HomeMy WebLinkAboutApproved Documents - 3/12/2018 FINANCE DEPT. STAFF ONLY
LINE ITEM USED D/0 /,( /c100 /3e p
TRAVEL REQUEST %Y d BUDGETED Seo
CITY OF WATERLOO EXPENDED YTD 1� 3__(., `
THIS REQUEST 7?a
LEFT AFTER THIS p
REQUEST If(Iq
DATE
NAME(S) AND POSITION(S): DATE:
Lieutenant Lee, and Lieutenant Jensson March 6, 2018
NAME OF CLASS I MEETING: DESTINATION:Online-No travel required
Blue Card-Incident Commander Certification Program
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
Subscription Access for 1 year N/A 1 year subscription.
PURPOSE OF TRAVEL/TRAINING:
The 'Blue Card"training program provides Fire Departments with a training and certification system that defines the best
Standard Command Practices for common, local, everyday Strategic and Tactical emergency operations conducted on NIMS
Type 4&Type 5 events. This training and certification program produces Incident Commanders that make better decisions that
will potentially eliminate the lethal and/or costly mistakes that cause injury,death, and unnecessary fire losses in the local
response area.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$
YES NO
METHOD OF TRAVEL:
N/A CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 010-12-1400-1346
LODGING TAXI X GRANT REIMBURSABLE
MEALS PARKING YES NO
$770.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION
MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 770.00 TOTAL: $ 385.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERL
DEPARTMENT HEAD MAYOR
DATE DATE
FINANCE DEPT. STAFF ONLY
_!/
LINE ITEM USED
TRAVEL REQUEST FYA-�dav GETED
CITY OF WATERLOO EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST 7= U
DATE ✓
C1rt final-Clerk/Finance Co.. -Department
NAME(S)AND POSITION(S): DATE:
Rudy Jones, Community Development Director 2/12118
NAME OF CLASS t MEETING: DESTINATION: Washington D.C.
Cedar Valley Coalition Trip
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S)OF MEETING:
April 23, 2018 April 25, 2018 April 23-25
PURPOSE OF TRAVEL/TRAINING:
Travel with the Cedar Valley Coalition group to meet with Congressional Delegation members.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM: Waterfoo, Iowa
ESTIMATE OF COST: BUDGET LINE ITEM: 224-32-5850.1346
864.00 LODGING 100.00 TAXI GRANT REIMBURSABLE
165.00 MEALS PARKING YES NO BG21A.ADMN
REGISTRATION 670.00 AIRFARE REQUIRED CERTIFICATION
MILEAGE/FUEL 100.00 MISCrrOLLS YES NO
TOTAL FOR ALL: $ 1899.00 TOTAL: $ PER PERSON
I BELIEVE THIS TRIP SER S PUB L C RPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSA B EFICIA TO THE
CITY 0
DEPARTMENT HEAD MAYOR
18
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
PATTIE MAGEE
From: PATTIE MAGEE
Sent: Monday,August 14,201710:59 AM
To: MICHELLE WESTPHAL
Subject: RE:2018 CVC to DC trip date set;need hotel commitments ASAP
Sure will
From: MICHELLE WESTPHAL
Sent:Monday,August 14, 201710:48 AM
TO: PATTIE MAGEE
Subject: FW: 2018 CVC to DC trip date set; need hotel commitments ASAP
Pattie,
Could you ask Noel if he has responded to Steve Firman?Maybe even ask Rudy as well?Steve needs to know by
tomorrow.....
Thanks,.,.
Michelle
From.QUENTIN HART
Sent:Monday,August 14, 2017 9:25 AM
To: MICHELLE WESTPHAL
Subject: Fwd: 2018 CVC to DC trip date set; need hotel commitments ASAP
Sent from my iPhone
Begin forwarded message:
From: Steve Firman Gsteve tmgrx.com>
Date: August 14,2017 at 9:05:20 AM CDT
To:pmg<umgf'}a,pmgrx.com>
Subject:2018 CVC to DC trip date set; need hotel commitments ASAP
Friends,
After weeks of going back and forth with the four Capitol Hill hotels, we have found a date that is
available for the Congressional staffs and the Members and one of the Capitol Hill hotels. The
dates that we were successful in securing hotel availability are Monday and Tuesday, April 23-
24, 2018. We negotiated a room rate at the George Hotel for$359.00 per night plus tax. They
tried to increase the rate to$399.00 because they didn't feel we were solid, but my colleague,
Stacey, brought the rate back to what they had Initially proposed. The others did not have
availability on any of the dates we talked about at our last meeting.
i
All of our meetings will be on April 241', as will our reception. If you wish, you could arrange
individual meetings with agencies or consultants in DC for the afternoon of the 23rd or on the i
251i and still be home on Wednesday evening. As a reminder, because the Congressional
r
calendar will not be set until November, it is an outside(way outside) possibility that April 20
would be subject to some unforeseen recess, but that is a chance we take every year and at
this point, this date looks absolutely safe.
As before, we will need to have commitments from all our members on how many rooms you
will need for what nights.
ACTION REQUESTED:
Now many room nights will you or your organization be able to commlf to now?
Your name: Representing:
Some of you will answer this individually and others will answer on behalf of their
organizations. Please indicate:
Individual
response Name Organizational
response
Flow many total nights for each date: _ Monday,April 23 Tuesday, April 24
Extra nights? Total number for: Saturday,April 21 Sunday,April
22 Wednesday,April 25
i
a
Thanks for giving this priority attention. I apologize for the quick turnaround, but it is necessary
to contract these rooms right away to keep our rate and guarantee their availability. Please
respond no later than noon tomorrow, August 15, and sooner if
possible. I don't necessarily need names for organizational responses right now,just how
many people from your organization and how many nights you will commit to for your group at
this time(but if you have names, I'll take them). As always, we will try to work with changes as
the trip grows nearer, but these will be the commitments we will work from should we have to
allocate any attrition penalties(which we haven't had to do in years).
