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HomeMy WebLinkAboutApproved Documents - 7/9/2018 FINANCE DEPT, STAFF ONLY LINE ITEM USED 0/() a3 WOD 1346, TRAVEL REQUEST FY° MBUDGETEDSoo 6611- CITY OF WATERLOO EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST lJe ' DATE �4,. 7 / Original-Clerk/Finance Co - Department NAME(S) AND POSITION(S): DATE: Kelley Felchle, City Clerk 07/03/2018 NAME OF CLASS/MEETING: DESTINATION: Council Bluffs, IA 2018 Iowa League of Cities Annual Conference DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: 09/12/2018 09/14/2018 09/12/2018-09/14/2018 PURPOSE OF TRAVELITRAINING: The League's Annual Conference & Exhibit is the largest training in the state designed specifically for Iowa's elected and appointed city officials. City Clerks earn continuing education credits by attending the conference. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: CITY VEHICLE X PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo ESTIMATE OF COST: BUDGET LINE ITEM: 010-03-8400-1346 280.00 LODGING 50.00 TAXI X GRANT REIMBURSABLE 100.00 MEALS 0.00 PARKING YES NO 205.00 REGISTRATION 0.00 AIRFARE x REQUIRED CERTIFICATION 0.00 MILEAGE/FUEL 0.00 MISC/TOLLS YES NO TOTAL FOR ALL: $ 635.00 TOTAL: $ PER PERSON • I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTME EAD MAYOR (� - 018 WO, DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 7/3/2018 Order Confirmation Order Confirmation Iowa League of Cities 500 SW 7th Street, Suite 101, Des Moines, IA 50309-4506 Order Number 14128 Order Date 7/3/2018 Bill To Kelley Felchle Payment Method Visa ************8552 Name on Card Kelley Felchle Item Quantity Price Total 2018 Conference Registration - Kelley Felchle 1 205.00 205.00 When: 9/12/2018 - 9/14/2018 Registration option: Delegate Registration 9/12/2018 Program Items: • Thursday Breakfast 9/13/2018 8:00 AM • Closing Brunch 9/14/2018 10:00 AM • Banquet & President's Reception 9/13/2018 6:00 PM • Opening Luncheon 9/13/2018 12:00 PM • Welcome Reception in Exhibit Hall 9/12/2018 5:30 PM Item Total 205.00 TRANSACTION GRAND TOTAL 205.00 A confirmation is being sent to: kelley.felchle@waterloo-ia.org Send another copy to: Sr,Li https://connect.iowaleague.org/iCore/Store/StoreLayouts/Order_Confirmation.aspx 1/2 7/3/2018 order Confirmation ©2016 Iowa League of Cities https://connect.iowaleague.org/iCore/Store/StoreLayouts/Order_Confirmation.aspx 2/2 KELLEY FELCHLE From: Des Moines Housing Bureau <reservations@catchdesmoines.com> Sent: Tuesday, July 03, 2018 10:26 AM To: KELLEY FELCHLE Subject: 2018 Iowa League of Cities - New Reservation Submitted council °° Iowa League of Cities CO� * MIC� Annual Conference & Exhibit P� PLEASE NOTE: THIS EMAIL HAS BEEN GENERATED AUTOMATICALLY DO NOT REPLY TO THIS EMAIL Dear Kelley Felchle, Thank You for submitting your reservation. All the information has been sent to the hotel. Once it's processed, we will send you another email with a hotel confirmation number. This email is your reservation acknowledgement from the Iowa Housing Bureau confirming your hotel reservation. The individual hotel will send their hotel confirmation number within one week. Note: to make changes and/or cancellations to your reservation, use the "Request for Change" button that appears at the bottom of this email. Contact the Iowa Housing Bureau with questions at reservations(dcatchdesmoines com or(800)451-2625. Please do not contact the hotel directly. Reservation Summary Reservation created: 03-Jul-2018 10:25am Event: Iowa League of Cities Annual Conference& Exhibit Hotel: Harrah's 1 Harrahs Blvd. Council Bluffs, Iowa, 51501 Additional Info: Please note: a Resort Fee of$10 per room per night will be added to your reservation total in addition to tf advertised room rate. Number of Rooms: 1 Number of Nights: 2 Room and Guest Details Room Type: Queen NonSmoking (Non-Smoking) Check-In: 