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Home My WebLink AboutApproved Documents - 7/30/2018 FINANCE DEPT. STAFF ONLY LINE ITEM USED /9 1/00 /3eL6 TRAVEL REQUEST FY20 BUDGETED t yn,o , /300 CITY OF WATERLOO EXPENDED YTD THIS REQUEST 1300 LEFT AFTER THIS REQUEST - DATE '2;�rW Original-Clerk/Finance Copy- Department NAME(S) AND POSITION(S): DATE: Tony Pauley, Street Supervisor July 25, 2018 Tom Meyer, Street Foreman Mike Gienau, Street Foreman NAME OF CLASS/ MEETING: DESTINATION: Ames, Iowa Iowa Streets & Roads Workshop &Annual Conference DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: September 18, 2018 September 20, 2018 September 18-20, 2018 PURPOSE OF TRAVEL/TRAINING: Workshop—Leading, motivating teams, managing conflicts, etc. Conference—Secondary road and street maintenance. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: XX CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 266-19-7100-1346 $660.00 LODGING TAXI X GRANT REIMBURSABLE $90.00 MEALS PARKING YES NO $510.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION $40.00 MILEAGE/FUEL MISCITOLLS YES NO TOTAL FOR ALL: $ 1,300.00 TOTAL: $ 420.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO �+ DE ARTMENT HEA MAYOR r7 h-6, //8 RA'Mared Goodi \Forms\Travel Request Form January 2010 DATE FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 TRAVEL REQUEST FY_2019_ BUDGETED jKUUO i CITY OF WATERLOO EXPENDED YTD /tf �1— THIS REQUEST LEFT AFTER THIS REQUEST DATE Original-Clerk/FinanceT Co -Department NAME(S) AND POSITION(S): DATE Ryan Doland Property Tech 7/23/18 NAME OF CLASS / MEETING: DESTINATION: Minneapolis, Minnesota International Association of Property and Evidence (TAPE) DEPARTURE POINT 2 day Class IF NOT WATERLOO: DEPARTURE DATE: Return Date: DATE(S) OF MEETING: August 20t`', 2018 August 22nd 2018 August 21-22, 2018 PURPOSE OF TRAVEL: Lt. Cirksena is requesting authorization to send Ryan Doland to the International Association of Property and Evidence 2 day class in Minneapolis Minnesota on August 21-22, 2018. This class is ideal for personnel assigned/responsible for, or actively involved in the operation, supervision or management of property Evidence. Doland is assigned to the Waterloo Police Departments Property Evidence division and will need a city vehicle for this travel/training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: $400.00 LODGING .00 Uniforms x GRANT REIMBURSABLE $113.00 MEALS .00 Parking YES NO $375.00 REGISTRATION .00 AIRFARE x REQUIRED CERTIFICATION $80.00 Fuel/mileage .00 Dues YES NO TOTAL FOR ALL: $ 968.00 TOTAL: $ 968.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY 7OFWTERLOO DEPARTMENT HEAD MAYOR DATE DATE FINANCE DEPT. STAFF ONLY LINE ITEM USED WD Ug 6--lez TRAVEL REQUEST FY�Jt�1 BUDGETED CSUr�I L' G �a 0 CITY OF WATERLOO EXPENDED YTD THIS REQUEST /IDS LEFT AFTER THIS REQUEST c,0 DATE a 71?3'/� Ori incl-Clerk/Finance Co -Department NAME(S) AND POSITION(S): DATE: Adrienne Miller, Economic Development Specialist July 19, 2018 NAME OF CLASS I MEETING: DESTINATION: Waterloo, Iowa Cedar Valley Leadership Institute Course (CVLI) DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: Meets first Wednesday of each month n/a Monthly classes for 2018: Oct 3, Oct- May Nov 7, &Dec 5, (2019 classes-Jan 2, Feb 6, Mar 6, Apr 3, May 3, 8 and 22 PURPOSE OF TRAVELITRAINING: To attend the CVLI course which is designed to foster community awareness while developing individual leadership skills. The program give leaders a broader view of civic leadership responsibilities and opportunities through direct contact With people who shape the Cedar Valley. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 010-08-5700 1346 LODGING TAXI X GRANT REIMBURSABLE MEALS PARKING YES NO 1,100" REGISTRATION AIRFARE REQUIRED CERTIFICATION MILEAGEIFUEL MISClrOLLS YES NO TOTAL FOR ALL: $ 1,100 TOTAL: $ 1,100 PER PERSON 'inc meals, materials, books, online assessments,travel &other expenses associated with program. I BELIEVE THIS TRIP SERVES P LIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND B EFICI L 0 THE CITY OF WA DEPARTMENT HEAD MAYOR -;z: ) IT, Ie v�713C /t RAWared Goodies\Forms\Travel Request Form January 2010 DATE /V®Y �Jk V 04 0 1p ► a Cedar Valley Leadership Institute 2018- 2019 Developing engaged leaders representing our diverse communities . G R E A T F. R CIEEE 0AMZ %IJLLEY ALLIANCE & CHAMBER BE PART OF SOMETHING GREATER THE CEDAR VALLEY OF IOWA The Greater Cedar Valley Alliance & Chamber is pleased to present the 201 8-201 9 Cedar Valley Leadership Institute, PROFESSIONAL DEVELOPMENT SERIES The Cedar Valley Leadership Institute (CVLI) is a professional development p,R V,q� series designed to foster community awareness while developing individual leadership skills. The program gives leaders a broader view of civic