HomeMy WebLinkAboutApproved Documents - 6/18/2018 FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1346
TRAVEL REQUEST FY_20*'BUDGETED
CITY OF WATERLOO EXPENDED YTD
THIS REQUEST 3�✓S�i
LEFT AFTER THIS
REQUEST
DATE _ � lv-/3-19'
Original-Clerk/Finance Copy-Department
NAME(S) AND POSITION(S): DATE
Lt. Feaker 6/7/18
NAME OF CLASS / MEETING: DESTINATION: Quantico, Virginia
Federal Bureau of Investigation (F.B.I.) National Academy. DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: Return Date: DATES) OF MEETING:
July 6`h, 2018 September 14th, 2018 July 9` -September 14`h, 2018
PURPOSE OF TRAVEL: Ir
Chief Trelka is requesting authorization to send Lt. Feaker to the FBI national academy in Quantico, Virginia,
on July 6th thru September 14th, 2018. The FBI Academy trains supervisors in multiple areas of law0
enforcement to include management and leadership. The FBI will cover the following costs that include i0'�y�
Lodging, training and meals. The City will have to pay for fuel to and from the academy, one round trip airfare,9 tp
uniform expense, dues required for attendance, NYPD presentation and the Law Enforcement Tour. A police
vehicle will be needed for this travel/training.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE PRIVATE VEHICLE
x AIRFARE DEPARTING FROM: Lowest fare
ESTIMATE OF COST: BUDGET LINE ITEM:
$.00 LODGING 500.00 Uniforms x GRANT REIMBURSABLE
$.00 MEALS 750.00 NYPD/Tour YES NO
$.00 REGISTRATION 1000.00 AIRFARE x REQUIRED CERTIFICATION
$800.00 Fuel/mileage 305.00 Dues YES NO
TOTAL FOR ALL: $ 3355.00 TOTAL: $ 3355.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMENT HEAD MAYOR
DATE DATE
FINANCE DEPT. STAFF ONLY
LINE ITEM USED Q12L13 g4fUl1 /,3`F�a
TRAVEL REQUEST FYfJ/� BUDGETED
CITY OF WATERLOO EXPENDED YTD _
THIS REQUEST 5SY
LEFT AFTER THIS
6�6
REQUEST
DATE
Original-Clerk/Finance Co -Department
NAME(S)AND POSITION(S): DATE:
LeAnn M. Even, Deputy City Clerk July 25-27, 2018
NAME OF CLASS/MEETING: DESTINATION: Ames, /A
Municipal Professionals Academy 2018 DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
July 25, 2018 July 27, 2018 July 25-27, 2018
PURPOSE OF TRAVEL/TRAINING:
Continuing education training.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
CITY VEHICLE x PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 010-03-8400-1346
$259.84 LODGING TAXI x GRANT REIMBURSABLE
$55.00 MEALS PARKING YES NO
$185.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION
204/55.00 MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ $554.84 TOTAL: $ $554.84 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO `
)/Ia" i"
Q IV�IC( h
DEPART NT HEAD MAYOR
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
FINANCE I)EPT. STAFF ONLY
LINE ITEM USED I O 4/ A(V
TRAVEL REQUEST FY tiq BUDGETED _ Joayo
CITY OF WATERLOO EXPENDED YTD
THIS REQUEST o7slpd Q-'-
LEFT AFTER THIS
REQUEST
DATE )
Original-Clerk/Finance Co -Department
NAME(S) AND POSITION(S): DATE:
06/12/18
Steve Hoambrecker
NAME OF CLASS/MEETING: n DESTINATION: New Orleans, LA
Water Environment Federation C7�AluflV DEPARTURE POINT
_rw4itp`' Fly t31 ri ilk � �uF SGL- IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
09/29/18 10/03/18 09/29/18-10/03/18
PURPOSE OF TRAVELITRAINING:
education
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
YES AIRFARE DEPARTING FROM: Waterloo, IA
ESTIMATE OF COST: BUDGET LINE ITEM: 520-14-5200-1346
$1,080.00 LODGING $103.00 TAXI GRANT REIMBURSABLE
$252.00 MEALS PARKING YES NO
$725.00 REGISTRATION $400.00 AIRFARE REQUIRED CERTIFICATION
MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ $2,560.00 TOTAL: $ $2,560.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WAT L O
z--
DE TMENT HEXMAYOR ��
DATE DATE
K:AShared Goodies\Forms\Travel Request Form January 2010
Wef Tec Estimated Expenses
Conference Registration $725 Early before 7/12
Hotel $1,080 4 nights @ $270
Transportation air $400 Current estimate$370 from Waterloo
Taxis etc $103 Estmate, rounded to make total even amt
Meals $252 Based upon $59/day for New Orleans per diem
Total $2,560
Meals and Motel Breakdown
9/29/2018 9/30/2018 10/1/2018 10/2/2018 F10/3/2018
Breakfast $15 $15 $15 $15
Lunch $16 $16 $16 $16 $16
Dinner $28 $28 $28 $28
Motel $270 $270 $270 $270
Daily Totals $314 $329 $329 $301 $59
Grand Total 1 $1,332
Is4Weftec oruwr e.row wa a n.x
!!.T Hah✓�,xNM1 nwnr. Gmb,»s LCamhv N.4dr f.bid
WEF Member Fees
Best Rate Standard Rate Technical
(by July 12) (after July 12) Sessions Exhibition Proceedings Stormwater
Full Conference&Expo
Professional $725 $950 X X X* X
Academic
PWO $575 $675 X X X* X
Young Professional
Retired
life $150 $165 X X X* X
Honorary
Student Member $0 $0 X X X* X
One Day Conference&Expo $525 $690 X X X
Exhibition Only $0 $o X
Spouse/Guest—see nonmember fees below
Workshops,Facility Tours and Networking Events are optional and require o fee(notincluded with the conference registration fees;.
