HomeMy WebLinkAboutApproved Documents - 2/12/2018 FINANCE DEPT. STAFF ONLY
LINE ITEM USED AUG 0e7 7&-;Sd /346
TRAVEL REQUEST FY0?W9 BUDGETED ?�
CITY OF WATERLOO EXPENDED YTD /ala
THIS REQUEST -S-9 S
LEFT AFTER THIS
REQUEST
DATE —>A—ax. 7
Original-Clerk/Finance copy- De artment
NAME(S) AND POSITION(S): DATE:
Eric Thorson, City Engineer February 7, 2018
NAME OF CLASS/ MEETING: DESTINATION: West Des Moines, IA
2018 American Public Works Association Fall Conference
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
April 4, 2018 April 6, 2018 April 5-6, 2018
PURPOSE OF TRAVEL/TRAINING:
To attend the 2017 American Public Works Association Fall Conference
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 266-07-7830-1346
$270.00 LODGING TAXI X GRANT REIMBURSABLE
70.00 MEALS PARKING YES NO
185.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION
MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 525.00 TOTAL: $ 525.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMENT HEAD MAYOR
February 7, 2018
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
2018 APWA Spring Conference - Confirmation Online Registration by Cvent Page 1 of 1
CLICK HERE TO MAKE HOTEL RESERVATIONS
Registration Confirmation
Name:
Eric Thorson
Email:
eric.thorson@waterioo-la.org
Company:
City of Waterloo
Address:
715 Mulberry St
Waterloo,Iowa 50703-5714
Number of People Registered:
1
Confirmation Number:
HFNSXX3WYNF(needed to modify your registration)
Event Title:
2018 APWA Spring Conference
Location:
West Des Moines Sheraton
1800 50th Street
West Des Moines,Iowa 50266
USA
Phone:
1-515-223-1800
Current Registration Details
Eric Thorson
Registration For
........................................................................................................................................................................................................................................................_........._................................................................
.
Name
Cost
Full Conference Registration $185.00
......................................................................................................................._.........................................................................................................._...............................................................................................
...
Order Summaries
Order
Date Type Invoice# Amt Ordered Amt Paid Amt Due
02/05/201810:38 AM CTZ offline order 18SC-022018-0146 $185.00 $0.00 $185,00
Total: $185.00 $0.00 $185.00
Refund&Cancellation Policy
If cancellation is received on or before March 30th,your registration will be refunded less a$10 cancellation fee per registration item.No refunds will be issued after March 300th.
If oavino by check:
Please make check payable to:
APWA Iowa Chapter
c/o City of West Des Moines
Attn: Peggy Englehart
P.O.Box 65320
West Des Moines,IA 50265-0320
https://www.cvent.com/events/Registrations/MyRegistration.aspx?i=6d2f2eaf--2c7c-485 a-bc... 2/5/2018
2018 APWA Iowa Chapter Spring Conference - West Des Moines Sheraton
Thursda , A ril Sth - Tentative Schedule
Time APWAGeneralPUBLIC WORKSAPWA I I . . MODULE
Operations /• 11
Moderators Name —' Paul Albritton,Beth Richards
7:30 AM Registration-Breakfast ,.
8:00 AM Part 1-Introduction Intr11 I
8:05 AM Why Roadside 11 We Need A Team?
