HomeMy WebLinkAboutApproved Documents - 11/19/2018 City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 1,000.00 plus est. shipping costs of $ to pay for or purchase
contract renewal with e-LocalLink for Airport video on City and ALO websites
for remainder of current fiscal year.
This purchase or expenditure is being made because:
this is an ongoing contract.
Vendor selected for this purchase:
Bids or written quotes were taken on this purchase, as follows:
❑X Bids or quotes were not taken on this purchase because:
this company was already chosen by the city to produce these videos
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑X General Fund Road Use Tax EI Sewer n Sanitation
0 Bonds Federal/other grants El Other(specify)
This expenditure is to be coded to the following budget line-item-
010-29-7700-1351
(Fund - Department-Activity-Account Number) (Project Code)
in Jwhiche budgeted amount is $ 37,000.00
arrent available balance is $ 33,498.40Re1 b tted,
11113 fill,
(Sign ture D ead or Designee) Date (Signature Finance Dept. Review) Date
K_\shared good ies\forms\E-LocalLink.xls(Mar 2010)
dy erc se n y
Finance Committee
Approval Date �� 1� r!
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage Department to expend
$ 5,669.50 plus est. shipping costs of $ 800.00 to pay for or purchase
50 - Cutting Edge for rental graders
This purchase or expenditure is being made because:
Cutting edges to be used for plowing snow throughout the winter months
(only quote received)
Vendor selected for this purchase: Altorfer Cat
QX Bids or written quotes were taken on this purchase, as follows:
Altorfer Cat Cedar Rapids, IA $5,669.50
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
QX General Fund Road Use Tax Sewer Sanitation
Bonds Federal/other grants QX Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-7955-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 240,000.00✓
and the current available balance is $ 20ttgg-00
Respectfully submitted,
d4tdi't-i ////�?///9 lt-4-ifl
(Signature Dept. ead or Designee) ate (Signature Finance Dept. Review) Date
KAshared good ies\forms\2018-November-Pre-Auth-Altorfer-Garage-Cutting Edges for rental graders-$5669.50+ 900 SH-010-18-7955-
1571.xis(Mar 2010)
City Clerk Use Only
Finance Committee p
Approval Date 1 q '0
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Mayor Department to expend
$ 1,916.00 plus est. shipping costs of $ to pay for or purchase
Live the Valley advertising
This purchase or expenditure is being made because:
Vendor selected for this purchase: Waterloo Courier/GCVAC
Bids or written quotes were taken on this purchase, as follows:
GCVAC paid the original invoice to Courier; City needs to reimburse GCVAC
0 Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑x General Fund Road Use Tax EJ Sewer D Sanitation
EI Bonds Federal/other grants [:] Other(specify)
This expenditure is to be coded to the following budget line-item:
010-01-8280-1351
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 1.1,720.00
and the current available balance is
Respectfully submitted,
Ignature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:shared goodies\forms\Expenditure Pre-Authorization(Mar 2010)
MICHELLE WESTPHAL
From: WENDY BOWMAN
Sent: Tuesday, November 13, 2018 1:44 PM
To: MICHELLE WESTPHAL
Subject: FW:1D invoice
Attachments: 60001349 GCVA.docx
The amount I need the pre-auth for is in the attached invoice, but the actual invoice will come from
GCVAC.
Wendy Bowman
From: Sandi Sommerfelt [maiIto:SSommerfelt@cedarvalleyalliance com]
Sent: Tuesday, November 13, 2018 1:34 PM
To: WENDY BOWMAN
Cc: Kim Schleisman
Subject: RE: JD invoice
Hi Wendy—attached is the original invoice from the Courier that we paid. I will ask Kim to send you an
invoice from us.
Sandi Sommerfelt
VP Operations/General Manager
Greater Cedar Valley Alliance& Chamber
360 Westfield Ave., Suite 200
Waterloo, IA 50701
P (319) 232-1156 1 F (319) 233-4580
www.cedarvallevalliance.com
ssommerfelt cedarvallevalliance com
T_ E FS
CE y,=
VZALA,WEY kMORE TIME LIVING
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livethevalley.com
From: WENDY BOWMAN <WENDY.BOWMAN @WATERLO0-IA ORG>
Sent: Tuesday, November 13, 2018 11:22 AM
To: Sandi Sommerfelt<SSommerfelt@cedarvallevaIlia nce com>
Subject:JD invoice
i
Good Morning,
Please create an invoice and send it to me.
Also, if you still have the copy in email of the original from the Courier, I can get the process started
today.
Thanks!
Wendy S. Bowman
Communications Director
City of Waterloo, Iowa
Hours: 9:00am—4:00pm, Mon.—Thurs.