*Proceed6gs-Online Access Only
Attendees who are eligible for conference proceedings,available online only,will receive an email with access to the online system(at no
charge)prior to WEFTEC.If you register after August 31,2018 you will receive and email with online access approximately 2 weeks after
WEFTEC.
Cancellation Policy:Written cancellation notice is required and must be received by August 31,2018. A 25%service fee will be retained on
all cancellations.No refunds can be given after August 31,2018- Cancellations received after August 31,and registrants who fail to attend
the conference are liable for the full registration fees.
WEF Membership must be current at the time of registration to qualify for the member rate.
Click hereto Join or Renew
Per Diem Rates Look-Up Page 1 of 1
U.S. General Services Administration
FY 2018 Per Diem Rates for New Orleans,
Louisiana
(October 2017-September 2018).
Cities not appearing below maybe located within a county for which rates are listed.
To determine what county a city is located in,visit the National Association of Counties(NACO)website(a non-federal
website).
October 2017-September 2018 The following rates apply for New Orleans, Louisiana. Max lodging
by month (excluding taxes.) The last column is the Meals and Incidental Expense(M&IE) rate.
Primary Destination 2017 2018 M&IE
(1,2) County(3,4) Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep (5)
New Orleans Orleans/St.Bernard/ $148 $148 $148 $148 $173 $173 $173 $152 $152 $109 $109 $148 $64
Jefferson/Plaquemine
Parishes
Footnotes
1. Traveler reimbursement is based on the location of the work activities and not the accommodations,unless lodging is not available at the
work activity,then the agency may authorize the rate where lodging is obtained.
2. Unless otherwise specified,the per diem locality is defined as"all locations within,or entirely surrounded by,the corporate limits of the key
city,including independent entities located within those boundaries."
3. Per diem localities with county definitions shall include"all locations within,or entirely surrounded by,the corporate limits of the key city as
well as the boundaries of the listed counties,including independent entities located within the boundaries of the key city and the listed
counties(unless otherwise listed separately)."
4. When a military installation or Government-related facility(whether or not specifically named)is located partially within more than one city or
county boundary,the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and/or
counties,even though part(s)of such activities may be located outside the defined per diem locality.
5. Meals and Incidental Expenses,see Breakdown of M&IE Expenses for important information on first and last days of travel.
https://www.gsa.gov/travel/plan-book/per-diem-rates/per-diem-rates-lookup/?action=perdi... 6/11/2018
City Clerk Use Only
Finance Committee
Approval Date ('�l8/18
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 2,200.00 plus est.shipping costs of $ 0.00 to pay for or purchase
Staff is requesting replacement of an electronic control box for the airline terminal
Air Handling Unit (AHU) located in the basement of the passenger terminal building.
This purchase or expenditure is being made because:
This would allow more of the Air Handling Units to perform more efficiently providing an
more comfortable terminal environment for our employees and passengers in all seasons
Vendor selected for this purchase: K&W Electric of Cedar Falls, Iowa
Bids or written quotes were taken on this purchase, as follows:
[X Bids or quotes were not taken on this purchase because:
NOTE K&W Electric is very knowledgable for both the terminal and airfield electrical
system. Therefore, I believe it would take another electrical firm additional time and
labor costs to troubleshoot the system, and make the installation of the electrical box
Prior Committee Actions (Dates): N/A
Please check the following box(es) as appropriate to describe the funding for this expense:
nX General Fund Road Use Tax Sewer n Sanitation
nBonds Federaliother grants Other(specify)
This expenditure is to be coded to the following budget line-item:
010-29-7700-1371 N/A
(Fund - Department-Activity-Account Number) (Project Code)
iJ� the dgeted amount is $ 114,005.00✓aavailable balance is $ t5'?f�T-R ltted,
(Sig ature D L_H ad or Designee) Date (Sg ture Finance Dept. Review) Date
Ktshared goodlesVorms\FY-2018 Control Box for Terminal AHU(Mar 2010)
City Clerk Use niy
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 1,650.00 plus est.shipping costs of $ 0.00 to pay for or purchase
Staff is requesting repair of the north gate Access Control System (ACS) for the north
perimeter gate located adjacent to Dunkerton Road
This purchase or expenditure is being made because:
Continue to repair older system components for the airports antiquated Access Control
System.
Vendor selected for this purchase: K&W Electric of Cedar Falls, Iowa
Bids or written quotes were taken on this purchase, as follows:
QX Bids or quotes were not taken on this purchase because:
NOTE: For this request, K&W Electric is very knowledgable for the repair of the
Terminal and Airside Access Control System (ACS). Therefore. I believe it would take
another firm more time and labor costs to complete the repair.
Prior Committee Actions (Dates): N/A
Please check the following box(es)as appropriate to describe the funding for this expense:
❑X General Fund Road Use Tax F-I Sewer F-I Sanitation
7 Bonds Federal/other grants 7 Other(specify)
This expenditure is to be coded to the following budget line-item-
010-29-7700-1371 N/A
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 114,005.00✓
4nd tf�e ,urrent available balance is $ 4-3-g�-�7
i7 C13a
R peQtf Ily submitted,
(Signature De d or Designee) Date (Signa ure Finance Dept. Review) Date
K:Ishared goodiesUormsTY-2018 Dunkerton ACS Repair(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date rtS 16
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Department to expend
$ 2,060.00 plus est. shipping costs of $ 0.00 to pay for or purchase
annual contract for mobile storage units in the vaults that house our permanent
collection 7/1/18-06/30/19
This purchase or expenditure is being made because:
to service and maintain the mobile units
Vendor selected for this purchase:
Bids or written quotes were taken on this purchase, as follows:
Ox Bids or quotes were not taken on this purchase because:
equipment was purchased from them-Offoce System Space Solvers OSDI
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax EI Sewer F-I Sanitation
❑ Bonds ❑ Federal/other grants Q Other(specify)
This expenditure is to be coded to the following budget line-item:
010-26-4265-1390 State Grant-IA Arts Council -CLP 26STG.OSG
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ _ doWSD
and the current available balance is
Respectfully submitte �!