Visit Exhibitor Booths Kevin Re an,Municf I ELfe Services - I
_Theresa Litteral,Iowa.LTAPMtraos'
8:45 AM ' Basic Safety Selecting and Training New Employees
OSHA and Basic Safety Corey He rhes,City of Ames
9:00 AM • I Personal Protective Equipment
JillMarilley,'PE,PWi APWA President-Elect Vehicle Operations DDTIVBIMunicipal Route Safety
Jason Havel,City of Iowa City -- - -
9:15 AM Jon Dienst,City of Dubuque
9:30 AM Traffic ' Improvement Jordan Creek9:15 AM-Break-Vendor Time
I Parkway 1 University Avenue
9:30 AM Break-Vendor Time
9:45 AM Eric Petersen,City of West Des Moines
10:00 AMIowa Nutrient ReductionProgress .Date Temporary Traffic Control
Adam Schnieders,Iowa DNR Pedestrian Traffic Control
90:30 AM Break-15 Minutes General Work Zone Perimeters Holly Corkery,Attorney,Lynch Dallas P.C.- - ---
10:45 AM jjjj11. 1 •. • I• flw, D"11 EMM
Jeff May,City of Clive Internal Work Zone Hazard Analysis
LarryStevens,H R Green
Internal Work Zone Perimeters Lisa Mart Iowa League of Cities
11:15 AM 1• I I 1 . Over Head Utilities - Mobile Equipment Operations
Unattended Work Zones _....
Dr.Peter Taylor
National Concrete Pavement Technology Center
11:30 AM 11:30 AM-12:30 PM-Lunch 11:30 AM-12:30 PM-Lunch
11:45 AM Lunch&Exhibitor Booths&Outside Equipment Lunch will be delivered to your session room Lunch will be delivered to Your session room
Due to hotel construction which limits seating,please consider
splitting into two groups with one group visiting exhibitor booths
before eating. When done eating,please vacateyourtable for Visit Exhibitor Booths&Outside Equipment Visit Exhibitor Booths&Outside Equipment
the next person. You'll have plenty of time and space to
network,explore the exhibitor booths and outside equipment!
Please take time to check out the booths of our generous
12:30 PM sponsors, Thank you! PartSpecific 1, City Hiring and Problem
12:45 PM . 1 •..- .• .. Urban Mowing and Landscape Work
Renee Tyler,City of Dubuque Subdivision and Rural Median and ROW Maint. James Wells,City of Des Moines
Rachel Conrad,City of Clive Excavations,Cave-In Risks,Utility Locating,UlGround
TBD-ISU Students Tree Work
1:15 PM Street Lighting,Traffic Signals,Holiday Greetings
(Bucket Trucks and Boom Trucks) Managing Conflict
1:30 PM I 1 -. 1• ..- •. Bridge and Approach Work-Various Moving Operations Sarah Okerlund,City of Ankeny
Greg Smith,City of Cedar Rapids(Assistant Fire Chien Cutting Pavement or Sidewalk-Pavement Repair
2:00 PM
Regional Water Trails Maintaining of Over Travel Lane Clearance Effective Delegation an,Employee Empowerment
- - - Dylan Mullenix,DMAMPO Traffic Control Device Maintenance Don Broshar,Iowa State University
2:45 PM Break-15 Minutes
3:00 PM 2:45 PM Break-Vendor Time 2:45 PM Break-Vendor Time
3:15 PM I , , , �1 I .• I ,1 I 1 I I
Disaster Recovery-Special Debris Clearance Hazards
Hand Signals
Kevin Kush,Keynote Speaker Fall Protection Don Broshar,Iowa State University
Inclement Weather- Lock-out/Tag-out
Water Bourne Risks-Contractor Acvitity
4:30 PM 4:30-5:30-Vendor Time-Social Hour
530 PM 5:30-9:30-Rube's Steakhouse-Tickets Required
2018 APWA Iowa Chapter Spring Conference
West Des Moines Sheraton
Friday, April 6th - Tentative Schedule
Time APWA General Session Time OPERATIONS ,
• . . Moderator's Name Moderator's Name
7:00 AM Breakfast Buffet
8:00 AM ISWEP-BMP Maintenance8:00 AM
Live Healthy Initiatives
Pat Sauer,ISWE Dr.Amy Michele Willcockson
8:30 AMCTRE I Pavement Condition Index Director of Live Healthy Iowa
Inya Nlenanya,ISU-Sara Thies,City of Des Moines 900 AM
New Silica Regulations
9:15 AM DO r . Swap
Margaret Meade
Dostart,Iowa DOT
John E. Safety Specialist-[AMU
(IA Assn.of Municipal Utilities)
10:00 AM Break-15 Minutes 10:00 AM Break-15 Minutes
Infrastructure 10:15 AM rr Data Centers 10:15 Iowa Civil Service
AM
Rudy Koester,City of Waukee What it means to you
Brian Hemesath,City of West Des Moines TBD,Ahlers Law Firm
TBD
11:00 AM Comparative Importanceof 11:00 AM
Sexual HarassmentTraffic Safety Emphasis
Jan Laaser-Web,Iowa DOT
11:15 AM Emily Ellingson,Lynch Dallas P.C.
