HomeMy WebLinkAboutApproved Documents - 5/29/2018 FINANCE DEPT. STAFF ONLY
LINE ITEM USED Yi(D �,'� 1�_Jd0 1-44&
TRAVEL REQUEST FY;L0IS BUDGETED C/ - `C-
CITY OF WATERLOO EXPENDED YTD SX)991 s�
THIS REQUEST 80?of
LEFT AFTER THIS
REQUEST
DATE
Original- Clerk/Finance Copy- Department
NAME(S) AND POSITION(S): DATE:5/22/2018
Scott Strader—Combination Inspector
Jennifer Sparks— Permit Writer
Brian Baker—Chief HVAC Inspector
NAME OF CLASS/MEETING: DESTINATION Johnston, Iowa
Engineered Lumber Design & Construction DEPARTURE POINT
IF NOT WATERLOO
DEPARTURE DATE: RETURN DATE: TM
OF MEETING:
June 5, 2018 June 5, 2018 018
PURPOSE OF TRAVEL/TRAINING
Continuing Education
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 010-22-5100-1346
LODGING TAXI X GRANT REIMBURSABLE
30.00 MEALS PARKING YES NO
777.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION
MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 807.00 TOTAL: $ 269.00 PER PERSON
1 BELIEVE THIS TRIP SER ELLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AN BE IAL TO THE
CITY OF WA LOO
DEPARTMENT HEAD MAYOR
5 /
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 7,951.78 plus est. shipping costs of $ to pay for or purchase
One John Deere TX Turf Gator.
This purchase or expenditure is being made because:
To replace worn out electric turf Gator. Trade value of$1,500 is being applied towards
the transaction.
Vendor selected for this purchase: Van Wall Equipment, Urbandale IA
Bids or written quotes were taken on this purchase, as follows:
❑X Bids or quotes were not taken on this purchase because:
John Deere Corporate rules prohibit any other John Deere dealers from selling
items that are in their "golf turf line." Van Wall is the only authorized golf turf dealer
in the state of Iowa.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax 1-1 Sewer EI Sanitation
MBonds ❑ Federal/other grants [] Other(specify)
This expenditure is to be coded to the following budget line-item:
416-37-4120 2113 $744.06; 417-37-4120-2113 $7,207.72
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 100,000' 50,000✓
and the current available balance is $ 744.06 50,000✓
Respectfully submitted,
y
(Signature Dept. Head or Des' ee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Pre-Auth John Deere Turf Gator.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 5/ui f'8
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ NTE 6,000.00 plus est. shipping costs of $ to pay for or purchase
Approximately 150 tons of USGA#2 premium top dressing sand for the golf courses
This will include green tinted bag sand for repairs on greens.
This purchase or expenditure is being made because:
Top dressing is necessary to maintain the quality of the greens at the three municipal
golf courses.
Vendor selected for this purchase: Acrne Materials, Muscatine Iowa
❑ Bids or written quotes were taken on this purchase, as follows:
❑X Bids or quotes were not taken on this purchase because:
Acme is the only provider that can deliver material that meets specifications.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
FX General Fund ❑ Road Use Tax F-Iu Sewer ❑ Sanitation
❑ Bonds 1:1 Federal/other grants F-Iu Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4120 1511
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 5,920.00✓4- 11�40�=
and the current available balance is $ �S-$00.00 after amendment i"i"1 N
Respectfully submitted
L,_.,._-'� C-�i.f: '�`L:/" �`� •� ✓///�/A�P.r+1�./, J //�1i_��1't.�/J �! ��J'�b
(Signature Dept. He or Designee) Date (Signature Finance Dept. Review) Date
K:\shared good ies\forms\Pre Auth Top Dressing Sand.xls(Mar 2010)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT.ONLY
Finance Committee approval required?
