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Home My WebLink AboutApproved Documents - 12/2/2019 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,300.00 plus est. shipping costs of $ to pay for or purchase Roadstone to install around the new Gates Golf Course Maintenance Building. This purchase or expenditure is being made because: Gravel is needed to create driveway access to the new maintenance building. Vendor selected for this purchase: BMC Aggregates L.C. Elk Run Heights, IA Bids or written quotes were taken on this purchase, as follows: FX Bids or quotes were not taken on this purchase because: BMC is the only local supplier of this type of material. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax F—I Sewer ❑ Sanitation ❑X Bonds 1:1 Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 416-4120-2174 371MP.GMTCBLD (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 60,000.00 ✓ and the current available balance is $ 23,756.81 Respectfully submitted, 11 ��j�j��, ,pp®o� / �� d"N" ' 1 l �� i .44'Ali/�GC� 6J.,;.P�l2!/1 (Signature Dept. Head or Designee) ate (Signature Finance Dept. Review) Date KAshared goodies\forms\Pre-Auth Gates Roadstone.xls(Mar 2010) City Clerk Use Only Finance Committeg2 Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,405.05 plus est. shipping costs of $ na to pay for or purchase 5 year Inspection of the Fire Sprinkler System at the SportsPlex This purchase or expenditure is being made because: the 5 year inspection is required to make sure fire sprinkler system is working as needed Vendor selected for this purchase: J.F. Ahern Co. (Fond du Lac, WI) ❑ Bids or written quotes were taken on this purchase, as follows: Fx Bids or quotes were not taken on this purchase because: J.F. Ahern has been the primary fire sprinkler system inspection company since the SportsPlex has opened. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense. Fx General Fund ❑ Road Use Tax F-I Sewer ❑ Sanitation ❑ Bonds D Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line-item: 010-37-4180-1390 Other Contractual Services (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 30,000.00 and the current available balance is $ 20,865.65 Respectfully submitted, ( ig�natureep . Head or Designee) Dbte (Signature Finance Dept. Review) Date K:\shared good ies\forms\201 9 SportsPlex 5 year Fire Sprinkler System Inspection.As(Mar 2010) City Clerk Use Only Finance Committee / Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 7,176.00 plus est. shipping costs of $ to pay for or purchase renewal of SNS (VMWare) server production support and service agreement (AMENDED AMOUNT)Approved $6397.00 on 11/12/19, now amended to $7176.00 This purchase or expenditure is being made because: this is a renewal of support for virtualization software for the departments computer servers attached to the network. Vendor selected for this purchase: ACES ❑ Bids or written quotes were taken on this purchase, as follows: 0 Bids or quotes were not taken on this purchase because: ACES is the support provider and hardware supplier of the computer network for the Police Department Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: QGeneral Fund Road Use Tax Sewer ❑ Sanitation ❑ Bonds Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 010-11-1105-1520 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ /p,f46ps� and the current available balance is $ -/(o,�{�/�o� Respectfully submitted, !/z7--/ A7-6 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\VMWare.xlsx(Mar 2010) City Clerk Use Only Finance Committee t 2 Approval Date 1 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the SEWER Department to expend $ 8.250.00 plus ext. shipping cost of $ 0.00 to pay for or purchase GRANITE ANNUAL LICENSES This purchase or expenditure is being made because: COMPUTER SOFTWARE YEARLY LICENSE AND SUPPORT FEES FOR SEWER MAINTENANCE VANS, TOUGH BOOKS AND OFFICE. Vendor selected for this purchase: CUES SOFTWARE Bids or written quotes were taken on this purchase, as follows ®Bids or quotes were not taken on this purchase because: CUES SOFTWARE IS SOLE SUPPLIER OF PROGRAM Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑General Fund: Road Use Tax: FXSewer: Sanitation: Bonds: El Federal/other grants: [:]Other(speclfy): This expenditure is to be coded to the following budget line-item: 520-14-5200-1520 (Fund - Department-Activity-Account Number) (Project Code) in which budgeted amount is $ 32,000.00 ✓ and the current available balance is $ 25 392.51 ✓ fully sub n ture Dept.-H-5670r-Designee) *Da (Signature Finance Dept. Review) Date Part# GraniteNet Software QtY. SubtotalDiscount New Asset(s)or Existing Asset(s)are shown in blue italic below for reference GN536 GraniteNet Premium Inspection Annual Support Plan $1,800 3 $5,400 $5,400 503255,503266,503267 GN553 GraniteNet No Video Basic Inspection Support Plan $450 2 $900 $900 503289,503290 GN537 GraniteNet Basic Inspection Annual Support Plan $900 1 $900 $900 503291 GN538 GraniteNet Office Annual Support Plan $350 3 $1,050 $1,050 503325,503352,503993 Grand Total $8,250 This quote for the continued support of your Granite Software would cover City of Waterloo through January 12, 2021 Terms: Net 30 FOB: Destination Delivery: As Required This quote is valid for 60 days.