HomeMy WebLinkAboutApproved Documents - 8/27/2018 FINANCE DEPT. STAFF ONLY
LINE ITEM USED (J<d -.3-7- V10O
TRAVEL REQUEST F401fJ BUDGETED 350o'
CITY OF WATERLOO EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS ,Y
REQUEST
DATE6✓
Original-Clerk/Finance Co - Department
NAME(S) AND POSITION(S): DATE:
Paul Huting, Leisure Services Director 8-17-2018
NAME OF CLASS I MEETING: DESTINATION: Fort Dodge, IA
Iowa Park and Recreation Association Fall
Workshop DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
9/11/2018 9/12/2017 9/11-12/2018
PURPOSE OF TRAVEL:
To attend the Iowa Park and Recreation Association Fall Workshop. This will provide educational sessions and
networking opportunities relevant to city parks and recreation issues and trends. Waterloo hosts this organization locally
on a rotating basis bringing tourism dollars to our city, so we need to be represented.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ NA
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM: Waterloo
ESTIMATE OF COST: BUDGET LINE ITEM: 010-4100-1346
78.00 LODGING TAXI X GRANT REIMBURSABLE
0.00 MEALS PARKING YES NO
160.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION
0.00 MILEAGEIFUEL MISCITOLLS YES NO
TOTAL FOR ALL: $ 238 TOTAL: $ 238 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
< .lex
L5�� � �1 d
DEPARTMENT HEACC MAYOR
DATE DATE
K:AShared Goodies\Forms\Travel Request Form January 2010
Fall Workshop Form I Iowa Park & Recreation Association Official Web site, Grinnell, Io... Page 1 of 2
Home Aquatics Jobs Education Membership Contact Foundation
Fall Workshop Form
N¢mt>et of POHicipq!iffi
W'indicates a required field.
Number of Participants to Register.,'.
.�.>..;rrshnp i>MaDe€e Ymn�
✓indicates a required field.
Participant's Name J IPaul Huting
Participant's Tide./ iLelsure Sefyl"res
DlfectOr
Participant's Email vIpaul.hu6ng�watedoo-ia.org T
Participant's Organization.t IClty of Waterloo
...
... ....... . . . ...............
Full Package(Early Bird-Exp:09/06/18) Vf IPRA Member($140) Non-IPRA Member($305)
Professional Late Full Package(After:09/06118) IPRA Member($190) W11PRA Member($305)
Tuesday Only
IPRA Member($7D0)P N0,1PRA Member($130)
Wednesday Only '„_' IPRA Member($5D)t_.1 Non-IPRA Member($80)
Student ,,_I IPRA Member($1 D)0 Non-IPRA member($15)
Offsite Tour Tuesday PM a1($20)U!Aquatic CEU Workshop-Wednesday AM 1$40)
Special Functions GOIt($50)
List Golf Partner(if any)
an..nnnt 4xtaenaYon
Cost $160.00
Payment Type✓ i By Invoice V
Siting Informakw(Address musB mateh with aatlr¢ss c�._rwxiyp oaW statement)
First Name'?
Last Name✓ Huting
.........................__-.__-
Address✓ 11101 Campbell Avenue
city r *Waterloo `
State✓
Iowa v
Zip Code- 5070
1._.._.._.._......_----_____.
