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FINANCE DEPT. STAFF ONLY LINE ITEM USED �`j(A(� �/ 18*) i3s,6 TRAVEL REQUEST FYAW{gBUDGETED 3 0 00 CITY OF WATERLOO EXPENDED YTD THIS REQUEST -7/0 LEFT AFTER THIS REQUEST o2//2 of DATE ZAJi✓ Original-Clerk/Finance Co -Department NAME(S) AND POSITION(S): DATE: Dennis Gentz January 24, 2018 Assistant City Engineer NAME OF CLASS I MEETING: DESTINATION: Altoona, IA Iowa Concrete Paving Association 54th Annual Concrete Paving Workshop DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: February 7-9, 2018 February 7-9, 2018 February 7-9, 2018 PURPOSE OF TRAVEL/TRAINING: To attend Iowa Concrete Paving Association 54th Annual Concrete Paving Workshop WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 266-07-7830-1346 LODGING TAXI _K GRANT REIMBURSABLE $15.00 MEALS PARKING YES NO $195.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 210.00 TOTAL: $ 210.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO EPARTMENT HEAD MAYOR January 24, 2018 5 �IU DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 DENNIS GENTZ From: karends@iowaconcretepaving.org Sent: Wednesday, January 24, 2018 8:44 AM To: DENNIS GENTZ Subject: [BULK] Registration confirmation for 54th Annual Concrete Paving Workshop Iowa Concrete Paving Association Thank you for registering for 54th Annual Concrete Paving Workshop. 54th Annual Concrete Paving Workshop 2/7/2018 The Meadows Events and Conference Center Altoona, IA Below are the details of your registration. 1/24/2018 Dennis Gentz City of Waterloo 715 Mulberry Street Waterloo, IA 50703 3192914312 dennis. entz waterloo-ia.ore Invoice Number: 1627 Registration Item Confirmation # Quantity Price Workshop Registration - Government/Consulting Engineers 1914 1 $195.00 Confirm billing address under Registration Contact - CHECK BOX AT BOTTOM OF SELECT ITEMS PAGE true Attendees must have a unique email address to access 2018 Workshop App - CHECK BOX AT BOTTOM OF SELECT true ITEMS PAGE Attendees: Dennis Gentz dennis.gentz@waterloo-ia.org Special Dietary Needs Please choose one of the options below City Sub-Total: $195.00 t Taxes: $0.00 Total: $195.00 Amount Paid: $0.00 Amount Due: $195.00 If payment is due, please send payment to: Iowa Concrete Paving Association 360 SE Delaware Ave Ankeny, IA 50021 (515) 963-0606 icpa@iowaconcretepaving.org z FINANCE DEPT STAFF ONLY TRAVEL REQUEST UNE ITEM USED VES Q FY�BUDGETED CITY OF WATERLOO EXPENDED YTD THIS REQUEST aZ�`f5 LEFT AFTER THIS � REQUEST 2 DATE �i Original-Clerk/Finance Co -Department NAME(S) AND POSITION(S): DATE: Abraham Funchess, Jr., Executive Director January 9, 2018 NAME OF CLASS I MEETING: DESTINATION: Washington, D.C. 2018 National Community Reinvestment Coalition Annual Conference DEPARTURE POINT IF NOT WATERLOO: Waterloo DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: Sunday, April 8, 2018 Thursday, April 12, 2018 Monday, April 9, 2018— Wednesday, April 11, 2018 PURPOSE OF TRAVEL: To attend the 2018 National Community Reinvestment Coalition Annual Conference in Washington, D.C. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE X AIRFARE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: BUDGET LINE ITEM: 010-27-2510-1346 $1500.00 LODGING $120.00 TAXI GRANT REIMBURSABLE $275.00 MEALS $100.00 PARKING YES NO $250.00 REGISTRATION $600.00 AIRFARE X REQUIRED CERTIFICATION MILEAGEIFUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 2845.00 TOTAL: $ 2845.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO r DEPARTMENT HEAD' MAYOR 2-6 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 SHELLY BURCH From: Kori Lewis <klewis@shortstravel.com> Sent: Tuesday, January 09, 2018 4:35 PM To: SHELLY BURCH Subject: travel quote - Washington DC Hi Shelly, Below are a few options for travel between Waterloo and Washington DC. There aren't many options unless you'd like me to check itineraries with multiple connections? ***This is a courtesy email only. No reservation has been made. Rates and availability are subject to change until tickets are purchased. Approval is required in order to secure a reservation.*** PRICING OPTION 1 TOTAL AMOUNT $400.50 American Airlines (AA) 4108 N 08APR Waterloo,IA (ALO) - Chicago,IL (ORD) 627A 745A SU OPERATED BY ENVOY AIR AS AMERICAN EAGLE American Airlines (AA) 1114 N 08APR Chicago,IL(ORD) -Washington, DC (DCA) 825A 1115A SU American Airlines (AA) 1563 S 12APR Washington, DC (DCA) - Chicago,IL(ORD) 950A 1108A TH American Airlines (AA) 4011 S 12APR Chicago, IL(ORD) -Waterloo,IA(ALO) 1145A 1249P TH OPERATED BY ENVOY AIR AS AMERICAN EAGLE PRICING OPTION 2 TOTAL AMOUNT$461.00 American Airlines (AA) 4011 G 08APR Waterloo,IA(ALO) - Chicago,IL(ORD) 114P 227P SU OPERATED BY ENVOY AIR AS AMERICAN EAGLE American Airlines (AA) 2192 G 08APR Chicago, IL (ORD) -Washington, DC (DCA) 315P 607P SU American Airlines (AA) 1563 N 12APR Washington, DC (DCA) - Chicago,IL(ORD) 950A 1108A TH American Airlines (AA) 4011 N 12APR Chicago,IL (ORD) -Waterloo,IA(ALO) 1145A 1249P TH OPERATED BY ENVOY AIR AS AMERICAN EAGLE Thank you! 1 Kori Lewis Corporate Travel Consultant Short's Travel Management D:913.220.2759 klewisPshortstravel com ( www.shortstravel.com LinkedIn I Facebook ( Twitter( YouTube *Unless otherwise stated, my normal business hours are Monday through Friday, 8:30am to 5:OOpm CST. 2 2018 NCRC Annual Conference I Location powered by RegOnline Page 1 of 1 t 5P. f 3p IF 2018 NCRC � ANNUAL CONFERENCE APRIL t HILTONWASHINGTON HOTEL WASHINGTON=cRTING Ausr ECONOMY • Overview • Location • Agenda • Become a Sponsor • Past Conferences Location Washington Hilton Hotel The 2018 annual conference venue is the Washington Hilton Hotel. Whether walking or using the Washington, DC transportation system, the NCRC Annual Conference will support opportunities for you to meet with your representatives to advocate for your local communities at the federal level. Rooms in our block are limited. Click here to book your room now. 1919 Connecticut Avenue, NW Washington DC 20009 • Telephone: 800-HILTONS (1-800-445-8667) Located in the heart of Washington's most vibrant neighborhood, Washington Hilton is a convenient event venue in the D.C. metropolitan area. The hotel offers convenient transportation options near three major airports, Union Station and Dupont Circle Metro. The Washington Hilton is located near attractions such as the National Mall, Washington Monument and Memorials, Smithsonian Museums and Georgetown. The Dupont Circle Metro Subway station is located along the Red Line only four blocks from this Washington, DC hotel, providing a gateway to the rest of your Washington discoveries. • Event Home • Event Contact Information Share on FacebookTweet