HomeMy WebLinkAboutApproved Documents - 10/14/2019 City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the HR Department to expend
$ 1,689.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Digital advertising for the recruitment of the City of Waterloo Police Chief position.
This purchase or expenditure is being made because:
This posting is needed to allow us to reach a larger audience
Vendor selected for this purchase: Des Moines Register
Bids or written quotes were taken on this purchase, as follows:
Waterloo Courier $1300, for a minimal/basic coverage
Des Moines Register (option 2 - see attached)
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
Qx General Fund EI Road Use Tax ❑ Sewer ❑ Sanitation
❑ Bonds EI Federal/other grants F Other(specify)
This expenditure is to be coded to the following budget line-item:
010-09-8250-1351
(Fund - Department-Activity -Account Number) (Project Code)
in which the budgeted amount is $ 10,000.00
and the current available balance is $ 8,324.80
Respec Ily submitt
/0—it
(Signature D t—Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
CHERYL HUDDLESTON
To: LANCE DUNN
Subject: FW: Chief of Police Recruitment Campaign
Attachments: TTR_CBBOOST_Flyer.pdf, 1-24th_Page_Example.pcif
Importance: High
10/4/19
Lance
I need your input on this. I was trying to find a way to digitally target a larger audience in the Midwest and out for Chief
of Police. The Courier was not very helpful and wanted around $1300 for what I considered minimal coverage. So I'm
going with just the print ad for$308.00 one Sunday which is required by Code. I contacted the DM Register and told him
what I was looking for and these are the packages he suggested. I would like to go with Option 2 but the cost is over
$1000 which means I need preauthorization. Obviously there is a time crunch although since we are advertising until
Nov 15th we should be able to obtain the authorization right before October 15tH
What do you think? If you concur I will have Nancy put it into Novus for the October 14th Finance Agenda.
Cheryl Huddleston, SPHR, CLRP
Human Resources Manager
City of Waterloo
715 Mulberry St
Waterloo IA 50703
319-291-4522 #3375
From: Schick, Jason [mailto:JSchick@gannett.com] — �
Sent: Wednesday, October 02, 2019 12:36 PM
To: CHERYL HUDDLESTON
Subject: [BULK] Chief of Police Recruitment Campaign
Hi Cheryl!
1 first want to say that it was a pleasure speaking to you earlier. I always want to make sure I do what is best and right for my
clients. Below is what has worked well for past clients in hiring similar positions as well as municipalities in general. Option#1 is
the more economical option, it's the one I came up with that is closest to what you spent a couple years ago when hiring for your
Public Works Director. This option will work but I do not think it gives you enough exposure to outside of the local area. Option#2
and Option#3 are your best options and have proven results with my other clients. The only difference in the two is Option#3 gives
you a 1/24 Color Display ad(Example Attached,and is also what Polk County uses in their hiring campaigns). I have also attached an
overview on how your job posting will work and how we push it to 100's of other successful job boards. With the banner ads,l have
given you a link,you can either click the link or copy and paste into you web browser. This will give you an idea of how they look
and work, when individuals click on these ads,we will direct them to your online job posting.
Let me know which option you would like to go with,we can get the posting up as early as today!!
Option#1 -Targeted Digital Solution
• Digital Banner Ads on desmoinesregister.com https://atol.designi(i.com/rm/DM/DM-GCI0279374-
02/GC10279374-02 oroof.html
1
• Total Talent Reach-30 Day Online Posting on desmoinesregister.com and all our USA Today Network Sites.
• Also we push your job posting onto national and industry specific job boards.
• CareerBuilder Boost-30 Day Online posting on Careerbuilder.com
• Performance Boost-Provides more exposure and speeds up hiring ability.
• Social Boost-Puts your posting in front of qualified passive candidates on social media sites.
• Priority Search-Moves your postings up in search results.
Option#2-Total Reach Digital Solution
• Digital Banner Ads on desmoinesregister.com.ft--ampietink 4>https://atol.designici.com/rm/DM/DM-CCI0279374-
02/GCI0279374-02 proof.html
• Total Talent Reach-30 Day Online Posting on desmoinesregister.com and all our USA Today Network Sites.
• Also we push your job posting onto national and industry specific job boards.
• CareerBuilder Boost-30 Day Online posting on Careerbuilder.com
• Performance Boost-Provides more exposure and speeds up hiring ability.
• Social Boost-Puts your posting in front of qualified passive candidates on social media sites.
• Priority Search-Moves your postings up in search results.
• AD Network and Ad Network Display Ads
• Target digital display ads that reach users as they surf and shop on the internet's top sites such as CNN,
ESPN,YouTube and more.
• This helps target the passive candidates who meet your needs beyond job boards.
Option#3-Total Reach Digital Solution+1/24 Page Color Display ad for 8 Run Dates in the Des Moines Register
• Digital Banner Ads on desmoinesregister.com3tg�amp :w https://atol.desienig.com/rm[DM/DM-GC10279374-
02/GC10279374-02 proof.html
• Total Talent Reach-30 Day Online Posting on desmoinesregister.com and all our USA Today Network Sites.
