HomeMy WebLinkAboutApproved Documents - 7/2/2018 FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1346
TRAVEL REQUEST FY_2019_ BUDGETED od 0
CITY OF WATERLOO EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUESTJ?% 7(?I
DATEu'
Original-Clerk/Finance Copy-Department
NAME(S) AND POSITION(S): DATE
P.O. Tindall and P.O. Moore 6/22/18
NAME OF CLASS /MEETING: DESTINATION: Johnston, Iowa
Firearms Instructor School DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: Return Date: DATE(S) OF MEETING:
July 30`t', 2018 August loth, 2018 July 30-August 3`d, 2018
August 6r`'-10th, 2018
PURPOSE OF TRAVEL:
Lt. McClelland is requesting authorization to send Officers Tindall and Moore to Firearms Instructor School in
Johnston, Iowa on July 301h thru August 10th, 2018. When the officers complete the school, they will be able to
train WPD officers in firearms as it pertains to new officers and yearly training for all officers. A city vehicle will
be needed for this training/travel.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST$
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM:
$1200.00 LODGING 00 Uniforms x GRANT REIMBURSABLE
$780.00 MEALS .00 NYPD/Tour YES NO
$1400.00 REGISTRATION .00 AIRFARE x REQUIRED CERTIFICATION
$200.00 Fuel/mileage .00 Dues YES NO
TOTAL FOR ALL: $ 3580.00 TOTAL: $ 1790.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
n EPART11 ENT READ
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DATE DATE
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1346
TRAVEL REQUEST FY _2019_ BUDGETED SUUU ••-
CITY OF WATERLOO EXPENDED YTD 0301-1
THIS REQUEST 07--
LEFT
LEFT AFTER THIS v
REQUEST 543 3�/
DATES 4-�7-l8"
Original-Clerk/Finance Copy-Department
NAME(S) AND POSITION(S): DATE
Sgt. K. Schuster 6/22/18
NAME OF CLASS/ MEETING: DESTINATION: Waterloo, Iowa
Women in Command DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: Return Date: DATE(S) OF MEETING:
August 20, 2018 August 21, 2018 August 20-21, 2018
PURPOSE OF TRAVEL:
Lt. McGeough is requesting authorization to send Sgt. Schuster to Women in Command class in Waterloo,
Iowa at Hawkeye Community College on August 20-21, 2018. The class is an energetic and interactive two
day course conceived, constructed, and taught by successful female law enforcement executives A city vehicle
will be needed for this training/travel.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM:
$.00 LODGING .00 Uniforms x GRANT REIMBURSABLE
$.00 MEALS .00 NYPD/Tour YES NO
$329.00 REGISTRATION .00 AIRFARE x REQUIRED CERTIFICATION
$.00 Fuel/mileage .00 Dues YES NO
TOTAL FOR ALL: $ 329.00 TOTAL: $ 329.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPART ENT HEAD MAYOR
DATE DATE
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1346
TRAVEL REQUEST FY_2019_ BUDGETED
CITY OF WATERLOO EXPENDED YTD _ g 2(D
THIS REQUEST 0'
LEFT AFTER THIS
REQUEST ,j7 /9'7
DATE /n X27'18 _
Original-Clerk/Finance Co -Department
NAME(S) AND POSITION(S): DATE
Lt. McGeough Sgt, Richter 6122118
NAME OF CLASS/MEETING: DESTINATION: Milwaukee, Wisconsin
NTOA National Tactical Officers Association Conference. DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: Return Date: DATE(S) OF MEETING:
September le, 2018 September 215`, 2018 September l e-215r 2018
PURPOSE OF TRAVEL:
Director Trelka is requesting authorization to send Lt. McGeough and Sgt. Richter to the NTOA Conference in
Milwaukee, Wisconsin on September 16th-2151, 2018. The conference is comprised of multiple courses,
seminars and breakout sessions put together by some of the best instructors in the nation. The course list
includes a variety of practical hands-on exercises, incident debriefs and SWAT command and leadership
training. Lt. McGeough and Sgt. Richter are current members of the Waterloo Police Departments Tactical
Unit. A city vehicle will be needed for this travel/training
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL.
x COST$
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
BUDGET LINE ITEM:
$800.00 LODGING .00 Uniforms x GRANT REIMBURSABLE
$496.00 MEALS .00 NYPD/Tour YES NO
$1098.00 REGISTRATION .00 AIRFARE x REQUIRED CERTIFICATION
$150.00 Fuel/mileage .00 Dues YES NO
TOTAL FOR ALL: $ 2544.00 TOTAL: $ 1272.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
g•11 Leh%_. �'
u'tNARTMENIMEAD MAYOR
DATE DATE
FINANCE DEPT. STAFF ONLY
LINE ITEM USED � o 5-74fo aq4
TRAVEL REQUEST FY;011 BUDGETED ui)d undo
CITY OF WATERLOO EXPENDED YTD - I
THIS REQUEST -/;13 �UU
LEFT AFTER THIS
REQUEST 7
DATE ;y &
Original-Clerk/Finance Co -Department
NAME(S) AND POSITION(S): DATE:
John Dornof,,, Planner I June 26, 2018
NAME OF CLASS/MEETING: DESTINATION: Des Moines, IA
National Alliance of Preservation Commissions Forum 2018 DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
July 17, 2018 July 22, 2018 July 18-22, 2018
PURPOSE OF TRAVEL/TRAINING:
To attend the National Alliance of Preservation Commissions Forum 2018
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 010-08-5700 1346
X
453 LODGING TAXI $500 GRANT REIMBURSABLE
180 MEALS 60 PARKING YES NO
250* REGISTRATION AIRFARE X REQUIRED CERTIFICATION
MILEAGE/FUEL 280*(tours) MISC/TOLLS YES NO
TOTAL FOR ALL: $ 1,223.00 TOTAL: $ 1,223.00 PER PERSON
I BELIEVE THIS TRIP S S A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY A D B FICIAL TO THE
CITY OF W ERIC
DEPARTMENT HEAD
MAYOR
6, ,2e,ii� zl ( C,
DATE DATE
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NATIONAL
ALLIANCE of
PRESERVATION:
COMMISSIONS "
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Registration for FORUM 2018 opens on April 1, 20181
€ Early Bird Regular
(post J
Member $200 $250
Non-Member $240 $ 75
Student $100 $150
CAMP Trainer $150 $200
Speakers $150 $200
Single Day $100 $100
On-site registration will be available.
Registrants who are either individual Registration opens April 1 online at
members or are representing an https://www.regonfine.com/
organizational member of NAPC are napcforum2018
eligible for discounted registration as
a benefit of membership.Visit NAPC's The generous support of the public
website below for information about and private sponsors of FORUM 2018
becoming a member. has allowed us to keep registration
http://napcommissions.org rates low for all attendees.
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NatlAllianceofPreservation
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EmbdssVSnitesDes MOines General Block and Attendees:
Hotel Information Group name: NAPC
The Embassy Suites Des Moines is Booking/Group Code: NAP
located in downtown Des Moines Direct Booking Link:
and will be the primary venue for http//group.embassysuites.com/
conference activities.They are provid- NatlAllianceofPreservationCommissions
ing our attendees with a discounted Government Rate (set by Federal
rate of$159 per night(plus tax). This Government Per Diem Rate):
hotel also offers a government rate of Group name: NAPC—Per Diem
$109 per night(plus tax). It is within Booking/Group Code:APC
walking distance of independently- Direct Booking Link:
owned restaurants, shops, historic http://group.embassysuites.com/
neighborhoods and various museums. NAPCPerDiemRooms
A complimentary shuttle service is
available to transport guests to
Des Moines Airport and the local
downtown area. Airport Information
The City of Des Moines is served by
Des Moines International Airport.