this on TwitterUpdate your Linkedln Network • Terms of Use ©2018 Your Privacy Rights https://www.regonline.com/builder/site/tab l.aspx?EventID=2069153 1/3/2018 2018 NCRC Annual Conference Agenda powered by RegOnline Page 1 of 1 2018 NCR f A �' , ANNUAL CONFERENCEAPRIL , -11 2018 CREATING A JUST ECONOMY WASHINGTON HIHON HOTEL WASHINGTON,i • Overview • Location • Agenda • Become a Sponsor • Past Conferences Check out the newly released schedule below and start booking your travel! Also, stay tuned to this space for workshop announcements. Monday 8:00 AM — 9:30 AM Breakfast with Keynote 9:30 AM — 11:00 AM Breakout Sessions 11:15 AM — 12:45 PM Breakout Sessions 12:45 PM —2:15 PM Keynote Luncheon 2:15 PM —3:45 PM Breakout Sessions 4:00 PM —5:00 PM Membership Meeting 5:00 PM — 6:00 PM Exhibits 6:30 PM — 8:30 PM Awards Dinner Tuesday 8:00 AM — 9:30 AM Keynote Breakfast 9:30 AM — 11:00 AM Breakout Sessions 11:15 AM — 12:45 PM Breakout Sessions 12:45 PM —2:15 PM Keynote Luncheon 2:15 PM — 3:45 PM Breakout Sessions 4:00 PM —6:00 PM Hill Day Preparation Briefing 6:30 PM —8:30 PM Reception Wednesday 8:30 AM —2:00 PM Hill Day Meetings 2:00 PM —3:00 PM Hill Day Assembly • Event Home • Event Contact Information Share on FacebookTweet this on TwitterUpdate your Linkedln Network • Terms of Use 02018 Your Privacy Rights https://www.regonline.com/builder/site/tab2.aspx?EventID=2069153 1/3/2018 2018 NCRC Annual Conference I Overview powered by RegOnline Page 1 of 2 + Z01018 NCR6C pr ANNUAL CONFERENCE APRIL 8 CREATING A JUST ECONOMYHOTEL u , • Overview • Location • Agenda • Become a Sponsor • Past Conferences 2018 NCRC Annual Conference Monday, April 09, 2018 8:00 AM - Wednesday, April 11, 2018 4:00 PM (Eastern Time) Washington Hilton 1919 Connecticut Avenue NW Washington, District of Columbia 20009 United States Map and Directions About Us NCRC and its grassroots member organizations create opportunities for people to build wealth. We work with community leaders, policymakers and financial institutions to champion fairness in banking, housing and business development. About the Conference Join NCRC and leaders from business, government, community non-profits, media and academia April 9-11, 2018 in Washington, D.C. for cutting edge dialogue and hands-on trainings, workshops, plenaries, and topical sessions on issues affecting America's communities. Why Attend? This event is the largest national gathering of community non-profits, policymakers, government officials, small businesses, media, and academia—all focused on how together we can create a more just economic framework to improve the lives of American families, our workers, our older adults, our children and our environment, while strengthening global access to credit and capital. Nonprofit executives and practitioners The conference is an opportunity to learn about successful strategies used in other communities, to understand how non-traditional solutions can address existing and emerging concerns, and to exchange ideas with colleagues from across the country. Topics will include community efforts to ensure consumer protection and responsible banking and lending, economic revitalization, workforce development strategies, how to use data for advocacy, and addressing the needs of older adults. Fair housing professionals The conference is an opportunity to engage with colleagues on issues such as mortgage servicing, exclusionary zoning, Affirmatively Furthering Fair Housing, disparate impact, and other important community concerns. This https://www.regonline.com/builder/site/default.aspx?EventID=2069153 1/3/2018 2,018 NCRC Annual Conference I Overview ( powered by RegOnline Page 2 of 2 includes gaining a clear understanding of emerging legal issues and cases, and how they may affect local communities. Local, state, and federal policymakers The conference is a chance to learn about the concerns that are at the forefront of community efforts across the country. These issues include consumer protection, age-friendly banking standards and practices, local responsible banking ordinances, and new opportunities for communities to work with and influence banks and regulators. It is also a chance for community leaders to hear from people who are in a position to enact policy changes that can improve communities. • Event Home • Event Contact Information Share on FacebookTweet this on TwitterUpdate your Linkedln Network • Terms of Use 02018 Your Privacy Rights https://www.regonline.com/builder/site/default.aspx?EventID=2069153 1/3/2018 FINANCE DEPT. STAFF ONLY LINE ITEM USED Q/Q o?(/Lr,2 43jp TRAVEL REQUEST FY d/ BUDGETED 7040 CITY OF WATERLOO EXPENDED YTD _ grf,3;2 THIS REQUEST ,350 LEFT AFTER THIS REQUEST �a�'f ell DATE Ori incl-Clerk/Finance "Copy-Department NAME(S) AND POSITION(S): DATE: Elizabeth Andrews, Registrar, Waterloo Center for the Arts 01/30/2018 Chawne Paige, Curator, Waterloo Center for the Arts NAME OF CLASS I MEETING: DESTINATION: Chicago, IL International Carnivale Celebration, Navy Pier. DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: 02/10/2018 02/11/2018 02/10/2018 PURPOSE OF TRAVEL: Exhibit artwork and promote the City of Waterloo and the Waterloo Center for the Art collection of Haitian artwork at an International Carnivale Celebration, Navy Pier, Chicago, IL. Our attendance at this event is a part of partnership with the Haitian American Museum of Chicago, where the Center for the Arts is also exhibiting its Haitian Collection. These travel expenses are supported by a Cultural Leadership Partner grant from the Iowa Arts Council. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: x CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 010-26-4265-1346 150 LODGING TAXI x GRANT REIMBURSABLE 70 MEALS 50 PARKING YES NO 26-STG.OSG REGISTRATION AIRFARE REQUIRED CERTIFICATION 60.00 MILEAGE/FUEL 20 MISC/TOLLS YES NO TOTAL FOR ALL: $ 350.00 TOTAL: $ di PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND B ICIAL TO THE CITY OF WATE 00 E A ENT HEAD MAYOR DATE^ DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 Sggt over 012918 FINANCE DEPT. STAFF ONLY LINE ITEM USED d/d /. /j4)0 lgg6p TRAVEL REQUEST FYo�i/BUDGETED _ S"00 CITY OF WATERLOO EXPENDED YTD /UGC THIS REQUEST LEFT AFTER THIS REQUEST 7 NAME(S) AND POSITION(S): DATE: DATE Brock Weliver, Fire Inspector 012918 NAME OF CLASS/ MEETING7 DESTINATION: Corelville, Iowa Fire Inspector 1 Certification DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: a�/I�-/� aG 3 0?•/8 ;2•/y-�8 a� 3-.2./f( One Day Computer Test 02-19-18 or 3-2-18 PURPOSE OF TRAVEL: Fire Inspector 1 Certification Test. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ YES NO METHOD OF TRAVEL: x CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 010-12-1400-1346 LODGING TAXI x GRANT REIMBURSABLE MEALS PARKING YES NO $215.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION MILEAGE/FUEL MISCITOLLS YES NO TOTAL FOR ALL: $ 215.00 TOTAL: $ 215.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BE FICIAL TO THE CITY OF U1�1TE DEPARTME T HEAD MAYOR j. /5 () DATE DATE FINANCE DEPT. STAFF ONLY x3'3"13 LINE ITEM USED t;Wd 5yi%a TRAVEL REQUEST FY&LJ BUDGETED Halo CITY OF WATERLOO EXPENDED YTD 10- THIS 0-THIS REQUEST LEFT AFTER THIS L REQUEST /dD� �Q r DATE i.� Ori inal-Clerk/Finance Co -Departmel NAME(S)AND POSITION(S): DATE: Julie Dawson, Executive Director February 5, 2018 Beverty Cosby,Housing Coordinator Tajah Wright, Housing Coordinator NAME OF CLASS t MEETING: DESTINATION: West Des Moines, IA Iowa NAHRO(National Association of Housing and Rehabilitation Officials)2018 Annual Conference?raining DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: April 18, 2018 April 20, 2018 April 18, 19 and 20, 2018 PURPOSE OF TRAVELITRAINING: ConferencefTraining WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo,Iowa ESTIMATE OF COST: 283-13-5452-1346 and BUDGET LINE ITEM: 283-13-5450.1346 900.00 LODGING TAXI X GRANT REIMBURSABLE 270.00 MEALS PARKING YES NO 1,125.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION 60.00 MILEAGE/FUEL MISClTOLLS YES NO TOTAL FOR ALL: $ 2,355.00 TOTAL: $ 785.00 PER PERSON I BELIEVE THIS TRIP SE PUB C PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY D B ICIAL TO THE CITY OF ER trt DEPARTMENT HEAD MAYOR 2/5- are' oo res orms\Fravel Request Form January 2010 DATE POWVR� P COMMUNITIES . Iowa NAHRO 2018 Annual Conference April 18th, 2018 — April 20th, 2018 West Des Moines Marriott 1250 Jordan Creek Parkway West Des Moines,IA 50266 (515)267-1500 Please complete a registration form for each attendee. Registrations and payment must be postmarked by MarCh 16", 2018 to receive the Early Bird rate. Registrations will not be accepted without payment. Please type or print clearly. One registration per person. Name: .lube Dawson Agency. Waterinn Housing Authority Address: 620 MulberrvSj[it Waterloo. 1A 50703 Phone: 319-233-0201 Email: julie.dawson�tl�waterloo-ia,arg +*+ssssssssssssssss•s+s+sssssss+st+sus++s+s++s+*+ssss+ss++s+ss++s++++sssssssss CONFERENCE FEES: (Please Check) Iowa NAHRO members: V$375.00-Iowa NAHRO Member Early Bird Rate by March 16",2018 $450.00-Iowa NAHRO Member after March 160,2018 and before April 6'^,2018 All other registrants(non-NAHRO members) $450.00-Early Bird Rate by March 16*,2018 $525.00-after March 16th,2018 and before April 6*,2018 Please Indicate what Sessions you will be attending or interested in attending: One-Day Sampling Tech Refresher Course(All Day Wednesday April 1811, 2018 8 am 4 pm) �LLead-Based Paint Hazard Awareness &Safety-Wednesday p.m. McKinney Vento Homeless Act- Wednesday p.m. Safety Awareness(WDM Police Dept.)-Wednesday p.m. Drug Identification in Properties(WDM Police)-Wednesday p.m. Spot on Advocacy-Wednesday p.m. _V ,_Department of Inspection&Appeals-Thursday Fee Acct/Auditor Round Table-Thursday a.m. ✓ Tools&Strategies to Strengthen Affordable Housing-Thursday a.m. Using PreventionlHarm Reduction Strategies to Promote Resident Success-Thursday a.m. _Nan McKay-Preparing for HAP Terminations/Informal Hearings Process -Thursday a.m. �LNan McKay-Preparing for Lease Terminations/Grievance Hearings.-Thursday p.m. HUD sessions include: Procurement--Thursday Fair Housing/Reasonable Accommodations-Thursday V HUD Round Table-Thursday AHRMA track includes: ***Maintenance Personnel should consider attending*** Blood Bome Pathogens-Wednesday p.m. Safety Work Practices-Wednesday p.m. Fire Prevention Safety- Thursday a.m. Property Management Assessment-Thursday a.m. Community Development CDBG Track includes: State Housing Trust Fund--Wednesday p.m. TBRA Wednesday p.m. Proper inspections-Thursday Work Specifications/Estimates-Thursday Upper Story,Acquisition&Rehab-Thursday Roundtable- Thursday Poverty Simulation sponsored by United Way- Friday am. To help reduce costs and waste, please indicate what meals,events, etc. that you will be in attendance: �LWednesday,April 18'h Vendors Reception from 5 pm- 6 pm Thursday,April 19'h Continental Breakfast _Thursday,April 19'h Noon/Awards Luncheon Buffet _Friday,April 201h Continental Breakfast DON'T MISS OUT ON THE BENEFITS AND SERVICES PROVIDED TO YOU BY Iowa NAHRO Become a member todayl ww-mianahro.ora rrrrrrsrrrrrrrsrrrrrr+r+rrr+++r+rr*+++rrrr++r*rrrrrrrrsrr+rrrrrrrsrrrrssssrr+rsr*srrrrrrrr+rrs+rr+ HOTEL INFORMATION: West Des Moines Marriott 1250 Jordan Creek Parkway West Des Moines IA 50266 (515)267-1500 or(866)202.9771 Special Room Rate is$124.00 plus tax. Book your c=roup rate for 1A Chapter of NAHRO Aar 2018 If calling hotel direct @ 515-267-1500,please ask for the Iowa NAHRO room block. NOTE: Room block expires at 5:00 p.m.-Wednesday,March 27"',2018 r*rrrrrrrr+++trrrrrr++rrrr+r+rr+rr++++++r•r+rr+rrr•rrtrrrr+r+r++rrr+rrrrrr+rrrrr+rrsrr+rr+�++*+rrs PLEASE SEND REGISTRATIONS WITH PAYMENTS PAYABLE TO"IOWA NAHRO"-OY April 6",2018 TO: Iowa NAHRO c/o Community Foundation of Greater Des Moines 1915 Grand Avenue Des Moines, IA 50309 PAYMENT MUST BE SUBMITTED WITH YOUR REGISTRATION Cancellations must be received in writing to alblahousinaWowatelecom.net by Friday,April 6a',2018 to be refunded less a$50,60 cancellation fee. NO CANCELLATION REFUNDS AFTER APRIL 6°',2018 ANYQUEMONS,PLEASEEM MMXRTYRYAN(d1;rLBMHOlJ-c-LC"QWAr=WOM.Ni"lORCALL 641-932-7859 POWER� P COMMUNITIES Ill Iowa NAHRO 2018 Annual Conference April 18'', 20118 — April 20`h, 20118 West Des Moines Marriott 1250 Jordan Creek Parkway West Des Moines,IA 50266 (515)267-1500 Please complete a registration form for each attendee. Registrations and payment must be postmarked by March 16d, 20 18 to receive the Early Bird rate. Registrations will not be accepted without payment. Please type or print clearly. One registration per person. Name: _ Revar y Cnshy _ Agency: Watprinn Hnusing 6u1hatity Address: _620 Mulberry Street Waterloo, to 50703 Phone: 319-233-0201 Email: bev.cosb rrawaterloo-ia.org CONFERENCE FEES: (Please Check) Iowa NAHRO members: V $375.00-Iowa NAHRO Member Early Bird Rate by March 16*, 2018 $450.00- Iowa NAHRO Member after March 160s,2018 and before April 6'",2018 All other registrants(non-NAHRO members) $450.00_.Early Bird Rate by March 16� 2018 $525.00-after March 16th,2018 and before April 6",2018 Please Indicate what Sessions you will be attending or interested in attending: One-Day Sampling Tech Refresher Course(All Day Wednesdaynom;l 18d.' 2018 8 am-4 nm) _Lead-Based Paint Hazard Awareness&Safety-Wednesday p.m. McKinney Vento Homeless Act--Wednesday p.m. Awareness(WDM Police Dept.)