Please let me know If you have questions or need more information.
Thanks again.
Steve 4�4
a
I
FINANCE DEPT, STAFF ONLY
LINE ITEM USED 010-11-1150-1346
TRAVEL REQUEST FY_2018_ BUDGETED I IGIZTIDCTK42 1006
CITY OF WATERLOO EXPENDED YTD
THIS REQUEST a�c�
LEFT AFTER THIS
REQUEST 7a
DATE -;?-� yoyt
Original-Clerk/Finnnce Copy-Department
NAME(S) AND POSITION(S): DATE:
P.O. Brad Walter& P.O. Dave Bovy March 6"', 2018
NAME OF CLASS/MEETING: DESTINATION: West Des Moines, Iowa
Governor's Traffic Safety Bureau GTSB Conference
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: Return Date: DATE(S) OF MEETING:
April 24 h, 2018 April 26 , 2018 April 24-25, 2018
PURPOSE OF TRAVEL:
Captain Mohlis is requesting authorization to send P.O. Brad Walter and P.O. Dave Bovy to the Governor's Traffic
Safety Bureau Training Conference in West Des Moines, Iowa. This conference, which is put on by the State of
Iowa's Governors Traffic Safety Bureau, brings officers from across the state together to develop plans on how to
combat traffic related problems that includes traffic and alcohol enforcement. The registration fee and meals are
paid out of the GTSB Grant. The Hotel and Lunchs are paid directly by the state of Iowa Governor's Traffic Safety
Bureau. A city vehicle will be needed for travel to this training.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST$
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM:
$00.00 LODGING Rental car x GRANT REIMBURSABLE
$74.00 MEALS PARKING YES NO
$100.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION
$50.00 MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 224.00 TOTAL: $ 112.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMENT HEAD MAYOR
s
DATE DATE
City Clerk Use Only
Finance Committee
_2
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 1,248.48 plus est. shipping costs of $ N/A to pay for or purchase
Staff requests the above amount to replace the dated /worn carpet squares in the TSA
offices on the second floor of the airport passenger terminal building via the current lease
This purchase or expenditure is being made because:
With the current lease that we have with the General Services Administration via a Full-
Service lease, the lease requires the landlord to replace the carpet and repaint the offices
Vendor selected for this purchase: Carpetland, USA of Waterloo, Iowa
OX Bids or written quotes were taken on this purchase, as follows:
Staff received three (3) quotes for replacement carpet as follows:
1. Carpetland, USA- Waterloo at $1,248.48, 2. Riley Floors of Waterloo at $1,440.00
3). Menards Home Improvement Store of Waterloo at: $1,032.34.
❑ Bids or quotes were not taken on this purchase because:
Note: Michelle, looking at the Menard's product it is not the commercial-grade of
carpet square that we need, or current have down in the terminal building, as we
would have to replace sooner rather then later. Would like to proceed with Carpetland.
4j,k1e,4 is rua r- jam& (.r "s r- 231de
Prior Committee Actions (Dates): N/A
Please check the following box(es) as appropriate to describe the funding for this expense:
FX General Fund EI Road Use Tax EI Sewer F—] Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010 - 29 - 7700 - 1371 (Buildings & Grounds Maintenance)
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 114,005.00'
end ,the urrent available balance is $ -s,4f-7�4—
�4�3y o73
R s ct s b itt� �
ry
(Signature Dpt. Head or Designee) Date ( Ig ature Finance Dept. Review) Date
KAshared goodies\forms\03 07 2018 Carpet Squares for TSA Offices on 2nd Floor(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date ��/Z���S
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Bldg Maint Department to expend
$ 31,119.00 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Raypak pool heaters for Byrnes pool
Vendor selected for this purchase: Ferguson Enterprises Inc.
FX Bids or written quotes were taken on this purchase, as follows:
Ferguson Enterprises - $ 31,119.00
ACCO - $ 31,470.00
Air Management - $ 31,809.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer Sanitation
Bonds Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
L41 c; - I+aoc - ,A13a
(Fund - Department-Activity-Account Number) (Project Code)
o-1
in which the budgeted amount is $ 3t 10
and the current available balance is $ 34 1 I
Respectfully submitted,
( ign ure De t. He or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
Sent over 030618. City Clerk Use Only
Finance Committee /
Approval Date 3
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the WFR Department to expend
$ 1,920.47 plus est. shipping costs of $ NO SHIPPING to pay for or purchase
Parts for SCBA's repair.
This purchase or expenditure is being made because:
To repair SCBA units warn parts.
Vendor selected for this purchase: Sandry Fire Supply
Bids or written quotes were taken on this purchase, as follows:
0 Bids or quotes were not taken on this purchase because:
Single Source Provider.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
51 General Fund EI Road Use Tax EI Sewer F—I Sanitation
Bonds El Federal/other grants F—] Other(specify)
This expenditure is to be coded to the following budget line-item:
010-12-1400-1573
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 5,500.00 ✓
and the current available balance is $ 2,632.18 ✓
i
spect I sub i
(Signature De . Head or Designee) Date (Signature Finance Dept. Review) Date
City Clerk use only
Finance Committee
Approval Date 3,/!Z,/ib
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Garage Department to expend
$ 7,800.45 plus est. shipping costs of $250.00 to pay for or purchase
Transmission for BOB -2004 M2 Freightliner
This purchase or expenditure is being made because:
When plowing a manhold lid flipped up and caught the transmission - destroying it
(Harrison bid and sent wrong transmission -difference of $718.20)
i
Vendor selected for this purchase: Harrison Truck Center
QX Bids or written quotes were taken on this purchase as follows:
Harrison Truck Center Elk Run Heights, iA $7,800.45
Interstate Power Systems Altoona, IA $8,034.24
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates): 2/26/18 -$7,082.25 - approved by finance
Please check the following box(es)as appropriate to describe the funding for this expense:
❑
X General Fund Road Use Tax ❑ Sewer Sanitation
R Bonds FederaVother grants Q Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-7955-1569
(Fund- Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 265,000.00
and the current available balance is $ 77 5-
Respectfully submitted,
(Signature Dept. He d or Designee) Date (Sl not re Finance Dept. Review) Date
KAshared goodieslforms12018-March-Expenditure Pre-Authorization-Garage(street)-Harrison Truck Center-BOB Transmission-$7,800.45-
010-18-7955-1569.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 3112-1/r°
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Garage Department to expend
$ 1,550.00 plus est. shipping costs of $ 100.00 to pay for or purchase
Reversible Engine Fan Drive with automatic with adjustable timer for John Deere Loader
This purchase or expenditure is being made because:
The Loader needs a reversing fan kit to preclean the engine.
