HomeMy WebLinkAboutApproved Documents - 2/19/2018 FINANCE DEPT. STAFF ONLY
LINE ITEM USED
TRAVEL REQUEST FY&-LfBUD6ETED coop
CITY OF WATERLOO EXPENDED YTD
THIS REQUEST �U D
LEFT AFTER THIS
REQUEST WS S
DATE
Original-Clerk/Finance Co -Department
NAME(S) AND POSITION(S): DATE:
Wayne Castle, Associate Engineer February 14, 2018
NAME OF CLASS/MEETING: DESTINATION: Ames, IA
Society of Land Surveyors of Iowa 2018 Conference
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: FDATE(S) OF MEETING:
March 8, 2018 March 9, 2018 March 8—9, 2018
PURPOSE OF TRAVEL/TRAINING:
Society of Land Surveyors of Iowa 2018 Conference
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST$
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 521-07-7830-1346
125.00 LODGING TAXI X GRANT REIMBURSABLE
MEALS PARKING YES NO
$275.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION
MILEAGE/FUEL MISCITOLLS YES NO
TOTAL FOR ALL: $ 400.00 TOTAL: $ 400.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITYOFWATERLOO
DEPARTMENT HEAD MAYOR
February 14, 2018
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1346
TRAVEL REQUEST FY_2018_ BUDGETED 3 00'1 ,
CITY OF WATERLOO EXPENDED YTD �3
THIS REQUEST /t'p
LEFT AFTER THIS
REQUEST / /q6p
DATE /U L /
Original-Clerk/Finance Co -Department
NAME(S) AND POSITION(S): DATE
Lt Fangman, Sgt. Bose, Sgt. Camarata, Inv. Frein, Feb 8"', 2018
Officers:Koontz Watson Ehlers Gann Nissen
NAME OF CLASS/ MEETING: DESTINATION: Waterloo, Iowa
Constitutional Use of Force DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: Return Date: DATE(S) OF MEETING:
March 19"', 2018 March 19`h, 2018 March 19`h, 2018
PURPOSE OF TRAVEL:
Major Leibold is requesting authorization to send Fangman, Bose, Camarata, Frein, Koontz, Watson, Ehlers,
Gann, and Nissen to Constitutional Use of Force class in Waterloo, Iowa on March 19`h, 2018. This course will
give officers a better understanding of constitutional law, documentation of actions and civil liability. The course
will be held at Hawkeye Community College.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM:
$.00 LODGING .00 Parking x GRANT REIMBURSABLE
$.00 MEALS .00 Shuttle/taxi YES NO
$1161.00 REGISTRATION .00 AIRFARE x REQUIRED CERTIFICATION
$.00 Fuel/mileage .00 Baggage fee YES NO
TOTAL FOR ALL: $ 1161.00 TOTAL: $ 129.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF—WATERLOO
j ----
DEPARTMENT HEA6 MAYOR
DATE DATE
FINANCE DEPT. STAFF ONLY
LINE ITEM USED O/(J Q,j'70y 13 t
TRAVEL REQUEST FYaKd'BUDGETED
CITY OF WATERLOO EXPENDED YTD —o
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE �� -/� /$
Original-Clerk/Finance Co -Departrwnt
NAME(S) AND POSITION(S): DATE:
February 12, 2018
Noel Anderson, CP&D Director
NAME OF CLASS/MEETING: DESTINATION: Washington, DC
2018 Cedar Valley Coalition
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
April 23, 2018 April 25, 2018 April 24, 2018
PURPOSE OF TRAVELITRAINING:
Travel with the Cedar Valley Coalition Group to meet with Congressional Delegation members
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
X AIRFARE DEPARTING FROM: Waterloo Iowa
ESTIMATE OF COST: BUDGET LINE ITEM: 010 08 5700 1345
850.00 LODGING 100 TAXI X GRANT REIMBURSABLE
165.00 MEALS PARKING YES NO
REGISTRATION 850 AIRFARE X REQUIRED CERTIFICATION
MILEAGE/FUEL 100 MISC/TOLLS YES NO
TOTAL FOR ALL: $ 2065.00 TOTAL: $ 2065.00 PER PERSON
I BELIEVE THIS TRIP SEI�dES PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY A BE P� /AL TO THE
CITY OF WAT 00
f
DEPARTMENT HEAD MAYOR I
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
PATTIE MAGEE
From: PATTIE MAGEE
Sent: Monday, August 14, 2017 10:59 AM
To: MICHELLE WESTPHAL
Subject: RE: 2018 CVC to DC trip date set; need hotel commitments ASAP
' Sure will
From: MICHELLE WESTPHAL
Sent: Monday, August 14, 2017 10:48 AM
To: PATTIE MAGEE
Subject: FW: 2018 CVC to DC trip date set; need hotel commitments ASAP
Pattie,
Could you ask Noel if he has responded to Steve Firman? Maybe even ask Rudy as well? Steve needs to know by
tomorrow.....
