HomeMy WebLinkAboutApproved Documents - 10/8/2018 FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1345
TRAVEL REQUEST FY_2019_ BUDGETED _ &6U0
CITY OF WATERLOO EXPENDED YTD 76-9 6`
THIS REQUEST 14/6;2 �r7
LEFT AFTER THIS 89
REQUEST 7? 9
DATE
Original-Clerk/Finance Copy-Department
NAME(S) AND POSITION(S): DATE:
Sgt. Farmer Inv. Gergen 9/27/18
NAME OF CLASS I MEETING: DESTINATION Dallas, Texas
Travel to Dallas Texas for ongoing investigation DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: Return Date: DATE(S) OF MEETING:
9/24/18 9/26/18 September 24-26th, 2018
PURPOSE OF TRAVEL: Sgt. Farmer and Inv. Gergen travelled to Dallas, Texas on September 24"-2e, 2018 for an
on-going investigation.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE PRIVATE VEHICLE
x AIRFARE DEPARTING FROM: Cedar Rapids, Iowa
ESTIMATE OF COST: BUDGET LINE ITEM:
$342.70 LODGING $ Car rental x GRANT REIMBURSABLE
$149.67 MEALS $ 21.00 PARKING YES NO
$.00 REGISTRATION $ Baggage Fee x REQUIRED CERTIFICATION
$1448.80 Airfare MISCITOLLS YES NO
TOTAL FOR ALL: $ $1962.17 TOTAL: $ $981.08 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTME EAD MAYOR
y 0 X?
DATE DATE
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1346
TRAVEL REQUEST FY _2019_ BUDGETED5,,160 0
CITY OF WATERLOO EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST 50
DATES
Original-Clerk/Finance Copy-Department
NAME(S) AND POSITION(S): DATE
Sgt. Devine &Inv. Stratton 10/1/18
NAME OF CLASS I MEETING: DESTINATION: Johnston, Iowa
IAI(Iowa Association for Identification) Educational DEPARTURE POINT
Conference IF NOT WATERLOO:
DEPARTURE DATE: Return Date: DATE(S) OF MEETING:
November 7th, 2018 November 9`h, 2018 November 7-9, 2018
PURPOSE OF TRAVEL:
Lt. McClelland is requesting authorization to send Sgt. Devine and Inv. Stratton to the the [Al Educational
Conference in Johnston, Iowa on November 7-9, 2018. The Conference will cover Officer involved shootings,
case studies from Mesa, Arizona along with Infant/child death investigation, lifting prints and trace evidence.
Both Sgt. Devine and Inv. Stratton are assigned to the WPD Lab. A city vehicle will be needed for this
travel/training.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM:
$300.00 LODGING .00 Uniforms x GRANT REIMBURSABLE
$ '�y MEALS .00 Parking YES NO
$150.00 REGISTRATION .00 AIRFARE x REQUIRED CERTIFICATION
$50.00 Fuel/mileage .00 Dues YES NO
TOTAL FOR ALL: $ 2{ i TOTAL: $ PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECE,S"RY AND BENEFICIAL TO THE
CITY OF WPB ER OO
DEPARTMENT HEAD MAYOR /
DATE DATE
Sent over 100318 FINANCE DEPT. STAFF ONLY
LINE ITEM USED " Zg /4do l3�(i
TRAVEL REQUEST FY, Li BUDGETED �SUQ
CITY OF WATERLOO EXPENDED YTD
THIS REQUEST yr rJ i
LEFT AFTER THIS t(
NAME(S) AND POSITION(S): DATE: REQUEST
Pat Treloar, Chief of Fire Services 100318 DATE 2VW /U-3 qa
3 Firefighters
NAME OF CLASS/ MEETING: DESTINATION: Weyauwega, Wisconsin
NIA DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
Exact dates not set yet. Exact dates not set yet. Exact dates not set yet.
Between Oct. 8- Oct. 19 Between Oct. 8- Oct. 19 Between Oct. 8- Oct. 19
PURPOSE OF TRAVEL:
Pick up 311 from Pierce after repairs were completed.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 010-12-1400-1346
LODGING TAXI x GRANT REIMBURSABLE
60.00 MEALS PARKING YES NO
REGISTRATION AIRFARE x REQUIRED CERTIFICATION
400.00 MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 460.00 TOTAL: $ 115.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSAR F1 IA TO THE
CITY ERL
DEPARTMENT HEAD MAYOR
DATE DATE
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Garage Department to expend
$ NTE - $6,000.00 plus est. shipping costs of $ 200.00 to pay for or purchase
Filter Elements, Switches, Belts, Labor and Mileage to repair the Screener for the
Yard Waste Site.