12-Sep-2018 Check-Out: 14-Sep-2018 Number Of Nights: 2 Rate per Night: 2018-09-12 -$115.00 2018-09-13 -$115.00 1 Room Subtotal: $230.00 Resort Fee ($10.00 Per Night): $20.00 12%Taxes: $30.00 Total Amount Due: $280.00 Guest 1: Kelley Felchle Guest Email: kellev felchle(&waterloo-ia.org Estimated Time of Arrival ETA at the Hotel: 4:00 PM Hotel Check-in: 4:00 PM Hotel Check-out: 11:00 AM Personal and Contact Information Company Name: --- Salutation: First Name: Kelley Last Name: Felchle Address: 401 Derbyshire Road City: Waterloo State: Iowa Zip: 50701 Country: United States Telephone:6414947418 Email: kellev felchle(cDwaterloo-ia.orq Payment Information Amount Due: $230.00 + $30.00 taxes + $20.00 room fees = $280.00 Payment Type: Credit Card Credit Card Type: Visa Credit Card Number: 446540****"8552 Name on Credit Card: Kelley Felchle Request for Change To change names, dates, modify or cancel your reservation, please click on the Request for Change button or use link belo -,' .'.. w Room Reservation Aqreement To avoid cancellation charges please cancel 72 hours prior to arrival date. Re.'rA'o -10410 2 Room Subtotal: $230.00 Resort Fee ($10.00 Per Night): $20.00 12% Taxes: $30.00 Total Amount Due: $280.00 Guest 1: Kelley Felchle Guest Email: kellev.felchleCDWaterloo-ia orq Estimated Time of Arrival ETA at the Hotel: 4:00 PM Hotel Check-in: 4:00 PM Hotel Check-out: 11:00 AM Personal and Contact Information Company Name: --- Salutation: First Name: Kelley Last Name: Felchle Address: 401 Derbyshire Road City: Waterloo State: Iowa Zip: 50701 Country: United States Teleph on e:6414947418 Email: kellev.felchle( waterloo-ia orq Payment Information Amount Due: $230.00 + $30.00 taxes + $20.00 room fees= $280.00 Payment Type: Credit Card Credit Card Type: Visa Credit Card Number: 446540******8552 Name on Credit Card: Kelley Felchle Request for Change To change names, dates, modify or cancel your reservation, please click on the Request for Change button or use link belo t Room Reservation Agreement -- To avoid cancellation charges please cancel 72 hours prior to arrival date. Res No#16420 2 7/3/2018 Get Credits&CEUs Get Credits & CEUs Professional development credits are usually available for attending educational sessions at the League's Annual Conference& Exhibit. Any new developments will be provided on this site and in Leag e Week y, the League's weekly eNewsletter. IMFOA Flex Credits Members of the Iowa Municipal Finance Officers Association (IMFOA)can receive up to 9 flex credits for the 2087 Annual Conference&Exhibit. Flex credits are used by IMFOA members to become an Iowa Certified Municipal Clerk or Iowa Certified Municipal Finance Officer. Attendees can earn up to three hours of flex credit on Wednesday, depending upon which workshop is attended; up to four hours of flex credit will be offered on Thursday; and the conference concludes Friday with two workshop sessions and another two hours of flex credit. Partial credit will be offered for each day; allowing attendees to receive credit for any conference workshop attended. Attendees should verify attendance at each workshop by handing the League staffer a ticket, which they should ask for and pick-up at registration. Credits will appear in the online IMFOA tracking system by the end of October. IIMC Credits City clerks and other municipal professionals seeking certification from the International Institute of Municip Clerks (IIS)will be able to obtain one CMC Experience Point or one MMC Professional Contribution Point per educational day of attendance. IMAA CLE Credits Members of the Iowa Municipal Attorneys Association (IMAA)can receive up to six Continuing Legal Education credits for the 2018 Annual Conference & Exhibit. Below is the list of workshops that have been approved: Thursday, Sept. 14 18:30 a.m. • From Regulations to Revitalization• Making Environmental Rules