(local vendor with parts available)
Vendor selected for this purchase: Murphy Tractor
FX Bids or written quotes were taken on this purchase, as follows:
Murphy Tractor Waterloo, IA $1,550.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
FX General Fund E] Road Use Tax ❑ Sewer ❑ Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-7955-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ ,)Yj'J U,r)o DUD i�gbOD�� ✓
and the current available balance is $ 33757�'�
Respectfully submitted, I
`(Signature De . Head or Designee) Date ( I ature Finance Dept. Review) Date
K kshared goodies\forms\2018-March-Pre-Auth-Murphy Tractor-Reversible Engine Fan for JD Loader-010-18-7955-1571-$1,550.00-
+100.00SH.xls(Mar 2010)
City Clerk Use only
Finance Committee
i
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Planning Department to expend
$ 2,200.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Inspection of 807 and 809-811 E. 4th Street
This purchase or expenditure is being made because:
Asbestos survey is first step before asbestos abatement can be done in preparation of
the demolition of the structures
Vendor selected for this purchase: Hawkeye Environmental
QX Bids or written quotes were taken on this purchase, as follows:
Hawkeye Environmental - $2,200 for 65-85 samples between two structures
Terracon - $2,428 for up to 50 samples between two structures
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund Road Use Tax ❑ Sewer ❑ Sanitation
X Bonds Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
416 08 5150 1396
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 500,000.00
and the current available balance $ 297,166.96
Respectfully sub tt Vii,
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
AWK Y
EVVIRC FMMEIVTAL.
Christopher W. Western
Planner II/Brownfield Coordinator
Community Planning and Development
715 Mulberry Street
Waterloo, Iowa, 50703
Hawkeye Environmental LLC proposes to furnish the following:
• Inspection of 807 E.4th Street and 809-811 E.4th Street,Waterloo, IA for the presence of
asbestos containing building materials (Approximately 1854 SF and Approximately 2,868 SF).
• Inspection will be conducted in accordance with NESHAP's (National Emission Standards for
Hazardous Air Pollutants) protocols. Inspection will be conducted by personnel with current
Iowa Asbestos Inspector licensing.
• All work completed will be covered by not less than $ 1,000,000 each of commercial general
liability, pollution liability and professional liability insurance with a corporation(s) licensed to do
business in the State of Iowa.
• All samples will be analyzed by PLM (polarized light microscopy) using EPA 600/R-93/116
methods at testing laboratories with current NVLAP(National Voluntary Lab Accreditation
Program) certificates - -
• Suspect materials will be sampled for asbestos content in sufficient quantities to meet all state
and federal reporting regulations. Report detailing locations and amounts of asbestos
containing building materials and documentation necessary for submission of Notification to
Iowa Department of Natural Resources prior to abatement or demolition.
Asbestos Survey, Sampling and Reporting $ 900.00
Asbestos Sample Analysis (Approximately 65-85 Samples) $ 1,300.00
Total $ 2,200.00
Respectfully Submitted,
Steve Hermeberry
814WOOD LILY ROAD, SOLONJOWA 52333
319-333-7420 — 319-693.5460
----.S-TF v F SH a W KEYEEhLv-c O M
CHRIS WESTERN
From: Steve Henneberry <steve@hawkeyeenv.com>
Sent: Friday, March 02, 2018 8:53 AM
To: CHRIS WESTERN
Subject: Re: E.4th Street -Asbestos Survey Proposal
Chris,
The proposal covers as many samples as necessary to quantify the materials. I am anticipating 65-85 samples
between the two structures.
Thanks, Steve
On Fri, Mar 2, 2018 at 8:49 AM, CHRIS WESTERN<CHRIS.WESTERN@waterloo-ia.org>wrote:
Steve,
Good morning! Thanks for your bid. However, your proposal does not specify how many samples you expect to
take? Or how much each additional sample will cost over the amount of samples specified. Or, is your proposal
saying that you will take as many samples as necessary for the lump sum of$2,200.
Christopher W. Western
Planner II/Brownfield Coordinator
Email: chris.westerh@waterloo-ia.org
Phone: (319) 291-4366
Fax: (319)291-4262
Office Hours: Monday-Friday,8:00am-5:00pm
Clink Link below to visit the Planning and Zoning Department online
http•//www cityofwaterlooiowa.com/departments/planning-zoning/index.php#Contactlnformation
Click link below for information on the City of Waterloo's Brownfield Program
http://www.thenewwaterloo.com/
Click link to view a list of properties for available for rehabilitation
http://www.cityofwaterlooiowa com/departments/planning-zoning/sale of 657a.php
Click link below for a list of available vacant parcels for sale
http://www.cityofwaterlooiowa.com/departments/planning-zoning/vacant buildable lots php
From: CHRIS WESTERN
Sent: Wednesday, February 28, 2018 12:44 PM
To: 'Steve Henneberry'
Subject: RE: E. 4th Street -Asbestos Survey Proposal
Got it thanks.