Thanks....
Michelle
From: QUENTIN HART �1
Sent: Monday, August 14, 2017 9:25 AM i
To: MICHELLE WESTPHAL 1,1�1Kc�
Subject: Fwd: 2018 CVC to DC trip date set; need hotel commitments ASAP ?
Sent from my Whone
Begin forwarded message:
From: Steve Firman <steve cgpmgrx.com>
Date: August 14, 2017 at 9:05:20 AM CDT
To: pmg <pmg(cr,pm rg x.com>
Subject: 2018 CVC to DC trip date set; need hotel commitments ASAP
Friends,
After weeks of going back and forth with the four Capitol Hill hotels, we have found a date that is
available for the Congressional staffs and the Members and one of the Capitol Hill hotels. The
dates that we were successful in securing hotel availability are Monday and Tuesday, April 23-
24, 2018. We negotiated a room rate at the George Hotel for $369.00 per night plus tax. They
tried to increase the rate to $399.00 because they didn't feel we were solid, but my colleague,
Stacey, brought the rate back to what they had initially proposed. The others did not have
availability on any of the dates we talked about at our last meeting.
All of our meetings will be on April 24th, as will our reception. If you wish, you could arrange
individual meetings with agencies or consultants in DC for the afternoon of the 23rd or on the
25th and still be home on Wednesday evening. As a reminder, because the Congressional
1
calendar will not be set until November, it is an outside (way outside) possibility that April 24`"
would be subject to some unforeseen recess, but that is a chance we take every year and at
this point, this date looks absolutely safe.
As before, we will need to have commitments from all our members on how many rooms you
will need for what nights.
ACTION REQUESTED:
How many room nights will you or your organization be able to commit to now?
Your name: Representing:
Some of you will answer this individually and others will answer on behalf of their
organizations. Please indicate:
Individual
response Name Organizational
response
How many total nights for each date: Monday, April 23 Tuesday, April 24
Extra nights? Total number for: Saturday, April 21 Sunday, April
22 Wednesday, April 25
Thanks for giving this priority attention. I apologize for the quick turnaround, but it is necessary
to contract these rooms right away to keep our rate and guarantee their availability. Please
respond no later than noon tomorrow, August 15, and sooner if
possible. I don't necessarily need names for organizational responses right now, just how
many people from your organization and how many nights you will commit to for your group at
this time (but if you have names, I'll take them). As always, we will try to work with changes as
the trip grows nearer, but these will be the commitments we will work from should we have to
allocate any attrition penalties (which we haven't had to do in years).
Please let me know if you have questions or need more information.
Thanks again.
Steve
f Lo ,
M'
2
City Clerk Use Only
Finance Committee
Approval Date a/lcl /10
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Engineering Department to expend
$ 4,090.36 plus est. shipping costs of $ 0.00 to pay for or purchase
Autocad Infrastructure Design Suite Software support.
This purchase or expenditure is being made because:
Or current support contract expieres on March 5 2018. The support contract provides
tech support and upgrade in software. This is our main design software.
