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HomeMy WebLinkAboutApproved Documents - 9/4/2018 FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 TRAVEL REQUEST FY_2019_ BUDGETED ef6: V e CITY OF WATERLOO EXPENDED YTD �y 7 — THIS REQUEST �(5 LEFT AFTER THIS REQUEST �G3271 DATE Original-Clerk/Finance Copy-Department NAME(S)AND POSITION(S): DATE P.O. Ehlers 8/28/18 NAME OF CLASS/MEETING: DESTINATION: Dubuque, Iowa Gangs on our backyard class DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Return Date: DATE(S) OF MEETING: September 19`h, 2018 September 19, 2018 September 19`h, 2018 PURPOSE OF TRAVEL: Lt. McGeough requesting authorization to send Officer Ehlers to Gangs in our backyard class in Dubuque, Iowa on September 19tn, 2018. The class is being put on by Midwest gang Investigators Association along with the FBI and ATF. The class will talk about hybrid gangs in Iowa and surrounding states. A city vehicle will be need for this travel/training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ YES NO METHOD OF TRAVEL: x CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: $00 LODGING .00 Uniforms x GRANT REIMBURSABLE $15.00 MEALS .00 Parking YES NO $100.00 REGISTRATION .00 AIRFARE x REQUIRED CERTIFICATION $ Fuel/mileage .00 Dues YES NO TOTAL FOR ALL: $ 115.00 TOTAL: $ 115.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO L�_ayL<- DEPARTIMM9THEAD MAYOR DATE DATE FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 TRAVEL REQUEST FY_2019_ BUDGETED CITY OF WATERLOO EXPENDED YTD THIS REQUEST o�sJ av LEFT AFTER THIS REQUEST DATE Original-Clerk/Finance Copy- Department NAME(S)AND POSITION(S): DATE P.O. Watson 8/28/18 NAME OF CLASS/MEETING: DESTINATION: Raymond, Iowa Crime Scene Investigation Class DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Return Date: DATE(S) OF MEETING: September 24, 2018 September 28 2018 2018 September 24-28, 2018 PURPOSE OF TRAVEL: Captain Mohlis is requesting authorization to send P.O. Watson to Basic Crime Scene School in Raymond, Iowa at the Black Hawk County Training Center on September 24-28, 2018. This school provides training in crime scene photography, safety, evidence collection/preservation, tire/shoe impressions, tool marks/firearms, and mock crime scenes. Currently P.O. Watson is currently a Crime scene Investigator(C.S.I.) for the patrol division. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: $00 LODGING .00 Uniforms x GRANT REIMBURSABLE $.00 MEALS .00 Parking YES NO $250.00 REGISTRATION .00 AIRFARE x REQUIRED CERTIFICATION $.00 Fuel/mileage .00 Dues YES NO TOTAL FOR ALL: $ 250.00 TOTAL: $ 250.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST LINE ITEM USED (�'b � ' �2Sp' rmf CITY OF WATERLOO FY� BUDGETED 51560•pD EXPENDED YTD 0 . 01) THIS REQUEST LEFT AFTER THIS REQUEST (p.O) DATE 247111119 .0 Original-ClerkLinance Copy- eat nt NAME(S) AND POSITION(S): DATE: Cheryl Huddleston, Human Resources Manager 8/20/18 NAME OF CLASS/ MEETING: DESTINATION: Johnston, Iowa IAPELRA Fall Conference DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING 9/12/2018 9/14/2018 9/13-14/2018 PURPOSE OF TRAVEL/TRAINING: Attend Iowa Public Employer Labor Relations Association Fall Conference Paying for hotel for Sept 12th myself WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: CITY VEHICLE X PRIVATE VEHICLE ESTIMATE OF COST: BUDGET LINE ITEM: 010 09 8250 1346 $84.00 LODGING TAXI x GRANT REIMBURSABLE $25.00 MEALS PARKING YES NO $75.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 184.00 TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD MAYOR le � 1. e DATE' DATE K\Shared Goodies\Forms\Travel Request Form January 2010 g A rK NCE 2018 LEADERS OF TODAY PAVING THE WAY FOR LEADERS OF TOMORROW The IAPELRA fall conference agenda features a great lineup of diverse topics including managing intermittent FMLA, succession planning, and defeating drama in the workplace. More details about the topics and speakers presenting them can be found in the enclosed conference agenda. As always, there will be wonderful networking opportunities to talk shop with your peers from around the state. SEPTEMBER 13-14 REGISTRATION Crown Point Community Center Non-Member Conference $150 6300 Pioneer Parkway,Johnston, IA 50131 Member Conference$75 Rooms at Stoney Creek Hotel & Conference Center 5291 Stoney Creek Ct,Johnston, IA 50131 Call 1-800-659-2220 and mention IAPELRAto add a reservation in the room block REGISTER HERE through EventBrite Academy II The Grievance Arbitration Process The grievance arbitration process presents a thorough grounding in the role or arbitration in union- management relations from the perspective of: the practioner, the arbitrator, and the advocate. Workshops address responding to grievances, the rules of contract construction and how