Phone s 319-291-4370 (xwr-z+aaoca)
Fax 1319-291-4297 poor-wa-xxxx)
Email v ipaul huting@watedoo-ia org
https://www.iapra.org/index.cfm?fuseaction=cContents.home&Content=fall_workshop_fo... 8/17/2018
Sneak Peek at the tentative schedule for the Fall Workshop September 10-12 in Fort Dodge
Register now @ https IIw�w iapra org{education/fal9-workshohtrr�
Monday,September 10th,2018
12:00-12:30 Golf Registration
12:30-5:30 Golf Outing–Lakeside Municipal Golf Course, 1417 Nelson Ave, Fort Dodge
5:30-8:00 Social–Soldier Creek Winery, 1585 Paragon Ave, Fort Dodge
Tuesday,September 11«,2018
7:30-9:00 IPRA Registration&Welcome
8:30-9:00 Keynote Speaker
9:00-9:10 Break-
9:10-9:30 Speed Session I: Great Program Ideas from Across the State, Presented by: Multiple
Speed Session I: NPRA-Why I should Go, Presented by:Juli Sydell Johnson
Speed Session I:Alternative Revenue at Aquatics Facilities, Presented by: Brian L/Jeff L
9:30-9:40 Break-
9:40-10:40 Session I: "1 Love you Guys"Standard Response Training, Presented by: Sheriff Deputy-Luke Fleener
Session 1:Josh the Otter—Aquatic Safety Training, Presented by: LeAnn Auxier
Session I: Golf Course Management, Presented by: Matt Mclntee
10:40-10:50 Break-
10:50-11:50 Session II: Selling Your Department with Partners, Presented by: Amy Pingle
Session II: From the Gym to the Office: Navigating Career Advancement,
Presented by: Lakita Watson
Session II: Difficult Conversations-Addressing Employee Issues, Presented by:Juli Sydell Johnson
11:50-1:30 Lunch–
Steve Jordison, CEO of IPRA–Welcome &Thank Sponsors
Todd Seaman, IPRA President–State of Association
Matt Bemrich, Mayor of Fort Dodge–Welcome& Fort Dodge Bio
Todd Seaman, IPRA President–Installation of new Board Members
Iowa Foundations of Parks&Recreation Update: President,Angie Cole
Spring Conference 2019 Update–Rick Courcier, Pleasant Hill Parks & Recreation
,1' r
d
w
TORT DODGE
Tuesday, September 111h,2018-Continued
1:30-3:00 Off Site Session I:Visit to Harlan Rogers Sports Complex&the Mini Majors—tour turf grass exhibitors
1:30-2:30 Session III:The Proper Prep for Food Safety, Presented by:Sara Kingland
Session III: Excellent Service:A Customer Service Code Book, Presented by:Annie Olson
2:30-3:20 We Want YOU to Attend a Board Meeting!
3:15-4:45 Off Site Session II: Brewery Tour
3:20-3:30 Break-
3:30-4:30 Session IV: Public Records Law: How to Handle a Request, Presented by: Randy Evans
Session IV: Learn How to Create Content,Structure and Objectives for Seasonal Staff Training,
Presented by: Kate Connell
4:30-5:30 Young Professionals Network(YPN), Pool Side Social, drinks provided!
7:00-10:00 Social: Fort Frenzy, 3232 1-Ave South, Fort Dodge.
Play Time at Fort Frenzy! Enjoy VIP treatment with unlimited arcade games,go karts, & miniature golf.
Light snacks and drinks provided! Shuttle service is provided back to the hotel only.
Wednesday,September 12�,2018
8:30-11:30 Aquatic CEU Update
9:00-9:20 Speed Session II: Quick Tips for Playgrounds, Presented by: Brian Kempfort
Speed Session II: Quick& Free Ideas for Social Media, Presented by: Rachel Maehl
9:20-9:30 Break-
9:30-10:30 Session V: IPRA 101, Presented by:S Jordison/T Seaman
Session V:Trail Operations Management: FD&WCC, Presented by:A Moeding/N Nielson
10:30-10:40 Break—
10:40-11:40 Session VI: Roberts Rule of Order:The Basics to Run a Meeting, Presented by: Matt Bemrich
Session VI:The Ins &Outs of Grant Acquisition, Presented by: Randy Kuhlman
0
r
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 66,
TRAVEL REQUEST FY.42dfi BUDGETED �oUa
CITY OF WATERLOO EXPENDED YTD /Ud
THIS REQUEST QJ
LEFT AFTER THIS
REQUEST J$UD J
DATE
Original-Clerk/Finance Copy-Department
NAME(S) AND POSITION(S): DATE:
Sarah Kempen August 24, 2018
NAME OF CLASS/ MEETING: DESTINATION: Cedar Falls, IA
Iowa's River Restoration Toolbox
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
September 24, 25, 26, 27, 2018 September 24, 25, 26, 27, 2018 September 24-27, 2018
PURPOSE OF TRAVEL/TRAINING:
Iowa's River Restoration Toolbox
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 521-07-7830-1346
LODGING TAXI X GRANT REIMBURSABLE
MEALS PARKING YES NO
$600.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION
MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 600.00 TOTAL: $ 600.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
EPARTME -� Kk5 �
MAYOR
August 24, 2018 /2-7 /18 1y
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
Iowa's River Restoration Toolbox
Level 1 /Base Training
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Course Details
Learn about streambank stabilization and restoration
techniques from Iowa experts and how to use the
new IDNR Toolbox to restore stream functions. The • • "° • ��rrrti
workshop includes classroom lectures, field exercises, r �
and visits to recently constructed stream restorationIv
- � � ,
projects.