Christopher W. Western
Planner II/Brownfield Coordinator
Email: chris.western@waterloo-ia.org
Phone: (319) 291-4366
Fax: (319) 291-4262
Office Hours: Monday-Friday, 8:OOam-5:OOpm
Clink Link below to visit the Planning and Zoning Department online
http://www.cityofwaterlooiowa.com/departments/planning-zoning/index php#Contactinformation
Click link below for information on the City of Waterloo's Brownfield Program --- -----
2 ----- —
http://www.thenewwaterloo.com/
Click link to view a list of properties for available for rehabilitation
http•//www cityofwaterlooiowa.com/departments/planning-zoning/sale of 657a.php
Click link below for a list of available vacant parcels for sale
http://www cityofwaterlooiowa.com/departments/planning-zoning/vacant buildable lots. h
From: Steve Henneberry [mailto:steve@hawkeyeenv.com]
Sent: Wednesday, February 28, 2018 11:00 AM
To: CHRIS WESTERN
Subject: E. 4th Street -Asbestos Survey Proposal
Chris,
Attached is our proposal for the asbestos survey of the 807 and 809/ 811 E. 4th Street Properties.
Please contact me if you have any questions or need anything else.
Thank you, Steve
Steve Henneberry
Hawkeye Environmental
814 Wood Lily Road
Solon, IA j2333
319-333-7420 office
- 3
319-551-44411 mobile
Steve(cry H awkeye Env.com
Steve Henneberry
Hawkeye Environmental
814 Wood Lily Road _
Solon, IA 52333
319-333-7420 office
319-551-4441 mobile
Steve( HawkeyeEnv.com
4
February 26, 2018 Irerracon
City Hall
Planning and Zoning Department—211 Floor City Hall
715 Mulberry Street
Waterloo, IA 50703
Attn: Mr. Chris Western, Planner IUProject Manager
P: [319] 291-4366
F: [319] 291-4262
E: chris.western@waterloo-ia.org
Re: NESHAP Asbestos Survey
807-811 East 4th Street
Waterloo, Iowa
Terracon Proposal No. P13187018
Dear Mr. Western:
Terracon Consultants, Inc. (Terracon) appreciates the opportunity to submit this proposal to the
City of Waterloo (City) to conduct an asbestos survey at the above-referenced site. Our
understanding of the project, proposed scope of services, and compensation are presented in the
following sections.
A. PROJECT INFORMATION
Terracon understands the City is requesting these services for buildings on the following
properties scheduled for demolition. The property addresses are identified as 807 East 41 Street
and 809-811 East 4th Street in Waterloo, Iowa. The building at 807 East 4th Street consists of an
approximate 1,854 square foot single story commercial building constructed in 1922 and is
currently occupied. The building at 809-811 East 4th Street consists of an approximate 2,868
square foot single story commercial building constructed in 1912 and is currently unoccupied.
Neither of the buildings have basements. The purpose of these services is to sample for
asbestos-containing materials (ACM) that would need to be remediated prior to proposed
demolition activities.
B. SCOPE OF SERVICES
Terracon proposes to conduct the following services:
Terracon Consultants, Inc. 3105 Capital Way, Suite 5 Cedar Falls, Iowa 50613
P [319]277 4016 F [319]277 4320 terracon.com
Proposal for NESHAP Asbestos Survey 1 rerracon
807-811 East 4th Street a Waterloo, Iowa
February 26, 2018 n Terracon Proposal No. P13187018
Asbestos Survey
Terracon will mobilize Iowa licensed asbestos inspectors to conduct an asbestos survey as
required by United States Environmental Protection Agency (USEPA) regulation 40 Code of - -
Federal Regulations (CFR) Part 61, the asbestos National Emissions Standards for Hazardous
Air Pollutants (NESHAP). Terracon will collect samples from the interior and exterior of the
buildings including the roof.
Suspect materials will be physically assessed for friability and evidence of damage or
degradation. Bulk samples of suspect ACM will be collected in general accordance with the
sampling protocols established in Environmental Protection Agency (EPA) regulations under 40
Code of Federal Regulations (CFR) 763—Asbestos. The samples will be submitted to a laboratory
accredited by the National Voluntary Laboratory Accreditation Program (NVLAP) for analysis of
asbestos content.
Although sample collection will result in isolated damage to building materials, attempts will be
made to limit such damage to the extent necessary for sample collection. Terracon will not be
responsible for repair or touch-up of sample locations; however, Terracon will provide temporary
patching for the roof samples taken. Terracon recommends that the roof sample locations be
permanently patched by a qualified roofing contractor and/or by a roofing contractor approved by
the current warranty holder. Terracon will not be responsible for leaks or damage as a result of
the sample locations not being permanently patched. Terracon's roof sampling authorization form
is attached. Reasonable efforts to access suspect materials within known areas of restricted
access (e.g., under shelves) will be made provided these areas do not pose a health or safety
risk to Terracon personnel. Materials not sampled due to an extenuating circumstance will be
noted in the report (i.e.,safety or accessibility issue).
The bulk material samples will be analyzed by polarized light microscopy (PLM).
Report
Terracon will prepare a written report describing the sampling methods and the sample results.
The report will include the following:
■ The number, description, type, and location of samples collected, and for identified
ACM, the friability, the type of ACM, and the degree of damaged ACM;
® Analytical results for collected samples; and
■ An approximate quantification of the amount of each type of ACM, if applicable.
One electronic copy (PDF) of the report will be submitted to the City.
