HomeMy WebLinkAboutApproved Documents - 4/2/2018 FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1150-1346
TRAVEL REQUEST FY _2018_ BUDGETED 316RTIDCTK42 1, UD y
CITY OF WATERLOO EXPENDED YTD �0p
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original-Clerk/Finance Copy-Department
NAME(S) AND POSITION(S): DATE:
Sergeant Greenlee & Marc Moore March 22nd, 2018
NAME OF CLASS/ MEETING: DESTINATION: West Des Moines, Iowa
Governor's Traffic Safety Bureau GTSB Conference
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: Return Date: DATE(S) OF MEETING:
April 24`", 2018 April 26 , 2018 April 2,5"; r' 2018
PURPOSE OF TRAVEL:
Captain Mohlis is requesting authorization to send Sgt. Greenlee and P.O. Moore to the Governor's Traffic Safety
Bureau Training Conference in West Des Moines, Iowa. This conference, which is put on by the State of Iowa's
Governors Traffic Safety Bureau, brings officers from across the state together to develop plans on how to
combat traffic related problems that includes traffic and alcohol enforcement. The registration fee and lunches are
paid out of the GTSB Grant. The Hotel and Lunches are paid directly by the state of Iowa Governor's Traffic
Safety Bureau. A city vehicle will be needed for travel to this training.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM:
$00.00 LODGING Rental car x GRANT REIMBURSABLE
$74.00 MEALS PARKING YES NO
$100.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION
$50.00 MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 224.00 TOTAL: $ 112.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY F ATERLOO
D AR E D MAYOR
3"`Oc;� — ) ? ''YL2-, 2--e, IS
DATE DATE
CITY OF WATERLOO , IOWA
CITY HALL 715 MULBERRY STREET 50703
4.• Today's Date: 31192018
Effective Date: 31112018
Employment Date: 11/4/1997
To: City Council Members
Re: Notice of Severance
Department Waste Management Services
Job Title/Classification Sewer Maintance Worker
This is to report that the employment of David Ross
with the City of Waterloo has been severed by reason of: ❑ Retired
Disability Related ❑ No ❑Yes
❑ Resigned
❑ Termination
❑' Other Layoff/Disability
In accordance with City Policy,it is requested to allow payment which consists of the following:
Benefits Total Hours (x)Hourly Rate Total Payout
Vacaffon-Accrued
Vacation-Current 230 $ 25.80 S 5.934.00
Usable Sick Leave 8 $ 25.80 (x)25% $ 51.60
Frozen Sick Leave (x)60% $ -
Personal Hours 20 $ 25.80 $ 516.00
Comp Time Pay $
Unscheduled Leave $
Other Pay $
Total Payment S 6,501.60
Comments:
Approved by _ Date_?
Human Resources Date )
Routing:
Original to Human Resources by epartment
Human Resources will forward original to City Clerk(Copy in Personnel File)
Clerk's Office will forward copy of approved form to Department and Human Resources Updated 612&I11
Council Agenda Date: 4/7—/(6 ❑ Accruals ❑Status ❑-9
City Clerk Use Only
Finance Committee ,d
2
Approval Date `' � //8
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Bldg Inspections Department to expend
$ 1,000.00 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Fire alarm suppressions stem plan review - 1350 Katoski Dr (Central Middle School
Career Center)
Vendor selected for this purchase: Lund Fire Protection
❑ Bids or written quotes were taken on this purchase, as follows:
FX Bids or quotes were not taken on this purchase because:
City of Waterloo has a contract with Lund Fire Protection
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
QX General Fund F—] Road Use Tax ❑ Sewer ❑ Sanitation
❑ Bonds E] Federal/other grants F—] Other(specify)
This expenditure is to be coded to the following budget line-item:
010-22-5100-1390
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 700 u
and the current available balance is $ / &oe)
Respe ully submitted,
(Signature Dept. Head or Designee) Date Signature Finance Dept. Review) Date
K:\shared good ies\forms\Expenditure Pre-Authonzation.xls(Mar 2010)
City Clerk Use Only
Finance Committee /
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ NTE $6,000.00 plus est. shipping costs of $ to pay for or purchase
Two handheld lasers to repel problematic birds on the golf courses and in the park
system.