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Finance req-Office Systems-OSDI 6-18-18(Mar 2010)
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City Clerk Use Only
Finance Committee
Approval Date L r I/
t�/t?S
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the WFR Department to expend
$ 5,000.00 plus est. shipping costs of $ 0.00 to pay for or purchase
(3) three recruit hiring physical.
This purchase or expenditure is being made because:
Physicals are contractually required for new hires.
Vendor selected for this purchase: Allen Occupational Health
❑ Bids or written quotes were taken on this purchase, as follows:
Fx Bids or quotes were not taken on this purchase because:
We have a contract with Unity Point for our recruits health physicals.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
5x General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
❑ Bonds 1:1 Federal/other grants F-] Other(specify)
This expenditure is to be coded to the following budget line-item:
010-12-1400-1314
(Fund -Department-Activity-Account Number) (Project Code)
01
in which the budgeted amount is 1- ��
9 $ 14,500.00 �(�o�d� - /(QSAd'
and the current available balance is $ 2-x-1-4&+2020-00 trap-M Soo L)
esp ctf ly itted,
Sent over 06111 .
City Clerk Use Only
Finance Committee
Approval Date 1,4("q
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 7,856.00 plus est.shipping costs of $ na to pay for or purchase
25" cylindrical floor scrubber for Young Arena
This purchase or expenditure is being made because:
this equipment is vital to the cleaning of Young Arena & is replacing a 20 year old scrubber.
& supports the city's strategic Plan 4.5-"Maintain City facilities that support quality of place"
Vendor selected for this purchase: Weber Paper Company (Cedar Falls IA)
Q Bids or written quotes were taken on this purchase, as follows:
Weber Paper, Cedar Falls Iowa $7,856.00
Martin Brothers, Cedar Falls Iowa $7,966.25
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund F—] Road Use Tax El Sewer F-I Sanitation
51 Bonds EI Federal/other grants E] Other(specify)
This expenditure is toccb��errcoded to the following budget line-item:
417 37 4500 2117, 9449-37 4500 4399& PLO
(Fund - Department-Activity-Account Number) (Project Code)
SPU
in which the budgeted amount is $ 60,000 /
and the current available balance is $ 6,574.13 /0'410,000
Respectfully esubmitte ,gnature eesignee) Date ( lgnature Finance Dept. Review) Date
KAshared goodieslforms\2018 Scrubber Pre-Auth 2017.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date '/l8�(8
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 50,000.00 plus est. shipping costs of $ to pay for or purchase
funding for operations at Fairview Cemetery.
This purchase or expenditure is being made because:
The cemetery is not able to pay their expenses. The number of burials has decreased
causing their revenue to decrease.
Vendor selected for this purchase: Fairview Cemetery
❑ Bids or written quotes were taken on this purchase, as follows:
QX Bids or quotes were not taken on this purchase because:
The City subsidizes the current cemetery operations as an alternative to operating
the cemetery directly.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑X General Fund Road Use Tax ❑ Sewer EI Sanitation
EI Bonds Federal/other grants 0 Other(specify)
This expenditure is to be coded to the following budget line-item:
010-01-4405-1393
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 50,000.00
and the current available balance is $ 50,000.00
Respectfully_ submitted,
(Signature Dept. He d esignee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Fairview Pre Auth.xlsx(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 6/($/(8
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Planning Department to expend
$ 2,450.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Appraisals for properties near Commercial and West13th Street intersection;
1500 Commercial (2 lots); vacant lot off alley; and 1426 Commercial
This purchase or expenditure is being made because:
potential acquisition
Vendor selected for this purchase: Rally Appraisal
0 Bids or written quotes were taken on this purchase, as follows:
Rally - $2,450 (only bid submitted)
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund E] Road use Tax F-I Sewer [-I Sanitation
EK Bonds 1:1 Federal/other grants 7 Other(specify)
This expenditure is to be coded to the following budget line-item:
4 1-40 (-#V a$� -5�J - /39&
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ ASO oo!> I
and the current ava' lance is $ Sa�U 0 dy `y/
Resp I d,
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Ricoh printer.xls(Mar 2010)
Rally Appraisal, L.L.C.
Cedar Falls Office•209 Franklin Street,Suite A3•Cedar Falls,IA 50613
` Clint Cota-Manager Phone:(319)266-9373
Jim Herink—Senior Appraiser
k Adam Horan
www.rallyappraisal.com
° °-- Dextar Klostermann
Dave Passmore-Commercial Manager MAI
June 5, 2018
Tim Andera
Planner II
City of Waterloo
715 Mulberry Street
Waterloo, Iowa 50703
RE: Request for Bid
Pierce/Woods Properties—Near Commercial and West 13th Street Intersection
Dear Mr. Andera:
Per your request, I am providing a bid for appraisals of the following properties.