319-291-4522 ext.3037—City Hall
319-830-9362—Cell
wendy.bowman@waterloo-ia.org
www.citvofwaterlooiowa.com
Follow the City on Facebook
"You are brilliant and subtle if you come from Iowa and really strange and you live as you live and you are always well taken
care of if you come from Iowa." -Gertrude Stein
2
G R E A T E R
WL 0
1�22az Irw- T
ALLIANCE & CHAMBER
""""Torso
THE CEDAR VMAERTYNCUIOWA
360 Westfield Ave., Ste. 200 DATE: November 13, 2018
Waterloo, IA 50701 INVOICE# 111318
Phone 319-232-1156 FOR: Reimbursement
Bill To:
Wendy Bowman
City of Waterloo
OE$CRIPTION
Live the Valley Advertising
1,916.00
City of Waterloo
TOTAL
Make all checks payable to Greater Cedar Valley Alliance
Courier Communications
PO Box 540
Waterloo, IA 50704
[319)291-1400
Memo Billing
Account No. 60001349
Greater Cedar Valley Alliance
C/O 60008651 City of Waterloo
September 12, 2018
Date Ad # Description Net Amount
06/19/2018 Online Search Boost 39.00
06/24/2018 138511-1 Online Ad Messenger 25,000 10 1,877.00
Total: $1916.00
City Clerk Use Only
Finance Committee
Approval Date=LA
1
City of Waterloo i
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 18,500.00 plus est. shipping costs of $ 375.00 to pay for or purchase
purchase and install five (5) pole camera's
This purchase or expenditure is being made because:
to replace and add to our existing pole cameras used for investigative
surviellence purposes
Vendor selected for this purchase: Frontier Technology LLC
Bids or written quotes were taken on this purchase, as follows:
Qx Bids or quotes were not taken on this purchase because:
Frontier Technology LLC is propreitary company to this equipment and
this is an add to our already existing system
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax EI Sewer ❑ Sanitation
DBonds El Federal/other grants ❑X Other(specify) Forfeiture funds
This expenditure is to be coded to the following budget line-item:
010-11-1160-1512 11TRITRIF
(Fund -Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ rr_� oxc- l(o?. 209
and the current available balance is $ '09 wi
R(essp�ectfully sub itted,
(Signature Dept. Head esignee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xlsx(Mar 2010)
City ClerK Use Only
Finance Committee
Approval Date q by
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sanitation Department to expend
$ 5,437.91 plus est. shipping costs of $ to pay for or purchase
Printing, folding, addressing and postage for annual yardwaste and recycling calendars.
This purchase or expenditure is being made because.-
Annual
ecause:Annual calendars mailed to over 13,000 residents.
Vendor selected for this purchase: Porfessional Officer Services, Inc.
QX Bids or written quotes were taken on this purchase, as follows:
Professional Office Services, Inc. Waterloo, Iowa $5,437.91
Matt Parrott/Stone Kenworthy Waterloo, Iowa $6,378.00
Waterloo Schools (fold and print) Waterloo, Iowa $3,128.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund Road use Tax ❑ Sewer F7X Sanitation
EI Bonds Federal/other grants F] Other(specify)
This expenditure is to be coded to the following budget line-item:
525-15-5400-1343
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 21,000.00 ✓
and the current available balance is $ 4-& fG 51g
Respectfully submitt d,
/Ryib �L&,-j /�//7 /
_72 G J�c:�Lsu�
(Signature Dept. ea or Designee) ate (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2018-November-Pre-Auth-Sanitation-Profession al Officer Services-Annual Calendar-525-15-5400-1343-
$5,437.91.x1s(Mar 2010)
City Clerk Use Only
Finance Committee �7
Approval Date 1 1
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 3.608.16 plus ext. shipping cost of $ 200.00 to pay for or purchase
Plug Valves for Digester Proiect
This purchase or expenditure is being made because:
Diggster Valving needed for Wet Well Project
Vendor selected for this purchase:
Mellen and Associates
Bids or written quotes were taken on this purchase, as follows
®Bids or quotes were not taken on this purchase because:
One Quote received because of availabilty of Plug Valves
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund: Road Use Tax: Sewer Sanitation:
❑Bonds: ❑Federallothergrants, ❑Other(specify):
This expenditure is to be coded to the following budget line-item:
(Fund - Department-Activity-Account Number) (Project Code)
in which budgeted amount is $ 400 000.00
and the current available balance is $
.11_Respc ufly"sub ed, "--T—
t nature Dept. Head Or Desi nee Date a� vt� (I�Lup
g P Designee) (Signature Finance Dept. Review) Date
City Clerk se Unly
Finance Committee
Approval Date 1
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
$ 16,620.00 plus est, shipping costs of $ 230.00 to pay for or purchase
60 - LED Roadway Lighting Fixtures
This purchase or expenditure is being made because:
To replace city owned burnt out HPS (high pressure sodium) lamps with LEDs.
Vendor selected for this purchase: Crescent Electric Supply
OX Bids or written quotes were taken on this purchase, as follows:
Crescent Electric Supply Company Waterloo, IA $16,662.00
Van Meter Waterloo, IA $16,762.86
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
0 General Fund F_� Road use Tax F� Sewer ❑ Sanitation
OX Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
415-17-7105-2129 & 44-8-17-7105-2129
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 15,000.00 25„000.00
and the current available balance is $ 15,000.00./ i/,0 A
Respectfully submitted,
(Si nature Dept. ead or Designee) ate (Signature Finance Dept. Review) Date
K:lshared goodies\forms12018-November-Pre-Au th-Traffic-60-LEDs-Crescent-415&418-17-7105-2129-$16,620.00.As(Mar 2010)
City Clerk se ny
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
$ 1,698.00 plus est. shipping costs of $ to pay for or purchase
DG3 Yellow Sheeting, Blue and Black Film, 20 each of 24"X12" and 18" X 6"
aluminum sign blanks.
This purchase or expenditure is being made because.-
Fabricating
ecause:Fabricating signs.
(31M did not quote sign blanks)
Vendor selected for this purchase: Newman Sgins, Inc.