leadership responsibilities and opportunities through direct contact with people who shape the Cedar Valley. v "rah Participants of Cedar Valley Leadership Institute will listen to presentations, l debate issues, participate in class activities, visit with Cedar Valley business leaders, and tour facilities. Class members will also complete a service project of their choosing. CLASS PARTICIPATION The Cedar Valley Leadership Institute is comprised of participants who are members of the Greater Cedar Valley Alliance & Chamber and have an interest in leadership roles and community service. CVLI sessions meet the first Wednesday of each month October through May, from 8:00am to 4 00pm. Participants will be allowed two absences for the duration of the program. Arriving late or leaving early will be considered as a half day absence. All participants will take part in the planning and executing of a service project and complete two electives outside of class time. PROGRAM FEES Tuition for Cedar Valley Leadership Institute is $1,100, paid prior to the first session and is non-refundable. Tuition covers all meals and snacks, materials, books, online assessments, travel and other expenses associated with the program. Early registration is recommended as class size is limited. CEDAR VALLEY LEADERSHIP INSTITUTE 2018-2019 CLASS SCHEDULE October 3, 2018 Leadership Foundations November 7, 2018 Leadership Through Volunteerism/Serving December 5, 2018 Meet Your Cedar Valley- Multicultural Tour January 2, 2019 Political Leadership/Media Relations February 6, 2019 Education in the Cedar Valley March 6, 2019 Healthcare & Wellness April 3, 2019 Economic & Community Development May 3, 2019 Leadercast Cedar Valley May 8, 2019 Capstone Session May 22, 2019 Graduation Reception "'The leadership aspects of the course were definitely relevant and transferable to my role as_a claim masa*ger, ,rust as important, however, was the community awareness gained. The course strengthened my knowledge of the diversity and economic topics impacting our great Cedar Talley... my eyes were open to a whole new world. Thank you, CVLI!" -Amy Derifield, CUNA Mutual Group, 2016 CVLI Graduate �� aers Full Name Title Business/Organization Years in Position Years with Organization Years in the Cedar Valley Business Address Office Phone Cell Phone Email Birthday t ':�SAWGE NEPAL INFORMATION (one separate sheet of paper) Summarize your educational and professional background. Describe any civic, business or professional activities you are involved with. What do you hope to gain from CVLI? EMPLOYER AUTHORIZATION I have approved the submission of the registration to Cedar Valley Leadership Institute, the time and financial commitment to participate in this program. Signature of Corporate Sponsor_ Date Name (Please Print) _ Title '!�IJIPLICANT AGREEMENT I agree to attend at least six of the eight sessions, participate in the class project and complete two electives. Signature Date PAYMENT OPTIONS (Choose One) C Invoice my company $1,100 to the Attention of Invoice me $1.100 individually at the address listed on application C_: Pay $1,100 by credit card t_j Visa !- MasterCard Card number Expiration Date 3-Digit Security Code (on back) Billing Zip Code Signature Check Enclosed Make checks payable to Greater Cedar Valley Alliance & Chamber ap R V'A Please remit to: Greater Cedar Valley Alliance & Chamber Attn: Cary Darrah 360 Westfield Ave Suite. 200 Waterloo, IA 50701 FINANCE DEPT. STAFF ONLY LINE ITEM USED ald e?g 7700 tZq& TRAVEL REQUEST FY-9�9 BUDGETED ?000 CITY OF WATERLOO EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST aS 1S DATE + Original-Clerk/Finance Co -bepartrwnt NAME(S) AND POSITION(S): DATE: ARFF/Maintenance Employees: Rusty Zey, Randy Shepard, Troy Deeds and Chris Preston July 20, 2018 NAME OF CLASS/MEETING: DESTINATION: Eastern Iowa Airport, Cedar Rapids, Iowa Live Aircraft Fire— Hot Burn Training Provided by the University of Missouri DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S)OF MEETING: September 26, 2018/September 27, 2018 September 27&28, 2018 September 26&27, 2018 2 of the 4 above personnel each day. PURPOSE OF TRAVEL: Annual Live Fire Training for all Airport Maintenance Personnel assigned to Aircraft Rescue &Fire Fighting (ARFF) duties required by the FAA for compliance with Federal Aviation Regulation (FAR) Part 139. Note: Cost per person is pending the total number of personnel attending, as they split the cost evenly amongst the total number of attendees. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: X CITY VEHICLES N/A PRIVATE VEHICLE N/A AIRFARE DEPARTING FROM: Waterloo Regional Airport ESTIMATE OF COST: BUDGET LINE ITEM: 010 29 7700 1346 N/A LODGING N/A TAXI X GRANT REIMBURSABLE Provided MEALS N/A PARKING YES NO $450 per employee (estimated) REGISTRATION N/A AIRFARE X REQUIRED CERTIFICATION MILEAGE/FUEL N/A MISCITOLLS YES NO TOTAL FOR ALL: $ $1,800 TOTAL: $ Up to$450 PER PERSON I BELIEVE HIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS N CIESSARY AND BENEFICIAL TO THE CIT OF RLOO DEPA TMEN }SEA MAYOR r) July 20, 2018 L\Shared Goodies\Forms\Travel Renuest Form January 2010 DATE DATE AV W TER L0 e F From: Brent Reade [mai Ito:B.Reade(abflycid.comj Sent: Tuesday, July 17, 2018 5:42 PM To: wilkersongCcbburlincitoniowa.org; fdairlortmaint(a)fortdodgeiowa.org; steskeCalfortdodgeiowa.orcl; dsims(&masoncity.net; Jesse Kremer; mcollett(a)sioux-city.org; Keith Kaspari; Todd Dalsing Dubuque Airport Cc: EIA-Safety; leema('Omissouri.edu Subject: MAFf training 2018 To All, The Eastern Iowa Airport will be hosting the University of Missouri's Mobile Aircraft Fire Trainer(MAFT) on Wednesday, September 26th and Thursday,September 27th. The Eastern Iowa Airport would like to extend an invitation to your department to join us for the annual training. The cost of the training has yet to be determined. We're planning on a four hour morning and four hour afternoon session both days with lunch being provided in between. Your firefighters need to attend only one four hour block to receive class credit and live fire certificate. Please email me with the session, (either morning or afternoon), day you'd like, and how many will be attending. I know this is early and things may change for you, but we wanted to get you the invitation so you can mark your calendars and we can get an idea of how many will attend. Please look out for more information as we finalize times and cost. Please extend/forward this invitation on our behalf to any fire departments that provide ARFF service at your airport and need/would like the training. They can respond to this e-mail and I'll add them to the list for future info. We look forward to seeing you all in Cedar Rapids this Fall. Thank you, 4H1d1eNd3 r4 xN3R45RY1)kfiW This e-mail is intended solely for the person or entity to which it is addressed and may contain confidential and/or privileged information Any review, dissemination,copying,printing or other use of this e-mail by persons or entities other than the addressee is prohibited. If you have received this e-mail in error:please reply to the sender immediately that you have received the message and delete the material from any computer. 2 FINANCE DEPT. STAFF ONL.v�Y�� LINE ITEM USED 010-11-1yy -1346 TRAVEL REQUEST FY _2019_ BUDGETED lea CITY OF WATERLOO EXPENDED YTD THIS REQUEST A/3 LEFT AFTER THIS REQUEST 7gi DATE ;/v J-/119 Original-Clerk/Finance Copy-Department NAME(S) AND POSITION(S): DATE Chief Trelka 7/16/18 NAME OF CLASS/MEETING: DESTINATION: Ames, Iowa Law Enforcement Leadership Series Conference DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Return Date: DATE(S) OF MEETING: September 10`h, 2018 September 11`h, 2018 September 10`h-11th, 2018 PURPOSE OF TRAVEL: Director Trelka is requesting authorization to attend the Law Enforcement Leadership Series Conference in Ames, Iowa on September 10`h thru 11`h, 2018. The conference will include school threat assessments, statewide drug trends, death investigations and a panel discussion on recruiting and how federal, state, county and municipal agencies of all sizes are overcoming the recruitment challenge. Two days of breakfast and the first day lunch are included in the registration. A city vehicle will be need for this travel/training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ YES NO METHOD OF TRAVEL: x CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: $.00 LODGING .00 Uniforms x GRANT REIMBURSABLE $38.00 MEALS .00 Parking YES NO $125.00 REGISTRATION .00 AIRFARE x REQUIRED CERTIFICATION $50.00 Fuellmileage .00 Dues YES NO TOTAL FOR ALL: $ 213.00 TOTAL: $ 213.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD MAYOR DATE DATE FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 TRAVEL REQUEST FY _2019_ BUDGETED �j CITY OF WATERLOO EXPENDED YTD THIS REQUEST LEFT AFTER THIS / `l REQUEST �3U3 j DATE Original-Clerk/Finance Ca -Department NAME(S) AND POSITION(S): DATE Inv. Frana & Inv. V. Zubak July 16, 2018 NAME OF CLASS I MEETING: DESTINATION: Lawrence, Kansas Homicide Investigation School DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Return Date: DATE(S) OF MEETING: October 21, 2018 October 24, 2018 October 22thru24,2018 PURPOSE OF TRAVEL: Lt. McClelland is requesting authorization to send Investigators Frana and V.Zubak to Homicide Investigation school in Lawrence, Kansas, on October 21st-24th, 2018. This class targets all types of death investigations and specifically homicides, Both Frana and Zubak are assigned to the Investigations division. A city vehicle will be needed for this travel/training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: $450.00 LODGING .00 Uniforms x GRANT REIMBURSABLE $346.00 MEALS .00 NYPD/Tour YES NO $600.00 REGISTRATION .00 AIRFARE x REQUIRED CERTIFICATION $150.00 Fuel/mileage .00 Dues YES NO TOTAL FOR ALL: $ 1546.00 TOTAL: $ 773.