This purchase or expenditure is being made because:
This is a specialized piece of equipment that had been worked on by a mechanic that
is no longer with the department. Mechanics will be trained by Vermeer mechanic.
Vendor selected for this purchase: Vemeer Iowa & N. Missouri
FX Bids or written quotes were taken on this purchase, as follows:
Vemeer Iowa & N. Missouri Tipton, IA NTE$6,000.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
QX General Fund Road Use Tax ❑ Sewer ❑ Sanitation
❑ Bonds Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-7955-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 240,000.00
and the current available balance is $ 19;-892-50
Respectfully submitted,
A /�)h jz�J/,/,, ,&" '/'
(Signature DeptHead or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\2018-October-Pre-Auth-Garage-Sanitation-Vemeer Iowa-Labor&Materials to repair screener-NTE$6,000.00-
010-18-7955-1571 +Shipping of$200.00.xls(Mar 2010)
City Clerk se ny
Finance Committee ;
"
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Garage Department to expend
$ 2,650.00 plus est. shipping costs of $ 55.00 to pay for or purchase
18 ft. Heated Hose for Crack Sealer- Unit# 191118
This purchase or expenditure is being made because:
Hose that is designed for high temperatures when Crack Sealer is in operation.
(specialized heated hose - only vendor close that can supply)
Vendor selected for this purchase: Logan Contractors
QX Bids or written quotes were taken on this purchase, as follows:
Logan Contracotrs Supply, Inc. Des Moines, IA $2.650.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
[X General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
EI Bonds 1:1 Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-7955-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 240,000.00 ✓
and the current available balance is
Respectfully submitted,
Signature Dept. HeA4 or Designee) D to (Signature Finance Dept. Review) Date
KAshared goodies\forms\2018-October-Pre-Auth-Garage-Street-Logan Contractors-18 ft. Heated Hose(crack sealer)-$2,650.00-010-18-
7955-1571 +Shipping of$35.00.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date t°�e/I tij
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 1,268.75 plus est. shipping costs of $ na to pay for or purchase
infield material for baseball/softball fields.
This purchase or expenditure is being made because:
to upkeep the playing surface of baseball/softball fields replace lost infield material due
to flooding.
Vendor selected for this purchase: Bryan Rock Products, Inc. (Shakopee, MN)
❑ Bids or written quotes were taken on this purchase, as follows:
FX Bids or quotes were not taken on this purchase because:
Bryan Rock Products is the company that has supplied the infield material for all
baseball/softball fields.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
Fx General Fund ❑ Road Use Tax EI Sewer F_� Sanitation
El Bonds 1:1 Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
0(04 -37-4200-1556 Youth Athletic Equipment
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 5,650.00
and the current available balance is $ 5,555.60 '
Respectfully submitted,
(Signature De . ead or Designee) Date (Signature Finance Dept. Review) Date
KAshared good ies\forms\Ball Field Material Pre-Auth Oct 2018.xis(Mar 2010)
City Clerk Use Only
Finance Committee
W
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 2,000.00 plus est. shipping costs of $ na to pay for or purchase
workout rowing machines
This purchase or expenditure is being made because:
wear and tear on existing equipment has made preventive maintenance very hard.
Vendor selected for this purchase: 2nd Wind Exercise (Clive, IA)
Bids or written quotes were taken on this purchase, as follows:
Q Bids or quotes were not taken on this purchase because:
purchasing 3 gently used machines from a very reliable company. We had trouble
finding a second company that could offer the same amount and price of machine.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
FGeneral Fund El Road Use Tax EI Sewer F—I Sanitation
El Bonds 1:1 Federal/other grants F] Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4180-1567 Recreational Equipment & Supplies
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 25,000.00
and the current available balance is $ 21,401.50
Respittey ,
(Signature Dept. ead or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2018 Rowing Machines.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date g�[
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 3,043.00 plus est. shipping costs of $ na to pay for or purchase
a sound system for the pool.