Vendor selected for this purchase: DLT Solutions
Bids or written quotes were taken on this purchase, as follows:
Fx Bids or quotes were not taken on this purchase because:
DLT Solutions is the only government supplier of AutoCad software. All vendors
must go through DLT Solutions for pricing when supplying software to government
agencies.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
EI General Fund EI Road Use Tax EI Sewer [_1 Sanitation
1-1 Bonds ❑ Federal/other grants ❑x Other(specify) Local Option
This expenditure is to be coded to the following budget line-item:
205-07-7830-1520
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 7,200.00 ✓
and the current available balance is $ 7,200.00
Respectfully submitted,
(Signature Dept. Head or Designee) Date Signature Finance Dept. Review) Date
K:\shared goodies\forms\Autocad 2019 Pre-Authorization.xlsx(Mar 2010)
City Clerk Use Only
—
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Garage Department to expend
$ 4,697.38 plus est. shipping costs of $ 125.00 to pay for or purchase
Wheels, Tire, Springs, Track for Bombadier
This purchase or expenditure is being made because:
Repairs needed tork9a4dIer for snow removal
(only vendor to supply parts)
Vendor selected for this purchase: Prinoth
FX Bids or written quotes were taken on this purchase, as follows:
Pinroth Chicago, Illinois $4,872.38
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
�X General Fund ❑ Road use Tax ❑ Sewer F–I Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-7955-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ "'
and the current available balance is $
Respectfully submitted,
4(sature Dept. ead or Designee) Ote (Signature Finance Dept. Review) Date
K:\shared good ies\forms\2018-February-Expenditure Pre-Authorization-Traffic(Garage)-Bombadier Parts-Pinroth-$4872.38-010-18-7955-
1571.xls(Mar 2010)
I City Clerk Use Only
finance Committee
=Approval Date
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 36.543.00 plus ext. shipping cost of $ 500.00 to pay for or purchase
Krohne Tidalflux 2000 Mag Meter and Krohne IFC 300 Sinal Converter
This purchase or expenditure is being made because:
F'or EQ Basin lo SSatelIlte APratlnn Basin Pwiect NoLe�lbis is mart of!a all J2WJcct
costs with specification stipulating that city will purchase.
Vendor selected for this purchase:
Krohne
❑Bids or written quotes were taken on this purchase, as follows
®Bids or quotes were not taken on this purchase because:
DanCo Systems, Inc. is rep. for purchase of this Mag Meter. City Strategic Plan,
Strategy 4.5 Maintain and develop community services and city facilities that support
quality of place.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
ElGeneral Fund: ❑Road Use Tax: ®Sewer: ❑Sanitation:
Bonds: I—Tederallother grants: ❑Other(specify):
This expenditure is to be coded to the following budget line-item:
520-14-5120-?J63
(Fund- Department-Activity-Account Number) (Project Code)
in which budgeted amount is $ Z,,5601000_00
and the pqrent available balance is $ 6-269,958.66 �
Respe ly b itted;'
Si nature 4
g p.Head Or Designee) Date (Sign lure Finance Dept. Review) Date
DanCO Systems, Inc" QUOTATION
11101 Johnson Qrive February 13, 2018
Shawnee Mission, KS 66203
913-962-0600 Quote# : WAT02131a
fax 913-962-0622
City of Waterloo Terms: Net 30 days
Freight: Pre-paid &add
3505 Easton Ave
Brian Rath bnan.rathr�i.waterloo-iaoLq F.O.B.: Shipping Point
pp g
Waterloo, IA 50702 Lead Time: 8-10 weeks
Valid: 30 days
We are pleased to offer, for your consideration, our quotation on the following:
Ctme
Unu Prtcc E:xtarded price
1 1 VN234-NA040oB110010E00000A030 $32,871.00 $32,871.00
Krohne TidalFlux 2000 Mag Meter for partially filled pipes
24"with 1501b Flanges, Hast C Electrodes, IP66, 10m of cable
Grounding Rings, and 100-230 VAC Power Supply
2 1 VN304-GA043001ol000N $3,672.00 $3,672.00
Krohne IFC 300 Signal Converter
Grand Total: ._. $38,543.
We appreciate the opportunity to quote the above equipment,and look forward to receiving your valued order and
working with you on your application. Please send us your purchase order via email,or fax it to 913-962-0622.
Please do not hesitate to contact us should you have any questions. Q
't 6 Frf; hf 5do G_
Sincerely, `� _
Jill Barrier -3-10 d4 µ
DanCo Systems, Inc.
ibarrierAdancosustems com
City Clerk Use Only
Finance Committee /
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 1,975.00 plus est. shipping costs of $ to pay for or purchase
Baseballs for the Optimist Baseball program.
This purchase or expenditure is being made because:
Games balls are needed for Optimist Baseball games for players in grades 2-8.
