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Home My WebLink AboutApproved Documents - 6/10/2019 FINANCE DEPT. STAFF ONLY LINEITEM USED 010-11-1100-1346 TRAVEL REQUEST FY_2019_ BUDGETED _ 6,200)0 CITY OF WATERLOO EXPENDED YTD tii�e 5,1q THIS REQUEST 35J G0 LEFT AFTER THIS qyL REQUEST DATE yj�/cJ la-6'/4 Original-Clerk/Finance 'Co - Department NAME(S) AND POSITION(S): DATE: Investigator Ed Savage June 5, 2019 NAME OF CLASS/MEETING: DESTINATION: Ames, Iowa Trauma Informed Victim Interviewing for Criminal Justice DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Re rn Date: DATE(S) OF MEETING: June 25, 2019 ay 27, 2019 f4*`Af�ijr 25-27, 2019 PURPOSE OF TRAVEL: Lt. Duncan is requesting permission to send Inv. Savage to Trauma Informed Victim Interviewing for the Criminal Justice course in Ames Iowa June 25-27, 2019. This course is geared towards interviewing and building a rapport with potential human trafficking victims as well as victims of sexual abuse. This is a valuable training that is being sponsored by the Iowa Law Enforcement Academy and funded by JCS (Juvenile Court Services). The cost of the registration is free and the department will be responsible for transportation, food and lodging. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ YES NO METHOD OF TRAVEL: XX CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: $145.60 LODGING TAXI x GRANT REIMBURSABLE $105.00 MEALS PARKING YES NO $0.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION $100.00 MILEAGE/FUEL MISCITOLLS YES NO TOTAL FOR ALL: $ 350.60 TOTAL: $ 350.60 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATER Q ��P/I/1S�Wv2'7 D MENTMEAD MAYOR DATE DATE FINANCE DEPT. STAFF ONLY LINE ITEM USED Ji5_Z�k /q/;L K j J!- TRAVEL REQUEST FY 2Pd BUDGETED /Cou " CITY OF WATERLOO EXPENDED YTD THIS REQUEST s LEFT AFTER THIS REQUEST OBJ DATES NAME(S) AND POSITION(S): DATE: Pat Treloar, Fire Chief 060319 NAME OF CLASS/ MEETING: DESTINATION: Community Outreach Program DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: n/a n/a May 22, 2019 PURPOSE OF TRAVEL: Money was a donation from Kwik Star to assist Waterloo Fire Rescue with community outreach activities. The money will be used for the purchase of promotional items, educational items, food, pop, water and any other items that might be used for public events. These two expenses were for the Open House held on May 22, 2019. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: N/A CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: 010-12-1412-372e-n BUDGET LINE ITEM: 12GRT OUTREACH LODGING TAXI x GRANT REIMBURSABLE 194.38 MEALS PARKING YES NO REGISTRATION AIRFARE x REQUIRED CERTIFICATION MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 194.38 TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS 6ESSARY BE EFICIAL T CITY F��WATERLO DEP'ART�MENT HEAD MAYOR !� 0-5 DATE DATE City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 3,625.20 plus est. shipping costs of $ to pay for or purchase Cryotech E-36 Runway De-Icing Fluid. This purchase or expenditure is being made because: This product allows for airport staff to provide for the application of a non-hazardous and a non-corrosive chemical to aircraft movement surfaces during icing conditions at the airport. Vendor selected for this purchase: Cryotech, 6103 Orthway, Fort Madison, IA 52627-9415 FX Bids or written quotes were taken on this purchase, as follows: This is an airport-industry approved liquid chemical to prohibit the formation of ice on the runway and taxiway surfaces of the airport; Cryotech in Fort Madison is the only vendor in the midwest. