HomeMy WebLinkAboutApproved Documents - 11/26/2018 FINANCE DEPT. STAFF ONLY 2 �
LINE ITEM USED
TRAVEL REQUEST FY Ir� BUDGETED .-10OD_OD
CITY OF WATERLOO EXPENDED YTD ,b0 —
THIS REQUEST CjQD,I
LEFT AFTER THIS
REQUEST �1L4 GlQ,.�q
DATE IL l a
Original-Clerk/Finance Copy-!Department
NAME(S)AND POSITION(S): DATE:
Ernie Colbert—USDA to train 11/20/18
Airport Maint/ARFF Staff., Rusty Zey, Randy Shepard,
Troy Deeds, Chris Preston
NAME OF CLASS I MEETING:
Airport Wildlife Training DESTINATION: Waterloo Regional Airport
DEPARTURE POINT
IF NOT WATERLOO: Des Moines, IA
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
11/13/18 11/13/18 11/13/18
PURPOSE OF TRAVEL:
FAA-required annual wildlife training for all Airport Maintenance/ARFF personnel
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST$
YES NO
METHOD OF TRAVEL:
CITY VEHICLE X PRIVATE VEHICLE(USDA)
AIRFARE DEPARTING FROM: Des Moines
ESTIMATE OF COST: BUDGET LINE ITEM: 010 29 7700 1346
LODGING TAXI X GRANT REIMBURSABLE
MEALS PARKING YES NO
REGISTRATION AIRFARE X REQUIRED CERTIFICATION
MILEAGEIFUEL MISCITOLLS YES NO
TOTAL FOR ALL: $ 500 TOTAL: $ PER PERSON
I 4EH SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST j
A AND BENEFICIAL TO THE
CIDEMAYOR " Te tA
p G`� 'i I �Z(' I j
DATE DATE
KAShared Good ies\Forms\Travel Request Foran January 2010
City erc se my
Finance Committee
Approval Date
�'Zlo
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 95,000.00 plus est. shipping costs of $ N/A to pay for or purchase
Staff is requesting permission to expend $95,000 ($48,000 Iowa DOT & $12,000 City),
in addition to other dollars ($35,000) as budgeted for ALO's FY-2019
This purchase or expenditure is being made because:
The approval for the expenditure of the above amount of funds will be via Iowa DOT's
Office of Aviation, and their Air Service Sustainment program.
Vendor selected for this purchase: See Attached
FX Bids or written quotes were taken on this purchase, as follows:
Additional Notes: Discussions with sales officials from each of the above vendors
have been discussed individually.
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates): Waterloo City Council Approved Grant on 11/19/18.
Please check the following box(es) as appropriate to describe the funding for this expense:
QX General Fund F—] Road use Tax ❑ Sewer 0 Sanitation
❑ Bonds ❑X Federal/other grants F—] Other(specify)
This expenditure is to be coded to the following budget line-item:
291 - 29 - 7760 - 1351 / 010 - 29 - 7700 - 1351 29 PRO/ADV-17
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 37,000.00.
a d current available balance is $ 33,498.40.
Re pe, u itted,
1K L4NJ�4
(Signature EtfpIAead or Designee) Date (Signature Finan4 Dept. Review) Date
K:lshared goodies\forms\11 19 2018 PreAuthorization for IDOT FY-2019 Marketing Program (Mar 2010)
City Clerk Use Only
Finance Committee(
Approval Date �I
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Engineering Department to expend
$ 1,974.94 plus est. shipping costs of $ 0.00 to pay for or purchase
Autocad Civil 3D software
This purchase or expenditure is being made because:
We are renting a fifth license for the street reconstruction design, overlay design
and sidewalk design.
Vendor selected for this purchase: DLT Solutions
❑ Bids or written quotes were taken on this purchase, as follows:
Fx Bids or quotes were not taken on this purchase because:
DLT Solutions is the only government supplier of AutoCad software All vendors
must go through DLT Solutions for pricing when supplying software to government
agencies.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund EI Road Use Tax ❑ Sewer EI Sanitation
EI Bonds ❑ Federal/other grants [j Other(specify) Local Option
This expenditure is to be coded to the following budget line-item:
205-07-7830-1520
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 7,200.00 %
and the current available balance is $ 7,200.00
Respectfully sub itte
(Signatur ept. ead or Designee) Vale (Signature Finance Depf. Review) Date
KAshared good ies\form s\S ing le Civil 3D 2019 Pre-Authorization.xlsx(Mar 2010)