QX Bids or written quotes were taken on this purchase, as follows:
Newman Signs, Inc. Jamestown, ND $1,698.00
Iowa Prison Industries Anamosa, Iowa $2,042.76
3M St. Paul, MN $1,310.25
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund FX Road Use Tax El Sewer F—] Sanitation
BondsFederal/other grants QX Other (specify)
.{Tho expenditure is to be coded to the following budget line-item:
WA-17-7120-2125
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 10,000.00
and the current available balance is $ 2,032.25
Respectfully submitted,
NAO-Irl /I 11311A cl,&_ //-/i-G i'
(Signature4e�p4tP&pd or Designee) to (Signature Finance Dept. Review) Date
KAshared goodies\forms\2018-November-Pre-Auth-Newman Signs-Traffic-DG3 Yellow Sheeting, Blu&Blak Film 20 ea. of 24X18&18X6
blanks-$1,698.00-415-17-7120-2125.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
$ 1,886.94 plus est. shipping costs of $ 200.00 to pay for or purchase
One (1) Millerbernd 30 ft. street light pole with 8 ft arm and LED Lighting Fixture
This purchase or expenditure is being made because:
Replace pole and fixture damaged due to a crash.
(only vendor to guarantee delivery in alloted time)
Vendor selected for this purchase: Crescent Electric Supply
QX Bids or written quotes were taken on this purchase, as follows:
Crescent Electric Supply Company Waterloo, IA $1,886.94
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund OX Road Use Tax El Sewer ❑ Sanitation
Bonds 1:1 Federal/other grants F_� Other(specify)
This expenditure is to be coded to the following budget line-item:
266-17-7120-1521
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 28,800.00✓
and the current available balance is $ 2g gg ,73 9'7
Respectfully submitted,
(Signature Dept. ead or Designee) Date (Signature Finance Dept. Review) Date
K:\shared good ies\forms\2018-November-Pre-Auth-Traffic-Millerbernd pole,arm LED-Crescent-266-17-7120-1521-$1,886.94.xls(Mar 2010)
CITY OF WATERLOO
Committee Communication
Finance Committee Meeting: 11/19/2018
Prepared: Nancy High
Dept. Head Signature: Kelley Felchle
SUBJECT: Refunds
Submitted by: Kelley Felchle, City Clerk
Recommended Committee Action: Approval of the following refunds:
Refund request in the amount of$52.50 for garbage service fees billed in error for a property
located at 1335 Jersey Lane.
Summary Statement: This property was vacant with no garbage use during the billing periods
submitted. Waterloo Water Works confirmed the usage which meets the threshold allowed to
waive garbage fees.
Expenditure Required: As indicated above
Source of Funds: GARBAGE REFUND 525-15-5400-1785
Policy Issue: None
Alternative: Not give the reimbursement.
Background Information: Recommendation for reimbursements are only made after Waterloo
Water Works, Sanitation, and Waste Management Services have been contacted to verify the
information given by the individual.
tile:/i/IC�CLERKDA"I\<'ouncil8 FinareeCommunications\CouncilCommunication5loCouncil YcOFinance`2015\PinanceCommuni
cation\030915.aarbaQerefund.doc
WATERLOO WA Phone: (319)232-6280
www.waterloowater.org
325 Sycamore Street Pane 1 of 1
P.O. Box 27
Waterloo, Iowa 50704 STATEMENT OF SERVICES
e
uU tomer Name: Wasserfort Joan K Billing Frequency: Quarterly
ccount Number: 120746-508811 Billing Date: 03/27/2018
ervice Address: 1335 JERSEY LN Billing Due Date: 04/1"-- ;
Waterloo Water Works Services
OWater. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $27.70 Pre Cret . . .... $109.47
Sales Tax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1.94 Wl .. . .... -$109.47
Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . $29.64 Watt A�k ,t✓ 'l �_ n 4v� $29.64
City of Waterloo Services City oUtVim"' `y` ,.( , $82.50
Sanitary Sewer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $42.75 Total c �, $$82.14
.. ...