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMEN HEAD MAYOR --] - 1 4 ?rpt ` � I lIg DATE DATE City Clerk Use Only Finance Committee Approval Date �1�j0 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 5,400.00 plus est. shipping costs of $ n/a to pay for or purchase Iowa Storm Water Education Partnership (ISWEP) annual membership dues This purchase or expenditure is being made because: ISWEP develops and provides outreach materials and trainings for MS4 communities to help them meet their IDNR NPDES storm water permit requirements Vendor selected for this purchase: Iowa Storm Water Education Partnership (ISWEP) ❑ Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: No other comparable vendors exist Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund El Road Use Tax ❑ Sewer F—] Sanitation ❑ Bonds 1-1 Federal/other grants ❑X Other(specify) Storm Water This expenditure is to be coded to the following budget line-item: 521-07-7830-1391 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 6,500.00 '--/ and the current available balance is $ 6,500.00 ✓ Res ctfully submi ted, ignature D pt. Head or Designee) D to (Signature Finance Dept. Review) Date shared goodies\forms\ISWEP Dues Pre-Auth_July 2018.xis(Mar 2010) Iowa Stormwater Education Partnership Invoice ' PO Box 1826 • Ames, IA 50010 515-210-6619 psauer@iowastormwater.org t' ny BILL TO Waterloo City of Waterloo 715 Mulberry St Waterloo, IA 50703 INVOICE# DATE TOTAL DUE DUE DATE TERMS ENCLOSED 276 07/03/2018 $5,400.00 08/02/2018 Net 30 ACTIVITY OTY RATE AMOUNT. Education Program Membership Dues 1 5,400.00 5,400.00 July 2018-June 2019 BALANCE DUE K400.00 , a City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Finance Department to expend $ 15,000.00 plus est. shipping costs of $ to pay for or purchase Preparation of 509A report and bi-annual OPEB valuation including application of new GASB. This purchase or expenditure is being made because: Vendor selected for this purchase: ❑ Bids or written quotes were taken on this purchase, as follows: FX Bids or quotes were not taken on this purchase because: Gallagher Benefit Services, Inc. has provided these services to the Plan in prior years and has our information in their system. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Road Use Tax 7 Sewer ❑ Sanitation ❑ Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-03-8950-1390 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 15,000.00 and the current available balance is $ 15,000.00 Respectfully submitted, ` ` lvvv (Si nature Dept. Head or Designee) Date (Signature Finance Dept. Review) ate KAshared goodies\forms\Health Ins 509A and OPEB Services FYE16.xls(Mar 2010) 1/3a 1, 6 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR/HMRTC Department to expend $ 5,000.00 plus est. shipping costs of $ 0.00 to pay for or puchase consumables for classes held on site at the Training Center This purchase or expenditure is being made because: This is a service we provide our customers. Some organizations prefer to keep their employees on site rather than allow them to leave for lunch. As this is optional to our customers and varies by number of classes held at the Center we can only estimate cost. ❑ Bids or written quotes were taken on this purchase, as follows: QX Bids or quotes were not taken on this purchase because: We have used various options and agencies over the years and use those who provide us the best quality and delivery versus cost. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: QGeneral Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation EI Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: Food Service 010-12-1415-1394 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ '52j6Fo and the current available alance is $ Sad Res ec ully u itt , (Signature Pept. Head/or Designee Date ( ig ature Finance Dept. Review) Date users\shared good ies\forms\Consumablesexpauth15.xls(Oct 2004) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 7,139.33 plus est. shipping costs of $ na to pay for or purchase (96) LED Fixtures for Young Arena locker room & restroom areas. This purchase or expenditure is being made because: Lighting upgrades for energy efficiency, proejct will receive rebates from Mid American. & supports the city's strategic Plan,4.5-"Maintain City facilities that support quality of place". Vendor selected for this purchase: Van Meter Industrial, Waterloo Iowa Q Bids or written quotes were taken on this purchase, as follows: Van Meter Industrial, Waterloo Iowa $7,139.33 Crescent Electric, Waterloo Iowa $7,578.00 3 E, Waterloo Iowa $7,206.