Responsive® Resourceful a Reliable 2
Proposal for NESHAP Asbestos Survey 1 rerracon
807-811 East 4th Street n Waterloo, Iowa
February 26, 2018 ®Terracon Proposal No. P13187018
Schedule
Services will be initiated upon receipt of the written notice to proceed. The report will be submitted
within approximately 14 business days after receipt of the analytical laboratory report from the
laboratory. In order to comply with the proposed schedule, please provide the following items at
the time of notification to proceed.
a A signed Agreement for Services verifying acceptance of or proposed services;
■ Right of entry to conduct the survey, including access to building interiors;
E Notification of any restrictions or special requirements (such as confidentiality,
scheduling, or on-site safety requirements) regarding accessing the site;
■ A signed roof sampling authorization form;
■ An accurate legal description and/or a diagram of the site such as a surveyor's plat
map or scaled architect's drawing (if such diagrams exist); and
■ Current site owner, property manager, and contact information for persons
knowledgeable about the site (e.g., names, phone numbers, etc.).
Reliance
Terracon's report will be prepared for the exclusive use and reliance of the City. Reliance by
other parties is prohibited without the written authorization of the City and Terracon.
If the City is aware of additional parties that will require reliance on the report, the names,
addresses, and relationship of these parties should be provided for Terracon approval prior to the
time of authorization to proceed. Terracon may grant reliance on the report to those approved
parties upon receipt of a fully executed Reliance Agreement(available upon request) and receipt
of information requested in the Reliance Agreement. If, in the future, the City and Terracon-
consent
erraconconsent to reliance on the report by a third party, Terracon may grant reliance upon receipt of a
fully executed Reliance Agreement, requested information and receipt of an additional minimum
fee of$300.00 per relying party.
Reliance on our report by the City and authorized parties will be subject to the terms, conditions,
and limitations stated in the Agreement for Services, sections of this proposal incorporated
therein, the Reliance Agreement, and our report. The limitation of liability defined in the
Agreement for Services is the aggregate limit of Terracon's liability to the City and all relying
parties.
C. COMPENSATION
The services described above will be conducted for a lump sum fee of$2,428. This fee includes
PLM analysis up to 50 bulk samples. Prior approval from the City will be required if collection of
additional samples is necessary. Additional samples will be charged a unit rate of $15.00 per
sample, based on 5-day turn around analysis.
Responsive■ Resourceful ■ Reliable 3
Proposal for NESHAP Asbestos Survey Irerracon
807-811 East 4th Street f Waterloo, Iowa
February 26, 2018 Terracon Proposal No. P13187018
Terracon's invoice will be submitted to the City upon completion of the proposed services. If
conditions are encountered at the site requiring changes in the scope of services, you will be
contacted for discussion and approval of such changes before we proceed.
D. AUTHORIZATION
If this proposal meets with your approval, the services may be initiated by returning signed copies
of the attached Agreement for Services and roof sampling authorization to our Cedar Falls, Iowa
office. Project initiation may be expedited by sending the signed Agreement for Services and roof
sampling authorization form via email to Dave Cleary at Dave.Clea[Y@terracon.com.
We appreciate the opportunity to provide this proposal and look forward to working with you on
this project. If you have any questions or comments regarding this proposal or require additional
services, please call me at 319-277-4016.
Sincerely,
Terracon Consultants, Inc.
Dave C. Cleary, REM Cindy A. Baldwin, CIH, FAIHA
Environmental Department Manager Senior Industrial Hygienist
Attachment: Agreement for Services
Roof Sampling Authorization Form
Responsive Resourceful Reliable 4
Arerracon
Reference Number:P13187018
AGREEMENT FOR SERVICES
This AGREEMENT is between City of Waterloo IA("Client") and Terracon Consultants, Inc. ("Consultant")for Services to be provided by Consultant for
Client on the 809-811 East 4th Street project ("Project"), as described in the Project Information section of Consultant's Proposal dated 0212612018
("Proposal")unless the Project is otherwise described in Exhibit A to this Agreement(which section or Exhibit is incorporated into this Agreement).
1. Scope of Services.The scope of Consultant's services is described in the Scope of Services section of the Proposal("Services"), unless Services
are otherwise described in Exhibit B to this Agreement(which section or exhibit is incorporated into this Agreement). Portions of the Services may be
subcontracted. Consultant's Services do not include the investigation or detection of, nor do recommendations in Consultant's reports address the
presence or prevention of biological pollutants(e.g., mold,fungi,bacteria,viruses,or their byproducts)or occupant safety issues,such as vulnerability
to natural disasters, terrorism, or violence. If Services include purchase of software, Client will execute a separate software license agreement.
Consultant's findings, opinions, and recommendations are based solely upon data and information obtained by and furnished to Consultant at the time
of the Services.
2. Acceptance/ Termination. Client agrees that execution of this Agreement is a material element of the consideration Consultant requires to
execute the Services, and if Services are initiated by Consultant prior to execution of this Agreement as an accommodation for Client at Client's
request, both parties shall consider that commencement of Services constitutes formal acceptance of all terms and conditions of this Agreement.
Additional terms and conditions may be added or changed only by written amendment to this Agreement signed by both parties. In the event Client
uses a purchase order or other form to administer this Agreement,the use of such form shall be for convenience purposes only and any additional or
conflicting terms it contains are stricken.This Agreement shall not be assigned by either party without prior written consent of the other party. Either
party may terminate this Agreement or the Services upon written notice to the other. In such case, Consultant shall be paid costs incurred and fees
earned to the date of termination plus reasonable costs of closing the Project.
3. Change Orders. Client may request changes to the scope of Services by altering or adding to the Services to be performed. If Client so requests,
Consultant will return to Client a statement (or supplemental proposal) of the change setting forth an adjustment to the Services and fees for the
requested changes. Following Client's review, Client shall provide written acceptance. If Client does not follow these procedures, but instead directs,
authorizes, or permits Consultant to perform changed or additional work,the Services are changed accordingly and Consultant will be paid for this work
according to the fees stated or its current fee schedule. If project conditions change materially from those observed at the site or described to
Consultant at the time of proposal,Consultant is entitled to a change order equitably adjusting its Services and fee.