11:30 AM Wilf Nixon,Salt Institute
Mark Devries, Vaisala
Noon Door Prizes Given Out-Conference Adjourns
Draft-01/17/08 1:00 PM
Page 2 of 2
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1346
TRAVEL REQUEST FY_2017_ BUDGETED :3�1,DDU i1
CITY OF WATERLOO EXPENDED YTD d3, (f,) 4--
THIS
'THIS REQUEST /'.2 q/
LEFT AFTER THIS
REQUEST /,4 U(^/
DATE 9n,,y 7—/8
NAME(S) AND POSITION(S): DATE: Ori inal-Clerk/Finance Co -beDartment
Sergeant Erie Inv. Gergen P.O. M. Girsch Feb 7"', 2018
NAME OF CLASS/ MEETING: DESTINATION: St. Louis, MO.
(ILEETA) Training Conference
International Law Enforcement Educators and Trainers DEPARTURE POINT
Association. IF NOT WATERLOO:
DEPARTURE DATE: Return Date: DATE(S) OF MEETING:
March 18th, 2018 March 24th, 2018 March 19th-23rd, 2018
PURPOSE OF TRAVEL:
Lt. Cirksena is requesting to send Sergeant Erie, Officer M. Girsch and Inv. Gergen to the International Law Enforcement
Educators Trainers Association held St. Louis, MO., March 18`h to March 23". This conference is for law enforcement
trainers and educators only. It offers the latest in training and current trends in law enforcement taught by some of the
most well-known educators/trainers in the country, as well as attorneys who specialize in use of force cases and a myriad
of other topics. These officers gain valuable knowledge at this conference and in turn pass this on to WPD officers
throughout the year during in-service training. Inv. Gergen is a use of force%ontrol tactics instructor Sergeant Erie is a
Use of Force%ontrol Instructor and Firearms Instructor, P.O. Girsch is a Firearms Instructor. The only cost to the city is
the registration and fuel. A city vehicle will be needed for travel.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ 0.00
YES NO
METHOD OF TRAVEL:
xx CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 010-11-1100-1346
$.00 LODGING TAXI x GRANT REIMBURSABLE
$.00 MEALS PARKING YES NO
$1191.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION
$100.00 MILEAGE/FUEL MISCITOLLS YES NO
TOTAL FOR ALL: $ 1291.00 TOTAL: $ 430.33 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTI�ENT HEAD MAYOR
L 7- 15 C'- /Ill
DATE DATE
FINANCE DEPT. STAFF ONLY
LINE ITEM USED f�� /�( Ycf/D /3VG
TRAVEL REQUEST FYWk BUDGETED _ (ODUU
CITY OF WATERLOO EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS S�
REQUEST
DATE _�lc.� �2-6,
Original-Clerk/Finance Co -Department
NAME(S) AND POSITION(S): DATE:
Adam Wendling February 5, 2018
NAME OF CLASS/MEETING: DESTINATION: (EMSLRC) U of I Hospitals and Clinics
Iowa City, Iowa
Advanced Cardiac Life Support(ACLS) Instructor Course DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE. DATE(S) OF MEETING:
February 14th, 2018 February 14th, 2018 February 14th, 2018
PURPOSE OF TRAVEL/TRAINING:
To obtain Advanced Cardiac Life Support(ACLS) Instructor Certification
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 010-12-1410-1346
LODGING TAXI JC GRANT REIMBURSABLE
MEALS PARKING Y`ES NO
/�
$175.00 REGISTRATION AIRFARE J� REQUIRED CERTIFICATION
MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 175.00 TOTAL: $ 175.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WA
DEPARTMENf HEAD MAYOR c
'/ Ia/tP,
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1346
TRAVEL REQUEST FY_2018_ BUDGETED c3C/OIlU 4i
CITY OF WATERLOO EXPENDED YTD ?36?1;Z oy
THIS REQUEST '?a`L
LEFT AFTER THIS