Vendor selected for this purchase: BSN (Cedar Falls)
FX Bids or written quotes were taken on this purchase, as follows:
BSN (Cedar Falls) $1,975.00
AD Starr (Pittsburgh, PA) $2,094.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
Fx General Fund Road Use Tax ❑ Sewer ❑ Sanitation
EIBonds Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4200-1566 Optimist
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 46,000.00'1
and the current available balance is $
Respe u submitte
(Signature D t. Head or Designee) Date (Signature Finance Dept. Review) Date
K:lshared goodieslforms\Expenditure Pre-Auth baseballs2013(Mar 2010)
City Clerk Use Only
Finance Committee /
Approval Date lip,
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 30,290.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Purchase ten (10) new in car panasonic tough book computers and docking stations
This purchase or expenditure is being made because:
this purchase will replace 10 older out dated computers in the squad cars
Vendor selected for this purchase: CDW-G
❑ Bids or written quotes were taken on this purchase, as follows:
Q Bids or quotes were not taken on this purchase because:
CDW-G has the state of Iowa bid on this equipment
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund El Road Use Tax ❑ Sewer EI Sanitation
FX Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
416-11-1100-2106
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ !DU 0-676
and the current available balance is $ <fSa08 a3
Respectfully su mitted,
-lo-is
(Signature Dept. He dor esignee) ate Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Planning Department to expend
$ 3,475.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Continuation for 1111 San Marnan Drive (VGM Management)
This purchase or expenditure is being made because:
VGM Development expansion of Galetic Drive and Fitzway Drive
s
Vendor selected for this purchase: Black Hawk County Abstract
7 Bids or written quotes were taken on this purchase, as follows:
�X Bids or quotes were not taken on this purchase because:
BHC Abstract had prepared previous abstract
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund [—] Road use Tax ❑ Sewer ❑ Sanitation
❑ Bonds ❑ Federal/other grants 7x Other(specify) 426 08 6205 2104
This expenditure is to be coded to the following budget line-item:
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount Js $ JN. 00O
and the current ava' ble balance "s $
Respec y su ted,
6-7, M A ,JI /,J
(Signature Dept. Head-off Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Rally-N of 3488 Wagner Rd.xls(Mar 2010)
f
6_A
614 Sycamore Street Phone 319-291-4000/Fax 319-291-3929
Waterloo,IA 50703°=4726 Your trusted partner since 1871 www.blackhawkabstract.com
i a. ;
Billed To
City of Waterloo Planning & Zoning Departmeptn Le"
f
715 Mulberry Street " Y>' Invoice # 672413
Account# 02091
Waterloo, IA 50702 ,a ' Date 1/31/2018
Attn: William P. Prowell ZOlc
Order Description:
Order# 672413 Abstract Fee $3,475.00
Order Type Continuation Recording Fee $0.00
Customer File #
- Misc. Fee $0.00_
Number of Parts 2
Other Fee $0.00
Property Address 1111 San Marnan Dr ��•
---- Total $3,475.00
Owner VGM Management, Ltd
Legal Description Pt of Sec 8-88813 _
Notes
Please keep the above portion for your records
Please submit this portion with payment
Abstract Delivered To <
0
Shuttleworth & Ingersoll 0'
115 Third Street S.E. o
m
Cedar Rapids, IA 52401 a
Attn: William P. Prowell w
PLEASE INCLUDE INVOICE NUMBER ON CHECK WHEN SUBMITTING PAYMENT
Thank You for your business!
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ 1,009.25 plus est. shipping costs of $ to pay for or purchase
1 - Role of Diamond Grade Sheeting and 1 - Roll of EC Black Film
This purchase or expenditure is being made because:
Material to fabricate delineator signs.
Vendor selected for this purchase: Newman Signs, Inc.