There are a number of transportation
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options to and from the airport,
including a complimentary shuttle
service for guests of the Embassy
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12
Contract No.2017-S10
STATE HISTORICAL SOCIETY OF IOWA
GRANT-IN-AID AGREEMENT FOR:
Waterloo, Iowa ,
Certified Local Government Grant Project
This agreement is made and entered into by and between Waterloo, herein
RECIPIENT, and the STATE HISTORICAL SOCIETY OF IOWA, hereinafter referr
WITNESSETH THAT:
WHEREAS,the STATE, is interested in broadening the role of local governments in historic preservation
through the Certified Local Government program;and
WHEREAS,the STATE, in accordance with the National Historic Preservation Amendments of 1980, is
providing 10%of its annual federal Historic Preservation Fund appropriation to Certified Local
Governments;and
WHEREAS,the RECIPIENT has demonstrated its interest in historic preservation by becoming a Certified
Local Government,and desires to complete preservation training at the FORUM 2018 in Des Moines.
NOW THEREFORE, it is agreed by and between the parties hereto as follows:
1. That the RECIPIENT is qualified to complete the attached Scope of Work(Exhibit A);
2. That the RECIPIENT will be responsible for overseeing all aspects of fiscal management;
3. That the RECIPIENT provide a permanent copy of financial records suitable for State and Federal
audit as directed under the Single Audit Act of 1984, P.L. 98-502, if required;
4. That the STATE provide for only project costs eligible under provisions stipulated by the National
Park Service, U.S. Department of the Interior for grants-in-aid. Project work which does not meet
Secretary of the Interior's Standards will not be reimbursed for under this contract;
5. That the STATE monitor the project and provide input as called for in the attached Scope of
Work(Exhibit A);
6. That the Recipient and the STATE mutually agree that if, during the duration of the contract, it is
deemed necessary by either party to make alterations to or amendments to this Agreement,such
changes shall be incorporated into this contract upon mutual agreement and shall be in effect as of the
date of the amendment unless otherwise specified within the amendment;
7. Termination
a.Termination for Cause-The STATE or the RECIPIENT may terminate this Contract in whole or in part,
at any time before the date of completion,whenever it is determined that the other party has failed to
comply with the conditions of the Contract. The STATE or RECIPIENT shall promptly notify the other
party in writing of the determination and the reasons for the termination,together with the effective
date. The RECIPIENT shall not incur new obligations for the terminated portion after the effective date,
and shall cancel as many outstanding obligations as possible. The STATE shall allow full credit to the
RECIPIENTfor no-cancelable obligations up to the amount of, if said obligations are properly incurred by
the RECIPIENT prior to termination. The STATE shall terminate the contract if it determines that the
RECIPIENT is not following cost eligibility as outlined in the Secretary of the Interior Standards,36 CFR;
OMB Circular A-87;and OMB Circular A-102.
1
b. Termination for Convenience-The STATE and the RECIPIENT may terminate this Contract in whole or
in part,when both parties agree that the continuation of the project would not produce beneficial
results commensurate with the future expenditure of funds. The two parties shall agree upon the
termination conditions, including the effect date and, in the case of partial termination,the portion to
be terminated. The RECIPIENT shall not incur new obligations for the terminated portion after the
effective date,and shall cancel as many outstanding obligations as possible. The STATE shall allow full
credit to the RECIPIENTfor non-cancelable obligations up to the amount of award, if said obligations are
properly incurred by the RECIPIENT prior to termination.
c. Termination due to Non-Appropriation-Notwithstanding any other provisions of this Contract, if
funds anticipated for the continued fulfillment of the Contract are at any time not forthcoming or
insufficient, either through the failure of the Federal Government or of the State of Iowa to appropriate
funds or discontinuance or material alteration of the program under which funds were provided,then
the STATE shall have the right to terminate this Contract without penalty by giving not less than thirty
(30)days written notice documenting the lack of funding,discontinuance or program alteration. Unless
otherwise agreed to by the parties,the Contract shall become null and void on the last day of the fiscal
year for which appropriations were received,except that if an appropriation to cover the costs of this
Contract becomes available within sixty(60)days subsequent to termination under this clause,the
STATE agrees to re-enter a Contract with the terminated RECIPIENT under the same provisions,terms
and conditions as the original award. In the event of termination of this Contract due to non-
appropriation,the exclusive,sole and complete remedy of the RECIPIENT shall be payment for service
completed prior to termination.
8. That the STATE agrees to pay the project eligible costs under the terms of this Agreement;
9. That the RECIPIENT and the STATE mutually agree to abide by the general and specific
conditions attached hereto in Exhibit A;
10. That the RECIPIENT and the STATE mutually agree that all work performed under this contract
will be completed by August 31,2018;
11. That the RECIPIENT and the STATE mutually agree that the cost of this contract shall be
$500.00. All eligible costs necessary to carry out the project shall be initially advanced by the RECIPIENT
and then the STATE shall reimburse the RECIPIENT for$500.00, upon receipt of products as specified in
the Scope of Work. The agreement will end on August 31, 2018. The final bill must be submitted with
the final report by August 31, 2018.
12. Expenditures are to be according to the Budget submitted as part of the grant application.
Adjustments between budget categories are permissible following written mutual consent between the
RECIPIENT and the STATE;
13. The RECIPIENTwill faithfully comply with all applicable Federal and State laws, regulations and
guidelines, including the Secretary of the Interior's Standards and Guidelines for Archaeology and
Historic Preservation as published in the Federal Register on September 29, 1983;
14. The RECIPIENTshall hold the STATE and federal government harmless from damages in any
action arising from the performance of work described herein.
IN WITNESS WHEREOF,the parties hereto have executed this contract on the day and year last specified
below.
2
RECIPIENT
Quentin M. Hart, Mayor, City of Waterloo
Date
STATE
Steve King, Deputy State Historic Preservation Officer,State of Iowa
Date
3
EXHIBITA
SCOPE OF WORK
The Waterloo CLG will send staff member John Dornoff to FORUM 2018 which will be held July 18-22,
2018 in Des Moines, Iowa. Attendee will commit to.aftending at least two full days at the conference.
Following the conference,the attendee will send in a single one-page report summarizing commission
and staff experience. The conference attendees are strongly encouraged to share their learning
experience with the rest of the historic preservation commission.
Following the conference the recipient will submit a request for reimbursement. The request for
reimbursement will document the allowable expenses and required in-kind and/or cash match.
The report and request for reimbursement must be submitted no later than August 31,2018 to Paula
Mohr,State Historical Society of Iowa, New Historical Building, 600 East Locust, Des Moines, Iowa
50319-0290, (515)281-6826;Pgula.mohr@iowa.gov.
In the event that one of the above named individual is not able to attend the conference,the RECIPIENT
may designate a substitute provided that person is currently on the historic preservation commission or
is a county staff member who works with the historic preservation commission. It is the responsibility of
the RECIPIENT to notify Paula Mohr,CLG Coordinator of this substitution in writing and in advance and
to notify the conference organizers of the change.