REQUEST /�f39q gB
DATE 2-4—a
Original-Clerk/Finance Co -Department
NAME(S) AND POSITION(S): DATE
Sergeant Rasmussen Feb 5"', 2018
NAME OF CLASS / MEETING: Less Lethal Instructor DESTINATION: Pine City Minnesota
Development recertification DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: Return Date: DATE(S) OF MEETING:
April 2nd, 2018 April 4In, 2018 April 3-4, 2018
PURPOSE OF TRAVEL:
Lt. McClelland is requesting authorization to send Sgt. Rasmussen to Less Lethal Instructor Development
training in Pine City, Minnesota on April 3`d-4tn 2018. Sgt. Rasmussen is the Less Lethal instructor for the
Waterloo Police Department Tactical Unit and is due for his recertification. A city vehicle will be needed for this
travel/training.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM:
$200.00 LODGING .00 Parking x GRANT REIMBURSABLE
$113.00 MEALS .00 Shuttle/taxi YES NO
$495.00 REGISTRATION .00 AIRFARE x REQUIRED CERTIFICATION
$100.00 Fuel/mileage .00 Baggage fee YES NO
TOTAL FOR ALL: $ 908.00 TOTAL: $ 908.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
PARTMENT H A MAYOR
DATE DATE
City Clerk Use Only
Finance Committee
Approval Date �i y�1 8
City of Waterloo �
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Bldg Inspections Department to expend
$ 1,000.00 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Fire Alarm Suppression System Plan Review - 325 East Park Avenue Lofts
Vendor selected for this purchase: Lund Fire Protection
❑ Bids or written quotes were taken on this purchase, as follows:
FX Bids or quotes were not taken on this purchase because:
City of Waterloo has a contract with Lund Fire Protection
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
QX General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
EI Bonds ❑ Federal/other grants II Other(specify)
This expenditure is to be coded to the following budget line-item:
010-22-5100-1390
(Fund - Department-Activity-Account Number) (Project Code)
s
in which the budgeted amount is $ ?ODD
and the current available balance is $ 3300
Respectfully submitted,
ter-. �2-a-1
( ignature (ep . Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared good ieslforms\Pre-Auth-Lund Fire 21 West Jefferson.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date i /
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Bldg Maint Department to expend
$ 4,200.00 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Replace water heater @ Fire Station #2 (Building Maintenance will be installing)
Vendor selected for this purchase: Ferguson Enterprises
❑ Bids or written quotes were taken on this purchase, as follows:
FX Bids or quotes were not taken on this purchase because:
Emergency Repair
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
F1 General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
DBonds ❑ Federal/other grants EI Other(specify)
y�6 jp en�iul�ur is to be coded to the following budget line-item:
445-22- - - -
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 'le)
and the current available balance is $
Respectfully submitted,
15
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared good ies\forms\Expend itu re Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the City Clerk Department to expend
$ 8,398.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Annual service Attendance Enterprise Software (time clock) for 4/1/18 to 3/31/19.
