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Home My WebLink AboutApproved Documents - 7/16/2018 FINANCE DEPT. STAFF ONt._Y LINE ITEM USED 0/0 a?C1 7'IUO 13�O TRAVEL REQUEST FYo_0/?BUDGETED wej@ �- CITY OF WATERLOO EXPENDED YTD THIS REQUEST o �Ud LEFT AFTER THIS IL. REQUEST /'7 S DATE ;V 9'; Original-Clerk/Finance Co -Department NAME(S)AND POSITION(S): DATE: Keith Kaspan, Director of Aviation/ �j/4 Ya1C Thursday, July 12, 2018 NAME OF CLASS/MEETING: DESTINATION: Dallas, Texas Airport Director, Airport Board & City Leadership (Mayor)to Meet with Officials at American Airlines at their Corporate DEPARTURE POINT Offices. IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: Thursday, August 9, 2018 Saturday, August 11, 2018 Friday, August 10, 2018 PURPOSE OF TRAVEL: This meeting will provide another opportunity to discuss with officials from American Airlines, the following: Scheduled service as we have today with the existing two flights as an EAS location; the opportunity to discuss a potential / future third flight to Chicago; the operational performance of our existing two flights; what happened during 2017 with the numerous flight delays and cancellations with SkyWest, Domestic and Int'I. airfares for leisure, business and walk-up fares in contrast with those from CID, DSM, MLI and others; Monthly Load Factors & Goal Setting; and, other TBD talking points. This should be an annual visit as American conducts visits with just over 50 communities per year. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ 1,000.00 (est) Yes, Mayor Hart will accompany me on this trip. YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE X AIRFARE DEPARTING FROM: Waterloo Regional Airport ESTIMATE OF COST: LODGING (e� BUDGET LINE ITEM: 010 29 7700 1346 $200.00 est 2night stay $50.00 (est) TAXI X GRANT REIMBURSABLE *$100,00(est) MEALS N/A PARKING YES NO N/A REGISTRATION (;M$-600� 00(est) AIRFARE X REQUIRED CERTIFICATION N/A MILEAGE/FUEL Ifr$50.00(est) MISC/TOLLS YES NO TOTAL FOR ALL: $ ot.000(est) TOTAL: $ 1,000.00(est) PER PERSON 143ELUE-VIF THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST A D S E ESSARY AND BENEFICIAL TO THE C Y L O N DEP RT E AD MAYOR July 12, 2018 RAWared Goodies\Forms\Travel Request Form January 2010 DATE FINANCE DEPT. STAFF ONLY LINE ITEM USED 0/0 ,29 -7100 /.34/(/ TRAVEL REQUEST FY 9011 BUDGETED _ 7ovo CITY OF WATERLOO EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATEjr,/ Original-Clerk/Finance Co - Department NAME(S)AND POSITION(S): DATE: Keith Kaspari, Director of Aviation July 12, 2018 NAME OF CLASS/ MEETING: DESTINATION: 4-States Airport Conference Marriott Downtown Hotel, Kansas City, MO. (Former, FAA Central Region Conference) DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: Tuesday, August 28, 2018 Thursday, August 30, 2018 August 28-30, 2018 PURPOSE OF TRAVEL: Attend 4-States Airport Conference. This conference allows my office to meet and interact with FAA officials from the FAA's Regional Office in Kansas City. Of Note: This conference is budgeted for the FY-2019 budget year. I will also be distributing a RFQ packet seeking interest for Engineering Consulting Services for FY's 2019 — 2023, as AECOM's 5-Year Master Agreement expires at the end of FY-2018 for Airport Capital Improvement Projects. This conference would be a two night stay(Tuesday&Wednesday)driving home Thursday aftemoon. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo ESTIMATE OF COST: BUDGET LINE ITEM: 010 29 7700 1346 $350.00 LODGING $0.00 TAXI X GRANT REIMBURSABLE $75.00 MEALS $50.00 PARKING YES NO $250.00 REGISTRATION $0.00 AIRFARE X REQUIRED CERTIFICATION $100.00 MILEAGE/FUEL $0.00 MISCITOLLS YES NO TOTAL FOR ALL: $ 825.00. TOTAL: $ 825.00. PER PERSON I kSEL1 E THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST A D N ESSARY AND BENEFICIAL TO THE C Y W TERLOO DE ARTME D MAYOR July 12, 2018 K:\Shared ('goodies\Forms\Travel Request Form .January 2010 DATE DATE 7/12/2018 4 States Airport Conference-Conference Schedule 2018 Home 2018 Conference Information Conference Schedule 2018 Presentation Description '18 More f� N i Conference Schedule - 2018 Parking is not included with your Conference Registration. Parking is $18 per night in the hotel parking lot(unlimited in and out for hotel registered guests). If you park at the Barney Allis Plaza Parking garage across the street from the Marriott the rate for that garage is $12 per day.Open surface parking lot behind hotel is $5 per day,There no in and out on the Barney Allis and open parking lot. August 28, 2018-Tuesday Golf Registration -Click Here Golf Tournament Sponsored by Coffman Associates Conference Cost per Player- $50.00 Exhibitor Registration - Click 1100 Golf Tournament-The Sunflower Hills Golf Club Here 12220 Riverview Road Bonner Springs, KS 66012 1100 Lunch 1200 Tee Time All Conference Activities are in the Muehlebach Tower at the Marriott- Downtown Kansas City Conference Registration 1200-1900 Conference Registration - Muehlebach Tower, Marriott Downtown Conference Cocktail Reception Attendee Registration -Click P Here 1700 - 1900 Cocktail Reception - Colonial/Imperial Ballroom&Exhibit Area Payment Center- Click Here Reception Sponsorship Available August 29-Wednesday 0730 - 1800 Conference Registration Open - Muehlebach Tower 0730-0900 Continental Breakfast- Colonial/Imperial Ballroom&Exhibit Area tsa Breakfast Sponsored by Crawford, Murphy& Tilly,Inc. 0730- 1200 Exhibit Area Open - Colonial/Imperial Ballroom Coffee Break Sponsored by LOCHNER http//www.4statesairportconforence.com/conference-schedule-2018 1/3 7/12/2018 4 States Airport Conference-Conference Schedule 2018 0900- 1050 State Meetings Missouri -Truman A Nebraska- Truman B Kansas- Trianon A/B Iowa- Trainon C/D 1100-1150 Break-Out Sessions#1 ACRP Research Managing Small Airports - Tara Har/,ACRPAmbassador- TrumanA Construction Safety& Phasing Plan(CSPP)as Easy as 1, 2, 3 - Nardos Wills&Brian Tompkins, FAA Centra/Region - Truman B Innovative Asphalt Runway Rehabilitation Projects -Adam White&Caleb Coltrane, Garver- Trianon A/8 UAS Update - Marvin Moore, FAA FSDO- Trianon CID 1200 - 1350 Welcome &Awards Luncheon — Royal Hall Welcome Luncheon Sponsored byJviation FAA Safety Awards 1400- 1830 Exhibit area Open - Colonial/Imperial Ballroom 1400-1450 Break-Out Sessions#2 Maximize the Benefits of a Full Scale Emergency Response Exercise - Hilary Fletcher,Jviation&Dustin Havel,Asst.Airport Dir. Ops Jackson Hole Wyoming- Truman A Cement Modified Soil(CMS)Stabilization - George Tannoury, PE, Terracon Consultants, Inc. - Truman 8 Solar Energy for Your Airport-Michael Shonka,Solar&Heat Electric- Trianon A/8 Towers,Wind Turbines and Crane in Your Airport's Airspace, Off Airport Obstructions- Vee Stewart, FAA Airspace Specialist:1A, KS, MO&NE- Trianon CID Contract Towers - Steve Stockam,Joplin Regional Airport-TBD 1 500- 1 530 Break- Colonial/Imperial Ballroom& Exhibit Area Break Snacks and Drinks Sponsored by Bolton&Menk 1530- 1620 Break-Out Sessions#3 Post Accident Family Assistance - KellyFabrizlus, Wichita Airport Authority&Hilary Fletcher,Jviation- Truman A FAA LED Airfield Lighting Update - Robert Bassey, FAA Headquarters Washington DC- Truman 8 Innovative Approaches to Stream Bank Erosion on Airports- Tyler Horn&Brian Garkie, Crawford Murphy& Tilly- Trianon A/8 Upcoming Changes to Airport Construction Standards- Dan Wilson, FAA Central Region Kansas City- Trianon CID 1630- 1830 Cocktail Reception- Colonial/Imperial Ballroom&Exhibit Area Reception Sponsorship Available 1830 Dinner On Your Own August 30-Thursday http://www.4statesairportconference.com/conference-schedule-2018 2/3 7/12/2018 4 States Airport Conference-Conference Schedule 2018 0700 - 1330 Conference Registration Open - Muehlebach Tower 0700-0800 Breakfast -Colonial/Imperial Ballroom&Exhibit Area Breakfast Sponsored by Burns&McDonnell 0700 - 1330 Exhibit Area Open - Colonial/Imperial Ballroom&Exhibit Area Coffee Break Sponsored by Myslick, Inc. 0800 - 0850- FAA Update General Session -Jim Johnson, FAA Central Region -Royal Hall 0900-0950 Break-Out Sessions#4 AIP Process -Hollywood Squares Edition- Todd Rastorfer,Anthony Pollard&Jason Knipp, FAA Centra/Region-Truman A Managing Public Relations in Development of an Airport Project- Ty Sander, Crawford Murphy& Tilly&Jahn Barker,Bob Harnett& Sarah Shore, City of Lee's Summit, MO- Truman B The New Modification of Standards(MOS)System in Airport Geographic Information System(AGIS)- Dan Wilson, FAA Central Region- Trianon A/8 NEXT-GEN -Where are we going?-John Speckin,Acting Regional Administrator, FAA Central Region- Trianon CID 1000 - 1030 Break - Colonial/Imperial Ballroom&Exhibit Area Thursday Morning Break Sponsored by Olsson Associates 1030-1120 Breakout Sessions#5 Best Practice in Repairing Airport Concrete- Feras El-Chussein, Terracon Consultants, Inc. - Truman A Environmental Regulatory Compliance- Rick Smith, Mid-West Training- Truman 8 TSA Update and Q&A-Jay Brainard, TSA - Trianon A/8 Runway Incursions-"Runway Safety in a Team Effort!" - Tom Frakes, FAA Central Region - Trianon CID 1130- 1220 Break-Out Sessions#6 Stretching Dollars to Make It Fit Your Budget, Coffeeville Taxiway- KerryAdams, PE, Burns&McDonnell- Truman A Airports Airspace- Beyond Part 77 Imaginary Surfaces-John Karrasch, FAA Central Region- Truman B Part 39 Issues - Mike Mullen, Mark Cozad&John Fotiadis, FAA Central Region- Trianon A/B Navigation Through the Winds of Nature- Ray Ryan, PE, Burns&McDonnell- Trianon CID 1230 Closing Luncheon -Colonial/Imperial Ballroom&Exhibit Area Luncheon Sponsorship Available Audio Visual (for a#activities) Sponsorship Available CEU Certificates will be available for conference attendees. *Note-All Sessions are based on availability of speakers and material.Some topics may change due to unforeseen circumstances 4 States Airport Conference 2018 www.4statesairportconference.com http://www.4statesairportconference.com/conference-schedule-2018 3/3 `� FINANCE DEPT. STAFF ONLY PIE S-�' LINE ITEM USED 010-11-1100-1345 ; TRAVEL REQUEST FY —20JA8L BUDGETED /5—OD CITY OF WATERLOO EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE }Jij r ;71-(9 Original-Clerk/Finance Co -Department NAME(S) AND POSITION(S): DATE: Inv. Nick Sadd and Kyle Jurgensen July 9,2018 NAME OF CLASS I MEETING: DESTINATION: Norfolk/Chesapeake , VA Ongoing Criminal Investigation DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Return Date: DATE(S) OF MEETING: June 13, 2018 June 15, 2018 June 13-15, 2018 PURPOSE OF TRAVEL: Inv. Sadd and Inv. Jurgensen travelled to Norfolk/Chesapeake, Virginia for an ongoing Criminal Investigation that took place in the city Waterloo. The airfare will be reimbursed by the Black Hawk County Attorney. All other expenses will be paid by the Watrerloo Police Department. P/�,)u4rr— 41 S't'et OF 6106 56 66,AJG �Cnn 16lc�sGD WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE X AIRFARE DEPARTING FROM: Waterloo Iowa ESTIMATE OF COST: BUDGET LINE ITEM: $318.08 LODGING $ 8.00 TAXI x GRANT REIMBURSABLE $160.37 MEALS $ 222.55 Car rental YES NO $00.00 REGISTRATION $ 1,791.20 AIRFARE x REQUIRED CERTIFICATION MILEAGEIFUEL $50.00 Baggage YES NO TOTAL FOR ALL: $ 2,550.20 TOTAL: $ 1275.10 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD MAYOR DATE DATE City Clerk Use Only Finance Committee Approval Date 7/« City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Garage Department to expend $ 1,645.00 plus est. shipping costs of $ 75.00 to pay for or purchase Fuel line end installer with 90 degree and 180 degree locators for heavy duty equipment and trucks. This purchase or expenditure is being made because: To install fuel lines on heavy duty equipment and trucks (only company in midwest to supply equipment for older equipment) Vendor selected for this purchase: Voss Automotive FX Bids or written quotes were taken on this purchase, as follows: Voss Automotive, Inc. Fort Wayne, Indiana $1,645.00 (only company to supply equipment) ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation ❑X Bonds ❑ Federal/other grants F—] Other(specify) This expenditure is to be coded to the following budget line-item: 414-18-7950-2X1'9- P-1/0 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 25,000.00' and the current available balance is $ J&,20-'-.1-9 7G 2 ' Respectfully submitted r, (Signature Dept. HeAd or Designee) 4(Signature Finance Dept. Review) Date K:\shared goodies\forms\2018-July-Pre-Auth-Garage-Voss Automotive-Fuel line end installed-414-18-7950-2118-$6,572.25.xis(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 4,250.00 plus est. shipping costs of $ to pay for or purchase TV advertisement package and new commercial production for golf course marketing. This purchase or expenditure is being made because: Marketing of the golf courses is necessary to increase play and revenue at each facility. Vendor selected for this purchase: OnMedia N Ad Sales ❑ Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: OnMedia (Mediacom) is the only regular TV cable provider in the Waterloo market. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation El Bonds ❑ Federal/other grants ❑X Other(specify) hotel motel grant This expenditure is to be coded to the following budget line-item: 010-37-4105 1351 37HMT.GLF18 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 15,937.00 and the current available balance is $ 11,999.75 Respectfully submitted, 7�0 W17 7_1118 ( ignature Dept. or Designee) Date (Sighature Finance Dept. Review) Date K:\shared goodies\forms\Preauth OnMedia.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date ILL �J City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 9,273.77 plus est. shipping costs of $ 350.00 to pay for or purchase replacement parts for heating wheel in Valent Air Handling Unit. This purchase or expenditure is being made because: the heating wheel is broken which is a vital part of this air handling unit preforming to the best of it's ability. Vendor selected for this purchase: Mechanical Sales, Inc. (Des Moines, IA) Bids or written quotes were taken on this purchase, as follows: Qx Bids or quotes were not taken on this purchase because: Mechanical Sales was the original installer of this unit. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: QX General Fund Road Use Tax El Sewer F-I Sanitation EI Bonds Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: _0.10-37-4180-1371 Building & Grounds Maintenance (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 17,500.00 '' and the current available balance is $ 17,500.00✓ Res a ubmitted, (Signature Dept. Head or si e) Date (Sign ture Finance Dept. Review) Date KAshared goodies\forms\2019 Valent Replacement Wheel(Mar 2010) City Clerk Use Only Finance Committee OI Approval Date -I& �U City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 21,268.00 plus est. shipping costs of $ 0.00 to pay for or purchase 2018 Ford Escape AWD This purchase or expenditure is being made because: This purchase is being made to replace a vehicle in the investigations fleet. These vehicles are aging, unreliable, and requiring frequent repairs. Vendor selected for this purchase: Bill Colwell Ford, Hudson IA Q Bids or written quotes were taken on this purchase, as follows: Bill Colwell Ford $21,268 vehicle in stock and picked up locally Dick Witham Ford, $23,778 vehicle in stock, picked up locally Stivers Ford, Waukee, State Bid $20,688 would need to be ordered and picked up ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund F—] Road use Tax ❑ Sewer ❑ Sanitation Fx Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 414-11-1100-2117 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 2/ a(Q$ (PI and the current available balance is $ �,� Respectfully submitted, (Signature Dep . Head or Designee) Date (SigrfatuIre Finance Dept. Review) Date K:\shared good ies\forms\g u n sx(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 21,000.00 plus est. shipping costs of $ 0.00 to pay for or purchase FYE19 Annual Uniform supplies This purchase or expenditure is being made because: FYE19 budgeted Uniform supplies for Police Officers Vendor selected for this purchase: Wertjes Uniforms ❑ Bids or written quotes were taken on this purchase, as follows: Fx Bids or quotes were not taken on this purchase because: Wertjes Uniforms $1908.65 Galls Uniforms $ 2387.19 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund EI Road Use Tax ❑ Sewer ❑ Sanitation EIBonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-11-1100-1579 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ and the current available balance is $ 316-00 r Respectfully sub ted, (Signature D&-p . Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodiesWorms\Expenditure Pre-Authorization.xlsx(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 2,790.96 plus est. shipping costs of $ 0.00 to pay for or purchase Install graphics on 6 new Waterloo Police cars This purchase or expenditure is being made because: this purchase is made for the installation of the graphics on our marked Patrol cars Vendor selected for this purchase: Convey Solutions Bids or written quotes were taken on this purchase, as follows: Convey Solutions $ 2,790.96 Print Innovations $4800.00 Nagle Signs $ 2898.00 Signs by Tomorrow$ 2850.00 Actions Signs $3187.02 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax EI Sewer ❑ Sanitation Ex Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 415-11-1100-2120 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ §4-000 and the current available balance is $ Respectfully su mitted, (Signature De t. Hea or Desi ee) ate (Signature Finance Dept. Review) Date KAshared goodieslforms\Expenditure Pre-Authorization.xlsx(Mar 2010) City Clerk Use Only Finance Committee -7''1 Approval Date 6/18 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,371.00 plus est. shipping costs of $ 46.00 to pay for or purchase (3) Stop Sticks This purchase or expenditure is being made because: this purchase is made to replace older stop sticks that were out of warranty and were depolyed by officers in a pursuit Vendor selected for this purchase: Stop Stick Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Stop Stick is a proprietary company to this equipment and is the only provider for this type of equipment we use. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund 1-1 Road Use Tax EI Sewer F� Sanitation FBonds E Federal/other grants F—I Other(specify) This expenditure is to be coded to the following budget line-item: 010-11-1100-1573 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ (y 01) and the current available balance is $ Sia Respectfully submitted, (Signature Dept. r Designee) Date (Signature Finance Dept. Review) Date K:lshared goodies\forms\Expenditure Pre-Authorization.xlsx(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Public Works Department to expend $ 6,572.25 plus est. shipping costs of $ to pay for or purchase Logic Panel, Transformer, Cooper Controls for Public Works Building due to lightening strike. This purchase or expenditure is being made because: Building struck by lightening - Controls must be ordered thru Crescent Electric. Vendor selected for this purchase: Crescent Electric QX Bids or written quotes were taken on this purchase, as follows: Crescent Electric Supply Company Waterloo, IA $6,572.25 (only company locally to replace equipment) Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund Road Use Tax F–I Sewer F–] Sanitation Federal/other grants Other(specify) FX Bonds This expenditure is to be coded to the following budget line-item: 414-18-7950-2;4e— 2/1d (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 25,000.00 and the current available balance is $ 14,201.19 f Respectfully submitted, C � 0 / 4(Signatu"reDept:�H_eAdor Designee) Dafte (Signature Finance Dept. Review) Date K:\shared good iesVorms\2018-July-Pre-Auth-Public Works Bldg.-Crescent-Cooper Controls-Lightening Strike.-414-18-7950-2118- $6,572.25.xls(Mar 2010) - City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 24.155.30 plus ext. shipping cost of $ 0.00 to pay for or purchase Rebuild KSB pump includes parts and labor for#1 pump at 6th Street Storm Lift station This purchase or expenditure is being made because: PumI2 was seized-up Vendor selected for this purchase: Quality Pump &Control Bids or written quotes were taken on this purchase, as follows ®Bids or quotes were not taken on this purchase because: Quality Pump & Control is rep. for repair labor and parts. City Strategic Plan, Strategy 4.5 Maintain and develop community services and city facilities that support quality of place. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: rX Sewer: Sanitation: Bonds: RFederallother grants: F—]Other(speclfy): This expenditure is to be coded to the following budget line-item: 520-14-5200-1571 (Fund - Department-Activity-Account Number) (Project Code) in which budgeted amount is $ 400,000.00 and the current available balance is $ 3987938-53- .3�IS (alb Respectfully submitted, �',,QA 9 .20(8 �d10 ��Ji,�w, 7-1168 (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date Quality Pump & Control Quotation 840 75th Street S. W. Date Quote# Mason City, IA 50401 6/26/2018 aos Name/Address tti.iterloo.City of Write 1k atrr Department 715 Mulberry Street Wat.:rkm, [A 50703-5783 P.O. No. Project Item Description Qty Cost Total Pimp Rebuild of KSB Amacan 1000-700/12010UT61 0.00 0.00 Part Parts Consisting of Mechanicle Seals.Bearings-Oring.s, 1 13.295.30 13,295.30 Retaining Rings,Radial shaft Seals Shop Labor Labor to Disassemble and Inspect,Clean Parts.Check 1 50.860.00 10,860.00 runouts,Recondition Electric Motor,Recondition Pump, Precision Balance Rotor and Impeller,Repair Shaft. Install.New Parts&Test i w CX- s4fm Subtotal $24,155.30 Sales Tax (5.0%) $0.00 Total $24.155.30 City Clerk Use Only Finance Committee � Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Department to expend $ 7,024.00 plus est. shipping costs of $60.14 to pay for or purchase Radiodetection Receiver with GPS and mapping. Shipping was $10.14 more than expected. This purchase or expenditure is being made because: Device used to locate underground wire, cable and fiber with GPS and mapping. Vendor selected for this purchase: Subsurface Solutions FX Bids or written quotes were taken on this purchase, as follows: Subsurface Solutions Des Moines, IA $7,024.00 Subsurface Solutions (no GPS/mapping) Des Moines, IA $6,553.00 3E (no GPS/mapping) Waterloo, IA $5,349.12 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): 7/2/18 - $7,024.00 + $50.00 S/H Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund Road use Tax ❑ Sewer ❑ Sanitation FX Bonds Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line-item: 415-17-7161-2125 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 15,000.00' and the current available balance is $ /ih Qo U Respectfully submitted, (Signature Dept. H ad or Designee) Dat (Signature Finance Dept, Review) Date K:\shared goodies\forms\2015-July-Expenditure Pre-Authorization-Traffic-resubmitted for extra shipping charge-Subsurface Solutions- Locator with GPS-Mapping- $7,024.