_Wednesday p.m. Drug Identification in Properties(WDM Police)--Wednesday p.m. _,Spot on Advocacy- Wednesday p.m. V Department of Inspection&Appeals-Thursday Fee Acct/Auditor Round Table-Thursday a.m. _Tools&Strategies to Strengthen Affordable Housing-Thursday a.m. __,Using Prevention/Harm Reduction Strategies to Promote Resident Success Thursday a.m. _,/ Nan McKay-Preparing for HAP Terminations/Informal Hearings Process--Thursday a.m. _LNan McKay--Preparing for Lease Terminations/Grievance Hearings--Thursday P.M. HUD sessions include: Procurement--Thursday __ -Fair Housing/Reasonable Accommodations-Thursday --HUD Round Table-Thursday _ AHRMA track includes: ***Maintenance Personnel should consider attending*** M_—Blood Bome Pathogens_. Wednesday p.m. __Safety Work Practices-Wednesday p.m. Fire Prevention Safety=-Thursday a.m. Property Management Assessment-Thursday am. Community Development CDBG Track includes: State Housing Trust Fund- Wednesday p.m. TBRA-Wednesday p.m. Proper Inspections-Thursday Work Specifications/Estimates -Thursday ___.Upper Story,Acquisition&Rehab-- Thursday Roundtable-Thursday _,_Poverty Simulation sponsored by United Way-- Friday a.m. To help reduce costs and waste,please Indicate what meals,events,etc. that you will be in attendance: ___V -Wednesday,April 18'h Vendors Reception from 5 pm -6 pm _LThursday,April 19'h Continental Breakfast _Thursday,April 19'h Noon/Awards Luncheon Buffet _Friday,April 20h Continental Breakfast DON'T MISS OUT ON THE BENEFITS AND SERVICES PROVIDED TO YOU BY Iowa NAHRO Become a member todayl 3yM'ana ro.oM rrrr+rrrwrrrrrrrrrrrrwrt+rrrrtrrr+r*trrtrtr*rt+rr+rtrrtrtwtrttrtr+r+rttrrrrrrrtrtrttrrrrrrrrrtttrt++rt+rt+rrr+ HOTEL INFORMATION: West Des Moines Marriott 1250 Jordan Creek Parkway West Des Moines IA 50266 (5 15)267-1500 or(866)202-9771 Special Room Rate is$124.00 plus tax. Book your group rate for IA Chanter of NAHRO Aar 2018 If calling hotel direct©515-267-1500,please ask for the Iowa NAHRO room block. NOTE: Room block expires at 5:00 p.m.-Wednesday,March 271°,2018 r+rrtttrrrt*trrrrrrrrtttrtwrtrrtrrrtrtrrrr*rttrtttrt+rrr►++rtrtrtrtrt+rrtrttrtttrttrtrttrt++r+rttrrt+rrr+r++r+++rw PLEASE SEND REGISTRATIONS WITH PAYMENTS PAYABLE TO"IOWA NAHRO`14Y April 6'h,2018 TO: Iowa NAHRO c% Community Foundation of Greater Des Moines 1915 Grand Avenue Des Moines, 1A 50309 PAYMENT MUST BE SUBMITTED WITH YOUR REGISTRATION Cancellations must be received in writing to albiahousing 4iowatelerom.net by Friday,April 6ib 2018 to be refunded less a$50.01) cancellation fee. NO CANCELLATION REFUNDS AFTER APRIL 6h,2018 ANYOVEMONS,PLEASEEMAMMARTYRYAIV®filj=f)UM1CrWOWATELR'G'OM.NET OR CALL 641.938.7859 POWERk P COMMUNITIES K Pi Iowa NAHRO 2018 Annual Conference April 1811, 2018 — April 20th, 2018 West Des Moines Marriott 1250 Jordan Creek Parkway West Des Moines,IA 50266 (515)267-1500 Please complete a registration form for each attendee. Registrations and payment must be postmarked by March 16th, 2018 to receive the Early Bird rate. Registrations will not be accepted without payment. Please type or print clearly. One registration per person. Name: ---Tajah Wright Agency: Waterion Hnucina AA Ahnrity _ Address: 620 Mulberry Stmet Waterloo, IA 50703 Phone: 319-233-0201 Email: taiah.wrightegZwaterloo-ia.oW ++++++++s+s+s++t+sss+ssssssssss+s++++s+++++++++s+s++ss++++++++++s+s+sss+ss++++ CONFERENCE FEES: (Please Check) Iowa NAHRO members: V_$375.00 Iowa NAHRO Member Early Bird Rate by March 16",2018 $450.00-Iowa NAHRO Member after March 16'",2018 and before April 6'j',2018 All other registrants(non-NAHRO members) $450.00-Early Bird Rate by March 16*,2018 $525.00-after March 16th,2018 and before April 6h,2018 Please Indicate what Sessions you will be attending or interested in attending: One-Day Sampling Tech Refresher Course(All Day Wednesday April 18's. 2018 8 am-4 oml __V _Lead-Based Paint Hazard Awareness& Safety Wednesday p.m. McKinney Vento Homeless Act--Wednesday p.m. Safety Awareness(WDM Police Dept.)-Wednesday p.m. Drug identification in Properties(WDM[ Police)_-Wednesday p.m. Spot on Advocacy- Wednesday p.m. _.V_Department of Inspection&Appeals--Thursday Fee Acct/Auditor Round Table-Thursday a.m. _Tools&Strategies to Strengthen Affordable Housing•-Thursday a.m. _VUsing Prevention/Harm Reduction Strategies to Promote Resident Success -Thursday a.m. V ._,Non McKay-Preparing for HAP Terminations/Informal Hearings Process--Thursday am. Nan McKay-Preparing for Lease Terminations/Grievance Hearings-Thursday P.M. HUD sessions include: --Procurement-Thursday . Fair Housing/Reasonable Accommodations-Thursday —HUD Round Table-Thursday AHRMA track includes: ***Maintenance Personnel should consider attending*** Blood Bome Pathogens-- Wednesday p.m. Safety Work Practices-Wednesday p.m. Fire Prevention Safety--Thursday a.m. Property Management Assessment-Thursday a.m. `Community Development CDBG Track includes: State Housing Trust Fund- Wednesday p.m. _____—TBRA- Wednesday p.m. Proper Inspections-Thursday _._Work Specifications/Estimates-Thursday .__Upper Story,Acquisition&Rehab --Thursday 4 Roundtable Thursday —,---Poverty Simulation sponsored by United Way Friday am. To help reduce costs and waste,please indicate what meals,events, etc. that you will be in attendance: _Wednesday,April 18'h Vendors Reception from 5 pm-6 pm _Thursday,April 191h Continental Breakfast __,,/ Thursday,April 19`h Noon/Awards Luncheon Buffet Friday,April 20 Continental.Breakfast DON'T MISS OUT ON THE BENEFITS AND SERVICES PROVIDED TO YOU BY Iowa NAHRO Become a member todayl wwwdaom +**44#4##44##4#####4t###4#++++444##4#4###4##•#4444441+►#+M#*##+44##*+*#4**#+##*#*##4#4##+#i##+##+## HOTEL INFORMATION: West Des Moines Marriott 1250 Jordan Creek Parkway West Des Moines IA 50266 (515)267-1500 or(866)202-9771 Special Room Rate is$124.00 plus tax. Book Your group rate for IA Chapter of NAHRO Apr 2018 If calling hotel direct @ 515-267-1500,please ask for the Iowa NAHRO room block. NOTE: Room block expires at 5:00 p.m.