and when to raise arbitrability. Participants will draft a response to a grievance and learn how to improve their skills in preparing and presenting a winning case. An arbitrator will discuss what works and what doesn't and present the key elements of the burden of proof. Interactive exercises in choosing an arbitrator and selecting witnesses are i designed to build expertise. The cost to attend Academy II is$299 for those who plan to attend only academy. For IAPELRA members who attend both the IAPELRA Annual Conference and Academy II, IAPELRA will send you a$100 rebate) Registration for the Academy is open through NPELRA. IAPELRA members can receive two and a half days of fantastic training for only$274 ($75 +$199)1 i Presented by Jim Hanks and Teresa Rotschafer, Academy II runs from 8:00 am to 4:00 pm on September j12th and includes breakfast, lunch, refreshments, and Academy Resource Materials. Check-in and breakfast begin at 7:30 am. Academy II will take place at 6300 Pioneer Parkway in Johnston. All check payments must be received by August 31, 2018. Register here through NPELRAI li Future Events Upcoming Meeting Dates and Locations Academy II September 12, 2018 Johnston j Annual Meeting September 13-14, 2018 Johnston Winter Meeting December 7, 2018 Story County Spring Meeting May 3, 2019 Linn County Annual Meeting September 12-13, 2019 Ankeny Winter Meeting December 6, 2019 Dallas County i r------------ ------ ----------- Conference Agenda Thursday, September 13th 8:00- 8:30 Registration, Breakfast, and Networking 8:30-9:15 Welcome 9:15 - 10:30 Military Leave Update-Steve Olsen, U.S. Department of Labor Steve Olsen is the Assistant Director for Veterans' Employment and Training Service (VETS). Prior to joining VETS, he served as a Disabled Veteran Outreach Program Specialist for the State of Iowa helping veterans prepare for meaningful careers. Steve spent a majority of his career working with college students in admissions and academic advising. He has a bachelor's degree in business administration from Graceland University and a master's degree in leadership from Bellevue University. Steve has a strong background in customer relations and is very passionate about helping others. Steve retired from the U.S. Army Reserve after 16 years of service. He is actively involved in his local church volunteering on the servant team and assisting with the children's ministry. In his spare time, he enjoys running, cycling, and spending time with his family. Steve resides in West Des Moines, Iowa, with his wife and three children. 10:30- 10:45 Break 10:45 - 12:00 Succession Planning-Tiffany Tokarz, Modern Muse Consulting Tiffany Tokarz, CPBA, CPMA, & MS in Leadership Development Psychology, is an Intentional Growth Strategist. She has been working with leaders and teams to create intentional results for over a decade. Her company Modern Muse Consulting offers consulting, coaching, group work, training and workshops. She was recently inducted into Faculty Row. Her belief is that researchers have only begun to understand the scope of human potential; and those leaders who create company cultures to better leverage their human capital will thrive in the new economy. She has presented for The Des Moines Partnership, Iowa Economic Success Center, East/South Chamber, Urbandale Chamber, West Des Moines Chamber, Grimes Chamber, Adel Chamber and many other organizations locally. ............. Conference Agenda , Thursday, September 13th i 12:00- 12:45 Lunch 12:45 - 2:00 Defeat the Drama—Kirsten Ross Vogel, Focus Forward Coaching, LLC Tired of feeling that you'll never get your team to do what you need? Frustrated with employee bickering and backstabbing and all of the inefficiency and customer complaints? Kirsten E. Ross, MLIR, SPHR teaches targeted strategies that help leaders generate a dear direction, defeat employee drama and focus their teams on productivity and great service. Her workshops and keynote addresses are rich with proven strategies that can be implemented immediately and her fun and high-energy style has received rave reviews from participants who often marvel at her ability to simplify complex information while making the event entertaining. For more than 25 years Kirsten has worked with leaders in privately held companies, family businesses and non-profits. She is the Author of two Leadership books, I "Defeat the Drama" and "From People Problems to Productivity" and has been I featured as an expert for media such as: NBC Nightly News, Fox 2 News, National Public Radio and for publications such as Entrepreneur Magazine, Working Mother Magazine and Crains. Kirsten is CEO of Focus Forward Coaching, LLC, a leading coaching and culture correction firm. Her education and experience include a Master's Degree in Human Resource Management, Senior Human Resource Certification, the Coach Training Alliance curriculum and more than 25 years of hands-on Human Resource experience. 