FX Bids or written quotes were taken on this purchase, as follows:
Newman Signs, Inc. Jamestown, ND $1,009.25
Hall Signs Bloomington IN $1,179.00
Iowa Prison Industries Des Moines, IA $1,199.75
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund OX Road use Tax ❑ Sewer ❑ Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
266-19-7100-1577
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 10,500.00'
and the current available balance is $ -6;336:@05��
Res ectfully submitted, /^ /
` z d,
Signature Dept. HeAd or Designee) Dat (Signature Finance Dept. Review) Date
K:\shared good ies\forms\2018-February-Expenditure Pre-Authorization-Street-Newman Signs-Sheeting and Film-$1,009.25-266-19-7100-
1577.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date i 8
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 1,284.85 plus est. shipping costs of $ N/A to pay for or purchase
1000 square feet of VCT flooring vinyl base and adhesive
This purchase or expenditure is being made because:
To replace worn loose and damaged flooring in the hallway of Leisure Services offices
Vendor selected for this purchase: The Home Improvement Center, Evansdale, Iowa
Fx Bids or written quotes were taken on this purchase, as follows:
Nichols Home Improvement Center, Evansdale $1,284.85
Town and Country Home Improvement Co. Waterloo $1440.00
Riley's Floors Waterloo $1680.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
5x General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
EI Bonds F] Federal/other grants 1-1 Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4100-1371
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 22,050.00✓
r
and the current available balance is $
Res II submitted,
(Signature Dept e r Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Pre-Authorization VCT Flooring Office.xIs(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 9,681.39 plus est. shipping costs of $ to pay for or purchase
27 trees to be planted along Washington St.
This purchase or expenditure is being made because:
Replace Ash trees infested with emerald ash borer
Vendor selected for this purchase: Matthias Landscaping
Bids or written quotes were taken on this purchase, as follows:
Matthias Landscaping $ 9,681.39
Jordans Nursery $10,368
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund 0 Road Use Tax EI Sewer F Sanitation
D Bonds EI Federal/other grants ❑X Other(specify) sale of logs
This expenditure is to be coded to the following budget line-item:
010-37-4105-1536 $8674.6; 010-37-4100-1536 $1006.79 37RST.PS16
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 8674.6-' 5000
and the current available balance is $ 8674.6 1/ 5000
Respectfully submitted, /<
(Signature Dept. / Designee) Date (Signature Finance Dept. Review) Date
A-y
K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010)
Budget Amendment Descriptions for 2/19/2018 Finance Committee Meeting Agenda:
1. Approve the project budget amendment for the Plant Some Shade project to use revenue
received from the sale of logs to purchase replacement trees in the amount of$12,750, as
submitted by Leisure Services.
2. Approve the project budget amendment for the Tri-County forfeiture project to budget for
additional revenue received this year, so that it can be spent, in the amount of$75,000, as
submitted by the Police Department.
Please use this for project budget descriptions on Finance agenda. Do not need to include this cover
sheet in the Finance Committee packet.
Completed forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY
Finance mmittee approval required?
YES_ NO 2�'LI 1 18
If so,date approved:
City of Waterloo
Line-Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget
amendment for FYE 2018 submitted by the Leisure Services Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES(INCREASE REVENUE) INCREASE EXPENDITURES(DECREASE REVENUE)
Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount
010 37 4105 3712 sale of los 116( P 5/ 4,750.00 010 37 4105 1536 Trees Shrubs _ 374r,PS 4,750.00
010 37 4105 3712 sale of los 31Ar.05/ p 8,000.00 010 37 4105 1536 Trees Shrubs 3141; PS 8,000.00
TOTAL $12,750.00 TOTAL $12,750.00
This amendment is being requested because:
to budget funds received when ash logs were sold.The funds will be used to purchase trees to replace some of the ash trees
removed because of the EAB infestation.
Prior Committee Actions(Dates):
(Signature Dep ad or Designee) Date (Signature Finance Dept. Review) Date
Date Posted(Finance Dept.)
K:\users\shared goodies\forms\Budget Amendment Request Form.)ds(Apr 2003)
Completed forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY
Finance mmittee approval required?
YES NO
If so,date approved:
City of Waterloo
Line-Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget
amendment for FYE 18 submitted by the POLICE Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES(INCREASE REVENUE) I INCREASE EXPENDITURES(DECREASE REVENUE)
Fund Dept Activity Acct4i Acct Name I Proj Code Amount lFund Dept Activity Acct# Acct Name I Proj Code I Amount
010 11 1160 3603 Tri.Co. Fort. 11TRI TRIF 75,000.0 010 11 1160 1512 Tri Co. Forf. 11TRI.TRIF 75,000.00
TOTAL $75,000.00 TOTAL $75,000.00
This amendment is being requested because:
This is to conform with the Citys budget line item control policy. Using any carryover or current revenue to increase the FY18 expense line.
Prior Committee Actions(Dates):
(Signature D ead o Designee) ate (Signature Finance Dept. Review) Date
Date Posted(Finance Dept.)
K:\usersGshared goodies\forms\csbudgetamendregform(Apr 2003)