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Approved Documents - 7/8/2019
FINANCE DEPT. STAFF ONLY LINE ITEM USED 0/0 AI a3/j5' llgk TRAVEL REQUEST FY�WBUDGETED Zoo CITY OF WATERLOO EXPENDED YTD THIS REQUEST 33�p(J LEFT AFTER THIS REQUEST DATE w r/'-.2—I Original-Clerk/Finance Co - Department NAME(S) AND POSITION(S): Abraham L. Funchess, Jr., DATE: Ex. Director; Rebecca Johnson, HR Specialist; Shelly July, 2019 Burch, Adm. Secretary NAME OF CLASS/ MEETING: EEOC FEPA Conference DESTINATION: San Diego, CA (Equal Employment Opportunity Commission, Federal Employment Partnership Agency Conference) DEPARTURE POINT IF NOT WATERLOO: Waterloo DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: June 17, 2019 June 21, 2019 June 18— 20, 2019 PURPOSE OF TRAVEL: To attend the EEOC FEPA Conference required by our EEOC contract. (Equal Employment Opportunity Commission Federal Employment Partnership Agency) (This travel request is being sent after the conference because we ended up going over the original budget by$193.89 because our secretary's flight back was cancelled on Friday and she was unable to get a flight out until Saturday) WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE X AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 010-27-2505-1346 $2488.84 LODGING $104 TAXI X GRANT REIMBURSABLE $588.05 MEALS N/A PARKING YES NO $0 REGISTRATION $2518 AIRFARE REQUIRED CERTIFICATION N/A MILEAGE/FUEL $180 Luggage MISC/TOLLS YES NO au,a v� X60 TOTAL FOR ALL: $ 5878.89 ay TOTAL: $ 1959.63 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO A DEPAR MAYOR ---7 9 DATE DATE K:AShared Goodies\Forrns\Travel Request Form January 2010 i _ a p fi3 FINANCE DEPT. STAFF ONLY LINE ITEM USED 011) �'�6 TRAVEL REQUEST FYad BUDGETED b CITY OF WATERLOO EXPENDED YTD THIS REQUEST �p` LEFT AFTER THIS 5' REQUEST �/ ! DATE Original-Clerk/Finance ° Copy-Department NAME(S) AND POSITION(S): Abraham L. Funchess, Jr, DATE: Ex. Director, Rebecca Johnson, HR Specialist; Shelly April 9, 2019 Burch, Adm. Secretary NAME OF CLASS I MEETING: EEOC FEPA Conference DESTINATION: San Diego, CA (Equal Employment Opportunity Commission, Federal Employment Partnership Agency Conference) DEPARTURE POINT IF NOT WATERLOO: Waterloo DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: June 17, 2019 June 21, 2019 June 18— 20, 2019 PURPOSE OF TRAVEL: To attend the EEOC FEPA Conference required by our EEOC contract. (Equal Employment Opportunity Commission Federal Employment Partnership Agency) WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE X AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 010-27-2505-1346 $2400 LODGING $80 TAXI X GRANT REIMBURSABLE $600 MEALS $25 PARKING YES NO $0 REGISTRATION $2400 AIRFARE REQUIRED CERTIFICATION N/A MILEAGE/FUEL $180 Luggage MISC/TOLLS YES NO 1895.00 TOTAL FOR ALL: $ 5685.00 TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECE ARY AND BENEFICIAL TO THE CITY OF WA RLOO�J I N DEPARIYWENT HEAD MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 Enclosure 1 2oi9 EEOC-F]EPA NATIONAL, ANNUAL TRAINING LOCATION: Omni San Diego Hote1 675 L Street San Diego, CA 92101 TRAINING DATES AND TIMES: Tuesday,June 18, 2019 8:3o a.m. —5:30 p.m. Wednesday,June 19, 2019 8:3o a.m. —5:30 p.m. Thursday, June 20, 2019 8:3o a.m. — 12:30 p.m. HOTEL RESERVATIONS: We have reserved a block of rooms at the Omni San Diego Hotel for attendees. Please book your room directly with the hotel as soon as possible to ensure you receive the group rate of$174.0o. To receive the group rate, please book online by using the following link: https:/Zwww.oinnihotels.com/hotels/san-diegJmeetings/eeoc-o6l62019 When you reach the link provided above, please enter your arrival and departure information as well as additional details related to your room needs and click on the "Check Availability"button to proceed with the hotel room reservation process. We request that you make your reservation through the dedicated link provided above as this will greatly assist us in managing the room block. Please note that in addition to reserving your hotel room via the link provided above, you will also need to complete,and return to us,the 2o19 EEOC-FEPA National Annual Training Registration Form(attached herewith as "Enclosure 2"). Please complete one Registration Form for each FEPA attendee and do not list multiple attendees on one form. Submit the completed registration form(s)to James Yao at your earliest convenience but no later than May 17, 2619. If you have received the registration form electronically,you may type your information directly into the fillable PDF document, save your completed registration form as a new file,and email the file as an attachment to James.Yao(@eeoc.gov. Alternatively,you may also complete the form by hand, scan the completed form and email it as an attachment as well. It is preferred that you email your completed registration form;however,you may also fax your completed registration form to(202) 663-7190. We will use the information contained in your registration form to finalize training plans, prepare materials,and ensure that you receive the best possible support during the training. Check-in time at the hotel is 3:00 p.m. on the day of arrival and checkout is by 12:00 p.m. on the day of departure. The rate is $174 per night plus tax (12.72%). All reservations must be guaranteed by a valid major credit card. If you need to cancel your reservation please do so as soon as possible. Per the Omni Hotel's cancellation policy, any reservation not cancelled 72 hours prior to arrival will be subject to a room and tax cancellation fee of two nights room rate, plus taxes. In addition, the Omni Hotel has an "Early Departure Fee"policy,which means that if a guest checks out prior the reserved checkout date, the hotel will add an early departure fee in the amount equal to one night room and tax to that guest's individual account. Guests wishing to avoid an early departure fee should advise the Omni hotel at or before check-in of any change in planned length of stay. SPECIAL ACCOMMODATIONS: Please make all requests for special lodging accommodations at the time that you reserve your room through the hotel reservation process. However,you should also advise us regarding your request for special accommodation by indicating what type of accommodation is required on your registration form that you are completing. We will use this information to ensure that we address your requirements when preparing materials and presentations for the training. It will also enable us to follow-up with the hotel to ensure that special accommodations are addressed. TRANSPORTATION: The Omni San Diego Hotel is located about 4 miles south of San Diego International Airport (SAN). The Omni does not provide shuttle service to/from the airport to the hotel. A one-way taxi fare from the airport to the hotel is estimated to be about $25. Other forms of public or shared ground transportation from the airport to the San Diego downtown area are also available. All attendees are responsible for arranging their own ground transportation to and from the airport. For more information on the types of ground transportation available from the San Diego International Airport please visit their official website at: https:/Zwww.san.org/to-from Enclosure 2 2®1m EEOC-FEPA NATIONAL ANNUAL TRAINING REGISTRATION FORM PLEASE COMPLETE ONE FORM PERATTENDEE NAME` Rebecca Johnson (Please complete exactly as you would like your name to appear in materials.) TITLE: Human Rights Specialist (Please complete exactly as you would like your title to appear in materials.) NAME OF FEPA OR EEOC OFFICE: Waterloo Commission on Human Rights Waterloo Commission on Human Rights OFFICE STREET ADDRESS: 620 Mulberry Street CITY: Waterloo STATE: IA ZIP CODE: 50703 TELEPHONE NO: 3( 19 )291-4441 FAX NO:(319 1291-4295 E-MAIL: rebecca.johnson@waterloo-ia.org ARRIVAL DATE: 6/17/19 DEPARTURE DATE: 6/21/2019 YOUR HOTEL RESERVATION CONFIRMATION NO: 40037819900 Please provide a list of all special accommodations you have requested from the hotel or will require. Remember,you must let the hotel know about any special accommodations at the time of registration. RSVP BY Mau Y7, 2010 Please return this completed registration form via email to Ja�nes.Yaofa�eeoc.,gov. Itis preferred that you return your completed form via email;however,you may also fax the completed registration form to (tog)663-719o. For questions or additional information,you may contact James Yao,Supervisory Program Analyst, at(tog)663-4896. Enclosure 2 20ig EEOC-FEP'A NATI0NA-L ANNUAL TRAINING REGISTRATION FORM PLEASE COMPLETE ONE FORM PERATTENDEE NAME:Shelly Burch (Please complete exactly as you would like your name to appear in materials.) TITLE: Human Rights Secretary (Please complete exactly as you would like your title to appear in materials.) NAME OF FEPA OR EEOC OFFICE: Waterloo Commission on Human Rights Waterloo Commission on Human Rights OFFICE STREETADDRESS: 620 Mulberry Street cITY: Waterloo IA STATE: ZIP CODE: 50703 TELEPHONE NO: 3c 19 )291-4441 FAx No:(319 )291-4295 E-MAIL: shelly.burch@waterloo-ia.org ARRIVAL DATE, 6/17/19 DEPARTURE DATE: 6/21/2019 YOUR HOTEL RESERVATION CONFIRMATION NO: 40037819901 Please provide a list of all special accommodations you have requested from the hotel or will require. Remember,you must let the hotel know about any special accommodations at the time of registration. R S VP BY May 17, 2019 Please return this completed registration form via email to James.Yaoeeoc gov. It is preferred that you return your completed form via email;however,you may also fax the completed registrationform to(202)663-719o. For questions or additional information,you may contact James Yao,Supervisory Program Analyst, at(202)663-4896, Enclosure 2 2oi9 EEOC-FEPA NATIONAL ANNUAL. TRAINING REGISTRATION FORM PLEASE COMPLETE ONE FORM PER ATTENDEE NAIIIE:Abraham L. Funchess; Jr. (Please complete exactly as you would like your name to appear in materials.) TITLE: Executive Director (Please complete exactly as you would like your title to appear in materials.) NAME OF FEPA OR EEOC OFFICE: OFFICE STREET ADDRESS: 620 Mulberry Street CITY: Waterloo IA STATE: ZIP CODE: 50703 TELEPHONE No: (319 1291-4441FAX No: (319 291-4295 E-MAIL: abraham.funchess@waterloo-ia.org ARRIVAL DATE: 6/17/19 DEPARTURE DATE: 6/21/2019 YOUR HOTEL RESERVATION CONFIRMATION NO: 40037819899 Please provide a list of all special accommodations you have requested from the hotel or will require. Remember,you must let the hotel know about any special accommodations at the time of registration. RSVP BY May 17, 2019 Please return this completed registrationform via email to James.Yao(Weeoc.gou. Itis preferred that you return your completed form via email;however,you may also fax the completed registration form to(2o2)663-719o. For questions or additional information,you may contact James Yao,Supervisory Program Analyst,at(2o2)663-4896• FINANCE DEPT. STAFF ONLY�GrAo'pi)Kf LINE ITEM USED 010-11-LIW-1346 /.6 b y� TRAVEL REQUEST FY_2020_ BUDGETED ? 1— CITY OF WATERLOO EXPENDED YTD THIS REQUESTS�)Q" LEFT AFTER THIS REQUEST — DATE �r Original-Clerk/Finance Copy- Department NAME(S) AND POSITION(S): DATE: Officer Dustin Lindaman July 3rd, 2019 NAME OF CLASS/ MEETING: DESTINATION: New Hartford, Iowa K-9 Handlers Course DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: L812119 eturn Date. DATE(S) OF MEETING: 7/22119 July 22-August 2, 2019 PURPOSE OF TRAVEL: Lt. Fangman is requesting to send Officer Dustin Lindaman to the K-9 Handlers Course in New Hartford Iowa July 22- August 2, 2019. This three week course will prepare and train Officer Lindaman to work with his new K-9 partner in bomb detection. This course will be funded through the K-9 fund with the possibility of a grant payment that is pending. This will cause no recall to the department and will be no cost to the city. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ N/A YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: $0.00 LODGING TAXI X GRANT REIMBURSABLE $0.00 MEALS PARKING YES NO $8500.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION $0.00 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 8500.00 TOTAL: $ 8500.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO n DEP SAD MAYOR DATE DATE FINANCE DEPT. STAFF ONLY LINE ITEM USED OM g y 7200 /dq(p TRAVEL REQUEST FY2�);—OBUDGETED 7000 CITY OF WATERLOO EXPENDED YTD 6700 THIS REQUEST 19616) LEFT AFTER THIS REQUEST SL7(JU DATE Original-Clerk/Finance Co -Department NAME(S) AND POSITION(S): DATE: ARFF/Maintenance Employees: Rusty Zey, Randy Shepard, Troy Deeds and Chris Preston July 3, 2019 NAME OF CLASS/ MEETING: DESTINATION: Dubuque Regional Airport, Dubuque, Iowa Live Aircraft Fire—Hot Burn Training Provided by the Dubuque County Office of Emergency Management University of Missouri DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: September 25, 2019 & September 26, 2019 (2 of the 4 above personnel each day). September 25 &26, 2019 September 25& 26, 2019 PURPOSE OF TRAVEL: Annual Live Fire Training for all Airport Ops & Maintenance Personnel assigned to Aircraft Rescue & Fire Fighting (ARFF) duties required by the FAA for compliance with Federal Aviation Regulation(FAR)Part 139. Note: Cost per person is pending the total number of personnel attending, as they split the cost evenly amongst the total number of attendees. For the training this year, we anticipate being partially reimbursed for the training by American Airlines via a formally signed Airport&Airline Use Agreement for an amount NTE$1.000. Der Daae 14 and Section 6.04. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: X CITY VEHICLES N/A PRIVATE VEHICLE N/A AIRFARE DEPARTING FROM: Waterloo Regional Airport ESTIMATE OF COST: BUDGET LINE ITEM: 010 29 7700 1346 N/A LODGING N/A TAXI X GRANT REIMBURSABLE Provided MEALS N/A PARKING YES NO Estimated at $450/person REGISTRATION N/A AIRFARE X REQUIRED CERTIFICATION MILEAGE/FUEL N/A MISC/TOLLS YES NO TOTAL FOR ALL: $ $1,800 TOTAL: $ Up to$450 PER PERSON I BELIEVE THI TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AN IS N SSARY AND BENEFICIAL TO THE CI OF E LOO DEPA TMENTD MAYOR July 3, 2019 r A ary 2010 DATE Keith Kaspari From: Jesse Kremer <jkremer@cityofdubuque.org> Sent: Friday, June 28, 2019 10:11 AM To: Todd Dalsing; b.reade@crairport.org; Fort Dodge Airport Maintenance; dsims@masoncity.net; Keith Kaspari Cc: Roger Wickman; Dan Klaas; Cheryl Sheldon; neenand@nicc.edu; Bjorge, Bruce E. Subject: 2019 MAFT in DBQ To All, The Dubuque Regional Airport (DBQ) will be hosting the University of Missouri's Mobile Aircraft Fire Trainer(MAFT) on Wednesday, September 25th and Thursday, September 26th. The Dubuque Regional Airport (DBQ) would like to extend an invitation to your department to join us for the annual training.The cost of the training has yet to be determined. We are planning a 0800-1200 session and a 1300-1700 session both days, please let us know if you plan to have lunch with us. Your firefighters need to attend only one four hour block to receive class credit and live fire certificate. Please email me with the date and session requests, and how many will be attending. I know this is early and things may change for you, but I wanted to get you the invitation so you can mark your calendars and we can get an idea of how many will attend. Please look out for more information as we finalize times and cost. The location for the MAFT will be: Dubuque County Emergency Management 14928 Public Safety Way, Dubuque, IA 52002 Brian Arnold Classroom We look forward to seeing you all in Dubuque this Fall! Thank You, Jesse Kremer Dubuque Regional Airport Airport Operations 11000 Airport Road Dubuque, IA 52003 563-589-4236 (Office) 563-580-9078 (Cell) www.flydbq.com 1 FINANCE DEPT. STAFF ONLY LINE ITEM USED Oz-k� 11,ao 134(o TRAVEL REQUEST FY AgNuD&ETED 7J 061 CITY OF WATERLOO EXPENDED YTD THIS REQUEST LEFT AFTER THIS y REQUEST DATE —4y.d r!3'/y Original-Clerk/Finance TCo -Department NAME(S) AND POSITION(S): DATE: Keith Kaspari, Director of Aviation July 3, 2019 NAME OF CLASS I MEETING: DESTINATION: 4-States Airport Conference Marriott Downtown Hotel, Kansas City, MO. (Former, FAA Central Region Conference) DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: Monday, August 26, 2019 Thursday, August 29, 2019 August 26—28, 2019 PURPOSE OF TRAVEL: Attend 4-States Airport Conference. This conference allows my office to meet and interact with FAA officials from the FAA's Regional Office in Kansas City. Of Note: This conference is budgeted for the FY-2020 budget year. As of the date of this request, my intent would be to stay 3-nights, (Monday- Tuesday-Wednesday)driving home Thursday morning. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE N/A PRIVATE VEHICLE NSA AIRFARE DEPARTING FROM: Waterloo ESTIMATE OF COST: BUDGET LINE ITEM: 010 29 7700 1346 $400.00 LODGING $0.00 TAXI X GRANT REIMBURSABLE $75.00 MEALS $75.00 PARKING YES NO $275.00 REGISTRATION $0.00 AIRFARE X REQUIRED CERTIFICATION $100.00 MILEAGE/FUEL $0.00 MISC/TOLLS YES NO TOTAL FOR ALL: $ 925.00. TOTAL: $ 925.00. PER PERSON I BELIE IS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AD IS NE E SARY AND BENEFICIAL TO THE CI Y OF A E O DEPARTMENT A MAYOR July 3, 2019 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 4 States Airport Conference - Conference Schedule 2019 Page 1 of 4 :Home 2,'119ritar a.3crConference Schedule.2019 o, '10't ors 4 Conference Schedule - 2019 Parking is not included with your Conference Registration.Parking is S18 per night in the hotel parking lot(unlimited in and out for hotel registered guests).if you park at rhe Barney Allis Plaz:, Park ;carage.,c c _are , rc e:G;orr; t h".r='oc a :ce fe-thz' re, day, O'0en Surface p3 k ._a:et eh ns r cte is SS (.ler da., irr-re na ,.ri�u:.t_ E.B .r , ., am r„e August 26,2019- Monday Golf Registration-Click Here Ge + .'nar�tnt 4posc+rep'ryCef6inar.Associates Conference Cost per Player $50.00 includes Lunch Exhibitor Registration -Click 1?00 Golf Tou-narnent-The Su nflower HiAs Golf Cub 2220 Rzvervtew Road Banner Springs,KS 6601 Here I'0iJ I..:;ncr: .ZqU 7:.e Tire e. All Conference Activities are in the Muehlebach Tower at the Marriott-Downtown Kansas City Conference Registration 3200-1900 Confererce Registration Conference Cocktail Reception Attendee Registration-Click Here 700-190Q Cocktail Reception Payment Center-Click Here Recept or Spo,-_ - Meet&Greet �e•ia-naliro,'1ratr 9 A-c - A•e o u ne,r ,. sea i4✓ea.o`:re knperi'.(E..:ao u;at ,o” t .. .v r " .=^er_ttcnc, a' August 27 - Tuesday 0730-i 800 Conference Registration Open - Muehlebach Toner 0730 -0400 Continental Breakfast £r.ionia';7mperka/BaJttoom r£cxr ry;t Are, B-eak`vSanoso e ..,.. 'NU'-pn} & https://www.4statesairportconference.com/conference-schedule-2019 7/2/2019 4,States Airport Conference - Conference Schedule 2019 Page 2 of 4 0730 1200 Exhibit Area Open- t o! nial.l.mperiafBa?irooni Z:of}ee.5reak Saoosored By O!sson 0900- 1050 State Meetings Missouri Trurn;in A Nebraska T.rurnae s; Kansas-- Trianon A6 loawa- Tr,,,on CID 1100-1450 Break-Out Sessions#1 Commercial,!Industrial Development of Airport Property- Courtney Dunbar,.Olsson, lne instrument Flight Procedures Coordination&Development-Lessons Learned-Ronaid Roetze;,Scr'on&...V nk fru - What Airports Don't Know &Should Know About Aircraft Refueling!-Keith Clark, Philips-Go QLC Rehr- Trianon 11,16 Do you have Gliders Banner Towing,Parachute Powered and Free Fall Operations?