+60.14 SH-415-17-7161-2125.xis(Mar 2010) ity er<Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Department to expend $ 2,044.96 plus est. shipping costs of $ 75.00 to pay for or purchase 1 - Millerbernd Street Light Pole with Fixture to replace damaged pole due to accident - should be covered by insurance. This purchase or expenditure is being made because: To replace damaged street light pole on Washington at Mitchell Avenue Vendor selected for this purchase: Crescent Electric QX Bids or written quotes were taken on this purchase, as follows: Crescent Electric Supply Waterloo, IA $2,044.96 3E Waterloo, IA $2,048.94 Van Meter Waterloo, IA $2,083.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund QX Road Use Tax EI Sewer F-I Sanitation ❑ Bonds 0 Federallother grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 266-17-1720-1521 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 28,800.00 and the current available balance is $ 28,761 Res ectfully submitted, (Signature Dept. ead or Designee) f i5ate (Signture Finance Dept. Review) Date K:\shared goodies\forms\2018-July-Pre-Auth-Traffic-Crescent Electric-Pole&Fixture-218&Mitchell-266-17-7120-1521- $2,044.96+$75.00SH.xIs(Mar 2010) CITY OF WATERLOO Committee Communication Finance Committee Meeting: 07/16/2018 Prepared: Nancy Him Dept. Head Signature: Kelley Felchle # of Attachments: SUBJECT: Refunds Submitted by: Kelley Felchle, City Clerk Recommended Committee Action: Approval of the following refunds: Refund request in the amount of$253.05 for garbage fees billed in error for a vacant property located at 515 Mobile Street. Summary Statement: This property was vacant with no garbage use during the billing periods submitted. Water bills confirm the minimum usage threshold allowed to waive garbage fees. Expenditure Required: As indicated above Source of Funds: GARBAGE REFUND 525-15-5400-1785 Policy Issue: None Alternative: Not give the reimbursement. Background Information: Recommendation for reimbursements are only made after Waterloo Water Works, Sanitation, and Waste Management Services have been contacted to verify the information given by the individual. Il le'//,'K'\C EERKDAT\Council&Fi nan ceConnn tm icati onsvCo un ci lConununicati onstoCoun ci l&OFinance\2015AF inanceC ommun i cation=030915 darbaeeretimd doc e— U fJ � rLC:2 4p CtQ- 4—) v r� do C rr F7. c St C 0 R OC) I o w -30 - 6 WATERLOO 1l1/A �L�_WORK5 Phone: (319) 232-6280 ` www.waterloowater.org 325 Sycamore Street Paee 1 of 1 P.O. Box 27 Waterloo, Iowa 50704 STATEMENT OF SERVICES e ustomer Name: TCCS LLC Billing Frequency: Quarterly ccount Number: 100554-537528 Billing Date: 07/12/2016 ervice Address: 515 MOBILE ST Billing Due Date: 08/02/2016 Waterloo Water Works Services Water. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $25.76 Water Works Subtotal... ..... ...... . . . .. . . ...... $27.57 Sales Tax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1.81 Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . $27.57 City of Waterloo Subtotal..... ... . ... ..... .. ..... $84.77 City of Waterloo Services Total Current Service Charges... . ....... ..... ... . $112.34 Total Amount Due..... ... .... .. ....... . ........ $112.34 Sanitary Sewer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $43.70 Amount Due After 08/02/2016. ....... . . .. . . .... . $117.88 Garbage. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $32.55 Storm Water Fee. . . . . . . . . . . . . . . . . . . . . . . . . . . . . $8.52 City of Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . . . $84.77 03/31/2016 06/30/2016 0 Actual 1 Actual 1 COB x,,0.8 V�\V N � w0.4 .02 U � r ` l�J hO,p ryO^p ryop ryO,y ryoy boy ryoy ryo,6 0^6 Please detach and return the bottom portion with your payment.See reverse side for addit—M77-n7nmaron ® Account Number: 100554-537528 WATERLOO WA .,,. , WORKS Amount Due After: 117.88 P.O. Box 27y Waterloo, Iowa 50704 - "- � �' ` " ^`` Phone:(319)232-6280 Amount Enclosed: TCCS LLC TCCS LLC 1151 Prospect Blvd WATERLOO WATER WORKS Waterloo, IA 50701 P.O.BOX 27 Please check box if contact information requires WATERLOO. IOWA 50704 updating and indicate the change(s)on reverse side WATERLOO WA WOKS Phone: (319)232-6280 n� www.waterloowater.org 325 Sycamore Street PaEe 1 of 1 P.O. Box 27 Waterloo, Iowa 50704 STATEMENT OF SERVICES • ustomer Name: TCCS LLC Billing Frequency: Quarterly ccount Number: 100554-537528 Billing Date: 10/11/2016 ervice Address: 515 MOBILE ST Billing Due Date: 11/01/2016 Waterloo Water Works Services Previous Balance......... ..... ........ ..... ... . $112.34 Water. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $25.20 Credits/Payments... ................ ..... ...... $112.34 Sales Tax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1.77 Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . $26.97 Water Works Subtotal..... ..... .. .. .. .. ..... .... $26.97 City of Waterloo Services City of Waterloo Subtotal. ..... . ....... ..... ..... $82.50 Sanitary Sewer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $42.75 Total Current Service Charges..... ...... ....... .. $109.47 Garbage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $31.50 Total Amount Due. .... ..... ..... ... ..... ....... $109.47 Storm Water Fee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $8.25 Amount Due After 11/01/2016. . . . ...... ..... ... . $114.86 City of Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . . . $82.50 M. 111mill I . •. - ®- 06/30/2016 09/27/2016 1 Actual 3 Actual 2 u 0.8 V 06 4;0 4 6 b0] 7 0 OF' O°j 0 OA OV db ,4. zP 04i Please detach and return the bottom portion with your payment.See reverse side for additional information • Account Number: 100554-537528 WAS ERLC30 WAT _R VNtCKS .. ,_ m. t ' : ° •. `- Amount Due After: 114.86 P.O.Box 27 Waterloo, Iowa 50704ilIat'' Phone:(319)232-6280 Amount Enclosed: TCCS LLC TCCS LLC 1151 Prospect Blvd WATERLOO WATER WORKS Waterloo,IA 50701 P.O. BOX 27 ❑Please check box if contact information requires WATERLOO.IOWA 50704 updating and indicate the change(s)on reverse side WATERLOO WA 0RKS Phone: (319)232-6280 www.waterloowater.org 325 Sycamore Street Page 1 of 1 P.O. Box 27 Waterloo, Iowa 50704 STATEMENT OF SERVICES • ustomer Name: TCCS LLC Billing Frequency: Quarterly ccount Number: 100554-537528 Billing Date: 01/12/2017 ervice Address: SIS MOBILE ST Billing Due Date: 02/02/2017 Waterloo Water Works Services Water. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $25.20 Previous Balance...... .. .. . . . .. .... ..... ....... $109.47 Sales Tax. . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1.77 Credits/Payments. .... ..... ..... ...... ........ . -$109.47 Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . $26.97 Water Works Subtotal......... ...... ..... ....... $26.97 City of Waterloo Services City of Waterloo Subtotal.... ..... .. . ..... ....... $82.50 Sanitary Sewer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $42.75 Total Current Service Charges. . . ...... . . ... . . . ... $109.47 Garbage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $31.50 Total Amount Due........ ..... .... ... . . .. . . . ... $109.47 Storm Water Fee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $8.25 Amount Due After 02/02/2017...... . . ..... ...... $114.86 City of Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . . . $82.50 . ®. •. ®- 09/27/2016 01/03/2017 3 Actual 3 Actual 0 u 1.6 ,12 .0.6 m yCA 0 (P 0 09 Please detach and return the bottom portion with your payment.See reverse side for additional information MAKE CHECKS • Account Number: 100554-537528 WATERLOG? WATER WORKS r Amount Due After: 114.86 12 P.O.Box 27 Waterloo,Iowa 50704 Phone:(319)232-6280 Amount Enclosed: ADDRESSEEi TCCS LLC TCCS LLC 1151 Prospect Blvd WATERLOO WATER WORKS Waterloo,IA 50701 P.O. BOX 27 ❑ Please check box if contact information requires WATERLOO. IOWA 50704 updating and indicate the change(s)on reverse side WATERLOO WA WORKS Phone: (319) 232-6280 - I www.waterloowater.org 325 Sycamore Street Paee 1 of 1 P.O. Box 27 Waterloo, Iowa 50704 STATEMENT OF SERVICES ustomer Name: TCCS LLC Billing Frequency: Quarterly ccount Number: 100554-537528 Billing Date: 04/11/2017 ervice Address: 515 MOBILE ST Billing Due Date: 05/02/2017 Waterloo Water Works Services $1.77.20 Previous Balance..... ..... . .... .... ... .... . .... $109.47 Sales Tax. . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . $1 Water. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ Credits/Payments... ... .... . ..... .. . .. . . . . -$109.47 Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . $26.97 Water Works Subtotal....... ..... ... . .. . . ... .. .. $26,97 City of Waterloo Services City of Waterloo Subtotal. .. ... ...... . . . .. . . . ... . $82.50 Sanitary Sewer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $42.75 Total Current Service Charges.. ..... . .. ... . . . .... $109.47 Garbage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $31.50 Total Amount Due.. .. ... . .. .. . .. . ... . . ... .... .. $109.47 Storm Water Fee. . . . . . . . . . . . . . . . . . . . . . . . . . . . . $8.25 Amount Due After 05/02/2017.. . . . .... .. ... .. ... $114.86 City of Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . . . $82.50 01/03/2017 03/30/2017 3 Actual 3 Actual 0 2 C16 U 1.2 m 0.8 m iq 04 0 OHO 09 ^ry O6 1011 1001 5 100,5 101y 10116 'VO^O 'LO10 ry0^6 ry0,1 Please detach and return the bottom portion with your payment.See reverse side for additional information ° Account Number: 100554-537528 WATRLQU W TR_WC3RKS Amount X47 Due After: 114.86 P.O.Box 27 PO Waterloo,Iowa 50704 - Phone:(319)232-6280 Amount Enclosed: TCCS LLC TCCS LLC • 1151 Prospect Blvd WATERLOO WATER WORKS Waterloo,IA 50701 P.O.BOX 27 ❑Please check box if contact information requires WATERLOO.IOWA 50704 updating and indicate the change(s)on reverse side WATERLOO WATER WORKS Phone: (319)232-6280 .---.�„ www.waterloowater.org 325 Sycamore Street Paee 1 of 1 P.O. Box 27 Waterloo, Iowa 50704 STATEMENT OF SERVICES • ustomer Name: TCCS LLC Billing Frequency: Quarterly ccount Number: 100554-537528 Billing Date: 07/12/2017 ervice Address: 515 MOBILE ST Billing Due Date: 08/02/2017 Waterloo Water Works Services Water. . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . $25.20 Previous Balance.... . .......... ...... ..... .. ... $109.47 Sales Tax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1.77 Credits/Payments. .. ...... ............. ..... ... -$109.47 Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . $26.97 Water Works Subtotal..... ..... ........ ..... .... $26,97 City of Waterloo Services City of Waterloo Subtotal.. . . . .... ....... . .... . .. $82.50 Sanitary Sewer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $42.75 Total Current Service Charges.... .. ...... ..... ... $109.47 Garbage. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $31.50 Total Amount Due.... ... ..... ........ ..... ..... $109.47 $8.25 Storm Water Fee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Amount Due After 08/02/2017... . ....... ..... . . . $114.86 City of Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . . . $82.50 03/30/2017 06/28/2017 3 Actual 4 Actual 1 2 U_12 m08 w m 0.4 J 0 1P sh 45 �„• �5 ,�6• ^ti ,�6 66 ,�� '40 ry0 ry0 ry0 ry0 ry0 Please detach and return the bottom portion with your payment.See reverse side for additional information ' Account Number: 100554-537528 WATERLOO WATERWORKS 1 + =, °( :` A, 169 P.O.Box 27 Amount Due After: 114.86 t Waterloo, Iowa 507040 ' ':'.f e • ti w ` 7 , Phone:(319)232-6280 Amount Enclosed: TCCS LLC TCCS LLC 1151 Prospect Blvd WATERLOO WATER WORKS Waterloo,IA 50701 P.O. BOX 27 ❑ Please check box if contact information requires WATERLOO. IOWA S0704 updating and indicate the change(s)on reverse side WATERLOO WaA&WORKS Phone: (319)232-6280 www,waterloowater.org 325 Sycamore Street Page 1 of 1 P.O. Box 27 Waterloo, Iowa 50704 STATEMENT OF SERVICES e 7ervilce mer Name: TCCS LLC Billing Frequency: Quarterly unt Number: 100554-537528 Billing Date: 10/11/2017 Address: 515 MOBILE ST Billing Due Date: 11/01/2017 Waterloo Water Works Services Previous Balance..... ... ..... ...... .. ... .. ..... $109.47 Water. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $25.20 Sales Tax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1Credits/Payments.... ... . .. .... ....... . . .. . . . .. -$114.86 .77 Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . $26.97 Balance Forward... ........ ....... . ..... ..... .. -$5.39 City of Waterloo Services Water Works Subtotal.. ... . . . .. . . . ...... ..... ... $26,97 Sanitary Sewer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $42,75 City of Waterloo Subtotal ..... ..... ...... .. ... ... $82.50 Garbage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $31.50 Total Current Service Charges.... ....... . ..... ... Storm Water Fee. . . . . . . . . . . . . . . . . . . . . . . . . . . . . $8.25 $109.47 Total Amount Due.. . . .... ..... ...... .. ... .. .... $104.08 City of Waterloo Subtotal . . . .. . . . . . . . . . . . . . . . . . $82.50 Amount Due After 11/01/2017. .. . ...... ..... . . .. $108.21 06/28/2017 10/06/2017 4 Auto Estimate 4 Auto Estimate 0 z 2,16 U12 0 0.8 w 0.4 0 Please detach and return the bottom portion with your payment.See reverse side for additional information Account Number: 100554-537528 WATERLOO WA FR WORKS P.O. Box 27 Amount Due After: 108.21 Waterloo, Iowa 50704 Phone:(319)232-6280 Amount Enclosed: TCCS LLC TCCS LLC 1151 Prospect Blvd WATERLOO WATER WORKS Waterloo,IA 50701 P.O. BOX 27 ❑Please check box if contact information requires WATERLOO.IOWA 50704 updating and indicate the change(s)on reverse side WATERLOO WA ,,WORKS Phone: (319)232-6280 www.waterloowater.org 325 Sycamore Street Paee 1 of 1 P.O. Box 27 Waterloo, Iowa 50704 STATEMENT OF SERVICES 7Cecrvo omer Name: TCCS LLC Billing Frequency: Quarterly unt Number: 100554-537528 Billing Date: 01/12/2018 ce Address: 515 MOBILE ST Billing Due Date: 02/02/2018 Waterloo Water Works Services Water. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Credits/Payments Previous Balance..... ... ..... ...... .. ..... ..... $104.08 $$ .70 .... ..... . .. .. ...... . . . .. . . . .. Sales Tax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1.94 -$104.08 Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . $29.64 Water Works Subtotal . ... ..... ...... ....... ... .. $29,64 City of Waterloo Services City of Waterloo Subtotal. ..... ...... . . . .. . . . .. . . $82.50 SanitarV Sewer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $42.75 Total Current Service Charges. ..... ... ... .. ..... . $112.14 Garbage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $31.50 Total Amount Due.... .... . . .. .. ...... . ..... .. .. $112.14 Storm Water Fee. . . . . . . . . . . . . . . . . . . . . . . . . . . . . $8.25 Amount Due After 02/02/2018... .. .... .. ..... ... $117.66 City of Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . . . $82.50 10/06/2017 01/08/2018 4 Actual 3 Actual 1 2 LL1fi ,12 a;0 m w a.a 0 ��' 00 fV O9 ^ry 00 06 po, ^O ry0 ry0 ,LO ,�O ,v0 ry0 ry0 ry0 ,y0 Please detach and return the bottom portion with your payment.See reverse side for additional information • Account Number: 100554-537528 WATERLOO WA �R WORKS s�•� Amount Due After: 77777 117.66 P.O.Box 27ijCl " Waterloo,Iowa 50704 77,77 Phone:(319)232-6280 Amount Enclosed: TCCS LLC TCCS LLC $ 1151 Prospect Blvd WATERLOO WATER WORKS Waterloo,IA 50701 P.O.BOX 27 Please check box if contact information requires WATERLOO. IOWA 50704 updating and indicate the change(s)on reverse side WATERLOO Q O KS Phone: (319) 232-6280 reA�mn www.waterloowater.org 325 Sycamore Street Paee 1 of 2 P.O. Box 27 Waterloo. Iowa 50704 STATEMENT OF SERVICES MMMOMMm ustomer Name: TCCS LLC Billing Frequency: Quarterly ccount Number: 100554-537528 Billing Date: 04/13/2018 ervice Address: 515 MOBILE ST Billing Due Date: 05/04/2018 Waterloo Water Works Services Water. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $27.70 Previous Balance..... ... ..... ...... . . .... . ..... $112.14 Credits/Payments.... ... . . ... .. ...... . . . .. . . ... -$112.14 Sales Tax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1.94 Meter Equipment. . . . . . . . . . . . . . . . . . . . . . . . . . . . $8.02 Water Works Subtotal .... ..... . . .. .... ..... ..... $52.58 Meter Room Labor. . . . . . . . . . . . . . . . . . . . . . . . . . . $14.92 Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . $52.58 City of Waterloo Subtotal... ..... ...... .. ..... ... $82.50 City of Waterloo Services Total Current Service Charges.. .. ... ... ..... ..... $135.08 Total Amount Due.. .... . . .. . . . .. . ... ..... .. .. . . $135.08 Sanitary Sewer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $42.75 Amount Due After 05/04/2018. .. ... ... ..... .. ... $140.60 Garbage. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $31.50 Storm Water Fee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $8.25 City of Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . . . $82.50 01/08/2018 02/06/2018 3 Actual 3 Actual 0 02/05/2018 02/06/2018 0 Actual 0 Actual 0 02/06/2018 04/02/2018 0 Actual 0 Actual 0 Your meter was replaced on 02/05/2018 6 U6 U a U 9 d p 2 R � 1 J C O� Ob 00 0 1P .CO 4 ,y0 ry0 10 ,v0 ,y0 ry0 h0 4 CITY OF WATERLOO , IOWA CITY CLERK AND FINANCE DEPARTMENT KELLEY FELCHLE • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer • • Mayor QUENTIN HART COUNCIL MEMBERS ................... TO: Finance Committee Members MARGARET C: Mayor Hart KLEIN Ward 1 DATE: July 11, 2018BRUCE � JACOBS FROM: Michelle Weidner, Chief Financial Officervo Ward 2 RE: Request for Authorization to Obtain Bids for MO PATRICKRE: q Audit Services for the fiscal years ending June 30, 2018 through 2020 Ward with additional options for 2021 and 2022 JEROME I am requesting authorization to send out requests for proposals for audit services for the AMOS,JR' three-year period beginning June 30, 2020. I would like to be able to mail the requests Ward 4 Tuesday, July 17, with a tentative deadline for returning them of July 31,2018. Council CHRIS will then be able to approve the selection at the Council meeting scheduled for August 6, SHIMP 2018. Ward S SHARON If you have any questions,please contact me. JUON At-Large STEVE SCHMITT At-Large WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO Committee Communication Finance Committee Meeting: 07/16/2018 Prepared: Nancy Higbv Dept. Head Signature: Kelp Felchle # of Attachments: SUBJECT: Refunds Submitted by: Kelley Felchle, City Clerk Recommended Committee Action: Approval of the following refunds: Refund request in the amount of$81.00 for Yard Waste fees billed in error on a property located at 2804 Crestline Avenue. Summary Statement: This property was vacant with no garbage use during the billing periods submitted. Water bills confirm the minimum usage threshold allowed to waive garbage fees. Expenditure Required: As indicated above Source of Funds: GARBAGE REFUND 525-15-5400-1785 Policy Issue: None Alternative: Not give the reimbursement. Background Information: Recommendation for reimbursements are only made after Waterloo Water Works, Sanitation, and Waste Management Services have been contacted to verify the information given by the individual. tile/UK-.\CLERKDATvCouncil&FinanceCommtin iea&n5 CouncilCommunicationstoCounciWOFinance�2015\FinanccConmuni cation\0309 . 55Qarbage.reftmd�oc _L WATERLOO WATER W10RKS Phone: (319)232-6280 www.waterloowater.org 325 Sycamore Street Paee 1 of 1 P.O. Box 27 Waterloo, Iowa 50704 STATEMENT OF SERVICES • ustomer Name: Causevic Meho Billing Frequency: Quarterly ccount Number: 108991-535735 Billing Date: 11/16/2017 ervice Address: 2804 CRESTLINE AVE Billing Due Date: 12/11/2017 Waterloo Water Works Services $8.02.45 Previous Balance... . ..... . . .. . . . ..... . . . .. . . ... $273.26 Sales Tax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $8 Water. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1Credits/Payments... ... .. ... .. ...... .. ... .. ... . $273.26 Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . $122.47 Water Works Subtotal . .. . . ..... . ... .. . . . .... ... , $122.47 City of Waterloo Services City of Waterloo Subtotal. ... .. ... ... ..... .. ..... $155.57 Sanitary Sewer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $91.82 Total Current Service Charges. . . . ...... . ... . . .... $278.04 Storm Water Fee. . . . . . . . . . . . . . . . . . . . . . . . . . . . . $8.25 Total Amount Due.. . .... . . .. . . . ...... . . .. . . . ... $278.04 Garbage. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $46.50 Amount Due After 12/11/2017 . .. . ... . . .. . . . ..... $291.54 Yard Waste . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $9.00 City of Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . . . $155.57 # s b2e� 55 c Imo' r 4G�Aclo e 651 Actual 711 Actual 60 0 -- � 60 U 50 U 40 y 30 A20 � 10 0 Ak [ion with your payment.See reverse side for additional information Account Number: 108991-535735 RKS TOW 1140 7 /IV►UI°yM'( Amount Due After: 291.54 Amount Enclosed: . • 4 Causevic Meho 2804 Crestline Ave Waterloo, IA 507025813 WATERLOO WATER WORKS P.O.BOX 27 ❑Please check box if contact information requires WATERLOO.IOWA 50704 updating and indicate the change(s)on reverse side WATERLOO Wa;" W10 .KS Phone: (319) 232-6280 www.waterloowater.org 325 Sycamore Street Page 1 of 1 P.O. Box 27 Waterloo. Iowa 50704 STATEMENT OF SERVICES s 7,r,v7 ausevic Meho Billing Frequency: Quarterly 08991-535735 Billing Date: 08/15/2017 804 CRESTLINE AVE Billing Due Date: 09/06/2017 Waterloo Water Works Services Water. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $121.45 Previous Balance.... ... . . ..... .. ... ..... .. .. . .. $196.06 Sales Tax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $8.51 Credits/Payments.. ... .. .... . . ....... . ..... ... . -$196.06 Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . $129.96 Water Works Subtotal.. . . ..... .. ...... .. .... . ... $129.96 City of Waterloo Services City of Waterloo Subtotal ..... . . .. ... . . ..... .. .. . $143.30 Sanitary Sewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $79.55 Total Current Service Charges.. .. ........ .... . ... $273.26 Storm Water Fee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $8.25 Total Amount Due.. ..... ..... .. ... ..... .. .. . ... $273.26 Garbage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $46.50 Amount Due After 09/06/2017. ........ .... . . .... $286.50 Yard Waste. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $9.00 City of Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . . . $143.30 05/02/2017 08/02/2017 587 Actual 651 Actual 64 28 24 U 24 U tfi m 12 m 8 u d J 0 01 ryp^y 10 1P ryp^b '1p\6 ryp^p ryp^6 ryp,1 ryp^1 Please detach and return the bottom portion with your payment.See reverse side for additional information ° Account Number: 108991-535735 WATERLCJC WATER WORKS ate wrl> a aweW ?7 Amount Due After: 286.50 P.O.Box 27 Waterloo, Iowa 50704IMOI ,D /tt Phone:(319)232-6280 Amount Enclosed: py• Causevic Meho 2804 Crestline Ave s Waterloo, IA 507025813 WATERLOO WATER WORKS P.O. BOX 27 ❑Please check box if contact information requires WATERLOO.IOWA 50704 updating and indicate the change(s)on reverse side 11VATE RLOO WATT R WORKS Phone: (319)232-6280 www.waterloowater.org 325 Sycamore Street Paee 1 of 1 P.O. Box 27 Waterloo. Iowa 50704 STATEMENT OF SERVICES • 7ccc omer Name: Causevic Meho Billing Frequency: Quarterly unt Number: 108991-535735 Billing Date: 05/17/2017 ice Address: 2804 CRESTLINE AVE Billing Due Date: 06/08/2017 Waterloo Water Works Services Previous Balance.. .... .... . . . ..... . . ..... ..... . $200.23 $3Credits/Payments... ... Water. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ .45 . . . .... .... .... ..... .... Sales Tax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $3.61 -$200.23 Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . $55.06 Water Works Subtotal.. . . . .. . . ........ ..... .... . $55.06 City of Waterloo Services City of Waterloo Subtotal. . . ..... ... ..... .. ...... $141.00 Sanitary Sewer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $77.25 Total Current Service Charges.... ... ..... .. ...... $196.06 Storm Water Fee . . . . . . . . . . . . . . . . . . . . . . . . . . . $8.25 Total Amount Due.. . ..... .. .. . . . ... .. . . . .... ... $196.06 Garbage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $46.50 Amount Due After 06/08/2017.... . ... .... . . . .. . . $205.68 Yard Waste. . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . $9.00 City of Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . . . $141.00 . �. MUM . . .- . ._ 02/07/2017 05/02/2017 563 Actual 587 Actual 24 26 24 U 20 U_16 b 12 m 6 n 4 0 .10 ,yp ,1p ,yp ryp �O ,yp .yp .10 --------- ------------------- ------_-___--- -"""._ - - _--_--_____.. Please detach and return the bottom portion with your payment.See reverse side for additional information F,F • Account Number: 108991-535735 WATERLOO-' VATER WORKS 1otlilt—#nt e. P.O. Box 27 Amount Due After: 205.68 Waterloo, Iowa 50704 � - Phone:(319)232-6280 Amount Enclosed: Causevic Meho 2804 Crestline Ave Waterloo,IA 507025813 WATERLOO WATER WORKS P.O.BOX 27 ❑ Please check box if contact information requires WATERLOO. IOWA 50704 updating and indicate the changes)on reverse side W ATE R LOO _ T R O R K Phone:(319)232-6280 w www.waterloowater.org 325 Sycamore Street Pal 1 of 1 P.O. Box 27 Waterloo. Iowa 50704 STATEMENT OF SERVICES ACCOONTSUMMARY F Name: Causevic Meho Billing Frequency: Quarterly umber: 108991-535735 Billing Date: 02/16/2017 dress: 2804 CRESTLINE AVE Billing Due Date: 03/10/2017 Waterloo Water Works Services Water. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $53.20 Previous Balance............. . . . ..... . .. .. .. ... $204.40 Sales Tax. . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . ... $3.73 Credits/Payments.......... . . .. . .. . . . .. . . ...... -$204.40 Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . $56.93 Water Works Subtotal............. . . ............ $56.93 City of Waterloo Services City of Waterloo Subtotal..................... ... $143.30 Sanitary Sewer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $79.55 Total Current Service Charges.................... $200.23 Storm Water Fee. . . . . . . .. .. . . . . . . . . . . . . . . . . . $8.25 Total Amount Due.............................. $200.23 Garbage. . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . $46.50 Amount Due After 03/10/2017....... ............ $210.06 Yard Waste. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $9.00 City of Waterloo Subtotal . . . . . . . ...... .. . . ... . . $143.30 11/01/2016 02/07/2017 538 Actual 563 Actual 25 28 _2a SPECIAL MESSAGES U 20 V 1z2 1 m m e J 4 4 O^ Oa 01 1� 02' � 00 'i ^o- ' ry y ry^y ry y ry.6 ry.6 '^a' O O O O O o O Please detach and return the bottom portion with your payment.See reverse side for additional information MAKE CHECKS PAYABLE TO: Account Number: 108991-535735 WATERLOO WATER WORKS Total Amount Due: 200.23 P.O.Box 27 Amount Due After: 210.06 Waterloo,Iowa 50704 Billing due Date' 03/10/2.017 Phone:(319)232-6280 Amount Enclosed: DD Causevic Meho 2804 Crestline Ave aME Waterloo,IA 507025813 WATERLOO WATER WORKS P.O.BOX 27 ❑Please check box if contact information requires WATERLOO.IOWA 50704 updating and indicate the change(s)on reverse side TERAT WORKS Phone: (319)232-6280 M. ..., www.waterloowater.org 325 Sycamore Street Paee 1 of 1 P.O. Box 27 Waterloo, Iowa 50704 STATEMENT OF SERVICES • ustomer Name: Causevic Meho Billing Frequency: Quarterly ccount Number: 108991-535735 Billing Date: 11/17/2016 ervice Address: 2804 CRESTLINE AVE Billing Due Date: 12/12/2016 Waterloo Water Works Services Water. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $54.95 Previous Balance......... .. ..... ... ..... .... ... $188.30 Sales Tax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $3.85 Credits/Payments..... ..... .. ... ... .. ... .. .. ... -$188.30 Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . $58.80 Water Works Subtotal..... . . .. .. .. .. .... ..... . .. $58.80 City of Waterloo Services City of Waterloo Subtotal.... .... . ... .... . . ...... $145.60 Sanitary Sewer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $81.85 Total Current Service Charges..... ... ..... .... . .. Storm Water Fee . . . . . . . . . .. . . . . . . . . . . . . . . . . . . $8.25 $204.40 Total Amount Due. .. .... .... .. .... .... ..... .... $204.40 Garbage. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $46.50 Amount Due After 12/12/2016.... ... .... . . . .. ... Yard Waste. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $9.00 $214.43 City of Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . . . $145.60 08/03/2016 11/01/2016 512 Actual 538 Actual 26 28 .'2a �MCIAIIL 5" V 20 U 16 a 12 Ii' b J 4 0 01 �p O, pa 01 0 p'1' p5 p6 ryp�P Rpp p^% p,�b p,�h p,�b p^p p16 p,�6 ti ti ry ry ti ti ry —___----___ Please detach and return the bottom portion with your payment.See reverse side for additional information #,�y�q r� ,�+� `A 1-L•�,p,f/^+�ry Account Number: 108991-535735 KS P.O. Box 27 Amount Due After: 214.43 Waterloo, Iowa 50704 Phone:(319)232-6280 Amount Enclosed: Causevic Meho 2804 Crestline Ave Waterloo,IA 507025813 WATERLOO WATER WORKS P.O. BOX 27 ❑ Please check box if contact information requires WATERLOO.IOWA 50704 updating and indicate the change(s)on reverse side WATERLOO WATE � RK5 Phone: (319)232-6280 325 Sycamore Street www.waterloowater.org P.O. Box 27 Paee 1 of 1 Waterloo, Iowa 50704 STATEMENT OF SERVICES ustomer Name: Causevic Meho BillingFrequency:quenc y: Quarterly ccount Number: 108991-535735 Billing Date: 08/16/2016 ervice Address: 2804 CRESTLINE AVE Billing Due Date: 09/07/2016 Waterloo Water Works Services Water. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Previous Balance... . .... ... $190.17 $54.95 . .... .. .. ..... .... Sales Tax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $3.85 Credits/Payments. . ... . . . .... ........ .. .... . ... -$190.17 Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . $58.80 Water Works Subtotal.... .... . . . ... .. . . ..... ... $58.80 City of Waterloo Services City of Waterloo Subtotal... ........ .. ..... . . ... . $129.50 Sanitary Sewer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $65.75 Storm Water Fee. . . . . . . . . . . . . . . . . . . . . . . . . . . . . Total Current Service Charges. ........ ..... .. ... . $188.30 $8.25 Total Amount Due. . . .... .. .. . . .... .... ......... Garbage . . . . . . . . . . . . . . . . . . . . . . . . . $46.50 $188.30 . . . . . . . . . . . Yard Waste. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $9.00 Amount Due After 09/07/2016. . .... .. .. ..... .... $197.53 City of Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . . . $129.50 05/02/2016 08/03/2016 486 Actual 512 Actual 26 24 24 20 29 12 01 ry0� ryp�P ,y0^h ry0�5 ,Lp�S ryp^h ryp'.F ryp^6 Please detach and return the bottom portion with your payment.See reverse side for additional information Account Number: 108991-535735 WATERLQC WA WORKS P.O. Box 27 Amount Due After: 197.53 Waterloo,Iowa 50704 Phone:(319)232-6280 Amount Enclosed: Causevic Meho 2804 Crestline Ave Waterloo,IA 507025813 WATERLOO WATER WORKS P.O.BOX 27 ❑Please check box if contact information requires WATERLOO, IOWA 50704 updating and indicate the changes)on reverse side WATERLOO WAT rt WORKS Phone:(319)232-6280 ® _ www.waterloowater.org 325 Sycamore Street P P.O. Box 27 aee 1 of 1 Waterloo, Iowa 50704 STATEMENT OF SERVICES ustomer Name: Causevic Meho Billing Frequency: Quarterly ccount Number: 108991-535735 Billing Date: 05/16/2016 ervice Address: 2804 CRESTLINE AVE Billing Due Date: 06/07/2016 Waterloo Water Works Services Water. . . . . . . . . . . . . . . . . . . Previous Balance $56.70 ...................... $175.19 . . . . . . . . . . . . . . . . . . . Sales Tax. . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . Credits/Payments................. ............. -$175.19 $3.97 Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . $60.67 Water Works Subtotal........................... $60.67 City of Waterloo Services City of Waterloo Subtotal........................ $129.50 Sanitary Sewer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $65.75 Storm Water Fee. . . . . . . . . . . . . . . . . . . . . . . . . . . . . $8Total Current Service Charges.................... $190.17 .25 Garbage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $46.50 Total Amount Due.............................. $190.17 Yard Waste. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $9.00 Amount Due After 06/07/2016................... $199.49 City of Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . . . $129.50 a x- 02/05/2016 05/02/2016 459 Actual 486 Actual 27 24 LL 20 U16 V 12 $ 6 w r q 0 px np p� Off` 01 sp p'4 ,gyp^p ,gyp^k ,yo^p p ryp�R ,v'�6 ,yp ryp Please detach and return the bottom portion with your payment.See reverse side for additional information MAKE CHECKS PAYABLE TO: Account Number: 108991-535735 WATERLOO '�al" VVrOR S Total Amount Due: 190:17 P.O.Box 27 Amount Due After : 199.49 Waterloo,Iowa S0704 Billing Due Date: 06/07j2015 Phone:(319)232-6280 Amount Enclosed: DD Causevic Meho 2804 Crestline Ave Waterloo,IA 507025813 WATERLOO WATER WORKS P.O.BOX 27 ❑Please check box if contact information requires WATERLOO.IOWA 50704 updating and indicate the change(s)on reverse side WATERLOO AT � Phone: (319)232-6280 www.waterloowater.org 325 Sycamore Street P P.O. Box 27 aee 1 of 1 Waterloo. Iowa 50704 STATEMENT OF SERVICES r ustomer Name: Causevic Meho Billing Frequency: Quarterly ccount Number: 108991-535735 Billing Date: 02/16/2016 ervice Address: 2804 CRESTLINE AVE Billing Due Date: 03/08/2016 Waterloo Water Works Services Water. . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $42.70 Previous Balance............................... $180.26 Sales Tax. . .. . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $2.99 Credits/Payments.............................. -$180.26 Water Works Subtotal. . . . . . . . . . . . . . . . . . . . . . . . $45.69 Water Works Subtotal.......... ................. $45.69 City of Waterloo Services City of Waterloo Subtotal........................ $129.50 Sanitary Sewer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $65.75 Storm Water Fee. . . . . . . . . . . . . . . . . . . . . . . . . . . . . Total Current Service Charges............... ..... $175.19 $8.25 Total Amount Due.............................. Garbage. . . . . . . . . . . . . . . . .. . . . . . . $46.50 $175.19 Amount Due After 03/08/2016................... Yard Waste. . . ... . . . . . . . . .. . . . . . . . . . . . . . . . . . . $9.00 $175.19 City of Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . . . $129.50 10/30/2015 02/05/2016 440 Actual 459 Actual 19 24 LL 20SPECIAL MESSAGES U 18 2 O 8 0 4 0 Please detach and return the bottom portion with your payment.see reverse side for additional information MAKE CHECKS PAYABLE TO: Account Number: 108991-535735 NATERLC:dC3 W TERi�V{ RKS Total Amount Due: 176,1 ' e P.O.Box 27 Amount Due After : 175.19 Waterloo,Iowa 50704 Billing Due Date: 03/08/2016 Phone:(319)232-6280 Amount Enclosed: DD Causevic Meho 2804 Crestline Ave i Waterloo,IA 507025813 WATERLOO WATER WORKS P.O.BOX 27 ❑Please check box if contact information requires WATERLOO.IOWA 50704 updating and indicate the change(s)on reverse side WA "E RLOO E R WORKS Phone: (319)232-6280 www.waterloowater.org 325 Sycamore Street P P.O. Box 27 aee 1 of 1 Waterloo. Iowa 50704 STATEMENT OF SERVICES a =Address: ic Meho Billing Frequency: Quarterly -535735 Billing Date: 12/07/2015 RESTLINE AVE Billing Due Date: 12/30/2015 Waterloo Water Works Services Water. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $43.14 Water Works Subtotal. ..... .... .... ...... ....... Sales Tax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $3.02 $46.16 Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . $46.16 City of Waterloo Subtotal. . . . .... ... . .... ..... ... $134.10 City of Waterloo Services Total Current Service Charges. ........ ..... .. ... . $180.26 Sanitary Sewer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8.25 Total Amount Due... ..... ..... .. ...... .. ....... $180.26 Storm Water Fee. . . . . . . . . . . . . . . . . . . . . . . . . . . . . $8 $$ .35 Amount Due After 12/30/2015.... ... ..... . . .. . .. $180.26 Garbage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $46.50 Yard Waste. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $9.00 City of Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . . . $134.10 07/30/2015 10/30/2015 419 Actual 440 Actual 21 24 LL 20 U i6 U 12 m P B m b 4 J 0 4p O^ CP 01 �p p" pP 01 ^O 'L ry ry ryp ,Vp ry0 ry0 ryp ry0 Please detach and return the bottom portion with your payment.See reverse side for additional information ° Account Number: 108991-535735 WATERLOO WATER WC?tZKS ; { 77�7777i -t ' yRlift After:Amount Due Aft P.O. Box 27 w. 180.26 Waterloo,Iowa 50704 Phone:(319)232-6280 Amount Enclosed: Causevic Meho 2804 Crestline Ave ° Waterloo, IA 507025813 WATERLOO WATER WORKS P.O.BOX 27 ❑ Please check box if contact information requires WATERLOO. IOWA 50704 updating and indicate the change(s)on reverse side CITY OF WATERLOO Committee Communication Finance Committee Meeting: 07/16/2018 Prepared: Nancy High Dept. Head Signature: Kelley Felchle # of Attachments: SUBJECT: Refunds Submitted by: Kelley Felchle, City Clerk Recommended Committee Action: Approval of the following refunds: Refund request in the amount of$65.10 for Extended Yard Waste fees billed in error on a property located at 5848 Applewood Drive. Summary Statement: This property was vacant with no garbage use during the billing periods submitted. Water bills confirm the minimum usage threshold allowed to waive garbage fees. Expenditure Required: As indicated above Source of Funds: GARBAGE REFUND 525-15-5400-1785 Policy Issue: None Alternative: Not give the reimbursement. Background Information: Recommendation for reimbursements are only made after Waterloo Water Works, Sanitation, and Waste Management Services have been contacted to verify the information given by the individual. ii 1 e:/i/K;\CL L K KD)AT\Counci I&Fi nan ceConunun icati ons\Cour ci I Canmun icationstoCouncil&OPinanceA�0 I S1FinanceCom muni cation\030915.garbage.refluid.doe Customer:Scott Ambrose Water Works Account Number: 123583-536163 s City Clerk's office t 715 Mulberry St. V Waterloo, IA 3 i i Scott had his yard waste cart picked up in January 2016,the charge for the can was removed from his 3 account but the Extended Yard Waste charge still appeared,when it should have been removed in n January 2016. Scott has since over paid$65.10 for the extended yard waste service that he does not have and is seeking to be reimbursed. E i k Thank you. i r i a s ` e { 3 `e Y 4 w-3s0141/ WATERLOO Wyfit c_;4_ R 1<5 Phone:(324)232-6280 www.waterloowater.org 325 Sycamore Street Paee of 1 P.O.Box 27 Waterloo,Iowa 50704 STATEMENT OF SOMCES ustomer Name: Ambrose Scott Bitting Frequency: Quarterly ccount Number: 123583-536163 Billing Date: 01104/2018 ervice Address: 5848 APPLEWOOD DR Billing Due Date: 01/25/2018 Waterloo Water Works Services Water. ,.. .. , . . $47.00 Previous Balance............................... , Sales Tax.. .. .. .. ... .... ... .. 58. $15819 Credits/Payments........ ..... $1 19 . . .. $3.29 Water Works Subtotal..... ....... $50.29 Water Works Subtotal............__.... ........ $50.29 City of Waterloo Services City of Waterloo Subtotal.................... $112.50 Sanitary Sewer. . . . . . .. .... ... .. .............. $63,45 Total Current Service Charges.......,. $162.79 Storm Water Fee. .... $8.25 Total Amount Due...-—, $162.79 Extended Yard Waste. ...,..., ..... .... ,. .. . $9.30 Amount Due After 01/25/2018........... ...... $170.77 Garbage.. .. .. . .. . . . . ... .. . ... .. . .... . . .. $31.50 $31.50 City of Waterloo Subtotal . ... ... . ..... .. .... . . . $112.50 09/28/2017 01/02/2018 1,421 Actual 1,440 Actual 19 . a _._ 24 V�ifi f Ile' 101' k Please detach and return the bottom portion with your payment,See reverse side for additional information V MARE(14ECKS PAYABLE TO,, Account Number: 123583-536163 WATERLOO WATER WORKS Total Arrttatlr�tltie:° .; , ��2,7� n Amount Due After: 170.77 P.O.Box 27 Waterloo,Iowa 50704iI $D4t 01J25/ t13 Phone:f319)232-6280 Amount Enclosed: 1 i Ambrose Scott 5848 Applewood Dr Waterloo,IA 507019416 WATERLOO WATER WORKS P.O.BOX 27 Q Please check box if contact information requires WATERLOO,.IOWA 50704 updating and indicate the change(s)on reverse side i i ) y ) OO QWQORKS WATT— Phone:(319)232-6280 www.watericowater.org 325 Sycamore Street Pape 1 of 1 P.D. Box 27 Waterloo,Iowa 50704 STATEMENT OF SERVICES r ustomer Name: Ambrose Scott Billing Frequently: quarterly ccount Number: 123583-536163 Billing Date: 10/04/2017 ervice Address: 5848 APPLEWOOD DR Billing Due Date: 10/26/2017 e Waterloo Water Works Services Previous Balance ............... ............ Water. ... ... . . . . . ...• .. .. . . . . .. . . . . . .. .. . $42,70 ; Credits/Payments........ ..................... -$159.75 ? Sales Tax.... .... ... . . . ...... . ..... . .. .... . .. .. $2.99 , Water Works Subtotal ... ................... .. $45.69 Water Works Subtotal... ...,...,................ $45.69 City of Waterloo Services City of Waterloo Subtotal.............. $112.50 Sanitary Sewer. .. .. . . .... . . .. . . .. . .. . . . ... . .. $63,45 Total Current Service Charges........ $158,19 Storm Water Fee. .. . . $8.25 Total Amount Due............... $158.19 Extended Yard Waste..,., .. . ... . .. . .. . .. $9.30 Amount Due After 10/26/2017............. $165,96 Garbage... . . . . ... . .. . . . ... ........ $31,50 CitvofWaterloo Subtotal. . „,,.. . . . $112.50 a 66/27/2017 09/28/2017 1;402 Actual 1,421 ActualSPECIAL MESSAGES 19 i ..as V ifi a t2 m s x D � c� O� ♦R' p�'' Q�0 flfl +ry. fly... W ^y. 101' �y. 1flfl.. ryfl� ryflh� h��. 41 , Please detachand retuinthe bottom portion With your payment.See reverse side for additional information Account Number 123583-536163 WATERLOO W-QTQ&0RKS Ictal S�at+ntCUa:"�5 , Fh ^ P.O,Box 27 Amount Due After: 165,96 Waterloo,Iowa 50704 Phone: 319)232-6280 Amount Enclosed: Ambrose Scott g 5848 Applewood Or Waterloo,IA 507019416 WATERLOO WATER WORKS P.O.BOX 27 ❑Please check box if contact information requires WATERLOO.IOWA 50704 updating and indicate the change(s)on reverse side l WATERLOG} WATECt WORKS Phone:(319)232-6280 www.waterloowater.org 325 Sycamore Street Pape 1 of 1 P.O.Box 27 Waterloo,Iowa 50704 STATEMENT OF SERVICES ustomer Name: Ambrose Scott Billing Frequency; Quarterly ccount Number: 123583-536163 Billing Date: 07/05/2017 ervice Address: 5848 APPLEWOOD DR Billing Due Date: 07/26/2017 Waterloo Water Works Services Water,... . .. . .. .. Previous Balance......,.,...................... $156.32 $44.45 Credits/Payments......;.... $164.32 Sales Tax. ...... .. . ... .,... ..... .. _. .. $3.12 Balance Forward......... ....., .... .... -$8,00 Late Penalty. $7.68 Water Works Subtotal..... .... ... $55.25 Water Works Subtotal....... ................... $55.25 City of Waterloo Services City of Waterloo Subtotal .............. .. $112.50 Sanitary Sewer.. . .. ......... ... ... ..... ,_..._ $63.45 Total Current Service Charges......,..... $167.75 Storm Water Fee... .. .. . .. .. . .. .. .. .... . ..... $8.25 Total Amount Due....... ., $159.75 Extended Yard Waste ., ,.,. ::, $9.30 Amount Due After 07126/2017.,..... . $167.59 Garbage...—— —. .. . . ..... . . .... ... .. . .... . $31.50 P City of Waterloo Subtotal............... ..... .. $112.50 a f I t 03/27/2017 06/27/2017 1,382 Actual 1,402 Actual 20 2! 24 -- —._.. ..._.._. U 12 1 $ Ol n e d 0 p� 61 p§' 0 CP (P �M1 ry°R° ro°,h ry°�y ti°{p ti°gyp ti°,6 lf� t Please detach and return the bottom portion with your payment.See reverse side for additional information MAKE CHECKS'A °s Account Number: 123583-536163 WATERLOO WAZW WORKS Tat�iAmountDuec _ Amount Due After: 167.59 t P.O.Box 27 , Billing Due Date' Waterloo,Iowa 50704 Phone.