4. Compensation and Terms of Payment. Client shall pay compensation for the Services performed at the fees stated in the Compensation
section of the Proposal unless fees are otherwise stated in Exhibit C to this Agreement(which section or Exhibit is incorporated into this Agreement). If
not stated in either,fees will be according to Consultant's current fee schedule.Fee schedules are valid for the calendar year in which they are issued.
Fees do not include sales tax. Client will pay applicable sales tax as required by law. Consultant may invoice Client at least monthly and payment is
due upon receipt of invoice.Client shall notify Consultant in writing, at the address below, within 15 days of the date of the invoice if Client objects to
any portion of the charges on the invoice, and shall promptly pay the undisputed portion. Client shall pay a finance fee of 1.5% per month, but not
exceeding the maximum rate allowed by law,for all unpaid amounts 30 days or older. Client agrees to pay all collection-related costs that Consultant
incurs, including attorney fees. Consultant may suspend Services for lack of timely payment. It is the responsibility of Client to determine whether
federal, state, or local prevailing wage requirements apply and to notify Consultant if prevailing wages apply. If it is later determined that prevailing
wages apply, and Consultant was not previously notified by Client, Client agrees to pay the prevailing wage from that point forward, as well as a
retroactive payment adjustment to bring previously paid amounts in line with prevailing wages. Client also agrees to defend, indemnify, and hold
harmless Consultant from any alleged violations made by any governmental agency regulating prevailing wage activity for failing to pay prevailing
wages,including the payment of any fines or penalties.
5. Third Party Reliance.This Agreement and the Services provided are for Consultant and Client's sole benefit and exclusive use with no third party
beneficiaries intended. Reliance upon the Services and any work product is limited to Client, and is not intended for third parties other than those who
have executed Consultant's reliance agreement,subject to the prior approval of Consultant and Client.
6. LIMITATION OF LIABILITY. CLIENT AND CONSULTANT HAVE EVALUATED THE RISKS AND REWARDS ASSOCIATED WITH THIS
PROJECT, INCLUDING CONSULTANT'S FEE RELATIVE TO THE RISKS ASSUMED, AND AGREE TO ALLOCATE CERTAIN OF THE
ASSOCIATED RISKS. TO THE FULLEST EXTENT PERMITTED BY LAW, THE TOTAL AGGREGATE LIABILITY OF CONSULTANT (AND ITS
RELATED CORPORATIONS AND EMPLOYEES) TO CLIENT AND THIRD PARTIES GRANTED RELIANCE IS LIMITED TO THE GREATER OF
$10,000 OR CONSULTANT'S FEE, FOR ANY AND ALL INJURIES, DAMAGES, CLAIMS, LOSSES, OR EXPENSES (INCLUDING ATTORNEY
AND EXPERT FEES)ARISING OUT OF CONSULTANT'S SERVICES OR THIS AGREEMENT. PRIOR TO ACCEPTANCE OF THIS AGREEMENT
AND UPON WRITTEN REQUEST FROM CLIENT, CONSULTANT MAY NEGOTIATE A HIGHER LIMITATION FOR ADDITIONAL
CONSIDERATION IN THE FORM OF A SURCHARGE TO BE ADDED TO THE AMOUNT STATED IN THE COMPENSATION SECTION OF THE
PROPOSAL. THIS LIMITATION SHALL APPLY REGARDLESS OF AVAILABLE PROFESSIONAL LIABILITY INSURANCE COVERAGE,
CAUSE(S),OR THE THEORY OF LIABILITY, INCLUDING NEGLIGENCE,INDEMNITY,OR OTHER RECOVERY. THIS LIMITATION SHALL NOT
APPLY TO THE EXTENT THE DAMAGE IS PAID UNDER CONSULTANT'S COMMERCIAL GENERAL LIABILITY POLICY.
7. Indemnity/Statute of Limitations. Consultant and Client shall indemnify and hold harmless the other and their respective employees from and
against legal liability for claims, losses,damages,and expenses to the extent such claims, losses,damages,or expenses are legally determined to be
caused by their negligent acts,errors,or omissions.In the event such claims,losses,damages,or expenses are legally determined to be caused by the
joint or concurrent negligence of Consultant and Client, they shall be borne by each party in proportion to its own negligence under comparative fault
principles. Neither party shall have a duty to defend the other party,and no duty to defend is hereby created by this indemnity provision and such duty
is explicitly waived under this Agreement. Causes of action arising out of Consultant's Services or this Agreement regardless of cause(s)or the theory
of liability,including negligence,indemnity or other recovery shall be deemed to have accrued and the applicable statute of limitations shall commence
to run not later than the date of Consultant's substantial completion of Services on the project.
S. Warranty. Consultant will perform the Services in a manner consistent with that level of care and skill ordinarily exercised by members of the
profession currently practicing under similar conditions in the same locale. EXCEPT FOR THE STANDARD OF CARE PREVIOUSLY STATED,
CONSULTANT MAKES NO WARRANTIES OR GUARANTEES, EXPRESS OR IMPLIED, RELATING TO CONSULTANT'S SERVICES AND
CONSULTANT DISCLAIMS ANY IMPLIED WARRANTIES OR WARRANTIES IMPOSED BY LAW, INCLUDING WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
9. Insurance. Consultant represents that it now carries, and will continue to carry: (i)workers'compensation insurance in accordance with the laws of
the states having jurisdiction over Consultant's employees who are engaged in the Services, and employer's liability insurance ($1,000,000); (it)
commercial general liability insurance($1,000,000 occ/$2,000,000 agg);(iii) automobile liability insurance($1,000,000 B.I. and P.D.combined single
Page 1 of 2 Rev.10-16
Ireirracon-
Reference
Number:P13187018
limit); and(iv)professional liability insurance($1,000,000 claim/agg). Certificates of insurance will be provided upon request. Client and Consultant
shall waive subrogation against the other party on all general liability and property coverage.
