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HomeMy WebLinkAboutApproved Documents - 4/19/2018 FINANCE DEPT. STAFF ONLY LINE ITEM USED 010 03 8400 1346 TRAVEL REQUEST FY BUDGETED CjQh' O L CITY OF WATERLOO EXPENDED YTD THIS REQUEST U1I11 OIJ LEFT AFTER THIS REQUEST Gj DATE L Original-Clerk/Finance Cop - bepartment NAME(S)AND POSITION(S): DATE: Michelle Weidner, Chief Financial Officer 4/3/2018 NAME OF CLASS / MEETING: DESTINATION: Gov't Finance Officers Assn Annual Conference St. Louis, MO DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: 5/6/2018 5/9/2018 5/7/2018— 5/9/2018 PURPOSE OF TRAVEL/TRAINING: Attend annual training in governmental accounting and finance issues. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE x PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 010 03 8400 1346 700.00 LODGING TAXI x GRANT REIMBURSABLE 220.00 MEALS 250.00 PARKING YES NO 380.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION 120.00 MILEAGE/FUEL MISCITOLLS YES NO TOTAL FOR ALL: $ 1,670.00 TOTAL: $ 1,670.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD MAYOR DATE DATE K:AShared Goodies\Forms\Travel Request Form January 2010 FINANCE DEPT. STAFF ONLY LINE ITEM USED 00 /Z 14-60 1346 TRAVEL REQUEST FY;,,-'Qi BUDGETED 5000 "�—' CITY OF WATERLOO EXPENDED YTD s,C6tjt�! ILX THIS REQUEST LEFT AFTER THIS [2 REQUEST DATE ZNjOriginal-Clerk/Finance Co - Department NAME(S) AND POSITION(S): DATE: Chris Ferguson, Fire Marshal March 29, 2018 NAME OF CLASS/ MEETING: DESTINATION: Benton Harbor, Michigan Investigation of gas and electric appliance fires. DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: April 23, 2018 April 27, 2018 April 6thru April 27, 2018 PURPOSE OF TRAVEL/TRAINING: Attend seminar/workshop on gas and electric appliance fires to include hands on lab as well as CEL/s. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE X PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 010-12-1400-1346 373.00 LODGING TAXI X GRANT REIMBURSABLE 60.00 MEALS PARKING YES NO 895.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 1328.00 TOTAL: $ 1328.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BE AL TO THE CITY OF WATERLO ��;1.1911�L�yy YQ2 LE DEPARTMENT HEAD MAYOR I� a��© �`� DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 From past participants "The demonstrations FIRE It are the key to learning to Si hOt tOoso° and made the class gn op.+ a even more enjoyable. C%ass,Si Investigation Of aes They're extremely arelintfted effective for seeing results:" Gas and Electric Appliance Fires "It's a must-attend An intensive in-lab program for fare investigators. seminar if you want to become more Now in its 27th year! Twice annually by popular demand. professional in the April 24-27,2018 or November 6-9,2018 business." Optional testing toward CFI certification available(30 hours)and "The lab setting is continuing education credits(2.8 CEUs)available. very conducive for ✓ Learn how appliances and electrical components work,fail learning." and cause fires. "The best part of the ✓ Spend four days with experts on-site seminar?For me,all at Fire Findings' laboratory. of it!" ✓ Examine actual appliances and "Prepared,thought- appliance components that have failed, ` out and experienced causing fires. seminar." ✓ Witness fire-causing demonstrations "Very informative involving: with excellent demos • Gas furnaces and other examples." • Gas water heaters • Gas and electric clothes dryers "Great explanations . Dishwashers for what to look . Ranges and microwave ovens for during failures." • Refrigerators video projection of artifacts allows everyone in the class to see exactly what "I especially liked • Toasters,space heaters and other instructors are discussing. the staff's ability to small appliances demonstrate actual (Note: The appliance fires class concentrates only on appliances,how they work failures." and how they fail.For discussions about high resistance connections,floating neutrals,causes of electrical failures,etc.,join us for the two-day session, The instructors "Residential Electricity for Fire Investigators."Next session is June 14-15,2018. were very open to questions:' How about joining us for both classes?) "Very enlightening, Held on-site at Fire Findings' laboratory testing facility, both from basic 2026 Plaza Drive, Benton Harbor,Michigan,49022. education and from Just 40 minutes from South Bend(Indiana) or Kalamazoo (Michigan) the discussion of airports and 2 hours from Chicago airports. ways people cause St.Joseph/Benton Harbor is located along the southern shores accidental and of Lake Michigan — a gorgeous area to visit and home of the intentional damage." 