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer r—] Sanitation Fix] Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 418 37 4500 2117 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 40,000.00 and the current available balance is $ 38,719.00 Respectfully submitted, Igna ure De He or Designee) Date (Signature Finance Dept. Review) Date KAshared goodiesWorm 18 Locker Room—Restroom Lighting.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,806.00 plus est. shipping costs of $ N/A to pay for or purchase window installation in overhead doors This purchase or expenditure is being made because: to replace solid overhead door panels with ones containing windows to allow for natural lighting in building. This follows stragety 1.7 and 4.5 Vendor selected for this purchase: Overhead Door Company of Waterloo Inc. ❑ Bids or written quotes were taken on this purchase, as follows: Fx Bids or quotes were not taken on this purchase because: Existing doors are Overhead Door brand and requires replacement panels designed to fit that brand. Overhead Door Company of Waterloo is only local vendor that are able to supply those panels. Other vendors require whole door replacement. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer F7 Sanitation FX Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 413-37-4105-2168 and 414-37-4105-2168 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 751000/$100,000 and the current available balance is $ 1,337.49/$1,648.41 Res submitted, (Signature Dept. or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Authorization window panels Forestry.xls(Mar 2010) City Clerk Use Only Finance Committee, Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 15,494.00 plus est. shipping costs of $ to pay for or purchase 5 sets of bleachers for Danes and Tibbitts Baseball Complexes. This purchase or expenditure is being made because: Some sets of existing bleachers need to be replaced for safety reasons. This is part of a larger BHCGA grant. Vendor selected for this purchase: Kay Park Rec Corp. (Janesville, IA) Q Bids or written quotes were taken on this purchase, as follows: Kay Park Rec Corp. $15,494.00 BSN Sports (Cedar Falls, IA) $15,665.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 1-1 General Fund ❑ Road Use Tax EI Sewer EI Sanitation 5x Bonds 1:1 Federal/other grants Qx Other(specify) gift portion of project This expenditure is to be coded to the following budget line-item: 010-37-4105-2178 $5,000 417-37-4202-2178 $10,494 37SPT.BALFLDGF BALFDBD (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 5,000' 20,000 and the current available balance is $ 5,000 10,532.60 Respectfully ubmitted,� (Signature Dept.Hea esignee) Date (Sign ture Finance Dept. Review) Date K:\shared goodies\forms\2018 bleachers(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 49,212.00 plus est. shipping costs of $ to pay for or purchase One Jacobsen HR700 14' rough mower. This purchase or expenditure is being made because: Current unit is inoperable and a new unit is needed ASAP due to being in peak mowing season. Price includes $22,000 trade value on 2013 Jacobsen R311 trade unit. Vendor selected for this purchase: Turfwerks, Johnston IA Bids or written quotes were taken on this purchase, as follows: FX Bids or quotes were not taken on this purchase because: Turlfworks is providing pre-bid State of Iowa DOT pricing which includes 27% off list price for new equipment. This price is lower than any other pricing structure the City of Waterloo Can obtain. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation FX Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line-item: 416-37-4120-2113, 417-37-4120-2113 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 100,000.00'/ 50,000.00 and the current available balance is $ 744.06 50,000.00 Respectfully submitted, (Signature Dept. He or Designee) Date Sig ature Finance Dept. Review) Date KAshared goodies\forms\Pre-Auth Gates Jacobsen HR7000.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,465.00 plus est. shipping costs of $ na to pay for or purchase replacement window on the front of the building. This purchase or expenditure is being made because: an exterior window broke and needs to be replaced. Vendor selected for this purchase: Lindgren Glass Products, Inc. Waterloo, IA Qx Bids or written quotes were taken on this purchase, as follows: Lindgren Glass Products, Inc. (Waterloo IA) $1465.00 Allen Glass Co. (Waterloo, IA) Did not bid. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: Qx General Fund ❑ Road Use Tax EI Sewer F-I Sanitation ❑ Bonds ❑ Federal/other grants r] Other(specify) This expenditure is to be coded to the following budget line-item: 010-37-4180-1371 Building and Grounds (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 17,500.00 and the current available balance is $ 17,348.00 Respectfully submitted, ( Ignature Dept. dor Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Broken Window Front Building July 2018(Mar 2010) City Clerk Use Only v Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 4,046.70 plus ext. shipping cost of $ 0.00 to pay for or purchase Three Cartegraph CarteFLEX subscriptions, one year renewals August 2018 thru July 2019, for CMOM Program software, includes FOG Program This purchase or expenditure is being made because: For CMOM Program and Consent Decree data. Current subscription expire in August 2018. Vendor selected for this purchase: Cartegraph Bids or written quotes were taken on this purchase, as follows ®Bids or quotes were not taken on this purchase because: Cartegraph is the rep. we purchased our CMOM Programing software from. City Strategic Plan, Strategy 4.5 Maintain and develop community services and city facilities that support quality of place. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑General Fund: Road Use Tax: FXSewer: Sanitation: Bonds: F1 Federal/other grants: ❑Other(specify): This expenditure is to be coded to the following budget line-item: 520-14-5200-1520 (Fund - Department-Activity-Account Number) (Project Code) in which budgeted amount is $ 32,000.00 and the current available balance is $ 32.000.00 Respectfully submitted, �lro -�4 /Uywl�a Z�_ Lol°oA. 0,1 T.? l� (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date Cartiggraph- iNvoicE 3600 Digital Dr, Dubuque, Iowa, 52003, United States Invoice Number SIN004744 Phone:563-556-8120 Fax:563-556-8149 www.Cartegraph.com achremit@cartegraph.com Invoice Date 06/08/2018 End User Billing Address Shipping Address Utilities City of Waterloo 715 Mulberry St City of Waterloo Waterloo, IA 50703-5714 Waste Management 3505 Easton Avenue US Waterloo, IA 50702 PO/Contract Payment Terms Due Date Net 30 Days 718/2018 Product Name Term Start Term End Milestone Quantity Unit Price Tax Net Value Date Date Value 1 EX Subscription Renew 08/01/2018 07/31/2019 1.00 $1,596.00 $0.00 $1,596.00 Renew 2 LEX Subscription Renew 08/01/2018 07/31/2019 2.00 $1,225.35 $0.00 $2,450.70 Net Total $4,046.70 Tax Total $0.00 Invoice Total $4,046.70 GO GREEN: For your convenience, we do accept ACH/EFT payments. If you have any questions or comments about your software licensing agreement,service invoicing and setting up electronic payments, please contact Mary Jo at 800.688.2656,ext.3312 or maryjosmock@cartegraph.com. For renewal invoice questions, please contact Ashley at 800.688.2656,ext. 5298 or ashleybontemps@cartegraph.com. Credit card payments: http,//www.Cartegraph.com/Payments Please note the invoice#from above with payment.Accounts that are past due will be assessed a monthly 1.5%finance charge retroactive from the invoice date. Page 1 of 1 City Clerk Use Only Finance Committee 7/ 5 Approval Date /I City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 32.376.00 plus ext. shipping cost of $ 500.00 to pay for or purchase EPDM Membranes SSClamps and crimping tools for#1 Easton Areation Basin This purchase or expenditure is being made because: Aeration basin#1 is out of service due to diffuser blow out Need to replace all diffusers in#1 Aeration basin. Vendor selected for this purchase: Vessco, Inc Bids or written quotes were taken on this purchase, as follows ®Bids or quotes were not taken on this purchase because: Replacement parts are manufacturer specific and Vessco, Inc is the manufacturer repesentative for these replacement parts. City Strategic Plan, Strategy 4.5 Maintain and develop community services and city facilities that support quality of place. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑General Fund: DRoad Use Tax: rX Sewer: Sanitation: Bonds: Federal/other grants: F�Other(speclfy): This expenditure is to be coded to the following budget line-item: 520-14-5200-1571 (Fund Department-Activity-Account Number) (Project Code) in which budgeted amount is $ 400,000.00 ✓ and the current available balance is $ 387.980.56 Respectfully sulbmmitted, 2I$ fC�' c�Gc (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date BRIAN RATH From: Jon Harger <jharger@vessco.com> Sent: Tuesday,July 24, 2018 3:05 AM To: BRIAN RATH Subject: FW:Waterloo, IA Diffusers and install Attachments: Membrane Replace Prposal.pdf List is $40.00 USD each, Part number 02948 91-1003 EPDM membranes. (750 = $30,000.00) List is $1.50 for the SS Clamp Part number 00290. (11500 = $2,250.00) List for the crimping tool is $42.00 USD each part number 00278. Installation quote also attached. 4. 30 .000,U0 N'1"brwtts al25-D , ofl 63`-14" Let me know ifou have an (z(. . 