The URL can be used to link to this page

Home My WebLink AboutApproved Documents - 1/22/2018 FINANCE DEPT. STAFF ONLY LINE ITEM USED Sao /¢5.'ta0 13'FG TRAVEL REQUEST FY,2 BUDGETED �vvv CITY OF WATERLOO EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST GG DATE Original-Clerk/Finance copy- Department NAME(S) AND POSITION(S): DATE: Joe Jones JR. 01/12/18 Al Delagardelle NAME OF CLASS/MEETING: DESTINATION: Iowa Water Environment Association ,q��` ,�,j� DEPARTURE POINT DMACC Campus , Ankeny, IA �(jhlPC4C�;lCE IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: Tuesday Jan 30, 2018 Wednesday Jan 31, 2018 01/30-01/31/18 PURPOSE OF TRAVEL/TRAINING: Education CEU's WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: xx COST$ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 520-14-520049" 13z*, 218.00 LODGING TAXI GRANT REIMBURSABLE 60.00 MEALS PARKING YES NO 380.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 658.00 TOTAL: $ 329.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO D AR I ME- HE MAYOR DATE DATE K:\Shared GoodiesTorms\Travel Request Form January 2010 Wd 6L£0 mz'Zl uer'Aepu=l >r B'�Qh3.®2 Htbt-l:Aums.pM WwaaYlWWLa!6fYNw3 mN xµ� : MY5k9W Q•+mwe R'AOi:9ANaw!.a t:Y`.^f 4SOYw1'ANgry uAma�.fuauYYMp✓R+aO 4w�¢Yau]\'ii 3191M M'.V<Bai2-4E�mr MNWaM-Ntl(ti8 n0:'S L�:rvi"+gma r�aW wn x p^Foemacw R�ab»ci W^Frew-nanry au6uopv.epysdeaW waa si rtawttsaN:G : AYYaM4VRua+�Wd+�4aM RIf.RN+a! �x+tea�a:auyuya piµgam+q wgprlay ', S�ue�aluo-j 3 Upuu"Rty 73MY1 etoz 1 l tea. 1 w31':+it eYf 1/12/2018 2018 IAWEA Maintenance Conference-Fees Online Registration by Cvent 2018 IAWEA Maintenance Conference Fees listed include a tIO discount for on-line self-registration. Admission Item 1-Day Tuesday Only 1-Day Registration Member Fee — $115.00 Discounted Price If Registered By Refund Policy $100.00 Friday,January 19,2018 ..................................._..__. Detail ....._......_ ._.. ...... ._............. .__..... .__............._ 1-Day Registration Non Member Fee $130.00 Discounted Price If Registered By $115.00 Refund Policy .................... Detail .........................._............._.......__. Friday,January 19,2018 i-Day Wednesday Only 1-Day Registration Member Fee $115.00 Discounted Price If Registered By Refund Policy $100.00 Friday,January 19,2018 Detail ..............._.................._....__.._...._........._..... _......._....................._._....._ 1-Day Registration Non Member Fee $130.00 Discounted Price If Registered By Refund Policy ;115.00 Friday,January 19,2018 Details .............._.__.__......_._..........................................._......._.............................. ._................. Full Conference Registration Full Conference Member Fee � �� $210.00 Discounted Price If Registered By Refund Policy ;190.00 Friday,January 19,2018 tail ..............____._..__.......................__..___.............................._...__..._.__._..__......................._._...._._....._.............,....__._..._.._........_................ Full Conference Mon-Member Fee $230.00 Discounted Price If Registered By $210.00 Refund Policy __ _ _ 'Friday,January 19,2018 Details ........... Payment Message If paying by check,please make checks payable to IAWEA and send to: IAWEA Attn: Cindy Calentine C/o City of Ames WPC Plant 56797 280th St. Ames,IA 50010 http://WWw.cvent.COM/events/2018-iawea-maintenance-conference/fees-5f2665c6c64e4eb49c2cf8f4eOf4d7l9.aspx?i=4d7e683d-1367-44a5-b4la-Of73... 1/1 FINANCE DEPT. STAFF ONLY LINE ITEM USED 6�/6 ,?x/7100 TRAVEL REQUEST FY9v/b BUDGETED _ 7600 CITY OF WATERLOO EXPENDED YTD 3x99 THIS REQUEST 35-6 i LEFT AFTER THIS REQUEST �7SO DATE Original-Clerk/Finance Co - Department NAME(S) AND POSITION(S): DATE: Keith Kaspari, Director of Aviation January 12, 2018 NAME OF CLASS/MEETING: DESTINATION: Spring 2018, Spring Conference, Iowa Public Airport Des Moines, Iowa Association (IPAA) DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: Wednesday, April 25, 2018 Friday, April 27, 2018 April 25-27, 2018 PURPOSE OF TRAVEL: Attend the annual spring meeting of the Iowa Public Airports Association. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: X CITY VEHICLE X PRIVATE VEHICLE N/A AIRFARE DEPARTING FROM: Waterloo Regional Airport ESTIMATE OF COST: BUDGET LINE ITEM: 010 29 7700 1346 $250.00 LODGING $0.00 TAXI X GRANT REIMBURSABLE $0.00 MEALS $0.00 PARKING YES NO $100.00 REGISTRATION $0.00 AIRFARE X REQUIRED CERTIFICATION 0.00 MILEAGE/FUEL $0.00 MISC/TOLLS YES NO TOTAL FOR ALL: $ 350.00 TOTAL: $ 350.00 PER PERSON I BELIEVE HISTRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AiND IS` N CESSARY AND BENEFICIAL TO THE CITY OF W T LOO DE ARTMENT MAYOR January 12, 2018 t vz 66 RAWred Goodies\Forms\Travel Request Form January 2010 DATE FINANCE DEPT STAFF ONLY TRAVEL REQUEST LINE ITEM USED FY Z-18 BUDGETED 78 jP6J i CITY OF WATERLOO EXPENDED YTD THIS REQUEST (AMENDED) LEFT AFTER THIS REQUEST 373x 2–Y DATE �l-L(� Original-Clerk/Finance Co - Department NAME(S) AND POSITION(S): DATE: Tajah Wright, Housing Coordinator 1/1612018 NAME OF CLASS/MEETING: DESTINATION: Washington, D.C. Homebuyer Education Methods: Training the Trainer (NeighborWorks Training Institute) DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: December 10, 2017 December 16, 2017 December 11 – 15, 2017 PURPOSE OF TRAVEL/TRAINING: The Waterloo Housing Authority will begin providing group Homebuyer Education classes in January of 2018 as approved by the Board of Directors on July 17, 2017, as no other local agencies provide these classes at the current time. Low to moderate income residents must often have these classes for various types of mortgage assistance in the City of Waterloo. Therefore, this training meets the both Strategy 3.10(Support community-based housing initiatives to improve existing housing stock) by enabling low to moderate income residents to purchase these homes;and Strategy 3.11 (housing initiatives that fit the _demographic needs of the community). Cdsr'Llss �, 0,r1[,my-c, 2rwwsr//-odd5) y 0410�4k WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL. L due X COST$ vC,4;7,kMe- YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE X AIRFARE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: BUDGET LINE ITEM: 283-13-5452-1346 $ 1,264.62 LODGING $ 45.32 TAXI X GRANT REIMBURSABLE $ 315.74 MEALS PARKING YES NO $ 1,455.00 REGISTRATION $ 540.60 AIRFARE X REQUIRED CERTIFICATION $ MILEAGE/FUEL MISC/TOLLS YE; tj�ps ti ,.Lh�� NTE TOT (:r mm P�'f L- TOTAL FOR ALL: $ $3,621.28 PERSON Owu - msdu 1g,5 I BELIEVE THIS TRIP SERV A P BLIC PURPOSE �bG I APPR � AND IS NECESSARY AND ENE F L TO THE CITY OF WA LO wry yVi DEPARTMENT HEAD MAYOR �CC�1CPi z��l $ RA �ared Goodies\Forms\Travel Request Form January 2010 DATE FINANCE DEPT. STAFF ONLY LINE ITEM USED ;t�o d Z�UO 1.3 TRAVEL REQUEST FYAA5— BUWETED IpOU U CITY OF WATERLOO EXPENDED YTD _ �R THIS REQUEST LEFT AFTER THIS REQUEST So{3 DATEf_ie/ Original-Clerk/Finance Co -Department NAME(S) AND POSITION(S): DATE: John Hyman-ICT 01-11-18 Kevin Kuenstling NAME OF CLASS f MEETING: DESTINAITION: IAWEA Maintenance Conference DEPARTURE POINT �)lilLr ('i✓1U!/bYliyi(�n fi �SSOGiat/041 IF NOT WATERLOO: DMACC Campus, Ankeny, lA DEPARTURE DATE: RETURN DATE7 DATE(S) OF MEETING: Tuesday Jan 30,2018 :1 Wednesday Jan 31,2018 01/30/18-01/31/18 PURPOSE OF TRAVELITRAINING: Education,CEU's WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: xx COST$ YES NO METHOD OF TRAVEL: xx CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 520-14-5200-1346 109-50- �('/gLODGING TAXI GRANT REIMBURSABLE 3600 /�0 MEALS PARKING YES NO -tg-0-00,;,50 REGISTRATION AIRFARE x REQUIRED CERTIFICATION MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 658.00 TOTAL: $ 329.