2018 Senior PGA Championship! Tuition is still $895 per person for the four-day session. Who should Course background attend? pp "Investigation of Gas and Electric Appliance Fires"res"is a hands-on learning experience conducted in the Fire Findings laboratory. You'll learn how ✓ In-the-field fire appliances work,fail and cause fires,as well as how to examine them. investigators. Jim Finneran and Jack Sanderson,experts in fire origin and cause, ✓ Fire and police created this investigation course 27 years ago to satisfy the need for hands-on department technical experience that can't be investigators. achieved in a traditional classroom setting. ✓ Insurance They developed the curriculum,wrote investigators and illustrated the course notebook and and attorneys designed and built more than 25 product- responsible failure demonstrations. for origin During the 4-day course,you'll test and cause yourself by examining normal,failed and determinations. tampered-with components and appliances to gain practical experience for field Displayed artifacts recovered from actual This course is fire scenes or preserved from testing examinations.You Il analyze actual case illustrate instructors'lessons. practical,hands-on studies from your instructors' files and learning for fire see how X-ray examinations provide an investigators. introduction to nondestructive testing. Why attend? Your$895 tuition also includes a notebook loaded with more than "Investigation of 175 pages of original material,including failure discussions,component Gas and Electric drawings and diagrams. Your notebook is written especially for this seminar Appliance Fires" by Fire Findings'experts. Optional test credits toward CFI certification are is different from also available along with continuing education credits. traditional fire About your instructors schools because you see dozens Nathan P.Dwyer,Fire Findings'electrical expert,is a certified fire of actual investigator(CFI) specializing in electrical fire investigation and fire-involved demonstrations of appliance analysis. He has been a speaker at various regional seminars and fire-causing International Association of Arson Investigators(IAAI)conferences.As an failures in a instructor,he is known for making complicated subjects easier to understand. laboratory setting. Jack L.Sanderson,Fire Findings'founder and CFI,is a nationally Then,you apply recognized speaker,author and expert with more than 30 years of in-the-field your new-found experience. He specializes in appliance failures and product testing/analysis and knowledge by has completed Honeywell,Whirlpool,Maycor and National Propane Association examining items factory training.Dwyer and Sanderson also team up to present the widely from fires,photos acclaimed seminar,"Residential Electricity for Fire Investigators;' in our lab. and background James M.Finneran,of ElectroTek Consultants,Inc.,specializes in electri- histories to test cal failures and fires and has been involved in several product recalls by the U.S. your ability to Consumer Product Safety Commission(CPSC).He has testified in product failure reason out the fire cases throughout the United States and serves on the National Fire Protection cause of each fire. Association(NFPA)921 Technical Committee on Fire Investigations. Dwyer, Sanderson and Finneran have instructed thousands of investigators, attorneys and insurance representatives.The Bureau of Alcohol,Tobacco, Firearms& Explosives(ATF),the CPSC and numerous state chapters of the IAAI have called on them to present training sessions. Course outline Gas appliance topics High-and low-order explosion demonstrations Operation of standard and high-efficiency furnaces Natural vs.LP gases How to examine components Potential gas piping failures (high limits,fan switches,thermostats) Gas regulator functions with demonstration of Demonstrations of furnace failure modes cut-a-way regulators How to examine failed furnaces Excessive and inadequate pressure demonstration What to look for in suspected furnace fires Operation of combination gas valves Water heaters and furnaces as incendiary devices Safety shutoff demonstration Operation of clothes dryers Ignition of gas leaking through shutoffs Examination of components(high limits,heating Operation of water