Propertv Bid Amount
1500 Commercial Street (Two Lots) $1,400
Vacant Lot off Alley $650
1426 Commercial Street $400
The appraisal reports can be complete no later than July 13, 2018 assuming engagement occurs
within seven days of this bid. .
Sincerely,
James Herink Certified General Real Property Appraiser, CG02627 (Iowa)
Consistently exceeding expectations
TIM ANDERA
From: Keith Jones <nipigon01@gmail.com>
Sent: Monday, June 04, 2018 11:37 AM
To: TIM ANDERA
Subject: Re: Request for Appraisal Bid
Tim,
I would like to do your work, but I am up to my ears and will not be
available until after mid-July. I will not be able to meet your
timelines. Therefore, I will not bid this assignment.
Thank You for the Opportunity.
D. Keith Jones
On Fri, Jun 1, 2018 at 1:16 PM, TIM ANDERA <TIM.ANDERAAwaterloo-ia.org> wrote:
Keith,
The City of Waterloo is requesting a bid for the appraisal of four properties near the intersection of Commercial
Street and West 13`h Street owned by Donald J. and Mary Ann Pierce and John G. and Judy G. Woods. I have
attached the letter requesting a bid, detailed property reports and an aerial map. Please refer to the letter for the
instructions for bidding and other information.
We kindly request that you submit a bid for this project, and please let me know if you have any questions or
require additional information.
Regards,
Tim Andera I Planner II
City of Waterloo Community Planning &Development Department
715 Mulberry Street
1
Waterloo, IA 50703
p: (319) 291-4366
f: (319) 291-4262
www.citVofwaterlooiowa.com
Black Hawk County: www.co.black-hawk.ia.us/
F
Check out what is happening in Waterloo!
Economic Development: www.waterlooida.ora
Brownfield Redevelopment: www.thenewwaterloo.com
Subject to the requirements of the Iowa Open Records Act,this message and accompanying documents are covered by the Electronic
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City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Safety Committee Department to expend
$ 1,824.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Adult AED Pads
This purchase or expenditure is being made because:
The pads expire
Vendor selected for this purchase: AED Professionals
Bids or written quotes were taken on this purchase, as follows:
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund El Road Use Tax EI Sewer ❑ Sanitation
❑ Bonds 1:1 Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-09-8255-1573
(Fund -Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 3,500.00t/
and the current available balance is $ 2,926.001/
Respectfully submitt
` j l
(Signature Dept. Flead or Designee) Date (Signature Finance Dept. Review) Date
K:\shared good ies\forms\Expenditure Pre-Authorization.xis(Mar 2010)
F City Clerk Use Only
(Finance Committee
Approval Date
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 3,665.51 plus ext. shipping cost of $ 0.00 to pay for or purchase
Cab Floor Pan Cab corner& Rocker Panels Paint and Labor for Ford F450 Truck#143A01
This purchase or expenditure is being made because:
Cab Floor pan and cab floor parts has corrosion damage and floor pan gone
Vendor selected for this purchase:
John's Autobody LLC
X]Bids or written quotes were taken on this purchase, as follows
John's Autobody LLC at a cost of$3,665.51. Witham Collision Center at a cost of$4,481.25.
Community Motor Co. Inc. at a cost of$5,834.95. Recommend John's Autobody LLC at a cost of
$3,665.51. City Strategic Plan, Strategy 4.5 Maintain and develop community services and city
facilities that support quality of place.
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund: Road Use Tax: Sewer: Sanitation:
Bonds: Federal/other grants: ❑Other(speclfy):
This expenditure is to be coded to the following budget line-item:
520-14-5200-1569
(Fund - Department-Activity-Account Number) (Project Code)
in which budgeted amount is $ 40,000.00
and the current available balance is $ 6.798.34 '�
Respectfully submitted,
(Signature Dept. Head Or Designee) bate (Signature Finance Dept. Review) Date
Date: 61 1/201 8 10:23 AM
Estimate ID: 6429
Estimate Version: 0
Preliminary
Profile ID: *Mitchell
THREE YEAR' S 36,000 MILES GUARANTEE ON REFINISH, INCLUDING CRACKING,
CRAZING AND PEELING. NO GUARANTEE ON RUST REPAIR!
JOHN'S AUTOBODY LLC.