-Afike M<ea ti,FAA 5,ife:✓f Spector- 1240 1350 Welcome &Awards luncheon--Royal H,,P Guesr Speaker-Shctiv.i%rnr - Presrdent%CfONASAO Wc'ttimc-L.crchcen Spy so-shit.Av r'abte FAA Safety Awards '400- 1830.Exhibit area Open- Cclarial;LmgeriatBal(rcorn 400-1450 Break-Out Sessions#2 The Evolution of Airfield Lighting:Up to LED.Technology .. •ef;rey T w4 e:; E How to use'Design Buhr'AIP Construction -Do,- .Alroorr, FAA Cenrrr Region 7 uma E Revised 1 50;5330-1 CH Standard Specs for.Construction on Airports-Dan VVP_go;t,Airport,FAA Ce<- 3 kegior, T Financial&Technical Assistance from DOT 'xmc.ile R!nsler-DDT`s RuJid A, .e•6ca Streak- Trianon C/P Contract Towers-Steve Stockar jo lin Rec sial Ai.Pert i I'D 1 500- 1 530 Break-Colonial?imperial Ballroom&Exhibit Area 8-eat Snacks and Dnnks Spo-sore by.C- HNFE 1 530- 6620 Break-put Sessions#3 Your Right-Hand Helper,How ACRD Research Can Make Your job Easier -Sre. da Enos,ACRD!rnhassador- 7rumar, Runway.Incursions -"Runway Safety is a Team Effort Tan Fi_rae-,FAA C. Fr - TSA Update an&Q&A-Jay S, rndtd 3 Jim 3pnggs. TSA- :non A,F Emergency Pavement Repairs,Planning for the Unexpected-Ray Rrsan d Ryan L s ror..6 res C 1630-1830 Cocktail Reception S£xh!br-Area Reception Sponsored.by Burrs S McDonnett 1 830 Dinner On Your Own https://www.4statesairportconference.com/conference-schedule-2019 7/2/2019 41States Airport Conference - Conference Schedule 2019 Page 3 of 4 August 28-Wednesday 0700- 1330 Conference Registration Open Mtr�hiebzch Tower. 0700-0800 Breakfast-Ce o a(Rmpe•ial&iflroerrr&Fxhr b=Area f,.eakrrst 5c�cnsc-sf:rrrAvaiia;.;.'e 0700-1 330 Exhibit Areabpen - Co on 'I'Ir:`;per a hal(raa &txhrUr „'e Cafee Break moorsoreb inc. 0800 0856--tAA updatc General Session=calf,:&Vest Speaker D.Kcr Sh..f er,FAA Associate Ads r, !orot/i ,;p rr' J-i>Jo,: son, fAA .Cent,al Segioc -fio;,�'Hari .. 6900-0950 Break-Out.Sessions#4 The FAA's Nan-Federal Airport Aproach Program- How to Avoid Costly Mistakes!"-N iashiaJones,felon rAA--Truman A UNMANNED AIRCRAFT SYSTEMS-UAS airport applications and UAS detection technology-Mike D,P:-oto&TDD,FAA Safety R&P& ���r.i; %;oes-Truman B Your Airports Role During a Natural Disaster X°nary Fietc_�er.la�u.*er= — , ,-C4R Using[JOT Specs at GA K Regional Airports RXan Hanson,HDR 7 .... 660-1 03O Break -L-olu la:imperrai Bari'room&Exhibit Atea iNedrescay h"ar n•ng Break:Soansorec'by Bur-,s&McDanne.ri 1030-1120 Breakout Sessions#5 Airport Leasing Rates&Fees- Management Besi Practices-Dayid Benner:4wat vr,Management ICE Control for Your Airport-..Gary Glcichmdn,.0,orech Dcu no- F dman B lowers,Wind Turbines and Cranes in Your.Airports Airspace.off airport obstructions ire Srex.r,fAA Airspace.SpeciaGst iA,KS, MCS. .ME- Triano:;,A,B Airport Planning&Environmental 163-E7o Anderson. Todd IVB dison& Scot 7erier;lap-ins, FAA centra!Region-Trianon C.'O 1!30 - 1.220 Break Out Sessions 46 Feasibility of establishing a brand new airport and the process involved-Jean aSearie, HDR,Inc- T umaoA LAS Implementation in Airport Planning &j,-�red Krnyo,Ae ,&clerk T-.m;an 5 How to Acquire Government Surplus Equipment Free.GSAXcess Program - r ,s R r r-.17onatro•Spenfafis,IA.KS.IVO&N£- 1 ,:cion A/8 Part 139Issues-rV kCr:zad,FA 4 nes,^r, - T oo C4r3 1230 Closing Luncheon oo:?i&Cyhtbit Ar e.: C4 rireon SPc ,�A' r'o? Aud.,o b:�uat-Jos_,,a.:iv firs; Sponsoredby Kars.<-t.t,•Az, CFc r .+i�:ctat, ,,.;1 Le avaiabie roc con"crcnte 'Note -AI[Seesro^s are based on availability of speakers and material.Some topics may change due un`oreseen c;rcum=lances https://www.4statesairportconference.com/conference-schedule-2019 7/2/2019 4 States Airport Conference - Conference Schedule 2019 Page 4 of 4 - 4s.ats.9it p:.ui Cvr-ferercc 2vi9 o-: https://www.4statesairporteonference.com/conference-schedule-2019 7/2/2019 FINANCE DEPT. STAFF ONLY LINE ITEM USED 0/U (J3 9ft TRAVEL REQUEST FY=BUDGETED CITY OF WATERLOO EXPENDED YTD THIS REQUEST LEFT AFTER THIS o REQUESTlJ/ 8` DATE Original-Clerk/Finance Copy-Department NAME(S) AND POSITION(S): DATE: Kelley Felchle, City Clerk 07/03/2019 NAME OF CLASS/ MEETING: DESTINATION: Dubuque, IA 2019 Iowa League of Cities Annual Conference DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: 09/25/2019 09/27/2019 09/25/2019-09/27/2019 PURPOSE OF TRAVEL/TRAINING: The League's Annual Conference & Exhibit is the largest training in the state designed specifically for Iowa's elected and appointed city officials. City Clerks earn continuing education credits by attending the conference. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE X PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo ESTIMATE OF COST: BUDGET LINE ITEM: 010-03-8400-1346 293.20 LODGING 00.00 TAXI X GRANT REIMBURSABLE 100.00 MEALS 0.00 PARKING YES NO 205.00 REGISTRATION 0.00 AIRFARE x REQUIRED CERTIFICATION 0.00 MILEAGE/FUEL 0.00 MISC/TOLLS YES NO TOTAL FOR ALL: $ 598.20 TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO EPARTME EAD MAYOR X0-3- I �- - '/E /(l DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 KELLEY FELCHLE From: registration@iowaleague.org Sent: Tuesday,June 25, 2019 4:40 PM To: KELLEY FELCHLE Subject: Order Confirmation Dear Kelley, Thank you for your recent order. The order details are below. Kelley Felchle Waterloo Order Number: 17757 Order Date: Jun 25, 2019 4:01 PM Bill To: Kelley Felchle Order Total: 205.00 Payment Method: Visa ************8552 Name on Card: Kelley Felchle Item Price Qty Total 2019 Conference Registration - Kelley Felchle 205.00 1 205.00 When:Sep 25, 2019 - Sep 27, 2019 Registration option:Sep 25, 2019 - Delegate Registration Program Items: • Sep 26, 2019 12:00 PM: Opening Luncheon • Sep 26, 2019 8:00 AM: Thursday Breakfast • Sep 27, 2019 10:00 AM: Closing Brunch • Sep 26, 2019 6:00 PM: Banquet& President's Reception • Sep 25, 2019 5:30 PM: Welcome Reception in Exhibit Hall Item Total 205.00 Shipping 0.00 Handling 0.00 Item Grand Total 205.00 Transaction Grand Total 205.00 You may receive additional emails about your order as the order is further processed. 1 Iowa League of Cities 00 SW 7th Street, Suite 101 Des Moines, IA 030 z Reservation Completed Notification Your reservation has been created.A confirmation email will be send to the email address you provided once the hotel accepts your reservation (please allow up to five business days). Reservation Details Iowa League of Cities 2019 Annual Conference & Exhibit Holiday Inn Dubuque I Number of Rooms 1 j Total Number of Nights 2 Room# Guest Name Room Check-in Check-out Subtotal Room 1 Kelley Felchle King Sep 25, 2019 Sep 27,2019 Room Subtotal $260.00 3:00 PM 12:00 PM Taxes&Fees $33.20 Reservation Total $293.20 Contact Information Name Company Address Telephone Email Kelley Felchle 401 Derbyshire Road 6414947418 kelleyfelchle@gmail.com Yr Waterloo,Iowa, 50701 m United States Estimated Arrival Time: 11:00 AM Payment Information Payment Type Credit Card Type Credit Card Number Exp. Date Name on Credit Card Credit Card Visa *******8552 11/2022 Kelley Felchle Room Reservation Agreement To avoid cancellation fees,please cancel by 6pm local hotel time day of arrival. Price Summary Room 1 5260.00 Taxes & Fees $33.20 $293.20 f 9 You m City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the City Clerk Department to expend $ 15,581.00 plus est. shipping costs of $ to pay for or purchase Annual dues for Iowa League of Cities for FYE 20 This purchase or expenditure is being made because: The League provides information, workshops, representation during Iowa Legislative meetings, etc. Vendor selected for this purchase: Bids or written quotes were taken on this purchase, as follows: FX Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund EI Road Use Tax ❑ Sewer ❑ Sanitation ❑ Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-03-8400-1391 (Dues & Memberships) (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ �-06 and the current available balance is $ Respectfully sub itt d, I/� l,' (Signatur 9 ept. Head or Designee) Date (Sign ture Finance Dept. Review) Date K:\shared goodies\forms\Iowa League of Cities.2013 d i rectory.Expend itu re Pre-Authorization.xls(Mar 2010) INVOICE O\�/^ SSW7TH ST VV/-1 SUITE 1011 LEAGUE DES MOINES,IOWA 6/15/2019 082838 Of CITIES 50309 PAGE 1 Waterloo 715 Mulberry Street Waterloo IA 50703-5783 Remit to: Iowa League of Cities, 500 SW 7th St, Ste 101, Des Moines, IA 50309 DESCRIPTION 1.00 DUES Member Dues July 1, 2019 - June 30, 2020 15,581.00 $15,58'_.00 Subtotal $15,581.00 n you provide a check as payment, you authorize the Iowa League of Ci > ` ithe t�j Total $15,581.00 o[}H�JsA�„yq k to make a one-time electronic fund transfer froam�bur avbuuoni” to process the payment as a check transaction. For inquiries please call 515-244-7282. FOR A DISTRIBUTOR NEAR YOU,CONTACT 1-8W-523-2422 City Clerc Use only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 5,455.00 plus est. shipping costs of $ n/a to pay for or purchase Iowa Storm Water Education Partnership (ISWEP) annual membership dues This purchase or expenditure is being made because: ISWEP develops and provides outreach materials and trainin s for MS4 communities to help them meet their IDNR NPDES storm water permit requirements Vendor selected for this purchase: Iowa Storm Water Education Partnership (ISWEP) 7 Bids or written quotes were taken on this purchase, as follows: 0 Bids or quotes were not taken on this purchase because: No other comparable vendors exist Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: 7 General Fund 7 Road use Tax 7 Sewer 7 Sanitation Bonds1:1Federal/other grants ❑X Other(specify) Storm Water This expenditure is to be coded to the following budget line-item: 521-07-7830-1391 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 8,000.00 ' and the current available balance is $ 8,000.00 Respectfully submitted, ignature Dept.1-lead or Designee) Date Signature Finance Dept. Review) Date K:\shared goodieslforms\ISWEP Dues Pre-Auth_July 2019.xis(Mar 2010) City Clerk Use Only Finance Committee c Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Fire Department to expend $ 3,415.00 plus est. shipping costs of $ to pay for or purchase Rear hitch and 500 pound slide out tray for Engine 303 This purchase or expenditure is being made because: During the build of the truck we realized we did not have a rear hitch or compartment to store and carrying a rapid deployment craft (RDC). These items were added. Vendor selected for this purchase: Reliant Fire Apparatus, Inc. ❑ Bids or written quotes were taken on this purchase, as follows: FX Bids or quotes were not taken on this purchase because: Pierce Custom Products-Order form attached Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax EI Sewer ❑ Sanitation ❑ Bonds EI Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line-item: 418-12-1400-2117 Engine 303 replacement (Fund - Department-Activity -Account Number) (Project Code) in which the budgeted amount is $ 550,000.00/ and the current available balance is $ .2q tid',4 espectfu sub 't , (Signature Dept./dead or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) CHANGE ORDER RECORD REPORT GENERATED 7/5/2019 CUSTOMER: WATERLOO FIRE RESCUE Job 33150 _DATE ADD/DEL.DESCRIPTION PRICE ORIGINAL CONTRACT PRICE 11/02/18 Change Relocate wheel chocks from under the LS3 compartment to under the shelf at the transition point of LS3. $0 11/02/18 Change. .Change left side and right side outer hosebed dividers to flat plate.25"thick plate dividers without rounded extrusion. $0 11/02/18 Add Add 500 lb,3/4 width slide out tray to the LS4 compartment.To pull out the driver's side. - $1,347 11/02/18 Add Add 36"high vertical pegboard to the 500 Ib 314.width slide out tray with adjustable shelf along top of the pegboard,full length of pegboard. $764 11/02/18 Change Both side pump panel light shields are to have lights activate with the parking brake set in place of a PANEL LIGHTS switch at pump panel. $0 11/02/18 Change Rear crew cab seats are to be"fold and hold"style flip up cushion bottoms. $0 11/02/18 Change Rear tire tread pattern specified to be Michelin XDN2. - $� 11102/18 Change Scuffplates around fuel and air bottle doors to be brushed stainless steel to match door finish. _ $0 11/02/18 Change Cab interior paint is to be dark gray with silver gray vinyl in place of black paint with black vinyl. $0 11/02/18 Change Rear rollup door to be ordered as anodized aluminum finished door. ($97) 11/02/18 Add Add momentary Opticom emitter switch to driver's overhead switch panel to operate independent of E-master and lightbar. $138 11/02/18 Add Add indicator light to overhead officer's side switch panel for traffic directing light activated. $125 11102/18,Add Add rear hitch received below tailboard without power connection. - $1,138 CURRENT CONTRACT AMOUNT $3,415 CURRENT AMOUNT OVER OR UNDER ORIGINAL CONTRACT $3415 APPROVAL SIGNATURE DATE City Clerk Use Only Finance Committee / Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Garage Department to expend $ 5,151.21 plus est. shipping costs of $ 200.00 to pay for or purchase Stainless Steel Square Tubing for Salt Boxes on Tandem Trucks This purchase or expenditure is being made because: Repair materials for 7 Salt Boxes (Only local vendor to fabricate materials for salt boxes) Vendor selected for this purchase: AP Industrial Steel �X Bids or written quotes were taken on this purchase, as follows: AP Industrial Steel Waterloo, IA $5.151.21 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: FX General Fund Road use Tax ❑ Sewer ❑ Sanitation ❑ Bonds Federal/other grants F—] Other(specify) This expenditure is to be coded to the following budget line-item: 010-18-7955-1571 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 240,000.00 and the current available balance is $ -19,g'� Respectfully submitted, /f 114 Idi I�) �' 4 %J iA Signature Dept. kead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\2019-July-Pre-Auth-Street-AP Industrial Steel-Stainless Steel Sq Tube-$5151.21--010-18-7955-1571.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date ��C� I City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Garage Department to expend $ 8,819.96 plus est. shipping costs of $ 300.00 to pay for or purchase Liners for the inside of garbage trucks -#007 and #202 This purchase or expenditure is being made because: Replace liners in garbage trucks. Additional costs for Inner Fender, Floor, Traveling cover, Lug, PIE Cylinder (Only vendor with Curbtender parts) Vendor selected for this purchase: Curbtender FX Bids or written quotes were taken on this purchase, as follows: Curbtender Cedar Falls, IA $8,819.96 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): 6/10/19 - Approved NTE $5,400.00 Please check the following box(es) as appropriate to describe the funding for this expense: �X General Fund ❑ Road use Tax ❑ Sewer F] Sanitation ❑ Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-18-7955-1571 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 240,000.00 and the current available balance is $ 7 Respectfully submitted, ,,ABviJ�ALL ( ignature Dept. kad or Designee) ate (Signature Finance Dept. Review) Date K:\shared goodies\forms\2019-July-Pre-Auth-2 Liners for trucks 007 and 202-(Sanitation)-$8819.96-010-18-7955-1571.xls(Mar 2010) City Clerk Use O;(I y Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,066.45 plus est. shipping costs of $ na to pay for or purchase replacement UV light bulbs for the SportsPlex swimming pool This purchase or expenditure is being made because: these UV light bulbs help prevent bacterias from forming in the pool and spreading. Vendor selected for this purchase: Neuman Pools, INC (Beaver Dam, WI) ❑ Bids or written quotes were taken on this purchase, as follows: Fx Bids or quotes were not taken on this purchase because: Neuman Pools, INC was the contractor for the SportsPlex pool Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 5x General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation FBonds EI Federal/other grantsF] Other(specify) This expenditure is to be coded to the following budget line-item: 010-37-4180-1557 Swimming Pool Equipment & Supplies (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 2,500.00 and the current available balance is $ 2,500.00 Respectfully submitted, (Signature Dept. He d o esignee) ate (Signature Finance Dept. Review) Date Klshared goodies\forms\2019 ecplacement UV Light Bulbs SportsPlex Pool.xls(Mar 2010) City Clerk Use Only Finance Committee? Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,580.00 plus est. shipping costs of $ na to pay for or purchase television advertising through OnMedia to promote memberships at the Cedar Valley SportsPlex. This purchase or expenditure is being made because: being able to advertise with On Media will help retain members and recruit new members Strategy 4.1 "promote the city of Waterloo, services and programs" Vendor selected for this purchase: On Media (Mediacom Park, NY) ❑ Bids or written quotes were taken on this purchase, as follows: Fx Bids or quotes were not taken on this purchase because: On Media is the adverstising agency for MediaCom cable. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund EI Road Use Tax ❑ Sewer ❑ Sanitation 1-1 Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line-item: 010-37-4180-1351 Advertising Expense (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 2,000.00 and the current available balance is $ 2,000.00 Respectfully submitted, (Sig (Signature Dept. He r Designee) Date nature Finance Dept. Review) Date K:\shared goodies\forms\2019 On Media General Fund (2).xis(Mar 2010) City Clerk Use Only Finance Committee / �7 Approval Date �l 1S // City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 10,000.00 plus est. shipping costs of $ na to pay for or purchase television advertising through OnMedia to promote memberships at the Cedar Valle SportsPlex. This purchase or expenditure is being made because: being able to advertise with On Media will help retain members and recruit new members Strategy 4.1 "Promote the City of Waterloo services and programs" Vendor selected for this purchase: On Media (Mediacom Park, NY) ❑ Bids or written quotes were taken on this purchase, as follows: Ox Bids or quotes were not taken on this purchase because.- On ecause:On Media is the adverstising agency for MediaCom cable. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EI General Fund EI Road Use Tax EI Sewer ❑ Sanitation ❑ Bonds ❑X Federal/other grants EI Other(specify) This expenditure is to be coded to the following budget line-item: -Io 6e 010-37-4105-1351 Hotel/Motel Grant 37HMT.SPLX20 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 10,000.00 and the current available balance is $ 10,000.00 Respectfully submitted, (Signature Dept. Ffe Designee) Date ig ature Finance Dept. Review) Date K:\shared goodies\forms\2019 On Media Hotel Motel(2).xls(Mar 2010) City Clerk Use Only Finance Committee _/ G Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning Department to expend $ 30,335.00 plus est. shipping costs of $ 0.00 to pay for or purchase Installation of an access drive off of HWY 63 N connecting to the Logan Ave Frontage Rd. This purchase or expenditure is being made because: To provide access and traffic circulation for current and future businesses. Vendor selected for this purchase: N/a 0 Bids or written quotes were taken on this purchase, as follows: Sent to 6 different contractors. Lodge Construction: $30,335.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund 1-1 Road Use Tax EI Sewer F—I Sanitation EI Bonds F—I Federal/other grants F—xl Other(specify) T.I.F.F. This expenditure is to be coded to the following budget line-item: 426-08-6280-2165 N/a (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ �ij,335 and the current avails e b lance is $ j 335,E Respectful itt (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\HWY 63 N Access Drive Pre-Authorization.xlsx(Mar 2010) MEMORANDUM DATE: June 27, 2019 TO: Finance Committee FROM: Travis Nichols, Facilities/Projects Manager Leisure Services RE: Sale of Skatepark Components Leisure Services is seeking Finance Committee approval to accept bids and sell damaged skatepark components As-is for parts to the high bidder. The estimated value of parts is $750. Leisure Services has received several request from the local public to purchase damaged components. A Request for Bids will be posted on the City website and on social media. Sealed bids will be received by Leisure Services and the sale of components shall be awarded to the highest bidder. Leisure Services is requesting to use the revenue from this sale towards the future skatepark project. Thanks for your consideration. Budget Amendment Descriptions for 7/8/2019 Finance Committee Meeting Agenda: 1. Approve the project budget for the Cedar River Marina District design project,funded Black Hawk County Gaming Association funds in the amount of$127,000, submitted by the Planning Department. 