This purchase or expenditure is being made because:
These handheld lasers will be used by City staff to continue fighting eese in high
density areas.
Vendor selected for this purchase: Avian Engineers, Dallas Center Iowa
F] Bids or written quotes were taken on this purchase, as follows:
FX Bids or quotes were not taken on this purchase because:
This specific model of laser has proven to be successful and is provided by Avian
Engineers.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
FX General Fund ❑ Road Use Tax EI Sewer ❑ Sanitation
FX Bonds E] Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4100-1555 $3,000 414-37-4120-2174 $3,000
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 11,700 50,000
and the current available balance is $ 5,871 10,363
�ala�rlL air mrner�csenen'� sVi�rd/4F*cnA 3•'i-1
Respectfully submitted,
3�tg `//Inul.O(t �r)i t D.yrrn 3 2�Gg
(Signature Dept. Head or Designee) Date (( iSiggnTture Finance Dept. Review) Date
KAshared goodies\forms\Pre-Auth Geese Laser.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 2,600.00 plus est.shipping costs of $ 36.55 to pay for or purchase
purchase two (2) sets of Wireless radio head sets for motorcycles
This purchase or expenditure is being made because:
this purchase is a wireless headset with boom microphone to be installed on the
motorcycles so the rider can use our radio system
Vendor selected for this purchase: Setcom Corporation
Q Bids or written quotes were taken on this purchase, as follows:
SetCom Corporation $ 21636.55
PVP Communications $ 3,746.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
EI General Fund EI Road Use Tax El Sewer F-] Sanitation
0 Bonds 1:1 Federal/other grants FX Other(specify)
This expenditure is to be coded to the following budget line-item:
010-11-1150-1512 11TRIWPDF
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 361c(c/`�-o
and the current available balance is $ .2, c/// 6Y
Respectfully submitted
(Signature D d or Designee) Dat (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010)
City Clerk Use Only
Finance Committee /
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 5,000.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Purchase (5) Shieldware licenses
This purchase or expenditure is being made because:
to purchase (5) Five additional Sheildware licenses for the computers at
the Tri-County Drug Task Force
Vendor selected for this purchase: Sheildware
❑ Bids or written quotes were taken on this purchase, as follows:
Fx Bids or quotes were not taken on this purchase because:
Sheildware is a proprietary company to this software and is the only provider
for this license agreement.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund Road Use Tax EI Sewer ❑ Sanitation
Qx Bonds Federal/other grants EX Other(specify) Forfeiture Funds
This expenditure is to be coded to the following budget line-item:
010-11-1160-1512 11 TRITRIF
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 1?351000
and the current available balance is $ 9S,3y(
Respectfully su itted,
r T ' Z� l Py� .gad-68
(Signature Dept. Hea r Designee) Date (Signa re Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
`ale
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the MIS Department to expend
$ 5,781.49 plus est. shipping costs of $ to pay for or purchase
Annual renewal of McAfee anti-virus for endpoints.
This purchase or expenditure is being made because:
Endpoint anti-virus is part of a complete security structure for the City of Waterloo.
Vendor selected for this purchase: CDW-G
F] Bids or written quotes were taken on this purchase, as follows:
FX Bids or quotes were not taken on this purchase because:
CDW-G Preferred partner of McAfee for renewal.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑X General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
❑ Bonds 1:1 Federal/other grants 0 Other(specify)
This expenditure is to be coded to the following budget line-item:
010-01-8220-1520
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 33,000.00 v�
and the current available balance is $ 12,645.18
Respectfully submitted,
(J"L�J'J
(Signature D . He d or Designee) Date (Signature Finance Dept. Review) Date
KAshared good iesuormsTre-Auth McAfee Renewal(Mar 2010)
City Clerk Use
ny
Finance Committee .q/Z�8
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sanitation Department to expend
$ 1,994.88 plus est. shipping costs of $0.00 to pay for or purchase
30,000 Informational Door Hangers
This purchase or expenditure is being made because:
Educating residents on not to overload and correct placing of carts at the curb.