1826 JEFFERSON ST,WATERLOO„IA 50702
(319)235-9106
Fax: (319)235-0468
Email: johnsautobody@hotmaii.com
Tax ID: 26-0257505
Damage Assessed By:JOHN: MITCHELL MITCHELL
Classification: None
Deductible: UNKNOWN
Owner: CITY OF WATERLOO/TRUCK#143A01
Mitchell Service: 914624
Description: 2000 Ford ChsCab F450
Body Style: 2D Pkup 201"WB Drive Train: 7.3L Turbo Inj 8 Cyl Dsl 2WD
VIN: 1FDXF46F9YEB27243
OEMIALT: 0 Search Code: None
Line Entry Labor Line Item Part Type/ Dollar Labor
Item Number Type Operation Description Part Number Amount Units
1 400797 BOY REMOVE/REPLACE L Cab Corner Panel *QUAL REPL PART 199.00 7.0
2 AUTO REF REFINISH L Cab Corner Panel C 2.1
3 400795 BOY REMOVE/REPLACE L Cab Rocker Panel F81Z 2510129 AA 70.78 6.5
4 AUTO REF REFINISH L Cab Rocker Panel C 1.2
5 402491 BDY REMOVE/REPLACE L Cab Floor Sidemember 8C3Z 2510121 A 88.93 3.5
6 402487 BDY REMOVE/REPLACE Cab Floor Pan QUAL REPL PART 250.00' 20.0
7 AUTO REF REFINISH Floor Pan Assy 2,0
8 401057 BDY REMOVEIINSTALL Frt Seat Assy INC
9 AUTO REF ADDT OPR Clear Coat 1.1
10 AUTO ADDT COST Paint/Materials 275.20 *
11 AUTO ADD'L COST Hazardous Waste Disposal 4.00 *
* -Judgment Item
C - Included in Clear Coat Calc
ESTIMATE RECALL NUMBER: 06/01/2018 10:22:39 6429
Mitchell Data Version: OEM: MAY_18_V
Copyright(C)1994-2018 Mitchell International Page 1 of 2
Software Version: 7.1.228 All Rights Reserved
Date: 6/112018 10:23 AM
Estimate ID: 6429
Estimate Version: 0
Preliminary
Profile ID: 'Mitchell
Estimate Totals
Add'I
Labor Sublet
I. Labor Subtotals Units Rate Amount Amount Totals II. Part Replacement Summary Amount
Body 37.0 64.00 0.00 0.00 2,368.00 T Taxable Parts 608.71
Refinish 6.4 64.00 0.00 0.00 409.60 T
Total Replacement Parts Amount 608.71
Taxable Labor 2,777.60
Labor Summary 43.4 2,777.60
III. Additional Costs Amount IV. Adjustments Amount
Taxable Costs 275.20 Customer Responsibility 0.00
Non-Taxable Costs 4.00
Total Additional Costs 279.20
Paint Material Method: Rates
Init Rate=43.00 ,Init Max Hours=99.9,Addl Rate=0.00
I. Total Labor: 2,777.60
II. Total Replacement Parts: 608.71
Ill. Total Additional Costs: 279.20
Gross Total: 3,665.51
IV. Total Adjustments: 0.00
Net Total: 3,665.51
This is a preliminary estimate.
Additional changes to the estimate may be required for the actual repair.
ESTIMATE RECALL NUMBER: 0610112018 10:22:39 6429
Mitchell Data Version: OEM: MAY_18_V
Copyright(C)1994-2018 Mitchell International Page 2 of 2
Software Version: 7.1.228 All Rights Reserved
WITHAM COLLISION CENTER Workfile ID: 19672c4a
Federal ID: 42-1060951
FORD-CH EVRO LET-V W-KIA
2033 LAPORTE RD, WATERLOO, IA 50702
Phone: (319) 236-7217
Preliminary Estimate
Customer., Forrest Graves, Waterloo Waste Management
Written By:Julie James
Insured: Forrest Graves,Waterloo Polity#: Claim #:
Waste Management
Type of Loss: Date of Loss: Days to Repair: 0
Point of Impact:
Owner: Inspection Location:
Insurance Co_r paiy:
Forrest Graves,Waterloo Waste WITHAM COLLISION CENTER
Management
(319)230-4067 Cell 2033 LAPORTE RD
WATERLOO,IA 50702
Repair Facility
(319)236-7217 Business
VEHICLE
2000 FORD Super Duty F-450 XL Regular Cab 141"WB 2D P/U 8-7.31-Turbocharged Diesel DI
VIN: 1FDXF46F9YEB27243 Interior Color: Mileage In: Vehide Out:
License: Exterior Color: Mileage Out:
State: Production Date: Condition: Job#:
TRANSMISSION Dual Mirrors Stereo Styled Steel Wheels
Overdrive Tinted Glass Search/Seek PAINT
5 Speed Transmission CONVENIENCE SAFETY Clear Coat Paint
POWER Intermittent Wipers Drivers Side Air Bag TRUCK
Power Steering RADIO Anti-Lock Brakes(4) Trailer Hitch
Power Brakes AM Radio 4 Wheel Disc Brakes Trailering Package
DECOR FM Radio WHEELS Dual Rear Wheels
Get live updates at www.carwise.Comje/3gaA9x
5/30/2018 1:49:28 PM 022623 Page 1
Preliminary Estimate
Customer: Forrest Graves, Waterloo Waste Management
2000 FORD Super Duty F-450 XL Regular Cab 141'WB 2D P/U 8-7.31-Turbocharged Diesel DI
Line Oper Description Part Number Qty Extended Labor Paint
Price$
1 CAB
2 LT Rocker panel 1 70.78 4.5 1.0
3 Add for Clear Coat 0.4
4 R&I R&I cab as an assembl 6.0
5 # Rep! Cab+250/c 687.50 18.5 8.5
6 # Misc R&Is 1 4.0
7 MISCELLANEOUS OPERATIONS
8 # Hazardous waste removal 1 4.00 T
9 # Denib and Polish 1 T 1.0
10 # Corrosion protection i 10.00 0.3
11 # Cover Car i 10.00 0.3
SUBTOTALS 782.28 33.6 10.9
ESTIMATE TOTALS
Category Basis Rate Cost$
Parts 778.28
Body Labor 33.6 hrs @ $65.00/hr 2,184.00
Paint Labor 10.9 hrs @ $65.00/hr 708.50
Paint Supplies 10.9 hrs @ $42.00/hr 457.80
Body Supplies 18.5 hrs @
$3.00/hr 55.50
Miscellaneous 4.00
Subtotal 4,188.08
Sales Tax $4,188.08 @ 7.0000% 293.17
Grand Total 4,481.25
Deductible 0.00