-Wednesday,March 27°,20I8 4##4444444#*444444###44#i4#++#+44#+*+44+44444#44#444444#444##444++4++#+#+#4#+44+#•+++#+++*###*#4** PLEASE SEND kAGISTRATIONS WITH PAYMENTS PAYABLE TO"IOWA NAHRO"'BY April e,261 TO: Iowa NAHRO do Community Foundation of Greater Des Moines 1915 Grand Avenue Des Moines, IA 50309 PAYMENT MUST BE SUBMITTED WITH YOUR REGISTRATION Cancellations must be received in writing to albiahous ng is elecom.net by Friday,April 6`h,2018 to be refisnded less a$50.60 cancellation fee. NO eANCELLATION REFUNDS AFTER M.RIL 6a',2018 ANY(JEWWONS,PLEASEEMAM MARTYRYAN @ Ar.urarr0 t-rn LgMWATE;,F-'COM.NET OR CRL4 641.932.7859 CITY OF WATERLOO Committee Communication Finance Committee Meeting: 02 05 2018 Prepared: Nancy Hitbv Dept. Head Signature: Kelley Felchle #of Attachments: SUBJECT: Refunds Submitted by: Kelley Felchle Cid Clerk Recommended Committee Action: Approval of the following refunds: Refund request in the amount of$325.50 for garbage fees billed in error for property located at 518 Locust Street. Summary Statement: This property has been billed for 3 garbage containers instead of 2 for the period of 1/11/16 to 10/30/17. The Sanitation Department has confirmed the error and provided the amount of refund. Expenditure Required: As indicated above Source of Funds: GARBAGE REFUND 525-15-5400-1785 Policy Issue: None Alternative: Not give the reimbursement. Background Information: Recommendation for reimbursements are only made after Waterloo Water Works, Sanitation, and/or Waste Management Services have been contacted to verify the information given by the individual. tike k:1C1 i Rf I�i11 CouncilPinunceCommt:aicaho: v,C�uncilConmmnicaliOnstoCoancil hmancel2(ll��Pin;�nce(omnuini LIUo,i'O 09]5.aarba e rcluudtda January 25, 2018 Dear City Clerk& Finance Committee, I have been working with Ella at Waterworks to clarify and rectify some problems with one of my accounts.As it turns out, I have been overcharged from 1/11/16 to 10/30/17 on account number: 108335-516434(518 Locust St).We have only ever had 2 cans there and have been charged for 3 during that time. Ella says you can call her to confirm the details. The over paid amount is$46.50 for 7 quarters,totaling$325.50. Please send payment to us: Kim &Otto Macl-in 335 Sheridan Rd Waterloo, IA 50704 ` ' I 2 Thanks! I ``ck ;ro - CITY OF WATERLOO , IOWA CEDAR VALLEY SPORTSPLEX 300 Jefferson St. • Waterloo,IA 50701 • (319)291-0165 • • January 31, 2018 To: Finance Committee From: Mark Gallagher,Recreation Services Manager Cc: Michelle Weidner, Chief Financial Officer Paul Huting, Leisure Services Director Re: Sale of City of Equipment Please accept this as a formal request to seek bids for the sale of the Golf Simulator that is located at the Cedar Valley SportsPlex. We will have a minimum bid of$7,500 for the unit. The Golf Simulator is not frequently utilized and monopolizes a space that would serve much better as a location to hold group exercise classes and personal training sessions. The space,when renovated,would hold a great deal more of revenue potential than the golf simulator. CITY WEBSITE: wwwximaterloo.ia.us WE'RE WORKING FOR YOU? An Equal opportunity/Affirmative Action Employer CITY OF WATERLOO Committee Communication Finance Committee Meeting: 02/05/2018 Prepared: Nancy Higby Dept. Head Signature: Kelley Felchle # of Attachments: SUBJECT: Refunds Submitted by: Kelley Felchle, City Clerk Recommended Committee Action: Approval of the following refunds: Refund request in the amount of$135 for garbage fees paid on a vacant property located at 232 Boston Avenue. Summary Statement: This property has been vacant with water usage well below the threshold to warrant a refund. The Water Works has confirmed the amount of refund due. Expenditure Required: As indicated above Source of Funds: GARBAGE REFUND 525-15-5400-1785 Policy Issue: None Alternative: Not give the reimbursement. Background Information: Recommendation for reimbursements are only made after Waterloo Water Works, Sanitation, and Waste Management Services have been contacted to verify the information given by the individual. lilc:/,%/K:ACLLRKDA1\BanciI&FinanceCommunications\CounciIConununicationstoCounciI&Uinance'20I 5\FinanccCommuni cationA050915 Parba e t6mid doc i November 19, 2017 City Clerk's Office 715 Mulberry Street Waterloo, Iowa 50703 ATTN: NANCY HIGBY RE: 232 BOSTON AVENUE On this day, I spoke with Annette at Waterloo Water Works and she has directed me to contact you. I'm writing to request a refund for garbage service at my property (232 Boston Avenue), which has been vacant since November 2016. Per Annette, I should be refunded $135 for services billed November 2016 — September 2017. She has removed the garbage fee for my October bill. If you should have questions, feel free to contact me at 319-493-4970. Respectfully, Vera T. Wallican 433 Hope Avenue Waterloo, Iowa 50703 Nancy Higby From: Amber Stephens Sent: Monday,January 1S, 2018 8:10 AM To: Nancy Higby Subject: FW: 232 Boston Avenue © Account ;���ITJ Amber- Save Clear Next ID Redisplay OW Write Lctters, Messages Bills Account SearchP Past Due Cashiering Location 103355 �.J1� 232 BOSTON AVE WATERLOO IA 50703-2510 y Current Credit Memos Description .03501210 Unpmted Company -—�- _. _.._. _... Deposits ,- - ___ -._ Account Balance Location Class RES WATERLOO Zone !NORTH-M J Meter Reading Adjustment - - -- Meter Readings Customer 501403-Vera TWallican eA— - Last Payment 12114/: Meter Switch Marling Address 433 Hope Ave Waterloo IA USA 50703 I +� [319)493 4970 Ext.0000 Deposit -Miscellaneous Charges CreditRatina Collection Agency Balance r $0.00 SSN -} New Connection ... .... . Payments Transactions Consumption Analysis Statements 3 Services !i Other ... . . .._ Reminder Notes 12/15!2016� 0/0/0000 � __ ,___.___ __ - h Service Orders Date DueDate Outstanding Document Amount Service Type Meter Desrnption F Spec Pymt Arrange(SPA) 12/13/2017 READODDD0647806 0 WATERLO... 74440311 Auto Estimate F B Voids 11/13/2017 READD00D0635286 0 WATERLO... 74440311 Auto Estimate C Account History 10/11/2017 Q READ00000619484 0 WATERLO... 74440311 Actual Billing Messages 9/6/2017 QREADODOD0604498 0 WATERLO... 74440311 Actual Collection Exemption 9/6/2017 READOM604497 0 WATERLO... 32835702 Actual C I 8/12/2017 0 READ00000598720 0 WATERLO... 32835702 Auto Estimate C Final Bill Adjustment 7/14/2017 OREAD00000586600 0 WATERLO... 32$35742 Actual (w Meter Deposit j $/6/2017 Q READODOD0577812 0 WATERLO... 32835702 Auto Estimate Meter Reading Hist.Adjust 5/6/2017 Q READOOOD0563396 0 WATERLO... 32$35702 Auto Estimate Re6illing 4/10/2017 0 READMW545997 1 WATERLO... 32835702 Actual C Write Off 3/11/2017 Q READOM539231 0 WATERLO... 32835702 Auto Estimate C 2/11/2017 READ01=524908 0 WATERLO... 32835702 Auto Estimate 1111/2017 �READDOOOO514392 0 WATERLO... 32835702 Actual I i 103355->232 BOSTON AVE WATERLOO IA 507032510 ->VeraTWallican w 1 Date Due Date Outstanding Document y Amount Service Type Meter Description 12/20/2017 1/15/2018 54256 SJBILLOD000652114 542.56 11/2112017 12/14/2017 Q BILLOW00633667 542.56 10/25/2017 11/16/2017 BILLOD00D619759 542.56 9/21/2017 10/13/2017 Q BILLWD00601190 542.56 8./2412017 9/13,2017 QBILLOOD00575453 542.56 7/211201/ &111/2617 Q BILLOOOD0564190 542,56 6,/22+2017 7/14/2017 BILLOCOODS49567 542.56 5/22/2017 6/13/2017 0 BILLOODW507509 542.56 4/24/'2017 5/15/2017 BILL00060492310 543.09 3/24/2017 4/14/2017 Q BILLODDD0468795 537.56 2+'23/2017 3/16/2017 BILLOODC0424721 S39.46 1/2412017 2/1412017 Q BILLOOOD0413929 549.56 Service ` No Meter Rate Multipl... Route Sequ... Connected Disconnect... Status 0;WATERL... 