This purchase or expenditure is being made because:
Vendor selected for this purchase: Midwest Automated Time System
❑ Bids or written quotes were taken on this purchase, as follows:
QX Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax F—I Sewer ❑ Sanitation
Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-03-8400-1520
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 9,0,60p,
and the current available balance is $
Respectfully sub itted,
Signature 9
pt. Head or Designee) Date (Signature Finance Dept. Review) Date
INVOICE
MIDWEST Automated Time Systems
2324 West 63rd Street Invoice No : 60477A
Davenport , IA 52806 Order No :
(563)386-9393 Fax (563 ) 386-3338 Invoice Date : 02/01/18
Due Date : 02/01/18
Salesperson : Ted Neese
CITYWATE
S City of Waterloo S City of Waterloo
O T 715 Mulberry H T 715 Mulberry
L O Waterloo , IA 50703 I O Waterloo, IA 50703
D P
( 319)291-4323
------------------------------------------------------------------------------
Ship Via : IA - UPS Terms : Due on receipt
F.O.B. : Shipping Reference : Annual Service
------------------------------------------------------------------------------
Ln Description Price Quantity Shipped Extension*
--+-----------------------------+----------+----------+--------+--------------
1 Annual Service Billing on Custom 8398 . 00
InfoTronics Attendance Enterprise
Version 2 Software with ( 7 ) IT3100 Bar
Code Terminals- Depot Service to cover
the period from 4/1/18 to 3/31/19 .
------------------------------------------------------------------------------
Taxable 0 . 00*
Non-taxed 8398 . 00
S & H 0 . 00
0. 000% Sales Tax 0 .00
Total 8398 . 00
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City Clerk Use Only
Finance Committee / A
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 9,303.00 plus est. shipping costs of $ na to pay for or purchase
caps and visors for the Optimist Baseball and Softball programs as well as Rotary
Club Tee Ball and Coach Pitch programs.
This purchase or expenditure is being made because:
these items are supplied as part of the registration fee.
Vendor selected for this purchase: AD Starr(Pittsburgh, PA)
0 Bids or written quotes were taken on this purchase, as follows:
AD Starr (Pittsburgh, PA) $9,303.00
BSN (Cedar Falls, IA) $9,658.50
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
QGeneral Fund EI Road Use Tax D Sewer F-] Sanitation
EI Bonds 0 Federal/other grants EI Other (specify)
This expenditure is to be coded to the following budget line-item:
010-37-4200-1566
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $
and the current available balance is $ -W- a O w
Respectf submitted
( Ignature Dept. H d or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 12,043.75 plus est. shipping costs of $ na to pay for or purchase
League jerseys for the Optimist Baseball and Softball programs.
This purchase or expenditure is being made because:
these items are supplied as part of the registration fee.
Vendor selected for this purchase: Advantage Screen Print (Waterloo, IA)
Fx Bids or written quotes were taken on this purchase, as follows:
Advantage Screen Print (Waterloo, IA) $12,043.75
Creative Impact (Waterloo, IA) $12,279.50
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
Fx General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
❑ Bonds EI Federal/other grants EI Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4200-1566
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ yy �,c'J cJJ
4�
and the current available balance is $
Respectf II submitted,
(Signature Dept,
a or Designee) Date Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 3,425.00 plus est. shipping costs of $ na to pay for or purchase
Baseball pants for the Optimist Baseball and Softball programs.
This purchase or expenditure is being made because:
these items are supplied as part of the registration fee.
Vendor selected for this purchase: Creative Impact(Waterloo, IA)
Fx Bids or written quotes were taken on this purchase, as follows:
Creative Impact (Waterloo, IA) $3,425.00
AD Starr (Pittsburgh, PA) $3,615.00
BSN (Cedar Falls, IA) $3,712.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
5x General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
❑ Bonds EI Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4200-1566
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $
and the current available balance is
Respe-cifully submitted,
a- -
(Signature Dept. ad Designee) Date Si nature Finance Dept. Review) Date
KAshared goodies\forms\Expen iture Pre-Authorizalion.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date o__/I
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 3,425.00 plus est. shipping costs of $ na to pay for or purchase
Baseball socks for the Optimist Baseball and Softball programs.
This purchase or expenditure is being made because:
these items are supplied as part of the registration fee.