heaters elements,timers) Demonstrations of water heater failure modes Role of lint How to examine failed water heaters Failure modes Investigation of possible water heater fires Examination of failed dryers —what to look for Investigation of suspected dryer fires How to identify a dryer's manufacturer ...and more! Electric appliance topics Ranges: Did the range come on by itself or did Microwave ovens: Tand pe OO!S Of someone leave it operating? inside?ExaminatiomatHent eInfinite control switches—how they work and identification of cohow to examine them post-fire Fre-causing fail Fire-causing failure modes: unzipping a range's Incendiary devices heating elements,control panel fires Small appliances fires Refrigerators:Too cold to burn?Obviously not. As time permits,fans,toasters(today's toaster is not Examination and identification of components— the same as your mother's appliance),clothes irons where and what they are (they seem like obvious fire causes but maybe not), Appreciation of a refrigerator's contribution to space heaters and coffeemakers,etc. a fire: fuel! What is and isn't a fuel when it comes to appliances Fire-causing failure modes Using fire investigation principles on a macro-scale— Dishwashers: What was that about not combining adapting arc-mapping to appliance fire analysis electricity and water? Avoiding spoliation claims using nondestructive Examination and identification of components— methodology where and what they are Does a product recall make a fire cause?Doesn't no Heating element,timer,limit and float switches recall mean the appliance didn't start the fire? The role of rinse-aid The dangers of mixing electricity and water Hot coffee or tea,juice and continental breakfast at 8 a.m.daily. Snacks and sodas throughout the day.Friday lunch included. Classes start at 8:30 a.m.and end at 4:30 p.m.daily, except the last day when the seminar ends promptly at 2 p.m.with the presentation of certificates. Visit the Fire Findings Web site for photos,seminar details and on-line registration. www.firefindings.com Easy registration for `Investigation of Gas and Electric What you get Appliance Fires,'Apr. 24-27, 2018 or Nov. 6-9, 2018 Your$895 tuition to"Investigation of Gas and Electric Fax ON phone �.�� Mail Appliance Fres" your completed includes: enrollment for information this completed enrollment to: ✓ 4 days of and credit card or and openings, Fire Findings L.L.C. intensive,in- government voucher 269-925-2200. 2026 Plaza Drive number to 269-925-2204. Benton Harbor,MI 49022-2212. lab,hands-on On-tine registration available at wwwAretindings.com. instruction,case histories and live Who Will attend? demonstrations. Name ✓ Comprehensive 175-page Title notebook with material Organization found nowhere Street else,failure discussions, City/State/ZIP and component drawings and Ph FAX E-mail diagrams.(Many Years of experience in fire investigation say the notebook alone is worth Number of hours of origin/cause investigation classes the tuition) Brief description of your present career responsibilities ✓ Deluxe continental breakfasts and Just two sessions in 2018! snack breaks 0 April 24-27,2018 O November 6-9,2018 all days; snacks How do you prefer to pay your tuition? and sodas 0 Check enclosed 0 Government voucher or purchase order enclosed anytime. Please make payable to Fire Findings,L.L.C.(Fed 1D#is 38-3282454) ✓ Lunch on the 0 Bill my credit card(check one) O MasterCard O Visa O Discover O AmEx last day. Card# Code Exp.date ✓ Answers to your (security code) questions about Cardholder name(please print) appliance failures Cardholder signature and investigating appliance fires. Hurry!Both sessions are limited to the first 48 registrants. For more information and seminar openings,call (269)925-2200 or fax(269)925-2204. ✓ A certificate Check seminar availability before making any hotel,auto or flight reservations. recognizing your participation. Special lodging rates are available. ✓ Optional CFI Call the Comfort Suites, Stevensville,Michigan,(269)428-4888,for a special rate test credits and of$84 per night for queen or king suites.All rooms come with microwave ovens and CEUs available. refrigerators. Enjoy hot breakfast buffet,also fitness center and spa/indoor pool. This is a"first-come,first-serve"special rate,so make your reservations early.To get this rate, mention Fire Findings when making a reservation. For a free visitor information packet and area maps,call the Southwestern Michigan Tourist