Storm Water Fee . . . . . . . . . . . . . . . . . . . .. . . . . . . . . $8.25
Total A
Garbage . . $112.14
City of Wat PAmoum V -_ 17/2018.... ....... ........ $117.66
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12/13/20 ( tual 606 Actual 2
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Please detach and return the bottom portion with your payment.See reverse side for additional information
MAKE CHECKS PAYABLE TO, Account Number: 120746-508811
WATERLOO 1�/1j ��� VS;�(��� 7otalAmountOue: 112,14
P.O. Box 27 Amount Due After: 117.66
Waterloo,Iowa 50704 plill
t14�17/2{)1
Phone:(319)232-6280 Amount Enclosed
Total Amount Due will be withdrawn from your bank
Wasserfort Joan K account on 04/17/2018
1335 Jersey Ln
Waterloo,IA 507019275 WATERLOO WATER WORKS
P.O.BOX 27
❑ Please check box if contact information requires
WATERLOO.IOWA 50704
updating and indicate the change(s)on reverse side
- - -
_ _ _ _ _
--- -
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,. >. -
ERLOO 4J WORKS Phone: (319) 232-6280
www.waterloowater.org
X25 Sycamore Street Paee 1 of 1
P.O. Box 27
Waterloo, Iowa 50704 STATEMENT OF SERVICES
ustomer Name: Wasserfort Joan K Billing Frequency: Quarterly
ccount Number: 120746-508811 Billing Date: 12/29/2017
ervice Address: 1335 JERSEY LN Billing Due Date: 01/22/2018
Waterloo Water Works Services
Water. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $25.20 Previous Balance. .... ... ..... ....... ... ..... ... $111.34
Credits/Payments. ........ ..... .......... ...... -$111.34
Sales Tax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1.77
Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . $26.97 Water Works Subtotal..... ... . ...... ..... ... . . .. $26,97
City of Waterloo Services City of Waterloo Subtotal.. . ........... .... ...... $82.50
Sanitary Sewer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $42.75 Total Current Service Charges........ . ..... ...... $109.47
Storm Water Fee. . . . . . . . . . . . . . . . . . . . . . . . . . . . . $8.25 Total Amount Due.... ... ... . . .. $109.47
Garbage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $31.50 Amount Due After 01/22/2018. ...... . . .... ...... $114.86
City of Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . . . $82.50
09/15/2017 12/13/2017 597 Actual 604 Actual 7
24
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Please detach and return the bottom portion with your payment.See reverse side for additional information
a Account Number: 120746-508811
WATERLOO WATER WORIGS
Amount Due After: 114.86
P.O.Box 27
Waterloo,Iowa 50704 �" ` ' `�
Phone:(319)232-6280 Amount Enclosed:
r' Total Amount Due will be withdrawn from your bank
Wasserfort Joan K account on 01/22/2018
1335 Jersey Ln
Waterloo, IA 507019275 WATERLOO WATER WORKS
P.O. BOX 27
❑ Please check box if contact information requires
WATERLOO.IOWA 50704
updating and indicate the change(s)on reverse side
>..
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CITY OF WATERLOO
Committee Communication
Finance Committee Meeting: 11/19/2018
Prepared: Nand Highv
Dept. Head Signature. Kelley Felchle
SUBJECT: Refunds
Submitted by: Kelley Felchle City Clerk
Recommended Committee Action: Approval of the following refunds:
Refund request in the amount of$46.55 for garbage service fees billed in error for a property
located at 614 Randolph Street.
Summary Statement: This property utilizes a private hauler.
Expenditure Required: As indicated above
Source of Funds: GARBAGE REFUND 525-15-5400-1785
Policy Issue: None
Alternative: Not give the reimbursement.
Background Information: Recommendation for reimbursements are only made after Waterloo
Water Works, Sanitation, and Waste Management Services have been contacted to verify the
information given by the individual.
tilc'NK' CI F'RKDA rcounoI&I in�iiiceConununicitions\CouncitCommuni(xionstoCou,ici1&01?inance 2015 rinanceCommt ni
catiou030915.earNnae.rcfund.dcc
>7 o Waterloo First United Methodist Church
614 Randolph Street, Waterloo, IA 50702
www.waterloofirst.org
September 26, 2018
Finance Department
CITY OF WATERLOO
715 Mulberry Street
Waterloo, IA 50703
RE: First United Methodist Church
Waterloo Water Works Acct. #107391-503288
Dear Finance Department:
Upon reviewing our 09/20/2018 statement of service with the Waterloo Water Works, I noticed, we
were being charged for Garbage. I contacted the Waterloo Water Works and spoke to Annette.
She stated we should not be charged for this and should request a refund from you. I have enclosed
a copy of the completed Private Hauler Garbage Exemption Application showing an ending date of
our contract to be 07/17/2020 (Annette stated this would carry us until 02/01/2021).
5
Please process a refund for the March ($15.05) and June ($31.50) payments that have already been
received. Annette did revise and sent me a new September statement.
Thank you for your help to this matter.
Sincerely,
\ Dawn Lowe
Administrative Assistant
t. V-C-✓l r'1v 1 ,
Enclosures rL " ; s°lit. I`kfi'�< Q�'1j v L_
_ _ �.�._
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—_. .. __ _ —._ _ _ '—.— -.___�-_Y__
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Exemption year: 91
PRIVATE HAULER GARBAGE EXEMPTION APPLICATION
RESIDENTIAL CUSTOMERS ONLY
CITY OF WATERLOO, IOWA �7
Date e�P.0-(le(z p2p�f JC'
Applicant's Name: rrOeS qNf-7 ��{�j�Telephone No. d33<Sq
~'7DP8
Billing Address: -&JLf P*A/ba,pff~ 9— rj6+76 -_;L-
Address of Exemption: f-5:
Water Works Account No. :
I �
I request an exemption from Garbage Fees during the current Calendar Year. I
employ the services of a licensed trash hauler. Only the location where the
trash hauler picks up garbage and trash will qualify for the exemption.
,b4l t; Jul
Applicant's Signature
TO BE COMPLETED BY LICENSED GARBAGE AND TRASH HAULER:
(We) 1{V t.A,+—el iv YNI t�.�l � � hereby declare that we are
Company Narke
a licensed trash hauler in the City of Waterloo, Iowa, and that we pick up
garbage and refuse at the following location:
- Beginning Ending
Address Location of Date of Date of
Customer's Name Garbage/Trash Pick-UA Contract Contract
t4 ca St i4JA-5-
CONTRACT PERIOD MUST COVER AT LEAST CURRENT CALENDAR YEAR
We understand that the above information is used by the Clerk's Office in
Waterloo, City Hall, 715 Mulberry Street, to determine eligibility for
exemption from garbage fees for the current calendar year. I, the
undersigned, declare under penalty of perjury that I have examined this
claim, including all statements and above schedule, and to the best of my
knowledge and belief, it is a TRUE, CORRECT AND COMPLETE claim, and that I
agree to comply with all ordinances and policies of the City of Waterloo and
the Black Hawk County Solid Waste Commission.