• Also we push your job posting onto national and industry specific job boards.
• CareerBuilder Boost-30 Day Online posting on Careerbuilder.com
• Performance Boost-Provides more exposure and speeds up hiring ability.
• Social Boost-Puts your posting in front of qualified passive candidates on social media sites.
• Priority Search-Moves your postings up in search results.
• AD Network and Ad Network Display Ads
• Target digital display ads that reach users as they surf and shop on the internet's top sites such as CNN,
ESPN,YouTube and more.
• This helps target the passive candidates who meet your needs beyond job boards.
Best,
Jason Schick
Digital Advertising Sales Executive
2
LOCALiQ RECRUITMENT
PART OF T# USA TAY hTTMRK
888.262.1076 1 Toil-free
jschick@gannett.com
LOCALiQ.com
Sioux Falls Argus Leader
Des Moines Register
Iocra City Press-Citizen
3
City Clerk Use Only
Finance Committee
Approval Date 6 j( )TA
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 6,960.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Purchase seventy duty holsters replace those currently used for department issued
handguns.
This purchase or expenditure is being made because:
Replace holsters that are worn out and no longer safe for officers to use for their
department issued handguns.
Vendor selected for this purchase: Kieslers Police Supply
Qx Bids or written quotes were taken on this purchase, as follows:
Kieslers Police Supply $6960.00
Galls $9096.50
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
Qx General Fund Road Use Tax F_� Sewer ❑ Sanitation
Bonds Federal/other grants 1:1 Other(specify)
This expenditure is to be coded to the following budget line-item:
010-11-1100-1544
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 3�400
and the current available balance is $ 400
:Res ectfully sub it d,
(Signature Dept. Head or Designee) Date (SigMature Finance Dept. Review) Date
K:\shared good ies\forms\Expend iture Pre-Authorization.xlsx(Mar 2010)
City Clerk Use Only
Finance Committee i d
Approval Date ` )�
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 6,520.00 plus est.shipping costs of $ 45.26 to pay for or purchase
Purchase eight Gamber-Johnson CF-54 computer docking stations for mobile
computer units for patrol cars.
This purchase or expenditure is being made because:
These computer mounts are needed to mount the laptop computers inside the
patrol units.
Vendor selected for this purchase: Electronic Engineering
0 Bids or written quotes were taken on this purchase, as follows:
Electronic Engineering received the winning bid for FYE2020 for equipment for
Patrol vehicles.
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
EI General Fund E] Road Use Tax EI Sewer EI Sanitation
FXI Bonds Federal/other grants [:] Other(specify)
This expenditure is to be coded to the following budget line-item:
418-11-1100-2106
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ !00,000
and the current available balance is $ $76- 3 °y ✓
Respectfully submitted,
rKP_L_.1 �e 10 0314 17i� /o-y!
(Signature Dept. Head or Designee) Date (SigMature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xlsx(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date I /i
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 10,152.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Renewal annual Laserfiche software assurance and phone support contract with
Advanced Systems.
This purchase or expenditure is being made because:
Annual renewal for software and support used by the Police Department.
Vendor selected for this purchase: Advanced Systems
Bids or written quotes were taken on this purchase, as follows:
Fx Bids or quotes were not taken on this purchase because:
This annual agreement proprietary to Advanced Systems that works with our
current hardware equipment.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
Fx General Fund Road Use Tax Sewer ❑ Sanitation
Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
010-11-1105-1520
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $
and the current available balance is $ SIU 0D3
Resp ectfy{Ily submitted,
� II 11
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xlsx(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Garage Department to expend
$ 3,268.37 plus est. shipping costs of $ to pay for or purchase
Alternator, Pulley and Regulator for Ambulance
This purchase or expenditure is being made because:
To repair Ambulance
(only Vendor to have supply parts in inventory)
Vendor selected for this purchase: Automotive Service Solutions
❑X Bids or written quotes were taken on this purchase, as follows:
Automotive Service Solutions Waterloo, IA $3,268.37
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
FX General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
FBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-1411-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 30,000.00 ✓
and the current available balance is
$ X3;569-9D �a 835
Respectfully submitted,
ZQ/7'1112 Id 4—14
Signature Dept. d &Designee) I D to (Signature Finance Dept. Review) Date
K:lshared good ies%forms\2019-October-Pre-Auth-Parts for Ambulance-Automotive Service Solutions-Garage-Fire-$3,268.37-010-18-1411-
1571.xis(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date /
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 14,200.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Replace Forensic Recovery Evidence Device (FRED) used to extract data from
electronic devices in criminal investigations.
This purchase or expenditure is being made because:
The Tri-County Drug Task Force Board has approved the replacement purchase of the
current FRED system that is at the end of its life cycle.