Vendor selected for this purchase: AD Starr(Pittsburgh, PA)
Fx Bids or written quotes were taken on this purchase, as follows:
AD Starr (Pittsburgh PA) $1,209.00
Creative Impact (Waterloo, IA) $1,235.00
BSN (Cedar Falls, IA) $1,266.85
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
5x General Fund EI Road Use Tax ❑ Sewer F—I Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4200-1566
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ ,cc,
and the current available balance is $
Respectfully bmitted,
(Signature Dept. Fleesignee) Date (Signature Finance Dept. Review) Date
K1shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date }�I
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sewer Dept. Department to expend
$ 3,785.54 plus est. shipping costs of $ to pay for or purchase
Hydraulic cylinder and accessories for backhoe.
This purchase or expenditure is being made because:
Backhoe has been repaired twice - cylinder needs replacing at this time.
(only vendor locally to supply part within a short time)
Vendor selected for this purchase: Murphy Tractor& Equipment
FX Bids or written quotes were taken on this purchase, as follows:
Murphy Tractor & Equipment Co. Waterloo, IA $3,785.54
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
FX General Fund ❑ Road use Tax ❑ Sewer ❑ Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-7955-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 240,000.00 '1
and the current available balance is $
Respectfully submitted
ignature Dept. Hea or Designee) Date (Signature Finance Dept. Review) Date
K:\shared good ies\forms\201 8-Febru ary-Expend itu re Pre-Authorization-Sewer-Murphy Tractor-Hydraulic Cylinder-$3,785.54-010-18-7955-
1571.x1s(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
$ 5,780.00 plus est. shipping costs of $0.00 to pay for or purchase
2 - M62 NEMA Controllers
This purchase or expenditure is being made because:
Replace a 13 year old controller at E. 6th and Walnut after it failed and no longer
can be repaired. Need a spare for intersection failures.
Vendor selected for this purchase: Mobotrex (only vendor to supply this controller)
0 Bids or written quotes were taken on this purchase, as follows:
Mobotrex Davenport, IA $5,780.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund EX Road use Tax ❑ Sewer ❑ Sanitation
❑ Bonds EI Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
266-17-7120-1576
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 39- 9@96 .Z7 407�
and the current available balance is $ 8,832.00
Respectfully submitted,
(Signature DepkHpacl or Designee) Date (Slgnatur�nance Dept. Review) Date
K:lshared good ies\forms\2018-January-Expenditure Pre-Authorization-Mobotrex-2 M62 NEMA controllers-$5,780.00-266-17-7120-
1576.xis(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
$ 2,165.80 plus est. shipping costs of $47.36 to pay for or purchase
1 - Decorative LED Fixture and Pole
This purchase or expenditure is being made because:
To replace black decorative pole on Hwy 63 - due to accident damage.
Vendor selected for this purchase: Crescent Electric(only local vendor to supply this pole)
FX Bids or written quotes were taken on this purchase, as follows:
Crescent Electric Supply Company Waterloo, IA $2,165.80
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund MX Road use Tax ❑ Sewer ❑ Sanitation
❑ Bonds EI Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
266-17-7120-1521
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 28,800.00 '`/
and the current available balance is $ 42;69
Respectfully submitted,
(Signature Dept. ead or Designee) bate (SigrYature Finance Dept. Review) Date
K:\shared good ies\forms\201 8-Februa ry-Expend iture Pre-Authorization-Crescent Elect-1-Decorative LED fixture&Pole-$2,165.50+$47.36
S-H-266-17-7120-1521.xis(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the P&Z,Eng & CD Department to expend
$ 3,150.00 plus est. shipping costs of $ 0.00 to pay for or purchase
ArcGIS Software Maintenance &ArcPad Maintenance Agreement
This purchase or expenditure is being made because:
The maintenance agreement is a yearly ageement that provides technical support
for the software, as well as no-cost upgrades that become available
Vendor selected for this purchase: ESRI
❑ Bids or written quotes were taken on this purchase, as follows:
[X Bids or quotes were not taken on this purchase because:
This is a maintenance agreement to current software
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
FX General Fund ❑ Road Use Tax ❑ Sewer F_� Sanitation
Bonds 0 Federal/other grants 1X Other(specify) LOST,storm water,CDBG
This expenditure is to be coded to the following budget line-item:
010 08 5700 1520 ($622.23); 224 32 5850 1520 ($311.11) BG21A ADMN ($311.11)
(Fund - Department-Activity-Account Number) (Project Code)
_
lin which the budgeted a odnt isr $ (,22 Ado `11001 qSJ �
and the current available balance is $ G?;1y' 70` 7A6d
Respectfully submit
tdl
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\ESRI MtAgmt 2.6.18.xls(Mar 2010)
•
QesriEsri380 c
380 New York Street
Redlands CA 92373
Subject: Renewal Quotation
Date: 01/01/2018
To: Aric Schroeder
Organization: City of Waterloo
Planning & Zoning Dept
Fax#: 319-291-4262 Phone#: 319-291-4366
From: Melissa Atchley
Fax#: 909-307-3083 Phone#: 888-377-4575 Ext. 7972
Email: matchley@esri.com
Number of pages transmitted Quotation #25816949
(including this cover sheet): 4 Document Date: 11/02/2017
Please find the attached quotation for your forthcoming term. Keeping
your term current may entitle you to exclusive benefits, and if you choose
to discontinue your coverage, you will become ineligible for these valuable
benefits and services.