2. Approve the project budget for the Ridgeway and Greyhound Traffic Safety Improvements Project, funded with a grant in the amount of$310,000, as submitted by the Traffic Superintendent. 3. Approve the project budget for the FYE2020 SportsPlex Marketing project, funded with hotel/motel taxes in the amount of$10,000, as submitted by Leisure Services. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. CITY OF WATERLOO Committee Communication Finance Committee Meeting: 07/08/2019 Prepared: Nancy High Dept. Head Signature: Kelley Felchle SUBJECT: Refunds Submitted by: Kelley Felchle, City Clerk Recommended Committee Action: Approval of the following refunds: Refund request in the amount of$79.10 for yard waste can fees paid in error on a property located at 712 Dawson Street. Summary Statement: This property was erroneously charged for a yard waste can during the billing period(s) submitted. The Sanitation Department has confirmed there was no yard waste can at the property and recommends approval of refund request. Expenditure Required: As indicated above Source of Funds: GARBAGE REFUND 525-15-5400-1785 Policy Issue: None Alternative: Not give the reimbursement. Background Information: file:i iK:TLERKDAT\Council&FinanceConununication,\CohncilConmiunicationstoCouncil&OFinance\?015\FinanceCommuni cation\030915.QarbaQe.reft nd.doc 1 WATERLOO WA ER WORKS Phone:(319)232-6280 www.waterloowater.org 325 Sycamore Street Paee 1 of 1 P.O. Box 27 Waterloo, Iowa 50704 STATEMENT OF SERVICES AC COUNT�SUIIAMARY ustomer Name: Smith Mindy Billing Frequency: Quarterly ccount Number: 104444-535592 Billing Date: 01/29/2019 ervice Address: 712 DAWSON ST Billing Due Date: 02/20/2019 Waterloo Water Works ServicesCHARGE SUMMARY .............. Water. . . . . . . . .. . . . . .. .......... .... .. ...... $29.10 Previous Balance................. $120.87 ................... Water Service Excise Tax....... ..... ...... . . . .. $1.75 Credits/Payments........... -$126.84 Balance Forward...............I............... -$5.97 Late Penalty . . . . . . . . .................... .... . $5.97 Water Warks Subtotal . .. ....... .. ..•...... ... $36.82 Water Works Subtotal........................... $36.82 City of Waterloo Services City of Waterloo Subtotal........................ $93.75 Sanitary Sewer. . . . . . . . ... ....... . ....... . .. . . $45.00 Total Current Service Charges.,.,..,..,...,...... $130,57 Storm Water Fee. . . . . . . ...................... $8.25 Total Amount Due.............................. $124.60 Garbage. . . .. . . .. . . . . . .. ... ................ . $31.50 Amount Due After 02/20/2019......,............ $130.75 Yard Waste. . . . . . . . . . .. . ........ .... . . ..... . . $9.00 City of Waterloo Subtotal ....... .. ...... .. .. ... $93.75 7/�o167 Previous Read Date Current Read Date Previous Read Previous Read Type Current Read Current Read Type Usage(CCF) 10/11/2018 01/17/2019 497 Actual 506 Actual 9 za SPECIAL MESSAGES V i6 U 12 � a o -- Please detach and return the bottom portion with your payment.See reverse side for additional information MAKE CHECKS PAYABLE TO: Account Number: 104444-535592 WATERLOO WATER WORKS Total Amount Due: 124.60 Amount Due After: 130.75 P.O.Box 27 Waterloo, Iowa 50704 Billing Oue Dw*: X02/20/2019 Phone:(319)232-6280 Amount Enclosed: pie• Smith Mindy 712 Dawson St Waterloo,IA 50703 WATERLOO WATER WORKS P.O. BOX 27 ❑Please check box If contact information requires WATERLOO.IOWA 50704 updating and indicate the change(5)on reverse side WATERLOO_ WATER WORKS Phone:(319) 232-6280 �- www.waterloowater.org 325 Sycamore Street Paee 1 of 1 P.O. Box 27 Waterloo, Iowa 50704 STATEMENT OF SERVICES ACCOUNTSUMMARY le stomer Name: Smith Mindy Billing Frequency: Quarterly count Number: 104444-535592 Billing Date: 10/29/2018 rvice Address: 712 DAWSON ST Billing Due Date: 11/20/2018 Waterloo Water Works Services CHARGE SUMMARY Previous Balance............................... $129.56 Water. . . . . . . . . . .. . ... ... ... . . ... ........ .. . $27.70 Credits/Payments.............................. $135.95 Water Service Excise Tax..... .. ............... $1.67 Balance Forward............, -$6.39 .................. Late Penalty. . . . . . . . . ................ ...... . . $6.39 Water Works Subtotal . ............. ......... . $35.76 Water Works Subtotal........................... $35.76 City of Waterloo Services City of Waterloo Subtotal........................ $91.50 Sanitary Sewer. . . . . . . . ..... .. ........ . . ... . .. $42.75 Total Current Service Charges.....,........ ...... $127.26 Storm Water Fee.. . . . . .. ... . . ... ... . . ... . . ... $8.25 Total Amount Due................... .......... $120.87 . Garbage . . .. .. . . . .. . . .... ... . . ... ... . .... . .. $31.50 Amount Due After 11/20/2018....,.............. $126.84 Yard Waste . . . . . . . . . . . . .. .. .. . . . .. . . . . .... . .. $9.00 City of Waterloo Subtotal..... .... .. ......... .. $91.50 07/17/2018 10/11/2018 492 Actual 497 Actual 5 24 LL -- -.zn .._.__. SPECIAL MESSAGES U t2 U 12 a n N 4 0 10 1�5 1 1" 1S" N1" 0 0 0 �O ry0 ryo ,�O .y0 ryo ryo ryo ryo^ Please detach and return the bottom portion with your payment.See reverse side for additional information MAKE CHECKS PAYABLE TO: Account Number: 104444-535592 WATERLOO WATER WORKS Total Amount Duet 120,87 4 Amount Due After: 126.84 P.O.Box 27 Billing Due Date: 12/20/2018 Waterloo, Iowa 50704 Phone:(319)232-6280 Amount Enclosed: ADDRESSEE: Smith Mindy 712 Dawson St Waterloo,IA 50703 WATERLOO WATER WORKS P.O. BOX 27 ❑ Please check box if contact information requires WATERLOO, IOWA 50704 updating and indicate the change(s)on reverse side WATERLOO WV ER WORKS Phone:(319)232-6280 1 www.waterloowater.org 325 Sycamore Street Paee 1 of 1 P.O. Box 27 Waterloo.Iowa 50704 STATEMENT OF SERVICES ACCOUNT ustomer Name: Smith Mindy Billing Frequency: Quarterly %ccount Number: 104444-535592 Billing Date: 07/30/2018 ervice Address: 712 DAWSON ST Billing Due Date: 08/20/2018 Waterloo Water Works Services CHARGE SUMMARY Water. . . . . . .. . .... ... $31.56 Previous Balance............................... $121.14 Water Service Excise Tax....................... $1.90 Credits/Payments........... .................. -$127.11 Balance Forward.............................., $5.97 Late Penalty.... . . . . ......................... $5.97 Water Works Subtotal. ....................... $39.43 Water Works Subtotal........................... $39.43 City of Waterloo Services City of Waterloo Subtotal......... $96.10 ............... Sanitary Sewer. . . . . . . . ........... ...... ...... $47.35 Total Current Service Charges.................... $135.53 Storm Water Fee . . . . . . . . ........... .......... $8.25 Total Amount Due.............................. $129.56 Garbage . . . ... .... . . . ....................... $31.50 Amount Due After 08/20/2018................... $135.95 Yard Waste. . . .. ... . ....................... .. $9.00 City of Waterloo Subtotal...................... $96.10 Previous Read Date Current Read Date Previous Read Previous Read Type Current Read Current Read Type Usage(CCF) 04/12/2018 07/17/2018 481 Actual 492 Actual 11 2e SPECIAL MESSAGES LL 20 U 16 U 12 b pl 8 R N 4 0 41 ^o ^6 ^6r 46 ,yo do ,po Please detach and return the bottom portion with your payment.See reverse side for additional information MAKE CHECKS PAYABLE TO: Account Number: 104444-535592 WATERLOO WATER WORKS Total Amount Due: 129.56 Amount Due After 135.95 P.O.Box 27 Billing Due Date: 08/20/2018 Waterloo,Iowa 50704 Phone:(3191232-6280 Amount Enclosed: DD Smith Mindy 712 Dawson St • Waterloo,IA 50703 WATERLOO WATER WORKS P.O.BOX 27 ❑Please check box if contact information requires WATERLOO.IOWA 50704 updating and indicate the change(s)on reverse side WATERLOQ WATE�WQRKS Phone: (319)232-6280 www.waterloowater.org 325 Sycamore Street Pace 1 of 1 P.O. Box 27 Waterloo. Iowa 50704 STATEMENT OF SERVICES ACCOUNT r omer Name: Smith Mindy Billing Frequency: Quarterly unt Number: 104444-53SS92 Billing Date: 04/30/2018 ce Address: 712 DAWSON ST Billing Due Date: 05/21/2018 Waterloo Water Works Services CHARGE SUMMARY Previous Balance............................... $121.14 Water. . . .. ... . . . .. . ............ ............ $27.70 Credits/Payments.............................. .$127.11 Water Service Excise Tax....................... $1.94 Balance Forward............................... -$5.97 Late Penalty.. . .... . ......................... $5.97 Water Works Subtotal ........................ $35.61 Water Works Subtotal........................... $35.61 City of Waterloo Services City of Waterloo Subtotal........................ $91.50 Sanitary Sewer. . . .. . . . ..................... .. $42.75 Total Current Service Charges.................... $127.11 Storm Water Fee.. ... ....... ................. $8.25 Total Amount Due.............................. $121.14 Garbage. . . .. . . . . . .. . . .............. ...•.... $31.50 Amount Due After 05/21/2018.................,. $127.11 Yard Waste... . . . . . . . ........................ $9.00 City of Waterloo Subtotal...................... $91.50 ad Date CurrentReadDate 01/17/2018 04/12/2018 481 Actual 481 Actual 0 2. SPECIAL MESSAGES . LL ( — — U pI O^ CF 01 �O O^ OP 01 \O O1 O O O Please detach and return the bottom portion with your payment.See reverse side for additional information MAKE CHECKS PAYABLE TO: Account Number: 104444-535592 WATERLOO WATER WORKS Total Amount Due: 121,14 Amount Due After: 127.11 P.O.Box 27 Billing Due Date: 05/21/2018 Waterloo,Iowa 50704 Phone:(319)232-6280 Amount Enclosed: i •e�• Smith Mindy 712 Dawson St Waterloo,IA 50703 WATERLOO WATER WORKS P.O.BOX 27 ❑Please check box if contact information requires WATERLOO.IOWA 50704 updating and indicate the change(s)on reverse side WATERLOO WATER WORKS Phone: (319)232-6280 www.waterl oowater.org 325 Sycamore Street Paae 1 of 1 P.O. Box 27 Waterloo, Iowa 50704 STATEMENT OF SERVICES ACCOUNT SUMMARY ustomer Name: Smith Mindy Billing Frequency: Quarterly ccount Number: 104444-535592 Billing Date: 01/30/2018 ervice Address: 712 DAWSON ST Billing Due Date: 02/20/2018 Waterloo Water Works Services Previous Balance,,..,.... 128.69 Water.. . ... . . .. . . . ................. ........ $27.70 Credits/Payments.............................. -$135.02 Water Service Excise Tax....................... $1.94 Balance Forward............................... -$6.33 Late Penalty.. .. . . . . . ........................ $6.33 Water Works Subtotal . . ...... ........ $35.97 Water Works Subtotal........................... $35.97 City of Waterloo Services City of Waterloo Subtotal........................ $91.50 Sanitary Sewer. ... . . . . ................. ...... $42.75 Total Current Service Charges................,... $127.47 Storm Water Fee.. .. . . . ................. ..... $8.25 Total Amount Due.............................. $121.14 Garbage . ... . . ... . .. . ........... ............ $31.50 Amount Due After 02/20/2018................... $127.11 Yard Waste. .. . . ..... . ............ ... ........ $9.00 Citv of Waterloo Subtotal.............. ........ $91.50 r-Previouslleaa Date CurrentReadDatee 10/16/2017 01/17/2018 481 Actual 481 Actual 0 24 LL 20 SPECIAL MESSAGES V 12 w 6 -- N u d 0 Please detach and return the bottom portion with your payment see reverse side for additional information MAKE CHECKS PAYABLE TO: Account Number: 104444-535592 WATERLOO WATER WORKS Total Amount Due: 121,14 Amount Due After: 127.11 P.O.Box 27 Billing Due Date: 02/2012018 Waterloo,Iowa 50704 Phone:(3191232-6280 Amount Enclosed: ADDRESSEE: Smith Mindy 712 Dawson St Waterloo,IA 50703 WATERLOO WATER WORKS P.O.BOX 27 ❑Please check box if contact information requires WATERLOO,IOWA 50704 updating and indicate the change(s)on reverse side WATERLOO WATLR W O RKS Phone:(319)232-6280 -� www.waterloowater.org 325 Sycamore Street Pace 1 of 1 P.O. Box 27 Waterloo, Iowa 50704 STATEMENT OF SERVICES ACCOUNTSUMMARY Fer tamer Name: Smith Mindy Billing Frequency: quarterly aunt Number: 104444-535592 Billing Date: 10/30/2017 vice Address: 712 DAWSON ST Billing Due Date: 11/21/2017 Waterloo Water Works Services CHARGE SUMMARY Water. ....... . . . . . . . ...................... $30.45 Previous Balance............................... 147.41 . Water Service Excise Tax. .. .. .. .. . . ... . . .... .. $2.14 Credits/Payments.............................. .$154.62 BalanceForward............................... -$7.21 Late Penalty. .. . .. . . . . ..... . .. . .. . .. . . ..... . . $7.21 Water Works Subtotal . . ..... ................. $39.80 Water Works Subtotal........................... $39.80 City of Waterloo Services City of Waterloo Subtotal........................ $96.10 Sanitary Sewer. . ... . . .. ...................... $47.35 Total Current Service Charges.................... $135.90 Storm Water Fee. . . . .. ...... . ................ $815 Total Amount Due......... ..................... $128.69 Garbage ... ... ... .. . . .......... ........ $31.50 . ...... ...... . ' �'�' Amount Due After 11/21/2017................... $135.02 Yard Waste. .. .. ... . ....... ... ............... $9.00 City of Waterloo Subtotal...... ................ $96.10 . �_ Current Read Date Previous . Usage(CCF) - 07/17/2017 10/16/2017 469 Actual 481 Actual 12 2< SPECIAL MESSAGES u 20 �11U 12 m a m 4 7 0 13, 01 ti°,h ry°,,e ti°�6 ti°sb• M1°je ad'6 ti°°^ ti°,,� ti°,,h Please detach and return the bottom portion with your payment.See reverse sloe for additional infurmation MAKE CHECKS PAYABLE TO: Account Number: 104444-535592 WATERLOO. WATER WORKS Total Amount Due: 128,69 Amount Due After: 135.02 P.O.Box 27 Billing Due Date: 11/21/2017 Waterloo,Iowa 50704 Phone:(319)232-6280 Amount Enclosed: "RMWma Smith Mindy 712 Dawson St Waterloo,IA 50703 WATERLOO WATER WORKS P.O.BOX 27 ❑Please check box if contact information requires WATERLOO.IOWA 50704 updating and indicate the change(s)on reverse side WATERLOO WATER WORKS Phone: (319) 232-6280 www.waterloowater.org 325 Sycamore Street Paee 1 of 1 P.O. Box 27 Waterloo, Iowa 50704 STATEMENT OF SERVICES ACCOUNT ustomer Name: Smith Mindy Billing Frequency: Quarterly ccount Number: 104444-535592 Billing Date: 07/26/2017 ervice Address: 712 DAWSON ST Billing Due Date: 08/16/2017 Waterloo Water Works Services CHARGE SUMMARY Previous Balance............................... $126.81 Water. . . .. .. . . . . . . . . .. . . . ... .. . .... .. .. . ... $47.95 Credits/Payments.............................. -$133.06 Water Service Excise Tax... .... . . .... ......... $3.36 Balance Forward........... $6.25 Late Penalty. .. . . . . . ..... ...... .. . ... ...... .. $6.25 Water Works Subtotal . . . .... . .. . . . ...... ... .. $57.56 Water Works Subtotal.......................... $57.56 City of Waterloo Services City of Waterloo Subtotal........................ $96.10 Sanitary Sewer. . . . . . . ... .... . ... . .. ......... . $47.35 Total Current Service Charges.................... $153.66 Storm Water Fee. . . . .. . .. .. . . .. .. .. ..... ... $8.25 Total Amount Due...... ........................ $147.41 Garbage. . . .. . . . . . . . . . ... .... .. . . .... .. .. ... $31.50 Amount Due After 08/16/2017................... $154.62 Yard Waste. . . . . . . . . . .. .... .. . . . . .. . ... ...... $9.00 City of Waterloo Subtotal. ........ ... . .... ..... $96.10 Previous .• Date Current Read Date Previous .• Previous Read Type Current Read '.•TUsage(CCF) ype 04/11/2017 07/17/2017 447 Actual 469 Actual 22 20 SPECIAL MESSAGES L7 is U 12 m w a °° A ^° o^ Ua Please detach and return the bottom portion with your payment.See reverse side for additional Information MME CHECKS PAYABLE TO: Account Number: 104444-535592 WATERLOOW ATER WORKS Total Amount Due: _147,4IL1 Amount Due After: 154.62 P.D.Box Billing Due Date: 08/16/2017 Waterloo,Iowaa 50704 Phone:(314)232-6280 Amount Enclosed: DD Smith Mindy 712 Dawson St Y Waterloo,IA 50703 WATERLOO WATER WORKS P.O.BOX 27 ❑Please check box if contact information requires WATERLOO.IOWA 50704 updating and indicate the changels)on reverse side WATERLOO WATER WORK5 Phone:(319)232-6280 www.waterloowater.org 325 Sycamore Street Paee 1 of 1 P.O. Box 27 Waterloo,Iowa 50704 STATEMENT OF SERVICES ACCOUNT SUMMARY ustomer Name: Smith Mindy Billing Frequency: Quarterly ccount Number: 104444-535592 Billing Date: 04/28/2017 ervke Address: 712 DAWSON ST Billing Due Date: 05/19/2017 Waterloo Water Works Services Water. . . .... . . . .... ......... .. .....,....,.. $28.70 Previous Balance............................... $138.23 Credits/Payments.............................. .$145.02 Water Service Excise Tax...... ................. $2.01 Balance Forward.,,,,..... -$6.79 Late Penalty. .. ...... ..... $6.79 .......I............. Water Works Subtotal . ....................... $37.50 Water Works Subtotal........................... $37.SO City of Waterloo Services City of Waterloo Subtotal........................ $96.10 Sanitary Sewer. . . . . . . . ....................... $47.35 Total Current Service Charges.,,,,,,,,,,,,,,,,,,, $133.60 Storm Water Fee. .. . .. ......... ...... ....... $8.25 Total Amount Due.............................. $126.81 Garbage. ..... . . . . .. . ....................... $31.50 Amount Due After 05/19/2017,,................. $133.06 Yard Waste.... . .. .. . . ... ................. $9.00 City of Waterloo Subtotal...................... $96.10 jAi�ious Read Date Date Previous Read Previous Read TyQe Current Read Current RL3d Type Usage(CCF) 01/18/2017 04/11/2017 436 Actual 447 Actual 11 20 _ SPECIAL u. 16 _.. MESSAGES '12 ao B a 4 0 O� OO 01 �� 0^ Oa OA �� O, les ti°16 1041 le 10411' 10111, le* r '" Please detach and return the bottom portion with your payment.See reverse side for additional information MAKE CHECKS PAYABLE TO: Account Number: 104444-535592 WATERLOO WATER WORKS Total Amount Due: 126.81 Amount Due After: 133.06 P.O.Box 27 Waterloo,Iowa 50704 Billing Due Date: 05/19/2017 Phone: 319 232-6280 Amount Enclosed: A••' -. Smith Mindy 712 Dawson St • Waterloo,IA 50703 WATERLOO WATER WORKS P.O.BOX 27 ❑Please check box if contact information requires WATERLOO,IOWA 50704 updating and Indicate the changels)on reverse side W AT L R LO O WATER W O R K5 Phone:(319)232-6280 www.waterloowater.org 325 Sycamore Street Paee 1 of 1 P.O.Box 27 Waterloo.Iowa 50704 STATEMENT OF SERVICES ACCOUNT ustomer Name: Smith Mindy Billing Frequency: Quarterly ccount Number: 104444-535592 Billing Date: 01/30/2017 ervice Address: 712 DAWSON ST Billing Due Date: 02/21/2017 Waterloo Water Works Services CHARGE SUMMARY Credits/Payments......... ..................... -$105.00 Water. . .. . ... .. . . . . ................. ....... $38.74 Deposit Charged............................... $105.00 Water Service Excise Tax...................... $2.72 Water Works Subtotal. ...... ............ ..... $41.46 Water Works Subtotal........ $41.46 City of Waterloo Services City of Waterloo Subtotal........................ $96.77 Sanitary Sewer. . .. . . .................... ..... $58.31 Total Current Service Charges.............,....., $138.23 Storm Water Fee. ... . . . .............. ...... .. $6.51 Total Amount Due.... ............... •��� •• $138.23 Garbage. . . .. . . . . . . . . .. ...I....I......... ... $24.85 Amount Due After 02/21/2017................... $145.02 Yard Waste. .. .. .. . . . . ............. $7.10 City of Waterloo Subtotal...................... $96.77 Previous . Date Current Ficad Date previous Read Previous Read Type Current Read Current Read Type Usage(CCF) 11/11/2016 01/18/2017 418 Actual 436 Actual 18 fi LL C SPECIAL MESSAGES U 2 U fi 0 ry w -a 6 O� Op 01 �O 01 CT 01 �O O, Please detach and return the bottom portion with your payment.See reverse side for additional information MAKE CHECKS PAYABLE TO, Account Number: 104444-535592 WATERLOO WATER WORKS Total Amount Due: 138.23 Amount Due After: 145.02 P.O.Box 27 Billing Due Date: 02/21/2017 Waterloo,Iowa 50704 Phone: 319)232-6280 Amount Enclosed: ■F. Smith Mindy 712 Dawson St Waterloo,IA 50703 WATERLOO WATER WORKS P.O.BOX 27 ❑Please check box if contact information requires WATERLOO,IOWA 50704 updating and indicate the change(s)on reverse side CITY OF WATERLOO Committee Communication Finance Committee Meeting: 07/08/2019 Prepared: Nancy HiVb Dept. Head Signature: Kelley Felchle SUBJECT: Refunds Submitted by: Kelley Felchle, City Clerk Recommended Committee Action: Approval of the following refunds: Refund request in the amount of$181.75 for garbage collection fees paid in error on a property located at 327 Conger Street. Summary Statement: This property was erroneously charged for two large garbage cans during the billing period(s) submitted. The Sanitation Department has confirmed that only one can was issued to this address and recommends approval of refund request. Expenditure Required: As indicated above Source of Funds: GARBAGE REFUND 525-15-5400-1785 Policy Issue: None Alternative: Not give the reimbursement. Background Information: liteh','KtCLLRKDAI\Council&F'inanceCommtmicationsl('ouncilConununicationstoCouncil&oFinance�,' 1P),FinanceCommpni catiot 030915.garbaeq-t hmd.doe �omo �Q JAA� Z CO S-'� c U L� J 4 J �2 - 201 Ain �3/c) 2Z-67 —012 q 3DIJA SC AC 310 A i 1.0 00-Id3l'J m-4RS AID --�ATERLOO WATER WORKS Phone:(319) 232-6280 www.waterloowater.org 325 Sycamore Street Paee 1 of 1 P.O. Box 27 Waterloo, Iowa 50704 STATEMENT OF SERVICES • ustomer Name: Watkins Amanda Billing Frequency: Quarterly ccount Number: 103897-534813 Billing Date: 10/30/2017 ervice Address: 327 CONGER ST Billing Due Date: 11/21/2017 Waterloo Water Works Services Water. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $21.74 Credits/Payments........ ..... ....... ..... ..... -$105.00 Water Service Excise Tax . . . . . . . . . . . . . . . . . . . . . . $1.53 Deposit Charged.......... ..... ...... ..... ..... $105.00 Water Works Subtotal . . . . . .. . . . . . . . . . . . . . . . . . $23.27 Water Works Subtotal........... ....... ..... ... $23,27 City of Waterloo Services City of Waterloo Subtotal.... ..... ...... ..... . ... $114.28 Sanitary Sewer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $34.66 Total Current Service Charges.......... ........ .. $137.55 Storm Water Fee. . . . . . . . . . . . . . . . . . . . . . . . . . . . . $5.96 Tota Yard Waste. . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . $137.55 $6.50 Amit r �7 '�`,, � `/ '`'^4.36 Garbage. . . . . . . . . . . $67.16 l I T j City of Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . . . $114.28 4,J)Ai C.'A_e '- ` 3 ��. S 1� (IUj7 +r-k- Lo`4Prevmu�Read Date Currmt Read bate Previous Read Previous 08/17/2017 10/12/2017 0 Actual 0 U 2 U U _ 0-2 - N N -4 6 ^O ^O ,p !� 140 ^g' �' ^gam' ^p00 Please detach and return the bottom portion with your payrr `+437-534813 WATERLOO WATER W0RK5 ��.�t.�lac i ►� 01 P.O.Box 27 144.36 Waterloo,Iowa 50704 Phone:(319)232-6280 DCI Watkins Amanda 327 Conger St Waterloo,IA 50703 ATEATER WORKS P.O.BOX 27 ❑Please check box if contact information requires WATERLOO.IOWA 50704 updating and indicate the change(s)on reverse side � . po . 'P' _ . :. s .. Y g PS� r j , x ` z 3 s t _ _ .•.....e.:......._.._...... _ - _ ,._. v . .a<_.." 'gyp,'. ' `w - y� S $>ye R 1 n .. t, 0. WATERLOO WATER ORKS Phone:(319)232-6280 www.waterloowater.org 325 Sycamore Street P P.O. Box 27 aee 1 of 1 Waterloo, Iowa 50704 STATEMENT OF SERVICES • uu tomer Name: Watkins Amanda Billing Frequency: Quarterly ccount Number: 103897-534813 Billing Date: 01/30/2018 ervice Address: 327 CONGER ST Billing Due Date: 02/20/2018 Waterloo Water Works Services Water. . . . . . . . . . . . . . . . Previous Balance..... .... ..... .. gi.... .. $137.55 . . . . . . . . . . . . . . . . . . . . . . $41.21 Water Service Excise Tax. . . . . . . . . . . . . . . . . . . . . . $2.89 ...Credits/Payments........ ..... .. .. ..... ..... -$144.36 Late Penalty. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $6.81 Balance Forward.. ........ ..... . .... .. ... .. .... -$6.81 Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . $50.91 Water Works Subtotal... ..... .... ...... ..... ..., $50.91 City of Waterloo Services City of Waterloo Subtotal... ..... .......... ...... $169.10 Sanitary Sewer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $58.85 Storm Water Fee. . . . . . . . . . . . . . . . . . . . . . . . . . . . . Total Current Service Charges. .......... ........ . $220.01 $8.25 Yard Waste. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $9.00 Total Amount Due........ ... ..... .. ... ......... $213.20 Garbage. . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . $93.00 Amount Due After 02/20/2018..... . .... .... ..... $223.71 City of Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . . . $169.10 CL" Gr* a a • 10/12/2017 01/16/2018 9 Actual 25 Actual 16 16 14 LL 12 U 10 SPECIAL MESSAGES�. g 6 m 2 d p O^ ti� 1y0, 101 4y ,tO�p 10NI 1y0�^ tip^ tipN Please detach and return the bottom portion with your payment.See reverse side for additional information _ • Account Number: 103897-534813 WATERLOO WAV - 1N SX- P.O.Box 27 WORKS y _ p Amount Due After: 223.71 Waterloo Iowa 50704 Phone:(319)232-6280 Amount Enclosed: bO Watkins Amanda 327 Conger St • Waterloo,IA 50703 WATERLOO WATER WORKS P.O.BOX 27 ❑Please check box if contact information requires WATERLOO,IOWA 50704 updating and indicate the change(s)on reverse side iN a s i - i w - ip r,. WATERLOO WA WORKS lj � Phone:(319)232-6280 325 Sycamore Street www.waterloowater.org P.O. Box 27 Paee 1 of 1 Waterloo,Iowa 50704 STATEMENT OF SERVICES • ustomer Name: Watkins Amanda Billing Frequency: Quarterly ccount Number: 103897-534813 Billing Date: 04/30/2018 ervice Address: 327 CONGER ST Billing Due Date: 05/21/2018 Waterloo Water Works Services Water. . . . . . . . . . . . Previous Balance........ .`......... ... $85.60 . ... .. .. $213.20 Water Service Excise Tax. . . . . . . . . . . . . . . . . . . . . . Credits/Payments.. . ...... ....... ...... ..... .. $6.00 � -$223.71 Late Penalty. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $10.51 Balance Forward... ............. ............... -$10.51 Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . $102.11 Water Works Subtotal...... .... ........... ..... City of Waterloo Services $102.11 '20 City of Waterloo Subtotal. ... ..... .......... ..... Sanitary Sewer. . . . . . . . $222.00 . . . . . . . . . . . . . . . .. . . . . . . $111.75 Storm Water Fee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Total Current Service Charges........... ........ . $8.25 $324.11 Yard Waste. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Total Amount Due... ............ .......... ... .. $9.00 A .. .......... .... $313.60 Garbage. . . . . . . . . . . . . . . . . . . mount Due After 05/21/2018$93.00 $328.98 City of Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . . . $222.00 I Gb-- C q_ -, l %L1 S3 01/16/2018 04/11/2018 25 Actual ryp^ ryryppp 64 Actual 39 SPECIAL MESSAGES 4e40 6 41p p^ 4 p p\ ry ry rya Please detach and return the bottom Portion with your payment.See reverse side for additional information • Account Number: 103897-534813 1lVATERLC)4 WA-TF-R 1N©RKS P.O.Box 27 Amount Due After: 328.98 Waterl00,IOWA 50704 ,._.� Phone:(319)232-6280 Amount Enclosed: •®' Watkins Amanda 327 Conger St Waterloo,IA 50703 • WATERLOO WATER WORKS P.O.BOX 27 ❑Please check box if contact information requires WATERLOO.IOWA 50704 updating and indicate the change(s)on reverse side h....". W Y „ " _ > `^.w it- {'4 T$44-'{P.��" 4 Y.f ♦ kii A M �kx WATERLOO WAJER WORKFr. Phone: (319) 232-6280 www.waterloowater.org 325 Sycamore Street Paee 1 of 1 P.O. Box 27 Waterloo. Iowa 50704 STATEMENT OF SERVICES ustomer Name: Watkins Amanda Billing Frequency: Quarterly ccount Number: 103897-534813 Billing Date: 07/30/2018 ervice Address: 327 CONGER ST Billing Due Date: 08/20/2018 Waterloo Water Works Services 11 Water. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $106.83 Previous Balance.... ....... ..... ....... ..... ... $313.60 Water Service Excise Tax. . . . . . . . . . . . . . . . . . . . . . $6.41 Credits/Payments.... ... ..... ....... ........ ... -$356.98 Service Charge. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $28.00 Balance Forward..................... ........ .. -$43.38 Late Penalty. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $15.38 Water Works Subtotal..... .... ...... ......... .. $156.62 Water Works Subtotal . . . . . .. . . . . . . . . . . . . . . . . . $156.62 City of Waterloo Services City of Waterloo Subtotal...... .......... ..... ... $222.00 Total Current Service Charges. ................. .. $378.62 Sanitary Sewer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $111.75 Total Amount Due............. ..... ........ .. Storm Water Fee. . . . . . . . . . . . . . . . . . . . . . . . . . . . . $8.25 $335.24 Yard Waste. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $9.00 Amount Due After 08/20/2018.. ...... ....... .... $351.68 Garbage. . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . $93.00 City of Waterloo Subtotal. . . . . . . . . . . . . . . . . . . . . . $222.00 SD 04/11/2018 07/23/2018 64 Actual 114 Actual SO 40 35 v 30 SPECIAL MESSAGE$ 20 �15 n 10 j 5 ONES!!! p� Nb,10 O� OA O� ,O O� O•' 'LO ry� b0 10 ry0 ry0 Please detach and return the bottom portion with your payment.See reverse side for additional information MAKE 64ECKS QW ` Account Number: 103897-534813 TE WATERLOO �� _ VVC3RK5 P.O.Box 27 Amount Due After: 351.68 Waterloo,Iowa 50704 . _ Phone:(319)232-6280 Amount Enclosed: M1 Watkins Amanda 327 Conger St Waterloo,IA 50703 WATERLOO WATER WORKS P.O.BOX 27 ❑Please check box if contact information requires WATERLOO. IOWA 50704 updating and indicate the change(s)on reverse side S 7'�.sa' � 9� 2 CITY OF WATERLOO Committee Communication Finance Committee Meeting: 07/08/2019 Prepared: Nancy High Dept. Head Signature: Kelley Felchle SUBJECT: Refunds Submitted by: Kelley Felchle, City Clerk Recommended Committee Action: Approval of the following refunds: Refund request in the amount of$31.50 for garbage collection fees paid on a vacant property located at 213 Summit Avenue. Summary Statement: This property was vacant with no garbage use during the billing period(s) submitted. Waterloo Water Works confirmed the usage which meets the threshold allowed to waive garbage fees. Expenditure Required: As indicated above Source of Funds: GARBAGE REFUND 525-15-5400-1785 Policy Issue: None Alternative: Not give the reimbursement. Background Information: tile'/NK:ACLERKllA RConnci I&,FinancFinanceA201 51FinaneeCommmi i (zatioW030915 ad _,- id.doc *cd WATERLOO WATER WORKS Phone: (319)232-6280 www.waterloowater.org 32S Sycamore Street Paee 1 of 1 P.O. Box 27 Waterloo, Iowa 50704 STATEMENT OF SERVICES s ustomer Name: Langan Daniel J Billing Frequency: Quarterly ccount Number: 113347-509829 Billing Date: 03/04/2019 ervice Address: 213 SUMMIT AVE Billing Due Date: 03/25/2019 Waterloo Water Works Services Water. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $29.10 Previous Balance... .... ..... ..... ... ..... ...... $111.87 Water Service Excise Tax . . . . . . . . . . . . . . . . . . . . . . $1.75 -$111.87 Credits/Payments.... ... . .. .. . . . ...... .... . .... Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . $30.85 Water Works Subtotal.... . ..... .... .. . . . .. . . . ... $30.85 City of Waterloo Services City of Waterloo Subtotal.... ..... ... . .... ..... .. $84.75 Sanitary Sewer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $45.00 Total Current Service Charges.. ... ... . .... ..... .. $115.60 Storm Water Fee. . . . . . . . . . .. . . . . . . . . . . . . . . . . . $8.25 Total Amount Due.......... . .... ... . .. . . . .. . . .. $115.60 Garbage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $31.50 Amount Due After 03/25/2019. . . .. .... ..... ..... $121.30 City of Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . . . $84.75 C����c�� �� 11/26/2018 02/20/2019 1,071 Actual 1,071 Actual 1 i ,y OB U06 m 0.4 W N 0.2 7 0 ,y0 ,0p ry0 ,0p ,00 ,y0 ,00 ,0o ryp Please detach and return the bottom portion with your payment.See reverse side for additional information Account Number: 113347-509829 WATERLOO WATER WORECS P.O.Box 27 Amount Due After: 121.30 Waterloo, Iowa 50704 ` ` ` - "'- Phone:(319)232-6280 Amount Enclosed: Langan Daniel J 464 Progress Ave Waterloo,IA 507015616 WATERLOO WATER WORKS P.O. BOX 27 ❑Please check box if contact information requires WATERLOO.IOWA 50704 updating and indicate the changes)on reverse side ``Nr TE RL00 WA WORKS Phone: (319)232-6280 www.waterloowater.org 325 Sycamore Street Paee 1 of 1 P.O. Box 27 Waterloo. Iowa 50704 STATEMENT OF SERVICES IE ustomer Name: Langan Daniel 1 Billing Frequency: Quarterly ccount Number: 113347-509829 Billing Date: 11/30/2018 ervice Address: 213 SUMMIT AVE Billing Due Date: 12/21/2018 7 Waterloo Water Works Services Previous Balance.. .... ..... ..... ... ... .. ... ... . $111.60 Water. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $27.70 Credits/Payments........ .. ... ... ... . .. .. .. . ... -$111.60 Water Service Excise Tax. . . . . . . . . . . . . . . . . . . . . . $1.67 Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . $29.37 Water Works Subtotal...... ..... ...... .. ... .. .. $29.37 City of Waterloo Services City of Waterloo Subtotal. ..... ....... . . .. . . . ... . $82.50 Sanitary Sewer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ Total Current Service Charges.... ...... ..... .. ... $111.87 Storm Water Fee . . . . . . . . . .. . . . . . . . . . . . . . . . . . . $8.25 Total Amount Due....... .. ... .. ...... ..... .... . $111.87 Garbage 50 " • ' • • " " " " " " " ' • " " Amount Due After 12/21/2018. ...... ..... ..... .. $117.39 City of Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . . . $82.50 �LC/ d,y✓ �1 08/23/2018 11/26/2018 1,071 Auto Estimate 1,071 Auto Estimate 0 SPECIAL MESSAGES u 0.6 U 0.6 a 0.4 H 0.2 0 00 �� Off' Oy 00 �� Off' p5 00 ,60 ry0 �O ,6p h0 ,LO ,60 ,60 ,y0 Please detach and return the bottom portion with your payment.See reverse side for additional information ° Account Number: 113347-509829 WATERLOO WATER WAR S Foi n Duns k. . Amount Due After: 117.39 P.O. Box 27 Waterloo,Iowa 50704 ' Phone:(319)232-6280 Amount Enclosed: EMENNEMEREME Langan Daniel 464 Progress Ave Waterloo, IA 507015616 WATERLOO WATER WORKS P.O.BOX 27 ❑ Please check box if contact information requires WATERLOO.IOWA 50704 updating and indicate the change(s)on reverse side WATERLOO WA S Phone:(319)232-6280 - 4 www.waterloowater.org 325 Sycamore Street Paee 1 of 1 P.O.Box 27 Waterloo. Iowa 50704 STATEMENT OF SERVICES ustomer Name: Langan Daniel J Billing Frequency: Quarterly ccount Number: 113347-509829 Billing Date: 08/30/2018 ervice Address: 213 SUMMIT AVE Billing Due Date: 09/21/2018 Waterloo Water Works Services CHARGE SUMMARY Water. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . Previous Balance............................... 1Credits/Payments $112.14 $$ .70 .............................. Water Service Excise Tax. .. .. . . . . . . . . . . . . . . . . . $1.67 -$112.41 Water Works Subtotal . . . . . .. . . . . . . . . . . . . . . . . . $29.37 Balance Forward............................... -$0,27 City of Waterloo Services Water Works Subtotal........................... $29,37 Sanitary Sewer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $42.75 City of Waterloo Subtotal........................ $82.50 Storm Water Fee. . . . . .. . . . . . . . . . . . . . .. . . . . . . . Total Current Service Charges.................... $111.87 Garbage...... ...... . . . . . . . . . . . . . . . . . . . . . . . $31.50 Total Amount Due.............................. $111.60 City of Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . . . Amount Due After 09/21/2018................... $117.10 I 05/22/2018 08/23/2018 1,071 Actual 1,071 Actual 0 SPECIAL MESSAGES y�9 X0.4 m o2 0� Gi' ^�' 0'S 09 w° p'L 05 e' ry0^ Please detach and return the bottom portion with your payment.See reverse side for additional information MAKE CHECKS PAYABLE TO: Account Number: 113347-509829 WATERLOO W ,WORKS TotalAmount Due: 111:60 Amount Due Amer : 117.10 P.O.Box 27 Waterloo,Iowa 50704 Billing Due Date:. 09/21/2018 Phone:(319)232-6280 Amount Enclosed: DD Langan Daniel J 464 Progress Ave Waterloo,IA 507015616 WATERLOO WATER WORKS P.O.BOX 27 ❑Please check box if contact information requires WATERLOO.IOWA 50704 updating and indicate the change(s)on reverse side CITY OF WATERLOO Committee Communication Finance Committee Meeting: 07/08/2019 Prepared: Nancy Dept. Head Signature: Kelley Felchle SUBJECT: Refunds Submitted by: Kelley Felchle, City Clerk Recommended Committee Action: Approval of the following refunds: Refund request in the amount of$37 for yard waste can fees paid in error on a property located at 1706 Hawthorne Avenue. Summary Statement. This property was erroneously charged for a yard waste can during the billing period(s) submitted. The Sanitation Department has confirmed there was no yard waste can at the property and recommends approval of refund request. Expenditure Required: As indicated above Source of Funds: GARBAGE REFUND 525-15-5400-1785 Policy Issue: None Alternative: Not give the reimbursement. Background Information: tile:///tti:;CLERKDAT1Council&F inanceCommm�icatinns\CouncilComnnceCommuni e ttion\030915 garbaoe refund.doc jo cl, Mai o 1 ��c n U� viltn') T w S wl.� �l Ina Can , vle,4 � � i ��� ����t � r���nn OSITTZHd 6TOZ 9 Nilp DIU 3DIJj6SAL431D.A113 00IMMUM JO AII'D C � t 61 kW4 Uyu IA DOT -Waterloo DL Station Statement Receipt: 51646648 Customer Information Office Information Name: James,ReJun LaNeal As Of Date: 2019-06-06T11:50:36.663-05:00 Location: Waterloo DL Station 2060 Crossroads Center,Suite 103 Waterloo,1A50702 Attached Customers James,ReJun LaNeal Transaction CDAC Statement Additional Charge 1.50 Product Amount Voided DS-Pin Pad Transaction Service Fee 1.50 IDM 6908574-James,ReJun LaNeal-Class 0;ISS:06-06-2019;EXP: 8.00 06-06-2027 Product Amount Voided Non-Operator ID 8.00 Payments A* Pin Pad James,ReJun LaNeal 6908574 """5399 9.50 Total Tendered: 9.50 Cash Back: 0 . . ��_..... - __..... Merchant ID--:--00-17-,34-0-0-04-6-9--27-80017209 Transaction Type:Credit Cared Type: CardNumber:"'"""'"5399 Approval Status:True Authorization Code:106709 Application Label:Debit MasterCard TC:4864903BAFE2C47B TVR:0400008000 AID:A00o0000041010 Signature: If you have questions about this receipt or to dispute any amount paid,please call 1-515-244-1052 WATERLOO WA; R VV(�R1G5 Phone: (319) 232-6280 ` www.waterloowater.org 325 Sycamore Street Page 1 of 1 P.O. Box 27 Waterloo, Iowa 50704 STATEMENT OF SERVICES q ustomer Name: Erica James 1 l Billing Frequency: Quarterly ccount Number: 122088-539715 ( 2 OH2- Billing Date: 04/02/2019 ervice Address: 1706 HAWTHORNE AVE Billing Due Date: 04/23/2019 Waterloo Water Works Services Water. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $29.10 Previous Balance..... . .. . . ..... ........ ..... ... $162.36 Water Service Excise Tax. . . .. . . . . . . . . . . . . . . . . . $1.75 Credits/Payments. ... ..... . . I.... .. . . .. . . ...... -$170.36 Late Penalty. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $8.00 Balance Forward..... ... ..... .. ...... .. ..... ... -$8.00 Water Works Subtotal . . . . . .. . . . . . . . . . . . . . . . . . $38.85 Water Works Subtotal.. .. ..... ...... . . ..... .... , $38.85 City of Waterloo Services City of Waterloo Subtotal.. ..... .. ...... . . .. . . .. . $108.75 Sanitary Sewer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $45.00 Total Current Service Charges... ........ ..... .. .. $147.60 $8 25 Storm Water Fee. . . . . . . . . . . . . . . . . . . . . . . . . . . . . Total Amount Due . .... .. .. .. ..... . .. ..... .. ... . $139.60 Garbage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $46.50 Amount Due After 04/23/2019.. ...... .. ..... . . .. Yard Waste. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $9.00 $146.50 City of Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . . . $108.75 61A Q Q 6L J 12/19/2018 03/19/2019 415 Actual 423 Actual 8 4 z U 10 U 8 y 4 A 4 7 � 0 .�O ry0 .y0 ,ti0 ryo ,�O ,y0 ryo ryo ----- ------------------ Please detach and return the bottom portion with your payment.See reverse side for additional information Account Number: 122088-539715 ATERLCaC 1NATER_W4RK5 Tom ' — a: Amount Due After: 146.50 P.O.Box 27 Waterloo,Iowa 50704 Phone:(319)232-6280 Amount Enclosed:w , ya• Erica James 1706 Hawthorne Ave Waterloo,IA 50702 WATERLOO WATER WORKS P.O.BOX 27 ❑Please check box if contact information requires WATERLOO. IOWA 50704 updating and indicate the change(s)on reverse side \NATERLOO WATER W10RK5 Phone: (319)232-6280 www.waterloowater.org 325 Sycamore Street Paee 1 of 1 P.O. Box 27 Waterloo, Iowa 50704 STATEMENT OF SERVICES s ustomer Name: Erica James Billing Frequency: Quarterly ccount Number: 122088-539715 Billing Date: 01/03/2019 ervice Address: 1706 HAWTHORNE AVE Billing Due Date: 01/25/2019 Waterloo Water Works Services Water. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $39.25 Previous Balance. .. ... ..... ..... ... ..... ..... .. $148.90 Water Service Excise Tax. . . . . . . . . . . . . . . . . . . . . . $2.36 Credits/Payments.... ... ..... .. ...... ..... ..... -$156.24 Late Penalty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $7.34 Balance Forward.. .... ..... .. .. . . .. ..... .. .. . .. -$7.34 Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . $48.95 Water Works Subtotal.. ..... ..... ... ..........., $48.95 City of Waterloo Services City of Waterloo Subtotal. ..... ...... .. ..... ..... $120.75 Sanitary Sewer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $57.00 Total Current Service Charges.. ............. ..... $169.70 Storm Water Fee. . . . . . . . . . . . . . . . . . . . . . . . . . . . . $8.25 Total Amount Due.. ... ..... ........ ..... ..... . . $162.36 Garbage. . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . $46.50 Amount Due After 01/25/2019.. . .. .... ..... ..... $170.36 Yard Waste. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $9.00 City of Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . . . $120.75 09/24/2018 12/19/2018 401 Actual 415 Actual 14 so �z LL fi U e G fi d Qi G N u 2 0 0 .�O ,y0 ry0 e�0 ,y0 ,�O ,LO ry0 ry0 ___.._--- __.-_---- -- Please detach and return the bottom portion with your payment.See reverse side for additional information ® Account Number: 122088-539715 WATERLOO WATER WORKS Amount Due After: 170.36 P.O.Box 27 Waterloo,Iowa 50704 '"= Phone:(319)232-6280 Amount Enclosed: Erica James 1706 Hawthorne Ave # Waterloo,IA 50702 WATERLOO WATER WORKS P.O.BOX 27 ❑ Please check box if contact information requires WATERLOO.IOWA 50704 updating and indicate the change(s)on reverse side WATERLOO WA WORK j Phone: (319)232-6280 www.waterloowater.org 325 Sycamore Street P P.O. Box 27 aee 1 of 1 Waterloo,Iowa 50704 STATEMENT OF SERVICES • ustomer Name: Erica James Billing Frequency: Quarterly ccount Number: 122088-539715 Billing Date: 10/03/2018 ervice Address: 1706 HAWTHORNE AVE Billing Due Date: 10/24/2018 Waterloo Water Works Services Water. . . . . . . . . . . . . . . . . .. . . . . . . . . . . .. . . . . . . . $33.49 Previous Balance............................... $154.22 Water Service Excise Tax. . . .. . . . . . . . . . .. . . . . . . . $2.01 Credits/Payments.............................. -$161.83 Late Penalty. . . .. . . . . . . . . . . . . . . ..... . . . . . . . . . $7.61 Balance Forward............................... -$7.61 Water Works Subtotal . . . . . .. . . . . . . . . . .. . . . . . . $43.11 Water Works Subtotal........................... $43.11 City of Waterloo Services City of Waterloo Subtotal........................ $113.40 Sanitary Sewer. .. . . . . ..... . . . . . . . . . . . . . . . . . . . $49.65 Total Current service Charges.................... Storm Water Fee. . . .... . . . .. . . . . . . . . . . . . . . . . . $8.25 $156.51 Total Amount Due.............................. $148.90 Garbage. . . . . . .. . . . . . . . . . .. . . . . . . . . . . . . . . . . . $46.50 Amount Due After 10/24/2018................... Yard Waste. . . . . . . . . . . . . . . .... . . . . . . . . .. ... . . $9.00 $156.24 City of Waterloo Subtotal . .... . . .. . . . . . . . . . . .. . $113.40 06/26/2018 09/24/2018 389 Actual 401 Actual 12 u u 10SPECIAL MESSAGES V e U 6 m p d N w 2 0 ION" 0N1 ti �6 0^0 ry `� Please detach and return the bottom portion with your payment.See reverse side for additional information MAKE CHECKS PAYA13LE TO: PAmount umber: 12�539715 WATERLt�{J '�IVf�TE12 WORKS unt Due: - ue After: 156.24 P.O.Box 27Waterloo,Iowa 50704 Date: 10/24/2018 Phone:(319)232-6280 Amount Enclosed: ADDRESSEE: 77777-7� Erica James 1706 Hawthorne Ave RMIMIIIIIIIIIII Waterloo,IA 50702 WATERLOO WATER WORKS P.O.BOX 27 ❑Please check box if contact information requires WATERLOO.IOWA 50704 updating and indicate the change(s)on reverse side WATERLOOV1IATER WORKS Phone: (319)232-6280 www.waterloowater.org 325 Sycamore Street Paee 1 of 1 P.O. Box 27 Waterloo, Iowa 50704 STATEMENT OF SERVICES e 7ccc omer Name: Erica James Billing Frequency: Quarterly unt Number: 122088-539715 Billing Date: 07/03/2018 ice Address: 1706 HAWTHORNE AVE Billing Due Date: 07/25/2018 Waterloo Water Works Services Water. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $32.36 Water Works Subtotal... . .... ........ .. ... . . .... $34.31 Water Service Excise Tax . . . . . . . . . . . . . . . . . . . . . . . $1.95 Water Works Subtotal . . . . . .. . . . . . . . . . . . . . . . . . $34.31 City of Waterloo Subtotal.. ..... ...... .. ..... ... . $119.91 City of Waterloo Services Total Current Service Charges... ...... ........... $154.22 Total Amount Due. .... . . .... ..... .. .. .. . . . ..... $154.22 Sanitary Sewer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $49.07 Amount Due After 07/25/2018.. ........ ..... .... $161.83 Storm Water Fee. . . . . . . . . . . . . . . . . . . . . . . . . . . . . $9.17 Garbage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $51.67 Yard Waste. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $10.00 City of Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . . . $119.91 03/21/2018 03/22/2018 378 Actual 378 Actual 0 03/22/2018 06/26/2018 378 Actual 389 Actual 11 24 LL 20 V i6 U 12 a w e m x 4 0 Please detach and return the bottom portion with your payment.See reverse side for additional information ® Account Number: 122088-539715 WATERLOO WATER WQRKS , __:° t _ ,.A � . P.O.Box 27 Amount Due After: 161.83 Waterloo, Iowa 50704 POW Phone:(319)232-6280 Amount Enclosed: = esa Erica James 1706 Hawthorne Ave Waterloo,IA 50702 WATERLOO WATER WORKS P.O.BOX 27 ❑Please check box if contact information requires WATERLOO. IOWA 50704 updating and indicate the changes)on reverse side PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Cedar River Marina District City Contract No. To be assigned by the Finance Dept. Project Manager Noel Anderson Project No. O Q Project Budget Total $ 127,500.00 Subproject No. Sr b56t4 1. How will this project be funded? A. Federal Grant Yes❑ No 0 CFDA# % Paid by federal grant Grant Name Grant Agreement Number B. State Grant Yes❑ No 0 % Paid by state grant Grant Name Grant Agreement Number C. City Match Source of Funding % Paid by City D. Other Entities Yes 0 No ❑ % Paid by other entity 100.00% Name Black Hawk County Gaming Association Done None 2. Attach copies of any grant agreements that will fund the project(REQUIRED) ❑X ❑ Yes No 3. Does the project include the purchase of right of way or other real property? ❑ ❑X If yes, will real property purchases be reimbursable under the grant? ❑ ❑ If yes, have you attached authorization to purchase real property to this document? ❑ ❑ 4. Will this project include any non-participating expenses, such as: A. Stormwater permit fees ❑ ❑X B. Publication, or printing costs ❑ ❑ C. Others, list ❑ ❑ 5. Does this project cover any regular full-time salaries or benefits? ❑ ❑X If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Redevelopment of the area between River Road, West Commercial Street and the Cedar River as the Cedar River Marina District. Project will include several commercial and/or residential buildings, parking areas, river docking areas and amenties to creat new and unique downtown lifestyle opportunities and improved river access for downtown Waterloo Professional Service Agreement with AECOM who will provide the conceptual and design services for the project Page 2 must be attached and signed. K:\shared goodies\forms\Cedar River Marina.xls\Page 1 All Projects (Mar 2010) I. PROJECT BUDGET WORKSHEET- NON-CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name (from page one) Cedar River Marina District Department No. project will be budgeted under W ;)' To be assigned by the Finance Dept. Activity No. project will be budgeted under 7610 Project No. Subproject No. (Each column should only include amounts by fund) Fund: 426 Fund: Fund: Fund: Total REVENUES: 3000 Cash on Hand $ 3350 Federal Grant 3352 Federal HUD Grant _ 3354 Shared Program - Local 3357 Shared Program -County _ 3358 Shared Program -City _ 3360 Shared Program -State _ 3361 State Grant _ 3720 Donations - BH Gaming 127,500.00 127,500.00 3750 Sale of Bonds _ TOTALS $ 127,500.00 $ $ - $ - $ 127,500.00 EXPENDITURES: 1111 Salaries - Regular $ _ 1112 Salaries- Part Time 1315 Education &Training 1345 Travel - Official City _ 1346 Travel- Prof Training _ 1390 Contractual Services 127,500.00 127,500.00 LS $ 127,500.00 $ - $ - $ $ 127,500.00 ✓�� s'2 9. 19 - - - (Signature Dept. ea Date (Signature Finance Dept. Review) Date K:lshared goodies\forms\Cedar River Marina.xls\Page 2(Donat or NON-constr) (Mar 2010) Item Coversheet Page 1 of 1 CITY OF WATERLOO Council Communication Resolution approving a Professional Services Agreement with AECOM Technical Services,Inc.,of Waterloo,Iowa,in an amount not to exceed $127,500,in conjunction with the development of conceptual and preliminary designs of the Cedar River Marina District in Downtown Waterloo, and authorize the Mayor to execute said document. City Council Meeting:5/20/2019 Prepared:5/15/2019 REVIEWERS: Department Reviewer Action Date Planning&Zoning Schroeder,Aric Approved 5/15/2019-11 08 AM Clerk Office Even,LeAnn Approved 5/15/2019- 11 12 AM ATTACHMENTS: Description Type o Profesional Services Agreement Marina Backup Material Resolution approving a Professional Services Agreement with AECOM Technical Services Inc-,of SUBJECT: Waterloo.Iowa,in an amount not to exceed$127,500,in conjunction with the development of conceptual and preliminary designs of the Cedar River Marina District in Downtown Waterloo and authorize the Mayor to execute said document Submitted by: Submitted Bv7 Noel Anderson Community Planning&Development Director Recommended Action: Approval The City is working on the Downtown Waterloo improvements with the WDC,including development of a marina facility in accordance with the approved IRD. The City is separately proposing a project funding agreement with the WDC to fund this professional services agreement with AECOM for the Summary Statement: conceptual and preliminary design services for the area of the Cedar River Marina District that the City is to administer. The Waterloo Development Corporation will reimburse the City 100%of the costs for the design using funds allocated to it from the Black Hawk County Gaming Association up to $127,500. Expenditure Required: Not to exceed$127,500 Source of Funds: WDC reimbursement per funding agreement Policy Issue: Downtown Development 1 � o", n https://waterloo.novusagenda.com/AgendaWeb/CoverSheet.aspx?1temID=14664 5/22/2019 I �0� AECOM 319-232- 1 tel � 501 Sycamore Street 319-232-0270271 fax Suite 222 Waterloo,Iowa 50703 www.aecom.com CEDAR RIVER MARINA DISTRICT- SITE DEVELOPMENT CITY OF WATERLOO PROFESSIONAL SERVICE AGREEMENT This Agreement is made and entered by and between AECOM Technical Services, Inc., 501 Sycamore Street, Suite 222, Waterloo, Iowa, hereinafter referred to as "ATS"and City of Waterloo, 715 Mulberry Street,Waterloo, Iowa, hereinafter referred to as"CLIENT." IN CONSIDERATION of the covenants hereinafter set forth, the parties hereto mutually agree as follows: I. SCOPE OF SERVICES ATS shall perform professional Services (the "Services") in connection with CLIENT's facilities in accordance with the Scope of Services set forth in Exhibit A attached hereto. II. ATS'S RESPONSIBILITIES ATS shall, subject to the terms and provisions of this Agreement: (a) Appoint one or more individuals who shall be authorized to act on behalf of ATS and with whom CLIENT may consult at all reasonable times, and whose instructions, requests, and decisions will be binding upon ATS as to all matters pertaining to this Agreement and the performance of the parties hereunder. (b) Use all reasonable efforts to complete the Services within the time period mutually agreed upon, except for reasons beyond its control. (c) Perform the Services in accordance with generally accepted professional engineering standards in existence at the time of performance of the Services. If during the two year period following the completion of Services, it is shown that there is an error in the Services solely as a result of ATS's failure to meet these standards, ATS shall re- perform such substandard Services as may be necessary to remedy such error at no cost to CLIENT. Since ATS has no control over local conditions, the cost of labor and materials, or over competitive bidding and market conditions, ATS does not guarantee the accuracy of any construction cost estimates as compared to contractor's bids or the actual cost to the CLIENT. ATS makes no other warranties either express or implied and the parties' rights, liabilities, responsibilities and remedies with respect to the quality of Services, including claims alleging negligence, breach of warranty and breach of contract, shall be exclusively those set forth herein. (d) ATS shall, if requested in writing by CLIENT, for the protection of CLIENT, require from all vendors and subcontractors from which ATS procures equipment, materials or services for the project, guarantees with respect to such equipment, materials and services. All such guarantees shall be made available to CLIENT to the full extent of the terms thereof. ATS's liability with respect to such equipment and materials obtained from vendors or services from subcontractors, shall be limited to procuring guarantees from such vendors or subcontractors and rendering all reasonable assistance to CLIENT for the purpose of enforcing the same. �L=C0m Page 2 (e) ATS will be providing estimates of costs to the CLIENT covering an extended period of time. ATS does not have control over any such costs, including, but not limited to, costs of labor, material, equipment or services furnished by others or over competitive bidding, marketing or negotiating conditions, or construction contractors' methods of determining their prices. Accordingly, it is acknowledged and understood that any estimates, projections or opinions of probable project costs provided herein by ATS are estimates only, made on the basis of ATS's experience and represent ATS's reasonable judgment as a qualified professional. ATS does not guaranty that proposals, bids or actual project costs will not vary from the opinions of probable costs prepared by ATS, and the CLIENT waives any and all claims that it may have against ATS as a result of any such variance. III. CLIENT'S RESPONSIBILITIES CLIENT shall at such times as may be required for the successful and expeditious completion of the Services; (a) Provide all criteria and information as to CLIENT's requirements; obtain all necessary approvals and permits required from all governmental authorities having jurisdiction over the project; and designate a person with authority to act on CLIENT's behalf on all matters concerning the Services. (b) Furnish to ATS all existing studies, reports and other available data pertinent to the Services, and obtain additional reports, data and services as may be required for the project. ATS shall be entitled to rely upon all such information, data and the results of such other services in performing its Services hereunder. IV. INDEMNIFICATION ATS agrees to indemnify and hold harmless CLIENT from and against any and all suits, actions, damages, loss, liability or costs (including, without limitation, reasonable attorneys' fees directly related thereto) for bodily injury or death of any person or damage to third party property if and to the extent arising from the negligent errors or omissions or willful misconduct of ATS during the performance of the Services hereunder. V. INSURANCE Commencing with the performance of the Services, and continuing until the earlier of acceptance of the Services or termination of this Agreement, ATS shall maintain standard insurance policies as follows: (a) Workers' Compensation and/or all other Social Insurance in accordance with the statutory requirements of the state having jurisdiction over ATS's employees who are engaged in the Services, with Employer's Liability not less than One Hundred Thousand Dollars ($100,000) each accident; (b) Commercial General Bodily Injury and Property Damage Liability and Automobile liability insurance including (owned, non-owned, or hired), each in a combined single limit of One Million Dollars ($1,000,000) each occurrence for bodily injury and property damage liability. This policy includes Contractual Liability coverage. ATS agrees to name CLIENT as Additional Insured on this policy, but only to the extent of ATS's A._rCOM Page 3 negligence under this Agreement and only to the extent of the insurance limits specified herein. (c) Professional Liability Insurance with limits of $1,000,000 per claim and in the aggregate covering ATS against all sums which ATS may become legally obligated to pay on account of any professional liability arising out of the performance of this Agreement. ATS agrees to provide CLIENT with certificates of insurance evidencing the above described coverage prior to the start of Services hereunder and annually thereafter if required. ATS shall provide prompt notice to the CLIENT in the event of cancellation, material change, or non- renewal per standard ISO Acord Form wording and the policy provisions. VI. COMPENSATION AND TERMS OF PAYMENT Compensation for the services shall be on an hourly basis in accordance with the hourly fees and other direct expenses in effect at the time the services are performed. Total compensation is a not-to-exceed fee of One Hundred Twenty-Seven Thousand Five Hundred Dollars ($127,500.00). ATS may bill the Client monthly for services completed at the time of billing. CLIENT agrees to pay ATS the full amount of such invoice within thirty (30) days after receipt thereof. In the event CLIENT disputes any invoice item, CLIENT shall give ATS written notice of such disputed item within ten (10) days after receipt of invoice and shall pay to ATS the undisputed portion of the invoice according