BUDGET
Expense Detail Grant Request($) Cash Match ($) In-Kind Match {$) Total ($)
Registration 250
Wages 250
1101
Tours 250 30 280
Food 180
Hotel 436 180
436
4
Contract No.2017-S10
STATE HISTORICAL SOCIETY OF IOWA
GRANT-IN-AID AGREEMENT FOR:
Waterloo,Iowa
Certified Local Government Grant Project
This agreement is made and entered into by and between Waterloo, hereinafter referred to as the
RECIPIENT, and the STATE HISTORICAL SOCIETY OF IOWA, hereinafter referred to as the STATE;
WITNESSETH THAT:
WHEREAS,the STATE, is interested in broadening the role of local governments in historic preservation
through the Certified Local Government program;and
WHEREAS,the STATE, in accordance with the National Historic Preservation Amendments of 1980,is
providing 10%of its annual federal Historic Preservation Fund appropriation to Certified Local
Governments;and
WHEREAS,the RECIPIENT has demonstrated its interest in historic preservation by becoming a Certified
Local Government,and desires to complete preservation training at the FORUM 2018 in Des Moines.
NOW THEREFORE, it is agreed by and between the parties hereto as follows:
1. That the RECIPIENT is qualified to complete the attached Scope of Work(Exhibit A);
2. That the RECIPIENT will be responsible for overseeing all aspects of fiscal management;
3. That the RECIPIENT provide a permanent copy of financial records suitable for State and Federal
audit as directed under the Single Audit Act of 1984,P.L.98-502,if required;
4. That the STATE provide for only project costs eligible under provisions stipulated by the National
Park Service,U.S. Department of the Interior for grants-in-aid. Project work which does not meet
Secretary of the Interior's Standards will not be reimbursed for under this contract;
5. That the STATE monitor the project and provide input as called for in the attached Scope of
Work(Exhibit A);
6. That the Recipient and the STATE mutually agree that if,during the duration of the contract, it is
deemed necessary by either party to make alterations to or amendments to this Agreement,such
changes shall be incorporated into this contract upon mutual agreement and shall be in effect as of the
date of the amendment unless otherwise specified within the amendment;
7. Termination
a.Termination for Cause-The STATE or the RECIPIENT may terminate this Contract in whole or in part,
at any time before the date of completion,whenever it is determined that the other party has failed to
comply with the conditions of the Contract. The STATE or RECIPIENT shall promptly notify the other
party in writing of the determination and the reasons for the termination,together with the effective
date. The RECIPIENT shall not incur new obligations for the terminated portion after the effective date,
and shall cancel as many outstanding obligations as possible. The STATE shall allow full credit to the
RECIPIENT for no-cancelable obligations up to the amount of,if said obligations are properly incurred by
the RECIPIENT prior to termination. The STATE shall terminate the contract if it determines that the
RECIPIENT is not following cost eligibility as outlined in the Secretary of the Interior Standards,36 CFR; e
OMB Circular A-87;and OMB Circular A-102.
1
b.Termination for Convenience-The STATE and the RECIPIENT may terminate this Contract in whole or
in part,when both parties agree that the continuation of the project would not produce beneficial
results commensurate with the future expenditure of funds. The two parties shall agree upon the
termination conditions, including the effect date and,in the case of partial termination,the portion to
be terminated. The RECIPIENT shall not incur new obligations for the terminated portion after the
effective date,and shall cancel as many outstanding obligations as possible. The STATE shall allow full
credit to the RECIPIENT for non-cancelable obligations up to the amount of award, if said obligations are
properly incurred by the RECIPIENT prior to termination.
c. Termination due to Non-Appropriation-Notwithstanding any other provisions of this Contract, if
funds anticipated for the continued fulfillment of the Contract are at any time not forthcoming or
insufficient,either through the failure of the Federal Government or of the State of Iowa to appropriate
funds or discontinuance or material alteration of the program under which funds were provided,then
the STATE shall have the right to terminate this Contract without penalty by giving not less than thirty
(30) days written notice documenting the lack of funding,discontinuance or program alteration. Unless
otherwise agreed to by the parties,the Contract shall become null and void on the last day of the fiscal
year for which appropriations were received,except that if an appropriation to cover the costs of this
Contract becomes available within sixty(60)days subsequent to termination under this clause,the
STATE agrees to re-enter a Contract with the terminated RECIPIENT under the same provisions,terms
and conditions as the original award. In the event of termination of this Contract due to non-
appropriation,the exclusive,sole and complete remedy of the RECIPIENT shall be payment for service
completed prior to termination. t
F
8. That the STATE agrees to pay the project eligible costs under the terms of this Agreement; s
9. That the RECIPIENT and the STATE mutually agree to abide by the general and specific
i
conditions attached hereto in Exhibit A;
10. That the RECIPIENT and the STATE mutually agree that all work performed under this contract i
will be completed by August 31,2018;
11. That the RECIPIENT and the STATE mutually agree that the cost of this contract shall be
$500.00. All eligible costs necessary to carry out the project shall be initially advanced by the RECIPIENT )
and then the STATE shall reimburse the RECIPIENT for$500.00,upon receipt of products as specified in
the Scope of Work. The agreement will end on August 31,2018. The final bill must be submitted with
the final report by August 31,2018.
12. Expenditures are to be according to the Budget submitted as part of the grant application.
Adjustments between budget categories are permissible following written mutual consent between the
RECIPIENT and the STATE;
13. The RECIPIENT will faithfully comply with all applicable Federal and State laws, regulations and
guidelines,including the Secretary of the Interior's Standards and Guidelines for Archaeology and v
Historic Preservation as published in the Federal Register on September 29,1983; I
14, The RECIPIENT shall hold the STATE and federal government harmless from damages in any
action arising from the performance of work described herein.
IN WITNESS WHEREOF,the parties hereto have executed this contract on the day and year last specified
below.
i
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)
2
s
4
I
RECIPIENT
Quentin M.Hart,Mayor,City of Waterloo
Date.,�c gyp, e Z2-6 t t
STATE
Steve King,Deputy State Historic Preservation officer,State of Iowa
Date
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EXHIBITA
SCOPE OF WORK
The Waterloo CLG will send staff member John Dornoff to FORUM 2018 which will be held July 18-22,
2018 in Des Moines, Iowa. Attendee will commit to attending at least two full days at the conference.
Following the conference,the attendee will send in a single one-page report summarizing commission
and staff experience. The conference attendees are strongly encouraged to share their learning
experience with the rest of the historic preservation commission.
Following the conference the recipient will submit a request for reimbursement. The request for
reimbursement will document the allowable expenses and required in-kind and/or cash match.
The report and request for reimbursement must be submitted no later than August 31,2018 to Paula
Mohr,State Historical Society of Iowa,New Historical Building,600 East Locust,Des Moines,Iowa
50319-0290,(515) 281-6826; paula.mohr@iowa.gov.
