewer F—] Sanitation
❑ Bonds Federal/other grantsFX Other(specify) Local Option Tax
This expenditure is to be coded to the following budget line-item:
205-19-7110-1513
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 220,000.00 '�
and the current available balance is $ 71,265.00
Respectfully submitted,
( ignature Dept. ad or Designee) I Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2019-May-Pre-Auth-Logan Contractors-half Truck load of Crafco Pleximelt-Street-$16,128.00-Local Option
Tax.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic/Waste Mgt Department to expend
$ 13,885.00 plus est. shipping costs of $ to pay for or purchase
On Site NCCCO Crane Training - OSHA required certification for 10 employees.
This purchase or expenditure is being made because:
Classroom Prep & Practical Exams per person, NCCCO Course Set Up, Written Exam
Fee, Lodging Meals and Mileage $1,388.50 per person
Vendor selected for this purchase:
OX Bids or written quotes were taken on this purchase, as follows:
Cheqed It Atlantic, IA $13,885.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund FX Road Use Tax FX Sewer ❑ Sanitation
❑ Bonds 1-1 Federal/other grants F-] Other(specify)
This expenditure is to be coded to the following budget line-item:
tQ- n-1IZo- 13g5 �lTS,13
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $
and the current available balance is $
Respectfully submitted,
K"IZ�111 °I
(Signature Dept. Mead or Designee) ate (Signature FinarWe Dept. Review) ltd
KAshared good ies\forms\2019-May-Pre-Auth-Cheqed It-NCCCO Training for Cranes-OSHA required certification-Traffic-Waste Mgt.-
$13,885.00-RUTandSewer.xis(Mar 2010)
FINANCE DEPT. STAFF ONLY
LINE ITEM USED
TRAVEL REQUEST FY BUDGETED
CITY OF WATERLOO EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
RE UEST
DATE
Original-Clerk/Finance Co -De artment
NAME(S) AND POSITION(S): Tina Schellhorn: DATE: May 15, 2019
Electrical Foreman, Kelby Haynes, Scott Buchan, Nate
Alderman: Electricians. Jesse Gaherty: Maintenance
Foreman, Todd Damro, Chris Pett, Mike McDonald,
Scot Reuter, Jesse Crane: Maintenance Mechanics
NAME OF CLASS/ MEETING: DESTINATION: Waterloo, Iowa
NCCCO Training DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
July 8, 2019 July 12, 2019 July 8 - 12, 2019
PURPOSE OF TRAVEL/TRAINING: OSHA Required —Certification for Operating Cranes
Instructor will be on site for course set up, training, classroom prep and practical exams per person
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 266-17-7120-
700,00 LODGING TAXI X GRANT REIMBURSABLE
MEALS PARKING YES NO
$12,925.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION
$260.00 MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 13,885.00 TOTAL: 1,388.50 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
AEPA
Cy dLRTMENT HEA/� MAYOR
`J 7
dared Go dies\ orms\Travel Request Form January 2010 DATE
Che edInvoice #250
Apr 25, 2019
C1�
it TNI
BILL TO FROM
City of Waterloo Shawn Sarsfield
3505 Easton Ave. 1107 Roosevelt Drive
Waterloo, IA 50702 Atlantic, IA 50022
sugar@cheqedit.com sugar@chegedit.com
+17122494598
INVOICE ITEMS AMOUNT
NCCCO Classroom Prep & Practical Exams Per Person (One Crane Type) $12,000.00
10 units x$1,200.00/unit
Cramer NCCCO Course Set up $600.00
1 unit x$600.00/unit
NCCCO Less than fee written exam (less than 15 candidates) $325.00
1 unit x$325.00/unit
Hotel Stay/Night $700.00
4 units x$175.00/unit
Travel Mileage $260.00
400 units x$0.65/unit
$ 13 , 885 . 00
PAYMENT DUE
Page I of 2
MESSAGE
Day 1: Classroom training with practice test
Day 2: Crane Practice/Crane testing
Day 3: Practical Exams
Day 4 Written Exams 8 AM
Thanks for your business.
Page 2 of 2
City Clerk Use Only
Finance Committee L(/
Approval Date /��
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
$ 2,383.64 plus est. shipping costs of $ 150.00 to pay for or purchase
Fibertube Standard and Heavy Wall, #5 X 20' Grade 60 Rebar and #4 X 36" Diameter
Rebar Ring Reinforcing
This purchase or expenditure is being made because:
To be used for installing signal and street light pole bases.
Price increases 10% to 25% June 1st.
Vendor selected for this purchase: Stetson
FX Bids or written quotes were taken on this purchase, as follows:
Stetson Building Products Waterloo, IA 42,383.64
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
EI General Fund 1771
Al Road Use Tax ❑ Sewer F—] Sanitation
EI Bonds ❑ Federal/other grants [—] Other(specify)
This expenditure is to be coded to the following budget line-item:
266-17-7120-1521
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 28,z17<00✓
and the current available balance is $ 6�3�II
Res ectfully submitted,
01
i All All 1A
�� l 9 s <y
(Signature Dept. H dor Designee) D e (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2019-May-Pre-Auth-Fibertube and Rebar-Traffic-$2,383.64+150.00 SH-R1T.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
$ 2,265.00 plus est. shipping costs of $ 150.00 to pay for or purchase
1000 ft. each of 14/5; 14/7-1 14/12 Stranded IMSA 20-1 Cable
This purchase or expenditure is being made because:
To be used for installing cameras, traffic signals and street light poles.
Vendor selected for this purchase: Traffic Signal Inc.
FX Bids or written quotes were taken on this purchase, as follows:
Traffic Signal Inc. Jericho, NY $2,265.00
Van Meter Waterloo, IA $2,663.50
3E Waterloo, IA $3,074.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund [X Road use Tax ❑ Sewer ❑ Sanitation
❑ Bonds 1-1 Federal/other grants F-] Other(specify)
This expenditure is to be coded to the following budget line-item:
266-17-7120-1521
(Fund - Department-Activity-Account Number) (Project Code)
✓
in which the budgeted amount is $ 2& q7e—
and the current available balance is $ 12,625.00
Re p 114 Al C'
ez 9_1ectfully submitted,
(Signature Dept. ead or Designee) Uate ( Ign ture Finance Dept. Review) Date
K:\shared good ies\forms\2019-May-Pre-Auth-14-5, 14-7, 14-12 STR IMSA 20-1 Cable-Traffic-$2,265.00+150.00 SH-RUT.xls(Mar 2010)