If your quote is regarding software maintenance renewal, visit the
following website for details regarding the maintenance program benefits
at your licensing level
http://www. esri.com/apps/products/maintenance/qualifying.cfm
All maintenance fees from the date of discontinuation will be due and
payable if you decide to reactivate your coverage at a later date.
Please note: Certain programs and license types may have varying
benefits. Complimentary User Conference registrations, software support,
and software and data updates are not included in all programs.
Customers who have multiple copies of certain Esri licenses may have the
option of supporting some of their licenses with secondary maintenance.
For information about the terms of use for Esri products as well as
purchase order terms and conditions, please visit
http://www. esri.com/legal/licensing/software-license.html
If you have any questions or need additional information, please contact
Customer Service at 888-377-4575 option 5.
to
esinRed® New York Street Quotation}
Redlands, CA 92373 \(a u0taliOn
Phone: 888-377-45757972
Fax#: 909-307-3083
Date: 11/0212017 Quotation Number: 25816949
Send Purchase Orders To:
Environmental Systems Research Institute, Inc.
380 New York Street
Redlands, CA 92373-8100
Attn: Melissa Atchley
City of Waterloo Please include the following remittance address
Planning & Zoning Dept on your Purchase Order:
715 Mulberry St Environmental Systems Research Institute, Inc.
Waterloo IA 50703 P.O. Box 741076
Attn:Aric Schroeder Los Angeles, CA 90074-1076
Customer Number: 159163
For questions regarding this document, please contact Customer Service at 888-377-4575.
Item Qty Material# Unit Price Extended Price
10 1 87192 400.00 400.00 (` 61 Cf
ArcGIS Desktop Basic Single Use Primary Maintenance
Start Date: 02/01/2018 ea ,W) �40 0 _ ,800
End Date: 01/31/2019 1
1010 8 87193 300.00 2,400.00
ArcGIS Desktop Basic Single Use Secondary Maintenance
Start Date: 02/01/2018
End Date: 01/31/2019
2010 1 97444 100.00 100.00
ArcGIS Engine Single Use without Extension Maintenance
Start Date: 02/01/2018
End Date: 01/31/2019
3010 1 114511 250.00 250.00
Arc Pad Maintenance
Start Date: 02/01/2018
End Date: 01/31/2019
Quotation is valid for 90 days from document date.
Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your
organization's budgetary purposes. Esri reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your
organization is tax exempt or pays stale taxes directly,then prior to invoicing,your organization must provide Esri with a copy of a current
tax exemption certificate issued by your state's taxing authority for the given jurisdiction,
Esri may charge a fee to cover expenses related to any customer requirement to use a propriet y vendor m agement, procurement, or
invoice program.
Issued By: Melissa Atchley Ext: 7972
ICSBATCHOOMI
To expedite your order, please reference your customer number and this quotation numbe r on your purchase order.