In the event that one of the above named individual is not able to attend the conference,the RECIPIENT
may designate a substitute provided that person is currently on the historic preservation commission or
is a county staff member who works with the historic preservation commission. It is the responsibility of
the RECIPIENT to notify Paula Mohr,CLG Coordinator of this substitution in writing and in advance and
to notify the conference organizers of the change.
i
BUDGET
Expense Detail Grant Request($) Cash Match($) In-Kind Match ($) Total($)
Registration 250 250
Wages 1101
Tours 250 30 280
Food 180 180
Hotel 436 436
1
1
i
4
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 9--69560 134�0
TRAVEL REQUEST FY24i�!l4 BUDGETED /3,0u0
CITY OF WATERLOO EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE �//�✓ �'�? 'Lg
Original-Clerk/Finance Co -Department
NAME(S) AND POSITION(S): DATE:
Angie Fordyce 6/27/18
NAME OF CLASS / MEETING: DESTINATION:
HOME Basics Course Woodstock, Illinois
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
July 15, 2018 July 18, 2018 July 16-July 18
PURPOSE OF TRAVEL/TRAINING:
HOME Investment Partnerships (HOME) Program is a three day basic certification course. The course will provide a
basic, but comprehensive overview of the HOME program, which includes eligible and prohibited activities, general
program requirements, match requirements, complying with other federal requirements
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM: Waterloo
ESTIMATE OF COST: BUDGET LINE ITEM: 224-3215850.1346
350.00 LODGING TAXI x GRANT REIMBURSABLE
125.00 MEALS PARKING YES NO BG21A.ADMN
450.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION
175.00 MILEAGE/FUEL 100.00 MISC/TOLLS YES NO
TOTAL FOR ALL: $ 1200.00 TOTAL: $ 1200.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
a'r-L�k.— I () ICi---�
DEPARTMEtI3 HEAD MAYOR /
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
N C DA
National Comnitinity D vviloptnertt Association
HOME Basics Course
July 16-18, 2018
Hosted by McHenry County
Woodstock, IL
Training Venue Location
Historic Woodstock Opera House
125 West Van Buren Street
Woodstock, IL 60098
Course Overview
NCDA is pleased to announce the delivery of a three-day basic certification course on the HOME Investment
Partnerships (HOME) Program. The course will provide a basic, but comprehensive overview of the HOME program.This
course will include information on:
• The fundamentals of the program (history, reading the regulations, and a general overview of the course
materials);
• Eligible and prohibited activities;
• Eligible costs (eligible project costs, CHDO costs, eligible planning and administrative costs, tenant-based rental
assistance, and pre-award costs);
• CHDOs(overview of the role of CHDOs, certifying CHDOs, special CHDO costs, other special requirements);
• General program requirements (program-wide income targeting, distribution of assistance)
• Project requirements (general project requirements, rental housing, homeownership, rehabilitation of owner-
occupied housing,tenant-based rental assistance).
• Match requirements
• Program administration (consolidated plan,financial management,working with subrecipients, CHDOs,
contractors, owners, developers, and sponsors, monitoring, record keeping, reporting performance);
• Complying with other federal requirements
• Achieving quality administration
The course will be reinforced through in-class exercises. Course participants will also receive a comprehensive
training manual that includes the HOME program regulations and important HOME notices.And,for those
wishing to receive a "Certificate of Completion,"there will be a course exam (which must be taken on site)on
the final afternoon of the course.The exam is not mandatory, however, it is an excellent barometer of one's
understanding of the program as a whole. The class day will run all three days from 9am to 4:30pm.
I
N C DA
National Connnunity Development Association
HOME Basics Course
July 16-18, 2018
Hosted by McHenry County
Woodstock, IL
REGISTRATION/PAYMENT
Early Registration(register by lune 15,2018)
Members:$450
Non-Members: $550
General Registration(June 16—July 13, 2018)
Members: $550
Non-Members:$650
Registration Cut-off(July 13,2018)—No Registrations will be accepted after this date.
Payment Deadline:July 17,2018; Payment received after this date will incur a$50 late fee.
To register go to ttp ncdaonline.or HONIF.,, ;. During the registration process,you will have the option of paying by
credit card or check. If by check, billing information will be included in your Confirmation Message.
CONFIRMATION MESSAGE:You will receive a confirmation message from "National Community Development
Association" immediately after you register. Please bring this confirmation message with you to the class(hard copy or
on your device)so it can be scanned.
If you do not receive this confirmation message it means your registration did not complete and you are not registered.
In this case, please contact Steve at : w _ ,a ,lir e, r
CANCELLATION&NO-SHOW POLICY: Cancellation within two weeks of the 1st day of class will result in a penalty of 50%
of the registration fee.Those who register but who have not cancelled and do not show up will be charged 100%of the
Registration Fee. You may substitute another person by contacting Steve Gartrell.
TRAININGSITE:The training site is the Historic Woodstock Opera House, 125 West Van Buren Street, Woodstock, IL
60098. Please arrive 15 minutes early on the first day of the training for registration purposes.
2
TRANSPORTATION
Woodstock is served by Chicago O'Hare International Airport (ORD), but some travelers may opt for Milwaukee General
Mitchell International (MKE) or Chicago Rockford International Airport(RFD).The last of these is a regional airport that
could be a good option for entitlement communities served by Allegiant Airlines 'vs-xi 1 r:O s->vir< from Chicago is
accessible via a train station located just off of the square.
TRAVEL ARRANGEMENTS
Please do not make non-refundable travel arrangements until you receive confirmation that
registration numbers have met the minimum.
ATTIRE-Business casual
QUESTIONS?
Contact Steve Gartrell at sgartrel.._I __recionline.org
AGENDA-Next Page
3
NATIONAL COMMUNITY DEVELOPMENT ASSOCIATION
HOME Basics Course
Course Agenda
Breaks will be taken mid-morning and mid-afternoon. Lunch will be on your own from 11:00-1:00 on Days One and
Two. The class day will run all three days from 9am to 4:30pm.
DAY 1:
• The Fundamentals of HOME
• Eligible and Prohibited Activities
• Eligible Costs
• CHDOs
• General Program Requirements
• Project Requirements
DAY 2:
• Review of Day One
• Project Requirements Continued
-Rental Projects
-Homeownership Projects
-Rehabilitation of Owner-Occupied Housing
-Tenant-Based Rental Assistance
• Match Requirements
DAY 3:
• Review of Day 2
• Program Administration
• Other Federal Requirements
-Lead Based Paint
-Labor Relations
-Environmental Review
-Fair Housing and Equal Opportunity
-URA and Section 104(d)
• Achieving Quality Administration
• Test (Optional)
4
6/27/2018 Woodstock, Illinois 60098 to Waterloo, IA-Google Maps
Woodstock, Illinois 60098 to Waterloo, IA Drive 224 miles, 3 h 59 min
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A This route has tolls.