Featured Speaker: George Athanasakes = ,t ��George is the Ecosystem Restoration Program Leader for Stantec, and has 25 years of experienceworking on innovative stream restoration projects nationwide. George has taught at numerousF
restoration workshops, and worked with the IDNR
river restoration planning team to create Iowa's '
River Restoration Toolbox. Additional instructors will „
supplement George's presentations.
Who should attend?
x2
Design professionals including engineers and ```
v
landscape architects. biologists, ecologists, project
managers, WMA coordinators, natural resources
specialists, urban conservationists, university faculty, Register Today!
floodplain managers, environmental professionals in
Iowa and other interested professionals. www. lowaRivers.org
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Rivers
Questions?
Iowa
W,1 Contact Molly Hanson at (515) 724-4093
�� mhanson@iowarivers.org
Defining the Iowa River Restoration Toolbox
The Toolbox was developed by the Iowa Department of Natural Resources to assist Iowa
designers and reviewers of stream stabilization and restoration projects by providing proven
techniques that incorporate natural materials, such as logs, rocks, and live plantings. Among
the many techniques included in the Toolbox are: longitudinal peaked stone toe protection,
j-hook vanes, rock arch rapids, oxbows, riparian corridor restorations, and tree/shrub plantings.
Included are an assessment method and reviewable design checklists to aid in decision making
among multidisciplinary teams (i.e. - funding partners, designers, project managers, and
contractors etc.). The Toolbox also provides detailed design guidance, drawings and specification
requirements to assist with project bidding.
Toolbox Development
The goal of this resource is to assist design teams with the evaluation of streams and the
selection of suitable practices that will result in successful projects. Just as important, the Toolbox
will prevent the installation of practices that are unsuccessful and destructive to the stability of
river ecosystem. A national expert in the design and installation of these practices was hired to
research and merge common engineering and restoration practices into useful assessment and
design guidance. It was then reviewed and adapted by a statewide team of Iowa engineering,
river restoration, project management, and aquatic habitat professionals from various cities,
state agencies, federal, and non-governmental organizations with a stake in its development.
Efficiencies are anticipated with the use of the Toolbox from inception to permitting, because
reviewers can work from generally accepted design assumptions and calculations to support the
selected practices.
Why Use the Toolbox?
This resource focuses on natural techniques in streambank stabilization and stream restoration
that provide multiple benefits while remaining the most cost-effective options. The Toolbox
will help you understand the driving factors that cause an unstable stream segment to erode
or damage infrastructure prior to jumping to solutions, which leads to long-term stable,
economically beneficial solutions. It takes the user through the major steps of stream assessment,
including field-collected stream survey data, key stream stability issues, and multiple practices and
techniques that are appropriate for the type of restoration project.The Iowa DNR State Revolving
Fund (SRF) Sponsored Project Program will be requiring its applicants to use the Toolbox to be
eligible for the Clean Water Loan Program. Through this program, wastewater utilities can finance
and pay for projects, within or outside the corporate limits, that cover best management practices
for nonpoint source pollution control.
What Should I Wear?
Plan on clothing and foot attire for muddy and wet conditions. Hip waders or long rain boots will
be needed. Please bring extra footwear for the classroom. Bring several pencils and a clipboard.