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): N/A Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Road Use Tax F1 Sewer EI Sanitation FBonds Federal/othergrants 1-1 Other(specify) This expenditure is to be coded to the following budget line-item: 010-29-7700-1371 (Fund - Department-Activity -Account Number) (Project Code) in which the budgeted amount is $ 114,005.00 and the current available balance is $ 9,Q&7-85 f103G�" Respectfu submitted, (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared good ies\forms\2ND FY-2019 Purchase of Cryotech E36 Product.xls(Mar 2010) City Clerk Use Only Finance Committee q Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $ 1,099.00 plus est. shipping costs of $ None _ to pay for or purchase Honda Generator This purchase or expenditure is being made because: Generator is needed for new Engine 303 to operate lights and other equipment. Vendor selected for this purchase: Black Hawk Rental Fx Bids or written quotes were taken on this purchase, as follows: See attached. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund Road Use Tax ❑ Sewer ❑ Sanitation Qx Bonds Federal/other grants EI Other(specify) This expenditure is to be coded to the following budget line-item: 418-12-1400-2117 (Fund-Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 550,000.00 ✓ and the curr ailabl nce is $ 34;, -83 -Respe tfu ub itt d, e (Signature Dep . Head or Designee) Date I (Signature Finance Dept. Review) Date Sent over 052919. IIIIIIII III VIII VIII VIII VIII IIII IIII Page 1 of 1 Status: Quote324 WEST 15th STREET Quote#: QuoteWATERLOO,IA 50702FUCK ( WK A I WWW.BLACKHAWKRENTAL.COMQuote To: Fri 6/7/2019 9:OOAM moi'e�Rra IC�"L I AIWA` 319-234-4421 Phone v�� 319-234-7312 Fax Customer Operator: Jeff Armstrong #: 1558 Waterloo,City Of(Central Garage) 319-291-4445 Phone Terms: On Account 319-291.3825 Fax 625 Glenwood St WATERLOO,IA 50703 Qty Key Items Pi Status Quote Date Price 1 5609-2 Non Stock Equipment Sale Retail $1,099.00 HONDA GENERATOR EB22001TA Quote valid for 30 days. Quote Quote is only valid for 30 days. Sales: $1,099.00 Subtotal: $1,099.00 Total: $1,099.00 Signature: Paid: $0.00 Waterloo,City Of(Central Garage) Amount Due: $1,099.00 ---------- _. __... STORE HOURS. MONDAY-FRIDAY 7:00 AM TO 5.00 PM,SATURDAY 7:00 AM TO 1:00 PM;SUNDAY CLOSED Modification#1 Printed On Wed 5/29/2019 10'46:48AM Software by Point-of-Rental Software www.point-ol-rentai,conn Contrect-Parerlliryl(4) From Gierke Robinson Wed 29 May 2019 10:53:38 AM CDT Page 2 of 2 Gierke Robinson Company,lnc IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII III � 3865 W River Drive Davenport, IA 52802 ORDER "`� Phone 5 63)322 2338ACKNOWLEDGMENT J hKEn www.grco.com \\ Invoice No.: 3118696-000 Via' \�` .r.,..t- "i Date: 05/29/2019 Page: 1 Sold To: Ship To: CITY OF WATERLOO CITY OF WATERLOO FIRE RESCUE FIRE RESCUE 425 E 3RD ST 425 E 3RD ST WATERLOO, IA 50703 WATERLOO, IA 50703 Phone: (319)291-4460 P.O. No.: RYAN MAHOOD Fax: (319)291-4279 Terms Order No./Rel. Customer No. Sales Rep Ship Via Req. Date Reference NET 30 DAYS 3118696-000 3195602 WAT HOUSE PICK UP 05/29/2019 JLD QUOTE ORDER - DO NOT PAY e � av a 3 v a - aana Ss - a HND-EB2200 1 1 EACH 1108.9958 1,109.00 GENERATOR,2200 WATT, GFCI INVERTER QUOTE ONLY Sub Total: 1,109.00 Total: $ 1,109.00 GRAINGER. Quotation 1150 W Grove Parkway,Suite 101 Tempe,AZ 85283 Information Grainger Quote Number 2040754043 Validity Start Date 05/29/2019 Validity End Date 06/29/2019 Creation Date 05/29/2019 Grainger EIN Number 36-1150280 Customer Information PO# QUOTE WATERLOO FIRE DEPT PO Create Date 425 E 3RD ST PO Release# WATERLOO IA 50703-3511 Customer Number 863924395 Department Number Project'Job Number Requisitioner Name Attention Billing Information Caller RYAN MAHOOD WATERLOO FIRE DEPT Telephone Number 3192914460 425 E 3RD ST Page 1 /2 WATERLOO IA 50703-3511 Shipping Information WATERLOO FIRE DEPT 425 E 3RD ST Freight Forwarder WATERLOO IA 50703-3511 We will deliver according to the following terms and conditions: Incoterms®2010: FOB ORIGIN Freight Terms: Prepaid Carrier: *See line item detail Payment Terms: Net 30 days after invoice date Special Instructions: Item Material Description Expected Quantity Unit Price Total in USD PO-Line Del Date 10 454Z68 Portable Generator,Inverter,Gasoline 1.00 EA 1,176.00 1,176.00 Mfg Brand Name:HONDA Manufacturer Part No:EB22001TA Carrier: Sub Total 1,176.00 Total USD $ 1,176.00 XAXF123 GRAINGER>a Quotation f!