Work in Your Community, • Legislative Advocacy 101: Building the Grassroots • HR Essentials for Cities without an HR Department • Rural HousingEuccess Stories Thursday, Sept. 14 10:45 a.m. • Getting a Good Start: The Basics of Nuisance Abatement • Public Empi yees and Off-Duty Speech • uil i g a More Representative City Thursday, Sept. 14 1 2_15 • Beyond Buildings: Creating Jobs Through urban Renewal • The#MeToo Movement and its Impact on Employ rrs • Developing a Water Quality TradingFramework Thursday, Sept. 143_30 • Navigating 2018 Changes: The Fair Labor Standards Act and the U S D partment of Labor • Inclusion: Moving from Implicit Bias to Acceptance in Working with Others • Bank Loans: Best Practices, RUles and Roles Friday, Sept. 15 18 a.m. Nuisance Abatement and Neighborhood Revitalization • Principles for Setting Water&Sewer Rates Friday, Sept. 15 19:15 a.m. https://www.iowaleague.org/Conference20l8/Pages/CreditCEU.aspx 1/2 7/3/2018 Get Credits&CEUs • Recognizing Fraud Red Flags https://Www.iowaleague.org/Conference20l8/Pages/CreditCEU.aspx 2/2 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the City Clerk Department to expend $ 7,950.00 plus est. shipping costs of $ to pay for or purchase Annual contract : NovusAGENDA software management and support (7/1/18 - 6/30/19) This purchase or expenditure is being made because: Vendor selected for this purchase: Granicus Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: Granicus is our NovusAGENDA software vendor. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: FX General Fund EI Road Use Tax 1-1 Sewer F—] Sanitation EI Bonds 1:1 Federal/other grants F—] Other(specify) This expenditure is to be coded to the following budget line-item: _eld /l3 Nap -(5 2O (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 90,DUD and the current available balance is $ go/�an� Respectfully submitte (Signature Dep V ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Iowa Municipal Finance Officers Association Membership Dues.Expenditure Pre-Authorization.xls(Mar 2010) GGR AN 1 CU S Invoice Date6/6/2018 Invoice# 99220 Granicus PO Box 49335 Terms _ Net 30 Due Date 7/6/2018 San Jose, CA 95161-9335 P.O.Number Please remit to: Routing#121137522 Account#1894159340 Bill To Sold To Waterloo, IA Waterloo, IA 715 Mulberry St 715 Mulberry St Waterloo IA 50703 Waterloo IA 50703 United States United States p NowsAGENDA 7/1/2018 6/30/2019 7,950.00 ' 0.0% yyq q1 I Thank you for your business Total $ 7,950.00 USD I Phone# 720-240-9586 Amount Due $ 7,950.00 USD AR@granicus.com �� Total $7,950.001 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $ NTE 15,000 plus est. shipping costs of $ NONE to pay for or purchase Truck 311 was involved in an accident. Insurance has agreed to fix the truck. This purchase or expenditure is being made because: Truck 311 was involved in an accident. Vendor selected for this purchase: Pierce Manufacturing ❑ Bids or written quotes were taken on this purchase, as follows: Fx Bids or quotes were not taken on this purchase because: Single Source Provider Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation ❑ Bonds EI Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-12-1412-1378 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ /SDU(j and the current-available. balance is $ /5;000 a/ Res ctfully s ted, (Signature Dapt. I ad or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Repair Truck 311 040318.x15(Mar 2010) a CD y oCA �� 5 � � � � fir ' d V CD C w c� cD `ti m' t�1 m F�' a 0 m O n n ... .- O w b CrJ (gyp rt N A CD CD CD CD CD CD CD ti CD �` CD O CD CD CCD CD O w CD CD � a � CD � �. � � O � O � �' C• m � � � cD [�J � ., CD da ac m 0 �' CD 73 O m °qqCDO COD EL (7 Oro 'C1 n �' O O w n GOD tj a. O cooCDCIO CD CD CD O Ot:j O n .t CD O. O EL CD CD P COD C N o O o ... �•t n ° .i t'f d O CD CD 00 CD 73 EL uQ CD C CD '+ ... CY ..r v� rtb C CD CD (or AaQn CD CD z a � n � O � SCDOt x y CD .. � n CD z y N i i i O i r ,gyp N i O O O O 1 O O O i i i C i O O O i J r 00 -1�. N W W a' N O 1 b 1J y 0 .