Q via WI-11 W/Wisconsin Trunk Hwy 11 W and US-20 W 4 h 9 min
221 miles
Chicago, IL—Waterloo, IA 1 h 5 min
from$391
https://www.google.com/maps/d ir/Woodstock,+Illinois+60098/Waterloo,+IA/@42.4151155,-91.5166789,8z/data=!3m 1!4b 1!4m 13!4m 12!1 m5!1 Frill!1 sox... 1/1
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1346
TRAVEL REQUEST FY_2019_ BUDGETED - w`
CITY OF WATERLOO EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS „
REQUEST
DATE
Original-Clerk/Finance Co -Department
NAME(S) AND POSITION(S): DATE
Sgt. Monroe 6/26/18
NAME OF CLASS/MEETING: DESTINATION: Johnston, Iowa
First Line Supervisor School DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: Return Date: DATE(S) OF MEETING:
July 16', 2018 July 201h, 2018 July 16'-20`x', 2018
PURPOSE OF TRAVEL:
Director Trelka is requesting authorization to send Sgt. Monroe to First-Line Supervisor School in Johnston,
Iowa, on July 16`h-20`h, 2018. The school will cover the following; the role, responsibility and Accountability for
the supervisor, motivation & goal setting, performance monitoring, evaluation & feedback, ethics, Employee
discipline & counseling, along with numerous other topics for first line supervisors. Sgt. Monroe is currently a
supervisor on second watch patrol. A city vehicle will be need for this travel/training.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM:
$600.00 LODGING .00 Uniforms x GRANT REIMBURSABLE
$180.00 MEALS .00 NYPD/Tour YES NO
$450.00 REGISTRATION .00 AIRFARE x REQUIRED CERTIFICATION
$100.00 Fuel/mileage .00 Dues YES NO
TOTAL FOR ALL: $ 1330.00 TOTAL: $ 1330.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMENT HEAD MAYOR
DATE DATE
FINANCE DEPT. STAFF ONLY
LINE ITEM USED OJOI artOO /3'0 S
TRAVEL REQUEST FY-2U<y BUDGETED 5!3 y3
CITY OF WATERLOO EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS _
REQUEST 3?13
DATE yl7v IO iZ7�!$
Original-Clerk/Finance Co -Department
NAME(S) AND POSITION(S): DATE:
Quentin Hart, Mayor September 12— 14, 2018
NAME OF CLASS I MEETING: DESTINATION Council Bluffs, IA
Iowa League of Cities Annual Conference DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
9/11/18 9/14/18 9/12—9/13/18
PURPOSE OF TRAVEL:
Attend annual 3-day conference in Council Bluffs, Iowa.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 010-01-8AQ0-1345
$450.00 LODGING TAXI x GRANT REIMBURSABLE
80.00 MEALS PARKING YES NO
n/c REGISTRATION AIRFARE x REQUIRED CERTIFICATION
MILEAGE/FUEL MISCITOLLS YES NO
TOTAL FOR ALL: $ 530.00 TOTAL: $ 530.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMENT HEAD MAYOR
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
CIO
fat
Organization/City Registration Fees
The conference fee includes admission to all general ses-
Name(as to appear on name badge) sions,workshops and meal functions on the conference II
agenda. Please contact Shannon Busby at(515)244-7282
Title for accessibility or dietary accommodations.
Through Aug.6 Aker Aug.6
Street Address League member 0 $205 I 0 $255
Non-League member 0 $330 0 $380
City State Zip L___
Requires Pre-Registration
Phone O Annual 5K Run/Walk
Thursday,Sept.13 17 a.m.
Email Address Register by August 6 to receive a shirt.
T-shirt size O S O M O L O XL O XXL
O 1 am a first-time attendee
O 1 am new to city government Mobile Workshops
O Bike Tour-Morning [Bring your bike and helmet]
Wednesday,Sept.72110 a.m.-noon
O Guest Registration-S10
Allows a spouse/signnccantother and child(ren)toattend 0BikeTour-Afternoon[Bringyou rbike andhelmet] !I
non-ticketed conference sessions and gain access to the Exhibit Wednesday,Sept. 121 1-3 p.m.
Nall.Registered guests receive access to the Exhibit Hall for
Wednesday night's Welcome Reception and Thursday morning, 0 This is Not Your Parent's Council Bluffs
a complimentary conference bag and name badge.Registered Thursday,Sept.1318:30-11 a.m.
guests may also sign-up to participate in the Run/Walk.Guests
cannot be city officials. O Partners in Public Safety
Thursday,Sept,13,1 2:15-4:75p.m.
Guest name(as to appear on name badge)
O $35-Thursday Opening Luncheon Total amount enclosed $
O $60-Thursday Banquet&President's Reception
O $35-Friday Closing Brunch
Register and pay online at www.iowaleague.org
Each attendee must fill out separate form.Registration will not be processed without payment Credit card payment available
only online.Must register for the conference before booking a hotel room.All cancellations must be received in writing and are
subject to a$50 administration fee.No refunds will be made to no-shows or those who cancel after August 26. IOWA
To pay by check,mail form&payment to:Iowa League of Cities,500 SW 7th St Suite 101,Des Moines,IA 50309 LEAGUE
QfCITIES
BOARD MEMBER HOUSING INFORMATION
Iowa League of Cities Annual Conference & Exhibit
September 12-14, 2018 Mid-America Center Council Bluffs
Deadline for housing request, June 29.
FBoard—,Member Housing Policy: Annual Conference registration is
mentary for board members. However, you are responsible
ur own housing costs. The League can make a reservation
u, but your credit card number is required to reserve the
m.
No, I do not require any lodging.
Yes, I require overnight lodging the night of:
Tuesday, September 11
Wednesday, September 12
Thursday, September 13
And I require the following room type:
Single (one bed)
Double (two beds)
Reservations will be made at the County Inn & Suites, 17 Arena Way in Council
Bluffs, which is attached to the convention center. The headquarter hotel is the
Hilton Garden Inn.
Credit Card Number:
Expiration Date:
Signature.-
Please
ignature:Please complete this form and return to the League by
June 29, 2018.
Email shannonbusby@iowaleague.org.
Please direct any housing related questions to Shannon Busby at the
League office, (515) 244-7282.
City Clerk Use Only
Finance Committee
/,2
Approval Date /
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Bldg Maint Department to expend
$ 8,000.00 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Pool chemicals for FY 2019
Vendor selected for this purchase: ACCO
❑ Bids or written quotes were taken on this purchase, as follows:
QX Bids or quotes were not taken on this purchase because:
ACCO is our current vendor for pool chemicals
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
QX General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
❑ Bonds 1:1 Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-22-8800-1513
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $
andthe current av ala is $ 70SJJ y
Res ed fu b i d,
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Bldg Maint Department to expend
$ 11,004.00 plus est. shipping costs of $ 200.00 to pay for or purchase
This purchase or expenditure is being made because:
Emergency repair of (2) compressors for Five Sullivan Brothers Convention
Center
Vendor selected for this purchase: IOWA MS INC PARTS
❑ Bids or written quotes were taken on this purchase, as follows:
❑X Bids or quotes were not taken on this purchase because:
Emergency repair — sc4,e- _,�tPp(e L-2
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
El General Fund Road Use Tax El Sewer ❑ Sanitation
FX Bonds Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
416-22-4900-2152
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 6oatyo
and the current available balance is $
Respectfully submitted,
E_ �
(Ygnature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xis(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Bldg Maint Department to expend
$ 3,500.00 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Installation of two compressors on the multi stack chiller at Five Sullivan Brothers.
Labor & miscellaneous items provided with City providing compressors & refrigerant.
Vendor selected for this purchase: Young Plumbing & Heating
Bids or written quotes were taken on this purchase, as follows:
❑X Bids or quotes were not taken on this purchase because:
Emergency repair
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense
EI General Fund EI Road Use Tax 1-1 Sewer 7 Sanitation
❑X Bonds D Federal/other grants EI Other(specify)
This expenditure is to be coded to the following budget line-item:
416-22-4900-2152
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 600,dad
and the current available balance is $ /Y Sl'FS3
Respectfully submitted,
�.� Co- l�-1 �� ✓ /l r�c .Jii2�/1 !v ova/8
(Signr6ture Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared good ies\forms\Expenditure Pre-Authorization.xis(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date �z�l
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Bldg Maint Department to expend
$ 5,282.00 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Emergency repair - install new A-coil and condensing unit 14 seer at Fire Station #3
(including labor, equipment new line set and ductwork to coil)
Vendor selected for this purchase: Plumb Tech Inc.