3 MONTHLY-STORM 1.00ODO ROUTE09— 11/6/1992 Active 12WATERL.. 6 MONTHLY-GARB-C 1.ODDDO ROUTE09... 3;14/2017 Active 3� WATERL.. 7 74440311 MONTHLY-WATER 1.00D00 ROUTE09... 3500... 9;6/2017 Active 41t^1ATERL.. 8 74440311 MONTHLY-SEWER 1.WWO ROUTED9... 416/2017 Active The home has been vacant for over a year,there has been no water usage. She has a large garbage can and pays monthly, which is$15.50 per month. If you need a copy of her statement someone would need to come down to our office to get them. Thank you, t O#mAet i teplieens Residential Billing Waterloo Water Works 325 Sycamore St. PO Box 27 Waterloo, IA 50704 319-232-6280 ext. 3906 Amber.Stephens@Waterloo-IA.org 2 From: Nancy Higby Sent: Friday, January 12, 2018 3:44 PM To: Amber Stephens Subject: 232 Boston Avenue Hi Amber, Hoping you can help me out. I have a refund request for garbage services at 232 Boston Avenue. The property is said to have been vacant since November 2016. In order to get Finance Committee to approve the refund, I something that shows the water consumption and the amount billed for garbage services from November 2016 to October 2017. Thank you. Na" Rigby Administrative Secretary to the City Clerk City of Waterloo, Iowa Ph:319-291-4522 Ext.3000 Fx:319-291-4571 PURSUANT TO IOWA CODE CHAPTER 22 E-MAIL COMMUNICATION TO AND FROM THIS ADDRESS MAY BE SUBJECT TO PUBLIC DISCLOSURE. AN 24N 3 City Clerk Use Only Finance Committee Approval Date �5 � Ig City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 2,665.00 plus est. shipping costs of $ N/A to pay for or purchase Staff requests approval of additional $100 to split the unexpected additional cost of moving terminal seating and extra setup charges by vendor. This purchase or expenditure is being made because: Staff cleaned the carpet last year. This commercial grade of carpet is showing its age, should be cleaned 2x per year. Should be replaced within the next five years (First Floor) Vendor selected for this purchase: Stanley Steemer of Waterloo Iowa- [X] Bids or written quotes were taken on this purchase, as follows: Staff received two (2) quotes for terminal carpet cleaning services as follows: 1). Stanley Steemer or Waterloo at $2,565-1 and 2). ServiceMaster by Harris at $3,222. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): 11/6/17, approved @ $2,565 Please check the following box(es) as appropriate to describe the funding for this expense: QX General Fund Road Use Tax Sewer ❑ Sanitation nBonds Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 010 - 29 - 7700 - 1371 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 114,005.00 v and the current available balance is $ 6�656.t9 !*/,400 R sp t u I u mitted, (Si natureTeOC Head or Designee) Date (Signature Finance Dept. Review) Date K:\shaved goodies\forms\FY-2018 Carpet Cleaning Services-AMENDED.xis(Mar-2010) City Clerk Use Only Finance Committee Approval Date ! City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint Department to expend $ 6,442.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Painting and drywall patching on the 3rd floor of the Waterloo Public Library Vendor selected for this purchase: Michael Painting & Decorating ❑ Bids or written quotes were taken on this purchase, as follows: Michael Painting & Decorating - $ 6,442.00 Personified Inc. - $ 8,950.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation IX Bonds Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: X25 O/o 33 3/Uy /3/J/ (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is and the current availab ce is Resp u y b ed, _ f, :?3 (Signature Dept. d o ee) Date (Signature Finance Dept. Review) Date KAshared good ies\forms\Expenditure Pre-AuthorizationAs(Mar 2010) City Clerk Use Only Finance Committee Approval Date (t. City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint Department to expend $ 1,178.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Furnish and install an electronic door screen on cab doors of the hydraulic passenger elevator at the Commercial Street Parking Ramp Vendor selected for this purchase: Schumacher Elevator 0 Bids or written quotes were taken on this purchase, as follows: Schumacher Elevator - $ 1,178.00 Kone Inc. - $ 1,508.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates).- Please Dates):Please check the following box(es) as appropriate to describe the funding for this expense: General Fund EI Road Use Tax EI Sewer 7 Sanitation EI Bonds 1:1 Federal/other grants F—] Other(specify) This expenditure is to be coded to the following budget line-item: 010-22-7930-1390 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 335 6-D y� and the current available b e is Resp mitt (Signature Dept. Head or Designee) Date (Sign ture Finance Dept. Review) Date KAshared good ieslforms\Pre-Auth-Commerical St Ramp-Passenger Elevator.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint Department to expend $ 1,178.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Furnish and install an electronic door screen on cab doors of the hydraulic passenger elevator at the Waterloo Public Library Vendor selected for this purchase: Schumacher Elevator QX Bids or written quotes were taken on this purchase, as follows: Schumacher Elevator- $ 1,178.00 Kone Inc. - $ 1,508.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: FX General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation ❑ Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-22-8800-1390 (Fund - Department-Activity -Account Number) (Project Code) in which the budgeted amount is $ 8y(k and the current avail e e is $ S"(0;t 9 Jr.? Re u ted, y, -ac,4-�P (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared good ies\forms\Pre-Auth-Library-Passenger Elevator.xls(Mar 2010) City Clerk Use Only Finance Committee ` Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 2,188.44 plus est. shipping costs of $ to pay for or purchase Sensor for fuel tank site. This purchase or expenditure is being made because: Labor and parts to repair transition sump and gas interstitial at the central fuel site. Only vendor available to work on city's fuel site. Vendor selected for this purchase: Dick's Petroleum QX Bids or written quotes were taken on this purchase, as follows: Dick's Petroleum Company Tripoli, IA $2,188.44 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road use Tax ❑ Sewer ❑ Sanitation ❑X Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 413-18-7950-2110 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 60,000.00 and the current available balance is $ 4,042.16 Respectfully submitted, AZI /A I//A /1, Signature Dept. Head or Designee) Date I (Signature Finance Dept. Review) Date K:\shared good ies\forms\201 8-J an ua ry-Expend itu re Pre-Authorization-Dick's Petroleum-Replace Sensor-$2,188.44-413-18-7950-2110.