2:00- 2:15 Break 2:15- 3:30 Creating Sound Policy-Jamie Bishop, Cottingham & Butler I As Vice President in the Employee Benefits division,Jamie works in conjunction with j clients to develop and implement tactical and strategic initiatives for their employee benefits programs.Jamie has been with Cottingham & Butler for more than 20 years i and enjoys an ever-evolving insurance industry. I Over her time in the business Cottingham & Butler continues to expand services to include Human Resources and Compliance assistance as well as a new acquisition that brings Compensation and Total Rewards consulting, Outside of the office,Jamie enjoys spending time with her family, her horse hobby and a number of outdoor activities. I i i Conference Agenda Thursday, September 13th 3:30 4:15 Bargaining Update/Roundtable Discussion -Jim Hanks, Ahlers & Cooney As a member of the firm's Education Law practice area, which represents over 250 Iowa K-12 school districts, area education agencies, community colleges, colleges and universities,Jim works with clients on a wide range of complex issues.Jim combines j extensive education knowledge with a public/private sector employment and traditional labor practice and served as the Chief Negotiator in State collective bargaining for former Iowa Governors Tom Vilsack and Chet Culver. I In his education practice with Iowa schools,Jim has proven to be a valuable advisor to I his clients as a strategic problem-solver on a diversity of issues, while being sensitive to the mission of education organizations.Jim's employment and labor practice covers a variety of areas and his specialized expertise includes counsel on issues such as: reviewing and drafting board policies and procedures, contracts for services, and public contract matters; advising on board/school management responsibilities, open meetings and open records compliance, school finance issues, environmental I problems,gift laws and elections laws; representing school boards and administrators I on student rights and discipline adjudications, civil rights complaints and various litigation issues; representing school districts in proceedings involving special education programs and services; and counseling school districts on constitutional issues including freedom of speech, freedom of religion, due process requirement, I and equal protection. On the legislative level, he has been instrumental in directing and shaping the on-going debate concerning amendments to the Public Employment Relation Act and the teacher contract termination law. 4:30- 5:00 Annual Meeting followed immediately by Board Meeting I i Thursday Evening Event 5:30 pm dinner at Greenbriar Restaurant I 5810 Merle Hay Road,Johnston View the menu online here RSVP to Cyndee Rhames (crhames@cityofjohnston.com) by September 10, 2018 Conference Agenda Friday, September 14th 8:30- 10:00 How to Efficiently Manage Intermittent FMLA and Hold Employees Accountable - Mike Staebell, Dickinson Law Firm Mike Staebell retired from the U.S. Department of Labor, Wage and Hour Division (WHD), in December 2015 after 33 years of enforcing federal employment laws. That included 17 years of direct investigation experience, 11 years supervising other investigators, and d 5 years as District Director for the states of Iowa and Nebraska. Under his leadership,the Iowa-Nebraska office was consistently ranked as one of the most productive in the U.S. Mike was responsible for enforcing all laws within WHD jurisdiction, most notably the FLSA, FMLA and Davis Bacon Act. Although not a lawyer, during his tenure at WHD j Mike coordinated with the attorneys of the DOL's Office of the Solicitor to assist in the litigation of significant cases in courts and before administrative tribunals— including the first FLSA child labor death case in the nation prosecuted under the Child Labor Enhanced Penalty Program that was established under the Genetic Information Nondiscrimination Act; FLSA violations involving disabled workers of Henry's Turkey Service; and FLSA violations involving undocumented workers at Agriprocessors. i Mike is an acclaimed trainer and speaker. He has a keen understanding of the laws enforced by WHD, a practical perspective, and a sense of humor that put him in high demand both publicly and within the agency itself. Mike created courses and trained WHD investigators throughout the U.S. regarding new statutes and regulations. He has given hundreds of presentations to the public on statutes enforced by WHD and is popular among professional and industry associations throughout the Midwest and the nation. 