Council at(269)925-6301. so: lylk 0 City Clerk Use Only Finance Committee Approval Date �`A I f City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Community Develi Department to expend $ 1,465.00 plus est. shipping costs of $ 0.00 to pay for or purchase Each purchase will be in increments of $1,465.00 over the next three years. This purchase or expenditure is being made because: Smoke detectors are necessary to carry out a portion of our Healthy Homes Grant Vendor selected for this purchase: The Home Depot r X Bids or written quotes were taken on this purchase, as follows: The Home Depot- $1,465.20 Speller's True Value $3,322.30 Lowes- $2,705.33 Menards- $1,879.20 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund EI Road Use Tax F—I Sewer ❑ Sanitation Bonds IXI Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: Residential Rehabilitation e2,7&1 3.2 67-&5-3 /.;A-7 LED.HLTHY (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ _1746,5,2p ycrq Cyt and the current available balance is $ 17,90..011 Respectfully submitted, I (Signature Dept ead r Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010) APP, M Username pas.,Vord ZA aY3t:.tiFWt MUMQ)N1-AVcIfUll Forgot Usernium? Forgot Password? Create ata-Account HOME SL"RCH RECORDS DATAACCESS CHECK STA I-ITS ABOCT --Ip .A, rm:-faZt IOU are.be a'UnXlZed Entu', be re v=aur will be x-'�Iatec,I—Re ad2a FAIEanU4�eaotLs r Y' ;F Home Depot U, 2 455 Pates Ferry 90 SE Entih Dashboard SA-11ne. DUNS: 78326695a CAGECode: jMXo7 VLanta,GA.-Qa3q 1834, Status:Active INJITA)STiVIES Expiration Date:i2/oi/-',oj8 tit fiLYLLLIvn Purposeof Rcgistmbuu�Federal AssuitanceAwiird5 Only Entity Overview Core Data Asaertisn Dnity Registration summary RLus-&&:Certs Name:Florne 7epct U-S-#. P01's Doing Business U;HG�JJE'DEF(,-,TIFF Excluslon Business e:Pn-1in6t�or0rgatszaricn Last Updated By:Richaal\vbv rg Registration Status:-Aaive laMliveExclusion -Activation Date:i2oi;2oi-, Expiration Date:i2 Exchision Sunman A" Active Exclusion Records°';n µ3n ti Monday,Apr 02,2018 02:49 PM City er< se n y Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Garage Department to expend $ 3,060.00 plus est. shipping costs of $ 100.00 to pay for or purchase 2009 Dodge Engine This purchase or expenditure is being made because: Replace engine for Waterloo P.D. 2009 Dodge Journey Vendor selected for this purchase: Arnold's Motor Supply QX Bids or written quotes were taken on this purchase, as follows: Arnold's Motor Supply Waterloo, IA $3,060.00 Dan Deerey Motor Cedar Falls, IA $3,463.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: QX General Fund F-I Road use Tax F-I Sewer F-I Sanitation ❑ Bonds El Federal/other grants F-] Other(specify) This expenditure is to be coded to the following budget line-item: 010-18-7950-1569 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 18 BBBbff 13 066,(P and the current available balance is $ 5,535.00 Respectfully submitted, (Si nature Dept. H dor Designee) 0ate (Signature Finance Dept. Review) Date KAshared good iesVormM2018-April-Expenditure Pre-Authorization-Garage-Arnold's Motor Supply-2009 Dodge Engine-$3,060.-010-15- 7950-1569.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date /16 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,209.60 plus est. shipping costs of $ 100.00 to pay for or purchase interlocking rubber flooring for the Power House Studio at the SportsPlex This purchase or expenditure is being made because: after moving the spin bikes the flooring needs to be expanded to accomidate classes Vendor selected for this purchase: Push Pedal Pull, Cedar Rapids, IA Bids or written quotes were taken on this purchase, as follows: FX Bids or quotes were not taken on this purchase because: Push Pedal and Pull is where we got our existing flooring from Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: Qx General Fund ❑ Road Use Tax 0 Sewer 0 Sanitation Bonds 1:1 Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-37-4180-1371 Buildin & Grounds Maintenance (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 51.834.60 and the current available balance is $ 16,038.44' Respectfully submitted /11_�'Z'1;0�011_-O' AAS^ ignature De ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Power House Stuido Flooring 2018(Mar 2010) City Clerk Use Only Finance Committee Approval Date �� 1 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ NTE $9,700 plus est. shipping costs of $ na to pay for or purchase new curtains and repairinq of metal bars