to the provisions hereof. CLIENT agrees to abide by any applicable statutory prompt pay provisions currently in effect. VII. TERMINATION CLIENT may, with or without cause, terminate the Services at any time upon fourteen (14) days written notice to ATS. The obligation to provide further Services under this Agreement may be terminated by either party upon fourteen (14) days' written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party, providing such defaulting party has not cured such failure, or, in the event of a non-monetary default, commenced reasonable actions to cure such failure. In either case, ATS will be paid for all expenses incurred and Services rendered to the date of the termination in accordance with compensation terms of Article VI. VIII. OWNERSHIP OF DOCUMENTS (a) Sealed original drawings, specifications, final project specific calculations and other instruments of service which ATS prepares and delivers to CLIENT pursuant to this Agreement shall become the property of CLIENT when ATS has been compensated for Services rendered. CLIENT shall have the right to use such instruments of service solely for the purpose of the construction, operation and maintenance of the Facilities. Any other use or reuse of original or altered files shall be at CLIENT's sole risk without liability or legal exposure to ATS and CLIENT agrees to release, defend and hold ATS harmless from and against all claims or suits asserted against ATS in the event such documents are used for a purpose different than originally prepared even though such claims or suits may be based on allegations of negligence by ATS. Nothing contained in this paragraph shall be construed as limiting or depriving ATS of its rights to use its basic knowledge and skills to design or carry out other projects or �L=C0m Page 4 work for itself or others, whether or not such other projects or work are similar to the work to be performed pursuant to this Agreement. (b) Any files delivered in electronic medium may not work on systems and software different than those with which they were originally produced and ATS makes no warranty as to the compatibility of these files with any other system or software. Because of the potential degradation of electronic medium over time, in the event of a conflict between the sealed original drawings and the electronic files, the sealed drawings will govern. IX. MEANS AND METHODS (a) ATS shall not have control or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety measures and programs including enforcement of Federal and State safety requirements, in connection with construction work performed by CLIENT's construction contractors. Nor shall ATS be responsible for the supervision of CLIENT's construction contractors, subcontractors or of any of their employees, agents and representatives of such contractors; or for inspecting machinery, construction equipment and tools used and employed by contractors and subcontractors on CLIENT's construction projects and shall not have the right to stop or reject work without the thorough evaluation and approval of the CLIENT. In no event shall ATS be liable for the acts or omissions of CLIENT's construction contractors, subcontractors or any persons or entities performing any of the construction work, or for the failure of any of them to carry out construction work under contracts with CLIENT. (b) In order that ATS may be fully protected against such third party claims, CLIENT agrees to obtain and maintain for the benefit of ATS the same indemnities and insurance benefits obtained for the protection of the CLIENT from any contractor or subcontractor working on the project and shall obtain from that contractor/subcontractor insurance certificates evidencing ATS as an additional named insured. X. INDEPENDENT CONTRACTOR ATS shall be an independent contractor with respect to the Services to be performed hereunder. Neither ATS nor its subcontractors, nor the employees of either, shall be deemed to be the servants, employees, or agents of CLIENT. XI. PRE-EXISTING CONDITIONS Anything herein to the contrary notwithstanding, title to, ownership of, legal responsibility and liability for any and all pre-existing contamination shall at all times remain with CLIENT. "Pre- existing contamination" is any hazardous or toxic substance present at the site or sites concerned which was not brought onto such site or sites by ATS. CLIENT agrees to release, defend, indemnify and hold ATS harmless from and against any and all liability which may in any manner arise in any way directly or indirectly caused by such pre-existing contamination except if such liability arises from ATS's sole negligence or willful misconduct. CLIENT shall, at CLIENT's sole expense and risk, arrange for handling, storage, transportation, treatment and delivery for disposal of pre-existing contamination. CLIENT shall be solely responsible for obtaining a disposal site for such material. CLIENT shall look to the COM Page 5 disposal facility and/or transporter for any responsibility or liability arising from improper disposal or transportation of such waste. ATS shall not have or exert any control over CLIENT in CLIENT's obligations or responsibilities as a generator in the storage, transportation, treatment or disposal of any pre-existing contamination. CLIENT shall complete and execute any governmentally required forms relating to regulated activities including, but not limited to generation, storage, handling, treatment, transportation, or disposal of pre-existing contamination. In the event that ATS executes or completes any governmentally required forms relating to regulated activities including but not limited to storage, generation, treatment, transportation, handling or disposal of hazardous or toxic materials, ATS shall be and be deemed to have acted as CLIENT's agent. For ATS's Services requiring drilling, boring, excavation or soils sampling, CLIENT shall approve selection of the contractors to perform such services, all site locations, and provide ATS with all necessary information regarding the presence of underground hazards, utilities, structures and conditions at the site. XII. LIMITATION OF LIABILITY CLIENT agrees that ATS's liability for the act, error or omission in its performance of services under this Agreement shall in no event exceed the amount of the total compensation received by ATS. It is intended by the parties to this Agreement that ATS's services in connection with the project anticipated herein shall not subject ATS's individual employees, officers, or directors to any personal legal exposure for the risks associated with this project. XIII. DISPUTE RESOLUTION If a dispute arises out of, or relates to, the breach of this Agreement and if the dispute cannot be settled through negotiation, then ATS and the CLIENT agree to submit the dispute to mediation. In the event ATS or the CLIENT desires to mediate any dispute, that party shall notify the other party in writing of the dispute desired to be mediated. If the parties are unable to resolve their differences within 10 days of the receipt of such notice, such dispute shall be submitted for mediation in accordance with the procedures and rules of the American Arbitration Association (or any successor organization) then in effect. The deadline for submitting the dispute to mediation can be changed if the parties mutually agree in writing to extend the time between receipt of notice and submission to mediation. The expenses of the mediator shall be shared 50 percent by ATS and 50 percent by the CLIENT. This requirement to seek mediation shall be a condition required before filing an action at law or in equity. However, prior to or during the negotiations or the mediation either parry may initiate litigation that would otherwise be barred by a statute of limitations, and ATS may pursue any property liens or other rights it may have to obtain security for the payment of its invoices. XIV. MISCELLANEOUS (a) This Agreement constitutes the entire agreement between the parties hereto and supersedes any oral or written representations, understandings, proposals, or communications heretofore entered into by or on account of the parties and may not be changed, modified, or amended except in writing signed by the parties hereto. In AC0M Page 6 the event of any conflict between this contract document and any of the exhibits hereto, the terms and provisions of this contract document shall control. In the event of any conflict among the exhibits,the exhibit of the latest date shall control. (b) This Agreement shall be governed by the laws of the State of Iowa. (c) ATS may subcontract any portion of the Services to a subcontractor approved by CLIENT. In no case shall CLIENT's approval of any subcontract relieve ATS of any of its obligations under this Agreement. (d) In no event shall either party be liable to the other for indirect or consequential damages, including, but not limited to, loss of use, loss of profit or interruption of business, whether arising in contract, tort (including negligence), statute, or strict liability. (e) In the event CLIENT uses a purchase order form to administer this Agreement, the use of such form shall be for convenience purposes only, and any typed provision in conflict with the terms of this Agreement and all preprinted terms and conditions contained in or on such forms shall be deemed stricken and null and void. (f) This Agreement gives no rights or benefits to anyone other than CLIENT and ATS and does not create any third party beneficiaries to the Agreement. IN WITNESS WHEREOF, the parties hereto have executed this agreement on the day and year written below. APPROVED FOR CITY OF WATERLOO APPROVED FOR AECOM By: By: 1 t Printed Name: Quentin Hart Printed Name: Douglas W. Schindel, P.E Title: Mayor /J Title: Associate Vice President Date: 1�( I y Date: March 6. 2019 ALCoM CEDAR RIVER MARINA DISTRICT- SITE DEVELOPMENT CITY OF WATERLOO, IOWA EXHIBIT A A. PROJECT DESCRIPTION The project includes redevelopment of the area between River Road, West Commercial Street and the Cedar River as the Cedar River Marina District. It is anticipated this project will include several commercial and/or residential buildings, parking areas, river docking areas and amenities to create new and unique downtown lifestyle opportunities and improved river access for downtown Waterloo. The project will include connections to the recreational trail system in addition to coordinating with the Black Hawk County Water Trail Master Plan. Services to be provided under this agreement include site development work and will be divided into three phases. The first phase will include the conceptual and preliminary design services. The second phase would include required design services to complete plans and specifications for construction, and the third phase will include construction-related services, which will be determined at the time the services are needed. B. SCOPE OF SERVICES The scope for the first phase of the project will include conceptual and preliminary design services for the area, including topographical survey, base mapping, building layouts (from conceptual plan), parking lot layouts, landscaping and environmental reviews. The Scope of Services is further defined by the following tasks: PHASE I - CONCEPTUAL AND PRELIMINARY DESIGN SERVICES Task 1 - Topographical Survey. This task will include topographical survey of the project development area, roughly bounded by River Road, W. Commercial Street, the Cedar River and the Manatt's property. This data will be used to develop a base map for use in completion of design tasks. Survey tasks will include: a. Topographical Survey of Area b. Underground Utility Locations (as Marked by Utility Companies) C. Existing Utility Flowline Information d. Existing Paved Areas e. Property Corners f. Existing Trees Task 2 - River Survey. This task will include a bathymetric survey of the Cedar River adjacent to the project site to determine existing river depths and bank locations. Tasks 3-11 - Conceptual Design. This task will include conceptual design for the project development area. Previously developed concepts developed for the project by others will be incorporated into this work to develop a plan for use of this space. Specific elements of this conceptual design include: Task 3. Proposed buildings will be shown within the development areas. Task 4. Proposed parking areas and access points will be developed in accordance with City zoning requirements and as needed for development of area. ALCOM Task 5. Proposed sidewalks, trails and plaza areas will be shown. Designs will be completed in accordance with City and ADA requirements. Task 6. Proposed streetscaping and landscaping conceptual design will be developed. Portions of this work will be completed by RKLA. Task 7. Pedestrian lighting concepts and electrical services for plaza areas will be developed. Task 8. Utility Relocations. Existing utilities requiring relocation will be identified and a relocation plan identified for each. Task 9. Proposed utility connections will be shown for proposed buildings. Task 10. Storm Water Management. Conceptual design for storm water management will be completed for the development area. Task will include review of best management principles for minimization of storm runoff and treatment of storm water on-site prior to release. Task will include project reviews with City staff to ensure compliance with applicable City standards. Task 11. Boating access location and requirements will be reviewed, along with potential docking locations. Task 12 - Environmental Constraints. A wetland delineation will be performed for the project area. A review of potential threatened and endangered species will be completed to determine if there are any environmental conditions the project will need to avoid. Portions of this task will be completed by Stantec. Task 13 - River Modeling. This task includes the use of the existing Cedar River HEC2 model to determine if the proposed improvements can be constructed within the floodway of the Cedar River. The planned improvements will be modeled and adjusted as needed to confirm a no-rise can be achieved. Task 14 - Agency Coordination. This task includes coordination with the City of Waterloo, Iowa, Department of Natural Resources, U.S. Army Corps of Engineers and other agencies, as necessary, to receive initial comments for the proposed plan. Tasks 15-24 - Preliminary Design. The conceptual design will be further developed to a preliminary plan level that will be appropriate for developing cost estimates, grant funding applications and marketing functions. Specific elements of this preliminary design include: Task 15. Grading/Earthwork Layouts Task 16. Paving Elements (Parking Lot, Driveways, Sidewalks and Trails) Task 17. Underground Utilities (Storm Sewer, Water Main, Sanitary Sewer) Task 18. Proposed Building Siting Task 19. Streetscaping and Landscaping Elements (RKLA) Task 20. Dock and River Improvements Task 21. Quantities and Preliminary Cost Estimate Task 22. Preliminary Plan Preparation Task 23. Presentation Graphics Task 24. Grant Assistance Task 25 - Proiect Meetings. This task includes project meetings and presentations, as required. A total of eight project meetings are anticipated. Task 26 - Proiect Administration. This task includes project administration, coordination and internal meetings throughout the project development. A=COM Exclusions The following tasks are specifically excluded from the Phase I Scope of Services: • Building Design • Utility Service Sizing • Geotechnical Investigation • Environmental Testing • Final Construction Documents Phase II Final Design and Construction Documents Phase III - Construction-Related Services The scope of both the final design and construction-related services will be determined at the time the services are needed and defined under a future amendment. Construction- related services include construction staking, on-site field review, materials testing, contract administration during construction and right-of-way staking. O:\Administration\P.GREE\PROF\Wat Cedar River Marina.doc Miller, James W From: Miller,James W Sent: Monday,April 29, 2019 10:26 AM To: Dan Watters (wattersdb@gmail.com); devaultroyd@johndeere.com; jdjackson@midamerican.com;jwalsh@vgm.com; maryrobinson4648@gmail.com; mayor@waterloo-ia.org; rjgrx@aol.com; rwpetersen@northlandoil.com; Smith, Troy A; Tim Hurley Subject: Funding Request--Approval Needed Attachments: AECOM contract for Cedar River Marina District Site Dev.pdf, Marina Support Ltr 1-13-15.doc WDC Board, Following last week's board meeting, Noel Anderson inquired about WDC funding the initial design or the marina project.The City has a proposal from Doug Schindel at AECOM for the initial design work totaling 127,500 The pr�j is attached for your review. Noel made this request from WDC due to a previous pledge rom WDC for ($250,0 the marina project(see attached support letter).WDC will only advance the necessary amount to pay for the -design work and the remaining$122,500 will continue to be held by WDC until a future request is made by the City. This request would follow a similar pattern to the Commercial and Jefferson Streetscapes where WDC provides funding for the design work while the City works on funding for the actual project.This will help speed the project up so the City doesn't have to wait until July to get the design costs in the next budget. I have copied Noel's email below in blue font with his funding request, as well as Doug Schindel's email in red font with the timeline.To help speed up the process,we are taking this vote via email in an effort to keep the project moving forward rather than waiting until our May board meeting. Please reply to me if you vote yes or no to utilize$127,500 of WDCs$250,000 commitment to the marina to fund the design work for the project. Let this emails serve as a request from the City of Waterloo for the WDC funding for the hiring of Aecom for the design of the marina site for its development. As the WDC had previously committed $250,000 towards the marina development in the Iowa Reinvestment District application, and the cost of this design works is capped at$127,500, this would appear to be a proper request of the funding. For the previous Jefferson/Commercial Streetscaping project, the WDC also provided funding for the design work, so it would also appear to be a good working relationship on how to move some of these exciting projects ahead more quickly. Without the WDC utilizing a portion of their funding to get this going, the City would have to wait until the July bond issuance to start the funding for project. I think we would all like to see work start away on this project, and with design work needed, Army Corps, etc. review required for the levee work, this will be an extensive and detail oriented project to make happen. The City of Waterloo truly appreciates and relies on its partnership with the WDC to continue to make great things happen in Waterloo. This marina project, is not only required by the I RD application, but will also be one of the next great projects for Downtown Waterloo moving forward. We would like to get the conceptual and preliminary design completed this summer, if possible,to determine the design parameters for the Marina and the associated estimated construction costs for this phase. We would also like to have initial discussions with the permitting agencies including the Corps and the Iowa DNR. Please reply to me if you vote yes or no to utilize$127,500 of the WDC commitment to the marina to fund the design work for the Proiect. 