10:00- 10:15 Break 10:15 - 10:45 (PERS Update - IPERS Representative i 10:45 - 11:30 Civil Service Panel/Roundtable Discussion -Ahlers &Cooney i I 11:30- 11:45 Closing Remarks and Lunch To Go I Thank you for joining us f a 9 or the Annual IAELA Fall Conference ! Please look for a conference survey in your email . We value your feedback and encourage each of you to share future topic or speaker ideas. Feel free to contact our organization regarding membership and resources we can provide for those who join our organization . Patty Holden, President City of Waukee I pholden@waukee.org Stephanie Rornagnoli, Vice President City of Muscatine I sromagnoli@muscatineiowa .gov Perry Buffington, Secretary City of Mason City I pbuffington@masoncity. net Doug Garnett, Treasurer Des Moines Water Works I Barnett@dmww.com j I ity Jerk Use Only Finance Committee Approval Date q lq l l City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 10,306.00 plus est. shipping costs of $ N/A to pay for or purchase Staff is requesting the approval to perform paid parking lot pavement preservation services Includes: Sweeping, Crack-Seal Pavement Preservation Coating x 2 and Lot Restripin g. This purchase or expenditure is being made because: This expenditure is being requested to extend the life-cycle of pavement in the north half of the rental car ready service parking lot a more extensive reconstruction can occur. Vendor selected for this purchase: A-Line Striping and Sweeping of Waterloo IA 0 Bids or written quotes were taken on this purchase, as follows: Bids received as follows: A-Line of Waterloo ($10,306.00); Lucas Paving of Evansdale ($12,700.00); Aspro of Waterloo ($14,875); and Pate Asphalt Systems of Waterloo $15,535.00. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: �X General Fund Road Use Tax ❑ Sewer F—] Sanitation Bonds Federal/other grants El Other(specify) This expenditure is to be coded to the following budget line-item- 010 - 29 - 7700 - 1371 Buildings & Grounds Maintenance N/A (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 114,005 00 V' airld the current available balance is $ 4cbmitted, au or Designee) Date (Signature Finance Dept. Review) Date K:\shared good ies\forms\FY-201 9 08 28 2018 PreAuth for North Half of Rental Car Parking Lot Pavement Rehab(Mar 2010) =Approval Clerk Use Only mittee 9 1 e 4 c City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Department to expend $ 1,840.00 plus est. shipping costs of $ 0.00 to pay for or purchase Painting Young Arena Rest Rooms This purchase or expenditure is being made because: Strategic Plan 4.5 Maintain Facilities that support quality of place Vendor selected for this purchase: Personified Painting Waterloo Iowa Qx Bids or written quotes were taken on this purchase, as follows: Personified Painting Waterloo Jowa $1840 Kelling & Son Painting Cedar Falls Iowa $2335 Verbraken's Painting Waterloo Iowa $2445 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund Road Use Tax El Sewer 1-1 Sanitation Bonds Federal/other grants El Other (specify) This expenditure is to be coded to the following budget line-item: 418 37 4500 2177 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 40,000.00 and the current available balance is $ 32,069.00 Respectfully submitted,,,, Ign ure Dept_ oe Designee) Date (SigFinance Fin nc Dept. view) Date K:lshared goodies\forms\Expenditure Pre-Authorization.xis(Mar 2010) City Clerk Use Only Finance Committee q / Approval Date /t0 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 18,010.00 plus est.shipping costs of $ 0.00 to pay for or purchase Pay for damages to the SRO leased Hyundai that was dama ed in a motor vehicle accident This purchase or expenditure is being made because: the damage is the result of an uninsured motorist hitting the leased SRO vehicle while it was parked Vendor selected for this purchase: C &S car company Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: This vehicle is owned by C & S Car company and leased to the Police Department to be used by the SRO program. This payment pays for the damage to C & S car company vehicle Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund El Road Use Tax El Sewer EI Sanitation ❑ Bonds 0 Federal/other grants EI Other(specify) This expenditure is to be coded to the following budget line-item: 010-11-1100-1378 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ �S,�b0'&' and the current available balance is $ af�928'. Respectfully mitted, (Signature D pt. a or signee) Dat (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xlsx(Mar 2010) City Clerk Use Only Finance Committee Ci Approval Date f�(rg City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 41,988.00 plus est. shipping costs of $ 0.00 to pay for or purchase Twenty-Eight (28) X26P Tasers holsters batteries and