► fyy� C y � � aoro y CD z N � r• '� "Y fD CD p. CrJ lsJ C C "• v �7C17 � rD m C• m r O O vii A9 fD ... 0 0 K a C y a� G1 01 ►,1 eo ID fD eD y `•'• fD i. Vi 3 3 m CD C o C C C D <D it rD a cn v, 0 m m c f-Dpi p R A7 .t .R'• < 'RS' A C. CD "a C R r. �• O � M O rOn � � A r. C Z A d9 EA EA co N O y N O O C sv C. «-• O M N O� .-. �? 00 C.� `a, UQ O O O O C o O A am ��i Z � � C R � M m � �• ,Y m N C N R ^ o C "+ fD N City Clerk Use Only Finance Committee' Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ �. 100 plus est. shipping costs of $ to pay for or purchase Amusement park tickets sold June through August 2018 Will be paid beginning July 2018. This will be Fiscal Year 2019 budget. This purchase or expenditure is being made because: Tickets are purchased through Iowa Park and Recreation Association at a discounted rate. We pay IPRA for only the tickets that are sold. Vendor selected for this purchase: IPRA Bids or written quotes were taken on this purchase, as follows: FX Bids or quotes were not taken on this purchase because: This program is offered to members of the IPRA. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Road Use Tax Sewer F Sanitation EIBonds Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 010-37-4100-1553 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 6,700.00 and the current available balance is $ 6,700.00 Respectful) submitted, -7,3 A (Signature Dept. He esignee) Date (Signdture Finance Dept. Review) Date KAshared goodies\formslAmusement Tics preauth.xls(Mar 2010) City Clerk Use Only Finance Committee �/ Approval Date ! City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 10,025.00 plus est. shipping costs of $ 0.00 to pay for or purchase (1) REACO 80v/510 amp Industrial Battery for Young Arena's 2008 Electric Zamboni. This purchase or expenditure is being made because: The current battery pack is old an is not keeping keeping a reliable charge. Supports the city's strategic Plan,4.5-"Maintain City facilities that support quality of place". Vendor selected for this purchase: Hawk Performance Specialties-Woodville, WI Q Bids or written quotes were taken on this purchase, as follows: Hawk Performance Specialties- Woodville, WI-- $ 10,025 R & R Specialities Inc, Somerset, WI---- $10,571 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund 0 Road Use Tax ❑ Sewer ❑ Sanitation Fx Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 418-37-4500-2117 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 40,000.00 ✓ and the current available balance is $ 40,000.00 Respectfully submitted, (Signature Dept se or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\2018 Zamboni Batteries.xlsx(Mar 2010) City Clerk Use Only Finance Committee qq (Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 2,951.40 plus ext. shipping cost of $ 300.00 to pay for or purchase Cable Assembly 3 each, Cable Assembly 4 each and Diaital Termination Boxes 7 each This purchase or expenditure is being made because: Cables and Termination boxes for replacement D.O. probes and D. O. controller. Vendor selected for this purchase: Hach Bids or written quotes were taken on this purchase, as follows ®Bids or quotes were not taken on this purchase because: Replacement parts are manufacturer specific and Hach is the manufacturer for this replacement parts. City Strategic Plan, Strategy 4.5 Maintain and develop community services and city facilities that support quality of place. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: FXSewer: Sanitation: Bonds: Federal/other grants: FOther(speclfy): This expenditure is to be coded to the following budget line-item: 520-14-5200-1521 (Fund - Department-Activity-Account Number) (Project Code) in which budgeted amount is $ 59,000.00 ✓ and the current available balance is $ 59.000.001-/ Respectfully submitted, '•/�J- (Signature D pt. Head Or Designee) 0 4 Date (Signature Finance Dept. Review) Date Quotation Be Right' Hach PO Box 608 Loveland,CO 80539-0608 Quote Number:300348172v2 Phone: (800)227-4224 Use quote number at time of order to ensure Email: cluotes@hach.com that you receive prices quoted Website: www.hach.com Quote Date:22-May-2018 Quote Expiration:21-Jul-2018 City Of Waterloo WW Name:Brian Rath Phone:319-291-4553 Fax:3192914523 Email:brian.rath@waterloo-ia.org Sales Contact:Shelley White Email:shwhite@hach.com Phone:515-338-0859 PRICING QUOTATION Line Part Number Description Qty Unit Price Net Unit Price �Extended Price 1 6122900-060 CABLE ASSY,4 COND SHLD W/CIRCULAR.Standard lead time 40 days. 3 393.00 235.8 707.40 2 6122900-100 CABLE ASSY,4 COND SHLD W/CIRCULAR.Standard lead time 40 days. 4 627.00 376.20 1,504.80 3 15867000 JDigital Termination Box.Standard lead time 5 days. 1 7 1 176,001 105,601 739.20 Grand Total 2,951.40 TERMS OF Freight:Ground Prepay and Add FCA:Hach's facility All purchases of Hach Company products and/or services are expressly and without limitation subject to Hach Company's Terms 6 Conditions of Sale("Hach TCS"),incorporated herein by reference and published on Hach Company's website at www.hach.comtterms. Hach TCS are contained directly and/or by reference in Hach's offer,order acknowledgment, and invoice documents.The first of the following acts constitutes an acceptance of Hach's offer and not a counteroffer and creates a contract of sale"Contract"in accordance with the Hach TCS:(1)Buyer's issuance of a purchase order document against Hach's offer;(it)acknowledgement of Buyer's order by Hach;or(til)commencement of any performance by Hach pursuant to Buyers order.Provisions contained in Buyer's purchase documents(including electronic commerce Interfaces)that materially alter,add to or subtract from the provisions of the Hach TCS are not part of the Contract. Due to International regulations,a U.S.Department of Commerce Export License may be required.Hach reserves the right to approve specific shipping agents.Wooden boxes suitable for ocean shipment are extra.Specify final destination to ensure proper documentation and packing suitable for International transport.In addition,Hach may require:1).A statement of intended end-use;2).Certification that the intended end-use does not relate to proliferation of weapons of mass destruction(prohibited nuclear and use,chemical/biological weapons,missile technology);and 3).Certification that the goods will not be diverted contrary to U.S.law. ORDERTERMS: Terms are Subject to Credit Review Please reference the quotation number on your purchase order. Sales tax is not included.Applicable sales tax will be added to the invoice based on the U.S.destination,if applicable provide a resalelexemption certificate. Shipments will be prepaid and added to invoices unless otherwise specified. Equipment quoted operates with standard U.S.supply voltage. Hach standard terms and conditions apply to all sales. Additional terms and conditions apply to orders for service partnerships. Prices do not include delivery of product. Reference attached Freight Charge Schedule and Collect Handling Fees. Standard lead time is 30 days. This Quote is good for a one time purchase. Sales Contact: Name: Shelley White Page 1 of 2 City Clerk Use Only Finance Committee Approval Date �l�lr8 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 2,142.97 plus ext. shipping cost of $ 300.00 to pay for or purchase Level Controller and Radar Level Sensor for Lagoon wet well This purchase or expenditure is being made because: Replacement level sensor from wet well level grease stick not measuring correct wet well water well, fauling of probe from grease. Vendor selected for this purchase: Miller Mechanical Specialties, Inc. Bids or written quotes were taken on this purchase, as follows ®Bids or quotes were not taken on this purchase because: Not able to find comparable specifications, of this equipment, from another vendor. Recommend Miller Mechanical Specialties, Inc. for purchase of equipment. City Strategic Plan, Strategy 4.5 Maintain and develop community services and city facilities that support quality of place. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund: Road Use Tax: Sewer: Sanitation: Bonds: ❑Federal/other grants: E]Other(speclfy): This expenditure is to be coded to the following budget line-item: 520-14-5200-1521 (Fund - Department-Activity-Account Number) (Project Code) in which budgeted amount is $ 59,000.00✓ and the current available balance is $ 5- �t 6 J,✓ Respectfully submitted, (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date Quotation From: Q U O T A T 10 N MILLER MECHANICAL SPECIALTIES, INC. Page: 1 PO BOX 1613 *** ORDERSQMMSINCONLINE.COM *** DES MOINES IA 50305-1613 Ph: (515) 243-4287 Fx: (515) 243-7313 Quotation For: City of Waterloo 3505 Easton Ave Quotation#: 1897200 Waterloo IA 50702 Revision#: 1Date: 06/22/18 Ph: (319) 291-4553 Fx: (319) 291-4523 Prin Quote#: 2300735233 Attn: Steve Isenhower E-Mail: ictshop@waterloo-ia.org Ref: FMR20 with RIA452 FOB: FACTORY Please Address Order To: Shipment: See Line Item Salesman: DAN LUCEY ENDRESS + HAUSER CO. Validity: 30 DAYS C/O MILLER MECHANICAL SPECIALTIES, INC. Terms: NET 30 DAYS PO BOX 1613 *** ORDERS@MMSINCONLINE.COM *** DES MOINES IA 50305-1613 REFERENCE: We are pleased to propose the following items for your consideration. If you have any questions regarding our proposal, please contact us. 1 1 RIA452-C112Al1A 855.00 855.00 E+H Panel Meter RIA452 RIA452-Cll2AllA 1 channel, scalable. Panel mounting 96x96mm. LPS = Loop power supply, Bargraph. 7 digital LCD-display. RS232 interface + ReadWin 2000. Min./max. value data, logging. Rotary wheel operating, 4x status input. Approval! UL listed, CSA GP. Pump control functions. C- Approval:FM AIS I,II,III/l/ABCDEFG 1- Power Supply:90-250VAC 1- Measuring Signal :0/4-20mA 2- Output:4x relay SPDT limit + lx analogue U,I A- Communication:Standard 1- Housing:96x96 panel mounting, front IP65 1- Additional Option:Basic version A- Version:Standard, de, en, fr **Production Days: 3 Working Days ARO** 2 1 FMR20-6D27/0 1,287.97 1,287.97 E+H Micropilot FMR20 FMR20-CBPBNWDEXR03+R3R8 CB- Approval: CSA C/US IS C1.I Div.l Gr.A-D, AEx/Ex is IIC T4 P- Power Supply; Output; Operation: 2-wire; 4-20mA HART; HART/Bluetooth (App) configuration BN- Antenna; Max. Measuring Range: 80mm/311; 20m liquid -40oC. . .800C/-40.176oF WDE- Process Connection Rear Side; Material:Thread G1 ISO228; PVDF XRO- Process Connection Front Side. Material: Mounting customer side w/o flange 3- Cable Length:20m/65ft R3- >Accessory Enclosed:Mounting bracket ************** CONTINUED ON PAGE 2 *************** QUOTATION Page: 2 Quotation#: 1897200 Revision#: 1 Date: 06/22/18 Item Qty Part#/Description Unit Price Total Price adjustable, 316L R8- >Accessory Enclosed: Flooding protection tube, metallized PST-PC, suitable for 80mm/3" antenna **Best available lead time to be confirmed after order acceptance.** Quote Total: 2,142.97 PLEASE PROVIDE FEEDBACK ON YOUR CUSTOMER EXPERIENCE, VISIT ENDRESSLISTENS.COM REGISTER FOR THE MMS SPRING SEMINAR AT 14TTPS://MINNEAPOLIS2018.EVENT13RITE.COM Please email your order to: orders@mmsinconline.com. Should you wish more information on our products or services, visit our website at mmsinconline.com DAN LUCEY r City Clerk Use Only Finance Committee 7 l Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 5,967.00 plus ext. shipping cost of $ 300.00 to pay for or purchase Hart Comunicator for Digester pressure and level controller This purchase or expenditure is being made because: Replacement parts as current Hart omunicator not working Vendor selected for this purchase: Rosemount Inc. X❑Bids or written quotes were taken on this purchase, as follows Rosemount Inc. purchase cost of$5,967.00 not including freight Instrumart purchase cost of $7,020.00 not including freight. Recommend Rosemount Inc at a cost of$5,967.00 not including freight. City Strategic Plan, Strategy 4.5 Maintain and develop community services and city facilities that support quality of place. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: General Fund RRoad Use Tax: Sewer: ❑Sanitation: Bonds: ❑Federal/other grants: ❑Other(specify): This expenditure is to be coded to the following budget line-item: 52Q-14-5200-15.21 (Fund - Department-Activity-Account Number) (Project Code) in which budgeted amount is $ 59,000.00 ✓ and the current available balance is y� Respectfully submitted, d-'t 'UJA_ 3201 (Signature Dept. Head Or Designee) QDate (Signature Finance Dept. Review) Date FINAL Submit your PO to: _ ROSEMOUNT INC F- ERSO 8200 MARKET BLVD CHANHASSEN, MN, 55317-9685, US WATERLOO CITY OF 3505 EASTON AVE WATERLOO, IA, 50702-2000, US Date: 29-Jun-18 Reference: handheld communicatorEmerson Proposal: 2382482 Ver:1 Project: Expiration Date: 28-Aug-18 To: Steve Isenhower Phone: 319-230-3780 Fax: Email: ictshop@waterloo-ia.org From: BREYETTE, ADAM Phone: 800-406-5252 Fax: 952-906-8813 Email: Adam.Breyette@Emerson.com MELLEN & Phone: 712-322-9333 ASSOCIATES-SOUTH-COMM-MUNI Fax: Email: Gregg@Mellenlnc.com Summary Of Understanding Hi Steve! We are pleased to submit the attached quotation for your review. Should you have any questions, please do not hesitate to contact us at the above number. Thank you for your consideration of Rosemount. We look forward to satisfying your instrumentation needs. Adam Breyette, Inside Sales Representative Rosemount Customer Central Table Of Contents 1. Commercial Summary 2. Detailed Item Summary 3. Terms& Conditions Pagel Of 4 FINAL Customer Ref#: Emerson Proposal: 2382482 Ver:1 Commercial Summary Expiration Date: 28-Aug-18 Shipping Terms: Inco2010: FCA Ultimate Destination: United States Payment Terms: Payment due in 30 days Lead Time: 3 WEEKS ARO Cuat Line its' �' Unite Description Lead Time Unit Price Extended Price t i Each Base Trex Platform 3 WEEKS (USD) (USD) TREXCHPKLWS3 ARO 5.967.00 5,967.00 Total Price(USD) 5,967.00 (NOTE:Tarn na included) Tw,5 FTtJ�w �2W.46 Emerson Process Management is committed to customer service excellence. Please click E.Z�to take a four question survey on our quotation process Emerson Process Management Page 2 Of 4 29-Jun-2018 6,12912u 18 Accessories for the Emerson AMS Trex Device Communicator I Instrumart `NZ:VINSTRUMART 1-800-884-4967(tel:1-800-884-4967) Added to Cart Emerson AMS Trex Device Communicator HART Communicators TREXCHPKLWS3 Reconfigure CART SUBTOTAL (1 Items) $7,020.00 3040 .00 113" . 00 Accessories For the Emerson AMS Trex Device Communicator Cases Carrying cases, spare cases Emerson TREX-0005-0011 Carrying Case Carrying case (includes hand & shoulder straps) $165.00 https://www.instrumart.r-om/cartlaocessories/933647 1/5 City ClerK Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Department to expend $ 4,383.12 plus est. shipping costs of $ to pay for or purchase Installation of decorative pole and LED lamp at 325-330 Norris Ct. by MidAmerican Energy. This purchase or expenditure is being made because: Resolution approved by council on May 4 2015 for the installation of this pole Vendor selected for this purchase: MidAmerican Energy QX Bids or written quotes were taken on this purchase, as follows: MidAmerican Energy Waterloo IA $4,383.12 (only company locally to own and install) ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer [—] Sanitation FX Bonds 1:1 Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 417-17-7105-2129 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 25,000.00 and the current available balance is $ 25,000.00 Res ectfully submitte , r J�_IAA9 (Signature Dept. Hgad or Designee) ate (Signature Finance Dept. Review) Date KAshared good ies\forms\2018-July-Pre-Auth-Traffic-MidAmerican Energy-Decorative pole insallation on Norris Ct.