This purchase or expenditure is being made because:
a sound system is essential to teach classes for our members.
Vendor selected for this purchase: Masximum Sight and Sound (Waterloo, IA)
Qx Bids or written quotes were taken on this purchase, as follows:
Maximum Sight and Sound (Waterloo, IA) $ 3,043.00
Gopher Sport (Owatonna, MN) $ 3,245.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
Fix] General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
F] Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4180-1557 Swimming Pool Equipment & Supplies
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 5,000.00 vl�
and the current available balance is $ 4,518.51 ✓
Respectfully submitted,
'Aw
( Ignature Dept. d or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\formsTool Sound System 2018.xls(Mar 2010)
City Clerk Use Only
Finance Committee t
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the MIS Department to expend
$ 3,604.30 plus est. shipping costs of $ to pay for or purchase
Aruba Wireless Access Points
This purchase or expenditure is being made because:
There are a number of older access points throughout various city buildings. This
would replace 10 of the older ones.
Vendor selected for this purchase: Aercor Wireless, Inc.
QX Bids or written quotes were taken on this purchase, as follows:
Aercor- $3,604.30
CDWG - $$4,899.80
ProVantage - $4,315.10
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund EI Road Use Tax ❑ Sewer F—I Sanitation
FX Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
415-01-8225-2106
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 70,000.00t/
and the current available balance is $ 55,530.79 J
Respectfully submitted,
(Signature ept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Pre-Auth Aruba Wireless Access Points.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 6,414.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Renewal of SNS (Vmware) server foundation and Vsphere agreement
This purchase or expenditure is being made because:
this is an annual renewal of software for virtualization of servers for the Police
Department computer network
Vendor selected for this purchase: ACES
❑ Bids or written quotes were taken on this purchase, as follows:
Fx Bids or quotes were not taken on this purchase because:
ACES is the support provider and hardware supplier of the computer network
for the Police Department
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
QX General Fund ❑ Road Use Tax Sewer ❑ Sanitation
❑ Bonds ❑ Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
010-11-1105-1520
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ gs�96'�
and the current available balance is $
Respectfully submitted,
(Signature Dept. Hea esignee) I Dafte (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xlsx(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 6,200.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Purchase Taser Training cartridges
This purchase or expenditure is being made because:
to purchase required Taser training cartridges for mandatory training
Vendor selected for this purchase: Axon Enterprises
❑ Bids or written quotes were taken on this purchase, as follows:
Q Bids or quotes were not taken on this purchase because:
Axon Enterprises is a proprietary company to Taser supplies and ids the only
provider for this type of equipment and supplies
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑X General Fund Road Use Tax Sewer ❑ Sanitation
❑ Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
010-11-1100-1542
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ '700 d
i
and the current available balance is $ 61126 v
Respectfully sub fitted,
(Signature Dept. ea or D ignee) Dae (Signature FinanceDept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xlsx(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the SEWER Department to expend
$ 2.980.00 plus ext. shipping cost of $ 0.00 to pay for or purchase
Clean and Test PMG-12
This purchase or expenditure is being made because:
Repair to prevent future breakdown rusulting in high cost.
Vendor selected for this purchase:
Tri-City Electric Co.
Bids or written quotes were taken on this purchase, as follows
Bids or quotes were not taken on this purchase because:
This needs to be done as an emergency situation, this company has done the testing.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
EI General Fund: Road Use Tax: Sewer: FSanitation:
Bonds: El Federal/other grants: FOther(specify):
This expenditure is to be coded to the following budget line-item:
520-14-52004.5f3'7V
(Fund - Department-Activity-Account Number) (Project Code)
in which budgeted amount is $ "0-
and
and the current available balance is $ 8:00- �i,a�f�
R fully sWNTff
ignature Dept. d Or Designee) ate (Signature Finance Dept. Review) Date
Tri-City Power Testing Solutions
6225 N. Brady Street
Davenport,IA 528M
telephone.563.322.7181
ID fax.563.322.1643
Tri-City Electric Co. www.tricityeWcbr.com
Since 1895
John Hyman October 2, 2018
Waterloo Waste Management Services
3505 Easton Ave
Waterloo, IA 50702
RE: PMG-12 Clean and Test
Dear John,
The Power Testing Solutions division of Tri-City Electric Company(TCE), is pleased to provide you with
proposal number P4162 to clean and test PMG-12. This proposal is based on your email request. All
work shall be performed in accordance with the scope of work listed in this proposal.