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATE� 0 DEPARTMENT HEAD MAYOR DATE IF DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 Sent over 01 11 18 (REVISED) Fuel cost was more than expected. FINANCE DEPT STAFF ONLY TRAVEL REQUEST LINE ITEM USED (W a /r() 13 CITY OF WATERLOO FY,&0 BUDGETEDEXPENDED YT0 /� 7 NAMES) AND POSITION(S): THIS REQUEST DATE: REQUEST Pat Treloar Chief of Fire Services, Mike Dufel, Lt. 011118 DATE NAME OF CLASS/MEETING: DESTINATION: Weyauwega, Wl N/A DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: 01/10/18 01/10/18 01/10/18 PURPOSE OF'TRAVEL.- Pick RAVEL:Pick up Engine 304. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 010-12-1400-1346 LODGING TAXI GRANT REIMBURSABLE MEALS PARKING YES NO REGISTRATION AIRFARE REQUIRED CERTIFICATION $120.79 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ $120.79 TOTAL: $ ---- PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE I APPROVE THIS TRAVEL REQUEST CITY OOF-WATERI<00 DEPARTMENT MAYOR DATE DATE FINANCE DEPT. STAFF ONLY TRAVEL REQUEST LINE ITEM USED FY CITY OF WATERLOO /�euD�ETED 7�1j EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST /Q(f SFl DATE Original-Clerk/Finance Co -Department NAME(S) AND POSITION(S): DATE: Keith Kaspan, Director of Aviation January 12, 2017 NAME OF CLASS t MEETING: DESTINATION: Cedar Valley Coalition— 2018 Visit to Washington, DC Washington, DC. DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: Monday, April 23, 2018 Wednesday, April 25 Tuesday, April 24, 2018 PURPOSE OF TRAVEL: As the Director of Aviation, I am respectfully requesting to attend the 2018 meeting of the Cedar Valley Coalition. As part of a larger group of community officials, this would allow me to continue to provide a voice to Iowa's Congressional delegation and Congressional Staff, regarding airport priorities for both Waterloo Regional Airport, and airports nationwide. Attached is White Paper of aviation/airport priorities that will be revised as part of the CY-2018 briefing book. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE X AIRFARE DEPARTING FROM: Waterloo Regional Airport ESTIMATE OF COST: TAXI /DC BUDGET LINE ITEM: 010 29 7700 1346 $770.00 LODGING $25.00 Metro Line X GRANT REIMBURSABLE $50.00 MEALS $0.00 PARKING YES NO $0.00 REGISTRATION $500.00(Est) AIRFARE X REQUIRED CERTIFICATION $0.00 MILEAGE/FUEL $0.00 MISC/TOLLS YES NO TOTAL FOR ALL: $ 1,345.00 TOTAL: $ 1,3400 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST A D IS IN CE SARY AND BENEFICIAL TO THE C Y OF TE LOO DEPARTMEN�. �1 C-,�"L MAYOR January 12, 2018Mtt are d U u d>es 6rms rave I K eques orm anuary 2010DATE tyJerk se n y Finance Committee City of Waterloo Approval Date \ Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 1,819.00 plus est. shipping costs of $ 198.00 to pay for or purchase Staff is requesting permission to expend $2,017 (including S&H) for the purchase of a Qty of one (1) 2,205 LB. Super Sack of a d -based chemical product for airfield de-icing. This purchase or expenditure is being made because: _During windy conditions Staff is requesting this product to apply to aircraft surfaces where the use of pellet based Urea blows away, allowing a safer runway surface during ice contro! C%-r+-rt cr+ Vendor selected for this purchase: Berven Industries, LLC dba New Deal De-Icing ❑X Bids or written quotes were taken on this purchase, as follows: Berven Industries, LLC dba New Deal De-Icing of Denver, Colorado See attached quote and product information) ❑ Bids or quotes were not taken on this purchase because: Of note: Area airports, and many others (DSM DBQ MSP LSE EAU TRI and UGN) speak very highly of this product. Staff would revert back to the use of a cheaper UREA product during calm-wind conditions Prior Committee Actions (Dates): N/A Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund ❑ Road Use Tax Sewer ❑ ❑ ❑ Sanitation Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010 - 29 - 7700 - 1371 (Fund - Department-Activ ( ity-Account Number) N/A Project Code) in which the budgeted amount is $ 114,005.00 ✓ a the C rrent available balance is $ (r3 �7Zr�✓ Re a fu y u it d, (Signature Dept.�.ead%r Designee) Date -(Signature Finance De t / P ) Date K:\shared goodies\forms\01 16 2018 PreAuthorization for Purchase of New Deal Deicing Product(Mar 2010) New Deal Deicing Specialist in Solids January 10, 2fl18 Price Quote: NEWDEAL® Blend Solid Airfield Deicer for Waterloo Regional Airport 2205 lbs. Super Sack: Product Price: $ 21075.00 Quantity: 1 bag New User Discount: -$256.00 Sale Price: $ 1,819.00 x 1 Total Product: $ 1,819.00 Shipping: $ 198.00 Total: $ 2,017.00 2205 lbs. Super Sack: Product Price: $ 21075.00 Quantity: 2 bags New User Discount: -$256.00 Sale Price: $ 1,819.00 x 2 Total Product: $ 3,638.00 Shipping: $ 359.00 Total: $ 31997.00 V Complimentary interactive online training for snow removal staff available 24/7. (Value: $2,000) V Quote assumes receiver has a forklift for unloading. Lift gate costs extra. V Normal transit time is 1-2 business days if no weather delay. Guaranteed service costs extra. V Price stays valid for 30 days. V New Deal proudly serves more than 100 aviation users nationwide. Call 303-459-2500 to place an order. New Deal Deicing Premium NEWDEAL®-glue — The Deicer You Can See See It Spread—Blue Color "I love the blue color of the NEWDEAL. The operator can see the .5 .� coverage so not to overlap the same area and waste product. Asa manager, I can see from my office in the terminal building if the product has been applied so I know when to yell at my people!" —Dave X NINIMICAL NAAC BUM See It Stick—Irregular Shape Boll)Nrt1.W D.yy " ;j My background was with Southwest Airlines in Denver. Last year was ,N. my first experience with the NEWDEAL Blend and I was sold on its 25 kg(by,b) ability to remain in place and melt the ice/sleet/snow. NEWDEAL worked quickly and remained working for hours afterwards." —Drew D. See It Work—Fast Reaction "Our average temp for the entire month of February was 7.5 degrees and the wind chills were murder. We have a rubber blade on our plow that creates a Zamboni effect on our ramps. NEWDEAL cut the leftover ice like nothing and brought the icy spots right back to water. We saw a big difference from the previous product we used." —Dan M. No Tracking. No Mess. "I used to work for Southwest Airlines in Kansas City. In my 20 years of x aviation experience, NEWDEAL is the quickest/cleanest deice product I have used. NEWDEAL worked quickly and there was not a trace of it NEWDEAL®Solution left on our ramp;therefore there was no tracking in of sloppiness that Clear and Clean other products leave behind." "X"located on bottom of dish —Shane V. filled with 1/2"deicer solution. If you want to learn more about the product or would like to utilize New Deal's online training,please call Laura at 303-459-25oo. Online training takes 20 minutes and covers topics like various weather scenarios, application rates, and handling. City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint Department to expend $ 5,245.50 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Emergency boiler repair- Waterloo Center for the Arts Vendor selected for this purchase: Young Plumbing & Heating ❑ Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation ❑x Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 416-22-4205-2152 (Fund - Department-Activity-Account Number ) (Project Code) in which the budgeted amount is $ 21J.U Jr &t�_ and the current available balance is $ 907 s� Respec Ily sub it d, (Signature Dep . Head or Desi nee �� J� � l Designee) Date (Signature Finance Dept. Review) Date K:lshared goodieslforms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee , . Approval Date_ City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint Department to expend $ 1,275.