CUSTOMER PAY 0.00
INSURANCE PAY 4,481.25
5/30/2018 1:49:28 PM 022623 Page 2
COMMUNITY MOTOR CO INC Workfile ID: 4a8e5ede
Federal ID: 42-101-7416
EA90Of'$ 2531 FALLS AVE, WATERLOO, IA 50701
Phone: (319) 234-8884
" t' FC3 FAX: (319) 234-9020
.. .'n '..^frit^t4)•h"i%r6eSt•:+ kai:...'ry
Preliminary Estimate
Customer: CITY OF WATERLOO Job Number:
Written By:JEREMIAH FINK
Insured: CITY OF WATERLOO Policy#: Claim#:
Type of Loss: Date of Loss: Days to Repair: 0
Point of Impact:
Owner: Inspection Location: Insurance Company:
CITY OF WATERLOO COMMUNITY MOTOR CO INC
2531 FALLS AVE
WATERLOO,IA 50701
Repair Facility
(319)234-8884 Business
VEHICLE
2000 FORD Super Duty F-450 Lariat Regular Cab 189"WB 2D P/U 8-7.31-Turbocharged Diesel DI
VIN: 1FDXF46F9YEB27243 Interior Color: Mileage In: Vehicle Out:
License: Exterior Color: Mileage Out:
State: Production Date: Condition: Job#:
TRANSMISSION Dual Mirrors FM Radio Styled Steel Wheels
Overdrive Privacy Glass Stereo PAINT
5 Speed Transmission Overhead Console Search/Seek Clear Coat Paint
POWER CONVENIENCE Cassette TRUCK
Power Steering Air Conditioning SAFETY Rear Sliding Window
Power Brakes Intermittent Wipers Drivers Side Air Bag Trailer Hitch
Power Windows Tilt Wheel Anti-Lock Brakes(4) Trailering Package
Power Locks Cruise Control 4 Wheel Disc Brakes Running Boards/Side Steps
Power Mirrors Keyless Entry SEATS Dual Rear Wheels
Power Driver Seat RADIO Leather Seats
DECOR AM Radio WHEELS
5/29/2018 12:07:47 PM 018954 Page 1
Preliminary Estimate
Customer: CITY OF WATERLOO Job Number:
2000 FORD Super Duty F-450 Lariat Regular Cab 189"W8 2D P/U 8-7.31L Turbocharged Diesel DI
Line Oper Description Part Number Qty Extended Labor Paint
Price#
1 CAB
open * Sect Floor pan assy manual trans F81Z2511000FA 1 693.83 1.5 1.5
3 Add for Clear Coat 0.3
4 Repl LT Side reinf 8C3Z2510121A 1 88.93 3.0
5 Repi LT Rocker panel F822510129AA 1 70.78 4.5 1.0
6 Add for Clear Coat 0.4
7 Repl LT Corner panel 5C3Z25280A59AA 1 1,272.38 6.5 1.2
8 Overlap Major Adj. Panel -0.4
9 Add for Clear Coat 0.2
10 Deduct for Overlap -1.0
11 # Rpr add'I labor to cut and fit 5.0
12 # R&I MISC INTERIOR TRIM PANELS 4.0
AND SEAT
13 # RESTORE CORROSION 1 8.00 0.3
PROTECTION
14 # Repl Cover car 1 5.00 0.2
15 OTHER CHARGES
16 # E.P.C. 1 4.00
SUBTOTALS 2,142.92 40.8 4.4
ESTIMATE TOTALS
Category Basis Rate Cost$
Parts 2,138.92
Body Labor 40.8 hrs Cal $65.00/hr 2,652.00
Paint Labor 4.4 hrs @ $65.00/hr 286.00
Paint Supplies 4.4 hrs @ $42.00/hr 184.80
Body Supplies 37.5 hrs @ $5.00/hr 187.50
Other Charges 4.00
Subtotal
5,453.22
Sales Tax $5,453.22 @ 7.0000% 381.73
Grand Total 5,834.95
Deductible 0.00
CUSTOMER PAY 0.00
INSURANCE PAY 5,834.95
LIMITED LIFETIME GUARANTEE ON ALL REPAIRS
LIMITED LIFETIME GUARANTEE ON ALL REFINISH
NO GUARANTEES ON RUST REPAIRS.
5/29/2018 12:07:47 PM 018954 Page 2
City Clerk Use only
Finance Committee ff
Approval Date
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 2.900.00 plus ext. shipping cost of $ 380.00 to pay for or purchase
Catalytic. Type CAT2 Carbon for H2S odor control at Park Rd lift station
This purchase or expenditure is being made because:
Need to replace carbon to control odors at Park Rd lift station
Vendor selected for this purchase:
Carbtrol
x]Bids or written quotes were taken on this purchase, as follows
Carbtrol total cost includes freight is$3,280.00. Rhino Industries Inc total cost includes freight is
$3,564.00. Recommend Carbtrol at a cost of$3,280.00 and includes freight. City Strategic Plan,
Strategy 4.5 Maintain and develop community services and city facilities that support quality of
place.
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund: Road Use Tax: Sewer: ❑Sanitation:
Bonds: ❑Federal/other grants: ❑Other(specify):
This expenditure is to be coded to the following budget line-item:
520-24-5200-1513
(Fund - Department-Activity-Account Number) (Project Code)
in which budgeted amount is $ 375,000.00
and the current available balance is $ x$#84— 3(Q.to406,a
Respectfully submitted,
submitted,
491
(Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date
On Fri, Jul 21, 2017 at 2:31 PM, MAINTENANCE <MAINTna waterloo-ia.or�> wrote:
Sharon,
Is this price still good?
P"e qaPent�t
Jesse Gaherty
Maintenance Foreman
City of Waterloo WNIS
3505 Easton Ave. 111
Waterloo IA, 50702
Phone (319)-291-4553
Fax (319)-291-4523
From: s.papcin(cbcarbtrol.com [mailto:s.papcin0carbtrol.com1 On Behalf Of Sharon Voroschak
Sent: Monday, May 01, 2017 10:14 AM
To: MAINTENANCE
Subject: Fwd: Carbtrol - CAT2 carbon
Per your request, please see the attached spec on our Catalytic, Type CAT2 carbon for treatment of H2S odors.