Tri-City Electric Company appreciates this opportunity. Please feel free to contact me with any
questions or comments you may have. I can be reached as follows:
Main: 563.322.7181
Direct: 563.823.1664
Mobile: 563.349.2105
E-mail: tdailv@tricityelectric.com
Sincerely,
7
Todd A. Daily
Vice President, Engineered Solutions
CONFIDENCE DELIVERED.°
Scope of Work
Tri-City Power Testing Solutions(TCE) pleased to provide this proposal to perform on-site services.This
work would be completed straight time on a day shift during a scheduled outage, with overtime as
needed. Our services will include LOTO,grounding as needed,safety training,shop preparation,
travel/setup, load out, and final reporting.TCE will provide qualified and safety trained manpower,
cleaning supplies, and calibrated test equipment.
TCE will remove vines and debris from PMG-12, clean, lubricate,and test the electrical gear. A written
report of the test results will be provided.
LUMP SUM PRICING
Cleanand Test PMG-12................................................................................................$ 2,980.00
EXCEPTIONS&CLARIFICATIONS
1. Any nonproductive time experienced by Tri-City Electric personnel due to circumstances beyond
the control of Tri-City Electric Co. will be invoiced on a cost plus basis per current rates.
2. Unless otherwise noted,all labor quoted at straight time rates.
3. Unless otherwise noted,costs not included for arc flash/coordination studies, updating the
existing arc flash model, engineering to determine arc flash label values or gathering data to
provide to the owner or others for the purpose of performing arc flash/coordination studies.
This can be quoted upon request.
4. TCE is not responsible for damaged or defective hardware supplied by others.
5. Services provided are as defined above. Further support can be provided at additional cost.
& Unless otherwise stated, all freight from TCE to customer location is FOB Tri-City Electric.
7. Any applicable taxes are not included in pricing. Customer to supply corporate tax exemption
certificate to TCE prior to start of the project.
Tri-City Power Testing Solutions Page 2 of 3 Proposal P4162
A Division of Tri-City Electric Company Clean and Test PMG-12
Standard Terms and Conditions of Sale
Terms:Project to be invoiced monthly as work progresses. Net 30 days,from Tri-City Electric Company's invoice date.A 1.5
percent per month charge will be assessed on all past due invoices. Bid is subject to the terms of a mutually acceptable
contract.Bid is based on the daily market rate for goods and commodities reflected by the submitted date of this proposal.
Taxes:The above prices DO NOT include any taxes.Any applicable taxes on labor or material prices will also be invoiced to the
customer,unless the customer furnishes Tri-City Electric with an exemption.
Changes&Additions:Any additional extra services purchased will be billed monthly or upon completion of a project,if a
project completes before the end of the month.Any additional extra material or equipment will be billed on order entry,or
upon a schedule mutually agreed upon.Tri-City Electric Company and the customer,prior to the commencement of any work
additions or changes,must mutually agree to all changes and additions in writing.
Overtime&Material Expediting:Work is to be performed during a standard 8-hour workday,Monday through Friday. Unless
otherwise noted,the services quoted do not include any overtime work or charges for expediting material.If overtime work or
material expediting(overnight express shipments,etc.)is desired to improve a schedule,then the cost shall be added to the
price.
Proposal Expiration:30 Days from the date of this proposal.
Non Solicitation of Employees.By acceptance of this proposal,customer agrees not to directly or indirectly recruit,solicit,hire
or induce any employee of Tri-City Electric Company or any affiliate thereof,to terminate his or her employment with Tri-City
Electric Company.This restriction does not apply to solicitation of any employee of Tri-City Electric Company or any affiliate
thereof,who Tri-City Electric Company has terminated due to job elimination or reduction in work force.Contractor agrees that
it must obtain written consent of Tri-City Electric Company prior to hiring any such Tri-City Electric Company employee.The
duties,objections and restrictions set forth in this paragraph shall expire upon the first anniversary of the conclusion date of
the engagement contemplated in this proposal.
Proprietary Note:This document contains confidential trade secret and other proprietary information of Tri-City Electric
Company of Iowa(Tri-City). This document may not be transferred or copied without express written authorization of Tri-City.