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Changing elevator inspection vendor from Iowa Workforce to National Elevator Inspection Services-resulting in an annual savings of$625.00. Vendor selected for this purchase: National Elevator Inspection Services Inc. ❑X Bids or written quotes were taken on this purchase, as follows: National Elevator Inspection Services Inc. - $1,275.00 Iowa Workforce - $ 1,900.00 Bids or quotes were not taken on this purchase because.- Prior ecause:Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund El Road Use Tax Sewer Sanitation Bonds 1:1 Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: *See attached listing of fund codes* (Fund - Department-Activity-Account Number (Project Code) 0/0 ,?,? 8800 in which the budgeted amount is $ /la, le and the current available balance is $ 7 Respectfully submitted, 'b �'' �G�J 1"";;-,6 <Uo, (Si atur ep . ead or Designee) 9 ) Date talgnature Finance Dept. Review) Date Klshared goodieslforms\Expenditure Pre-Authorization.xls(Mar 2010) =Date ' City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 1.935.00 plus est. shipping costs of $ to pay for or purchase On Command Subscription Diagnostic Software This purchase or expenditure is being made because: This is diagnostic software to test the engine and drive train for the City's International Trucks - subscription expired in August. Only vendor locally to supply software. Vendor selected for this purchase: Thompson Truck& Trailer, Inc. �]X Bids or written quotes were taken on this purchase, as follows: Thompson Truck & Trailer Waterloo, IA $1,935.00 E] Bids or quotes were not taken on this purchase because.- Prior ecause:Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: F—vI A General Fund Road Use Tax E] Sewer r-I Sanitation EJBonds Federal/other grants 0 Other(Specify) This expenditure is to be coded to the following budget line-item: 010-18-7950- I�x p (Fund Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ and the current available balance is $ Respectfully submitted, BUJ � 'yi�i , (Signature Dept. ead or Designee) ate (Signature Finance Dept. Review) Date K:\shared goodies\forms\2018-January-Expenditure Pre-Authorization-Thompson Truck&Trailer-On Command Subscription software- Garage-$1,935.00-010-18-7955-0000.xls(Mar 2010) =Date Finance Approva City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 10,754.10 plus est. shipping costs of $ --------- to pay for or purchase 30 trees to be delivered and planted in Liberty Park This purchase or expenditure is being made because: Replace ash trees lost to Emerald Ash Borer City Strategy 4.5 support quality of place Vendor selected for this purchase: Matthias Landscaping ❑X Bids or written quotes were taken on this purchase, as follows: Matthias Landscaping - $10,754.10 Jordans Nursery - $11,610.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation ❑ Bonds E Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 4100 15-------------- 36 $1,896.58 4105-1536 $8,857.52 37RST.MIDA (Fund - Department-Activity-Account Number (Project Code) in which the budgeted amount is $ 5,000' 20,000 / and the current available balance is $ 51000 .?D,000°� Res submitt (Signature De ead or Designe Date (Signature Finance Dept. Review) Date K:lshared goodieslforms12018 Liberty park planting pre auth.xls(Mar 2010) \I IUAX[RIC.1Y $\EROI"S 1R1:f. YLA\TI\6 PAOURA]I 5 n]remenur Fuxnro bees Wrru wr EeEan Ereu:¢Rcr Fortis January 3, 2018 CITY OF WATERLOO LEISURE SERVICES TODD DERFIELD 1101 CAMPBELL AVE WATERLOO,IA 50701 Congratulations! Your community has been selected to receive a grant for$20,000 through MidAmerican Energy's Trees Please!program. The check will be delivered in April,2018,and will help in making your community a better place to live.MidAmerican Energy is proud to partner with your community, and we look forward to seeing the results of your tree-planting project. The following are reminders of the Trees Please! program requirements: • Grant money must be used for the purchase of trees only • This program is not a residential customer tree-planting program • The trees must be planted in common areas such as parks,trails and city-owned rights of way • Matching funds from other sources that equal MidAmerican Energy's grant amount must be secured by your community. This requirement may be met by in-kind services, such as donated labor and/or materials. • If you participated in the previous year's Trees Please! program, a status report from that project must be received by MidAmerican Energy before you will be considered for a new grant We look forward to working with you and your community.Please call 800-434-4017 with questions. Sincerely, Chuck Rea Director,Energy Efficiency&Regulatory Analytic MidAmerican Energy Company City Clerk Use Only Finance Committee / Approval Date �/ZZ7(d City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 15,672.21 plus est, shipping costs of $ _______ to pay for or purchase 43 trees to be delivered and planted at Miller Park and Leavitt Park Funded by NEIA Community Foundation Grant and $190.21 general operating budget This purchase or expenditure is being made because: Replace ash trees lost to Emerald Ash Borer City Strategy 4.5 support quality of place Vendor selected for this purchase: Matthias Landscaping ❑X Bids or written quotes were taken on this purchase, as follows: Matthias Landscaping - $15,672.21 Jordan's Nursery - $15,880.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Council Approved Grant Submission (8/28/17) Please check the following box(es)as appropriate to describe the funding for this expense: QX General Fund 0 Road Use Tax 0 Sewer EI Sanitation Bonds El Federal/other grants El Other(specify) This expenditure is to be coded to the following budget line-item: 4100 1536 $190.21 4105-1536 15,482.00 (Fund - Department-Activity-Account Number new one (Project Code) in which the budgeted amount is $ 5,000 15,482.00 and the current available balance is $ a &M 15,482.00' Respectfully submitt nee (Signature ad or Desi !� ?'l� Designee) Date (Signature Finance Dept. Review) Date K:lshared goodies\formsWiller Tree Planting preauthAs(Mar 2010) City Clerk Use Only Finance Committee Approval Date v�22�1 YI City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 11,620.40 plus est. shipping costs of $ -------- to pay for or purchase 76 trees to be planted by Kingsley Neighborhood Association volunteers using funds donated by Association members to the Waterloo Community Foundation and sale of logs. This purchase or expenditure is being made because: Replace ash trees lost to Emerald Ash Borer City Strategy 4.5 Support quality of place Vendor selected for this purchase: Matthias Landscaping ❑X Bids or written quotes were taken on this purchase, as follows: Matthias Landscaping - $11,620.40 Jordans Nursery - $19,000.