Quotation#017-271
• The price is $2.90 per pound, 1000 pound supersack is $2,900 total.
• The freight with a liftgate truck to zip code 50702 is approximately $525
2
BRIAN RATH
From: Rhino Industries, inc. <rhinoindustries@frontiernet.net>
Sent: Wednesday,June 06, 2018 10:47 AM
To: BRIAN RATH
Subject: Re: Carbon for H2S
Brian,
Freight$275 and I would order two sacks to save in freight. Lead time 4 days tops.
Tim
3,-.'81
Side Note: packaging is in 1,1001b super sacks
Sent from my iPhone
On Jun 5, 2018,at 10:03 AM, BRIAN RATH <BRIAN.RATH @WATERLOO-IA ORG>wrote:
Thanks Tim,
What is the cost of freight as I will need to include that in the total cost.
Right now I have a cost of$2,990.00 plus freight for 1000 pond supersack.
Brian
From: Rhino Industries, Inc. [mailto:rhinoindustries@frontiernet net]
Sent: Tuesday, June 05, 2018 6:23 AM
To: BRIAN RATH
Cc: Rhino Industries, Inc.
Subject: Carbon for H2S
Brian,
$2.99/lb FOB Columbus, OH
Sulfox Plus 4.0mm
I've attached the specifications.
Pricing is good for 30 days.
This carbon meets Carbtrol's h2s capacity of.2 g/cm3
Thank you,
Tim
1
Timothy K. Reinhardt
President
Rhino Industries, Inc.
PO Box 296
Nauvoo, IL 62354
Phone: (309) 337-0827
www.rhinodewateringsolutions.com
2
City Clerk Use Only
Finance Committee
Approval Date LI r8 A e
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 9.975.00 plus ext. shipping cost of $ 400.00 to pay for or purchase
Power End DO 80-20 Pump and six valve caps for sewer maintenance Camel truck#140909
This purchase or expenditure is being made because:
Pump was low on oil and over heated
Vendor selected for this purchase:
Elliott Equipment Co.
X❑Bids or written quotes were taken on this purchase, as follows
Elliott Equipment Co at acost of$9,975.00 plus freight Zimmer& Francescon Inc at a cost of
$10,000.00 plus freight. Recommend Elliott Equipment Co at acost of$9,975.00 plus freight City
Strategic Plan, Strategy 4.5 Maintain and develop community services and city facilities that
support quality of place.
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
1-1 General Fund: Road Use Tax: nXSewer: Sanitation:
Bonds: ❑Federal/other grants: ❑Other(specify):
This expenditure is to be coded to the following budget line-item:
520-14-5200-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which budgeted amount is $
,
L/
and the current available balance is $ 41:356'36 A41M�
Respectfully submitted,
(Si nature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date
Elliott Sanitation Equip.Co. Service ce Quote
3100 West 76th Street 1245 Dawes Avenue Date
Davenport,lA 52806 Lincoln,NE 68521 Quote#
Pkv 563-391-4840 Ph:402-4744940 5/11/2018 9715
Q Proposed Shipping Date
EQUiPMENT Co. 400 SE Ba5ser Drive 14001 Botts Rd.
Grimes,IA 50111 Grandview.MO 64030 Terns
Ph:515-9864840 ?It 816-761-4840 Net 30
Fx;515-986-9530
Rep
City of Waterloo
CRS
625 Glenwood St Customer Contact
Waterloo,lA 50703 Donna(AP)
Customer Alt, Phone
Here is our quotation on the goods named,subject to the conidtions noted:
CONDITIONS: The prices and terms on this quotation are not subject to verbal changes or other agreements unless approved in writing by the Home Office of
the Selter. Prices are based on costs and condNons existing on date of quotation and are subject to change by the Setter before final acceptance. All
quotations and agreements are contingent upon strikes,accidents,fires,availability of matorials and all other causes beyond our control.
Typographical and stenographic errors subject to correction.Purchaser agrees to accept either overage or shortage riot in excess of ten percent to be charged
for pro-rata.Purchaser assumes liability for patent and copyright infringement when goods are made to Purchasers specifications.When quotation specifies
material to be fumished by the purchaser,ample allowance must be made for reasonable spoilage and matenal must be of suitable quality to facilitate efficient
production.
Conditions not specifically stated herein shelf be governed by established trade customs. Terms inconsistent with those stated herein which may appear on
Purchasers formal order will not be binding on the Seller.
TERMS.Parts d Service are Not 30 unless otherwise noted on your account.Balances over 30 days from date of invoice arc subject to interest at the rate of
1%%per month.
Qty Item Description Prce Total
6 S24797A Cap,Valve DB90 71,45 — 940
1 S24960F i 00 Pourer End D080-20 9,975.00 9,975.00T
PRICE DOES NOT INCLUDF.FREIGHT
3-4 WEEK LEAD TiME
Customers Exempt From Sales Tax 0.(09'a 000
f
i
Total
TO CONFIRM ORDER SIGN AND RETURN
A 't t-r
--— _ TC 315•o0
05/11/2018 FRI 13: 00 FAX 2001/002
Quotation
Zimmer & Francescon, Inc.