In the event that the above person discontinues service with said company
during the current calendar year, we hereby agree to notify the Clerk's
Office of this event by calling 291-4323.
ot11oils
— OA A A—AA
Date— signature Aut orized Company epresentative
1 `.,J
1
�:��_:
M1 V A ..
CITY OF WATERLOO
Committee Communication
Finance Committee Meeting: 11/19/2018
Prepared: Nancy Higbv
Dept. Head Signature: Kelley Felchle
SUBJECT: Refunds
Submitted by: Kelley Felchle. City Clerk
Recommended Committee Action: Approval of the following refunds:
Refund request in the amount of$54.25 for garbage service fees billed in error for a property
located at 219 Lane Street.
Summary Statement: This property utilizes a private hauler.
Expenditure Required: As indicated above
Source of Funds: GARBAGE REFUND 525-15-5400-1785
Policy Issue: None
Alternative: Not give the reimbursement.
Background Information: Recommendation for reimbursements are only made after Waterloo
Water Works, Sanitation, and Waste Management Services have been contacted to verify the
information given by the individual.
c alteonjO30915 Garlba e.refhunndci.4()I&cPinanceCommunication�lCouneilCumnnmicalionctoCounci1&0Finance-2015-inanceCommuni
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CITY OF WATERLOO FINANCE OFFICE
NOVEMBER 4,2018
1 WENT TO WATERLOO WATER WORKS AND QUEATIONED THEM ABOUT GARBAGE CHARGES ASSESSED
TO MY ACCOUNT NUMBER 100524-500146, THIS ACCOUNT HAS A PRIVATE HAULER. INCLOSED IS A
COPY OF THE EXEMPTION APPLICATION AND STATEMENT OF SERVICES FOR ACCOUNT NUMBER 10054-
500156. LOOKING AT THE "WATER WORKS ACCOUNT NO", YOU WILL SEE THAT THERE ARE TWO
ACCOUNTS LISTED. ALSO, "UNDER ADDRESS LOCATION OF GARBAGE/TRASH PICK-UP" YOU WILL
SEETWO ADDRESSES LISTED. THE 100524-500146 NUMBER IS COMPATABLE WITH THE 219 LANE STREET
ADDRESS.
COPIES WERE MADE FOR ME AND 1 WAS INSTRUCTED TO BRING THIS TO YOUR ATTENTION FOR
REIMBURSEMENT OF GARBAGE CHARGES.
THANKYOU
ENNIE E.SPAIN,OWNER
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Exemption year: 4 1
PRIVATE HAULER GARBAGE EXEMPTION APPLICATION
RESIDENTIAL CUSTOMERS ONLY
CITY OF WATERLOO, IOWA
Date /--
Applicant 's Name: `� „2 _ Telephone No�f f y -brf4
Billin Address:
Address of Exemption:
Water Works Account No. : /p p
I request an exemption from Garbage Fees during the current Calendar Year. I
employ the services of a licensed trash hauler. Only the location where the
trash hauler picks up garbage and trash will qualify for the exemption.
r
Applicant' s Signatuze
TO BE COMPLETED BY LICENSED GARBAGE AND TRASH HAULER:
(We) EcAd u1� \`x C hereby declare that we are
Company Nam'=ems-"
a licensed trash hauler in the City of Waterloo, Iowa, and that we pick up
garbage and refuse at the following location:
Address Location of Beginning Ending
�s om 's Name Garba / Date of Date of
geaH..-T-r-�- P; k-Up ContractContract
CONTRACT PERIOD S C R T .A T CURRENT CALENDAR YEAR
We understand that the above information is used by the Clerk's Office in
Waterloo, City Hall, 715 Mulberry Street, to determine eligibility for
exemption from garbage fees for the current calendar year. I, the
undersigned, declare under penalty of perjury that I have examined this
claim, including all statements and above schedule, and to the best of my
knowledge and belief, it is a TRUE, CORRECT AND COMPLETE claim, and that I
agree to comply with all ordinances and policies of the City of Waterloo and
the Black Hawk County Solid Waste Commission.
In the event that the above person discontinues service with said company
during the current calendar year, we hereby agree to notify the Clerk' s
Office of this event by calling 291-4323.
DateS
Signature of Authokized Company Representative
III
WATERLOO WA ER RKS Phone:(319)232-6280
www.waterloowater.org
325 Sycamore Street Paee 1 of 1
P.O. Box 27
Waterloo,Iowa 50704 STATEMENT OF SERVICES
ACCOUNTSUMMARY
Lcco
omer Name: Spain Bennie E Billing Frequency: Quarterly
unt Number: 100524-500146 Billing Date: 07/12/2018
ice Address: 219 LANE ST Billing Due Date: 08/02/2018
Waterloo Water Works Services
Water. . . . . . . . . . . . . . . . . . . . . . ... . . . ... . . .... . $64.37 Previous Balance................ ........ ....... $345.17
Credits/Payments......... . ........ ........ .... -$345.17
Water Service Excise Tax. . . .. . .. .... ... .. . . .... $3.87
Water Works Subtotal . . . . . .. . ... . ... ... .. .. . . $68.24 Water Works Subtotal..................... ...... $68.24
City of Waterloo Services City of Waterloo Subtotal.. ....... ... ............ $286.50
Sanitary Sewer. . . . . . . . . . . . . . .. . . . . . . . . . . . ... . $213.75 Total Current Service Charges..... ........ .......