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Council approved agreement on 10/9/17 Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation ❑ Bonds ❑X Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-37-4105-1536 $4,075.40 (sale of logs) $7,545.00 CF 37RST.PS16 and new project (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 4075.40 7,545.00' and the current available balance is $ 4075.4(f/ 7,545.000/ Respectfully submitted, ygi 7-If (Signature Dept. r Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Kingsley PreauthAs(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 11,142.48 plus est. shipping costs of $ --------- to pay for or purchase 34 trees to be delivered and planted in median along Valley Rd & Pleasant Valley Dr. This purchase or expenditure is being made because: Replace ash trees lost to Emerald Ash Borer City Strategy 4.5 support quality of place Vendor selected for this purchase: Matthias Landscaping ❑X Bids or written quotes were taken on this purchase, as follows: Matthias Landscaping - $11,142.48 Jordans Nurser - $12,835.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund 0 Road Use Tax ID Sewer F—I Sanitation 1-1 Bonds ❑X Federal/other grants F� Other(specify) This expenditure is to be coded to the following budget line-item: 010-37-4105- 1536 funds will be recvd in April 2018 37RST.MIDA (Fund - Department-Activlty-Account Number) (Project Code) in which the budgeted amount is $ 20,000.00 and the current available balance is $ 20,000.00 Res a ull submitted, (Signature Dept. ea r Designee) Date (Signature FinaDep R�ew) / Dated K:lshared goodies\forms\ ey Road Tree planting preauth.xls(Mar 2010) allxA ur �/� - 41CAY E\SRf. 1-0.LS YLATI\G PP....]I _ 3r+.\r+mreur P\nnripx Tx rr¢C'rtx AF .\fisu.r EFru.rxcr Fxcux January 3, 2018 CITY OF WATERLOO LEISURE SERVICES TODD DERFIELD 1101 CAMPBELL AVE WATERLOO,IA 50701 Congratulations! Your community has been selected to receive a grant for$20,000 through MidAmerican Energy's Trees Please! program. The check will be delivered in April,2018,and will help in making your community a better place to live.MidAmerican Energy is proud to partner with your community,and we look forward to seeing the results of your tree-planting project. The following are reminders of the Trees Please! program requirements: • Grant money must be used for the purchase of trees only • This program is not a residential customer tree-planting program • The trees must be planted in common areas such as parks,trails and city-owned rights of way • Matching funds from other sources that equal MidAmerican Energy's grant amount must be secured by your community. This requirement may be met by in-kind services, such as donated labor and/or materials. • If you participated in the previous year's Trees Please!program, a status report from that project must be received by MidAmerican Energy before you will be considered for a new grant We look forward to working with you and your community.Please call 800-434-4017 with questions. Sincerely, Chuck Rea Director, Energy Efficiency&Regulatory Analytic MidAmerican Energy Company City Clerk Use Only Finance Committee// Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 1,902.15 plus est. shipping costs of $ to pay for or purchase Annual maintenance of 2 VM-Ware Host Servers. This purchase or expenditure is being made because: This is for annual maintenance of 2 of the 4 VM-Ware host servers. These are used to host servers in our virtual server environment. Vendor selected for this purchase: Dell ❑ Bids or written quotes were taken on this purchase, as follows.- Bids ollows:Bids or quotes were not taken on this purchase because: Dell is vendor of product. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation ❑ Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-01-8220-1520 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 33,000.00 ✓ and the current available balance is $ 1-4-46 /4SY7 ` Respectfully submitted, r � VA4 h�_ 4— (Signaturo Dept. Head or Designee) Date TSioature Finance De�Re Review) / p ) Date KAshared goodieslforms\Pre-Auth Dell Server Maintenance VMWare Host Servers x2(Mar 2010) City Clerk Use Only _-— Finance Committee l/ v LApproval Date Z �lyd City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following Purchase or expenditure submitted by the Sewer Department to expend $ 9.983.00 plus ext. shipping cost of $ 250.00 to pay for or purchase Muffin Monster Exhan e program repair/replacement for one Muffin Monster at Digesters This purchase or expenditure is being made because: Cutters ba worn-out Vendor selected for this purchase: JWC Environmental ❑Bids or written quotes were taken on this purchase, as follows ®Bids or quotes were not taken on this purchase because: JWC Environmental is rep. for repair/replacemnet program of this unit. City Strategic Plan, Strategy 4.5 Maintain and develop community services and city facilities that support quality of place. Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: General Fund: Road Use Tax: Sewer: ❑Sanitation: Bonds: ❑Federal/other grants: ❑Other(specify): This expenditure is to be coded to the following budget line-item: 520-14-5200-1571 (Fund - Department-Activity-Account Number (Project Code) in which budgeted amount is $ 400,000.00' and the current available balance is Respectfully submitted, $ 175,495.20 (Signature Dept. Head Or Desi nee 9 ) Date (Signature Finance Dept. Review) Date Customer Service Center 2600 S. Garnsey Street • „�,� Santa Ana, CA 92707 USA ......,. J.✓ � Phone: 949 833-3888 Toll Free: 800 331-2277 Fax: 714 549-4007 Customer: 5038773 Quote Number: 42173 Joyce Frohwein Quote Date: 01/05/2018 Electric Pump, Inc. Terms: Net 45 Days 4280 E 14Th St Pricing: Valid 60 Days Des Moines, IA 50313-2604 US FOB: Origin Lead Time: 2-3 Weeks ARO One Way Shipping &Handling included in the price 515-265-2222 Grinder Serial#: 20657 joyceh@electdcpump.com Project: City of Waterloo All orders will be billed the applicable sales tax, based on the "ship to address", unless a valid tax exemption certificate is provided prior to shipment. Part Number Description Qty Unit Price Extended Price EVAL_CA 30004T-1206 1 Grinder SN:20657 $0.00 $0.00 30004T-1200 30004T-1200 Exchange 1 11 Tooth Cam Cutters $9,983.00 $9,983.00 1:1 Stack Alloy Steel Buna N Elastomers Cork&Rubber Gaskets Severe Duty Seals Motor Type Electric Less Motor Less Reducer Less Unibody Less Spool Grinder SN:TBD Paint: Epoxy Green Shipping Shipping & Handling 1 $0.00 $0.00 Please verify serial number is correct. Sub Total $9,983.00 Tax Total $9,983.00 Notes: �L �0 1. Please fax or mail a purchase order for the total amount and we can process your order. / Please include the following: l a Billing Address, Ship to Address, and sales tax exemption certificate. 2. Please reference our quote number on your purchase order. 3.Availability of parts are subject to change at any time. 4. 20% restocking fee on all returns. 5. Sales tax is not included in price. 6. JWCE standard one year warranty included except for older models i.e. GTS, MS and SPF models. City er<Use Only Finance Committe p Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Department to expend $ 8,790.00 plus est. shipping costs of $ to pay for or purchase 30 LED Holophane street light lamps This purchase or expenditure is being made because: To replace burnt out HPD (high pressure sodium) lamps with LEDs Vendor selected for this purchase: Van Meter QX Bids or written quotes were taken on this purchase, as follows: Van Meter Waterloo, Iowa $8,790.00 Crescent Electric Waterloo, Iowa $8,790.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund QX Road use Tax Sewer ❑ Sanitation El Bonds 0 Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 266-17-7120-1522 (Fund - Department-Activity--Account Number) (Project Code) in which the budgeted amount is $ 14,000.00✓ and the current available balance is $ 12,156.7 Respectfully submitted, l ,DOt . leC yLrn /-/9!