7X Bids or written quotes were taken on this purchase, as follows:
Plumb Tech Inc. - $ 5,282.00
Mike Fereday - $ 5,446.00
Young Plumbing & Heating - $ 6,135.00
7 Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
7 General Fund EI Road Use Tax EI Sewer 7 Sanitation
Bonds 0 Federal/other grants F—] Other(specify)
This expenditure is to be coded to the following budget line-item:
416-22-1400-2152
(Fund - Department-Activity -Account Number) (Project Code)
in which the budgeted amount is $ lj� DUd
and the current available balance is $ _� qq
Resp ,,=tte
ature Dept. Head or Designee) ate (Signature Finance Dept. Review) Date
K:\shared good ies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7I2//
lt
City of Waterloo /
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Code Enf Department to expend
$ 4,717.20 plus est. shipping costs of $ 0.00 to pay for or purchase
OSB Boards for boarding up unsecured City owned and dilapidated properties
This purchase or expenditure is being made because:
We need OSB boards to properly board up houses The cost of OSB boards has also
risen by 50% since last year alone.
Vendor selected for this purchase: Menards
Bids or written quotes were taken on this purchase, as follows:
❑X Bids or quotes were not taken on this purchase because.-
There
ecause:There was nothing to bid.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
General Fund El Road Use Tax ❑ Sewer QX Sanitation
Bonds El Federal/other grants [] Other(specify)
This expenditure is to be coded to the following budget line-item:
525-15-5125-1555
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 7,500.00 ✓
and the current available balance is $ 5,509.64
Resipectfully su mitted,
(Sig,• a Dept. Head or Designee) Date (Sign ture Finance Dept. Review) Date
KAshared goodies\forms\OSB Boards(Mar 2010)
S City Clerk Use Only
! Finance Committee
Cyy
/\0 b Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Cultural &Arts Department to expend
$ 2,300.00 plus est. shipping costs of $ to pay for or purchase
Projection lens for outdoor and large-scale indoor/outdoor video presentations
This purchase or expenditure is being made because:
Grant funds were received from Black Hawk Gaming Association and Community
Foundation of Northeast Iowa to support equipment for outdoor film programs
Vendor selected for this purchase: Bayland Technologies, Inc.
0 Bids or written quotes were taken on this purchase, as follows:
Bayland Technologies, Inc: $2,300 (includes shipping)
Rebeam: $2,912.40 (does not include shipping)
Solaris: $3,450.00 (does not include shipping)
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
EI General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
EI Bonds ❑X Federal/other grants [:] Other(specify)
This expenditure is to be coded to the following budget line-item:
010-26-4265-1390 Contractual Expense/Grant Funds 26GFT.CFXXX
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 7,000.00
and the current available balance is $
Respectf Ily submit
6 Z,Z/ig �u, - z7-i8'
ignature Dept. Head or Designee) Date ( Ignature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010)
6/22/2018 Barco Lens TLD-HB 0.8:1 Projector Ultra Wide Angle Ultra Short Throw HD Ratio I eBay
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Item specifics
Condition: New:A brand-new,unused,unopened,undamaged item Brand: Barco
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MPN: R9842040 Type: Lens-FixedlPdme
Projection Factor: 0.8:1 Compatible Brand: Barco
Compatible models: Barco FLM,HDX,HDF,FLM 8 SLM Series Christie Model: TO HB 0.8:1
Digital Projection
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-------Manufacturer
Barco
Condition
Used
ANSILumen
0
Resolution
0
Contrast
0
Technology
0
Lamp Hours
0
Projector Hours
0
2499,00 €
plus 19%VAT
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Warranty 90 Day
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B-STOCK TLD (0.8:1) Lens
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City Clerk Use Only
Finance Committee
Approval Date 112-68
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Cultural & Arts Department to expend
$ 2,397.00 plus est. shipping costs of $ 680.56 to pay for or purchase
3 Barco SLM G10 projectors for outdoor and large-scale indoor/outdoor video
presentations
This purchase or expenditure is being made because:
Grant funds were received from Black Hawk Gaming Association and Community
Foundation of Northeast Iowa to support equipment for outdoor film programs
Vendor selected for this purchase: Ebay
Fx Bids or written quotes were taken on this purchase, as follows:
Ebay: $3,077.56 (includes shipping)
Shopover.com: $11,997.00 (does not include shipping)
Gear Source: $10,500 (does not include shipping)
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
❑ Bonds [x Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-26-4265-1390 Contractual Expense/Grant Funds 26GFT.GAMEVIE/26GFT.CFX
(Fund - Department-Activity-Account Number) (Project Code)
Id.a 0,
in which the budgeted amount is $ $&8"O + $7,000
and the current available balance is $ 3c/S4"*' 4700
Respectfully sub itte ,
-A7-IX
( Ignature . Head or Designee) Date (Signature Financ6lDept. Review) Date
K:\shared good ies\forms\Expend iture Pre-Authorization(Mar 2010)
barco slm g10 performer DLP PROJECTOR eBay Page 1 of 2
Hi Kent! Daily Deals Gift Cards Help&Contact ''..�Simple Styling. Sell M eoa
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Mack to home page I Listed In category: Cameras&Photo>Film Photography>Slide It Movie Projection>Projection Lenses
You bought this item I View order details
Barco all g10 performer DLP PROJECTOR
10K BARCO G10 PROJECTOR
._ Condition Used
uWORKING 10000%" Seller Information
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Time left: 18d 23h 7m,937A 100%Post"feedback
a 3available/ ._ __
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2 sold .
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Pace: US$799.00 i Contact seller
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Item locator:Pompano Beach,Ronda,united states
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Barco Sl G10 Performer Barco R9840110 Serial Digi- Barco R9840110 Serial Digi- Panasonic ET-DLE100 Short TDC VIVID Anasdgmat 5"
DLP Projector tal Input SDI card ELM/SLM tat Input SDI Card ELM/SLM Throw Projector Zoom Lens Focus f3.5 Coated Projector
$795.99 $425.00 $850.00 $549.00 $27.99
+Shipping +$19.00 Free shipping +Shipping +$450
Description Shipping and payments
https://www.ebay.com/itm/15305 8292263?V iewItem=&item=15305 8292263&ppid=PPXO... 6/22/2018
barco slm g10 performer DLP PROJECTOR eBay Page 2 of 2
seer Mere number: ,
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',. Item spetffics
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iCondition: Used: -- -
Seller Notes: "WORKING 100%"
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Categories For sale is a Barco DLP G-10+Performer DLP Projector. Item is used and is sold as-is.Comes with 4 clay
Ships via the best shipping option(we will work with you to get it out to you). Local Pick-up always welcom
Otner appointment only.NO INTERNATIONAL SHIPPING,SORRY.Thank you for your Interest.
The lamp have arount 300 to 400 hours and the come with the road case bud"NO LENS"
WE HAVE 9 PIECES AND WE CAN MAKE BETTER DEAL IF YOU WANT THE ALL THEN.
GOOD LUCK!!!!