$354.74
$41.25
Storm Water Fee. . . . . . . . ... . . . . . . . . . .. . .. . . . .
. Total Amount Due............ ........ ..........Garbde . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . $354.74
.
Amount Due After 08/02/2018................... $372.29
City of Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . . . $286.S0
03/30/2018 07/02/2018 4,019 Actual 4,047 Actual 28
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MAKE CHECKS;PAYABLE TO: Account Number: 100524-500146
WATERLOO WATER WORKS Total Amount Due: 354.74
Amount Due After:
372.29
P.O.Box Billing Due Date:Waterloo,Iowaa 50704 09/0212018
Phone:(319)232-6280 Amount Enclosed:
DD
Spain Bennie E
220 Reed St •
Waterloo,IA 507032442 WATERLOO WATER WORKS
P.O.BOX 27
CI Please check box if contact information requires WATERLOO,IOWA 50704
updating and indicate the change(s)on reverse side
WATERLOO WA _ER WORKS Phone: (319)232-6280
.�,�aoi�•yir- "` www.waterloowater.org
325 Sycamore Street Paee 1 of 1
P.O. Box 27
Waterloo,Iowa 50704 STATEMENT OF SERVICES
ACCOUNT SUMMARY
ustomer Name: Spain Bennie E Billing Frequency: Quarterly
ccount Number: 100524-500146 Billing Date: 04/13/2018
ervice Address: 219 LANE ST Billing Due Date: 05/04/2018
Waterloo Water Works Services CHARGE SUMMARY1 11
Water. . . . .. . . .. . . .. . . . . . . . . .. .. . . . .. . . . . . . . $75.95 Previous Balance............................... $290.84
Water Service Excise Tax. . . . .. . . . ... . . . . . . . . . . $5.32 Credits/Payments.... ... ........ ............... -$304.69
Balance Forward............................... -$13.85
Water Works Subtotal . . . . . .. . ... . . . . . .. . . . . . . $81.27
City of Waterloo Services Water Works Subtotal ................... .. ... .. $81.27
Sanitary Sewer. . . . . . . . . . . . .. . . . . . . . . ... . . . . . . $213.75 City of Waterloo Subtotal............ ......... ... $277.75
Storm Water Fee. . . . . . . . . . . . . . . . . . . . . . . . . . . . . $41.25 Total Current Service Charges.................... $359.02
Garbage. . . . . . . . . .. . . . . . . . . . . . . . ... . . . . . . . . . $22.75 Total Amount Due .......... .. .................. $345.17
City of Waterloo Subtotal . . . . . . . . . . .. . . . . . . . .. . $277.75 Amount Due After 05/04/2018................... $362.17
e .• Date Current ReadD • • Previous Read Type Current Read CUsage(CCF)
urrent Read Type
01/08/2018 03/30/2018 3,985 Actual 4,019 Actual 34
SPECIAL MESSAGES
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Please detach and return the bottom portion with your payment.See reverse side for additional information
MAKE CHECKS PAYABLE TO: Account Number: 100524-500146
WATERLOO WATER WORKS Total Amount Due: 345.17
Amount Due After: 362.17
P.O. Box 27 Billing Due Date: 05/04/2018
Waterloo,Iowa 50704
Phone:(319)232-6280 Amount Enclosed:
DD
Spain Bennie E
220 Reed St REMIT TO:
Waterloo,IA 507032442 WATERLOO WATER WORKS
P.O.BOX 27
❑Please check box if contact information requires
WATERLOO,IOWA 50704
updating and indicate the changes)on reverse side
CITY OF WATERLOO
Committee Communication
Finance Committee Meeting: 11/19/2018
Prepared:Nand
Dept. Head Signature: Kelley Felchle
SUBJECT: Refunds
Submitted by: Kelley Felchle City Clerk
Recommended Committee Action: Approval of the following refunds:
Refund request in the amount of$26.20 for yard waste services billed in error for a property
located at 1801 Plymouth Ave.
Summary Statement: This property did not have a yard waste cart.
Expenditure Required: As indicated above
Source of Funds:
GARBAGE REFUND 525-15-5400-1785
Policy Issue: None
Alternative: Not give the reimbursement.
ndation for reimburments are only
Ba nks Sanitation,
a de WasteeManagement Seryces have been ccontact d to verify loo
er fy the
Water ter Wor ,
information given by the individual.