� 4(signajturge4ept. H ad r Designee) ate (Signature Finance Dept. Review) Date K:\shared good ies\forms\2018-January-Expenditure Pre-Authorization-Van Meter-30 LED street light lamp-$8.790.00-266-17-1720- 1522.x1s(Mar 2010) Budget Amendment Descriptions for 1/22/2018 Finance Committee Meeting Agenda: I. Approve the project budget for the Bullet Proof Vest grant funded with$10,903.37 in federal funds, matched with city bond funds in the amount of$10,903.37, as submitted by the Police department. 2. Approve the project budget amendment for the Organized Crime Drug Enforcement Task Force, funded by FBI in the amount of$7,500, as submitted by the Police department. 3. Approve the project budget for the Central Traffic Signal Monitoring&Control Center grant, funded 80%with federal surface transportation funds and 20%with city bond funds, as submitted by Traffic Operations. 4. Approve the project budget for the Tree Replacement Grant through the Community Foundation of Waterloo in the amount of$7,545 and$4,075 from the sale of harvested logs, as submitted by Leisure Services. 5. Approve the project budget for the Tree Replacement Grant through the Community Foundation of Northeast Iowa in the amount of$15,482 and $190 from the Leisure Services operating budget, as submitted by Leisure Services. 6. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. Completed forms should be routed directly to the Finance Dept. FINANCE DEPT ONLY Finance mmittee approval required? YES_ NO-- If O_If so,date approved (1 Z - (8 City of Waterloo Line-Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget amendment for FYE 18 submitted by the POLICE Department: EXPENSES/REVENUE DECREASE EXPENDITURES(INCREASE REVENUE) INCREASE EXPENDITURES(DECREASE REVENUE) Fund Dept Activity Acct#I Acct Name Proi Code Amount IlFund Dept Activity Acct# Acct Name Proj Code Amount 010 11 1150 3873 Reimb For Serv. 11GRT.ODEF 7,500.001 010 11 1150 1114 Overtime 11GRT.ODEF 7,500.00 TOTAL $7,500.00 TOTAL $7,500.00 This amendment is being requested because: This is to conform with the City's budget line item control policy,this is for the ongoing project Buried Treasure WC-IAN-0126 T-32 Prior Committee Actions(Dates): piriv (Sig lure D ea or esignee) Date (Signature Finance Dept. Review) Date Date Posted(Finance Dept.) K.\users\shared goodies\forms\csbudgetamendregform(Apr 2003) PROJECT BUDGET WORKSHEET -ALL PROJECTS ,s� PAGE ONE Project Name Tree Replacement through Northeast Iowa Community Founation City Contract No. To be assigned by the Finance Dept. Project Manager Todd Derifield Project No. Project Budget Total $ 15,672.21 Subproject No. ?. How will this project be funded? A. Federal Grant Yes = No CFDA# o /o Paid by federal grant Grant Name Grant Agreement Number B. State Grant Yes No X % Paid by state grant Grant Name Grant Agreement Number C. City Match Source of Funding % Paid by City D. Other Entities Yes = No = % Paid by other entity 100.00% Name NElowa Comm Foundation & operatino budget Done None 2. Attach copies of any grant agreements that will fund the project (REQUIRED) Council awarded In April Yes No 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non-participating expenses, such as: A. Stormwater permit fees ❑ JAI B. Publication, or printing costs ❑ C. Others, list ❑ ❑ 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) This project is to replace ash trees in Miller Park and Leavitt Park. Ash trees were removed due to infestation of the Emerald Ash Borer. FUNDING -grant received from Northeast Iowa Communit Foundation and $190.21 from o eratin bud et. Page 2 must be attached and signed. K:lshared goodies\forms\Project Budget Miller Park Tree planting.xls\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON-CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name (from page one) Tree Replacement through the NEIA Community Foundation Department No. project will be budgeted under 37 To be assigned by the Finance Dept. Activity No. project will be budgeted under 4105 Project No. Subproject No. (Each column should only include amounts by fund) Fund: Fund: _010 _010 Fund: Fund: REVENUES: Total 010-37-4105 010-37-4100 3000 Cash on Hand 3350 Federal Grant $ 3352 Federal HUD Grant 3354 Shared Program - Local :5357 Shared Program - County 3358 Shared Program- City - 3� 60 Shared Program -State 3361 State Grant 3720 Donations- Restricted 15,482.00 - 3750 Sale of Bonds 15,482.00 3111 Hotel Motel Discretionary 1566 Trees 190.21 190.21 TOTALS $ 15,482.00 $ 190.21 $ $ $ 15,672 21 EXPENDITURES: 1111 Salaries - Regular $ 1112 Salaries - Part Time - 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1536 Trees 15,482.00 190.21 15,672.21 TOTALS $ 15,482.00 $ 190.21 $ $ $ 15,672 21 (Signature Dept. H Date (Si nature Finance Dept. Review) Date 4 KAshared goodies\forms\Project Budget Miller Park Tree planting.xls\Page 2(Donat or NON-constr) (Mar 2010) COMMUNITY ff FOUNDATION OF NORTHEAST IOWA December 14,2017 Mayor Quentin Hart City of Waterloo 715 Mulberry St Waterloo, IA 50703-5714 Re: Grant Approved at the December 2017 Board of Directors Meeting 2018 Ash Tree Replacement Project Dear Quentin, Congratulations! Your application to the Community Foundation for the project named above has been awarded the following grant: Grant Amount: $15,482.00 Grant Number: #20171778 (Please refer to this grant number in all correspondence.) Checks will be distributed at the award ceremony on Friday,January 19,2018 at 10 a.m. at the Waterloo Center for the Arts. You are encouraged to bring board members, staff/volunteers and clients to this celebratory event supporting your project. Please see the invitation on page two of this document for complete details. This grant must be used in accordance with the Terms of Grant agreement, which has been assigned to your application in the online grant management system. Please log back into your account to review and sign the Terms of Grant by January 10,2018. (Please note that this process is different than in the past. We will no longer be mailing hard copies of the Terms of Grant.)Here is a link to the online grant system: www.cfneia.org/grantmanalzement. If you are acting as the Fiscal Sponsor for another project/organization, it is your responsibility to notify them of this award,the award ceremony, and the grant requirements. The Community Foundation received many requests for funding and we are pleased, along with our donors,to provide this support for your organization. We wish you continuing success in your efforts. With warmest regards, *1' Kaye M. Englin,President& CEO Deb Giarusso, Chair Community Foundation of Northeast Iowa Community Foundation of Northeast Iowa cfneia.org Administrative Office 13117 Greenhill Circle I Cedar Falls, Iowa 50613 319-287-9106 PROJECT BUDGET WORKSHEET - ALL PROJECTS n yv-eN PAGE ONE �'" P IVA� Project Name Tree Replacement through Community Founation City Contract No. To be assigned by the Finance Dept. Project Manager Todd Derifield - Project No. S, Project Budget Total $ 11,620.40 Subproject No. -T r;rt 1. How will this project be funded? A. Federal Grant Yes = No CFDA# % Paid by federal grant Grant Name Grant Agreement Number B. State Grant Yes = No % Paid by state grant Grant Name Grant Agreement Number C. City Match Source of Funding % Paid by City D. Other Entities Yes Fx No % Paid by other entity 100.00% Name Comm Foundation Funds & Sale of logs Done None 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 1`71 D Council awarded in April Yes No 3. Does the project include the purchase of right of way or other real property? E-1 ❑X If yes, will real property purchases be reimbursable under the grant? El Ell If yes, have you attached authorization to purchase real property to this document? 