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Clerk/Finance Department to expend $ 1,445.00 plus est. shipping costs of $ to pay for or purchase membership in the RSM Financial Executives Network Group This purchase or expenditure is being made because: The membership is valuable to the City. We'll have contacts with a group of other financial professionals to share ideas about good financial strategies. Vendor selected for this purchase: ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: FX General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-03-8400-1346 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 5,500.00 and the current available balance is $ 3,769.50 Respectfully submitted, (Si nature Dept. Head or Designee) Date (Signature finance Dept. Review) Date KAshared goodies\forms\RSM Financial Exec Network Group 2016.xls(Mar 2010) City Clerk Use Only Finance Committee e� Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 1,931.51 plus est. shipping costs of $ to pay for or purchase Dell Rugged Laptop for Central Garage This purchase or expenditure is being made because: Rugged laptop required for central garage for truck diagnostic/repair. Vendor selected for this purchase: Dell FX Bids or written quotes were taken on this purchase, as follows: Dell Direct - $1,931.51 CDW-G - $3,416.22 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax El Sewer ❑ Sanitation EX Bonds ❑ Federal/other grants ❑ Other (specify) This,hexpenditure is to be coded to the following budget line-item: 1-8225-2106 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ -9A 669 6� S�!SUU and the current available balance is $ 41A) Respectfully submitted, (Sig'natureobept. Head or Designee) Date (Sig ature Finance Dept. Review) Date KAshared goodies\forms\Pre-Auth Dell Rugged Laptop 2-Central Garage(Mar 2010) ------City Cterk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning Department to expend $ 2,400.00 plus est. shipping costs of $ 0.00 to pay for or purchase Appraisal for Wagner Road Subdivision - North of 3488 Wagner Road This purchase or expenditure is being made because: Appraisal necessary for potential sale Vendor selected for this purchase: Rally Appraisal QX Bids or written quotes were taken on this purchase, as follows: Rally Appraisal - $2,400 (only one received) ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund F-I Road use Tax F-I Sewer E] Sanitation ❑ Bonds ❑ Federal/other grants Qx Other(specify) 426 08 6260 2104 This expenditure is to be coded to the following budget line-item: (Fund - Department-Activity -Account Number) (Project Code) in which the budgeted a unt is $ dOO,aoo and the current avail a bal c is $ -Lie, 3?? Respec y su it (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared good ies\forms\Valuation Serv-2680 sergeant rd.xls(Mar 2010) Rally Appraisal, L. L.C. t£ , Cedar Falls Office•2302 W I"Street.Suite 201 D•Cedar Falls, IA 50613 Clint Cote-Manager Phone:(319)266-9373 Jim Herink—Senior Appraiser Fax:(319)277-5218 Adam Horan www.rallvappraisal.com Dexter Klostermann Dave Passmore-Commercial Manager MAI January 24, 2018 Tim Andera Associate Planner City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 RE: Request for Bid Wagner Road Subdivision--- North of 3488 Wagner Road, Waterloo, Iowa Dear Mr. Andera: Per your request, I am providing a bid for an appraisal of the following property. Property Bid Amount Wagner Road Subdivision, North of 3488 Wagner Road, Waterloo, Iowa $2,400 The appraisal report can be complete no later than February 19, 2018. Sincerely, James Herink Certified General Real Property Appraiser, CG02627 (Iowa) Consistently exceeding expectations City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 6,290.00 plus est. shipping costs of $ 0.00 to pay for or purchase UFED Touch Ultimate 2 Year Maintanence license renewal This purchase or expenditure is being made because: this purchase is an 2 Year maintanence licences renewal for the Cellebrite UFED used by the ICAC Investigator Vendor selected for this purchase: Cellebrite ❑ Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: Cellebrite is a proprietary company to this software and is the only provider for this annual license renewal. Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑X General Fund ❑ Road Use Tax Sewer ❑ Sanitation ❑ Bonds ❑ Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 010-11-1105-1520 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ C!�/, 'VSO and the current available balance is $ $/a Re ectfully sub It d, ��t (Signature Dept. Head a gnee) D to (Signa ure FinanceDept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010) City Clerk Use Only �' Finance Conmmittee iApproval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 5,714.00 plus ext. shipping cost of $ 305.00 to pay for or purchase Replacement belts,two dewatering gravity belts and four dewatering belt filter press belts This purchase or expenditure is being made because: Belts are worn-out and replacement belts are neeeded Vendor selected for this purchase: National Filter Media Bids or written quotes were taken on this purchase, as follows ®Bids or quotes were not taken on this purchase because: National Filter Media is rep. for new belt replacements. City Strategic Plan, Strategy 4.5 Maintain and develop community services and city facilities that support quality of place. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EIGeneral Fund: Road Use Tax: Sewer: Sanitation: Bonds: Federal/other grants: ❑Other(specify): This expenditure is to be coded to the following budget line-item: 520-14-5200-1571 (Fund - Department-Activity-Account Number) (Project Code) in which budgeted amount is $ 400,000.00 t/ and the current available balance is $ 167.966.65 Respectfully`submitted, '� (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date QUOTATION NATIONAL FILTER MEDIA / FILTER BELTS DIVISION 12 Winada Drive, Winthrop, ME 04364 Tel: 207-377-2626 Fax: 207-377-2629 800-321-5223 Quote # W18-036RRG Waterloo Waste Management DATE January 25, 2018 3505 Easton Ave REFERENCES Rick Gallo Waterloo, IA 50702 PRICES, FOB Winthrop, ME Attn: Brian Bowman TERMS NET 30 DAYS BRIAN.BO W'MAN(a),W ATERLOO-IA.ORG DELIVERY 2-3 Weeks DESCRIPTION Replacement Dewatering press belts with sealed edges, urethane reinforced stainless steel clipper closures (8 clips/inch) and one extra stainless steel pin wire per belt. Size: 24/8X HD Ashbrook GBT 2.2m x 9.881m (87" x 32'-5") $ 728.00 Ashbrook AB-3 GBT - 2.2m x 9.425m (87" x 30' 11") $ 694.00 Old Komline Upper: 82" x 49'- 5" $1043.00 Lower: 82" x 51'- 7" $1078.00 New Komline #3 (Model GRS-2 Series 111) Upper: 87" x 35'- 11" $ 807.00 Lower: 87" x 60'- 11" $ 1364.00 Shipping cost for all belts on a pallet = 305.00 Total = $6019.00 Please do not hesitate to contact us at 800-321-5223 or via email: rgallo(d_)nfm-filter.com "QUOTE VALID for 90 DAYS" SIGNATURE: f Rick Gallo Product Manager RRG/lf City Clerk Use Only Finance Committee ,Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 4,822.85 plus ext. shipping cost of $ 0.00 to pay for or purchase On site service to troubleshoot vibration issue on#2 Easton Blower includes travel, labor(up to 8 hours), expense and materials This purchase or expenditure is being made because: Inlet bearinihas high vibration, out of operation till repaired. Vendor selected for this purchase: Gardner Denver Nash Bids or written quotes were taken on this purchase, as follows ®Bids or quotes were not taken on this purchase because: Gardner Denver Nash is rep. for service repair of this blower. City Strategic Plan, Strategy 4.5 Maintain and develop community services and city facilities that support quality of place. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: FGeneral Fund: Road Use Tax: Sewer: FISanitation: Bonds: FIFederallother grants: F-10ther(specify): This expenditure is to be coded to the following budget line-item: 520-14-5200-1571 (Fund - Department-Activity-Account Number) (Project Code) in which budgeted amount is $ 400,000.00 c� and the current available balance is $ 167.966.65 Respectfully submitted, /-2 54-68 (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date —N r Field Service Estimate HOFFMAN LANISON Centrifugal Products vardrer Der, Date: January 18,2018 Quotation No. RA011818C To: City of Waterloo Waste Management Attention: Brian Rath Quote Dale: January 18,2018 Customer City of Waterloo Waste Management Location: 3505 Easton Ave Waterloo,IA 50702 Quoted To: Brian Rath Contact Person: Brian Rath Phone#: 319-291-4553 E-Mail: brian.rath@waatedoo-ia.org `Price: $4,822.85 (includes travel,labor,expense and materials) Brief Description Of Work: On site service to troubleshoot vibration issues on 1 CF blower,Mod#2006-ADOI,SO#3101263,SN#P001 744X. Estimate includes travel,labor(up to 8 hours on site),parts(bearing kit),and expenses. Please note as this is estimated, actual hours and expenses would be invoiced. Gardner Denver offers field service capabilities to assist our customers in repairs to their equipment.The following is a list highlighting the capabilities that our Field Service Technicians can provide you in maintaining and troubleshooting issues with your equipment: 1. Laser Shaft Alignment 2. Certified Vibration analysis 3. Training 4. Lubrication Change and Oiler Inspection,if applicable 5. Coupling Inspection and Evaluation 6. Oil Analysis 7. Motor Evaluation S. Blower Operational Check,vibration readings,bearing temperature readings,surge check and recommendation for correction,if needed 9. Installation Inspection;pipe misalignment,foundation deficiencies With recommendations 10. Controls Inspection and Operational Adjustments 11. Troubleshooting 12. Filter Inspection and Recommendations This service is offered in accordance With our standard rates,Terms&Conditions which are attached. Just as a reminder,It is the responsibility of the customer to provide a safe working environment for the service technician. 'Estimate:Actual cost may vary depending on conditions found at jobsite 'Quote is based on 6-hr minimum(labor) 'Quote is based on 1-hr minimum(travel) Gardner Denver Nash PO Box 130,Bentleyville,PA 15314 Phone: +1800-982-3009/+1724-239-1500 Fax: +1 724-239-1502 All Nash facilities are ISO 9001 certified. E-mail: info.HoffmanLarn on@gardnerdenver.com Web: w .HeffmanandLamson.com City ClerK Use Unly Finance Committee Approval Date I_Ic5 l b City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operation, Department to expend $ 19,950.00 plus est. shipping costs of $ to pay for or purchase American Signal Rotational Siren Package including installation. This purchase or expenditure is being made because: To replace early warning siren located at 4831 W. 4th St. Vendor selected for this purchase: RC Systems Bids or written quotes were taken on this purchase, as follows: RC Systems Waterloo, IA $19,950.00 Electronic Specialties Inc. Algona, IA 21,017.00 ASC Milwaukee, WI 21,154.30 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund [:] Road Use Tax F-I Sewer F-I Sanitation Q Bonds EI Federal/other grants [:] Other(specify) This expenditure is to be coded to the following budget line-item: 416-17-1700-2110 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 20,000.00 and the current available balance is $ 20,000.00 Respectfully submitted, (Signature Dept. ead or Designee) D to (Signature Finance Dept. Review) Date KAshared good ieslforms\2018-January-Expenditure Pre-Authorization-RC Systems-Early Warning Siren-4831 W.4th St.-$19,950.00.xls (Mar 2010) Budget Amendment Descriptions for 2/5/2018 Finance Committee Meeting Agenda: 1. Approve the budget amendment for the Sanitation Fund Code Enforcement Department to approve the use the fund balance to purchase a truck in the amount of 26,323, as submitted by the Code Enforcement department. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. Completed fonns should be routed directly to the Finance Dept. FINANCE DEPT.ONLY Finance C�Ommittee approval required? YES_ NO_ If so,date approved: City of Waterloo Line-Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget amendment for FYE 2017 submitted by the Code Enforcement Department: EXPENSES/REVENUE DECREASE EXPENDITURES(INCREASE REVENUE) INCREASE EXPENDITURES(DECREASE REVENUE) Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount 525-15-5125-3000 Cash 26,323.00 525-15-5125-211 26,323.00 26,323.00 26,323.00 TOTAL 40=X TOTAL 48= This amendment is being requested because: Code Enforcement wanted to buy truck with last year's budget. It did not. We need approval from council to use savings from last year's budget. Our net budgetary basis savings from the previous year's budget was $65,403.00. Prior Committee Actions(Dates): 1/29/18 (S)dn ur ead or Designee) Date ° (Signature Finance Dept. Review) Date Davi, . Zellhoefer, Dept. Head Date Posted (Finance Dept.) K\userslshared goodies\forms\Budget Amendment Request Form(Apr 2003)