cartridges with 4 years warranty This purchase or expenditure is being made because: this purchase is to replace older Tasers that have passed their life expectancy Vendor selected for this purchase: Axon Enterprise Bids or written quotes were taken on this purchase, as follows: Fx Bids or quotes were not taken on this purchase because: Axon Enterprise was formerly called Taser International and is a proprietary company ce company and oly provider for Tasers which is the approved less than lethal weapon used by the Waterloo Police Department Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund Road Use Tax ❑ Sewer ❑ Sanitation ❑X Bonds Federal/other grants D Other(specify) This expenditure is to be coded to the following budget line-item: 418-11-1100-2128 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ (o7O17�� and the current available balance is $ Respectfully submitted, 711 (Signature Dept. H esignee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.>dsx(Mar 2010) City Clerk Use Only Finance Committee a� Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 2.500.00 plus ext. shipping cost of $ 0.00 to pay for or purchase Inspection of three (3) Satellite Final Clarifiers This purchase or expenditure is being made because: Clarifiers have not been in operation for seven 12111S years and want to restart them in the near future. Vendor selected for this purchase: Rebuild-It Services Group, LLC X�Bids or written quotes were taken on this purchase, as follows Rebuild-It Services Group LLC at a cost of$2,500.00. Evooua Water Tec LLC at a cost of $6,000.00. DPS Equipment Services, Inc. Not available for inspections til Nov. 2018. Recommend Rebuild-It Services Group, LLC at a cost of$2,500.00. City Strategic Plan, Strategy 4.5 Maintain and develop community services and city facilities that support quality of place. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: Sewer: ❑Sanitation: Bonds: Federal/other grants: ❑Qther(specify): This expenditure is to be coded to the following budget line-item: 520-14-5200-1319 (Fund - Department-Activity-Account Number) (Project Code) in which budgeted amount is $ 130,000.00 and the current available balance is $ 102.832.71 " Res ectfully submitted, (Signature Dept. Head Or Designee) 0 Date (Signature FlnancevDept. Review) Date BRIAN RATH From: John Lull <jlull@rebuild-it.com> Sent: Tuesday, August 28, 2018 5:05 PM To: BRIAN RATH Cc: Steven Hoambrecker; BRIAN BOWMAN; Maintenance Foreman WMS Subject: RE: Waterloo Satellite Final Clarifier Inspection Hello Brian, We only charge $2,500.00 for the inspections.This covers my flight, hotel and onsite inspection. I would need the three tanks drained and cleaned to do an accurate inspection. Best Regards From: BRIAN RATH<BRIAN.RATH WATERLOO-IA ORG> Sent:Tuesday, August 28, 2018 7:24 AM To:John Lull<jlull(a�rebuild it.com> Cc:Steven Hoambrecker<Steven.Hoambrecker(@WATERLOO IA ORG>; BRIAN BOWMAN <BRIAN.BOWMAN Ca)WATERLOO-IA ORG>; Maintenance Foreman WMS<MAINT(CDWATERLOO-IA ORG> Subject: Waterloo Satellite Final Clarifier Inspection Hi John, I would like a quote to inspect three Satellite final clarifiers.The clarifiers are Envirex 90 ft. dia.Tow Bro. Serial # 15177- 101, Model# H401-T. Engineer was Rust Environment& Infrastructure, Project#73182, Contract#486 and Date 5-19- 1995. We would like the clarifiers inspected within the next month. Thanks, if there are questions please contact. Brian Brian Rath—Treatment Operations Supervisor City of Waterloo—Waste Management Services 3505 Easton Ave. Waterloo, Iowa 50702 Cell Phone#: (319) 230-4204 Phone#: (319) 291-4553 Fax#: (319) 291-4523 Email Address: brian.rath(@waterloo-ia ori i BRIAN RATH From: Nelson, Beth A <elizabeth.nelson@evoqua.com> Sent: Tuesday, August 28, 2018 10:55 AM To: BRIAN RATH Cc: Steven Hoambrecker; BRIAN BOWMAN; Maintenance Foreman WMS Subject: RE: Waterloo Satellite Final Clarifier Inspection Hi Brain, Per our conversation we would charge $1200 per day plus expenses. We do charge travel time to and from the job. You would be looking at cost of$4500- $6000 depending on how many days it would take to do checkout. If you need anything please give me a call 262-521-8363. Have a good day. Beth Beth Nelson Field Service Coordinator Evoqua Water Technologies LLC N19 W23933 Ridgeview Drive Suite 200 Waukesha, WI 53188 Phone: 262-521-8363 Elizabeth NelsoD_@evogua.com www.evoclua.com The information in this email is intended only for the person or entity to which it is addressed and may contain confidential and/or privileged material protected by state and federal law.Any review,re-transmission,dissemination or other use by other persons or entities is strictly prohibited.If the reader of this message is not the intended recipient or an agent responsible for delivering