Bring a laptop. Please also view=^basic surveying www.youtube.com/watch?v-+-tNRZPHLwC7k
Questions?
a lova Rivers
D AM
Contact Molly Hanson at (SIS) 724-4093
/ mhanson-iowarivers.org
FINANCE DEPT, STAFF ONLY _
LINE ITEM USED 3 J3 SqO /500
FY�Lj BuDsErED
EXPENDED YTD 3 "'
Wtlw ���& ' �'r• THIS REQUEST SUV z
T'i('rk�itos ' LEFT AFTER
N&I e!
DATE I�12G� 5-c21-. to)j
Original-Clerk/Finance Co -De trent
NAME(S)AND POSITION(S): DATE:
8127117
Julie Dawson, Housing Authority Director
NAME OF CLASS I MEETING: DESTINATION: Held at Ridgeway Towers
Ridgeway Towers Resident Meetings DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S)OF MEETING:
TBA FY2019
(7/1/18 thru 6/30119)
PURPOSE OF TRAVELITRAINING:
Per HUD Regulations, we must hold resident meetings for input 3-4 timeslyear and refreshments(food, cups, plates,
napkins, etc.)for such are an allowable expense in our Public Housing Operating Budged approved by the Housing
Authority Board on 5/21/18.The requested amount is for FY2019(July 1, 2018 through June 30, 2019)
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$
YES NO
METHOD OF TRAVEL:
NIA CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 283-13-5450-1560
LODGING TAXI X GRANT REIMBURSABLE
$500.00 MEALS PARKING YES NO
REGISTRATION AIRFARE X REQUIRED CERTIFICATION
MILEAGEIFUEL MISCITOLLS YES NO
TOTAL FOR ALL: $ 500.00 TOTAL: $ 500.00 PER PERSON
I BELIEVE THIS TRIP SERVES PUBLIC PURPOSE t APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND 6NE19CIAL TO THE
CITY OF WATERLOO
DEPARTMENT HEAD MAYOR
06 I 1 9 j�rtj �l Z� lla
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
City Clerk Use Only
Finance Committee {
Approval Date (
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 3,825.00 plus est. shipping costs of $ na to pay for or purchase
tee shirts for participants in the Mayor's Fun Run.
This purchase or expenditure is being made because:
Every 4th grader in Waterloo public and private schools participates in the Fun Run. All
participants receive a shirt as a reward for finishing the one mile run through down town.
Vendor selected for this purchase: Advantage Screen Print (Waterloo, IA)
Fx Bids or written quotes were taken on this purchase, as follows:
Advantage Screen Print (Waterloo, IA) 3,825.00
Creative Impact (Waterloo, IA) 4,500.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
Ex General Fund Road Use Tax ❑ Sewer ❑ Sanitation
❑ Bonds Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4200-1567 Recreational Supplies
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 23,875.00'/
and the current available balance is $ 21,711.81 `S
Respectfu bmitted,
e Crept. Head or gnee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\2010 fun run(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 2,000.00 plus est. shipping costs of $ to pay for or purchase
Professional design services for Greenbelt Lake improvements.
This purchase or expenditure is being made because:
to develop master plan for improvements at Greenbelt Lake assist with grant writing
with INRCOG. Strategy 4.5 Quality of Place.
Vendor selected for this purchase: AHTS, Waterloo IA
Bids or written quotes were taken on this purchase, as follows:
Fx Bids or quotes were not taken on this purchase because:
competitive bids are not required as per chapter 26 of the Iowa code.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
EI General Fund EI Road Use Tax EI Sewer F—] Sanitation
Fil Bonds 1:1 Federal/other grants F—I Other(specify)
This expenditure is to be coded to the following budget line-item:
414-37-4105 2157
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ Of
and the current available balance is
Respectfully submitted,
(Signature Dept. Head—or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodieslforms\AHTS Preauth.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Mayor Department to expend
$ 3,030.00 plus est. shipping costs of $ to pay for or purchase
Yearly membership dues.