(3191232-6280 Amount Enclosed: ADDRESSEE: l Ambrose Scott 5848 Applewood Dr Waterloo,tA507019416 WATERLOO WATER WORKS P.O.BOX 27 ❑Please check box if contact Information requires WATERLOO.IOWA 50704 updating and Indicate the change(s)on reverse side i WATERLOG? 44 . )�ORKS Phone:(319)232-6280 4 www.waterloowater.org 325 Sycamore Street Paee 1 of 1 P.O.Box 27 Waterloo.Iowa 50704 STATEMENT OF SERVICES 2 ustomer Name: Ambrose Scott Billing Frequency: Quarterly ccount Number: 123583-536163 Billing Date: 04/04/2017 ervice Address: 5848 APPLEWOOD DR Billing Due Date: 04/25/2017 E Waterloo Water Works Services Previous Balance ........Water............. ....... . ..... ............ $40.95 ............. .. Credits/Payments..,... ......: $$115592..613Sales Tax . $2:87 ' 5 Galante Forward ....... Late Penalty. . ., .. . ... $7.48 ... -$7:48 Water Works Subtotal ... ..... $51.30 Water Works Subtotal.. $51.30 City of Waterloo Services City of Waterloo Subtotal. ...... ............ $112.50 Sanitary Sewer... .. . . . .... . ........... ........ $63,45 Total Current Service Charges........ $163.80 Storm Water Fee . .. ... . ... .. . . . . . .. .. . . . . .. . . $8.25 Total Amount Due............. $156.32 Extended Yard Waste . . . $9.30 Amount Due After 04/25/2017 ................. $164.00 Garbage. . . _ . . . ... . . .. ... . . . . ... .. .. . . . .. . . $31,50 City of Waterloo Subtotal .. ..... . . . .. ... . .. . . .. $112.50 1 ; E a k A 12/28/2016 03/27/2017 1,364 Actual 1,382 Actual 18 28 24 —"— ti 20 .. ,e x12 —-- 0 10 %lot -Please detach and return the bottom portion with your payment.Seereverse side for additional information MAKE CHECKS PAYABLE TO: Account Number: 123583-536163 WATERLOO WATE; WORK5 ftiallLmaunt Due. Amount Due After - 104,00 P.O.Box 27 Billing Due Date: 04/25/2017 Waterloo,Iowa 50704 Phone: 319)232-6280 Amount Enclosed: ADDRESSEE: Ambrose Scott 5848 Applewood Dr Waterloo,IA 507019416 WATERLOO WATER WORKS P.O.BOX 27 []Please check box if contact information requires WATERLOO.IOWA 50704 updating and Indicatethe change(s)on reverse side 3 P tt�rJc i WATERLOO W TES ORRPhone:(319)232-6280 Re ) www.waterloowater.org 32S Sycamore Street Page 1 of 1 P.O.Box 27 Waterloo.Iowa 50704 STATEMENT OF SERVICES ustomer Name: Ambrose Scott Billing frequency: Quarterly ccount Number: 123583-536163 Billing Date: 01/04/2017 ervice Address; 5848 APPLEWOOD DR Billing Due Date: 01/26/2017 Waterloo Water Works Services Previous Balance..,...... ........... $165.26 Water. . . . . .. ...... . . . .. . .. . .... 1........ .. 1 . . $39.20 Credits/Payments............. Sales Tax. . .... ...... . . ... .. . .......... .. .. . . $2.75 $165.26 Water Works Subtotal.. ..... ................. $41.95 Water Works Subtotal. ... ................. $41.95 City of Waterloo Servicesi qty of Waterloo,Subtotal........................ $110.20 i Sanitary Sewer. ... . .. . ... . . . . . . .. . .... . .. ... . $61.15 Total Current Service Charges............., $152.15 Storm Water Fee. $8.25 Total Amount Due.,...... $15215 Extended Yard Waste . ...... . . ...... . . .. $930 Amount Due After 01/2612017....,... .... $159.63 Garbage. . ... . .. . . . . . .. .... . ... .. .... ..... .. $31.50 City of Waterloo Subtotal ....... ..... . ..... . . . $110.20 i a• a 4 I f a t 09/21/2016 1212812016 1,347 Actual 1;364 Actual 17 20 2. u 12 B 10.11` 101^1 4p, l e` ryp,,e' 4 Please detach and return the bottom portion with your payment.See reverse side for additional information MARE CHECKS PAYABLE TO: Account Number: 123583-536163 WATERLOO i/_VAT�C� WORKS R KS Amount Due After -- 159.63 z P.O.Box 27 Waterloo,Iowa 50704 Ali 3t8 4 /• 2 Phone:'319 232-6280 Amount Enclosed: ± 's i Ambrose Scott 5848 Applewood Or Waterloo,IA 507019416 WATERLOO WATER WORKS P.O,BOX 27 Please check box if contact information requires WATERLOO.IOWA 50704 updating and indicate the.change(s)on reverse side WATERLOO V1 W t0 R K Phone:(319)232-6280 www.waterloowater.org 325 Sycamore Street Paee 1 of l P.O.Box 27 6 Waterloo,Iowa 50704 57AMUNI of SERVICES ustomer Name: Ambrose Scott Billing Frequency: Quarterly ccount Number: 123583-536163 Billing Date: 10/04/2016 ervice Address: 5848 APPLEWOOD DR Billing Due Date; 10/26/2016 Waterloo Water Warks Services �-HARGE SUMMARY Water $51.45 Previous Balance......... 00 9$16 . i Sales Tax....... ............... .. Credits/Payments ...... -,$169.00 $3 61 Water Works Subtotal. ............ . .......... $55.06 Water Works Subtotal........................ $55.06 City of Waterloo Services City of Waterloo Subtotal $110.20 Sanitary Sewer. .... . . . .. .. ... . .. $6115 Total Current Service Charges................ $165.26 Storm Water Fee. . .. ..... ... $8.25 Total Amount Due.................. $165.26 Extended Yard Waste.. ..,, $9.30 Amount Due After 10/26/2016.............. $173.35 Garbage...... . ... ....:.... ... .. .. ... . . . ... $31.50 City of Waterloo Subtotal..... . . . .. .. .... . $110.20 li OWN MINIMUM= 6 S R li 06/28/2015 09/21/2016 1,323 Actual 1,347 Actual 24 �a �s n o, Please detach and return the bottom portion with your payment,see reverse sidefor additional information Account Number: 123583-536163 WATERLOO W WORKS Total AmountCfu� Amount Due After: 173.35 P.O.Box 27 8ii#& ,t3st t� 1 125/2Qlff Waterloo,Iowa 50704 Phone:(319)232-6280 Amount Enclosed: s Ambrose Scott 5848 Applewood Dr € Waterloo,lA 507019416 WATERLOO WATER WORKS P.O.BOX 27 g ❑Pieasecheck box if contact information requires WATERLOO.IOWA 50704 updating and Indicate the change(s)on reverse side WATERLOO WATE't2 WORKS Phone:(319)2s2-62so www.waterloowater.org 325 Sycamore Street Paee 1 of 1 P.O.Box 27 Waterloo.Iowa 50704 STATEMENT OF SERVICES f ustomer Name: Ambrose Scott 13111Tng Frequency: Quarterly ccount Number: 123583-536163 Billing Date: 04/04/2016 ervice Address:. 5848APPLEWOOD OR Billing Due Date: 04/25/2016 } Waterloo Water Works Services CH RGE SUMMARY Water $39.20 Previous Balance..... ., . . .. .,.. .. .. . ................ $180.74 Sales Tax.. .... . ................... .... . Credits/Payments ........ -$180.74 . ...: $275 � Water Works Subtotal....... ............ $41.95 Water Works Subtotal...................<...,.-:. $41.95 City of Waterloo Services City of Waterloo Subtotal... ........ ............. $114.70 Sanitary Sewer. . ... . . .. ... . .. .. .... ... . ... . .. $61:15 Total Current Service Charges................ .., $156.65 Storm Water Fee. . . . .. „ .. $8.25 Total Amount Due ....... $156.65 Extended Yard Waste. .. .,.. .. .. $9.30 Amount Due After 04/25/2016. ...... ... $164.35 Garbage. . ... . $31.50 Yard Waste. .. .. . . .. . . . . ...... .. . . . . .... . .... $4.50 City of Waterloo Subtotal. .... ... $114.70 Y 12/23/2015 03/22/2016 1,280 Actual 1,297 Actual 17 24 G 20 m a ° .9i �^v �' oq. .try. O' 41' fp ,ry vO Please detach and return the bottom portion with your payment.See reverse side for additional information MAKE CHECKS PAYABLE TO: Account Number: 123583-536163 1tV/KT R LCf O INE R 1JV O R S Total arrt l �; 156. Amount Due After: 164.35 t P.O.Box 27 SllllYlg} $[}3f4. 04/25/2015 Waterloo,iau+a 50704 Phone: 319 232-6280 Amnunt Enclosed: 1 r Ambrose Scott € 5848 Applewnod Dr Waterloo,IA 507019416 WATERLOO WATER WORKS P.O.BOX 27 Q Please check box if contact information requires WATERLOO.IOWA 50704 updating and indicate the change(s)on reverse side Budget Amendment Descriptions for 7/16/2018 Finance Committee Meeting Agenda: 1. Approve the project budget for the School Resource Officers, funded in part by the Waterloo Schools in the amount of$273,702, as submitted by the Police Department. 2. Approve the project budget for the Bureau of Justice Assistance grant in the total amount of $78,918, as submitted by the Police Department. 3. Approve the project budget for the Hawkeye Towers Overtime project, funded by Hawkeye Community College, in the amount of$10,000, as submitted by the Police Department. 4. Approve the project budget for the hotel/motel tax partner grant for advertising in the amount of $21,542, as submitted by the Cultural &Arts Department. 5. Approve the project budget for the Byrne Justice Assistance Grant in the amount of$191,504, as submitted by the Police Department. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name (from page one) Police Grant-School Resource Officers - FY18 Department No. project will be budgeted under 11 To be assigned by the Finance Dept. Activity No. project will be budgeted under 1150 Project No. 11 GRT Subproject No. SR19 (Each column should only include amounts by fund) Fund: Fund: Fund: Fund: 1150 1160 Total REVENUES: 3000 Cash on Hand $ 3112 Local Option Sales Tax 3350 Federal Grant - 3357 Shared Program -County - 3358 Shared Program - City - 3360 Shared Program - State - 3361 State Grant - 3373 Fed Pass thru for Iowa 3111 Hotel Motel Tax - 3377 EDA Grant 3720 Donations - Restricted 3873 Reimburse for services Funded with property tax - 3370 -School Share Liaison 273,702.00 273,702.00 TOTALS $ 273,702.00 $ - $ $ $ 273,702.00 EXPENDITURES: 1111 Salaries- Regular $ 273,702.00 $ 273,702.00 1112 Salaries- Part Time - 1121 FICA 1122 IPERS 1123 Disability 1131 Health 1130 Employee Benefits - 1303 Meeting/Workshops 1114 Overtime TOTALS $ 273,702.00 $ - $ - $ - $ 273,702.00 (Signature Dept. Hea Da (Signature Finance Dept. Review) Date KAshared goodies\forms\cs Project Budget Worksheets 14\SROFYI9-2nd pg (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Police Grant-School Resource Officers FY19 City Contract No. To be assigned by the Finance Dept. Project Manager Director Trelka Project No. 11 GRT Project Budget Total $ 273,702.00 Subproject No. SR19 1. How will this project be funded? A. Federal Grant Yes = No CFDA# % Paid by federal grant Grant Name Grant Agreement Number B. State Grant Yes 0 No % Paid by state grant Grant Name Grant Agreement Number C. City Match Source of Funding % Paid by City D. Other Entities Yes = No = % Paid by other entity Name Waterloo Community Schools Done None 2. Attach copies of any grant agreements that will fund the project(REQUIRED) Ex ❑ Yes No 3. Does the project include the purchase of right of way or other real property? ❑ 1XI If yes, will real property purchases be reimbursable under the grant? ❑ EXI If yes, have you attached authorization to purchase real property to this document? ❑ 1XI 4. Will this project include any non-participating expenses, such as: A. Stormwater permit fees El FX B. Publication, or printing costs El F C. Others, list ❑ EX 5. Does this project cover any regular full-time salaries or benefits? 