it to the intended recipient,please immediately notify the sender and delete the material including any attachments in any form and from any computer. From: BRIAN RATH [Ma ilto:BRIAN.RATH CDWATERLOO IA ORG] Sent:Tuesday,August 28, 2018 9:24 AM To: Nelson, Beth A<elizabeth.nelson(a)evooua com> Cc:Steven Hoambrecker<Steven.Hoambrecker WATERLOO-IA ORG>; BRIAN BOWMAN <BRIAN.BOWMAN(a)WATERLOO-IA ORG>; Maintenance Foreman WMS<MAINTOWATERL00-IA ORG> Subject:Waterloo Satellite Final Clarifier Inspection f This message came from an external mail server outside of the company.] Hi Beth, I would like a quote to inspect three Satellite final clarifiers.The clarifiers are Envirex 90 ft. dia.Tow Bro. Serial# 15177- 101, Model# H401-T. Engineer was Rust Environment& Infrastructure, Project# 73182, Contract#486 and Date 5-19- 1995. We would like the clarifiers inspected within the next month. Thanks, if there are questions please contact. Brian Brian Rath—Treatment Operations Supervisor 1 BRIAN RATH From: michael sears <msears@dpsequipmentservices.com> Sent: Tuesday, August 28, 2018 12:48 PM To: BRIAN RATH Subject: Re:Waterloo Satellite Final Clarifier Inspection Brian, We are completely booked until November. Thanks Michael R. Sears - Project Manager DPS Equipment Services, Inc. P.O. Box 55 Caledonia, IL 61011 Cell #815/980-8844 mseaL! (Qdpseguipmentservices com www.dpsequipmentservices.com On Aug 28, 2018, at 9:23 AM, BRIAN RATH<BRIAN.RATHkWATERLOO-IA ORG> wrote: Hi Michael, I would like a quote to inspect three Satellite final clarifiers.The clarifiers are Envirex 90 ft. dia. Tow Bro. Serial# 15177- 101, Model# H40LT. Engineer was Rust Environment& Infrastructure, Project#73182, Contract#486 and Date 5-19- 1995. We would like the clarifiers inspected within the next month. Thanks, if there are questions please contact. Brian Brian Rath—Treatment Operations Supervisor City of Waterloo—Waste Management Services 3505 Easton Ave. Waterloo, Iowa 50702 Cell Phone#: (319) 230-4204 Phone#: (319)291-4553 Fax#: (319) 291-4523 Email Address: brian.rath(@waterloo-ia orQ 1 City Clerk Use Only !Finance Committee / Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 3,218.80 plus ext. shipping cost of $_400.00 to pay for or purchase 6 inch Suction hose and fittines ten (10) each for Trash Pumps/Flood Control This purchase or expenditure is being made because: Replacement 6" suction hoses and fittings from hose leaking and worn out Vendor selected for this purchase: Motion Industries X❑Bids or written quotes were taken on this purchase, as follows Emergency replacement hoses hoses have been ordered Motion Industries at a cost of$3,218.80 plus freight, Campbell Supply Co. at a cost of$3,500.00 plus freight, Core& Main at a cost of $3,806.00 plus freight. Recommend Motion Industries at a cost of$3,218.80 plus freight. City Strategic Plan, Strategy 4.5 Maintain and develop community services and city facilities that support quality of place. ❑Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑General Fund: Road Use Tax: Sewer: ❑ ❑ Sanitation: ❑Bonds: ❑Federal/other grants: ❑Other(speclfy): This expenditure is to be coded to the following budget line-item: 520-14-5200-1570 (Fund - Department -Activity-Account Number) (Project Code) in which budgeted amount is $ -6-$p 3700'1 and the current available balance is $ Respectfully submitted, (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date FORREST GRAVES From: 1im.Sharp@motion-ind.com Sent: Friday, August 24, 2018 8:52 AM To: FORREST GRAVES Cc Craig.Herrmeyer@motion-ind.com;Jim.Sharp@motion-ind.com Subject: Motion Order Confirmation Customer PO# 19032 OCN IA02-247543 J ORDER CONFIRMATION MOTION INDUSTRIES Date:08/24/18 1512 FALLS AVENUE WATERLOO, IA 50701-5328 PHONE:319-235-7167 FAX: 319-235-0519 To:CITY OF WATERLOO SHIPPING TO: ORDER NUMBER: IA02 -247543 CITY OF WATERLOO CUSTOMER PO: 19032 WASTE MANAGEMENT SER F.O.B.: FOB ORG,FRT PP&ADD 3505 EASTON AVE ORDER SENT BY: JIM SHARP ATTN. FORREST GRAVES WATERLOO, IA 50702-2000 TERMS: 1% 10&25TH NET 30 PO: 19032 DELIVERY: STOCK UNLESS NOTED REL: JOE @ 641-295-0565 SHIPPING: DIRECT SHIP Description '. Manufacturer Quantity Unit, Unit Pnce Arh©unt LINE ITEM: 001 DELIVERY DATE: 08/24/18 98128141 6"X20' PVC G W/ALUM CXE 7 EA $321.880 $2,253.16 ITEM NO: 99999999 APACHE H & B LINE ITEM: 002 DELIVERY DATE: 08/24/18 6720' FERT SOL W/CXE AL C&G 3 EA $321.880 $965.64 ITEM NO: 99999999 APACHE H & B Subtotal: $3,218.80 Sales Tax: $0.00 Total: $3,218.80 i CAMPBELL SUPPLYCO, 0* . . . . LIES IOWA FALLS CEDAR RAPIDS SIOUX CITY WATERLOO 710 S. Oak 2127 North Towne Ln.,NE 2650 Bridgeport Dr. Iowa Falls,IA 50126 Cedar Rapids IA 52402 , P 325 W. lith 07 P Sioux City,IA 51111 Waterloo,IA 50702 (641)648-4621 * FAX(641) 648-4624 (319) 395-0991 "`FAX(319)395-0003 (712)252-6120*FAX(712)252-6135 (319)234-6613*FAX(319)234-1401 (800)782-5134 (800)798-8665 (800)252-6120 (800)891-3044 website address www campbellsupplyCo.com e-mail address:campbell@campbellsupply.com BILL CITY WATERLOO WATER POLL SHIP CITY WATERLOO WATER POLL TO: CONTROL TO: CONTROL 3505 EASTON AVE. 3505 EASTON AVE. WATERLOO IA 50702 WATERLOO IA 50702 ATTN: Quote Number: 2043566-0000-02 Quote Date 08/17/18 QUOTE TYPE SUCTION HOSE QTE * * QUOTATION ` Page Number: 1 ORDERED QUANTITY ITEM CODE AND . -� *APA 98128141 EA 350.0000 3500.00 HOSE 6" SUCTION W/ALUM ASSY QUOTE TOTAL 3,500.00 RHONDA DAVIS JAKE RASBECK OUTSIDE SALES INSIDE SALES PRICES SUBJECT TO CHANGE UPON MANUFACTURER'S PRICE INCREASES. FORREST GRAVES From: Joe Jones,Jr. <joejr.sci@gmail.com> Sent: Monday, August 20, 2018 11:16 AM To: FORREST GRAVES Subject: Fwd: hose quote Tony here's the quote from Core & Main in CR, they don't have the green hose just the orange & clear. Sent from Joe Jr's Phone Begin forwarded message: From: "Lopez, Edgar" <Edgar.Lopezacoreandmain com> Date: August 20, 2018 at 11:02:32 CDT To: "Joe Jones, Jr." <ioeir.sci c(�gmail com> Subject: FW: hose quote Joe. See below. $380.60 each hose From: Lopez, Edgar Sent: Monday, August 20, 2018 8:23 AM To:Joe Jones,Jr. <ioeir.sci(cr��mail com> Subject: hose quote If you're needing 6" we have the but not white and clear unfortunately Your cost is below $13.75/ft 370431417 fem cam alum. $36.85/ea. 370431425 male cam alum. $32.95/ea. 450465CW6 Spiral Clamp $8.95/ea. (would need 4) We can get within a few days. 1 City Clerk Use Only Finance Committee Approval Date X41(6 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 2,721.44 plus ext. shipping cost of $ 100.00 to pay for or purchase 4" and 6" hose Coupling Inserter tool This purchase or expenditure is being made because: Trash puma hose Coupling Inserter tool to assemble 4" & 6" trash pump hose and fitting together. Vendor selected for this purchase: Schimberg Co. I—XIBids or written quotes were taken on this purchase, as follows Schimberg Co. at a cost of$2,821.44 includes freight Ferguson at a cost of$3,035.63 includes freight, Motion Industries at a cost of$3,054.35 includes freight. Recommend Schimberg Co at a cost of$2,821.44 includes freight. City Strategic Plan, Strategy 4.5 Maintain and develop community services and city facilities that support quality of place. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund: Road Use Tax: Sewer: Sanitation: Bonds: ❑Federal/other grants: ❑Other(speclfy): This expenditure is to be coded to the following budget line-item: 521-14-5310-1535 (Fund - Department-Activity-Account Number) (Project Code) in which budgeted amount is $ 500.00 f and the current available balance is $ 500.00 t 300dI__AtWo Respectfully submitted, -,7q- � (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date PRICE QUOTATION Quote Date 08/20/18 Q -. aote N7767-00 uumber 648 SCHIMBERG CO. Q°°teEXpiratonDate 09/01/18 -- -- 1106 Shaver Road NE Writer Randy Walker Cedar Rapids,IA 52402 Salesperson DAN HILBY - Ph: 319-365-9421 FAX: 319-365-9867 Total Weight �f 0.00000 www.SChimberg.COm F2iglitTemis —I WE PAY Placed By JESSE K `WATERLOO CITY OF WASTE MNGMNT Ship ;WATERLOO CITY OF WASTE MNGMNT 3505 EASTON AVE TO: j 3505 EASTON AVE WATERLOO,IA 50702 WATERLOO,IA 50702 i PHONE.-(319)291-4553 EMA/L:rwalker@schimberg.com Tema Req Ship Date Ship Point1 Sh4)Via_ NET 30 DAYS —� 08/20/18 SCHIMBERG CEDAR R,�Ptl)S SCO TRUCK D#e NSI Pad Number And Description QuantRy Qty Net Ext. Ordered UfM Price i Price INS n616 1 EACH 2721.44 2721.44 DIXON CI96 COUPLING INSERTER 2 111 THANKS FOR YOUR BUSINESS 1 EACH 0.00 0.00 2 Lines Total Quote Total 2,721.44 -r t 1rQ.�S/YN �Uo.ffd SALESPERSON CONTACT INFORMATION �18u Randy Walker rwalker@schim berg.com If"NS" is indicated in the"NS" column or any part number beginning with an "N"or"W" is non-stock material and subject to manufacturers restock& return freight charges. ---The prices quoted are subject to inventory availability and changes in raw material costs.--- ---Jobs with multiple shipments or a duration of more than 30 days must be authorized in advance.-- ustomer Copy Page 1 of 1 BRIAN RATH From: Chad.Tate@Ferguson.com Sent: Monday, August 20, 2018 11:12 AM To: Maintenance Foreman WMS Subject: Email Bid# B722820 Price Quotation # B722820 FERGUSON #1699 920 S HACKETT RD WATERLOO,IA 50701-3556 Phone:319-235-0222 Fax:319-235-0444 Bid No.......: 8722820 Bid Date...: 08/20/18 Cust Phone: 319-291-4553 Quoted By: CTT Terms.........: NET 10TH PROX Customer.: CITY OF WATERLOO Ship To.......: CITY OF WATERLOO WASTER MGMT SVCS DEPT WASTER MGMT SVCS DEPT 3505 EASTON AVE 3505 EASTON AVE WATERLOO, IA 50703 WATERLOO,IA 50703 Cust PO#..: DIXON Job Name.: COUPLER INSERTER Item Description Quantity Net Price UM Total SP-DC196 C196: COUP INSERT 5 TON RAM W/PUMP 1 ! 