/!/ 1150 W Grove Parkway,Suite 101 Information Tempe, AZ 85283 Grainger Quote Number 2040754043 Creation Date 05/29/2019 Customer Number 563924395 Page 2 /2 Item Material Description Expected Quantity Unit Price Total in USD PO-Line Del Date Please reference our Grainger Quote Number,your Grainger Customer Number,and method of payment when remitting payment. These items are sold for domestic consumption in the United States. If exported,purchaser assumes full responsibility for compliance with US export controls. This transaction is subject to W.W.Grainger, Inc. sales terms and conditions. For a copy,please visit the website at http://www.grainger.com or refer to the current catalog. Thank you for the opportunity to provide this quotation. Please note that all the prices are based on products and quantities quoted. Any changes to the products and/or quantifies may result in different pricing. The non-catalog freight policy applies unless freight amount is listed above.Please contact the Grainger office shown above if you have further questions or need to submit a new request. XAXF123 City Clerk Use Only Finance Committee r / Approval Date k�I((+ (C City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $ 1,015.20 plus est. shipping costs of $ 350.00 to pay for or purchase 35-foot aluminum Duo Safety Ladder. This purchase or expenditure is being made because: our current 35 foot ladder failed annual testing. Vendor selected for this purchase: Reliant Fire Apparatus Fx Bids or written quotes were taken on this purchase, as follows: See attached. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: General Fund Road Use Tax ❑ Sewer ❑ Sanitation Ex Bonds Federal/other grants EI Other(specify) This expenditure is to be coded to the following budget line-item: 418-12-1400-2112 (Fund-Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 30,000.00 ✓ and the current available balance is $ 29,470.00 '1 espectf ubmi (Signature Depf. Head or Designee) Date (Sig ature Finance Dept. Review) Date Sent over 060419. PAT TRELOAR Subject: FW: 35-Ft ladder for our Aerial From: Brett Krueger<brettk@reliantfire.com> Sent: Monday,June 3, 2019 4:16 PM To: PAT TRELOAR<PAT.TRELOAR@WATERLOO-IA.ORG> Subject: RE: 35-Ft ladder for our Aerial Pat, Duo Safety 1200-A 35' 2-section ladder, without stay poles, is a list price of$1,128. 1 can get the ladder for$1,015.20. Freight would be additional and it is showing the freight estimate of$311. If you want to verify this is the same ladder below is a link to all the dimensions of the ladder. https://www.duosafety.com/products/aluminum-ladders/120OA/ If you have any questions please let me know. Thanks Brett i 6/4/2019 Everything but the Truck! Tliddille-6 rii gearLegimAbiOgUtewneWirestoro.com/myaccount/login.aspx) Register(https://www.thefirestore.comisigp*A(S) Check Out (https://www.thefirestore.com/store/category.aspx) 50.00 (/store/cart.asp�/store/cart.aspx) eRreStoreO ORDER STATUS(https://www.thefirestore.com/store/orderStatus-welcouiggq*All Products (� WISH LIST(/store/wishlist/) BULK PRICING(/requeslaquote.aspx) ALL CATEGORIES TODAY'S DEALS rands.aspx) NEW (/STORE/CATEGORY.ASPX)(/STORE/PROMOCODES.ASPX) (HTTPS://WWW.THEFIRESTORE.COM/STORE/CATEGORY.ASPX/CATEGORYID/960 Home(https://www.thefirestore.com/store/category.aspx) > Firefighter Equipment (https://www.thefiirestore.com/store/category.aspx/categoryld/496/Firefighter-Equipmentt) > Firefighter Ladders PRODUCTS/) (https://www.thefirestore.com/store/category.aspxicategoryid/497/Firefighter-Ladders/) > Ladders (https://www.thefirestore.com/store/category.aspx/categoryid/3224/Ladders/) > Duo-Safety 1200-A 2-Section Aluminum Extension Ladder (https://www.thefirestore.com/storelprodu ct.aspx/produ ctld/28937/DuoSafety-1200-A-2-Section-Alumi num-Extension-Ladder/) 1 i F (/store/manufacturerProducts.aspx/manufacturerld/257) Duo-Safety 1200-A 2-Section Aluminum Extension Ladder 0.0 ' } Be first to review(mss:/Avww.ihefirest re.weVsl re/wdtereview asox'+ _Mdudld=28937) Q&A - 200-A i LIST:$3328.00 >; SAVE:$65.51 } $1062.49 Ships from Manufacturer Sku:1201 Ships Directly from Manufacturer.Expected delivery in ° J 4 weeks. PRODUCT LENGTH:35' 35' QUANTITY:= ADD TO CART RESET .(tLttps7//www.thefirestcre.com/myaGcount/login.aspl?- returnurl=%2fstore%2f r ct.aspx%2fproductld%2f28937). .(b2ps7//www.thefirestore.com/myaccountlI gin_aspx? retumurl=%2fstore%2fproduct.aspx%2foroductld%2f28937) (http:ltwww.facebook.com/sharer/sharer.php? u=https://www.thefirestore.com/store/produGt.aspxlprodudld/28937/Duo- Safety 1200-A 2-Section Aluminum Extension Ladder&line=Duo- Safety 1200-A 2-Section Aluminum Extension Ladder) (http://twitter.Gomfntent/tweet?status=Duo-Safety 1200-A 2- Section Aluminum Extension Ladder+https://www.thefii restore.com/store/prod uct.aspxlproductid/28937) m(https:Hplus.google.com/share? u rl=https://www.th efireslore.com/store/prod uct.aspx/prod uctld/28937) ©(http://pinterest.com/pin/create/bookmarklett9 med ia=https://s7d4.scene7.comA s/image/witmerpu blicsafety/W- 1200-A altl? $Prod uct%20Page$&ud=https://www.thefirestore.co m/store/prod uct.aspx/prodi Safety 1200-A 2-Section Aluminum Extension Ladder) Details Reviews Product Q" Solid Beam 2 Section Aluminum Extension Ladders These incorporate Duo-Safety's exclusive tongue and groove arrangement.This outstanding construction design holds the sections firmly and rigidly,without brackets,... hooks-orfdhmtglfgstrwefsbagdardl.These compact ladders require a minimum of https://www.thefirestore.com/store/product.aspx/productid/28937 1/2 6/4/2019 Duo Safety 525-C Series 3-Section Aluminum Truss Ladder-Firepenny Home > All Categories > Ladders > Folding Ladder > r; Duo Safety 525=C Series e. 3 =Section Aluminum Truss Ladder d' Price: $1,600.00 326-0 9ERrEff �f Price with Selected Options: $1,839.00 4 Larger Photo ® Email A Friend Shipping: }Additional shipping and handling fees may apply �0 Availability: Available for order Product Code: Duo-525-C Choose your options: https://www.firepenny.com/Duo_Safety-525 C_3 Section—Alumin u m_Ladder_p/d uo-525-c.htm?gclid=CjOKCQjwrdj nBRDXARIsAEcE5YmnOoBJ Hdwf... 1/4 6/4/2019 Duo Safety Series 1200-A Rescue Ladder-Firepenny Home > All Categories > Ladders > Folding Ladder > Duo Safety Series 1200- A Rescue Ladder Price: $825.00 Price with Selected Options: $1,055.00 Shipping: @Additional shipping and handling fees may .."� apply 4 Larger Photo ® Email A Friend Availability: Available for order Product Code: Duo-1200-A 0 Choose your options: Duo Safety 1200-A 28' 2-Section Ladder 30' 2-Section Ladder [Add $115.00] • 352-Section Ladder [Add $230.00] Qty: 1 Add To Cart 0 Add To Wishlist Description https://www.firepenny.com/Duo_Safety_Series_1200_A_Rescue_Ladder_p/duo-1200-a.htm?gclid=CjOKCQjwrdjnBRDXARIsAEcESYn IxaVnd M 5gwd b... 1/3 City Clerk se Only Finance Committee `. Approval Date b City of Waterloo L fn Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Garage Department to expend $ NTE 5,400.00 plus est. shipping costs of $ 300.00 to pay for or purchase Liners for the inside of garbage trucks - #007 and #202 This purchase or expenditure is being made because: Replace liners in garbage trucks. (Only vendor with Curbtender parts) Vendor selected for this purchase: Curbtender OX Bids or written quotes were taken on this purchase, as follows: Curbtender Cedar Falls, IA NTE $5,400.