Vendor selected for this purchase: POS
FX Bids or written quotes were taken on this purchase, as follows:
POS Waterloo, IA $1,994.88
Dickies Printing Waterloo, IA $3,270.00
Karen's Print Rite Waterloo, IA $3,450.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road use Tax ❑ Sewer FX Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
525-15-5400-1352
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 4,200.00
and the current available balance is $ 3,113.04
Respectfully submitted,
n &4�� ) (y�.rLice(�c /dt�,P�u�r J?:29-
1 (Signature Dep Head or Designee Date ig ature Finance Dept. Review) Date
KAshareedd good ies\forms\2018-March-Expenditure Pre-Authorization-Sanitation-POS-Educational door hangers-$1,994.88-525-15-5400-
1352.xis(Mar 2010)
City Clerk Use Only
Finance Committee
¢lz�l
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operation: Department to expend
$ 1,009.25 plus est. shipping costs of $ to pay for or purchase
1 - Roll each of Red diamond grade sheeting and EC black film
This purchase or expenditure is being made because:
Sheeting and film used to fabricate signs in-house.
Vendor selected for this purchase: Newman Signs
nX Bids or written quotes were taken on this purchase, as follows:
Newman Signs, Inc. Jamestown, ND $1,009.25
Iowa Prison Industries Des Moines, IA $1,199.75
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund FRI Road Use Tax F—I Sewer F-1 Sanitation
EI Bonds 1:1 Federaliother grants F—] Other(specify)
This expenditure is to be coded to the following budget line-item:
< -?/dd-
266-1447-20-1577
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ D
r
and the current available balance is $ h<S1�7
Respectfully submitte ,
r �
J 111 ` �e/IcD�t 6,i,� OAAiJ -3aq-,;?q
( ig ature Dept. He or Designee) Dat (Signatr[u Finance Dept. Review) Date
K:\shared goodies\forms\2018-March-Expenditure Pre-Authorization-Traffic-Newman Signs-DG3 Red Sheeting-EC Black Film-$1,009.25-
266-17-7120-1577.xis(Mar 2010)
Budget Amendment Descriptions for 4/2/2018 Finance Committee Meeting Agenda:
1. Approve the budget amendment for the SportsPlex activity to use$8,000 from the sale of
equipment for building improvements, as submitted by Leisure Services.
2. Approve the budget amendment for the Traffic Operations activity to use $12,600 in additional
damage claim revenue received to fund various additional operating expenses,as submitted by
Traffic Operations.
3. Approve the project budget amendment to budget for additional donations received in the
amount of$2,200 and budget the related expenses, as submitted by Leisure Services.
4.
Please use this for project budget descriptions on Finance agenda. Do not need to include this cover
sheet in the Finance Committee packet.
Completed forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY
Finance/mmlttee approval required?
YES_ NO
If so,date approved:
City of Waterloo
Line-Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget
amendment for FYE 2018 submitted by the Leisure Services Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES(INCREASE REVENUE) INCREASE EXPENDITURES(DECREASE REVENUE)
Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount
010 37 4180 3498 Sale of Equip, 8,000.00 010 37 4180 1535 Hardware 1,500.00
010 37 4200 1567 Rec Equip. 6,500.00
TOTAL $8,000.00 TOTAL $8,000.00
This amendment is being requested because:
This is from the sale of the golf simulator. Funds would be utilized to repurpose the golf simulator space into an additional fitness studio
Prior Committee Actions(Dates):
(Signature Dept. Head or D gn Date (Signature Finance Dept. Review) Date
Date Posted(Finance Dept.)
K:\users\shared goodiesVormsMudget Amendment Request Form(Apr 2003)
Completed forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY
Finance c mittee approval required?