1-1 El 4. Will this project include any non-participating expenses, such as: A. Stormwater permit fees ❑ B. Publication, or printing costs F-1 F71 JAI C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) This project is to replace ash trees in the Kingsley Neighborhood. Ash trees were removed due to infestation of the Emerald Ash Borer. FUNDING -The Sponsorship agreement with Kin ley Neighborhood Association and Waterloo Community Foundation Ash logs were sold and we will use $4,075.40 in this project Page 2 must be attached and signed. K:\shared goodies\forros\Project Budget Kingsley.xls\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON-CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name (from page one) Tree Replacement through the Waterloo Community Foundation Department No. project will be budgeted under 37 Ta be assigned by the Finance Dept. Activity No. project will be budgeted under 4105 Project No. . Subproject No. (Each column should only include amounts by fund) Fund: Fund: _010 _010 Fund: Fund: REVENUES: 010-37-4106 010-37-4105 Total 37RST.PS 16 3000 Cash on Hand $ 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program -State 3361 State Grant 3720 Donations- Restricted 7,545.00 7,545.00 3750 Sale of Bonds 3111 Hotel Motel Discretionary 3720 Sale of Logs 4,075.40 4,075.40 TOTALS $ 7,545.00 $ 4,075.40 $ - $ $ 11,620.40 EXPENDITURES: 1111 Salaries- Regular $ 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1536 Trees 7,545.00 4,075.40 11,62040 TOTALS $ 7,545.00 $ 4,075.40 $ $ - $ 11,620.40 (Signature Dep . ead) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Kingsley.xls\Page 2(Donat or NON-constr) (Mar 2010) 89 Eus aa` 80 N n0 0 o vcnCl) �- Z w Ol cp C N C c c 0 n o r La 2 ' o c E ~ yh cE °' LL m _ i� Zl0 t0 `•� x m 05 � U E o oME E EEE Ey.-6E cRE E � EoEHSH Hoo8 EEE EEE E m 8 8'y= 0 m m m 'EY - 0 8 8 00 O 8 'g 'g E N= 'LE'ra E E E E c mL o_•- •mcE EEE�V m3E mmmm m°o E0 W ° �UE1Wnrmnm m �� EosN� m U C Q y N GI N E v LL N d O co C 10 C C O M N r €I cc E E E c R S N E .� N O) m N'v LUC m m w m ` C f0'O —�� N d Y a a 4 U m 0 m r �0 O H ODN W 100 r 7.R 100 W nMfO V'M 1041 R0)O) 00 n crpMnr �nM ® n10 W 10� 0000 my CON �N Ch'7 W O wiM Ol0 O l`)O OdOI• MC7 PS I� fbN o'�O NM�(S M Ib tOr t W O) O M O)M M M W M M m M M M M M M m M O. 'q N MN 10 N W W W NN NNN W NN NN NN rnrn 10wo� chm �o� r r r r r Mm fDMM Cr7MMM Mfj {7mMm 10 Pr7 fh rr �-- M M m ro r r�- r rr rr r r mrrrr r p 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 10 0 0 0 0 0 0 0 0 0 0 C arnnrnrrnrnnnnnnrnrrrnWnrn rhnnnnn o O O O O O O O O O O O O O 000 O O O O O N O 0 0 0 0 0 0 0 0 0 N 10 10 10 10 10 10 10 10 10 10 10 10 1010 10 10 10 10 10 10 10 r 10 10 10 10 10 10 10 10 10 10 � ¢a ¢QaaQaQaaaaaaaaaQQatO¢a¢ ¢¢¢aaaQ __ _____ _ ___J___ _______ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O D O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O 0 0 0 0 0 0 0 M t ` c t t c o U « m««« «««««« w « w 0 0 `c � m� NLm �mNUmmmm > m¢ mm m d > N Q c m 2 0 V c N v �Fi m >v m m v vt o•- ti 2i G' 3 m >�•- E am m v > " E ;LJmE� mm �im0m woa) 9i:ca � Lo of V N v Q m m—Y c N o E a r E O L O N CL 8 E m o c � d m an d `m ° o E Q Q a 'om o E moo° a�in0`, o >� o 0 o z c pm� O�YmJa a.UaaaaJ� a>Ua� Cl) U)CL waaJ Y nfO0 N`-rrr lOr V MN1010 N W Ln c,4 NOOIa00M N M m f+1 0 CO N r r h f O M 10 r M M S W W O 10 n P M 0 O J r N M M N r h Cl)N N N N n N r r m Vr'r 10 10 r r r 0 0 � c 0 N N N O w 32O L y N m O O U O O J O w O m C m 'O•L"L C I m t C C L N N N L,C «L Y O C C C N d m L N Y Q) '� N E c E o 0 m 0'm o m- m m m c v Y C- > w w W E 0 Jv�� aCOn �N��go ��'a3 '�� oYOUm' m L 'E N = Co F d r NC y N C N ~ C d d L o �mUc WYm aci An `m u LL mi maf Li me2fQ af' c d �-'Ym �i `m m°tf � � c 0 (D C N •p t� N d m Na W L °� C NY-a [o°tS 4) ya<J LL H # o E m 'm o R m m E m m c m o R� m o a t «r c E a 1-2t0J d'�>�OaaJmQUtL -�OOKaUU mMU�Y�O� V. 0 0 0 0 0 0 0 0 0 0 0 o O o 0 0 0 0 10 0 0 0 0 0 0 0 0 o O o 0 0 10 0 10 o r 2 �'' N N N 010000010100100010010 n 000_0100 00 N 10000 Of 10 s} Y E X10 r 10rrr 10 N r� n 10 N fArr r xYN 10 OfANr 100 N !D 01 0. d3 r fA Vl N N ER r fA f9 �10 W h W a) OrNM r r r r r r N N N N N N N N N N m m M M pa#earl Q¢ saail F-I-F-F-F-I-1-F-HF- FF-f-F-FF-F-F-HI-FFF- FFI-FFF-I- W NNmM00I W rN tU OMO O7�W 10NNN10�..MVMa�WW OrO10 WNr0 W m co rWC4 C- W Nco o Wrnrnrnrnrnrn�mrnrn�3ooCCCNaa2T ar 9/2^'2017 img061 jPg WATERLOO COMMUNITY ,Fiscal Sponsorship Agreement with Kingsley FOUNDATION Neighborhood Association and the City of Waterloo for Prospect Blvd Tree Project The Waterloo Community Foundation("Foundation")has determined that financial support of the Prospect Blvd. Tree Project ( PBTR) by and between the Kingsley Neighborhood Association (KNA) in Waterloo, Iowa and the City of Waterloo, Iowa ("City), as shown in the attached prospectus (referred to as Exhibit A), will further the Foundation's tax-exempt purposes. Therefore,the Foundation has created a restricted fund designated for PBTR and decided to grant all amounts that it may deposit to that fund, less any administrative charge as set forth below,to the City for the PBTR. subject to the following terms and conditions: 1. The City and KNA will provide its governing documents, a completed IRS Form SS-4, and/or other documentation satisfactory to the Foundation,showing their existence as a tax exempt organization. 2. The City and KNA will use the grant solely for the PBTR described in the accompanying documents and solely in accordance with the approved PBTR budget. The City and KNA will repay to the Foundation any portion of the amount granted which is not used for the PBTR. Any changes in the purposes for which grant funds are spent must be approved in writing by the Foundation before implementation. If the City or KNA breaches this Fiscal Sponsorship Agreement ("Agreement"), or if the City and KNA conduct of the PBTR jeopardizes the Foundation's legal or tax status, the Foundation may withhold, withdraw, or demand immediate return of grant funds. Any intangible property obtained or created by KNA as part of the PBRR will remain property of KNA. 3. The City and KNA may solicit gifts,contributions and grants to the Foundation,earmarked for the Foundation's restricted fund for the PBTR (the "Fund"). The City and KNA's choice of funding sources to be approached and KNA's fundraising and marketing materials are subject to the Foundation's prior'approval. All grant agreements, pledges, or other commitments with funding sources to support the PBTR via the Foundation's restricted fund will be executed by the Foundation. The cost of any reports or other compliance measures required by such funding sources will be bome by KNA. 4. The Foundation will assess administrative and investment management fees against the Fund in accordance with the Foundation's published fee schedule,as amended from time to time. The Foundation may also assess the Fund to cover any unusual expenses incurred in connection with the administration of the Fund. httpsllmail.google.com/mail/u/0/#inbQx/15ea08d 1 b78a9980?projector=l 1/1 9/2,1/2017 img062.jpg Fiscal Sponsorship Agreement Page 2 5. Nothing in this Agreement will constitute the naming of KNA as a Foundation agent or legal representative for any purpose whatsoever except as specifically and to the extent set forth herein. This Agreement will not be deemed to create any relationship of agency, partnership, or joint venture between the parties hereto,and KNA will make no such representation to anyone. 