QUOTATION# 180513
6200 65th Avenue
Moline IL 61265 Date: 05/1112018
309-797-1117
877-244-2508 Fax To: Waterloo WWTP
rexl(G zfpump.com
Attention: Jesse Gaherty
Fax# 319-291-4523
From: REX LARSON
Job Description: Myers DP80 20 Drive end
QUANTITY UNIT DESCRIPTION PRICE TOTAL
Item
1 ea 24960F100, RH power end for DR80-20 pump $10,000.00 $10,000.00
Delivery 4-5 weeks ARO Matenals Total,1/ $10,000.00
�I t�� chop
00
r'.'"4� '_ IY�P9� ....;awes �riFxrneu �. _. i
fi � '
.. '+.
City Clerk Use Only
Finance Committee
(Approval Date
City of Waterloo J
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 3.261.00 plus ext. shipping cost of $ 200.00 to pay for or purchase
Main Wastewater Plant S & C Fuses 15 KV, 600 AMP three (3) each fuses
This purchase or expenditure is being made because:
On June 9th 2018 fuses blew due to rain storm must replace fuses for Wastewater
plant to be supply with electrical when next case of blown fuses.
Vendor selected for this purchase:
Van Meter, Inc.
Bids or written quotes were taken on this purchase, as follows
®Bids or quotes were not taken on this purchase because:
Van Meter, Inc. is the local supplier of these fuses, Invoice in FY 2019. City Strategic
Plan, Strategy 4.5 Maintain and develop community services and city facilities that
support quality of place.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund: Road Use Tax: Sewer: ❑Sanitation:
Bonds: Federal/other grants: ❑Other(speclfy):
This expenditure is to be coded to the following budget line-item:
520-14-5200-1521
(Fund - Department-Activity-Account Number) (Project Code)
in which budgeted amount is $ 59,000.00
and the current available balance is $ 59.000.00
Respectfully submitted,
(Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date
argon
1zb courier Street —
Waterloo, IA 50701-1289 06/11/18 501028135s
319-235-9313 Fax 319-235-0365 ,n. PaaENo.
VXN METER NC.
�1,NNate,bo,1A SOI01-1289
[tl&23r, 3 ra><319-2350365 i
QLPJIt TO: ]nIt' Ill.
WATERLOO WASTE WATER WATERLOO WASTE WATER
3505 EASTON AVE 3505 EASTON AVE
111..T, I I I. I'll, l.11, I.I A-,--- -- I - --- -- r---
CUSTONER NI MSM astoretonoae HumBrR onoat®BY 9nLESPBMN PFNM BR swan
13674 S&C Fuses John REITERS 2 2
WRIER SW NR TERMS FM n1TF Ri GWALLOWEn
Mike Schneck WAT 3514 0205 CITY M-F NET 30 DAYS See Below No
ORDEng7Y tNSCRWTION URPPICE EMMMON
--iP_a:S&C 80260OR2 INTERI IPTIQNI MOAT 11 E 1nA7i2R1.
f6 Weeks
I
I
Wire,conduit,and Solar modules quoted prices valid for 24 hours. Subtotal $3261.00
Other items valid for 30 days and based on gtys supplied,unless otherwise specified.All items subject to
approval by specifying parry.Nonstock items are subject to restocking charges based on manutacturer-s SS&H CHG TO be
terms and conditions.Freight charges or applicable tax not included. Determined
For complete terns and conditions as welt as EEO Compliance regulations please go to
Tax To he Determined
Amount Du $3261.
Frc.t�hi' �o °O
City Clerk Use Only
Finance Committee r
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
$ 13,694.53 plus est. shipping costs of $ to pay for or purchase
AXIS fixed camera Package with Camera-Lens Enclosure - including Pelco Camera
License, Cable, Switch and Wireless Connection to PD Tower & 2 Wireless Radios
This purchase or expenditure is being made because:
Monitoring Camera purchase and installation at the two (2) W. 11th St. and Washington
St. Signalized Intersections.
Vendor selected for this purchase: RC Systems
FX Bids or written quotes were taken on this purchase, as follows:
RC Systems Waterloo, IA $13,694.53
Hawkeye Alarm & Signal Company Waterloo, IA $14,128.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund E] Road use Tax ❑ Sewer ❑ Sanitation
FX Bonds ❑ Federal/other grants F—I Other(specify)
This expenditure is to be coded to the following budget line-item:
415-17-7161-2125
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 65,000.00 '
and the current available balance is $ 13,705.84
Respectfully submitted,
ignature Dept. H&@d or Designee) Date (Signature Finance Dept. Review) Date
K:\shared good ies\forms\2018-June-Pre-Auth-RC Systems-Wireless Monitoring Cameras for intersections of W. 11th&Washington-Traffic
-13,694.53-415-17-7161-2125.xls(Mar 2010)
City Clerk Use Only
Finance Committee 6
Approval Date /(g/t�
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
$ 2,995.00 plus est. shipping costs of $ 43.00 to pay for or purchase
1 Radar Recorder, Blue Tooth Connection, Batteries, Baterry Charger and Mounting Kit
This purchase or expenditure is being made because:
Due to the number of traffic counts requested another radar counter is necessary.
(Jamar is the type of radar counter we are using at this time)
Vendor selected for this purchase: JAMAR Technologies, Inc.
FX Bids or written quotes were taken on this purchase, as follows:
JAMAR Technologies, Inc. Hatfield, PA $2,995.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
7X Bonds EI Federal/other grants F� Other(specify)
This expenditure is to be coded to the following budget line-item:
415-17-7161-2125
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 15,000.00 /
and the current available balance is $ 15,000.00 kl
Respectfully submitted,
(Signature Dept. kad or Designee) f Dbte (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2018-June-Pre-Auth-JAMAR-Traffic-Radar Recorder-415-17-7161-2125-$2,995.00.xls(Mar 2010)