10. CONSEQUENTIAL DAMAGES. NEITHER PARTY SHALL BE LIABLE TO THE OTHER FOR LOSS OF PROFITS OR REVENUE; LOSS OF
USE OR OPPORTUNITY; LOSS OF GOOD WILL; COST OF SUBSTITUTE FACILITIES, GOODS, OR SERVICES;COST OF CAPITAL; OR FOR
ANY SPECIAL,CONSEQUENTIAL,INDIRECT,PUNITIVE,OR EXEMPLARY DAMAGES.
11. Dispute Resolution. Client shall not be.entitled to assert a Claim against Consultant based on any theory of professional negligence unless and
until Client has obtained the written opinion from a registered,independent,and reputable engineer,architect,or geologist that Consultant has violated
the standard of care applicable to Consultant's performance of the Services. Client shall provide this opinion to Consultant and the parties shall
endeavor to resolve the dispute within 30 days,after which Client may pursue its remedies at law.This Agreement shall be governed by and construed
according to Kansas law.
12. Subsurface Explorations. Subsurface conditions throughout the site may vary from those depicted on logs of discrete borings,test pits,or other
exploratory services.Client understands Consultant's layout of boring and test locations is approximate and that Consultant may deviate a reasonable
distance from those locations. Consultant will take reasonable precautions to reduce damage to the site when performing Services; however, Client
accepts that invasive services such as drilling or sampling may damage or alter the site.Site restoration is not provided unless specifically included in
the Services.
13. Testing and Observations.Client understands that testing and observation are discrete sampling procedures,and that such procedures indicate
conditions only at the depths,locations,and times the procedures were performed.Consultant will provide test results and opinions based on tests and
field observations only for the work tested. Client understands that testing and observation are not continuous or exhaustive, and are conducted to
reduce-not eliminate-project risk.Client shall cause all tests and inspections of the site,materials,and Services performed by Consultant to be timely
and properly scheduled in order for the Services to be performed in accordance with the plans,specifications, contract documents, and Consultant's
recommendations. No claims for loss or damage or injury shall be brought against Consultant by Client or any third party unless all tests and
inspections have been so performed and Consultant's recommendations have been followed.Unless otherwise stated in the Proposal,Client assumes
sole responsibility for determining whether the quantity and the nature of Services ordered by Client is adequate and sufficient for Client's intended
purpose. Client is responsible (even if delegated to contractor) for requesting services, and notifying and scheduling Consultant so Consultant can
perform these Services. Consultant is not responsible for damages caused by Services not performed due to a failure to request or schedule
Consultant's Services. Consultant shall not be responsible for the quality and completeness of Client's contractor's work or their adherence to the
project documents, and Consultant's performance of testing and observation services shall not relieve Client's contractor in any way from its
responsibility for defects discovered in its work, or create a warranty or guarantee.Consultant will not supervise or direct the work performed by Client's
contractor or its subcontractors and is not responsible for their means and methods. The extension of unit prices with quantities to establish a total
estimated cost does not guarantee a maximum cost to complete the Services.The quantities,when given,are estimates based on contract documents
and schedules made available at the time of the Proposal. Since schedule, performance, production, and charges are directed and/or controlled by
others,any quantity extensions must be considered as estimated and not a guarantee of maximum cost.
14. Sample Disposition, Affected Materials, and Indemnity. Samples are consumed in testing or disposed of upon completion of the testing
procedures(unless stated otherwise in the Services). Client shall furnish or cause to be furnished to Consultant all documents and information known
or available to Client that relate to the identity, location, quantity,nature, or characteristic of any hazardous waste,toxic, radioactive, or contaminated
materials("Affected Materials')at or near the site, and shall immediately transmit new,updated,or revised information as it becomes available.Client
agrees that Consultant is not responsible for the disposition of Affected Materials unless specifically provided in the Services, and that Client is
responsible for directing such disposition. In no event shall Consultant be required to sign a hazardous waste manifest or take title to any Affected
Materials. Client shall have the obligation to make all spill or release notifications to appropriate governmental agencies. The Client agrees that
Consultant neither created nor contributed to the creation or existence of any Affected Materials conditions at the site and Consultant shall not be responsible
for any claims, losses, or damages allegedly arising out of Consultant's performance of Services hereunder, or for any claims against Consultant as a
generator,disposer,or arranger of Affected Materials under federal,state,or local law or ordinance.
15. Ownership of Documents.Work product, such as reports, logs, data, notes, or calculations, prepared by Consultant shall remain Consultant's
property. Proprietary concepts,systems, and ideas developed during performance of the Services shall remain the sole property of Consultant. Files
shall be maintained in general accordance with Consultant's document retention policies and practices.
16. Utilities. Client shall provide the location and/or arrange for the marking of private utilities and subterranean structures. Consultant shall take
reasonable precautions to avoid damage or injury to subterranean structures or utilities. Consultant shall not be responsible for damage to
subterranean structures or utilities that are not called to Consultant's attention, are not correctly marked, including by a utility locate service, or are
incorrectly shown on the plans furnished to Consultant.
17. Site Access and Safety. Client shall secure all necessary site related approvals, permits, licenses, and consents necessary to commence and
complete the Services and will execute any necessary site access agreement.Consultant will be responsible for supervision and site safety measures
for its own employees, but shall not be responsible for the supervision or health and safety precautions for any other parties, including Client, Client's
contractors,subcontractors,or other parties present at the site.