6. KNA and the City shall submit a full and complete report to the Foundation as of the end of KNA annual accounting period within which any portion of this grant is received or spent. The initial report will be submitted by KNA and the City no later than sixty days after the end of KNA's fust such fiscal year and subsequent reports,if any,will be due on each anniversary thereafter.The report will describe the KNA and City charitable programs conducted with the aid of this grant and the expenditures made with grant funds,and will report on the KNA and City compliance with the terms of this grant. 7. This grant will not be used in any attempt to influence Iegislation within the meaning of IRC § 501(c)(3). No agreement, oral or written, to that effect has been made between the Foundation and KNA and the City.KNA nor the City will not use any portion of the funds granted to participate or intervene in any political campaign on behalf of or in opposition to any candidate for public office, to induce or encourage violations of law or public policy, to cause any private inurement or improper private benefit to occur, nor to take any other action inconsistent with IRC § 501(c)(3). 8. KNA and the City will notify the Foundation immediately of any change in(a)KNA legal or tax status, and (b)KNA executive or key staff responsible for achieving the grant purposes. 9. The Fund is a component fund of the Foundation and its assets are assets of the Foundation. The Fund is subject to the Foundation's governing instruments including the Foundation's power to modify any restriction or condition on the distribution of funds for any specified charitable purposes or to specified charitable purposes or to specified organizations if in the sole judgment of the governing body(without the necessity of the approval of any participating trustee,custodian, or agent), such restriction or condition becomes, in effect, unnecessary, incapable of fulfillment, or inconsistent with the charitable needs of the community or area served. 10. KNA and the City will allow the Foundation to review and approve the content of any proposed publicity concerning the PBTR prior to release and recognize the Foundation in all publicity materials related to the funded PBTR or program. 11. KNA and the City will allow the Foundation to include information about this grant in the Foundation's periodic public reports,newsletter,news releases, social media postings, and on the Foundation's website. This includes the amount and purpose of financial support provided to the PBTR,any photographs provided to the Foundation,any logo or trademark belonging to the PBTR, and other information and materials about the Project. 12. KNA and the City hereby irrevocably and unconditionally agree, to the fullest extent permitted by law, to defend, indemnify and hold harmless the Foundation, its officers, directors, trustees,employees and agents,from and against any and all claims,liabilities,losses and expenses (including reasonable attorneys' fees) directly, indirectly, wholly or partially arising from or in connection with any act or omission of KNA or the City, its employees or agents, in applying for or accepting the grant, in expending or applying the funds furnished pursuant to the grant or in carrying out the program or PBTR to be funded or financed by the grant, except to the extent that https://mail.google.com/mail/u/0/#inbox/I 5eaWd1 b78a9980?projector-1 1/1 9/21/2017 img063.jpg a Fiscal Sponsorship Agreement Page 3 such claims,liabilities, losses or expenses arise from or in connection with any act or omission of the Foundation, its officers, directors, trustees,employees or agents. 13. This Agreement will be governed by and construed in accordance with the laws of Iowa. This Agreement will supersede any prior oral or written understandings or communications between the parties and constitutes their entire agreement of the subject matter hereof. This Agreement may not be amended or modified,except in a writing signed by both parties. 14. This agreement shall terminate on June 30,2018, the PBTR completion date. IN WITNESS WHEREOF,the parties have executed this Fiscal Sponsorship Agreement effective as of 2017. WATERLOO COMMUNITY FOUNDATION BY: / VICE P S ENT EOF GRIMES DATE: KINGSLEY NEIGHBORHOOD ASSOCIATION BY: / r"" q L419 T- M LIND DATE: �j 7 DATEZ� CITY OF WATERLOO BY: MAYOR QUENTIN HART DATE: ATTEST: CITY CLERK KELLEY FELCHLE DATE: https://mail.google.com/mail/u/0/#inbox/15eaO8dl b78a9980?projector=1 1/1 9/21/2017 img064.jpg z Fiscal Sponsorship Agreement Page 4 Exhibit"A" In addition to the above Fiscal Sponsorship Agreement by and between the Kingsley Neighborhood Association and the City of Waterloo for Prospect Blvd Tree Project,Exhibit"A"describes the roles and responsibilities of all three parties related to completion of the Prospect Blvd. Tree Project. This partnership agreement includes the Waterloo Community Foundation, the City of Waterloo, and the Kingsley Neighborhood Association and ends on July 1,2018. The project is necessary due to the anticipated removal of 55 ash trees within the boulevard of Prospect Blvd. (due to the Emerald Ash Borer invasion) and neighborhood efforts to fund tree replacement in their neighborhood and more specifically within the publically owned, grassy center median of Prospect Blvd(but NOT the publically-owned land between the curb line and property line), approximately between W. 4th Street and Ridgeway Avenue. Neighborhood efforts are directed to fundraising for tree replacement,due to the City of Waterloo's lack of funding for tree replacement within the project area. Project Area: the publically owned, grassy center median of Prospect Blvd, approximately between W. 0 Street and Ridgeway Avenue in the City of Waterloo, Iowa. Estimated Proiect Cost: $15,000 (based on estimated purchase price of$250 per tree x 55 trees,plus small contingency) Proiect Timetable: 1. August 29,2017--Hold Neighborhood Meeting at Byrnes Park Clubhouse 2. September 15 to December 31,2017 -- Fundraising occurs for project 3. October I to December 31,2017—City removes trees from boulevard of Prospect Blvd. 4. January 1 to January 31,2018—City Forester places tree order for"Boulevard Only Trees" with nurseries 5. March 15 to May 1,2018—Volunteers plant boulevard of Prospect Blvd. 6. June 30,2018—project completed Partner Responsibilities: 1. City of Waterloo: a. Select ash trees subject to removal b. Remove selected trees during Fall/Winter of 2017 c. Order trees for boulevard,based on balance of available donated funds d. Support volunteers in their 2018 spring planting efforts e. Provide Foundation with invoice detailing costs of purchased trees. https:Hmail.google.com/mail/u/0/#inbox/i 5ea08d 1 b78a9980?projector=1 1/1 9/21/2017 img065.jpg Fiscal Sponsorship Agreement Page 5 2. Kingsley Neighborhood Association: (lead by Tim Lind, Tom Lind,Jim Lind and Rick Smith) a. Demonstrate and model the willingness of Kingsley Neighborhood to work together and address an issue b. Implement project plan c. Solicit funds for tree replacement d. Organize volunteers to plant trees, water and care for trees after planting occurs e. Serve as liaison with City Forestry department on neighborhood concerns and questions f Encourage homeowners to acquire replacement trees g. Regularly communicate with neighbors via their neighborhood web site. 3. Waterloo Community Foundation a. Act as fiduciary of all donated funds, including establishing a project-specific savings account b. Report donation totals prior to city's placement of tree order c. Acknowledge donor gifts greater than$100 d. Remit invoiced amount to the city for trees