In addition,neither this document nor the information it contains may be used by or disclosed to any third party without Tri-
City's written consent.
Tri-City Power Testing Solutions Page 3 of 3 Proposal P4162
A Division of Tri-City Electric Company Clean and Test PMG-12
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ 2,153.50 plus est. shipping costs of $ 55.00 to pay for or purchase
Concrete Screed Power P35A
This purchase or expenditure is being made because:
To be used for concrete screeding (leveling, smoothing and finishing off concrete)
Vendor selected for this purchase: Black Hawk Rental
QX Bids or written quotes were taken on this purchase, as follows:
Black Hawk Rental Waterloo, Iowa $2,153.50
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates): 9/4/18 - $2,153.50 approved (shipping not added)
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road use Tax ❑ Sewer F-] Sanitation
FX Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
415-19-7100-2117
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ __ fOU 00D
and the current available balance is $ 37 Jia X3
Respectfully submitted,
A
(Signature Dept. Head or Designee) t Date (Signature Finance Dept. Review) Date
K\shared goodieslforms\2018-October-Pre-Auth-Street-Black Hawk Rental-Concrete Screed Power-$2,153.50-415-29-7200-2117+
Shipping of$55.00.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ NTE 16,390.00 plus est. shipping costs of $ to pay for or purchase
Henderson Mark E Dump Body for Unit#B06
This purchase or expenditure is being made because:
&4e a Dump Box on Unit #B06 that is rusted out beyond repair.
This dump box can be moved to another vehicle when Unit# is taken out of service.
Vendor selected for this purchase: Logan Contractors
0 Bids or written quotes were taken on this purchase, as follows:
Henderson Products, Inc. Manchester, IA NTE $16,390.00
(This vendor carries the replacement dump box to fit the truck)
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
r_ EI General Fund Road Use Tax [_1 sewer F—I Sanitation
FXI Bonds Federal/other grants F—] Other(specify)
-This expenditure is to be coded to the following budget line-item:
_—_41_5-19-7100-21117
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 100,000.00'
11
and the current available balance is $ 37,072:8l
34 8l0¢s3 7
Respectfully submitted,
(Signature Dept. H ad or Designee) tate (Signature Finance Dept. Review) Date
K%hared goodies\forms\2018-October-Pre-Auth-Street-Henderson Products-Dump Box for Unit# -NTE$16,390.00-415-19-7100-2117.xls
n'® v7
CITY OF WATERLOO , IOWA
PUBLIC WORKS DIVISION
625 Glenwood Street • Waterloo, IA 50703
Street:(319)291-4267 Fax(319)291-0264 Sanitation: (319)291-4455
• Central Garage: (319)291-4445 Fax(319)291-3825
`• Traffic Operations—(319)291-4440 Fax:(319)291-4094 Animal Control(319)291-4440#4
Sandie Greco—Interim Public Works Director
Mayor
QUENTIN
HART
TO: Finance Committee
COUNCIL, FROM: Sandie Greco
MEMBERS Interim Public o s Director
...................
DATE: October 3, 2018
MARGARET
KLEIN RE: Vehicle Disposal
Ward/
BRUCE
JACOBS
Ward Request authorization to dispose of retired equipment from Traffic, Street, Animal Control
PATRICK and Police Departments.
MORRISSEY
Ward 3
Vehicle Number Make Model Condition
JEROME
AMOS,JR. 172E02 '02 Ford E250%Ton Van Poor/Corrosion/Mechanical/Engine
Ward 4
162E01 '02 Ford 3/<Ton Van Poor/Corrosion/Mechanical/Engine
190030 '93 Chevy /2 Ton Pick Up Poor/Corrosion/Mechanical/Engine
Ward 5
SHARON
JUON
At-Large
STEVE
SCHMITT
At-Large
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
Budget Amendment Descriptions for 10/8/2018 Finance Committee Meeting Agenda:
1. Approve the project budget for the Riverfront Stadium Group Seating Boxes, funded by a donation
from the Cedar Rapids Ball Club in the amount of$75,600 and $35,000 in bond funds as submitted
by the Leisure Services Department.
2. Approve the project budget amendment for the Iowa Arts Council Operating Grant to increase
revenue and expense by$5,000, as submitted by Cultural &Arts.