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A ERLOO6 10 ' '5 Phone: (319) 232-6280
www.waterloowater.org
325 Sycamore Street PaEe 1 of 1
P.O. Box 27
Waterloo. Iowa 50704 STATEMENT OF SERVICES
•
ustomer Name: Harmon Mariah Billing Frequency: Quarterly
ccount Number: 120151-534689 Billing Date: 06/28/2018
ervice Address: 1801 PLYMOUTH AVE Billing Due Date: 07/20/2018
Waterloo Water Works Services
Water. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $37.35 Previous Balance... .... . ... . . . .. .... . . ... . . ... . $147.33
Water Service Excise Tax . . . . . . . . . . . . . . . . . . . . . . $2.62 Credits/Payments.... .... ..... . . ...... .. .. . . . . . -$147.33
Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . $39.97 Water Works Subtotal.... ..... ........ ..... . .... $39.97
City of Waterloo Services City of Waterloo Subtotal. ..... .. ... ... .. ..... ... $103.00
Sanitary Sewer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $54.25 Total Current Service Charges.... ...... ..... .. ... $142.97
Storm Water Fee. . . . . . . . . . . . . . . . . . . . . . . . . . . . . $8.25 Total Amount Due.. .... .. .. . . ....... .. .. . . .... . $142.97
Garbage. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $31.50 Amount Due After 07/20/2018... ........ ..... ... $149.99
Yard Waste . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $9.00
City of Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . . . $103.00
e .s •. - •. - a -.• a a e- .• s 0-
03/13/2018 06/12/2018 403 Actual Actual 14
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• Account Number: 120151-534689
WATERLOO WATER WORKS
Amount Due After: 149.99
P.O.Box 27
Waterloo, Iowa 50704
Phone:(319)232-6280 Amount Enclosed:
Harmon Mariah
1801 Plymouth Ave
Waterloo,IA 507023120 WATERLOO WATER WORKS
P.O.BOX 27
❑ Please check box if contact information requires WATERLOO.IOWA 50704
updating and indicate the change(s)on reverse side
WATERLOO V1lATER WORKS
Phone:(319)232-6280
www.waterloowater.org
325 Sycamore Street Paee 1 of 1
P.O. Box 27
Waterloo, Iowa 50704 STATEMENT OF SERVICES
w
ustomer Name: Harmon Mariah Billing Frequency: Quarterly
ccount Number: 120151-534689 Billing Date: 12/29/2017
ervice Address: 1801 PLYMOUTH AVE Billing Due Date: 01/22/2018
Waterloo Water Works Services
Water. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Credits/Payments... ..... ..... ........ ..... ... . -$105.00
$$2.27 Deposit Charged.... ... . . . ...
Water Service Excise Tax. . . . . . . . . . . . . . . . . . . . . . .•••. . . . .•• $105.00
$2.26
Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . $34.53 Water Works Subtotal. ... .. ..... ...... .. .... . ... $34.53
City of Waterloo Services City of Waterloo Subtotal.. . ..... .... .. . . ... .. .. . $94.75
Sanitary Sewer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $50.33
Total Current Service Charges... ...... ..... ..... . $129.28
Storm Water Fee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $7.52
Total Amount Due. .... . .... . . .. .... ..... ..... .. $129.28
Garbage. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $28.70 Amount Due After 01/22/2018.. ... ... ..... .. ... .
Yard Waste. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $8.20 $135.64
City of Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . . . $94.75
09/30/2017 12/12/2017 374 Actual 388 Actual 14
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' Account Number: 120151-534689
WATERLOO WATER WORKS ate: , y ,
Amount Due After: 135.64
P.O. Box 27
Waterloo,Iowa 50704 _
Phone:(319)232-6280 Amount Enclosed:
Harmon Mariah
1801 Plymouth Ave
Waterloo,IA 507023120 WATERLOO WATER WORKS
P.O.BOX 27
❑Please check box if contact information requires WATERLOO,IOWA 50704
updating and indicate the change(s)on reverse side
WATERLOO 111 WORKS Phone: (319) 232-6280
www.waterloowater.org
325 Sycamore Street P
P.O. Box 27 aee 1 of 1
Waterloo, Iowa 50704 STATEMENT OF SERVICES
s
Fstomer Name: Harmon Mariah Billing Frequency: Quarterly
unt Number: 120151-534689 Billing Date: 03/27/2018
ce Address: 1801 PLYMOUTH AVE Billing Due Date: 04/17/2018
Waterloo Water Works Services
Water. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Previous Balance.. . . .... ..... .. .... $129.28
$39.28 .. .....
Water Service Excise Tax. . . . . . . . . . . . . . . . . . . . . . $2.75 Credits/Payments.. .. .. . . .... .. .... .. I.... .. .. . -$129,28
Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . $42.03 Water Works Subtotal..... .. ... .. ...... .. ... ... $42.03
City of Waterloo Services City of Waterloo Subtotal... .... . . .. ..... .... . ...
$105.30
Sanitary Sewer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $56.55
Total Current Service Charges. . . ..... . . . .. . . . .... $147.33
Storm Water Fee. . . . . . . . . . . . . . . . . . . . . . . . . . . . . $8.25
Total Amount Due. ........ ..... ... ..... ..... ... $147.33
Garbage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $31.50
Yard Waste. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $9.00 Amount Due After 04/17/2018..... ...... .. ...... $154.56
.
City of Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . . . $105.30
. ®. .. r.
12/12/2017 03/13/2018 388 Actual 403 Actual 15
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' Ac"co"unt Number: r , r120151-534689
4689WATERLO ! V _ RKJ m ,1 °{ 1
P.O. Box 27
�'.