This purchase or expenditure is being made because:
Vendor selected for this purchase: INRCOG/Cedar valley Coalition
Bids or written quotes were taken on this purchase, as follows:
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
x] General Fund F-] Road Use Tax EI Sewer F-I Sanitation
EI Bonds 1:1 Federal/other grants F� Other(specify)
This expenditure is to be coded to the following budget line-item:
010-01-8200-1391
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 13,000.00 ✓
and the current available balance is $ 13,000.00
Respectfully submitted,
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared good ies\forms\Expenditure Pre-Authorization CV Coalition(Mar 2010)
V A� �
C0AtjTroN
INVOICE
City of Waterloo
Michelle Weidner
715 Mulberry St.
Waterloo IA 50703
08/09/2018 Fiscal Year 2019 Dues $3,030.00
Please make check payable to:
INRCOG/Cedar Valley Coalition
229 E. Park Ave.
Waterloo, IA 507033
S �M
I
City Clerk Use Only
Finance Committee
Approval Date �21�r e)
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the MIS Department to expend
$ 5,900.00 plus est. shipping costs of $ to pay for or purchase
Annual website hosting, maintenance and content management system technical
support.
This purchase or expenditure is being made because:
Annual fee agreed upon when new website provider was chosen.
Vendor selected for this purchase: Revize LLC
❑ Bids or written quotes were taken on this purchase, as follows:
FX Bids or quotes were not taken on this purchase because:
Revize is our hosting and CMS provider. 5 year agreement approved by council
in 2016.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
FX General Fund ❑ Road Use Tax ❑ Sewer R Sanitation
❑ Bonds ❑ Federal/other grants F—] Other(specify)
This expenditure is to be coded to the following budget line-item:
010-01-8220-1520
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 38,870.00 "
and the current available balance is $ 38, 7R4 4
Respectfully submitted,
/11 l.fn 9-22-1
(Sig natur ' ept. ead or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Pre-Auth Web Hosting and Support.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date PIZ-7/C8
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 3,166.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Repair a Tri-County Drug Task Force vehicle that was damaged in an accident
This purchase or expenditure is being made because:
repair vehicle damaged in an accident
Vendor selected for this purchase: Community Morors
FX Bids or written quotes were taken on this purchase, as follows:
Community Motors $ 3166.00
Cedar Valley Collision $ 5156.26
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
FX General Fund F Road Use Tax ❑ Sewer ❑ Sanitation
0 Bonds ❑ Federal/other grants ❑ Other(specify) TCDTF Forfeiture
This expenditure is to be coded to the following budget line-item:
010-11-1160-1512 11-TRIFTRIF
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ (ta04rd
and the current available balance is $ 3/3``�'
Respectfully s tted,
r
(Signature Ddpt. �sig Date (Signatu a Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xlsx(Mar 2010)
City Clerk Use Only
Finance Committee /
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 31,560.00 plus est. shipping costs of $ 0.00 to pay for or purchase
an online reporting system called (DORS) Desk Officer Reporting System. It is a
monthly fee of $ 1,315.00 for 24 months = total $ 31 560.00
This purchase or expenditure is being made because:
this purchase will allow citizens to file a Police reports and statements through an online inte
based system for minor crimes.
Vendor selected for this purchase: LexisNexis
❑ Bids or written quotes were taken on this purchase, as follows:
Fx Bids or quotes were not taken on this purchase because:
LexinNexis is a proprietary company to this service and is the provider
used by the Waterloo Police Department already uses for accident reporting
this is an addition to our current system
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
FX General Fund E Road Use Tax ❑ Sewer F Sanitation
EI Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-11-1105-1520
(Fund - Department-Activity-Account Number) (Project Code)
b
in which the budgeted amount is $
and the current available balance is $0
Respectfully itted,
(Signature D t. signee) Dat (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xlsx(Mar 2010)
City Clerk Use Only
(Finance Committee $ /2M8
(;Approval Date
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 8.852.07 plus ext. shipping cost of $ 0.00 to pay for or purchase
12 inch Water Main Break on East Rideeway Ave. to Wastewater Treatment Facility
This purchase or expenditure is being made because:
Water main break to wastewater plant, all water to W.W. Plant shut down not able to
operate wastewater plant as normal.