Please use this for project budget descriptions on Finance agenda. Do not need to include this cover
sheet in the Finance Committee packet.
CONSTRUCTION PROJECT BUDGET WORKSHEET
PAGE TWO
City Clerk Use Only
Finance Committee
d
Approval Date ' 8/I r�
Project Name (from page one) Riverfront Stadium Group Seating Boxes
Department No. project will be budgeted under 37 To be assigned by the Finance Dept.
Activity No. project will be budgeted under 4105 Project No.," 5x`A
Subproject.No.
(Each column should only include amounts by fund)
Fund: _G+e- Fund: _417_ Fund:
,L g& Fund: _416_ Total
REVENUES: 019 37-4396— 416-37-4400-2170 417-37-4400-2170
3�.�Uoai7o
3000 Cash on Hand $
3112 Local Option Sales Tax _
3350 Federal Grant
3357 Shared Program -County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3365 State RISE Grant _
3368 EPA Grant _
3377 EDA Grant _
3720 Donations- Restricted 75,600.00 - 75,600 00
3111 Hotel Motel
3750 Sale of Bonds - 19,001.14 15,998.86 35,000.00
TOTALS $ 75,600.00 $ 19,001.14 $ 15,998.86 $ $ 110,600.00
EXPENDITURES:
2103 Engineering & Consulting $ 10,000.00 $ 10,000.00
2125 Traffic Control Equipment _
2140 Land Acquisition
2144 Land Improvements
2146 Demolitions
2151 Building Construction
2156 Bikeway Construction
2162 Storm Sewers
2163 Sanitary Sewers
2164 Sidewalks
2165 Streets & Roadways _
2199 Non-participating Misc _
2170 Stadium Improvements 65,600.00 19,001.14 15,998.86 100,600.00
TOTALS $ 75,600.00 $ 19,001.14 $ 15,998.86 $ - $ 110,600.00
(Signature Dep . d) Date (Signature Finance Dept. Review) Date
K:\shared good ies\forms\Prof Budget Riverfront Group Seating Boxes.xls\Page 2(Constr Proj) (Mar 2010)
PROJECT BUDGET WORKSHEET -ALL PROJECTS
PAGE ONE
Project Name Riverfront Stadium Group Seating Boxes
City Contract No. To be assigned by the Finance Dept.
Project Manager Travis Nichols Project No.
Project Budget Total $ 110,600.00 Subproject No.
1. How will this project be funded?
A. Federal Grant Yes 0 No Ox CFDA# % Paid by federal grant
Grant Name Grant Agreement Number
B. State Grant Yes = No EX % Paid by state grant
Grant Name Grant Agreement Number
C. City Match Source of Funding % Paid by City
D. Other Entities Yes = No 0 % Paid by other entity
Name Cedar Rapids Ball Club
Done None
2. Attach copies of any grant agreements that will fund the project(REQUIRED) El Fx
Council awarded in April
Yes No
3. Does the project include the purchase of right of way or other real property? ❑ FR
If yes, will real property purchases be reimbursable under the grant? ED ❑
If yes, have you attached authorization to purchase real property to this document? ❑ ❑
4. Will this project include any non-participating expenses, such as:
A. Stormwater permit fees El ❑X
B. Publication, or printing costs 0 FRI
C. Others, list ❑ ❑X
5. Does this project cover any regular full-time salaries or benefits? ❑ M
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
Installation of Three Group Seating Areas in the front five rows of second bleacher section on the Third Base side
The Cedar Rapids Ball Club is making a donation of$75,600.00 to be used on this project The rest of the funding is
Stadium Bond Improvement funds.
The Leisure Services construction crew will be completing portions of the work remaining work will be contracted
Page 2 must be attached and signed.
K:\shared goodies\forms\Prof Budget Riverfront Group Seating Boxes.xls\Page 1 All Projects (Mar 2010)
September 20, 2018
Travis Nichols
Facilities/Project Manager
Waterloo Leisure Services
RE: Funding commitment far the left field patio suites
Travis:
During the August 20, 2018 Cedar Rapids Ball Club Inc. board meeting, the board approved
providing$75,600 in funding towards the left field patio suites project at Riverfront Stadium.
This check will be sent to the City of Waterloo during the first full week of November, 2018.