Consultant: Terracon Consultailits, Inc. Client: City of Waterloo IA
BY Date: 2/26/2018 By: Date:
Name/ihle: Dave C.Cleary,REM/Environmental Chris Western/Planner 111 Brownfield
Department Manager Name/Title:
P 9 Coordinator
Address: 3105 Capital Way Ste S Address: 715 Mulberry St
Cedar Falls,IA 50613-7030 Waterloo,JA 50.703
Phone: (319)277-4016 Fax: (319)277-4320 Phone: (319)291-4366 Fax: (319)291-4262
Email: Dave.Clea
ryQterraaon.com Email: Chris.WestemQwaterloo-ia.org
Page 2 of 2 Rev.10-16
City Clerk Use Only
Finance Committee
Approval Date 3%l Z / J
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 17,108.25 plus est. shipping costs of $ 0.00 to pay for or purchase
purchase (3) replacement switches for computer server with a 3 year maintenanace
agreement
This purchase or expenditure is being made because:
this purchase is an upgrade to our existing system replacing older switches
that had gotten to the end of their life span
Vendor selected for this purchase: CDW-G
FX Bids or written quotes were taken on this purchase, as follows:
CDW-G $17,108.25
ACES $ 17,415.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
Fx Bonds EI Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
416-11-1100-2106/ 010-11-1160-1512 11TRITRIF
(Fund - Department-Activity-Account Number) (Project Code)
/l Go l�T1z-1
IW O
in which the budgeted amount is $ 100;000 �50�
and the current available balance is $ 416_,2d82J J6-d0 ^
Respectfully sub i ed,
(Signature Dept. Hea esignee) ate (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 3111z/1
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sanitation Department to expend
$ 2,703.26 plus est. shipping costs of $ 150.00 to pay for or purchase
Filters, Belts, Lacing Kit for#151 N04 Grinder used at the Yard Waste Site
This purchase or expenditure is being made because:
Replace and overhaul parts on the Grinder- getting it ready for opening of the Yard
Waste Site in April. (Vermeer Grinder- requiring Vermeer parts
Vendor selected for this purchase: Vermeer Eastern Iowa
FX Bids or written quotes were taken on this purchase, as follows:
Vermeer Eastern Iowa Tipton, IA $2,703.26
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
FX General Fund F] Road Use Tax ❑ Sewer ❑ Sanitation
❑ Bonds ❑ Federal/other grants F-1 Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-7955-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 240,000.00 r4Fa,o&J 2flU, 6Ud y
and the current available balance is $
Re pectfully submitted
(Signature Dept. H d or Designee) IDate Sig ature Finance Dept. Review) Date
K:\shared good ies\forms\201 8-March-Pre-Auth-Vermeer Eastern Iowa-Grinder -Filters, Belts, Lacing Kit-010-18-7955-1571-$2,703.26-
+150.00SH.xIs(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 3��Z'I/
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sanitation Department to expend
$ 7,162.38 plus est. shipping costs of $ 250.00 to pay for or purchase
Side conveyor valve, support roller, conveyor belt, rubber and protection plates fro 2012
#155NO3 Screener.
This purchase or expenditure is being made because:
Replace worn out parts on 2012 #155NO3 Screener used at yard waste site.
(Parts are from Ecovferse in Cleveland, Ohio - can only order thru local supplier)
Vendor selected for this purchase: Murphy Tractor
FX Bids or written quotes were taken on this purchase, as follows:
Murphy Tractor Waterloo, IA $7,162.38
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
FX General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-7955-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 240,000.00 ���
and the current available balance is $
Respectfully submitted,
1147.4)4p If /1�14 1110 ALJ
ll5 ;�t �/�� J -�g
(Signature Dept, Head or Designee Date (Signature Finance Dept. Review) Date
K:\shared good ies\forms\2018-March-Pre-Auth-Valves, holders,plates,etc.-Murphy Tractor-Screener-010-18-7955-1571-$7,162.38-
+250.00SH.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sanitation Department to expend
$ 4,508.30 plus est. shipping costs of $ 150.00 to pay for or purchase
Turbo GP Core, Gaskets, Bolts, Seals, for Grinder#151 N04 used at Yard Waste site
This purchase or expenditure is being made because:
Replace and overhaul parts on the Grinder- getting it ready for opening of the Yard
Waste Site in April. (Altofer - locally to supply parts other than Vermeer parts)
Vendor selected for this purchase: Altorfer, Inc.
FX Bids or written quotes were taken on this purchase, as follows:
Altorfer, Inc. Cedar Falls, IA $4,508.30
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
FX General Fund F-1 Road use Tax ❑ Sewer ❑ Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-7955-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 240,000.00
and the current available balance is $ 2
Respectfully submitted,
L LJ
(Signature Dept. He d or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2018-March-Pre-Auth-Altorfer, Inc-Grinder -Turbo GP Core, Gaskets, Bolts, Seals-010-18-7955-1571-$4,508.30-
+150,00SH.As(Mar 2010)
city Merl(use Only
Finance Committee,
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sanitation Department to expend
$ 2,162.51 plus est. shipping costs of $ 100.00 to pay for or purchase
Nozzle Assembly and core for Loader AO1
This purchase or expenditure is being made because:
Replace nozzle assembly on Loader being used at the yard waste site.
(Murphy Tractor - rebuilt assembly and core versus new from Rochester)
Vendor selected for this purchase: Rochester Diesel
QX Bids or written quotes were taken on this purchase, as follows:
Rochester Diesel Rochester, MN $2,162.51
Murphy Tractor Waterloo, IA $2,311.40
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
QX General Fund 0 Road Use Tax ❑ Sewer ❑ Sanitation
El Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-7955-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 240,000.00 + 40,,000 ;Z&joe)6
and the current available balance is $ 32,/U?
Respectfully submitted,
A�x
-31 e9
Signature Dept. ead or Designee) Ir f Date Signature Finance Dept. Review) Date
K:\shared goodies\forms\2018-March-Pre-Auth-Nozzle Assembly&Core-Rochester Diesel-010-18-7955-1571-$2,162.51-+100.00SH.xls
(Mar 2010)