YES_ NO_
If so,date approved:
City of Waterloo
Line-Item Budget Amendment Request Form
The,Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget
amendment for FYE 2018 submitted by the Leisure Services Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES(INCREASE REVENUE) INCREASE EXPENDITURES(DECREASE REVENUE)
Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount
010 37 4120 1112 Part Time 7,280.00 010 37 4120 1400 Utilities 3,700.00
010 37 4120 1504 Credit Card fee 277.00
010 37 4120 1511 Aqqregate 957.00
010 37 4120 1521 Electrical 141.00
010 37 4120 1565 plumbing 1,205.00
010 37 4120 1569 vehicle parts 1,000.00
TOTAL $7,280.00 TOTAL:', :• $7,280.00
IThis amendment is being requested because:
Ito correct budget lines that are overdrawn in the golf budget.
Funds are available in part time due to starter positions not being paid in 2018 season
Prior Committee Actions(Dates):
_.(Signature )ept. ead r signee) Date (Signature Finance Dept. Review) Date
Date Posted(Finance Dept.)
K:\userslshared goodiesVonns\Budget Amendment Request Form.xls(Apr 2003)
City Clerk Use Only
Finance Committee _
Approval Date S/��I t
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 2,953.50 plus est. shipping costs of $ 421.37 to pay for or purchase
deck chairs for Byrnes and Gates Pools.
This purchase or expenditure is being made because:
these chairs will give patrons a place to sit while also increasing the aesthetic appeal of the
swimming pools.
Vendor selected for this purchase: Recreonics (Louisville, Kentucky)
xx Bids or written quotes were taken on this purchase, as follows:
Recreonics (Louisville, Kentucky) $3,374.87
Lincoln Aquatics (Concord, California) $4,184.50
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
x] General Fund Road Use Tax Sewer Sanitation
EIBonds Federal/other grants �] Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4200-1557 Pool Supplies
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 8,000.00 ✓
and the current available balance is $ 7,133.00
Respectfully submitted,
OW 5
(Signature Dept. e� gv esignee) Date (Signature Finance Dept. Review) Date
K:\shared good ies\forms\p re auth deck chairs.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sanitation Department to expend
$ 7,326.52 plus est. shipping costs of $361.91 to pay for or purchase
Belts, Roller, Fittings, Bolts, Plates, and other misc. parts #155NO3 - Screener
Shipping was $161.91 more than projected.
This purchase or expenditure is being made because:
Repairs to be made to the Yard Waste Screener
Murphy's is the only supplier locally - the other supplier is in Ohio - made in Germany
Vendor selected for this purchase: Murphy Tractor
QX Bids or written quotes were taken on this purchase, as follows:
Murphy Tractor Waterloo, IA $7,326.52
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates): $7,326.52 + $200.00 shipping - 4/9/18
Please check the following box(es) as appropriate to describe the funding for this expense:
FX General Fund ❑ Road use Tax F� Sewer F-I Sanitation
❑ Bonds F Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-7955-1571
(Fund - Department-Activity-Account Number) (Project Code)
r, ✓
in which the budgeted amount is $ 248;999-99 3q, ,00,E
and the current available balance is $ 9;499.00 I � ' �o
Respectfully submitted,
Ad A/I :4 ;Od. 5-
,Lb�� Wlw-� '65 pltivls wqa ;AJxg_' '/)". - -_ '3-IF
(Signature Dept. Hdkd or Designee) t Difite (Signature Finance Dept. Review) Date
K:\shared good ies\forms\201 8-May-Expenditure Pre-Authorization-Sanitation-Murphy Tractor-Parts for Screener-$7,326.52-Additional
shipping-$361.91 -010-18-7955-1571.xis(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date s�� /)6
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sanitation Department to expend
$ 3,772.28 plus est. shipping costs of $ to pay for or purchase
Quincy Air Compressor and accessories
This purchase or expenditure is being made because:
To be used 'on 'site' - Portable to be mounted in truck bed.