Please let me know if this timeframe creates any problems for you.
Sincerely,
Doug Nelson
CEO Cedar Rapids Ball Club Inc.
Ccmpleted forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY
FinanceC/lmmittee approval required?
YES_ NO
If so,date approved js
City of Waterloo
Line-Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget
amendment for FYE FY2019 submitted by the Cultural &Arts Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES(INCREASE REVENUE) INCREASE EXPENDITURES(DECREASE REVENUE)
Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount
010-26-4265 3373 FED.PASS THRU 26STG.OSG 20,000.00 010-26-4265- 1390 O.CONTR EXP 26STG.OSG 20,000.00
STATE GRANT
IA ARTS COUNCIL 15,000.00 15,000.00
PRC
26STG.OSG
TOTAL $5,000.00 TOTAL $5,000.00
This amendment is being requested because:
amend the projects budget for Iowa Arts Council Grant 26STG.OSG We only budgeted for FY2019$15,000. We were awarded
$20,000.00 increase the FY2019 budget by$5,00&
IAC awarded WCA$60,000 for the next 3 budget years FY19 FY20&FY21 see attached
Prior Committee Actions(Dates):
�r
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\FY2019-AMENDM-GRANTS 9-20-18(Apr 2003)
PAULETTE HAWKENSON
From: LAURA STAMMLER y
Sent: Thursday, March 01, 2018 3:25 PM U
To: KENT SHANKLE; PAULETTE HAWKENSON; CHAWNE PAIGE
Subject: FW: Cultural Leadership Partners Program Award Notif icr
From: Iowa Arts Council [mailto:iowaculture(dcimail.com]
Sent: Thursday, March 01, 2018 1:32 PM
To: LAURA STAMMLER
Cc: jennie.knoebel(a)iowa.aov
Subject: Cultural Leadership Partners Program Award Notification
Grant Program: Cultural Leadership Partners Program
Funding Period: July 1, 2018 - June 30, 2021
Applicant Name: Waterloo Center for the Arts
Primary Contact: Laura Stammler
Authorized Official: Kent Shankle
Application Score out of 54 points: 51.33
Dear Laura,
Thank you for your application to the Cultural Leadership Partners (CLP) Program. The program provides
annual operating support funding to designated organizations on a three-year cycle as outlined in Iowa Code.
The program is supported by appropriations from the Iowa Legislature and National Endowment for the Arts.
In February 2017, organizations were notified of a forthcoming open and competitive application process to
reassert the CLP program's three-year funding cycle and determine annual operating support awards for the
July 1, 2018 -June 30, 2021 funding period. After submitting a letter of intent to apply by May 1, 2017, eligible
organizations were invited to submit a full application by November 1, 2017 to undergo a competitive panel
review. Submitted applications were reviewed by 12 volunteer, citizen panelists distributed across four panels
corresponding to their CLP funding tier eligibility and operating budget size. Your application score indicated
above reflects an aggregate of your panelist scores as related to the published scoring rubric found in the
program guidelines. Additional panel feedback by criterion is available upon request.
Your application received careful consideration as one of 67 applications submitted requesting a combined
$1,080,000 in annual operating support. In all, 43 organizations were recommended by the panel for funding,
totaling $715,000. We are pleased to inform you your application was recommended for funding by the
panel and your organization is approved to receive a total of$60,000 in FY 2019 - FY 2021 CLP funding
with annual disbursements of$20,000.
Please note this message constitutes a preliminary funding notice. Confirmation of your funding
recommendation is subject to passage of the Department of Cultural Affair's FY 2019 budget appropriation by
the Iowa Legislature. You will receive official award notification and a grant contract following adjournment of
the 2018 legislative session. Public announcement of your funding recommendation will not be made by the
Department until July 2018. Please refrain from public announcement until notified by the Department.
Please contact Arts Learning Manager, Jennie Knoebel, at jennie.knoebelgiowa.gov with any questions you
may have regarding this notification.
i
' Thank you again for your application to the FY 2019 - FY 2021 Cultural Leadership Partners Program and for
your steadfast contribution to the cultural vitality of Iowa.
Sincerely,
Chris Kramer, Acting Director, Iowa Department of Cultural Affairs
Matthew Harris, Administrator, Iowa Arts Council
2