2935.630 EA 2935.63 APPROX 5 DAY LEAD TIME. $100 FRT. Subtotal: $2935.63 Inbound Freight: $100.00 Tax: $0.00 Order Total: $3035.63 Chad 7iate Inside Sales Ferguson Ent.,a Wolseley Company 920 S. Hackett Rd. Waterloo, IA 50701 T: (319) 235-0222 C: (515)835-0489 F: (319) 235-0444 E:chad.tate@fereuson.com www.ferguson.com 1 BRIAN RATH From: Chris.Travis@motion-ind.com Sent: Monday, August 20, 2018 12:15 PM To: Maintenance Foreman WMS Cc: Craig.Herrmeyer@motion-ind.com; Chris.Travis@motion-ind.com Subject: Motion Quote Customer RFQ#: QT.JESSE OCN IA02-247611 J QUOTE 1 MOTION INDUSTRIES Date:08/20/18 1512 FALLS AVENUE WATERLOO,IA 50701-5328 x PHONE:319-235-7167 Note:This estimate is valid for 30 days from the date shown above. FAX:319-235-0519 Prices quoted are for quantities shown.Stock is subject to prior sale. MTO quantities considered complete 10%under/over unless noted. To:CITY OF WATERLOO QUOTE NUMBER: IA02 -247611 WASTE MANAGEMENT SER 3505 EASTON AVE CUSTOMER RFQ: QT.JESSE WATERLOO, IA 50702 F.O.B.: PO: QT.JESSE QUOTE SENT BY: CHRIS TRAVIS TERMS: 1% 10&25TH NET 30 DELIVERY: STOCK UNLESS NOTED SHIPPING: Description Manufacturer Quantity Unit Unit Price Amount LINE ITEM: 001 CI96 COUPLING INSERTER 1 EA $2,954.350 $2,954.35 ALLOW 4-5 DAYS ARO! ITEM NO: 99999999 DIXON CPLG Subtotal: $2,954.35 Sales Tax: $0.00 Total: $2,954.35 All Prices in USD + v-"��"" lo®.00 Call. 800 526-9328 37sT Ss Click. www.motionindustries.com Visit. Over 550 Locations Copyright©2001 -2018 Motion Industries, Inc. -All Rights Reserved. Legal Disclaimer, Privacy Policy, 1 City Clerk Use Only Finance Committee / Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 2,153.50 plus est. shipping costs of $ to pay for or purchase Concrete Screed Power P35A This purchase or expenditure is being made because: To be used for concrete screeding (leveling, smoothing and finishing off concrete) Vendor selected for this purchase: Black Hawk Rental [X Bids or written quotes were taken on this purchase, as follows: Black Hawk Rental Waterloo, Iowa $2,153.50 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation QX Bonds ❑ Federal/other grants F—] Other(specify) This expenditure is to be coded to the following budget line-item: 415-19-7100-2117 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ /OD,UOO and the current available balance is $ 37 d 72 g3 "✓ Respectfully submitted, ig ature Dept. He d or Designee) I DaK (Signature Finance Dept. Review) Date KAshared goodies\forms\2018-August-Pre-Auth-Street-Black Hawk Rental-Concrete Screed Power-$2153.50-415-29-7200-2117.xis(Mar 2010) City Clerk Use Only Finance Committee / Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Department to expend $ 1,714.10 plus est. shipping costs of $ to pay for or purchase Sign Blanks, Blue and Black EC Film, and Transfer Tape This purchase or expenditure is being made because: Materials used in fabricating signs in-house. Vendor selected for this purchase: Newman FX Bids or written quotes were taken on this purchase, as follows: Newman Signs Jamestown, ND $1,714.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer R Sanitation ❑X Bonds Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 414-17-7120-2466 R/2S (Fund - Department-Activity-Account Number) (Project Code) b � in which the budgeted amount is $ '/103U and the current available balance is $ 703 a C Respectfully submitted, „ .�/f ��(�'� `��'�l� � l' _ �l Lti• it.�.�.�-. � '.!�-�� �, S"moi-�� KAshared goodies\forms\201 B-August-Pre-Auth-Traffic-Newman-Film Blanks Tape-$1714.10-As(Mar 2010) Budget Amendment Descriptions for 9/4/2018 Finance Committee Meeting Agenda: 1. Approve the budget amendment to pay for the building at the yard waste site in the current fiscal year in the amount of$150,000 using Sanitation funds, as submitted by the Finance Department. 2. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. Completed forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY Finance Committee approval required? YES I/ NO q I Lf If so,date approved: i City of Waterloo Line-Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget amendment for FYE 2019 submitted by the Finance Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount 525 15 5400 3000 150,000.00 525 15 5400 2152 Bldg Impr 150,000.00 EIE TOTAL $150,000.00 TOTAL $150,000.00 This amendment is being requested because: The department budgeted to build a building at the yard waste site in FYE2018 The building couldn't be done before June 30 2018 Therefore, department is requesting to use fund balance to pay for the building this year. Prior Committee Actions(Dates): (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:lshared goodieslformslBudget Amendment Request Form.xls(Apr 2003)