purchased for boulevard e. Disperse any remaining funds in account to City of Waterloo upon project completion (June 30, 2018). https:Hmail.google.com/mail/u/0/#inboxti 5ea08d 1 b78a9980?projector=1 1/1 PROJECT BUDGET WORKSHEET -ALL PROJECTS /� V4 PAGE ONE / Project Name Central Traffic Signal Monitoring & Control Center City Contract No. Project Manager Mohammad Elahi t Project Budget Total $ 200,000.00 1. How will this project be funded? A. Federal Grant Yes Ox No 0 CFDA# 20.205 % Paid by federal grant 80.00% Grant Name ICAAP Grant Agreement Number 18-STP-104 B. State Grant Yes 0 No Ox % Paid by state grant 0.00% Grant Name Grant Agreement Number N/A C. City Match Source of Funding G.O. Bond % Paid by City 20.00% D. Other Entities Yes= No Ox % Paid by other entity N/A Name Done None 2. Attach copies of any grant agreements that will fund the project(REQUIRED) Qx ❑ Yes No 3. Does the project include the purchase of right of way or other real property? ❑ Q If yes, will real property purchases be reimbursable under the grant? ❑ Qx If yes, have you attached authorization to purchase real property to this document? ❑ Qx 4. Will this project include any non-participating expenses, such as: A. Stormwater permit fees ❑ Qx B. Publication, or printing costs ❑ Q C. Others, list El Q 5. Does this project cover any regular full-time salaries or benefits? ❑ Q If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) STP-U-8155(755)-70-07: Central Traffic Signal Monitoring &Control Center: Purchasing and installing a central software, computer hardware, necessary connection equipment for the traffic signal communications and monitoring camera network and Control Center modification Page 2 must be attached and signed. K:\shared goodies\forms\(755)Project Budget Worksheet.xls\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name (from page one) Central Traffic Signal Monitoring & Control Center Department No. project will be budgeted under = # I Activity No. project will be budgeted under t- (Each column should only include amounts by fund) Fund: _290_ Fund: _ Fund: Fund: Total REVENUES: 3000 Cash on Hand $ 3112 Local Option Sales Tax _ 3350 Federal Grant 160,000.00 160,000.00 3357 Shared Program - County _ 3358 Shared Program - City _ 3360 Shared Program -State _ 3361 State Grant _ 3365 State RISE Grant _ 3368 EPA Grant _ 3377 EDA Grant 3720 Donations- Restricted 3750 Sale of Bonds 40,000.00 40,000.00 TOTALS $ 160,000.00 $ 40,000.00 $ - $ - $ 200,000.00 EXPENDITURES: 2103 Engineering & Consulting $ 32,000.00 $ 8,000.00 $ 40,000.00 2125 Traffic Control Equipment 128,000.00 32,000.00 160,000.00 2140 Land Acquisition - 2144 Land Improvements _ 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets& Roadways 2199 Non-participating Misc TOTALS $ 160,000.00 $ 40,000.00 $ $ - $ 200,000.00 i1 l - ((Signature Dept. H ad Date (Signature Finance Dept. Review) Date K:\shared g ood ies\fo rm s\(755)Project Budget Wo rks heet.x I s\Pa ge 2(Constr Proj) (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name (from page one) Bullet Pr000f Vests Department No. project will be budgeted under 11 To be assigned by the Finance Dept. Activity No. project will be budgeted under 1150 Project No. 11 GRT Subproject No. VST8 (Each column should only include amounts by fund) Fund: Fund: Fund: Fund: 1150 1160 Total REVENUES: BONDFUND 3000 Cash on Hand $ 3112 Local Option Sales Tax - 3350 Federal Grant 10,903.37 10,903.37 21,806.74 3357 Shared Program -County - 3358 Shared Program -City - 3360 Shared Program -State - 3361 State Grant - 3373 Fed Pass thru for Iowa - 3111 Hotel Motel Tax - 3377 EDA Grant - 3720 Donations - Restricted - 3873 Reimburse for services Funded with property tax - 3370-School Share Liaison - TOTALS $ 10,903.37 $ $ $ 10,903.37 $ 21,806.74 EXPENDITURES: 1111 Salaries - Regular $ - 1112 Salaries - Part Time 1121 FICA - 1122 IPERS - 1123 Disability - 1131 Health - 1130 Employee Benefits 1303 Meeting/Workshops - 1114 Overtime - 1579 Wearing Apparel 10,903.37 10,903.37 2128 Guns/Body Armor 10,903.37 10,903.37 TOTALS $ 10,903.37 $ $ $ 10,903.37 $ 21,806.74 03"T- � I j j 4 ` l".4 "ye (Signature Dept. Hea Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheetl4\VEST8 1st pg (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Bullet Proof Vests City Contract No. To be assigned by the Finance Dept. Project Manager Director Trelka Project No. 11 GRT Project Budget Total $ 21,806.74 Subproject No. VST8, 1. How will this project be funded? A. Federal Grant Yes 0 No CFDA# 16.607 % Paid by federal grant 50.00% Grant Name Grant Agreement Number B. State Grant Yes 0 No % Paid by state grant Grant Name Grant Agreement Number C. City Match Source of Funding Bond Fund % Paid by City 50.00% D. Other Entities Yes 0 No % Paid by other entity Name Done None 2. Attach copies of any grant agreements that will fund the project(REQUIRED) Ex ❑ Yes No 3. Does the project include the purchase of right of way or other real property? ❑ MX If yes, will real property purchases be reimbursable under the grant? ❑ EX If yes, have you attached authorization to purchase real property to this document? ❑ 7X 4. Will this project include any non-participating expenses, such as: A. Stormwater permit fees ❑ 7 B. Publication, or printing costs ❑ EX C. Others, list ❑ ❑X 5. Does this project cover any regular full-time salaries or benefits? ❑ 7X 6. Include a brief description of the project in the space below: (REQUIRED) The Waterloo Police Department will continue to use these funds to purchase bulletproof vests Page 2 must be attached and signed. KAshared goodiesWormsTroject Budget Worksheet141VEST8 (Mar 2010) AVAILABLE AWARDS ATTN Fiscal Award Total 'Paid Total Eligible Expiration Year Amount Requests, : Balance w Date 2016 $18,097.50 $10,100.00 .$6,032.50 $1,905.00 08/3112018 2017 $10,903.37 $0.00 $0.00 $10,903.37 0813112019 Thursday,Jan 11,2018 03:28 AM FY 2017 BVP Awards BVP Funding State Jurisdiction Name (City) Amount IA HENRY COUNTY $1,128.08 IA INDIANOLA CITY $1,375.65 IA IOWA CITY CITY $8,077.40 IA JEFFERSON CITY $2,491.75 IA JESUP CITY $762.70 IA JOHNSTON CITY $1,100.52 IA KEOKUK CITY $1,830.88 IA LEE COUNTY $1,927.51 IA LOGAN CITY $303.49 IA MARION COUNTY(Knoxville) $2,201.04 IA MARSHALL COUNTY $1,456.72 IA MARSHALLTOWN CITY $3,026.43 IA MASON CITY $4,328.61 IA MILFORD CITY $1,595.28 IA MONONA COUNTY $2,515.71 IA MONTGOMERY COUNTY $2,485.33 IA MONTICELLO CITY $1,164.42 IA MOVILLE CITY $1,118.09 IA MUSCATINE CITY $325.85 IA NEW HAMPTON CITY $562.90 IA NEWTON CITY $814.61 IA NORTH LIBERTY CITY $1,395.62 IA 0 BRIEN COUNTY $2,231.85 IA OELWEIN CITY $1,910.74 IA ONAWA CITY $1,182.58 IA OSAGE CITY $1,969.84 IA OSCEOLA COUNTY $527.10 IA OSKALOOSA CITY $1,114.10 IA OTTUMWA CITY $1,617.24 IA PERRY CITY $825.39 IA POTTAWATTAMIE COUNTY $7,175.72 IA SHELBY COUNTY $554.26 IA SHENANDOAH CITY $861.33 IA SIOUX CENTER CITY $2,951.76 IA SIOUX CITY $2,994.49 IA STORY COUNTY $879.30 IA URBANDALE CITY $4,043.10 IA WARREN COUNTY $3,194.55 IA WATERLOO CITY 37 IA WAUKEE CITY $1,078.16 IA WEST DES MOINES CITY $8,665.20 IA WHITING CITY $319.46 IA WINDSOR HEIGHTS CITY $1,166.01 IA WINNEBAGO COUNTY $2,118.78 FIA WINTERSET CITY $558.25 FY 2017 BVP Awards.xlsx 20 of 109 APPLICA71ON DETAILS Unit Extended Tax Shipping and NIJ# Quantity Total Cost Price Cost Handling HLO-D-11 43 $635.00 $27,305.00 $0.00 $27,305.00 Grand Totals 43 $27,305.00 $0.00 $27,305.00 AWARDSUMMARY O. FY2017 REGULAR FUND Funds Type Eligible Amount Award Date Approved Status Regular f=und $27,305.00 $10,503.37 10/25117 Approved by BUP Grand Totals: $27,305.00 H$1903.37 RETURN Thursday,Jan 11,2018 03:27 AM