Vendor selected for this purchase: Northern Tool & Equipment
FX Bids or written quotes were taken on this purchase, as follows:
Northern Tool & Equipment $3,772.28
NAPA $4,185.10
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer FX Sanitation
❑ Bonds ❑ Federal/other grants M Other(specify)
This expenditure is to be coded to the following budget line-item:
525-15-5400-2117
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 240,000.00
and the current available balance is $ 8.750.00
Respectfully submitted,,
^����r) J ._ Z L�` o
r'- i LL / l Z, �� 'J r}r�/(2 P r C.li� /,"/ 6 d 2
(Signature Dept. H ad or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\2018-May-Expenditure Pre-Authorization-Sanitation-Northern Tool&Equipment-Air Compressor-$3,772.28-525-
15-5400-2117.xls(Mar 2010)
City Clerk Use Only
[Finance Committee
Approval Date
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the_ Sewer Department to expend
$ 3.000.00 plus ext. shipping cost of $ 0.00 to pay for or purchase
Dewatering Centrifuge Pilot Test by Centrisys
This purchase or expenditure is being made because:
Two remaining belt filter presses that need replacement Possible replacement is to
utilize Centrifuge. Bench scale tests indicate 5-10% increase in total solids. Pilot test.
Vendor selected for this purchase:
Centrisys
Bids or written quotes were taken on this purchase, as follows
Centrisys at a cost of$3,000.00. Contacted other vendors and this was the only vendor that has
responded at this time. Recommend Centrisys at a cost of$3,000.00. City Strategic Plan, Strategy
4.5 Maintain and develop community services and city facilities that support quality of place.
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund: Road Use Tax: Sewer: ❑Sanitation:
Bonds: ❑Federallothergrants: ❑Other(specify):
This expenditure is to be coded to the following budget line-item:
520-14-5200-1319
(Fund - Department-Activity-Account Number) (Project Code)
iav;vvo�� �__
in which budgeted amount is $ 430-0Q639
and the current available balance is $ 27.181.45
Respectfully submitted,
(Signature Dept. Head Or Designee Date (Signature Finance Dept. Review) Date
Cnp
NUMBER: 08601 DATE: May 3rd, 2018
TO: The City of Waterloo, IA REF.: Dewatering Centrifuge Pilot
Testing
Dewatering Centrifuge Pilot Test Proposal
For the City of Waterloo, IA
Al_.
Centrisys Regional Manager Centrisys Sales Representative
Josh Gable Chris Johnson
Regional Sales Manager Gurney & Associates
9586 58th place 4428 South 108th Street
Kenosha, WI 53144 Omaha, NE 68137
Ph: (262) 654 6006 Ph: (402) 551 7995
Direct: (262) 705 3064 Direct: (402) 203 3403
Email:josh.gable@centrisys.us Email: chrisj@bgagurney.com
crag fs
Page 1 of 4 1 Rev.May-17
Discover more at Centrisys.com
C6ATNis L C.£ R IS"GMR
Centrisys is pleased to provide this quotation for the following:
ITEM 1 EQUIPMENT SCOPE OF SUPPLY FOR TRAILER MOUNTED PILOT SYSTEM
1. One (1) CS18-4 Decanter Centrifuge
(a) 50 HP Main Drive
(b) 10 HP Scroll Drive
2. One (1) Sludge feed system
(a) 1 Sludge feed pump, Borger Rotary Lobe
(b) 1 Sludge feed grinder, Borger
(c) Endress Hauser magnetic flow meter
3. One (1) Polymer Feed System (Velodyne)
(a) Raw polymer pump, Seepex type MD0005-24
(b) Mixing Reservoir
(c) Polymer injection selector manifold
4. One (1) Dewatered cake conveyor system
(a) (1) fixed position, reversing conveyor
(b) (1) pivoting discharge conveyor
5. One (1) 6" centrate gravity discharge
6. One (1) Combined Control Cabinet
(a) HMI by Allen Bradley type Panelview Plus 1000
(b) Refrigeration System by Ice Cube type IQ6000VS
(c) Compact Logix PLC by Allen Bradley
(d) (1) Remote HMI station
ITEM 2 PILOT TESTING CONNECTIONS AND SETUP REQUIREMENTS
1. Feed Hose Connection: 4° Male Camlock
2. Centrate Discharge: 6" Camlock (4" can be used)
3. Process Water Connection: 1.5" Male NST
4. Require 40 GPM of 50 PSI water
5. Quality: minimum of filtered effluent water
6. Centrisys to provide 100ft of 1.5" fire hose
7. Electrical Requirements:
8. 480V 3Ph Power
9. Centrisys Main Panel Disconnect: 200 Amps
10. Minimum Service Requirement from Plant: 125 Amps
11. Centrisys to provide 100f of 2 Gauge SO cable.
12. Additional Hoses: Centrisys shall supply 100 ft of 4" camlock hose (-20 ft segments) for
item 1. and 20ft of 6" hose for item 2. above.
Page 2 of 4 1 Rev. Nov-16
Discover more at Centrisys.corn
ITEM 3 SCOPE OF PILOT TESTING SERVICES
1. One week pilot test using the Centrisys 10265 dewatering pilot unit.
2. Centrisys process engineer on-site at all times during the pilot testing. 8 hours per day.
3. Transportation of pilot units
4. Assistance with connection and setup of equipment and hoses (excluding electrical tie-
in to plant power supply).
5. Pilot testing to include various flow conditions, polymer dosing settings, mechanical,
and operational settings.
6. Testing will demonstrate impact of changing mechanical settings including nozzle
setting, airflow, and bowl speed for the thickening centrifuge and torque and bowl
speed settings for the dewatering centrifuge.
7. 5 to 10 sets of samples per day to be collected during testing excluding setup and
pack-up days.
8. Samples will be submitted to the plant laboratory for analysis.
9. Disconnection and pack-up of unit upon the conclusion of the 1 week test period.
10. Upon the completion of the; pilot test, Centrisys shall provide the customer a
comprehensive report including power use, polymer use, flow rates, and settings used.
ITEM 4 PILOT TEST PRICE
Total cost for One week Dewatering Pilot Test........................................ $5,000.00 USD
Show and Tell Discount* ................ ........................................................-$2,000.00 USD
Total Pilot Price after Discount.............................................................. $3,000.00 USD
*Applicable if pilot completed in confunction with 2018 IA WEA Conference
Freight included. taxes excluded.
ITEM 5 VALIDITY
Purchase Price is valid for sixty (60) calendar days from quotation date, for shipment of
Equipment within the timetable stated below in ITEM 4.
ITEM 6 PAYMENT TERMS
A purchase order is required to reserve the pilot unit.
ITEM 7 CLARIFICATIONS
1. Customer shall provide staff to connect and disconnect the pilot unit SO power cable
to/from the plant power source.
2. A 1-week pilot test shall include at minimum, 3 full (-8hour) days of operating the
equipment. A total of 2 days shall be allowed for travel and setup of the units, and
pack-up of the units at the conclusion of test.
Page 3 of 4 1 Rev. Nov-16
Discover more at Centrisys.com g f �
ITEM 8 TIMETABLE
Pilot Unit Availability: The Centrisys 10265 and the CS18-4 pilot units will be available
the week of 6/4/2018 as per the customers preferred date.
ITEM 9 ADDITIONAL INFO
Please find the additional documents enclosed detailing the setup and typical operation for
the two centrifuge systems.