in the field turf. This purchase or expenditure is being made because: the old curtains were ripping and metal bars were coming off. Vendor selected for this purchase: Iowa Direct Equipment(Cedar Falls IA) ❑ Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: Iowa Direct Equipment was the or inal installer of these items Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation ❑ Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-37-4180-1371 Building & Grounds Maintenance (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 51,834.00,-- and 1,834.00✓and the current available balance is $ 16,M-44' /c�7g$" V /Respectfully submitted, / G Y (Signature bepl. e� r Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\2016 Pool Boiler Pumps Pre-Auth(Mar 2010) City Clerk Use Only Finance Committee Approval Date I City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Mayor Department to expend $ 1,846.00 plus est. shipping costs of $ to pay for or purchase Advertisements - paper, on-line This purchase or expenditure is being made because. to recognize John Deere's contribution to the Waterloo economy and to promote housing incentives in Waterloo Vendor selected for this purchase: Waterloo Courier 7 Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: it's the only local newspaper Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund F—] Road Use Tax 1-1 Sewer 7 Sanitation 0 Bonds 1:1 Federal/other grants F—] Other(specify) This expenditure is to be coded to the following budget line-item: 010-01-8280-1351 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 6,950.00 and the current available balance is $ 6,950.00 Respectfully submitted, (Signature Dept. Head or Designee) Date Signature Finance Dept. Review) Date K:\shared good ies\forms\Expenditure Pre-Authorization Courier Ads(Mar 2010) wwwDUCourier.com ACCOUNT NUMBER PAGE NO. ® �,J R1 LR 178ING PERIOD 1 of 1 1 BILLING PERIOD TERMS OF PAYMENT CO2/26/2018—03/25/2018 Net 30 COMMUNICATIONS CEDAR VALLEY BUSINESS MONTHLY / INSIDER / PULSE / WHEELS FOR YOU ADVERTISER NAME ADVERTISER NUMBER ADVERTISING INVOICE AND STATEMENT City Of Waterloo 178-60008651 Newspaper Description Sau Size Times Date Order Number Reference Other Comments Billed Units Run Net Amount 02/25/2018 Balance Brought Forward 0.00- 03/25/2018 Courier Paper Statement Fee 5.00 03/23/2018 131237-1 Online ad messenger JD tab 1.000 x 0.000 15 767.00 03/25/2018 131237-1 Courier John Deere Tab 5.000 x 9.500 1 1,074.00 03/25/2018 131237-1 Creative Services-New 74.00 t 2 5 I A-C C., v�. v~ Lee Enterprises no long r accepts credit card p yments sent via e-mail. Emails containing edit card mbers ill be blocked. Please use the coupon b low to send credit card payment to our lockbox in the envelope proided. You ay also end the coupon to a secur fax at 319-2114014. CURR NET AMT DUE 30 DAYS 60 DAYS 90 DAYS OVER 120 DAYS TOTALAMOUNT DUE 1,846.00 0.00 0.00 0.00 0.00 1,846.00 Please send only the payment slip with payments. Allow 5 business days for payment to be applied Courier Communications to account. We reserve the right to apply finance charges to past due balances. Questions? Please PO Box 540 call our Finance Dept at 800-798-1717, or contact your sales rep. Get this statement and tearsheets Waterloo IA 50704-0540 electronically! See back for details. Return this portion with your payment Courier Communications Check# E:]Credit Card Account# 178-60008651 PO Box 540 ❑ ® ❑ v� ❑ = ❑ Waterloo IA 50704-0540 Billing Date 03/25/2018 Acct#: Amount Due 1,846.00 Exp.Date:m m Amount Name on credit card Enclosed $ Signature Please make checks payable to: The Courier 000349 COURIER COMMUNICATIONS U0 City Of Waterloo c/o LEE NEWSPAPERS 715 MULBERRY ST PO BOX 742548 WATERLOO IA 50703 CINCINNATI OH 45274-2548 11111111111 laill 11111 Jell Neill 11111 1111111111 111111 17860008651000184600001846000000000000000000000000000325182014 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,575.00 plus est. shipping costs of $ 0.00 to pay for or purchase Upgrading the module and annual license Software Maintenance and Support for the ICAC internet Evidence Finder This purchase or expenditure is being made because: this purchase is an upgrade and a annual maintanence licences renewal for the computer system used by the ICAC Investigator Vendor selected for this purchase: Magnet Forensics Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: Magnet Forensics is a proprietary company to this software and is the only provider for this annual license renewal and this is an upgrade to our existing system. Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: EI General Fund F Road Use Tax EI Sewer r—I Sanitation Bonds El Federal/other grants EJ Other(specify) This expenditure is to be coded to the following budget line-item: 010-11-1105-1520 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 6/ o� and the current available balance is $ Respectfully submitted, (Signature Dept. Hea or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010) City Clerk Use Only Finance Committee Approval Date 4'k (19- City I$City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,740.02 plus est. shipping costs of $ 0.00 to pay for or purchase purchase emergency lights for (2) Harley Davidson Motorcycles This purchase or expenditure is being made because: this purchase is to install emergency lighting on the Harley Davidson motorcycles used by the Police Department Vendor selected for this purchase: RACOM Q Bids or written quotes were taken on this purchase, as follows: RACOM $ 1740.02 Electronic Engineering $2,041.95 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: EI General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Fx Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 415-11-1100-2120 (Fund -Department-Activity-Account Number) (Project Code) �� ✓ in which the budgeted amount is $ and the current available balance is $ LR'07 S 5 Respectfully s itted, (Signature Dept. H esignee) Datb (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 1.500.00 plus ext. shipping cost of $ 0.00 to pay for or purchase Two Gas Meters and Control Panel,used as is at Lagoon This purchase or expenditure is being made because: Purchasing used equipment from Planergy Waterloo LLC enables tracking gas amounts that is flared at lagoon. Records of gas amounts is required by IDNR premit. Vendor selected for this purchase: Planergy Waterloo, LLC [X]Bids or written quotes were taken on this purchase, as follows Planergy Waterloo LLC cost of$1,500.00 for two used gas meters and control panel Quote was requested from another vendor but did not receive. One (1) new gas meter of the same type and size priced on the internet at a cost of$1,600.00. Recommend Planergy Waterloo, LLC at a cost of $1,500.00 for two used gas meters and control panel. City Strategic Plan, Strategy 4.5 Maintain and develop community services and city facilities that support quality of place. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: Sewer: Sanitation: Bonds: Federal/other grants: ❑Other(speclfy): This expenditure is to be coded to the following budget line-item: 520-14-5200-1521 (Fund - Department-Activity-Account Number) (Project Code) in which budgeted amount is $ 400,000.00 ✓ and the current available balance is $ 130-090.59 Respectfully submitted, �� p (Signature Dept. Head Or Designee) bate ( ign ture Finance Dept. Review) Date Invoice Dnte Invoice# Planergy Waterloo, LLC 3/30/2018 301 680 Commerce Drive . fT' Suite 270 Woodbury, MN 55125 In Account With: City of Waterloo Waste Management Services 3505 Easton Ave. Waterloo,IA 50702 Terms Net 15 Description Amount Control Panel,as is where is at Lagoon Site I(2)gas volume meters $1,500.00 Please make your payment to Planergy Waterloo,LLC at Bank Iowa Total $11500.00 b City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 4.977.00 plus ext. shipping cost of $-0.00 to pay for or purchase Replacement Movno parts Rotor and Stator for Digester sludge transfer pump This purchase or expenditure is being made because: Rotor and stator worn-out need replacemnt parts delivery one week with Liberty Process Equipment, Inc. compared to 12 weeks with Electric Pump. Vendor selected for this purchase: Liberty Process Equipment, Inc. X�Bids or written quotes were taken on this purchase, as folio"' (06"outy 1-096's 12 Electric Pump cost of$3,612.93 incudes freight: Liberty Process Equipment Inc cost of$4,977.00 includes freight; Central States Group cost of$18,919.25 includes freight. Recommend Liberty Process Equipment, Inc. at a cost of$4,977.00 incudes freight delivery one week. City Strategic Plan, Strategy 4.5 Maintain and develop community services and city facilities that support quality of place. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ElGeneral Fund: Road Use Tax: Sewer: Sanitation: Bonds: Federal/other grants: ❑Other(specify): This expenditure is to be coded to the following budget line-item: 520-14-5200-1571 (Fund - Department-Activity-Account Number) (Project Code) in which budgeted amount is $ 400,000.00 k� r and the current available balance is $ 32ftZG9G_ /2ifS9d Respectfully submitted, Apg q 2-o (Signature Dept. Head Or Desig ee) Date (Sig ature Finance Dept. Review) Date • Liberty Process Equipment,Inc. Page 1 of t 2525 S.Clearbrook Drive Quote Arlington Heights,IL 60005-4623 Quote Number: 0073121 Phone:(847)640-7867 Quote Data: 4/3/2018 Fax:(847)640-7855 Quote valid through 5/3/2018 Customer Number: CITWAT Salesperson: MARK SNITOWSKY Sold To: Ship To: CITY OF WATERLOO CITY OF WATERLOO 3505 EASTON AVENUE 3505 EASTON AVENUE WATERLOO,IA 50701 WATERLOO, IA 50701 Confirm To: JESSE GAHERTY Customer Reference Ship VIA F.O.B. Terms Approximate Delivery 2F090G1 PARTS ARLINGTON HTS. NET 30 DAYS SEE BELOW Item Description Serial Number Unit Qty Price Amount 30 C32900L CDO STATOR EACH 1 2,038.00 2,038.00 =1 WEEK 40 C72F91 L CDQ HARDENED ROTOR EACH 1 2,915.00 2,915.00 =STOCK PRICES ARE NET PACKAGING FEE$12.00 PER PKG ) *.88 THANK YOU MARK SNITOWSKY v Total: 5.00 Quoted prices in US dollars. Do not include shipping or packaging charges which will be added to our invoice at the time of shipment. ( ♦ 1 1 o p Effective March 1,2012 our packing/handling charge will be$12 per package. Visit our website at http:l/www.libertyprocess.com All sales are subject to our Terms and Conditions which can be found on our website at <http;f/www.libertyprocess.porri(pump_warraniy mfarmation.htm_I> Engineered Products For the Manufacturing & Processing Industries Page: 1 QUOTATION EP4280 E 14th Street Des Moiws lA 50313.2604 USA QUOTE NUMBER: 0127505 ELECTRIC PUMP Telephone: (515)2652222/FAX(515)265.8079 QUOTE DATE: 4/2/2018 Toll FM 1-500-383-PUMP EXPIRE DATE: 5/2/2018 www.electricpump.c SALESPERSON: JOHN MILLER CUSTOMER NO: 2914323 QUOTED BY: JRF JOYCE QUOTED TO: JOB LOCATION: CITY OF WATERLOO CITY OF WATERLOO 715 MULBERRY STREET W WTP WATERLOO,IA 50703 3505 EASTON AVENUE WATERLOO,IA 50702 CONFIRM TO: JESSE *** QUOTE ORDER-DO NOT PAY *** CUSTOMER P.O. SHIP VIA F.O.B. TERMS JESSE UPS ORIGIN Net 30 Days ITEM NUMBER UNIT ORDERED SHIPPED BACK ORDER PRICE AMOUNT WE ARE PLEASED TO OFFER THE FOLLOWING QUOTATION FOR REPLACEMENT MOYNO PARTS WITH UNIQUEFLO BRAND: *C3290QU EACH 1.00 0.00 0.00 1,540.93 1,540.93 STA-2GO90-"Q"NITRIL ESTIMATED LEAD TIME FOR STATOR-3 TO 5 WORKING DAYS ARO,SUBJECT TO PRIOR SALE. *C72F91U EACH 1.00 0.00 0.00 1,872.00 1,872.00 ROTOR 2FO90 STD.CP/TS ESTIMATED LEAD TIME FOR ROTOR- 12 WEEKS ARO. Electric Pump is committed to supplying you,our customer,the highest quality products&service. joycef@electricpumpcom THANK YOU,JOYCE FROHWEIN All return goods must have written approval from Electric Pump,Inc. Net Order: 3,412.93 before returning. Credit will not be issued without written approval and Less Discount: 0.00 if applicable there will be a Restock Fee. Freight: 200.00 Sales Tax: 0.00 Order Total: 3,612.93 ABOVE PRICING EFFECTIVE FOR 30 DAYS Central States Ind.Supply Inc. QUOTE 8720 So 137th Circle OMAHA,NE 68138-6198 Order# J 8152135-00 Correspondence To: Jessica Hill Page# I C4*d WE bft*rvm*.CM Sam.a"a"&" (866)577-2565 UPC Vndr 000000 319-364-1581 x2421 Ship Point CE-Central States Group_ 319-364-1067-FAX Via Best Way jhill@csgmail.com Terms net 30 days Bill City of Waterloo/Water Pollut Ship City of Waterloo/Water Pollut D Quote 04/03/18 To Water Pollution/Flood Control TO Quote Only-Jesse Gaherty A Pro 04/03/18 89716 3505 Easton Avenue Water Pollution/Flood Control T Shipped Waterloo,IA 50701 3505 Easton Avenue IE Invoiced Waterloo,[A 50701 S Punted 04/03/18 15:51 Sales in I Jessica Hill Sates our HOUSE-CE/DA F.O.B. Origin Taxable Placed by Jesse G customerPt7 Quote Only-Jesse G Product UPC Quantity qty Unit Price Amount Ln# And Description Item# Ordered UM Price UM (Net) Delivery:Line 1 -A rox.2 working weeks,Line 2- PP g Approx. 8 working weeks.Lead times are ARO to shipment,transit time from TX not included. 