L q-�,
�9601P0
r
Budget Amendment Descriptions for 2/12/2018 Finance Committee Meeting Agenda:
1. Approve the project budget amendment for the Organized Crime Drug Enforcement Project in
the amount of$7,500,funded by the FBI, as submitted by the Police department.
2. Approve the budget amendment for the Housing Fund Ridgeway Towers activity to use $5,000
in Claims and Contingencies to fund additional building and grounds maintenance, as submitted
by the Housing Authority.
Please use this for project budget descriptions on Finance agenda. Do not need to include this cover
sheet in the Finance Committee packet.
Complei'ad forms should be routed directly to the Finance Dept. FINANCE CEPT.ONLY
Finance mmittee approval required?
YES_ NO /
If so,date approved: U
City of Waterloo
Line-Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget
amendment for FYE 18 submitted by the POLICE Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES(INCREASE REVENUE) INCREASE EXPENDITURES(DECREASE REVENUE)
Fund Dept Activity Acct#I Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code I Amount
0101111503873 ReimbForServ. 11GRT.ODEF 7,500.00 010 11 1150 1114 Overtime 11GRT.ODEF 7,500.00
TOTAL $7,500.00 TOTAL $7,500.00
This amendment is being requested because:
This is to conform with the City's budget line item control policy,this is for the ongoing project Buried Treasure-WC-IAN-0126 T-32
Prior Committee Actions(Dates):
aj. . .7-G /6'
(Signatur Dept. H or De ig Date (Signature Finance Dept.Review) Date
Date Posted(Finance Dept.)
K:\users\shared goodies\forms\csbudgetamendregform(Apr 2003)
Law Enforcement Sensitive
- — U.S. Department of Justice
United States Attorney
Organized Crime Drug Enforcement Task Forces
West Central Region
Thomas F.Eagleton Courthouse 314-539-2200
111 S. 10th Street,Suite 20.333 Fax'.314-539-2312
St.Louis, MO 63102
Memorandum
February 1, 2018
To: Captain Joe Leibold From: James Delwo
Waterloo PD AUSA OCDETiRegional Director
715 Mulberry Street West Central Region
Waterloo, IA 50703
Re: organized Crime Drug Enforcement Task Force (OCDETF) Overtime and Authorized
Expense Program for Fiscal 2018
OCDETF Investigation # DCN: Sponsoring Federal Agency:
WC-IAN-0126 T329174 FBI
Waterloo PD
At this time the Coordination Group has agreed to obligate additional funding in the above
captioned agreement in the amount of$7,500.00. This obligation gives your agency a total
amount funded of$15,000.00 for this fiscal year which ends September 30, 2018.
I i
Funding History Funding Date Change Total
Beginning Agreement Amount 10/01/2017 $ 7,500.00 $7,500.00
Funding Change 02/01/2018 $ 7,500.00 $ 15,000.00
Please do not hesitate to contact Walt Comeau at 314-220-1953 if you have any questions.
No further reimbursements will be authorized without a written request, and authorization
from, the OCDETF Core City Coordinators. You should ensure that you do not exceed
your allocation.
Completed forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY
Finance C mmittee approval required?
YE. NO_
If so,date approved ( U
City of Waterloo
Line-Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget
amendment for FYE 2018 submitted by the Waterloo Housing Authority Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES(DECREASE REVENUE)
Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount
283 13 5450 1710 CLAIM,&CO 5,000.0 3 13 5450 1371 3LDG&GRD MAINT 5,000.00
283 13 5450 1560 HDP&ELDERLY 200.01Y 283 13 5450 1313 LEGAL FEES 200.00
TOTAL $5,200.00 TOTAL $5,200.00
This amendment is being requested because:
'* To cover maintenance costs for apartment repairs and maintenance due to rising cost of upkeep and high rate of turn-overs.
"To cover unexpected legal fees due to eviction at Ridgeway Towers
Prior Committee Actions(Dates):
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K'.\users\shared goodies\forms\Budget Amendment 03-20-2017.xis(Apr 2003)