0 ❑ 6. Include a brief description of the project in the space below: (REQUIRED) This agreement is a cooperative agreement between the Waterloo Community School District and the City of Waterloo. The School Resource Officer program provides for the assignment of(6) police officers within the District. Primary assignment is at the middle school, high school and/or alternative school with each of the Resource Officers providing additional services at the elementary level. This agreement is for one year. Page 2 must be attached and signed. K:\shared goodies\forms\cs Project Budget Worksheets 14\SROFYI9 (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name (from page one) FY17 Bureau of Justice Assistance (JAG) 2017-DJ-BX-0994 Department No. project will be budgeted under 11 To be assigned by the Finance Dept. Activity No. project will be budgeted under 01011 1150 Project No. 11GRT 01011 1160 Subproject No. JAG13 (Each column should only include amounts by fund) Fund: Fund: Fund: Fund: 1150 1160 Total REVENUES: 3000 Cash on Hand $ - 3112 Local Option Sales Tax - 3350 Federal Grant 47,350.80 31,567.20 78,918.00 3357 Shared Program -County - 3358 Shared Program -City - 3360 Shared Program -State - 3361 State Grant - 3373 Fed Pass thru for Iowa 3111 Hotel Motel Tax 3377 EDA Grant - 3720 Donations- Restricted - 3370 School Share Liaison 3349 Byrne Grant-Tri Co TOTALS $ 47,350.80 $ 31,567.20 $ - $ $ 78,918.00 EXPENDITURES: 1111 Salaries- Regular $ 23,393.10 $ 23,393.10 1112 Salaries-Part Time - 1121 FICA 11221PERS 1123 Disability 1131 Health - 1114 Overtime 16,245.00 16,245.00 1130 Employee Benefits 7,712.70 7,712.70 1302 Outside Agencies 31,567.20 31,567.20 TOTALS $ 47,350.80 $ 31,567.20 $ - $ - $ 78,918.00 (Signature Depl. H d) ) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\cs Project Budget Worksheets 15\JAG 13 2nd pg (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name FY17 Bureau of Justice Assistance(JAG) City Contract No. To be assigned by the Finance Dept. Project Manager Captain Frank Krogh Project No. 11GRT Project Budget Total $ 78,918.00 Subproject No. JAG13 1. How will this project be funded? A. Federal Grant Yes❑X No ❑ CFDA# 16.738 % Paid by federal grant 100.00% Grant Name FY17 Bureau of Justice Assistance(JAG) Grant Agreement Number 2017-D,1-Bx-0994 B. State Grant Yes❑ No ❑ % Paid by state grant Grant Name Grant Agreement Number C. City Match Source of Funding % Paid by City D. Other Entities Yes❑ No ❑x % Paid by other entity Name Done None 2. Attach copies of any grant agreements that will fund the project(REQUIRED) ❑x ❑ Yes No 3. Does the project include the purchase of right of way or other real property? ❑ ❑X If yes, will real property purchases be reimbursable under the grant? ❑ ❑X If yes, have you attached authorization to purchase real property to this document? ❑ ❑X 4. Will this project include any non-participating expenses, such as: A. Stormwater permit fees ❑ 0 B. Publication, or printing costs ❑ ❑X C. Others, list ❑ Q 5. Does this project cover any regular full-time salaries or benefits? ❑X ❑ 6. Include a brief description of the project in the space below: (REQUIRED) Funds allocated by the 2017 Justice Assistance Grant will be used in a joint effort by the City of Waterloo, City of Cedar Falls and Black Hawk County for law enforcement personnel costs for officers assigned to the Tri-County Drug Enforcement Task Force which is a multi-jurisdictional task force responsible for investigation of drug related crime. The funds will be used to supplement salary/benefits &overtime not funded through the Byrne Justice Assistance Grant. Page 2 must be attached and signed. KAshared goodies\forms\cs Project Budget Worksheets 15WAG13 (Mar 2010) PROJECT BUDGET WORKSHEET- NON-CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date -'Ilk, A5 Project Name (from page one) Hawkeye Towers Overtime Project Department No. project will be budgeted under 11 To be assigned by the Finance Dept. Activity No. project will be budgeted under 01011 1160 Project No. 11 PRO Subproject No. HAWKOT (Each column should only include amounts by fund) Fund:_010- Fund: 010- 11 11 1150 1160 Bond Fund Total REVENUES: 3000 Cash on Hand $ 3350 Federal Grant 3352 Federal HUD Grant - 3354 Shared Program - Local 3357 Shared Program -County - 3358 Shared Program -City - 3360 Shared Program -State 3361 State Grant - 3873 Reimburse for Services 10,000.00 10,000.00 3370 School Share Liaison - 3373 Fed Pass thru for Iowa 3112 Local Option Sales Tx 3900 Forfeiture Rev. - TOTALS $ $ 10,000.00 $ - $ $ 10,000.00 EXPENDITURES: 1111 Salaries- Regular $ 1112 Salaries- Part Time 1131 Health - 11221PERS - 1121 FICA 1123 Disability - 1114 Overtime 10,000.00 10,000.00 2128 Guns& Body Armor - 1563 PhotoNideo Equip 1512 Forfeiture TOTALS $ $ 10,000.00 $ $ 10,000.00 (Signature Dept d) ADate (Signature Finance Dept. Review) Date K:\shared goodies\forms\cs Project Budget Worksheets 14\11 Pro HawkOT (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS ` PAGE ONE Project Name Hawkeye Towers Overtime Project City Contract No. To be assigned by the Finance Dept. ; Project Manager Director Trelka Project No. 11 PRO Project Budget Total $ 10,000.00 Subproject No. HAWKOT 1 , 1. How will this project be funded? A. Federal Grant Yes 0 No OX CFDA# % Paid by federal grant Grant Name Grant Agreement Number B. State Grant Yes = No 0 % Paid by state grant Grant Name Grant Agreement Number C. City Match Source of Funding % Paid by City D. Other Entities Yes = No 0 % Paid by other entity Name Done None 2. Attach copies of any grant agreements that will fund the project(REQUIRED) ❑ Fx Yes No 3. Does the project include the purchase of right of way or other real property? ❑ EX If yes, will real property purchases be reimbursable under the grant? ❑ EX If yes, have you attached authorization to purchase real property to this document? ❑ EX 4. Will this project include any non-participating expenses, such as: A. Stormwater permit fees ❑ �X B. Publication, or printing costs ❑ �X C. Others, list ❑ ❑X 5. Does this project cover any regular full-time salaries or benefits? ❑ FX 6. Include a brief description of the project in the space below: (REQUIRED) The Waterloo Police Department will be providing security at the Hawkeye Towers & Hawkeye Apts. Evenings 11:00 p.m. to 2:00 a.m. Page 2 must be attached and signed. K:\shared goodies\forms\cs Project Budget Worksheets 14\11 PRO HAWKOT PG2 (Mar 2010) PROJECT BUDGET WORKSHEET- NON-CONSTRUCTION � PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name (from page one) HOTEL MOTEL-CVB FY19 PARTNER FUNDING Department No. project will be budgeted under 26 To be assigned by the Finance Dept Activity No. project will be budgeted under 4265 Project No. 26HMT.ADVFY19 Subproject No. (Each column should only include amounts by fund) Fund: Fund: Fund: Fund: Total REVENUES: 3000 Cash on Hand $ - 3350 Federal Grant - 3352 Federal HUD Grant - 3354 Shared Program - Local - 3357 Shared Program -County - 3358 Shared Program -City - 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds - 3111 HOTEL/MOTEL TAX 21,542.00 21,542.00 TOTALS $ 21,542.00 $ $ $ $ 21,542.00 EXPENDITURES: 1111 Salaries- Regular $ - 1112 Salaries- Part Time 1315 Education &Training 1345 Travel -Official City 1346 Travel - Prof Training - 1390 Contractual Services 1351 Advertising 21,542.00 21,542.00 TOTALS $ 21,542.00 $ $ $ $ 21,542.00 (Signature Dept. Head) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\FY20190-HMT.ADVFY19\Page 2(Donator NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name HOTEL MOTEL-CVB FY19 PARTNER FUNDING City Contract No. To be assigned by the Finance Dept. Project Manager LAURA STAMMLER Project No: 26HMT.ADVFY19 Project Budget Total $ 21,542.00 Subproject No, 1. How will this project be funded? A. Federal Grant Yes 0 No FTJ CFDA# % Paid by federal grant Grant Name Grant Agreement Number B. State Grant Yes 0 No OX % Paid by state grant Grant Name Grant Agreement Number C. City Match Source of Funding % Paid by City D. Other Entities Yes = No 0 % Paid by other entity Name CONVENTION &VISITORS BUREAU Done None 2. Attach copies of any grant agreements that will fund the project(REQUIRED) FX El 3. Does the project include the purchase of right of way or other real property? ❑ ❑ If yes, will real property purchases be reimbursable under the grant? ❑ 7X If yes, have you attached authorization to purchase real property to this document? ❑ QX 4. Will this project include any non-participating expenses, such as: A. Stormwater permit fees ❑ ❑X B. Publication, or printing costs ❑x ❑ C. Others, list ❑ 0 5. Does this project cover any regular full-time salaries or benefits? ❑ EX If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) SEE ATTACHED... advertising and marketing to promote tourism Page 2 must be attached and signed. K:\shared goodies\forms\FY20190-HMT.ADVFYI9\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee / A Approval Date /6[ �V Project Name(from page one) Byrne Justice Assistance Grant FY2019 Department No. project will be budgeted under 11 To be assigned by the Finance Dept. " Activity No. project will be budgeted under 01011 1150 Project No. 11TRI 01011 1160 Subproject No. TF19 (Each column should only include amounts by fund) Fund: Fund: Fund: Fund: 1150 1160 Total REVENUES: 3000 Cash on Hand $ 3112 Local Option Sales Tax - 3350 Federal Grant 3357 Shared Program -County 3358 Shared Program -City - 3360 Shared Program -State - 3361 State Grant - 3373 Fed Pass thru for Iowa - 3111 Hotel Motel Tax - 3377 EDA Grant - 3720 Donations - Restricted - 3370 School Share Liaison - 3349 Byrne Grant-Tri Co 100,384.00 91,120.00 191,504.00 TOTALS $ 100,384.00 $ 91,120.00 $ $ - $ 191,504.00 EXPENDITURES: 1111 Salaries - Regular $ 100,384.00 $ 100,384.00 1112 Salaries-Part Time - 1121 FICA - 11221PERS 1123 Disability 1131 Health 1114 Overtime - 1130 Employee Benefits - 1302 Outside Agencies 91,120.00 91,120.00 TOTALS $ 100,384.00 $ 91,120.00 $ $ - $ 191,504.00 l (Signature Dept. Hea ate (Signature Finance Dept. Review) Date K:\shared good ies\forms\cs Project Budget Worksheets 15\TF19 pg2 (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Byrne Justice Assistance Grant FY2019 City Contract No. 16-JAG-251168 To be assigned by the Finance Dept. Project Manager Director Trelka Project No. 11 TRI Project Budget Total $ Subproject No. TF19 1. How will this project be funded? A. Federal Grant Yes 0 No ❑ CFDA# 16.738 % Paid by federal grant 50.00% Grant Name Iowa Byrne-Justice Assistance Grant Program Grant Agreement Number 16-JAG-251168 B. State Grant Yes❑ No ❑x Pass thru % Paid by state grant Grant Name Grant Agreement Number C. City Match Source of Funding Property taxes % Paid by City D. Other Entities Yes❑ No ❑x % Paid by other entity 50.00% Name Done None 2. Attach copies of any grant agreements that will fund the project(REQUIRED) ❑x ❑ Yes No 3. Does the project include the purchase of right of way or other real property? ❑ ❑X If yes, will real property purchases be reimbursable under the grant? ❑ 0 If yes, have you attached authorization to purchase real property to this document? ❑ ❑X 4. Will this project include any non-participating expenses, such as: A. Stormwater permit fees ❑ ❑X B. Publication, or printing costs ❑ ❑X C. Others, list ❑ Q 5. Does this project cover any regular full-time salaries or benefits? ❑x ❑ Lt. Feaker, Inv. Berry&Zubak 6. Include a brief description of the project in the space below: (REQUIRED) The grant funds the salary of(3)Tri County Drug Task Force members: WPD: Feaker, BerryZubak CFPD, & BHCSO & BHCA Page 2 must be attached and signed. KAshared goodies\forms\cs Project Budget Worksheets 15\TF19 (Mar 2010)