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund ❑ Road use Tax F—I Sewer ❑ Sanitation ❑ Bonds ❑ Federal/other grants [—] Other(specify) This expenditure is to be coded to the following budget line-item: 010-18-7955-1571 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ X40,000.00 and the current available balance is $ 15,938.00 Respectfully submitted, X-0 (Signature Dept. kead or Designee) I Dbte (Slgn ture Finance Dept. Review) Date K:\shared good ies\forms\2019-June-Pre-Auth-2 Liners for garbage trucks 007 and 202-Garage(Sanitation)-NTE$5,400-SH$300.00-010-18- 7955-1571.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 6,700.00 plus est. shipping costs of $ to pay for or purchase Amusement park tickets to be sold in June July and August 2019 This purchase or expenditure is being made because: Tickets are purchased through Iowa Park and Recreation Association at a discounted price. We pay IPRA for tickets sold. Paid from the FY 2020 Budget. Vendor selected for this purchase: IPRA Bids or written quotes were taken on this purchase, as follows: 0 Bids or quotes were not taken on this purchase because: This program is offered to members of the Iowa Park and Rec Association. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund EI Road Use Tax F-I Sewer 7 Sanitation Bonds D Federal/other grants r] Other(specify) This expenditure is to be coded to the following budget line-item: 010-37-4100-1553 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 6,700.00 and the current available balance is $ 6,700.00 Respectfully submitted, (Signature Dept.t�PA or Designee) Date (Sign ture Finance Dept. Review) Date K:\shared good ies\fo rm s\P rea uth IPRA tickets.xls(Mar 2010) City Clerk Use Only Finance Committee r Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ NTE 6,000.00 plus est. shipping costs of $ to pay for or purchase Approximately 150 tons of USGA#2 premium top dressing sand for the golf courses This will include green tinted bag sand for repairs on greens. This purchase or expenditure is being made because: Top dressing is necessary to maintain the quality of the greens at the three municipal golf courses. Vendor selected for this purchase: Waupaca Sand & Solutions ❑ Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: Waupaca Sand & Solutions is the only supplier that can provide material that meets specifications. Waupaca purchased Acme Materials who we purchased from for many years. Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: rX General Fund 1-1 Road Use Tax ❑ Sewer ❑ Sanitation EI Bonds EI Federal/other grants F-] Other(specify) This expenditure is to be coded to the following budget line-item: 010-37-4120 1511 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 5,920.00 and the current available balance is $ (aUOy`12, Res ubmitted, (Signature Dept. Head esjgnee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Pre- uth Top Dressing Sand.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 4b City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ NTE $12,000 plus est. shipping costs of $ n/a to pay for or purchase certified playground mulch surfacing This purchase or expenditure is being made because: To add and replace detoriating playground mulch surfacing at 5 city parks. Vendor selected for this purchase: Ever-Green Landscape Supply Cedar Rapids, Iowa F] Bids or written quotes were taken on this purchase, as follows: x Bids or quotes were not taken on this purchase because: To keep the certification of the playground mulch we need to use original vendor. If we chose another vendor we will have to remove and replace all mulch to keep certification. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax LI Sewer EI Sanitation Fx Bonds F—I Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 416-37-4105-2168 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 50,000.00 and the current available balance is $ 34,506.43 r/ Respectfully submitted, 11 / - z a (Signature Dept. Head or Designee) Date (Siginature Finance Dept. Review) Date K:\shared good ies\forms\Pre-Authorization mulch 2019.xls(Mar 2010) City Clerk Use Only Finance Committee r / Approval Date b ni City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 3,100.00 plus est. shipping costs of $ 0.00 to pay for or purchase Purchase training kit for explosive detection K9 along with supplies needed for bomb squad to dispose of live ordiance. This purchase or expenditure is being made because: To be used by the dog training unit for routine training. To replenish supplies needed for the bomb unit. Vendor selected for this purchase: Omni Distribution Inc. ❑ Bids or written quotes were taken on this purchase, as follows: Qx Bids or quotes were not taken on this purchase because: These items are proprietary to this company that is federal certified to sell to the police department. Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: Qx General Fund ❑ Road Use Tax EI Sewer ❑ Sanitation ❑ Bonds ❑ Federal/other grants Qx Other (specify) This expenditure is to be coded to the following budget line-item: 010-11-1150-1512 Forfeiture (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ ?SuvO and the current available balance is $ 3 aU(v Respectfully submitted, / (' Iign—a ure Dept. Head or Designee) Date (Signature Dept. Review) Date K:\shared good ies\forms\Expenditure Pre-Authorization(Mar 2010) City Clerk Use Only Finance Committee b Approval Date b` C City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 18,342.50 plus est. shipping costs of $ 0.00 to pay for or purchase Renewal of annual maintenance agreement for Sheildware This purchase or expenditure is being made because: this is an annual renewal that supports the Sheildware system that is used by the Police Department for data collection and State of Iowa mandated reports Vendor selected for this purchase: Sheild Technology Corporation ❑ Bids or written quotes were taken on this purchase, as follows: Qx Bids or quotes were not taken on this purchase because: This system is what is used countywide and is proprietary to the Sheild Technology Corporation Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: 5x General Fund Road Use Tax Sewer ❑ Sanitation 0 Bonds Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 010-11-1105-1520 TRIF (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ and the current available balance is $ Respectfully milted, (Signature Dept. Head or Designee) Date (Sig ature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010) City Clerk Use Only Finance Committee Approval Date ILL City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Department to expend $ 7,962,00 plus est. shipping costs of $ 100.00 to pay for or purchase 2 - Video Detection Cameras and Hardware for Hwy 63 &Airline Hwy signalized intersection This purchase or expenditure is being made because: Loops damaged by IDOT road construction - reimbursement to the city of$5,000.00. (must purchase same model camera to match current cameras on Hwy 63) Vendor selected for this purchase: General Traffic Controls, Inc. OX Bids or written quotes were taken on this purchase, as follows: General Traffic Controls, Inc. Spencer, IA $7,962.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EI General Fund LI Road Use Tax ❑ Sewer F_� Sanitation I A Bonds Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 416-17-7161-2125 (Fund - Department-Activity-Account Number) (Project Code) ;2&6-/1-&.20 in which the budgeted amount is uv r $ 60,000 , .2(,,2S (,ZLX3��f and the current available balance is � " $ 438.84 4- 3Gi''07- Respectfully submitted, r � �✓Zc�/r�� J .�ir�i G -�-/9 Signature Dept. HelIqd or Designee) Da a (Signature Finance Dept. Review) Date K:\shared goodies\forms\2019-June-Pre-Auth-2 Video Detection Cameras-63 and Airline-Traffic-$7,962.00-DOT pays$5,000-416-417-17- 7161-2125.xls(Mar 2010)