Page 4 of 4 1 Rev. Nov-16
City Clerk Use Only
Finance Committee
;Approval Date 12-9
2-9 �t$
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the_ Sewer Department to expend
$ 3,139.35 plus ext. shipping cost of $ 300.00 to pay for or purchase
VFD and parts for#1 TAS ump
This purchase or expenditure is being made because:
VFD burnt out, not able to pump sludge to digester with out replacement VFD
Vendor selected for this purchase:
Electrical Engineering & Equipment C
❑X Bids or written quotes were taken on this purchase, as follows
Electrical Engineering & Equipment Co. at a cost of$3.139.35 plus freight. Van Meter at a cost of
$5,181.78 plus freight. Recommend Electrical Engineering & Equipment Co. at a cost of$3,139.35
plus freight. City Strategic Plan, Strategy 4.5 Maintain and develop community services and city
facilities that support quality of place.
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
FIGeneral Fund: Road Use Tax: Sewer: Sanitation:
Bonds: ❑Federal/other grants: ❑Other(specify):
This expenditure is to be coded to the following budget line-item:
520-14-5200-1521
(Fund - Department-Activity-Account.Number) (Project Code)
r
in which budgeted amount is $ 52rooznn (el ood
and the current available balance is $ 7.386.17 W-'
Respectfully submitted,
5=744-18'
(Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date
ELECTRICAL
ENGINEERING & EQUIPMENT CO.
3E $ WEST
9QUOTE
WATERLOO, IA50702
(319)234-4000 FAX (319)234-9997
EIRP E, NEED vmw.3e-co.com
6 EWI PWC AW
CUST.#� 281720 TAKEN BY auoTE PATE QUOTE NO.
gpfa 05/23/18 6106946-00
SHIP TO WASTE MANAGEMENT SERVICES P.Q.NO, PACE#
CITY OF WATERLOO
3505 EASTON AVE 1
WATERLOO, IA 50702 PLACED BY JOHN
CORRESPONDENCE TO Electrical Engineering &
Equipment Co.
Biu TO: WASTE MANAGEMENT SERVICES 953 73rd St.
CITY OF WATERLOO WINDSOR HEIGHTS, IA 50324
3505 EASTON AVE
WATERLOO, IA 50702
WSTRLIC11ONS REFERENCE CASH DISCOUNT:
SNIP POINT SHIP VIA SHIPPED IF PAID BY:
3E WATERLOO BEST WAY
LINE PRODUCT QUANTITY QUANTITY QTY. pTYUIM. NET AMOUNT
NO. AND DESCRIPTION ORDERED B.O. SHIPPED PRICE (NET)
1 SOD ATV630D30N4 1 E 3058.08 3058.08
94906 ATV630 TYPE1 460V 40 HP
2 SOD VW3A1112 1 E 53.19 53.19
62381 DOOR MOUNTING KIT GRAPHIC KEYPAD TYPE 12
3 SOD VW3A1104R30 1 E 28,08 28.08
68481 RJ45-RJ45 CBL FOR REMOTE LCD KYPD 3 MET
3 Lines Total Total 3139.35
Invoice Total 3139.35
Last Page
VAN METER Quotation
125 Courier Street QIJOTE DATE I 656TE NON692
Waterloo, IA 50701-1289 05/24/18 S010261143
319-235-9313 Fax 319-235-0365 RD�To PAGE No.
>VAN METER M.