1 PROJECT BUDGET WORKSHEET -ALL PROJECTS Agrbe_� PAGE ONE Project Name Ridgeway and Greyhound Traffic Safety Improvements City Contract No. To be assigned by the Finance Dept. Project Manager Mohammad Elahi Project No. j" f Project Budget Total $ 310,000.00 Subproject No. ell S> / 1. How will this project be funded? A. Federal Grant Yes= No Fx CFDA# % Paid by federal grant 0.00% Grant Name ICAAP Grant Agreement Number 2020-TS-015 B. State Grant Yes = No % Paid by state grant 100.00% Grant Name Traffic Safety Funds Grant Agreement Number N/A C. City Match Source of Funding G.O. Bond % Paid by City 0.00% D. Other Entities Yes = No % Paid by other entity N/A Name Done None 2. Attach copies of any grant agreements that will fund the project (REQUIRED) Qx Yes No 3. Does the project include the purchase of right of way or other real property? El Qx If yes, will real property purchases be reimbursable under the grant? ❑ F-1 If yes, have you attached authorization to purchase real property to this document? E-1 Q 4. Will this project include any non-participating expenses, such as: A. Stormwater permit fees F-1 F1 B. Publication, or printing costs El ❑x C. Others, list El ❑x 5. Does this project cover any regular full-time salaries or benefits? El Fx If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) CS-TSF--8155(762)--85-07: Install traffic signals and construct aneastbound right turn lane on Ridgeway Avenue Page 2 must be attached and signed. K:\shared goodies\forms\ridgeway and greyhound()Project Budget Worksheet.xls\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name (from page one) Ridgeway and Greyhound Traffic Safety Improvements Department No. project will be budgeted under 7 To be assigned by the Finance Dept. ' Activity No. project will be budgeted under 7161 Project No. 17566 Subproject No. -rr r/ (Each column should only include amounts by fund) Fund: _290_ Fund: Fund: Fund: Total REVENUES: 3000 Cash on Hand $ _ 3112 Local Option Sales Tax _ 3350 Federal Grant _ 3357 Shared Program - County 3358 Shared Program - City _ 3360 Shared Program - State _ 3361 State Grant 310,000.00 310,000.00 3365 State RISE Grant 3368 EPA Grant _ 3377 EDA Grant 3720 Donations- Restricted _ 3750 Sale of Bonds TOTALS $ 310,000.00 $ $ $ $ 310,000.00 EXPENDITURES: 2103 Engineering & Consulting $ - 2125 Traffic Control Equipment 310,000.00 310,000.00 2140 Land Acquisition - 2144 Land Improvements _ 2146 Demolitions _ 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers _ 2164 Sidewalks 2165 Streets & Roadways 2199 Non-participating Misc _ TOTALS $ 310,000.00 $ - $ $ - $ 310,000.00 F-/ r - yY/a,�.h,,DD.�. ( ignature Dept. H d) Fate (Signature Finance Dept. Review) Date KAshared good ies\form s\ridgeway and greyhound()Project Budget Worksheet.xls\Page 2(Constr Prcj) (Mar 2010) January 2017 IOWA DEPARTMENT OF TRANSPORTATION AGREEMENT FOR TRAFFIC SAFETY IMPROVEMENT PROGRAM FUNDING (Site-Specific Improvement) County Black Hawk Recipient City of Waterloo . Project No. CS-TSF--8155(762)--85-07 Iowa DOT Agreement No. 2020-TS-015 This agreement is entered into by and between the Iowa Department of Transportation, hereinafter designated the"DOT", and City of Waterloo, Iowa, hereinafter designated the"Recipient". The Recipient submitted an application to the DOT for funding through the Traffic Safety Improvement Program (TSIP) under Iowa Code Section 312.2(l 1),and the application was approved by Transportation Commission Order No. H-2019-031 on, December 11,2018, Pursuant to the terms of this agreement, and applicable statutes and administrative rules, the DOT agrees to provide funding to the Recipient to aid in the development of a certain traffic safety improvement project. In consideration of the foregoing and the mutual promises contained in this agreement, the parties agree as follows: 1. Project Information a. The Recipient shall be the lead local governmental agency for carrying out the provisions of this I agreement. b. All notices required under this agreement shall be made in writing to the DOT's and/or the Recipient's contact person. The DOT's contact person shall be the Local Systems Project Development Engineer and Eastern Region Local Systems Field Engineer. The Recipient's contact person shall be Mohammad Elahi,Waterloo Traffic Engineer. c. The Recipient shall be responsible for the development and completion of the following described project located in the City of Waterloo: Intersection of West Ridgeway Avenue &Greyhound Drive. Install traffic signals and construct an eastbound right turn lane on Ridgeway Avenue. See Exhibit A-1 for the location of the project and Exhibit A-2 for the estimated project cost. 2. Project Costs a. Eligible project costs for the project described in Section 1 of this agreement which are incurred after the effective date of Commission Approval shall be paid from TSIP Funds and other funds as listed below, subject to the execution of a signed agreement: TSIP Funds: $310,000 a b. The portion of the total project costs paid by TSIP shall not exceed the amount stated above or the actual cost of the TSIP eligible items, whichever is the smaller amount. c. If a letting is required, the project shall be let to contract within 2 years of the date this agreement is approved by the Department. If a letting is not required, construction on the project shall begin within 2 years of the date this agreement is approved by the Department. If neither condition is met, the ) Recipient may be in default,for which the Department may revoke funding commitments.This 1 t 3 t 4 u 2020-TS-015_CllyWaterloo 1 January 2017 agreement may be extended for a period of 6 months upon receipt of a written request from the Recipient at least 30 days prior to the 2-year deadline. d. Project activities or costs eligible for TSIP funds include only the following: (a) road modernization, upgrading or reconstruction; (b)bridge and culvert modernization, replacement or removal; (c) road intersection and interchange improvement including channelization, traffic control devices or lighting; (d) right-of-way required for a traffic safety project; (e) drainage and erosion measures which are an integral part of the project; (f)traffic control devices required by the project; (g) guardrail; (h)tree removal; and (i)other construction activities directly related to or required by the safety project. e. Project activities or costs ineligible for TSIP funds include, but are not limited to, the following: (a) any and all costs incurred prior to commission approval of funding; (b) routine maintenance of a road, street, bridge, culvert or traffic control device; (c)safety-related activities associated with projects initiated for purposes other than traffic safety; (d)contract administration costs; (e)design and construction engineering and inspection; (f)utility construction, reconstruction, or adjustment except as an integral part of a project; (g)sidewalks, bicycle paths or railroad-highway crossings, except as an integral part of the project;and (h)expenditures for items not related to the roadway. f. if Federal highway funds, Farm-to-Market funds, or other Federal funds are used in combination with TSIP Funds, the Recipient shall also follow all administrative and contracting procedures which would normally be used when such funds are used on a non-TSIP project.The Recipient shall comply with all requirements for the use of said funds. i 3. Right of Way and Permits a. In the event that right-of-way is required for the project, said right-of-way shall be acquired in accordance with 761 Iowa Administrative Code Chapter 111, Real Property Acquisition and Relocation Assistance. If the project impacts the Primary Road System, the Recipient shall submit preliminary right-of-way plans to the DOT's Office of Right of Way for review and approval prior to the commencement of any acquisition.Additionally, if said right-of-way is for an improvement to the Primary Road System, it shall be acquired in the name of the State of Iowa. ;{ b. The Recipient shall be responsible for obtaining any permits,such as the Work Within the Right-of- I Way Permit,Access Connection/Entrance Permit, Utility Accommodation Permit, Application for Approval of a Traffic Control Device, and/or other construction permits required for the project prior to the start of construction. Neither the approval of the TSIP application for funding nor the signing of this agreement shall be construed as approval of any required permit from the DOT. c. The Recipient shall be responsible for obtaining any environmental permits and approvals,when necessary,to comply with all environmental regulations. 4. Project Design I a. The Recipient shall develop all project improvements using good engineering judgment.The Recipient shall use the DOT Design Manual on projects involving the Primary Road System and/or routes located on the National Highway System. Projects not on the Primary Road system shall use "A Policy on Geometric Design of Highways and Streets", (latest edition), by the American i Association of State Highway and Transportation Officials. In all cases the"The Manual on Uniform ; Traffic Control Devices for Streets and Highways" (MUTCD), as adopted pursuant to 761 Iowa Administrative Code, Chapter 130 shall apply. b. For projects which include the installation or modification of traffic signal systems, the following shall apply: j I, There will be a minimum of one mast-arm mounted signal head with back plate for each incoming through or left-turn lane. In addition, there will be one signal head, side of pole mounted,on the i 2020-TS-015_cityvvaterloo 2 I i January 2017 far right side pole.All vehicle signal lenses shall be 12-inch.The positioning of signal faces and the signal indications for left-turn movements shall be in accordance with current adopted MUTCD. ii. Combination signal/lighting pole shall be used, as much as practicable, to minimize the number of fixed objects. iii. Interconnection and coordinated traffic signal timing plans shall be developed for the traffic signals if there are two or more other signal installations within '/mile of the subject access to provide for progressive traffic flow. Said plans shall be reviewed and approved the DOT Office of Traffic&Safety. iv. Pedestrian activated signals shall be provided for all pedestrian movements and timed in accordance with the MUTCD. v. The concrete pad for the controller shall extend no more than 4 inches above the ground line. vi. Where the distance from the stop bar to the signal indication is in excess of 180 feet, there shall also be a near side signal head. vii.- Dilemma zone protection shall be provided if the 85th percentile speed is at/over 35 mph. 5. .Bid Letting a. If the project must be let for bids;then project plans, specifications and engineer's cost estimate for site specific improvements and/or traffic control devices shall be prepared and certified by a i professional engineer licensed to practice in the State of Iowa. The Recipient shall submit the plans, specifications and other contract documents to the DOT for review. This submittal may be in divisions and in the order of preference as determined by the Recipient. i. If the Recipient lets the project, the plans, specifications and other contract documents for each division must be submitted at least ten weeks (traffic control devices)or fourteen weeks (site specific project) prior to the project letting of each division. H. If the project will be let through the Iowa DOT, project development submittals shall follow Local Systems I.M. 3.010. The DOT shall review said submittal(s) recognizing the Recipient's development schedule and shall, after satisfactory review, authorize in writing the Recipient to proceed with implementation of the project. The work on this project shall be in accordance with the survey, plans, and specifications on file. Any substantial modification of these plans and specifications must be approved by the DOT prior to the modification being put Into effect. b. If the Recipient lets the project, as described herein, the Recipient shall Include in their Notice to Bidders that Sales Tax Exemption Certificates will be issued, as provided for by Iowa Code section 423.3, subsection 80.The Recipient shall be responsible for obtaining the sales tax exemption certificates through the Iowa Department of Revenue and Finance. The Recipient shall issue these certificates to the successful bidder and any subcontractors to enable them to purchase qualifying materials for the project free of sales tax. c. If the Recipient lets the project,then the Recipient shall use positive efforts to solicit bids from and to utilize Targeted Small Business(TSB)enterprises as contractors and ensure that the contractors make positive efforts to utilize these enterprises as subcontractors, suppliers or participants in the i work covered by this agreement. Efforts shall be made and documented in accordance with Exhibit B which is attached hereto and by this reference incorporated into this agreement. d. If the Recipient lets the project, then for portions of the project let to bid, the Recipient shall advertise for bidders, make a good faith effort to get at least three(3)bidders, hold a public letting and award I t 2020-TS-015_CilyWaterloo 3 1 1 January 2017 contracts for the project work. DOT concurrence in the award must be obtained prior to the award. The Recipient shall provide the DOT file copies of project letting documents within five(5)days after letting. e. The Recipient shall be the contracting authority for the project. 6. Construction and Maintenance a. The Recipient shall conduct the project development and implementation in compliance with applicable laws, ordinances and administrative rules. b. The Recipient shall be responsible for the daily inspection of the project, and the compilation of a daily log of materials, equipment and labor on the project. c. The Recipient shall maintain records, documents, and other evidence in support of work performed under the terms of this contract.All accounting practices applied and all records maintained will be in accordance with generally accepted accounting principles and procedures. Documentation shall be made available for inspection and audit by authorized representatives of the DOT or its designee at all reasonable times during the period of the contract and for three (3)years after the date of final payment. Reimbursement shall be based on eligible actual and indirect costs associated with performance of contract service work. The Recipient shall provide copies of said records and documents to the DOT upon request. d, The Recipient shall notify the DOT's contact person of the"date that construction begins and the date that the project is substantially complete(i.e.,when the road is re-opened to traffic). e. The Recipient shall require'its contractors to permit the DOT authorized representative to inspect all work materials, records, and any other data with regard to agreement related costs, revenues and operating sources. f. Upon project completion and prior to final reimbursement for the project, the Recipient shall furnish r three sets of"as-built"plans for any portion of the project which is on or intersects any primary road or primary road extension to the DOT's contact person for future maintenance and road design purposes. g. If this project requires the installation of or modification to a traffic control signal system, the Recipient shall be responsible for all future ownership, maintenance, operation and energy costs of said installation or modification. h. The Recipient hereby certifies that,for a period of ten (10)years following completion of project and ? receipt of final payment from the DOT, there shall be no modifications in the geometric features, the construction features, or the access management features(including driveway design and location)of the project, nor shall there be any fixed objects or obstructions placed in any clear zone established in conjunction with this project without the prior written approval of the Office of Traffic and Safety. Failure to comply shall be considered a default under the terms of this agreement. 7. Payments and Reimbursements a. The Recipient may submit to the DOT periodic itemized claims for reimbursement for eligible project activities. Eligible and ineligible costs are outlined in Iowa Administrative Code(IAC)761 Chapter 164,Traffic Safety Improvement Program (see IAC 761-164.6(312)and IAC 761-164.7(312)). Reimbursement claims shall include certification by a professional engineer licensed to practice in the State of Iowa that all eligible project activities for which reimbursement is requested have been completed in substantial compliance with the terms of this agreement. 2020-TS-015_citywaterloo 4 1 January 2017 b. The Department will reimburse the Recipient for properly documented and certified claims for eligible project costs. The Department may withhold up to 5%of the construction costs or 5%of the TSIP funds available for the project, whichever is less. Reimbursement will be made either by State warrant or by crediting other accounts from which payment was initially made. If, upon final audit or review, the Department determines the Recipient has been overpaid,the Recipient shall reimburse the overpaid amount to the Department.After the final audit or review is complete and after the Recipient has provided all required paperwork, the Department will release the funds withheld, If any. c. Upon completion of the project described in this agreement, a professional engineer licensed to practice in the State of Iowa shall certify in writing to the DOT that the project activities were completed in substantial compliance with the terms of this agreement. Final reimbursement of TSIP Funds shall be made only after the DOT accepts the project as complete. d. The Recipient shall request reimbursement and final payment from the DOT within one year of field completion of the work. If this condition is not met, the Recipient may be in default, for which the Department may revoke funding commitments. e. If the Recipient fails to perform any obligation under this agreement, the DOT shall have the right, after first giving thirty(30)days written notice to Recipient by certified mail return receipt requested, to declare this agreement in default. The Recipient shall have thirty(30)days from date of mailing of notice to cure the default. If the Recipient cures the default, the Recipient shall notify DOT no later than five(5)days after cure or before the end of said thirty (30)day period to cure default. Within ten (10)working days of receipt of Recipient's notice of cure, the DOT shall issue either a notice of acceptance of cure or notice 6f continued default. f. In the event a default Is not cured the DOT may revoke funding commitments and/or seek repayment of TSIP Funds granted by this agreement through charges against the Recipient's road use tax funds. I 8. General Provisions a. This agreement shall be considered to be in default if the DOT determines that the Recipient's application for funding contained inaccuracies, omissions, errors or misrepresentations. b. To the extent allowed by law, the Recipient agrees to indemnify, defend and hold the DOT harmless from any action or liability arising out of the design, construction, maintenance, placement of traffic control devices, or inspection of this project.To the extent allowed by law, this agreement to indemnify, defend and hold harmless applies to all aspects of the DOT's application review and approval process, plan and construction reviews, and funding participation. c. In accordance with Iowa Code Chapter 216, the Recipient shall not discriminate against any person I on the basis of race, color, creed, age, sex, sexual orientation, gender identity, national origin, religion, pregnancy, or disability. I d. The Recipient shall comply with the requirements of Title II of the Americans with Disabilities Act of 1990 (ADA), Section 504 of the Rehabilitation