-417-17-7105-2129- $4,383.12.xis(Mar 2010) City Clerk Use Only Finance Committee Approval Date /�� City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Department to expend $ 7,911.00 plus est. shipping costs of $ to pay for or purchase 27 -AEL 40B LED Lamps This purchase or expenditure is being made because: To replace burnt out street lights with LEDs Vendor selected for this purchase: Van Meter 0 Bids or written quotes were taken on this purchase, as follows: Electrical Engineering & Equipment (3E) Waterloo, IA $7,953.39 Crescent Electric Supply Co. Waterloo, IA $7,911.00 Van Meter Waterloo, IA $7,911.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund 7 Road Use Tax F1 Sewer F—I Sanitation 1-1 Bonds EI Federal/other grants F—] Other(specify) This expenditure is to be coded to the following budget line-item: 266-17-7120-1522 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ /4�ao04 , and the current available balance is $ /4t-000�1 ✓ Respectfully submitted, (Signature Dept. H d or Designee) ate (Signdture FinanceDept. Review) Date K:\shared goodies\forms\2018-July-Pre-Auth-Van Meter-27-LED St.Lights-266-17-7120-1522-$7,911.00.xls(Mar 2010) City Clerk Use only Finance Committee / aa Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Department to expend $ 1,350.00 plus est. shipping costs of $ to pay for or purchase Supplemental cabinet components for advanced detector data collection and operation at Wagner Rd. and Airline Hwy. signal installation. This purchase or expenditure is being made because: Accuscan Radar Detection Components - Wagner&Airline Vendor selected for this purchase: Van Meter FX Bids or written quotes were taken on this purchase, as follows: Traffic Control Corporation Woodridge, Illinois $1,350.00 (only supplier for this equipment) ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund QX Road Use Tax ❑ Sewer EI Sanitation ❑ Bonds Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 290-17-7161-2125 /7TIG� Gt�✓��,S Gi G(— (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 410J 75-t) and the current available balance is $ 3�0 Respectfully submitted, 8 016-a Signature Dept. H11i or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\2018-July-Pre-Auth-Traffic Control Corp.-Radar detection components-Wagner&Airline-290-17-7161-2125- $1,350.00.xls(Mar 2010) Budget Amendment Descriptions for 7/9/2018 Finance Committee Meeting Agenda: 1. Approve the project budget amendment for the Fire Safety Trailer funded by a donation from the Elks Club in the amount of$1,500, as submitted by the Fire Department. 2. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee pocket. Completed forms should be routed directly to the Finance Dept. J FINANCE DEPT ONLY Finance mmittee approval required? YES / NO If so,date approved: City of Waterloo Line-Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget amendment for FYE 2019 submitted by the WFR Department: EXPENSES/REVENUE DECREASE EXPENDITURES(INCREASE REVENUE) INCREASE EXPENDITURES(DECREASE REVENUE) Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount 010 12 1412 3720 Restricted Donation 1,500.00 010 12 1412 1573 AFETY EQUIPMEN 1,500.00 12GRT0009 12GRT0009 TOTAL $1,500.00 TOTAL $1,500.00 This amendment is being requested because: Donation from Peter Fuller,Ck. 2406 for Elks Club to support expenses for the Safety Trailer. Prior C ee (Dates): -7f ��� Cr (Signature Dep. Head or Designee) Date (Signatureance Dept. Review) DateDept. Review) Date Date Posted (Finance Dept.) Sent over 062718. 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