00 3a.ert �+d: y y questions. Sa 0 . oo ., (,�I- .0-0 Jon P. Harger I Vice President Vessco, Inc 1 414 S. 17''Street,Ste 101,Ames, IA 50010 Mellen&Associates, Inc. 13404 S. 11th Street,Council Bluffs,IA 51501 c: 612-805-6383 1 w: 515-233-8599 iharaerCo�vessco.com *wCelebrating 40 Years of Clean Water www.vessco.com i�Vessco Inc Think before you print! Confidentiality Note: This email message and any attachments to it are exclusively intended for the named recipients and may contain legally privileged or confidential information. If you are not one of the intended recipients, please do not duplicate or forward the email message or attachments and immediately delete it from your computer. 1 City Clerk Use Only Finance Committee , Approval Date I3D/18b City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 5,770.00 plus ext. shipping cost of $ 100.00 to pay for or purchase Replacement Cartridge Seal kit and Wear plate kit parts for one primary sludge pump This purchase or expenditure is being made because: Pump worn-out,not pumping, needs replacement parts. Vendor selected for this purchase: Zimmer& Francescon, Inc. Bids or written quotes were taken on this purchase, as follows ®Bids or quotes were not taken on this purchase because: Emergency replacement parts has been ordered. Zimmer& Francescon, Inc. for replacement parts. City Strategic Plan, Strategy 4.5 Maintain and develop community services and city facilities that support quality of place. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑General Fund: Road Use Tax: FXSewer: Sanitation: Bonds: Federal/other grants: F—]Other(specify): This expenditure is to be coded to the following budget line-item: 520-14-5200-1571 (Fund - Department-Activity-Account Number) (Project Code) in which budgeted amount is $ 400,000.00 ✓ and the current available balance is $ 387.980.56 ' Respectfully submitted, (Signature Dept. Head Or Designee Date Sig ature Finance Dept. Review) Date Parts Quotation Zimmer & Francescon, Inc. 6200 65th Avenue QUOTATION# 18071 1A Moline/L 61265 800-621-1118 TEL Date: 7/13/18 877-244-2508 FAX To: Waterloo WMS Attention: Jesse Gaherty Fax# email From: ANDREW LARSON Job Description: Parts for Vogelsang VX136-1400D BJC71180141 QUANTITY UNIT DESCRIPTION PRICE---TOTAL 1 ea Cartridge Seal Kit, VX136 11.001103 31470.00 3,470.00 all four seals, all orin s and strainer bolt 1 ea Wear Plate Kit, VX136 11 000493 2,300.00 2,300.00 inner&outer plate TC coated head bolts Delivery is 2-3 WEEKS ARO Matenals Total 5,770.00 �tAi f e 16,0 .0 � S S1o•°° t City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Department to expend $ 14,263.00 plus est. shipping costs of $ to pay for or purchase 50 LED Cobraheads This purchase or expenditure is being made because: To replace burnt out street lights with LEDs Vendor selected for this purchase: 3E 0 Bids or written quotes were taken on this purchase, as follows: 3E Waterloo, IA $14,263.00 Crescent Electric Supply Waterloo, IA $14,263.00 Van Meter Waterloo, IA $14,500.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund EJ Road use Tax F—I Sewer F—] Sanitation Bonds Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 417-17-7105-2129 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 25,000.00 and the current available balance is $ 25,000.00 ✓ Respectfully submitted, X14 X� .� r'1,,pLc ��1 r c�r�� 7a?-!J (Signature Dept. Hei d or Designee) ate (Signature Finance Dept. Review) Date K:\shared good ies\forms\2018-July-Pre-Auth-Traffic-3E-50-LED Cobra heads-417-17-7105-2129-$14,263.00.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Department to expend $ 5,216.00 plus est. shipping costs of $ to pay for or purchase 200 - 12 ft. 1 3/4" Square Steel sign Tubing This purchase or expenditure is being made because: To install new or replace damaged street sign posts. (State Bid) Vendor selected for this purchase: Iowa DOT FX Bids or written quotes were taken on this purchase, as follows: Iowa DOT Ames, IA $5,216.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation QX Bonds ❑ Federal/other grants F-] Other(specify) This expenditure is to be coded to the following budget line-item: 415-17-7120-2125 & 417-17-7120-2125 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 10,000 / 10,000' and the current available balance is $ 2,032.25✓ 10,000 Respectfully submitted, hA (Signature Dept. ead or Designee) ate ig Nature Finance Dept. Review) Date K:\shared good ies\forms\2015-July-Pre-Auth-Traffic-IDOT-200-12 ft. 1 3-4 inch square steel sign tubing-415&417-17-7120-2125- $5,216.00.xls(Mar 2010) CITY OF WATERLOO , IOWA WATERLOO LEISURE SERVICE COMMISSION 1101 Campbell Avenue • Waterloo, IA 50701 • (319)291-4370 Fax(319)291-4297 MEMORANDUM DATE: July 16, 2018 TO: Finance Committee FROM: Todd Derifield, City Forester RE: Log Sale Leisure Services is seeking Finance Committee approval to accept bids and sell logs to the high bidder. Over 463 saleable ash