Act of 1973 (Section 504), and the associated Federal regulations that implement these laws. P e. If any part of this agreement is found to be void and unenforceable then the remaining provisions of I this agreement shall remain in effect. f. This agreement is not assignable without the prior written consent of the DOT. g. It is the intent of both parties that no third party beneficiaries be created by this agreement. h. In case of dispute concerning the terms of this agreement, the parties shall submit the matter to arbitration pursuant to Iowa Code Chapter 679A. Either party has the right to submit the matter to I i 2020-TS-015_CityWaterloo 5 I x January 2017 arbitration after ten (10)days' notice to the other party of their intent to seek arbitration. The written notice must include a precise statement of the disputed question. DOT and the Recipient agree to be bound by the decision of the appointed arbitrator. Neither party may seek any remedy with the state or federal courts absent exhaustion of the provisions of this paragraph for arbitration. i. This agreement shall be executed and delivered in two or more copies, each of which so executed and delivered shall be deemed to be an original and shall constitute but one and the same instrument. j. This agreement, including referenced exhibits, constitutes the entire agreement between the DOT and the Recipient concerning this project. Representations made before the signing of this agreement are not binding, and neither party has relied upon conflicting representations in entering into this agreement.Any change or alteration to the terms of this agreement must be made in the form of an addendum to this agreement. Said addendum shall become effective only upon written approval of the DOT and Recipient. IN WITNESS WHEREOF, each of the parties hereto has executed Agreement No. 2020-TS-015 as of the date shown opposite its signature below. i City of Waterloo, Iowa: By: Date 1\k 20 Title: �O`l certify that I am the Clerk of the City, and that �\tA-V4-1r\ who signed said Agreement for and on behalf of the City was duly authorized to execute the same by virtue o},f.a formal Resolution duly passed and adopted by the City, on the �3 day of 5"�L+A 20 Signed Date J 20 , 4' City Cle*of aterloo owa Iowa Department of Transportation: 3—,An p By. __ Date e 20 17 Steve J. Ge Director, Office of Traffic and Safety 2020-TS-015_CityWaterloo ti January2017 EXHIBIT A-1 [Project Location] E. MAP E. LOCATION MAP -� - WcaAv Wapu 0 FC.d 1,WSo0 Rd n :I- N r 1 V s �' S':Duns.,lan ltJ i bunt er,r..RA aXa�s,icn i - IAunl.iiul ` fir ni,pal Lincmn`' VVAl,nn.lfn fA19i =f0 ° o` CAMat Fallc - �W p,,a Ad 51 ,1y ., F Onnp�d 9r b Gcan:n S �n ii mnlra,.Dr % { 1:ih 9NAa,+rNt1..I Cmgq 51 H¢nel S, ¢ - rirAlMrn G,°an,nn Fd - '- �°ia � imb�enf enu Ma 3§f � f `ay^qna PROPOSE PROJECT LOCATION a ;rr tr a V.1"1 1 Rd 4 W U, phrk p m I + ¢ .0" ELIL Ruin w Height 3 � 'n E R,dt✓w�r Ar. O V i Eva K a S tiA qtr, ! it[843Y is J ,Pv E Na,I Lu,n n,f 2 � Yd§QI t=li a' E Sth,t[t RA E� K Sourges:Earl.HERE,DeLorme,USGS,Intermap,Incrementp Corp{NRCAN,Esri Japan,METI.Esd China(Hong Kong), pw (Thailand),Mapmylndla,®OpenStreelMap contributors,and the GIS User Community g 2020-TS-016 GltyWaterloo 7 # t January 2017 EXHIBIT A-2 [Estimated Project Cost] C. ESTIMATED COSTS - - DESCRIPTION UNIT UNIT$ OTY . __EST$ - 00 1 60' MAST ARM POLE WITH LUMINAIRE EXT. EA $16,000 1 16, O 2 60' MASTARM POLE EA $14,000 1 $14,000 3 12' MAS_TARM POLE WITH LUMINAIRE EXT EA $61000 2 $12,000 4 SIGNAL HEADS _ EA $900 _. 13 $11,700 _ 5 ADVANCE END OF GREEN WARNING SYSTEM EA $2,500 2 $5,000 6 3 UNIT RADAR DETECTION SYSTEM EA $24,000 1 $24,000 7 MAST ARM POLE BASES EA $2,000 3 $6,000 8 BORE CONDUIT FT $10 140 i $1,400 9 TRENCH CONDUIT FT $4 1200 $4,800 10 WIRES FT $2 1750 $3,500 11 EVP SYSTEM EA $6,000 1 $6,000 12 TRAFFIC MONITORING CAMERA EA $2,000 4 $8,000 13 CULVERT FT $120 SO__ $6,000 15 SIGNAL EARTH WORK LS $4,000 1 _ _ $4,000 16 CONTROL CABINET AND BASE EA $15,000 1 $15,000 _17 MAXVIEW ATMS LICENSE EA_ _ $2,000 1 --.,--.$2,000 18 DETECTOR LOOPS EA $800 8 $6,400 19 PEDESTAL POLE AND BASE LS $2,000 1 $2,000 . 20 TRAFFIC CONTROL LS $2,000 1 $2,000 21 FIBER OPTIC TERMINATION AND SWITCHES LS $4,000 1 $4,000 22 PAVEMENT MARKINGS LS $2,000 1 $2,000 23 HANDHOLES EA $300 6 $1,800 24 POWER DROP LS $200 1 $200 25 LED LUMINAIRES _ EA $500 2 _$1,00_0 j 26 EXCAVATION CY $20 100 $2,000 27 EARTHWORK, FILL CY _ $20 600 $12,000 28 SUBGRADE PREPARATION SY $3 600 _ $1,500 29 SUB BASE TON $25 425 1 $10,625 f 30 PAVING,9" PCC SY $55 500 $27,500~ 31 ROCK SHOULDER TON $25 225 $5,625 32 TOPSOIL,6" SY $75 500 $37,500 33 SEEDING SY $5 500 $2,500 34 STRIPING STA $150 7.5 $1,125 35 PAVEMENT REMOVAL SY $15 50 $750 25 $1,875 36 STORM SEWER,24" LF $75 -_ °v 37 SUB DRAIN TILE,6" _ LF $10 400 $4;000 38 SUB DRAIN OUTLETS EACH $150 2 $300 39 MOBILIZATION LS $5,000 1 $5,000 40 CONSTRUCTION SURVEY LS $3,000 1 $3,000 41TRAFFIC CONTROL LS $5,000 1 $5,000 42 SIGNS EA $120 10 $1,200 43 PAVEMENT MARKINGS LS $2,000 9 $2,000 44J INCIDENTALS �� __ LS $28,000 1 $28,000 TOTAL ESTIMATE 1_ $310,300 s 2020-TS-015_CltyWaterioo B 1 EXHIBIT B UTILIZATION OF TARGETED SMALL BUSINESS (TSB) ENTERPRISES ON NON-FEDERAL AID PROJECTS (THIRD-PARTY STATE-ASSISTED PROJECTS) In accordance with Iowa Code Section 198.7, it is the policy of the Iowa Department of Transportation (Iowa DOT)that Targeted Small Business (TSB)enterprises shall have the maximum practicable opportunity to participate in the performance of contracts financed irf whole or part with State funds. Under this policy the Recipient shall be responsible to make a positive effort to solicit bids or proposals from TSB firms and to utilize TSB firms as contractors or consultants. The Recipient shall also ensure that the contractors or consultants make positive efforts to utilize TSB firms as subcontractors, subconsultants, suppliers, or participants in the work covered by this agreement. The Recipient's"positive efforts"shall include, but not be limited to: 1. Obtaining the names of qualified TSB firms from the Iowa Economic Development Authority(515- 348-6159) or from its website at: https:Hlowaeconomicdevelopment.com/tsb. 2. Notifying qualified TSB firms of proposed projects involving State funding. Notification should be made in sufficient time to allow the TSB firms to participate effectively in the bidding or request for proposal (RFP) process. 3. Soliciting bids or proposals fro miqualified TSB firms on each project, and identifying for TSB firms the availability of subcontract work. 4. Considering establishment of a percentage goal for TSB participation In each contract that is a part of this project and for which State funds will be used. Contract goals may vary depending on the type of project, the subcontracting opportunities available,the type of service or supplies needed for the project, and the availability of qualified TSB firms in the area. 5. For construction contracts: a) Including in the bid proposals a contract provision titled"TSB Affirmative Action Responsibilities on Non-Federal Aid Projects(Third-Party State-Assisted Projects)"or a similar document developed by the Recipient. This contract provision is available from the Administering Office. b) Ensuring that the awarded contractor has and shall follow the contract provisions. 6. For consultant contracts: I a) Identifying the TSB goal in the Request for Proposal (RFP), if one has been set. t } b) Ensuring that the selected consultant made a positive effort to meet the established TSB � goal, if any. This should include obtaining documentation from the consultant that includes a i list of TSB firms contacted; a list of TSB firms that responded with a subcontract proposal; and, if the consultant does not propose to use a TSB firm that submitted a subcontract s proposal, an explanation why such a TSB firm will not be used. 5 x i y a u gu ¢4 1 2020-T8-0VLCityWater1oo 9 ry The Recipient shall provide the Iowa DOT the following documentation; 1. Copies of correspondence and replies,and written,notes of personal and/or telephone contacts with any TSB firms. Such documentation can be used to demonstrate the Recipient's positive efforts and it should be placed in the general project file. 2. Bidding proposals or RFPs noting established TSB goals, if any. 3. The attached"Checklist and Certification." This form shall be filled out upon completion of each project and forwarded to: Iowa Department of Transportation, Civil Rights Coordinator, Office of Employee Services, 800 Lincoln Way,Ames, IA 50010. I� I i j I E t S K d yp&i Y 1 2020-TS-015_CltyWaterloo 10 a 1 CHECKLIST AND CERTIFICATION For the Utilization of Targeted Small Businesses (TSB) On Non-Federal-aid Projects(Third-Party State-Assisted Projects) Recipient: Project Number: County: Agreement Number: I. Were the names of qualified TSB firms obtained from the Iowa Economic Development Authority? 0 YES 0 NO If no, explain 2. Were qualified TSB firms notified of project? 0 YES 0 NO If yes, by 0 letter, 0 telephone, 0 personal contact, or 0 other(specify) If no, explain 3. Were bids or proposals solicited from qualified TSB firms? 0 YES 0 NO If no, explain 4. Was a goal or percentage established for TSB participation? 0 YES 0 NO If yes, what was the goal or percentage? If no, explain why not: 5. Did the prime contractor or consultant use positive efforts to utilize TSB firms on subcontracts? DYES ONO 1 If no, what action was taken by Recipient? 4 Is documentation in files? 0 YES 0 NO 6. What was the dollar amount reimbursed to the Recipient from the Iowa Department of Transportation? What was the final project cost? I What was the dollar amount performed by TSB firms? $ Name(s) and address(es)of the TSB firm(s) Was the goal or percentage achieved? 11 YES ❑NO (Use additional sheets if necessary) If no, explain As the duly authorized representative of the Recipient. I hereby certify that the Recipient used positive efforts to utilize TSB ({ firms as participants in the State-assisted contracts associated with this project. 9 d Title I Signature Date t i I 2020-TS-015_cilyWaferloo 11 i e I PROJECT BUDGET WORKSHEET- NON-CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee / Approval Date �` I Project Name (from page one) SportsPlex Marketing FY2020 Department No. project will be budgeted under 37 To be assigned by the Finance Dept. Activity No. project will be budgeted under 4105 Project No. ;3 1 kwt f Subproject No. 5ra AJ/ SvgC�2Y4 31; (Each column should only include amounts by fund) T S quXO' Fund: _010 Fund: Fund: Fund: Total REVENUES: 010-37-4105 3000 Cash on Hand $ 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program- County 3358 Shared Program -City _ 3,360 Shared Program - State 3361 State Grant _ 3720 Donations- Restricted 3750 Sale of Bonds 3111 Hotel Motel Discretionary 10,000.00 10,000.00 TOTALS $ 10,000.00 $ $ - $ - $ 10,000.00 EXPENDITURES: 1111 Salaries -Regular $ - 1112 Salaries- Part Time 1315 Education &Training 1345 Travel -Official City 1,346 Travel - Prof Training :1390 Contractual Services 1351 Advertising 10,000.00 10,000.00 TOTALS $ 10,000.00 $ - $ - $ $ 10,000.00 (Signature Dept: Date (Signature Finance Dept. Review) Date KAsha red goodies\forms\Project Budget HMT SportsPlex.xls\Page 2(Donator NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name SportsPlex Marketing FY2020 City Contract No. To be assigned by the Finance Dept. Project Manager Mark Gallagher Project No. Project.Budget Total $ 10,000.00 Subproject No. 1. How will this project be funded? -A. Federal Grant Yes = No CFDA# % Paid by federal grant Grant Name Grant Agreement Number B. State Grant Yes = No I % Paid by state grant Grant Name Reap Grant Grant Agreement Number C. City Match Source of Funding % Paid by City D. Other Entities Yes = No % Paid by other entity 100.00% Name Hotel Motel Done None 2.Attach copies of any grant agreements that will fund the project (REQUIRED) Awarded in June 2019 Yes No 3. Does the project include the purchase of right of way or other real property? El 21 If yes, will real property purchases be reimbursable under the grant? El El If yes, have you attached authorization to purchase real property to this document? El 4.Will this project include any non-participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list F-1 F] 5.Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. JAI 6. Include a brief description of the project in the space below: (REQUIRED) the,CedarValley SportsPlex was awarded hotel motel funds to be used for marketing the sports facility. Page 2 must be attached and signed. K:lshared goodieslforms\Project Budget HMT SportsPlex.xls\Page 1 All Projects (Mar 2010) City Council Discretionary Hotel-Motel Grant Application Waterloo, Iowa 1. General Information Name of Organization: Waterloo Leisure Services Name of Project: Cedar Valley SnortsPlex Marketing Plan Contact Person: Mark Gallagher E-Mail: mark.gallaghcr(a waterloo-ia.org Address of organization or person completing application: Street: 300 Jefferson Street City: Waterloo State: Iowa Zip: 50701 Phone: (319)291-0165 2. What is the mission of your organization: The City of Waterloo's Leisure Services Commission is dedicated to improving the quality of life for all citizens by providing the best possible recreational activities,special events,facilities and services that encourage lifelong learning, fitness and fun. The Commission strives to provide an enjoyable outdoor environment with top quality parks, preserves,golf course and a healthy urban forest resource. 3. How long has your organization been in existence? 1904 4. How many staff members are involved in this organization and the project. The Waterloo Leisure Services Department benefits our community on numerous fronts. The Department is responsible for offering a wide range of recreational programming to members from all ages and ethnicities throughout Waterloo and the greater Cedar Valley. Also,the Department is responsible for the maintenance and operations of three quality 18-hole golf courses,the 3,000 seat Young Arena,an extensive community park system and a Northwoods League Baseball Stadium. Through all of the above- mentioned sources,the Department is responsible for providing recreational activities and spaces to a large percentage of our population. The opening of the Cedar Valley SportsPlex has allowed our department to be able to greatly expand programming we offer for our citizenry,as well as host events and tournaments that have brought a substantial amount of visitors from outside the Cedar Valley. 5. Please indicate all the categories that your Project supports: X Supports tourism and heads on beds X Supports and assists community events X Brings people downtown X Supports Waterloo Quality of Life 6. Please provide a detailed statement of how your project fits into one or more of the above listed 4 categories. Supports tourism and heads on beds The Cedar Valley SportsPlex has become a mecca for indoor sports tournaments of all kinds. With four basketball/volleyball courts and a large expanse of Field Turf this facility is not matched by another in the state. While the vision is to primarily serve our community,the goal is to have these facilities booked with tournaments that are regional in scope on weekends. Supports and assists in community events The Cedar Valley SportsPlex supports community events primarily by offering a new,state of the art venue for hosting. Brings people downtown The Cedar Valley SportsPlex is located in the heart of downtown Waterloo. A facility of this nature helps draw critical mass to the area that is striving to help downtown businesses thrive. Whether they are SportsPlex members from within the Cedar Valley or tournament participants from around the region,individuals have been drawn to the downtown area to utilize the SportsPlex. Supports Waterloo quality of life The Cedar Valley SportsPlex greatly enhances the quality of life in Waterloo. We are very fortunate to have facilities that are second to none when it comes to outdoor activities. However,as we all know,Iowa winters can become quite long. A facility like the SportsPlex affords residents of all ages the opportunity to recreate straight through those long winter months. 7. If your project has or will continue for more than one year,please explain your plans for financial sustainability? The Cedar Valley SportsPlex will be a fixture of the downtown landscape for years to come. The project will be sustained by a combination of user fees,rental fees and activity registrations. 8. Give an estimate of how you plan to measure the success of the project. We plan to measure the success both by tracking user numbers while also tracking the financials of the operation. Benchmarks have been set that indicate where both of these items need to reach and we will continually strive to achieve these goals. 9. Describe specifically how the proposed project will be marketed. The purpose of this application is to maintain an extensive television marketing plan by focusing heavily on big sporting events that have large viewership in the Fall and Winter, which coincides with our peak time to recruit and retain members. 10. Please provide a detailed description of the budget. Please include information about additional funding sources, income and how the hotel/motel tax grant fits into the overall budget. Revenues Hotel/Motel Tax Grant Request $12,500 Expenses NFL Monday Night Football Package $ 8,500 MLB Playoff/World Series Package $1,000 Bowl Game Package $ 3,000 11. Please include in your submitted materials: • Tax exempt status • W-9 form BUDGET SUMMARY: Total Project Cost $12,500 In-Kind Services NA Hotel/Motel Tax Grant Request $12,500 I have reviewed this Application for Grant Funds from the City of Waterloo. To the best of my knowledge,the information contained in this application and its attachments is accurate and complete. The Hotel/Motel Tax Grant funds are to be used for the express purpose as stated in the Grant Application. I,the undersigned,know full and well that if this program/project does not transpire, recommendation by the Waterloo City Council for funding will be withdrawn. My organization will be responsible for refunding any portion of funds already received. L 3//al�� Signature of Applicant Date COTY OF WATERL009 UOWA CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry St. . Waterloo,IA 50703 a Phone(319)291-4323 Fax(319)291-4571 KELLEY FELCHLE City Clark tv1ICHELLE WEIDNF.R,CPA e Chief Fmrarcial Officer .Mlgpor June 28,2019 QUENTIN HART Mark Gallagher COUNCIL Waterloo Leisure Services—SportsPlex MEMBERS 300 Jefferson St. ................... Waterloo, IA 50701 MARGARET KLEIN RE: City of Waterloo Hotel/Motel Discretionary Grant Award ward 1 BRUCE Congratulations! JACOBS ward2 You have been awarded a hotet/motel discretionary grant award in the amount of$10,000 PATRICK from the City of Waterloo for the Cedar Valley SportsPlex Marketing Plan. MORRISSEY Ward 3 Please forward a listing of the expenses that you wish to be reimbursed for together with EROME receipts and a one-page final report detailing the results of your project(as requested in JAMOS,JR. the grant application form). At that time,the city will forward reimbursement to the entity Mra,,d4 submitted on the grant application, Waterloo Leisure Services—SportsPlex. RAY FEUSS Please complete and return the attached payment request form with your request for Words reimbursement. SHARON JUON If you have any questions,please feel free to contact me. At-Large STEVE Thank you for working to provide an event that will benefit our citizens and community. SCHMITT rr-Largo Sincerely, JJ Michelle C. Weidner, CPA Chief Financial Officer City of Waterloo 715 Mulberry Street Waterloo, IA 50703 michelle.weidnerna.waterloo-ia org WE'RE WORKING FOR YOU! An Equal Opportunity/Afftrmative Action Employer