Amount Due After. 154.56
Waterloo,Iowa 50704 ��
Phone:(319)232-6280 Amount Enclosed:
Mill,vl
Harmon Mariah
1801 Plymouth Ave
Waterloo, IA 507023120 WATERLOO WATER WORKS
P.O.BOX 27
Please check box if contact information requires WATERLOO.IOWA 50704
updating and indicate the change(s)on reverse side
CITY OF WATERLOO
Committee Communication
Finance Committee Meeting: 11/19/2018
Prepared: Nancy Higbv
Dept. Head Signature: Kelley Felchle
SUBJECT: Refunds
Submitted by: Kelley Felchle, City Clerk
Recommended Committee Action: Approval of the following refunds:
Refund request in the amount of$102.38 for special assessment fees paid in error for a property
located at 2611 Delane Avenue.
Summary Statement: This property was assessed in error for garbage and storm water fees.
Expenditure Required: As indicated above
Source of Funds: GARBAGE REFUND 525-15-5400-1785
Policy Issue: None
Alternative: Not give the reimbursement.
Background Information: Recommendation for reimbursements are only made after Waterloo
Water Works, Sanitation, and Waste Management Services have been contacted to verify the
information given by the individual.
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Black Hawk County Detailed Parcel Report Page 1 of 3
\7����
BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION
Parcel ID Deed Holder Tax Mail to Address
8913-33-405-024 KLEITSCH,DEBRA S KLEITSCH,DEBRA S
611 DELANE AV
PDF No. Map Area Contract Buyer WATERLOO, IA 50701-0000
5 VVFLO-23
Property AddresskatHeD
Recorded Transfer
611 DELANE AV awn
ATERLOO, IA 50701-4328 /11/2018 /24/2
SALES RI ` -
Date Amount NUTC /Type Date Num
/11/2018 134,000 NORMAL - 12 / Deed /10/2014 RA C 1 '
10/10/2017 117 000 NORMAL - 12 / Deed /13/2010 A C
1/3/2007 NA 2 _ (( �j
1/27/2004 NA 3
ASSESSED VALUES/CREDITS �� Z ' ® �' N
ear Class _
2018 IR -
100% Land Multi-Residential Land IDwellinci 113i
Value 19,320 0100,360
Military Homestead isabled Property Tax 1111\
Credits Exemption Credit eteran Credit Relief Credit Credit Credit
axable Land Multi-Residential Land IDwelling IBuildingTotal
slue 10,997 lo 157,123 168,120
ear lClass ttt
017 1 R y �
100% Land Multi-Residential Land IDwelling IBuildingTotal lAcres J
Value 19,320 10 198,250 1117,570 10
Military Homestead Disabled Property Tax Agricultural Family Farm
Credits Exemption Credit Veteran Credit Relief Credit Credit Credit
axableLand Multi-Residential Land Dwellin Buildin Total
alue 10 746 10 154,648 165,394
Year Class
016 IR
100% Land Multi-Residential Land IDwelling IBuildingTotal [Acres
Value 19,320 10 198250 1117,570 10
Military HomesteadDisabled Property Tax Agricultural Family Farm
Credits Exemption Credit eteran Credit Relief Credit Credit Credit
axable Land Multi-Residential Land Dwellin Buildin Total ?
alue 111,001 10 155,94310 166,944
TAX INFORMATION ASSESSMENT YEAR 2017 PAYABLE 2018/2019
http://www2.co.black-hawk.ia.us/website/bhinap/bhRepDet.asp?apn-891333405024 11/13/2018
Black Hawk County Detailed Parcel Report Page 2 of 3
ax 940001 -WATERLOO
District
Gross Value ITaxableValue IMilitary Exemption ILevy Rate IGross Tax Net Tax
Corp 117,570 65,394 0.0843 1$2,621.27 2,426.00
Nocorp 0 10P 1$0.00
Homestead Disabled Veteran Property Tax Relief Ag Business Property Tax
Credit Credit Credit Credit Credit
Corp $194.41 $0.00 $0.00 $0.00 $0.00
Nocorp 0.00
LEGAL
MARTIN HEIGHTS FIRST ADDITION LOT 67
LAND
Basis Front Rear Side 1 Side 2 Lot Area Acres
Front 70 70 110 110 0 7700 0.177
Foot
Totals: 7700 0.177
DWELLING CHARACTERISTICS
Type 1StvIe [Total Living Area
Sin le-Famil /Owner Occupied 11 Story Frame 11008
ear Built Area lHeat Cttic
1966 11008 es Yes INone
Total Rooms Above ITotal Rooms Below lBedrooms Above 113edrooms Below
1 13
Basement Basement Finished Area INo Basement Floor
Full 10
Foundation Flooring
C Blk Carp /Vin / Hdwd
Exterior Walls Interior Finish
Vinyl Drwl
Roof
sph / Gable
Non-Base Floor/Wall jPipeless lHandfired Opace Heaters
Heating 0
Plumbing 1 Full Bath Dec IStyle 1111110 rea
1 Shower Stall Bath Concrete Patio-Low 120
GARAGES BASEMENT
STALLS
ear Built ISI le idth Len th Area jBasement jQtrs Over JArea C None
1966 ktt Frame 10 INone
Entry Status: Inspected
http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDct.asp?apn=891333405024 11/13/2018
Black Hawk County Detailed Parcel Report Page 3 of 3
;y
rt
.1
CONC PATIO
10 [120]
12
1S FR GAR
[308]
22 1S B FR(MAIN)
24 [1008]
14
42
Date Website Last Updated: 11/02/2018
http://www2.co.black-hawk.ia.us/website/bhmaplbhRepDet.asp?apn=891333405024 11/13/2018