a�25
rbo,LA 50701 1
at-235- 350FM 3189
1&2359313 Faz 31¢235-0365
QUOTE TO: SHIP TO:
WATERLOO WASTE WATER WATERLOO WASTE WATER
3505 EASTON AVE 3505 EASTON AVE
WATERLOO, IA 50702-2000 WATERLOO, IA 50702-2000
CUSTOLffR NINdER �CkM�MM7ERORDEIR NDAIBER ORDBi®BY SALESPERSON PRICEBR SHPBR
F
13674 Pump John Hyman REITERS 2 10
WRITER SNP VIA TERMS BD EXP DATE RTREIGWALLOWED
Donna Pint WAT 3509 02CI5 CITY M-F NET 30 DAYS See Below No
ORDER QTY DESCRPTION INtPRICE EXTENSION
lea A-B 22C-D060A103 PF400 AC DRIVE 4620.6000 4620.6
40HP 480VAC 3PH 60AMPS IP30 NEMA 1
NO BRAKE DRIVE W/ FIXED HIM
>> User Installed Options and Kits
-Option 1 fr
lea A-B 22-HIM-C2S REMOTE DSI LCD HIM , ®sh dohln SO te, 308.040e 308.04
- Option 2
lea A-B 22-HIM-B1 POWERFLEX HIM BEZEL 71.936e 71.94
MOUNTING KIT
lea A-B 22-HIM-A3 A-B 22-HIM-A3 181.200e 181.2
Wire,conduit,and Solar modules quoted prices valid for 24 hours. Subtotal $5181.7
Other items valid for 30 days and based on gtys supplied,unless otherwise specified.All items subject to
approval by speci&ing party.Nonstock items are subject to restocking charges based on manufacturer's SS&H CHGS
To
be
terms and conditions.Freight charges or applicable tax not included. Determine
For complete terms and conditions as well as EEO Compliance regulations please go to: Tax To be Determined
Amount Due, $5181.781
rt` 3eoo.c0
City Clerk Use Only
Finance Committee 5_/
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
$ 1,545.83 plus est. shipping costs of $ to pay for or purchase
1 - Millerbernd Street Light Pole with 8 ft. arm and anchor bolts
This purchase or expenditure is being made because.-
To
ecause:To replace damaged pole due to crash.
Vendor selected for this purchase: Crescent Electric Supply Co.
FX Bids or written quotes were taken on this purchase, as follows:
Crescent Electric Supply Co. Waterloo, IA $1,545.83
Van Meter Waterloo, IA $1,562.11
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund Road Use Tax ❑ Sewer ❑ Sanitation
❑ Bonds Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
266-17-1720-1521
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 28,800.00 ✓
and the current available balance is $
Respectfully submitted,
(Si nature Dept. Head or Designee) D to (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2018-May-Expenditure Pre-Authorization-Traffic-Crescent Electric-Millerbernd street light pole-$1,545.83-266-17-
7120-1521.xls(Mar 2010)
Budget Amendment Descriptions for 5/29/2018 Finance Committee Meeting Agenda:
1. Approve the budget amendment to add the use of bond proceeds for bonds sold in prior years
anticipated to be spent in the current year in the amount of$8,000,000, as submitted by the
Finance Department.
2. Approve the budget amendment adjust the budgeted amount of sewer principal and interest
payments to the expected amount by$119,501, as submitted by the Finance Department.
3. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover
sheet in the Finance Committee packet.
Completed forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY
Finance 9ommittee approval required?
YES (/ NO _
If so,date approved:
City of Waterloo
Line-Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget
amendment for FYE 2018 submitted by the Finance Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES(INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount
417 3000 8,000,000.00 417 08 6100 1358 8,000,000.00
TOTAL $8,000,000.00 TOTAL $8,000,000.00
This amendment is being requested because:
To budget for additional bond funds expected to be used during FYE2018
Prior Committee Actions(Dates):
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\shared goodies\forms\Budget Amd Bonds 2 2018.x1s(Apr 2003)
Completed forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY
Finance Committee approval required?
YES NO
If so,date approved: S/Zy�rt�
City of Waterloo
Line-Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget
amendment for FYE 2018 submitted by the Finance Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES(INCREASE REVENUE) INCREASE EXPENDITURES(DECREASE REVENUE)
Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount
520 14 8980 2220 Rev Bond Principal 119,501.00 520 14 9050 2700 Transfers Out 119,501.00
100 03 9080 6050 Transfers In 119,501.00 100 03 8980 3000 Use of Cash 119,501.00
TOTAL $239,002.00 TOTAL $239,002.00
This amendment is being requested because:
To adjust the budgeted amount of sewer principal and interest payments to the expected amount.
Prior Committee Actions(Dates):
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted(Finance Dept.)
K:\users\shared goodies\forms\Bdgt Amd Sewer FYE2018.xIs(Apr 2003)