Vendor selected for this purchase: Digitial Intelligence
Bids or written quotes were taken on this purchase, as follows:
Fx Bids or quotes were not taken on this purchase because:
This replacement upgrade is proprietary to Digital Intelligence that works with our
current peripheral equipment.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
5x General Fund EI Road Use Tax ❑ Sewer ❑ Sanitation
F1 Bonds ❑ Federal/other grants [x Other(specify) TRI County Forfeiture
This expenditure is to be coded to the following budget line-item:
010-11-1160-1512 TRIF
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ /60,C01)
and the current available balance is $ Z�' ,Z 33
Respectfully submitted,
C(Sigffature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xlsx(Mar 2010)
City Clerk Use Only
Finance Committee i a
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Garage Department to expend
$ NTE 6,000.00 plus est. shipping costs of $ to pay for or purchase
Annual Fire Pump Certification Testing for 8 Fire Trucks
This purchase or expenditure is being made because:
Annual Certification Testing for 8 Fire Trucks.
Vendor selected for this purchase: Apparatis Testing Service, LLC
[X Bids or written quotes were taken on this purchase, as follows.-
apparatus
ollows:apparatus Testing Service, LLC Martelle, Iowa NTE$6,000.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑X General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
EI Bonds 1:1 Federal/other grants EI Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-1405-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 80 000.00
and the current available balance is $ 64,745.00 ✓
Respectfully submitted,
&4 i nor r//v ��C.c��ic��,_ /0-17
((Signature Dept. ead or Designee) I bate (Signature Finance Dept. Review) Date
K:lshared good ies\forms12019-October-Pre-Auth-Annual Certification testing for 8 fire trucks-Apparatus Testing Service-Garage-Fire-
NTE$6,000-010-18-1405-1571.xis(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 23,068.40 plus est. shipping costs of $ 0.00 to pay for or purchase
Purchase eight (8) Panasonic Toughbook laptop computers for patrol cars
This purchase or expenditure is being made because:
this purchase to replace the older computers being used in the patrol fleet that have
reached the end of their life cycle.
Vendor selected for this purchase: CDW-G
❑ Bids or written quotes were taken on this purchase, as follows:
Fx Bids or quotes were not taken on this purchase because:
CDW-G is the vendor that has the state bid for these products
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer F-I Sanitation
5x Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
418-11-1100-2106/419-11-1100-2106
(Fund - Department-Activity-Account Number) (Project Code)
o' ✓
in which the budgeted amount is $ /00;000
and the current available balance is $ 8-7 S'(o3°� r
Respectfully submitted, AA l
ignature Dept. Head or Designee) Date ( ign`ature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xlsx(Mar 2010)
City Clerk Use Only
Finance Committee D
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Public Works Department to expend
$ 7,405.00 plus est. shipping costs of $ to pay for or purchase
1 Hotsy Stationary Hot Water NG-Fired Electric Pressure Washer
This purchase or expenditure is being made because:
To replace current Hotsy Hot Water Pressure Washer which is beyond repair.
(Only vendor to replace the current Hotsy)
Vendor selected for this purchase: Hotsy Equipment Co.
FX Bids or written quotes were taken on this purchase, as follows:
Hotsy Equipment Company Denver, IA $7,405.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund F-I Road Use Tax F-I Sewer [—] Sanitation
❑X Bonds Federal/other grants F-] Other(specify)
This expenditure is to be coded to the following budget line-item:
Shy-�5-5�ao /iy
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 4ee7G99-6e— ''Syoo
and the current available balance is $ 3-2 3— F5;0e6
Respectfully submitted,
/0X6
Signature Dept. ead or Designee) Date (Signature Finance Dept. Review) Date
K:\shared good ies\forms\2019-October-Expenditure Pre-Authorization-Hotsy Equipment-Hotsy-Public Works-$7,405.00-GO Bond
funding-415-19-7100-2117.xls(Mar 2010)
Budget Amendment Descriptions for 10/14/2019 Finance Committee Meeting Agenda:
1. Approve the budget amendment for the street department to increase revenue by$15,000 to
provide funding to repair guardrails, as submitted by the Street Department.
Please use this for project budget descriptions on Finance agenda. Do not need to include this cover
sheet in the Finance Committee packet.
Completed forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY
Finance Cgmmittee approval required?
YES_ NO_ [0�`I'�(�I
If so,dale approved:
City of Waterloo
Line-Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget
amendment for FYE 2020 submitted by the Finance Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES(DECREASE REVENUE)
Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount
266 19 7100 3345 FEMA Revenue 15,000.00 266 19 7100 1370 Re airs/Mtce 15,000.00
E]
TOTAL $15,000.00 TOTAL $15,000.00
This amendment is being requested because:
Budget for repairs to guardrails
Prior Committee Actions(Dates):
(Signature Dept. Head or Designee) Date ' (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\usem\shared goodies\forms\Budget Amd Request Street Dept Skidloader.xls(Apr 2003)