YES NO
If so,date approved:
City of Waterloo
Line-Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept, is hereby requested to authorize the following line-item budget
amendment for FYE 2018 submitted by the Traffic Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES(INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount
266 17 7120 3871 Damage Claimis 2,000.00' 266 17 7120 1114 Overtime Pay 2,000.00
266 17 7120 3871 Damage Claimis 2,500.00 266 17 7120 1117 Double Pay 2,500.00
266 17 7120 3871 Damage Claimis 1,000.00' 266 17 7120 1371 Bldg. Maint 1,000.00
266 17 7120 3871 Damage Claimis 100.00' 266 17 7120 1541 Janitorial 100.00
266 17 7120 3871 Damage Claimis 7,000.00 266 17 7120 Machinery&equip 7,000.00
TOTAL $12,600.00 TOTAL $12,600.00
This amendment is being requested because:
coverexpenses
Prior Committee Actions(Dates):
(Signature D(Pt. Head or Designee) I I Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\2018-March-Line Item Amendment-Traffic-decrease 3871 (damage claim$12,600)-increase 1114,1117,1371,1541,1371-$12,600.xls(Apr
2003)
Completed forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY
Finance mmittee approval required?
YES NO_ 4/_yt/8
If so,date approved: l
City of Waterloo
Line-Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget
amendment for FYE 2018 submitted by the Leisure Services Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES(INCREASE REVENUE) INCREASE EXPENDITURES(DECREASE REVENUE)
Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount
010 37 4105 3720 Restricted donation 37GFT.0008 2,200.00 010 37 4105 1567 Rec E ui m 2,200.00
TOTAL $2,200.00 TOTAL $2,200.00
This amendment is being requested because:
This is for Protect 37 GFT-0008 memorial trees and benches placed in parks and golf courses
We originally budgeted$2,000 for the revenues and expenses for this project We have received$4,207.72 so far this budget year.
We want to budget the funds so we are able to purchase the benches and trees as requested
Prior Committee Actions(Dates):
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
<Ausers\shared goodiesVomtsl6udget Amendment Request Form.xls(Apr 2003)
CITY OF WATERLOO , IOWA
WATERLOO LEISURE SERVICE COMMISSION
1101 Campbell Avenue • Waterloo, IA 50701 • (319)291-4370 Fax(319)291-4297
MEMORANDUM
DATE: March 28, 2018
TO: Finance Committee
FROM: Todd Derifield, City Forester
RE: Log Sale
Leisure Services is seeking Finance Committee approval to accept bids and sell logs to the high
bidder. Over 820 saleable ash tree logs were removed from various city properties over the last
few months due to the infestation of Emerald Ash Borer. Bids shall be requested from several
area log buyers and saw mills. The sale of the logs shall be awarded to the highest bidder.
Leisure Services is also requesting to use the revenue from this sale for the purchase of
replacement trees and safety apparel.
Thanks for considering this request!
WE'RE WORKING FOR YOU! �1CO)
An Equal Opportunity/Affirmative Action Employer
CITY OF WATERLOO , IOWA
WASTE MANAGEMENT SERVICES
715 Mulberry St. Waterloo, IA 50703 •Phone(319)291-4553 Fax(319)291-4523
•
•
A4ayor
QUENTIN MEMORANDUM
HART
COUNCIL
MEMBERS
".'..'."""""' DATE: March 29, 2018
MARGARET TO: Finance Committee
KLEIN
Ward` FROM: Steve Hoambrecker WMS Director
BRUCE
JACOBS RE: Sale of metal scrap
Ward 1
PATRICK
MORRISSEY WMS is seeking Finance Committee approval to sell various items of unusable
Ward metal scrap to a local metal recycling company.
JEROME
AMOs,JR. Thank you for considering this request.
Ward 4
CHRIS
SHIMP
Ward 5
SHARON
JUON
At-Large
STEVE
SCHMITT
At-Large
i
WE'RE WORKING FOR YOU!
An Equal opportunity/Affirmative Action Employer "M