E
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6/22/2018 Barco G10 SLM Projector-Shop VER
O Barco G10 SLM Projector
t,
Brand: Barco
Sku: G10
Weight 291 lbs
Dimensions 52 x 33 x 33 in
Warranty: 48 Hours
Condition: Excellent
iopver.com/wp- $3,999.00
ploads/2018/05/G 10_1.jpg)
9 In stock I `This is a Freight Item
1 ADD TO CART
Product Details
With 10,000 ANSI lumens, 1024 x 768 resolution, and a 3-chip Digital Light Processing (DLP)
subsystem, this projector offers high brightness and enhanced color uniformity that makes it
an ideal projection solution for any mid or large scale event. Featuring built-in stacking
points, "Pull-and-Lock" safety features and a selection of motorized "Click-and-Play" lenses,
this G10 Performer attests to the highest level of detailed engineering geared to suit your
specific needs.
A modular structure allows greater accessibility to serviceable parts, and with its integrated,
no-fuss rigging system, it can be easily suspended.
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6/22/2018 Barco SLM G10 Performer 3-chip DLP Projector I GearSDurce
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With 10,000 ANSI lumens,1024 x 769 resolution,and a 3-chip Digital Light Processing
(DLP)subsystem,this projector offers high brightness and enhanced color uniformity
that makes it an ideal projection solution for any mid or large scale event.Featuri...
SLM G10 10k Projector .
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ID:99918 1 Region:US-Southeast
• Condition:Good I warranty:48 Hours $3,500.00
Barco SLM G10 10k Projector.Gear is in good working and cosmetic condition and
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GearSource.com®3101 Fairlane Farms Road,Suite 4,Wellington,FL 33414,United States10-
S£CURE
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City Clerk Use Only
Finance Committee /
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Engineering Department to expend
$ 1,250.00 plus est. shipping costs of $ 0.00 to pay for or purchase
to submit application to the Iowa Department of Natural Resources for the Municipal
Separate Storm Sewer System (MS4) Permit renewal
This purchase or expenditure is being made because:
it is a requirement by the State for our MS4 Permit
Vendor selected for this purchase: Iowa Department of Natural Resources
❑ Bids or written quotes were taken on this purchase, as follows:
FX Bids or quotes were not taken on this purchase because:
IDNR requirement
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
7 General Fund ❑ Road Use Tax ❑ Sewer [—] Sanitation
❑ Bonds El Federal/other grants FX Other(specify) Storm Water
This expenditure is to be coded to the following budget line-item:
521-07-7830-1391
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 6,500.00
and the current available balance is $ _(a 5�jp
Respectfully submitted,
(Signaturd Dept. Head or Designee) bate (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xis(Mar 2010)
City Clerk Use Only
Finance Committee1/
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Garage Department to expend
$ 4,694.59 plus est. shipping costs of $ 100.00 to pay for or purchase
1 -VG Kit for Engine Component for Intake and accessories - for#140909 Combination
Truck for Sewer Department
This purchase or expenditure is being made because:
Replace Engine Component for Intake gaskets, studs, etc.
Vendor selected for this purchase: Don's Truck Sales, Inc.
FX Bids or written quotes were taken on this purchase, as follows:
Don's Truck Sales, Inc. Fairbank, IA 4,694.59
(only vendor locally to stock part needed)
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
FL_X General Fund Road Use Tax Sewer Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-7955-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ Zel1,UU0
and the current available balance is $ c,/(J OOd
Respectfully submitted, �i� n 7�/ p
/ ,W L�[il//AwX .P/�i�9/n �i%x !'10
(Signature Dept. Read or Designee) I Dbte (Sign ture Finance Dept. Review) Date
K:\shared goodies\forms\2018-June-Expenditure Pre-Authorization-Garage-Don's Truck Sales-VG Kit&Accessories- $4,694.59+ 100.00
SH-010-18-7955-1571-Sewer Combination Truck.xls(Mar 2010)
City Clerk Use Only
Finance Committee /
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 4,916.75 plus est. shipping costs of $ 0.00 to pay for or purchase
Wrap new graphics on the Tactical Command vehicle.
This purchase or expenditure is being made because:
this vehicle was an old ambulance acquired from Waterloo Fire Rescue and repurposed
to be used as a Tactical Unit Command Center and needs to have new graphics on it
Vendor selected for this purchase: Signs By Tomorrow
FX Bids or written quotes were taken on this purchase, as follows:
Signs By Tomorrow $ 4,916.75
Print Innovations $ 5,500.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
EI General Fund Road Use Tax Sewer EI Sanitation
Bonds Federal/other grants QX Other(specify) Forfeiture Funds
This expenditure is to be coded to the following budget line-item:
010-11-1150-1512 11TRIWPDF
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 16�ao0°v"
and the current available balance is $ /5 dVd
Respectfully s itted,
A?4 T 7- t ?%n� 1�0 .r 6, 7 ld
(Signature Dept. Heaor esignee) Uate (Signature Finance Dept. Review) Date
K kshared goodieslforms\Expenditure Pre-Authorization.xlsx(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date z�l�
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sanitation Department to expend
$ 7,162.38 plus est. shipping costs of $371.87 to pay for or purchase
Guide Roller Holder, Protective Plate, Shield, Belt
This purchase or expenditure is being made because:
Repairs to be made to the Yard Waste Screener
Murphy's is the only supplier locally - the other supplier is in Ohio - made in Germany
Vendor selected for this purchase: Murphy Tractor
FX Bids or written quotes were taken on this purchase, as follows:
Murphy Tractor Waterloo, IA $7,162.38
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
FX General Fund ❑ Road use Tax ❑ Sewer ❑ Sanitation
FBonds 1:1 Federal/other grants F—I Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-7955-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 240,000.00
and the current available balance is $
Respectfully submitted,
-21.18,
(Signature Dept. He d or Designee) Date (Signat re Finance Dept. Review) Date
K:\shared good ies\forms\2018-June-Expenditure Pre-Authorization-Sanitation-Murphy Tractor-Parts for Screener-$7,126.38+371.87 SH-
010-18-7955-1571.xls(Mar 2010)
City lerk Use Only
Finance Committee
City of Waterloo �/�_ /
Approval Date 18
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ 1,880.00 plus est. shipping costs of $ to pay for or purchase
Mikasa Compactor with Tank
This purchase or expenditure is being made because:
Replace unrepairable compactor used in crack sealing and chip sealing.
Vendor selected for this purchase: Black Hawk Rental
r
X Bids or written quotes were taken on this purchase as follows:
Black Hawk Rental Waterloo, IA $1,880.00
Star Equipment Waterloo, IA $1,880.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund FX Road use Tax ❑ Sewer ❑ Sanitation
❑ Bonds 1:1 Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
a06-.266--19-7110-1571
(Fund - Department--Activity-Account Number) (Project Code)
in which the budgeted amount is $ 7600�'
and the current available balance is $ 7SVU�
aResctfully submitted,
& .t, 1AY,1.1)�A�
(Signature Dept. ad or Designee) I D to (Signature Finance Dept. Review) Date
KAshared good ies\forms\201 8-June-Expenditure Pre-Authorization-Street(FY19)-Black Hawk Rental-Mikasa Compactor with Tank-
$1,880.00.-266-19-7110-1571.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date Z
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
$ 1,100.00 plus est. shipping costs of $ to pay for or purchase
SimpleSigns, RoweMap and Simple Sync Support and Maintenance
This purchase or expenditure is being made because:
Updates to software used for sign maintenance.