1 C3290Q 00000 1 each 4385.25 each 4385.25 4240563002 Stator,2STG,090,RR101 2 C82F91 00000 1 each 14334.00 each 14334.00 4240879015 ROTOR,2F090,316SS I 2 Lines Total Total 18719.25 Invoice Total 18719.25 THANK YOU FOR THE OPPORTUNITY TO QUOTE OUR PRODUCTS Price and availability of product is subject to prior sales and changes in raw material costs.Final product specification approval and acceptance is the responsibility of the buyer.Shipment of product must be within 30 days unless otherwise noted or authorized in advance.Special order of non-stock items are subject to manufacturer's handling and shipping charges. NOTE: Reduction of Lead in Drinking Water Act takes effect January 4, 2014 Lead Free valves must be used in all potable water applications. Our lead free valves will have LF or Lead Free in the descriptions. Page 1 of 1 ustomer opy City Clerk use only Finance Committee Approval Date 4/9 hE City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sanitation Department to expend $ 7,326.52 plus est. shipping costs of $200.00 to pay for or purchase Belts, Roller, Fittings, Bolts, Plates, and other misc. parts #155NO3 - Screener This purchase or expenditure is being made because: Repairs to be made to the Yard Waste Screener Murphy's is the only supplier locally - the other supplier is in Ohio - made in German Vendor selected for this purchase: Murphy Tractor r X Bids or written quotes were taken on this purchase, as follows: Murphy Tractor Waterloo IA $7,326.52 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: FX General Fund E] Road use Tax ❑ Sewer F—] Sanitation EI Bonds ❑ Federal/other grants F] Other(specify) This expenditure is to be coded to the following budget line-item: 010-18-7955-1571 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 240,000.00 and the current available balance is $ 9,199.00 Respectfully submitted, (SI nature Dept. kead or Designee) l5ate (Signature Finance Dept. Review) Date KAshared good ies\forms\201 8-April-Expend itu re Pre-Authorization-Sanitation-Murphy Tractor-Parts for Screener-$7,326.52-010-18-7955- 1571.xls(Mar 2010) Budget Amendment Descriptions for 4/9/2018 Finance Committee Meeting Agenda: 1. Approve the project budget for the Jefferson &Commercial Streetscape design, funded with $63,300 in gaming funds as approved by the Waterloo Development Corporation, submitted by Planning. 2. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date y/y Project Name (from page one) Jefferson Commercial Streetscape Department No. project will be budgeted under 07 " Activity No. project II be budgeted under 7650 ] ject wi a 3 - — (Each column should only include amounts by fund) Fund: _ Fund: _ Fund: Fund: _426 Total REVENUES: 426-07-7650 3000 Cash on Hand $ _ 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program -County 3358 Shared Program -City _ 3360 Shared Program -State _ 3361 State Grant 3365 State RISE Grant _ 3368 EPA Grant _ 3377 EDA Grant 3720 Donations- Restricted 63,300.00 63,300.00 3750 Sale of Bonds _ 3625 Insurance - TOTALS $ 63,300.00 $ $ $ - $ 63,300.00 EXPENDITURES: 2103 Engineering & Consulting $ 63,300.00 $ 63,300.00 2125 Traffic Control Equipment _ 2140 Land Acquisition 2144 Land Improvements _ 2146 Demolitions _ 2151 Building Construction 2156 Bikeway Construction _ 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non-participating Misc 2175 Riverfront Improvemetns TAILS 300.00 $ - $ - $ $ 63,300.00 (Signature Dept. Head) Date (Signature Finance Dept. Review) Date K1shared goodies\forms\Proj budget Jeff Comm Streetscape Design.xls\Page 2(Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Jefferson Commercial Streetscape City Contract No. To be assigned by the Finance Dept. Project Manager Project No. 07STR'' Project Budget Total $ 63,300.00 Subproject No.- JFCMSCAP 1. How will this project be funded? A. Federal Grant Yes 0 No =x CFDA# % Paid by federal grant Grant Name Grant Agreement Number B. State Grant Yes = No =x % Paid by state grant Grant Name Grant Agreement Number C. City Match Source of Funding % Paid by City D. Other Entities Yes = No = % Paid by other entity 100.00% Name Gaming funds through WDC Done None 2. Attach copies of any grant agreements that will fund the project (REQUIRED) IX ❑ Yes No 3. Does the project include the purchase of right of way or other real property? El FX If yes, will real property purchases be reimbursable under the grant? ❑ 1-1 If yes, have you attached authorization to purchase real property to this document? El ❑ 4. Will this project include any non-participating expenses, such as: A. Stormwater permit fees ❑ ❑X B. Publication, or printing costs El ❑X C. Others, list 5. Does this project cover any regular full-time salaries or benefits? ❑ 7 If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Black Hawk Co Gaming and WDC have approved the use of gaming donations to fund this contract Page 2 must be attached and signed. K:\shared goodies\forms\Proj budget Jeff Comm Streetscape Design.xls\Page 1 All Projects (Mar 2010)