tree logs were removed from various city properties over the last few months due to the infestation of Emerald Ash Borer. Bids shall be requested from several area log buyers and saw mills. The sale of the logs shall be awarded to the highest bidder. Leisure Services is also requesting to use the revenue from this sale for the purchase of replacement trees. Thanks for considering this request! WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Budget Amendment Descriptions for 7/30/2018 Finance Committee Meeting Agenda: 1. Approve the project budget for the Certified Local Govt Travel, funded in part by a grant from the State of Iowa Historical Society in the amount of$500, as submitted by the Planning Department. 2. Approve the project budget amendment for the State Streets project, funded by the Federal Bureau of Investigations and Alcohol Tobacco and Firearms Enforcement, in the amount of$10,000 for overtime services, as submitted by the Police Department. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. PROJECT BUDGET WORKSHEET -ALL PROJECTS PAGE ONE Project Name Certified Local Government `Grant P-mq@ct City Contract No. Tobe assigned,by the FtnanceDept. Project Manager Noel Anderson Project No. Project Budget Total $ 500.00 Subproject;No. e_LCs- v&. 1. How will this project be funded? A. Federal Grant YesF77-1 No ® CFDA# v % Paid by federal grant Grant Name Grant Agreement Number B. State Grant Yes 0 No % Paid by state grant 100.00% Grant Name State Historical Sociey of IA Grant Agreement Number 2017-510 C. City Match Source of Funding % Paid by City D. Other Entities Yes 0 No F_X_] % Paid by other entity Name Done None 2. Attach copies of any grant agreements that will fund the project(REQUIRED) Q El Yes No 3. Does the project include the purchase of right of way or other real property? F-1 ❑X If yes, will real property purchases be reimbursable under the grant? 1-1 ❑ If yes, have you attached authorization to purchase real property to this document? ❑ ❑ 4. Will this project include any non-participating expenses, such as: A. Stormwater permit fees ❑ 7X B. Publication, or printing costs ❑ FX C. Others, list ED ❑ 5. Does this project cover any regular full-time salaries or benefits? ❑ 7X If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) The State Historical Society of Iowa is interested in broadening the role of local governments in historic preservation and is providing 10% of its annual federal Historic Preservation fund appropriation for training at the FORUM 2018. Page 2 must be attached and signed. K:\shared goodies\forms\Certified Local Government Granl.xls\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON-CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date /Z�� 0 Project Name (from page one) Certified Local Government Grant Project Department No. project will be budgeted under 08 To be assigned by the Finance Dept, Activity No. project will be budgeted under 6105 Project No. Subproject No. (Each column should only include amounts by fund) Fund: 010 Fund: Fund: Fund: Total REVENUES: 3000 Cash on Hand $ - 3350 Federal Grant - 3352 Federal HUD Grant - 3354 Shared Program - Local - 3357 Shared Program - County 3358 Shared Program -City 3360 Shared Program - State - 336t State Grant 33 F-% 500.00 500.00 3720 Donations- Restricted - 3750 Sale of Bonds TOTALS $ 500.00 $ - $ - $ - $ 500.00 EXPENDITURES: 1111 Salaries - Regular $ - 1112 Salaries - Part Time 1315 Education &Training _ 1345 Travel - Official City - 1346 Travel - Prof Training 500.00 500.00 1390 Contractual Services - 2103 Engineering & Consulting T TAIL $ 00.00 $ $ - $ $ 500.00 (Signature Dept. Head) Date (Si nature Finance Dept. Review) Date K:\shared goodies\forms\Certified Local Government Grant.xls\Page 2(Donat or NON-constr) (Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY Fimme ommittee approval required? YES NO -7 If so,date approved: 30� City of Waterloo Line-Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget amendment for FYE 19 submitted by the POLICE Department: EXPENSES/REVENUE DECREASE EXPENDITURES(INCREASE REVENUE) INCREASE EXPENDITURES(DECREASE REVENUE) Fund Dept Activity Acct#1 Acct Name I Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount 010 11 1150 3873 11 PRO SAFEST 10,000.00 010 11 1150 1114 11 PRO SAFEST 10,000.00 TOTAL $10,000.00 TOTAL $10,000.00 This amendment is being requested because: This is to conform with the City's budget line item control policy.This is for the Safe Streets project and is a MOU from 11/17/2015, reconfirmed 2/5/18,for ongoiong reimbursement for service(OT) Prior Committee Actions(Dates): (14e.r- �e a ii� �//?-4) (t 6 ;.4 (Signature D ead or Designee) Date (Signature Finance Dept. Review) Date Date Posted(Finance Dept.) K:Wsers\shared goodies\formslcs budget amend req form(Apr 2003)