Vendor selected for this purchase:
Waterloo Water Works
Bids or written quotes were taken on this purchase, as follows
®Bids or quotes were not taken on this purchase because:
Emergency repair of water main to wastewater plant on July 30th, 2018, repair has been
done. Waterloo Water Works with Frickson Bros. Excavating preformed repair. City
Strategic Plan, Strategy 4.5 Maintain and develop community services and city facilities
that support quality of place.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund: Road Use Tax: RXSewer: Sanitation:
Bonds: Federal/other grants: ROther(speclfy):
This expenditure is to be coded to the following budget line-item:
520-14-5200-1571
(Fund - Department -Activity-Account Number) (Project Code)
in which budgeted amount is $ 400,000.00
and the current available balance is $ 350.108.65 '
Respectfully submitted,
d 2z S AadcL�l /6i��
(Signature Dept. Head Or Designee Date (Signature Finance Dept. Review) Date
Invoice Page 1 of 1
WATERLOO WV NWQRKS
Invoice Number : MISC00000086933
325 Sycamore Street
P.O. Box 27 Invoice Date : 08/14/2018
Waterloo, Iowa 50704-0027 Customer Number : 544508
(319) 232-6280
City of Waterloo Waste Mgmnt
City of Waterloo Waste Mgmnt
3500 Easton Ave
Waterloo,IA 50702
Payment Term NET30
Billing Code Description Quantity Price Amount
JOBFLDER Job Folders 1.00 8,852.07 8,852.07
Comments
JOB FOLDER#7500 - 12" MAIN BREAK AT E RIDGEWAY-SHEFFIELD
FRICKSON BROS. EXCAVATING INVOICE#2045
PLEASE PAY FROM THIS INVOICE. PAST DUE INVOICES WILL ACCRUE Net Invoice : 8,852.07
A 1.5% FINANCE CHARGE AFTER 30 DAYS
Sales Tax : 0.00
Invoice Total : 8,852.07
City Clerk Use Only
Finance Committee /Z?
Approval Date l8
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 6,028.32 plus est. shipping costs of $ to pay for or purchase
4 Dell tablets with keyboard stylus and case.
This purchase or expenditure is being made because:
Tablets required for field data collection.
Vendor selected for this purchase: Dell
0 Bids or written quotes were taken on this purchase, as follows:
Dell - $6,028.32
CDW-G - $6,924.88
Recommmendation by Chris Youn blut for Dell tablets.
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
0 General Fund Road Use Tax Fx_J Sewer F—I Sanitation
El Bonds Federal/other grants [I Other(specify)
This expenditure is to be coded to the following budget line-item:
520-14-5200-1516
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 6ik)U
and the current available balance is $ 5c -7a�
Respectfully submitted,
��
(Signature Dept. Head or Designee) Date ( ign ture Finance Dept, Review) Date
K:lshared good ieslforms\Copy of Pre-Auth Dell Tablets for WMS.xls(Mar 2010)
City Clerk Use Only
Finance Committee /
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
$ 5,316.00 plus est. shipping costs of $ to pay for or purchase
200 - 12 ft. 1 3/4" Square Steel sign Tubing
This purchase or expenditure is being made because:
To install new or replace damaged street sign posts.
(State Bid)
Vendor selected for this purchase: Iowa DOT
FX Bids or written quotes were taken on this purchase, as follows:
Iowa DOT Ames, IA $5,316.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates): Approved $5,216.00 on 7/30/18
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
FX Bonds ❑ Federal/other grants ❑ Other (specify)
Tf}is expenditure is to be coded to the following budget line-item:
4+5-17-7120-2125 - - -'
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ �(' ,
and the current available balance is $ T3 mp
Respectfully submitted,
��c� -18
(Si nature Dept. H d or Designee) Date (Sign6ttrb Finance Dept. Review) Date
K:\shared good ies\fo rms\201 8-Aug ust-Pre-Auth-Traffic-IDOT-200-12 ft. 1 3-4 inch square steel sign tubing-415&417-17-7120-2125-
$5,316.00.xls(Mar 2010)