Vendor selected for this purchase: GIS Workshop
FX Bids or written quotes were taken on this purchase, as follows:
GIS Workshop Lincoln, NE $1,100.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund QX Road Use Tax Sewer Sanitation
El Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
266-17-1720-1520
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ SvO
and the current available balance is $ i 6-o p
Respectfully submitted,
r -
Signature Dept. Nead or Designee), Date (Signature Finance Dept. Review) Date
KAshared good ieslforms12018-June-Expenditure Pre-Authorization-Traffic(FY19)-GIS Workshop-SimpleSigns, RoweMap,Simple Sync
Support&maintenance- $1,100. -266-17-7120-1520.xls(Mar 2010)
City ClerK Use only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
$ 2,530.00 plus est. shipping costs of $50.00 to pay for or purchase
Spitfire Buried "Low Voltage" Cable Fault Locator
This purchase or expenditure is being made because:
Device used to locate faulted cable from a meter socket and pinpoint the fault without
disconnecting from the transformer.
Vendor selected for this purchase: Timco Instruments, LLC
QX Bids or written quotes were taken on this purchase, as follows:
Timco Instruments, LLC Rockville, RI $2,530.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
FX_J ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
415-17-7161-2125
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 15,000.00
and the current available balance is $ / p
Respectfully submitted,
dG /c5' ,lig I,��r�hfz -.z74t
(Signature Dept. dad or Designee) ate (Signature Finance-Dept.t.Review) Date
K:lshared goodies\forms\2018-June-Expenditure Pre-Authorization-Traffic(FY19)-Timco Instruments-Low Voltage Cable Fault Locator-
$2,530.+ 100.00 SH-415-17-7161-2125.xls(Mar 2010)
City er c se n y
Finance Committee
Approval Date -7 v�l�
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
$ 7,024.00 plus est. shipping costs of $50.00 to pay for or purchase
Radiodetection Receiver with GPS and mapping.
This purchase or expenditure is being made because:
Device used to locate underground wire, cable and fiber with GPS and mapping.
Vendor selected for this purchase: Subsurface Solutions
OX Bids or written quotes were taken on this purchase as follows:
Subsurface Solutions Des Moines, IA $7,024.00
Subsurface Solutions (no GPS/mapping) Des Moines IA $6,553.00
3E (no GPS/mapping) Waterloo IA $5,349.12
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund Road Use Tax F—I Sewer ❑ Sanitation
FX Bonds Federal/othergrantsF� Other(specify)
This expenditure is to be coded to the following budget line-item:
415-17-7161-2125
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 15,000.00.11/
and the current available balance is $
Respectfully submitted,
(Signature Dept. Heid or Designee) ate ( ign ture Finance Dept. Review) Date
K:\shared good ies\forms\201 8-June-Expend itu re Pre-Authorization-Traffic-Subsurface Solutions-Locator with GPS-Mapping- $7,024.+
50.00 SH-415-17-7161-2125.xls(Mar 2010)
'-`d: rN A 4cr 000 41Tc r WATERLOO
CRUISE A NEW ALTITUDE
June 25, 2018
On behalf of the Waterloo Regional Airport, I would like to request an increase in the
authorized amount of the cash drawer titled, Automated Parking Machine, which is currently
$410.00
Our new parking system will have two change cartridges,to dispense both $5.00 and $1.00 bills
to passengers paying for their parking with cash. One cartridge will be in the Pay-In-Lane (PIL)
pay station and the second will be stored in the safe in the Administration office. When we
need to replenish change in the PIL we will be able to simply pull the existing cartridge out and
replace it with the second, without having to unlock the cartridge and add bills while in the exit
lane of the parking lot.
We would like to ask for an increase of$190.00 so that each cartridge can be stocked with
$300.00, for a total of$600.00.
Thank you for your consideration,
Sheila M. Combs for Keith D. Kaspari
2790 Livingston Ln • Waterloo IA 50703 • P: 319-291-4483 • F: 319-291-4250 • www.FlyALO.com
Budget Amendment Descriptions for 7/2/2018 Finance Committee Meeting Agenda:
1. Approve the project budget amendment for portable movie equipment funded by a grant from the
Community Foundation of Northeast Iowa in the amount of$7,000, as submitted by the Cultural &
Arts Department.
2. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover
sheet in the Finance Committee packet.
_ PROJECT BUDGET WORKSHEET- NON-CONSTRUCTION
PAGE TWO
City Clerk Use Only
Finance Committee /
Approval Date
Project Name(from page one) Community Foundation NE IA-POP-UP CINEMA: Open Air Movies in the Cedar Valley
Department No. project will be budgeted under 010-26 3bgxrlad ► earcDeptK;"
Activity No. project will be budgeted under 4265 Pc26FT, � .
. bprtaject oto ,
(Each column should only include amounts by fund)
Fund: Fund: Fund: Fund:
Total
REVENUES:
3000 Cash on Hand $
3350 Federal Grant
3352 Federal HUD Grant
3354 Shared Program -Local
3357 Shared Program-County
3358 Shared Program-City
3360 Shared Program-State
3361 State Grant
3720 Donations- Restricted 7,000.00 7,000.00
3750 Sale of Bonds -
TOTALS $ 7,000.00 $ - $ $ $ 7,000.00
EXPENDITURES:
1111 Salaries- Regular $
1112 Salaries- Part Time -
1315 Education&Training -
1345 Travel-Official City -
1346 Travel-Prof Training -
1390 Contractual Services
24621-Equipment equip& suppli 7,000.00 7,000.00
,�f�'1 'I tfary�JYdGil lnZuyp -
TO 'ALS $ 7,000.00 $ $ - $ - $ 7,000.00
L( 1�a-g 7-18
(91g-nature Dept. Head) Date (Signature Finance Dept. Review) Date
K:lshared goodies\forms\FY2018-CommFnd Award-Pop up Cinema-6-14-18\Page 2(Donat or NON-constr) (Mar 2010)
PROJECT BUDGET WORKSHEET -ALL PROJECTS
PAGE ONE
Project Name Community Foundation NE IA-POP-UP CINEMA Open Air Movies in the Cedar valley
City Contract No. To be assigned by the Finance Dept.
Project Manager Kent Shankle Project No. 26GFT.
Project Budget Total $ 7,000.00 Subproject No. _
1. How will this project be funded?
A. Federal Grant Yes = No = CFDA# % Paid by federal grant
Grant Name Grant Agreement Number
B. State Grant Yes = No = % Paid by state grant
Grant Name Grant Agreement Number
C. City Match Source of Funding % Paid by City
D. Other Entities Yes= No F__1 % Paid by other entity
Name Community Foundation Grant received
Done None
2. Attach copies of any grant agreements that will fund the project(REQUIRED) 0
3. Does the project include the purchase of right of way or other real property? 171
If yes, will real property purchases be reimbursable under the grant? 1-1
If yes, have you attached authorization to purchase real property to this document? 0
4. Will this project include any non-participating expenses, such as:
A. Stormwater permit fees 0
B, Publication, or printing costs E-1 ❑
C. Others, list ❑ ❑
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
this grant will support the equipment needed for the O en Air Movies in the Cedar Valle
see attached
Page 2 must be attached and signed.
K:lshared goodiesVormsTY2018-Commi-nd Award-Pop up Cinema-6-14-181Page 1 All Projects (Mar 2010)